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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 15, 2018 <br />TITLE: <br />APPROVE AN AGREEMENT AMENDMENT <br />WITH VALLEY MAINTENANCE <br />CORPORATION FOR CUSTODIAL <br />SERVICES AT PACIFIC ELECTRIC PARK <br />AND SANTA ANA ZOO <br />{STRATEGIC PLAN NO. 6, 113} <br />CIN TANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2n^ Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement <br />with Valley Maintenance Corporation to provide custodial services at Pacific Electric Park and <br />Santa Ana Zoo by increasing the annual agreement amount by $26,823, which includes a 10% <br />contingency, for a term from June 1, 2018 through May 31, 2019, with two, one-year renewal <br />options, for a total cost of $1,141,487 over the term of the contract, including renewals, subject to <br />non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On May 16, 2017, the City of Santa Ana awarded an agreement to Valley Maintenance <br />Corporation for custodial services at park restrooms and park facilities. In January 2018, the City <br />opened a new park site, Pacific Electric Park. Valley Maintenance Corporation has been <br />maintaining the restrooms at this site as Authorized Extra Work with the use of contingency funds <br />included the original agreement. Additionally, the City is looking to improve the consistency of <br />custodial services of the three restrooms at the Santa Ana Zoo. The service at the zoo will also <br />include quarterly stripping and waxing of the animal hospital floor. The City is requesting adding <br />these sites to the Valley Maintenance Corporation's list of City facilities. The annual cost for <br />custodial services at Pacific Electric Park and Santa Ana Zoo is $5,184 and $19,200, <br />respectively. An additional $2,439 will be added for contingency work that may arise during the <br />term of the agreement. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure, <br />Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy <br />B (Equitably maintain existing streets and associated assets in a state of good repair so they are <br />clean, safe and aesthetically pleasing for all users). <br />2513-1 <br />