HomeMy WebLinkAbout22B - SPEC - SIGNAL CABINETSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 19, 2018
CLERK OF COUNCIL USE ONLY:
TITLE:
APPROVED
AWARD PURCHASE ORDER TO
❑ As Recommended
MCCAIN INC. FOR TRAFFIC SIGNAL
❑ Amended
ElOOrdinance on Reading
CABINETS SPECIFICATION NO. 18-039
( )
2n
❑Ordinance on 2n° Reading
{STRATEGIC PLAN NO. 6, 1C}
❑ Implementing Resolution
❑ Set Public Hearing For
r
CONTINUED TO
FILE NUMBER
CL4 MANAGER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to McCain, Inc. for the purchase
of seven traffic signal control cabinets in an amount not to exceed $53,400, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
The City of Santa Ana maintains and operates 303 traffic signals, many of which have outdated
steel cabinets. At times, these cabinets fail due to traffic collisions, electrical surges, rust, or other
damage. Once a cabinet is compromised, it must be replaced immediately to minimize delay and
congestion impacts to the public. To expedite cabinet replacement, the City will purchase 7
aluminum cabinets that meet current State of California Department of Transportation (Caltrans)
standards. These cabinets will be provided to the traffic signal maintenance contractor on an as -
needed basis.
The notice inviting bids was advertised on May 1, 2018, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
315 Vendors notified
12 Vendors downloaded bid documents
5 Bids received
0 Bids received from Santa Ana vendors
Bids were received, opened on May 22, 2018, and evaluated (Exhibit 1). The bid received from
McCain, Inc. is responsive to the specifications and meets the City's requirements.
2213-1
Purchase Order Award for Traffic Signal Cabinets
June 19, 2018
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for
all City assets) Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $53,400 are available in FY 2017-18 Traffic Signal Maintenance account
(02917620-62300).
5 ee�L
Edwin "William" Galvez, P.E.
Acting Executive Director
Public Works Agency
FM/EWG/CR/sm/sp
Exhibit 1: Abstract of Bids
APPROVED AS TO FUNDS & ACCOUNTS:
1 .�'"
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
228-2
ABSTRACT OF BIDS
TRAFFIC SIGNAL CABINETS (18-035
BIDDER
Econolite Control Products
JTB Supply Co., Inc.
McCain, Inc.
Wesco Distribution, Inc.
Western Systems, Inc.
*Includes 4% Local Vendor Preference
LOCATION TOTAL
Anaheim $62,753.60
Orange $96,411.25*
Vista $53,355.65
Phoenix, AZ $89,001.50
Everett, WA $86,199.98
EXHIBIT 1
22B-3
22B-4