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Home My WebLink About13A - MIN MARCH 12CITY OF SANTA ANA COUNCIL COMMITTEE MEETING AGENDA ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY COMMITTEE MONDAY, MARCH 12, 2018 5:00 P.M. CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Michele Martinez, Chairperson Vicente Sarmiento Recording Secretary: Teresa Ramirez PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS 1. Approval of Minutes from January 8, 2017 Regular Meeting {Strategic Plan No. 5, 1} 2. Review of Fiscal Year 2016-17 Single Audit Report {Strategic Plan No. 4, 1} (Francisco Gutierrez, FMSA) 3. Verbal discussion: One Stop Shop Tour of City of Riverside and Next Steps {Strategic Plan 3,3 and 7,5} (Candida Neal, PBA) 4. Verbal discussion: Infrastructure Housing Policy (Development Impact Fee) {Strategic Plan 6, 1 E} (William Galvez, PWA & Candida Neal, PBA) 5. Earthquake Preparedness and Seismic Retrofit City Hall {Strategic Plan 6, 1a, c, and f; and 6, 2a and b} (William Galvez, PWA) 6. Update on the Recycled Water Cost -of -Service Study and the new Recycled Water rates {Strategic Plan No. 4,1} (Nabil Saba, PWA) (5 min) 7. Update on the Water Rate "Pass-through" increase scheduled for July 2018 {Strategic Plan No. 4,1} (Nabil Saba, PWA) (5 min) 8. Presentation of Draft Real Property Disposition Policy {Strategic Plan No. 3, 5} (Rob Zur Schmiede, CDA) 9. Update on the Pilot Parking Study {Strategic Plan No. 5, 4} (William Galvez, PWA) Santa Ana City Council Miguel A. Pulido, Michele Martinez, Vicente Sarmiento, Jose Solodo, P. David Benavides, Juan Villages, Sal Tina ero, Mayor I Mayor Pro Tem, Ward 2 I Ward ( Ward I Ward Ward Wardl6 MMdoRd ntaneom MMaNnez(Asanla-ana ora VSmmlgnl.Aamaanaom JSaloaoratsanlaana om Deenavleesrasamaana.me Me...a(alsanWna.aa STinaiemtdsamaana.am City Hall, 20 Civic Center Plaza . P.O. Box 1988 . Santa Ana, California 92702 Mayor & Council Telephone: 714-647-6900 • Agenda Item Inquiries: 714-647.6520 e Website: wwvv.santa-ana.era 13A-1 STAFF COMMENTS COMMITTEE MEMBER COMMENTS ADJOURNMENT— The next regular meeting is scheduled for Monday, May 14th at 5p.m. If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title ll, 28 CFR 35.1021 The complete Strategic Plan document is available at http://www.santo-ana.ora/strateaic-planning/ ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET 2 March 12, 2018 AND TECHNOLOGY AGENDA 13A-2 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY ATTENDANCE: MEMBERS ABSENT: STAFF PRESENT: REGULAR MEETING MINUTES March 12, 2018 City Hall 20 Civic Center Plaza, Room 1600 Santa Ana, CA 5:12 p.m. Council Committee members: Michele Martinez, Chairperson Vicente Sarmiento None Raul Godinez II, CMO Rob Zur Schmiede, CDA Francisco Gutierrez, FMSA Sergio Vidal, FMSA Sarah Ro, FMSA Julie Castro -Cardenas, CMO Bianca Zurita, CDA Jorge Garcia, CMO Candida Neal, PBA William Galvez, PWA Nabil Saba, PWA Jack Ciulla, ITD Melanie Torres, ITD Taig Higgins, PWA GUESTS PRESENT: Peter Katz, Com -Link; Irma Macias, Com -Link; Daphnie Munoz, WNDE; Nitin Patel, WNDE; Matt Buck, CAA; Jorge Chavez, Janet Baas; Nancy Mejia, LHA; Sarai Arpero, LHA; Yenni Diaz; Laura Portola, LHA; Reyna Artero, MUGA; Ana Urzua, SABHC; Isuri Ramos, Kennedy Commission; Kristopher Fortin, SAAS; Karen Romero Estrada; OCCORD PUBLIC COMMENTS • Nancy Mejia, Latino Health Access: speaking on agenda item #8, requests meeting with staff and community to explore different alternatives to selling the land and make recommendations. Shared results of October 2017 survey of residents, primarily in Wards 2 & 5 stating majority of residents would like to be included in conversation on land decisions. • Isuri Ramos, Kennedy Commission; speaking on agenda item #8. Interested in affordable housing and would like to a part of the process regarding land. Kristopher Fortin, (Santa Ana Active Streets) SAAS part of Equity for All, spoke on item 48 — would like City to meet and consider community before taking action. March 12, 2018 1Economic Development, Infrastructure, Budget & Technology Minutes 13A-3 • Karen Romero Estrada, Orange County Communities Organized for Responsible Development (OCCORD) also a part of Equity for All coalition: speaking on agenda item #8 — Would like residents most impacted to participate in the planning and development of community. And that development should benefit local communities, families, and youth. • Reyna Artero, Manos Unidas Creando Arte (MUCA) Cooperative a part of Equity for All: speaking on agenda item #8 — Would like residents included in decision making and would like opportunity to meet with individuals to express their concerns and ideas. AGENDA DISCUSSION ITEMS 1. Approval of Minutes from Regular Economic Development, Infrastructure, Budget and Technology Committee Meeting of November 13, 2017. MOTION: Martinez SECOND: Sarmiento VOTE: AYES: Martinez, Sarmiento (2) NOES: None (0) ABSENT: None (0) 2. Review of Fiscal Year 2016-17 Single Audit Report {Strategic Plan No. 4, 1) - (FMSA) Sergio Vidal, Assistant Director of Finance, provided presentation on Single Audit of Federal Awards prepared by White Nelson Diehl Evans LLP, auditors. During fiscal year 2016-17, there were 24 federal grant programs totaling $60.5 million. Audit objective is to determine compliance with federal rules and regulations. Major programs tested for audit were Section 8 Housing Choice Vouchers, Home Investment Partnership, and Asset Forfeiture (Department of Treasury). Other programs reviewed: Community Development Block Grants (CDBG), Workforce Innovation and Opportunity Act (WIOA), Highway Planning & Construction, and Homeland Security Grant (UASI). City received unmodified audit opinion ("clean opinion") and there were no material weakness or significant deficiency identified. However, one compliance finding found for asset forfeiture fund related to equipment management; Finance is working with department. Chairperson Martinez inquired in regard to sanctuary city and this administration; are there any potential loss of revenues. Jorge Garcia, Assistant to the City Manager, stated only area in jeopardy is law enforcement grant. Byrne grant is one that could be affected, but amount is small relative to total. Working with Finance staff to monitor. 3. Verbal discussion: One Stop Shop Tour of City of Riverside and Next Steps (Strategic Plan No. 3, 3) - (PBA) Candida Neal, Acting Director: On February 11'h, team from City of Santa Ana visited the City of Riverside, Community Development Department. Saw two programs just initiated last year: 1) One Stop — physical arrangement on how they interact with customers; modeled after Santa Ana public counter. Key agencies in one location with customer cueing system and a comfortable waiting area, like Santa Ana. Cities differ in reception/information desk vs March 12, 2018 l Economic Development, Infrastructure, Budget & Technology Minutes 13A-4 technical staff trained to help customers. Riverside has a button customer can push to rate their experience which allows good quick feedback. 2) Streamline Riverside — Development review process system to expedite process. In two-year timeframe they engaged team of stakeholders, staff and groups from outside involved in development process and worked together to get process online. Good take -away that we could implement using the resources we have at Santa Ana. (Item 8 taken out of order.) 8. Discussion on Draft Real Property Disposition Policy (Strategic Plan No. 3, 51 - (CDA) Public comments taken from additional members of Equity for All. Robert Zur Schmiede, Interim Executive Director, gave draft to committee council members for review as a first step. Based on testimony heard today, would like to delay bringing to council until April 31 as a Work Study Session. Meeting scheduled March 22nd with Santa Ana Building Healthy Communities for their input. Would like to meet with each of the groups gathered tonight to get their contact information for follow-up. Draft document includes municipal code provisions and policy. Land owned is often grant fund restricted. List of properties with classifications included with policy. Will reach out to groups wanting to meet to discuss and hear their input. 4. Verbal discussion: Infrastructure Housing Policy (Development Impact Fee) (Strategic Plan No. 6, 1e) (PWA) William Galvez, Acting Executive Director: In effort to become development friendly and economic development friendly, PWA is updating development impact fees. David Taussig & Associates, consultant, to provide study to quantify infrastructure cost for expanding housing and other developments in the City. Consultant to evaluate existing fees, review and confirm potential of land development projections and then establish capital needs level of service and develop methodology. We want to provide developers easy to understand formula and a nexus for their required mitigation. Would like to bring to council for approval in Fall 2018. Maintenance cannot be included in impact fee per code. Chair Martinez inquired on restriction on maintenance fees, if they're included in municipal code or charter and if there can be any changes made. Need to decide on collection of one- time funds and put into account for projects or make changes to municipal code or charter to make sure we have ongoing monies to maintain new developments coming in. Mr. Galvez will follow-up to make sure PWA is addressing questions regarding municipal code, charter and government codes. Additionally, will follow-up with consultant on how to establish particular account so as developers' funds are deposited they are set aside for infrastructure that is supposed to be expanded. (Item 9 taken out of order.) 9. Update on the Pilot Parking Study (Strategic Plan No. 5, 4) (PWA) PWA Acting Executive Director, William Galvez: Provided presentation on Residential Pilot Parking Study and Sample Study Area Analysis. Parking is a challenging issue in the City. There 27 Preferential Parking Districts (PPD), with parking management trying to manage high density residential areas and parking needs. Primary purpose of districts is to allow residents to park on their street by reducing intrusion. Permits and necessary signage are provided to March 12, 2018 i Economic Development, Infrastructure, Budget & Technology Minutes 13A-5 districts. Two challenging areas identified for analysis: Northeast and Eastside parking districts. Staff will do audit to count available street parking, driveways, and on -street parking. Audit would help to make suggestions to provide added parking such as for parks, that currently have restrictions. Would like to put out RFP for Citywide Parking Management Plan in June 2018. Chair Martinez stated districts can be very restrictive for on -street parking in arterials. Maybe updates can be done to consider allowing parking between 8:OOpm to 6:OOam when traffic is not as heavy. Mr. Galvez mentioned that possibly adjustments to thresholds of `one -size fits all' policy to help with parking. Committee member Sarmiento asks for creative ideas to help with overcrowding and create spaces. 5. Earthquake Preparedness and Seismic Retrofit City Hall (Strategic Plan No. 6, 1a, c and f; and 6m 2a and b) (PWA) City Manager Raul Godinez spoke with former PWA Director when he first learned that City Hall may have some vulnerability. Staff will assess using civil engineer procedures using standard seismic safety protocol for analyzing buildings. Recommending Tier 1 analysis to assess how vulnerable building is, order of magnitude of retrofit, and research FEMA hazard mitigation grants. Also looking into opportunity to create an EOC at City Hall which could open other funding avenues. William Galvez, Acting Executive Director: Presentation provided on Seismic Evaluation and Retrofit of Existing Buildings. American Society of Civic Engineers has a prescribed method for evaluating structures. Will issue Request for Proposals (RFP) to evaluate City Hall and take results to City Council for review and approval. Update on the Water Rate "Pass-through" increase scheduled for July 2018 (Strategic Plan 4,1) (PWA) Nabil Saba, Water Resources Manager, provided presentation with background on water rates Water rates are supposed to be increased by both regional suppliers, Orange County Water District (OCWD) and Metropolitan Water District (MWD). OCWD is proposing a 6% increase. MWD adopted on our Tier 1, increase of 3.4% of which we use 25% of our supply from MWD. Southern California Edison (SCE) has kept their service rates unchanged. New water rates will be added (pass-through) as adopted in rate study. Typical customer will see 4% increase which amounts to $3.90 per month (based on 15 units of water use). Next step: will provide 30 -day notice per Prop 218 and then implement new rate on July 1, 2018. Committee member Sarmiento commented on OCWD board meeting where letters signed by three member cities (Santa Ana, Fullerton, & Anaheim) are opposing the increase. OCWD on notice and ought to seek other alternatives; maybe revisiting capital improvements. Next OCWD board and public meeting scheduled for April for discussion and vote. ITEMS MOVED TO NEXT COMMITTEE MEETING None March 12, 2018 1 Economic Development, Infrastructure, Budget & Technology Minutes 13A-6 PUBLIC COMMENTS: None STAFF MEMBER COMMENTS: None COMMITTEE MEMBER COMMENTS: Chairperson Martinez: Letter of prejudice for active transportation awareness and money up - fronted. SCAG issued trailer bill and can now do letter of prejudice and apply for upfront costs on active transportation and SB -1 funds to move faster through projects. Need to do application and letter of prejudice. Would like to move forward, ask if you need help from SCAG NEXT MEETING: • Monday, May 14, 2018 Adjournment — 6:43 p.m. Audio of meeting available at.- http://santaana.granicus.com/MediaPlaver,php?view id=2&clip id=1757 March 12, 2018 1 Economic Development, Infrastructure, Budget & Technology Minutes 13A-7 13A-8