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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 3, 2018 <br />TITLE: <br />CONTRACT AMENDMENT WITH <br />PROFESSIONAL ACCESS CCTV & <br />ELECTRICAL FOR IMPLEMENTATION <br />OF SECURITY MEASURES FOR THE <br />WORK CENTER LOCATED AT 801 W. <br />CIVIC CENTER DRIVE, SECOND FLOOR <br />(SPEC. NO. 14-093) <br />(STRATEGIC PLAN NO. 6, 1C & G) <br />u <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contract with Professional Access CCTV & Electrical for implementation of additional <br />security measures at the Work Center in the amount of $20,195 for a total amount not to exceed <br />$115,082, subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On October 3, 2017, Council approved a lease to relocate the offices of the WORK Center to the <br />second floor of 801 W. Civic Center Drive. The new WORK Center office will require a security <br />system consisting of an access control panel and three ET8 high frequency readers to secure and <br />monitor access in and out of the office. <br />On May 5, 2015, Council awarded a contract to Professional Access CCN & Electrical (PACE) for <br />Phase II Security Measures. These measures included the procurement of software to secure <br />access to upper floors of City Hall and Ross Annex, installation of duress alarms in strategic <br />locations of City Hall, Ross Annex and Council Chambers that feed directly to Police dispatch and <br />a five-year software maintenance agreement. On April 5, 2016, Council approved an amendment <br />to the contract for installation of an upgraded Glass Break Alarm System to monitor and transmit <br />alarms to Police dispatch,'a third party monitoring center. To provide ease of use among staff <br />requiring access to both City Hall and the WORK Center, staff recommends utilizing the same <br />security system already in use at City Hall and other City facilities. Approval of this amendment <br />will allow the Finance and Management Services Building Maintenance Division to purchase and <br />install the necessary security equipment at the new WORK Center office for an amount of <br />$17,195. To allow for unanticipated repair services, a $3,000 contingency has been included in <br />the contract amount. <br />2213-1 <br />