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SECTION V. SCOPE OF WORK AND BUDGET SPECIFIC REQUESTED SCOPE OF WORK In the performance of the City's Community Development Block Grant, Emergency solutions Grant, and Workforce Innovation Opportunity Act programs monitoring and technical support services as noted in the City's Request for Proposals, MDG will provide staffing and other resources required to perform the scope of work. Coordinate and finalize the monitoring visit directly with each sub -recipient by June 1, 2018, The monitoring will Include second quarter billings for fiscal year 17/18. Monitoring Letter Send a monitoring letter to each subreciplent requesting an appointment and indicating required documentation to be reviewed at the onsite monitoring, • Hold an Entrance Conference Hold an entrance conference onsite with the subrecipient's appropriate financial and/or program staff Immediately before the monitoring to ensure that all subrecipient staff have a clear understanding of the purpose, scope and schedule of the monitoring, • Review Financial and/or Program Documents Utilize applicable HUD Forms from CPD Monitoring Handbook for Subrecipient Oversight for CDBG, FSG, HOPWA and Workforce Innovation Opportunity or any other forms that Consultant deems acceptable for monitoring standards, Proposed forms are to be submitted for review to the City for preapproval by the City for use. • Hold an Exit Conference Meet with key representatives of the subreciplent organization to: T) present preliminary results of the monitoring visit; 2) provide an opportunity for the subrecipient to correct any misconceptions or misunderstandings; 3) secure additional information from subrecipient staff to clartfy or support their position; and 4) provide an opportunity for subrecipient staff to report on steps they are already faking to correct the matter. • Draft Monitoring Letter for City's Review Draft a monitoring letter to subrecipient for the City's review after the monitoring visit, Letter should Include observations, concerns, findings, recommended actions and/or corrective actions. • Follow -Up Follow-up on outstanding corrective actions and draft final monitoring close-out letter for the City's review, Provide the City with Technical Assistance (TA to the City in the areas of Section 3 and other related HUD Program requirements, The TA services shall be provided as requested, y the City for a not to exceed cost of $5,000. Pago 9111