25J - AGMT CDBG ADMINISTRATION - Laserfiche WebLink

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Agreement with MDG Associates, Inc. April 3, 2018 Page 2 promotion and a recruitment to fill this vacancy is currently underway. Last month, a second full- time position assisting with the CDBG program became vacant unexpectedly and the Community Development Agency was left without a dedicated full-time staff person available to administer the program. As a result, on March 12, 2018, staff issued a Request for Proposals (RFP) for a consultant with expertise in HUD programs to assist with the administration of the CDBG program in order to continue the administration of the CDBG program without interruption. Three responses to the RFP were received by the proposal due date of March 16, 2018. The proposals were then reviewed, scored and ranked by a committee made up of three staff from the Community Development Agency. The final committee scores for the proposals received are identified in Table 1. Company Cumulative Score MDG Associates 82.3 GRC Associates 77.3 Jackie Sakane N/A Unable to Provide Required Scope) Table 1 MDG Associates, Inc. received the highest score was selected to best meet the needs of the CDBG program. In addition to providing technical assistance to local agencies, MDG Associates, Inc. provides trainings across the country directly on behalf of HUD. As such, staff is recommending that MDG Associates, Inc. continue to provide ongoing specialized technical assistance to staff as needed, for the duration of the agreement. This service was included in the scope of the original proposal which includes, but is not limited to, maintaining financial and programmatic records, including tabulating and reporting accomplishment entries in the HUD management information system, and preparation for submission of compliance reports including Section 3 compliance, MBE/WBE reporting, and other reports as needed to ensure the City's programs meet all the applicable compliance regulations. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #4 — City Financial Stability, Objective #1 (Maintain a stable, efficient and transparent financial environment.) FISCAL IMPACT Funds are available in the Community Development Block Grant program, Contract Services - Professional account (no. 13518780-62300) for FY 2017-18, and will be budgeted in future fiscal years as follows: Fiscal Year Amount 2017-18 $ 35,000 2018-19 $ 50,000 2019-20 $ 15,000 Total $100,000 The amounts identified are estimates only and are subject to change. 25J-2