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RECREATION SERVICES AGREEMENT
N-2018-069
Silvia Cuevas THIS AGREEMENT is made and entered into this 26`h day of April, 2018 by and
between Conscious. Break, Inc. a Delaware Corporation ("Provider") and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws
of the State of California ("City").
RECITALS
A. The City desires to retain a recreation service provider having special skills, resources and
knowledge to provide Yoga en Espanol classes in its recreation class program.
B. Provider represents that he/she/it is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Provider represents that he/she/it is
knowledgeable in their field and that any services performed by Provider under this
Agreement will be performed in compliance with such standards as may reasonably be
expected.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Provider shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
In consideration for the provision of the programs set forth in Exhibit A, City agrees to
pay the Provider seventy percent (70%) of all gross revenue received from program participants.
Total revenue to Provider shall not exceed $25,000.00 annually. Payment to Provider shall be
made monthly within thirty (30) days following completion of the last class taught by Provider
the prior month. City shall be responsible for collecting all fees from program participants.
Provider shall not collect fees but will refer all interested participants to City for registration
information. Provider agrees that City shall retain thirty percent (30%) of all gross revenue
received from program participants as an administrative fee.
3. TERM
This Agreement shall commence on July 1, 2018 and end on June 30, 2019 unless
terminated earlier in accordance with Section 12 below. The term of this Agreement may be
extended by a writing executed by the City Manager and the City Attorney.
4. INDEPENDENT CONTRACTOR
Provider shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the manner in which Provider performs
the services which are the subject matter of this Agreement; however, the services to be provided
by Provider shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Provider shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes. Provider is not an agent, representative or
employee of City and Provider shall have no authority to act on behalf of the City.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Provider shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Provider shall maintain commercial general
liability insurance which shall include, but not be limited to protection against claims arising
from bodily and personal injury, including death resulting therefrom and damage to property,
resulting from any act or occurrence arising out of Provider's operations in the performance of
this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance
shall be not less than the following: single limit coverage applying to bodily and personal injury,
including death resulting therefrom, and property damage, in the total amount of $1,000,000 per
occurrence and $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers,
employees, agents, volunteers and representatives as additional insured(s); (b) be primary and
not contributory with respect to insurance or self-insurance programs maintained by the City;
and (c) contain standard separation of insured's provisions.
b. Worker's Compensation Insurance. In accordance with California State law, Provider,
if Provider has any employees, is required to be insured against liability for worker's
compensation or to undertake self-insurance. Prior to commencing the performance of the work
under this Agreement, Provider agrees to obtain and maintain any employer's liability insurance
with limits not less than $1,000,000 per accident.
c. The following requirements apply to the insurance to be provided by Provider pursuant
to this section:
(i) Provider shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement. Certificates
of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved in form by the City.
(ii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
d. If Provider fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to terminate this
Agreement. Such termination shall not affect Provider's right to be paid for its time and
materials expended prior to notification of termination. Provider waives the right to receive
compensation and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
6. INDEMNIFICATION
Provider agrees to and shall indemnify, defend and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Provider or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section I of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement, to the extent that the injury, damages, just compensation,
restitution, judicial or equitable relief is caused by the negligence of the Provider. This indemnity
and hold harmless agreement applies to all claims for damages, just compensation, restitution,
judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events
referred to in this Section or by reason of the terms of, or effects, arising from this Agreement.
City may make all reasonable decisions with respect to its representation in any legal proceeding.
In no case will Provider be required to indemnify or hold harmless the City from injury,
damages, just compensation, restitution, judicial or equitable relief caused by the negligence of
the City.
7. CONFLICT OF INTEREST
Provider covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
8. LIVE SCAN BACKGROUND CHECK
Provider, and any employees, subcontractors or substitutes, in contact with minors under
eighteen (18) years of age shall arrange for and submit to a Live Scan electronic background
check for criminal history available through the California Department of Justice as a condition
of this Agreement and provide proof of compliance prior to performing services hereunder.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City: Clerk of the Council
City of Santa Ana
20 Civic Center Plaza (M-30)
With copy to:
Santa Ana, CA 92702-1988
Fax(714)647-6956
Executive Director of Parks, Recreation and Community Services
City of Santa Ana
20 Civic Center Plaza (M-23)
P.O. Box 1988
Santa Ana, California 92702
Fax(714)571-4211
To Provider: Conscious Break, Inc.
Attn: Illary Archilla
1 Dover Street
Trabuco Canyon, CA 92679
Phone: 714-653-2293
Email: Illarva rchilla ,gmail.com
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Provider regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement
and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized representative
of Provider. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Provider or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which is not embodied herein.
Cl
11. ASSIGNMENT/SUBSTITUTES
a. Assignment. The experience, lmowledge, capability and reputation of Provider were a
substantial inducement for City to enter into this Agreement. Therefore, Provider may not assign,
transfer, delegate, or subcontract any interest herein without the prior written consent of the City
and any such assignment, transfer, delegation or subcontract without the City's prior written
consent shall be considered null and void.
b. Substitutes. In the event Provider is not able to teach a class due to illness or some
other cause beyond Provider's reasonable control, Provider must procure, at its sole expense, a
qualified substitute instructor to teach the class at its regular time and place. Provider shall
ensure that substitute instructors are at least twenty-one (21) years of age and comply with the
City's insurance and live scan requirements contained herein. Evidence of compliance with
City's insurance and live scan requirements shall be provided upon request. Provider must
immediately notify the City of the substitute instructor's name, qualifications, address and phone
number. If Provider cannot procure a qualified substitute and the City is unable to assist in this
regard, then the class shall be canceled and a make-up class must be added to the session.
Provider must notify participants as soon as possible of any class cancellation and make-up class.
Provider must personally teach at least seventy-five percent (75%) of its offered classes.
12. TERMINATION
a. This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Provider shall be entitled to receive, and City shall pay Provider,
compensation for all services rendered prior to the effective date of termination.
b. Termination or cancellation of classes by the Provider outside of Section l Lb. must be
given to the City at least thirty (30) days prior to termination/cancellation. Failure to provide
adequate cancellation notice to the City may put future contracting of business with the City at
risk and will result in the City's retention of ten (10%) percent of the final payment to Provider.
13. RECORDS
Provider shall use attendance sheets generated and supplied by the City to record
attendance in each class. Provider shall keep these and any other records in connection with the
work to be perfornied under this Agreement and shall permit City, upon request, to review such
records for a period of three (3) years from the date of final payment to Provider under this
Agreement.
14. NON-DISCRIMINATION
Provider shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, teaching, training, utilization, promotion,
termination or other employment related activities or any services provided under this
Agreement. Provider affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
N-2018-069
15. JURISDICTION—VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
16. LICENSES
Provider shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies.
17. SEVERABILITY
In the event that one or more of the phrases, sentences, clauses, paragraphs or sections
contained in this Agreement shall be declared invalid or unenforceable by valid judgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect
any of the remaining phrases, sentences, clauses, paragraphs or sections of this Agreement,
which shall be interpreted to carry out the intent of the parties hereunder.
18. EXHIBITS
All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth
in the body of this Agreement.
19. AUTHORITY
The person(s) executing this Agreement on behalf of the parties hereto warrant that they are
duly authorized to execute this Agreement on behalf of said parties and that by so executing this
Agreement, the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
ATTEST:
Maria D. Huizar
Clerk of the Council
CITY OF SANTA ANA
Raul Godinez II
City Manager
[signatures continue on next page]
N-2018-069
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
Lisa Storck
Assistant City Attorney
RECOMMENDED FOR APPROVAL: PRESIDENT:
Gerardo Monet
Executive Direcfor of Parks,:
Recreation and Community Services Agency
Name: Illary Archilla,
Conscious Break, Inc.
Exhibit A
SCOPE OF SERVICES
A. Provider shall conduct Yoga. en Espanol classes for ages 16 years, and up;
B. Provider shall teach such or similar classes (1) at the times below at facilities to be
designated by the City or (2) on a schedule agreed upon by the parties for each class
session or term, including the location, specific days and hours when classes will be held,
and holidays to be observed, in accordance with City's needs.
YOGA EN ESPANOL
This is a four week course during a one month period.
INSTRUCTOR: Conscious Break Inc. Staff, AGES: 16+
LOCATION: Santa Anita Center, 300 S. Figueroa St, Santa Ana, (7 t4) 647-6552
• Yoga en Espanol classes will consist of monthly sessions, held 1 day per
week, 50 minutes per day.
C. Provider shall provide all materials, supplies, equipment, records and personnel.
Provider shall be responsible for clean-up of the facilities and materials and shall ensure
the safety and effectiveness of instruction.
CLASS SIZE
A. Each class must have a minimum of 5 paid students and no more than 15 students.
B. No registration will be accepted after the second meeting of classes.
C. if the minimum registration has not been reached by the second class, the class shall be
cancelled. Provider will be under no obligation to provide services for the cancelled
classes, and the City will have no further obligations to pay Provider compensation for
the remaining classes that were cancelled in that session.
CLASS FEES
A. Each participant shall pay class registration fees as established by City.
B. Provider may not waive class participation/registration fees.
C. Only registered participants may participate in class.
D. Any refunds to participants will be made in accordance with City policy.
E. Any materials fee shall be established by mutual agreement of City and Provider and
shall be payable directly to Provider.
UNITED STATES LIABILITY INSURANCE GROUP
WAYNI1", PENNSYLVANIA
Tnis cntlorscmcnI modillcs Insurance provided under Ilrc following:
COMMERCIAL MERCIAL GENERAL LIABILITYCOVERAGE FORNI
BLANKET ADDITIONAL INSURED ENDORSEMENT
Section ll — Who Is An Insured is amended to include as an insured any person(s) of
organization(s) who you are required to add as an additional insured under written contract(s),
written permit(s) nr written agreement(s), that require such person(s) or organizaiion(s) to be
added as an additional insured on your policy. Such person(s) or organization(s) is an insured
only with respect to liability for "bodily injury". "property damage" or "personal and advertising
injury" occurring after the effective date of such written contract(s), written pernit(s) or written
agreement(s) that is caused, in whole or in part by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your behalf,'
EXCLUSIONS
There is no coverage under this endorsement for loss or expense, including but not limited to the
cost of defense for `bodily injury", "property damage" or "personal and advertising injury"
occurring:
(1) After all of "your work", including materials, pails or equipment furnished in connection
with "your work" and performed under the above referenced written contract(s), written
permits) or written agreement(s) has ended; or
(2) When that portion of"your work" out of yvhich the "bodily in6iv6 { "property damage" or
"personal and advertising injury" .arises andCie�o Kft' 1nder the above referenced
written contract(s), written permil(s) or written agreements) has been put to its intended
use by any person(s) or organizatioa(s),
whichever occurs first.'-�
Coverage is not provided for "bodily injury'" " t gxsSt{S("a)�d aelvertising
Injury" arising out of the sole negligence of an a I�in j d under tl?iveXStlorsement.
Coverage provided by this endorsement will be excespri".6, . ft insurance available to any
additional insured under this endorsement unless a written contract(s), written pernut(s) or
written agrecment(s) specifically requires that coverage under this endorsement is primary
All other terms and conditions of this policy remain unchanged. This endorsement is a part of
your policy and takes effect or) the effective date of your policy unless another effective date is
shown.
L 723 (02-09) Page I of I
ACORff CERTIFICATE OF LIABILITY INSURANCE
OATEIMMMDNYYY}
02114/2018
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the forms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
eertiAcate holder In lieu of such endorsement(s).
PRODUCER
CONTACT
NAME...__....,_
NMC Insurance Services
P.O. Box 2159
rHOtJIE�1 (949) 208-0929_,,... �1ac Not: (949} 9169929
E MXIL seMce@nmcins.com
INSURER(S) AFFORDING COVERAGE
NAICI
Laguna Hills CA 92653
INSURERA: U.S. LIABILITY INSURANCE CO.
INSURERS
EACH OCCURRENCE
INSURED
INSURERc:
PREMISES Eulrancc
Conscious Break Inc... N'"VL 11 I' I"' I
1 Older
INSV0.ER 0
j 5,000^
INSURER E
Trabuco Canyon CA 92679
INSURERF'.
Il iiIII 10YAIzilnI116FT:1:71
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMBS SHOWN MAYHAVE BEEN REDUCED BYPAID CLAIMS,
ILTR
1YPEOFINSURANCE
POLICY NUMBER I
POLICYE)&
(MMMDIYYYY1
LIMITS
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$ 1,000,000
PREMISES Eulrancc
4 100,000
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PERSONAL &ADV INJJRY
$ 1,000,000
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD IDI, AEGIS gnel Rem ule, may be aaacnce it more opacr le requlretl)
The CRY of Santa Ana, its officers, employees, agents, and representative are additional insured per attached endorsement.
The City of Santa Ana
20 Civic Center Piz
Santa Ana, CA 92701
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
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ACUHU 2O (zu14101) The ACORD name and logo are registered marks of ACORD
CL1789714
UNITED STATES LIABILITY INSURANCE GROUP
WA YNE, PENNSY"LV"ANTA
This endorsement modifies insurance provided under die following:
CONMIERCIAL GENERAL LIABILITY COVERAGE FORM
Primary And Rion -Contributory - Written Contract
Schedule:
EftectiveDate: OV7'2/201712.01 AM
Name of Person or Organization:
Tl- Oily uC'1'uxuy 1W Llc, Gi e h. Aprwiut:vc 0,..,167 :.'fTiwtn, A,, .,(.>, auJ L;ugduy von lmi. �,ily adw,c wyuiicd w Lc
added as an additional insured condor written contmclis), tsritten pemtit(s), or written agree ment's I.
3WJt,cuminial Wav
Tmtin. CA 92 --RC,
(If no entry appears above, the information required to complete this endolsetncnt will be shown in the Declarations
as a.nolieable to this endorsement)
SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS,
Paragraph A, QTRER TNAARANTCE., .i. Pa•imm-y Ltquranco ie amended tcith the addition of the fol IoNvinj;
'llic coverage afforded by this policy to the petson(s) or organizatiou(s) listed above is primary and non -
Contributory it:
L This insurance is required to be pruuary and non-contributory under a written contractand
2. '17he loss to be covered occurs on or after the effective date of the written contract; and
9. Trac lo, o to be cuvctxd resultcd aulcli` atd cacluaivcly' $um your onguiug aCtn or unaisaivua or tltc onpoiug
acts or omissions of those acting on your behalf in performing "your work" under a written contract
referred to above.
4. The person(s) or organization(s) is au additional insured under this policy.
l lowcvor, the coverage provided by this endorsement does not apply to any coverage provided for an "auto" on a
`'non -owned auto", "hired autn", uninsured motorists coverage, underinsured motorists coverage, personal injury
protection, property protection or similar no-fault coverage by whatever name c �1,�aoor an "auto" coverage of
any type.W"%
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All other terns and conditions of this policy romahl unchanged. T 1ado ei is a as ytltur` po icy mid takes
effect on the effective elate of your polivw unless another cffectiv dh -•
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1,'776 (10-1:3) page 1 of 1
WORKERS CONIPIiNSATION DEC°I.ARATEON
WaryArchiva herehy affirm under penalty of perjure, the
following declaration
1 certify on hehalf of _ Conseious Brew Inc that during the term of my
_ . _-
if nroa:I(III R omivnp Mame
contract for Yoga en Espanol sere ices with the Cite of Santa Ana, I will
not rmploc am person in anti manner so as to become subject to the workers -
compensation laws of California, and a,gyrec that if I should become subject to the
workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith
comply vmh those prosisiims and proy ide proofof vcorkers' compensation coverage.
e
DA hEr 02/22117
t
Name Wary Aichilla
-I itle: President
`felcphonc: 714-663-2293
WARNING: FAILURE'I'O SI CURE WORKI3RS' COMI'ENSA"I'ION COVERAGE IS
UN1.AWFCJL., AND SHALL SUBJE=CT AN EMPI,OYE"R TO CRiMINAt, PENALTIES
AND CIVIL FINFS LIP "10 ONE HUNDR[:D "THOUSAND f)OLL,ARS fSl00,000). IN
ADDITION TO "TI IF COST OF COMPLNSA'FION, DAMAGES AS PROVIDED FOR
IN SL'Cl'ION 3706 OF TELE LABOR CODE. INTEREST, AND ATTORNEY'S FEES.
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