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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 6, 2018 <br />TITLE: <br />APPROVE AN AGREEMENT WITH ALL <br />CITY MANAGEMENT SERVICES FOR <br />ADULT CROSSING GUARD PROGRAM <br />(STRATEGIC PLAN NO. 1, 1) <br />V, <br />Y MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a three-year agreement with All <br />City Management Services Inc. (ACMS) to provide an Adult Crossing Program, for the period of <br />March 1, 2018 through February 28, 2021, in an amount not to exceed $2,978,250, which <br />includes a ten percent contingency ($270,750.00), subject to non -substantive changes approved <br />by the City Manager and City Attorney. <br />DISCUSSION <br />In December 2017, the City issued a Request for Proposals (RFP 17-137) for Adult Crossing <br />Guard services to ensure the safe movement of elementary school children around school zones <br />within the City of Santa Ana. Currently, the Crossing Guard Program provides crossing guard <br />services to three school districts, which includes 35 schools with a total of 50 crossing guards <br />throughout the City. <br />Three vendors responded to the RFP. All City Management Services, American Guard Services <br />and SSG20 each submitted proposals for consideration. An evaluation committee consisting of <br />representatives from PD Traffic and PD Administrative Services reviewed and rated the three <br />proposals. The proposals were evaluated according to Responsiveness to RFP (20%), <br />Experience of Firm and Personnel (40%) and Cost of Proposal (40%), as stated in the RFP. The <br />results of the evaluation are as follows: <br />Vendor <br />Score <br />All City Management Services <br />580 <br />American Guard <br />538 <br />SSG20 <br />Not <br />Responsive <br />600 points max <br />The Police Department proposes to enter into a three-year agreement with All City Management <br />Services. All City Management Services has been providing crossing guard services for the City <br />of Santa Ana since 2013, and has been accommodating, professional and consistent in handling <br />Crossing Guard Services under their current agreement with the City. <br />2513-1 <br />