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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 3, 2018 <br />TITLE: <br />AWARD PURCHASE ORDER TO <br />WONDRIES FLEET GROUP FOR A FORD <br />TRANSIT VAN WITH MODIFICATIONS <br />(SPEC. NO. 18-008) <br />(STRATEGIC PLAN NO. 6, 2) <br />d <br />CIAMANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one-time purchase and payment of purchase order to Wondries Fleet Group for the <br />procurement of a 2018 T350 heavy duty Ford Transit van with modifications, in the amount of <br />$94,936, plus a contingency of $4,000, for a total amount not to exceed $98,936, subject to <br />nonsubstantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a new <br />confined -space safety vehicle for the Water Resources Department. Water Resources operates <br />and maintains various pump, reservoir, and valve assets which are located in spaces that are <br />defined as confined space. In accordance with Occupational Safety and Health Administration <br />(OSHA), entry into confined spaces requires staff to be specifically trained and equipped with <br />appropriate safety gear. Public Works staff has been informed that new and additional safety <br />equipment is required for work performed in confined space, and the existing trailer used to <br />transport such equipment is no longer viable. This proposed new vehicle will house and transport <br />all existing and new OSHA -required safety equipment, and will allow staff to efficiently perform <br />the day-to-day water and sewer maintenance throughout the City. <br />The Notice Inviting Bids was advertised on January 23, 2018, on the City's online bid <br />management and publication system. A summary of the bid invitations and bids received is as <br />follows: <br />2213-1 <br />