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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 17, 2018 <br />TITLE: <br />AWARD PURCHASE ORDER TO <br />GREAT PACIFIC EQUIPMENT, INC., <br />FOR A TRUCK -MOUNTED LOADER <br />(SPEC. NO. 18-013) <br />{STRATEGIC PLAN NO. 6,2) <br />��A r <br />Clik MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one-time purchase and payment of purchase order to Great Pacific Equipment, Inc., <br />for the procurement of a truck -mounted loader in the amount of $101,675, subject to <br />nonsubstantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a truck <br />mounted loader to replace an existing loader that recently became inoperable. The existing <br />broken loader is over 12 years old and was used to lift tree limbs and stumps weighing over <br />2,000 pounds, and large roadway debris unable to be lifted by staff. Due to extreme wear and <br />tear on this type of mechanical equipment, the city loader broke down and became inoperable. <br />Given the large number of street trees and roadside debris in the City, it is imperative to replace <br />this unit to reduce liability exposure. Additionally, this loader unit serves as an innovation and <br />efficiency measure by expediting service response and reducing the need to employ multiple staff <br />to perform these duties. <br />The Notice Inviting Bids was advertised on January 30, 2018, on the City's online bid <br />management and publication system. A summary of the bid invitations and bids received is as <br />follows: <br />43 Vendors notified <br />8 Vendors downloaded the bid packet <br />1 Bid received <br />0 Bid received from a Santa Ana vendor <br />22C-1 <br />