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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />19, 2017 <br />TITLE; <br />ADOPT A RESOLUTION TO DESIGNATE <br />EXECUTIVE DIRECTORS AND THEIR <br />DESIGNEE(S) THE AUTHORITY TO <br />EXECUTE FEDERAL GRANT <br />CERTIFICATION <br />(STRATEGIC PLAN NO. 4, 1) <br />t <br />CI MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reeding <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Adopt a resolution designating grant administering departments' Executive Directors and their <br />designee(s) the authority to sign on behalf the City certification documents to requesting Federal <br />Grant agencies. <br />DISCUSSION <br />City Departments are in receipt of funds from various grant programs. A requirement from the <br />respective Federal Agency (Grantor) is for the City to certify the information provided is true, <br />current and accurate. Specifically, Grant Recipients (City of Santa Ana -Grantee) are required to <br />file/certify their management of the said grant program in accordance with respective Grant <br />Guidelines. Additionally, request for reimbursements must also be certified by the City (Grantee) <br />reflecting the expenditures incurred to -date are current and accurate. <br />The grant administering departments are responsible for ensuring compliance with grant <br />requirements, including but not limited to monitoring grant expenditures and reporting true, <br />current,, and accurate information to grantors (Federal Grant Agencies). As such, the Executive <br />Directors and their designee(s) of the grant administering departments should review and certify <br />all fiscal reports and reimbursement requests. <br />The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal <br />Awards ("The Uniform Guidance") is a new set of regulations for managing federal grant <br />programs. Due to the new report certification requirements under the Uniform Guidance (2 CFR <br />section 200.415), the City is required to include a certification language in the annual and final <br />fiscal reports or vouchers requesting payment (all reimbursement requests), which must be <br />signed by an official who is authorized to legally bind the entity. This resolution will authorize the <br />grant administering departments' Executive Directors and their designee(s) the authority to sign <br />the certification. <br />5513-1 <br />