2018-1-31 LEGISLATIVE - Laserfiche WebLink

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I 9. 10. how we communicate to residents and business. This position cannot be a traditional civil service job but the position needs flexibility and work remotely so we need to be flexible. Chair Sarmiento stated he hopes we don't go out to recruit again. This will be an untraditional position and we need to have resources. We need a sophisticated communications team. We should consider a contract employee like our City Attorney. He mentioned no one from the public is at this meeting and we need to message the Council Committees meetings more to the public so that there's residents in attendance at the meetings. Chair Sarmiento expects that we have someone hired by the next Legislative Affairs meeting, either full-time or contract. Vice -Chair mentioned we have the platform to communicate our public meetings and that we need to be creative to engage the community. Grants Update Jorge Garcia briefly mentioned that CEFA total number of our expenditures for Federal Grants is $60M, which is up from last year. The numbers should continue to increase if we continue to secure grants. Review and take position on Legislative bills We don't have anything. This will be a recurring item as items come up in legislation. Every Councilmember will receive copies of letters and reports so everyone is aware. Code of Conduct and Ethics Policy City Clerk of the Council Maria Huizar stated there has been a collaborative effort by three departments: City Manager, City Attorney and Clerk of the Council to produce a policy. Asking committee if they would like to assign to a department. Vice -Chair stated this is overdue and is still missing some items such and doesn't want to move forward if everything is not in place. A Sexual harassment policy needs to be in place that applies to Executive team, including Mayor and City Council and Executive Directors. Need a comprehensive approach. Does not necessarily need to come back to the Committee but can be taken to Council. Chair Sarmiento wants the following included in the policy: o Sexual Harassment o Disclosure of relationships (Elected, EMT, Commissioners, and appointees) o Identify if you've received sanctions by the FPPC o If you are a lobbyist o Identify if individual working with former employee o Identify what relationships the contractors have with City staff and/or officials Chair Sarmiento stated this should be brought back to work on the ancillary items then take to the full City Council. Vice -Chair stated contractors should be included. City Manager stated this policy is titled "council censure of conduct policy to enforce Ethics Policy" seems to be Council focused. Clerk Huizar stated this was the direction of previous Committee to apply only to elected officials and would not be open to the public to file Special Meeting - Legislative Affairs, Ethics and Transparency Council Committee Minutes January 31, 2018 Page 6