25K - AGMT ASSET MGMT SOFTWARE LIC

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CITY OF SANTA ANA RFP NO.: 17-101 ENTERPRISE ASSET MANAGEMENT SOFTWARE SELECTION AND IMPLEMENTATION SERVICES F Future functionality: Planned for release in a future version of the software. N I Function is not supported. • Add any additional information in the Vendor Comment column. Proposers should avoid modifying the structure of the rows and columns in the file. • Include both a printed and a digital version of the Uniform Response Matrix with your submitted proposal. Acceptable file format is Microsoft Excel 2010 or above. • Submittals that do not include the uniform response matrix will be considered NON- RESPONSIVE and will not be accepted. For this RFP, the City intends to select a Vendor or Vendors to assist with the completion of the tasks as described below. Task One: Collect and Develop Asset / GIS Data for PWA - The City currently has several areas where GIS based asset data is either inadequate or missing. For this task, the selected implementation consultant will assist the City with creating an inventory of existing assets to determine what datasets currently exist, the quality of those datasets and what kind of information still needs to be collected for the best utilization in the selected CMMS/EAMS software package. The selected consultant will then provide general cost estimates to complete each data collection project so the City can prioritize and budget accordingly. Depending on the ability of the selected consultant to perform GIS data collection tasks, the City may or may not choose to release separate RFPs for the identified tasks. The selected consultant is expected to perform the following tasks: • Develop a detailed list of all PWA related assets according to the following priorities: • High Priority o Pavement (Review existing data, recommend method for integration into EAMS/CMMS) o Traffic Control Devices (signs, striping, signals, etc.) • Medium Priority o Street lights (city -owned & non -city -owned for LED conversion project) o Flood control devices (storm drains, catch basins, culverts, etc.) o Sidewalks, including ADA Ramps Low Priority o Street Trees & Median features o City Monuments, Other ROW Features o Etc. Determine what effort is required for the listed/discovered assets to ensure the implementation in the EAMS/CMMS is successful (GIS data collection, schema / attribute development, etc.). o Develop a GIS attribute schema that is compatible with the selected EAMS/CMMS and also works with the ESRI Local Government Information Model (LGIM). o Create a data development plan that describes the methodology and processes that will used to collect and develop the proposed GIS asset layers. o Convert existing GIS features to match the newly proposed EAMS/CMMS formats. Based on industry experience, the selected Vendor(s) will provide cost estimates to collect the 25K-20