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25J - AGMT CDBG ADMINISTRATION
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25J - AGMT CDBG ADMINISTRATION
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Last modified
3/29/2018 7:14:54 PM
Creation date
3/29/2018 7:11:15 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Community Development
Item #
25J
Date
4/3/2018
Destruction Year
2023
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compliance with the CDBG, OMB (2 CFR Part 200), Davis -Bacon Act requirements, and other cross- <br />cutting requirements. <br />The day-to-day services include, but are not limited.to setting up budgets based on the adopted Annual <br />Action Plans; assist in preparing agreements and purchase orders; reviewing Invoices and supporting <br />documentation for compliance with applicable requirements (e.g., procurement, contracts, 2nd Davis. <br />Bacon compliance, etc.). We assist in setting up draws in the IDIS system upon reconciliation of <br />grantees general ledger; completing conducting programmatic and financial monitoring of subrecipients <br />and City Departments to assure activities are compliant with the agreement/MOL) and all applicable <br />requirements. We assist in inputting quarterly accomplishments in IDIS; conducting annual <br />reconciliations of City's accounts as compared to the data in IDIS; tracking accounts/budgets for any <br />carryovers, or unexpended funds upon activity close-out; monitor and maintain program income and or <br />loan portfolio. We also assist the City during the single -audit process, providing requested Information <br />to the auditor. <br />Housing Rehabilitation: <br />MDC along with its affiliate LDiv1 are currently under contract with 15 cities for the day-to-day <br />management and implementation of their housing rehabilitation programs and inspection services for <br />their programs. Last year, the firm processed and completed the rehabilitation of approximately 225 <br />residential dwellings for the 15 different cities. The programs Included the use of CDBG funds, HOME <br />funds, State HOME funds and CalHomp funds. <br />Commercial Rehabilitation Program Administration and Implementation Experience: <br />During the past 15 years, our firm has been assisting cities In the day-to-day administration and <br />implementation of their Commercial Rehabilitation Programs. During the past five (5) years, we have <br />assisted eight (8) Cities with die rehabilitation of approximately 55 commercial buildings. In addition, <br />we are in the process of setting up two (2) new programs for the Cities of Buena Park and Hesperia. <br />The level of service requested by each City differs, however in most cases we provide the overall <br />administration .and implementation services.. These include inspection, design services, project <br />management and Davis -Bacon Compliance monitoring. <br />Labor Compliance (Davis -Bacon Act): <br />We are currently 'under contract to provide Labor Compliance services to 14 cities in Southern <br />California. Our typical scope of work includes preparation and review of bid documents for compliance <br />with Federal labor standards and requirements including Davis -Bacon and Related Acts, Section 3, and <br />DOL regulations; attend pr&construction meeting and present Information on Davis -Bacon and Section <br />3 requirements; review submitted bid documents for compliance; establish and maintain contractor and <br />subcontractor labor fllesi conduct employee field interviews and document posting compliance; <br />reconcile weekly certified payroll reports and supporting documentation; monitor contractors for Section <br />3 accomplishments; schedule labor compliance file reviews prior to release of retention funds; and <br />address and resolve any underpayment or deficiency issues. <br />Section 3: <br />Our staff is experienced in the Implementation of the Section 3 employment, contracting and training <br />requirements. Currently, we monitor labor compliance activities on 15 projects with a combined <br />construction value of over $12.5 million. Of these projects, ten (10) are Section 3 -covered projects with <br />contracts in excess of $100,000. <br />Page 218 <br />25.1-26 EXHIBIT 1 <br />
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