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Approve the Solid Waste Services Request for Proposals <br />January 16, 2018 <br />Page 4 <br />New Services <br />• Weekly alley clean-ups <br />• Small battery recycling collection <br />• Construction and demolition services option <br />• Street sweeping services option <br />• Pressure washing services option <br />In addition, Council direction is needed regarding the following components of the RFP scope. <br />These policy decisions will have a significant impact on proposal evaluation, contract cost, and <br />will ensure a smooth and transparent RFP process. <br />Proposer Code of Conduct (Sec. 4.3.1) <br />Staff is recommending that proposers be required to sign the Proposer Code of Conduct that <br />includes prohibition of ex parte communications with City elected officials. This will protect the <br />integrity of the RFP process by restricting unfair access to Councilmembers by the proposers, <br />and safeguards Councilmembers from the appearance of impropriety. <br />As an option, staff supports revising the Proposer Code of Conduct to allow proposers to <br />schedule to meet with Councilmembers at City Hall, during a specified time period prior to the <br />proposal due date, with the City Manager's designees present. <br />Construction and Demolition Proposal (Sec. 5.9) <br />Staff recommends offering proposers the opportunity to submit a proposal that includes <br />Construction and Demolition Collection Services, a proposal that excludes Construction and <br />Demolition Collection Services, or a proposal offering Construction and Demolition Collection <br />Services only. This will provide maximum opportunity comparison and potentially for reduced <br />pricing for this service. <br />Optional Street Sweeping (Sec. 5.10) and Power Washing (Sec. 5.11) Proposals <br />Staff is recommending offering proposers the opportunity to submit a proposal for Solid Waste <br />Services that includes Street Sweeping and/or Power Washing services. This may also provide <br />an opportunity for reduced pricing for these services. <br />Evaluation Criteria (6.2) <br />Staff recommends using the standard Evaluation Criteria presented in the RFP. This criteria has <br />been used in many similar RFP processes by the City's Consultant (Sloan Vazquez, LLC) and is <br />considered their Best Management Practice. <br />L• <br />