65B - SOLID WASTE RFP - Laserfiche WebLink

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City of Santa Ana, California Section 3. Scope of Requested Collection Services Collection. 3.7.3 Record Keeping and Reporting Contractor shall submit reports to the City or the City's Representative on Solid Waste Collection and Disposal, Recyclable Materials Collection, Processing and marketing, and Organic Materials Collection, Processing and marketing to ensure the City meets the reporting requirements of AB 939, AB 341, AB 1826 and other Applicable Law. Contractor shall maintain accounting, statistical, operational, and other records related to its performance as shall be necessary to provide reporting under the Act and demonstrate compliance with this Agreement. Unless otherwise required in Article 8.8 of the Franchise Agreement, Contractor shall retain all records and data required to be maintained by this Agreement for the Term of this Agreement plus three (3) years after its expiration or earlier termination. Records and data shall be in chronological and organized form and readily and easily interpreted. Upon request, any such records shall be retrieved in a timely manner by Contractor and made available to the City or the City's Representative. Contractor shall maintain adequate record security to preserve records from events that can be reasonably anticipated such as a fire, theft, flood and an earthquake. Electronically -maintained data and records shall be protected and backed -up. Contractor shall submit monthly and annual reports as described in Article 8.9 of the Franchise Agreement. 3.8 Contractor Implementation Plan Proposer shall provide a detailed implementation plan describing the Contractor's approach to facilitating a smooth transition for all the collection services. The plan must clearly describe the company's ability to implement the services in accordance with the schedule presented in Table 1-2 of this RFP. This description should include, but not be limited to: 1. A timeline showing the duration and completion date of major milestone events such as vehicle purchase and testing; container purchase, assembly and distribution; personnel hiring and training; customer service and billing database development and implementation; administration; public education; corporation yard acquisition and development (if necessary), etc. 2. Assumptions regarding the participation of City staff, City representatives, the current collection contractor, and the current and future facility operator. 3. Identification of common problems that can occur in service initiation and strategies for preventing or managing such problems. 4. Discussion of how customers will select container size(s) and service frequency. 5. Contingency plans for all aspects of implementation. 3.9 Alternative Proposals Proposer may provide one or more alternative proposals in addition to the requested proposal. The City is not obligated to evaluate or select alternative proposals. Alternative proposals will be considered by the City if the City concludes that the alternative proposals warrant evaluation and analysis. Proposers that provide an alternative proposal(s) shall also respond to the entire RFP as written. DRAFT RFP for Franchised Collection Services 11/28/17 Page 21 65B-30