HomeMy WebLinkAboutMGT OF AMERICA, INC. (2) - 2018INSURANCE NOT ON FILE A-2018-112
WORK MAY NE PROCEED
CLERK OF COUNCIL
DATR MAY 10 2010
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AGREEMENT TO PROVIDE FULL COST ALLOCATION PLAN AND
INTERNAL SERVICE FUND ALLOCATION STUDY
THIS AGREEMENT is made and entered into this I st day of May, 2018 by and between MGT of
America Consulting, LLC ("Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
(„City„) ,
RECITALS
A. On February 22, 2018, the City issued Request for Proposal No. 18-023, by which
it sought a consultant to provide a full cost allocation plan and internal service fund
allocation study for the Engineering and Administrative Services Divisions of the
Public Works Agency.
B. Consultant submitted a responsive proposal that was selected by the City.
Consultant represents that it is able and willing to provide the services described in
the scope of work that was included in RFP No. 18-023.
C. In undertaking the performance of this Agreanrent, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work that was
included in RFP No. 18-023 and as more specifically delineated in Consultant's proposal, which
is attached as Exhibit A and incorporated in full.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its scrvices
under this Agreement, the rates and charges identified in Exhibit B. The total sum
to be expended under the term of this Agreement, including any extension periods,
shall not exceed $167,008. This sum is comprised of (1) the base amount of
$151,825 and (2) a 10% contingency in the amount of $15,183 for additional
services at the City's sole discretion.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to moot the standards of
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performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
This Agreement shall commence on the date first written above and terminate on April 30,
2021, unless terminated earlier in accordance with Section 17, below, The term of this Agreement
may be extended for up to two 1-year periods upon a writing executed by the City Manager and
City Attorney,
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq„ as well as California Code of Regulations, Title S, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRATOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services, Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible meditmn of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"), Consultant
shall require all subconsultants to agree in writing that City is granted a non-exchsive and
perpetual license for any Documents & Data the subconsultant prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
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Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subconsultants, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance, Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate, Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with
respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d, If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
C. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be famished to the City upon execution of
this Agreement and shall be approved by the City.
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(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City,
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement, Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City,
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant or its subconsultants, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement, This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Consultant fartber agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required, by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
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product or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
11, CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
farther agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement,
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified trail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
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To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702.1988
Fax 714- 647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
F.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
To Consultant: MGT Consulting Group
2251 Harvard Street, Suite 134
Sacramento, CA 95815
Attn: Brad Wilkes
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. I.f sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Consultant. The parties agree that any terms or conditions of any .purchase order or other
instrument that are inconsistent with, or in addition to, the terns and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
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written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all set -vices performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON -(DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as deemed and prohibited.
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement,
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
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20. PROFESSIONAL LICENSES
Consultant shall, throughout the tenn of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability sliall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: 4 /, ''64�1
rn M. Funk
tant City Attorney
APPROVAL
Edwin "William" G�vez, P.E.
Acting Executive Director
Public Works Agency
CITY OF SANTA ANA
RAUL GO INE
City Manager
CONSULTANT
b` � Name: J , �iraRe Le i
Title:
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EXHIBIT A
ELECTRONIC COPY ��, M�T
(CFI:' NCB. 18-023
CONSULTING GROUP
MARCH�;, 20 i
SUBMITTED TO:
HAYLEY GILBERT
CITY OF SANTA ANA
PUBLIC WORKS AGENCY
20 CIVIC CENTER PLAZA,
Sao FLOOR RECEPTION, ROSS ANNEX
SANTA ANA, CA 92703.
PROPOSAL FOR FULL
COST ALLOCATION
SUBMITTED BY:
PLAN / I S F
J. BRADLEY BURGESS
EXECUTIVE VICE PRESIDENT
ALLOCATION STUDY
2257. FIARVARD T, SUITE 134
SFlCRAMENTMENTD, CA 95815815
CITY OF SANTA ANA, CALIFORNIA
916.443.3411
bburaessiumetconsultinecom
PUBLIC WORKS ADMINISTRATIVE
SERVICES
BRAD WILKES
DIRECTOR
2251 HARVARD STREET, SUITE 134
SACRAMEN'TO, CA 95815
916,990.1256
ibradwilkes(aemail com
CITY OF SANTA ANA, CALIFORNIA
RFP NO. 1 B-0231 1 PROPOSAL FOR COST ALLOCATION PLAN I ISF ALLOCATION STUDY
MARCH 8. 201 B
TABLE OF CONTENTS
I. STATEMENT OF QUALIFICATIONS
COVER LETTER & CONTRACT AGREEMENT
2
FIRMAND TEAM EXPERIENCE............................................................................................................... 4
MGT QUALIFICATIONS & EXPERIENCE...........................................................................4
ALLOCATION AND RATE DEVELOPMENT FOCUS AND EXPERTISE....................................5
PROJECT TEAM (ALL CALIFORNIA BASED), .... ............. ............ ..................................5
RESUMES...................................................................................................................... 6
UNDERSTANDING OF NEED.................................................................................................................7
INTRODUCTION.............................................................................................................. 7
UNDERSTANDING THE PUBLIC WORKS DEPARTMENT RELATED TO
1.0117601, 08617611 AND 08617612............................................................................ 7
DESIGN OF CURRENT PROJECT........................................................................................ 7
PROJECTAPPROACH....................................................................................................... 8
COST PLANS - COMPARING THE TWO TYPES OF PLANS ................................................. 9
RELEVENT PROJECT EXPERIENCE....................................................................................................... I I
LIST OF CALIFORNIA AGENCY CLIENTS ....... .................. _.......... ,,......... ............. ,...... ....,. 11
EXPERIENCE WITH SIMILAR PROJECTS...........................................................................11
REFERENCES............................................................................................................................................... 12
COST ALLOCATION / INDIRECT COST RATE AND ISF- STUDY REFERENCES ...................... 12
2. SCOPE OF SERVICES AND SCHEDULE..........................................................................................13
PROJECT DELIVERABLES..................................................... ..................... ..................16
PROJECTTIMELINE .., ......... _ ........................................................................ ............ ,. 16
3. FEE PROPOSAL (SUBMITTED SEPARATELY) ........................................ ....................... ................. 18
4. CERTIFICATIONS................................................................................................................................. 19
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT ........................... .......... ... ............... ,. 20
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION.....................................................21
ATTACI-IMENT 3-3: NON-DISCRIMINATION CERTIFICATION .......................................... 22
APPENDIXA: RESUMES...........................................................................................................................24
*+*** G • WWW.MGTCONSULTING.COM
CONSULTING GROUP
j 1. STATEMENT OF QUALIFICATIONS
+++*® M G T
CITY Of SA,
ANA, CALIFORNIA I MARCH 8, 2018 PAGE 1
CONSULTING GROUP RFP N0. 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION STUDY
®® MGT
CONSULTING GROUP
March 6, 2018
City of Santa Ana — Public Works Administration
Attn: Ms, Hayley Gilbert, Public Works Agency
20 Civic Center Plaza, Third Floor Reception, Ross Annex
Santa Ana, CA 92701
Subject: Request for Proposal # 18-023 -Cost Allocation Plan / ISF Preparation
Dear Evaluation Committee:
We appreciate the opportunity to provide the City of Santa Ana (City) with this proposal to prepare the
City's Public Works Agency cost allocation plan (CAP), indirect cost rate proposal (ICRP) and full cost
staffing billing rates. We believe that our firm, MGT of America Consulting, LLC (MGT), offers the City
solutions that will meet your specific objectives while providing the best overall value. Specific to the RFP
requirements, our projects deliver:
+ Firm and Team Experience. The proposed MGTteam has performed hundreds of similar projects
for California city governments. Over a 32-year period Mr. Wilkes has gained extensive experience
with the principles of cost allocation plans, indirect cost rates and full cost hourly billing rates for
city staff. Our project team has worked with hundreds of California local governments — including
all 20 of the largest city governments in California.
+ Understanding of the City's Needs. This is a complex project, with many moving parts. The project
spans multiple years, a variety of funds, departments and divisions, The calculations must Include
citywide costs, department costs, division costs and individual staffing cost. The project requires
a detailed knowledge of the City's financial chart of accounts, budget formats, and staffing and
billing reports. This massive amount of data must be collected, reviewed and formatted to
produce a specific, accurate and detailed set of calcutions. These calculations are then used to
fund a very important part of city government through billings made to outside city agencies.
+ Relevant Project Experience. While our project manager, J. Bradley Wilkes, has participated in
thousands of Indirect cost studies for city and county government, even more relevant, he has
been performing this same study for the City of Santa Ana annually since 2012. He is very well
versed in the budgeting, accounting, organizational workings of the Public Works department,
601 Administration, and the internal service funds, enterprise funds and general fund operations
of the department —specifically fund 86. In addition to this experience, Mr. Wilkes has worked on
many other projects In the City, Including general fund user fee studies, citywide cost allocation
plan projects, etc. This experience provides our project team with a very well-rounded knowledge
of all areas of the city government.
Rapid Project Schedule. The city has several pressure points related to this project. There are
several project audiences - all having different interests, schedules and demands related to the
outcome of this project. It will take significant effort to meet the deadlines, gather and interpret
reams of data reports, understand the formats required by the California Department of
Transportation (Caltrans), and successfully meet the expectations of all project stakeholders.
Because of our project team's specific experience in Santa Ana, MGT is in the best position to
10
* *** 2251 Harvard St., Suite 134 1 Sacramento, CA 95815 1 916.443.3411 1 mgtconsulting.com
City of Santa Ana, California
March 6, 2018 ®�♦®
Page 2
juggle all that is required in a timely manner to meet those varied requirements. Depending on
the availability of data, our scope of services, project team experience and proposed project
schedule will allow a project completion date of May 28". We believe this is doable and will allow
a cushion of several weeks before the deadline of June 30th, in case unforeseen obstacles arise.
• Project Cost Proposal. Our cost proposal allows for several on site visits, including staff meetings,
and Interactions with the Orange County Transportation Authority (OCTA) and Caltrans, as
needed.
• Defensible & Transparent Calculation Methodology. Our cost allocation models are rigorous,
accurate and proven. They are also completely transparent, with services and costs all readily
identified and presented in a comprehensive fashion. As a firm, our consultants have submitted
and negotiated thousands of Indirect cost calculations to both federal and state authorities,
including the State Controller's Office, Caltrans, HUD, FAA, etc. In the past year alone, MGT has
submitted over 300 local agency ICRPs and 20 cost allocation plans to state cognizant agencies.
MGT began operations In 1974 and we currently have 90 professionals throughout the country. Our
headquarters is In Tallahassee, Florida, with major regional offices in Sacramento (CA), Pasadena (CA),
Denver (CO), Tampa (FL), Wichita (KS), Bay City (MI), Austin (TX), and Olympia (WA),
MGT of America Consulting, LLC
516 North Adams Street
Tallahassee, FL 32301
850.386.3191
J. Bradley Burgess
Executive Vice President
916.595.2646
bburgess@mgtconsulting.com
MGT Financial Services
2251 Harvard Street, Suite 134
Sacramento, CA 95815
916.443.3411
J. Bradley Wilkes
Director
916.990.1256
jbradwilkes@gmall.com
Please contact me if you have any questions or comments about this proposal at: 916.595.2646, or at
bburgess@mgtconsulting.com. This proposal is in response to the City's RFP and commits the firm to
compliance with all procedures identified in the contents. Specifically, as required by the RFP, MGT
concurs with any and all provisions as contained in the RFP Attachment 2 — Agreement. MGT also
acknowledges receipt of Addendum 1 of the RFP, dated March 2, 2018. We look forward to being of
continued service to the City of Santa Ana.
Sincerely,
J. Bradley Burgess
Executive Vice President, Financial Services
MGT of America Consulting, LLC
FIRM AND TEAM EXPERIENCE
MGT QUALIFICATIONS & EXPERIENCE
MGT'S FINANCIAL SERVICES DIVISION concentrates on userfee studies, cost allocation plans (full cost
and 2 CFR Part 200), state mandate cost reimbursement claiming, indirect cost rate proposals, and Internal
service fund rate calculations. These are our core service offerings and our consultants have been leading
Innovators and practioners in this field, many with decades of experience.
MGT has the deepest consulting bench in the local government cost and revenue Industry. This depth
assures our clients that: (1) MGT has the ability to complete the assignment no matter what happens to
any one particular consultant, (2) if a project time -line has to be advanced, MGT has the resources to
commit additional staffto the engagement, and (3) with a combined 479 years cost plan experience, there
are no Issues that our team has not addressed, and that expertise Is only a phone call away.
The table below visually displays MGT's consulting depth.
Dawn Bock
10
g
Brooks Brandenburg
14
Chris Brunette
3
3
8
Guy Burdick
3
13
Mark Carpenter
27
27
Elise D'Auteuil
29
23
21
13
Patrick Dyer
12
12
16
Michelle Denali
10
Diana Hancock
3
9
Donna LaChapelle
21
Kristle Leahy
12
12
Dianne Maaodones
31
Jerry McKence
27
27
32
Jim Olson
31
31
31
31
31
Parul Patel
12
2
Ericparish
27
27
13
8
B
Enn Fdgfug .
31
33
B_
Justin Petersen
1
Christine Reynolds
is
15
Ruben Was
3
3
3
Bret Schlyer
18
16
5
16
IS
9
7
Cindy source
5
5
15
Shirley Saw. 11
30
30
22
21
13
Donna smigl el
27
21
Gordle Stryker
18
38
17
BrettSwendig
4
3
Jer3WakeFleld
28
2B
5 Bradley Wilkes
32
32
-
_
-
Total Years Expertiseper Specialty
479
321
151
94
99
131
47
Total Consultants per Specialty
26
20
12
4
5
8
3
Average Years per Consultant
1B
16
13
24
20
16
36
41IN& MGT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 PAGE 4
CONSULTING GROUP RPP NO. 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION STUDY
FIRM AND TEAM EXPERIENCE
ALLOCATION AND RATE DEVELOPMENT FOCUS AND
EXPERTISE
MGT understands jurisdictions like Santa Ana. We do more city cost allocation plans and full cost rate and
ISF studies than any otherfirm. Our consultants have a wealth of experience designing new cost allocation
and rate/ISF charging formats, which will be a critical knowledge base for this assignment. In addition to
our experience and technical expertise, one of MGT's greatest strengths is our consultants' ability to
communicate effectively with our clients, from direct operational staff that provide these services, up to
managers, directors, and elected officials.
Our project team has completed thousands of indirect cost studies during their long careers. Most of these
studies have been for California city and county clients. Our team has submitted and negotiated these
projects with federal and state cognizant agencies such as, HUD, Caltrans, the FAA and the State
Controller's Office.
PROJECT TEAM (ALL CALIFORNIA BASED)
The MGT proposed project team Includes:
MGT EXECUTIVE —J Bradley Burgess
28 years of experience (firm decision maker)
PROJECT MANAGER —J Bradley Wilkes
32 years of experience (principal consultant)
PROJECT STAFF — Erin Payton
31 years of experience (as backup for Mr. Wilkes)
REGIONAL STAFF — Sara Beemer
15 years of experience (as needed,
Southern California based)
MGT Project Team
MR. J. BRADLEY BURGESS, EXECUTIVE -IN -CHARGE
Mr. J. Bradley Burgess is an Executive Vice President with MGT and is responsible for MGT Financial
Services. He is also a member of our firm's Board of Directors. He will serve as the executive -in -charge for
this engagement. He will ensure that Santa Ana is unconditionally satisfied with the services received from
MGT consultants.
Mr. Burgess is an expert in project management, having managed or directed over 340 projects over his
28-year local government consulting career. He has taught hundreds of government finance officials
indirect cost theory and application through numerous training sessions. He is a frequent presenter at
conferences and workshops for clients, state and local governments, and state associations. Mr. Burgess
has been a corporate officer at David M, Griffith & Associates, DMG-Maximus, Maximus, Public Resource
Management Group and MGT of America Consulting, LLC.
_....... _ _... __.........
M GT CITY OF SANTA ANA, CALIFORNIA I MARCIA 8, 2018 PAGE 5
CONSUI TING GROUP RFP NO.18-n2311 PROPOSAL FOR COST ALLOCATION PLAN/ ISF ALLOCATION STUDY
FIRM AND TEAM EXPERIENCE
♦*e
Mr. Burgess has a Master's degree in Public Policy Studies from the University of Chicago, Harris School
of Public Policy Studies. He also has a Bachelor of Journalism degree from the University of Missouri.
MR. BRAD WILKES, PROJECT DIRECTOR
Mr. Wilkes will serve as the project director and primary contact for this engagement. In this role he will
attend all on -site interviews, develop all project deliverables and conduct and attend all project meetings.
Mr. Wilkes has held many consulting responsible positions over his 32-year career, including company
vice president, founder and CEO of governmental consulting firms and national expert on issues related
to governmental cost accounting.
MS. ERIN PAYTON, PROJECT DIRECTOR
Ms. Payton will serve as the backup project director for this engagement. In this role Ms. Payton will be
available to attend Initial on -site interviews, develop cost allocation plans and all department overhead
rates, and provide training and coordination over the life of this engagement. Ms. Payton will also closely
monitor the project timellne against milestones and deadlines.
Ms. Payton is a Director with MGT and has more than 30 years of experience providing public -sector
consulting services. She manages our West Coast cost plan and userfee practice. She has a background in
local government consulting focusing on cost allocation development, user fee rate calculations, and Jail
rate studies. She is the one of the most experienced cost analysts In the western United States, having
completed more than 200 cost plan and user fee studies for local governments. Prior to joining MGT, she
was a senior manager and director for management consulting firms PRM, Maximus, and DMG.
MS. SARA BEEMER, COST ALLOCATION SPECIALIST
Ms. Sara Beemer is a Manager with MGT and an expert in cost allocation plan development. She resides
In the Southern California area and has day to day responsibility for many of the MGT projects in that
area.
Ms. Beemer is responsible for all day-to-day activities of as many as 20 California city and county clients
(in any given year), from as large as Orange County to as small as the City of Healdsburg. She has
successfully prepared more than 100 cost allocation plans. Prior to Joining MGT, she worked for both the
City of Claremont (Finance Department), and the City of Redondo Beach (Police Department) where she
was responsible for budget preparation; and monitoring, analyzing, and the approval of all budget and
grant expenditures.
RESUMES
Resumes for our proposed team members are provided in APPENDIX A: RESUMES.
AW4 MGT CITY OF SAINT A ANA, CALIFORNIA I MARCH R, 2018 PAGE 6
CONSULTING GROUP RFP N0. 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISP ALLOCATION STUDY
(UNDERSTANDING OF NEED
INTRODUCTION
The City of Santa Ana (City) has requested consulting assistance to prepare 1) a Public Works
Administrative CAP which allocates costs in 10117601(includes linking to the citywide CAP), 2) an indirect
cost rate proposal (ICRP) for operations within fund 86, and 3) full cost hourly staffing rates for staff
members in budget units 08617611 Design and 08617612 Construction. All aspects of the project must
also adhere to the requirements of the federal circular 2 CFR Part 200 and state agencies, such as Caltrans.
These deliverables are specialties of MGT of America Consulting, LLC (MGT). We have been preparing
these analyses for the City of Santa Ana for the past five years. As a consulting group, we have delivered
more of these analyses to more governmental jurisdictions than all our current competition combined,
We believe we can deliver all requested services to the City's complete satisfaction and achieve the City's
overall goals and objectives. In Just the past year, MGT has submitted for approval by the State Controller's
Office and Caltrans over 3001CRPs and 20 cost allocation plans for our local government clients.
UNDERSTANDING THE PUBLIC WORKS DEPARTMENT
RELATED TO 10117601, 0861761 I AND 08617612
These three key departments, within Public Works, operate as ISFs. As such, they are charged with
recovering their full cost each year. Full cost is defined as an operating budget, department administrative
support and citywide administrative support. The PW department Is one of the largest operations in the
City. With nearly 200 full time and part time staff members, PW consists of a variety of funds, Including
general fund operations, internal service funds, enterprise funds and special revenue funds.
This project will focus on a subset of these funds. Specifically, 10117601 PW Administration, 08617611
Construction Engineering and 08617612 Design Engineering. Each of these organizations operate as ISFs.
In accounting terms, an ISF is self -funded though charges to customers who use their services. In past
years these funds have not always been successful in recovery of their full cost through these charges.
This is a very important issue to Public Works and to the City, as a whole.
The correction of this funding Issue is the key purpose of this project. The answer does not only Ile in
arcane cost accounting rules and procedures, but perhaps even more importantly, it Is a communication
and planning challenge as well.
DESIGN OF CURRENT PROJECT
There is no better way of developing the understanding of a project, than doing It. The MGT project team
has years of experience preparing this exact scope of services for many California city governments,
Including many public works departments. Specifically, MGT and Santa Ana Public Works staff designed
the current format and methodology of the City's PW cost allocation plan, Indirect cost rate proposal and
full cost hourly staff rates in 2012. The project was designed to meet all federal and state formatting
requirements and details. Our project manager has been working on this project since its conception. Our
team has intimate detailed understanding of the needs, challenges, history and requirements for this
CITY Of SANTAANA, CALIFORNIAI MARCH 8, 2018
®0#+ MGT PAGE 7
CONSULTING GROUP RFP NO. 18-0231PROPOSAL FOR COST ALLOCATION PLAN J ISr- ALLOCA710N STUDY
UNDERSTANDING OF NEED
project. All the necessary project files, formats, calculation and methodologies have already been created
and tested over the past five years. These formats are ready for the 2016/17 fiscal year data to be entered
and calculations made. MGT uses the same format that is suggested in the federal and state circulars and
that are used in all our state and federal related work.
Our project team gained valuable Insight and experience preparing and submitting the 2014/2015 project
to Caltrans. The resulting desk audit and the work performed guiding the City through that submission
will prove extremely important as the next series of submissions are prepared. It is one thing to read about
cognizant agencies submission requirements — It is far better to have participated In such a submission.
One benefit of working through one year of submission is that MGT has been working with the City In
setting goals for data accuracy Improvement, time keeping system requirements, staff training, and for
Improving communication strategies for state approval authorities and with the customer— OCTA.
Because of our current experience with Santa Ana Public Works, MGT has matched in-house formats,
tested excel methodologies, proven strategies, and tried and true processes with knowledge gained over
30 years of negotiations with federal and state authorities, Bringing these pieces of the project puzzle
together is a great advantage MGT as we approach this endeavor.
PROJECT APPROACH
Cost allocation plans and ICRPs are essential tools for municipal fiscal management. Typically, our clients
desire to establish and maintain a well -documented and defensible plan that can be used to recover
Indirect administrative costs in a variety of internal and external contexts. MGT is a nationally recognized
specialist in developing cost allocation plans and assisting our clients with cost allocation plan
Implementation. Our analysis will allow the City to account for the actual cost of providing numerous
services within city operations and to calculate hourly staff rates that will recover all allocated costs using
a clear, equitable and legally defensible method.
MGrs cost allocation plans provide our clients with exceptional financial and managerial information.
Examples of useful and meaningful information that can be extracted from the project results include:
• Compliant documentation for state or federal reimbursement
• Defensible interfund transfers
• Establishing user fees and hourly billing rates
• Identification of administrative expense
The chart below Illustrates each of the four major steps of the project:
1. Allocation of citywide costs to all departments in the city using a citywide CAP
2. Allocation of PW administrative costs (10117601) to PW functions using a departmental CAP
3. Development of an indirect cost rate for fund 86 operations using a ICRP
4. Calculation of full cost hourly rates for staff members in fund 86 design and construction
�•��� M/'_T CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 201.8
CONSULTING GROUP RFP NO 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION STUDY : PAGE 8
UNDERSTANDING OF NEED
..
FULL COST CALCULATION METHODOLOGY
COST PLANS - COMPARING THE TWO TYPES OF PLANS
FULL COST VS, FEDERAL COST ALLOCATION PLANS: Cost allocation plans are a series of complex
calculations that require an understanding ajurisdictlon's financial reports, administration structure, and
operational services and programs. These calculations are typically presented In two types of plans — a
Full Cost plan or a plan that conforms with 2 CFR Part 200 (Formerly OMB Circular A•87) Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. It is possible
to use the latter for all costing purposes, but in certain cases, an agency would not maximize its revenue
recovery by using this plan. To fully calculate the full cost of city services, a City may consider a Full Cost
Allocation plan. However, if the calculations from the CAP are to be used for federal of state
reimbursement, the 2 CFR 200 CAP is the document typically required. In this section, we will provide a
discussion of both types of plans.
Local agencies provide services that include administrative and support expenditures which are not
allowable for federal reimbursement. These expenditures, however, are appropriate for allocation under
GAAP principles and guidelines. This allocation methodology Is often referred to as a Full Cost allocation
plan. It can be generalized that a Full Cost allocation plan is applicable for internal purposes such as
recovering Indirect costs from enterprise funds, special revenue funds and otherfunds, as well as included
In establishing user fees, permits and applications, billing rates, hourly rates and costs of special services.
Using federal guidelines, which are now codified in the Code of Federal Regulations (CFR) part 200, local
governments may be reimbursed for administrative and support expenditures if they are documented in
M G T CfFY OF SANTA ANA, CALIFORNIA I MARCI18, 2018
CONSULTING cROOP RFP NO 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF- ALLOCATION STUDY : PAGE 9
UNDERSTANDING OF NEED
4 1 #
a cost allocation plan and indirect cost rates that are compliant with the principles contained In the
Circular. Generally, 2 CFR Part 200 compliant cost allocation plans are more restrictive than Full Cost
plans, Include fewer allowable Indirect costs, and apply to external purposes such as recovering Indirect
costs on federal and state grants and awards.
The table below describes the objectives, typical uses and considerations associated with both types of
cost allocation plans.
• Identify the true costs of
• Charging non -General Fund
• Administrative and
administering all city
funds for administrative and
support costs allowable
departments, divisions
support services.
under GAAP. Plan
and programs.
• Recovering citywide
conforms to 2 CFR Part
• Justification for charging
administrative and support
200 principles but is not as
the proportional cost for
costs in hourly and billing
restrictive.
city administration and
rates.
Is not submitted for
FULL COST support to Internal
• Recovering citywide
review to a cognizant
sources, or external
administrative and support
agency.
sources In the case of
costs in use fees and rates.
• Basis for transfer of
billing rates and user
. Budgeting and resource
dollars from non-GF to the
fees.
allocations.
General Fund.
• Typically result in 15%
higher returns than 2 CFR
Part 200 plans.
• 'Identify administrative -
Charging overhead costs to `•
If this type of plan is used -
costs allowable under 2
federal grants.
for grant claim use, 2
-CFR Part 200 and
Charging overhead costs to
CFR Part200 requires that :.
distributing those costs
state grants and SB 90
an annual plan be
on an equitable basis.
claims.
prepared.
2 CFR PART 200
- - • - Charging admin and
Provides a conservative'
Maybe reviewed by a
overhead costs to grants,
-
view of citywide
cognizant agency. -
claims and other uses
administrative and support
- that specifically require:2
costs
-CFR Part 200 use.
-
A4 M GT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 PAGE 10
CONSULTING GROUP RrP NO 1.8-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION STUDY '
j RELEVENT PROJECT EXPERIENCE
LIST OF CALIFORNIA AGENCY CLIENTS
The following lists are representative samples of our California based studies that our proposed project
team has completed (cost allocation plans, Indirect cost rate development, full cost rate studies, etc.)
While our experience is so varied and includes local governments in nearly 20 states, our focus for this
proposal is on agencies of comparable size to Santa Ana and neighboring cities in Orange County. A
complete, unabridged client list is available upon request.
Los Angeles
Bakersfield
City of Orange
ASan Diego
Riverside r
Newport Beach - '
San Jose
Stockton
Los Alamitos
San Francisco
Chula Vista,,Irvine
Fresno
Fremont
Huntington Beach
Logg Beach
Irvine
-Garden Grove
Sacramento
San Bernardino
La Habra
Oakland
Modesto
Dana Point
Santa Ana
Oxnard
Costa Mesa
iAnaheim
Fontana f
Orange County
EXPERIENCE WITH SIMILAR PROJECTS
As mentioned earlier, the MGT project team has experience with each of the largest 20 city governments
in the state. In addition, most of the Orange County cities have also been clients,
The work done for these clients includes:
• Cost Allocation Plans (citywide, countywide, and department -specific)
• Indirect Cost Rate Proposals (ICRP's)
• Development of Fully Burdened Hourly Rates
• User Fee/Cost-of-Service Studies
It Is fair to say that our project team is among the most experienced in the country. The combination of
the experience gained specifically with Santa Ana Public Works, and generally with other large agency
clients, makes MGT uniquely qualified to successfully complete this project.
NkMT CITY Of SAN A ANA, CALIFORNIA I MARCH 8, 201£3
coNsu�nric GRFP NO. 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN f ISF ALLOCATION STUDY PgGE11
REFERENCES
COST ALLOCATION / INDIRECT COST RATE AND ISF STUDY
REFERENCES
E-Mail: swagner@srcity.org
Work Performed: Preparation of Full Cost and 2 CFR Part 200 cost plans,
development of ISF allocation methods, full cost hourly staffing rates.
2014 — current.
Title: Accounting Manager
Phone: 310.412.8724
E-Mail: skoike@citvofinglewood.org
Work Performed: Annual preparation of the City's Full Cost plan, 2 CFR
Part 200 cost plans and ISF allocation methods (submitted to federal
agencies for review and approval). 2014— current.
Contact: Ms 'Stefany Toll'-
Title: Accounting Manager
415,923,2207
stoll@goldenpate.org
Annual preparation of the District's 2 CFR Part 200 cost
:t cost rate for Engineering (submitted to Caltrans for
)val). Current client.
.ontoct:.: Ms. .Guadalupe .Reyna-Coffin
itle: Financial Services Supervisor
'hone: 415.473.6753
-Mall: Grevnacoffin@marincountvorg
Nork Performed: Annual preparation of 2 CFR Part 200 cost plan to the
state Controller's Office; assistance with desk and field audits (if
lecessary). Current client.
AW M GT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 201$ PAGE 12
CONsuI-TINC; GROUP RFP NO 18-0231 1 PROPOSAL FOR COSTALLOCA'IION PLAN / ISF Al LOCAi ION STUDY
12. SCOPE OF SERVICES AND SCHEDULE
As a result of our experience over the past 5 years with Santa Ana Public Works, this scope of work has
been refined, tested and proven. While this is true, we never staystatic and are always workingto improve
our methods, presentations, and formats. The project schedule Is aggressive given the vast amount of
project data that Is required, the number of reviews necessary and the heavy demand placed on the
project by state requirements. MGT is committed to meeting this schedule, the stated scope of services
and allowing for an early submission to Caltrans.
The following detailed work plan provides the step by step process proposed for this project.
Meet with city personnel who have responsibility or a high interest In the cost allocation plan project. This
meeting will refine the specific objectives, requirements, measurements, and schedule of the project.
• s •® • •
Conduct an initial and Introductory training session with key city personnel and project stakeholders.
Project consultants will work with city personnel to establish the objectives, content, and list of attendees
for this meeting or presentation. This session is vital to successful project results including approval by
operating department officials. Agenda items for these meetings or presentations could Include:
• Review the project scope, objectives, and schedule.
• Review available financial and allocation data.
• Summarize the purpose for calculating the cost allocation plans.
• Review example summary reports produced by the project.
• Discuss example applications produced by the project,
• Review and confirm the federal and/or state requirements.
• Address potential areas for additional direct or indirect cost recovery.
Continue collection and review data such as organization charts, expenditure statements, budgets,
personnel counts, salary reports, and time keeping statistics. Project consultants will work with city
personnel to develop and gather the needed data in the most efficient way possible. The review of this
data will provide the structure for the cost allocation plans Including the determination of allocating and
receiving departments.
Meet with managers and staff of 601, 611 and 612 to determine the allowable expenditures, services
provided, charge backs or direct bills, personnel providing the services, the recipients of the provided
services, and appropriate transaction data.
40#4 M GT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 PAGE 13
CONSULTING GROUP RFP NO. 18.0232 1 PROPOSAL FOR COST ALLOCATION PLAN ISF ALLOCATION STUDY
2. SCOPE OF SERVICES AND SCHEDULE
♦a♦
Using the City's organizational structure, budget and staffing information, and what we have learned from
Caltrans review of the 2014/2015 project, MGT will fine tune the basic structure of the cost allocation
plan, identifying central service (or allocating) departments and operating (or receiving) departments.
Central service functions will be determined based on timesheets, assignments, activities, or other
allowed methods. Once staff members and their corresponding salaries are distributed Into functions,
other department costs such as materials and supplies will also be distributed into the same functions.
This task breaks a department Into central service functions, and cost pools which can then be allocated
throughout the organizational structure using meaningful, measurable, and auditable allocation bases.
• •° • • •° •
Determine an appropriate allocation base for each function In each central service department. This
determination will serve as the basis for allocating the allowable costs In each function to the recipients
of the service. Project consultants will request corresponding transaction data from central service
department personnel.
Central service departments will allocate costs to all departments and funds. This allocation methodology
ensures the fairest and most accurate distribution of costs as opposed to a methodology that singles out
particular departments or funds for maximum allocation.
Process the draft cost allocation plan using the MGT proprietary cost allocation software. The cost
allocation plan will include summary and detail reports. Summary reports in the cost allocation plan will
provide information on the dollar amounts allocated from each central service department to every
receiving department. The detailed reports in the cost allocation plans provide information on the
expenditures, allowable costs, Incoming costs, personnel distribution, functions, and allocation bases for
every central service department.
MGT's proprietary cost allocation software Incorporates a double step-down methodology, is technical
and detailed, has a self -auditing feature, and has been used for over 250 cost allocation plans in the past
five years - many submitted for federal and state approval. The Microsoft Windows -based software is
written in a relational database and uses Microsoft Excel as a report writer. This platform provides
unlimited flexibility in calculating, formatting, and reporting information. Charts and graphs can be used
to explain and Illustrate allocation Information. Statistical Information is automatically produced that
compares allocation totals to receiving departments (funds) from year to year,
The project director and the project consultant will undertake an internal review process to raise the
accuracy of the cost allocation plans and ensure city personnel do not waste time reviewing substandard
or incomplete work. Additionally, the MGT proprietary cost allocation software automatically generates
self -auditing schedule that reconciles the sum of all central service department expenditures to the sum
of all allocated costs.
40*** MGT CITY OF SANTA ANA, CALIFORNIA I MARCIA 8, 2018 PAGE 14
CONSULTING GROUP RFP NO. 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION SIUDY
2. SCOPE OF SERVICES AND SCHEDULE
♦ee
' • ® ®" • • • ® • ' i '
Meet in Santa Ana with city personnel and provide copies of the draft results of the cost allocation plan.
This step is an opportunity to review preliminary results, address questions or concerns, and make
changes as necessary,
Process the final cost allocation plans after addressing any Issues or concerns raised In
Task 9.
Provide the required printed original copies and electronic copy (Adobe PDF file) of each of the final cost
plans and overhead rates following confirmation that the work is final by the City's project manager.
Each cost allocation plan will contain:
• A narrative that clearly defines the purpose, uses, and goals of the plan.
• Descriptions of the methodology and procedures.
• Descriptions of the central services and the allocation bases utilized to allocate costs.
• Actual distribution of indirect costs to programs.
• Summaries of all allocations and the resulting charges to all operating departments and funds.
Assist with a presentation of the final project results to the City's elected officials either in a work session
or at a public meeting if requested. This presentation will Include a high-level overview of the project and
the applications, implications, and anticipated benefits to city operations. Detailed information will be
presented as requested.
• a • olomwivam•
Conduct a post -project training session with key city personnel and project stakeholders. This training
session will provide information on reading, interpreting and extracting data from the recently completed
cost allocation plans. This session will also reinforce current applications for the cost allocation plans
results, as well as provide additional applications for the cost allocation plan results.
AV& MGT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 PAGE 15
CONSULTING GROUP RFP NO. 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION STUDY
2. SCOPE OF SERVICES AND SCHEDULE
..
PROJECT DELIVERABLES
A PW Administration Cost Allocation Plan (Includes linking with the citywide CAP)
2 CFR Part 200 compliant department overhead rates (ICRP's)
• Full cost hourly billing rates
* A complete package suitable for submission to Caltrans
PROJECT TIMELINE
MUL;ro]lx4NILI:Iiglmg•
Because of current relationships, MGT proposes to kick the project of by 1) obtaining much of the
basic project data using the cities website. Fund, department and division actual expenditures can be
downloaded in advance of any on -site meeting, and 2) setting up last year's spreadsheet formats to
prepare for the new 16/17 project data.
• • • •
MGT proposes to meet April 91h, Just a few days after project award. At this meeting we will review
our data list of requirements and meet with city staff to organize the new project year.
a. Citywide cost allocation plan —obtain from Finance
b. 10117601 PW Administration cost allocation plan
c. Fund 86 (611 and 612) indirect cost rate proposal
d. Fund 86 (611 and 612) full cost hourly rates
e. Review time keeper system and staff use thereof —ensure accurate data is being entered
f. Review any changes to format or methods that may be requested by Caltrans
i •
MGT has scheduled to use all the data gathered In the first four weeks of the project and produce a
working draft of the project deliverables listed in 2. A-D above.
• •Z 11TV011 I m 11111110 7011:144
MGT will use the next three weeks to continue gathering data, formatting spreadsheets and
developing a solid second draft to be delivered and reviewed on site May 21".
s•MINIMUM•
MGT will work on site with city staff to fine tune a review of final project numbers and formats
necessary to submit a package to Caltrans. This step Is set for May 71h and will work through until May
28th.
•
The project goal for submission to Caltrans is set for May 281". This Is a reasonable goal given the
background, experience knowledge of city staff and of the MGT project team. This also allows a 4 to 5-
week cushion In case of unforeseen challenges arise during the project period.
M GT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 PAGE 16
CONSUMING GROUP RFP NO. 1.8-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION STUDY '
2. SCOPE OF SERVICES AND SCHEDULE
Project Scope/Schedule - Santa Ana Engineering Rates
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M G T CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 PAGE 17
CONSULTING i RFP NO 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION 51L)DY
�3. FEE PROPOSAL (SUBMITTED SEPARATELY)
*�+� GCITY OF 5ANTA ANA, CALIFORNIA I MARCH 8, 2018
CONSULTING T RFP NO. 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN/ ISF ALLOCATION STUDY PAGE 18
14. CERTIFICATIONS
M G T CITY OF SANTA ANA, CALIFORNIA ( MARCH 8, 2018 PAGE 19
CONSULTING GROUP RFP NO 18-0231, 1 PROPOSAt. FOR COST ALLOCATION PLAN / ISP ALLOCATION STUDY
NON-CULUSIION AFPPAVrI
(Title 23 United States Code Section 112 and
Public Contract Coda Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORK$
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares
that tho bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association,
organ17Aflon, or corporation; that the bid Is genuine and not collusive or sham; that the BIDDER has not directly or
indirectly Induced or solicited gay other BIDDER to put in a false or sham bid, and has not directly or indirectly
colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall
refrain fmm bidding, that the BIDDER has not in any miner, directly or indirectly, sought by agreement,
aommunestion, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any
overhead, profit, or cost element of the bid prlea, or of that of any other BIDDER, or to secure any advantage against
the public body awarding the contract of anyone interested In the proposed eoutraot; that all statements contained in
the bid are true; and, further, that the BIDDER has not, directly or, indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged Information or data relative tharoto, or paid, and will not pay,
any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of tho Proposal. Signing this Proposal on tho signature
Portion thereof shall also consdtuto signaturu of thin Normmllusiuu Affidavit, B11)DERS are eautiunad that
making a false Bert tlon nosy subject the ccrtifrar to criminal prosecution
6igned
State of Saiifernia I"4t>kL'1>A
County of L41jkA& I)GH
ubbssed d and sworn to (or a$inned) before me on this 57g day of raft* 20g by
proved to ane on the basis of satisfactory cvidenca to be the parson(s) who appeared
before rne.
Notary 1.lublic S1,�/1rat�lu o
C.�t-F1'tdW�/3
aAUDIANOSANG
i, MY COMMISSION# Go 10n
EVIRES:Octaaer 19, 2021
Notary Public Seal
City of Santa Ana RFP�*
Page A3-1
The prospective participant cerfifles, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for Influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal oontraet, grant, loan, or cooperative agreement,
2, if any funds other than federal appropriated funds have been paid or will be paid to any person for
Influencing or attempting to influence any officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activitles",
This certification 1s a material representation of fact upon which reliance was placed when this transaction was made
or antared Into. Submission of this certification Is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be Winded in all lower tier subcontracts, which exceed $106,000 and that all such sub
recipients shall certify and disclose accordingly.
Signed and Printed Name:
Title
Date March
City of Santa Ana RFP
Page A3-2
The undersigned consultant or corporate officer, during the performance of this contract, cortilles as
follows;
I. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin, Such action shall Include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising,
layoff or tormination, rates of pay or other fortes of compensation, and selection for training,
including apprenticeship. The Consultant woos to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting Forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for ompioymcut without
regard to race, color, religion, sox, or national origin.
3, 1110 Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment,
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
S. The Consultant shall furnish all information and reports required by Executive Order 112446 of
Soptember 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliancc with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or In part and the Consultant may be deelarod Ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized In
Execution Order 11246 of Soptetnbor 24, 1965, and such other sanctions may be imposed slid
remedies invoked as provided in Executive Order 1124.6 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law,
7. The Consultant shall Include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
AM
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
includuxg sanctions for noncompliance; provided, however, that in the event the Consultant becomes
Involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States,
8, Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats, 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sox of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Slgnedi —a_
INC: J. Bradle Burgess, xecutive Vice President
Firm: MGT of America Consulting, LLC
Date: March 6, 2018
City of Santa Ana RFP
Page A3.4
APPENDIX A: RESUMES
AW M GT CITY OF SANIA ANA, CALIFORNIA I MARCH 8, 2018
1 , GR RPP NO, 18-0231 PROPOSAL FOR COSTALLOCATION PLAN / ISF ALLOCATION STUDY PAGE 24
CONSULTING GROUP
APPENDIX A: RESUMES
••♦
® J. BRADLEY BURGESS
Executive Vice President, Financial Services
MGT CONSULTING GROUP I bburgessQa rngtconsuiting.com
Mr. Burgess has performed a wide variety of cost -of -service studies for California local governments and state
associations since 1990, Over the past 28 years, he has developed a broad expertise in local government
consulting, with a primary focus on cost allocation methodologies, user fee analysis, state and local claims and
grant applications, negotiations with state and federal authorities, and indirect cost rate proposal
development. He has served as a corporate officer for the following consulting firms; MGT of America, Public
Resource Management Group, LLC (founder), Maximus, DMG-Maximus, and David M. Griffith and Associates,
Ltd,
Mr. Burgess has personally served over 190 cities, and 49 of the 58 counties within the state of California during
his 24-year consulting career. He has also personally provided consulting services to 19 of California's 20 largest
counties. Mr. Burgess also has extensive transit district experience, having worked with such districts as Los
Angeles Metro Transit, SF Muni, BART, Oakland Port, San Diego Port, Charlotte Transit, and Sound Transit in
Seattle.
Recent projects include cannabis research and costing projects for the City and County of Denver, the State of
Maryland and several counties in California. He also prepared the budget for Gary Indiana School Corporation
as part of the Emergency Management Team hired by the State of Indiana in 2017.
AREAS OF EXPERTISE
• California State Mandate Reimbursement (SB 90)
• Cannabis Policy, Declsion-Making and Costing
• Local Government Cost Allocation Plans
• Indirect Cost Rate Proposals
• Cost of Service / User Fee Study
• Emergency Financial Management
PROFESSIONAL LEADERSHIP
Mr. Burgess is an Executive Vice President at MGT Consulting and serves on the firm's Board of Directors. He is also the
Manager responsible for MGT's Financial Services Division, and is one of three vice presidents responsible for the division
nationally. Mr. Burgess was one of three founding partners of Public Resource Management Group (PRM). PRM became
the fastest growing local government costing services practice In the nation. During his tenure with DMG and Maximus,
Mr. Burgess was one of two vice presidents responsible for the $5 million local government consulting practice, with 30
professional consultants, and over 400 clients served per year. In addition to SB 90 claiming, additional representative
consulting studies Include appropriation limitation studies, indirect cost rate proposal preparation, full cost and 2 CFR Part
200 federal cost allocation plans, user fee studies, development impact fee analysis, and legislative analysis.
PERTINENT STATEWIDE EXPERIENCE
Mr. Burgess served as the Associate Director of the California Cities SB 90 Service and the CSAC SB 90 Service. In this
capacity, Mr. Burgess worked on behalf of all California local agencies to reach resolution on statewide issues such as the
Open Meetings Act Impasse; developing unit costs for several current mandates; and has assisted agencies such as San
Francisco, Santa Barbara County, Orange County, Santa Clara County, Sacramento County, Monterey County, Marin County
and San Mateo County, as well as large municipalities such as Oakland and Sacramento to defend SB 90 claims under audit
by the California State Controller, Mr, Burgess has also represented local agencies before the California Legislature, the
Commission on State Mandates and the Bureau of State Audits, Mr. Burgess has also provided over 35 statewide training
sessions on cost accounting theory, and presentations to over 20 state associations.
M GT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 PAGE 25
CONSULTI''N--G11 GROUP RFP NO. 18.0231, 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION S1 UOY
APPENDIX A; RESUMES
♦s♦
®� J. BRADLEY BURGESS
Fxecutive Vice President, Financial Services
MGT CONSULTING GROUP I bburgess@mgcconsuking.com
PROFESSIONAL HISTORY
Mr. Burgess has a broad background in government, public policy, andjournalism. For three years, he edited and published
a monthly professional magazine for the University of Missouri. Mr. Burgess was the IDOT budget analyst for Governor
Thompson in the State of Illinois, and a consultant for Continental Illinois National Bank in Chicago. Mr. Burgess was a
journalist for a daily newspaper in Kansas City, had professional projects in Egypt, Israel and Saudi Arabia.
EDUCATION
Masters of Public Policy Studies Degree, University of Chicago, Harris School of Public Policy Studies
Bachelor of Journalism Degree, University of Missouri
WORK EXPERIENCE
MGT of America Consulting, LLC, Executive Vice President —Financial Services, MGTBoard of Directors
Public Resource Management Group LLC, Founding Partner
MAXIMUS, Inc., Vice President
DMG-MAXIMUS, Inc., Vice President
David M. Griffith & Associates, LTD., Vice President, Director, Manager, Senior Consultant
State of Illinois Bureau of the Budget, Budget Analyst Department of Transportation
CITY OF SANIA ANA, CALIFORNIA I MARCH 8, 2018
AV*®M GT PAGE 26
CONSULTING GROUP RFP N0.18-02311 PROPOSAL FOR COSTALLOCATION PLFlN/ISF ALLOCATION STUDY
W",
APPENDIX A: RESUMES
J. BRADLEY WILKES
Senior Associate
MGT CONSULTING GROUP I jbradwiikes@gmmI.mm
Mr. J. Bradley Wilkes specializes in governmental cost of service studies. He has a 30-year background in local
government consulting focusing on cost allocation development, user fee rate calculations, Indirect cost rate
calculations, Information technology, operations reviews, and cost of services for state and local
governments. He is the former regional director for all DMG-Maximus consulting offices in the western United
States. During his consulting career, Mr. Wilkes served as a consultant, manager, senior manager, vice
president, regional director, and board member of DMG and DMG-Maximus, both national management
consulting firms. Mr. Wilkes received his bachelor of arts from Brigham Young University, and his master of
business administration from California State University,
EDUCATION
MBA, California State University
B.A. Business, Brigham Young University
WORK EXPERIENCE
MGT of America Consulting, LLC, SenlorAssociote, 2007-Present
Public Resource Management (PRMJ, Principal Owner and Founder, 2001-1007
DMG Maximus, Regional Director, Vice President Consultant/Senior Manager, Consultant/Staff Member 1982-2002
PROFESSIONAL EXPERIENCE
PROJECT DIRECTOR
Mr. Wilkes was the managing principal at PRM. He was the project director for many of PRM's largest projects.
His 30 years of experience In the field of governmental cost accounting has included working with local and
state agencies across the country. He has been a project director for cost analysis projects for many western
state government projects including California, Oregon, Nevada, and Hawaii.
COST ALLOCATION
Mr, Wilkes is an expert In the analysis of the indirect costs within governmental agencies. He has led the
software design of three cost allocation plan systems and has conducted cost allocation plan projects for many
state and local governments In the western United States including the state governments in Nevada and
Hawaii and large local governments such as San Diego, San Francisco, San Jose, and Sacramento, California;
Spokane and Tacoma, Washington; and Portland, Oregon,
RESEARCH AND STATISTICAL BACKGROUND
Mr. Wilkes has been a lead consultant and manager on several statistically related projects. He has developed
numerous database systems which documented a vast array of data related to user fee statistics charged by
governmental agencies in California and Washington.
MGT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 PAGE27
CONSUI-1 INC GROUP RFP NO. 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN J ISF ALLOCATION STUDY
Im-
APPENDIX A: RESUMES
••.
ERIN PAYTON
Director
MGT CONSULTING GROUP I epayton«?i mgu:onsu1vng.aom
Ms. Payton has been performing governmental cost of service studies since 1986. She has a background in local
government consulting focusing on cost allocation development, user fee rate calculations, and jail rate
studies.
Ms. Payton Is recognized as one of the country's leading experts on cost of service analysis. She has been
instrumental In developing numerous cutting -edge analytical tools to define governmental costs and revenue
enhancement opportunities. She has participated In local government consulting for more than 30 years in
both direct cost analysis and project management.
Ms. Payton has directly participated In and managed literally hundreds of cost of service studies for local
agencies ranging In size from a population of just a few thousand up to several million.
EDUCATION
University of California, Santa Barbara
WORK EXPERIENCE
MGT of America Consulting, LLC, Director, 2007-Present
Public Resource Management (PRM), Senior Manager, 2003.2007
David M. Griffith & Associates (DMG), Director, 1986-2002
PROFESSIONAL EXPERIENCE
Ms. Payton has successfully delivered cost allocation plans, user fee studies, and jail rate studies for the following
governmental entities:
California Cities and Counties
• City of Alameda
• City of Hermosa Beach
• City of Brentwood
• City of Huntington Beach
• City of Burbank
• City of Inglewood
•Butte County
•Inyo County
• City of Calexico
• City of to Habra
• City of Calistoga
• Lake County
• City of Camarillo
• City of La Mesa
• City of Campbell
• City of La Mirada
• City of Chino Hills
• City of Long Beach
• City of Culver City
• LA County Envtal Health
• City of Cupertino
• City of Los Gatos
• City of Daly City
• Madera County
• Town of Danville
• City of Manhattan Beach
• City of El Centro
• Marin County
• City of Emeryville
• City of Menlo Park
• City of Encinitas
• City of Milpitas
• City of Fairfield
• City of Mission Viejo
Other Cities and Counties
• City of Bainbridge Island,
• City of Ocean Shores, WA
WA
• Portland (OR)
• Clatsop County, OR
Development Commission
• City of Hillsboro, OR
• Tillamook County, OR
• City of Des Moines, IA
• City of Spokane, WA
• Johnson County, KS
• City of Tacoma, WA
• Lane County, OR
• Umatilla County, OR
• Morrow County, OR
• City of Morgan Hill
• City of Napa
• Napa County
• City of Newport Beach
• City of Ontario
• Orange County
• Orange Co ROV
• Orange Co TTC
• City of Pittsburg
• Placer County
• Plumas County
• Port of San Diego
• City of Rancho
Cucamonga
• City of Redlands
• City of Redondo Beach
• City of Richmond
• City of Roseville
• City of Houston, TX
• Clackamas County, OR
• Coconino County, AZ
• City of Kennewick, WA
• Fulton County, GA
• City of Lake Oswego, OR
• City of Medford, OR
• City & County of San
Francisco
• City of South San
Francisco
• City of San Jose
• San Mateo County
• Santa Barbara County
• City of Santa Clara
• City of Santa Monica
• City of Santa Rosa
• City of Suisun City
• City of Sunnyvale
• City of Temecula
• City of Torrance
• City of Watsonville
• City of Wheatland
• City of Whittler
• City of Woodland
• Multnomah County, OR
• City of Portland, OR
• City of Salem, OR
• Snohomish County, WA
• Spokane County, WA
• Thurston County, WA
City of Issaquah, WA
• Pine[ County, AZ
MGT
CI IY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 PAGE-28
CONSULTING GROUP RFP NO 18-0231 1 PROPOSAL FOR COST ALLOCAI ION PLAN / ISF ALLOCATION STUDY
APPENDIX A: RESUMES
®® SARA BEEMER
Manager
MGT CONSULTING GROUP I sbecmer@(ngtconSU)ung.com
Ms. Beemer is a Manager assigned to the MGT Financial Services In our West Coast division. Prior to her
working as a costing services consultant she had five years of experience working in local government agencies
and has also been on the other side of costing service projects during those years. While working for the City
of Claremont Finance Department, Ms. Beemer prepared auditing schedules, assisted with the preparation,
development and analysis of the Budget, assisted In the preparation of monthly financial reports, prepared and
verified financial results, notes, statistical Information, and formats for the city's Comprehensive Annual
Financial Report (CAFR).
As an administrative analyst with the City of Redondo Beach Police Department, Ms. Beemer was responsible
for budget preparation; and monitoring, analyzing, and the approval of all budget and grant expenditures. She
also served as the financial liaison to city departments and grantor agencies.
AREAS OF EXPERTISE
Ms. Beemer's local government and consulting experience, has given her the knowledge and experience of
governmental budgeting, finance, accounting and operations; generally accepted accounting principles and
costing principles. The following are the types of projects she has managed and/or participated on:
+ Development of cost allocation plans (CAPs) in accordance with generally accepted accounting
principles (GAAP).
+ Development of CAPs in accordance with federal principles.
+ Assisting agencies in maximizing general fund cost recoveries from federally funded programs,
enterprise and special revenue funds, and other non -general fund sources.
+ Development and negotiation of indirect cost rate proposals (ICRPs),
• Development of activity based cost of service and user fee studies.
+ Development and negotiation of charge -back rate methodologies and rates.
Ms. Beemer has assisted with and developed several cost allocation plans, Indirect cost rate proposals (ICRPs)
and user fee studies.
EDUCATION
B.S., Finance, California State University, Fullerton
WORK EXPERIENCE
MGT of America Consulting, LLC, Senior Consultant, August 2007 • Present
PRM, Consultant, 2006 — 2007
City of Redondo Beach, CA, Administrative Analyst, 2004 - 2006
City of Claremont, CA, Analyst, 2002 - 2004
REPRESENTATIVE CLIENTS
+ Bainbridge Island, WA + Inglewood, CA
+ Odessa, TX
+ Santa Cruz, CA
r Bakersfield, CA + La Habra, CA
< Orange County, CA
+ Santa Rosa, CA
+ Bell Gardens, CA + La Mesa, CA
+ Pleasanton, CA
+ Spokane, WA
+ Buckeye, AZ + LA Metro, CA
+ Rancho Cucamonga, CA
+ Spokane County, WA
• Calaveras Co, CA < Lake Oswego, OR
+ Redlands, CA
+ Surprise, AZ
+ Castle Rock, CO + Livermore, CA
+ Redondo Beach, CA
+ Vallejo, CA
• Culver City, CA + Los Angeles, CA
+ Riverside Co, CA
+ Ventura Co, CA
+ Daly City, CA + Madera Co, CA
• Sacramento, CA
+ Visalia, CA
INk MGT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2013 PAGE 29
CONSULTING GROUP RFP NO. 18-02311 PROPOSAL FOR COST ALLOCATION PLAN/ ISF ALLOCATION STUDY
APPENDIX A: RESUMES
.•
® ®
SARA BEEMER
Manager
MGT CONSULTING GROUP
sbeemai@mgmonsulcing,com
• Delta Co, CO
• Mesa Co, CO
• San Diego, CA
• Whittler, CA
• El Paso, TX
• Miami, FL
• San Leandro, CA
+ Windsor, CA
• Fort Bragg, CA
• Montrose Co, CO
• San Mateo Co, CA
• Woodland, CA
• Hayward, CA
• Napa Co, CA
• Santa Barbara, CA
• Yuba City, CA
• Healdsburg, CA
• Newport Beach, CA
• Santa Clara, CA
• Yuba County, CA
• Huntington Beach, CA
���♦� M GT CITY OF SANTA ANA, CAUFORNIA I MARCH 8, 2018 PAGE 3p
m NSUinNG GROUP RFP NO 18-0231 1 PROPOSAL FOR COST ALLOCAI ION PLAN / ISF ALLOCATION STUDY
FLORIDA
516 North Adams Street
Tallahassee, Florida 32301
4320 West Kennedy Boulevard
Tampa, Florida 33609
CALIFORNIA
2251 Harvard Street, Suite 134
Sacramento, California 95815
3579 East Foothill Boulevard, Suite 144
Pasadena, California 91 107
COLORADO
8200 South Quebec, SuiteA3 #184
Centennial, Colorado 80112
KANSAS
13303 West Maple, Suite 139 #177
Wichita, Kansas 67235
MARYLAND
18310 Montgomery Village Avenue #520
Gaithersburg, Maryland 20879
MICHIGAN
2343 Delta Road
Bay City, Michigan 48706
NORTH CAROLINA
10030 Green Level Church Road, Suite #1267
Cary, North Carolina 27519
TEXAS
1801 East 5 I't Street, Suite 365-504
Austin, Texas 78723
WASHINGTON
1420 Marvin Road, NE, Suite C #342
Olympia, Washington 98516
IND
MGT ofAmerica Consulting, LLC
www. mgtconsulti ng. corn
EXHIBIT B
FEE PROPOSAL
PUBLIC WORKS COST ALLOCATION PLAN PROJECT
MGT proposes to perform the Public Works departmental administration cost allocation plan, the
calculation of the Fund 86 indirect cost rate and full cost staffing hourly rates for a fixed fee of $21,560,
including expenses. Assistance with the negotiations with OCTA and Caltrans will be provided as needed,
on an actual cost basis.
2. Project Kick Off Meeting
3. First Draft (CAPs'and Rates)
4. MGT Office Work
5. Review of Final Reports
6. Submit Final Reports to Caltrans
16
$220
$3,520
$3,520
24
$220
$5,280
'$5,280
20
$220
$4,400
$4,400
12
$220
$2,640
$2,640
16
$220
$3,520
$3,520
If the City elects to renew or extend the contract for additional one-year contract periods, MGT's fee will
be adjusted by 5% for each subsequent year.
AllocationPW Cost Iand lCRPTotal
Proposed Fee
YEAR 1 $ 21,560
YEAR 2 $ 22,099
YEAR 3 $ 22,651
YEAR 4 $ 23,217
$ 23,798
YEAR 5
s 0 s
PW ADMINISTRATION ISF PROJECT
Per the RFP instructions, MGT confirms our experience and desire to complete this part of the RFP as well.
Mr. Wilkes and Ms. Payton have developed the cost accounting structure for numerous ISF operations
within California city government. We look forward to working with staff in developing a scope of service
and project schedule that will fit the city's needs. Our estimated number of hours and a preliminary broad
outline Is provided below.
2.
Develop ISF Accounting Structure
$220
3.
Review PW Programs and Services
$220'
4.
Identify All Customers
$220
5.
Determine Allocation Bases
$22p `
6.
Prepare ISF Allocation
$220
7.
Calculate ISF Rates
$220
8.
Prepare Management Guidelines
$220
TOTAL 130 -175
$220 $281600-$38,500
Any additional services requested by the City may either be negotiated at additional fixed, not -to -exceed
rates, or charged on an actual cost basis using the following billing rates:
MGT ProfessionalIHourly igi
Project Director $ 220
Senior Manager $ 185
Manager $ 170
Consultant $ 135
+++++ M GT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 FEE PROPOSAL
CONSULTING GROUP RFP NO. 18-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISI" ALLOCATION STUDY
ACORp MGTOFAM-01 CRYST.
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Post Office Box 121139
Tallahassee, FL 32317
INSURED
MGT of America, LLC
MGT of America Consulting, LLC
4320 West Kennedy Blvd.
Tampa, FL 33609-2118
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$
MED EXP fAnyone rson)
$ 16,000
GEN'L AGGRE,�A�TE LIMIT APPLIES PER:
PERSONAL a ADV INJURY
$ 11000,000
GENERALAGGREGATE
2,000,000
Palm,l YI�RO. ❑ LOC
I!` ECT
PRODUCTS-COMP/OP AGG
2,000,000
OTHER:
EOMBINEO SINGLE LIMIT
$
S 1,000,000
A
AUTOMOBILE LIABILITY
ANY AUTO
SCHEDULED
X
X
2093563501
7/1/2019
]/1/2020
BODILY INJURY Per arson
$
A�UpTEO�$ ONLY
BODILY E INJURY Pere¢Mant
$
X AUTOSONLY X AL%q
Pe�sdtlwt MAGE
NLV
$
B
X UMBRELLA LIAR X OCCUR
EXCESS LIAR CLAIMS -MADE
2093663496
711/201V
7l1/2020
EACH OCCURRENCE
5,000,000
DED X RETENTION$ 10,000
AGGRE ATE
5,000,000
$
C
WORKERS COMPENSATION
AND EMPLOYERS' LU21UTY
YIN
X PER OTH-
ANYCpPROPREIIUO�RRIPARTNERI ECUtIVE
(MFandatoryln NER EXCLUDED?
N/A
X
3011086788
7/1/2019
7/1/2020
E.L EACHACCIDEM
g 1,000,000
E.L. DISEASE - EA EMPLOYE
1,000,000
If y¢s, desadba coder
DESCRIPTION OF OPERATIONS Wim
E.L. DISEASE - POLICY UMIT
2,600,000 Occur/AGG>
1,000,000
D
Professional Liab.
105638880
7/112019
7/1/2020
D
Cyber Liability
105638880
7/1/2019
7/112020
5,000,000
5,000,000
DESCRIPTION OFOPERATIONS/LOCATIONS/VEHICLES//ACORD 101,Additional Remarks$chedele,mayy b aftachedifmorespaceisrequired)
Blanket Additional Insured per attached forms CG2010; CG2037; CNA750779XX; CA20480299
Blanket Waiver of Subrogation per attached forms CNA75008XX; G1916OB; CA04440310
Notice of Cancellation to Certificate Holders Per attached forms CC68021A; CNA72315XX
THE CITY OF SANTA ANA, irs OFFICERS, EMPLOYEES, AGENTS, AND REPRESENTATIVE ARE NAMED AS ADDITIONAL
'
INSURED IN REGARDS TO
GENERAL LIABILITY PER ATTARI�'@H7fIDgXac gaOep-rgOVE ffANKET ADDITIONAL INSURED FORMS.
A-2018-112 rL.YYL1J &
Ht"t"tCIJY
A-2017-251 By RISk MANAGEMENTDIVISION
CERTIFICATE HOI DFR
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,
A LAMBFRT ACCORDANCE WITH THE POLICY PROMS ONSCE WILL BE DELIVERED IN
City of Santa Ana
M
Risk Management AUTHORIZED REPRESENTATIVE
rfyi
20 Civic Center Plaza %y��'[ / �w—
ISanta Ana CA 9 70 i�
ACORD 25 (2016/031
- u-cv rJ An UKU UUKYUKA I IUN. All rights reserved.
The ACORD name and logo are registered marks of ACORD
CNA CNA PARAMOUNT
Additional Insured - Owners, Lessees or Contractors -
Scheduled Person or Organization Endorsement
A. Section II — Who Is An Insured Is amended to include as an additional insured the person(s) or organization(s)
shown in the Schedule, but only with respect to liability for bodily Injury, property damage or personal and
advertising injury caused, In whole or in part, by:
1. Your acts or omissions; or
2. The ads or omissions of those acting on your behalf;
in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above.
However:
1. The Insurance afforded to such additional insured only applies to the extent permitted bylaw; and
2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to
such additional insured will not be broader than that which you are required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:
This insurance does not apply to bodily injury or property damage occurring after.
1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than
service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the
covered operations has been completed; or
2. That portion of your work out of which the Injury or damage arises has been put to its intended use by any
person or organization other than another contractor or subcontractor engaged In performing operations for a
principal as a part of the same project.
C. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of
Insurance:
If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of
the additional insured is the amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of Insurance shown in the Declarations;
whichever is less.
This endorsement shall not Increase the applicable Limits of Insurance shown in the Declarations.
CG 2010 (04-13)
Page 2 of 2
AMERICAN CASUALTY
Insured Name; MGT OF
CO OF REAOING,PA
AMERICA CONSULTING, LLC.
Copyright Insurance Services Office, Inc.,2012
No: 5095130327
CNA CNA PARAMOUNT
Additional Insured - Owners, Lessees or Contractors -
Completed Operations Endorsement
It is understood and agreed as follows:
A. Section 11 — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s)
shown in the Schedule, but only with respect to liability for bodily injury or property damage caused, in whole or in
part, by your work at the location designated and described in the Schedule of this endorsement performed for that
additional insured and included in the products -completed operations hazard.
However:
I. The insurance afforded to such additional insured only applies to the extent permitted bylaw; and
2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to
such additional insured will not be broader than that which you are required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of
Insurance:
If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of
the additional insured is the amount of insurance:
I. Required by the contractor agreement; or
2. Available under the applicable Limits of Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations.
GG 20 37 (04-13)
Page 2 of 2
AMERICAN CASUALTY CO OF READING,PA
Insured Name: MGT OF AMERICA CONSULTING. LLC.
�J Cypyright Insurance Services Office, Inc., 2012
Policy No: 5095130327
CNA CNA PARAMOUNT
General Aggregate Limit - Per Project Endorsement
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
It is understood and agreed as follows:
I. For each single construction or service project away from premises the Named Insured owns or rents, a separate
Project General Aggregate Limit, equal to the amount of the General Aggregate Limit shown in the Declarations, is the
most the Insurer will pay for the sum of:
A. all damages under Coverage A, except damages because of bodily injury or property damage included in the
products completed operations hazard; and
B. all medical expenses under Coverage C;
that arise from occurrences or accidents which can be attributed solely to ongoing operations at that project. Such
payments shall not reduce the General Aggregate Limit shown in the Declarations, nor the Project General Aggregate
Limit applicable to any other project.
It. All:
A. damages under Coverage B, regardless of the number of locations or projects involved;
B. damages under Coverage A, caused by occurrences which cannot be attributed solely to ongoing operations at
a single project, except damages because of bodily Injury or property damage included in the products -
completed operations hazard; and
C. medical expenses under Coverage C, caused by accidents which cannot be attributed solely to ongoing
operations at a single project,
will reduce the General Aggregate Limit shown in the Declarations.
III. The limits shown in the Declarations for Each Occurrence, for Damage To Premises Rented To You and for Medical
Expense continue to apply, but will be subject to either the Project General Aggregate Limit or the General Aggregate
Limit shown in the Declarations, depending on whether the occurrence can be attributed solely to ongoing operations
at a particular project.
IV. When coverage for liability arising out of the products -completed operations hazard is provided, any payments for
damages because of bodily Injury or property damage included in the products -completed operations hazard will
reduce the Products -Completed Operations Aggregate Limit shown in the Declarations, regardless of the number of
projects involved.
ta V. If a single construction or service project away from premises owned by or rented to the Named Insured has been
R abandoned and then restarted, or if the authorized contracting
s specifications or timetables, such project will still be deemed to be the same project.
from plans, blueprints, designs,
VI. The provisions of LIMITS OF INSURANCE not otherwise modified by this endorsement shall continue to apply as
stipulated.
RR
jOW
All other terms and conditions of the Policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect
on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and
expires concurrently with said Policy.
CNAmutil X (1-15) Poli N
Page t of 1 PolicyNo: 5095130327
AMERICAN CASUALTY CO OF READ NG,PA
Insured Name: MGT OF AMERICASULTING, LLC.
Cnpprigfd CNA AII Rlgh1yMd lodes copyrighted material of Insurance Semms DRca, Inc., wM its permission.
CNA CNA PARAMOUNT
Waiver of Transfer of Rights of Recovery Against
Others to the Insurer Endorsement
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
ANY PERSON OR ORGANIZATION WHOM THE NAMED INSURED HAS AGREED IN WRITING IN A
CONTRACT OR AGREEMENT TO WAIVE SUCH RIGHTS OF RECOVERY, BUT ONLY IF SUCH
CONTRACT OR AGREEMENT;
1. IS IN EFFECT OR BECOMES EFFECTIVE DURING THE TERM OF THIS COVERAGE PART; AND
2. WAS EXECUTED PRIOR TO THE BODILY INJURY, PROPERTY DAMAGE OR PERSONAL AND
ADVERTISING INJURY GIVING RISE TO THE CLAIM.
(Information required to complete this Schedule, if not shown above, will be shown in the Declarations.)
ntil
Under COMMERCIAL GENERAL LIABILITY CONDITIONS, it is understood and agreed that the condition eled
Transfer Of Rights Of Recovery Against Others To Us is amended by the addition of the following:
With respect to the person or organization shown in the Schedule above, the Insurer waives any right of recovery the
Insurer may have against such person or organization because of payments the Insurer makes for injury or damage
arising out of the Named Insured's ongoing operations or your work included in the products -completed operations
hazard.
All other terms and conditions of the Policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes
effect on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below,
and expires concurrently with said Policv.
of
(10-16)
Pagel of 1 Policy No: 50951 03327
Page 1
AMERICAN CASUALTY CO OF READING,PA
Insured Name:MGT OF AMERICA CG SULTING, LLC.
Copyright CNA AIIIJI Rights R rvetl. �ndutle5 copyrighted material of Insurance Services Office, Inc., with its permission
CNA CNA PARAMOUNT
Blanket Additional insured - Owners, Lessees or
jContractors - with Products -Completed
Operations Coverage Endorsement
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
It is understood and agreed as follows:
I. WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by
written contract to add as an additional insured on this coverage part, but only with respect to liability for bodily
Injury, property damage or personal and advertising Injury caused in whole or in part by your acts or omissions, or
the acts or omissions of those acting on your behalf:
A. in the performance of your ongoing operations subject to such written contract; or
B. in the performance of your work subject to such written contract, but only with respect to bodily injury or
property damage included in the products -completed operations hazard, and only if:
1. the written contract requires you to provide the additional insured such coverage; and
2, this coverage part provides such coverage.
If. But if the written contract requires:
A. additional insured coverage under the 11-85 edition, 10-93 edition, or 10-01 edition of CG2010, or under the 10-
01 edition of CG2037; or
B. additional insured coverage with "arising out of language; or
C. additional insured coverage to the greatest extent permissible bylaw;
then paragraph 1. above is deleted in its entirety and replaced by the following:
WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by
written contract to add as an additional insured on this coverage part, but only with respect to liability for bodily
Injury, property damage or personal and advertising injury arising out of your work that is subject to such written
contract.
III. Subject always to the terms and conditions of this policy, including the limits of insurance, the Insurer will not provide
such additional insured with:
A. coverage broader than required by the written contract; or
B. a higher limit of insurance than required by the written contract.
$ IV. The insurance granted by this endorsement to the additional insured does not apply to bodily injury, property
damage, or personal and advertising injury arising out of
A. the rendering of, or the failure to render, any professional architectural, engineering, or surveying services,
including:
1. the preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys,
field orders, change orders or drawings and specifications; and
2. supervisory, inspection, architectural or engineering activities; or
B. any premises or work for which the additional insured is specifically listed as an additional Insured on another
endorsement attached to this coverage part.
V. Under COMMERCIAL GENERAL LIABILITY CONDITIONS, the Condition entitled Other Insurance is amended to
o add the following, which supersedes any provision to the contrary in this Condition or elsewhere in this coverage
o part:
CNAf2 (10
Page I of 2 Policy No: 5095230327
Page
AMERICAN CASUALTY CO OF READING,PA
Insured Name: MGT OF AMERICA CONSULTING, LLC.
G�i(gh/t C�/N Rlghb eserved. Includes copyrighted material of Insurance Services Office, Inc., with As permisslon.
CNA I CNA PARAMOUNT
Blanket Additional Insured - Owners, Lessees or
Contractors - with Products -Completed
Operations Coverage Endorsement
Primary and Noncontributory Insurance
With respect to other insurance available to the additional insured under which the additional insured Is a named
insured, this insurance is primary to and will not seek contribution from such other insurance, provided that a written
contract requires the insurance provided by this policy to be:
1. primary and non-contributing with other Insurance available to the additional insured; or
2. primary and to not seek contribution from any other insurance available to the additional insured.
But except as specified above, this insurance will be excess of all other insurance available to the additional insured.
VI. Solely with respect to the insurance granted by this endorsement, the section entitled COMMERCIAL GENERAL
LIABILITY CONDITIONS is amended as follows:
The Condition entitled Duties In The Event of Occurrence, Offense, Claim or Suit is amended with the addition of
the following:
Any additional insured pursuant to this endorsement will as soon as practicable:
I. give the Insurer written notice of any claim, or any occurrence or offense which may result in a claim;
2. send the Insurer copies of all legal papers received, and otherwise cooperate with the Insurer in the investigation,
defense, or settlement of the claim; and
3. make available any other insurance, and tender the defense and indemnity of any claim to any other insurer or
self -insurer, whose policy or program applies to a loss that the Insurer covers under this coverage part. However,
if the written contract requires this insurance to be primary and non-contributory, this paragraph 3, does not
apply to insurance on which the additional insured is a named insured.
The Insurer has no duty to defend or indemnify an additional insured under this endorsement until the Insurer receives
written notice of a claim from the additional insured.
VII. Solely with respect to the insurance granted by this endorsement, the section entitled DEFINITIONS is amended to
add the following definition:
Written contract means a written contract or written agreement that requires you to make a person or organization an
additional insured on this coverage part, provided the contract or agreement:
A. is currently in effect or becomes effective during the term of this policy; and
B. was executed prior to:
1. the bodily Injury or property damage; or
2. the offense that caused the personal and advertising injury;
for which the additional insured seeks coverage.
Any coverage granted by this endorsement shall apply solely to the extent permissible by law.
All other terms and conditions of the Policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect
on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and
expires concurrently with said Policy.
�.,.nroV lyM tlu-JO)
Page 2 of 2
AMERICAN CASUALTY CO OF READING,PA
Insured Name: MGT OF AMERICA CONSULTING, LLC.
Policy No: 5095130327
Copycght CNA AO Rights R rued. Includes copyrighted material of Insurance SeMces office, Inc., with Its pmmission.
CNAWorkers Con ;sensation And Employers Liability Insurance
This endorsement changes the policy to which it is attached.
It is agreed that Part One - Workers' Compensation Insurance G. Recovery From Others and Part Two -
Employers' Liability Insurance H. Recovery From Others are amended by adding the following:
We will not enforce our right to recover against persons or organizations. (This agreement applies only to the
extent that you perform work under a written contract that requires you to obtain this agreement from us.)
PREMIUM CHARGE - Refer to the Schedule of Operations
The charge will be an amount to which you and we agree that is a percentage of the total standard premium for
California exposure. The amount is 2%.
All other terms and conditions of the policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers,
takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another
effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy
unless another expiration date is shown below.
Form No: G-19160-8 (11.19971
Policy No: WC 3 11086788
Underwriting Company: Transportation Insurance Company, 151 N Franklin St, Chicago, IL 60606
Copyright CNA AN Rights Reserved.
Workers Corlpensation And Employers Liability Insurance
It is understood and agreed that:
If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of
Record has issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of
Insurance for any reason other than nonpayment of premium, then notice of cancellation will be provided to
such Certificate Holders at least 30 days in advance of the date cancellation is effective.
If notice is mailed, then proof of mailing to the last known mailing address of the Certificate Holder on file with
the Agent of Record will be sufficient to prove notice.
Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or
impose any liability or obligation upon us or the Agent of Record.
All other terms and conditions of the policy remain unchanged
This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers,
takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another
effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy
unless another expiration date is shown below.
Form No: CC68021A (02.20131
Policyholder Notice; Page: 1 of 1
Underwriting Company: Valley Forge Insurance Company, 151 N Franklin St, Chicago, IL 60606
�J m Copyright CNA All Rights Reserved.
Policy No: WC 3 11086712
Lii7 l
CNA72315XX
(Ed. 02/13)
NOTICE OF CANCELLATION OR MATERIAL CHANGE - DESIGNATED PERSON
OR ORGANIZATION
It is understood and agreed that this endorsement amends the BUSINESS AUTO COVERAGE FORM as follows:
In the event of cancellation or material change that reduces or restricts the insurance provided by this Coverage Form, we
agree to send prior notice of cancellation or material change to the person or organization scheduled below at the address
scheduled below. This endorsement does not amend our obligation to notify the Named Insured of cancellation as
described in the Common Policy Conditions or in another endorsement attached to this policy.
SCHEDULE
1. Number of days advance notice:
10 Days if we cancel for non-payment of premium.
30 Days if the policy is cancelled for any other reason, or if coverage is restricted or reduced by endorsement.
2. Person or Organization's Name and Address
Name:
PER ISSUED CERTIFICATE
Attention:
Street Address:
City, State, ZIP:
e-mail address:
All other terms and conditions of the Policy remain unchanged.
CNA72315XX (02113) --
Page 1 Of 1 Policy: 2093563501
Insured Name: MGT OF AMERICA
CONSULTING , LLC.
Copyright CNA All Rights Reserved.
POLICY NUMBER: 2093563501
COMMERCIAL AUTO
CA 04 44 03 10
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
BUSINESS AUTO PHYSICAL DAMAGE COVERAGE FORM
GARAGE COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
TRUCKERS COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by
the endorsement.
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated
below.
Named Insured:
Endorsement Effective Date:
SCHEDULE
Name(s) Of Person(s) Or Organization(s):
PER ISSUED CERTIFICATE
Information required to complete this Schedule, if not shown
The Transfer Of Rights Of Recovery Against Others
To Us Condition does not apply to the person(s) or
organization(s) shown in the Schedule, but only to the
extent that subrogation is waived prior to the "accident'
or the 'loss" under a contract with that person or
organization.
CA 1144 0310
l9
will be shown in the
Copyright, Insurance Services Office, Inc., 2009
Page 1 of 1
.-
POLICY NUMBER
INSURED NAME AND ADDRESS
P 2093563501 MGT OF AMERICA CONSULTING, LLC.
4320 NEST KENNEDY BLVD.
._._ -. _ _. TAMPA, FL 33609-2118
COMMERCIAL AUTOMOBILE LOSS PAYEE SCHEDULE
"Any Loss Payee that has a financial interest in a covered "autos for which we are
Providing physical damage coverage for that covered -auto, under this policy..
INSURED Page 8 of 1.3
POLICY NUMBER- --
IN3DR8D NAME AND ADDRESS--
P 2093563501 MGT OF AMERICA CONSULTING, LLC.
4320 WEST KENNEDY BLVD,
,.._ TAM -PA, FL 33609-2118
ADDITIONAL INSURED - LESSOR SCESDULE
'Any Lessor of a covered "auto- for which we are providing any coverage for that
covered 'auto' under this policy."
z
��� C�W INSURED Page 9 of 13