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Agreements for Service for Voice Communication Services <br />March 6, 2018 <br />Page 4 <br />To obtain the best pricing on PRI trunks, the Information Technology Department worked with a <br />Telecom Broker, Shamrock Consulting Group, to obtain quotes from all of the local carriers that <br />can provide PRI trunks. The following quotes were received for five PRI trunks and 3,100 Direct <br />Inward Dialing (DID) numbers: <br />Rank <br />Carrier <br />Monthly <br />One -Time <br />3 Yr. Total <br />1 <br />TPX Communications <br />$1,616.15 <br />Waived <br />$58,181.40 <br />2 <br />Spectrum Business <br />$1,900.90 <br />Waived <br />$68,432.40 <br />3 <br />Utility Telephone <br />$1,908.25 <br />Waived <br />$68,697.00 <br />4 <br />Windstream <br />$1,963.50 <br />Waived <br />$70,686.00 <br />5 <br />AT&T <br />$1,729.24 <br />$11,202.25 <br />$73,454.89 <br />6 <br />Level 3 Communications <br />$3,170.00 <br />Waived <br />$114,120.00 <br />7 <br />Airespring <br />$3,364.90 <br />Waived <br />$121,136.40 <br />In addition to the PRI trunk costs, long-distance charges will also apply. The requested <br />authorization amount of $80,000 includes budget for the estimated long-distance charges and <br />applicable taxes. <br />Based on the quotes, TPX Communications was selected as the preferred vendor to provide PRI <br />trunks. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #7 - Team Santa Ana, Objective #5 (Create a <br />culture of innovation and efficiency within the organization), Strategy A (Promote the use of new <br />technology to improve the delivery of services and information to staff and the community) and <br />Strategy E (Identify best practices and opportunities for process improvement and automation <br />across City departments). <br />FISCAL IMPACT <br />The estimated cost for the first phase of this project is $320,208.25. Funds totaling $168,135.28 <br />are already budgeted and available in the following areas: $143,160.72 in the Information <br />Technology account (No. 10920140-62010) and $24,974.56 in the Community Development <br />Agency account (No. 02518820-62300). The remaining $152,072.97 will be available for the Public <br />Works Agency's share upon approval of the recommended appropriation adjustment recognizing <br />$152,000 from prior year fund balance in the Public Works Administrative Services revenue <br />account (No. 10117002-50001) and appropriating the same amount into the Public Works <br />Administrative Services expenditure account (No. 10117601-62300). <br />