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**+** MGT <br />CONSULTING GROUP <br />March 6, 2018 <br />City of Santa Ana — Public Works Administration <br />Attn: Ms. Hayley Gilbert, Public Works Agency <br />20 Civic Center Plaza, Third Floor Reception, Ross Annex <br />Santa Ana, CA 92701 <br />Subject: Request for Proposal # 18-023 -Cost Allocation Plan/ ISF Preparation <br />Dear Evaluation Committee: <br />We appreciate the opportunity to provide the City of Santa Ana (City) with this proposal to prepare the <br />City's Public Works Agency cost allocation plan (CAP), indirect cost rate proposal (ICRP) and full cost <br />staffing billing rates. We believe that our firm, MGT of America Consulting, LLC (MGT), offers the City <br />solutions that will meet your specific objectives while providing the best overall value. Specific to the RFP <br />requirements, our projects deliver. <br />Firm and Team Experience. The proposed MGT team has performed hundreds of similar projects <br />for California city governments. Over a 32 -year period Mr. Wilkes has gained extensive experience <br />With the principles of cost allocation plans, indirect cost rates and full cost hourly billing rates for <br />city staff. Our project team has worked with hundreds of California local governments— including <br />all 20 of the largest city governments in California. <br />Understanding of the City s Needs. This is a complex project, with many moving parts. The project <br />spans multiple years, a variety of funds, departments and divisions. The calculations must include <br />citywide costs, department costs, division costs and individual staffing cost. The project requires <br />a detailed knowledge of the City's financial chart of accounts, budget formats, and staffing and <br />billing reports. This massive amount of data must be collected, reviewed and formatted to <br />produce a specific, accurate and detailed set of calcutions. These calculations are then used to <br />fund a very Important part of city government through billings made to outside city agencies. <br />Relevant Project Experience. While our project manager, J. Bradley Wilkes, has participated in <br />thousands of indirect cost studies for city and county government, even more relevant, he has <br />been performing this same study for the City of Santa Ana annually since 2012. He is very well <br />versed in the budgeting, accounting, organizational workings of the Public Works department, <br />601 Administration, and the internal service funds, enterprise funds and general fund operations <br />of the department—specifically fund 86. In addition to this experience, Mr. Wilkes has worked on <br />many other projects in the City, including general fund user fee studies, citywide cost allocation <br />plan projects, etc. This experience provides our projectteam with a very well-rounded knowledge <br />of all areas of the city government. <br />Rapid Project Schedule. The city has several pressure points related to this project. There are <br />several project audiences - all having different interests, schedules and demands related to the <br />outcome of this project. It will take significant effort to meet the deadlines, gather and interpret <br />reams of data reports, understand the formats required by the California Department of <br />Transportation (Caltrans), and successfully meet the expectations of all project stakeholders. <br />Because of our project team's specific experience in Santa Ana, MGT is in the best position to <br />®+®•* 2251 Harvard St., Suite 134 1 Sacramento, CA 95815 1916.443.34111 mgtconsulting.com <br />25A-48 <br />