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25A - AGMT - AGENDA WORKFLOW AND STREAMING
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25A - AGMT - AGENDA WORKFLOW AND STREAMING
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Last modified
4/8/2019 3:21:33 PM
Creation date
12/14/2017 7:06:51 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Clerk of the Council
Item #
25A
Date
12/19/2017
Destruction Year
2022
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GG R A N I C U S RFP NO.: 17-107 Automated Agenda Workflow <br />Program and Meeting Video Streaming/Archiving <br />3. Web Access - the program should be accessible via the web, so that users may <br />submit, review, and approve/deny items from the web. Web access should be <br />compatible with common browsers, such as Internet Explorer, Firefox, Chrome, and <br />Safari. <br />Granicus Response: Standard feature of Legistar. <br />4. File Upload Options - the program should allow users to upload different file types, <br />including Word documents, PDF, Excel, and image files. <br />Granicus Response: Standard feature of Legistar. <br />5. Preparing & Editing Agenda Staff Reports - the program will allow users to prepare <br />reports outside of the program, using programs such as Microsoft Word, then allow users <br />to upload reports in Word or PDF file format. The program will also allow reviewers to <br />make edits to reports. If reports are submitted as Word documents, the reviewer should <br />have the ability to download the report, make changes, and upload the edited <br />document. <br />Granicus Response: Standard function is included that allows approvers with <br />appropriate permissions to download a text file locally, make edits off-line and upload <br />the edited version back to the file. This includes the ability for the System Administrator <br />to elect to use either MS Word or the built-in RTF editor. Either choice will host City <br />definable text templates for drafting reports. <br />6. Reviewer Options - reviewers in the workflow should have the option to provide <br />comments and feedback to submitters as well make changes to reports or <br />attachments. Item History - the system should document the progress of an item as it <br />moves through the workflow, including when an item was submitted, reviewed, <br />rejected, approved, and any comments provided by reviewers. <br />Granicus Response: Standard feature set of Legistar. An unlimited number of pre- <br />defined workflow sequences may be stored and adapted to standard or ad-hoc <br />approval workflows. This includes the ability to route, escalate, delegate, pause and <br />request additional review time, and more. All actions are recorded in a detailed <br />transaction log and all approvers are notified of status and actions taken by others for <br />complete transparency. <br />7. Export to Single PDF Document - the program should export the agenda packet into <br />a single PDF document. <br />Granicus Response: Standard feature of Legistar. <br />8. Agenda in Word Format - the program should allow the agenda for a meeting to be <br />exported to Word document. <br />Granicus Response: Standard feature of Legistar. <br />granicus.com I info@granicus.com <br />25A-55 <br />page 22 <br />
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