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Resolution Related to Streetlight Acquisition and Upgrades Project April 3, 2018 Page 6 The cost proposal from Siemens was negotiated to ensure the City would receive the highest quality and value. Staff recommends that Siemens be awarded an agreement to evaluate various brands and models of LED fixtures and thereafter purchase and install the LED fixtures for Citywide streetlight upgrades in an amount not to exceed $2,162,800 (Exhibit 6), comprised of a base fee of $9,360 plus a 10% contingency of $940 for evaluation of the LED fixtures and a base fee of $2,050,000 base fee plus a 5% contingency of $102,500 for the purchase and installation of the LED fixtures. Recommended Action 3 — Award the Fiber-optic & Wireless Network Services Master Plan Contract to Magellan Advisors On September 15, 2017, when the streetlight acquisition became imminent, a Request for Proposals (RFP No. 17-111) for Citywide Fiber-optic Broadband Network Consulting Services was issued, with proposals due October 26, 2017. A five -member committee comprised of Public Works Agency and Information Technology Services staff examined the three proposals received, rating them based on experience, qualifications, project understanding, fees, and the overall proposal. After evaluating the proposals on experience, qualifications, project understanding, and the overall proposal itself, the fee schedules were opened and reviewed. The table below summarizes the proposal evaluation ratings: Rank Firm Score 1 Magellan Advisors 90.5 2 Vantage Point 79.0 3 SIFT Networks Not Acceptable The proposal by Magellan Advisors met all the evaluation criteria and required services listed in the request for proposals. Because of their ranking, qualifications, project experience and scope of work understanding, the proposal by Magellan Advisors was found to provide the best value for the requested services. Staff therefore recommends the contract be awarded to Magellan Advisors in an amount not to exceed $225,000 to perform the services detailed the agreement's scope of work (Exhibit 7). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #1, Community Safety; Objective #2 (Broaden communications, information sharing and community awareness of public safety activities). These action also support the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard) and Strategy I (Assessment and development of a citywide Information Technology Master Plan to y