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CITY OF SANTA ANA RFP NO.: 17-101 ENTERPRISE ASSET MANAGEMENT SOFTWARE SELECTION AND IMPLEMENTATION SERVICES Configuration Report. The CMMS Install Plan should be updated to reflect actual installation logins and parameters used in order to serve as system documentation. • Legacy System Data Migration [event] —migration of work activity history information from legacy systems, as may be defined in the CMMS Install Plan. • CMMS User Guides and System Administration Guide [documents] —copies of the commercial documentation. • Development Review Workshops [event]—onsite or web meetings to review progress with the CMMS configuration. • Training Materials [document] —materials that will be used for office end -user and system administration training, • Acceptance Test Plan [document] —describes the tests that will be performed to evaluate and accept the CMMS configuration. • Tester Training [event] —training session(s) for the City acceptance testing team. • Acceptance Testing [event] —City testing in accordance with the approved test plan. • Training Plan [document] —a document describing who, what, and when for upcoming training sessions. • Office End User Training Sessions [events] —training sessions for office -based users. • Production Rollover [event] —transition users and data from legacy system(s) to new CMMS system in accordance with the CMMS Install Plan. • Rollout Support [event] —support to office users during production rollout of core applications. • System Administration Training [events] —training sessions for CMMS system, configuration, and database administrators. After the completion of the initial three tasks, the City intends to use the selected Consultant for additional EAMS/CMMS implementation work even if it is not explicitly defined in the scope of work of this request. This will allow the City to continue to work toward a complete and functional enterprise system. FEE PROPOSAL INSTRUCTIONS The City requires a firm, fixed -price proposal with clearly defined deliverables based on the task descriptions in this request. The proposer should provide the total number of hours required to complete the project and also include the hourly rates of all team members working on the project. After the final selection has been made, the City will enter into negotiations with the Consultant to clarify the work performed based on the City's priorities for implementation. CITY RESPONSIRILTIES The City will assign a project manager to oversee the progress of the project and other services as needed throughout the contract. The City's Information Technology staff will assist the selected consultant as needed throughout the installation process if the proposed solution is installed on the City's network. The City will provide access to information contained within its databases as necessary and will assist the selected Consultant in the integration process as mutually determined. Please note the deadline for requests for information below. If required, the City will release one addendum to