KIMLEY-HORN AND ASSOCIATES - 2018

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Kimley>»Horn EXHIBIT Warner Avenue Street Improvements 1/10/2018 Scope of Services The tasks below are intended to supplement and clarify the scope items in the RFP, to demonstrate phases of our services, tasks, and deliverables to be completed. Additional items that may be required to complete the scope of services are described at the end of this section under the heading Optional Items. Design plans and reports indicated will follow the City's standard format, unless indicated otherwise. A drawing list indicating anticipated sheet count is included with our fee in the separate sealed envelope. We understand that the City intends to have two PS&E packages for the Warner Avenue improvements from Oak Street to Grand Avenue and from Grand Avenue to Wright Street. This has been reflected on our sheet count. We have reviewed City's provided surveying data and we don't anticipate a need for additional surveying at this time. However, we may require a field surveying at the completion of Right -of - Way acquisition and building demolition to match proposed improvements to lines and grades. We assume a 22-month schedule for design beginning January 2018 with design services completed by October 2019. Our proposed schedule is provided at the end of this section. Task 1: Project Management and Coordination Kimley-Horn team members will attend an initial kick-off meeting to confirm project elements, objectives, scope, and schedule; and attend monthly PDT coordination meetings with the City. We will document significant items of discussion and decisions made during these meetings and forward to the City's Project Manager. This encompasses review and comments in response to the City's staff ideas. We will conduct meetings and conference calls and provide pertinent meeting minutes with action items and will prepare monthly progress reports, as part of the invoice package. This will also entail phone and email communications. We anticipate the following meetings: • One Kickoff Meeting • PDT Focus Meetings As part of this task, a Gantt Chart format Target Schedule will be provided showing primary tasks and review periods/processing, as agreed with the City. Kimley-Horn will maintain a Progress Schedule showing actual progress versus target and provide to the City on a monthly basis. Deliverables: Meeting agendas, meeting minutes, action items, progress reports, invoicing, draft target schedule, monthly updated schedule Task 2: Record Research and Utility Coordination Kimley-Horn will obtain readily available record drawings and data pertinent to the scope of services, such as GIS mapping, as -built plans, and utility atlases. We will initiate the utility notification process early in the design stages and identify potential conflicts. We will maintain a utility agency tracking list to indicate the status of communication and add a contact list for substructure and utility owner -operators that will also carry over to the specifications. We will assist the City with utility notification letters consisting of the following: 1. Utility Information Request 2. Prepare to Relocate Notice/Final Utility Notice Form 3. Notice to Relocate These letters will notify the utility agency of the Project, describe anticipated impacts and identify action required. We will provide follow-up calls to non -responsive agencies and generate a utility disposition matrix to serve as documentation and aid in tracking this task. We assume that utility notices will be on the City's letterhead. 11Page