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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 17, 2018 TITLE: AWARD PURCHASE ORDER TO GREAT PACIFIC EQUIPMENT, INC., FOR A TRUCK -MOUNTED LOADER (SPEC. NO. 18-013) {STRATEGIC PLAN NO. 6,2) ��A r Clik MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize a one-time purchase and payment of purchase order to Great Pacific Equipment, Inc., for the procurement of a truck -mounted loader in the amount of $101,675, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a truck mounted loader to replace an existing loader that recently became inoperable. The existing broken loader is over 12 years old and was used to lift tree limbs and stumps weighing over 2,000 pounds, and large roadway debris unable to be lifted by staff. Due to extreme wear and tear on this type of mechanical equipment, the city loader broke down and became inoperable. Given the large number of street trees and roadside debris in the City, it is imperative to replace this unit to reduce liability exposure. Additionally, this loader unit serves as an innovation and efficiency measure by expediting service response and reducing the need to employ multiple staff to perform these duties. The Notice Inviting Bids was advertised on January 30, 2018, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 43 Vendors notified 8 Vendors downloaded the bid packet 1 Bid received 0 Bid received from a Santa Ana vendor 22C-1