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4. STAGE AND CARNIVAL LOCATION <br />The stage and carnival location will be bordered by Flower Street, Civic Center Boulevard, West <br />61" Street and Coach Dick Hill Way as indicated by Option D in the attached Exhibit A. The location <br />includes the Eddie West Stadium. City reserves the right to change stage and carnival location prior to <br />Festival with advance notice to Event Producer, Both City and Event Produce recognize that the <br />success of the Festival is to certain extent dependent on the location of the Festival. Any change in <br />location may be made only with the express agreement of Event Producer and any revised location <br />must be reasonably comparable to the above referenced locations. Provided however that no changes <br />may be made to any locations including the stage and carnival after June 15, 2018 absent an <br />emergency occurring which is outside the control of the City. <br />5, FESTIVAL HOURS <br />The Festival shall take place as follows: <br />a. Saturday September 15, 2018 between the hours of 12:00 p.m. to 10:00 p.m. The <br />entertainment shall end by 9:00 p.m. The carnival will close at 12:00 a.m. <br />b. Sunday September 16, 2018 between the hours of 12:00 p.m. to 9:00 p.m. for the <br />festival. The entertainment shall end by 9:00 p.m. The carnival will close at 10:00 p.m. <br />6. DEADLINES FOR SUBMITTALS OF REQUIRED DOCUMENTS <br />a. No Later than June 1 2018 <br />1) Marketing Plan; <br />2) List of Sponsors; <br />3) Local Business Fees List; <br />4) Vendor/Subcontractor List -including evidence of insurance coverage, licenses, <br />permits; <br />5) Carnival permits/certificates-including DIR permits, electrical permits and <br />inspection card; <br />6) Traffic Plan; and <br />7) Budget. <br />b. Monthly Updates (starting July 1 20188) <br />1) List of Sponsors; <br />2) Local Business Fees List; and <br />3) Vendor/Subcontractor List. <br />c. Two (2) Months Prior to Festival -No Later than July 15 2018 <br />1) Talent List -including management company, fee arrangement including amount <br />of fee and payment terms, biography and listing of past performances, link to <br />website and social media sites; <br />2) Information regarding Beer Garden Operator -including sponsor, non-profit <br />operator, beer garden layout, pricing to consumers, required ABC and health <br />department permits; <br />3) Plans for the Following: <br />I. Trash clean up; <br />ii. Layout -including location of stage, carnival rides, booths, beer garden, <br />sanitation, etc.; <br />iii. Security; and <br />iv. Event logistics. <br />d. Failure to Meet Deadlines- in the event that Event Producer fails to submit the required <br />7 <br />