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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 1, 2018 <br />TITLE: <br />AWARD PURCHASE ORDER TO NAKA <br />ENGINEERING & CONST. INC. FOR A <br />FENCE AT THE SANTA ANA LIBRARY <br />(SPECIFICATION NO. 18-015) <br />{STRATEGIC PLAN NO. 5, 4} <br />i <br />CltJ MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />F1»C1e]941% <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2n0 Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Reject the bid Total Fence Solutions, Inc. as nonresponsive. Vendor unable to supply <br />required gate locks and panic hardware. <br />2. Award a one-time purchase and payment of purchase order to Naka Engineering & Const. <br />Inc. for the purchase and installation of a decorative fence at the Santa Ana Library in an <br />amount not to exceed $139,700 plus a $13,970 contingency for a total amount not to exceed <br />$153,670, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency oversees the Santa Ana Public Library. <br />The Agency wishes to improve that facility by expanding the patio area of the Children's Library <br />and the patio area on the east side of the library by installing new perimeter fence around these <br />areas. The expansion of the Children's Library patio will allow staff to provide various programs. <br />After the fence is installed additional improvements will include a children's performance area, <br />garden, reading area and an arts and crafts work area. The expansion of the east side patio will <br />also allow staff to conduct additional programming. <br />The notice inviting bids was advertised on February 5, 2018, on the City's online bid management <br />and publication system. A summary of the bid invitations and bids received is as follows: <br />41 Vendors were notified <br />25 Vendors downloaded the bid packet <br />22C-1 <br />