25G - AGMT - PRESSURE WASHING SRVS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: DECEMBER 19, 2017 TITLE: APPROVED APPROVE AN AGREEMENT AMENDMENT ❑ As Recommended As WITH SUPERIOR PROPERTY SERVICES ElOr Amended ❑ Ordinance on 1s' Reading FOR PRESSURE WASHING SERVICES IN ❑ Ordinance on 2nd Reading THE CIVIC CENTER ❑ Implementing Resolution {STRATEGIC PLAN NO. 6, 1B) ❑ Set Public Hearing For CONTINUED TO FILE NUMBER CITV MANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Superior Property Services for pressure washing services in the Civic Center by extending the term through June 30, 2018 and increasing the agreement amount by $77,688, which includes a 20% contingency, to cover the extended period, subject to non -substantive changes approved by the City Manager and the City Attorney. On October 13, 2017, a Request for Proposals (RFP) was issued for providing pavement cleaning and hazardous waste removal services in the Civic Center. One proposal was received which was considered non-responsive. Therefore the City rejected the proposal and cancelled the RFP process. City staff is evaluating the language in the RFP and will make any needed modifications to attract more solicitors. In the meantime, in order to avoid a gap in service the City is requesting to extend the agreement of the existing contractor by up -to six months to allow time for a new RFP process. City staff has discussed the matter with the contractor and have come to a tentative agreement to continue service for the current scope and current price until a new RFP is issued and contract is awarded. The amount of $77,688 represents six months of service with a 20% contingency for unexpected service requests. Should the RFP process be completed prior to the six months, the contract will terminate and the remaining contract authority will go unused. 25G-1