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Resolution Amending Fee for the Registration of Foreclosed Properties and Agreement with <br />Property Registration Champions LLC <br />December 19, 2017 <br />Page 2 <br />On October 4, 2017, Foreclosure Registration Program Services RFQ #17-079 was released. <br />The deadline for submission was October 18, 2017 by 5:00 p.m. After the submittal date had <br />expired, the City received two vendor applications from Property Registration Champions LLC <br />(PROCHAMPS) and 1St Advantage Business Solution. <br />An evaluation committee of three was established within our division to review two companies' <br />proposals and rate each entity using the following criteria: Firm and Team Experience, <br />Understanding of Need, Relevant Project Experience, Schedule, References, and Fee. <br />PROCHAMPS was selected as the most qualified vendor. The Code Enforcement Division <br />proposes to enter into a two-year agreement with PROCHAMPS with the option to extend the <br />agreement for one additional year. <br />Since this is a new program and a new vendor, staff will evaluate the program in six months to <br />determine if there are additional cost related and the fee charged should be modified. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #5 — Community Health, Livability, <br />Engagement and Sustainability; Objective #4 (Support neighborhood vitality and livability). <br />FISCAL IMPACT <br />PROCHAMPS cost for the administration and collection of the Foreclosure Program will be an <br />annually flat rate of $100 per each property. PROCHAMPS will issue a property status report <br />and a check for funds collected from this program to the City on a monthly basis. The total <br />approved city foreclosure registration fee is $513 (see Exhibit 1). <br />The funds received will be deposited in the Foreclosure Registration Program (Account No. <br />01116002-53628) and a 10% Administration fee will be deducted from the foreclosure registration <br />fee per each property and deposited into Foreclosure Registration Administrative fee (Account <br />751-2 <br />Team/ <br />Firm <br />Understanding <br />Relevant Project <br />Total <br />Proposer <br />Experience <br />of Need <br />Experience <br />Schedule <br />References <br />Fee <br />Points <br />Property Registration <br />Champions, LLC (PRC) <br />DBA: Pro Champs <br />20 <br />20 <br />20 <br />20 <br />10 <br />10 <br />100 <br />Advantage Business <br />Solutions <br />11.667 <br />13.333 <br />6.667 <br />11.667 <br />5 <br />6.667 <br />55 <br />PROCHAMPS was selected as the most qualified vendor. The Code Enforcement Division <br />proposes to enter into a two-year agreement with PROCHAMPS with the option to extend the <br />agreement for one additional year. <br />Since this is a new program and a new vendor, staff will evaluate the program in six months to <br />determine if there are additional cost related and the fee charged should be modified. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #5 — Community Health, Livability, <br />Engagement and Sustainability; Objective #4 (Support neighborhood vitality and livability). <br />FISCAL IMPACT <br />PROCHAMPS cost for the administration and collection of the Foreclosure Program will be an <br />annually flat rate of $100 per each property. PROCHAMPS will issue a property status report <br />and a check for funds collected from this program to the City on a monthly basis. The total <br />approved city foreclosure registration fee is $513 (see Exhibit 1). <br />The funds received will be deposited in the Foreclosure Registration Program (Account No. <br />01116002-53628) and a 10% Administration fee will be deducted from the foreclosure registration <br />fee per each property and deposited into Foreclosure Registration Administrative fee (Account <br />751-2 <br />