Laserfiche WebLink
GGR A N I C v s RFP NO.: 17-107 Automated Agenda Workflow <br />Program and Meeting Video Streaming/Archiving <br />PREPARING AGENDA ITEMS BASED ON DATES/SCHEDULES: The system automatically places an <br />item on the appropriate meeting body's calendar based on the controlling body and <br />the status of the item. This feature gives users flexibility in managing item placement as <br />well as guaranteeing items will be acted on and never misplaced. When assigned, file <br />agenda dates are color -coded to provide a quick visual reference that indicates past, <br />present, or future agenda assignment dates. The calendar function provides three <br />options for placing an item on on agenda: <br />1. The requestor may open the calendar icon and select a specific date, if known <br />2. The requestor may enter a general date and the system will automatically place <br />the item on the next appropriate meeting agenda on or after that date <br />3. The requestor may leave the agenda date field blank and the system will <br />automatically place the item on the next appropriate meeting agenda once all <br />the approval criteria is met <br />An item will not be placed on the agenda unless the appropriate approvals have been <br />logged or until an authorized individual sets the status of another defined item. <br />CALENDAR PUBLICATION: End users have access to a dynamic calendar of all meetings or <br />other scheduled meetings and events. Staff, board/committee members and citizens <br />can view schedules along with agendas and minutes through an Internet browser. <br />The fully integrated calendar uses a dynamic link to the meeting records stored in the <br />Granicus system. Simply add a new meeting and the scheduled event automatically <br />appears in the online meeting calendar for the correct date. Users can search <br />available data, sort the calendar by a particular meeting body, and view events for a <br />particular day, month, or an entire year. <br />All related public file information is <br />automatically included and <br />- <br />dynamically linked to the agenda <br />and record in this single on-line <br />screen form. Staff and citizens can <br />drill down to individual file <br />information, attachments, related <br />files, sponsors, previous actions and <br />vote information and much more. <br />granicus.com I info@granicus.com page 15 <br />25A-48 <br />N✓~ lmYEi 4.ve• <br />,490 <br />p•ry <br />µv � vnuu <br />+.n+u� n•.+e• <br />6yY <br />vMiu <br />e.te�n ,,yp,y, r.m• <br />n.ve.n n.•.so- <br />granicus.com I info@granicus.com page 15 <br />25A-48 <br />