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Agreement with Blue Technologies Smart Solutions <br />May 15, 2018 <br />Page 2 <br />After review, the CAO determined that the iManage Document Management Systems, offered by <br />Blue Technologies Smart Solutions, was the best fit for the department. iManage is an industry <br />leader in the legal profession that will not only provide the department with a proven and efficient <br />document management system, but it will be one with mobile capabilities, ease of use and data file <br />sharing technologies that other data management companies are just catching up to. <br />The costs for the implementation and installation of the system are the largest cost factors to the <br />agreement at $36,845. In addition, the CAO requests a contingency amount of $12,000 to cover <br />unforeseen costs and services provided at the sole discretion of the City. This will allow the CAO <br />to work with Blue Technologies to design the system to fully match City requirements for current <br />and future years. Subscription costs to the iManage system are $24,000 annually. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City' s effort to meet Goal# 7- Team Santa Ana, Objective 5 <br />create a culture of innovation and efficiency within the organization). <br />FISCAL IMPACT <br />Funds are available in the City Attorney's Contract Services -Professional account (no. 01108032 <br />— 62300) for FY 2017-18, and will be budgeted in future fiscal years as follows: <br />Fiscal Year <br />Amount <br />2017-18 <br />$36,845 <br />2018-19 <br />$36,000 <br />2019-20 <br />9 <br />$24,000 <br />2020-21 <br />$24,000 <br />Total <br />$120,845 <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />,,Z \X 144. 11 `L� � , <br />Sonia R. Carvalho Francisco Gutierrez <br />City Attorney Executive Director S 'n <br />City Attorney's Office Finance & Management Services Agency <br />Jac iulla <br />Chi Technology Innovations Officer <br />Inf mation Technology <br />Exhibit: 1. Agreement with_Blue Technologies Smart Solutions LLC <br />25A-2 <br />