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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 3, 2018 <br />TITLE: <br />AMENDMENT WITH WINBOURNE <br />CONSULTING FOR PROJECT <br />MANAGEMENT SERVICES FOR THE <br />INTEGRATED SOFTWARE SYSTEM <br />FOR THE POLICE DEPARTMENT <br />{STRATEGIC PLAN NO. 1, 2A} <br />i <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement <br />with Winbourne Consulting for project management services for the implementation of the <br />TriTech integrated software system, extending the term through August 31, 2018, and increasing <br />the amount by $43,000 for a new total agreement amount not to exceed $203,000, subject to <br />non -substantive changes approved by the City Manager and City Attorney. <br />On June 7, 2016, the Council approved agreement A-2016-132 with Winbourne Consulting to <br />provide project management services for the Police Department's integrated software project. <br />Winbourne was selected for their experience in successfully implementing similar systems for <br />other organizations as well as their specific experience with the solution provided by TriTech <br />Software Systems. The TriTech system is comprised of two main components, Computer Aided <br />Dispatch (CAD) and a Records Management System (RMS). The CAD went into full -use on <br />March 14, 2017. The RMS' configuration is being finalized and end-user training will begin during <br />April 2018. This final major RMS component is scheduled to go into production on June 5, 2018. <br />Winbourne's contributions throughout this project have been invaluable. Their local consultant <br />has been instrumental in keeping the project moving forward as well as resolving issues with <br />TriTech throughout this complex process. This amendment will extend the term of the original <br />agreement with Winbourne and provide commensurate compensation so that they can continue <br />to assist Police Department staff through the launch of the RMS system. This amendment will <br />continue the existing arrangement, with services being billed on a quarterly basis. An additional <br />$43,000 will be added to the original agreement amount of $160,000, for a new total not to <br />exceed $203,000. <br />25C-1 <br />