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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 16, 2018 <br />TITLE: <br />APPROVE AN AGREEMENT AMENDMENT <br />WITH PROFESSIONAL SPORTS FIELD <br />MAINTENANCE, INC. FOR INFIELD <br />MAINTENANCE AND MISCELLANEOUS <br />SERVICES <br />{STRATEGIC PLAN NO. 6, 113} <br />C Y MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2"' Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement <br />with Professional Sports Field Maintenance, Inc. for infield maintenance and miscellaneous <br />services in District 4 by modifying the scope to provide additional services, executing the first of <br />two, one-year extensions from February 1, 2018 through January 31, 2019 and increasing the <br />agreement amount by $21,417, which includes a 10% contingency, subject to non -substantive <br />changes approved by the City Manager and the City Attorney. <br />DISCUSSION <br />On January 19, 2016 the City entered into a two-year agreement with two, one-year renewal <br />options with Professional Sports Field Maintenance, Inc. (PFSM) for the infield maintenance in <br />district 4. Since then the City has incurred a need for additional services. City staff is requesting <br />to modify the scope with PFSM to provide the following: <br />-Maintenance of the decomposed granite trail at Thornton Park (a result of a claim made again <br />the City) <br />-Perform infield maintenance during the Rookie Ball Season at Jerome Park <br />-Renovate and mow the cricket pitch sport turf at Centennial Park <br />The cost for the additional services is $1,622.50 per month or $19,470 per year. An additional <br />10% is being added as a contingency for a total annual increase of $21,417. Lastly, since the <br />agreement is set to renew on February 1, 2018 for another year the agreement amendment also <br />contains language for the extension. <br />25J-1 <br />