25H - AGMT DIGITAL CONTENT - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 20, 2018 TITLE: APPROVE AN AGREEMENT WITH OVERDRIVE, INC. FOR DIGITAL CONTENT HOSTING AND DISTRIBUTION, SUCH AS E -BOOKS, E -AUDIO AND VIDEO STREAMING (STRATEGIC PLAN NO. 5,413) r CIT ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Overdrive, Inc. to provide hosting services and digital content in an annual amount not to exceed $36,000, for the period March 1, 2018 to February 28, 2021, for a, total agreement amount of $108,000, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On December 14, 2017, a Request for Proposals (RFPs) was issued to solicit proposals for providing an eBook content platform and electronic resource content. An evaluation committee consisting of four representatives from the City of Santa Ana Public Library reviewed and rated the proposals. The proposals were evaluated according to the criteria listed in the RFP, which includes qualifications, content selection, and cost. The results of the RFP evaluation were as follows: Vendor Average Score Overdrive 87 Bibliotheca 75 Hoopla 74 Baker & Taylor 71 Recorded Books 60 Mackin 58 The digital collection has become an essential part of the E -Library service, and is identified as a component of the City's Strategic Plan. As such, staff recommends entering into an agreement with Overdrive, Inc., the highest ranked firm, for a three-year period. This service is necessary to 25H-1