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Contracts Award for Promotional Items and Service Awards <br />January 16, 2018 <br />Page 2 <br />The notice inviting bids was advertised on November 8, 2017, on the City's online bid <br />management and publication system. A summary of the bid invitations and bids received is as <br />follows: <br />270 Vendors notified <br />2 Santa Ana vendors notified <br />24 Vendors downloaded the bid packet <br />13 Bids received <br />0 Bids received from Santa Ana vendors <br />The bids were opened on November 29, 2017 and evaluated (Exhibit 1). The bids received from <br />the four recommended vendors are responsive to the specifications and meet the City's <br />requirements. Staff recommends awarding a contract to four vendors to allow for competitive <br />quotes on any given job as well as flexibility in scheduling. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's effort to meet Strategic Goal #7 - Team Santa Ana, <br />Objective #2 (establish communication plans to engage and inform employees and community <br />about City objectives). <br />FISCAL IMPACT <br />Funds in the amount of $30,000 are available in FY 2017-18 (January - June) as follows: <br />Department <br />Account No. <br />FY <br />2017-18 <br />Water Quality & Measurement <br />06017644-63001 <br />$20,000 <br />Per -Air Quality Improvement <br />03109050-63001 <br />$3,000 <br />Personnel Services <br />01109050-63001 <br />$3,000 <br />Economic Development <br />01118810-63001 <br />$2,000 <br />Recreation & Community Services <br />1 01113230-63001 <br />1 2,000 <br />TOTAL <br />$5,000 <br />1 $30,000 <br />Funds for the second year of the contract and the three one-year renewal periods will be <br />budgeted and made available in FY 2018-19 to FY 2022-23 (July - December 2022) as follows: <br />Department <br />Account No. <br />Anticipated Expenditure <br />FY FY <br />2018-19 2019-20 <br />FY FY <br />2020-21 2021-22 <br />FY <br />2022-23 <br />Water Quality & Measurement <br />06017644-63001 <br />$50,000 <br />$50,000 <br />$50,000 <br />$50,000 <br />$30,000 <br />Per -Air Quality Improvement <br />03109050-63001 <br />$5,000 <br />$5,000 <br />$5,000 <br />$5,000 <br />$4,500 <br />Personnel Services <br />01109050-63001 <br />$8,000 <br />$8,000 <br />$8,000 <br />$8,000 <br />$4,500 <br />Economic Development <br />01118810-63001 <br />$7,000 <br />$7,000 <br />$7,000 <br />$7,000 <br />$3,000 <br />Recreation & Community Services <br />01113230-63001 <br />$5,000 <br />$5,000 <br />1 $5,000 <br />$5,000 <br />$3,000 <br />Totals <br />$75,000 <br />$75,000 <br />1 $75,000 <br />1 $75,000 <br />1 $45,000 <br />220-2 <br />