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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 1, 2018 <br />TITLE: <br />AWARD PURCHASE ORDER TO <br />HARRIS STEEL FENCE CO., INC. <br />FOR FENCE AND BOLLARDS <br />(SPECIFICATION NO. 18-026) <br />(STRATEGIC PLAN NO. 5,4) <br />I <br />CI MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />r_1,=d61T/OW <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2n° Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a one-time purchase and payment of purchase order to Hams Steel Fence Co., Inc. to <br />construct and install a decorative fence and bollards in the Civic Center area in the amount of <br />$78,651 plus a $7,865 contingency, for a total amount not to exceed $86,516, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />The Parks, Recreation and Community Services Agency (PRCSA) is responsible for maintaining <br />the Civic Center as part of the Civic Center Joint Powers Authority. As part of the City's effort to <br />reduce water consumption, PRCSA executed a couple of drought tolerant projects. In 2016, the <br />Arid Garden Underground Aquifer (AGUA) project, which is south of the Library and adjacent to the <br />Library parking structure, replaced grass turf with drought tolerant landscape. In 2017, various <br />drought -tolerant grasses were planted next to the AGUA project, replacing yet more grass turf in <br />the Civic Center. Awarding this contract will continue the drought tolerant improvement by installing <br />a pipe railing fence between the Library and City Hall Ross Annex. These projects are intended to <br />not only reduce the City's water consumption, but also serve as a teaching tool for the public to <br />learn about drought tolerant landscaping. <br />The notice inviting bids was advertised on February 28, 2018, on the City's online bid management <br />and publication system. A summary of the bid invitations and bids received is as follows: <br />42 Vendors were notified <br />23 Vendors downloaded the bid packet <br />5 Bid received <br />0 Bid received from Santa Ana Vendors <br />22E-1 <br />