25E - AGMT WATER QUALITY REPORT - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 3, 2018 TITLE: APPROVE AN AGREEMENT WITH STRAIGHTLINE COMMMUNICATIONS LLC FOR WATER QUALITY CONSUMER CONFIDENCE REPORT AND AUXILIARY SUPPORT SERVICES (RFP NO. 17-131) (STRATEGIC PLAN NO. 5,4) CI Y MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 181 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Straightline Communications LLC for the preparation of the annual Water Quality Consumer Confidence Report and auxiliary support services, for a three-year period beginning April 3, 2018, and expiring April 2, 2021, with a provision for a two-year renewal exercisable by the City Manager and City Attorney, in the amount not to exceed $70,000 annually, including an annual lump sum fee of $15,500 for preparation of the annual report and up to $54,500 for annual auxiliary services for the term of the agreement, subject to nonsubstantive changes approved by the City Manager and City Attorney. The California Domestic Water Quality and Monitoring Regulations (Title 22 of the California Code of Regulations) require community water systems to prepare a Water Quality Consumer Confidence Report (WQCCR) accessible to its customers annually by July 1. The WQCCR summarizes information regarding water sources (i.e., rivers, lakes, reservoirs, aquifers, etc.), any detected contaminants, and compliance and educational information. Since 2013, the City has adopted a paperless interactive WQCCR, which is accessible online at http://www.santaanaccr.org. The micro site allows the City to better inform the public regarding water quality issues and topics, and fulfills State regulations. In addition to the WQCCR, the Water Resources Division is requesting auxiliary services. These services may include developing a drought response campaign, water conservation campaign, drought outreach campaign, outreach, communications, and other services as needed. A Request for Proposals for preparation of the Water Quality Consumer Confidence Report and Auxiliary Support Services was advertised on January 16, 2018, on the City's online bid management and publication system. Two proposals were received and evaluated by a selection committee. Listed below are the responding firms and their respective scores: 25E-1