25A - AGMT DOC MGMNT SYSTEMS - Laserfiche WebLink

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BIgUechnolooies Smart Solutions Legal and Professional Services Estimated Pricing Summary Pricing expires 5/25/18. Services shall commence on June 1, 2018 and continue through July 31, 2021. City agrees to pay BTSS/iManage at an amount not to exceed $120,845 for all services related to the Implementation and subscription of the iManage systems. These costs include the annual iManage service billed annually at $24,000. Implementation of the systems via the services and training at $35,345 and the support plan at $1,500. The sum of the NTE amount shall also include a contingency amount of $12,000 for additional costs and services requested at the sole discretion of the City and travel costs for these services. Rates Except where Indicated, all professional services are billed on a time and materials basis per the table below and actual costs may vary from the estimates provided by up to 20%. Ongoing professional services will be provided on a time ti materials basis per the terms and conditions in this agreement. Terms and Conditions Professional Services for offsite work are billed in 15 -minute increments. Minimum onsite billing is 8 hours. Travel time is charged at one-half the regular rates. Rates are subject to change on subsequent notice from BTSS. Estimates do not include applicable taxes, fees, expenses (including travel and travel time cost) and administrative costs. Expenses (including lodging, meals, parking, airfare, travel time and other travel) and administrative costs are billed as actual amounts. Auto travel is billed at the IRS approved business rate. All professional services are billed monthly. Terms are net thirty (30). Additional terms and conditions of sale are included in the attached "Terms and Conditions of Sales Agreement." Acceptance - City of Santa Ana/City Attorney's Office Blue Technologies SmartSolutlons RC, Confidential i 25A-14 Page 12 of 15