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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 17, 2018 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: APPROVED <br />AMEND AGREEMENT WITH OPENGOV, ❑ As Recommended <br />As <br />INC. FOR OPEN GOVERNMENT E]Or Amended <br />❑ Ordinance on 1s' Reading <br />PLATFORM SERVICES ❑ Ordinance on 2n' Reading <br />{ El Implementing Resolution <br />STRATEGIC PLAN NO. 4, 1} <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />CI MANAGER <br />RECOMMENDED ACTION <br />Authorize the City Manager and the Clerk of the Council to amend the agreement for a one-year <br />period with OpenGov, Inc. for the period April 5, 2018 through April 4, 2019 in the amount of <br />$12,500, with an option for two one-year extensions for a total not to exceed amount of $62,500, <br />subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />Following the passage of the 5 -year Strategic Plan, the City implemented various transparency <br />measures, with the intent to provide more readily available financial data for constituents and other <br />stakeholders. As a result, the City entered into a two-year agreement with OpenGov to fulfill this <br />mandate. The OpenGov platform provides financial information of actual and budget information <br />and can be sorted into a fund, department or expense categories. In an effort in continuing to <br />evolve and enhance the data to be provided, Staff expanded the portal to include a Checkbook <br />Report which list payments made to city vendors. <br />To date, the City has spent (original contract) approximately $25,000. Approval of the amendment <br />for an additional twelve months will result in an expenditure of $12,500, bringing the total amount <br />spent to (after one-year period) to $37,500. Furthermore, the amendment will allow for continuous <br />and uninterrupted service of financial information currently maintained on the portal with an option <br />for two one-year extensions ($12,500 / each year). Exercising of the two one-year extensions will <br />bring the total to be spent on the contract to $62,500. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #4 — City Financial Stability, Objective #1 <br />(Maintain a stable, efficient and transparent financial environment). <br />25G-1 <br />