INTERACTIVE GAMES AND CREATIONS, INC. (G AND C EVENT PRODUCTIONS) - 2018

Home Browse Search

INSURANCE N 1' ON FILE. WORK MAY 9.if ,, PROCEED CLERK OF COUNCIL , DATE. APR 16 2011(' r, y P.C%A 6-) AGREEMENT FOR FIESTAS PATRIAS EVENT PRODUCTION 2018 C"4-1 15 THIS AGREEMENT is made and entered into this 3rd day of April, 2018 by and between Interactive Games and Creations, Inc., a California Corporation doing business as G & C Event Production Corp. (hereinafter "Event Producer"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter °City"). RECITALS A. On November 22, 2017, the City issued Request for Proposal ("RFP") No. 17-126 for the production of the 2018 Fiestas Patrias in Downtown Santa Ana, including but not limited to event promotion and management, security, marketing, talent acquisition, and carnival services to be held September 15-16, 2018 incorporated herein by reference. B. Event Producer submitted a proposal in response to the RFP which was selected by the City and is incorporated herein by reference. Event Producer represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Event Producer represents that it is knowledgeable In the field of large scale event promotion and management. Event Producer also represents that any services performed by Event Producer under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the rnutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Event Producer will provide services necessary to manage, produce, brand, fundraise and promote the 2018 Fiestas Patrias Festival ("Festival" or "Event') which includes, street fair, carnival zone, stage performances, and beer garden. The Event Producer will coordinate site requirements, and produce and manage the Festival on behalf of and to the full satisfaction of the City. Event Producer's duties include: Mandatory Events and/or Details for Festival: 1) Acarnival, 2) A large stage; 3) Culturally appropriate entertainment (subject to City approval); 4) A beer garden; 5) A command post; 6) A City booth; 7) A City VIP seating area for 15-20 guests for EI Grito Ceremony; 8) One (1) hour reservation of specified location for EI Grito Ceremony; and 9) No big events during the parade on Sunday between 4-6 p.m. Financial Operations and Management - 1) Develop and an event budget and work plan for the Festival including but not limited to planning, promotional, set up, operational and wind-up costs; 2) Pay for event costs; 3) Procure and pay for all goods and services associated with the Festival; 4) Obtain necessary event insurance coverage as outlined in this Agreement; and