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Home My WebLink About FULL PACKET_2018-06-19 (INCLUDES 25E EXHIBITS)MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA JUNE 5, 2018 CLOSED SESSION MEETING CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 5:15 P.M. ATTENDANCE COUNCILMEMBERS Present: MIGUEL A. PULIDO, Mayor (5:22 P.M.) MICHELE MARTINEZ, Mayor Pro Tem P. DAVID BENAVIDES VICENTE SARMIENTO (6:10 P.M.) JOSE SOLORIO SAL TINAJERO (5:20 P.M.) JUAN VILLEGAS (5:17 P.M.) COUNCILMEMBERS Absent: NONE STAFF Present: RAUL GODINEZ, 11, City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Clerk of the Council PUBLIC COMMENTS - None COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:16 P.M. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION pursuant to paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: CITY COUNCIL MINUTES 1 OA-1 JUNE 5,2018 a. Oran-ge County Catholic Worker, et al. v. Orange County, et al.., U.S. District Court (Central District of California), Case No. SA CV 18-0155-DOC (KESx) b. Theresa Le v. City of Santa Ana, et al., Orange County Superior Court, Case No. 30-2018-00988425-CU-CR-CJC c. Donald Stow v. City of Santa Ana; Workers' Compensation Appeals Board case #ADJ8675285; ADJ9087503; ADJ972426; ADJ9419981 2. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9 of the Government Code: Two cases Kj 9 CONFERENCE WITH LEGAL COUNSEL - THREAT OR POTENTIAL LITIGATION pursuant to Government Code Section 54956.9(d)(2): OneCase CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property: 2467 N. Riverside Drive; Santa Ana, CA; APN is 002-050-05; Area is 4283 Square Feet (0.098 Acre) Owners: Eugen Charles Andres, III and Ann Avery Andres Negotiators: City Manager Raul Godinez 11 Terms: Conditions of potential sale. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Peter Brown, Liebert Cassidy and Steven V. Pham, Executive Director of Human Resources Employee Organizations: • Santa Ana Police Officers Association (POA) • Service Employees' International Union (SEIU) Part -Time CITY COUNCIL MINUTES 2 JUNE 5,2018 1 OA-2 CLOSED SESSION REPORT - The City Attorney will report on any action(s) to be taken at the Regular Meeting which will begin immediately following the Closed Session Meeting. ADJOURNED CLOSED SESSION AND CONVENED TO THE REGULAR OPEN SESSION. AT 7:01 P.M. CITY COUNCIL MINUTES 1 OA-3 JUNE 5,2018 CALLED TO ORDE REGULAR OPEN MEETING COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 7:03 P.M. ATTENDANCE COUNCILMEMBERS Present: MIGUEL A. PULIDO, Mayor MICHELE MARTINEZ, Mayor Pro Tern P. DAVID BENAVIDES VICENTE SARMIENTO JOSE SOLORIO SAL TINAJERO JUAN VILLEGAS PLEDGE OF ALLEGIANCE INVOCATION CEREMONIAL PRESENTATIONS COUNCILMEMBERS Absent: NONE STAFF Present: RAUL GODINEZ, 11, City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Clerk of the Council MAYOR PULIDO JACK ABEELEN, POLICE CHAPLAIN CERTIFICATE OF RECOGNITION presented by MAYOR PRO TEM MARTINEZ to Taqueria La Venganza in recognition of contributions to the community. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES to Templo Calvario Community Development Corporation in recognition of 15 years of service in Santa Ana and contributions to the community. CITY TILE presented by MAYOR PULIDO AND MEMBERS OF THE COUNCIL to Gerardo Mouet for his service to the community as Executive Director of Parks, Recreation and Community Services. CLOSED SESSION REPORT- See Agenda Item 19A for reportable action. CITY COUNCIL MINUTES 4 JUNE 5,2018 1 OA-4 PUBLIC COMMENTS — None CONSENT CALENDAR ITEMS MOTION: Approve staff recommendations on the following Consent Calendar items I OA through 30A, with the following modifications: • Mayor Pro Tern Martinez dissented on Agenda Items 11C and 11D; and pulled Agenda Item 25C for separate discussion. • Councilmember Sarmiento abstained on Agenda Items 1 OA, 11 A, 11 B, 11 C, and 11D. • Councilmember Tinajero dissented on Agenda Item 11 C (previous vote from May 15, 2018 City Council meeting) • Agenda Item 30A continued, at the request of staff. MOTION: Villegas VOTE: AYES: NOES: ABSTAIN ABSENT: MINUTES SECOND: Benavides Benavides, Martinez, Sarmiento, Solorio, Tinajero, Villegas (5)** Martinez (1 See note above for specific items) * Sarmiento (1 See note above for specific items) ** Pulido (1) ADMINISTRATIVE MATTERS 1 OA. MINUTES FROM THE REGULAR MEETING OF MAY 15, 2018 {STRATEGIC PLAN NO. 5, 1) — Clerk of the Council Office MOTION. Approve Minutes. *Councilmember Sarmiento abstained on Agenda Item 1 OA. CITY COUNCIL MINUTES 5 JUNE 5,2018 1 OA-5 ORDINANCES/SECOND READING 11A. ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTIONS OF CHAPTER 9 AND CHAPTER 2 TO CHANGE EXECUTIVE DIRECTOR OF PERSONNEL SERVICES TO EXECUTIVE DIRECTOR OF HUMAN RESOURCES (STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office Placed on first reading at the May 15, 2018 City Council meeting and approved by a vote of 6-0 (Sarmlento absent). Published in the Orange County Reporter on May 25, 2018. MOTION: Place ordinance on second reading and adopt. ORDINANCE NO. NS-2946 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CERTAIN SECTIONS OF CHAPTER NINE AND CHAPTER TWO OF THE SANTA ANA MUNICIPAL CODE TO CHANGE THE CLASSIFICATION, EXECUTIVE DIRECTOR OF PERSONNEL SERVICES TO EXECUTIVE DIRECTOR OF HUMAN RESOURCES *Councilmember Sarmlento abstained on Agenda Item 11A and Mayor Pulido absent (vote 5-0-1-1). 11B. ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTION 2-372 OF ARTICLE IV, DIVISION 2.5, OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE REGARDING A CHANGE IN THE FREQUENCY OF MEETINGS OF THE HISTORIC RESOURCES COMMISSION (STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office Placed on first reading at the May 15, 2018 City Council meeting and approved by a vote of 6-0 (Sarmiento absent). Published in the Orange County Reporter on May 25, 2018. MOTION. Place ordinance on second reading and adopt. ORDINANCE NO. NS-2947 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTION 2-372 OF ARTICLE IV, DIVISION 2.5, OF CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE REGARDING A CHANGE IN THE FREQUENCY OF MEETINGS OF THE HISTORIC RESOURCES COMMISSION *Councilmember Sarmiento abstained on Agenda Item 11 B and Mayor Pulido absent (vote 5-0-1-1). CITY COUNCIL MINUTES 6 JUNE 5, 2018 1 OA-6 OCCIDENTAL STREET AND ST. ANDREW PLACE FROM RESIDENTIAL TO OPEN SPACE FOR THE MATER DEI HIGH SCHOOL PARKING STRUCTURE, 'AND SCHOOL EXPANSION PROJEMSTRATEGIC PLAN NO. 5j)_�_Clerkof ihe Council .0fficJ Placed on first reading at the May 15, 2018 City Council meeting and approved by a vote of 4-2 (Martinez and Tinajero dissented and Sarmiento absent). Published in the Orange County Reporter on May 25, 2018. *Mayor Pro Tern Martinez and Councilmembers Tinajero dissented; Councilmember Sarmiento abstained and Mayor Pulido absent on Agenda Item 11 C and (vote as part of Consent Calendar motion was 3-2-1 -1). Request by Mayor Pulido to reconsider action to allow sufficient number of councilmembers to participate in the vote. Approved by unanimously consent. MOTION. Place ordinance on second reading and adopt. ORDINANCE NO. NS-2948 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2018-02 REZONING NINETEEN (19) PROPERTIES LOCATED ON BERKELEY STREET, OCCIDENTAL STREET AND ST. ANDREW PLACE -FROM RESIDENTIAL TO OPEN SPACE FOR THE MATER DEI HIGH SCHOOL PARKING STRUCTURE AND SCHOOL EXPANSION PROJECT MOTION: Solodo SECOND: Villegas VOTE: AYES: Benavides, Pulido, Solorio, Villegas (4) NOES: Martinez, Tinajero (2) ABSTAIN: Sarmiento (1) ABSENT: None (0) APPROVING AMENDMENT APPLICATION NO. 2015-01 REZONIN )US PROPERTIES LOCATED ALONG THE BRISTOL STREE ZIDOR AND ZONING ORDINANCE AMENDMENT NO. 20154 MING THE BRISTOL STREET CORRIDOR SPECIFIC PL.4 Placed on first reading at the May 15, 2018 City Council meeting and approved by a vote of 5-0 (Sarmiento and Solorio absent). Published in the Orange County Reporter on May 25, 2018. CITY COUNCIL MINUTES 1 OA-7 JUNE 5,2018 MOTION. Place ordinance on second reading and adopt. ORDINANCE NO. NS-2949 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2015-01 REZONING VARIOUS PROPERTIES LOCATED ALONG THE BRISTOL STREET CORRIDOR AND ZONING ORDINANCE AMENDMENT NO. 2015-01 AMENDING THE BRISTOL STREET CORRIDOR SPECIFIC PLAN (SPI) *Mayor Pro Tern Martinez dissented on Agenda Item 11D and Mayor Pulido absent (vote 5-1-1). BOARDS / COMMISSIONS / COMMITTEES 13A. AGENDA AND MINUTES OF THE REGULAR MEETING OF ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY CITY COUNCIL COMMITTEE, MARCH 12, 2018 {STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office MOTION: Receive and file. 13B. APPOINT ADOLFO SIERRA TO THE ARTS AND CULTURE COMMISSION FOR A PARTIAL -TERM EXPIRING DECEMBER 15, 2020 AS THE WARD I REPRESENTATIVE (STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office MOTION. Appointed Adolfo Sierra to the Arts and Culture Commission as the Ward 1 representative (replaces L. Orozco). MISCELLANEOUS ADMINISTRATION 1 9A. CONFIRMATION OF CLOSED SESSION ACTION(S) — City Attorney's Office MOTION: Settlement as follow: CONFERENCE WITH LEGAL COUNSEL LITIGATION pursuant to paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: Donald Stow v. City of Santa Ana; Workers' Compensation Appeals Board case #ADJ8675285; ADJ9087503; ADJ972426; ADJ9419981; Settle in the amount of $50,000 approved by 7-0 vote. 19B. EXCUSED ABSENCES — None CITY COUNCIL MINUTES JUNE 5, 2018 1 OA-8 19C. PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY CAPITAL - IMPROVEMENT PROGRAM EXECUTIVE REPORT FOR MAY 2018 (STRATEGIC PLAN NO. 5, 11— Publ!cWorks Agency The CIP Executive Summary Schedule is available on the City's website at http://www.santa-ana.org/pwa/documents/ExecutiveMonth]yCIPMav2Ol8.pd MOTION: Receive and file. BUDGETARY MATTERS SPECIFICATIONS — PURCHASE OF EQUIPMENT AND SERVICES 22A. AWARD PURCHASE ORDER TO ATLANTIC MACHINERY, INC., FOR A COMPRESSED NATURAL GAS HYDRO -EXCAVATION UNIT FOR THE WATER RESOURCES DIVISION -SPEC. NO. 18-044 {STRATEGIC PLAN NO. 6, 21 - Finance and Management Services Agency; and Public Works Agency MOTION: Authorize a one-time purchase and payment of purchase order to Atlantic Machinery, Inc., for the procurement of a compressed natural gas hydro -excavation unit in the amount of $507,748.38, subject to non - substantive changes approved by the City Manager and City Attorney. PROJECTS/CHANGE ORDERS 23A. ACCEPT CONSTRUCTION COMPLETION FOR THE WARNER AVENUE AND FIRST STREET PAVEMENT MAINTENANCE PROJECT (PROJECT NOS. 15- 6840 AND 16-6858) {STRATEGIC PLAN NO. 6, 113; 1C; 1G) — Public Works Agency MOTION. Accept the work as completed for the construction of the Warner Avenue Pavement Maintenance and the First Street Pavement Maintenance projects. 23B. AWARD CONTRACT TO ALL AMERICAN ASPHALT FOR LOCAL STREET PREVENTATIVE MAINTENANCE FISCAL YEAR 2017/18 PROJECT (PROJECT NO. 18-6907) {STRATEGIC PLAN NOS. 6, 113; 1C; 1G} — Public Works Agency MOTION. 1. Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,574,539, for CITY COUNCIL MINUTES 9 JUNE 5, 2018 1 OA-9 the term beginning upon execution of the contract and ending upon project completion, for construction of the Local Street Preventative Maintenance FY 2017/18 Project, and authorize the City Manager and the Clerk of the Council to execute the contract subject to non - substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,850,000, which includes the contract bid amount, administration, inspection and testing, and an authorized contingency of $118,007. 25A. APPROVE AN AGREEMENT WITH GOVERNMENTJOBS.COM, INC. (dba "NEOGOV") FOR INSIGHT SERVICES TO AUTOMATE BUSINESS PROCESSES FOR EFFICIENT RECRUITMENT, TESTING AND HIRING {STRATEGIC PLAN NO. 7, 5A) — Human Resources Department and Information Technology Department MOTION: Authorize the City Manager and Clerk of the Council to approve a two year agreement with NEOGOV, for the period of June 25, 2018 through June 24, 2020 for the use of "Insight," a Human Resources Recruitment and Applicant Platform service in the amount not to exceed $31,567, subject to non -substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-138). 25B. APPROVE AN AGREEMENT WITH TRIPEPI SMITH AND ASSOCIATES, INC. FOR COMMUNICATIONS AND MEDIA RELATED SERVICES {STRATEGIC PLAN NOS. 4 AND 6) — City Managers Office MOTION., Authorize the City Manager and Clerk of the Council to execute an agreement with Tripepi Smith and Associates, Inc. (also known as Tripepi Smith) for on -call communications and media related services and a communications assessment for a one-year term beginning June 1, 2018 through June 30, 2019 with the option of two additional one-year extensions for an amount not to exceed $150,000, subject to non - substantive changes approved by the City Manager and the City Attorney (AGMT. No. 2018-139). PARKING LEASE AT 300 EAST FIFTH STREET {STRATEGIC PLAN NO. 3, 4.$) —Finance and Management Services; -and Planning and Building_Agf�nc F CITY COUNCIL MINUTES 10 JUNE 5,2018 1 OA-1 0 Mayor Pro Tern Martinez, asked City Staff to clarify if there is anyone currently on -contract or is structure strictly a city parking facility; noted this would be the first time City enters into a long term lease; need to maximize parking use. Councilmember Solorio, asked staff to clarify rates and if there are similar residential parking stall arrangements; request staff offer the same arrangements in the future in order to avoid the appearance of preferential treatment. MOTION. Authorize the City Manager and Clerk of the Council to execute an agreement with East End Realty Partners, LP for a minimum of thirty- six (36) parking spaces and a maximum of forty-eight (48) parking spaces in the City owned parking structure located at 300 East Fifth Street for an initial six months period, at a monthly rate of $1,620 per month. After the initial six months period, the agreement shall be for a subsequesnt period of ten years, with two additional ten-year extensions, at a minimum ..-monthly rate of $2,160, subject to non -substantive changes approved by the City Manager and City Attorney..(AGMT. No. 2018-140). MOTION: Martinez VOTE: AYES: NOES: ABSTAIN ABSENT: SECOND: Solorio Benavides, Martinez, Pulido, Sarmiento, Solorio, TinaJero, Villegas (7) None (0) None (0) None (0) 25D. APPROVAL OF QUALIFIED CONSULTANTS TO PROVIDE PLANNING SERVICES ON AN AS -NEEDED BASIS fSTRATEGIC PLAN NO. 3, 31 — Planning and Building Agency MOTION: Authorize the City Manager and Clerk of the Council to execute agreements, as provided in the attached template, approved as to form by the City Attorney's Office, with no substantive changes, to engage each of the 15 planning services firms listed below for a period of three years to provide on -call planning services for the Planning & Building Agency at the fees set forth in their responses to Request for Qualifications No. 17- 043. The total compensation for services provided by planning consultants is a cumulative amount not to exceed $750,000 ($250,000 per year), subject to non -substantive changes approved by the City Manager and City Attorney. (AGMT. No. 2018-141). CITY COUNCIL MINUTES 11 JUNE 5,2018 1 OA-1 1 Planning Service AECOM Technical Services, Inc. Annealta Group Chamber Group Inc. CSG Consultants, Inc. Environment Planning Development Solutions, Inc. (EPD Solutions, Inc.) De Novo Planning Group Dudek Greenwood and Associates Consultants: Infrastructure Engineering Corporation (IEC) ICF Jones & Stokes, Inc. (ICF) Michael Baker International Moore, lacofano, Goltsman, Inc. (MIG) PlaceWorks, Inc. Rincon Consultants, Inc. Sagecrest Planning and Environmental, LLC 25E. APPROVE AN AGREEMENT WITH IDEXX LABORATORIES INC. TO PROVIDE VETERINARY DIAGNOSTIC LABORATORY SERVICES TO THE SANTA ANA ZOO {STRATEGIC PLAN NO. 5, 5C) — Parks, Recreation and Community Services Agency MOTION: Authorize the City Manager and Clerk of the Council to execute an agreement with IDEYX Laboratories Inc. to provide veterinary diagnostic laboratory services to the Santa Ana Zoo from June 5, 2018 through June 4, 2019 with two, one-year renewal options for an amount not to exceed $16,000 per year and a total agreement amount of $48,000, subject to non -substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-142). 25F. APPROVE AN AGREEMENT WITH WOOD ENVIRONMENT AND INFRASTRUCTURE SOLUTIONS, INC., FOR COMMERCIALIINDUSTRIAL INSPECTION AND DATABASE MANAGEMENT CONSULTANT SERVICES {STRATEGIC PLAN NO. 6, 1) — Public Works Agency MOTION: Authorize the City Manager and the Clerk of the Council to execute an agreement with Wood Environment and Infrastructure Solutions, Inc., formerly Amec Foster Wheeler Environment & Infrastructure, Inc., to provide Environmental Consultant Services for the Commercial and Industrial Inspection and Database Management program, for a three-year term beginning July 1, 2018, and expiring June 30, 2021, with provision for one 2-year extension exercisable by the City Manager and the City Attorney, in an amount not to exceed $325,000 per year, including an annual contingency of $78,735, for a total amount not to exceed $975,000 during the three-year term, subject to non -substantive changes by the City Manager and City Attorney(AGMT. No. 2018-143). 25G. APPROVE AN AGREEMENT WITH CHARGEPOINT INC. FOR ELECTRIC VEHICLE CHARGING STATION CLOUD NETWORKING SERVICES {STRATEGIC PLAN NO. 6, 21 - Finance and Management Services Agency CITY COUNCIL MINUTES 12 JUNE 5, 2018 1 OA-1 2 MOTION: Authorize the City Manager and Clerk of the Council to execute Master Services and Subscription agreement with ChargePoint Inc. to provide cloud networking services for City owned electric vehicle charging stations effective June 5, 2018 until the expiration of all subscriber service plans, subject to non -substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-144). 25H. APPROVE THIRD AMENDMENT TO AGREEMENT WITH NEC CORPORATION OF AMERICA, INC. FOR TELEPHONE SYSTEM MAINTENANCE {STRATEGIC PLAN NO. 7, 2D) - Information Technology Department MOTION. Authorize the City Manager and the Clerk of the City Council to execute a third amendment with NEC Corporation of America, Inc. to provide maintenance and support services for the City's telephone system for a one-year extension, beginning July 1, 2018, through June 30, 2019 with an optional one-year renewal, for an amount not to exceed $287,500, which is comprised of the sum of $250,000 for on -site labor and support services and 15% contingency of $37,500, subject to non -substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-145). 251. APPROVE AGREEMENTS WITH APPLEONE, HB STAFFING, HELPMATES FOR TEMPORARY EMPLOYEE STAFFING SERVICES AND AUTHORIZE PAYMENT OF INVOICES TO STAFFMARK TEMPORARY STAFFING AGENCY {STRATEGIC PLAN NO. 7, 5EJ — Human Resources Department and Clerk of the Council Office MOTION: Authorize the City Manager and Clerk of Council to execute agreements for an initial three-year term beginning July 1, 2018 and ending June 30, 2021; with a City option for a two-year extension beginning July 1, 2021 and ending June 30, 2023 subject to non -substantive changes approved by the City Manager and City Attorney. The total amounts between these agreements is not to exceed $400,000 per fiscal year for a total compensation not to exceed $1,200,000 over the initial three- year period, and $800,000 over the optional two-year extension. a. With AppleOne (AGMT. No. 2018-146) b. With HB Staffing (AGMT. No. 2018-147) c. With Helpmates (AGMT. No. 2018-148) CITY COUNCIL MINUTES 13 JUNE 5, 2018 1 OA-1 3 2. Authorize the City Manager and Clerk of Council to pay invoice to Staffmark for payment of outstanding invoices in an amount not to exceed $5,150.52. 25J. APPROVE AGREEMENTS WITH AECOM AND MVR CONSULTING FOR ON - CALL SOFTWARE MAINTENANCE AND DEVELOPMENT SERVICES FOR VARIOUS PUBLIC WORKS APPLICATIONS{STRATEGIC PLAN NO. 6, 11 — Public Works Agency MOTION., Authorize the City Manager and Clerk of the Council to execute an agreement with AECOM and with MVR Consulting to provide on -call software maintenance and development for the various Public Works Agency custom software applications, for a two-year term beginning June 5, 2018, and expiring June 4, 2020; with a provision for a one-year extension exercisable by the City Manager, in an aggregate amount not to exceed $50,000 annually; and a total aggregate agreement amount not to exceed $150,000 for the term of the agreements, subject to non - substantive changes approved by the City Manager and City Attorney. 1. With AECOM (AGMT. No. 2018-149) 2. With MVR Consulting (AGMT. No. 2018-150) MISCELLANEOUS - BUDGET 29A. APPROVE DONATION AGREEMENTS WITH VARIOUS ORGANIZATIONS TO SUPPORT COMMUNITY EVENTS AND PROGRAMS {STRATEGIC PLAN NO. 5, 4} — City Council MOTION: Authorize the City Manager and Clerk of the Council to execute agreements with various organizations in support of their community events and programs, subject to nonsubstantive changes approved by the City Manager and the City Attorney, as follows: Santa Ana FC Corp in support of on -going soccer activities for youth in Santa Ana, in a one-time donation amount of $500 (Councilmember Sarmiento); 2. Centro Cultural de Mexico En El Condado de Orange in support El Dia del Niflo event that occurred April 29, 2018, in a one-time donation amount of $500 (Councilmember Benavides). CITY COUNCIL MINUTES 14 JUNE 5, 2018 1OA-14 DEEDS — TRANSFER OF PROPERTY 30A. APPROVE SANTIAGO CREEK BOUNDARY LOT LINE ADJUSTMENT (2467 NORTH RIVERSIDE DRIVE) �STRATEGIC PLAN NO. 6, 1} — Public Works Agency MOTION: Continue consideration of matter, at the request of staff. **END OF CONSENT CALENDAR" CLERK OF THE COUNCIL HUIZAR ADMINISTERED OATH OF OFFICE TO ADOLFO SIERRA, ARTS AND CULTURE COMMISSIONER. REGULAR BUSINESS CALENDAR PUBLIC HEARINGS (ITEMS 75A - 75E WERE CONSIDERED OUT OF ORDER) 75A-1. PUBLIC HEARING — ADOPT THE FISCAL YEAR 2018-2019 CITY BUDGET {STRATEGIC PLAN NO. 4, 2A) — Finance and Management Services Legal Notice published in the Orange County Reporter on May 25, 2018 and June 1, 2018. staff report: - FY 18-19 Proposed Total Citywide Budget - FY 18-19 Proposed General Fund Budget - Proposed Changes to Miscellaneous Fees - FY 18-19 Proposed Capital Improvement Plan - Next Steps CITY COUNCIL MINUTES 15 JUNE 5,2018 1 OA-1 5 Proposed FY 18-19 Citywide Budget Expenditures: $54Z2M � A�. mn&�O� C"u �d% $1944%M SM$K5% Structural Deficit ($17.1M) Enterprise Fund Compliance ($1.5m) Ongoing Cost Reductions $4.40M Ongoing Revenue Increases $3.10M Unassigned Fund Balance $10.20M Use of One -Time Revenue(N...,D.-1.,..,,1 $0.25M Net Adjustments $0.65M OngoingCost Reductions $4.4M • Departmental Budget impacts (si.7m) • Cost Saving Strategies (qmosvaiue�si.sm) • Reducing Strategic Plan Funding Level 15700K) • PERS Safety Prepayment Savings (S500K) Ongoing Revenue Increases $3.11VI - Commercial Cannabis (S2.6M:1/30fP,0jftMdamounQ • User Fee Study [SOOKParValVearj • Advertising/Marketlng Opportunities (SWOKEmployetRecommendWons) 4 CITY COUNCIL MINUTES 16 JUNE 5, 2018 1 OA-1 6 Police Department: $944K ongoing Cost Reductions: $459K • $20OX-Ara=rkCo�KtSavinis(bidsa.einlowertha�antidNtedI • $IjdX.Deletionoff�epm.ti�CotrmdonalServicesoffcersvaa.cimorthe�tC.alentotWoFtE • Sqj&Deletion of tvio Correctional Records SMiaNsts vacancies (Replaced with four part-Urne positions) • $50jeSecurnygervicesat ft Police Buildinii's South Entrance no longer needed - Ongoing Revenue Increases: $485K • SIDOX-Addiflonal Parking Related Revenue • $287X-Reirnbursementof5chool Resource Officer—OCSA Parks & Library: $270K • $80)t Seek Alternative funding for 5K and Ping Navidefla, events • $SOX-ClosingoftheLibraryonSunclaws • $50&Redum(wrpan-tinwv.cantpofaionsOSslEmdtoSummersponprograms • $SVX-Redumiandvapenifm�nanocontaammkes • $40x5eek aftemanine funding for Catalina trip or reduce trip costs by 50% Planning & Building: $169K • $256X- Reduction in contract services budget • $23K. Reduction In operating materials& supplies Public Works: $101K - $201K. Reduction In utilities as a result of savings from Streetlight Project All Other Departments (city manager, City Attorney, City Clerk, CDA, Finance, Hill: $240K Reductions In various line -items: contract services &personnel costs tied to position reallocations. �QFMMI&IIIIIIIIIIIIIIII[ 'Offi - - City lianageA - -ce - - - $40k City Attorney $53K City Clerk $16K Community Development $12K Finance �951< Human Resources $27K CITY COUNCIL MINUTES 17 JUNE 5, 2018 1 OA-1 7 ProposedFY18-19 General Fund 11 Revenue Sources: $250.210 H.W�.. , T. sum $3AM mt�....bf Imsm sum 83% $10.4M — Wm Q.3% '��.bh R.Itw R��.: �..) �J.. $2AM M�ft-W.RMMSSSM m1h.m. co�41: sum SIM h "� f um ... FWW.U]R.�.&SIUM 20 Proposed FY 18-19 General Fund 11 Expenditures. $260.410 *Other Includes. City Manager $2.6M, CltyAttorney. $3.5M, Clerk. $1.7M, HR-$2.BM, Cog Saving Stmtegles.- ($2-5M), Bowen. $1.5M, COA: $0.9M 12 CITY COUNCIL MINUTES 18 JUNE 5,2018 1 OA-1 8 - FY 18-19 GF Expenditure $260.41M • Assumes no new labor negotiated increases • Reflects PERS increase of $5.9M • Includes increase of OCFA & CARE Contract of $2.OM • Includes the current projected ADP (average daily population) of additional $1.9M in Jail Facility Revenue Provides $1.9M to maintain current Police Officer recruitment levels • Reflects partial year funding for Enterprise Fund compliance ($1.5M) • Includes Additional Workers Comp. Funding of $1.OM • Additional General Plan funding of $850K • Includes $600K in funding for November elections • Includes $260K in funding for Fiscal Assessment - Includes $1 OOK for Payroll Review • Quality of Life Team & Homeless - Enterprise Fund Compliance • More Youth Programing - Worker's Compensation • Funding to Enhance Economic Dev. - Liability Increases • Additional Police Officer Recruitments - City Hall Seismic Retrofit - Maintain Reserve Policy Funding levels - SARTC Improvements • Facility Deferred Maint. & Vehicles - PERS Challenges • Information Technology Infrastructure CITY COUNCIL MINUTES 19 JUNE 5, 2018 1 OA-1 9 Additions/Deletions • General Fund — addition of 4 positions (3 Parking Control Officers & 1 Payroll Manager) • Non -General Fund — net addition of I Management Analyst position Reallocations - General Fund Reallocation — 17 positions - Non-GF Reallocation — 1 Risk Manager position DEPARTMENT Authorized Fir 28-19 Poshow (All Funds) GF Unfunded Positions, City Manager's Office 10 a City Attorney's Offic, is a Clerk of the Council 5 0 Community Development 46 0 Finance & Management Services 105 1 InformationTachnologi, 17 0 PersonnelServices 25 0 Planning Building 72 S Police Department 634 50- PRCSA 8, Ubrary 74 1 P bl' W ksA 169 0 aincludes 36 Poll" Officen, CITY COUNCIL MINUTES 20 JUNE 5, 2018 1 OA-20 The fees are adjusted annually to reflect the change in the Consumer Price Index (CPI) — 3.88% (Los Angeles — Riverside — Orange County; Dec. 2017) Includes 15 new it" • PWA(12)—WaterMeter • ODA (2)—TEFRA Hearing • PRCSA (1) —Filming Permit processing Fee —Student A Modified fees • PBA (6) —Solar • Fire (1) — Emesgency Base Rate/Transportation • PRCSA (I)— Zoo Admissions 9 Deleted fee • PWA (6) —Water Meter, Sewer cleaning • PBA (I)— Business Certificate of Occupancy • OOTC (2) —Subscription of Agenda/Minutes • PASA (1) —Library Services 119ACCAPITALRAPROVEMBIT PROORAM (CIP) $40,073A33 cara g-1 IV ri S U street knProve'reft �:�000.000 r=.3411 $12,707.20 1 k; =6�1 - June 19 - 2nd Reading of the Budget/CIP - July I - New 2018-19 Fiscal Year Starts Mayor Pulldo opened the Hearing. The following spoke on the matter. CITY COUNCIL MINUTES 21 JUNE 5,2018 1 OA-21 • Madalid de Paz, addressed City Council to request additional resources and expressed support for item. • Ruben Barreto, opined budget should reflect the needs of the city; seventy percent of the general fund goes to public safety while only thirty percent is used by City departments to share for community programs. • Roberto Herrera, urged City Council to reinvest in universal representation, attacks on immigrants are far reaching, and opined need to create a system of support for families. • Tania Sawczuk, opined City of Santa Ana became a leader when it instituted the legal defense fund and no one should face exile simply because they cannot afford an attorney; urged City Council to continue funding the legal defense fund. • Cynthia Felix, addressed City Council to request continued funding; helping families navigate the immigration system is what the program is about. • Jennifer Koh, noted that City is seen as a leader and visionary, need is greater now than ever before, and requested continued support. • Leone[ Velazquez, expressed the need for more resources for the community and expressed support for item. • Joese Hernandez, urged City Council to vote for a fair budget that prioritizes community needs, to be proactive in addressing the needs of the community, and expressed support for universal legal representation. • Citlali Ruiz, requested City Council to listen to the public they represent and to act on the needs of Santa Ana. • Angelica Quintana, opined current lack of youth investments; request funds be redirect for youth development. The Hearing Closed. Council discussion ensued. City Manager Godinez, opined top priority as new City Manager was to determine the fiscal position of the City; goal to make proposed and future budgets transparent. Highlighted new revenue generation sources; previous direction to allocate one third of cannabis revenue for youth services, current proposed budget does not allocate any cannabis revenue towards youth services, and need to pass budget by July 31. Mayor Pro Tern Martinez, noted inconsistencies with various previous City Managers; expressed opposition to proposed budget and use of one time funds to balance the budget; need to pursue a forensic audit, to modernize government, to understand City financial position before giving any raises, and proposed penny tax to be placed on the ballot. CITY COUNCIL MINUTES 22 JUNE 5, 2018 1 OA-22 Councilmember Tinajero, opined not everyone is confused about the budget, -budget changed because scenario changed, and need to continue funding community legal representation; former City Manager slowed downed hiring process from various departments, previous financial audit and subsequent double "A" rating. Councilmember Sarmlento, echoed statements made by Councilmember Tinajero; challenges in passing budget; asked if item requires five votes and if item can be continued and still meet budget deadline. Councilmember Benavides, asked staff to clarify cannabis revenue and revenue amount used in proposed budget; direction'to allocate adult use retail and commercial revenue in thirds to general fund, enforcement, and youth services with the goal to enhance city services; proposed budget does not allocate cannabis revenue as directed by City Council. Councilmember Solorio, opined all municipalities face projected deficits; expressed concern that formal action by City Council is not being carded out by staff and need to consider penny tax; police staff is operatingat half the rate needed. Councilmember Villegas, noted public safety is a priority and City operating at half of the officer ratio; highlighted difficulty in hiring qualified individuals. MOTION. Continue consideration of matter to the June 19, 2018 City Council meeting. MOTION: Sarmiento VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Solorio Benavides, Pulido, Sarmiento, Solorio Tinajero, Villegas (6) None (0) None (0) Martinez (1) AGENDA ITEM CONSIDERED OUT OF ORDER 85C. TO ALLOW GODINEZ HIGH SCHOOL TO ENHANCE ITS SECURITY CONTROLS ON IT'S MAIN CAMPUS, AND TO REDUCE THE CITY OF SANTA ANA'S SCHEDULING AND MAINTENANCE OBLIGATIONS RELATED TO THE JOINT USE AGREEMENT IN PLACE AT GODINEZ HIGH SCHOOL, DIRECT CITY STAFF TO WORK WITH SANTA ANA UNIFIED SCHOOL DISTRICT TO AMEND THE AGREEMENT TO EXCLUDE THE PHYSICAL CITY COUNCIL MINUTES 23 JUNE 5,2018 1 OA-23 BUILDINGS AND PARKING STRUCTURE FROM -THE SCOPE OF THE AGREEMENT (Councilmembers Solorio and Tinajero) The following spoke on the matter: Joyce Feuerbom, Godinez High School teacher, opined joint use agreement is not working well, and Godinez has first rate academics but second rate athletic facilities; expressed concern school is being charged by City to use its own facilities. Council discussion ensued. Councilmember Villegas, provided City Council with report on how joint use works with Godinez High School. Noted several facilities are open to free use by the high school. Councilmember Tinajero, asked Staff to clarify if the City of Santa Ana is charging Godinez High School to use their facilities; commented on difficulty of a principal in a school that does not have control of their infrastructure; buildings are owned by the school district, past pressure to include buildings in joint use agreement at the time it was created, and City's request for a land swap for the water tower; opportunity to have school program their own facility use that does not exclude anyone. Director Mouet, noted City does not charge the high school to use joint use facilities, but does charge a miscellaneous fee for field five, six, and part of the soccer complex that is part of the park. Informed City Council the school district charges its own school to use the facilities and how the fees are administered and ultimately transmitted to the school district. Mr. Church, thanked City Council for considering allowing Godinez High School to enhance the security control of the main campus. Requested City Council to amend the joint use agreement, to prioritize use to the high school, and address maintenance costs. Councilmember Solodo, expressed support for all educational institutions; asked if City eams any revenue towards the general funds from joint use reservation services and if there are any community complaints; joint use agreement is over ten years old and needs to be fine-tuned, importance of giving school more control over who comes on campus, and benefit to have school staff more involved. Councilmember Benavides, noted joint use agreement allowed school to build some amenities on the park side with the understanding that it would be open for public use, and priority would be given to the high school; expressed concern that joint use portion of the agreement should be eliminated, possible deed restriction violation if this occurred, and school district water tower land negotiations. CITY COUNCIL MINUTES 24 JUNE 5, 2018 1 OA-24 Councilmember Sarmiento, opined joint use agreements over time become stale, need to be fair, and opportunity to revisit item. 75A-2. PUBLIC HEARING — ADOPT THE FISCAL YEAR 2018-2019 MISCELLANEOUS FEE SCHEDULE fSTRATEGIC PLAN 4, 2A) — Finance and Management Services Legal Notice published in the Orange County Reporter on May 25, 2018 and June 1, 2018. MOTION: Continue consideration of matter to the June 19, 2018 City Council meeting. MOTION: Benavides SECOND: Tinajero VOTE: AYES: Benavides, Pulido, Solodo, Tinajero, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Sarmiento (2) 75A-3. APPROVE PRE -PAYMENT FOR THE CITY'S ANNUAL UNFUNDED ACTUARIAL LIABILITY TO CALIFORNIA PUBLIC RETIREMENT SYSTEM — SAFETY PLAN FOR FISCAL YEAR 2018-19 {STRATEGIC PLAN NO. 4, 2DJ — Finance and Management Services MOTION: Continue consideration of matter to the June 19, 2018 City Council meeting. MOTION: Benavides VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Tinajero Benavides, Pulido, Solodo, Tinajero, Villegas (5) None (0) None (0) Martinez, Sarmiento (2) CITY COUNCIL MINUTES 25 JUNE 5,2018 1 OA-25 75B. PUBLIC HEARING — UPDATING SOLAR STREAMLINING ORDINANCE FOR �SOLAR ENERGY SYSTEMS, ESTABLISH REVISED MAXIMUM FEES FOR SOLAR ENERGY SYSTEMS, AND ESTABLISH MAXIMUM PERMIT FEES FOR THERMAL ENERGY SYSTEMS, EXTENDING APPLICABILITY OF LIMITS ON SOLAR ENERGY SYSTEM FEES AND EXTENDING REPEAL DATE TO JANUARY 1, 2025 fSTRATEGIC PLAN NO. 3, 3; 5, 2) — Planning and Building Agency Legal Notice published in the Orange County Reporter on May 25, 2018 and June 1, 2018. Mayor Pulido opened the Hearing. There were no speakers and the Hearing Closed. MOTION. Place ordinance on first reading and authorize publication of title. ORDINANCE NO. NS-2950 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE UPDATING SOLAR STREAMLINING ORDINANCE FOR SOLAR ENERGY SYSTEMS MOTION: Solorio SECOND: Tinajero VOTE: AYES: Benavides, Pulldo, Solodo, Tinajero, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Sarmiento (2) 75C. PUBLIC HEARING — APPEAL NO. 2018-02 OF CONDITIONAL USE PERMIT NO. 2018-01 TO APPROVE THE CONDITIONAL USE PERMIT ALLOWING THE OPERATION OF A K-12 SCHOOL FOR CITRUS SPRINGS CHARTER SCHOOL LOCATED AT 2121 NORTH GRAND AVENUE, CITRUS SPRINGS CHARTER SCHOOL — APPLICANT {STRATEGIC PLAN NO. 3, 2) — Planning and Building Agency Planning Commission motion to approve Conditional Use Permit (CUP) No. 2018-01 on March 12, 2018 failed by a vote of 2-4 (Bacerra, McLoughlin, Mendoza and Venno dissented, Alderete absent). Legal Notice published in the Orange County Reporter May 25, 2018 and notices mailed on said date. Continue consideration of matter to the June 19, 2018 City Council meeting, at the request of the applicant. CITY COUNCIL MINUTES 26 JUNE 6, 2018 1 OA-26 75D. PUBLIC HEARING — ABANDONMENT NO. 18-01: TO VACATE PORTION OF PUBLIC ALLEY AND BUSH STREET, THE HAMPTON INN HOTEL PROJECT (STRATEGIC PLAN NO. 3, 2) — Public Works Agency City Council adopted a resolution of the City's intent to vacate on May 1, 2018 by a vote of 6-0 (Tinajero absent). Legal Notice published in the Orange County Reporter on May 25, 2018 and June 1, 2018. Mayor Pulido opened the Hearing. There were no speakers and the Hearing Closed. MOTION. Adopt a resolution. RESOLUTION NO. 2018-036 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA VACATING A PORTION OF AN ALLEY LOCATED BETWEEN MAIN STREET AND THE SANTA ANA FREEWAY (1-5) AND A PORTION OF BUSH STREET (ABANDONMENT NO. 18-01) MOTION: Villegas SECOND: Solorio VOTE: AYES: Benavides, Pulido, Solorio, Tinajero, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Sarmiento (2) 75E. PUBLIC HEARING —ABANDONMENT NO. 18-02: TO VACATE PORTIONS OF BAKER, BERKELEY, AND OCCIDENTAL STREETS, MATER DEI HIGH SCHOOL PARKING STRUCTURE AND SCHOOL EXPANSION PROJECT {STRATEGIC PLAN NO. 3, 21 — Public Works Agency City Council adopted a resolution of the City's intent to vacate on May 1, 2018 by a vote of 6-0 (Tinajero absent). Legal Notice published in the Orange County Reporter on May 25, 2018 and June 1, 2018. Mayor Pulido opened the Hearing. There were no speakers and the Hearing Closed. MOTION: Adopt a resolution. RESOLUTION NO. 2018-037 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA VACATING PORTIONS OF BAKER STREET, CITY COUNCIL MINUTES 27 JUNE 5,2018 1 OA-27 BERKELEY STREET, AND OCCIDENTAL STREET (ABANDONMENT NO. 18- 02) MOTION: Benavides VOTE: AYES: NOES: ABSTAIN: ABSENT: RESOLUTIONS SECOND: Villegas Benavides, Pulido, Solorio, Tinajero, Villegas (5) None (0) None (0) Martinez, Sarmiento (2) 55A. GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2018; REQUESTING BOARD OF SUPERVISORS OF THE -COUNTY OF -ORANGE -TO CONSOLIDATE CITY OF SANTA ANA GENERAL -MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION; AND SUBMISSION OF A PROPOSED CHARTER AMENDMENT REGARDING BY WARD ELECTIONS FOR VOTER CONSIDERATION (STRATEGIC PLAN NO. 5, 1) — Clerk of the Council Office The following spoke on the matter: • Madalid de Paz, opined the general election is unjust because it benefits the police union; expressed support for item, district wide elections, and a just redrawing of the map. • Leonel Velazquez, community organizer with OCCCO, opined Santa Ana voters need more representation, need to end abuse of authority, and expressed support for item. • Ruben Barreto, expressed support for item, equitable representation, and need for district based elections. • Theresa Le, addressed City Council to request district based election to be placed on November ballot; process is becoming oppressive, need to end further delays, and expressed support for item. • Joese Hernandez, expressed support for district ward elections. Council discussion ensued. Councilmember Benavides, expressed support for item and opined it is time to move forward and place item on the ballot; asked staff to clarify any urgency in moving item. CITY COUNCIL MINUTES 28 JUNE 5,2018 1 OA-28 Councilmember Solorlo, opined need to tie item to ward map consideration in order to address violation of California Voters Rights Act, special counsel review of item; proposed continuing the item. City Attorney Carvalho, noted City Council does not have to take action on item; legal deadline is in July. Councilmember Sarmiento, expressed support for district elections; noted upcoming settlement conference and possibility of undoing the work the court can do to help accelerate the change to a by district system. MOTION: Continue consideration of matter to the June 19, 2018 City Council meeting. MOTION: Benavides VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Villegas Benavides, Pulido, Sarmiento, Solorio, Tinajero, Villegas (6) None (0) None (0) Martinez (1) 55B. RESOLUTION REGARDING APPROVAL OF APPEAL NO. 2017-05 OF SITE PLAN REVIEW NO. 2016-03 AND VARIANCE NOS. 2017-05 AND 2017-06 TO ALLOW THE CONSTRUCTION OF A SEVEN -STORY 260-UNIT MIXED -USE BUILDING "THE MADISON" AT 200 NORTH CABRILLO PARK DRIVE — CABRILLO COMMUNITY PARTNERS, LLC, APPLICANTfSTRATEGIC PLAN NO. 3, 21 — Planning and Building Agency The following spoke on the matter: Thomas Cartney, opined City has opportunity to give a new face to Santa Ana and current redevelopment is appropriate for the area; concerned with 2525 Main Street development, impact on neighborhood, and opined development is not appropriate for the site. Councilmember Benavides, requested staff to provide update on negotiations between applicant and property owner; opined project would alleviate traffic in the area; supports item. MOTION. Adopt a resolution. RESOLUTION NO. 2018-038 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING APPEAL NO. 2017-05 AND CITY COUNCIL MINUTES 29 JUNE 5,2018 1 OA-29 REVERSING THE PLANNING COMMISSION'S DENIAL OF SITE PLAN REVIEW NO. 2016-03, VARIANCE NO. 2017-05 FOR -A REDUCTION IN PARKING, AND VARIANCE 2017-06 FOR THE INCREASED SIDE YARD SETBACK, AS CONDITIONED, FOR THE DEVELOPMENT OF THE PROPERTY LOCATED AT 200 NORTH CABRILLO PARK DRIVE MOTION: Sarmiento VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Villegas Benavides, Pulido, Sarmiento, Solorio, Tinajero, Villegas (6) None (0) None (0) Martinez (1) ADMINISTRATIVE MATTERS - BUSINESS 60A. RECEIVE AND FILE THE REAL PROPERTY DISPOSITION ADMINISTRATIVE POLICY {STRATEGIC PLAN NO. 3, 5AJ - Community Development Agency Continued from the May 1, 2018 City Council meeting by a vote of 5-0 (Martinez and Pulido absent). The following spoke on the matter: • Karen Romero Estrada, addressed City Council to expressed support for land disposition policy that would serve both City and community interests, facilitate equitable development, and ensure community benefit. • Joese Hernandez, opined land is a valuable resource, land should be used to address needs, and need to prioritize community benefit; opposed to item. Councilmember Benavides, noted several community meetings held, proposed policy reflects different priorities, and expressed interest in meeting with community groups. MOTION., Continue consideration of matter for 30 days. MOTION: Benavides VOTE: AYES: SECOND: Tinajero Benavides, Pulldo, Sanniento, Solorio, Tinajero, Villegas (6) CITY COUNCIL MINUTES 30 JUNE 5, 2018 1 OA-30 NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez (1) REPORTS 65A. REVIEW AND APPROVE THE CITY COUNCIL RECOGNITION POLICY {STRATEGIC PLAN NO. 1-71 — City Manager's Office Councilmember Sarmiento, noted recommendation to set internal policy to be more efficient, allow one recognition per meeting, starting close session earlier or possibly recess at 6pm, and imposing a three -minute time limit on Councilmember comments. Councilmember Tinajero, directed Clerk to monitor Councilmember comment time and to inform chair once time has been exceeded. MOTION. Modify policy and bring back to City Council for consideration; and -direct Clerk -of the Council to monitor City Counclimembers time when speaking on agenda matters. MOTION: Sarmiento VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Tinajero Benavides, Pulido, Sarmiento, Solorio, Tinajero, Villegas (6) None (0) None (0) Martinez (1) 65B. CONSIDERATION OF OPTIONS TO FUND PUBLIC IMPROVEMENTS SUPPORTING THE MATER DEI HIGH SCHOOL PARKING STRUCTURE EXPANSION PROJECT fSTRATEGIC PLAN NO. 3,2} — Public Works Agency Continued from the May 15, 2018 City Council meeting by a vote of 4-2 (Mayor Pro Tern Martinez and Councilmember Tinajero dissented and Councilmember Sarmiento absent). The following spoke on the matter: CITY COUNCIL MINUTES 31 JUNE 5,2018 1 OA-31 • David De Leon, opined need to get to the substance of the issue, to no longer table items, and limit discussion time; concerned with allocation of funds; Mater Dei is supported by the Catholic church. • Joese Hernandez, expressed concern over public schools lack of funding, Mater Dei's request for funds that should go to underfunded public schools, and opined need to support public schools and not just private schools. • Margarita Gonzalez, expressed opposition to item, concern over lack of parking, and disrepair of streets. • Olga Olivares, urged City Council to vote no on the funding; public schools need support; funding private school hurts public schools. • Valerie Amezcua, representing the Santa Ana Unified School District, noted that District has a 93% graduation rate; considerable investments made in arts, drama, mental health, and expansion of programs; concerned that City Council support of a private entity and not public school. • Patrick Murphy, noted Mater Del High School is not requesting any funds from the City of Santa Ana and clarified Mater Dei is asking City Council to direct staff to communicate with OCTA regarding excess revenue from Bristol Street widening project that can be used to improve city streets in the area; public safety improvements for the benefit of the residents and not the students of the students. Staff presented options to fund public improvements of Mater Dei High School Expansion Project: CITY COUNCIL MINUTES 32 JUNE 5, 2018 1 OA-32 TransferAny Savtngs fro - n! Rightof Way OhOse of Bristol Street - W-arner,to St. Andrew 10- kight-of�way phase nearly comp lete > All,pr9brammed funds for,"ROW phase have been expend.ed, and there is burrentlya shortfall Re-Scoping, Bristol -:Warner,to St. Andrew - Projectlo Include Signal, > ReddcingSegment,orEliftfinatifigProject elements Hof feasible > Projectschedulbd4obegin2019. a Any�potential conungqnSy savings would. not, be ,available until 2020. > Project ' fs;currenffy underfunded ($5.1 Million), 0 CurrerffQdstdstl - matels 3b , �,,O'Million 4 Zurrentav6ilable funds $27.8 Million and property safes to fill Gas Tax Proceedsf.ron. Rernna.nt Properties > Property Sales Pending Proper� -DispoettIon Policy Proceeds,tobe used on BriitblStre?t Fill pioJecffunding gaps Ufllity'un - dergroundirig HqmdVELrj City, could designale,-$4-81,006 for traffic signal rT9 Anqual Revenud EstimatedAbbe,$5.8 million- s.ubTedU6 .repeal > Fisca[Y��ir 2018-'2019: a Fundsare programmed and,list of pr6ject-shave been sub�nY tted to California Transpor"taiion Comrpission Fiscal Yedr.201.9-2020 and,2020*021,' Funds are planned for roaldway. repair Delay ofroadway rehab Would increase, cost VL Counqjilcould'defdr other projects erd,recommend $732,'OOICI to r: $i82;600 -Traffic-Signal $259,000 - St. AhcInew RoaddRepair Council discussion ensued. Mayor Pulido, motion to allow Mater Dei to meet with OCTA officials to identify non -city funds (excess Bristol improvement funds) to be made available (for proposed project); Mater Dei has committed to improve alley way and make curb -cuts that have in the past been City's obligation. Noted that any unused money from Bristol Street project will be returned to OCTA, need to maximize the utilization of project money so that it stays in the City, and potential benefits to the community. Directed staff to not use any city funds and to only use excess funds from Bristol Street improvements. Councilmember Tinajero, expressed concern money from Bristol Street project is not going towards repairing streets, residents near Mater Del are not demanding street repairs, and concern over providing money to a private institution at a time when City has a budget crisis; Council has supported Mater Dei and project should have budgeted for repairs and not request funds from City; opposed to item. Councilmember Benavides, highlighted school district public improvements and Mater Del accomplishments; expressed support of item and concern over disparaging comments; street improvements being considered are imposed by the City, Mater Del has made significant investments in the City, public -private partnerships benefit the City, and Mater Del's request is reasonable. CITY COUNCIL MINUTES 34 JUNE 5, 20118 1 OA-34 Councilmember Villegas, expressed support for all schools and concern over rt current parking issues in the community; commended Mater Del for sta ing parking structure project. Noted inability to support project if City could not afford it. Councilmember Sarmiento, opined City should not assist private school, will only consider supporting item if excess Bristol Street project funds available could not be used for other City needs and is cost neutral to the City. City Manager Godinez, provided City Council with memo from OCTA listing potential options, status of program funding, and alternative funding options. Councilmember Solorio, reflected on inability to differentiate children based on where they attend school; approximately 450 Mater Del students are Santa Ana residents, significant amount of students attend other schools, and need to continued partnering with this and other schools. MOTION: Authorize staff to work with Mater Dei High School and Orange —County Transportation Authority (OCTA) in identifying and use of OCTA surplus funds, if any, for the campus parking structure expansion. MOTION: Pulido VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Solorio Benavides, Pulido, Solorio, Villegas (4) Sarmiento, Tinajero (2) None (0) Martinez (1) AGENDA ITEM CONSIDERED OUT OF ORDER 85B. DIRECT STAFF TO SUBMIT A LETTER OF SUPPORT FOR THE UPCOMING STATE SENATE HEARING ON CALIFORNIA BILL 2943, THE PROPOSED LAW WOULD CONSIDER THE SALE, OR SELLING OF SERVICES CONSTITUTING SEXUAL ORIENTATION CHANGE EFFORTS AS AN UNLAWFUL BUSINESS PRACTICE (Councilmembers Sarmiento and Tinajero) Councilmember Villegas, opined need to respect people's beliefs and expressed concern how individuals can be told not to seek a counselor. Councilmember Sarmiento, noted conversion therapy services are targeting parents and children and therapy attempts to change an individual's sexual orientation. Expressed concern these services are preying on families. CITY COUNCIL MINUTES 35 JUNE 5, 2018 1 OA-35 Councilmember Tinajero, expressed concern of conversion therapy and need to protect young individuals. MOTION: Direct staff to draft letter of support. MOTION: Tinajero SECOND. Sarmiento VOTE: AYES: Benavides, Pulido, Sarmlento, Solorio, Tinajero (5) NOES: None (0) ABSTAIN: Villegas (1) ABSENT: Martinez (1) *Councilmember Tinajero left the meeting at 11 p.m. and did not return. 65C. APPROVE SUBMISSION TO THE VOTERS AT THE NOVEMBER 6, 2018 MUNICIPAL ELECTION: A SALES TAX MEASURE FOR MUNICIPAL SERVICES {STRATEGIC PLAN NO. 4, 3) — City Managers Office MOTION., Continue consideration of matter to the June 19, 2018 City Council Meeting. MOTION: Pulido SECOND: Sarmiento VOTE: AYES: - Benavides, Pulido, Sarmlento, Solorlo, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero (2) 65D. SELECT AND APPOINT REPRESENTATIVE TO THE TRANSPORTATION CORRIDOR AGENCY {STRATEGIC PLAN NO. 5, 1} — Clerk of the Council Office MOTION., Confirm appointment of Mayor Pro Tern Martinez to serve on the Transportation Corridor Agency. MOTION: Benavides SECOND: Sarmiento CITY COUNCIL MINUTES 36 JUNE 5, 2018 1 OA-36 VOTE: AYES: Benavides, Pulido, Sarmiento, Solorio, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero (2) 65E. COUNCIL COMMITTEE APPOINTMENTS - PUBLIC SAFETY, CODE ENFORCEMENT AND NEIGHBORHOOD EMPOWERMENT; AND TO THE ECONOMIC DEVELOPMENT, INFRASTRUCTURE AND TECHNOLOGY COMMITTEES {STRATEGIC PLAN NO. 5, 1} — Clerk of the Council Office MOTION: Confirm appointment of Councilmember Benavides to serve on the Economic Development, Infrastructure and Technology Committee. MOTION: Sarmiento SECOND: Pulido VOTE: AYES: Benavides, Pulido, Sarmiento, Solodo, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero (2) 65F. DIRECT STAFF TO INITIATE THE PROCESS TO ANNEX THE 17TH STREET TUSTIN AVE. COUNTY OF ORANGE UNINCORPORATED ISLAND --- AND, (STRATEGIC PLAN NO. 3, 5A) — City Manager's Office MOTION: Direct staff to initiate the process to annex the 17th Street and Tustin Ave. County of Orange unincorporated island, and continue discussions with the County and Orange County Local Agency Formation Commission regarding annexation. MOTION: Sarmiento SECOND: Solodo VOTE: AYES: Benavides, Pulido, San-niento, Solorio, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero (2) CITY COUNCIL MINUTES 37 JUNE 5,2018 1 OA-37 65G. GENERAL PLAN UPDATE {STRATEGIC PLAN NO. 3,2A} — Planning and Building Agency Councilmember Benavides, asked staff to clarify anticipation of General Plan update completion. MOTION. Receive and file. MOTION: Sarmiento SECOND: Solorio VOTE: AYES: Benavides, Pulido,' Sarmiento, Solorio, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero (2) COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. 85A. DISCUSS AND DIRECT STAFF TO PREPARE AN EMERGENCY ORDINANCE ON PERMANENT SUPPORTIVE HOUSING AND IDENTIFY POTENTIAL SITES; AND AN EMERGENCY ORDINANCE AND IDENTIFY KEY SITES FOR MOTEL CONVERSION (Mayor Pro Tern Martinez) MOTION: Continue consideration of matter to the June 19, 2018 City Council meeting. MOTION: Benavides SECOND: Sarmiento VOTE: AYES: Benavides, Pulido, Sarmiento, Solorio, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero (2) CITY COUNCIL MINUTES 38 JUNE 5,2018 1 OA-38 WORK STUDY SESSION WS. DRAFT ORDINANCE - WORKER COOPERATIVE (SMALL BUSINESS ORDINANCE) MOTION. Continue consideration of matter to the June 19, 2018 City Council meeting. MOTION: Benavides SECOND: Sarmiento VOTE: AYES: Benavides, Pulido, Sarmiento, Solorio, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero (2) RECESSED -CITY COUNCIL MEETING AT 11:06 P.M. TO THE HOUSING AUTHORITY MEETING AND RECONVENED WITH SAME MEMBERS PRESENT AT 11:07 P.M. COMMENTS PUBLIC COMMENTS , Jesus - Hernandez, - addressed City Council to present list of deteriorating sports fields, injuries caused by the lack of maintenance, and requested maintenance be performed. a Leticia Hernandez, President of Memorial Park Little League, echoed statements made by Jesus Hernandez. • Dale Helvig, expressed opposition to 2525 Main Street development project. • Patty Maize, opined 2525 Main Street development is the wrong project for that land, traffic congestion is a problem, and requested City Council to not support item. • Ted Moreno, Vice President for PTSO at Godinez High School, opined joint agreement use does not allow ability to have pool, football field, soccer field, or tennis court. Requested City Council to support amendment of joint use agreement. 90A. CITY MANAGER'S COMMENTS City Manager Godinez, informed City Council of upcoming Grand Opening at the Depot at Santiago on June 14, Roosevelt Walker ribbon cutting ceremony on June 25, 2018, and provided update on water rate passage. CITY COUNCIL MINUTES 39 JUNE 5, 2018 1 1 OA-39 90B. CITY COLINCILMEMBER COMMENTS Councilmember Sarmiento: Provided update on Board of Supervisors meeting, Chairman Do's hostility towards City staff, and ongoing concerns of outpatient homeless facility. Councilmember Solorlo: Informed all of City staff success in securing $5 million for water meter project and sewer project; Possibility of pursuing a public nuisance charge against the outpatient homeless facility that Councilmember Sarmiento attempted to address at the Board of Supervisors meeting. Councilmember Villegas: Thanked Police Chief Valentin and all officers who attended the Orange County Peace Officer Memorial event. Councilmember Benavides: Commented on many positive events located Within the City and encouraged the community to take advantage of what the City has to offer. Mayor Pulido: Adjourned in memory of Allen E. Doby and Luis Verduzco. NOTE: -Pursuant to AB1234 requirement reported that Mayor Pro Tern Martinez' attended the RECON Annual Conference in Las Vegas, NV on May 20-22, 2018 ADJOURNMENT - 11:33 P;M. - The next meeting of the City Council will be held on Tuesday, June 19, 2018 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. In Memory of Allen E. Doby, former Executive Director of Parks, Recreation and Community Services Agency; and Luis Verduzco, Water Services Equipment Operator, Public Works Agency -Water Resources Division Maria D. Hulzar, Clerk of the Council FUTURE AGENDA ITEMS Policy on Use of General Reserve and Enterprise Funds Amendment to Metro East Mixed -Use Overlay District Jail Reuse Study CITY COUNCIL MINUTES 40 JUNE 5, 2018 1 OA-40 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: ORDINANCE SECOND READING: UPDATING SOLAR STREAMLINING ORDINANCE FOR SOLAR ENERGY SYSTEMS, ESTABLISH REVISED MAXIMUM FEES AND FOR THERMAL ENERGY SYSTEMS, EXTENDING APPLICABILITY OF LIMITS AND EXTENDING REPEAL DATE TO JANUARY 1, 2025 (STRATEGIC PLAN NO. 5,1) e\ /n. -A 'A <, CITY MANAGER RECOMMENDED ACTION Place ordinance on second reading and adopt. DISCUSSION CLERK OF COUNCIL USE ONLY: APPROVED El As Recommended 0 As Amended 0 Ordinance on 1 Ot Reading El Ordinance on Vd Reading El Implementing Resolution 0 Set Public Hearing For CONTINUED TO FILE NUMBER On June 5, 2018, the following ordinance was introduced for first reading and City Council authorized publication of title by a vote of 5-0 (Martinez and Sarmiento absent): ORDINANCE NO. NS-2960 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE UPDATING SOLAR STREAMLINING ORDINANCE FOR SOLAR ENERGY SYSTEMS In 2012, Assembly Bill 1801 amended the California Government Code (Section 65850.5) to promote the installation and use of solar energy by removing obstacles to, and minimizing costs of solar permitting. This Code Section was further amended in 2014 by Assembly Bill 2188 (AB2188), also known as the solar streamlining act, which required that every city must adopt an ordinance that created an expedited, streamlined permitting process for small residential rooftop solar energy systems. Further amending the law, effective January 1, 2018, the State Assembly enacted Assembly Bill 1414 (AB1414), revising definitions and establishing maximum permit fees applicable to solar energy systems within the existing law. The changes brought about by AB1414, the proposed ordinance amendment will append to Chapter 8 of the Santa Ana Municipal Code to include: revising the definition of "solar energy system" to specify that a design feature additionally includes any photovoltaic device that is integrated into a building, expanding to building components including, but not limited to, windows, siding, and roofing shingles or tiles, establishing revised maximum permit fees for solar 1 1A-1 Second Reading Ordinance: Solar Streamlining June 19, 2018 Page 2 energy systems, establishing maximum permit fees for thermal energy systems, extending the applicability of the limits on solar energy system fees and extending the repeal date to January 1, 2025. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's Engagement & Sustainability, Objective initiative to expand access to information role in discussing public policy and setting FISCAL IMPACT efforts to meet Goal #5 - Community Health, Livability, #1 (Establish a comprehensive community engagement and create opportunities for stakeholders to play an active priorities). There is no fiscal impact associated with this action. --Y'�A A"p, 0 - �4� Maria D. Huizar Clerk of the Council Exhibit: 1. Ordinance No. NS-2950 1 1A-2 LS 6.19.18 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE UPDATING SOLAR STREAMLINING ORDINANCE FOR SOLAR ENERGY SYSTEMS THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. Subsection (a) of Section 65850.5 of the California Government Code provides that it is the policy of the State to promote and encourage the installation and use of solar energy systems by limiting obstacles to their use and by minimizing the permitting costs of such systems. B. The City Council of the City of Santa Ana finds that it is in the Interest of the health, welfare and safety of the public to provide an expedited permitting process to encourage the effective development of solar technology. C. In September of 2015, the City adopted an ordinance, consistent with the goals and intent of subdivision (a) of Section 65850.5 that created an expedited, streamlined permitting process for small residential rooftop solar energy systems. D. Effective January 2018, Assembly Bill 1414 expanded the definition of "solar energy system" and extended the applicability of Section 65850.5 of the California Government Code to create an expedited, streamlined permitting process for all solar energy systems through January 1, 2025. Section 2. Pursuant to the California Environmental Quality Act ("CEQN) and the State CEQA Guidelines, the adoption of this ordinance is exempt from CEQA review pursuant to 14 California Code of Regulations section 15061(b)(3), which is applicable if it can be seen with certainty that there is no possibility that the project may have a significant effect on the environment. As a result, a Notice of Exemption will be filed upon adoption of this ordinance. Section 3. ARTICLE XII of Chapter 8 of the Santa Ana Municipal Code is hereby amended such that it reads as follows: Sec. 8-2511 - Solar Energy System Review Process. (a) Definitions. As used herein the following terms shall mean the following: 1 1A-3 1. Electronic Submittal - shall mean the utilization of one or more of the following: e-mail, internet or facsimile. 2. Solar easement - shall mean the right of receiving sunlight across real property of another for any solar energy system. Any instrument creating a solar easement shall include, at a minimum, all of the following: (1) A description of the dimensions of the easement expressed in measurable terms, such as vertical or horizontal angles measured in degrees, or the hours of the day on specified dates during which direct sunlight to a specified surface of a solar collector, device, or structural design feature may not be obstructed, or a combination of these descriptions; (2) The restrictions placed upon vegetation, structures, and other objects that would impair or obstruct the passage of sunlight through the easement; and, (3) The terms or conditions, if any, under which the easement may be revised or terminated. 3. Solar energy system —shall mean either of the following: (1) Any solar collector or other solar energy device whose primary purpose Is to provide for the collection, storage, and distribution of solar energy for space heating, space cooling, electric generation, or for water heating. (2) A structural design feature of a building, including either of the following: (A)Any design feature whose primary purpose Is to provide for the collection, storage, and distribution of solar energy for electricity generation, space heating or cooling, or for water heating. (B)Any photovoltaic device or technology that is integrated into a building, including, but not limited to, photovoltaic windows, siding, and roofing shingles or tiles. (b) Applicability. This chapter applies to the permitting of all solar energy systems. Solar energy systems legally established or permitted prior to the effective date of this chapter 2 1 1A-4 (c) are not subject to the requirements of this chapter unless physical modifications or alterations are undertaken that materially change the size, type, or components of a solar energy system in such a way as to require new permitting. Routine operation and maintenance or like -kind replacements shall not require a permit. Eligibility. I . The Building Department shall adopt a standard plan and checklist of all requirements which solar energy systems shall comply with to be eligible for expedited review. 2. The solar energy system permit process, standard plans, and checklist shall substantially conform to the recommendations for expedited permitting, including the checklist and standard contained in the most current version of the California Solar Permitting Guidebook adopted by the Govemor's Office of Planning and Research. 3. Prior to submitting an application, the applicant shall: Verify to the City's reasonable satisfaction through the use of standard engineering evaluation techniques that the support structure for the solar energy system is stable and adequate to transfer all wind, seismic, and dead and live loads associated with the system to the building foundation. ii. At the applicant's cost, verify to the applicant's reasonable satisfaction using standard electrical inspection techniques that the existing electrical system including existing line, load, ground and bonding wiring as well as main panel and subpanel sizes are adequately sized, based on the existing electrical system's current use, to carry all new photovoltaic electrical loads. (d) Review / Issuance Process. An application that satisfies the information requirements in the checklist pursuant to Section (c)(2) above, shall be deemed complete. Upon receipt of an incomplete application, the building official shall issue a written correction notice detailing all deficiencies in the application and any additional information required to be eligible for expedited permit issuance. 2. Upon confirmation by the building official of the application and supporting documentation being complete and meeting the requirements of the checklist, the building official shall administratively approve the application and issue all required permits. 3. City building permit approval does not authorize an applicant to connect the solar energy system to the local utility providers electricity grid. The applicant is responsible for obtaining such approval or permission from 1 1A-5 the local utility provider. 4. If the property is located within a historical district, is listed on any historic register or has entered into a Mills Act Agreement, the applicant shall schedule a consultation with the Planning Manager or his/her designee pertaining to the proposed work. (e) Inspections. 1. For a solar energy system eligible for expedited review, only one inspection shall be required. If a solar energy system falls inspection, a subsequent inspection is authorized; however the subsequent inspection need not conform to the requirements of this subsection. Section 4. If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses be declared invalid or unconstitutional. ADOPTED this _ day of APPROVED AS TO FORM: So n ia Ca rva I ho, City Atto mey By:_&�, Lisa Storck Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers 2018. Miguel A. Pulido Mayor 11 1 1A-6 CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR. Clerk of the Council, do hereby attest to and certify that the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on , 2018, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Clerk of the Council City of Santa Ana 1 1A-7 1 1A-8 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: STRATEGIC PLAN MONTHLY REPORT FOR MAY 2018 (STRATEGIC PLAN NO. 5, 1) CIT* �ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED El As Recommended El As Amended El Ordinance on 161 Reading El Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER Receive and file the Strategic Plan Monthly Report for May 2018. DISCUSSION The May 2018 monthly report provides departmental activity in alignment with the stated goals of the Strategic Plan. The report includes tasks, next steps, outcomes and percentage completed for each strategy. The Strategic Plan Monthly Reports are available on the City's website at: http://www.santa-a na. or-q/strate-q ic-P Ian n i ng . STRATEGIC PLAN ALIGNMENT This item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #1 (Establish a comprehensive community engagement initiative to expand access to information and create opportunities for stakeholders to play an active role in discussing public policy and setting priorities). FISCAL IMPACT There is no fiscal impact associated with this item. 19C-1 19C-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: AUTHORIZE ISSUANCE OF FISCAL YEAR 2018 — 2019 REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT (STRATEGIC PLAN NO. 5, 3) �ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: F1a:J;T0]kVA=I1r 0 As Recommended El As Amended I—] Ordinance on 181 Reading El Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the Community Development Agency to release a Fiscal Year 2018 — 2019 Request for Proposals seeking proposals to develop affordable rental and ownership project(s) in the City of Santa Ana with funding from the HOME Investment Partnerships Program, Community Development Block Grant Program, Project Based Voucher Program, and Housing Successor Agency Fund. DISCUSSION Under Section III of the Affordable Housing Funds Policies and Procedures adopted by City Council on March 20, 2018, the Housing Division, upon City Council approval, will issue a Request for Proposals (RFP), for available funds. The RFP will be open (an "Open RFP Process") and provide sufficient time for applicants to identify an eligible site and complete and submit a proposal. The RFP will be open four (4) times on a quarterly basis for one year to submit a proposal scheduled throughout the year. As such, staff is requesting authorization to release the Fiscal Year 2018 — 2019 Request for Proposals for affordable housing to be developed in Santa Ana (Exhibit 1). The available funds for this.RFP is equal to the total amount of HOME Investment Partnerships Program funds, Community Development Block Grant Program funds, Project -Based Voucher Program vouchers, Low and Moderate Income Housing Asset funds (Housing Successor Agency funds), Neighborhood Stabilization Program funds (NSP), and/or any other funds received by the City of Santa Ana for affordable housing purposes as published on a quarterly basis as an exhibit in the Housing Division Quarterly Report. Inclusionary Housing Fund in -lieu fee pending payments and any other funds that have not yet been received by the City shall not be considered as available funds. 19D-1 Request for Proposals for Affordable Housing Development June 19, 2018 Page 2 Available program funds may be used for development loans for the following eligible purposes: (1) The purchase of existing multi -family or other buildings for rent or sale to low- and very low-income households and for the development of congregate housing for rent to low - and very low-income persons with special needs (e.g. homeless individuals and families, elderly, persons with a disability). Except for congregate housing, existing buildings shall consist of four or more units, unless the Executive Director finds that a substantial public benefit will be provided by a project consisting of less than 4 units. (2) The purchase or lease of land and buildings for new construction or rehabilitation of housing that may utilize available State and Federal housing assistance programs such as Low-income Housing Tax Credits, the Section 202 Supportive Housing for the Elderly Program, tax-exempt bond financing, Section 811 Supportive Housing Program, and/or other available State and Federal programs. (3) The development of limited -equity housing cooperatives through either conversion or new construction. (4) The provision of interim loan funds for any of the above purposes prior to the funding of a public or private loan. Eligible development costs for the above uses include, but are not necessarily limited to: a. site acquisition and preparation; b. rehabilitation of dwelling units, common areas and related structures; c. new construction; d. carrying charges and financing fees; e. architectural, legal, and organizational fees; f. temporary or permanent tenant relocation costs; and g. developer fees consistent with the policies described in Section IV below. The available funds for this RFP will be as follows: • Low and Moderate Income Housing Asset Fund (Housing Successor Agency Fund): 0 $901,317 • HOME Investment Partnerships Program (HOME): o $2,470,651 E $384,573 of the total funds above must be expended by August 31, 2018 • Community Development Block Grant Program (CDBG): o $1,534,129 • Project -Based Voucher Program (PBV): o 100 Housing and Urban Development (HUD) Veterans Affairs Supportive Housing Vouchers • Neighborhood Stabilization Program (NSP): 0 $1,239,599 19D-2 Request for Proposals for Affordable Housing Development June 19, 2018 Page 3 Land Assets Owned by the Housing Authority Staff is requesting approval to issue this RFP for the development of land currently held by the Housing Authority within the City of Santa Ana. The proposed development of the properties would be solely for the development of affordable housing. The land assets will be awarded under a 99-year ground -lease option such that the land will remain with the City as a long-term public benefit. The land assets owned by the Housing Authority and available for development under this RFP is as follows: (1) 302 E. Twenty -Second Street (2) 801, 809 & 809 % E. Santa Ana Blvd (3) 826 N Lacy / 830 N. Lacy Street (4) 1126 & 1146 E. Washington Ave. Full descriptions of the properties are listed in the attached RFP. The Housing Authority currently owns the land assets, and intends to retain ownership of the site and enter into a long-term ground lease for 99 years with one or more selected developers. The Housing Authority owned parce](s) will be conveyed through a ground lease, in an as -is condition. As it will be stipulated in the ground lease, the value of the land and the site preparation costs will be provided to the project as a land subsidy in the form of a promissory note. The RFP is scheduled for release on July 1, 2018 with proposals due halfway through each FY quarter on August 15, 2018, November 15, 2018, February 15, 2019 and May 15, 2019. The RFP will be announced through notices to the following parties: • Interested Developers and Nonprofit Organizations on the Housing Division's RFP Process Database o Developers and Nonprofit Organizations interested in being added to the RFP Process Database can do so by contacting the City's Housing Division • Other affordable housing membership association resources (e.g. Southern California Association of Nonprofit Housing, Kennedy Commission, 2-1-1 OC, etc.) • Public Notice in the local newspaper • Published on www.Planetbids.com Reservation of Inclusionary Housina Funds In light of local and regional efforts to address homelessness, staff believe that it is prudent to retain $3,141,974 of our Inclusionary Housing Fund balance from the RFP. If unalloGated, the hold may be removed at a later date while the RFP is open. If additional funds are received beyond the $3,141,974, staff will make those funds available in the RFP that is open. 19D-3 Request for Proposals for Affordable Housing Development June 19, 2018 Page 4 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement and Sustainability, Objective #3 (facilitate diverse housing opportunities and support efforts to preserve and improve the livability of Santa Ana neighborhoods). FISCAL IMPACT There is no fiscal impact associated with this action. C=�— N&�— Steven A. Mendoza Executive Director Community Development Agency Exhibit: 1. Draft Request for Proposals 19D-4 REQUEST FOR PROPOSALS RFP # 18-056 AFFORDABLE HOUSING DEVELOPMENT CITY OF SANTA ANA Community Development Agency 20 Civic Center Plaza Santa Ana, CA 92701 Judson Brown Housing Division Manager Tel: (714) 667-2241 ibrown(&santa-ana.org KEY RFP DATES Issue Date: Monday, July 2, 2018 Quarterly Proposal Due Dates: Wednesday, August, 15, 2018 at 5:OOPM Thursday, November 15, 2018 at 5:OOPM Friday, February 15, 2019 at 5:OOPM Wednesday, May 15, 2019 at 5:OOPM City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 1 19D-5 NOTICE INVITING PROPOSALS NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms (Developers/Proposers) for the development of affordable housing projects in the City of Santa Ana. Responses to this Request for Proposals (RFP) will be accepted and evaluated on an on -going basis during Fiscal Year (FY) 2018 — 2019 with four quarterly deadlines. Available affordable housing funds and land assets being mad Proposals shall not exceed the total Available Funds as published on a quarterly basis in the Housing Division Quarterly Report. The RFP Process will be open ("Open RFP Process") and provide sufficient time for applicants to identify an eligible site and complete and submit a proposal in response to the RFP announcement. The RFP Process will be open for at least one fiscal year with four (4) quarterly deadlines to submit a proposal scheduled throughout the year. After each deadline for the Open RFP Process, staff shall review the Proposals to determine that the minimum Program and RFP Process requirements are met (minimum threshold review). Proposals that do not meet the minimum threshold review will be considered non -responsive. If the Proposal meets the minimum threshold review, staff will form a Review Panel. The Review Panel for the RFP Process will consist of at least one employee from the City of Santa Ana Public Works Agency, Planning and Building Agency, and Community Development Agency, and one outside agency or government entity. Using the scoring and selection criteria provided in the RFP, the Review Panel shall determine whether the proposal is recommended for a pre -loan commitment, with or without conditions. Including the scoring and selection criteria, the Review Panel shall review the design of the proposed project for appropriateness for the proposed target group, compatibility with surrounding uses, cost effectiveness of construction, and appropriateness of the design and construction for low maintenance and long term durability. Proposed projects must receive a minimum threshold score of 75 points to move forward with the proposal review process. If the Review Panel determines, in its discretion, that the proposal may be recommended for approval, the Housing Division shall request an underwriting and subsidy layering review by a real estate advisor selected by the City of Santa Ana and paid for by the proposer. The real estate advisor shall confirm the underwriting for the project, the financial gap, and other programmatic requirements related to the funding sources. If the Review Panel determines that the proposal will not be recommended for approval (i.e. the proposal does not meet the minimum threshold score of 75 points), the proposer will be notified in writing of the decision and the results will be published in the Housing Division Quarterly Report. It is the responsibility of the proposer to ensure that any proposals submitted shall have sufficient time to be received by the City of Santa Ana prior to the quarterly proposal due date and time. Any questions regarding the Request for Proposals shall be made in writing via e-mail to Judson Brown, Housing Division Manager, at ibrown(a)santa-ana.org. MAILED, DELIVERED BY HAND, OR COURIERED PROPOSALS WILL BE ACCEPTED AS FOLLOWS: City of Santa Ana Judson Brown, Housing Division Manager Community Development Agency 20 Civic Center Plaza, Sixth Floor Santa Ana, CA 92701 PLEASE DO NOT E-MAIL RFP RESPONSES. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 2 19D-6 CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT PAGE 1. INTRODUCTION 4 11. SCOPE OF WORK 6 111. GENERAL INFORMATION 7 IV. COORDINATION 8 V. DEVELOPER RESPONSIBILITIES 8 VI. CITY BUSINESS LICENSE 8 VII. RULES FOR PROPOSALS 8 Vill. PRE -PROPOSAL MEETING 8 IX. E-MAIL COMMUNICATIONS AND INTERPRETATIONS/CLARIFICATIONS 8 X. ADDENDA 9 X1. SUBMITTAL REQUIREMENTS INFORMATION AND DEADLINE 9 XII. MINIMUM QUALIFICATIONS 9 XIII. SUBMITTAL REQUIREMENTS 9 XIV. DEVELOPER SELECTION — PROPOSAL AND EVALUATION 11 XV. PUBLIC RECORDS 13 XVI. FILING A PROTEST 13 EXHIBIT A SCOPE OF WORK 14 Attachment 1 Early Outreach Community Meeting 29 Attachment 2 City of Santa Ana Rehabilitation Standards 30 EXHIBIT B ALIGNMENT WITH THE CITY'S HOUSING ELEMENT AND STRATEGIC PLAN 38 EXHIBIT C ADDITIONAL INSURED ENDORSEMENT FOR GENERAL LIABILITY POLICY 40 EXHIBIT D PROPOSAL CONTRACT AND AGREEMENT: PROPOSER'S STATEMENT 41 EXHIBIT E PROPOSAL CONTRACT AND AGREEMENT: CERTIFICATION OF NONDISCRIMINATION 42 EXHIBIT F PROPOSAL CONTRACT AND AGREEMENT: NON -COLLUSION AFFIDAVIT 44 EXHIBIT G PROPOSAL CONTRACT AND AGREEMENT: COMMITMENT TO ENTER INTO MOU 45 EXHIBIT H MAPS OF LAND ASSETS OWNED BY THE HOUSING AUTHORITY 46 City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 3 1901-7 S A JIF�, CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT The City of Santa Ana (City) and the Housing Authority of the,Cky of Santa Ana (Authority) are issuing this Request for Proposals (RFP) for the development"of affordable housing in the City. Proposed developments may be for acquisition and/or rehabilitat�ion,of,eligible properties for rental or transitional I I housing; acquisition and conversion of non-residential.or6perty to multifamily rental housing units; and/or new construction of housing units for rental housing�' Ayailable�afiordable housing funds and land information. New funds from in -lieu fee payments received under the City's Housing Opportunity Ordinance; the implementation and disbursement bfjocalfufi�ds�Lmder the B`uilding Homes and Jobs Act; additional Housing Successor Age ' ricy- funds; project-,bdsed 'vouchers or otl�er-focal, state, or federal funds may become available during'Fiscal'Year 2018 — 201 b.while this RFP is open. Proposals shall not % I exceed the total Available Funds as published -on a quarterly basis in the Housing Division Quarterly Report. Available Funds for this RFP: The available funds ' for this RFP may include the total amount:of Incluslonary Housing Funds, HOME Investment Partnerships. Program, 'Community Development' Block Grant Program, Project -Based Voucher Program, Low , and,Moderk� Income Housing Asset Funds (Housing SuccessorAgency Funds), Neighborhood Stabilization Program Funds (NSP), and/or any other funds received by the City of Santa Ana for housing -purposes ab.publighed on � qqafteily basis in the Housing Division Quarterly Report. Inclusionary Housinb -Fund in -lieu fee pending, pbyrhents and any other funds that have not yet been recelv6d 6y�he City shall not1be 'considered as available funds. I I , Available prog�am funds may,be usedlor development loans for the following eligible purposes: (1) The purcha ' se of existind multi -family or other buildings for rent or sale to low- and very low- income households and for the development of congregate housing for rent to low- and very low-income pe�rslpns.with special needs (e.g. homeless individuals and families, elderly, persons with a disability). 'Except for congregate housing, existing buildings shall consist of four or more units, unless the 116using Division Manager finds that a substantial public benefit will be provided by a project consisting of less than 4 units. (2) The purchase or lease of land and buildings for new construction or rehabilitation of housing that may utilize available State and Federal housing assistance programs such as Low-income Housing Tax Credits, the Section 202 Supportive Housing for the Elderly Program, tax-exempt bond financing, Section 811 Supportive Housing Program, and/or other available State and Federal programs. (3) The development of limited -equity housing cooperatives through either conversion or new construction. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 4 1901-8 (4) The provision of interim loan funds for any of the above purposes prior to the funding of a public or private loan. Eligible development costs for the above uses include, but are not necessarily limited to: a. site acquisition and preparation; b. rehabilitation of dwelling units, common areas and related structures; c. new construction; d. carrying charges and financing fees; e. architectural, legal, and organizational fees; f. temporary or permanent tenant relocation costs; and g. developer fees consistent with the policies described in Section IV below. Please refer to the Affordable Housing Funds Policies and Procedures adopted by City Council on March 20, 2018 for more information. As of the date of issuance, the Available Funds for this,RFP will be as follows, subject to change: • Low and Moderate Income Housing Asset Fund (Housing Successor Agency Fund): o $901,317 • HOME Investment Partnerships Prog!arn (HOME): o $2,470,651 1, " I ' $384,573 of the total funds.above must be expended by August 31, 2018 • Communit; Development Block.Grant Pro�grarn (c6BG): o $1,534,129 • Project -Based Voucher Program (PBV): o 100 Housing and Urban Developriient (HUD) Veterans Affairs Supportive Housing Vouchers - • Neighborhood Stabilization Program (14SP): - o $11,M,59b.00 Land Assets Owned by the Housing Authority: The Housing -Authority of the City of-Sa-nta Ana acting as the Housing Successor Agency (Authority) is also issuing this RFP for the devel o'pmefit4 land currently held by the Authority within the City of Santa Ana. The proposed development of the properties would be solely for the development of affordable housin I g. The land asset's will be awarded under a 99-year ground -lease option. The Land Assets owned by'the Housing.Authority and available for development under this IRFP is as fol I ows: (1) 302 E. Twenty -Second Street a. AkT,003-122-25 b. Lot Siz�e: 27;817sf c. Current Zoning: R1 d. Parcel was purchased using Low and Moderate Income Housing Asset Fund - 20% Set Aside e. Previous Use: Purchased from Cal Trans. It was a remnant parcel from the freeway widening project. The site was vacant and undeveloped at the time it was acquired. (2) 801, 809 & 809 % E. Santa Ana Blvd a. APN: 398-303-04 / 398-303-05 / 398-303-06 / 398-303-07 b. Lot Size: 15,000sf c. Current Zoning: SD84 City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 5 1901-9 d. Parcel was purchased using Low and Moderate Income Housing Asset Fund - 20% Set Aside (801, 807, 809 & 809 Y2). Includes 807 E. Santa Ana Blvd. e. Previous Use: i. 801 —Demolished single family dwelling in 2011. ii. 807 — Acquired through a foreclosure action. Demolished single family dwelling and detached garage in 2000. iii. 809 & 809 1/2 — Acquisition through Fannie Mae in 1998. Demolished two single-family dwellings in 1999. (3) 826 N Lacy / 830 N. Lacy Street a. APN: 398-041-22 398-041-18 b. Lot Size: 8,843sf 7,405sf c. Current Zoning: SD 19 d. Parcel was purchased using Low and,Moderate Income Housing Asset Fund - 20% Set Aside (both parcels) ( Z /\ I \� e. Previous Use: 830 was formerly,412-E. Vance Street. Demolished a six -unit apartment building and garagelin 1`995. (4) 1126 & 1146 E. Washington Ave�., a. APN: 398-092-14 b. Lot Size: 62,347sf (1.43 Acres)\,' c. Current Zoning: Sl�-84 NO d. Parcel was purchased `6sing Low ana M6derate Income Housing Asset Fund - 20% Set Aside \ 11 'V>" �1. '. 1, IN,\ e. Previous Use: Purc�qsbd feom,Cajrans.\�e�mnant parcel from freeway widening project. -Cal -Trans demolished five bijildings on the site in the early 1990s. The site was -Vacant a nd undeveloped when it w�s-ac qdired by the City. The Housing Authority currently 6wns the land assets, and intends to retain ownership of the site and enter into a long-term ground lease for up to 99'yebrs, as legally applicable, with the selected developer. Respondents should assume thafthe Housing Adtho"rity owned parcel will be conveyed through a ground lease, in, an' as-is_q9ndition. As it will b6'st=in t I he ground lease, the value of the land and the site preparation,costs will bep�ovided to the p p'land subsidy in the form of a promissory note. 1, 1.. I`N� N, I I \ �, I Please see Exhibit H for map�,of each �arcel. SCOPE OF WORK The Scope of Work'w ' ill'lnclude,iin� and all work efforts related to the Affordable Housing Development per EXHIBIT A - SCORE'OFzWPRK. Available funds can be used f6r a variety of housing types and preferences. Please see the table below for the allowable uses of funds for each source of funds: City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 6 19D-10 0 E 0 C 0 0 US 0 r U) 4 U ro- 0 r .2 .2 'E =) Source of Funds E (U N a > U (D o 0— a) 0 = U) 25 L CL z 0 4:5 J3 X z M r o wa) E 0 < It Housing Successor X X X X X X Agency Funds I Inclusionary Housing X X X X X X X X Funds HOME Program Funds X X X." X X X CDBG Program Funds X X ProjectmBased X X X X X Vouchers I Neighborhood X X", X t Stabilization Program The Developer shall be an independent developer capable ofproviding experienced, knowledgeable and professional staff. The Developer shall, be responsive and maintain excellent working relationships with city residents, businesses, government officials� and City staff., The Developer shall provide adequate staffing levels at all times and adhere to',established schedules. The Developer shall be knowledgeable of and comply with federal,- state and local laws, including -the Santa Ana Municipal Code, as it applies to their proposal. GENERAL INFORMATION A. Following the RFP Process and conditional,on meeting other requirements and conditions, a pre -loan commitment letter may be drafted by the. Housing Division, reviewed and approved by the Housing Division Manager, t6le- City. Attorney's Office, and the Executive Director of Community Development, before being recommended for approval by the City Council. The letter shall state the maximum amount of program funds and/or land asset reserved for the project and list all of the additional conditions, documents and'steps that must be taken by the Borrower prior to loan closing. B. When determined appropriate,'the City will provide information in its possession relevant to preparation of required information in the &P. The City will provide only the staff assistance and documentation specifically referred to herein. ? . C. The Developer shall be -responsible for retaining data, records and documentation for the preparation of the required information. These materials shall be made available to the City as requested by the City. D. This RFP does not commit'tfie City to pay costs incurred in preparation of a response to this RFP. All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the respondent. The City reserves the right to accept or reject the combined or separate components of any proposal in part or in its entirety or to waive any informality or technical defect in the proposal. E. All data, documents and other products used, developed or produced during response preparation to the RFP will become property of the City. All responses to the RFP shall become property of the City. City will make best efforts to maintain Proposer information identified as proprietary information confidential, to the extent allowed under the California Public Records Act. F. The City reserves the right to reject, replace or approve any and all subcontractors. All subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any subcontractor(s). City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 7 19 -11 Subcontractors shall be the responsibility of the Developer and the City shall assume no liability for such subcontractors. IV. COORDINATION Coordination by the awarded Developer with the City, other contractors and agencies will be required to achieve satisfactory and timely delivery of the required work. Coordination may include, but not be limited to, coordination with impacted businesses, neighborhood and civic groups, local and/or state agency boards and staff, or attendance at Community Redevelopment and Housing Commission meetings or City Council meetings. The City will decide the manner in which the coordination efforC�'will be conducted. At the City's option, coordination efforts may be performed by the Developer's direct contact, by the Developer acting through the City or by the City only. When coordination efforts , require agreements, such agreements shall be coordinated with the City. V. DEVELOPER RESPONSIBILITIES The selected Developer will assume respon�ibilit� for all aspects of the development, and for insuring that the project is developed and operated in k1cordance with applicablestate and federal laws. The selected Developer will ensure that the project is developed and operated'in "accordance with the City laws, regulations, and planning and, development process. VI. CITY BUSINESS LICENSE The selected proposer shall -be required to obtain'a City of Santa Ana business license within 30 days of selection and must pi�ovi,de a copy to th6,City project manager or designee prior to commencing any work in Santa Ana. Vil. RULES FOR PROPO�AILS The signer of the, prop9sal , must de'clare..in'writing that the only person, persons, company or parties interested in the proposal as principals are named therein; that the proposal is made without collusion with any other person, persons, company or parties submitting a proposal; that it is in all respects fair and in g6od faith without collusion or fraud; and, that the signer of the proposal has full authority to bind the proposer (Exhibit F). Vill. PRE -PROPOSAL MEETING The City will not haw�a , pre-pr6posal meeting for this RFP. IX. E-MAIL COMMUNICATIONS AND INTERPRETATIONS/CLARIFICATIONS To facilitate the RFP process, proposers are required to monitor and respond to e-mail requests within 48 hours. No oral interpretations will be made by the City to any proposer as to the meaning of requirements identified herein including the Scope of Work. Every request for such an interpretation must be made in writing via e-mail to Judson Brown, Housing Division Manager, at wbrown(a)-santa ana.org. Significant interpretations or clarification will be made by an addendum to this RFP, which will be posted to the website. Addenda may become part of the agreement documents. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 8 19D-12 X. ADDENDA If clarification or interpretation of this RFP is considered necessary by the City, a written addendum shall be issued and the information will be posted on the City's website at www.santa-ana.org/bids-rfi)s. It is the responsibility of each proposer to periodically check the City's website to ensure that they have received and reviewed any and all addenda to this RFP. XI. SUBMITTAL REQUIREMENTS INFORMATION AND DEADLINE Proposals are due to the City of Santa Ana, at the date, time and location set forth on the Notice Inviting Proposals. Faxed and e-mailed proposals will not be accepted. XII. MINIMUM QUALIFICATIONS Proposers shall have a minimum of five (5) years rec�nt�e�xperience ' in the development and operation of affordable housing projects similar to their proposed project. ' - . XIII. SUBMITTAL REQUIREMENTS Proposers shall submit seven complete hard copies of their posal, and,one,additional electronic copy on a USB flash drive. All seven copies of the proposal mist'i 'n'clude a signed'co'v'er letter. This cover letter must include a declaration that the only person, perso'ns� company, or parties'interested in the proposal as principals are named herein; that the proposal is made without collusion with any other person, persons, company, or parties submitting a proposal; that it is in ' all respectsfair and in good faith without collusion or fraud, and that the signer,has full authority to bind the proposer.-, lt must also include an email address and contact information for the signer:, All proposal submissions. shall be on 8-1/2" x-1 1 " white paper. All project proposals must contain'the following minimum submission requirements: 1) Statement of Qualifications(SOQ). The SOQ must include the following components: a) Developer Team., An organizational chaft showing lines of responsibility, as well as a list of team members and their duties as pa rt of the team. If the developer is a nonprofit corporation, or if a nonprofit is one of the team Members, the SOQ must include documentation that the corporation is certified by the U.S. Internal Revenue Service as'a 501 (c)3 tax exempt non-profit corporation, and is in good standing with both state and federal compliance. Developer needs to identify if any contractor(s) and/or subcontractor(s) are a subsidiary to any member of the development team. b) Developer Experience. A narrative describing recent affordable residential development and management experience, with an emphasis on experience gained in the last five years on projects similar to the one being proposed. i) Include project name and type (special needs, senior, large family, etc.), project address, developer team members, unit count and bedroom type, affordability requirements, and funding sources in your description. ii) Include a description of how neighborhood input was solicited and utilized in the development of these projects. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P eg 19 _13 c) Financial Capacity. Description of the developer's financial strength and ability to obtain project financing, and to provide sufficient equity for the successful completion of the proposed project. i) Include a description of current relationships with major lending institutions. ii) Any developer that is selected for recommendation to City Council, or if a partnership, the team members who will retain an ownership interest in the project, will be required to submit complete financial statements for the last three years. Because of the possibility of public records requests, the City cannot guarantee that these statements will remain confidential. d) References. Include a list of at least three references from public agency partners and professional lenders/investors with full names, contact information, and,identiflcation of the project(s) worked on. SOQs must be limited to a maximum of 25 pages, excluding'fronf and back covers, section dividers, and exhibits. 2) Project Description. Detailed and concise narrative describing t proposed project, including at a minimum and as appropriate the development concept foe the site or-a.description (with photographs) of the building to be acquired or developed, proposed I build I Ing square fooiag6, number of units and bedrooms per unit, total parking spaces, proposed ingress and egress, proposed aff6n:abi.lity levels, any special needs groups or target population to be served, arn\enitles to be provided to the tenants, and resident manager's unit. If there will not be a resident managdrf6r a rerital.project, describe,in detail how the project will be managed. For all projects, the narrative must d1so\6ddress site cohtr6l,, current zoning and any required zoning changes, anticipated development costs, City'and'Authority iunds,required, requested City and Authority loan terms, developer a ' ccess to additio6af funds required for the pr9ject, and proof that the property is under contract. This narrative should be k.companibd by a'site map showing the project's location. The narrative must include a descNption of the various sources of financing that will be needed to complete the project as,both a 4%;Low-Incom ' e Housing Tax Credit deal and as a 9% Low -Income Housing Tax Credit deal. 'The,narrathi(� should provide a projected tie breaker score for 9% Low -Income Housing Jax Credits with d -best -case, and'worst\case scenario based on the financing stack being pursued, with a relative . comparison to the most re6e'nt tie breaker scores for the type of project being ' the last th�ee 9'% tax'cre'dit rounds' Clearly state if the project will be ready to apply for 9% proposed in Low-Incom6 Housing Tax'Qr6dits d6rin'g,FY 2018 — 2019. This should include evidence of progression towards planning entitlemen . ts ;4nd other requirements necessary for the tax credit application. Clearly state if the project will be com'peting with�Eiinother project owned by the developer in Orange County for an upcoming 96/6,1_�owdncome'Hdusing Tax Credit round, including a comparison of the projected tie breaker scores for both,projects. 3) Development Pro Forma. 'Identify'ihe sources and uses of all funds necessary to complete the project, including the project's anticipatedcash flows over a period of years equal to 15 years and 30 years. The pro forma should identify important underlying assumptions that govern the cash flows, including but not necessarily limited to, the amounts and frequency of loan repayments (all sources), annual rent increases, occupancy levels, operating costs as a percent of revenue, timing and amounts of replacement costs. The cost estimates in the Sources and Uses budget should assume the payment of Davis -Bacon prevailing wages and relocation benefits, if applicable. The pro forma must include a calculation of the return on investment to the developer. 4) Projected Rental Income. Include evidence that the rental income shown in the pro forma is reasonable and achievable. If proposing all rents to be at low-income, include a market study that supports that this is achievable. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 10 19D-14 5) Participation of Low-income Residents and Businesses. Describe the steps to be taken to ensure maximum feasible participation of local low income residents and businesses in the development of the project. Describe how the project will be developed and operated so as to insure compliance with all relevant components of the Americans with Disabilities Act. 6) Proposed Development Schedule. Taking as a starting point City Council approval of the pre -loan commitment letter, provide a proposed development schedule that includes the following milestones at a minimum: site acquisition, additional required loan commitments and funding from all other funding sources, zoning change approvals (if necessary), preparation and approval of construction plans, start of construction, completion of construction, and lease -up. ' / I ) 7) Current Tenants. Provide a listing of all tenants currently residiing,in'the units, if applicable. 8) Proposer shall complete and return the following Exhibits,attached herewith: a) Exhibit B — Alignment with the City's Housing Element and Strategic Plan b) Exhibit C — Additional Insured Endorsement for Commercial Gen6ral Liability Policy (Not required until after Developer selection) c) Exhibit D — Proposer's Statement'-- d) Exhibit E — Certification of Nondis6rim[hati6n a) Exhibit F — Non -Collusion Affidavit f) Exhibit G — Commitment to Enter,into Mdmorandum of Understanding with the Santa Ana Work Center The proposal must be completely responsive, to the RFP. Incomplete proposals will be deemed as nonresponsive ana will be rejected. The City reserves the right to reject any or all proposals submitted and no representation, is made herebythat any,�ommitmentwill be"awarded pursuant to this RFP or otherwise. XIV. DEVELOPER SELECTION'— 'PROPOSAL AND EVALUATION After each quarterly deadline for the Open RFP'P�ocess, staff shall review any proposal(s) to determine if the minimum program and RFP Process r�q6irements are met (minimum threshold review). Proposals that do not meet the minimum threshold *review will �e considered non -responsive. If the Proposal meets the minimum threshold review, staff will form, a ReV'ievV Panel. The Review Panel for the RFP Process will consist of at least one (1) employee from the City's Public Works Agency, Planning and Building Agency, and Community Development Agency, and one (1) outside agency or government -entity. If an employee is not available in one City Agency, a second employee may be requested from one of the other two City Agencies so long as there are at least two of the three City Agencies represented on the Review Panel. Using the scoring and selection criteria provided below, the Review Panel shall determine whether the proposal is recommended for a pre -loan commitment. Including the scoring and selection criteria, the Review Panel shall also review the design of the proposed project for appropriateness for the proposed target group, compatibility with surrounding uses, cost effectiveness of construction, and appropriateness of the design and construction for low maintenance and long term durability. Proposed projects must receive a minimum threshold score of 75 points to move forward in the proposal review process. If the Review Panel determines, in its discretion, that the Proposal may be recommended for approval, the Housing Division shall request an underwriting and subsidy City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P ell 19 -15 layering review by a real estate advisor selected by the City and paid for by proposer. The real estate advisor shall confirm the underwriting for the Project, the financial gap, and other programmatic requirements related to the funding sources. If the Review Panel determines that the Proposal will not be recommended for approval (i.e. the Proposal does not meet the minimum threshold score of 75 points), the Developer will be notified in writing of the decision and the result will be published in the Housing Division Quarterly Report. Each member of the Review Panel will evaluate and rank each proposal using the evaluation criteria listed below: COMPETITIVE SELECTION CRITERIA 1. LEVEL OF AFFORDABILITY AND TARGET POPULATION (Max. 25 Points) ELIGIBLE POINTS Project significantly increases affordable housing opportunities -for large families (three- and four -bedroom units) I " 10 Project provides a higher percentage of units for extremely lo*-income households with deeper affordability 10 Project increases affordable housing opportunities -for'special 'needs populations including, but not limited to, homeless individuals arid families, and persons with a disability 5 Sub-iotal 25 2. TIMELINESS TO BUILD NEW HOUSING (Max. 20 P6ints) Project has demonstrated site control 7 Project is zoned appropriately 5 Project does not have any other site -related issues 5 Project aligns with the City:s Housing Element' Strategic Plah,,and/or 5-Year Consolidated Plan 3 Sub -total 20 3. PROPERTY MANAGEMENTEXPERIENCE AND SIULLS (Max. 15 Points) - - 1. Project is energy efficient and incorporates green -building techniques 6 Applicant's ability tomanage affordable rental units to ensure ongoing compliance with affordabilAy reqi��rements and long term financial solvency 3 Applicant's,pitst experience'in property, management 3 Applicant's capacity and ability io quickly lease completed units 3 Sub -total 15 4. DEVELOPER EXPERIENCE AND SKILLS (Max. 15 Points) Applicant's capacity and ability to obtain additional funding 4 Applicant's capacity andability to obtain entitlements 4 Applicant's overall past and projected effectiveness to provide affordable housing 4 Applicant's past and projected effectiveness to manage the construction process and stay on schedule 3 Sub -total 15 5. LEVERAGING OF CITY FUNDS (Max. 5 Points) Applicant's potential or capacity to obtain additional financing 5 1 Sub -total 5 City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 12 1901-16 6. ANTICIPATED CASH FLOWS (Max. 15 Points) Project's proposed development costs are reasonable and comparable 3 Project's proposed rents are realistic 3 Project's operating costs are realistic and reasonable 3 Project has sufficient operating and replacement reserves 3 Project is projecting a positive cash flow through affordability period 3 Sub -total 15 7. PROJECT LOCATION (Max. 5 Points) Project is located in an area currently underserved by affordable housing 5 /—\, Sub -total 5 TOTAL ELIGIBLE POINTS 100 The minimum score to be considered for a pre -loan commlime6ths 75 points out of 100 points total. XV. PUBLIC RECORDS Proposals will become public record after submission of the proposal. 11'riterested offerors may submit a written request to receive the results of the evalu6tion.., City will.,make best,efforts to maintain Proposer information identified as proprietary information confidential, to the e�tent allowed �un\der the California Public Records Act. Submit your request to,.,'City of Santa Ana,Community Development' Agency, Attn: Judson Brown, Housing Division Manager, 20 Civic, Center Plaza M-26,-Santa Ana, CA 92701. XVI. FILING A PROTEST Intheeventof a dispute of the- decision ofthe Review- Panel,,proppse'rs�may file a "protest" with the City's Community Development Agency. In, order for a Proposer's pr6test'to be considered valid, the protest must: I . Be filed in writing within'five',(5) business days O"t notification of rejection; 2. Clearly identify -the specific irregularity or allegation; 3. Clearly identify the specific City staff determination'or recommendation being protested; 4. Specify, in,detail, the grounds of the protest and the facts supporting the protest; and 5. Includ6,all relevant, su�poTfing documentation w"ith'the protest at time of filing. If the protest does not comply with each of'thdse requirements, it will be rejected as invalid. If the protest is valid, the City Manager, or his/her designee, s�fiall review the basis of the protest and all relevant information. The City Manager will Provide a W'rift6n decision to the protestor within fourteen (14) calendar days from receipt of protest. The decision from the City Manager, or his/her designee, is final and no further appeals will be considered. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P e13 19 -17 EXHIBIT A — SCOPE OF WORK 1. INTRODUCTION In order to meet the City's goals, the City is soliciting proposals for the development of affordable housing projects from developers who are experienced, very knowledgeable of affordable housing programs and its requirements, financially creative and capable of developing, managing and maintaining high quality housing. The selected developer must have a demonstrated history of,,iWdrking cooperatively with surrounding neighborhoods in all phases of project development. Both nonprofit,a'nd for profit developers are eligible to apply, either individually or in partnership with other entities. Dev'elop6lrs who can demonstrate the capability to make other funds a significant part of the financing mix for their 'propbse6project will score higher in the selection process than those who cannot. The funding and property data provided in this RFR i§ not'guaranteed, and. the, availability of such funding or properties is subject to change at any time. The Cit�,of Santa Ana makes no gua�antee of the availability of the proposed funding and properties for any particular applicalint or projectr-The submission of a proposal in response to this RFP does not commit the City to providing any funding or land asset to a pr ' oposed project. The City reserves the right to determine at its sole discretion how to lease available properties, if.at all. IL DEVELOPMENT PRIORITIES Both the Strategic Plan and the-City.s Housind,'Element identify affordable rental housing suitable for larger households as a high priorityfor - the City. In addition, the City. of Santa -Ana will be targeting extremely -low income households within the city, including homeles's individuals,,veterans and/or large families. One of the rating criteria is the depthV , affordability.'�The City desires proposed projects to have dedicated units for extremely low-income families earning no more than 30% Area Median income (AMI). Project design and construction will be subject to and carried out in accordance.with established City standards and procedures. In accordance with the City's Early OutreacK policy _(Attachment 1), the selected developer may be required to solicit significant neighborHood input during.the designprocess. Ill. LOW AND MODERATE INC6ME HOUSING ASSET FUND (HOUSING SUCCESSOR AGENCY FUND) The Housing Authority of, the City of Santa Ana acts as the Housing Successor Agency for the former Redevelopment Agency,of the City �f Santa Ana. The Housing Authority administers housing assets and associated responsibilities transferred,by the former Redevelopment Agency of the City of Santa Ana. Source of Funds Funding sources for this program are�generated from proceeds from the sale of former Redevelopment Agency housing assets, residual receipts from former Redevelopment Agency assets (i.e. loans), as well as a portion of the loan repayments from the former Redevelopment Agency to the City. Sources are set aside for the purpose of increasing, improving and preserving the community's supply of low and moderate income housing as stipulated by California Health and Safety Code Section 34176. This fund includes land assets owned by the Housing Authority acting as the Housing Successor Agency that must be developed for affordable housing or sold at or above fair market value to increase the Low and Moderate Income Housing Asset Fund. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 14 1901-18 Eligible Borrowers/Grantees Eligible borrowers are nonprofit Housing Development Corporations (HDC's) duly organized to promote and undertake community development activities on a not -for -profit basis, or for -profit housing developers or development corporations, with proven capacities to develop, own, and operate affordable housing. Limited partnerships whose general partners are otherwise eligible under the above are also eligible to borrow Program funds. Eligible Projects All new construction projects shall be affordable to households whose income, as adjusted for household size, does not exceed 80% of area median income. Eligible acquisition and/or rehabilitation projects will: 1) have four or more apartments or be congregate ho ' using 'or mobile home units, except where the Housing Division Manager finds that the project will provide a substantial public benefit; 2) be in need of rehabilitation as defined herein; 3) be located in the City of Santa Ana; 4) be free from significant adverse environmental,conditions, except.those that can be mitigated at a reasonable cost through rehabilitation; and�, 5) minimize tenant displacement. Eligible Uses and Activities Program funds can be used to make loans or grants to eligible borrowers who will provide affordable housing, principally for low- and moderate -income hou ' sehbids.- - Eligible uses of deferred payment loan funds or grants include, but are not limited to, the following: 1) acquisition and/or rehabilitation of eligibib properties for rental or transitional housing; 2) acquisition and conversion of non-residential property to multifamily rental housing units; and 3) new construction of housing units for rental of transitional housing. Affordability Requirements As required by State law, all �projects shall be targeted to households earning 80% or less of the area median income, based on the Statb,of California Housing and Community Development income and rent limits. State law also requires that at least thirty percent (30%) shall be expended for rental housing affordable to and occupied by "low-income" households does not e ' xceed thirty percent (30%) of the area median income and no more than twenty percent (20%) affordable to and, occupied by households between 60% of the area median income and 80% of the area median income. Units are considered affordable whenthe rent, less a deduction for a utility allowance, for a "very low-income" household does not exceed thirty percent (30%) of 50% of the area median income; for a "low-income" household does not exceed thirty percent (30%)pf 60% of the area median income. I Very low-income households are households whose incomes do not exceed 50% of the area median income. Low-income households are households whose incomes do not exceed 80% of the area median income. The area median income as referenced above is the Orange County area median income figure, adjusted for household size, as published by the California Department of Housing and Community Development (HCD) from time to time. Security The loan or grant shall be secured by a Deed of Trust and Promissory Note which may be subordinated to deeds of trust securing other Federal, State, or City loans, or loans from conventional financing institutions used in conjunction with the Low and Moderate Income Housing Asset Fund loan on the same property. TheCitymust City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 15 19 -19 obtain written commitments to protect the City's investment in the event of a default. The City must review all requests for subordination, and may approve or deny at the City's sole discretion. The loan or grant shall be further secured by recorded Affordability Covenants and Restrictions, running with the land, to assure that Program funds are used to provide long-term affordable rental housing opportunities for low - and moderate -income households. The Borrower and the City shall execute and record Affordability Covenants and Restrictions regulating project rents, tenant selection procedures, use of project income, management and maintenance, transfer of property, and permitted forms of ownership and use, including a prohibition on conversion of the project to condominium or stock cooperative ownership for the term of the recorded Affordability Covenants and Restrictions. The recorded Affordability Covenants and Restrictions shall provide for the longest feasible time. Notwithstanding the above, the Affordability Covenants and Restrictions would in no event, be shorter than any other term of a Regulatory Agreement or Covenarnt'- recorded concurrently with the City's Covenants and Restrictions. The Affordability Covenants and Restrictions shall be recorded with the Deed of Trust. In some circumstances, these Affordability Covenants and Restrictions may be subordinated by the City, pursuant to Section 33334.14 of California Health and'Safety Code, 'to, liens, encumbrances, or regulatory agreements of otherfederal orstate agencies or lenderg providing financingforthe project, subjectto assurances by senior lenders that the City's lien rights will be prote ct6d. For more information, please see California Health and'Safet�� C , odeO and applicable, regulations set forth in Section 34176. IV. INCLUSIONARY HOUSING FUNDS Source of Funds Funding for this program is provided.using revenOes generated through in -lieu fees collected under the City of Santa Ana Housing Opportunity-Ordinbnce. Eligible Borrowers/Granteei',,' Eligible borrowers -are-non.profit Housing Development Corporations (HDC's) duly organized to promote and undertake community developmeni'activities- oma hot for profit basis, and which have a valid 501 (c)(3) or (4) designation from the IRS, or for profit housing dev6lopprs.or development corporations, with proven capacities to develop, ow'n, 6nd operate affoh:1able housing. Limited partnerships whose general partners are otherwise eligible under the.aboYe are also eligible to borrow Program funds. Eligible Projects Funds can be used to increase and improve the supply of housing affordable to moderate, low, very -low and extremely -low income households in the City. Eligible rehabilitation projects will: 1 ) be in need of rehabilitation'as defined herein; 2) be located in the City of Santa Ana; 3) be free from significant adverse environmental impacts, except those that can be mitigated through rehabilitation; and 4) avoid permanent involuntary tenant displacement to the greatest degree feasible in order to carry out the project. Eligible projects which involve new construction or conversion of an existing non-residential use will conform to items (2), (3), and (4) above. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 16 19D-20 Eligible Uses and Activities Funds can be used to make loans to eligible borrowers to provide affordable housing, for low- and very low- income households, including, but not limited to, the following: • acquisition and rehabilitation of eligible rental properties; • acquisition and conversion of non-residential property to multifamily rental housing units; • new construction of rental housing units; and, • predevelopment loans up to a period of 24 months for site acquisition, predevelopment activities, including professional services which cannot be obtained on a contingency basis, and construction. Such loans may be extended for up to 18 months with an additional 12 month extension option at the discretion of the Housing Division Manager. For more information, please see Santa Ana Municipal Code Sectiqn'4171900. V. HOME INVESTMENT PARTNERSHIPS PROGRAM Source of Funds Funding for this Program is provided through the U.S.,Department of HoUs ' ing and Urban Development (HUD) HOME Program (including program income and residual. receipts), and ther"efoha is subject to the federal rules and regulations found in 24 CFR Part 92, as amend�d from time to time. Eligible Borrowers/Grantees Eligible borrowers are nonprofit Housing Development Corporaiions, - (HDC's) duly organized to promote and undertake community development activiti6s on�a'not-forprofit -basis, and which have a valid 501 (c)(3) or (4) designation from the IRS, or for -profit housin%g de�elo ' rs or dev'lo ' ,pe e pm.ent corporations, with proven capacities to develop, own, and operate affordable housNing:% Limited partnerships whose general partners are otherwise eligible under the above are also eligible to borr6w'Progra'm funds. Eligible Prowects Projects eligible for HOME fOnding shall: 1) be rental projects lobated in the City of Santa.Ana; 2) contribute to -the achievement of,the Citys Strategic Plan and fair housing goals; 3) involve 4 or more'apartmentsJvhich will be rented, to eligible lower income households at rents that do hot exceed nints'as defiined'by 24 CFR 92.252, as amended from time to time. Projects serving persons with special needs, orWhere the City'Manager finds that the project will provide a substantial public,benefit, may havefewer than four units. Transitional or permanent supportive housing may be provided (but not temporary shelter§) : ' 4) have at least 20% of the HOME-assi�ited units rented to very low-income families (50% of median income) under the,, terms an� conditions set forth in 24 CFR 92.252 (2)(b); 5) demonstrate finan6ial feasibility -- including the ability to maintain rents for the subsidized units at affordable levels for.the p6riod� specified in 24 CFR 92.252; 6) be free of significant adverse environmental impacts, except those that can be mitigated through the project itself; 7) minimize tenant displacement; 8) comply with all local building and zoning codes and standards, including energy efficiency and water conservation standards, and meet housing quality standards in Section 882.109 of Title 24. Newly constructed housing must meet the current edition Model Energy Code of the Council of American Building Officials; 9) make efficient use of public funds and avoid "layering" of subsidies beyond those necessary to achieve a financially feasible project; and, 10) have at least 51 % of the project space be residential, if in a mixed use project. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 17 19 -21 Eligible Uses and Activities HOME funds may only be used to finance new construction or acquisition and/or rehabilitation of rental housing which is affordable to very low and low-income households as defined by 24 CFR 92.2. Fifteen percent (15%) of the annual HOME fund allocation shall be set aside for certified Community Housing Development Organizations (CHDO's). New construction costs eligible for HOME funding shall be as specified in 24 CFR Part 92, including: 1) site acquisition; 2) site preparation costs (grading, filling, etc.); 3) financing costs as described in 24 CFR 92.206; 4) architectural, engineering, and other related soft costs; 5) the cost of extending or upgrading utilities to the site to support the proposed project; 6) construction costs; 7) relocation costs; and, 8) affirmative marketing and audit costs related to HOM E p?ogram requirements. Rehabilitation costs eligible for HOME funding include: 1) project acquisition with or without rehabilitation; 2) financing costs, as described in 24 CFR 92.206; 3) architectural, engineering, or other design costs;. 4) utility upgrade or extension costs ; 5) costs associated with demolition'(whe're necessEfry)'only if rehabilitation isbo nmenced within 12 months of demolition; 6) construction costs; 7) project audit costs; and, 8) affirmative marketing costs. Ineligible Uses and Activities ' I The following costs are not eligible for HOME funding* t, 1) project reserve accounts for replacement or operating reserves, and operating subsidies; 2) payment.of-impact fees; 3) land banking;._ ' � I - I - I", 4) emergency repair or weatherization programs; 5) commercial properties; 6) temporary shelters; or 7) project -based rental assistance. Affordability Requirements HUD provides the following maxim um, HOME rent limits. The maximum HOME rents are the lesser of: I I 1) The fair market rent for existing housing for comparable units in the area as established by HUD; or 2) A rent that does not exceea-30 percent of the adjusted income of a family whose annual income equals 65 percent of the median income for the area, as determined by HUD, with adjustments for number of bedrooms in the unit. The HOME rent limits provided by HUD will include average occupancy per unit and adjusted income assumptions. In rental projects with five or more HOME -assisted rental units, twenty (20) percent of the HOME -assisted units must be occupied by very low-income families and meet one of following rent requirements: 1) The rent does not exceed 30 percent of the annual income of a family whose income equals 60 percent of the median income for the area, as determined by HUD, with adjustments for smaller and larger families. HUD provides the HOME rent limits which include average occupancy per unit and adjusted City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 18 19D-22 income assumptions. However, if the rent determined under this paragraph is higher than the applicable rent under 24 CFR 92.252(a), then the maximum rent for units under this paragraph is that calculated under 24 CFR 92.252(a). 2) The rent does not exceed 30 percent of the family's adjusted income. If the unit receives Federal or State project -based rental subsidy and the very low-income family pays as a contribution toward rent not more than 30 percent of the family's adjusted income, then the maximum rent (i.e., tenant contribution plus project -based rental subsidy) is the rent allowable under the Federal or State project - based rental subsidy program. To ensure that HOME investments yield affordable housing over the long term, HOME imposes rent and occupancy requirements over the length of an affordability period. For h omebuyer and rental projects, the length of the affordability period depends on the amount of HOME assistance to the project or buyer, and the nature of the activity funded. Table 1-1: Determininq the HOME Period of AffordabilitV. `% , HOME Assistance per Unit or Buyer Length of the -Affordability Period Less than $15,000 5 years $15,000 - $40,000 10 years More than $40,000 15 years New construction of rental housing 20 years - Refinancing of rental housing 15 years Throughout the affordability period, income-bligible'householdsmu�t,occupy the HOME -assisted housing. When units become vacant during the affordability perl�d-, subsequent tenants must be income eligible and must be charged the applicable HOME rent. Other Requirements Minimum Loan: All HOME investments must total nbt less than'$1,000 multiplied by the number of HOME - assisted units in the project. Maximum Loan: The maximum amount of -subsidy per unit shall not exceed the maximum allowed by HUD under the HOME, program (24 CFR 92.250). The City will avoid unnecessary layering of subsidies from different federal, state and local programs and seek to maximize the benefit to target households from the investment of HOME funds in a project. The'Housing Division will use HUD's Cost Allocation Tool to identify the maximum subsidy per unit for each project. Property Standards:' Housing that is assisted With HOME funds must meet, at a minimum, the City's Property Standards, including all applicable local, State and Federal codes and regulations. Newly constructed housing must also meet the current eaition of the Model Energy Code published by the Council of American Building Officials. Substantially rehabilitated. housing must meet the cost-effective energy conservation and effectiveness standards in 24 CFR 39. Labor StandardslConstruction Contracts: Any contract for construction (whether it is for rehabilitation or for new construction) of affordable housing with 12 or more units assisted with HOME funds must contain a provision requiring that not less than the prevailing wages paid in the locality, as determined by the Secretary of Labor pursuant to the Davis -Bacon Act, will be paid to all laborers and mechanics employed in the development of the project. Contracts over $10,000 must comply with Equal Opportunity Affirmative Action requirements of Section 3 of the Housing and Urban Development Act of 1968. All efforts shall be made to provide equal opportunity for employment without discrimination as to race, marital status, sex, color, age, religion, national origin or ancestry, and to seek out qualified local tradespeople for contracting and subcontracting bids. Contractors and subcontractors must comply with regulations issued under this Act and pertaining to labor City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 19 19 -23 standards and HUD Handbook 1344.1. These provisions apply whether HOME funds are used for construction or non -construction costs. Lead -based Paint: Housing assisted with HOME funds constitutes HUD -associated housing for the purpose of the Lead -Based Paint Poisoning Prevention Act and the Lead Safe Housing Rule, and is therefore subject to 24 CFR Part 35. Unless otherwise provided, borrowers are responsible for testing and abatement. For more information, please see 24 CFR Part 92. VI. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Source of Funds Funding for this program is provided through the U.S. Department"of 'Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program (including program income and residual receipts), and therefore is subject to the federal rules and regulations found in 1 24 CFR Part 570, as amended from time to time. Eligible Borrowers/Grantees Eligible borrowers are community -based nonprofit hou'sing development corporations (CBDO's) duly organized orwith capacityto promote and undertake community ( development activities on,a not -for -profit basis, with proven capacity to develop, own and operate affordable housing, �within a,neighborho6d identified in the Community Development plan (Annual Action Plan). Such organizations are defined in CDB`G, regulations (24 CFR 570.204(a)(2)(c)(1)). Nonprofit housing development corporations (kDC's) and so8ial 'service agencies with proven capacity to develop, own, and operate affordable housing, and limited partnerships whose general partner(s) is otherwise eligible under the above provisions, are also eligible to borrow Program funds if the nonprofit partner is the managing general parfrier-thibughbut the temn of the loan and will receive at least 51 % of the developer fee. Nonprofit corporations must have a,valid 501(d)(3),or (4) designation from the Internal Revenue Service. Eligible Prowects Eligible projects will: (1) have four or mo�e,apartmenf units or fewer than four units in the case of congregate housing, mobile home units or where the Housing Division Manager finds that the project will provide a substantial public benefit; (2) if,new construction,have 51 % of the units occupied by low income tenants; (3) be free from significant adverse environmental imp'acts, except those that can be mitigated; and, (4) avoid permanent i6oluntary tenant displacement to the greatest degree feasible in order to carry out the program. Transitional or permarient supportive housing may be provided. Rents of assisted units shall be affordable to households whose'incomes do not exceed 80%,of-the area median income. Eligible Uses and AcUitities Funds can be used to make loans to �Ilgible borrowers to provide affordable housing, principally for low and moderate income household`a,jncludi�g, but not limited to: I ) acquisition and/or rehabilitation of eligible rental properties; 2) new construction of rental or limited equity cooperative housing by a CBDO is eligible, provided the construction activity is carried out as part of a neighborhood revitalization, community economic development or energy conservation project. New housing construction carried out by an eligible CBDO must be part of a larger effort to revitalize the neighborhood (i.e., a plan for the community's revitalization efforts based on a comprehensive plan, not just for the sake of the CDBG project); Ineligible Uses and Activities Funds may not be used for the following activities: 1) the construction of new rental housing or for any program to subsidize or assist such housing, except when carried out by a CBDO, provided the construction activity is carried out as part of a neighborhood City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 20 19D-24 revitalization, community economic development or energy conservation project; 2) to provide income payments for rent or utilities, except in emergency situations for a period not longer than three months; or, 3) to assist rental housing properties if less than 51 % of the units will be occupied by low and moderate income households. Compliance with Federal and Local Regulations All projects must comply with all applicable federal requirements contained in 24 CFR Part 570 Subpart K, including, but not limited to, standards of financial management, environmental review, labor and wage requirements, debarred contractors, lead -based paint and equal opportunity. Borrowers should note: Contract Requirements: All work shall be completed by license/d,contractors. All contracts must comply with competitive bidding requirements. Labor Standards: A project with eight or more resic!6`ntial'urilts must comply with the Federal Labor Standards, including the Davis -Bacon Act requirements,,ag promulgated by HUD, and set forth in 24 CFR Part 570, Subpart K in the performance of the rehabilitation or construction work financed by the loan. Contracts over $10,000 must comply with Equal'opp6rtunity AffirmatiVe. Action requirements of Section 3 of the Housing Urban Development Act of 196k, All efforts shall be madeto"provide equal opportunity for employment without discrimination as to race, Marital status,,sex, color, �ge,',religion, national origin or ancestry, and to seek out qualified local tradespeople for co ' ntraceing and subcontracting bids. Lead -based Paint: Housing assist . ed wlth-CDBG fur�ds, constitutes HUD -associated housing for the purpose of the Lead -Based Paint Poison19g.Prevention Act and the Lead Safe Housing Rule, and is therefore subject to 24 CFR Part 35. Unlbss�othbrwise p!ovided,,borrowers are responsible for testing and abatement. I \ '� I I 1� Accessibility., All projects'must,comply with the. federal Sectlion,504 Disabled Accessibility regulations contained in Sections 8.22�and 8.23 1 ofSu bpart'C , 24'CFR Part 8. For more information, please see 24 CFR Part 570. Vill. HUD -VETERANS AFFAIRS'SUPPORTIVE HOUSING PROJECT -BASED VOUCHERS Source of Funds The 2017 Appropriations Act provide ' d $40 million, in HUD -Veterans Affairs Supportive Housing (HUD-VASH) funding that will suppqrt,approximate,ly 5,500 h�ew HUD-VASH vouchers. On April 13, 2018, the Housing Authority was awarded $1,054,965.00dn�budget authority for a 12-month term to support 100 HUD -Veterans Affairs Supportive Housing (HUD-VAS,H) vouchers from the Fiscal Year (FY) 2017 allocation. The vouchers must be administered in partnershipw"ith the V22/Long Beach HCS, serving homeless veterans in Orange County. Ell-gible Borrowers Eligible borrowers are nonprofit Housing Development Corporations (HDC's) duly organized to promote and undertake community development activities on a not -for -profit basis, or for -profit housing developers or development corporations, with proven capacities to develop, own, and operate affordable housing. Limited partnerships whose general partners are otherwise eligible under the above are also eligible to borrow Program funds. Eligible Promects The City and Authority is soliciting proposals for permanent supportive housing from owners and/or affordable housing developers together with at least one service provider who are experienced, very knowledgeable of HUD programs and its requirements, and financially capable of managing and maintaining high -quality City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 21 19 -25 permanent supportive housing for U.S. military veterans experiencing homelessness. The City will entertain proposals for New Construction of Multifamily Rental Units, Acquisition and Rehabilitation of Multifamily Rental Units, and Existing Multifamily Rental Units only. Permanent Supportive Housing is defined in this RFP as permanent housing with comprehensive, wrap -around supportive services for people who are homeless. HUD-VASH project -based vouchers are for permanent supportive housing for homeless veterans through the Housing First Model. Eligible projects include acquisition, rehabilitation, or new construction of rental housing projects which: 1) The Public Housing Authority (PHA) may attach project -based voucher (PBV) assistance for units in existing housing or for newly constructed or rehabilitated housing developed under and in accordance with an Agreement. a. Existing housing —A housing unit is considered an ex'istinb unit for purposes of the PBV program, if at the time of notice of PHA selectionAe un ' its substantially comply with HQS. L Units for which rehabilitation or new co nstrudtion bpgan after owner's proposal submission but prior to execution of the`Agreem`eQt'to Enter into a Housing Assistance Payments Contract do not subseqbently qualify as'existing housing. ii. Units that were newly constructed or'rehabilitated in Violation of program requirements also do not qualify as existing housing. Applications for the HUD-VASH project -based vouchers rnust: (1)1�e for units locaied)n,the City of Santa Ana; (2) request a minimum of eight (8) PBVs; a6d-(:3) propose ib ohly serve households With'individuals or families who qualify for the HUD-VASH program andare homeless as "Certified through referrals from the Department of Veterans Affairs -Long Beach Healthcare Syste'rn,'-Or'inge Count , y Veterans "Take -Down" List and the Orange County Continuum of Care Coordinated Entry System. Proposers must,be owners of existing multifamily rental units or developers of affordable housing who wilke`hter into an agreement for supportive services with a qualified service provider (unless the seIrvice provider is also the owner). jn addition, the proposed project must have an on -site property manager and', provide. case man6g6ment/resid6nt services on -site. SAHA will evaluate the quality and location of the pro ' spective housing as well as the experience of the service provider and proposed services. Proposals from owners/deve6pers who cannot demonstrate such an agreement for supportive services will not be reviewed. Wrap -Around Supnbrtive -Services One of -the most important elements of permanent supportive housing is ongoing supportive services that are wrapped around liomeless individuals and families placed in housing. Under this RFP, the scope of s6ry ' i6es required for service providers in the course of operating the Project -Based Voucher Program ("Program") will include,'but not be' limited to: 1 ) Performing outreach an� intake of targeted individuals (i.e. homeless and chronically homeless veterans) for participation in the Program; 2) Making and accepting4ref6rrals of homeless veterans from the Department of Veterans Affairs - Long Beach Healthc . are,System, Orange County Veterans "Take -Down" List and/or the Orange County Continuum 'of -Care Coordinated Entry System; 3) Assessing homeless individuals and families to prescribe treatment/services; 4) Placing homeless individuals and families into project -based housing units; 5) Performing case management services for homeless individuals and families that will remove barriers to successful achievement of independent living skills, attainment of employment skills, and greater self-determination; 6) Tracking and reporting program activities and outcomes using the Homeless Management Information System (HMIS) operated by the Orange County Continuum of Care. Data entry into HMIS is required in order to perform tracking and reporting program activities and outcomes. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 22 1901-26 Supportive Services means services provided to tenants for the purpose of addressing the tenants' condition of homelessness and enhancing the tenants' ability to maintain independent living. Supportive services must address the special needs of the tenants to be served. These services may include: (a) medical or mental healthcare; (b) medical and psychological case management; (c) benefits advocacy and income support assistance such as Temporary Assistance to Needy Families (TANF), General Assistance, CalFresh, Social Security Disability Income, tenant assistance or representation to address landlord/tenant issues; (d) money management/payee services; (e) nutritional counseling; and (f) assistance in obtaining other resources and support for tenants such as clothing, furniture and household items, transportation, job training and job placement. These services may be provided directly or by arrangement with other service providers. Through this RFP, the City expects the service provider and on -site property manager to work in partnership with the Department of Veterans Affairs - Long Beach Healthcare System. Housing Firs Housing First is an approach where homeless person ' a: usually'chronically homeless or especially vulnerable homeless individuals and families, are provided immediate access to housing and then offered the supportive services that may be needed to foster longterm stability and prevent a return to homelessness. This approach removes urine ' cess ' ar� barriers and as'surnes that supportive services are more effective in addressing needs when the'individual or family is housed and the daily stress of being homeless is addressed. Key components of thls�moclel inclu i de.a simple application process, a harm reduction approach, and no conditions of tenancy beyond ' thoseincluded in the lease. Housing First specifically does not require sobriety o'r testing for s6bstbnce abuse to obtain o'r,s'ustain tenancy and thus must not be required in the lea�e. In serving these popu.,Iations, projects cannot discriminate against families with children. Housing First programs share critical elements: 1) There is a focus on he.1ping individua, Is and families�'access and sustain rental housing as quickly as possible and the housing is not'time-limited- 2) A variety of services are delivered primarily following a housing placement to promote housing stability and individual well'being; I 3) Such supportive s'ervices are time -limited or'long-term depending upon individual need; and 4) Housing is not contingent on compliance with services. Instead, participants must comply with a standard leasepdreemen ' t and are provided with the services and supports that are necessary to help them do so successfully. A Housing First approach rests on the belief that helping people access and sustain permanent, affordable housing should be the'central 'goal of our work with people experiencing homelessness. By providing housing. assistance, case management and wrap -around supportive services responsive to individual or family'needs (time -'limited or long-term) after an individual or family is housed, communities can significantly �educe the time people experience homelessness and prevent further episodes of homelessness. A central tenet of the Housing First approach is that social services to enhance individual and fam'!Vwell-being can be more effective when people are in their own home. More information on Housing First is available at: hffps://www.hudexchange.info/resources/documents/Housing-First-Permanent-Supportive-Housing� Brief.pd Eligible Uses and Activities Program funds can be used to enter into an Agreement with eligible borrowers who will provide affordable housing. Eligible uses of Project -Based Voucher funds include, but are not limited to, the following: 1) acquisition and/or rehabilitation of eligible rental properties; 2) acquisition and conversion of nonresidential property to multifamily rental housing units; and 3) new construction of rental housing units. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 23 19D-27 Affordability Requirements All units assisted under this program shall be affordable to households with incomes that do not exceed 30% of median income and must be targeted to eligible homeless veterans as determined by the Veterans Affairs of Long Beach under the HUD-VASH Program. Compliance with Federal and Local Regulations All projects must comply with all applicable federal requirements contained in 24 CFR 982, including, but not limited to, environmental review, labor and wage requirements, debarred contractors, lead -based paint arid equal opportunity. Borrowers should note: Contract Requirements: All work shall be completed by licen.sed'contractors. All contracts must comply with competitive bidding requirements. Labor Standards: A project with nine or more resident! ' al 'units must comply with the Federal Labor Standards, including the Davis -Bacon Act requirements, as promulgated by HUD, and set forth in 24 CFR Part 570, Subpart K in the performance of the rehabilitation or c6nstruction work financed by the loan. Contracts over $10,000 must comply with Equal Opportunity Affirmati�e Action requirements of Section 3 of the Housing and Urban Development Act of 1968, All efforts shall be madejo provide equal opportunity for employment without discrimination as to race, marital status -,§ex, color,'agd,,religion, national origin or ancestry, and to seek out qualified local tradespeople forcontracting and subcontracting bids. Lead -based Paint: Housing assisted with funds constit6tes H U D-associated housing for the purpose of the Lead -Based Paint Poisoning Ph�,Niehtiorf Act and the Lead Safe Housing Rule, and is therefore subject to 24 CFR Part 35. Unless otherwise provided, borrowers are responsible for testing and abatement. Accessibility., All projects 'must comply with the federal Section,504 Disabled Accessibility regulations contained in Sections 8.22 and 8.23 ofSubpart C, 24 CFR Part 8. For more information, please see P1H Notice 2017 - 17 and 24 CFR Part 983. Vill. NEIGHBORHOOD STABILIZATION PROGRAM FUNDS HUD's Neighborhood.Stabilization Program provided emergency assistance to state and local governments to acquire and redevelop foreclosed properties that might otherwise become sources of abandonment and blight within their communities. The Neighborhood Stabilization Program (NSP) provides grants to purchase foreclosed or abandoned homes and io rehabilitate, resell, or redevelop these homes in order to stabilize neighborhoods and stem the decline of h6use values of'neighboring homes. The program is authorized under Title III of the Housing and Economic Recovery Act of 2008. There have been three rounds of iunding for NSP. The Housing and Economic Recovery Act of 2008 provided a first round of formula funding to States and units of general local government, and is referred to as NSP1. The American Recovery and Reinvestment Act provided a second round of funds in 2009 awarded by competition, and is referred to as NSP2. The third round of funding, NSP3, was provided in 2010 as part of the Dodd -Frank Wall Street Reform Act and was allocated by formula. 1) Use of grant funds must constitute an eligible use under HERA as amended by the Recovery Act. 2) In addition to being an eligible NSP use of funds, each activity funded must also be CDBG-eligible under 42 U.S.C. 5305(a) and meet a CDBG national objective. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 24 19D-28 NSP-Eligible Uses Establish financing mechanisms for purchase and redevelopment of foreclosed upon homes and residential properties, including such mechanisms as soft -seconds, loan loss reserves, and shared -equity loans for low - and moderate -income homebuyers; 1) Purchase and rehabilitate homes and residential properties that have been abandoned or foreclosed upon, in order to sell, rent, or redevelop such homes and properties; 2) Establish land banks for homes and residential properties that have been foreclosed upon; 3) Demolish blighted structures; 4) Redevelop demolished or vacant properties as housing. HUD will not consider requests to allow foreclosure prevention activ i ' ti6s, ' or to allow demolition of structures that are not blighted, or to allow purchase of residential properties.and homes that have not been abandoned or foreclosed upon as provided in HERA. HUD does not have the authority to permit uses or activities not authorized by HERA. New construction of housing is eligible to redevelop demolished or vacant -properties as housing. For more information, please see hftps://www.hudex�hange.info/programs/ns� Ix. DEVELOPER REQUIREMENTS AND RESPONSIBILITIES LINSURANCE Prior to undertaking performance of Work under this Agrebment, Developer shall maintain and shall require its subcontractors, -if any, to obtain and maintain insurance as described below: 1) Commercial Ge ' neral Liability Insurance'. Developer- shall, maintain commercial general liability insurance which shall include: but not be limited to protection against claims arising from bodily and personal injury, including death resulting there from and damage to property, resulting from any act or occurrence arising but of Developers ope�ations in the performance of this Agreement, including, without limitation,- acts involving vehicles., The amounts of insurance shall be not less than the following: single lim ' it coverage applying to bodily and personal injury, including death resulting there from, and property damage, in. the total amount of $2,000,000 per occurrence, $2,000,000 in the aggregate. 2) Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $2,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non - owned automobiles. 3) Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Developer is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Developer agrees to obtain and maintain any employees liability insurance with limits not less than $1,000,000 per accident. The following requirements apply to the insurance to be provided by Developer pursuant to this section: a. Commercial general liability and business automobile insurance policies shall (a) name the City, Authority, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City and Authority; and (c) contain standard separation of insureds City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 25 19 -29 provisions. A sample additional insured endorsement is attached hereto as Exhibit C. Developer shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. b. Certificates of insurance shall be furnished to the City and Authority upon execution of this Contract and shall be approved in form by the City Attorney. c. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City and Authority. If Developer fails or refuses to produce or maintain the insur�hce required by this section or fails or refuses to furnish the City and the Authority with required pr6oftliat insurance has been procured and is in force and paid for, the City and Authority shall havle'the -right, at the City's/Authority's election, to forthwith terminate the Contract. Such termination shall not'bff ' ebt Developers right to be paid for its time and materials expended prior to notification of termin4tion. \Developer waives the right to receive compensation and agrees to indemnify the City and the Authority forany work performed priorto approval of insurance by the City and Authority. fl. HOLD HARMLESS/ INDEMNIFICATION To the fullest extent permitted by laW,,Developer shall indemnify, defend 'and hold harmless City, Authority, its officers, agents and erriployees (collectively; the,,"Indemnified Parties") from and against any and all claims (including, without limitation,. claims for bo ' dily injury, death or damage to property), demands, obligations, damages, actions'.1causes of action, "suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, Without limitation, attorney's fees, disbursements and court costs) of every kind and nature v�hatsoever, (individually, a Claim; �ollectively, "Claims"), which may arise from or in any mann6r rel�te (directly or indirectly) to any work performed or services provided under this Contract (including, 'without limitatiorf., defects in workmanship and/or materials) or Developers presence or activities conducted �performind the work (including the negligent and/or willful acts, errors and/or omissions of-Deve ' loper,"its principals,- officers: a6ents, employees, vendors, suppliers, contractors, subcontractors,- anyone employed directly o'r indirectly by any of them or for whose acts they may be liable for any or all of them). Notwith.standing-the f4edoing, nothing herein shall be construed to require Develbper to indemnify I the indemnified ' Parties from any Claim arising from the sole negligence or willful misconduct , of the Indemnified Parties "'Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action 'on, or to enforce the terms of the Agreement. This indemnity shall apply to all claims and liability' regardless-16f whether any insurance policies are applicable. The policy limits do not act hs a -limitation upon the amount of indemnification to be provided by the Developer. ill. NOTICE Any notice, tender, demand ;-delivery or other communication pursuant to this contract shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication to the following persons: To City: Clerk of the Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714-647-6956 City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 26 1901-30 With courtesy copy to Housing Division Manager City of Santa Ana Community Development Agency 20 Civic Center Plaza (M-26) Santa Ana, CA 92701 Fax 714-667-2225 iv. TERMINATION The City and the Authority reserves the right to terminate,the, contract, without penalty, for cause immediately or without cause. 1) In the event Developerfails or refuses totimely perform-�inybf the provisions of theAgreementin the mannerrequired, orif Developer violates anyprovision oftheA:greement, Developershall bedeemed in default. City shall provide written notice of s6ch,default to De'veloper's Project Manager. Developer shall cure said default within a period of two (2) working days.'" -,If such cure is not completed in a timely manner, City may assess liquidated d6rnages or terminate the Agreement forthwith by giving written notice to Developers Project Manager. C ' ity may,Jn addition to.the, other remedies provided in the Agreement or authorized by law, terminate JKis, Agreement by giving written notice of termination. Developer shall be;respqnsible for all costs incurred by City, in'cluaing replacement costs of equipment and labor required,to provide service during Developers default. 2) This agreement maybe terminated 'Without cause by City and/or Authority upon thirty (30) days written notice delivered to the Developer either personally or by maik, Upon termination, City and/or Authority shall pay to Developer that portion of , compensation specified in the Agreement that is earned and unpaid prior to the effective date of termination. k V. DEVELOPER OPTION FOR TERMINATION The Developer may request,termiriation� of the contract when conditions during the contract make it impossible to perform, or when prevented from proceeding with the contract by act of God, by law or officiai,action of a publio authority or in the event on nonpayment by the City or Authority. Such request will require one -hundred and eighty (180) days written notice prior to contract termination date requested. In the event of n ' onpayment'of undispbted sums by the City and/or Authority, Developer shall give the City and/or Authority thirty (30) Working dbys to cure the alleged breach. VI. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Developer shall solicit a'hd ��dvertise employment opportunities to Santa Ana residents. The City shall inform the Developer of areas to publicize recruitment opportunities, such as the Santa Ana WORK Center and community centers. Such effort and procedure will be provided to the City for review. vil. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS 1) Developer shall perform all requirements under the contract in strict observance of and in compliance with all applicable environmental, traffic, safety and any other laws, regulations, ordinances, codes and any other legislative or statutory requirements. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 27 19 -31 2) Developer warrants that the performance of services under the contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated throughout the term of the contract. viii. ASSIGNMENT Inasmuch as the Agreement is intended to secure the specialized services of Developer, Developer may not assign, transfer, delegate or subcontract any interest herein without the prior written consent of City and/or Authority, and any such assignment, transfer; delegation or subcontract without the City's and/or the Authority's prior written consent shall be considered null and void. ix. JURISDICTION —VENUE The Contract will be executed and delivered in the State of �California and the validity, interpretation, performance and enforcement of any of the clauses of the Contract shall be determined and governed by the laws of the State of California. Both parties fur�her agreethat Orange County, California, shall be the venue for any action or proceeding that may be- brought or'arise out of, in connection with or by reason of the Contract. x. FINES The Developer shall be liable for a]-I'violation fines 16vied against the City and'th6 Authority by State or Federal Agencies and the Courts such as, but not limited td., oil or fluid leaks. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 28 19D-32 ATTACHMENT 1: EARLY OUTREACH COMMUNITY MEETING Information regarding the City's Early Outreach Community Meeting requirement can be accessed here: hftp://www.santa-ana.or,q/i)ba/planning/documents/Sunshine Ordinance -Guide to Community Meetings.pd City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 29 19 -33 ATTACHMENT 2: CITY OF SANTA ANA REHABILITATION STANDARDS PREFACE The primary purpose of these standards is to address the quality of workmanship and materials expected, and to achieve consistency throughout the program activities administered by the City of Santa Ana. These standards are not intended to reduce or exclude the requirements of any federal, state or local codes, standards, ordinances and regulations that apply to residential rehabilitation. WORKMANSHIP All work shall be performed in a professional and workmanlike manner. The quality and durability of the work shall meet, c�r exceed the standards established by the construction industry and various trades. MATERIALS & EQUIPMENT All materials and equipment shall comply. with and fie, installed in accordance with the manufacturer's requirements and all applicable codes, standards, ordinances and regulations. If a discrepancy occurs between the requi,rements, the more string'e,nt-shall prevail. Unless otherwise specified, all materials'and-equipment shall be r�bdiium grade. Economy grade materials and,equipment are,unacceptable. All materials and equipment. I sh6ll be new, in excellent condition, and �elivered to the job in the manufacturer's original packaging.", - The description of materials and equiprilent found in this document establish a minimum standard. ENERGY EFFICIENCY, WATER CONSERVATION & RECYCLED MATERIALS To the extent possible and practical, standard measu�es related to.ehergy "conservation, energy efficiency, water conservation and the use rof r6cycled 'materials have been inco , rporated herein. Gut rehabilitation or new construction of residential build ' ings up to, three stories will be designed to meet the standard for Energy Star Qualified New Homes. Gut rehabilitation or new construction of mid or high rise multi -family housing must be designed to meet,theAmerican Society of heating, Refrigerating and Air -Conditioning Engineers (ASHRAE) Standard 90.1-2004, Append N- G plus 20 percent:--, LEAD-BASE� PAINT All housing built before 1978 must'comply with 24,CFR Part 35 Subpart J and HUD's Lead Safe Housing Rule regarding the evaluation and control ,of le6d7based paint hazards. HUD's guidelines are available at BUILDING STANDARDS Minimum Standard The site shall be hazard -free and sanitary. The site and all paving shall drain away from the dwelling and accessory buildings, but not onto adjacent properties. Paving and walkways shall be hazard -free and intact. Landscaping and irrigation systems shall be hazard -free and in relatively good condition. All dead vegetation shall be removed. Fencing, walls and gates hazard -free and intact. All gates shall be in good working order. • The site shall be free from trash, debris and hazardous materials. • Accessory buildinas shall be safe and sound. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 30 19D-34 Paving a All new paving and walkways shall be constructed with concrete (2,000 PSI @ 28 days). • Driveways shall be reinforced with wire mesh. Sawn expansion - contraction joints shall be placed every 8 feet in both directions. • All paving and walkways shall be finished with a light broom texture. • All walkways shall be at least 3 feet wide. Sawn expansion -contraction ioints shall be Placed every 4 feet. Landscaping & Irrigation 0 To the extent possible and practical all new landscaping shall be drought resistant. a When a lawn is being replaced, the new lawn area shall be reduced to aid in the reduction of water consump ' tion. 0 New irrigation controllers shaii be'weather or sensor based and EPA Water -Sense qualified. .1 / "', 0 All new irrigation systems shall�be designed to conserve water. Fences, Walls & Gates 0 All new wood fences -shall be made from good quality materials. They shall be properly.supported With 4X4 pressure treated posts (8 feet O.C.) and 2X4 rails'(top'and bottom). The posts shall be embedded in a concrete footing at ' least 18" deep. All new block walls shall be constructed'with,6X8X16 concrete block. They shall be �roperly s6pported by 'aKp'ontinuous footing and reinfdfced with steel bar. - Minimum Standard Roofs shall be safeand structurally sound. Roof coverings shall -be intact and,watertight. Roofing metal and flashing ' shall be -intact and rust free. Gutters and downspouts sh6ll,bOlintact and rust free. Roof 6overinas with five or less vears of useful life shall Rehabilitation Roofs- that do not meet the minimum standard shall be replaced. Practical, cost effective repairs are acceptable as long as compliance with thb minimum standard will be achieved. The replacement of roofing includes the replacement of all metal (roof jacks aNnq flashing). Gutters and downspouts shall be installed to properly discharge rain water run-o4.1 . Roof Coverings 25-.year, 3-tab, self-sealing composition shingle. Built-up membrane (hot mop) system on all flat roofs. Lighter colored coverings are preferred for energy efficiency. Minimum Standard Decks, balconies and railing that do not meet the minimum standard shall be replaced. Practical, cost effective repairs are acceptable as long as compliance with the minimum standard will be Finishes 0 Zero or low VOC Primers. Paint and coatinos. I City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 31 1901-35 Minimum Standard a Safe and structurally sound. Rehabilitation 0 Ext. steps, stairways and railing that do not meet the minimum standard shall be replaced. Practical, cost effective repairs are acceptable as long as compliance with the minimum standard will be achieved. Finishes a Zero or low VOC primers, paint and coatings. Minimum Standard 4 Safe and structurally sound. Rehabilitation 0 Foundations that do not m6e't,, the minimum standard shall be replaced. Practical, cost effective repairs are acceptable as long as compliance with the minimum'standard will be achieved. 0 If the project involves a gut rehab, raised foundations shall be completely insulated: Concrete 0 2,000 PSI (minimum)., Minimum Standard 0 Safe, structuralliso6nd andm�tertight. Rehabilitation 0 Exterior , eat the minlru(n standard shall be ,,,yalls that' d6,not m rep , .,-Practical, cost eff6ctive repairs are acceptable as long as compliance with thQ minimum standard will be achieved. 0 If the �?oiect involves a out "rehab, all exterior walls shall be insulated. i 'E`X'TERiOK 136oi�s Minimum Standard �afe, s;und: wbather-tighl: and'in, good working order. Rehabilitation E�terior doors that do not meet the minimum standard shall be repla6ed. Practical, cost effective repairs are acceptable as long as compliance with the minimum standard will be achieved. New Doors EPA Energy Star qualified, zero or low VOC finish. New Hardware Reputable m6nufa6turer, lifetime finish. Minimum Standard,, 0 Safe� sound'and in good working order. Doors shall be impermeable (primed and painted). Five or more years of practical utility. Rehabilitation Garage doors and openers that do not meet the minimum standard shall be replaced. Practical, cost effective repairs are acceptable as long as compliance with the minimum standard will be achieved. Minimum Standard 0 Windows shall be safe, sound, weather -tight and in good working order. 0 Windows that can be opened shall have a tight -fitting insect screen. 0 Five or more years of practical utility. Rehabilitation 0 Windows that do not meet the minimum standard shall be replaced. Practical, cost effective repairs are acceptable as long as compliance with City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 32 19D-36 New Windows a Reputable manufacturer. 0 EPA Energy Star qualified. Minimum Standard * Homes built before 1978 must comply with 24 CFR Part 35 Subpart J and HUD's Lead Safe Housing Rule regarding the evaluation and control of lead -based paint hazards. 0 All exterior paint shall be intact and free of corrosion. 0 Five or more years of practical utility. Rehabilitation 0 All surfaces to be painted shall be prepared properly. All loose material and peeling paint shall'be removed. a All holes and cracks shall be / filled and finished so that they blend into the surrounding area. 'Z I e • All stucco surfaces to. be painted shall receive a complete and even coverage of stucco,p�lnt.' • All wood surfaces to,;be painted shall receive a complete and even coverage of flat exterior paint. • Poor workmanship will not be toleratecf New Paint 0 Reputable manufacturer. Highest quality available. Zerd'o'r'low VOC pai�tNc�ulklng and fillers. Minimum Standard a Safe and�structu - rally sound. 0 All plaster,�drywall and paneling shall be safe and intact. Rehabilitation 9 Walls and v�a , 11'coverings that do.not meet the minimum standard shall be replaced. Practical, cost effective repairs are acceptable as long as compli,ance with the,minimum standard will be achieved. If the project involves a gut rehab, the attic, walls and floor on raised foundations shall be insulated. I Minimum Standard Safe,'s.odn ' d and sanitary. Five or more years of practical utility. Rehabilitation 'Floor coverings that do not meet the minimum standard shall be I , rep�acecl. Practical, cost effective repairs are acceptable as long as Replacement Floor Carpet & Pad (Reputable manufacturer, recycled materials). Coverings Resilient Flooring (Reputable manufacturer, 10 year wear warranty). Ceramic Tile (Reputable manufacturer) Minimum Standard 0 Safe, sound and in good working order. 0 Five or more years of practical utility. Rehabilitation a Interior doors that do not meet the minimum standard shall be replaced. Practical, cost effective repairs are acceptable as long as compliance with the minimum standard will be achieved. Replacement Doors & a Doors (Reputable manufacturer, masonite, raised panel). Hardware * Hardware (Reputable manufacturer, lifetime finish). City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 33 19 -37 Minimum Standard 0 Homes built before 1978 must comply with 24 CFR Part 35 Subpart J and HUD's Lead Safe Housing Rule regarding the evaluation and control of lead -based paint hazards. • All interior paint shall be intact and corrosion -free. • Five or more years of practical utility. Rehabilitation * All surfaces to be painted shall be prepared properly. All loose material and peeling paint shall be removed. • All holes and cracks shall be filled and finished so that they blend into the surrounding area. All surfaces to be painted shall,receive a complete and even coverage of flat paint (semi -gloss in kitchens, bathrooms and laundry rooms). • Poor workmanship will not be tolerated. New Paint a Reputable manufactur ' er. • Highest quality available. • Zero or low VbC paint; caulking and fillers. KITCHEN CABINETSJ COUNTERTOPS --------------- Minimum Standard 0 Cabinets shall be safe, soun&sanitary and,in'good working order. 'watertight. a Countertops shall Ue,�Ofe,.s6una, sanitary anNd, a Five'or'rhore years of practical utility. Rehabilitation a Cabi�et�-a - nd, countertoos that do not meet the minimum standard shall be, �eplaced. Practiccgl,,'cost effective repairs are acceptable as long as cornpli6nce with the minimum"standard will be achieved. Replacement Cabinets Reputable'm6nufact6rer. Solid hardwood face-fram es, door -frames and drawer fronts. Metal and nylon drawer guldes;� - Low or zero VdC adhesives and finishes. Replacement Repu table manufacturer. Countertops 4" ceramic tile, 6" backsplash, bull -nose edge. KITCHEN EJOUIPMENT AND APPLIANCES Minimum Standard -Safe,'sodnd, sanitary and in good working order. Faucets'shaill (at a minimum) be equipped with a low-f low aerator. 'Five or more years of practical utility. Rehabilitation Kitchen fixtures, equipment and appliances that do not meet the minimum standard shall be replaced. Practical, cost effective repairs are acceptable as long as compliance with the minimum standard will ,,be achieved. Replacement Sinks 0 Reputable manufacturer. 0 18-guage ( inimum) stainless steel. Replacement Faucets a EPA Water -Sense qualified. 0 Reputable manufacturer. 0 Brass construction, metal housing. Replacement Disposals 0 Reputable manufacturer. 0 Y2HP motor (minimum). 0 Stainless steel swivel lugs. Replacement a EPA Energy Star qualified. Dishwashers 0 Reputable manufacturer. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 34 19D-38 Replacement Range a EPA Energy Star qualified. Hoods a Reputable manufacturer. Replacement Ranges 0 Reputable manufacturer. 0 Pilot -free ignition. a Four sealed burners. 0 Self-cleaning oven with timer. Replacement Cook Tops a Reputable manufacturer. a Pilot -free ignition. 0 Four sealed burners. Wall Ovens 0 Reputable manufacturer. 0 Pilot -free ignition. 0 Self-cleaning oven with time�. BATHROOM FIXTURES AND�EQUIPMENT Minimum Standard 0 Safe, sound, sanitary 9nd in good v�orking order. 0 Faucets shall (at'a minimum) be e6uipped with a low -flow aerator. 0 Showerheads-, shall (at a minimum), be equipped with low -flow aerator. 0 Porcelain sinks s - hali"be freef�6rn any crac�ksoir chips. a Steel sinks shall be free from any rust or corrosion. 0 Five� or more years of practical utility. Rehabilitation a Bathroom -fixtures and equipment that do not meet the minimum 'sh`�ill standard be- replaced. �Practical, cost effective repairs are accepta6le'6s long as-compliarice With the minimum standard will be -achieved. Toilets that require more than 1.6 GPF shall be replaced regardless of their condition. Replacement Sinks Reputable manufacturer. Cast iron, white enamel finish. Replacement Faucets. EPA Water -,Sense qualified. Reputable manufacturer. Brass construction, metal housing. Replacement Toilets Reputable manufacturer. EPA Waler-Sense qualified (1.28 GPF) Replacement Tubs Reputable manufacturer. Ca�t iron body, white enamel finish, slip resistant bottom. EPA Water -Sense qualified plumbing fixtures. Replacement Reputable manufacturer. Combination Cast iron body, white enamel finish, slip resistant bottom. Tub -Showers 4" ceramic tile surround. Anodized aluminum doors with tempered glass. EPA Water -Sense qualified plumbing fixtures. Replacement Showers Reputable manufacturer. 4" ceramic tile. a Anodized aluminum door with tempered glass. 0 EPA Water -Sense qualified plumbing fixtures. Replacement 0 Reputable manufacturer. Medicine Cabinets a Steel body, beveled mirror door. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 35 19 -39 Towel Bars & Toilet Paper 0 Reputable manufacturer. Holders a Metal construction, polished chrome finish. WATER SUPPLY I WASTE AND VENT PIPING Minimum Standard 0 Safe, sound and leak -free. Rehabilitation 0 Piping (supply, waste and vent) that does not meet the minimum standard shall be replaced. Practical, cost effective repairs are acceptable as long as compliance with the minimum standard will be achieved. Replacement 0 Copper, type 1". Water Supply Piping Replacement 0 Schedule 40 ABS. Waste & Vent Piping WATER HEATERS Minimum Standard a Safe, sound and,in go6d working order. 0 Five or more ye/ars,6f practical utilityN, Rehabilitation 0 Water heaters,,tha.t do not meet th6',mlnimum standard shall be replaced. Practical:\cost effdbtive repairs,,are.,pcceptable as long as compliance with the mi�inirnum.st'anda'rdl will be achie�ed. Replacement Water Heaters (Tank) Reputa6le,rnanufacturer. EPA'En drg�'Star quallfiad.,\ 40-gal6\1ns`ulat'6dtank. Replacement Reputable �nanufactu�er. Water Heater EPA Energy Star ql.j�lifie�-- -, , (Tank-Less) \ \ � �- " "- ELECTRICAL SERVICE WIRING Minimum Standard -,,p6fe, -s—dund and in good working order. O'\ 100::i'mpere minimum service. Rehabilitatiph Electrical s6rvice - p - els, breakers and wiring that do not meet the an minimum standard shall be replaced. Practical, cost effective repairs 'are aicc6ptable as long as compliance with the minimum standard will be �Pievea�\\ \1 \1 , Cob and fube wiring shall be replaced regardless of its condition. a verhead wiring from a dwelling to a detached garage or accessory 1\ /6uiiding shall be installed underground regardless of its condition. Replacement \'\a' Reputable manufacturer. Service \1 /1 00-ampere (minimum). Replacement Wiring * Romex (NM cable). Minimum Standard a Safe, sound and in good working order. • Light fixtures shall (at a minimum) be equipped with CFL bulbs. • Exterior lighting fixtures used for security shall be equipped with a IRehabilitation Electrical switches, outlets and lighting fbctures that do not meet th_e minimum standard shall be replaced. Practical, cost effective repairs City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 36 19D-40 are acceptable as long as compliance with the minimum standard will be achieved. • All new light fixtures shall be U.L. approved and Energy Star qualified. • Outlets located within 6 feet of a source of water shall be ground fault protected. a Exterior switches and outlets shall be weatherproof. Replacement a U.L. approved. Switches & Outlets Replacement 0 Reputable manufacturer. Lighting Fixtures a U.L. approved and EPA EnergyStar qualified. HVAC' Minimum Standard * Safe, sound and in good working,grder. 0 Five or more years of,pradticdutility. Rehabilitation a HVAC that doevnot.meet the Minimum standard shall be replaced. Practical, cost.�effective repairs are Nacceptable as long as compliance with the minimur�,sta�nclard will be achieved.,'-,, a Tune-up all HVAC,.equipment.(as a minimum).,,, a Seal,all ducts (as d'minimum). 0 All new HVAC equipmeni shali be sized properry.� Furnaces 0 Reptitable.rnanufacturer., , I , 0 EPA E�n4g� Star qualified. Central Air Conditioners e Reputable manufactu . rer. EPA Ene�yStar quialified: Thermostats eIR613utable manufa6ture�. EPA Energy Star qualified. Programmable.'% . Minimum Standard 'Additions arid- alterations that were constructed without a building permit and are dearly substandard shall be removed. 'Garabes' converted to living quarters shall be returned to their original'use., Additions and alterations that were constructed without a building �ermit, but appear to be compliant, shall be inspected by the City's Bu,ilding Official to determine if a building permit can be issued and they can be saved. City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 37 19 -41 EXHIBIT B TO BE INCLUDED IN PROPOSAL ALIGNMENT WITH THE CITY'S HOUSING ELEMENT AND STRATEGIC PLAN Please check those goals in the Housing Element and Strategic Plan that the proposed project aligns with: HE-1.1 Housing Conditions. Promote the rehabilitation, repair, and improvement El of single-family, multiple -family, and mobile homes and, if needed, the demolition of substandard housing that presents a health and'safety hazard. HE-1.7 Historic Preservation. Support preservation and enhancement of residential structures, properties, street designs, lot patterns, and other visible reminders of neighborhoods that are considered'local historic or cultural resources. HE-2.1 Downtown. Strengthen Santa-Aha's core�-as a vibrant mixed -use and mixed -income environment by capitalizing'on the government center, arts district, historic downtown, transit -oriented housing, and diverse neighborhoods. HE 2-3 Rental Housing. Encourage the construction of rental housing for Santa E] Ana's residents and workforce, including a commitment to very'low, low, and moderate income residents and moderate'income Sa'nta Ana wdrkers. HE-2.4 Diverse Housing Type. Facilitate diverse types, prices,, and sizes of El housing, including single-family homes, apartments, townhomes, mixed/multiuse housing, transit -oriented housing; multigerieraiional housing, and live -work opportunities. 1, HE-2.5 Housing Design. Require excellence in arbhitectural design through the El use of materials and colors, building treatments, landscaping, open space, parking, and environmental sensitive ("green"Y building and design practices. HE -3.2 Homeownership. Increase and expand homeownership opportunities for low and moderate income residents a ' nd employees working in Santa Ana through the provision of financial assistance, education, and collaborative partnerships. HE-4.1. Senior Housing. Support deve.lopment of affordable senior rental and E] ownership housing, readily accessible to support services; provide assistance for seniors to maintain and repair their homes to facilitate the maximum independent living. . I I HE-4.2 F_amily Housing. FEficifitate and encourage the development of larger rental and ownership units for families, including lower and moderate income families, and the provision of �childcare, after -school care, and other services when feasible. HE-4.3 Housing for Disabled People. Support the development of permanent, affordable",alnd accessible housing that allows people with disabilities to live independent lives, and assist them in maintaining and repairing their homes. HE-4.4 Service -Enriched Housing. Support the provision of supportive services Ej and service -enriched housing for persons with special needs, such as senior, disabled people, homeless people, families, veterans, and people with medical conditions. HE-4.5 Healthy Homes. Support efforts to make homes more healthful by E] addressing health hazards associated with lead -based paint, asbestos, vermin, mold, VOC-laden materials, and prohibiting smoking in multi -family project, among others. HE-4.8 Housing Priority. Provide that Santa Ana residents, employees, and designated need groups receive priority for affordable housing created under the City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 38 19D-42 Housing Opportunity Ordinance or with City funding to the extent allowed under state law. Strategic Plan Goals and Ob'ectives Re -use of Commercial or Industrial Buildings that are currently underutilized or vacant for mixed -use residential projects Provide that Santa Ana residents, employees, artists and veterans receive priority for affordable housing El Does this project give priority to the following populations: Residents, if so how many units. Employees, if so how many units? Artists, if so how many units?" Veterans, if so how many,units? FIRM SIGNED AND PRINTED NAME TITLE City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 39 19D-43 DATE EXHIBIT C NOT REQUIRED UNTIL AFTER DEVELOPER SELECTION Insurance Company This endorsement modifies such insurance as is afforded, by the� provl§iohs of Policy # relating to the following: 1. The City of Santa Ana and the Housing Authlbrity of the City of Santa Ana',,20 Civic Center Plaza M-25, Santa Ana, California 92701; its officers, empl(3�e6s, agents,,vqlunteers a\nd representatives are named I as additional insureds ("additional insureds") with"regard to -'I . iability and defdns I a of suits arising from the operations and uses performed by or on.behalf of the n6 mied,in'sured. 2. With respect to claims arising out of the operations and uses�'performed by or on behalf of the named insured, such insurance as is afforded by.this policy is primary'and -is not additional to or contributing with any other insurance carried-6y or for the 6erefit of ihe additionAl insureds. 3. This insurance applie ' s separately to, each insured against whom'claim is made or suit is brought except with respect to the comp6ny's limit's of liability. 'The'inclusion of any person or organization as an insured shall not affect any righfwhich such erson or oi gnization would have as a claimant if not so included. p rg 4. With respect to -the additional* insureds, this,insurahc6 shall not be cancelled, or materially reduced in coverage or limits exciept'after thirty'(30) dayswritten notice has been given to the City of Santa Ana, 20 -25, Santa Ana, California 92701. Civic Center Plaza M (Completion of the following, incluclinb,cbuntersign�ture, is required to make this endorsement effective.) Effective this endorsement form as part of Policy # Issued to Name Insured Countersigned by: Authorized Representative City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 40 19D-44 EXHIBIT D TO BE INCLUDED IN PROPOSAL CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT PROPOSAL & CONTRACT AGREEMENT PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thenJ�f specifically designated and accepted by the City of Santa Ana and the Housing Authority of the City of SantaAna; hereinafter collectively referred to as the City) shall constitute the entire agreement between proposer and1th6 Citi ' only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature,and official seal noting here on the action of approval of the Council, signed by the Executive Director or his duly. authorized- agent, and signed by the City Attorney, denoting her approval of the form of this document, and its execution, andw�bn it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service,properly addressed to the proposer with the correct postage affixed thereto. 11, Proposer further agrees that upon delivery (as defined abo\ ie� I of the.accepted agree�eni'he/she will furnish City all required bonds and certificates of liability insurance within ten (10) days (excluding Satdirday's, Sundays and City's legal holidays), or the funds, check, draft, or propoier.s bond sul�stituied in lieu thereof accompanying this proposal shall become the property of the City and shall. be, , considered as ment of damages due to the delay and other pay, � causes suffered by City because of the failure t6 6nter�intp an Agreement -and/or furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually sufferecl,by Pity is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substit'utdd in lieu thereof shalf be returned to the undersigned. Proposer understands that a'proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the,purpose 6f comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the Specifications, the Certification of Non -Discrimination by Developers, and the Workers' Compensatio in, Insurance Certificate are to be incorporated by reference into this Agreement and are made specifically as part of this RFP. FIRM AND PRINTED NAME ' City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 41 1901-45 DATE EXHIBIT E TO BE INCLUDED IN PROPOSAL PROPOSAL AND CONTRACT AGREEMENT CERTIFICATION OF NONDISCRIMINATION BY DEVELOPER The undersigned Developer or corporate officer, during the performancd 6f4his contract, certifies as follows: 1 . The Developer shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Developer shall take,6ffirmative action to ensure that applicants are employed, and that employees are treated during�- e nployment, without, regard to their race, color, religion, sex, or national origin. Such action shall,in I clude, but not l5eJimited to, the following: employment, upgrading, demotion, or transfer; recruitment ofrecruitment advertisin'g�.Iayoff or termination; rates of pay or other forms of compensation; and selection foMraining, including apprenticeship. The Developer agrees to post in conspicuous places, available to employees and applicants for emp�loymhent, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Developer shall, in all solicitations o ' r advertisements fo ' r employees placed by or on behalf of the Developer, state that all qualified applidants-will receive con6id&ation for employment without regard to race, color, religion, sex, or national origin. 3. The Developer shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or uhderstanding, a n6tice to be provided advising the said labor union or workers' rel5resentatives of the Developers, commitments' under this section, and shall post copies of the notice in conspicdous- places 'available to employees and applicants for employment. 4. The Developer shall comply with all,provisions of.Executive Order 11246 of September 24,1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Developer shall furnish all information and reports required by Executive Order 11246 of September 24, 1 1 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the De've ' l6p�rs non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, reg'u,lations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Developer may be declared ineligible for further Government contracts or federally assisted construction/services contracts in accordance with procedures authorized in Execution Order 11246 of September 24,1965,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Developer shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 42 19D-46 noncompliance; provided, however, that in the event the Developer becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the 8. Developer may request that the United States enter into such litigation to protect the interests of the United States. 9. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1039, and as amended, No discrimination shall be made in the employment of persons because of race, religious creed, color national origin, ancestry, physical handicaps, mental condition, marital status, or sex ofs66h persons, except as provided in Section 1420, and any Developer violating this Section is subject to all the pehalties' imposed for a violation of the Chapter. FIRM SIGNED AND PRINTED NAME TITLE DATE City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 43 19D-47 EXHIBIT F TO BE INCLUDED IN PROPOSAL PROPOSAL AND CONTRACT AGREEMENT NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY IN' _', \ " In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the PROPOSER declaresthatthe bid isnotmade inthe interestof, oron behalf of, anyundisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the PROPOSER has not directly or indirectly induced or solicited an� other PROPOSER to p6t,in'a,false or sham bid, and has not directly or indirectly colluded, conspired, connived 'or agreed with-alny PROPOSER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the PROPOSER has not in any manner, directly or indirectly, sought by agreement, communication, or conference, 'with anyone to fix,'the bid price of the PROPOSER or any PROPOSER, or to fix 6ny overhead, profi�,_or cost element of the bid price, or of that of any other PROPOSER, or to secure any advantage- against the l3ublic, body awarding the contract of anyone interested in the proposed contract; that all 'stat - ements contained,in the bid are true; and, further, that the PROPOSER has not, directly or indirectly, submitted his or'her bid price or any breakdown thereof, or the contents thereof, or divulged 'i . nformation or clatai relative thereto -,,or p�icl,' and will not pay, any fee to any corporation, partnership, co ' mpany association, org6nization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature . of this Non -collusion Affidavit. PROPOSERS are cautioned that making a false certification may subject the ce�ifier to criminal prosecution. t I o State of California County of Subscribed and sworn to (o.raffirmed) before me on this who appeared before me. Notary Public Signature day of , 20 _, by , proved to me on the basis of satisfactory evidence to be the person(s) Notary Public Sea] City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 44 19D-48 EXHIBIT G TO BE INCLUDED IN PROPOSAL CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT PROPOSAL AND CONTRACT AGREEMENT COMMITMENT TO ENTER INTO MEMORANDUM OF UNDERSTANDING WITH THE SANTA ANA WORK CENTER Proposer understands and agrees that s/he will be required to enter ifito a'Memorandurn of Understanding (MOU) with the Santa Ana Work Center to coordinate services. The purpose of the MOU is to establish a cooperative working relationship between the parties in order to provide program, beneficiaries with information about Work Center opportunities to find betterjobs and careers. The MOU serves t&es'tablish the framework for providing services to employers, job seekers and others needing v�oikforce services.'The�goal is to ensure that all program beneficiaries have been provided an opportunity to connect with the Work Ce'nt&and be assisted with the tools and knowledge necessary to enter the workforce or ol�tain-'a higher -paying job. TheSanta Ana WORK Center is available to connect program beneficiaries to a full rangd of no -cost services, resou�ces,and opportunities to help: • Build the skills employers want most • Access training and/or education prqjrdms. that lead t6,employment • Find the jobs and employers who are-hiri,ng" - • Screen for additional employment or sbcial'ser�ices • Receive support to succeed in job search Proposers are encouraged to. contact the Santa Ana Work Centp( at �(714) 565-2629 to learn more about their programs and services and the terms and conditionsof the MOU. A template for the MOU will beprovided promptly to the proposer after the announcement of an award. All terms contained in the Memorandum of Uddersta . riding are to be incorporated by reference into this Agreement and are made, specifically as pq�'of thi's RFP. Fdr.ETI SIGNED AND PRINTED NAME, rITLE City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development P 45 19 -49 DATE EXHIBIT H MAPS OF LAND ASSETS OWNED BY THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA City of Santa Ana Community Development Agency Request for Proposals for Affordable Housing Development Page 46 19D-50 r LON _0 MAIWTA CaIA -T- 4 A VENUE C) C� 0 t BUFFALO A VENUE AVE. L4 0 K RUN-' Z3 H-0 STREET 22 AV. wi� a G, ilw zn R CD CD 19D-51 �:!t �t Bt �- �- �z 7g; �: is �, �, QR N 2 I 23 I MWER 5rIFEEr 1� "I — LACY ,.f SrRECT � —r- v GAI�-MD STRecr � q POINSEMA STREET Ln 20 10 0 co 0 00 0 %-0 Qn 00 0 �-o m con L 19D-52 SIC zt -0 1; 0 I ml _r- W. —d�ACY t. MINMR / smcrr --, STREF7' I �E 1%.) 0�- z 111-7 Q 0 00 0 z SrREE7' g 0 ()1 9- 0 Allry I N I 01 3. GARFIELD POINSEMA srREEr s 19 19D-53 9 2 PRO 'b zt _0 �a I 20 19 LINCOLN t t k k� FUL L ER qg 18) Gi R � �._ smFEr -it mo I NO S TREE T Yt rn Lh (n �o to Zk t AVENUE 'b GRAND A MWE 400-26 19D-54 co REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19,2018 TITLE: APPROVE APPROPRIATION ADJUSTMENT - HOUSING CHOICE VOUCHER PROGRAM AND HOME INVESTMENT PARTNERSHIPS PROGRAM (STRATEGIC PLAN NOS. 4, 1; 5,3) CIT� PANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED El As Recommended El As Amended El Ordinance on 151 Reading El Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER Approve an appropriation adjustment recognizing additional Housing Choice Voucher Program funds in the amount of $2,771,060 in revenue account (nos. 13618002-52000 and 13718002-52000) and appropriating the same amount to expenditure accounts (nos. 13618760-various and 13718760-various). 2. Approve an appropriation adjustment recognizing additional HOME Investment Partnerships Program funds in the amount of $6,083 in revenue account (no. 13018002-52000) and appropriate same to reserve appropriation account (no. 13018780-69011). DISCUSSION The Consolidated Appropriations Act, 2017 ("2017 Act") was signed by the President of the United States on May 5, 2017 to authorize the funding for the federal government for the remainder of fiscal year 2017. This bill made funds available to the United States Department of Housing and Urban Development (HUD) for a variety of programs including the Housing Choice Voucher (HCV) program and the HOME Investment Partnerships Program (HOME). The 2017 Act also established the allocation methodology for calculating housing assistance payments (HAP) renewal funds, new incremental vouchers and administrative fees, based on validated information from the Voucher Management System for the prior calendar year. The Housing Authority of the City of Santa Ana administers the HCV program as one of four public housing agencies in the county. During the preparation of the Fiscal Year (FY) 2017-18 budget, information regarding the actual allocations of the HAP funds and administrative fees were not available from HUD. A conservative budget approach was utilized and the estimated HAP funds to be received for the period of July through December 2017 was budgeted at $13.6 million, which was lower than the $15 million amount actually received from HUD. Furthermore, HUD recently announced funding provisions for the HCV program for the period of January through June 2018 based on the enactment of the Consolidated Appropriations Act, 2018 ("2018 20A-1 Appropriation Adjustment — HCV Program and HOME Program June 19, 2018 Page 2 Act"). Pursuant to the 2017 Act and 2018 Act, the Housing Authority will receive and expend housing assistance payment funds for voucher holders who transfer or "port" their rental subsidy when they move from Santa Ana to a different jurisdiction in excess of the estimated FY 2017-18 budget. The appropriation adjustment will align the City's FY 2017-18 budget more closely with HUD's calendar year allocation methodology. The HOME program is the largest federal grant program designed to create housing for low- income households. Santa Ana uses the funds for a variety of loan programs to enhance existing housing stock through rehabilitation, down payment assistance for first time homebuyers, and to assist in the development of new affordable housing units. In FY 2016-17, the City was allocated $1,145,144 in HOME funds but the total amount appropriated as part of the adopted City budget for that year was $1,139,061. The difference of $6,083 was never recognized for appropriation into the City budget in the prior fiscal year. The appropriation adjustment will adjust the HOME program's budget in the City's financial system to match HUD's federal grant system budget. STRATEGIC PLAN ALIGNMENT Approval of these items assists the City in meeting Goal # 4 — City Financial Stability, Objective #1 (Maintain a stable, efficient and transparent financial environment) and Goal #5 — Community Health, Livability, Engagement & Sustainability, Objective #3 (Facilitate diverse housing opportunities and support efforts to preserve and improve the livability of Santa Ana neighborhoods). FISCAL IMPACT Approval of the HCV Program appropriation adjustment will recognize $2,771,060 in revenue account (nos. 13618002-52000 and 13718002-52000) and increase the FY 2017-18 expenditure accounts as follows: Account Number Program Amount 13618760-69158 HCV HAP $ 500,855 13618760-69159 HAP-FSS Escrow 41,490 13618760-69162 Port Out HAP 2,101,200 13718760-69162 NED Port Out HAP 127,515 TOTAL: �-2,771,060 Approval of the HOME Program appropriation adjustment will recognize $6,083 in revenue account (no. 13018002-52000) and increase the FY 2017-18 reserve appropriation account (no. 13018780-69011) by the same amount. Steven A. Mendoza Executive Director APPROVED AS TO FUNDS AND ACCOUNT: �,Z", Nzjz�01� A,-- � - Francisco Gutierrez Executive Director �"/3ra cA�- Community Development Agency Finance and Management Services Agency 4a 20A-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19,2018 TITLE: AWARD PURCHASE ORDER TO GUARANTY CHEVROLET MOTORS INC. FOR A CHEVROLET SILVERADO CREW LEADER TRUCK (SPECICIFICATION NO. 18-005) (STRATEGIC PLAN NO. 6,2) RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED E] As Recommended E] As Amended E] Ordinance on Is' Reading El Ordinance on 2nd Reading [I Implementing Resolution E] Set Public Hearing For CONTINUED TO FILE NUMBER Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors Inc., for the procurement of one Chevrolet Silverado truck with a low profile WorkPod insert in the amount of $52,659.20, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Sewer Services Division is in need of a truck to replace an existing maintenance vehicle for one of their crew leader positions. The existing maintenance vehicle was purchased in 2005 and has over 109,000 miles. Due to the extensive use and age of this vehicle, it has proven to be unreliable and expensive to repair. The replacement Silverado will include a low profile WorkPod insert to provide adequate tool storage compartments. The Notice Inviting Bids was advertised on January 22, 2018, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 28 Vendors notified 13 Vendors downloaded the bid packet 1 Bids received 1 Bid received from a Santa Ana vendor 22A-1 Contract Award for Crew Leader Truck June 19, 2018 Page 2 The bid was opened on February 22, 2018, and evaluated Chevrolet, a Santa Ana vendor, is responsive to the requirements. STRATEGIC PLAN ALIGNMENT . The bid submitted from Guaranty specifications and meets the City Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment). FISCAL IMPACT Funds in the amount of $52,659.20 are available in FY 2017-18 Sanitary Sewer Service account (05617640-66400). Edwin "William" Galvo�rV Acting Executive Director Public Works Agency FGICL/sp APPROVED AS TO FUNDS AND ACCOUNTS: Executive Director ,I X � Finance and Management Services Agency 22A-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19,2018 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED AWARD PURCHASE ORDER TO E] As Recommended MCCAIN, INC. FOR TRAFFIC SIGNAL 0 As Amended El Ordinance on 151 Reading CABINETS (SPECIFICATION NO. 18-039) 0 Ordinance on 2nd Reading (STRATEGIC PLAN NO. 6, 1C) El Implementing Resolution 0 Set Public Hearing For CONTINUED TO FILE NUMBER CL4 MANAGER RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to McCain, Inc. for the purchase of seven traffic signal control cabinets in an amount not to exceed $53,400, subject to nonsubstantive changes approved by the City Manager and City Attorney. The City of Santa Ana maintains and operates 303 traffic signals, many of which have outdated steel cabinets. At times, these cabinets fail due to traffic collisions, electrical surges, rust, or other damage. Once a cabinet is compromised, it must be replaced immediately to minimize delay and congestion impacts to the public. To expedite cabinet replacement, the City will purchase 7 aluminum cabinets that meet current State of California Department of Transportation (Caltrans) standards. These cabinets will be provided to the traffic signal maintenance contractor on an as - needed basis. The notice inviting bids was advertised on May 1, 2018, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 315 Vendors notified 12 Vendors downloaded bid documents 5 Bids received 0 Bids received from Santa Ana vendors Bids were received, opened on May 22, 2018, and evaluated (Exhibit 1). The bid received from McCain, Inc. is responsive to the specifications and meets the City's requirements. 2213-1 Purchase Order Award for Traffic Signal Cabinets June 19, 2018 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets) Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). FISCAL IMPACT Funds in the amount of $53,400 are available in FY 2017-18 Traffic Signal Maintenance account (02917620-62300). 5 ee�L Edwin"William" galvdz, P.E. Acting Executive Director Public Works Agency FM/EWG/CR/sm/sp Exhibit 1: Abstract of Bids APPROVED AS TO FUNDS & ACCOUNTS: \-� %� �, )&-r A -�� 1�� , � ), "Z Francisco Gutierrez Executive Director Finance and Management Services Agency 22B-2 ABSTRACT OF BIDS TRAFFIC SIGNAL CABINETS (18-0W BIDDER Econolite Control Products JTB Supply Co., Inc. McCain, Inc. Wesco Distribution, Inc. Western Systems, Inc. *Includes 4% Local Vendor Preference LOCATION TOTAL Anaheim $62,753.60 Orange $96,411.25* Vista $53,355.65 Phoenix, AZ $89,001.50 Everett, WA $86,199.98 EXHIBIT 1 22B-3 22B-4 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19,2018 TITLE: APPROVAL OF VARIOUS HISTORIC PROPERTY PRESERVATION AGREEMENTS (STRATEGIC PLAN NO. 5,2; 5,3) CI]JYIMANAGER V RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: F_11:1=1000 El As Recommended El As Amended El Ordinance on 151 Reading Ordinance on 2nd Reading Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreements with the below -referenced property owners for the identified structures, subject to non -substantive changes approved by the City Manager and City Attorney. Property Owner(s) Historic Property AddresslHouse Vote by HRC Preservation Agint. No. Santo Puzzo Jr. & Carol H. 2017-54 1110 W. Sixteenth Street 6:0 (Nguyen & Frank Tardif absent) Eric W. Wittman 2017-56 1615 N. Freeman Lane 6:0 (Nguyen & Tardif absent) Randy J. Hamilton & Maria G. 2017-58 1815 N. Heliotrope Drive 6:0 (Nguyen & Hamilton Tardif absent) Mark Phillip Delgado & Marilyn 2017-67 2377 N. Flower Street 5:0 (Nguyen & Bernaudo Delgado Tardif absent; Murashie abstained) HISTORIC RESOURCES COMMISSION ACTION On May 24, 2018, the Historic Resources Commission recommended that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreements with the identified property owners for the historic structures, subject to non - substantive changes approved by the City Manager and City Attorney. 25A-1 Historic Property Preservation Agreements June 19, 2018 Page 2 .DISCUSSION This action allows for the approval of a Historic Property Preservation Agreement (Mills Act Contract) which provides a potential property tax reduction whereby property owners agree to reinvest the tax savings towards the maintenance of the historic property (Exhibit A). Additionally, the agreement prevents inappropriate alterations to the historic structures (Exhibits BI-B4). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #2 (expand opportunities for conservation and environmental sustainability) and Objective #3 (facilitate diverse housing opportunities and support efforts to preserve and improve the livability of Santa Ana neighborhoods). FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $3,392.28 annually noted below, for a period of not less than ten years. No. Address Estimate Exhibit No. 2017-54 1110 West Sixteenth Str et $420.62 131 2017-56 FforAll 1615 North Freeman Lane $652.28 B2 $HPPA 2017-68 .1815 North Heliotro e Drive $1,562.85 B3 2017-67 2377 North Flower Street $7 6.5 B4 Total Properties: $3,392.28 Minh Thai Executive Director Planning and Building Agency MM:rb S:RFCAX06-19-18NPBA Histodc Prop PreseNation Mills Act Agmt 6-19-18 APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez (2,!5 A) Executive Director Finance and Management Services Agency Exhibits: A. Mills Act Agreement Template BI-B4. Historic Resources Commission Staff Reports 25A-2 MILLSACTAGREEMEAT [Address] Santa Ana, CA 9270_ RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana (M-30) P.O. Box 1988 Santa Ana, CA 92702 Attn: Clerk of the Council - iRD .38' FREE CO IN 3 HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement ("Agreement") is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as "City"), and Mantel . (hereinafter referred to as "Owner"), owners of real property located at [Addressi, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Goverimient Code Section 50280 et seq. (known as the "Mills Aef') to enter into contracts with Owner of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at lAddressl, Santa Ana, CA, 9270X and more particularly described in Exhibit A, attached hereto and incorporated herein by reference, and hereinafter referred to as the "Historic Property". C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter '30 of the Santa Ana Municipal Code. D. The City and the property Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for the Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building' and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. E. The 0,Aqier and the City intend to carry out the purposes of California Governinent Code, Chapter 1. Part 5 of Division I of Title 5. Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment -I- 25A-3 MILLSACTAGREEMENT /Addressl Santa Ana, CA 9270_ of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division I of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desirc(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the temi of the Agreement as provided herein. C. Within 30 days from receipt of City's notice of nonrenewal, the Owner may file a written protest of City's decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character - defining features described in the "Department of Parks and Recreation Primary Record" attached hereto as Exhibit C, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the -2- 25A-4 MILLSACTAGREEMENT [Addressl Santa Ana, CA 9270_ State Department of Parks and Recreation, namely the U.S. Secretary of the Interior's Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto as Exhibit B, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. C. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to -prevent-the-viewing-of ttie-Iiistoric-landmark-by-the-public. d. The following are prohibited: demolition of the Historic Property or destruction of character -defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission, paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior's Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic examination, by prior appointment, of the interior and exterior of the Historic Property by representatives of the County Assessor, the State Department of Parks and Recreation, the State Board of Equalization, and the City of Santa Ana as may be necessary to determine the Owner's compliance with the terms and provisions of this Agreement. 4. Furnishina of Information. The Owners hereby agree to firmish the City with any and all information requested which may be necessary or advisable to determine compliance with the ternis and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owners have breached any of the conditions of this Agreement, or have allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner has failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 Y:) percent by Government Code Section 50286) of the current fair market value of the property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. 25A-5 MILLSACTAGREEMENT /Addressl Santa Ana, CA 92 70_ b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. C. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be ancelled-and-no-fee-iiiipose.d,-as-speicifi�diii-GjD-N�emment-CQde-Sg�Qtion5-Q2$-8 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, the City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by the Owner, the City shall give written notice to the Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty ('30) days (provided that acts to cure the breach or default may be commenced within thirty (JO) days and shall thereafter be diligently pursued to completion by the Owner), then the City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of the Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by the Owner or apply for such relief as may be appropriate. b. The City does not waive any claim of default by the Owner if the City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in the City's regulations governing historic propel -ties are available to the City to pursue in the event that there is a breach of this Agreement. No waiver by the City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. The Owners hereby subject the Historic Property, located at [Addressl, Assessor Parcel Number [Number], and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, reservations, and restrictions as set forth in this Agreement. b. The City and Owner hereby declare their specific intent that the covenants, reservations and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon the Owner's successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations -4- 25A-6 MILLSACTAGREEMENT [Addressl Santa Ana, CA 9270 expressed in this Agreement regardless of whether such covenants, restrictions and reservations are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from the City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that account of the restrictions on the use and preservation of the property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 91702 Attn: Clerk of the Council Owner: [Name(s)] [Address] Santa Ana, CA 9270_ 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be decined to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, a- nts, and employees hamiless from liability for damage or claims . ge for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agenda, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. C. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not the City prepared. supplied, or approved the plans, specifications or other documents for the Historic Property. -5- 25A-7 MILLSACTAGREEMENT [Address] Sayda Anu, CA 92 70_ d. All of the Agreements, rights, covenants, reservations, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their licirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, wlicther by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding ay reconerall-reasanab e attQrne 's fees to be fixed b the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. 9. This Agreement shall be construed and governed in accordance with the laws of the State of California. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Notice of the Contract to Office of Historic Preservation. No later than six (6) months of entering into the contract, the owner or agent of an owner shall provide written notice of this Agreement to the Office of Historic Preservation. 13. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 14. Effective Date This Agoreement shall be effective on the day and year first written above in Section 1. 'Signature Page Followsl -6- 25A-8 ATTEST: AULLSACTAGREEMENT lAddressf Santa Ana, CA 9270_ CITY OF SANTA ANA MAR1VD.HUI R -- - - -- -R-AUL-GODTNEzir Clerk of the Council APPROVED AS TO FORM: SONIA CARVALHO City Attorney By: ��' '-, A7--2--'<— LISA STORCK Assistant City Attorney OWNER: Date: City Manager RECOMMENDED FOR APPROVAL: MINH THAI Executive Director Planning and Building Agency .31 Date: By: -7- 25A-9 MILLSACTAGREEMENT lAddressl Santa Ana, CA 92 70_ EXHIBIT A LEGAL DESCRIPTION Assessor's Parcel Number: -8- 25A-1 0 MILLSACTAGREEMENT [Addressl Santa Ana, CA 92 70 Exhibit B Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior's Standards for Rehabilitation of Historic Buildings, as follows: Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic. material or distinctive architectural features should be avoided when possible. I . - ized as products of their own .3 All buildings, structures, and sites shall be recogn time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with -9- 25A-1 1 MILLSACTAGREEMENT [Addressi Santa Ana, CA 9270 size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. - to- 25A-1 2 MILLSACTAGREEMENT [Addressl Sauld Ana, CA 9270_ EXHIBIT C Department of Parks and Recreation Primary Record for Property -I]- 25A-1 3 25A-14 REQUEST FOR Historic Resources Commission Action MAY 24,2018 TITLE: 1 01 PUBLIC HEARING — HISTORIC RESOURCES COMMISSION APPLICATION NO. 2017-50, HISTORIC REGISTER CATEGORIZATION NO. 2017-49, AND HISTORIC PROPERTY PRESERVATION AGREEMENT NO. 2017-54 FOR PROPERTY LOCATED AT 1110 WEST SIXTEENTH STREET (STRATEGIC PLAN NOS. 5,2; 5,31 Prepared by Ivan Flores Executive Director RECOMMENDED ACTION SECPHrARY APPROVED EI As Recommended • As Amended • Set Public Hearing For CONTINUED TO Planning Manager 1. Adopt a resolution approving Historic Resources Commission Application No. 2017-50 and Historic Register Categorization No. 2017-49 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Santo Puzzo Jr. and Carol H. Frank, subject to non -substantive changes approved by the City Manager and City Attorney (Exhibit 2). Request of Applicant Santo Puzzo Jr. and Carol H. Frank are requesting approval to designate an existing residence located at 1110 West Sixteenth Street to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. This item was continued from the April 26, 2018 Historic Resource Commission meeting for new information to be added to the Historic Description template. Proiect Location and Site Description The subject property is located on the south side of Sixteenth Street west of North Towner Street in the Washington Square neighborhood. The subject property consists of a 1,281 square foot, Ranch style residence and detached garage on a 6,878 square foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In August 1998, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. EXHIBIT BI 25A-1 5 HRCA No. 2017-50, HRC No. 2017-49 HPPA No. 2017-54 May 24, 2018 Page 2 The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code as the property is 64 years old. No known code violations exist on record for this property. The property, recognized as the Frank House, has distinctive architectural features of the Ranch style, and was built in 1954 by George M. Holstein & Sons, and designed by Cliff May and Chris Choate. Cliff May was a prominent designer and architect best known for pioneering the California Ranch House. Character defining features of the Frank House that should be preserved include, but may not be limited to: materials and finishes (vertical wood siding); roof configuration, materials, and treatment (wood shake shingles and brick chimney); massing and composition; fenestration (multi -light single hung windows); and architectural detailing (dormers, wood shutters). It is recommended that the house be designated to the Santa Ana Register of Historical Properties, based on Criterion I and 2, and categorized as "Key" because it "contributes to the overall character and history" of the Washington Square neighborhood and "is a distinctive example of period architecture," representing the Ranch style in Santa Ana (Santa Ana Municipal Code, Section 30-2.2). 1TJllII7V.*T4V.=Tr4 =0 I Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 3). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentive to the property owner in the form of a property tax reduction in exchange for the owners voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property's assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: 25A-1 6 HRCA No. 2017-50, HRC No. 2017-49 HPPA No. 2017-54 May 24, 2018 Page 3 • Long term preservation of the property and Visual improvement to the neighborhood • Allows for a mechanism to provide for property rehabilitation • Provides additional incentive for potential buyers to purchase historic structures • Discourages Inappropriate alterations to the property Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the Washington Square Neighborhood and the president of this neighborhood association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, had been received from any members of the public. CE0A Compliance In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under Section 15331, Class 31, as these actions are designed to preserve historic resources. Categorical Exemption No. ER-2018-32 will be filed for this project. Strategic Plan Alignmen Approval of this item supports the City's efforts to meet Goal No. 5 Community Health, Livability, Engagement & Sustainability, Objective No. 2 (expand opportunities for conservation and environmental sustainability) and Objective No. 3 (facilitate diverse housing opportunities and support efforts to preserve and improve the livability of Santa Ana neighborhoods). 170J�— %-� Ivan Flores Planning Technician Exhibits: 1 — Resolution 2 — Mills Act Agreement 3 — 500' Radius Map 25A-1 7 RESOLUTION NO. 2018-XX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2017-50 TO PLACE THE PROPERTY LOCATED AT I I 10 WEST SIXTEENTH STREET, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2017-49 PLACING SAID PROPERTY WITHIN THE KEY CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines and declares as follows: A. On May 24, 2018 the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2017-50) and categorization (Historic Resources Commission Categorization No. 2017- 49) of the Frank House located at 1110 West Sixteenth Street, Santa Ana. B. The Frank House has distinctive architectural features of the Ranch style, and was built in 1954 by George M. Holstein & Sons. C. This home qualifies for listing on the Santa Ana Register of Historical Properties and is eligible for categorization as "Key". The Frank House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for its exemplification of the distinguishing characteristics of the Ranch style, and under Criterion 2 for being the work of a notable designer and architect. Additionally, the house has been categorized as "Key" because it "contributes to the overall character and history" of the Washington Square neighborhood and "is a unique example of period architecture," representing the Ranch style in Santa Ana (Santa Ana Municipal Code, Section 30-2.2). Character -defining features of the Frank House that should be preserved include, but may not be limited to: materials and finishes (vertical wood siding); roof configuration, materials, and treatment (wood shake shingles and brick chimney); massing and composition; fenestration (multi -light single hung windows); and architectural detailing (dormers, wood shutters). D. Santo Puzzo Jr. and Carol H. Frank are the legal owners of this property EXHIBIT 1 25A-1 8 E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. F. The subject property meets the minimal standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimal standards for placement in the Key category pursuant to Section 30-2.2(2) of the Santa Ana Municipal Code. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under Section 15331, Class 31 as these actions are designed to preserve historic resources. Categorical Exemption No. ER-2018-32 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana after conducting the public hearing hereby approves: A. Historic Resources Commission Application No. 2017-50 to place the Frank House located at 1110 West Sixteenth Street, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2017-49 placing the Frank House located at 1110 West Sixteenth Street, Santa Ana, 92706 within the Key category. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto; the report entitled "Historical Property Description" and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled "Historical Property Description" is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this resolution in the City of Santa Ana Register of Historical Properties. Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorders Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this _ day of 2018. 25A-1 9 Alberta Christy Chairperson APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney Lisa Storck Assistant City Attorney AYES: Commission members NOES: Commission ABSTAIN: Commission members NOT PRESENT: Commission CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, SARAH BERNAL, Commission Secretary, do hereby attest to and certify the attached Resolution No. 2018-xx to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on Date: Commission Secretary City of Santa Ana 25A-20 Exhibit A LEGAL DESCRIPTION APN Address Legal Description - Towner Names 405-312-20 1110 West Sixteenth LOT 10 OF TRACT NO. 1448, Santo Puzzo Jr. Street AS SHOWN ON A MAP and Carol H. THEREOF RECORDED IN Frank BOOK 46, PAGE 1 OF MISCELLANEOUS MAPS, RECORDS OF ORANGE COUNTY 25A-21 EXECUTIVE SUMMARY Frank House 1110 West Sixteenth Street Santa Ana, CA 92706 NAME Frank House REF. NO. ADDRESS 1110 West Sixteenth Street CITY Santa Ana ZIP 1 92706 ORANGE COUNTY YEAR BUILT 1954 LOCAL REGISTER CATEGORY: Key HISTORIC DISTRICT I N/A NEIGHBORHOOD Washington Square �C�ALIFORNIA REGISTER CRITERIA FOR EVALUATION —F3— CALIFORNIA REGISTER STATUS CODE _75S3_1 Location: F Not for Publication 0 Unrestricted F Prehistoric 0 Historic F Both ARCHITECTURAL STYLE: Ranch Widely published in Sunset and House Beautiful magazines, the Ranch style dominated post -World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930's designs of Southern California architect Cliff May, who sought to reinvent the west's vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist's concern for informality, expressed in materials and plan, and indoor -outdoor integrationWhile the style includes several variants, a basic set of character -defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L-shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board -and -batten siding, high brick foundations, art stone, and wood shake roofs. Indoor -outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or comer windows. Window detailing can include wood frames, decorative shutters, and diamond-pattemed muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The Frank House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for its exemplification of the distinguishing characteristics of the Ranch style, and under Criterion 2 for being the work of a notable designer and architect. Additionally, the house has been categorized as "Key" because it it "contributes to the overall character and history" of the Washington Square neighborhood and "is a unique example of period architecture," representing the Ranch style in Santa Ana (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of I-Estoric Preservation, Technical Assistance Series # 7 "How to Nominate Resources to the California Register of Historical Resources," September 4, 200 1.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation EXHIBIT BI 25A-22 AZsnfState of California —The Resources Agency Primary DEPARTMENT OF PARKS AND RECREATION HRI PRIMARY RECORD Trinomial NRHP Status Code Other Listings Review Code Reviewer Date Page 1 of 3 Resource name(s) or number (assigned by recorder) Frank House P1. Other Identifier: *P2. Location: El Not for Publication MUnrestricted *a. County Orange County *b. USGS7.5'QuadN/A Date: NIA .c. Address 1110 West Sixteenth Street City Santa Ana Zip 92706 .a. Other Locational Data: Assessor's Parcel Number 405-312-20 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Washington Square, the Frank House is a one-story single-family residence constructed in the Ranch slyfe with a detached two -car garage, connected by a wood fence and entry gate. L-shaped in design; the house has a low- pitched roof with slightly overhanging eaves, and exposed rafters. The exterior of the building and detached garage is clad in vertical wood siding and the primary elevation faces Sixteenth Street. The porch entry is characterized by a double door each with four fixed lights that mirror the adjacent four single -light casement and fixed windows. The entryway and windows are framed by triangular windows located below the roof gable. A brick chimney rises below the ridge line west of the main entry. The building contains multiple oversized windows similar to those on the primary elevation. *123b. Resource Attributes: (list attributes and codes) HP2. Single -Family Residence *P4. Resources Present: NBuilding OStructure []Object []Site ODistrict 0 Element of District []Other P5a. Photo N -2, nk report and other sources, or enter "none") None P5b. Photo: (view and date) Primary Elevation, view South March 15,2018 *P6. Date Constructed/Age and Sources: Ehistoric 1954 *P7. Owner and Address: Santo Puzzo Jr. and Carol H. Frank 1110 West Sixteenth Street Santa Ana, CA 92706 *P8. Recorded by: Ivan Flores 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: May 24, 2018 *P10. SurveyType: Intensive Survey Update *P11. Report Citation: (Cite survey *Attachments: ONone CLocation Map []Sketch Map EContinuation Sheet NBuilding, Structure, and Object Record OArchaeological Record ElDistrict Record 01-inear Feature Record OMilling Station Record DRock Art Record OArtifact Record OPhotograph Record 0 Other (list) DPR 523A (1195) =MM-T1__N *Required Information 25A-23 State of California —The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code 5S3 'Resource Name or#: 11,rank House B1. Historic Name: Frank House B2. Common Name: Same B3. Original Use: Single -Family Residence B4. PresentUse: Single -Family Residence *135. Architectural Style: Ranch *136. Construction History: (Construction date, alterations, and date of alterations): Constructed February 17,1954 September 8, 1987 Reroof November 17, 1989 6 ft. block wall fence September 25, 1990 6 ft. block wall fence *138. Moved? ENo UYes OUnknown Date: Original Location: *B8.Related Features: None. 139a. Designer/Architect: Cliff MaylChris Choate b. Builder: George M. Holstein & Sons *1310. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1955 PropertyType: Single -Family Residence Applicable Criteria: 5S3 (Discuss importance in terms of histodcal or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Frank House is architecturally significant as a characteristic example of the Ranch style. This house was originally constructed in 1954, and was valued at approximately $9,000, according to the original building permit. The building permit indicates that George M. Holstein 1/1 was the builder of the residence, Holstein was a prominent builder in Southern California. He is also known for building several homes in Beverly Hills for motion picture stars. As an ardent sportsman, Mr. Holstein was a key figure in the creation of the Balboa Bay Club, the Rancho San Joqauin Golf Course, and the Newport Beach Tennis Club. The first owner of the home was John Constantine Frank who resided there with his wife, Madge L Frank, until his death. Mr. Frank was a chemical engineer by trade, and was also a partner for the business ThInfine, a furniture manufacturer. His wife, Madge I. Frank, was listed as the owner in 2000 according to subsequent research. Mrs. Frank was an artist with two pieces of art residing in the Bowers Musuem of Ail permanent collection. The current owner Carol H. Frank, is the daugther of the prior owners Mr. and Mrs. Frank, has resided in the house since 1978. She was also the first female non -clerical employee at Interstate Electronics. Cliff May was a prominent designer and architect, and Southern California native who was best known for pioneering the California Ranch House. After World War 11, he was widely featured in Sunset Magazine for his California Ranch House and developed several tract homes in West Los Angeles. Mr. May was also responsible for the development of several tracts in Orange County., most notably in Anaheim, Tustin, and Garden Grove. In 1955, more than eight out of ten tract homes in the United States were designed with Cliff May as the the leading designer. George M. Holstein /11 was the primary builder of Cliff May homes in Orange County. The Frank House is the one of the remaining ten homes within Tract 1448 constructed in 1952 - all by designer Cliff May and architect Chris Choate. (See Continuation Sheet 3 of 3.) B1 1. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (This space reserved for official comments.) (See Continuation Sheet 3 of 3.) B13. Remarks: *1314. Evaluator: Caroline Raftery, Chattel Inc. *Date of Evaluation: May 24, 2018 DPR 523B (1195) Sketch Map Frank House 1110 West Sixteenth JRA STOMET. V. 1448 t *Required information 25A-24 State of California —The Resources Agency Primary # DEPARTMENT OF PARKS AND RECREATION HRI # CONTINUATION SHEET Trinomial Pane 3 of 3 Resource Name: Frank House *Recorded by Ivan Flores *Date March 21, 2018 El Continuation 11 Update *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1689, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. I 110 West Sixteenth Street is located on the northeastern edge of Washington Square, a neighborhood northwest of downtown Santa Ana bounded by North Bristol Street, North Flower Street, Civic Center Drive, and West Washington Avenue. Most of this area was owned by the family of Jacob Ross, who had purchased portions of the Rancho Santiago de Santa Ana in 1868 and 1869. Walnuts and other crops were grown in the area during the late nineteenth and early twentieth centuries, with a few farmhouses, most notably the Ross -McNeal House at 1020 North Baker Street, dotting the landscape. By 1905, Baker and Towner were the only streets in the neighborhood, which extended from Hickey (now Civic Center) only as far as Washington and which contained only about a dozen homes. The status quo had not changed much by 1915, when a brick yard was located at the northern terminus of Olive Street at Hickey. In 1925, the beginning of the development that would convert this largely agricultural area into a middle class neighborhood of single-family homes over the next 25 years had begun. In the late 1920s and early 1930s, the Tudor Revival and Spanish Colonial Revival homes were the standard, with American Colonial Revival saltboxes and ranch style homes favored in the years before and after World War /1. During the 1930s, many of the homes were built by local contractor Emmett Rogers, who sold lots and built homes according to standard plans, which individual property owners could customize to their tastes IWashington Square: A Neighborhood of Pride," Washington Square Neighborhood Association). With the return of servicemen following the war and the accompanying demand for homes in Southern California, the development of Washington Square was all but completed. The Frank House qualities for listing in the Santa Ana Register of Historical Properties under Criterion I for its exemplification of the distinguishing characteristics of the Ranch style, and under Criterion 2 for being the work of a notable designer and architect Character defining features of the Frank House include, but are not limited to: materials and finishes (vertical wood siding); roof configuration, materials, and treatment (overhanging eaves, exposed rafters); massing and composition: and fenestration (triangular windows, single -light and fixed windows).Additionally, the house has been categorized as "Key"because it "contributes to the overall character and history" of the Washington Square neighborhood and "is a unique example of period architecture,"representing the Ranch style in Santa Ana (Santa Ana Municipal Code, Section 30-2.2). *1312. References (continued): Harris, Cyril M. American Architecture7 An Illustrated Encyclope . New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. "How to Complete the National Register Registration Form." Washington DC. National Register Branch, National Park Service, US DepL of the Interior, 199 1. Office of Historic Preservation. "Instructions for Recording Historical Resources. " Sacramento: March 1995. Whiften, Marcus. American Architecture Since 1780 ' Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1905-2017. Ancestry.com Newspapers.com (Santa Ana Register, Los Angeles Times) Historic Maps, Santa Ana History Room, 191Z 1923, 1932, and 1955. Armor, Samuel. History of Orange County- Los Angeles: History Record Company, 1921, page 989. Park Santiago Neighborhood Association. "The Gingerbread Lande Holiday Home Tour, 1999. " Brochure. Rischard, Maureen McClintock. "People Behind Places: Enderle Center." Orange County Genealogical Society Quarterly, December 1993, pages 4-7. 25A-25 REQUEST FOR Historic Resources Commission Action ............. to �@ : "1 0 0 1 ::: 0 i, =1". 0 � A MAY24,2018 TITLE: PUBLIC HEARING — HISTORIC RESOURCES COMMISSION APPLICATION NO. 2017-52, HISTORIC REGISTER CATEGORIZATION NO. 2017-51, AND HISTORIC PROPERTY PRESERVATION AGREEMENT NO. 2017-56 FOR PROPERTY LOCATED AT 1615 NORTH FREEMAN STREET (STRATEGIC PLAN NOS. 5,2; 5,3) Prepared by Manuel J. Escamilla APPROVED • As Recommended • As Amended • Set Public Hearing For CONTINUED TO Executive Director Planning MaTager RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2017-52 and Historic Register Categorization No. 2017-51 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Eric W. Wittman, subject to non -substantive changes approved by the City Manager and City Attorney (Exhibit 2). Request of Applicant Eric W. Wittman is requesting approval to designate an existing residence located at 1615 North Freeman Street to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. Project Location and Site Descrinfign The subject property consists of a 1,760 square foot, Ranch style residence and detached garage on a 6,276 square foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In August 1998, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in EXHIBIT B2 25A-27 HRCA No. 2017-52, HRC No. 2017-51 HPPA No. 2017-56 May 24, 2018 Page 2 Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code as the property is 67 years old. No known code violations exist on record for this property. The property, recognized as the Boyle House, has distinctive architectural features of the Ranch style, and was built in 1951 by J. H. Russell. Character defining features of the Boyle House that should be preserved include, but may not be limited to: materials and finishes (stucco. brick, and wood cladding); roof configuration and eave detailing; massing (single -story); fenestration (multi -light wood windows); porch; and architectural details. It is recommended that the house be designated to the Santa Ana Register of Historical Properties for its exemplification of the distinguishing characteristics of the Ranch style. Additionally, it is recommended that the house be categorized as HContributive" because it ucontributes to the overall character and history" of the Washington Square neighborhood, and, as an intact example of Ranch style in the Washington Square neighborhood, "is a good example of period archtecture (Exhibit 3). Mills Act Agreemen Ordinance No. NS-2382 authorized the Histodc Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 3). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentive to the property owner in the form of a property tax reduction in exchange for the owners voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property's assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: • Long term preservation of the property and Visual improvement to the neighborhood • Allows for a mechanism to provide for property rehabilitation • Provides additional incentive for potential buyers to purchase historic structures • Discourages inappropriate alterations to the property Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the Washington Square Neighborhood and the president of this neighborhood association was notified by mail 10 days prior to this public hearing. In addition, the 25A-28 W HRCA No. 2017-52, HPPA No. 2017-56 May 24, 2018 Page 3 HRC No. 2017-51 project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, had been received from any members of the public. CEQA Compliance In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under Section 15331, Class 31, as these actions are designed to preserve a historic resource. Categorical Exemption No. 2018-57 will be filed for this project. Strate-gic Plan Alignmen Approval of this item supports the City's efforts to meet Goal No. 5 Community Health, Livability, Engagement & Sustainability, Objective No. 2 (expand opportunities for conservation and environmental sustainability) and Objective No. 3 (facilitate diverse housing opportunities and support efforts to preserve and improve the livability of Santa Ana neighborhoods). Exhibits: 1. Resolution 2. Mills Act Agreement 3. 500' Radius Map 25A-29 RESOLUTION NO. 2018-xx A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2017-52 TO PLACE THE PROPERTY LOCATED AT 1615 N. FREEMAN STREET, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2017-51 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines and declares as follows: A. On May 24, 2018 the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2017-52) and categorization (Historic Resources Commission Categorization No. 2017- 51) of the Boyle House located at 1615 N. Freeman Street, Santa Ana. B. The Boyle House has distinctive architectural features of the Ranch style, and was built in 1951 by J. H. Russell. C. This Boyle House qualifies for listing on the Santa Ana Register of Historical Properties for its exemplification of the distinguishing characteristics of the Ranch style. Additionally, it qualifies for categorization as "Contributive" because it "contributes to the overall character and history" of the Washington Square neighborhood and "is a good examle of period architecture." Character defining features of the Boyle House that should be preserved include, but may not be limited to: materials and finishes (stucco, accent brick work, and wood cladding); roof configuration and eave detailing; massing (single -story); fenestration (multi -light fixed and double -hung wood windows); porch; and architectural details. D. The legal owner of the property is Eric W. Wittman. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. F. The subject property meets the minimal standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. EXHIBIT 1 25A-30 G. The subject property meets the minimal standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under Section 15331, Class 31 (Categorical Exemption No. ER-2018-57), as these actions are designed to preserve historic resources. Section 3. The Historic Resources Commission of the City of Santa Ana after conducting the public hearing hereby approves: A. Historic Resources Commission Application No. 2017-52 to place the Boyle House located at 1615 North Freeman Street, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2017-51 placing the Boyle House located at 1615 North Freeman Street, Santa Ana, 92706 within the Contributive category. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto; the report entitled "Historical Property Description" and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled "Historical Property Description" is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this resolution in the City of Santa Ana Register of Historical Properties. Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder's Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this _ day of 2018. Alberta Christy Chairperson 25A-31 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Lisa Storck Assistant City Attorney AYES: Commission mem 10 to] : 4 TGTI 17 17, M79T, I I 1=1 I ABSTAIN: Commission mem NOT PRESENT: Commission members CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, SARAH BERNAL, Commission Secretary, do hereby attest to and certify the attached Resolution No. 2018-xx to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on 2018. Date: Commission Secretary City of Santa Ana 25A-32 Exhibit A LEGAL DESCRIPTION APN Address Legal Description Owner Names 405-313-03 1615 North Freeman LOT 14 OF TRACT NO. 1228, Eric W. Wittman Street IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 38, PAGE(S) 42, OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. 25A-33 EXECUTIVE SUMMARY Boyle House 1615 North Freeman Street Santa Ana, CA 92706 NAME Boyle House REF. NO. ADDRESS 1615 North Freeman Street CITY Santa Ana ZIP 1 92706 ORANGE COUNTY YEAR BUILT 1951 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT I N/A NEIGHBORHOOD I Washington Square �CALIFORNIA REGISTER CRITERIA FOR EVALUATION CALIFORNIA REGISTER STATUS CODE 5S3 Location: [] Not for Publication M Unrestricted El Prehistoric M Historic [] Both ARCHITECTURAL STYLE: Ranch Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post -World War 11 residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930's designs of Southern California architect Cliff May, who sought to reinvent the west's vernacular housing traditions by combining the form and massing of the traditional ranch house vVith a modernisfs concern for informality, expressed in materials and plan, and indoor -outdoor integration. While the style includes several variants, a basic set of character -defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L-shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board -and -batten siding, high brick foundations, art stone, and wood shake roofs. Indoor -outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond -patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dovecotes and bird houses. SUMMARYICONCLUSION: The Boyle House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for its exemplification of the distinguishing characteristics of the Ranch style. Additionally, the house has been categorized as "Contributive" because it "contributes to the overall character and history" of the Washington Square neighborhood and, as an intact example of Ranch style architecture in the Washington Square neighborhood, "is a good example of period architecture" (Santa Ana Municipal Code Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, "How to Nominate Resources to the California Register of Historical Resources," September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation EXHIBIT B1 25A-34 State of California —The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI # PRIMARY RECORD Trinomial NRHP Status Code Other Listings Review Code Reviewer Date or number (assigned by recorder) P1. Other Identifier: *P2. Location: ONot for Publication MUnrestricted *a. County Orange County *b. USGS 7.5'Quad TCA 1725 Date: May 24, 2018 .c. Address 1615 N. Freeman Street City Santa Ana Zip 92706 .a. Other Locational Data: Assessor's Parcel Number 405-313-03 *P3a. Description: (Describe resource and its major elements. Include design, matedals, condition, alterations, size, setting, and boundades) The Boyle House is a one-story single-family residential building constructed in 1951 in the Ranch style. The building has a cross -gable roof with a moderate pitch that extends over the driveway to the south, creating a porte cochere. Exterior features along front elevation include a generally stucco -clad exterior with vertical flush wood cladding with dog ears and triangular faux dovecotes in the gable ends and a horizontal lapped wood siding -clad water table, and exposed rafter tails with minimal eave overhang. Additionally, a brick chimney, a canted bay with brick water table, and a partial width front porch are also visible on the primary elevation. Fenestration includes two double hung bay windows on both sides of a larger central fixed window set within the canted bay, as welt as a large multi -light fixed window situated behind the porch. The porch and porte cochere are supported by simple square wood posts atop brick piers. A detached garage at the rear of the property has been converted into a workshop. The house appears intact to its 1951 date of construction, and is in good condition. *133b. Resource Attributes: (list attributes and codes) HP2. Single -Family Residence *P4. Resources Present: NBuilding OStructure CObject []Site DDIstrict ElElement of District 00ther P5b. Photo: (view and date) Front Elevation February 2018 *P6. Date Constructed/Age and Sources: Nhistoric 1951 *P7. Owner and Address: Eric W Wittman 1615 N. Freeman Street Santa Ana, CA 92706 *P8. Recorded by: Manuel J. Escamilla 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: May 24, 2018 *P10. SurveyType: Intensive Survey *Pit. Report Citation: (Cite survey report and other sources, or enter "none") None *Attachments: ONone CLocation Map OSketch Map WContinuation Sheet EBuilding, Structure, and Object Record DArchaeological Record DDistrict Record OLinear Feature Record DMilling Station Record DRock Art Record OArtifact Record []Photograph Record 0 Other (list) DPR 523A (1/95) *Required information EXHIBIT B2 25A-35 State of California —The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code 5S3 *Resource Name or #: Boyle House 131. Historic Name: Boyle House 82. Common Name: Same B3. Original Use: Single -Family Residence B4. Present Use: Single -Family Residence *B5. Architectural Style: Rench *B6. Construction History: (Construction date, alterations, and date of alterations): Constructed 1951 Constructed in 1951. October 3, 1960. Swimming pool addition. February 10, 1989. Legalized garage Workshop conversion. April 13, 2009. Filled in pool. *B7. Moved?NNo OYes [3Unknown Date: Original Location: *B8. Related Features: None. 139a. Architect: Unknown b. Builder: J.H.Russell *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1951 Property Type: Single -Family Residence Applicable Criteria: 0 (Discuss importance in terms of historical or architectural context as defined by theme, pedod, and geographic scope. Also address integrity) The Boyle House is significant as a representative example of a Ranch style residential building house from the middle decades of the twentieth century in Santa Ana. The address first appears in the 1954 Santa Ana Directory with W. Lyle Boyle listed as the owner, and Mrs. Geraldine Boyle also living at the residence. Mr. Boyle was a civil engineer. Mr. Boyle filed for a pool permit in 1960. The 1962 directory indicates that Geraldine Boyle had become the head of household, suggesting that Mr. Boyle passed between 1960-1962. In 2006 the home was sold to Raymond and Maria Braun. (See Continuation Sheet 3 of 3.) B1 1. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Brian Matuk/Chattel, Inc. *Date of Evaluation: May 24, 2018 (This space reserved for official comments.) DPR 523B (1195) Sketch Map Boyle House 1615 North Freeman Street r- - TRAcr (D M E (D rd') *Required information 25A-36 *1310. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Boyle House is located in Washington Square, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Civic Center Drive, and Bristol Street. Most of this area was owned by the family of Jacob Ross, who had purchased portions of the Rancho Santiago de Santa Ana in 1868 and 1869. Walnuts and other crops were grown in the area during the /ale nineteenth and early twentieth centuries, with a few farmhouses, most notably the Ross -McNeal House at 1020 North Baker Street, dotting the landscape. By 1905, Baker and Towner were the only streets in the neighborhood, which extended from Hickey (now Civic Center) only as far as Washington and which contained only about a dozen homes. The status quo had not changed much by 1915, when a brick yard was located at the northern terminus of Olive Street at Hickey. In 1925, the beginning of the development that would convert this largely agricultural area into a middle class neighborhood of single-family homes over the next 25 years had begun. In the late 1920s and early 1930s, the Tudor Revival and Spanish Colonial Revival homes were the standard, with American Colonial Revival saltboxes and ranch style homes favored in the years before and after World War /I. During the 1930s, many of the homes were built by local contractor Emmett Rogers, who sold lots and built homes according to standard plans, which individual property owners could customize to their tastes l"Washington Square: A Neighborhood of Pride," Washington Square Neighborhood Association). With the return of servicemen following the war and the accompanying demand for homes in southern California, the development of Washington Square was all but completed. The Boyle House qualities for listing in the Santa Ana Register of Historical Properties as a representative example of the characteristics of the Ranch sVe including the cross -gable roof with a moderate pitch, vertical flush wood cladding in the gable ends (some with dog ears), shallow eaves with exposed rafter tails, single -story form, multi -light fixed and double - hung windows, as well as accent brickwork at the canted bay and piers supporting the porch and porte cochere. Character - defining exterior features of the Boyle House include, but may not be limited to: wood cladding,, roof configuration; massing; windows; porch; and architectural details such as exposed rafter tails and triangular faux dovecotes, and accent brickwork. *512. References (continued): Harris, Cyril M. American Architecture."An illustrated Encyclopedia New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated Histom Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf 1984. National Register Bulletin 16A. "How to Complete the National Register Registration Form." Washington DC.' National Register Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. "Instructions for Recording Historical Resources." Sacramento: March 1995. Whiften, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1905-2017. Ancestty.com Newspapers.com (Santa Ana Register) Historic Maps, Santa Ana History Room, 19 1Z 1923, 1932, and 1955. Armor, Samuel. History of Orange CoUnty. Los Angeles: History Record Company, 1921, page 989. Rischard, Maureen McClintock. "People Behind Places: Enderle Center." Orange County Genealogical Society Quarterly, December 1993, pages 4-7. 25A-37 REQUESTFOR Historic Resources Commission Action FRSTORIC RESOURCES CON&ISSION MEErNG DATE* MAY 24, 2018 TITLE: 0 HISTORIC RESOURCES COMMISSION SECRETARY PUBLIC HEARING — HISTORIC RESOURCE: COMMISSION APPLICATION NO. 2617-54, HISTORIC REGISTER CATEGORIZATION NO. 2017-53, AND HISTORIC PROPERTY PRESERVATION AGREEMENT NO. 2017-58 FOR PROPERTY LOCATED AT 1815 NORTH HELIOTROPE DRIVE {STRATEGIC PLAN NOS. 5, 2; 5,3) Prepared by Pedro Gomez 71�9� - ) Executive Director RECOMMENDED ACTION APPROVED El As Recommended • As Amended • Set Public Hearing For CONTINUED TO Planning Ma��ger 1. Adopt a resolution approving Historic Resources Commission Application No. 2017-54 and Historic Register Categorization No. 2017-53 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Randy J. and Maria G. Hamilton, subject to non -substantive changes approved by the City Manager and City Attorney (Exhibit 2). Request of Applicant Randy J. and Maria G. Hamilton are requesfing approval to designate an existing residence located at 1815 North Heliotrope Drive to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. Prolect Location and Site Description The subject property is located on the southeast corner of North Heliotrope Drive and West Nineteenth Street in the Floral Park neighborhood. The site consists of a 3,606-square-foot, Art Moderne style residence and detached garage on a 10,500-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Lisfing In August 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical EXHIBIT B3 25A-39 HRCA No. 2017-54, HRC No. 2017-53 HPPA No. 2017-58 May 24, 2018 Page 2 property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties, pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the property is 81 years old and is a good example of period architecture. The property, recognized as the Amling House, is located within the Floral Park neighborhood boundaries and has distinctive architectural features of the Art Modeme style. The residence was built in 1937 by Allison C. Honer, a notable developer and prominent local builder credited as the subdivider and builder of a major portion of northwest Santa Ana. The AJlison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco style Old Santa Ana City Hall, the El Toro Marine Base during World War 11, and the 1960 Honer Shopping Plaza. The first known residents of the Amling House were Ernst C. Amling and Lydia S. Arnling. Mr. Amling owned and operated a wholesale flower nursery business called Amiling Bros., which was relocated from Chicago to Santa Ana in 1921. He operated his greenhouses from a 10.5-acre property located on West Fifth Street, while his brother, Paul F. Amling, operated a similar group of greenhouses near Chicago, Illinois. Roses grown in Santa Ana were shipped to all parts of California, Mexico, Texas, Arizona and Utah. Along with Tom Wright, Ernst Amling is recognized as one of many pioneers and founding members of the organization that would ultimately be known as uThe Original Los Angeles Flower Market," which was founded in 1919 as the "American Florists' Exchange." The Amling House's massing suggests a simple cubic form, reflective of the emerging International Style of architecture, with projections at the first and second stories. Asymmetrical in design, the Amling House exhibits a low -pitch hipped roof, with a single gable -on -hip, and little to no eave overhangs. Horizontality is emphasized by the second story horizontal scoring in the smooth stucco finish wall, along the north and west elevations. In addition, the first and second story are delineated by decorative horizontal stringcourses, running along the north and west elevations. The first -story exterior exhibits a white smooth stucco finish, with minimal architectural detailing, including scalloped fascia, curved walls that flank the recessed entry, and a radial entry overhang. The property is landscaped with several young trees, lawn, low vegetation, simple front walkway, a hedge separating the property from the parcel to south, and a contemporary fountain installed in 2008. Character -defining features of the Amling house that should be preserved include, but may not be limited to: materials and finishes (smooth stucco); low -pitch hipped roof, cubic form and massing with projections; horizontal scoring and stringcourse; curved walls at entry; radial entry overhang, and speedline-sash double -hung wood windows. 25A-40 HRCA No. 2017-54, HRC No. 2017-53 HPPA No. 2017-58 May 24, 2018 Page 3 The Amling House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, for its exemplification of the distinguishing characteristics of the Art Modeme style; and Criterion 4, for its association with developer and local builder Allison C. Honer. Additionally, the house has been categorized as "Key" for its udistinctive architectural style and quality," embodying the massing, materials, and detailing of Art Modeme design; for its "association with a significant period in the history of the city," namely the development of Floral Park as the premier residential district of the late nineteenth and early twentieth centuries in Santa Ana; and "association with a significant person," Allison C. Honer. Mills Act Agreemen Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 3). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentive to the property owner in the form of a property tax reduction in exchange for the owner's voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property's assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: • Long term preservation of the property and visual improvement to the neighborhood • Allows for a mechanism to provide for property rehabilitation • Provides additional incentive for potential buyers to purchase historic structures • Discourages inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the Floral Park Neighborhood Association boundaries. The president of this neighborhood association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, had been received from any members of the public. 25A-41 HRCA No. 2017-54, HRC No. 2017-53 HPPA No. 2017-58 May 24, 2018 Page 4 CEQA Compliance In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under Section 15331, Class 31, as these act1ions are designed to preserve historic resources. Categorical Exemption No. ER-2018-55 will be filed for this project. Strategic Plan Alignment Approval of this item supports the City's efforts to meet Goal No. 5 Community Health, Livability, Engagement & Sustainability, Objective No. 2 (expand opportunities for conservation and environmental sustainability) and Objective No. 3 (facilitate diverse housing opportunities and support efforts to preserve and improve the livability of Santa Ana neighborhoods). PG:sb S:kHRM2018\5-24-1811815 N. Heliotrope Drive(Arri[ing House)k1815 N. Heliotrope Drive— Staff Report Exhibits 1. - Resolution 2. - Mills Act Agreement 3. - 500' Radius Map 25A-42 RESOLUTION NO. 2018-xxx A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2017-54 TO PLACE THE PROPERTY LOCATED AT 1815 NORTH HELIOTROPE DRIVE, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2017-53 PLACING SAID PROPERTY WITHIN THE KEY CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines and declares as follows: A. On May 24 , 2018, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2017-54) and categorization (Historic Resources Commission Categorization No. 2017- 53) of the Amling House located at 1815 North Heliotrope Drive, Santa Ana. B. The Amling House has distinctive architectural features of the Art Moderne style, and was built in 1937 by Allison C. Honer. C. This home qualifies for listing on the Santa Ana Register of Historical Properties and is eligible for categorization as "Key' for its "distinctive architectural style and quality," embodying the massing, materials, and detailing of Art Moderne design; for its "association with a significant pe6od in the history of the city", namely the development of Floral Park as the premier residential district of the late nineteenth and early twentieth centuries in Santa Ana; and "association with a significant person", Allison C. Honer. Character defining features of the Amling House that should be preserved include, but may not be limited to: materials and finishes (smooth stucco); low -pitch hipped roof, cubic form and massing with projections; horizontal scoring and stringcourse; curved walls at entry; radial entry overhang, and speedline-sash double -hung wood windows. D. The legal owners of the property are Randy J. Hamilton and Maria G. Hamilton. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. EXHIBIT 1 25A-43 F. The subject property meets the minimal standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimal standards for placement in the Key category pursuant to Section 30-2.2(2) of the Santa Ana Municipal Code. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under Section 15331, Class 31, as these actions are designed to preserve historic resources. Categorical Exemption No. ER-2018-55 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana after conducting the public hearing hereby approves: A. Historic Resources Commission Application No. 2017-54 to place the Amling House located at 1815 North Heliotrope Drive, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2017-53 placing the Amling House located at 1815 North Heliotrope Drive, Santa Ana, 92706 within the Key category. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto; the report entitled "Historical Property Description" and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled "Historical Property Description" is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this resolution in the City of Santa Ana Register of Historical Properties. Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder's Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this 24 th day of May 2018. Alberta Christy, Chairperson 25A-44 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney 0 Lisa Storck Assistant City Attorney AYES: Commission NOES: Commission members ABSTAIN: Commission members NOT PRESENT: Commission m CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, SARAH BERNAL, Commission Secretary, do hereby attest to and certify the attached Resolution No. 2018-xxx to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on May 24, 2018. Date: Commission Secretary City of Santa Ana 25A-45 EXECUTIVE SUMMARY Amling House 1815 North Heliotrope Drive Santa Ana, CA 92706 NAME Amling House REF. NO. ADDRESS 1815 North Heliotrope Drive CITY Santa Ana ZIP 1 92706 ORANGE COUNTY YEAR BUILT 1937 LOCAL REGISTER CATEGORY: Key HISTORIC DISTRICT � N/A NEIGHBORHOOD Floral Park REGISTER CRITERIA FOR EVALUATION CALIFORNIA REGISTER STATUS CODE _F5S3�CALIFDRNIA Location: F] Not for Publication 0 Unrestricted El Prehistoric X Historic M Both ARCHITECTURAL STYLE: Moderne The Modems style encompassed the Modernistic, Streamline Moderne, and Art Modeme variants. An evolution of the Art Moderns style, the Streamline Moderne flourished during the 1930s and lingered through the decade following World War 11 in a simplified version. In contrast to the verticality of earlier Art Moderne designs, the Streamline Moderne and Art Modems substyles emphasized the horizontal, through bands of windows, use of decorative raised or incised horizontal lines, railings, flat canopies with banded fascia, and narrow coping at the roofline. Other characteristics include smooth wall surfaces, usually of stucco; metal detailing; glass block or metal multi -light casement windows; rounded corners, porthole windows, and asymmetry. Incorporation of aerodynamic, transportation related imagery, especially nautical, is a signature of the style. In common with the Streamline Moderns, Art Moderne buildings also tended to be horizontal in emphasis, but tended to be more clean -lined and rectilinear in their massing and detailing than their streamlined counterparts. Art Modems designs can be recognized by their flat roofs, smooth stucco exteriors, and use of metal casement windows that often meet at the corners of the building. The Amling House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, for its exemplification of the distinguishing characteristics of the Art Moderne variant of the Moderne style; and Criterion 4, for its assocation with Allison C. Honer. Additionally, the house has been categorized as "Key" for its "distinctive architectural style and quality," embodying the massing, materials, and detailing of Art Moderne design; and "association with a significant person", Allison C. Honer (Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, "How to Nominate Resources to the California Register of Historical Resources," September 4, 2001.) 1 Associated with events that have made a significant contribution to the broad patterns of local or regional history or the cultural heritage of California or the United States. 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation. EXHIBIT B1 25A-46 State of California— The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI # PRIMARY RECORD Trinomial NRHP Status Code Other Listings Review Code Reviewer Date or number (assigned by recorder) P1. Other Identifier: *P2. Location: ONot for Publication MUnrestricted *a. County Orange County *b. USGS7.5'Ouad TCA1725 Date: March 3, 2015 .c. Address 1815 North Heliotrope Drive City Santa Ana Zip 92706 *a. Other Locational Data: Assessor's Parcel Number 002-092-11 *P3a. Description: (Describe nesource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located on a comerpropertyin Floral Park, the Arnfing House is a two-story single-family residence, representative of the Art Modems, variant of the Moderns style. The massing of the structure suggests a simple cubic form, which reflects the influence of the emerging International Style of architecture, with projections at the first and second stories. Asymmetrical in design, the Amling House exhibits a low -pitch hipped roof, with a single gable -on -hip, and little to no eave overhangs. Horizontality is emphasized by the second story horizontal scoring in the smooth stucco finish wall along the north and west elevations. In addition, the first and second story are delineated by decorative horizontal stringcourses, running along the north and west elevations. The first -story exterior exhibits a white smooth stucco finish, with minimal architectural detailing, including scalloped fascia, curved walls that flank the recessed entry, and a radial entry overhang. The house incorporates a series of speedline-sash double -hung wood windows of varying sizes along each elevation. A prominent chimney is centered along the north elevation and finished in a smooth white stucco, exhibiting similar horizontal scoring as the general exterior of the house. The property is landscaped with several young trees, a lawn, low vegetation and simple walkway at the front setback, with a hedge separating the property from the property to the south, and a contemporary fountain installed by 2008. The driveway is located along the north elevation and leads to a detached, one-story, hipped roof, three -car garage, built at the same time as the Amling House. Overall, the Amling House displays strong horizontal emphasis, and minimal, yet distinct, ornamentation that embodies the Art Modems, style. *P3b. Resource Attributes: (list attributes and codes) HP2. Single -Family Residence *P4. Resources Present: EBuilding OStructure CObject E]Site DDistrict CElement of District 00ther P5b. Photo: (view and date) West elevation, view east ApfiI2018 *P6. Date Constructed/Age and Sources: Ill 19371 City of Santa Ana Building Permits *P7. Owner and Address: Randy J. and Maria G. Hamilton 1815 North Heliotrope Drive Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *Pg. Date Recorded: May 24, 2018 *P10. SurveyType; Intensive Survey *P11. Report Citation: (Cite survey report and other sources, or enter "none") None *Attachments: DNone 01-ocation Map OSketch Map EContinuation Sheet WBuilding, Structure, and Object Record LIArchaeological Record ODistrict Record Ell-Inear Feature Record DMilling Station Record ORock Art Record ElArtifact Record OPhotograph Record 0 Other (Its &HIBIT B2 DPR 523A(1195) *Required information 25A-47 State of California— The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HRI# BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code 5S3 B1. B2. B3. *B5. *136. *Resource Name or #: Amling House Historic Name: Arrifing House Common Name: Same Original Use: Single -Family Residence Architectural Style: Art Moderne B4. Present Use: Single -Family Residence Construction History: (Construction date, alterations, and date of alterations): Constructed 1937 April 24, 1985. Enclosure Patio. May 11, 1987. Reroof House. May 12, 1987. Remodel Kitchen. March 24, 1989. Open Patio Cover. April 2, 2008. Construct 6-foot high block wall. July3, 2008. In -ground pool and spa. *B7. Moved? ENo E3Yes r3Unknown Date: Original location: *B8. Related Features: None. 139a. Architect: Unknown b. Builder: Allison C. Honer *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1937 PropertyType: Single -Family Residence Applicable Criteria: All, C13 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Amfing House is architecturally significant for its highly characteristic Art Modeme style and significanct for its association with notable developer and prominent local builder, Allison C. Honer (1897-1981). Credited as the subdivider and builder of a major portion of northwest Santa Ana, Honer arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353- 356). The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco style Old Santa Ana City Hall, the El Toro Marine Base during World War 11, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. According to city directories, the first known residents of the Amling House were Ernst C. Amling and Lydia S. Amfing. Mr. Amling was born on August 19, 1888, in Maywood Illinois, while Mrs. Amfing (previously Hinz) was born on March 12, 1890, in Sheboygan, Wisconsin. Along with his brothers, Ernst C. Amling owned and operated a wholesale flower nursery business called Amfing Bros., which was relocated from Chicago to Santa Ana in 1921. (See Continuation Sheet 3 of 3.) BI 1. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *1314. Evaluator: Brian MatuklChattel, Inc. *Date of Evaluation: May 24, 2018 (This space reserved for official comments.) Sketch Map House 1815 North Drive d�""OpAmfing 0 "Heliotrope rh Sn?"t 4 ---------- --------- DPR 523B (1195) 25A-48 *Required Information *B10. Significance (continued): Ernst C. Anifing operated his greenhouses from a 10.5-acre property located on West Fifth Street, while his brother, Paul F. Amling, operated a similar group of greenhouses near Chicago. The Anifing Bros. refused all retail business and only sold to wholesale dealers. The Anifing roses grown in Santa Ana were shipped to all parts of California, Mexico, Texas, Arizona and Utah. Along with Tom Wright, Ernst C. Amfing is recognized as one of the many pioneers and founding members of the organization that would ultimately be known as "The Original Los Angeles Flower Market" which was founded in 1919 as the 'American Florists'Exchange". The group officially incorporated themselves as 'The Los Angeles Flower Market"in 1921. In 1933, Ernst C. Amling and his brother, Albert J. Anifing, were the first Californians to apply for a rose patent. They were granted a patent for their Red -Talisman Rose. Mr. Anifing was passed away on August 27, 1957, four years after retiring. Mrs. Anifing remained in the Anifing House until her passing in 1985. The Amling House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). "Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana" (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. 'When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each" (Prange Count Registe September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell's own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War // years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2018) Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Anifing House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, for its exemplification of the distinguishing characteristics of the Art Modeme style; and Criterion 4, for its association with developer and local builder Allison C. Honer. Additionally, the house has been categorized as "Key"tor its "distinctive architectural style and quality," embodying the massing, materials, and detailing of Art Moderne design; for its "association with a significant period in the history of the city" namely the development of Floral Park as the premier residential district of the late nineteenth and early twentieth centuries in Santa Ana; and "association with a significant person" Allison C. Honer. Character defining features of the Amling House that should be preserved include, but may not be fimit�d to: materials and finishes (smooth stucco); low -pitch hipped roof; cubic form and massing with projections; horizontal scoring and stringcourse; curved walls at entry; radial entry overhang, and speedline-sash double -hung wood windows. *B12. References (continued): 'Alison HonerDies at 84,"The Santa Ana Journa September 21, 1981. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Hess, Alan. Ranch House. New York: Harty N. Abrams, Inc. 2004 "Histoty of Floral Park." http.,Ilwww.floral-park.com/Page2.htm/. Marsh, Diann. Santa Ana, An Illustrated History, Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York., Alfred A. Knopf, 1964. Vational Register Bulletin 16A. "How to Complete the National Register Registration Form." Washington DC: National Office of Historic Preservation. "Instructions for Recording Historical Resources." Sacramento: March 1995. Register Branch, National Park Service, US Dept. of the Interior, 199 1. Ridgway, P., & Works, J. (2008). Sending Flowers to America: Stories of The Los Angeles Flower Market and the People Santa Ana and Orange County Directories, 1947-1962. Who Built an American Floral Industry. Peggi Ridgway. Whitten, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. 25A-49 REQUEST FOR Historic Resources Commission Action HISM111C RESOLJRCESCOMMISSIONIV�G DAM MAY 24,2018 TITLE: PUBLIC HEARING — HISTORIC RESOURCES COMMISSION APPLICATION NO. 2017-65, HISTORIC REGISTER CATEGORIZATION NO. 2017-64, AND HISTORIC PROPERTY PRESERVATION AGREEMENT NO. 2017-67 FOR THE PROPERTY LOCATED AT 2377 NORTH FLOWER STREET (STRATEGIC PLAN NOS. 5,2; 5,3) Prepared by Ricardo Soto APPROVED • As Recommended • As Amended 11 Set Public Hearing For CONTINUED TO Executive Director Planning Manager RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2017-65 and Historic Register Categorization No. 2017-64 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Mark Phillip Delgado and Marilyn Bemaudo Delgado, subject to non -substantive changes approved by the City Manager and City Attorney (Exhibit 2) Request of Applicant Mark Phillip Delgado and Marilyn Bernaudo Delgado are requesting approval to designate an existing residence located at 2377 North Flower Street to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. Pro'ect Location and Site Description The subject property is located on the east side of North Flower Street and consists of a one-story, 1,684-square-foot single-family residence with an attached garage constructed in the Minimal Traditional style on a 7,200-square-foot residenfial lot (Exhibit 3). Analysis of the Issues Historical Lisfln_q In August 1998, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic EXHIBIT B4 25A-51 HRCA No. 2017-65, HRC No. 2017-64 HPPA No. 2017-67 May 24, 2018 Page 2 Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site having Importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designaUon to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code as the property is 81 years old. No known code violations exist on record for this property. The property, recognized as the A. & M. Wagner House, has distinctive architectural features of the Minimal Traditional style, and was built in 1937 by Wesley Famey. Character defining features of the A. & M. Wagner House that should be preserved include, but may not be limited to: materials and finishes (stucco and wood cladding); massing (one-story, asymmetrical); roof configuration and eave detailing; fenestration (multi -light hung wood windows); brick chimney; modest porch and architectural detailing. It is recommended that the house be designated to the Santa Ana Register of Historical Properties for its exemplification of the disfinguishing characteristics of the Minimal Traditional style. Additionally, it is recommended that the house be categorized as "Contributive" because it "contributes to the overall character and history" of the Floral Park neighborhood, and, as an intact example of Minimal Traditional style in the Floral Pak neighborhood, "is a good example of period architecture" (Exhibit 3). Mills Act Aareement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties. To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property an the local register. The agreement provides monetary incentive to the property owner in the form of a property tax reduction in exchange for the owner's voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property's assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: • Longterm preservation of the property and visual improvement to the neighborhood • Allows for a mechanism to provide for property rehabilitation • Provides additional incentive for potential buyers to purchase historic structures • Discourages inappropriate alterations to the property 25A-52 HRCA No. 2017-65, HRC No. 2017-64 HPPA No. 2017-67 May 24, 2018 Page 3 The property has no identified unauthorized modifications and is preserved in near Its original condition. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the Floral Park Neighborhood Association boundaries. The president of this neighborhood association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, had been received from any members of the public. CEQA Comoliance In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under Section 15331, Class 31, as these actions are designed to preserve a historic resource. Categorical Exemption No. 2017-159 will be filed for this project. Strategic Plan Alignment Approval of this item supports the City's efforts to meet Goal No. 5 Community Health, Livability, Engagement & Sustainability, Objective No. 2 (expand opportunities for conservation and environmental sustainability) and Objective No. 3 (facilitate diverse housing opportunities and support efforts to preserve and Improve the livability of Santa Ana neighborhoods). Ricr6rdo Soto Associate Planner Exhibits: 1. Resolution 2. Mills Act Agreement 3. 500' Radius Map 25A-53 RESOLUTION NO. 2018-xx A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2017-65 TO PLACE THE PROPERTY LOCATED AT 2377 NORTH FLOWER STREET, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2017-64 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines and declares as follows: A. On May 24, 2018 the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2017-65) and categorization (Historic Resources Commission Categorization No. 2017- 64) of the property located at 2377 North Flower Street, Santa Ana. B. The A. & M. Wagner House has distinctive architectural features of the Minimal Traditional style, and was built in 1937 by Wesley Farney. C. The A. & M. Wagner House qualifies for listing in the Santa Ana Register of Historical Properties for its exemplification of the distinguishing characteristics of the Minimal Traditional style. Additionally, it qualifies for categorization as "Contributive" because it "contributes to the overall character and history" of the Floral Park neighborhood and "is a good example of period architecture." Character defining features of the A. & M. Wagner House that should be preserved include, but may not be limited to: materials and finishes (stucco and wood cladding); massing (one-story, asymmetrical); roof configuration and eave detailing; fenestration (multi - light hung wood windows); brick chimney; modest porch and architectural detailing. D. The legal owners of this property are Mark Phillip Delgado and Marilyn Bernaudo Delgado. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. F. The subject property meets the minimal standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. EXHIBIT 1 25A-54 G. The subject property meets the minimal standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. Section 2. In accordance with the California Environmental Quality Act, the recommended actions exempt from further review under Section 15331, Class 31, as these actions are designed to preserve a historic resource. Categorical Exemption No. 2017-159 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana after conducting the public hearing hereby approves: A. Historic Resources Commission Application No. 2017-65 to place the house located at 2377 North Flower Street, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2017-64 to place the house located at 2377 North Flower Street, Santa Ana, 92706 within the Contributive category. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto; the report entitled "Historical Property Description" and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled "Historical Property Description" is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this resolution, justify the findings for approval of placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this resolution in the City of Santa Ana Register of Historical Properties. Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder's Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this _ day of 2018. Alberta Christy Chairperson 25A-55 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Lisa Storck Assistant City Attorney AYES: Commission mem NOES: Commission mem ABSTAIN: Commission NOT PRESENT: Commission members CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, SARAH BERNAL, Commission Secretary, do hereby attest to and certify the attached Resolution No. 2018-xx to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on 2018. Date: Commission Secretary City of Santa Ana 25A-56 WA:10111 0 LTA 4&111 ITI I TJ F.&YA A. & M. Wagner House 2377 North Flower Street Santa Ana, CA 92706 NAME A. & M. Wagner House REF. NO. ADDRESS 2377 North Flower Street CITY Santa Ana ZIP 1 92706 ORANGE COUNTY YEAR BUILT 1937 LOCAL REGISTER CATEGORY: N/A HISTORi DISTRICT I N/A NEIGHBORHOOD I Floral Park A REGISTER CRITERIA FOR EVALUATION _�C/3 CALIFORNIA REGISTER STATUS CODE 15S3 Location: F-1 Not for Publication Unrestricted El Prehistoric EK Historic El Both ARCHITECTURAL STYLE: Minimal Traditional During the Great Depression through the immediate postwar years, the Minimal Traditional home rose in popularity as the preferred style for middle-class housing in the United States. This basic house type fulfilled both aesthetic and social needs: in terms of aesthetics, the form represented a stripped -down version of the historic -eclectic styles popular in the 1920s, in particular the Tudor and English Revival styles. In social terms, the Minimal Traditional home satisfied requirements in square footage and plan by the Federal Housing Administration (FHA), which launched a campaign in this period to expand home ownership. The Minimal Traditional home served as the prototype used by the FHA in its efforts to codify and manufacture "a standard, low-cost, minimum house that the majority of American wage earners could afford" (Greg Hise, Magnetic Los Angeles, p. 57). Minimal Traditional homes are typically rectangular in plan and one- story in height, often with a front -gabled wing and prominent attached chimney. In contrast with the English and Tudor Revival styles the one-story version mimics, the Minimal Traditional home is capped with a low or intermediate pitch roof with a hipped or side gable. Sheathing materials include stucco, brick, or wood, often accompanied by stone veneer accents. Fenestration generally consists of multi -light casement, double -hung, and picture windows with wood frames. The eaves and rakes of the Minimal Traditional home are typically shallow (in a departure from the later Ranch House style, which they often resemble). Although they have little applied ornament, many Minimal Traditional homes often display decorative wood shutters and porch -roof supports. SUMMARY/CONCLUSION: The A. & M. Wagner House qualifies for listing in the Santa Ana Register of Historical Properties under Critedon 1 for its exemplification of the distinguishing characteristics of the Minimal Traditional style. Additionally, the house has been categorized as "Contributive" because it "contribute to the overall character and history" of the Floral Park neighborhood and, as an intact example of Minimal Traditional style in the Floral Park neighborhood, "is a good example of period architecture" (Santa Ana Municipal Code Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, "How to Nominate Resources to the California Register of Historical Resources," September 4, 2001.) C/3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. SS3: Appears to be individually eligible for local listing or designation through survey evaluation. EXHIBIT BI 25A-57 State of California —The Resources Agency DEPARTMENT OF PARKS AND RECREATION PRIMARY RECORD Other Listings Review Code Page I of 4 Resource name(s) or number Primary HRI # Trinomial NRHP Status Code Date P1. Other Identifier: *P2. Location: ONot for Publication PlUnrestricted *a. County Orange County *b. USGS 7.5'Quad Date: .c. Address 2377North Flower Street City Santa Ana Zip 92706 *e. Other Locational Data: Assessor's Parcel Number 002-072-11 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located on the east side of North Flower Street, the property at 2377 North Flower Street is constructed in the Minimal Traditional style of architecture. The building is a one story, single-family residence with an asymmetrical composition, and a cross -gabled intermediate pitched root The roof has little to no eaves along the gables and minimal eaves along the rafter ends. The roof is clad in contemporary asphalt shingle roofing. The primary, west, elevation is dominated by a front -gabled wing with symmetrical fenestration. A brick chimney is located at the north elevation near the front of the residence and is slightly taller than the top of the front facing gable. The exterior of the building is clad in stucco, with horizontal siding at the front gable, with decorative scallops abutting the stucco. The primary elevation features several wood, two -over -two speedline sash hung windows. The primary entry faces a south-west direction and is set back from the front -gabled wing and is sheltered by a small porch. A poured concrete driveway on the southern portion of the property leads to an attached garage located at the southeast comer of the parcel. The property is landscaped with a lawn, low vegetation, and a mature pine tree. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-FamilyResidence *P4. Resources Present: ElBuilding OStructure DObject []Site DDistrict 0 Element of District 00ther P5a. Photo *P1 1. Report Citation: None. P5b. Photo: (view and date) West elevation, view northeast December 28, 2017 *P6. Date Constructed/Age and Sources: Ehistoric 1937ICityof Santa Ana Building Permit card *P7. Owner and Address: Mark Phillip Delgado and Marilyn Bernaudo Delgado 2377 North Flower Street Santa Ana, CA 92706 *P8. Recorded by: Ricardo Soto, Associate Planner City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: May24,2018 *P10. SurveyType: Intensive Survey Update *Attachments: CNone LJLocation Map ElSketch Map WContinuation Sheet EBuilding, Structure, and Object Record ElArchaeological Record DDistrict Record 0 Linear Feature Record DMIlling Station Record CRockArtRecord ElArtifact Record OPhotograph Record 00ther(list) EXHIBIT B2 25A-58 DPR 523A (1195) *Required information State of California— The Resources Agency Primary# DEPARTMENT OF PARKS AND RECREATION HR1# BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 4 *NRHP Status Code 5S3 *Resource Name or#: A. & M. Wagner House 131. Historic Name: A. & M. Wagner House 132. Common Name: Same 133. Original Use: Single -Family Residence 134. Present Use: Single -Family Residence *B5. Architectural Style: Other. Minimal Traditional *136. Construction History: (Construction date, alterations, and date of alterations): Constructed August 24, 1937. $5,500. July 20, 1943. Add. to garage by Bright Bros. & Love for J. 0. Gullage, owner. $200. March 4, 1946. Fix. for S. Shulman by WM. Runge. $80. November 10, 1965. WIH by Earl's Plbg. December 5, 1973. Repair dry rot damage to rear wall & bath floor for G. Randal by Ronald E. Lawson. $1,000. December 7, 1973. 1 underground conduit repair by Grimes Elect. December 26, 1973. 2 fixt., I alt. or repair of drainage -vent piping by Alpha Omega Plbg. November 16, 1988. Reroof w1b tear off. *137. Moved? ENo DYes [3Unknown Date: Original Location: *B8. Related Features: None. Bga. Architect: Unknown b. Builder: WestsyFarney *1310. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1937 PropertyType: Single -Family Residence Applicable Criteria: C13 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) This house was originally constructed in 1937, and was valued at approximately $5,500, according to the original building permit. At the time of its construction, the listed property owner and builder was Wesley Fameya contractor, inventor, and member of the Santa Ana Junior Chamber of Commerce. Mr. Famey's notable construction works in Santa Ana include the Second Baptist church on Second Street and the residence of notable Santa Ana businessman Dale Deckert, located at 10 19 North Towner Street. (See Continuation Sheet 3 of 3.) 1311. Additional Resource Attributes: (List attributes and codes) *1312. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann *Date of Evaluation: December 28, 2017 A. & M. Wagner House 2377 North Flower Street 4 73 '6 5 44 X 1� 5. 10 -0 @ Si 8, a NO. 754 a I FLONER 25A-59 DPR 523A (1195) *B10. Significance (continued): *Required infonnation While Mr. Famey was listed as owner and builder of the residence, no evidence supports him ever living at the site. The first recorded residents of the home, according to the 1940 city directory, are Arthur S. and Mabel J. Wagner. Mr. and Mrs. Wagner were members of the Ebell Club, and held numerous bridge games and modem literature readings at the home. The next recorded occupant according to the 1950 city directory is Henry C. Houston. WF. Burroughs is the next recorded occupant according to the 1962 city directory. According to the grant deed, Barbara K. Bruce squired the property in late 1962 and, according to oral history provided by the applicant, resided at the proprty for ten years. Then, according to the 1979 city directory, Jorge Montalto occupied the residence. Santa Ana was founded by Krillfam Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The A. & M. Wagner House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. This neighborhood is northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). "Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana" (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. 'Men built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each"(Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War 11, and the 1960 Honer Shopping Plaza, Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell's own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War // years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2003) Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The A. & M. Wagner House qualities for listing in the Santa Ana Register of Historical Properties under Criterion I for its representation of the distinguishing characteristics of the Minimal Traditional style. Additionally, the house has been categorized as "Contributive" because it "contributes to the overall character and history"of the Floral Park neighborhood, and, as a modest intact example of the Minimal Traditional style in the Floral Park neighborhood, "is a good example of period architecture. " Character defining features of the A.& M. Wagner House that should be preserved include, but may not be limited to: materials and finishes (stucco and wood cladding); massing (one-story, asymmetrical); roof configuration and eave detailing; fenestration (multi -light hung wood windows); brick chimney; modest porch and architectural detailing. *B12. References (continued): Harris, CyrilM. American Architecture: An Illustrated Encyclopedia New York, WWNorton, 1998. Marsh, Diann. Santa Ana, an Illustrated Histo Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf 1984. National Register Bulletin 16A. "How to Complete the National Register Registration Form. " Washington DC.' National Register Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. "Instructions for Recording Historical Resources."Sacramento: March 1995. Whitten, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1905-2017. Ancestry.com Newspapers.com (Santa Ana Register) 25A-60 Historic Maps, Santa Ana History Room, 191Z 1923, 1932, and 1955. Armor, Samuel. History of Orange Co�Lnty. Los Angeles. History Record Company, 1921, page 989. Park Santiago Neighborhood Association. "The Gingerbread Lande Holiday Home Tour, 1999." Brochure. Rischard, Maureen McClintock. "People Behind Places: Enderle Center. " Orange County Genealogical Society Quarterly, December 1993, pages 4-7. Bruce, Joe. (2017, April 29). Personal interview (Delgado). 25A-61 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19,2018 TITLE: APPROVE AN AGREEMENT WITH HCI ENVIRONMENTAL & ENGINEERING SERVICE FOR POLICE DEPARTMENT FIRING RANGE CLEANING (STRATEGIC PLAN NO. 1, 3A) Cll�JMANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED E] As Recommended El As Amended El Ordinance on ls' Reading E] Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a three-year agreement with HCI Environmental & Engineering Service for police firing range cleaning and ventilation system filter replacement, for the period of July 1, 2018, through June 30, 2021, in an amount not to exceed $204,518, which includes a 10 percent contingency ($18,593), subject to non -substantive changes approved by the City Manager and City Attorney. The Police Department firing range regularly accumulates large amounts of lead due to range training, which is conducted on a monthly basis. As a result, the firing range requires regular cleaning by certified hazardous materials removal companies to ensure the safety of Police Department personnel. On October 23, 2017, the Police Department issued RFP #17-129 to select a vendor for a new three-year agreement. Eight contractors attended the mandatory job walk, and on November 1, 2017 four proposals were received. An evaluation committee comprised of Training Division staff evaluated and rated each proposal. The scoring for each proposal is as follows: Firm Location Score HC1 Environmental & Engineering Corona, CA 295 A&V Contractors Fullerton, CA 190 ERC Inc Anaheim, CA 105 ATI Orange, CA 96 The Police Department is recommending the City enter into a three-year agreement with HCI Environmental & Engineering Services. HCI possesses the required environmental certifications and has performed projects of similar size and scope. HCI will clean the upper range years 1 thru3, and clean the lower range, which receives less use, during year 2. HCI will also be 25B-1 Agreement for Police June 19, 2018 Page 2 Firing Range Cleaning Services responsible for replacing and disposing of the range filters on a quarterly basis. The Police Department will provide the filters to save costs. This agreement includes a 10 percent contingency for unanticipated work. Costs for Years 1-3 are as follows: Base 10% Contin enc Subtotal Year 1 $68,480 $6,848 $75,328 Year 2 $48,965 $4,897 $53,862 Year 3 $68,480 $6.848 $185,925 ---X-LMM� STRATEGIC PLAN ALIGNMNET Approval of this item allows the City to meet Goal #1 Community Safety, Objective #3 (promote fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy A (continuously evaluate and assess fiscal aspect of service delivery to ensure that the Police Department provides programs and services efficiently and effectively). FISCAL IMPACT Funds for this agreement are available in the Police Department Training Contract Services account (no. 01114410 62300) for the following fiscal years: FY 2018-19 $75,328 FY 2019-20 $53,862 FY 2020-21 $75.328 $204,518 a entin Chief of Police Santa Ana Police Department APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez vx-Cm, 90�) Executive Director Finance and Management Services Agency Exhibit: 1 - Agreement with HCI Environmental & Engineering Service 25B-2 AGREEMENT WITH HCI ENVIRONMENTAL FOR GUN RANGE CLEANING SERVICES THIS AGREEMENT is made and entered into this 19' day of June, 2018 by and between HCI Environmental & Engineering Services, ("ConsultanV'), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of providing services for indoor gun range cleaning and circulation system filter services. B. Consultant provided proposals dated April 26 and May 4, 2018, related to these services. The proposals are identified and attached hereto as Exhibit A, and are incorporated by reference to this Agreement. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A. 2. COMIPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended during the term of this Agreement shall not exceed $204,518. The suni of this amount includes the base amount of $185,925 for services and a 10% contingency amount of $18,59j-for additional services to be performed at the sole discretion of the City. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. Page 1 of 8 25B-3 91IMENUaRUT-1 This Agreement shall commence on July 1, 2018, and continue for a three (3) year term until June 30, 2021, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Pagc2 of8 25B-4 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: i. Consultant shall maintain all insurance required above in ftill force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be fin-nished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Where the amounts or coverage provided by the certificates of insurance provides coverage greater than those listed by this Agreement, the amounts provided by the certificates of insurance shall be incorporated by reference into the Agreement. Page 3 of 8 25B-5 Consultant shall supply City with a fally executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to famish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of terraination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the city. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant flarther agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to Page 4 of 8 pqpl�,� the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and ftirther agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument Page 5 of 8 25B-7 signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the Citys use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties ffirther agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 6 of 8 41�46 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of Califortria, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fiilly, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. Should any terms within the exhibits conflict with the terms of this Agreement, the terms of the Agreement shall control. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: David Valentin Chief of Police City of Santa Ana 60 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702 Fax: 714-245-8190 Sonia R. Carvalho City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-6515 Page 7 of 8 25B-9 To Consultant: HCI Environmental & Engineering Services 114 Business Center Drive Corona, CA 92880 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney B):, 4A Tamara h4osian Assistant City Attorney RECOMMENDED FOR APPROVAL: David Valentin Chief of Police CITY OF SANTA ANA Raul Godinez II City Manager CONSULTANT: By: Title: Page 8 of 8 25B-1 0 EXHIBIT A SCOPE OF SERVICES and CONTENSATION 25B-1 1 HCI Environmental & Engineering Service up A -GENERAL ENGINEERING STATE CONTRACTORS CA 788216 - NV 0075367 itlul 'One Solution forAll Your Environmental Needs" GSA Advantage Contract Number., GS-10E-0334Y Visit us on the web at wwwACIEWCOM 800.988.4424 HAZMAT TEAM May 4,2018 Commander Mat Sorenson Exhibit A - Proposals dated Santa Ana Police Department May 4 and April 26, 2018 60 Civic Center Plaza Santa Ana, CA 92702 Office: 714.245.8051 msorenson@santa-ana.org Re: Proposal dated, May 4, 2018 "...R&R Lead Contaminated Filters In Range Ventilation System." Location 60 Civic Center Plaza Santa Ana, CA 92702 HCI Environmental & Engineering Service Project No: HCI-054-18-DH Dear Mat, HCI Environmental & Engineering Service is pleased to submit the following proposal to R&R Lead Contaminated Filters in Firing Range Ventilation System located in Santa Ana, CA Scone of Work: • HCI Environmental to provide lead certified workers and equipment; • Post lead warning signage and set up containment area with 6 mil poly plastic and seal all critical barriers; • Remove lead contaminated filters in firing range ventilation system units and seal in 6mil poly bags: • Containerize 6 mil poly bags in LIN approved Tri-Wall boxes for transportation/disposal; • Install new Pre and Post filters in firing range ventilation system units as required; • Manifest, label, profile, transport and dispose of all lead contaminated filters/debris in U.N. approved containers to State and Federally regulated disposal facility (TSDF). Assumptions and Caveats: • Lockout/tag out of ventilation system to be done by Santa Ana maintenance personnel; • The labor for this project will be based on Prevailing Wages; • This quote includes both upper and lower firing ranges filter R&R for period of 3 years: • This quote includes quarterly/semi-annual and annual filter change of upper range ventilation & annual filter change of lower range ventilation systems; • Replacement filters will be supplied by Santa Ana Police dept; • All proper PPE and Respiratory protection will be worn dudng work activities; • All lead remediation will be handled according to local, state and federal regulations; CALIFORNIA NEVADA ARIZONA Corporate Office: 114 Business Center Drive, Corona, CA 92880 800.988.4424 May 4, 2018 Santa Ana Police Department Page 2 of 3 Pronosed Fees: Past due invoices are subject to an 18% per year or 1.5% per month interest rate. Thank you for providing HCI Environmental & Engineering Service with the opporturity to submit the following proposal for your review and consideration. If you have any questions or need any additional information, please do not hesitate to contact me directly at your earliest convenience. HCI Environmental & Engineering Service Sincerely, Dan Hackney Environmental Construction Division 25B-1 3 ENVIPONMENTAL a HAZMATTEAM May 4, 2018 Santa Ana Police Department Page 3 of 3 By*: Print: Title: Firm: Address: HCl Environmental & Engineering Service A -GENERAL ENGINEERING STATE CONTRACTORS CA 788216 - NV 0075367 'One Solution forAY Your Environmental Needs" GSA Advantage Contract Number. GS-IOF-0334Y Visit us on the web at �.HCIENV.com 800.988A424 AUTHORIZATION & ACCEPTANCE OF CONDITIONS P.O. N: Date: *To be signed by authorized representative of Santa Ana Police Department Re: Proposal dated, May 4, 2018 "...R&R Lead Contaminated Filters In Range Ventilation System." Location 60 Civic Center Plaza Santa Ana, CA 92702 HCI Environmental & Engineering Service Project No: HCI-05-4-18-DH Payment Terms: Net 30 due upon Invoicing Estimated Project Total: $92,940.00 (Ninety Two Thousand Nine Hundred Forty and 00/100 Dollars) EKIN7.000 Pr000sed Fees HCI Environmental & Engineering Service proposes to provide the referenced services as outlined on a time and material basis. The actual time in the field may change based on site conditions. The client will be billed for "actual time and materials". HCI has prepared this quote based on this contract serving as an exclusive agreement between. Santa Ana Police Dept. and HCI Environmental & Engineering Service for the period of (1) year/ 12 months. In the event Santa Ana Police Dept. should choose to utilize another vendor for its environmental management, HCI reserves the right to modify its price structure. This quote Is valid for 45 days. In the event collection of an amount shall require formal action, the prevailing party shall be entitled to its' court costs and attorneys fees. Past due invoices are subject to an 18% per year or 1.5% per month interest rate. It is the responsibility of the waste generator to correctly identify the chemical composition of each pick up. If the clients proposed Disposal Facility rejects the Hazardous/Non-Hazardous waste material due to the chemical contents being incorrectly identified, the Hazardous/Non-Hazardous waste as required by law will be re -profiled and transported to the proper Disposal Facility Specifically permitted to except matedal. This will be at an additional cost to the client. CALIFORNIA NEVADA ARIZONA Corporate Office: 114 Business Center Drive, Corona, CA 92880 800.988.4424 OENVIRONMENTAIL 0 & ENGINEERING HAZMATTEAM April 26, 2018 Commander Mat Sorenson Santa Ana Police Department 60 Civic Center Plaza Santa Ana, CA 92702 Office: 714.245.8051 msorenson@santa-ana.org IHICI Environmental & Engineering Service A -GENERAL ENGINEERING STATE CONTRACTORS CA 788216 - NV 0075367 'One Solution for All Your Environmental Needs" GSA Advantage Contract Number: GS-1 OF-0334Y Visit us on the web at ~v.HC1ENV.mm 800.988.4424 Re: Proposal dated, April 26, 2018 "...Annual Lead Remediation and Cleaning of Indoor Firing Ranges." Location 60 Civic Center Plaza Santa Ana, CA 92702 HCI Environmental & Engineering Service Project No: HCI-04-20-18-DH Dear Mat, HCI Environmental & Engineering Service is pleased to submit the following proposal for Annual Lead Mining and Cleaning of Indoor Firing Ranges located in Santa Ana, CA Scope of Work; • HCI Environmental to provide lead certified workers, supplies and equipment; • Post lead warning signage and set up containment area with 6 mil poly plastic and seal all critical barriers; • Mine spent lead fragments from granulated rubber using our proprietary range vacuums; • Containerize all lead fragments for proper recycling purposes; • Containerize all work debris for proper disposal as hazardous waste; • Return all granulated rubber to bullet trap after metals/debris have been segregated and containerized; • Replenish hopper with new granulated rubber as required; • Evenly redistribute and rake/groom granulated rubber in bullet trap area to proper slope; • HEPA vacuum range walls. flooring and ceiling baffles; • Wet wipelmop range walls and flooring, using our proprietary cle-leading solution; • Manifest, label, profile, transport and dispose of all lead contaminated water/debris in U.N. approved containers to State and Federally regulated disposal facility (TSDF). Assumptions and Caveats; • We estimate the scope of work to be completed in [5) working days; • The labor for this project will be based on Prevailing Wages; • HCI Environmental will retain lead for recycling. This quote includes both firing ranges; • This 3 year quote includes annual cleaning of upper & lower ranges years I & 3 with year 2 cleaning of upper range only, proper -PPE -and Respiratory protection will be wom during work activities; lated- - t�dFwill be replenished as required and billed -at a rate of $50 per 50lbs bag; -_-.—c�-Granu -lub 0 All -lead remediation will be handled -according to local, state and federal regulations; CALIFORNIA NEVADA ARIZONA Corporate Office: 114 Business Center Drive, Corona, CA 92880 800.988.4424 April 26, 2018 Santa Ana Police Department Page 2 of 3 Proposed Fees Past due invoices are subject to an 18% per year or 1.5% per month Interest rate. Thank you for providing HCI Environmental & Engineering Service with the opportunity to submit the following proposal for your review and consideration. If you have any questions or need any additional Information, please do not hesitate to contact me directly at your earliest convenience. HCl Environmental & Engineering Service Sincerely, Dan Hackney Environmental Construction Division 25B-1 6 a WENVIRONMENTAL ENGINEERING HAZMATTEAM April 26, 2018 Santa Ana Police Department Page 3 of 3 By*: Print: Title; Firm: Address: HCI Environmental & Engineering Service A -GENERAL ENGINEERING STATE CONTRACTORS CA 788216 - NV 0075367 'One Solution for Ali Your Environmental Needs" GSA Advantage Contract Number: GS-10E-0334Y Visit us on the web at wmv.HCIENV.corn 800.988.4424 AUTHORIZATION & ACCEPTANCE OF CONDITIONS P.O. #: Date: *To be signed by authorized representative of Santa Ana Police Department Re: Proposal dated, April 26, 2018 "...Annual Lead Remediation and Cleaning of Indoor Firing Ranges." Location 60 Civic Center Plaza Santa Ana, CA 92702 HCI Environmental & Engineering Service Project No: HCI-04.20-18.DH Payment Terms: Net 30 due upon Invoicing Estimated Project Total: $92,985.00 (Ninety Two Thousand Nine Hundred Eighty -Five and 001100 Dollars) ENIN7:00 Proposed Feese HC1 Environmental & Engineering Service proposes to provide the referenced services as outlined on a time and material basis. The actual time in the field may change based on site conditions. The client will be billed for .actual time and materials". HC1 has prepared this quote based on this contract serving as an exclusive agreement between. Santa Ana Police Dept. and HCl Environmental & Engineering Service for the period of (1) year / 12 months. In the event Santa Ana Police Dept. should c hoose to utilize another vendor for its environmental management, HCI reserves the right to E20 y-it ff�ipe7strixct&6. Thisquote is valid for 45 days. In the event collection of an amount shall require formal action, th97�n_e� illEg perty shall be -entitled to its' court costs and attorneys fees. Past due invoices are subject to an 18% per year or-1.5% per month interest rate. It is the responsibility of the waste generator to correctly identify the chemical composition of each pick up. If the clients proposed Disposal Facility rejects the Hazardous/Non-Hazardous waste material due to the chemical contents being incorrectly identified, the Hazardous/Non-Hazardous waste as required by law will be re -profiled and transported to the proper Disposal Facility Specifically permitted to except material. This will be at an additional cost to the client. CALIFORNIA NEVADA ARIZONA Corporate Office: 114 Business Center Drive, Corona, CA 92880 800.988.4424 25B-1 8 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: APPROVE AMMENDMENT TO AGREEMENT WITH LINEAR SYSTEMS FOR ANNUAL MAINTENANCE AND SUPPORT OF POLICE DIGITAL IMAGING SYSTEM (STRATEGIC PLAN NO. 1, 3A) CIUMANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED E] As Recommended El As Amended Ordinance on Is' Reading Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a two-year amendment to the existing agreement with Linear Systems for the maintenance and support of the Digital Imaging Management System (DIMS), for the period of July 1, 2018 through June 30, 2020, in an amount not to exceed $20,000 per year for two years, plus a $10,000 contingency, subject to non -substantive changes approved by the City Manager and City Attorney. This $50,000 amount is being added to the original agreement amount of $23,000, for a total not to exceed agreement amount of $73,000. DISCUSSION The Police Department's Digital Imaging Management System (DIMS) was purchased in 2004 using Urban Area Security Initiative (UASI) funds and allows crime scene images to be captured and stored digitally. It currently houses nearly six -hundred thousand crime scene photographs and countless hours of crime scene video and audio footage. This system is a compulsory investigative tool that assists in the successful documentation of extensive crime scenes. The DIMS system used by the Police Department was developed by Linear, thereby making Linear a proprietary source for system maintenance and updates. The DIMS system is of paramount importance to criminal investigations and its maintenance, continued security, and storage redundancy is essential for the Forensic Services section. The current vendor, Linear Systems, has been accommodating, professional and consistent in it's servicing of the system and staff recommends renewal of their agreement. The current agreement was for a one-year period in the amount of $23,000 plus a $10,000 contingency. The current agreement will be amended to extend the term for an additional two-year period at a cost of $20,000 per year, plus a $10,000 contingency for unanticipated system modifications. The total not to exceed amount of the agreement shall be $73,000, which includes $23,000 for the original agreement, the $10,000 unused contingency, and $20,000 for years two and three. The two-year term will cover the period of July 1, 2018 through June 30, 2020. 25C-1 Amendment to Agreement with Linear Systems June 19, 2018 Page 2 The Police Department has begun an extensive records management software integration that has the potential to replace the DIMS system. Until that project is complete and full integration is evaluated, the DIMS system must remain operational. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #1 Community Safety, Objective #3, Promote fiscal accountability to ensure financial responsibility at all levels of the organization, Strategy 3a, Continuously evaluate and assess fiscal aspect of service delivery to ensure that the Police Department provides programs and services efficiently and effectively. FISCAL IMPACT Funds will be budgeted in the Police Department's Forensic Services contract services account (no. 01114455 62300) as follows: FY 2018-19 $25,000 FY 2019-20 $25,000 Totc3+l $50,000 Davib-Valerrt�n Chief of Police Santa Ana Police Department Exhibit: 1. Agreement with Linear Systems APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency 25C-2 FIRST AMENDMENT TO MAINTENANCE AND SERVICE AGREEMENT WITH UNEAR SYSTEMS THIS FIRST AMENDMENT to the above -referenced agreement is entered into on June 19, 2018, by and between Linear Systems ("Contractoe), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California C'City"). RECITALS A. The parties entered into Agreement #A-2017-152, dated July 1, 2017 C'Agreement"), by which Contractor agreed to provide maintenance to and support as necessary for the Police DepartmenVs digital imaging management system (DIMS) which maintains all photograph, video and audio evidence for the Police Department vehicle towing and storage services. B. The original term of tile Agreement was from July 1, 2018 through June 30, 2018, with an option to extend the agreement for up to two (2) one-year extensions, upon a writing executed ' by the City Manager and the City Attorney. The Agreement is still current and in effect. C. The compensation term of the Agreement provided for a not to exceed amount of $33,000 over the term of the Agreement, which included the option extension periods. The sum of the original Agreement amount included $23,000 for services with a $10,000 contingency amount for services as performed under the sole direction of the City. The contingency amount was not used during the term of the original Agreement. D. The parties wish to amend this Agreement to exercise both options and extend the term of the Agreement for an additional two (2) years. The parties also wish to increase the overall compensation to reflect costs for services rendered by the Contractor for the extended term. The Parties therefore agree: Section 2, Compensation, is amended to increase the yearly amount for services for the additional two (2) years at $20,000 a year or $40,000 for the remaining two (2) years of the Agreement. A revised rate sheet is attached as Exhibit A-1, attached hereto and incorporated byreference. A contingency amount of $10,000, not utilized during the first year of the Agreement, shall remain for services performed by the Contractor at the sole discretion of the City. The total not to exceed amount for the Agreement shall be $73,000. The sum is comprised of the base amount of $63,000, over the entire term of the Agreement plus the $10,000 contingency. 2. Section 3, Term, is amended to increase the term of the Agreement for an additional two (2) years and continue through June 3 0,.2020. 3. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. Pagel of2 25C-3 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City ttorney A B . NjAwf'- TAMARA BOGOSIAN Assistant City Attorney FOR APPROVAL DAVID VALENTIN Chief of Police CITY OF SANTA ANA RAUL GODINEZ 11 City Manager Name: Title: Page 2 of 2 25C-4 Exhibit A- I Santa Ana Police Department DIMS Annual Support Contract (2 Years) WfJ7019 1:49 PAI Eqcoinaew Plase Quan* Unit S "ended S Total S Hand,vare Maintenance & Support Agreement 1111WO.M." Linear I year on�site maintenance & support far Database Case Management Rack Server I S1.500.00 $1,500.00 Linear System I year onsito NLS-6200XR DIMS CNIS 49.0TB 9072001125 1 S4.000.00 $4.000.00 Linear System I year onsite OLS-600)M DIMS (RNSS) 48.OTB #072001126 1 S3,000.00 $3,000.00 Linear System I yea onsite NLS-6200XR DIMS (Failsafe RNSS) 48.0TB F072001127 1 $2,500.00 S2,500.00 Linear System onsite %varranty for ivarkstation 2 S500.00 S1,000.00 Linear System I year depot vearranty for Linear Systems 4LS- 125 DIMS Acquire Station 4 S450.00 S1,800.00 #07201138.907201139,9072001140,#072DO1141 Linea System I year Software telephone support vvith vcnion upgrades 1 $3,700.00 S3,700.00 Linear I year on -site mahmannnce & support for Digital Output Devices 1 $2,500.00 S2,500.00 Warranty to Cover From 711/2018 through 0012019 warviWaIntertance&SUppartAgreement Linear I year on -site maintenance & support for Database Caw Management Rack Server 1 $1,500.00 $1.500.00 Linea Systerm; I year onsite #LS-6200XR DIMS CMS 49.OTB 9072001125 1 S4.000.00 S4,000.00 Linear Systems I yea nature BLS-600XR DIMS (RNSS) 48.0TR 0072001126 1 $3,000.00 S3,000.00 Linear System I year onsite #LS-6200XR DIMS (Failsafe RNSS) 4&0TB #072001127 1 $2.5GO.00 $2,500.00 Linear System onsite %varromy for workstation 2 SSOO.00 S1,000.00 Linear System I year depot %varranty for Linear System OLS. 125 DIMS Acquire Station 4 $450.00 $1,800.00 #07201138,NO7201139.9072001140,#072001141 Linear Systents I year Saffivare, telephone support %vhb version upgrades I S3,700.00 $3.700.00 Linear I year on -site mintenance & support for Digital Output Devices I S2,500.00 $2,500.00 No Emors & Omissions Coverage NO $0.00 Subtotal S40.0110.00 Sales Tax Shipping -S —0011's-, Woo S0.00 The payment for each year can be made as annual installments for each maintenance period. r 5-4 0-00 0-00-1 Unear Systems, Inc. Poncho Cucamonga, CA 909-8994345 909-8994346 tax nnm LINEAR SYSTEMS Lim, ENFORCEMENT <�- DIVISION Valid until: 12/212018 Jolmy licrusch Term: N-30 Ship Via: Truck GSA 0: GS-3SF-0947K 25C-5 25C-6 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: APPROVE AN AGREEMENT WITH SERCO INC. TO PROVIDE PARKING ENFORCEMENT SERVICES FOR THE POLICE DEPARTMENT (STRATEGIC P,4N NO. 1, 5) EgN��) MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: El As Recommended El As Amended El Ordinance on 151 Reading El Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER Authodze the City Manager and the Clerk of the Council to execute a two-year agreement for the period of July 1, 2018 through June 30, 2020, with the option of three (3) one-year extensions, with Serco Inc. for parking enforcement services in the amount of $1,324,780.16, including a 10 percent ($120,434.56) contingency, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Santa Ana Police Department Traffic Division provides. parking enforcement services using a combination of full-time and part-time City parking enforcement personnel and contract personnel. The current parking enforcement contract provides parking enforcement personnel to enforce street sweeping violations, and other selective parking enforcement needs. Currently, there are eight street sweeping routes, which requires eight parking control officers. In addition, four parking control officers will enforce various municipal code parking violations, including nighttime permit parking enforcement. The proposed annual billable hours for this program is 1,920 hours for a parking control supervisor and 17,080 hours for parking control officers. On April 10, 2018, the Police Department issued a request for proposals (RFP #18-033) for parking enforcement services. On April 24, 2018, a pre -proposal meeting was conducted, and on May 8, 2018, the City received proposals from two firms. SP Plus and Serco Inc. each submitted proposals for consideration. An evaluation committee consisting of representatives from the Santa Ana Police Department Traffic Division and the City's Public Works Agency reviewed and rated the two proposals. The proposals were evaluated according to Responsiveness to RFP (40%), Experience of Firm and Personnel (30%), and Cost of Proposal (30%), as stated in the RFP. The results of the RFP evaluation process in its entirety are as follows: Vendor Score Serco Inc. 463-93% SP Plus 415-83% 500pointm4,x_. , 1z 0 L) -1 Agreement with Serco Inc. for Parking Enforcement Services June 19, 2018 Page 2 The Police Department proposes to enter into a two-year agreement with Serco Inc. with the option to extend the agreement with three (3) one-year extensions. Serco has been providing parking enforcement services since 1988, and has current contracts with the cities of Inglewood, West Hollywood, and Palo Alto. Serco provides parking enforcement services 24 hours a day using an ample workforce, modern technology, and new equipment. Serco Inc. is based in West Hollywood and they specialize in government contracts. Serco proposed costs of $602,172.80 for Year 1 and $602,172.80 for Year 2. Also included in this agreement is a 10% ($120,434.56) contingency to cover unforeseen parking control needs, for a total not to exceed agreement amount of $1,324,780.16. The total amount of this agreement for two years is 5% less than the previous agreement in the amount of $1,401,731.14. The Police Department is seeking approval of the first two-year agreement only, and will seek additional Council approval for any subsequent one-year agreement extensions. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #1 - Community Safety, Objective #5 (provide high quality Police and Fire/Emergency Medical Services response within the City of Santa Ana). FISCAL IMPACT Funds will be budgeted in the Police Department Traffic Division contract services account (no. 01114405 62300) as follows: FY 2018-19 $662,390.08 FY 2019-20 $662,390.08 Total $1,324,780.16 APPROVED AS TO FUNDS AND ACCOUNTS: NAME, V%,PL in Francisco Gutierrez Chief of Police Executive Director Santa Ana Police Department Finance and Management Services Agency Exhibit: 1. Agreement with Serco, Inc. 25D-2 Exhibit 1 AGREEMENT WITH SERCO, INC. TO PROVIDE PARIUNG ENFORCEMENT SERVICES THIS AGREEMENT is made and entered into this 10 day of June, 2018 by and between SERCO, Inc., a New Jersey corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California C'City"). RECITALS A. On April 10, 2018, the City issued a Request for Proposal ("RFP") No. 18-033 to retain a consultant to provide parking control enforcement services for the City. B. On May 8, 2018, Consultant submitted a response to the RFP which has been incorporated by reference to this Agreement, as though fully set forth herein. In its response, the Consultant represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended during the term of this Agreement, including any extension periods, shall not exceed $1;324 , 780.16. This amount is comprised of a base amount of $1,204,345.60 and a 10% contingency amount of S120,434.56 for services performed by the Consultant at the sole discretion of the City. ' b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. If the City does not receive invoices from the Contractor within sixty (60) days of the date(s) of service, the City retains the sole discretion to deem those invoices null and void. Page 1 of 8 25D-3 3. TERM This Agreement shall commence on July 1, 2018, and continue for a two (2) year term until June 30, 2020, with the option for the City to grant up to three (3) one (1) year renewals,. exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF XATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 8 25D-4 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: i. Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Where the amounts or coverage provided by the certificates of insurance provides coverage greater than those listed by this Agreement, the amounts provided by the certificates of insurance shall be incorporated by reference into the Agreement. Page 3 of 8 25D-5 V. Consultant shall supply City with a fully executed additional insured endorsement. f If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant finther agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the workproduct or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to Page 4 of 8 25D-6 the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. DISCRMIINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSWITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument Page 5 of 8 25D-7 signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. FFAMELMAKWAW No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 6 of 8 25D-8 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NUSCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Chief of Police City of Santa Ana 60 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702 Fax: 714-245-8190 Sonia R. Carvalho City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-6515 Page 7 of 8 25D-9 To Consultant: SERCO, Inc. Contracts Representative 8235 Santa Monica Blvd. Suite 320 West Hollywood, CA 90046 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent bv fax. communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney I By: Tai;iara- Assistant City Attorney RECOMMENDED FOR APPROVAL: David Valentin Chief of Police CITY OF SANTA ANA Raul Godinez II City Manager CONSULTANT: By: Title: Page 8 of 8 25D-1 0 EXHIBIT A SCOPE OF SERVICES 25D-1 1 EXHIBIT A — SCOPE OF SERVICES 1. DESCRIPTION AND SCOPE OF WORK The City of Santa Ana is issuing this request for proposal (RFP) for Parking Control Enforcement Services for enforcing parking regulations as outlined in the Santa Ana Municipal Code of over 650 weekly residential street sweeping curb miles, residential permit parking district enforcement and other parking enforcement services as assigned by the Police Department A. IMPLEMENTATION 1. The parking control enforcement vendor will assume responsibility for parking control enforcement services of the entire City. 2. The street sweeping routes will be provided by the City of Santa Ana Police Department after contractor selection. 3. City Staff shall have the right to modify, reduce or delete the amount of parking enforcement schedules, routes, frequency, phases, standards, days of parking control enforcement services and remove contract personnel with prior notice to Contractor. 4. The Contractor shall staff all routes and provide personnel for all services listed in this RFP. Additional services include traffic control as necessary on either an emergency or pre -planned basis. 5. The term of the contract is a two (2) year contract, with a possibility for three additional, two-year renewal options at the discretion of the City; a maximum total of eight (8) years. B. PERFORMANCE ON SCHEDULE The Contractor will be provided work schedules which correspond to the City's established service schedules. The Contractor will be provided the opportunity to discuss with the City adjusting established schedules to meet special circumstances. The City will make all final decisions pertaining to adjustment of schedules based on feasibility and efficiency with the goal of completing parking control enforcement services on the day scheduled. 11. CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES A. WORK ASSIGNMENTS AND SCHEDULE The Contractor shall be provided schedules by the City. The Contractor shall submit a written route schedule to the City Projects Manager or designee within fifteen (15) days of the effective date of an executed agreement. This schedule shall clearly identify the tasks required by this agreement and days they are scheduled to be performed in each particular area. Contractor shall have ability to review and propose schedule modifications to the City for review as efforts to improve parking control program efficiency. If it is necessary to make periodic revisions to this schedule, a modified schedule must be submitted for review to the Projects Manager or designee for approval prior to the date the changes are to take effect, but not less than 48-hours. Otherwise, it is intended that the Contractor will develop a permanent schedule utilizing the information schedule and any other information provided by the City, which will allow the City to monitor the Contractors progress. The contractor shall be able to enforce City of Santa Ana Police Department Request for Proposals for Par, tr forcement Services #18-033 T0112 designated sections of the Santa Ana Municipal Code and California Vehicle Code as authorized by the Chief of Police. Contract employees may be required to appear and testify at court and confer with the City Attorney's office regarding citation appeals, when necessary. The Contractor shall adjust his/her schedule to compensate for all holidays and rainy days. The designated Contractor holidays for this contract shall be New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day or as designated by City. B. CONTRACTOR PERSONNEL The contractor shall furnish the necessary enforcement personnel, including one (1) supervisor. Hours will be determined based on the needs of the City. The City of Santa Ana shall have discretion in approving changes to work hours and assignments or areas. The City of Santa Ana reserves the right to assign enforcement checkers to perform other duties relating to parking enforcement within the hours of any shift. 2. A list identifying the names of all Contractor parking enforcement personnel shall be provided to the City Projects Manager or designee. 3. Each of the Contractor's employees performing work pursuant to this Request For Proposal (RFP) shall: a. Have ability to read, write legibly, speak and comprehend the English language - Bilingual fluency in Spanish or other language approved on the City's bilingual list is preferred; b. Trained and bonded, a minimum of twenty-one (21) years of age; c. Capable of performing assigned duties; d. Pass a background check that shall include a review of the employee's criminal history that would pose a liability for the City including crimes of violence. Convictions for traffic violations shall be assessed based on their severity, frequency and time frame. The City of Santa Ana reserves the right to mandate removal of any contractor's employees found unacceptable to the City for any reason; e. Have a High School Diploma or its equivalent; f. Be well groomed at all times and, at a minimum, be in compliance with the Police Departments policies related to grooming standards and tattoos while on duty; g. Have a minimum of eight (8) hours of training on the City's parking citation forms and procedures including, but not limited to, use of necessary equipment, vehicle operations, traffic control procedure, etc.; h. Have a minimum of eight (8) hours of basic customer service training including, but not limited to, conflict resolution, handling difficult customers and cultural diversity; and i. Have a minimum of four (4) hours training on relevant federal, state and local laws, regulations, rules, policies, guidelines and procedures. Additional training may be required as determined by City staff. 4. The Contractor shall have the ability to utilize new equipment as it is developed in the future, such as handheld ticketing devices, parking meter stations, etc. 5. The contractor shall be properly licensed and all of the contractors' personnel assigned to field operations shall have a current "Guard Card" license issued by the State of California pursuant to the California Business and Professions Code. However, regardless of certification, no parking control checkers or supervisors shall carry or be armed with any firearm, impact weapon or electronic control device while performing their duties under this agreement. Ail employees assigned by the contractor shall have a valid California driver's license and remain in good standing with the California Department of Motor Vehicles. City of Santa Ana Police Department Request for Proposals for Pa2§r ,,13iforcement Services #18-033 6. The contractor must provide a field supervisor during daytime working hours to supervise all contractor enforcement employees on duty. This field supervisor may also perform ancillary duties as an enforcement checker but shall not fill in for an absent employee or perform duties that would hinder their ability to supervise personnel in the field. The field supervisor shall have substantial expertise and experience in parking enforcement duties. The supervisor shall be the primary contact between the city and contractor on matters relating to the enforcement services provided through this RFP. 7. The Supervisor shall be the primary daily operations contact to the City and shall also do the following: a. Respond to citizen complaints and provide the City's designee with a copy of the complaint and the resolution or, in the event an investigation is required, the steps being taking to resolve the complaint and the date a resolution can be expected. b. Contact the City designee at least once each day to discuss and clarify operational assignments and receive any special instructions; c. Ensure that contractor personnel perform the duties required by the RFP; and d. Prepare and submit all citation amendments, monthly progress reports and status reports as may be required by the city designee. 8. The contractor shall be required to designate a second level supervisor. This person shall have the authority over the personnel and shall be a member of the contractor's management staff with authority to represent the contractor on policy matters. 9. The contractor shall provide and pay for all uniforms for contract personnel assigned to work in the field. a. Uniform specifications shall include a photograph or diagram and written description of the uniforms for male and female parking enforcement personnel and include marking(s), shirt sleeves length (short or long), shoe type, the color of shirts, pants, jacket(s) and any other relative information. As an option, the contractor may allow the employee to wear shorts of the same color as the uniform pants during the summer months. b. The Santa Ana Police Department's Traffic Division Commander or his designee shall review and approve all uniforms and insignias. c. Uniforms shall be properly fit with no rips or tears and must be clean and pressed at all times to present a neat appearance. 10. If the Contractor finds it necessary to utilize substitute personnel to cover personnel who call in sick or take time -off, they are to be equal in qualifications and training to regular personnel and billed at the same rate. 11. The city designee shall conduct the final review of all contract employees prior to being assigned to perform parking enforcement services in the City of Santa Ana. The Chief of Police or his designee has the ultimate authority and discretion in the hiring and termination of personnel working on this contract. The Chief of Police or his designee may remove contract personnel, upon telephone notifications to the Contractor. C. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable City of Santa Ana Police Department Request for Proposals for Par tr forcement Services #18-033 T214 federal, state and local laws and regulations and as further specified in Certifications - Exhibit C, attached hereto and incorporated in this Agreement by reference. D. PREVAILING WAGE Prevailing wage will not be required for this contract. E. PARKING CITATION BOOKS The city will issue numbered Parking Citation Books or Electronic Ticketing Devices to the Contractor containing individually numbered citations. The Contractor shall be held accountable for the disposition of all electronic devices, books and citations and for stolen or lost citations. The loss of a citation will result in a charge of $100 levied against the Contractor by the City for each citation lost or unaccounted for, not to exceed $2,500 for each book. The loss of a book of citations or ticketing device may result in a charge against the Contractor by the City of $2,500. Such charges may be increased and the City will provide notification to the Contractor prior to action taking place. F. WORKING HOURS All parking enforcement activity hours will be determined based on the City's need. The City of Santa Ana Police Department or other designee shall have discretion in approving changes and additions to work hours and assignments or areas. G. PARKING CONTROL ENFORCEMENT SERVICES EQUIPMENT The parking control enforcement vehicle or any relief/substitute vehicle used to perform this contract work shall: a. The contractor shall provide vehicles, in good repair, for use by the contractor's employees assigned to field duties. These units must be suitable for parking control and enforcement. The contractor shall be responsible for and pay for all operating expenses, maintenance and insurance for such vehicles. b. All vehicles are to be no more than (3) three years in age, unless otherwise approved by the city designee. All vehicles are to be kept clean, in good repair and in good appearance. c. The Contractor shall provide a listing of all parking control enforcement vehicles or any relief/substitute vehicle identifying: i. Make, model, and year. ii. Company identification unit number. lil. California license number. iv. Company vehicle colors. d. All vehicles are to be inspected by the California Highway Patrol with inspection certificates given to the Santa Ana Police Traffic Division Commander. e. The vehicles shall be equipped with: i. Fixed and permanent amber rotating beacons and all safety equipment is to be paid for and furnished by the Contractor. ii. A set of road trouble fluorescent triangles, one case of flares and five (5) orange traffic safety cones. iii. Other safety devices, which may be reasonably required by the City. City of Santa Ana Police Department Request for Proposals for Par2Vijrj 5%forcement Services #18-033 13 2. The Contractor shall provide instant communication access via a cellular phone/radio to all personnel while performing their duties. H. FUELING OF PARKING CONTROL ENFORCEMENT VEHICLES The Contractor shall be responsible for fueling each parking control enforcement vehicle and shall be ready to conduct enforcement activities at all scheduled times. 1. REQUIRED CONTRACTOR IDENTIFICATION SIGNAGE City of Santa Ana authorized contractors will be required to have identification signage on all vehicles at all times while working in an official capacity for the City. Such signage shall be of a professional manner and maintained neat in appearance, free of graffiti, easily identifiable and in sound condition. All costs associated with the fabrication of such signage shall be borne by the Contractor. Such signage design shall be pre -approved by the Traffic Commander prior to production. Signage type and material shall be plastic with magnetic backing, painted signage on vehicle or similar. Taped vehicle signage will not be allowed. Such signage shall state Authorized Contractor, Santa Ana Police Department, name of Contractor and Contractor telephone number or other required City designated language and markings. Signage Letter Minimum Size shall be two -inches for Authorized Contractor, Santa Ana Police Department. A minimum of one -inch height will be required for all other information. J. GLOBAL POSITIONING SYSTEM (GPS) It is highly desirable for the Contractor to provide a GPS system in all parking control enforcement vehicles used in the City that enables the monitoring of the parking control enforcement vehicle locations at all times via computer. The system should provide the ability to monitor the day-to-day operation of the parking control enforcement vehicle including its current location, streets covered, times and total miles driven. If provided, the City and Contractor shall be enabled to view this information via computer at all times and GPS reports shall be made available at the request of the City. K. PERFORMANCE DURING INCLEMENT WEATHER The City shall determine when the parking control enforcement operations should cease due to inclement weather or other reasons and will notify the Contractor immediately once that decision is made. 2. During the periods when inclement weather hinders normal operations, the Contractor shall adjust his/her work force in order to accomplish those activities that are not affected by weather. 3. Failure to adjust the work force as directed by the City shall result in deduction of payments to reflect only the work actually authorized and accomplished. L. INSPECTIONS The Chief of Police or his designee shall regularly inspect the parking enforcement routes and other areas subject to this Agreement to ensure that the work is being, and has been, performed in accordance with the terms identified in this agreement. All work found in such inspections not conforming to the applicable City of Santa Ana Police Department Request for Proposals for Par tr 116 forcement Services #18-033 r4 requirements shall be corrected by the Contractor and the City shall have the right to withhold payment to the Contractor until the work is corrected. M. PROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES 1 . The Contractor shall exercise caution at all times for the protection of persons and property. All fines, penalties and/or repair charges resulting from the Contractor's actions shall be the sole responsibility of the Contractor. 2. The Contractor shall not permit placing or use equipment in such a manner as to block vehicle traffic lanes or create safety hazards unless engaged in traffic control operations authorized by the City. In such cases, the Contractor shall only use vehicles or equipment in a safe manner as prescribed by the training required by this contract. The Contractor shall be responsible for the use of all appropriate warning traffic safety devices when deemed necessary. 3. Methods proposed by the Contractor and approved by the City shall not harm, deface or damage City streets, street trees, sidewalks or street curbs. In the event that damage to the City's right-of-way has occurred in the course of work, the Contractor shall be solely responsible for its repair or replacement. N. SPECIFICATIONS This scope of services is intended to cover all labor, material and standards of workmanship to be employed for in this work plan or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. 0. CUSTOMER SERVICE Contractor shall provide service, which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. All Contractor personnel are a reflection of the City of Santa Ana and as such are expected to: 1 . Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2. Give full attention to each customer's needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer's request has been fulfilled. 3. Comply with all federal, state, county, and city laws and regulations. 4. Use adequate equipment that is kept clean and neat at all times. 5. Train other Contractor employees to be polite and courteous during public contact. 6. Employ truth and accuracy in reporting customer service records. P. RECORDS The Contractor shall keep accurate records concerning all of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. The Contractor shall complete a monthly report indicating work performed, including GPS maps of routes (if required by City) and submit this completed report to the City Projects Manager or designee. This report should also City of Santa Ana Police Department Request for Proposals for Par!2W -033 a 1.1 Tforcement Services #18 contain a description of work performed, including personnel hours, equipment, and any additional work, which the Contractor deems to be beyond the scope of the contract. Payment for this work will not be authorized unless the additional work and the costs thereof are first approved by the City. A phone log will be submitted monthly of all calls from the City of Santa Ana Public Works Agency and the City of Santa Ana Police Department to the Contractor, identifying whether or not those calls require a request for service, and a description of the action taken from the City call. The Contractor shall provide monthly phone customer service logs from the public, indicating name, date, time and phone number of caller, reason for request, response/action by Contractor and time required to address request. Such logs shall be accurate and truthful. The Contractor shall permit the City to inspect and audit its books and records regarding City -provided services at any reasonable time. Q. CITATION PROCESSING The contractor shall submit all citations issued by their employees to the City's designated citation processing center in a timely manner. In the event of an error on a citation or when a citation is deemed by the Traffic Commander to have been issued inappropriately, the Contractor shall bear the processing cost of said citation to include amendments, fees for data entry, dismissal, notices, removal of DMV holds, etc. This provision shall not apply to citations dismissed in the Interest of Justice or those citations that are issued in good faith but are dismissed due to circumstances that are not within the control of the contractor. R. ON-CALL/AFTER HOURS PARKING ENFORCEMENT/SPECIAL DETAILS The City of Santa Ana anticipates the need for parking control personnel to assist with parking enforcement and/or traffic control for pre -planned events such as parades, special events, marathons and nighttime parking enforcement. The City will make every effort to provide the Contractor with as much advanced notice as possible when these services are required. In addition, the Contractor will provide the City with names and telephone numbers of at least two qualified contact persons or a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or cellular phone who can be called by City representatives when emergency calls for service occur during hours when the Contractors normal work force is not present in the City of Santa Ana. These Contractor representatives shall respond to said emergency within one (1) hour from receiving notification. The City anticipates the need for this service of up to 5-occurrences per year for events that cannot be predicted in advance such as power outages, major collisions or other events that require traffic control on a wide scale. If additional personnel are required, the Contractor agrees to make every effort to fulfill the needs of the City to help mitigate the issue necessitating the response in a timely fashion. S. SUPERVISION OF CONTRACT AND MEETINGS WITH CITY All work shall meet with the approval of the Santa Ana Police Department. As determined necessary by the City, there shall be a minimum of one monthly meeting with the Contractor and the City representative to determine progress and to establish areas needing attention. Status reports of activities performed by the Contractor will be submitted in writing to the City on a weekly basis or as determined necessary by the City. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the specifications. City of Santa Ana Police Department Request for Proposals for Par C3fttr(d Enforcement Services #18-033 2RY761 W T. MATERIALS AND EQUIPMENT The contractor shall make a reasonable effort to purchase equipment and materials in the City of Santa Ana and to utilize Santa Ana vendors. Such efforts shall be provided to the City. The City shall have the ability to provide a list of possible Santa Ana vendors to the Contractor. The City has the option to purchase and provide materials. The City has the option to purchase special material or the City will reimburse the Contractor for purchase of special material only after authorization by the City. City — shall mean City of Santa Ana and representatives of the City of Santa Ana, i.e. Police Department or Public Works Agency. 2. Contractor Holidays — New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day or as designated by the City. 3. Inclement Weather — weather conditions that prohibit the effective operation of parking control enforcement operations. 4. Street —all paved dedicated public rig hts-of-way within the existing or future City limits. 5. Parking Enforcement Supervisor — an employee of the contractor with supervisory authority over the Parking Enforcement Checkers and possesses the requisite authority to make decisions, respond to complaints on behalf of the company and engage designees from the City regarding any service concerns. As an ancillary duty, a Parking Enforcement Supervisor may perform the duties of a Parking Enforcement Checker as outlined in this RFP including the enforcement of designated sections of the Santa Ana Municipal Code or the California Vehicle Code as authorized by the Chief of Police or traffic control. 6. Parking Enforcement Checker — an employee of the contractor assigned to perform the duties outlined in this RFP including the enforcement of designated sections of the Santa Ana Municipal Code or the California Vehicle Code as authorized by the Chief of Police or traffic control. IV. TERMS AND CONDITIONS A. TERM The term of this Contract is projected to commence on or about July 1, 2018 and terminate June 30, 2020, unless earlier terminated as set forth in Section H, below. City is granted an option to renew up to three additional two-year periods. Said options shall be exercised in writing at least thirty (30) days prior to the end of the initial term or any extension thereof. B. CONTINUED FUNDING In the event funding is not allocated for parking control enforcement services during the annual budget approval process, the City shall notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period, and contract shall terminate on the last day of current fiscal period without penalty or expense to the City C. COMPENSATION 1. City agrees to pay and Contractor agrees to accept as total payment for its services, the rates and charges set forth in Contractor's Proposal, attached hereto and incorporated by reference. The City of Santa Ana Police Department Request for Proposals for Pa2§� 1" 9PforcementServices#18-033 annual amount to be expended for parking control enforcement services shall not exceed $ annually, during the term of this Agreement. 2. Invoices a. The Contractor shall submit a monthly invoice by the 15'h of the month to the City for the services rendered in the prior month. b. All invoices for work performed under this contract shall be submitted electronically in a Microsoft Excel 2003 format or newer, or other format approved by the City Projects Manager or designee, c. The invoice shall include the following inforrnation at a minimum: i. Contractor's invoice number ii. Beginning and ending dates for services iii. City work order number (if applicable) iv. Work site address/location (if applicable) V. Unit cost, subtotais and total for invoice vi. GPS Route Maps (if determined required by City) 3. Payment by City shall be made within sixty (60) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which falls to meet the standards of performance of a professional parking control enforcement services. 4. Adjustments to Charges The parties may annually agree to an adjustment of parking control enforcement services charges (not to exceed 2%) commencing at the end of the first year of the agreement, utilizing the month of December statistics and supporting documentation. The two indices which will be used for determining adjustments to parking control enforcement services charges shall be the most recent December Consumer Price Index (CPI) for All Urban Consumers for Los Angeles -Anaheim -Riverside CMSA, published by the United States Department of Labor Bureau of Labor Statistics or any relevant successor for the Orange County area. 5. Extra Work No new work of any kind shall be considered unless a separate estimate is given for said work and the estimate is approved by the City in writing before the work is commenced. The Contractor will be required to provide detailed information of such extra work. Documentation of contract compliance may be required on some occasions. D. INDEPENDENT CONTRACTOR Contractor shall during the entire term of this Contract, be construed to be an independent contractor and not an employee of the City. This Contract is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the manner in which Contractor performs the services required by this Contract. However, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. City of Santa Ana Police Department Request for Proposals for Pa "gig a forcement Services #18-033 E. INSURANCE Prior to undertaking performance of work under this Contract, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting there from and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting there from, and property damage, in the total amount of $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this contract or the general aggregate limit shall be twice the required occurrence limit. 2. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $2,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non - owned automobiles. 3. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Contractor is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Contract, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. 4. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: a. Commercial general liability and business automobile insurance policies shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. A sample additional insured endorsement is attached hereto as Exhibit C. Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. b. Certificates of insurance shall be furnished to the City upon execution of this Contract and shall be approved in form by the City Attorney. c. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. d. If the contractor maintains broader coverage and/or higher limits than the minimums specified above, the City shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. 5. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Contract. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. City of Santa Ana Police Department Request for Proposals for Pa2flW 12inforcement Services #18-033 1 F. HOLD HARMLESS/ INDEMNIFICATION To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any work performed or services provided under this Contract (including, without limitation, defects in workmanship and/or materials) or Contractor's presence or activities conducted performing the work (including the negligent and/or willful acts, errors and/or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Contract. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Contractor. G. NOTICE Any notice, tender, demand, delivery or other communication pursuant to this Contract shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication to the following persons: To City: Clerk of the Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714-647-6956 With courtesy copy to: Enrique Esparza, Commander City of Santa Ana Office of the Police Chief Santa Ana Police Department 60 Civic Center Plaza Santa Ana, CA 92701 Fax 714-245-8190 H. TERMINATION The City reserves the right to terminate the contract, without penalty, for cause immediately or without cause. 1. In the event Contractor fails or refuses to timely perform any of the provisions of this Agreement in the manner required, or if Contractor violates any provision of this Agreement, Contractor shall be deemed in default. City shall provide written notice of such default to Contractor's Project Manager. Contractor shall cure said default within a period of two (2) working days. If such cure is not City of Santa Ana Police Department Request for Proposals for Par itr92forcement Services #18-033 2W706 completed in a timely manner, City may assess liquidated damages or terminate the Agreement forthwith by giving written notice to Contractor's Project Manager. City may, in addition to the other remedies provided in this Agreement or authorized by law, terminate this Agreement by giving written notice of termination. Contractor shall be responsible for all costs incurred by City, including replacement costs of equipment and labor required to provide service during Contractor's default. 2. This agreement may be terminated without cause by City upon thirty (30) days written notice delivered to the Contractor either personally or by mail. Upon termination, City shall pay to Contractor that portion of compensation specified in the Agreement that is earned and unpaid prior to the effective date of termination. 3. In addition to, or in lieu of, remedies provided in this Agreement or pursuant to law, City shall have the right to withhold all or a portion of Contractor's compensation for contract services if, in the judgment of the Projects Manager or designee, the level of service falls below appropriate parking control enforcement standards and/or Contractor fails to satisfactorily perform contract services. City shall have the right to retain funds withheld until the Projects Manager or designee determines that contract services are performed as well and as frequently as required by this Agreement. 1. CONTRACTOR OPTION FOR TERMINATION The Contractor may request termination of the contract when conditions during the contract make it impossible to perform or when prevented from proceeding with the contract by act of God, by law or official action of a public authority or in the event on nonpayment by the City. Such request will require one -hundred and eighty (180) days written notice prior to contract termination date requested. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach. J. LIQUIDATED DAMAGES If the City determines that the Contractor breaches its promise to provide parking control enforcement - services in compliance with the Terms and Conditions of applicable laws and regulations, and the specifications set forth above, it would be impracticable and extremely difficult to determine the damage to City arising from such breach. Therefore, in the event of Contractor's breach, Contractor shall pay to City the sum of $150 per hour per occurrence for such breach per parking enforcement personnel, in addition to any cost, fines, etc. levied against the City. K. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Contractor shall solicit and advertise employment opportunities to Santa Ana residents. The City shall inform the Contractor of areas to publicize recruitment opportunities, such as work centers and community centers. Such effort and procedure will be provided to the City for review. L. CONTRACTOR COMMUNITY EVENT PARTICIPATION AND PUBLIC AWARENESS If requested by City, Contractor shall participate in extensive public awareness efforts and community events and programs, such as neighborhood and City events. Such participation shall be upon City request provided with reasonable notice of event timing. Such events will not exceed four (4) per year. M. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS 1. Contractor shall perform all requirements under this contract in strict observance of and in compliance with all applicable environmental, traffic, safety and any other laws, regulations, ordinances, codes and any other legislative or statutory requirements. City of Santa Ana Police Department Request for Proposals for Pa2w-,t2 a forcement Services #18-033 2. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated throughout the term of this contract. N. ASSIGNMENT Inasmuch as this Contract is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate or subcontract any interest herein without the prior written consent of City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. 0. JURISDICTION —VENUE This Contract has been executed and delivered in the State of California and the validity, interpretation, performance and enforcement of any of the clauses of this Contract shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Contract. P. FINES The Contractor shall be liable for all violation fines levied against the City by, but not limited to, AQMD, State or Federal Agencies and the Courts such as, but not limited to, oil or fluid leaks. City of Santa Ana Police Department Request for Proposals for Par FAforcement Services #18-033 2W*14 EXIHBIT B CONTENSATION Fee Proposal including hourly rates if applicable 25D-25 City of Santa Ana Police Department Request for Proposals for Parking Control Enforcement Services #18-033 serco 8 May 2018 EXHIBIT B. PROPOSERS STATEMENT AND PROPOSAL ITEM PRICINC CITY OF SANTA ANA POLICE DEPARTMENT REQUEST FOR PROPOSALS FOR PARKING CONTROL ENFORCEMENT SEMACES EXHIBIT B Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposal. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on an hourly cost for services described in Exhibit A. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor. overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the Contractor only after discussed arid authorized by the City Projects Manager or designee in writing. The quantity of hours identified below are best approximations and are for estimate purposes only and can be modified as determined necessary by City. Contractor shall only be paid for services performed. Refer to Section IV.L. Terms and Conditions - Employment of Displaced Santa Ana Workforce (page 21). The award Will he bnsW an the Total Extended Cost (assumina no dis 1111 d City of Santa Ana empI2%11L&jLa2g" LINE DESCRIPTION QUANTITY UNIT UNIT QUANTITY UNIT PRICE EXTENDED TOTAL PRICE I Supervisor - P arking Enforcement I Hourly 1,920 $48.18 $92,505.60 2 Checker- Parking Enforcement TBD Hourly 17,080 $29.84 $509,667.20 Total Extended Cost (Add Lines I and 7)7 $602,172.80 Total Extended Cost - Written (Add Lines 1 and 2) Six Hundred & Two Thousand One Hundred Seven o Dollars - 80/100 Additional Hourly Cost per Checker for Potential Displaced City Employee During Year One (if Necessary): 1 I Hourly I I 3 1 On -Call - Parking Enforcement I I I Hourly I INEW $29.84 Serco Inc. 703-263-6402 & 703-263-6001 LEGAL NAME OF COMPANY PHONE AND FAX NUMBER 12930 Worldizale Drive, Suite 600 Hemdon. N�i 20170 BUSINESSADDRESS Chan Phuong Contracts Represcirlativc PRINTED NAMEOF AUTHORIZED AGENT TITLE 5/812018 Clian. Phiiong@serco-na-com SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS City of Santa Ana Police Department Request for Proposals for Parking Control Enforcement Services #1 B-033 Page23 City of Santa Ana Page 20 Use or disclosure of data contained on this sh 2W-C,29 restriction on the title page of this proposal. REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19,2018 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED APPROVE AGREEMENTS FOR ON -CALL El As Recommended ENGINEERING SERVICES El As Amended El Ordinance 151 Reading (NON -GENERAL FUND) on El Ordinance on 2od Reading (STRATEGIC PLAN NO. 6, 1G) El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER CITYWANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute agreements with each of the firms listed below, to provide on -call engineering services for general engineering projects for a -three year term expiring June 18, 2021, with one, two-year extension exercisable by the City Manager and the City Attorney, for a total aggregate amount not to exceed $2,000,000 for the term of the entire contract and subject to nonsubstantive changes approved by the City Manager and the City Attorney. Kimley-Horn Huitt-Zollars CSG Anderson Penna NV5 • TAIT • Mark Thomas • Willdan • Stantec 2. Authorize the City Manager and Clerk of the Council to execute agreements with each of the firms listed below, to provide on -call engineering services for water resources projects for a three-year term expiring June 18, 2021, with one, two-year extension exercisable by the City Manager and the City Attorney, for a total aggregate amount not to exceed $1,200,000 for the term of the entire contract and subject to nonsubstantive changes approved by the City Manager and the City Attorney. Kimley-Horn Tetra Tech, Inc. Huitt-Zollars NV5 Willdan 25E-1 Agreements for On -Call Engineering Services June 19, 2018 Page 2 DISCUSSION On September 29, 2017 the City issued a Request for Qualifications (RFQ) for on -call engineering consulting. These services are required to augment City staff efforts to complete the timely delivery of the Capital Improvement Program, which include street rehabilitation, park and facility improvement projects. A five -member panel review committee comprised of Public Works Agency staff reviewed and ranked the 19 qualification packages that were received and created a short list of qualified consulting firms. The top consulting firms in each of two engineering categories were invited to submit proposals through a Request for Proposals (RFP 17-083) issued on February 22, 2018 and due on March 20, 2018. The first category, General Engineering (Option A) are professional services related to the design, construction, management, and operations of public works infrastructure and City facilities which include: street rehabilitation/widening/improvements, transportation/traffic engineering, architectural, structural, geotechnical, environmental engineering, land surveying, and any specialty engineering studies that pertain to public works. The second category, Water Resources (Option B) is comprised of professional services related to the design, construction, operations and maintenance and management of water wells, reservoirs, pump stations, water pipe networks, sewer lift stations, and related of systems to run and maintain a water and sewer system operations. As a result of RFP 17-083 a total of ten proposals were received. Five of the proposals received included both Options A and B with the remaining five specifically proposed for Option A. The proposal rankings were based on a combination of experience, qualifications, project understanding, and the overall proposal package. The table below summarizes Options A and B for each consulting firm and their total scores: General Ennineering other than Water Resources- Option A (Highest to Lowest) Rank Firm Score 1 Kimley-Horn 93.2 2 Huitt-Zollars 85.5 3 CSG 84.6 4 Anderson Penna 84.1 5 NV5 82.7 6 TAIT 79.4 7 Mark Thomas 77.9 8 Willdan 76.3 9 Stantec 75.1 25E-2 Agreements for On -Call Engineering Services June 19, 2018 Page 3 Water Resources- Option B (Highest to Lowest) Rank Firm Score 1 Kimley-Horn 93.2 2 Tetra Tech, Inc. 91.3 3 Huift-Zollars 85.5 4 NV5 82.7 5 Willdan 76.3 In accordance with Qualifications Based Selection (QBS) process, the fee schedules were opened after the proposal evaluations were completed. Staff recommends that Kimley-Horn, Tetra Tech Inc., Huitt-Zollars, CSG, Anderson Penna, NV5, TAIT, Mark Thomas, Wildan, and Stantec be retained to provide on -call engineering services (Exhibit 1-14) based upon this selection criteria of the firms that responded to RFP 17-083 (Exhibit 15). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (Develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). FISCAL IMPACT There is no fiscal impact at this time. Prior to utilizing any of these on -call services, Public Works staff must receive Finance & Management Services Agency approval of funding and accounts to ensure that funds are available under the authorization and aggregate limit of these agreements. Upon successful completion of this fiscal review, a corresponding Notice to Proceed containing specific scope and maximum expenditure for the task order will be issued to a firm. Funding for these services is available in prior year and the current FY 2017-18 approved Capital Improvement Program (CIP) buqaets, and will be budgeted in future CIPs. Edwin "William" GaMez, P.E. Acting Executive Director Public Works Agency EWG/ARC/AF 25E-3 Agreements for On -Call Engineering Services June 19, 2018 Page 4 Exhibits: I . Agreement- Kimley-Horn (General Engineering Projects) 2. Agreement- Kimley Horn (Water Resources Projects) 3. Agreement- Tetra- Tech Inc. (Water Resources Projects) 4. Agreement- Huitt-Zollars (General Engineering Projects) 5. Agreement- Huitt-Zollars (Water Resources Projects) 6. Agreement- CSG (General Engineering Projects) 7. Agreement- Anderson Penna (General Engineering Projects) 8. Agreement- NV5 (General Engineering Projects) 9. Agreement- NV5 (Water Resources Projects) 10. Agreement- TAIT (General Engineering Projects) 11. Agreement- Mark Thomas (General Engineering Projects) 12. Agreement- Willdan (General Engineering Projects) 13. Agreement- Willdan (Water Resources Projects) 14. Agreement- Stantec (General Engineering Projects) 15. Request for Proposal (RFP) 25E-4 AGREEMENT TO PROVIDE ENGINEERING SERVICES ON AN ON -CALL BASIS (GENERAL ENGINEERING) THIS AGREEMENT is made and entered into this 19th day of Jiune,2018 by and between Kimley- Hom and Associates, Inc. ("Consultanf), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City'). RE!QITALS A. On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -call basis for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm. in the field. NOW THEREFORE, in consideration of the mutual and respective promises, slid subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in REP No. 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected to provide services -for general engineering projects on an as -needed basis under RFP No. 17-083. 'Me total compensation for these services provided by all such consultants selected under RFP No. 17-083 shall not exceed $2,000,000 during the terni of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures, EXHIBIT I Page I of 8 25E-5 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date fust written above and terminate on June 18, 202 1, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILINGWAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, ct seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the perforinance of other requirements on "public works" and'�mwutcnance'prcjects. If the services being performed arc part of an applicable "public works" or "maimenance"project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to Bally comply with such Prevailing Wage Laws. Consultant shall defend, indmimify and hold the city, its elected officials, officers, employees and agents free and harmless from any claim or liability wising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes, 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, cstimates� and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement C'Documents & Data"), Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Pago 2 of 8 25E-6 Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which wore provided to Consultant by the City, City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk, 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the.following: single limit coverage applying to bodily and personal injury, including death resulting thereftom, and property damage, in the total amount of $ 1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $ 1,000,000 per claim with $2,000,000 in the aggregate. 0. The following requirements apply to the insurance to be provided by Cousultant pursuant to this section: (i) Consultant shall maintain all insurance required above in fidl force and offect for the entire period covered by this Agreement. Page 3 of 8 25E-7 (ii) Certificates of insurance shall be frunished to the City upon execution of this Agreement and shall be approved by the City, (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect� by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured ondorsement. f. If Consultant fails or reffises to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has beenprooured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of tomaination, Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the city. 8. INDEMNIFICATION Consultant agrees to dofend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives ftom liability: (1) for personal J I uJury, damages, just compensation, restitation, judicial or equitable relief arising out of claims for personal, injury, including death, and claims for property damage, which may arise fi-om the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, alising from this Agreement. 'rho Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal iAjury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement, City may make all reasonable decisions with respect to its representation in any legal. proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the ConquItant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, Page 4 of 8 25E-8 for infringement of any United States' letters patent, tradernark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement, Consultant shall maintain corapleto and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City 1br a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement duringregularbusiness hours. Consultant Shan allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential hiformation" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement, The foregoing obligations of non-use slid nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightf1al possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (c) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under, this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be doemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Page 5 of 8 25E-9 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: lUmley-Horn and Associates, Inc. 765 The City Drive, Suite 200 Orange, CA 92868 Attn: Darren Adrian, P.R, Project Manager / Vice President A party inay change its ad&css by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, cominunication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, cominunication shall be effective or deemed to have been given twonty4our (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculatirig these tfinefrarries, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail, This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Page 6 of 8 25E-1 0 Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be constitied to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy, No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not shailar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TE RMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant coDsonts to the City's use thereof for such purposes as the City deems appropriate. I b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18, NON-DISCRIMINATION Consultant shall. not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION-VE NUE 17his Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties finther agree that Orange County, California, shall be the venueFor any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 8 25E-1 1 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies, Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for tennination of this Agreement. 21. MISCELLANEOUS PROVISIONS a, Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that Such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney t) '�' By: VZ4 Jobti M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Edwin "William" Galvez, P.E, Acting Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ 11 City Manager CONSULTANT Name: Title: Page 8 of 8 25E-1 2 V� " MW�� 19�1 ENUM rvb�wfja 9 Owl W'", 1. STATEMENT OF Cover Leftet March 20,.201 a Mr,Armondo Fernandez City of Santa Ama 20 CIAO Center Plaza 3rd Floor Reception, Ross Annex Santaft, 002701 QUALIFICATIONS Re: Proposal for On4all Engineering services, RFP No, 47-083 Door Mr. Fernandez and Members of the Selection Panel: 0 185 The City DrIve Suite 200 Orange, California 92868 TEL 714.9$9,1030 FAX 714.621,03.68 For more than a decade, Klmlay-Hom has supported the City of Santa Ana (CIty) on a variety of projects to h6.1p enhance traffic circulation, Improve the CIty's Infrastructure, and fix local roads. Our team Is highly capable of supporting the CitY`6 general engineering needs on the ITS Capital Improvement Program, 16 addition to our loam's experience and passion to provide outstanding supplemental civil engineering support to the City.$ In-house staff, we 6flor you the following: Local Knowledge, Through our previous on -call contracts and other City solldlatlons, we have assisted your CIV.with Various tasks which has enabled us to becomefamillar With your standards, goals, and challenges related to existing Infrastructure, Not only,have we worked closely with City staff on roadway,dbolgh, traffic, Water quality, and utility relocations, we are currently completing the Santa Ana Boulevard and6th Street Proteoled Bike Lane PS&E contract. We are also assisting the City on too other major projects: South Main $Vast Corridor Improvernente,and WamerAvonus Improvements. Our deptit of local knowledge and Understanding will help to stroamlino ourproduotion offorts foryott Seasoned Leadership with Talented Technical Staff to Serve You. As with our previous contracts 1, Darren Adrian, PE., will serve as project manager and sole point of contact, I have nearly 27 years of experience In civil engineering related to planning, design, and construction of municipal and transportation facilities, I've managed both small and large projects for municipal clients. When a task order Is Issued, I Work with the learn to quickly Identify tho right technical professionals from our staff to address the task. Klmley-Horn's staffing resources and current and projected workload ensure that we will meet your project schedules and provide you with the highest level of responsiveness and quality, We have palnered with Hazen and Sawyer, TwInIng, Inc, and OnPoInt Land Survey, Inc. to provide additional expertise to the City, as needed, Extensive On -Call lExporlence, On�call contracts require a different approach from typical project -specific contracts. Each task assigned under an on -call contract Will need an Individualized approach that includes the various disciplines necessary to complete the assignment, Our team combines familiarity with conditions In Santa Ana and Orange County and exposure to challenging civil engineering Issues In other ports of the state and country, providing the City with the highest quality and most cost-effective solutions, As an officer of the firm, I have authority to bind the. firm to this offer. If you should have any questions, please contact me at 714. 705.1304 or darron,adrlan@kii-flloy-hom.com, We look forward to continuing to serve as your on-oall civil engineering consultant, Sincerely, KIMLEY-HORN AND ASSOCIATES, INC, Darren Adr(ang—PE. Project Manager/ Vice President K i m ka, ky, * H o r n 25E-1 6 Contract Agreement Statement Kimilay-Horn hot reviewed the contract agreement and takes no exceptions. Firm and Team Experience Founded In 1967, Klmley�Horn and Associates, Inc. is a privately hold corporation with a staff of more than 3,000 personnel In 63 offissis nationwide, Including our Orange office, The firm has stopdIly1rown into a full-setvioe civil origineed.n9i planning, and environmontalcoosultIng firm offering a comprehensive range of services to both publip and private clients. Klmley-Horns growth Is reiii[soted Inits steady rise on Rngineering -News-Record's list of top design, firms in the nation, ranking 21 at In the top 600 U. Design Firms; Oth In Pure Design, gin In Transportation; end 9th In Highwayrs In 2017, The success of our tanklings Is a result of our steadfast commitment to Providing Wponsive, client service, pursuing continuous quality Improvement, and operating 0 aft Oxteristbil foyour existing staff, Kirblay-Horn Is wall equipped tofespond, quickly to The Citys needs On this On-oall contract, With.motsi than 100 registered Sootherm California Professional Engineers, Kimiley-Horn offers specialized. eri�l000rino knowledge that comes from our fulf range of earvicaa fbr.munIdIpaI.0fQJ0c(s, Our technical qualffloolims and strengths align podectly with put needs for this on -pall, contract, We am a fully Integrated consulting firm offe rino a varle - ty of In-house services, Including: . Civil engineering design services , Roadway design, strealsoape, Improvements, and upgrades. , Transportation planning and design . Traffic engineering and traffic operations . Pavement management systems and rehabilitation design Traffic studies/traffIG calmingstUdles Traffic Signal And sighing and. striping design Structural analysis And design . Active Transportation planning and design - StDirm, drain designi upgrades, and rehabilitation I Regional storm draln and watershed analysis o Waterlwastowater design • Utility coordination and undergrounding • LaridsGape and IrrIgallon design , Environmental services, includIno CEQA, NEPA, and Site Assessment - Grontwriflng and administration . Construction Administration and support Klmloy-florn understands what It means to provide services on an on-oall basis for a local government. Not only have weprovided services to the City In the past, we have also worked with Caltrans, the County of Orange, and many other California municipalities (including several In Orange County) through on -call contracts, Since our founding, on -call clients have been a top priority, Team OrganIz.atlon and Management When you choose a consultant, you are really choosing the people who offer you the technical expertise, handa-on experience with similar projects, and commitment to a high standard of quality and client service that will make your projects as successful as you have envisioned, The people on our team are passionate about their work end do It well. Our team Is comprised of veteran project managers, transportation engineers, and technical staff to provide streamlined design engineering support on a variety of tasks. While we remain responsive to our effents'dynarnk; needs by drawing upon a diverse professional staff, we also provide management continuity through the assignment of a client -oriented project manager. barren Adrian, P.E., Klmley-Hom's project manager, will serve as the primary point of contact, and will manage the team through the length of the contract, He has nearly 27 years of engineering experience and has managed several projects with many cities In Southern Kitnley*Horn 25E-1 7 TROMOP5,171 Vity of Santa Ana C 0 ( 1� 0 t California, Including the cities of Santa Ana, Orange, and koholm. Darren will load the Klmloy-Hom teem to provide, quality design, pianning, and construction support services, as well as be avallable to City staff throughout the duration of this on-oall contract, Darren wIll be supported by a team of experienced engineers and suboortsultont specialists who will Act As task monagars, providing backup to the project manager, as well as took management and technical support for each Ink based on scope of work for each project. Darren will Wordinateall team Members'offorts and dellverables, lnoludlq those of our gubciorlsultants, Before A project stab, he Will conduct a project scopIng meeting with all respective team Members to brainstorm the project Issues to make sure their 09porlonce matches the requirements of the project scog our team will also conduct a project Initiation meeting with the appropriate team members to coordinate. the projoot ple n InqludIng, milestonoo, dellverablos, and current project events, Project coordination meetings will N scheduled depontling upon the project elmrallon to make sure the project remains on trackwith the project plan. Kimisy-Horm will also review the ark performed by subconsultepts as part of our Quality Control standards. Subconsultant Ovorylew - I. I . . 1-1 . . . . . I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........... . . . . . . . . In addition to our Klmley-HoM staff, we have padvered With specialized iubconsultanto with Whom we have built long - farm relationshipsand delivered successful local projects In Southern California, Ourteaming partnorsi d6wlbed below, ore pulsed to provide project support services to the City, as needed. These subconsultants will act as seamless team members able to provide their specific Areas of.expedIse when required. Hazen and Sawyori(Water/Wastewater) is a notionally and Internationally recognized Water Hazenresources and environmental ongiflooring gonsulling firm, With a singular focus on "All Things Water." They specialize In domestic wastewater, recycled water, and the potable water Morket.and bring a unique level of expertise and specialists to each project, Haz.eo has grown to over 1,000 engineering professionals In. 51 offices across the United States. Hazen has concentrated on two critical activities — helping their clients provide safe drinking water to their customers, and controlling water pollution and Itseffects on the environment. They are a full service environmental and engineering consulting firm, And can offer exceptionally qualified personnel available Immediately to assist you. I % Twin Ing (G eotochrical), Is a full-servIce enginearIng company with unmatched tech nical "TWINING "Pedlse, Their services lholudegootechnical engineering, materiels testing, And Inspection, and highly technical capabilities In appPed engineednil and Integrated disciplines. Twining's geoteohnical engineers, geologists, and technicians bring their finest professional skills and practical experience to each project, Their staff Includes 11 licensed professional gootochnical engineers (GE), as well as others, Their professionals, have vast experience In completing subsurface Investigations Involving gootoohnical analysis, and providing design recommendations to meet needs across the full spectrum of project types, Their fully-acoredited geotechmIcal engineering laboratories are equipped to perlbrm the standard tests needed In geotachnIcal engineering evaluallons, APnT On Point Surveying (Surveying) offers highly experienced staff that specialize In %.fLNT boundary surveys, design surveys, construction staking, GP8 surveys, topographic LAND SURVEYINC, INC. UUI Vfdp, patc,41 mops, tract maps, and records of survey, They utilize both Static and RTK GPS combined with the latest software for processing goospatial data. Robotic total stations ensure that their survey crew supervisors are not tied to one location and can stay motille to oversee your project. City of Gante Ann I M007705. 17 Kimley>Morn 25E-1 8 Team Organization �h"e- *o' *rg*'a"n' ........................... ** ......... , ...... ........ , ....... * ......... os ovr proposed project team mem0ons and theIr project roles, Resumes for our team members are provid.od In the Appendix foryour review, KimlepMorn 4 TROO17025,171 City of Santa Ana 25E-1 9 OurAva��i,�K ... .............................. ..................................................... ............. .............. ........ Hazon Ofty of �Pnlo Ana I TROO77026.17 5 Kimley*Horn 25E-20 Undetstanding of Need Project Understanding ................. I ............. ...................... I ....................... .............. ............ ........................ I ....... Based on our current working relationship, and Kimlay-Horn staff's faimIllarity with the Oltys needs, requirements, and goals, we will strive to act as an extension of City staff by providing as -needed eng1rie.efing services, To accomplish �w this, our strategy centers olpsely on the Qitys requirements, master plan elements, codes, ordinances, and applicable standards, as well as Kftley,�Ho 'experience, to maintain the high standards expected by the City. To demonstrate our , da abilities, we hove developed brief descriptlons of services to be perforided for to CIIY6 On-CAll prograim: Civil Engineering and Roadway Design. These are the foundation of Arrilay-Horn's proliesslonalpraotlos. Klmley-Horns toornhas provided.pWic agencies with design services for public'foollities,suchaa p4rks,, parking lots, parking structures, librorW,serilorcorders, and oommUnItycenters; We hove provided madwaydesgriservicos to urban, rural, primary, seconaalry, and Interstate foodways, and, for clients. ranging from publIcagenoles, municipalities and state 007sto private developers. Weenticlosts the City's design proje�stolnolvdeintergeGtiongoometric.9, road.woywid.oningondrealignmen.t, uIllity relocations, traffic central, �Ignlng and marking, erosion control,.popstruotloo sequionolng, and final plans, and estimates (PSIKE). We have golnedl extensive experience In dealing with local regulatory and other agencies to secure the permits and approvals necessary for the bulldlng and upgrading of.public and roadway facilities. Bicycle and Pedestrian Planning and Design. Kkaloy-Hom understands the Importance of planning and designing for alternative transportation modes such as bloyolas and pecleaklaris, We employ. state-of4he-ad t0ehilIqUes to accommodate and encourage the.use of Alternative transportation modes and minimize VOhlodlar conflicts, add routinely design bike and pedestrian facilities using the AASHTO, FKWA, Calksh§ Highway Design Manuals, and �ACTO Urban 51keway Design Guide, Typical municipal bike facilities cowld Include Class I Wkeways, sharrows, buffered bike Lines and oVole tracks, and bike hubs. Our firm has led numerous blcy0e planning and design projects throughout the United States and have completed many local city pedestrian and bicycle facility master plans,, developed comprehensive statewide plans and requirements for podeatisa/bloycle facilities, and designed over 200 miles of bicycle trails. r Green Streets and fomplete Streets Design. Green Streets combine multiple elements allowing the roadway to be an extension of the sustainable environment. This method of sustainable roadway design can Incorporate storrowater management elements -such as permeable pavements, vegetated water quality facilities, and open spaces that reduce runoff and strive to duplicate prodevolopment hydrology. Energy reduction technologies such as LED fighting and traffic signals are often Integrated and heat Island effects are reduced through the use of reflective pavements and the incorporation of skeet trees, Green Streets can be designed with "Complete Streets' principles that encourage alternate modes of transportation. This Is not an emerging dinfollne for Kimley-Norn, but a recognition of how we can blend sustainability and roadway design. Traffic Engineering. Klmley-Horn Is an Industry leader In traffic anginearing, offering unparalleled expertise In traffic and tranaportarion Impacts, methodologies to monitor developmentgonerated traffic, and financing mechanisms for transportation Improvements, Klmlay-Horn offers complete In-house traffic engineering services such as traffic signal communication pad system Integration design, Intersection geometric design, signing and striping, traffic control plans, construction phasing plans, preparation of traffic Impact studies, traffic calming studies, speed zoning studies, safety and operations studies, accident analysis, pedestrian safety programs, parkIng studies, site access and circulation studies, and general consultation In traffic engineering. Kirnley>>> Horn 6 TROC77025. Y� I City of Santo Ann 25E-21 Transit System Design. For urben,reglQnsl, and statewide transit systems 911 over the country, Klmley-Horn provides comprehensive analysis, planning, and design services such as major Investment studies, major route planning, alternatives ohaysIs, llne-�y-llno analyses, on -board surveys, demand modeling, envIribrimentil documentation, and comprehensive conseinsits-bulldIng activities. Our team of expels are able to successfully assist public transit agencies on their transit projects Including bus route design, bus hub and bus shelter design, and other transit related projects, I(ImIdy-Horn's transit experts guide our ollerits through all phases of these, difficult projects, from the early planning Stages end final design, through permitting, publloroylew, and Construction administration. Landscape Architecture, From the revitalization of a popular community park to the design and Implementation of a downtown strealacape, Klmley-Hom has planned and. Implemented icores of landscape architecture projects. We have completsol dozens of park designs and master plan.projacts. for federal, state, regional, and local.governinont. Kliffley- Horn has a well-earned ropurtation for combining creative Ideas, technical excollonce, and client collaboration, resulting In dynamho projects that blend Into their orivilrontnents and hpoonrio, a part of the area they Inhobift, For our public worksproIects, we coRlilder.4rought resistant landscape features and low water usage Irrigation systems to help our Clients become Moro successful In meeting theIrwater conservation goals, We understand the City$ Vision$ for landscape and streollsdaind design, As metropolitan urban areas continue to. 06W, urban design, strettscapo design, end landscape architecture have become Integral components of roadway and transportation system designs and Infrastructure Improvements In.geremil, Revitalizing commercial districts, providing recroiftlorml areas, and enhancing pedestrian and I)Icycle facilities In increasingly congested areas are some of the areas where our landscape architects and planners thrive. Water Quality Management and National Pollution Discharge Elimination System (NPDES). Our approach to design encourages preserving or Improving water quality by utilizing the latest technology available for Low Impact Development (LID) projects, Review criteria for Water Qupilty Management Plans (WQMP) would Include the requirements established by the State Water Resources Control Board, the County of Orange, and the City's requirements for permittingiplanning applications, As pad of out engineering plan review or Environmental Documents review, Klmley-Hom'dertilled Qualified Storm Water Pollution Prevention (SWPPP) Developer (QSD) engineers will provide the support needed to review the projact's eriviromnantal documents Including the WOMP, SVVPPP, and Water Pollution Control Plan (WPCP)� Mapping nod Surveying. Klmley-Horn will provide professional mapping and surveying review services for development projects based on Subdivision Map Act and the City of Santa Ana's requirements, We, and our suboonsultarit OnPoint Land Surveying, Inc., will provide these professional services as necessary for the assigned projects Including any additional services that beriefit the City, Our surveying services Include: right of way verification, traot.map review, parcel and assessor map review, existing record research, design surveying, existing easement research, proposed easement coordination, field rovlows� tentative and final maps, and lot line adjustments Geotechnics) and Geological Services. Kimley-Hom understands that the as8lignments for geotechnical and geological services may very on a case -by -case basis depending upon specific needs of the City. Klmley-Horn and our subconsultant UnIng, Inc. recognize that these services will be provided as requested by the City, 09otech nical and geology services may Include tasks such as: pavement evaluation, slope stability and analysis, shoring design, percolation test and hilltrallon rate analysis, geotechnical and geology reports review, and gootachnIcal and geology reports for special public projects, The geotechn[cal and geological Items may Include soll stability, soll Composition, segmental retaining wells, liquefaction, compaction, foundations, chfiCkIng calculations, reviewing test results, and more, Our approach to this, and any assignment, will he to provide appropriate task leaders and staff, establish work plans, provide compliance with schedule and budget, inalinlabi continuous Communication with the City, and provide QAIQC diallvorables. City of Sonia Am I TROO77025.17 Klmley>Morn 25E-22 Water Improvement Design and *Coordination. Our utillti.dasign team along with our guboonsult4rit, Hazen and Sawyer have. successfully completed water Infrastructure projects for various agencies In Southern California. These pPolects consist Of water main replacement, realignment, upsizing and capacity Increase, master plarloing, existing system Mluatli)n and maintenance arid operational support, Akhough each project Is unique, the majority otchollonglog Utility PM]Qds we face Oro In developed areas where existing Utility facilities are located within tho proposed project area and any Improvemon(will generally effector be affected by the location of 1haoxisting 0011tyfliolfity, k1mley-Horil believes In drawing all utility lines and features true to size In our Mons to aid In Identifying conflicts early In the deal nphqse.We .9 will also pothole potential conflict locations when budgets allow, which gives a bettor understanding of the locations of the existing lines, and provide extensive o0ordinatloh.with the Vatlous Utility companies. We also use M modeling of ulffIlles to, Identify potential conflicts In,early stages oftlesign,Thlableithod too helped us to avoid discriopanclea between consitruotion documonts�and actual field conditions that resulted in cost effective and fimoly manner oncullon of projects, V Sanitary $ewer Dirsigh, Sowers will be designed based onDranggi COUNY 6601tetUff District and City of Santa Ana!s requirements, All design criteria will be reviewed versus the previous requirements Including sower pipe alking, modeling and arialyals, sewer line:411i;inniont and depth, minfrourn slopes, 01pa materials, bedding and tronchilesIgn, andraquIred . manholes. Kimley-Hom will provide modeling based on Assembled Inficrovation based on the existing system,and incorporating proposedoondillop If requested by the, Oily, Results of the modeling and recommendations by Kimiloy-Hoin for project solutions will then be submitted to the City for review and approval. Well Rehabilitation Design, A combination of three factors can cause water production decline. The first is a regional decline In water elevations that shift the %tatld' water level downward. The second Is a decline In water levels In the local aclulfor caused by continuous pumping. The third Is a decline In SpOicIfic capacity caused by a plugged filter pack or well screen. The re0ional.doollne In water levels Is not controllable and groundwater levels will recover through natural recharge, The reduction In specific capacity requires corrective motion In the form of toot cause evaluation, well redevelopment, and possibly modification to pump location and, flow rate. The decline In specific capacity could be a -result of a reduction of pormeablilty near the well screen. This type of permeability reduction Is often the result of biological fouling, cementation, or the intrusion of foe -grained aquifer sand intotho gravel pack surrounding the well casing. Well videos could confirm this.: Migration of fine-grained aquifer sand could be a root cause of the rapid decline, In specific capacity, The result Of this Is that water velocity during puraping Is much higher In those sections of screen that produce the most water. During pumping, small sand particles mobilize and migrate through the well filter pack and wedge Into the pore space, reducing permeability In the filter pack, Mitigation of this Issue would include careful well development to removia the sand and resettle the filter pack and modification of pumping operations to reduce sharp changes In water velocity that mobilize fine-grained aquifer sand. Prior to redevelopment It Is recommended to review of the factors that can cause this reduction In specific capacity. The review would include assessment of biological and cementation plugging and review the original, well construction documents Including the sleve analysis performed to size the filter pack and the daily construction tif available), As part of developing a mitigation approach, spinner logs may be recommended to verify production zones. Environmental Studies, Our environmental services team provides �omplata natural resource regulatory compliance services for pubileworks projects, Our environmental professionals have provided services for a wide variety of projects, including roadway, transit, transportation planning, green streets, complete streets, land development, storm draln, and water resources, They are well Mad In all aspects of the development process from Phase I Environmental SIteAssessmonts to California Environmental Quality Act (CEQA) and National Environmental PollcyAct (NEPA) Kimley>Worn a TROO77025,171 city of Santa Am 25E-23 documentation and resource aganoypormilting, They are experienced, In taking a project from conception to Inal b0lId-oqt,.Rnd provide environmental compliance service's In support of design and construction ongInpertrig, Our team's environmental services Include: CEOAINEPA documentation, groundwater protection, environmental audits, environmental compliance, natural resource Investigations, stprmwater management, and more, Storm Drain Design and Drainage Analysis, KlmleyHorn's drainage engineering servioes-Include the designof canals, doterdlon begins, culvert crossings, water control structures, diversion structures, pump Stations, and more, Our engineers havebeen called upon by numaroug public agencies and major agricultural, Industrial, and residential developers to conduct preliminary Studies and drainage consultation, prepare *rMWater Management plans, perform watershed and ftoodplaln analysis, prepare Mean dralit master plans, and coordiriataparmit applications on their behalf, Structural Analysis. ftley-Hotn's structural engineering team provides structural design And analysis for a.range of major retaining structures, parking struoturesi roadway bridges, pedestrIan.brIdoes, to minor footings and foundations for traffic Signals, roadwA n a ni lenoe working ysIgns, end,storm dralm Structures, Our structural enil sors. h ve axis lye oxpe( with public ggorrolosond are familiar with routine plan check processes for multiple agencies. Conotrucrtion and Bid Supporti Our loam Is equippadvith the latest construction mortogement systems and applications ovallotile In the Industry. These tools are scalable and customizable to fit the 01ty's project needs and budget, and to Integrate with the City's existing standards, From simple, t1mo-tested tornis and proceduregi to advanced constaiction management and w&bosed systems, our team will deliver small and large projects on-timeand under budget while keeping the City up to date on a "real-time" basis. In addition to our design team's experience with design relevant topics, our construction phase personnel can attend lore-coristruction conferences and regular project meetings, provide review and approval of submittals, as well as other activities. nocassarylo achieve well,coordinated construction projects of proposed Improvements. Approech to Ybur.On-Ca// Through our five decades of experience working with on -coil clients, we have learned valuablelassons that have helped us create a unique approach to meeting out clients'needs, We, understand the urgency associated with federally funded, time sensitive, or public safety projects, and we are equipped to allocate sufficient resources to meet deadlines and the City's capital Improvement piogram schedule. Our approach to your on-Qall tasks entails the following: Project Managoment—SIngle Point of Contort; We have widespread expertise, and experience In all facets of municipal projects. Klmley-Horn's project manager, Darren Adrian, P.E., will serve as the primary point of contact, and will manage the team through the length of the contract. He hag over 27 years of municipal engineering experience and managed Several projects with various cities In California, His experience includes design, planning, arid construction of major roadways, transportation facilities, streetscape Improvements, and utilities and Is knowledgeable of federal, State, county, and nivrilopall regulations. Darren will oversee and revlaw the engineering activities Including engineering design, studies, Investigations, peer review, surveying, suboonsultont review, and other related aciNflifes. He Will be available to City staff for a timely response to service requesta, Including questions about budgets, Invoices, and schedules. Before a project starts, Darren will conduct a project groping meeting with all respective team members to brainstorm the project Issues, Our team will conduct a project Initiation meeting with the appropriate team members to coordinate the project plan Including milestones, dollverables, and current project events, Project coordination meetings will be scheduled based on the project duration to make sure the project remains on track. City of Santa Ana I TR0077=17 Kimlley* Horn 25E-24 9ftective Communication; Through effectIve commufflostlon we plan to thoroughly understand your vision and Implement the Innovative and cost-effective solutions that ourtoom Is known for, Effective communication begins with listening to your CIty`G Ideas, concerns, and goals for Its projects, Making certain that our team and your staff are on the same paga'throuOhout each project will help avoid or milloato potential problems that may arise. Successful techniques may Include monthly Progress Development Team meo1In9slPD7) and bl-ww�ly progress roporta,regulor conference calls -to. keep you abroost of critical Issues, and ongoing electronic communications amongst oil members of the project loom, whIO may Include a ftp site dedicated to the project, Responsiveness and Cost-Effectivo filolutions: Responsiveness is much more than proximity or distance from our office to your office (11.fi.mflos,,qnd about 10 m1nutes),responsIveriesi Is providing y om wit h Information onshod notice, We promptly returning phone calis and meeting the clients needs; and this is where Kimley-Hom exoel% We strive to put our clleiWs needs first. We strongly believe that Klmlay-Horn'soonfinuthy success rests on Me strengths of out day-to-daymanagerriont,, vision for the firm, emphasis on quality, and rosponolveness toyou, our client We have worked with many public agency on -call Contracts, and we understand the Importance of providing cost effective solutions It, the as, ly stages of daislign for the City's future projects. We emphasl7o project management using bi-monthly offort repoo that give our project managers up-lo,dote staffing.and expense information related to. their projects. This Information enables them to continuously moriltor he status of projactmst, cost control effectivenessi, and, schedule, Schedule Adherence! Meeting schedules and budgets 18,a high priority for Kimley-Ho.m. Critical elements In maintaining schedules and achieving worl�Vals Include a clear definition of the responsibilities of team members and ongoing Communication ofprQJ6ct needs, We are well sqlted to manage and administer upcoming projects for the City, and are prepared to commit the necessary resources so projects are completed within your firriskame and budget. On the rare occasion that a project requires a schedule correction due to a delay on KimleymHom's pad, we utilize an aggressive system with regional support to quickly got the project backen track and avoid Impacts to our clients overall project schedule, This Includes the Involvement of regional management to commit additional resources from within the office and from around the Urm If necessary, Once the correction Is made, follow-ups are performed by all team members Involved to. make sure the project remains on schedule at no additional cost to the City, During thI5 process, the project manager and key roglonal team members work closely with City personnel to conflrm doliverables meet the CIty's expectations included within our scope of work. Community Engagement: Community engagement. at various points during the project allow participants to voice their opinion on the design process, The Klmley-Hom team believes outreach materials (Including, but not limited to, presentations, graphics, and exhibits) required for community engagement activities must be created In a meaningful and strategic way, All community engagement activities will be tum-key (I,o. we will provide set-up/breakdown, matorlalsi supplies, easels, refreshments, etc.), allowing City staff to focus on the Issues, not logistics. Klmley-Hom Mi I provide outreach collateral such as flyers, and press releases prior to community engagement activities and Coordinate with the City's public Inforimation officer, In order to optimally engage public stakeholders, the Kimley-Horn team Will provide translation headsets and SpAnIsWpeaking engineers at each public Informational meeting. Kimley-Horn staff members have a track record of successful and informative community events and we will apply the beat elements of these to each on -call project. KidepMorn 10 TROO17025,171 City of SantR ARO 25E-25 0 G 01 , T 1 Quality Control/Qualfty Assurance, (QCIQA): Quality projects don't happen by accident. Klmilay-Horn has been firmly committed to quality Since the firm began over 60 years ago to thal end, Klmloy-Hom lies developed a QC/QA manual that every project manager Is required to know and use, The objective of our QCIQA program Is to produce dslIverables that conformto your scope and mlfllmlzg the number of orroirs and omissions. Our Q01QA program It based on, the following philosophy: OuAllity Is achieved by adequate planning, coordination, euporvIS10a, and technical direction; proper definition of the job requirements and pr000duree; understanding the scope of services; and the use of appropriately Allied personnel parlorming worklunctiono carefully, Individuals who see not directly responsible for performInd the liftlal effoft aswre quality thrqqghthe careful oversight of work activities. Quality is controlled by assigning a manager to evaluate elf workond pr000duires followed while providing the services, Quality Is verified through Independent reviews by a quollflod otAff m. ember of the processes, procedures,, documentation, sgper&lon, technical direction, and staffing associated with the project development. Quality Is assured through a carefully designed system of cross checks and independent reviews. rJmloy. I Horn is fortunate to have the staff depth and resources to provide. a QC1QA reviewbyzenfor-16vel professionals whosrofarifillowlth the,type of services provided, yet not worldogidirecdy on the project. Out project Workpions, schedules, and budgets aradeveloped with 00 18$k$, 10110atDries, and hours integrated at the beginning of a.project. This systern allows adequate time for thorough W0A.re4lows throughout the life of a project. City of $onto Ana I TROC77OP5.17 11 KidepMorn 25E-26 Relevant Project Experlence Klmloy-Horn has enjoyed collaborating with the City on a variety of civil, traffic,andtrAnSp6lation p(olisots; In tho poet. From 17th Street Orsdo Separatlop end Bristol Street Southern California Edison corridor , to 00 Streetcar Design Review aid 6th street and $onto. Boulevard Bike, Lane projects, Klmloy-Hom has partnered with the City to provide exceptional service for critical projecto, Wwolso recently started a now Collaboration with the City on Its Main Streat Corridor Improvement Project Our experience and lotsona learned from those projects means the City can expect the right balance of technical expertise, responsiveness, and valuable local knowled go to successfully complete your task order assignments. ShnilarlRelevant Project ce F ........... ?..; ............. ....... ...... ...... ....................... ...... On the -following pages we've provided a brief list of similar aid relevant experience for clients and the various types of services We've provided to them for your giulck review. On -Call Traffic and Civil Engineering Services, City of Industry, CA (2005 — Ongoing) Klmlay-Horn ties provided or -'call traft and civil engineering services to the City of industry since 2005, Since Initiation, we have bean Issued more then $0 fasks, fome -. T s , . I primarily on improving the transportation system within lKer City a ks entail developing geometric alternatives for major laters.ection modifications; 9valoatIng access points and presenting various alternatives for modificationsat the Puente Hilla Mall; attending project meetings on behalf of the City; intersection capacity analysis using Synchro software; and traffic Impact analysis, sight distance evaluation, traffic handling desIgn, traffic signal design, signing and striping design, street ilghtlng analysis and design, speed surveys, and peer and plan check reviews. Our on -call work Is conducted with the City Department of Public Works and the Industry Urban - Development Agency (I UDA). CII ent Referen co: City of Indushy, Joshua Nelson, PE, Regional Vice President, CNC Fngineering, 626,956,8288 naheim, CA (2014 — Ongoing) Klmley-Hom provided transportation planning and tr$ffIc engineering on - call services to the City on dozens of projects under mulli-year contracts with the City's Planning and Engineering Departments, Services provided Include the proparelfon of parking studies and traffic studies for private development projects, as well as third -party review of parking and traffle studies prepared by others, Client Reference; City ofAnahelrn, Rudy Ernam), PublIc Works Director, 714.765.6176 Santa Ana FIT Cities, Santa Ana, CA (2016 — Ongoing) Kimlay-Hom worked with the City of SantaAha and Latino Health Access to develop a community -driven active transportation projert that, when constructed, will encourage Improved public health through walking or cycling. Using Information from stakeholder workshops with LatInD Health Access, fieldwork, and data collection, Klmley-Hom developed a conceptual design and visual rendering for the community preferred project and prepared a preliminary cost analysts for the concept, Client Reference: City of8antaAna, Coty Wilkerson, Active Transpoitallon Coodnator 714.647,6643 KirileyoHorn 12 T110077025,171 City of Santa Akin 25E-27 01 G OC Streetcar Pear Review, Orange County, CA (2016 — Ongoling) Klmloy�Horn Is providing peer review of the strooloartlesign for various technical areas such as track alignment, grade crossings, stations, sIgnalization, Overhead Catonary System,.Traotion Power Sub Station, constructalaillty, basic operations, and overall.coordination of the proposed Corrldor with bicycles, pedestrians, buns, and other Vehicles, The OC Streetcar will Increase transportation options and provIde greater access to a 4.15-mlle route along Santa Ana Boulevard, 4th Street, and the Pacific Electric rlght�of-way to Harbor Boulevard In Gordon. Grove. Client Referarloo., My of Santa Ana, Jason Gabdel, Prb?q1pa1C1V# Eng1noor, 7141047-5604 OR -Call, General Engineering Services, Malibu, CA (2012 — Ongoing) Klmley-Horn woo oylglnplly sojected to provide on-oall traff! I o engineering services to the City of. mallbul 6 2012, but the oontractwas lately expanded to include Civil Engineedrig Services, due to bigh quality service provided by Klmloy-Honn, As atenslon to the City staff, Klmley-Horn staff porlorms the following on a rogularbasis: , Performing fovlevt of develophioht project reports, Preparing construction plans, specifications, and grading, vIllilly and construction plans estimates , Conducting opgIneoring and traffic surveys Researching ofoillIfies, and other records . FeasibIlItylooncoptual studles and reports and Collecting and analyzing traffic data recommendations for preliminary, fine[ and construction PartlepotIn g to meeting . a with City stall associated with design studies various development and Improvement project's . Utilizing applicable engineering disciplines Client Reference: City of Mali�u, Rob Ouboux, ASsIstant PublIc Works Moctor, 310,450,2489 x339 City of Pomona On -Call, Pomona, CA (2011 — 2013) f(Imley-Hom was selected through an on -call agreement with the City to provide street rehabilitation services for varlotis strasts within the City. The general scope of work was to evaluate the suitable pavement rehabilitation methodologies and select the methods that were most sultable for the Uty's budget, this project also Included Isolated concrete Improvements Including, sidewalk, curb and gutter, cross gutters, curb ramps, bus pads, and medians. Some of the pavement rehabilitation methods that were evaluated were cold ln�place recyollng, conventional asphalt removal and replacement, and cold mill and overlay, Each method was evaluated with conventional asphalt and rubberized asphalt. Client Reference: 011y,of Pornono, Roza Zolghadr, Consultant Project Manager, 909,620.2238 On -Call Pavement Rehabilitatlon/Utility Design, Fontana, CA (2008 — Ongoing) Klmley-Horn has completed pavement rohebllltatloq design under several task orders: CatawbeAvenua, SloverAvenue, HarnlockAvenua, Beeoh)lVanue, and PopularAvenux Improvements entsIled pavernon(replacement and overlays paroeoteohnical recommendations; miscellaneous concrete Improvements where adjacent Improvements were affected; and re0onstructionlresetting of offected pylvate property Improvements such 8$ f0h068, walls, curb drains, and meters. Various pavement nahabilitation optlona were Investigated; conventional asphalt concrete replacement was recommended along one -street and full -depth asphalt recycling --- TDAR) along the others. The construptlon cost savings by going with IFOAR were approximately 40 percent In comparison to conventional remove -and -replace options. Coordination was required to obtain permits for work adjacent to two UPRR at -grade rall crossings and for work associated with affected utilities, KlmloyMorn also assisted the City In applying for Proposition I B funds through the State and Local Partnership Program (SLPP). City of Santa Ana I 7R0077025. 17 13 Kidely*> Horn 25E-28 CDBG ONARAMPavorrionfRohobliltaflon: The took Included a total of 42stroots, and bad strict budget, funditigand scheduling Components, The City needed a.00nsOltant who could.onalyze, several ofternotlyb pavement rehabilltallon strategies under a limited construction budget,while still meeting the required prolootgufdollres to obtain funding, Improvements entailed g0rid mod overlay of a." sirooto In both bk! packages, with thatiso of an Asphalt Rubber and Aggregate Membrane (ARAM) Intarlayer, with localized areas of fuill-depth remove and replace, Klmley-Horn assisted the City to moot requirements for a grant from the Department of Resources Reqyollrig and Recovery (Col Recycle) and the Community Development Block Orant (ONG) federal funding program, Klmley-Hom's knowledge of now and Innovative pavement rehabilitation strateoles has helped the City UtIlIzeseopled materials and In-placg recycling methods, which has brought the City sooral funding opporturilfies and millions of dollars In construction cost savings. Client RoffrraftM Cfty otAb0no, Keith 10wer, Public Works kaftogoi;, 909.364,6644 West Grove Valley Pipelines, Riverview Pipol'Iniss, Santa Ana, CA (Hazen and Sawyer) Two projects with the City of Santa Are included 0 total of over 17,000 Linear Fast of waterpipollae design ranging In elze from Nich.to 12-Inch diameter. The City Is actively replacing aging and undersized water maln-, throughout their distriblution system. The West Grove Valley project loolodod 0,600 Linear Foot of pipeline replacement design, The Riverviowpmloof Included 7,700 Linear feet of pipeline replacemont dosigrii 01 Not Reforol c o: City of Santa An a, Publia WAs Agency, A emando Fonnandez, Project Manager, 714.64 7,5680 Well 29 improvements Alternatives Analysis, Santa Ana, CA (Hazen and Sawyer) The City of Santa Ana owns and operates Well 29, located at the southeast comer of Flower Street add First Street, adjacent to City Owned tennis Courts. Wall 29 Pumps directlyto an existing 8 MG reservoir. The existing wall site Includes the well head end. discharge, piping assembly� control equipment, a chlorination systern In a building, and an SCE transformer, An.alterngtIves; analysis was Conducted to recommend, upgrades at the site Including site Improvements, structural, moohoolcol, and electrical upgrades. Highlights of the study Include developing three alternatives for the Improved oftei providing 3D renderings for each site alternative, and developing a preliminary opinion of probable cost for the design and construction of each alternative discussed. The City Is moving forward with Implementing the recommended alternative from.thls analysis, Client Reference: City of Santa Ana, Public Works Agency,. Water Resources Division, Brian Igo, Assistant Engineer, 714,647.3385 References We have provided client references In the previous section and below. We Invite you to contact these recent clients and ask thorn about our work history, quality of service, and whether they would again select us for similar services. Mr, Carlos Castellanos, City Engineer, City of Anaheim TEL: 714.765,5176 (On -Call Planning and Engineering projects) Mr. Keith Kramer, Public Works Manager. City of Fontana TEL: 909,360.0044 (On -Call Pavement RebabilitationfUtIlity Dosigm Projects) Mr. Jason Lee, Project Manager, Orange County Transportation Agency TEL: 714,580,6282 (On -Call Transportation Engineering projects) Kimley)))Horn 14 TRO07702A 171 City of $onto Ana 25E-29 01 4[_J� 2. SCOPE OF SERVICES AND SCHEDULE Scope of Services The tasks below are Intended to demonstrate the work to be implemented and thedellverableslo be provided as pan of the On -Call services, Additional Items not In the Scope of Services may be required to complete the On -Call. project. Design plans end reports Indicated will follow the City's standard format, unless required otherwise. Tasks fire marked per options A and 8 as outlined In the RFR Task 1: Project Management and Coordination (Options A and B) .... .............. ...... ................................... ........................... ............ ; ... ........................... i.1011.1 ............ Kilmloy-Hom learn members wilt attend an InItiol.kickolf meeting to confirm project elements, obj0ct1Vo$,acqp0, and schedule; and attend monthly POT coordination meetings with the City. We will conduct meetIng"od conforomad calls and provide partnent meeting minutes with action Items and will prepare monthly progress reports, as pad of the Invoice. package, As part of this task, 0 Gonit Chad Format Target Schedule will be provided showing primary tasks and review ppriodst processing, In agreement wl1h.the:CRy..KImI0y.Hom will maintain a Progroaq Schedule showing actual progress versus target and provide to the City on a monthly basis. Meeting agendes, meeting minutes, action Items, progress, repors, Invoicing, draft target schedule, monthly updated sohedule. Task 2: Record R6searoh and Ufflity.Coordination (Options A.and B) Klmlay-Horn will obtain.readily available record drawings and data pertinent to the scope of services, such as GIs mapping, as -built plans, and utility atlases. We will maintain a utility agency tracking list to indicate the status of communication and odd a contact list for substructure and utility owner -operators that will also carry over to the specifications, We will assist the City with utility notification letters. These letters will notify the utility agency of thel project, describe anticipated Impacts, and Identify action required, Doilverobfies: Utility agency tracking list, utility notffication letters, Task 3: GeoteChniCall Study (Options A and 1.11 1 ... I—, ....... ......... 111 .. ..... I ......................... ......................... ............. .................................... Pavement Evaluation: We will use City's provided traffic Index for pavement design. Pavement evaluation will consist of the following services: . Subsurface exploration consisting of the excavation, - Evaluate Expansion Index and Corrosion potential of sampling, and logging subsurface soils - Evaluods. the R-value and ln-pl8co moisture content of - Analysis and design ofnew pavement and pavement subsurface soils rehabilitation alternatives - Excavation and compaction requirements . Provide recommendation for sidewalk Improvement Infiltration Test: Our team will conduct a gootechnical field review and will provide recommendations as follows: . Percolation rate test tolhe depth of eight feet - Grain Ske Distribution and Atterberg Llmits/Plasticity . Agronomylsoll fortility laboratory testing Index - Obtain bulk soll samples at selected depths . Moisture content . Percolation rate characteristics ofthe soils . Sultabillty of the on-sIte soils for landscape Improvemerits ally of SardaMa I TROV7026,11 16 25E-30 Kimley>Morn We Oil prepare a report presenting the results of field exploration, geoteohnical laboratory testing, and eriginaering analyses, &$ Well ft conclusions and recommendations relative to the project, DolIVOW10s: Draft Pavement and Sol/ Motarle/Repod, Most Pavement Report and Soft Mptiadail-Repott. Task 4.- Survey. (9ptions A and,p) ......................... .................................. ......... -'- ......... .................. The KlmlayoHorn team will provide aerial mapping with supplemental ground surveys at a scale of 1' ;i 20'wlth 50 feet Interval cross sections glong,streats as wall as the project area for pump stations, This encompasses survey record 0011000011; 061istilighin6rit of horizontal and vertical controls; mchument.and centerlIne Its preservation; And establishment Oft#mporary benchmarks. Existing features such as utIlitycovets, pavement limits, pirlysto propedy improwRisnia, ourb remps. driveways, curb andgufters, sidewalks, street lights and polos, and fraft signs end st'riping will be surveyed where noodled for the proposed design and added to the base mep% Ext8fing rlght-of�way will lie Input per readily evaRablis records. Defiverables. Micmtstlon, Vill Files of lbpographlasurvey, XML Point His, D'rm of OX100 sufte foature& Task 5, (Option.13) prepare a Drainage rl� . a. dress hydrology and hydraulics for the site per0range County flydrplogy Manual and Orange County Local Drainage Manuel requirements and,will provide design recommendations. Modifications are intended to maintain existing drainage patterns and flows, Calculations will consist of comparing the pre- and post -project conditions at the site. Catch basins will be Incorporated Into design, where necessary, Le. to limit flooded width, and at low points. Deliverables; Draft hydrology and hydraulic analysis and drainage report, Final hydrology and hydraulic analysis and drainage report. Task 6., Water Quality (Options A and B) Klmlay-Horn will develop a WQMP forte project In compliance with, and meeting the requirements of Order No. R8-2009.0030/NPDES No. CAS618030, of the Santa,Ana Regional Water Quality Control Board. The WQMP will Incorporate low Impact development best management practices to the maximum extent practical. For example, the use of bloretention facilities within landscaped parkway areas will be In accordance with the United States Environmental Protection Agency Green Street standards.. If proprietary items are needed, these will be Indicated In compliance with the City's adopted public contracting code, Deliverablast., Draft WQMP, Final WQMR Task 7., Environmentat Studies (Options A and 8) ........... Xlmlay-Horn Scope of Servloas assumes that an Initial Study leading to a Mitigated Negative Declaration (181 MNO) is the appropriate CEQA documentation for the proposed project, The IS will provide the necessary background. Each of the topics contained In the Environmental Checklist will be evaluated to document the nature end extent of any potential environmental consequences and the need for mitigation, During the preparation of the 18 should it be determined that the project could have significant Impacts that cannot be fully mitIgated, we will work with the City to Identify modifications to the project that could reduce anticipated Impacts. Using the City's Initial Study Checklist, 1,0mley-Horn will respond to each checklist question, The analysis will use the following technical studies and data prepared by our team: Trafflo Impact Study, Air Quality and Greenhouse Gas Study, Noise Study, Utilities/ Infrastructure, Gootechnical Study, Drainage, Concept WQMP, and a Obese I Environmental $110 Assessment. All other environmental topics would be studied qualitatively, Defivorablos: Initial Study leading to a Mitigated Negative Declaration (ISIMAO). Kimley*Horn 10 M0077026,171 My of santa Ana 25E-31 0 Cl Task 8., Street Improvement Plans (Option B) il�'Is . ........... —, ......... *** .......... * .............. * ............... * ....... — ............ .................... , y-Hom will develop a street Improvement p!on for the construction qf roadway Improvements. The plans will show horizontal and vertical design InIaTmaton, Roadway plans willbo prepared at o2scato of 1" = 2Y horlzontit[ond.1" r- 4' vertical for profiles. We will use the sorveyIng from Task 4 for base mapping, Vertical design information for construction of now medians and curbs will be Indicated on the plans with profiles, Details end typical sections will be added as needed. We Wit prepare details for Items that deviate from published tilaIndards, Defivambleg: 30%, 60 %, and r4n at Plans, electronic files In Mlomstation V81 and PV F (final plans will be sealed and sfq nodl, an d to sponses to pro vio us ro vie W com m on ts from the My. .T�sk 9,1 �y r ,�!�.Modqfing to Conne,o!,.Wel,I.P��,�to Wate :�K�tem, (Option A) ........... ......... ....... ;� .............. I � ...... i ......... ; .... I-- ... ...... A hydraulic modeling analysis will he conducted to anal , yza the changed operating conditions fMrn the existing direct dtioltarpto a r"ervolr, to A direct connfttlon to the Cl1j's distribution system. A how system curve will be developed and analyzed with the existing well pumpcurve to determine the new operating oonditions of the pump, along with. any Improvements necessary for the now connection point, The mcd[ol will also, be used to analyze Impacts to other system feclilles within the City's distribution sptem, and recommend a revised operations and Centel strategy, Defiverobles: Draft water systom modellng report, Motivator system modollng report, Task 10: Water Improvement '�l 4�'rh ... will ... d`e'v-e'Jo"p ... a *w" f o r re Ilabli Ratio n of the exist ng watt r wel I a nd pro posed wate r mains construction, The plans will, show horizontal and vertical design Informotion. Plans will be prepared at a scale of V a 20'horizontal and V P- 4'varllcol for profiles. We will use the surveying from Task 4 for base mapping, Vertical design Information for water hiah wiltshow proposed water moln,proffia and will Identify,potentl6toonflicts with existing underground Willies. Details and typical sections will be added as needed, We will prepare details for items that deviate from published standards, Dallyorables., Mo, 6W6, and Final Plans, efectronic files In Wrostallon V81 and POP ffinat plans will be sealed and signed), and responses to previous review comments from the City, Task 11: Signing and Striping Plans (Options A and 8) �*O-il i 'p-r'e'p-a*r'e ... sirip, I'n*g'a'n-d- s-I'g,n-i'n, a—s' b"a, ie—o'f-1 "'r, ... 46 '-f'o,r"t'h"a- p-r'o"p' o-s*e-d- Im'-p'r'o-v' ... w* ft-h' lht-h'e-fim- It's' 'o-f-t'h'e' ......... project. Striping and signing plans will comply with the CIty's.steridards, Caltrans, and the California MUTCD, Flashing beacon Installation and parking motor details, N required, will be shown on the striping and signing plans, Vollyerobtes., 30%, 60916, and Final Plans, electronic files In Microstation V81 and PDF (final plans will be sealed and signo, and responses to previous review comments from the City. Task 12: Landscape and hrigation Plans (Option B) i��'K"Im- I o-y'l,H"o, m* ... t'e'a-m' ... w'l' I'l p"r9-p'a-r'e- I'a, *a'n-d' "I rr'1*g'&-t'1'o*r *p' ia"n's-fo-r-I'h e—p-r*o'p-o' 'a' e-d ... n 'e, d-I *a' ns ... ah'd, ... p'a'r'k-w-a'y-s' ........... project limits. These plans will be consistent with the City's Standards and General Plan, the City's $cenlc Corridor Elements, the City's Urban Design Elements, and Callfornia's Water Efficient Landscape Ordinance. We will consider City maintenance when developing the design. Landscape and Irrigation plans will be prepared at a scale of I " = Whorizontal. Dellverables, 30%, 60%, and Final Plans, oleattorild files In MIcrostation V81 and POP (final plane will be sealed and signed), and responses to Previous review comments from the City. City otSentmAnit I M0077026,17 17 Kimley)))Horn 25E-32 Task 13: Storm Drainflaft TOTP� ............ ..................... .............. �W�iii a a b�4�0 proposed cgtph basins and l4leffil Connection$ to the eXl$tlng main lines, Catch basin sizing, Inlet dimensions, and laterals pipe size$ wlIf be determined as part of Task 4. Potential conflicts with existing utilities will be shown on profiles with approAmate location of utilities, per the utility agencies readil y available reDord drawings, Storm draln plans will he prepared at a scale of 14 = 20'horizontal and I " = 4'vedlool for profiles. 0011voro bles: V16, 60%, and Fin a/ Plans, Aflorostation V81 and PDP (final plans will b a sealed an d 0 signed), and wponses to previous review sornments from the City Task 14: Street L and Electrical Plans �qpqqn P) ... ... '�Im- *h' le"y"-H"o"n'i w-III pr'e' p-a"r'e"etroet-lig t"pia"n-s"for"i h*'ff pr'o' je-o' i., li'la n a wl If In*a, o*rpo rate street I Ightin g a I o ng both sides o f the street. We will cobtucl voltage drop calculations W.datermine the Wiring sizes, Pad of this task will. Include coordination C with Southern California Olson to determine now and existing Service polml& We will provide a photemetr1oanalysIs to determine requiredillumination for this corridon 0 Deliverables:00%, e0yo, and Final Plans, electronic files In Microstallon Vill and PDF (final plans will be seated and ( ) i signed), an d responses to previous review comments from th 6 Clty� ("t Task" I &.7raMic Siqn&1,Plans,(0p1ion.B), ...................... ............................................... ............ Ww"ii 4-a'w-Improvements along project Oita. Installationof closscl-droull television (CCTV), video detection, conduits, and cables or modification of existino communication systems Is anticipated within the project jimilts and will be shown on the traffic signal plans. Plans will show the connection to each signalized Intersection withinthe project. limits. Pull.box details and modifloationof conduit sweeps for the signal Interconnectara Included. The traffic signal modification plan will be prepared In accordance with current City and Caltrans standards and will be prepared at a scale of V x 20'. Dollverables., 30%, 60%, and Final Plans, electronic files In Microstation V81 and POP(linal plans will be sealed and slVnod), and responses to previous review comments from the Ofty. Task 16: Specfflcatlons.(q��iT�,�.and B) ............................................... ................................ 'w"ll r*n' I p'r*e'p-s-r'e-ie-c'h-n' lo-a'l spedficallons based upon the boiler plate supplied by the City, Bid Items will be described as reasonably required In the General Provisions and will be Included In the Contractor's bid list. References for the technical provisions to the City's Standards and Standard.Speolficatlons for Public Works Construction (Greenbook), Coltrane, or other appropriate specifications will be shown. Dollvorablas;.M, 6OY9, and Final Specifications, alectronlo files In PDF and word format (final specifications will be sealed andsigned), and responses to previous review comments from the City, Task 17: Opinion of Probable Construction Cost (Options A and 8) ... .... —.; ... ........ ................ ....... .................. I ......... ---. ...... — ...... .... 111.11.11.1111, ...... Klmley-Horn will prepare an Opinion of Probable Construction Costs (Estimate) based on quantities, for comparison to project budget and assist during the Contractor's bidding process. Unit prices will be derived from readily available current bid Information based on similar projects within the area. Backup will be generated for lump sum Items. Contingencies will be shown, as agreed upon with City staff. Defivemblas: 30%, 60, and Final Estimates, electronic files In PDF Kimley*Horn 18 TROO77025.171 GUY at Sputa Ann 25E-33 Task 18., Potholing (OptionsAiand,§ .............................................................................................. &*rie-a to pos I Ova ly Ident If y Ut. I I It I a$ Where COnfl I C16 may exist . Th Is to sk on t a I Is potholeswith a dopith of up to 1,5 feet, PotholinginformatIonwill be used to Identi(ypotentlal conflotswith traffic signal footings, now Catch baslM, wall foolings, and water quality devices, Deliverable$., Pothofing report Task 19,� Bid Phaso Support (Options A and 8) I(Imley-Hom will provide support during the bid phase by responding In writing to Rogitasts for Information (RFI)/ Clarifications. Out team will Mist ftChy In the Issuance of addenda to the bid packagewhichconsists; of making design changes determined necessary to address Clarifications. Dollyorabloc Responses to RPIs, oesion revision; 7bsk 20.,, Construction Sopport (P�fions.A.and B) �im- Ie"Y--'H' -o' m* .... w'! 11' 'a*s-s' Is' t"i ihs, '0" liy' 'o-o*n' struct'll'o-m-ph a'se,by'i'Bspo n'd I n'g' to' tihe"Controol'or's, 'R'Fls',' pre'pa N*n g, 'a'd' do'n'dIa and providing clarifications, This task Includes reviewing theOonthaotors change orders and Changed Conditions In the field, We will prepare rocord drawings by updating the Approved design drawings based on one set of redlIne markups provided by the Contractor or Oty staff. The purpose of the record drawings Is to create a deliverable that will represoot the built Condition for tie Clt�s records, as. recorded by the Contrector, Independent verification Is act Included In this scopa� Dativerables., Record Dra wings., One hardoopy and on & electronic (PDF form at an d Microstallon M). Schedule The draft schedulapt) the. following pag# contain g1he tasks outlined -with [.41ho scope of work.; as well as reopssary agency review periods, Relationships are assigned to each task representing a logical progression end allowing easy Identification of tasks that could constrain the project. Note that task durations and agency review periods are realistic based on our recent experience on similar projects. Our Intent Is to review this draft target schedule with you at the kick -.off meeting for each project, make any desired adjustments, and track as a progress schedule during the project by providing updates on a monthly basis. See separate sealed envelope for our hourly rate schedules, City of Santa Ann I T80077025.17 119 KWIPAY >>>Horn 25E-34 CL co r zo k M OREL 0 1 9t i� Z3 n 53 IN i 1 9 10 8 uj 26 -@wz w IL 21 7! 2 CL Cgo 0 C3 0 0 CL m 0 u cl 25E-35 co I 6,j: ("t 0 to 4. CERTIFICATIONS Subconsultant signed allschments avellebte upon request NQN—C ON T (rftle 23 United States Code Section 112 and Public Contract Code Section 7106) To ft CITY OF SANTA ANA DEPARTMENT OF PUBLIC NVORKs In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 tile BIDDER declares That the bid Is riot made In the Interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid Is genuine and not collusive or sliam; that the BIDDER has riot directly or Indirectly Induced or solicited any other BIDDER to put in a false of shann bid, and has not directly or Indirectly colluded, conspired, counived or agrecdwIth. any BIDDER or anyone else to put In a sham bid, or that anyone shall reflain from bidding; that the BIDDER bag not In any manner, directly or Indirectly, sought by agreement courrountcation, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone Interested In the proposed contract; that all statements contained in the bid are true; and, Whor, that the BIDDER has not, dWotly or Indirectly, submitted his of her bid price or any breakdown thereof, or the contents thereof, or divulged Information or data relative thereto, or paid, and will not pay, any fee to any corporation, portnersbip, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusivo or sbarn bid, Note: T 0 (11,�)vNou., Is portion t1tr so I re making a fp a ce floadfl Signed State of California County of Qiz�z avit is part of the Proposal, Signing this Proposal on tile signature iature of this Non-colluslon Affidavit. BIDDERS are cautioned that the cerfift to criminal prosecution, Subscribed an o (or affirmed) before me on this J�14 day of 20 _l8 by -D !� &='--1woG1 I AtL�*-4 , proved to mo on the basis of satisfactory evidence to be the person(s) who appeared before me. '�-i S )RTO 140476 1OTA4R(11MHM91f1t4CAL1FORN1A C ORANGE COUNrY OMM. EXPIR Notary Public Signature Notary Public Seat City of Santa —AnEt RF15 Page A3-1 25E-36 The prospective participant certifies, by signing and submitting this bid Or Proposal, to the best of his or her knowledge and belief, that: I . No federal appropriated funds have been paid or will be paid, by or on belmif of the undersigned, to any person for Influencing or attempting to influence an officer or employee of any -federal agency, a Member of Congress, an officer or employee Of Congress, or an employee of a Member of Congress In connection with the awarding of any federal contract, the making orany federal grant the making of any federal loan, the entering Into ofany cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreemea 2. If any funds Other than federal appropriated funds have been paid or will be paid to any person for Influencing or attempting to influence any officer or eleployea of an -der I agen y, Met. b r f y to a. a a n e o Congress, an officer or employee of Congress, or an employee of a Member of Congmss in connection with this federal contract, grant lose, loan or cooperative agreement, the undersigned shalt complete and submit a "Disclosure of Lobbying Activities". This certihoadon is a material representation of fact upon which reliance was placed when this transaction was made or entered Into, Submission of this certification Is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 3 1, U. S. Code, Any poison who falls to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more then $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shelf require that the language of this certification be included In all lower tier subcontracts, which, exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm Sigue Thle- ..... .. Vice President Date .. March 20,. 2018 City of Menta �AnaRFP 2 52tA14 p__ _) "0 _ % 7 The undersigned consultant or corporate officer, during tile Performance of this contract, certifies as follows: I. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants arc employed, and that employees arc treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall Include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forins of compensation; and selection for training, Including apprenticeship. The Consultant agrees to Post In conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for onaployces placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sox, or national origin, 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments trader this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor, 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will pe�rmft access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6, In tile event of the Consultant's tion-compliance with the nondisceirriftiation clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts of federally assisted construction contracts in accordance with procedures authorized In Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies Invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law, 7. The Consultant shall Include the portion of tile sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) In every subcontract or purchase order unless exempted city of 8 �W-'38 by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive OAr 11246 of September 24, 1965, go that such provisions will be binding upon each subcontract or purchase order as the administering Ago4cy Inay direct as Means of cArding such provisions, Including sanctions flor noncompliance; provided, however, that in the event the Consultant becogiog involved in# or Is dimtened with, lit1gatiori with a su&oonoultaut or vendor as a result of 04011 direction by the administering agencyl the Consultant nfay request that the United States enter into such litigation to protect the interests of the United States, 0. Pursuant to California Labor Code S6otion 1735, as added by Chapter 643 Stat's. 19390 end as amended, No Olsoriminatiou slWl be made In the dimployment of persons upon public works because of r4coo religious orced, color, -national, origin, anoesu% hysioal handicaps, mental condition, marital status, or vex Of such pois except, as provided h F� n 1420, and any consultant of public works violating this soctioal to sm. 00 to all fl�j onaltics huposed for a violation of the Chapter. Sipe& narmh T19o; Firm: Date: Mce ProsIdent Kimlev-Horm and Asocclates, Ina, March 20,2018 AS-4 25E-39 RESUM Darren Adrian, P.E. PROJECT MANAGER Darren has more then 27 years of professional experience In civil engineering related to planning, deBIgn, and construction of transportation facilities. His primary emphasis has been in the areas of roadway plannin g and final design associated With highways and ottoots Including Interchanges, at1radetritersactions, railway grade separations, widening and rohahnitatloni He has served as project managerfor the City of San1a.Ana On -Call for several yearsisind brings a superior project management track record combined with technical knowledge and skill, He recently served as ASCE President for the Orange County Branch, which demonstrates both hisOodloatlon to the engineering community as wall as the respect he has garnered ornongst,his piers. Professional Credentials Bachelor Of.861000, Civil Engineering, California State Polytechnic University, Pomona Professional EnginsOr In California (06�3031) and Utah (0318105-2202) American Public Works Association, Member American Society of Civil Engineers (ASCE), Board Member Institute of Transportation migIneers, Member Relevant Experience • County of Oranqo, On -Call Archfteot(Engineer Design Support Services (414-17), Orange County, CA — Project Menager. • City of Corona On -Call Traffic and Transportation Services, Corona, CA — Project Engineer • City of Fontana On -Call Pavement Rohabliltation/Utility Design, Fontana, CA, Project Manager • On -Call Civil Engineering Professional Services, San Bernardino County, CA -- Project Engineer .4 On -Call Traffic and Civil 8rigIneering Services, (Industry), City of Industry, CA — Project Manager A OCTA, Preliminary Engineering and Environmental Documentation for 17th Street Grade Soparatlon Project, Orange County, CA — Project Manager A ACE Construction Authority, Phase 11 Grade Separations PS&E, Fullerton Road Grade Separation, City of Industry, CA — Project Manager A Anaheim Rapid Connection (ARC) Streetcar, Anaheim, CA — Project Manager A Azusa Avenue/Amar Road Intersection Improvements, West Covina, CA — Project Engineer A Azus&[Gala intersection Analysis, City of Industry, CA — Project Manager • Baseline Road/Lourel Avenue Intersection Widening, Fontana, CA — Project Manager • City of Anaheim, Gone Autry Way Improvements (1-5 to $late College Blvd.) State College Blvd. Improvements (West Side), Anaheim, CA — Principal-lh-Charge • California State University -Long Beach, West Campus Turnaround Drainage (Veteran Affairs), Long Beach, CA — Project Manager 4 City of Buena Park, SR 01/BaAch Blvd WB Exit Ramp, Buena Park, CA — Project Manager A CSU Long Beach, East Campus Road - Safety Improvements, Long Bomoh. CA — QC/QA Reviewer A Diamond Bar Prospectors Road Street Rehabilitation Project, Diamond Bar, CA — Projeot.Manager ,d East Coast Highway Slonal Rehab Design, Newport Beach, CA Project Dlrecto� • Firestone Boulevard Improvements, Buena Fork, CA— Project Manager • Pavement Rehabilitation (Task Order Under On - Call), Pomona, CA — Project Manager • Traffic Flow Improvement Study of Artesia Boulevard from 1-5 to Beach Boulevard, Buena Park, CA — Project Manager 25E-40 ,at I Kimlepftrn FrankMoffmann, P.E. QUALITY CONTROL/OUALITY ASSURANCE Frank hasmpre then 30 years of diverse experience . In civil design and construction management. Project types Include,prIvate, lQcal, state, and federal working with roaqway design and improvement, utility Oesign, water resources, drainage d0sign, airport cobstructl6n, privoto and corn. Marcia! development, and morls, His reopohokillities have included project manoOement, Work plan preparation, cost astImatfrig,00ntraotor selection, scheduling and bVersight,.desion spedflicationdisve.loptnent, resource allodaition, toohnical and final report preparation and ravlow,quillty controf, trouble-shool1q, ne0otiatfon/approval of field changes, and client relations, Professional Credentials Bachelor of Science,, Civil 9ngineoring, Faohhoohsahule Rheinland-Pfalz professional en Ins6r in 0 log American Society of Civil Engineers, Member Relevant Experience • VoIgt Drive/1-5 North Coast Corridor (NCC) Improvements (06&E), Son Diego, CA — QC/QA Reviewer • IRCTD, 1-10 Bypass, RiversIde, County, CA — Project Engineer • RCTD, $onset Avenue Railroad Grade Seporatipri at 1-10 PS&E, Banning, CA — QC/OA Reviewer .4 City of Los Angeles, Bridge On -Call Program (North Spring Street -and Laurel Canyon Tasks), Los Angeles, CA — A City of Los Angeles, Los Angeles Downtown Streetcar Indopendeni Cost Estimate, Los Angeles, CA — Project rEngineer A Alameda Corridor East Construoition Authqrlty, Phase It Grade Separation$ PS&IF, Fullerton Road Grade Separation, City of Industry, CA A Bailey Road PSR/PDS, Bailey Road/SR 4 Interchange PID, Contra Costs County, CA Project Engineer A City of Lancaster, Program Management Services for Measure R Highway Equity Program, Lancaster, CA — Project En6inear A Downtown Glendale Pedestrian Enhancementq, Glendale, AZ — QC1QA Reviewer A Expo Metro Line Construction Authority, Design of LPT Phase 2, Los Angeles, CA — Project Engineer Kim I eoLY10 Horn 4 Gonsalves AVOMAO Extension, Marine Corps Air Station (MCA$), Miromair-san Diego, CA — CIVOAReviewer A 1-5 North Coast - PAtED and PS&E (also Staff Augmentation 1-5 HOV Extension PSAE), t3an Diego, CA — QQ10A Reviewer • 1-880 Express Lenes, Oakland, CA — Project Engineer • La Habra Harbor/Lambert Intersection Widening, Le Habra, CA — 00/0A Reviewer • SIR 138 Project Ap ro.val & Environmental Documentation (MED), North Los Angeles County, CA — Project Engineer • Loop 101 Frontage Road, Peoria, AZ — Deputy Project Manager • Mulholland Highway Scenic Corridor, Calabasas, CA — QQ/QA Reviewer • OCTA, Preliminary Engineering and Environmental Documentation for 17th Street Grade Separation Project, Orange County, CA • Regional Express Lane Network Phase 1 - 1� 860/16-SOISR 84/SR 02 On -Call PS&E Design Services, San Francisco County, CA — Project Engineer -A SANDAG, Bus On Shoulder (BOS) Bus Rapid Transit (BRT) Demonstration, San Diego, CA — Project Engineer A 8ANDAG, Mid -Coast - i00% Final Design Phase, sub to PB, San Diego, CA — Project Engineer 25E-41 0 C�l C") 0 0 0 0 e Joan Fares, P.E. OUALITY CONTROL/aLIALITY AS5URANCE .Jean Is a seasoned project manager with nearly 30 years of professional experience in the fields of trieft and transportation engineering, Including traffloolgrial design (over 2,000 Icicotjoni)jnhoroonhert design, and signet sys tom d . asign over2'600 looAtiotit), traffic operations, signing end marking plans (ovat 100 miles), and trafflo o . I plans. In addition to signal design and corridor atonal operations, he has managed l(Imey-Hom's contracts to provide on -cell traffic erigIreoring services to the cities of Thousand Oaks, Agoura Hillsi Santa Clarita, Chino, Glendale., Illurbank, Palmdale, as well tie for the County of Los Angeles,,CVAG, and Caltrans District 7. Professional Credentials Smoholorof $okince, Aralltodtara, California Sints Polytechnic University, Pomona Professional EngInatir (TraMo), to California (ATR2097) Institute of'.1'rensportallon Engineers, Member Relevant Experience .4 Traffic engirwerIng Surveys (ako Flashing gasoon Oasgn), La Canada FlInirldge, CA QC/QA Reviewer ,a Traffic Engineering Setiviges - Engineering and Traffic'Surveys, Santa Monica, CA — Project Manager ,4 Long Beach On -Call Traffic Engineering, Long Beach, CA — Project Manager A Traffic Signal Coordination and Design Improvements, Costa Mesa, CA -- Project Engineer A On -Call Services - Traffic Engineering and Transportation Planning Review Services, kiverside Count�, CA — Project Engineer A On -Call Signal Design Services (Chino), Chino, CA — Project Manager A Oil -Call Signal Design Services (Palmdale), Palmdale, CA — Project Manager A On�Csll Trafflo Engineering Services (Riverside County), Riverside County, CA — Project Manager ,d On -Call Traffic Engineering Services - Thousand Oaks, CA, Thousand Oaks, CA Project Manager A City of Buena Park, Auto Center Drive Traffic Signal and Median Design, Buena Park, CA — QC1QA Reviewer A City of Burbank, San Fernando Blvd/Burbank Blvd Intersection Improvements, Burbank, CA — Project Manager • On -Call Civil Engineering Professional Services, San Bernardino County, CA — Princlpal-ln- Charge • City of Glendale, Consultant Services Traffic Engineering and Flber-Optl1c: Comm Design, Glendale, CA — Project Manager • City of Lancaster, Traffic Signals and Smart Crosswalk Designs, Lancaster, CA — QQ/QA Reviewer A City of Santa Monica, Engineering and Traffic survey, Santa Monica, CA — Project Manager • City of Thousand Oaks, Moorpark Road Sidewalk and Bike Lane Improvements, Thousand Oaks, CA — Project Manager • Agoura Hills On -Call, Agoura Hills, CA — Project Manager • City of Los Angeles, Brld D On -Call Program (North Spring Street and taurell Canyon Tasks), Los Angeles, CA — • As�Needed Traffic Design Services for Various County Projeots - 201-4. Los Angeles County, CA — Project Manager • Civil and Traffic Engineering Firms, Transit Consultants, and Security Design Consultants On -Call, Porterville, CA — Project Manager • Lancaster Multi -Year Professional Services, Lancaster, CA — Project Manager • Caltrans District 7 Freeway Traffic Operation System (Design), Los Angeles, CA — Projeot Engineer Kim Horn 25E-42 )mpliAnce and ) h�s managed Wo and private , and peer loci a wide range joturo and land ghly and ouis Public UtIlItIos Pr9fessional Credentials Bachelor of Arts, SnOOMMonlal Engineering, University of California, Los Abilalesi CA Certified Environmental Professional (#90040W) Envision Sustainablilty Professional American Council of Engineering Compprilesi Chair American Water Works Association Natlonal Association ofEnvironmental Professionals CalDesal, Chair, Regulatory Working Group ARTBA, Co -Choir Environmental Committee, Chair NEPA Subcommittee (Federal Issues Oversight) Relevant ExperienCe • On -Call Civil Engineering Professional Services, Ban Bernardino County, CA — Environmental Planner • City of Fontana On -Call Environmental Services, CA - Principal -In -Charge ,d County of Riverside On -Call Planning Services, CA - Prqiedt Manager • On -Call Environmental Sorviqet (currently ongoing), County of Riverside - Projeot Manager • County of Riverside General Plan Update and Program EIR, County of Riverside - Project Manager • County of San Bernardino On -Call Civil Engineering Services,. CA - CEWNEPA Task Manager • Jackson Avenue Extension and Bridge Project ISIMND, City of Murristo - Projeot Manager • Murrleta 25 Grading Project t$/MND, City of Murrieta - Projeot Manager • Mvrriets 18 Office Campus IS/MND (peer review), Cilly of Murrieta - Project Manager Kimler))Horn • Los Alarnos/1-215 Interchange Improvements CE/CE, City of Mvrrleta and Caltrans - Project Manager • Wine Country Community Plan Program EIR, County of Riverside - Project Manager • Temeoula Crook Inn SpealfiG Plan Administrative Draft EIR, City of Temecula, CA - Projeot. Manager • Butterfield Specific Pion Subsequent Program EIR, Banning, CA - Project Manager • Wine Country Community Plan Program EIR, Temecula, CA - Project Manager • La Entrada Specific Plan Program EIR, Coachella, CA - Projeot.Manager • Heritage Valley Parks Specific Plan Program EIR and Addenda EIR, Fillmore, CA -Project Manager • Holiday Inn Express and Restaurant IS/MND, Downey, CA - Project Manager 25E-43 If) It") G If t) 0 0 J� I ENGINEERING — nearing and exp6dehoo.related to munlolpal ond public fa6liftles, His broad range of experience Includes planning, permitting, design, bidding, and constrootlon.of community centers, libraries, parks, as wall As for municipal l6frbstniolura such oo: r6kiways, storm drains, utilities, and other transportation n 00 "Orimp 08A 008 and a d 0 5 He ha" 'a' om"ox mu""'o""noir' '0"'o w s' " t ' ' " I ' 6 Ivor I I a 'a' i 0 �A'm 0 h lance 0 working 4 60 ace 0 ucce' a oncerta " ry as signifloon 04or I onsloot"Ith r � V rd 'f ful imp d p tht n unlol as In Ity devote 0 U I a 0 tannIno 0 rt ontsformore a lom alltl ou en a Ir pit I Impr v m p 0 ejects cis oommun C lif rn pm llt�p bliciwoM ndp 8 th r o la and ssistIn the with the ca a 0 0 ont and a 0 lot pr �Ary thoroughly familiar with thoOlty ofSantaAnapr000durbs aswall as Ilia challenges the CRyfaceswithr locaUssues, Professional Credentials Master of Science, Civil Engineering, callfornki. State, University, Fullerton Moster of science, systems Engineering, IndUstrial Management Institute Bachelor of Science, Civil Enginebring, Azad University, Tehran Professional CIvjI Engineer In California (#81281) American Association of State Highway end Transportation Officials American Society of Civil Engineers, Member American Water Works Association Project Management Institute, Member neliavant Experlenoe .4 CI% of Anaheim On -Call Consulting Support for Pu ]Is Works, Development Services, Aniiihoirn, CA — Project Manager and Senior Plan Checker A City of Arioliolm, Gone Autry Way improvements (1-5 to State College Blvd.) State College Blvd. Improvements (West Side), Anaheim, CA —Project Engineer A City of Laguna Niguel, Auxiliary Parking Lot for Sea Country Senior Center, LagOns Niguel, CA Project Manager A City of Montebello, Beverly Boulevard and W1 lcox Avenue Intersection Improvement, Montebello, CA — Project Manager 4 City of Lynwood, Various Street Improvements, Lynwood, CA — Project Manager .A City of Bro% Cliftwood Industrial Street Rehabilitation, Alley Rehabilitation,. and Water Main Replacement Projects, Brea, CA — Project Manager and Project Designer A City of Montebello, Flotilla Street Rehabilitation and Sewer Main Improvements, Montebello, CA Project Manager A City of Anaheim, Fairmont Boulevard Widening, Anaheim, CA — Principal Design Engineer A City of Diamond Bar, Area 0 Road Maintenance, Diamond Bar, CA — Project Engineer and Design Engineer 4 City of Irvine, Gulver Drive Street Improvement, Irvine, CA — Design Engineer .4 City of Bell Gardens, Ford Park Soccer Field Number 5, Bell Gardens, CA — Project Manager and Principal Design Engineer • City of Moreno Valley, Redlands Blvd and SIR 60 Westb6und Ramps Improvements, Redlands, CA — Project Manager • City of Pico Rivera, Rosemead Boulevard and Mines Avenue Intersection Improvement, Pico Rivera, CA — Project Manager • City of Maywood, Atlantic Boulevard & Slauson Avenue Street and Street Rehabilitation and Median lmprovements� Maywood, CA — Project Engineer • City of San Clemente, Vista Hermosa Sports Park, an Clemente, CA — Project Design F�nglneer 25E-44 KimleiYoMorn Eric Reguelro, P.E., ENV SP CIVIL AND TRANSPORTATION ENGINEERING — TASK MANAGER Eric has more than a dozen years of expeOlonce In civil engineering for roadway and lead development projects throughouf$outharn California. His tochqloal skIllsot allows him to support a wide range! of projects, from . local roadway Improvements to major Interchange, grado separation, and regional transportation projects, His emphasis has been on street Improvenisht design, pavement condition analysis, grading and.drainage, stormwator management, and sewer and water system design. in,additlon, Eric uses both of the major design software programs - AutoCAD Civil 3D and M1oroStatIoh/InRosds,4nd Is able to design and model roadway plans using the client's preferred CAD software, Professional Credentlalls 600holotof Science, Civil Enoilneering, University of California, Irvine Professional Engineerla California (#78161) Envision Sustain Professional American Society of Civil Engineers, Associate Member Relevant Experience • Long Beach Oltywide Pavement Maintenance Management System, Long Beach, CA Project Engineer • City of Anaheim, Gone Autry Way Improvements (1,,5. to State College Blvd.) & State College Blvd. Improvements (West Side), Anaheim, CA — Project Manager • Alameda Corridor East Construction Authority, phase 11 Grade Separations PS&E, Fullerton Road Grade Seperotion, City of Indus", CA — Project Engineer • Artesia Boulevard improvements, Buena Park, CA — Project Engineer • Baseline Road/Laurol Avenue Intersection Widening, Fontana, QA — Analyst • City of Buena Park, Auto Center Drive Traffic Signal and Median Design, Buena Park, CA — Project Engineer • City of Fontana On -Call Pavement Rehabilitation/UtIllty Design, Fontana, CA — Project Engineer • COU Long Beach, East Campus Road - Safety Improvements, Long Beach, CA — Project Manager • Diamond Bar Prospectors Road Street Rehabilitation Project, Diamond Bar, CA — Analyst Kidel,m) Horn • Expo Metro Line Construction Authority, Design of LRT'Phass 2, Los Angeles, CA — Project Engineer • Firestone Boulevard Improvements, Buena Park, CA —Analyst • Fresno Marketplace at El Pasoo, Fresno, CA — Project Engineer • La Habra Horbor/Larnbort Intorseotion Widening, La Habra, CA — Project Engineer • Lakewood. Boulevard and Cover Street Intersection Improvements, Long Beach, CA — Project Engineer • Now Pedestrian Mall and Repairs to North Deukmejian Way, Long Beach, CA — Project Engineer • Ocean Park Boulevard Complete Green Street Project, Santa Monica, OA � Project Engineer • Orange County Transportation Authority, Preliminary Engineering and Environmental Documentation for 17th Street Grade Separation Project, Orange County, CA -- Project Engineer ,4 ROM, IA0 Bypass, Riverside County, CA — Project Engineer A ROM, Mission Boulevard Bridge Replacement, sub to Klainfelder, Riverside, CA — Project Engineer 25E-45 V (4 0 A .- t, � Gyan Sinha, P.E. CIVIL AND TRANSPORTATION ENGINEERING Gyan has experience In roadway, rail, and land development. He has supported a wide range of projects and provided roadway design, rail design,.0torm and sewer design, StOmn Water 100110110h Plan DevsloproeaL blti-sWelo design, hy4rdlogy design, and precise and mass grading, Gymn 10 proficient In vorloty of software such me AutoCAD, AultoCAD Civil �313, FlowMaster and W81:�G. Also, he Is Involved In American Society of Civil Engineers, Orange County, Younger Member Forum as a board member, Professional.Criadentials Bachelor of Science, Civil and Environmental EngInsaring, Seattle University Professional 'Engineer In California (40031) American Society ofClvIl Engineers, Board Member AbleVoint Experianod 4 City of Anaheim, Gone Autry Way Improvements (1-6 to State College Blvd.) & $totd College Blvd,. Improvements (West Side), Anaheim, CA — Project Engf near ,4 City 61'Jurupo Valley, Pedley Road and Jurups, Road intersection Analysis, Jumps Valley, CA — Project Engineer .4 Alameda Corridor East Construction.Authorlty, Phase 11 Grade Separations PS&E, Fullerton Road Grade Separation, City ot Industry, CA — Analyst A Anaheim Rapid Connection (ARC) Streetcar, Analialm, CA —Analyst A Atlanta BaltUno, Inc., Design Engineering and Consulting for the Waststdo Transit Corridor, Atlanta, GA — 4 Capitol Expressway ITS Infrastructure and Sidewalk Project, Santo Clara County, CA -- Analyst A CDCR- Deuel Vocational Instituto (DVI), Solano, CA —Analyst A Fresno Marketplace at M Paseo, Fresno, CA — Analyst 4 Garden Grove Walmort, Garden Grove, CA — Project Fxginear A Lakewood Boulevard and Cover Street Intersection Improvements. Long El000h, CA -- Arialyst A Los Alamitos Medical Center (Speolfic,Plan and Master Plan), Los Alamitos,. CA — Analyst .A Orange County Transportation Authority, Preliminary Engineering and Environmental Documentation for 171b Street Grade Separation Project, Orango County, CA —Analyst .4 ROM, HO Byposs, Riverside County, CA — Analyst 25E-46 Kirniely,A> Horn Alan Huynh, EIT CIVIL AND TRANSPORTATION ENGINEERING Alan Is an engineering analyst specializing In roadway and rail design, He has experience designing roadway and rail allonments and pfoilles using AutooAD Civil 3D and MicroStation. He also has experience with utility design and coordinaton. Professional Oredentials Bachelor of Science, Civil Engineering, California State Polytechnic Univerally, Pomona C-nillneer-in-Tr6thing (9166838) Amerloan Society of Clvll Enolnojqn�, M01mber Relevant Experience • Alameda Corridor East Construction Authoriv. Phase II.Grada Separations P8U, Ullarlon Road Grade Separation, City of Industry, CA —Analyst • Anaheim Rapid Connectl6h (ARC) Streetcar, Ansholim, CA —Analyst • City of Anaheim, Gene Autry Way Improvements (1-6 to State College BJvdJ State College Blvd, Improvements (West Side), Anaheim, CA — Analyst .1-5 North Coast . WED and PS&E (also Staff Augmentation 1-5 HOV Extension PS&E), l8an Diego, CA -- Analyst • Orange County Transportation Authorlty, Preliminary Engineering and Enylronmentol Documentation for 17th Street Grade Separation Project, Orange County, CA — Analyst • RCTD. f-10 Bypass, Riverside County, CA — Analyst • RCTD, Mission Boulevard Bridge Replacement, sub to KeInfelder, Riverside, CA — Analyst • Regional Express Lane Network Phase I- I- $80116-801BIR 84/8R, 92 On -Call PUR Design Services, San Frsnols�o County, CA — Analyst • Sacramento County Airport System, Consulting Engineer Services, Sacramento, CA — Analyst Kim I enyn)) Horn 25E-47 el 0 0 0 0 0 (A z Jimmy Medellin, P.E. DRAINAGE AND WATER QUALITY - TASK MANAGER Jimmy has more than 16 years of experience In olvIlongInearling, with ariamphasis on hydrology and hydraullos,,Jlmmy's project. experience Includes design. work for dam retrofit and transportation projects, flood hoizard studies, Including hydraulic evaluation of systems In rivedne, alluvial fani and urban envIromments, His prijorwork experience Includes fallure analysis evaluation to analyze systems find recommend measures to prevent fallures through In- n 8 0 "es"man 8 additional "po"Once In'! a Jim our �,'e"odo Ins the eitfon 0 a so 0 Of Water Rea 00 depth rOV' we a a "00'plain mop ' In' 'o' C I r ' D ' m lov000' and efo `niwolor drainage system design and "lor"Werter best maneamon the a orn a D p t of Tr . H h a perlen working wl h W C Ilt SV 1 0 . 8 annion __ ansportation _ :also as x ce �A M 'W ArciGIS HiEC �eo!RAS , H50 0 OHMS , Autodesk Civil 3DIAutoC F . LO-21), Pond Pack, a �d StormCAO, Professional Credentials Bachelor of Science, Environmental Engineering, Massachusetts institute of Technology Professional Engineer In California (#77950) AMOrleft Society of Civil Vriglrioers (ASCE); Member Relevant Experience A Mallbu On -Call Traffic Enolne6ring Services, M011bo, CA — Project. Enolriper A On-Ceill Civil Engineering Professional Se(vices, Son Bernardino County., CA — Project Eriginser A Port of Los Angeles (POLA), On,Call Design Services: Harry Bridges Boulevard Street Improvements, Los Angeles., CA —Senior I�nglnoer A City of Anaheim, Gene Autry Way Improvements (1-5 to State College Blvd.) State College Blvd, improvements (West Side), Anaheim, CA —Project Engineer A Orange County Public Works, Stonybrook Lane Storm Drain Project Orange County, CA — Senior Engineer A OCTA� PE and Environmental Documentation for 17th Street Grade Separation Project, Orange County, CA — Project Engineer .4 RCTD, Mission Boulevard Bridge Replacement, sob to KleInfailder, Riverside, CA — Project Engineer A Caltrans, Stormwater Detention Basin Designs (along SR-73), Various, CA — Staff Engineer • AWmeda Corr[dor-East Construction Authority (ACE), Durfee Avenue Grade Separation, Pico Rivera, CA — Senior Engineer • Caltrans, 1-15/1-215 Interchange improvements (Devore), Devore, CA —Senior Engineer -d City of Rancho Mirage, Frank Sinatra at WhItawater River, Rancho Mirage, CA —Senior Engineer • City of Wildomar, Palomar Road Widening, Wildomar, CA — Senior Engineer • San Bernardino Associated Governments (SANBAG), SR 210 Mixed Flow Leine Addition PA&ED - Highland Avenue to San Bernardino Avenue, San Bernardino County, CA — Senior Engineer • The Port of Long Reach, Pier G Berths G230- G2$6 Terminal Redevelopment, Long Beach, CA — Senior Engineer .A Santa Margarb Water District, Engineering and Geotechrilcal Design Services for Trampas Canyon Reservoir, Orange County, CA — Senior Engineer A City of Los Angeles Dept. of Recreation and Park$, Chatsworth Park South, Chatsworth, CA — Senior Engineer K 1 m I Ea;,,y1)>> H o r n 25E-48 analysis; and civar m odellng, erosion and Annie Dodd, Ph.D., PxEm DRAINAGE AND WATER QUALITY — TASK MANAGER Ing projects In civil and water resources I entall science, Her wide range of e�psn"50 'nawoes o0vanced nyonatoglo ona nydraullo analyses; sediment transport lal geomar"ok"'a' ""'* flood,'O'n "noemonl, stonrmter compliance; water rights studles; environmental po"It application assistance (DFW, R-WOCS, U$AQ15); CEQA1 p Ion d g lye lent pro a n pportin , and water citliky Planning, monitoring, and M a SU one as dItIonal areas of expertise include 1.0 _0 tadlm� an 2 Oht.transportmo*.d,,elj'iig,,grouildwatar Odiosquorleyanol ea, stormwater master planning, drainage analyses and design, ratlorf studio&, stornriwater utility analysis, nutrient management plormin . g, r statistical and 3nely$os, cleveloplhg and analyzing success ofilerio for monitoring ptoomms, and strearn Professional Credentials Doctor of Philosophy, Civil and Environmental Englnearlqq,Ut�h State University Mapter of Science, Environmental Systems, Mathematical Modeling, Humboldt State University Bachelor of Arts, Applied Mathematics, Humboldt State University Bachelor of Science, Environmental Resources Engineering, Humboldt State University Professional E-nglnoer I n CA (#77756), NV (#22683), and AZ (#58307) Assoclation.of State Floodplan Managers, Member Relevant Expeklence .4 On -Call Civil Engineering Professional Services, San Bernardino County, CA —Team Member • Brookfield Residential Properties. Amoruso Ranch Master Planned Community, Roseville, CA — Project Engineer • City of Marine, Irnihi Parkway Widening Project, Marine, CA — Environmental Planner • CEQA Compliance for Jefferson Community Cefitor and Park; WastsIdd Community Improvement Association; Eureka, CA — Project Manager • Various Projects for City Engineers Offlae; City of Ferndale, CA — Project Manager .4 Eureka Arcata Safety Corridor Project, California Department of Transportation, Eureka, CA — Project Manager A City of Sparks, NFIP OR$ Program Development and Modeling, Sparks, NV — Project Manager A Del Sor A, 13,end C CUP Site Plans, Lancaster, CA — Task Manager A Fairview Estates, El Cerrito, CA — Environmental Scientist Kirnlrazolyo) Horn • Regional Transportation System Enhancements Project (RTSEP), San Rafael, CA — Project Engineer • Rocketdyne/UTC Canoga Park Campus Master Plan (olaa UTCJWamar Center Development), Canoga Park, CA — Project Engineer • Sacramento County Airport System, Consulting Engineer Services, Sacramento, CA — Project Engineer • Salinas, Municipal Separate Storm Sewer System Annual Report Review, Salinas, CA — Project Manager • sPovver, Green Beanworks B, 0 and D Solar Facility, Lancoster, CA — Project Engineer • Truckee River Watershed CEQA Consult, Middle Truckee and Upper Uttle Truckee Watersheds Restoration Project, Truckee, CA — Project Engineer • Citywide Stormwater Master Plan, Town of Yountvilla, CA — Project Manager • Truckee River Watershed Regional Hydrologic, Model, Truckee River Flood Management Authority, Washoe County, NV — Deputy Project Manager 25E-49 0. 01 0 0 ( 1� 54 '�' t� 1, lays PnEw JER QUALITY , and other Wator related seNIces such as stormwater' lament practloss, Katie has been Involved in w6t utility star quality analysis, water quality reports, hydrology In a variety of software packages such, pa os. 01owMaotor, CulvertMaster and ProjeotWiss. Professional Credentials Master, Applied Ocean Solence (Moohahloal Engineering), University of California, Son Diego Bachelor of Science, Civil and Environmental Engineering, University of Maryland Professional Engineer In Callfornla.(#84222) American Society of Civil Eriginaets (ASCE), Member Engineers Without Borders, Member Relevant 9xperience • Mission Avenue Streotscape - A Groon/Complotp.Strefets, Oceanside, CA Project Engineer • NatJonal City, Community Corridors Improvements, 4ih Street, National City, CA — Analyst • ACE, Phase 11 Grade Soperations PS&5, Fullerton Road Grade Separation, City of Industry, CA — • Fast County Bus Maintenance Facility Master Plan and Construction Documents, San Diego, CA — Project Engineer ,d Euclid Avenue (;Iedesirlan & Bicycle Enhancements, National City, CA � • Groton Casino - Wilfred Avenue 011,81te Improvements, Rohnert Park,CA � Analyst • Votgt OrIvell-5 North Coast Corridor (NCO) Improvements (PS&E), Son Diego, CA — Project Engineer • Willow Street Bridge Replacement Phase 2, Chula Vista, CA — Analyst .4 Hayward 1-8601SIR 02 Reliever Route, Hayward, CA — Analyst A 1-215/Van Suran Blvd Interchange PA&ED and PS&E Phases, Riverside County, CA— Analyst .A 11-6/Genesee PRIED, PS&E end Construction Phase Services (OPS), Son Diego, CA Analyst .d Martin Luther King Commun ity�arle.nted. Skate Park take Sidowinder Skate ParkY, El Centro, CA — Analyst A Palm Ave. and 1-805 Interchange Widening (Bridge), San Diego, CA —Analyst .d Rancho Coronado Villages Design Sorvllpas - A Public/Private Partnership, San Marcos, CA — Project Engineer • RCTD, 1-10 Bypass, Riverside County, CA — Project Engineer • Rehabilitation of Willow Street Bridge over the Sweetwater River, Chula Vista, CA — Project Engineer ,A Safari Park Wastewater TreatmetIt Plant Expansion (aka Water Pipeline Upgrades and Safari Park Grant Support), San Diego, CA — Project Engineer ,A SANDAG, Final Design of the South Line Freight Roll Improvements, San Diego, CA — Project Engineer ,d SANDA0, Mid -Coast - 100% Final Design Phase, sub to PS, Son Diego, CA — Project Engineer A SANDAGIMT$ Light Rall Transit (LRT) Renewal Project — Blue Line Stations, San Diego, CA — Analyst .d UCSO Traffic Study for 1,51GIlmen Drive Advanced Technology Bridge project, San Diego, CA — Project Engineer 25E-50 Kimley�)>Horn Aw— Kismeron Qureshl DRAINAGE AND WATER QUALITY Kameron has experience In civil, traffic, and.drainage design for roadway projects, He hgsworkad on the des[Up,and coordination of utilities for grade separations and roadway projects, He also has. experience with completing hydrology studio% developing traffic control plans,,and cost estimates for public road projects, He Is profictent,in AutoCAD. AptoCAD CIA Vw Mlorostation, and InRoadq, Professional Credentials Bachelor of Science, Civil Englneedng, 00fornla Sta, to Polytehhlo University of Pomona American society of Civil Engineers, Member Relevant Experience ,d Alameda Corridor East Construction Authority, Phase 11 ' Grf ' ido $operations PS&E, Fullerton Road 0irsdo Separation, City of Industry, CA Analyst A City of Anaheim, Gene Avb,y Way improvements (1-5 to State College Blvd.) & State College Blvd. improvements (West Side,), Anahelm,,CA — Analyst .d City of Juropa Valley, Pedley Road and Jurupa Road Intersection Analysis, Jurupa Whey, CA — Analyst ,d City. of Marina, ImJIn Parkway Widening Project, Marina, CA --Analyst .4 Lake Havasu State Park Boat Launch Design, Lake Havasu City, AZ — Analyst A Orange Oounty Transportation Authority, Preliminary Engineering and Environmental Documentation for Mh Street Grade Separation Project, Orange County, CA — Analyst A R-263OB/5-4974, NC 24-27-73 Widening, Stanly and Montgomery, NC — Atialyst ,d RCTD, 1-10 Bypass, Riverside County, CA — Analyst • RCTD, Mission Boulevard Bridge Replacement, sub to KJoinfelder, Riverside, CA -- Analyst • SANDAG, Bus On Shoulder (808) Bus Rapid Transit (SRT) Demonstration, San Diego, CA — Analyst • SR 91113each Boulevard Entrance Ramp Modifications, Buena Park, CA —Analyst Kimley*Horn 25E-51 01 0 0; Jason Melchor, PmEw TRAFrIC AND TRANSIT ENGINCEERING — TASK MANAGER Jason has more than 20 years of o9petionicer In.traffic anglhooting SIXI'transportatloh planning. He has worked with.ollents In Orangs,,Los Angeles, Riverside and 6an Diego Counties to complete trafflo Impact studies and perform the technical analysis for a variety of transportation planning projects: parking studios, transit anolysisi:slte plan reviews, and circulation studies, HistraffIc engineering experience Includes traffic signal,designi signing and striping, traft control, andeignall Intprconnopt design plans. He has Acted as In-house staff for the olilea of INIne and Huntington Boach.to review development studios and design pl , ans; In this rolQ, he wqrXed. directly with developers and City staff to provide comments on plan, and dootifflont submitlils. Jason also has experience working With a variety of traffic engineering software programs:bhd computer dealgh packages. Professional Credentials Bachelor of Science, Civil Engineering; Specialization In Transportation, University of California., Irvine Professional. Engineer In. California (#.065218) Institute of Transportation Engineers, Member Orange County Trafflo Engineering Council Relevant Experience ,d On -Call Civil Engineering Services, San Bernardino County, CA — Project Eingineor .A On-Oall Review Services (Moreno Valley). Moreno Valley, CA — Project Engineer ,d On -Call Services - Traffic Engineering and Transportation Planning Review Services, Riverside County, CA — Project Engineer A On�Csll Signal Design Services (Chino), Chino, CA — Project Engineer ,d O.'n-Call Signal Design Services (Palmdale), Palmdale, CA — Project Engineer A on -Call Traffic/Olvil Engineering Services, City of industry, CA — Project Engineer .d On -Call Civil Engineering Professional Services, San Bernardino County, CA — Project Engineer A on -Call Review Services (Moreno Valley), Moreno Valley, CA — Project Engineer .d On�Coll Services � Traffic Engineering and Transportation Planning Review Services, Riverside County, CA — Project Engineer • On�Csll Signal Deston Set -vices (Chino), Chino, CA — Project Engineer • On�Call Signal Design Services (Palmdale), Palmdale, CA — Project Engineer • FY201 I �1 2 Major Pavement Rehabilitation Crask Order Under On -Call), Pomona, CA — Project Engineer • Agoura Hills On -Call, Agoura Hills, CA — Project Engineer • Arto�la Boulevard Improvements, Buena Park, CA — Project Engineer • City of Oceanside On -Coll Traffic Engineering Services, Oceanside, CA — Project Manager • Azusa Avenue/Amar Road Intersection Improvements, West Covina, CA — Project Engineer • Buena Park Traffic Operation System, Buena Park, CA —Project Engineer • City of Anaheim, Gone Autry Way Improvements (1-5 to State College Blvd.) & State College Blvd. Improvements (West Side), Anaheim, CA.— QC/QA Reviewer • City of Buena Park, Auto Center Drive Traffic Signal and Median Design, Buena Park, CA — ProjectManager ,A City of Fontana On -Call Pavement Rehabilitatlpn/Utility Design, Fontana, CA Project Engineer 25E-52 Kimlep)Horn Sri Chakravarthy, P.E., TsEw TRAFFIC AND TRANSIT ENGINEERING — TASK MANAGER StihasneaF 16 years oftraffic operations and transportation engineering experts Wince PegInnIng his career with Los Angeles County prior to joining Klmley-Hom, Sri has partiqlpated In a widevarlotyof traffic signal . pytiphronization, projeds, and on-omll traffle.ongloearing servicas. HI s. project management experience includeattafhosighol operations, trafflasignoldesign, tra,fflo.lmpa6tstudies,,roun0abokit-doolpn,.Corrldc planning, signa0u.stIfloollon studies, sohool safety studies, sitappecific traffic circulation and aafety studies. His key press of ftlJortise Include traffic signal timing, sIgh.al.dosign, ITS, transportation modeling, grant 6pplications, and statistical analysis, Sri also bps extensive knowledge of $yrohro 8.0, CORSIMA Tr&ff!K, Tru4raftc, TransCAD 4,6, MloroStartloin, AutoCAD, and Systat 10, Proleasional Credentials Master of Balance, Civil 15noineering, Louisiana State LInIveralty Bachelor of. Science, Civil Engineering, Kakatlys.Un(versity, India Professional Engineer In California (#7X29) Traffic Engineer In California (#253 1) Institute of Transportation Engineers, Past President City Traffic Engineers, Board Member Relevant Experience -- .. • Malibu On -Call Traffic Engineering Services, Malibu, CA — Project manager • Traffic Engineering and Traffic Surveys, Santa Monica, CA — Project Engineer • Traffic Engineering Surveys lake Flashing Beacon Design), La Canada Flintridge, CA Project Manager • Traffic Signal System Design Select List, Los AngelesCounty, CA — Project Engineer • OCTA, Lake Forest Drive (task order C-2-1420 from OnvCall), Orange, CA — Project Manager • On -Coll Traffic and Civil Engineering Services, (industry), City of Industry, CA — Project Engineer • 27th Street/Say Place 131kaway FeasIbIlity Study, Oakland, CA — Analyst • Accident Rate Study, Los Angeles County, CA — Project Frigineer • Agoura Hills On -Call, Agoura Hills, CA ProjectEh9inser • Cilyw1de Traffic Signal Equipment and Infrastructure AssoWnent Study, Rancho Mirage, CA — Project EnUlneer • Engineering and Traffic Survey, Malibu, CA — Deputy Project Manager Kim I elyt *Horn • Agoura Hills Traffic Services (in OP aka Kanan/Agoure Signal Thin ' g), Agoura Hills, CA — Project Manager • Agoura Road Widening Project (Complete Streets), Agoura Hills, CA — Project Engineer • Bicknell Avenue Green Street - Complete Street, Santa Monica, CA — Project Fngineer • Chapman Avenue Corridor Traffic Signal SynchronizationProject (TSSP) (Task Order for Traffic Engineering Services for), Orange County, CA — Project Manager • City of Lancaster, Program Management Services for Measure R Highway Eiclulty Program, Lancaster, CA — Project Engineer • City of Los Angeles, Bridge On -Call Program (North Spring Street and Laurot Canyon Tasks), Los Angeles, CA — Project Engineer • City of Malibu, PCH (Route 1.) Mobility Improvements at Various Locations, Malibu, CA — Project Manager • Citywide Sign Management Study, Agoura Hills, CA -- Project Manager .d Grown Valley Parkway Traffic Signal synchronization Program (TSSP), Orange County, CA — Project Manager 25E-53 0 0 Cl� 0 0 0 co Q. 5 Phaneul', P.E. ND TRANSIT ENGINEERING N G E R than 16 years. of experience In 0 wide range of transportation end iduding regional ITS planning and systems engineering. She has tions for a variety of technologies including video walls, traffic signal rough her work on regional and local ITS projects, she has takehold'ers such as the Federal Highway AdmInIstratloo, Jog&] agencies, arid FF-MA, She is adept at assessing the needs of the ode Into on -the -ground solutions, Professional Credentials Master of science, Civil Engineering � Transportation, Georgia Institute of Technology Master` Of 011y and Regional Planning, Georgia.. InstItutoof Technology Bachelor of $61 , once, Civil and Environmental Engineering, University of California, Berkeley Professional Engineer In California (ft63123) Relevant Rperlence, A On -Call Civil Engineering Professional Services, Son Bernardino County, CA — Project Englnear� A City of Culver City, Traffic Control System (KIT86), Culver City, CA — Deputy Project Managar� A City of Malibu, PacificCoast Highway (PPH) Signal System Improvements Project, Malibu, CA — Project Engineer. A City of Ban Mateo, Downtown Parking Technology Implementation, San Mateo, CA — Project Engineer. A Citywlde Traffic Signal Equipment and Infrastructure Assessment Study, Rancho Mirage, CA —Project Engineer, A OCTA, Brookhorst Street TLSP (8-0012-4), Orange County, CA — Project Engineer. A V�S. 101 Freeway Cap Preliminary Feasibility Study, SCAG 2% Compass Blueprint, Venture County, CA — Project Manager. A LA Metro, Wilshire Bus Rapid Transit (ORT) Before end After Study, Los Angeles, CA — Project Manager. ,d Best Practices In Arterial Speed Management. Pasadena, CA — Project Engineer. ,d Transit Priority System Phase 2/ATMS Phase 3, Santa Monica, CA — Project Engineer, .4 California ITS Architecture and System Plan, Statewide, CA — Project Engineer. A Coltrane District 7, Historic Arroyo Seco Parkway Strategic Program (CMAS), Los Angeles, CA —Project Engineer. A Caltrans, Connected Corridors Program and Corridor System Management/Operations Pilot Project, Statawlde� CA — Project Manager, .d City. of Anaheim ITS Master Plan (aka Anaheim Traffic; Management Center TIVIC),Ansheirri, CA — Project Engineer, .4 City of Commerce KITSO (ATM$), City of Commerce, CA — Project Engineer. • Downey Traffic Management Center (TMC) Assessment Downey, CA —Project Engineer. • Downtown Paso Robles Parking and Master (Sperific) Plan, Paso Robles, CA — Project Engineer. .4 ITS Integration Plan for Goods Movement, Gateway Cities Area, CA — Project Manager. • Pasadena SAFETEA�LU - Parking Guidance and Information Systems Integrator, Manager, and Design (TMO), Pasadena, CA -- Project Engineer, • Real Time Parking Information System (Formerly known sa Design, Implementation, and Integration of a DIMS), Culver City, CA — Project Manager. .A Rast-Time Beach Parking Project and DIVIS, Santa Monica, CA — Project Engineer. 25E-54 Kimillanyto Horn Tim Chan, P.O. TRAFFIC AND TRANSIT ENGINEERING Tim's 49porlencolnoludes lfAh8p0ftfltI0h planning end traffloongineorIng. He has worked with public and prIvate sector clients on a variety of traffic Impact studies, transportation analyses, and parking evaluations throughout the Southern Callicirrila region. His traffic engineering, experience Includes traffic signal, signing and striping, trafflic handling, and Strealightr plans, He boo ul(ll.,.od a wide range ot tranipportation-related software paoKaggs Ono is lknowledgoo0lis of planning and.dasip standards for local and state ogoftolos� Professional Credentials Bachelor of $Planes, Civil Engineering, California State Polytechnic University; Porriona Civil Engineer In California (0088087) American Society of Civil Engineers (ASCF), Student Chapter Institute of Transportation Engineers (11'E), Student Chapter Relevant Experience • Santa Ana Transportation system Improvement Aria Study, Santa Ana, CA - , • City of Buena Park, Auto Center Drive Traffic Signal and Median Design, Buena Park, CA — Analyst • City of Buena Pork, Complete fteats Master Plan, Buena Park, CA —Project Engineer • Alameda Corridor East Construction Authority, Phase 11 Grade $operations PS&E, Fullerton Road Geode Separation. City of Industry, CA — Analyst • Capitol Expressway ITS Infrastructure and Sidewalk Project, Santa. Clara County, CA — Analyst • City of Anaheim, Gene Autry Way Improvements (1-5 to State College Blvd.) & State College Olvd. Improvements (West Side), Anaheim, CA — Project Engineer • City of Jurupa Valley, Llmorilte Avenue Traffic Analysis Bstwoon Downey Street and Pedley Road, Jurupa Valley, CA, Project Engineer A City of Jurups Valley, Pedley Road and Jurupa Road Intersection Analysis, Jumps Valley, CA — Project Engineer ,A City of Temple City, TIA for Los Tunes Drive Improvernerd, Temple City, CA — Analyst • East Coast Highway Signal Rehabilitation Design, Newport. Beach, CA —Analyst • Newport Executive Center Addendum to 1he Newport Executive Court Project, Newport Beach, CA —Analyst • Orange County Transportation Authority, Preliminary Engineering and EnvIronmental Documentation for 17th Street Grade Separation Project, Orange County, CA — Analyst • RCTD, Mission Boulevard Bridge Replacement, sub to Kleinfelder, Riverside, CA — Analyst, • Riverside Community Hospital Expansion, Riverside, CA —Analyst .4 Send Hill Property Company, Valloo Shopping District Specific Plan, Cupertino, CA — Analyst • Western Avenue Sight Distance and Parking Improvmonts, Buena Park, CA —Analyst • Riverside Community Hospital Traffic Impact Study and Parking Evaluation, Riverside, CA - • Newport Beach East Coast Highway Signal Rehabilitation, Newport Beach, CA - • Rialto Ponattoril Assemblage Traffic Impact Study, Rialto, CA . • La Habra Gas Station Circulation Study, La Habra, CA - • Uptown Newport, Newport Beach, CA —Analyst 25E-55 Y 0 C. Y 1J, Trevor Briggs, P.E. TRAFFIC AND TRANSIT IiNGIN�ERING Trevor has completed various transportation projects and r studies In Callf0rils, Utah, Idaho, and Florida. Trevor has designed and drafted various traffic plans, Including 6 � i� 99 1 1 1, s gning d striping, tr is signs,, tra so controi, asid pans.1-liahasaso sen Involved In conducting analyses And writing vidous traftlo Imppetatudlesfor public agencies and judisdiptlOns.'rrevof he$ uglIzed la wide range of. tronsportation-ro(sted softwere packages and Ig knoWedgomble, of,plannIng and design standards for Many local and state agerolas. He.19 also famillar with right-of-way easement documents and Mapping the.easiement locations Into. AvtoCAD C.IvIf 3D �012 and ArcGIS. Professional Credentials Bachelor of Science, CiviiErsolneering, Brigham Young University Professional Engineof 16 CA (#87664) ArribrioArs Society of Civil Engineers (MCE), Member Institute of Transportation Engineers (ITE), Member Relevant Experience • City Of Buena Park, Complete -streets Master Plan, Buena Park, CA—Arinlyst • Western Avenue Sight Distance and Parking Improvements, Buena Park, CA —Analyst • Traffic Impact Study for Hyatt Place, 101-111 W. Valley Boulevard, San Gabriel, CA —Analyst • Traffic Impact Study for the Oranoethorps and Thomas Resldentlbl Project, SW Corner of Orangthorpe Avenue and Thom, as Street, Buena Park, CA —Analyst • 234 West Hyde Park Boulevard ManufaoturingtWarehouse Project Initial Sludy/Millgated Negative Declaration, Inglewood, CA — Analyst • Capitol Expressway IT$ Infrastructure and sidewalk Project, Santa Clara County, CA — Analyst • Contra Costa County, Byron Highway and Camino Dlatslo fntarsbeflon Improvements, Contra Costs County, CA — Analyst • East Coast Highway Signal Rehabilitation Design, Newport Beach, CA —Analyst • Garvey Square (151 Monte Townhomes), El Monte, CA — • Hoag Health Center, Irvine, CA —Analyst • 1.880 Express Lance, Oakland, CA — Analyst • La Palma Townhonnes, Anaheim, CA —Analyst .4 - Lakeshore Towers Parking, Demand Study, Irvine, CA � Analyst A Monster Beverage Corporation, Monster Energy Distribution Center, Rialto, CA —Analyst .4 Newport Executive Center Addendum to the Newport Executive Court Project. Newport Beach, CA —Analyst • Niagara Bottling Plant Addendum to the Renaissance Speelflo Plan Final EIR, Rialto, CA — Analyst • Regional Express Lane Network Phosel- I- 880/16-80/$R 841SR 92 On -Call PS&E Design Services, San Frandsco County, CA —Analyst • Sand Hill Property Company, Vallco Shopping District Specific Plan, Cupertino, CA —Analyst • Traffic Impact Study for the Newport Executive Center, Newport Beach, CA — Analyst • Traffic Impact Study for the Medline Warehouse Project, Northeast Corner of I-ourel Avenue and MIro Way, Rialto, CA —Analyst • Traffic Signal Modification Plans for Capitol Expressway, San Jose, CA — Analyst 25E-56 Kimlemyo0orn Dave Luzurlagall.P.E., QSD/P EROSION CONTROL AND SWPPP — TASK MANAGER Dave has been Involved In a multitude of projects over his 26-year career, His background Includes a wide range of civil ongineerfro projects for higher education ladlitles and land development Ii Southern 6111 His overall grasp of 0sheiral civil engineering, the process Involved, and the el�ercompllcated permit approvals. has consistently appealed to clients. Professional Credentials Bachelor of Science,: Civil Engineering, California Polytechnic State University, San Luis ObIrpo Profbeglorial Engineer In California (#56734) Qualified SWPPP Developer/Practilloner (400667) California Board for.01vil Enl and Land Surveyors, Board Malabar Relevant Expeflehoe .d Sallffol Unified School District, Mayfair High School SrTEAM Building, Track and Field Stadium, and Additional Improvements, Lakewood, CA — Project Manager A Lake Elsinore Unified school District, Elsinore High School, Synthetic Baseball Field and Courtyard RoddsIgn, Wildomer, CA — Project Manager A Long Beach City College, Master Plan Update for NewSpol Complex and Kinesiology and Health Education Building, Long Beach, CA — Project Manager A Orange Unified School District, Orange High School IMProvemenle, Orange, CA — Project Manager • Rio Hondo College, Nursing Village, Transit Cantor, and Library Tower, Whittier, CA — Project Manager • Viewpoint School, AIE Services for Sports Facility and Two Parking Lots, Calabasas, CA — Project Malinger • Long Beach Oily College, Due Diligence, Now Sports Complex, and new Kineslology Building, Long Beach, CA — Project Manager • Rio Hondo College, Nursing Village, Transit Center, and Library Tower Seismic Retrofit, Lakewood, CA — Project Manager .4 Cypress College, Baseball Field, Cypress, CA — ProjectManagar A Orange Coast College, Substation, Costa Mesa, CA — Project Manager Kim I anyl *Horn • Fullerton College, Softball field, Softball Setting 0006 ADA Uorades, Fullerton, QA — Project Manager • College of the Canyons, $coast Field and Accessibility Upgrades, Santa CIa.flta,.CA Project Manager • El Camino College, Campus Wide Utility Mapping, and Water Main Relocation Plan, Torrance, CA Project Manager .4 Viewpoint School, Preliminary Design of Three Parking Lots, Six Tennis Courts, Sewer Alignment, and Multi -Use Synthetic Sports Field, Calabasas, CA — Project Manager • Meter Del High School, Parking Lot Re -Striping, ADA Upgrades, New Modular Building, and Porlables, Santa Ana, CA — Project Manager • Mayfair High School, Interim Classroom Modular Village, Now STEAM Building, Now Track and Field Stadium, Now Synthetic Sports Field, LA County Culvert Design end Conversion of Open Channel, and Storm Drain Percolation Field, Lakewood, CA — Project Manager • Elsinore High School, New Synthetic Baseball Field, Courtyard Redesign, WJIdomar, CA — Project Manager • Orange High Sohool, New STEM Building, Design of the Interim Portable Village, Campus Wide Utility Upgrades, and Relocation of a Bus Drop off, Orange, CA — Project Manager 25E-57 31 Oil 0 J Jennifer Steen ERQ$ION CONTROL AND $WPPP Jennifer has more than 12 years of engineering experience on site development projects, Including the prepordoRof �tqrmwatar Pollution Prevenflon PIgns.sod water quality technical reports, She has been responsible for providing support for educeitlonal, residential, commercial, and Instit(itloral land development pr6jects; throughout Southern California. In addition to stormwater management services, her work Includes preparation of Phase I Environmental Site Assessments and jurisdictional deffneations,as well as entitlement prooessing. Professional Credentials Bachelor of Science, Sociology, University of Illinois. Associate of Art$, Social Soienoesi $addlobAck College, Mission Viejo, CA Relevant Experience • Boeing Fitness and Recreation Center (8500 Fallbrook), C6nogia Park, CA — Analyst • Cardinal Health Pacific Corporate Center, San Didoo, CA.— Environmental Scientist • Denver Premium Outlets, Thornton, CO — Analyst • racon.dido 7th Day Advent1st Academy, Escondido, CA — Analyst, • Garden Grove Walmart, Garden Grove, CA — Analyst ,4 1�216/Van BuranBlvd Interchange PA&EQ and PS&E Phases, Riverside County, CA � Analyst • tntelliceiriter RiversIde, Riverside, CA —Analyst • LA Fitness (Van Nuys), Los Angeles, CA — Analyst • Lake Matthews, Lake Matthews area, CA — Team Member • Lennox, Superior Plating EAW, St, Paul, MN — Analyst • Los Robles Hospital and Medical Center Expansion (Medical Tower) and parking structure, Thousand Oak% CA — Team Member • Monster Beverage Corporation, Monster Energy Distribution Center, Rialto, CA — EnVirenmenjal P101ftner • Pilot Travel Centers (E Otay Mesa Pilot Travel Center), San Diego. CoOrIty, CA, — Analyst .4 Rialto Walmart Site, Rialto, CA — Analyst • Temple Palms Blisihisss Park, El Monte, CA, El Monte, CA —Analyst • Tract No. 1770% Rialto, CA — Analyst. • Tracy Combined Cycle Plant alka GFW Tracy PasWrFacility, Tracy, CA — Analyst • Walmart #1879, Barstow, CA, Barstow, CA — Environmental Planner • Walmarl Cerritos Expansion, Phase I & 2, Cerritos, CA — Environmental Planner 25E-58 Kirrilp.1,10 Horn Dave Barquist, AICP PLANNING SERVICES — TASK MANAGER Dave has more than 20 years of public and private seo - tor planning experience including extensive work with policy and program analysis for looil and reoloQ Housing Elements, comprehensive planning, local government ppIloyznd development, and environmental analysis. An expert In craftInglocal govOrnment.p.9110y, Dave has managed numerous oomplax planning iiirograrnsi Including General'Plans, Sp%16 Plins, ill Codes, I _ 1. A no and, Development code updates, His planning expertise Includes policy analysis and development, urban design, downtown rovitiUation parka and roorsaflipil planning, sustainablItty,and land use.aholyslo, Dave has been an.Instro. ctor at �al State F011airton's Urban Planning Certificate Program and Leadership Development for Poblic-Agencles program for the lost 10 years, teaching public agency staff on prinolpila, of communication and group foollitiatkin, He excels In utilizing community engagement and public .outreach programs to guide Public policy developmei*and has led hundreds of public meetings, Dave Is wall -versed In finding, locally-spocifle techniques and tools —and in developing multimedia and Interactive technology. applications —to engage the community In the planning process. Professional Creidentials Bachelor of Science, Urban and Regional Planning, California State Polytechnic University, Pomona American Institute of.CerIlflod Planners.(#136740) American Institute of Certified Planners, Member American Planning Association, Member Society of College and University Planners Relevant Experience • Downtown/Old Town Indio Specific Plan Update and Community Outreach, Indio, CA — Project Manager • Fountain Valley -Now Electronic Message center .Sign EnvironmenWI Impact Report (EIR), Fountain Valley, CA — Project Planner • On -Call Civil Eqlneering Professional Services, San bernardino County, CA— Public Involvement Specialist • Scofts Valley General Plan, EIR, and Climate Action Plan, Scotts Valley, CA — Project Planner • Whittier Boulevard Specific Plan Moratorium Analysls, Whittier, CA — Project Manager .4 Yorba Linda General Olen Update and Community Outreach and Parks and Recreation Master Plan, Yorba Linda, CA — Project Manager * 1908-2007 $ants Ana Housing Element Update, Santa Ana, CA — Project Manager * Santa Ana Citywide Design Guidelines, Santa Ana, CA — Project Manager Kim I �anyl* Horn • City of Yorbm Linda General Plan and IFIR, Yorba Linda, CA — Project Manager • area Downtown Specific Plari, Brem, CA — Project Manager • City of Anaheim Housing Element, Anaheim, CA — Project Manager • San Jacinto Comprehensive Development Code Update, San Jacinto, CA — Project Manager • Paseo Sail Gorgonio Specific Plan-SCAG Compass fWeprint Demonstration Project, Banning, CA — Project Manager • Yucca Valley Old Town Specific Plan, Program EIR, SR-02 Streetscape Master Plan, Yucca Valley, CA — Lead Project Planner co 0 4 25E-59 Dana Privift, AICP ENVIRONMENTAL SERVICES — TASK MANAGER Dana Is an environmental rplanner with more than 86 years of private- and public. sector experience focused on CIECIA enviropmental analysis. project management, staff support services, and planning documentation for mvItl4ssue devolop6iont projects. Her projects tholmde small- and 14(gescale Urban I Infil r I[ andgreentleld developments: public Infrastructure; policy programs; and publio-sector support staff services, She has conducted OEQA tvalpIng In coordInOtion,with theAssoolafforl Of l5nivironniental Professionals, as well is for Newport Beach and the University of California, IrvIne, Throughout her caroor, she has continued to Work and obliaborate With a diverse gro0p.of public and private plemnem, developers, And local governments, She has Worked on meny EIR9 that were prepared under the threat of litigation. Professional Credent,1419 Bachelor of Selonce, Social Ecology, University of California, I ryine Amorloan Institute of , Certified P101311M (#036) American Institute of Certified Planner$, Member American Planning Association, Board Member California Planning FouhdatJon, PrIond of CPF California Preservation Foundation: Relevant Experience .4 City of Anaheim, Gant Autry Way Improvements (1-0 to State College Blvd.) & State Colego Blvd. Improvements (West Side), Anaheim, CA — Project Planner .A City of Ventura Realdential Allocation Program, Ventura County, CA — Project Planner. • Downtown/Old Town Indio Specific Plan Update and Community Outreach, fni�Olol 04 — Project Planner • Newport Executive CenterAddenclum to the Newport Executive Court Project, Newport Beach, CA — Project Manager .d On -Call Civil Engineering Professional Services, San Bernardino County, CA — Environmental Planner A RCTD, 1-10 Bypass, Riverside County, CA — Project Planner A Traoy Hills Specific Plan Amendment Subisequent ISIR, Tracy, CA — Project Planner A Whittier Boulevard Speolfio Plan Moratorium Analysis and Addendum, Whittier, CA — CEQA Project Manager A Yorbs Linda General Plan Update and Community Outreach and Parks and Recreation Meater Plan, Yorba Linda, CA — Project Planner • Yorba Linda General Plan Update Program EIR, Yorba Linda, CA — QEQA Project Manager • Gene Autry Way Improvement Project Adden,durn to the Platinum Triangle EIR, Anaheim, CA — CEQA Project Manager • Downtown/Old Town Indio Specific -Plan Update Program EIR, Indio, CA —CECIAProject Manager(Plannar • The Koll Center Residences Environmental Impact Report, Newport Beach, CA -- Project Manager • Red Hill Avenue Specific Plan EIR, Tustin, CA — Project Manager • Hoag Hospital Master Plan Update Supplemental EIR, Newport Beach, CA — Project Manager .d University of California, Irvine (UCI) Medical Center Long Range Development Plan Program eIR, Orange, CA — Project Manager • Multiple CEQA documents for the UCI campus (Irvino) and the UCI Medical Center (Orange), CA — Project Manager • Plaza Residences EIR, Costa Mesa, CA — Project Manager Kim I ev, �)) Horn 25E-60 r, AICP, CPESC AND $WPPP - TASK MA.NAGOR KarIna has nearly 20 years Of experience as an environmentalplonnor providing field investigations and QEQA and NEPA *mmentation for public and private sector projects. $he hasoompleted numerous, Phase 1 Environmental Site Assessmonts, Phase 11 E$Asj environmental planning documents, And wistland delineations. In addition to enAribrimental services, Kadno has also prepared Sttirmwater Pollution Prevention Plans for private developments and public works Imprcivomisritt, and has conducted weekly and roln event Inspections for .projects tinder the StatewideGaineral Construction Perillit, Her responsibilities also Include coordination with the.contre6tor through the construction process to assure the Best Management Practices controls -are Installed and maintained, and 1hat the site Is.in full compliance with the Permit, Kadna Is alsor fralhed to measure PH and turbidity In the field during storm events, as required by tile Permit for high dsksItes, Professional Credentials Meister of Science, Public Heolthi/Environiriontia Hoalth,,San Diego $late University Bachelor of Science, Biological Sciences, University of California,, Santa Barbara American Institute Of Cart1flod Planners, .(,#020016) Cortlited Professionalln Erosion & Sediment Control (07`165) Relevant Experienco A Civil Engineering Design Services " Santiago Detention Basin, Temecula, CA Environmental Planner 4 Intersection and Drainage Improvements at Frank Sinatra Drive and Portala Avenue, Palm Desert, CA — Environmental Planner A San Diego County As -Needed Environmental Services, Son Diego, CA — Project Manager A Sari Diego River Blkapath, Ocean Beach Bikepath/Hotel Circle North (oka Mission Valley Slksway Feasibility Study), San Diego, CA — Environmental Planner A Main Street Promenade (Unear Park - A Street Vacation), Lemon Grove, CA — Project Engineer A Bakersfield Master Plan Development (Meadow Field Airport) AKA Wingspoint, Bakersfield, CA — Environmental Planner. A Sayshors Bikeway Environmental Dootimentationand Final Design, Son Diego, CA — Environmental Planner, A Santa Rosa Road Widening Project, Camarillo, CA — Project Engineer Kimlenvo)) Horn 4 Olty of Stockton, Installation of Emergency Vehicle Pro-Emptlon(EVP) at Various Locations, Stockton, CA — Environmental Planner A Del Dios Gorge Trail Feaslblllty Study, Escondido, CA — Environmental Planner -A Douglas Park-l-ong Beach (Boeing), Long Bosch, CA — Environmental Planner A Faraday Avenue, Carlsbad, CA Environmental Planner • Harbor Boulevard Smart Street Feasibility Study and Environmental Documentation, Gorden Grove, CA — Environmental Planner • 1-216/Van Buren Blvd Interchange PA&ED and PS&E Phases, Riverside County, CA — Environmental Planner • k5/09nesea PR/F-D, PS&E and ConstrUctlon Phase Sorvioes(CPS), Seri Diego, CA — Environmental Planner • Broadway Plaza Expansion, Walnut Creek, CA Environmental Planner, 25E-61 01 0 01 1 61 Cy 'J � t, � LAo CLIA, CLARB I � TASK MANAGER ,hiteottural experience In master otmi0plty areas. planting and Irrigation plans. He background Includes architecture, Urban planning, design. Much of his project experience is, healthcare, and multi -family housing an thoroughfares, and transportation Irrigation Auditor, Is member of the Council oftaridsoape Arofitioctural Registration Boards. Professional Credentials Master of Landscape Architecture, Landsoope Architecture, University of Florida Bachelor of Science, BusihessAdmInl6tratloh, Florida State University Professional Landscape Architect In CA (0790), WA (#1477), FL (#LA6660994) Certified Landscape irrigation Auditor (092638) Council of Landscape Architectural Registration Boards (0103) American Society of Landscape Architects, Full Member U.S. Green Building Council - National Capital Region, Member Relevant Experience • On -Call Civil Engineering Professional Services, Ban Bernardino County, CA — Landscape Architect • City of Anaheim, Gene Autry Way improvements (W5 to State College Blvd.) & State College Blvd. improvements (West Side), Anmhelm, CA — Landscape Architect ,A city of Inverness Bloycle Master Plan, Inverness, f L — Laridsoape Architect • City of Los Angeles, Brid a On -Call Program (North Spring turel Canyon Tasks), Los Angeles, CA — I.Pridtoapo Architect • 1 ith Avenue Improvements (part of the. Downtown SRT Stations projeoQ, 880 Diego, CA — Landscape Architect • A Avenue Green Street (thru Kimball Park), National City, CA — Landscape Architect • ACE, Phase It Grads $eparatl ons P$R�E, Fullerton Road Grade fticaration, City of Industry, CA — Landscape Architect • Coolidge Avenue Safe Routes to School, National City, CA — Landscape Architect • D Avenue and 12th Street Roundabout (Safe Routes to School), National City, CA Landscape Architect • Engineering Design and Architectural Design Services for Plank. Park, El Cointro, CA Landscape Architect • I-Wenesee PR/ED, PS&F and.Construction Phase Services (CPS), San Diego, CA Landscape Architect • Martin Luther King Community-Orlented Skate Park (Ake Sklewinder Skate Park), El Centro, CA — Landscape Architect • Meridian Development, Millenla Park (P-6), Chula Vista, CA — Project Manager ,d Rancho Road Sidewalks and Mike Lanes, Thousand Oaks, CA — Landscape Architect • RCTD, Sunset Avenue Railroad Grade Separation at 1-10 PS&E, Banning, CA Landscape Architect • SANDAG, Broadway Corrldor/8RT Station Engineering and Environmental Compliance (CEQA), San Diego, CA -- Landsoape.Architact K i m lenyr* H o r n 25E-62 Randall Kiopff, PLA LANDSCAPE AND IRRIGATION — TASK MANAGER With more than 15 years of professional experience, Randall has encompassed a wide variety of landscape: orohltorluMl, -planning, And graphic Services on projects u iroughout the U.S. His skills Include site Inv, , entory/arislyals, mostet planning, design development, graphic presentations, 3-0 modeling, projedt management, and detailed technical drawings, Randal utIllios his dlVerwa project background to work Olosely with Individual clients to Interpret public Input and ensure that the proper v1slon has bosh achieved throughout the planning and design Implementation processes, He Is weilf-voirsed'In the latest versions of A6toGAD, Adobe PhotoShop, Illustrator, InDesign, Acrobat. Professlonal,51cetchUp, Podium and VUE 3D rendering software, and more, Professional Credentials Bachelor of Science, LanclsoaPo Architecture, Ohio State University Professional Landso ape Architect In Arizona (#62750) and Oregon (#LA09.10), Relevant Experience • National City, On,,Oall 15-Year Capital Improvement Projects (CIP), National City, CA — Landscape Architeot • SANDAG, Mid -Coast - 100% Final Design Phase, sub to P5, -San Diego, CA — Landscape Architect • El Centro. Aqqstlo Center, 0 Centro, CA Landscape Architect A Vngineering Design and Architectural Design Services for Plank Park, El Centro, CA Landscape AfQhlteot • ABU Tempe Campus Mall Hardscape Master Plan, Tempe, AZ — Landscape Architect • Carr McNatt Park, Cass Grande, AZ — Landscape Architect • City of Scottsdale WestWorld Landscape Signage Master Plan and Design, Scottsdale, AZ — Landscape Architect • City of Ytims; Pacific Avenue Athletic Complex (PAAC), Yuma, AZ -- Landscape Architect • Denver Premium Outlets, Thornton, CO — Landscape Architect • Gilbert Regional Park, Gilbert, AZ — Landscape Arch1teot • Scottsdale AutcShow at Salt River, Scottsdale, AZ — Landscape Architect Kim I e.%y)>> Horn • MTS, Old Town Transit Center (OTTO) West Improvements, Son Diego, CA — Landscape Architect • University Community Plan Update (aka University Mobility Plan Update I University Future Conditions TO Contract / Regent$ Road �rldqe), San Diego, CA — Landscape Architect • Town Of Fountain Hills Intordonns6W Trails (FIT) Identity Branding and Trallheads, Fountain Hills, AZ — Project Manager • Scottsdale Community Services Division Master Plan, Scottsdale, AZ — Landscape Architect 25E-63 Matthew Morgan, PLA LANDSCAPE AND IRRIGATION With professional experlence.in the 11614 of land.spapegrohliectvro onddesign, Matthew has had the opportunity to workon a broad variety of projects, providing I W A 1 1.1 1 1 rut evp1opment, panning serviews, and griydemley dosIgns. He he$ both publlo- and private sector experience In, urban planning, habitat restoration, Planting and hordscape design, stormwater management, and historic preservation, Professional Crodentials Bachelor of Undsonpe Architecture, Landscape Architecture, University of Oregon Professional Wndspape Architect In CA (0256) Relevant Experiefte • Ef Centro, Aquatic Center., El Centro, CA LendsoaO Atioly'st • Martin What King Cornmunity-OdWed Skate Park�,akd Skowinder $Rate Park), El Centro, CA — Landscape Analyst • Paradise Crook Educational Park, No. tional City, CA—LandsoapeAnalyst • The Village at Corte Madero, Corte Madera, CA — Land�acispa Analyst • Volgt Drivo/1-5 North Coast Corridor (NOC) Improvements (PUE), San Diego, CA — Landscape Analyst • Aurora Commerce Center, Aurora, CO — Landsoape Architect • Centennial Parkway Road Diet, Louisville, 00 — Landscape Architect Kim1A.AP))Horn 25E-64 Joe Cogswell LANDSCAPE AND IRRIGATION Joe has landscape architectural experience In arboeloulturs, horticulture, Irrigation, urban design, and pedestrian and bicycle transportation planning, Much of his project exiierlence has been within the municipal and commercial. sector with a focus on community park% athletlo complexes, and strestsoapes, Joe Is an aspiring landscape architect In training and sipscalliss lit �photo olmulations, presentation orephics,.3d modeling, rendering, and dlogromirnIng, He also has experience In WoCAD, Sketch0p, Photosh0p, 1600916n� Illustrator, and Mldros'oft ofto. Professional Oredentials Bachelor of ftionce, Landscape Architecture, Purdue UniversIty An, arloan Society ol Landscape Architects Relevant rExperience -4 11 th Avenue Irnproy0ments. (part of the Downtown ORT Stations project), $an Diego, CA — Landscape Analyst • 2920 Rowena Townhomeg, Los Angeles, CA — Landscape Analyst • A Avenue Green Street (thru Kimbell Park), National City, CA — Landscape Analyst • AC Transit, Line 61 Corridor Delay Reduction and SustainablIlty Project, Alameda/Barkeley/Oakland, CA —Analyst • ACE, Phase 11 Grade Separations PS&E, Fullerton Road Grade Separation, Oily of Industry, CA — Landscape Analyst • Alyce Gereaux Park - Park Renovation, Browley, CA — Landsoape Analyst • ABU Tempe Campus Mall Hadscape Master Plan, Tempe, AZ — Landscape Analyst • D Avenue and 12th Street Roundabout (Safe Routes to School), National City, CA — Landscape Analyst • Dougherty Road Improvements ($Ierra Lane to North City Limit), Dublin, CA — Landscape Analyst • El Centro, Aquatic Center, El Centro, CA — Landscape Analyst • Engineering Design and Architectural Design Services for Plank Park, El Centro, CA — Landscape Analyst • Martin Luther King Community-Orlented Skate Park (eke Sldewlnder Skate Park), El Centro, CA — Landscape Analyst Kirnleay* Horn A Metropolitan Council, Advanced Design Consuliant Services for the Metro Green Line Extension (Southwest LRT) Project, Minneapolis, MN —Analyet .4 MTS, Old Town Transit Center (OTTC) West Improvements, San Diego, CA — Landscape Analyst .A Off -Sits Roadway Improvements for Renaissance Parkway, 49urel.Avo., and Alder Ave, for Target Food Distribution Center, Southern, CA -- Landscape Analyst • Paradise Crook Educational Park, National City, CA — Analyst • San Rafael Corporate Center, Son Rafael, CA — Analyst A SANDAG, Broadway Corddor1BRT Station Engineering and �nvlmnmental Compliance (CEQA), San Diego, CA — Landscape Analyst .4 SANOAG, Mid-0oast - 100% Flnol Design Phase, sub to PB, San Diego, CA — Landscape Analyst • SANDAG, South Say Bus Rapid Transit (BRT) East Palomar Street Segment Final Design, San Diego, CA — Landscape Analyst • SANDAGIMTS Light Rail Transit (LR,T) Renewal Project — Blue Line Stations, Ban Diego, CA — Analyst • South Bay Bus Rapid Transit (BRT) Otay Mesa Intermodal Transit Center (ITC) Final Design, Otay Mesa - San Plego, CA — Landscape Analyst 0 (I 0 25E-65 Andy Sanford, P.E. STRUCTURAL Andy Sanford has ever 29 years of prefosslonal experience, Including 2 years of coins truotion Inspection experience, six years with CAltrans as 9 Project Enpinwr, and the last 20 years providing bridge d"Ign end project management. Andy has recently joined Klmley- Hom to continue with his bridge and project Management roles, Andy has been Involved In 4 variety of transportation planning, bridge deolon, rotrefft analysisand design, and structureoonstruction projects throughout his career. His brings key experience working on beldige'reptatoomeAll projects, In San Diego, Riverside, Spn Bernardino and ImperiqlCounly (Anza. Road Brldgs).Andyhas on extenshrobaftround in the preparation of planning documents, including Project Study Reports (PSRs), and Pro ' Joel Reports (PRs), end has been part.of multiple-agenoy planning committees, He has developed Project specifications utIlIzIng the base standard special provisions for both Coltrane and locally funded projects. These projects Involved the coordination of federal, state, end local poonalm Professional Credentials Bachelor of Science, Civil Engineering, California state University, Ohloo Professional Engineer In California (#49671) American Society of Civil Engineers, Meimber Relevant ExperianW A County of Son Diego On -Call Structural end Bridge Crigineering, Son Diego, CA — Project Manager ,d., Anza Road Bridge Replacement, County of Imperial, CA — Project Manager' A Sayshore Blkeway Bridges, San Diego, CA — Bridge Engineer, Project Manager • Palm Avenuoll-606 Interchange and Bridge Widening, City of San Diego, CA — Project Manager • Clairmont -Mesa Widening over SR-163, Sao Diego, CA — Project Manager • 13tin Street Bridge over Banta Merin Creek, County of Son Diego, CA — Project Manager • WID/Sunset Avenue Interchange UPRR Grade separation, (PEER, P$&E) Banning, CA — Bridge Task Lead • I.216/Von Suren (PR/ED and PS&E), Riverside County, CA — Bridge Task Lead • North First Avenue Barstow Overhead, Barstow, CA — Project Manager • Mojave River Bridge, Barstow, CA — Project Manager • Clefromont Mesa SoulavardISR-163 PSRIPR/ED and PS&E, San Diego, CA — Project Engineer • Nordmhl Road Improvements SR-78, Caltrans, Escondido, CA — Project Manager • SR,$O at Darooe Ditch, Coltrane, Imperial County, CA — Project Engineer ,4 Bridge Maintenance Program, Caltrans District 4, Bay Area, CA — Project Manager • Gird Road Bridge over Live Oak Creek, County of San Diego, CA — Design Engineer • Oleander Avenue Bridge at Compton Creek, County of Los Angeles, CA — Task Lead and Design Engineer • Patrick Drive Bridge over Harbison Canyon Creek, County of San Diego, CA — Design Check Engineering • Pacific Street Bridge at Loma Alta Creek, City of Oceanside, CA — Project Engineer *Performed while at another firm Kirnleav, >>>Horn 25E-66 and lies shown his commitment to getting projects done In 0 tlm�ly manner. Professional Credentials Bachelor of Science, Civil Engineering, Montane State University Registered Professional Engineer In Arlzorto.(4043306), California (#75462), and North Carolina (#WD.483) American Society of.Civil Engineers, Member Relevant Experienre • Santa Rose Road Widening Project, Camarillo, CA — Project EnginQor • A. E. Wright Midd(le School Pedestrian Bridge, Calabasas, CA -- Projeot Engineer • Advanced Transportation Management and Information and Security System (ATMIS), Port of Long Beach, CA — Project Engineer • Agoura Road Widening Project (Complete Streets), Agoura Hills, CA — Project Engineer • 11 th Avenue Improvements (part of the Downtown SRT Stations project), San Diego, CA — Project Engineer • 17316 W. Sunset Blvd. Renovation Project (J Paul Getty), Pacific Palisades, CA — Project Engineer • Interchange Improvements for 1-216 at Cactus Avenue PSR, Moreno Valley, CA — Project Engineer • Broadway Plaza Parking Study, Wpinut Creek, CA — Project Engineer .4 Calaveras Sidewalk Improvements, Mllpftas, CA — Project Engineer A $ANDAG, Broadway Corridor/BRT Station Engineering and Environmental Compliance (CEQA), San Diego, CA — Project Engineer i m lenny, A) H o r n • SANDAG, Final Design of tile South Line Freight Roll Improvements, Son. Diego, CA — Project Engineer A I-5/Genesee PRIED, PS&E, and QQnmrudon Ph64e Services (CPS), San Diego, CA Project Engineer • SANDAG/MTS Light Rell Transit (LRT) Renewal Project — Blue Line Stations, $an Diego, CA Project Engineer • Graton Casino - Wilfred Avenue Off -Site Improvements, Rohnert Park, CA — Project Engineer • 1-21 5/Van Buren Blvd Interchange PA&ED and PS8;E Phases, Riverside County, CA — Project Engineer • City of Rocklin, Farron Street Pedestrian Bridge, Rocklin, CA — Project Manager .4 Lincoln On;Call Services, Lincoln, CA — Project Engineer • Los Angel", Upper 2nd Street Bridge Design, Los Angeles, CA — Project Engineer • City of Elk Grove, Preliminary Engineering for Inteninodal Rall Station, Elk Grove, CA — ,Project Engineer • City of Folsom, Johnny CasliTrall - Phase Two, Folsom, CA — Project Engineer G C) 0 0 0 C) 0 0 ? 25E-67 Chris Isero wEal EED AP STRUCTURAL SERVICES TASK MANAGER Chris has nearly 15 years of experience on a variety of projects, Including building structural and pavement assessments, parking facility design and rapalr,vohloulir slid pedestrian bridge design and repoircolvert design, roadwaylstreatsoape Improvements, and Other ancillary troosportatipri suppottiiftiatures, Chris' respqnsill Hiles hove Included im"n o"O" 0 'o"9n, Tuo"On Of plans and and colei"' ' o"On phase 8orv'ps$ to' a act types. His 00 on assessment exporlon Q encompasses structures of 0 ran 0 Of ro $191, Ol "Id I p I r 0 11brood concrete a 8. tj proWresseo concrete, posignsloned ooncrotoand stru aturol steel for a wide variety of project and ollent types, Chris also recognize$ to cornaletion beWoon sustaina6ility and practicalityAW applies this to every project. Professional Credentlials Master of and Bachelor of Science, Civil Engineeeing, Clemson University Profess ...... I Vnginser In CA,08017), 80 (#280q$)' NO (#3rG.l 11), TN (#000278) LEED AP (Leadership In Energy and Environmental OesI06), American Society of Civil Engineers, Member International Parking institute, Advisory Coupd, 8ustahablifty Committee, Consultants Committee Green Parking Council, Crodentiallng Committee Relevant Experience • BiyroldeDistrict, Jrd Street Promenade Down( . own Parking Study, Santa Monica, CA -- Project Englneer • Firestone Boulevard Improvements, Buena Park, CA— Project Manager • City of Anaheim, Gone AUtryWay Improvements (t-5 to Soto College Blvd.) & State College Blvd, Improvements (West Side), Analieli n, CA .4 Pavement Rehabilitation. (Task Order Under On - Call), Pomona, CA — Project Manager A Traffic Flow Improvement Study of Artesia Boulevard from 1-6 to Beach Boulevard, Buena Park, CA — Project Manager ,d C Gold Line DeEilgn.Bulld Wayside Energy Storage Substructure (WE$$) Project, Los Angetes, CA — Project Engineer .A 06mprohoholve ParkIng Analysis, Santa Ana, CA — Project Engineer • California State University -Long Beach, West Campus Turnaround Drainage (Veteran Affairs), Long Beach, CA — Project Manager • City of Buena Fork, SR 91/13each Blvd WS Exit Ramp, Buena Perk, CA — Project Manager • Patton Street Pocket Park (Parka for People), Los Angeles, CA — Project Engineer ,d CSU Long Beach, East Campus Road - Safety Improvements, Long Beach, CA — Q0/QA Reviewer 4 Diamond Bar Prospectors Road Street Rehabilitation Project, Diamond Bar, CA -- Projectmenager At East Coast Highway Signal Rehab Design, Newport Beach. CA — Project Director • ValleyTronsportatlon Authority PARCS, Silicon Valley, CA — Project Enginear • Sonia Fe Christian School Parking Deck, Solana Beach, CA —Project Engineor • Serryessa Station Parking Structure, Son Jose, CA — Project Engineer • California State University, Socramento Parking Structure Condition AaseMqrnbnts. Saoromento, CA — Project Engineer • Lower Pacific Avenue Parking Study, Santa Cruz, CA — Project Engineer • Milpitas Station Pedestrian Bridge over Montague Expressway, Milpitas, CA — Project Engineer • Richmond Transit Village Parking Garage (BART), Richmond, CA — Project Engineer Kimley)))Horn 25E-68 VOOTWINING Seen Lin, PhD,, PE, GE, Chief Geatechnical Engineer Dr. Sean Lin has over 20 years of profaselonal oxp6rlejnoe as a Gootethnfc6l In pelpsilo site response analysis os,11: applies to hospitals, schools and filgh-i a once 0 u 09 s nlosondfo n I re �$aa 00 "ofos"ono' 0xp in I d Oil 'nocho '01 on 'ou Mfono�o "al,n on' driving n "$I$, slope $101"I". and liquefaction "" enaln"grJog prolocits for comMorciall residential, rnIlIta f cillif � 0 as a a 0 1 1 1 4 $10 :a soon 5 h p riell in 900 eon ca and construction pro re ntlaI milito . od"allons, and Industrial facilities Including technic supervision of sta and personnel. Overview Jolrmd TwInIng In 2014 In the Industry since 1997 Current Licenses Held California Registered Civil Engineer, PE 67109 California Registered Gootechnicof Engineer, GE 2921 Education Ph.D. Civil Engineering emphasis Earthquake Engineering, University ofsouthemballfornia, LosAntioles, CA Master of Science, Civil Engineering emphasis Gootechnioal Engineering, University of Southern California, Los Angeles, CA Bachelor of Science, Civil Engineering, Chung Yuan Christian University, Taoyuan. City, Taiwan Project Experience Summaries Engineer, He specializes so 60dings. His ement, geosynthatics, pile A, commercial, oversight ond • City of Fontana, Street Widening Including Sidewalk Design, Martin Avenue at Sierra Avenue This street Improvement project Included street and sidewalk Improvements on Martin Avenue from Sierra Avenue to approximately 526 feet east of Sierra Avenue, The roadway and street Improvements consisted of curb, gutter, sidewalk, handicapped access ramps, commercial and residential driveways, AC pavement, and utility poto relocations, Sean served as the geoteohnical engineer and project manager, performing pavement condition evaluation, field exploration, geotechnical laboratory testing, and engineering analysis. Sean provided a final structural pavement recommendation report for the project. • City of Colton, ML Vernon Avenue Over UPRR Tracks Bridge Widening Seen Is serving as Project Manager for the widening of this bridge from 2 lanes to 4 lanes. He Is responsible for the geolochriloal engineering services, which include a preliminary foundation report, geoteohnical Investigatlon,.geotechnical laboratory testing, and geotechnioal engineering analyses. He communloates with the structural and civil engineers closely and provides geotechrilcol design recommendations during the design phase. Sean also coordinates stakeholders' right of way Information for the City of Colton and the UPRR. City of Simi Valley, Cochran Street and Las Lejas Channel Bridge Widening Sean Was the Project Manager for this project, which consisted of widening the bridge from two to four lanes. Ile was responsible for oversight of the geolachnical Investigation to explore and evaluate the subsurface conditions, slid provided gootechrical engineering recommendations for the design of tile project. 25E-69 0 00 0 0 0 0 0 0 0 0 &I wo"'TWINING III Dr. AmIr Ghavibazoo Is the Senior Pavement Engineer at Twining, [no; He diroots and works on pavement design, highway design, and engineering OurlahIs Orodupte study, Amir obtained Olensive knowledge and expertise oft Payment Manegement. i ysteMs (Mloropovor), PaVomont Evafuetionand Pavement Rehat;I11taflon Strategies, He Is on OX art In calculating Pavement Condition "Illy (100) thioulJh visual Inspection following the United.Sl ?Army Corps of Engineers' methodology, 014 well as conducting Life Cycle Cast Analysis (LOCA) rehabilitation strategies for pavements. Amir has extensive practical experience In asphalt pavement engineering Including pavement desiginj rehablIllation, preservation, pavement management, materials, and construction. His experience includss.the characterization of rubberized asphalt binders and developing mix designs following Suporpove specifications. He works closely with cities and government agencies to develop unique and specialized mix doslgns� pavement constructions Inspections, and pavement design solutions. Overview In the Industry since 2014 .Joined Twining In 2014 Education Ph,p. In Civil and Environmental Engineering North Dakota State University Master of golance, In Railways Engineering Iran University of Science and Technology, Tehran, Iran ProjectlExperlonco Summaries # City of Huntington Beach, Nichols Lane Rehabilitation TwInIngperformed Inspection and material testing on this project. Amir served as project manager to assure 11-to quality of the job that was being delivered to the City, He oversaw the material sampling and testing and provided technical oornments to the City. He. was else responsible for developing Comoot-treated $oil mix design for the City. 0 City of Claremont, Foothill Boulevard Improvement Twining performed pavement evaluation on approximately four lone miles of Foothill Boulevard In the City of Claremont to recommend repair and rehabilitation strategies for the pavement, AmIr served as senior pavement engineer, coordinating the required lesling and preparation of the final recommendation and design. several alternative options were provided to the City, Including mIll and overlay, Cold InAace recycling, reconstruction, and soll stabillkation. a Pavement Evaluation & Repair Recommendations at Various Parks Twining performed network level pavement evaluation on approximately 20 lane miles of road In various park$ of Forest Lawq In Southern California to develop a 5-year plan for rehabilitation of the road network. AmIrwas the lead Pavement Engineer on this project, coordinating all required surface evaluation tasks, data collection, and preparation of the final report. 0 City of El Monte, Ramona Boulevard Resurfacing Pavement Evaluation This project consisted of repairing the PS&E and related construction documents for the 2014- 2015 STP-L Ramons Boulevard Street Resurfacing project. Twining performed geoteohnical pavement swatnAfinng Pind rAhAhIlUtinn rAnnnirnnnrlFifinnst for thiq nrnind AnVr.%ArvArI Fiq thA nAVAMAIlt 25E-70 01 V4 * w'TWINING Paul Soltis., PE, GE, Senior Geotechnical Engineer Paul Soltis, 109,0E, 'brings more than24 years of technical expertise to TwWrill. His experience Includes gooteolmical Investigations andanalyses relative to roads, bridges, highwaysi and other California Infrastructure projecis, His focus Is on Interaction With the design team during development of comtruotRin documents to oohlova the most appropriate foundation type and most efficient 0119 Paul has extensive on�psll contract management experience and tho proven ability to simultaneously maintain Apdmgnage multiple projepts, P;ql Is responsible fi��tho toohnlW ova�slqht of ihe firm's goplochnioal projects and management of the RMA's. gootoohnioal personnel, overview In the lndO&try since 1093 Joined Twining In 2006 Current Lioness Hold 0 Professional Engineer, 01VII, CA, 56140 # RegleteredGeote.ohnicaIC-nqineer,CA,GE2606 Education M8, Goolochnical EngInearfng, University of Colorado, Boulder, CO BS, Civil Engineering, California Polytechnic State University, Sao Luls Obispo, CA Project EXPerlence Summaries City of Long Beach, Studebaker Road Pavement Evaluation Serving as GootachnIcal Engineer, Paul provided engineering oversight to ensure the.0ity's expectallQns were met on this 0.5-mile stretch of Studebaker Road In the City of Long Beach, The surface condition assessmant was performed following the Caltrans, Flexible Pavement Rehabilitation Manuel. Boring and coring were performed to Investigate the subsurface condition of.the rood. Based on collected information, different rehabilitation strategies were calculated and recommended to the City of Long Beach, Including Cold In -Place Recycled Asphalt Concrete Pavement and Cement Stabilized Pulverized Boss� LADPW, Do] Amo Boulevard Improvements This project consisted of extracting asphalt concrete cores and developing a cold recycling mix design using the collected materials. The thickness of the existing asphalt concrete and base was recorded. The extracted materials were returned to Twining's Long Beach laboratory for evaluation In order to develop a cold recycling mix.deaIgn. In addition to developing the mix design, Twining served as the quality assurance testing laboratory during construction, Paul providedgeotochnicall oversight throughout this project, assisting with the Investigation and identification of soft subgrade soils that were discovered during construction. County of San Bernardino, On -Call Goolochnical Engineering Services Paul Is currently the project manager for this contract and provides monitoring, sampling, testing, reporting and contract compliance enforcement for construction concrete, quality control compliance of steel, reinforcing steel, wood, roofing material, brick, masonry, material quality control of asphalt and concrete paying and road construction materials, compaction testing, R-value, aggregate analysis, sieve analysis, gradation classification, moisture content, and shear analysis. 25E-71 G 6 G 0 (1, I Anthony D. Smith, PE, PLS 19100rangeTreeLau% Sult6344 #Redlands, CA 92374 4 909,792,2221 ADMINISTRATrVF SURVBY MAXAGFR # PRWCIPAL Land Survoying, Topogi-qb1c & Aerial Uappf% Canvinivilon Stakluff Accomplished Survey Manager and principal with over 20 yrars; broad-spectrum experience In all phases of land survoying and civil cnglnoodng� Includlilig,project management, fundaniontal engineering, and construction services for projeets-valued.over $100 million, Extensive work experience with civil, architectural, and sootechriloal Indusitrim developing skills frimult-1plo tluioto. Accomplished problem 5olvor find consensus build"; able wrolato to diverse populations 4-om goneratpublio, colleagues, and off, Tochnolopy prollcient; use coniputor skills to Improve oper4tionAl effipfenoy old productiv.fty. Drafting/mapping Supervision # Equipmentprocurenion 4 Resource Management + apsand OIS Pr6jeot overview + PublieRelatiorai 4 logulidory c6ruplianoo + Constwofloaprojaot + Crew + Ti-ou liloshpoting + Topograpbloalmapping + Productivity TniproyQuicots Pwnssioxn EXPFRIFNcr On Point Land Surveying, live. # Redlands, CA 201,0 — Present Corpordflonspeolaliking in kna..,nervoing sem4cm, devign topogeophir stirmys, establisbment.,aflinrizontol and vedir,71 confralnetwQP4, aortal nlapping� coinhwetlon staking and bondoaq retraceumnt surmys, Principal/AdmIalstrative Survey Director + Responsible for the direction and coordination of firint technical and administrative activities, including review of' contracts all tho way througli the delivery of final products. • A01ve In seeking out new clients, new company opportunities, and doveloping.professional relationships. • Responsible for inazagemom of survey projects involving: Boundary, ON; Control Networks (OPS & Conventional), and Aerial Mapping, • Final review oil. all parcel inaps, tract maps, records of survey and cornor records, 11111wig-Goodrow, Inc, 4 Yucaipa, CA 2000-2010 A ivell einobhehdan-vey coinpany thal IF capable of dispatching shviryq cmini. Hiffivig-Goadrou) 41eried out, In 1993, a,y a noo njanpapineiAlp that demloped Into a 06pporallon qfferl4g I.Wdushy leading PrInelpal/Vive President/Director of Operations Cbief of Survey with full responsibility for assignment scheduling and direct supervision of survey crews. * Supervise, instruct, schedule, and maintain crows on field uporations and draftinahnapping porsonnel. * Collect and review surveying influji-nation for accuracy and. completeness; oy6tsight of all calculations; perforin field design engineering. * Effectlyp loadersbip and direction of cost estimating, preparation of bid proposals and statements of qualiftaflons� 0 Implement and maintain 0118 acquatinents, QIS project tracking systems, chock. all tract rnaps, parcel inaps., and records of survey prior to submittal. LicensurelCertyloationy Professional Land Surveyor — CA Certificate No. 8 133 Prolessl6nal Land Surveyor — AZ Certificate No. 48359 Professional Engineer - Civil — CA Certification No. 80387 25E-72 Education as, Olvil Enginopring, University of Oallromia, h4no 04tifloatiort/l.floonse Profsosloml Englocion OA,'JT Areas of Expertise • Well Eq'itpping Planning and. Docign • Pipallno Planning and Design Program Manni;Dment Projeat Pollvery GroundwaterSuppiY PumpWation Planning and Deoign - ResorvoirStaragePlanhIng and Design - Drinking Water Experience professional Activities AWWA,ASOE�AMTA uA-NvAwwA, OAWatarRouseAwo. Hazen Cindy Miller, PE Wator/WastewlwterTeam Lead M& Miller has -extensive experiencein the planning, design and construction ofivatersupply, treatment, storage and conveyancefacilities, Herassignments have included providing Program fbra $150 Million gratindWaterSupplyproject, whichincludes pipelines, Wojlll� Ptimpretatiolfil, and an advanced treatment system for RA con- rentrato reduction, ProjectManagar fbr preliminary andfinal design of is 2s MGD mlerofiltratlon treatment facility, and Project Manager for a w MGJ) ILO./Ion Exchangegrouridwater tredtmentplant,.Vis, Miller has also led numerous water storage and conveyance infrastructure projects, Including design (if over 100 miles of Ductile Iron, CML&C steel. PVC, and HDR pipeline, desiga of steel, pre -stressed concretc,and,cast4n- place concretestorage reservoirs, tip to io milliongallons, and numerous pump station facilities, She has led feasibility and planning studies, developed treatmentproce§s eviduatimisand life -cycle cost evaluations, participated DiValuo engineering studies and.op.orations.evaluations, Site' has fleV41oped detailed designs of many systemsand provided ro�n- structimt and startup services, Shebas experience with,diferent project delivery methods Including-. deslgn�bld-bulld, desigo-build AN de- sign -build -operate -finance, Oity of Santa Ana Well 20 Improvements Alternatives Analysis, Sant4Ana,.QA Principal to Charge. The City of Santa Ana owns and operates Well 29, located atthesdutheastcoraerof FIDwerStreetandFirstWeet, adjacent to City owned tennis courts. well 29 pumps directly to an existing a MG reserVoir. The existing well site Includes the wait head aittl discharge pipla,gassumbly, control equipment, achlorination sYsteirt In a building, and an SCH transformer. An alternatives analysis was conducted to rec- ommend upgrades at the site Including site Improvements, structural, mechanical , and electrical upgrades. Highlights of the study Include developing thre4 (a) alternatives for the Improved site, providing sT) renderings for each site alternative, and developing a prelfirl nary 6plil, ton of probable cost for the design and construction of each alternative discussed. The City Is.moving forward. with Implementing the recom- mended alternative from this analysis. 01 0 '�J S ZI 25E-73 lEdtioatilon B-Si. 1994, OlvIlEnginooring/ Water Mosour000, University of asilfornlaafirone Proligisolonal Engineer; OA. ortation Worikor nation Oradentlal,(TW10), O#IIfbrnIA,201f Areas ofExportise • Well Equipping Design • Pipollno Dosign Tremohletsillpellne Rehabilitation and Installation Planning and design of major water end WAstew6terfadiltles PUmpatatiorldoeign In-depth evaluation of system requirements for proposed new laollitiou as well ate for rehabilitation, upgrade, or roplaotunent of existing pump stations Experience 6 22totalyeare - 11yearwithl-lazen Professional Activities Atnerioan 800lety of ONO Englneora,Momher Hazen Steven Conner, PE Water/Wastewater Toohnfoal Lead Mr Cohner is a prq&siohatcivil engineer with 2,2years ofexperience in the planning �nd desig.n.ofwater infrastructure including production wells, pipelines, storage tanks, trdatlinent 8ystem; and booster stations. Mr, Colmer Is responsible for project rnacageinc4to design supervision, contract admiul litration, client ititerac. t1da slid didvetopmeftiri anldpergon� nel At, His expertise Includes, contplex pu pit d, liping M, Ig an p gn, slid construction phase oillstauce Including start-up and operation; of puirkpingaral treatnelitfatIRI& Mr, Conner coordinates all enghleorh(g support disciplines (elvil, Architectural, mechanical, elcarical, and Mci AurlAgprcjtQtde0gn and cdnatmetlon phase5. city of Santa Ana Well 29 Improvements AltarnativosAnalyals, Santa Ana, CIA Project Martagen The Cityef Santa Ana owns and operates Well 29, lo- cated at the southeast corner of glower Street and First Street,, adjacent to City owned reach; Courts, Well 29 pumps directly to an existing 8 MG reservoln Theexistlog well a Ite Includes the well head and discharge �plpingasscnibly� control equipm'ent, a chlorination system In a building, and an SCE transformer. An alternatives analysis was conducted to rec- ommend upgrades at the site Including site Improvements, structurali mechanical, and electrical upgrades. Highlights of the study Include developing three (a) alternailves for the Improved site, providing aD renderings for each site alternative,and developinga preliminary opin- lon. of probable cost for the design And construction of each alternative discussed. The City Is moving fbrward with Implementing the recom- mended alternative from this analyst$. Mojave Water Agency Regional Recharge and Recovery (RS) Pr*Qt,San Serhardino Oounty,.OA Design Manager - Wells, Pump Station, Recharge Facility, Turnout Va- c Ilitles Reservoirs, Disinfection System, and Pipelines. Mr, Conner provided engineering services to the Mojave Water Agency for the Be- glonal Recharge and Recovery (Ra) Project, a high -profile water supply project In Sari Bernardino County. The project will ultimately recharge Lip to 40,00o acre-feet per year of State Water Project water Into the Upper Mojave Riverflood plain forlater distribution to inemberagencles. 'rhe Phase I project Included construction of six wells to extract up to 25E-74 is,000 acre-ftperyear, OVer16 miles Of 12-lach W484aah diameter pipe, a 2,65 MG welded steel reservoir, a flow control,;nd recharge.fatUfty with 40,000 9pul capacity And tip to,285 polprosouro drdp,.a pump q.tatiou. sized for 2 s�000 gpm with pumpsinstAlled to provide is,00 o gpm, and four turnout flow control fac Iltles for delivering the water to member agencies, Sellflower High Oapaolty Wolf, OftV of'Seliflowor, 13611flower, OA Projectmanager, Prepared A preliminary design report and provided final engineering design, and consttue- tion management and In4pectlon services for the well drilling and equipping of the city's new bigb-capacity groundwater well. The well Is designed to produce s,soo gallons per minute of high-qualitygrouadwaterto replace alarge portion ofthe city's water supplies. Electrical design services Included a motor control center, a varlable-fraquency drive for the well pump, Interior and exterlorlighting, an -automatic transfer switchi and an emergency diesel-fuelod generator. control design, included preparation of process and Instrumentation diagrams and specification of cootr9l components toprovido consistent y with control components installed in existing city facilities. Provided engineering support dutingtesting gad start-up ofthe well. W0119.214nd 22 Wellhead Facilities and Pipeline*, Irvine Ranch Water 131striot, TUatIn,OA TaskManager. Task manager responsiblefor the design of thewelthead facilities and untreated water p pe I line, Dollverablea Indluded plans, specifications and engineers estimates of probable construction costs. for each the wellhead facilities and all pipelines. Well 21 and Well 22, with capacities ot&soo gpm. and . 1,600 g-pra re- spectivety, are submersibleturbine pump/ motor assemblies, Installed within vaults, and one wellisequipped with a bladder -type surge tank, Project Included 7,000 ft. of 24-Inch steel untreated water pipeline, 13,000 feet of 36-Inch steel product water pipeline and 1,700 LF of io4nch HDPF brine concentrate pipeline. The pipelines requiredJack-and-bores to cross the OCTA Metrolink train tracks, an Orange County Flood Control District channel, BNSF train tracks, a box Culvert, And Peter's Canyon channel, Rehabilitation of Oollege Avenue Pump Station, Orange Oounty Sanitation Distriot, Oosta Mesa, OA Engineer. Provided engineering services to Orange County Sanitation District for rehabilitation of college Avenue Sewage Pump Station, Provided engineering and construction support services for the rehabilitation ofthe College Avenue Sewage Pump Station. The design Included replacement ofpumping equipmentivIth new dry-pit,gubmersIble pumps, structural rehabilitation of the wet -pit and dry -pit, a new ventilation system, a oew odor control system, a new discharge valve vault for Iiitercoiiiiectiligdtialforcemaiiis, andanew concrete block buildingfur the electrical equIpmentand controls, The design Included replacement of pumpingequip- mentwith nowsubmersible.pumps and a new concrete block building to house the new electrical equipment and controls, Reconstruction of the Los Alamitos Pump Station and Retarding Basin, Oountyof Orange, OA Pump Stationrechnicat Advisor, Prepared plans, specifications, and estimates for a new Boo cfq storm water pump station with natural gas enginedrivea pumps to replace the existing Los Alamitos facility for the County of Orange, Work Included final design for the pump station facility and retarding basin, preparation of a value engineering report, final engineering report, hydrology and hydraulic routing, best management practices for Improving water quality, Inspection and analysis of existing 2,400 lineal fbOt of 54-Inch discharge piping, Phase I and 11 environmental assessments, geotechnical Investigation, CEQA, and permit processing, and coordination withagencles and homeowner associations, The pump station Includes fourverfical mixed flow pumps with a design Capacity Of 129 MGD each. Each pump Is driven by a Isoo hp dual -fuel engine (natural gas and propane). Engine related components Include a compressed air starting system, primary and secondary Jacket water cooling system. natural gas primary fuel system, and propane 25E-75 eduication nn_ i Yokoyama, PE ION Water/Wastewator Tephritoal Lead Mr* Ybkoyama is exp6rienced in project management and design qfwater and sewer pipelines, tit city.stre-ets. His background includes both the design oftewfacilities, as, well as rehabilitation ofoging existingfacilities. 80,01vil Engineering, California $tAto F9lVt_oGhnloV61vprsltY, "'A Olty of SantaAnaWell 0. Improvement% Alternatives Analysis, Luls.ObJspo Santa Ana, OA Project Englaeer,,rhe City of Santa Ana owns and operates Well 29, 10, Oertifloation/l.loonso cated at the southeast corner ofTlower Street and First Street, adjacent Prof000lonal Engineer; OA, Ouam to City owned tennis courts, VV011 29 pumps directly to an existings MG reservoir, The existing well site:Includes themoll bead and discharge Areas,of Expertise piping assembly, control equipment, achlorination system to abuilding, • p1pollnee and an sCH transformer, An alternatives analysis was conducted to, rec- • PurnpStations ommead upgrades at the site Including site Improvements, structural, • Reservoirs mechanical, and electrical upgrades. Highlights of the study include � Master Plano developing three (s) alternatives for the Improved site, providing 81) o Hydraullo Modeling renderings for each site alternative, and developing a preliminary spin - ton of probable co at for the design and construction of each alternative Experience discussed. The City is. moving forward with Implementlag the recom- lstotal.yoars mended alternativefrom this analysis. lyearwithHazen West Grove Valley Pipelines, RivorylowrPipallnes, Santa Ana, OA Professional Activities Project Manager, Two projects with the City Of Santa Ana Included a OA-NVAWWA total of over i7,000 LF of Water pipeline design ranging In size. from OOWA 8-Inch to 1;2-Inch diameter. The City is actively roplacingaging, and un- A8011 dersized water mains throughout their distribution system. The West Grove Valley project include 9,soo LF of pipeline replacement design, The Riverview project included 7,7qo LF01plpellue replacement design. Waterli no RopfaPernent Projoot, Yorba Linda Water Distriot, Yorba Linda, Anaheim, and Placentia, OA Project Manager, Provided prelim [nary and final design and construction support services for the replacement of, seven pipeline segments, the replacementof one pressure-reducingstation, and the Installation ofone newpressure-roducing station. The pipeline replacements required many connections to existing pipelines, laterals, services, fire hydrants, and other appurtenances. 25E-76 Cost Proposal EXHIBIT B Sjgndard Hourly Em schgme§ Below please find our team's standard, prevailing wage, hourly rate sohedules. 19TLpy*Lo�n, Kimbey �)%))" H o r n Rate Schedule Effective through June 30,2019 Clandifleaft, Analyst Professional I Professional H Sr. Professional I Sr. Profiessional Il Sr. Technical Advisor Project Support, Administrative Support Ram will be escalated yearly 5% on July 1". 1001as Rate Per Hour $100 to $120 $120 to $145 $145 to $185 $185 to $220 $220-$285 $285-$325 $100 to $135 $75 to $100 Other Direct Costs: Outside Printing/Reproduction, Delivery Services/13SPS, Misc. Field Equipment/Supplies, Travel Expenses, and Subconsultants will be billed at cost plus 10%. Mileage will be billed at, the Federal Rate, CRY of Wto Ago I I'ROCM25-17 25E-77 Kimley*Horn Hazen Standard Hourly Rate Schedule City of Unto Ana On -Call Engineering Services March 20, 2018 Classification Senior Associate Technical Senior Associate Associate Technical Associate Sr. Principal Engineer Principal Engineer Engineer A4slstant Engineer Principal Designer Designer Administration An annual 3% Increase will apply, Hourly Rate $ 260 $ 220 $ 200 $ 185 $ 165 $ 146 $ 135 $ 115 $ 126 $ 120 $ 100 Kimley*Horn 2SE-78 MC77025,171 City of Santa Ann to TMInim we -0 Schedule of Fees 2017 - 2018 'OTWINING NOT& costs. Personnel Meet Parker Mfifirm OporMse Noted Task Task Vjnd __�Jqbi, Coda Shoo Inspection Personnel Rate MiL--:,Oo 10320 Ofier-Lonanstel Fabrication hapWar OuNathor 10001 viloolpst enon"006014glot 180-OD ID326 pre4ast omemipipe Fabrication l"0090101 lio.00 10017 Moballonglow Entprouser 100.0c) 70WO Raglet" Omtortfirloul Friplawer 190.00 Yak d -104N Pat alroclivolrevilrenles n I Rate 10010 Tachroleal AdVIM $ 100.00 N 0 M U R ral, mks To 0 P no viaftle I an 10011 Molocial ftionalfil WoldkWWT Consultant ll 10100 10403 WDE Mears!W Patten, Y"" Tactual a 1%00 TOM INNIslived (hrologIstiOmflad S 170.00 IDM We Dye Forwarant Tsdaffog Technician $ 114.0 Unwisal aselegin 10001 kolorlhoginver/OtfologIst $ 166,00 0305 Cobblestone Noll Toohnialar"Idla; finalanclar $ 114.00 i00Q(I RejfvWqd M linginocr 1 100.00 10409 Racluagraplaa Toalbo (entered 2) $ 295.00 OW3 Connecticut p 105,00 IM20 Nruievneor 160.00 10013 Pibacl gnorbadMansuger $ Incloo 3M OWRIV Control Monarger f; 140.00 Task Code Noted) Rate IM l3allo Klr$--�kkfiwe" If 40.011 10007 $ 13D.OD 0600 TorqueWforash,swil If 1&00 IDDIS QualifyCartfrolAuhninstralor 8 120.00 9M2 Tereus V*wA Laos 5 2&00 IMID MotallooloolTookohlon, If Men Ofuli Troche Mortlake $ 40,00 00001 CAOD 1; 03.00 fill As Mono a 20,00 70107 PleN SuprovIsor 10 116.00 OU24 Drons MDld $ 20.00 01030 $story suporvAne S 11600 0041 Il 9100 2M Laborralory NiontstroT S Map 06333 fluft'rinnEquIpwart If 00.00 08 , LabbodorYTmIenle4n 80,00 Q5340 Con"WAspholtGodrNFAulptruen $ 000.00 0 EvortwInessr"thrany 495.DO 95327 Pophounder a Wo onto Cement 6MPP Developer $ 1300D 05330 Now Flaboad (DpAIN $ 415,00 910M Quallikel fpAPPP Puartillonor ll 120.00 W330 Sclurnwalaxontor Il 20PO 06341 VaporEcal.slonTastKift 6 Wool Tark M42 Related predrill, Probe 0 MOO Coda P old Inspection Psvwp�LOL 1010i Owebaeupwromd ta"I Inspector 90339 UPV purthroinhe Patm Vacruar) Motor $ 2811,00 i010 Proilborstroffoot Tensioned Impeder $ 10D.00 06351 (PsrTmQ 4 20,00 IOIDS S 100DO 06M A Cureannobles $ 5aw 10100 6 109.00 95303 Monsanto Parrick, I�qaafacand and Convertibles $ 3000 10111 hanpoolor $ 109(r) 953M Uqukl Poctelroot Concentrate a 25.00 10113 Mostarry Inapecaut, $ ID9.00 D5307 Pleased Army Uftramca flaraproart lPq,Hwr) $ 50.00 10201 sinnorral showmiding Inspector S 10DOD 05347 Granted Paceffillrust Arthur (Per Hour) S 50.01D 10M AWS Conlifterl Weldintl Insprrecur S '109.00 UUM5 IMPMI Echo $ 200.00 10201 Fireproolho refractor 6 100,00 93362 3 400,00 wati Lead krupwor 8 113,00 Mae Call(OMIA Pubment Proglooraph (Por Hous) $ 1150) 10110 Plivatop Sp"Iss Inspector - IFC Prounler $ 19600 9153,19 lacrial Prorillar, (Per Hotel If MOD 10,17 Rowe, SP001W hoppolor - lop $ liao) 86367 Project voclorkof vahloto $ Man) 70109 LA trof,4"W, Inspector If 113.00 WW2 Concrete echoing Phah, a 60.00 76001 AspholtPhad and Plant liaremoriTachnidan If 110,00 04307 Half -cell polonflul Equallprocal Sol 2M(s) 70103 Plia O"no Wool 1$ 110.00 U36a Generate Electrical koolift Velor 150.00 70101 SollsTsolviclan, 6 100AID 10107 Cormis Quality Control (AMeltrans Toondulivi) $ ic9no Took Cooke vc Rate BMI Inspector a 118A0 20102 IW4 10515 mochantool harpoolow $ 124,00 20101 Shall Picerass MoRWOMOt Gabon, and Gurce, a 20,00 Fireproofing, Ralbar. and 4oxy PsNee (Elfth) 10610 Electrical Inspector $ 130.00 201031 Oversize ample: Monary prices, shcamee Panels $ 4740 20104 FlamodflemseflDolo 10521 Maranon frepecepr $ 130,D) 20107 Tochoulan for "Clause PkkVp Not inted Abors, $ 85.00 (par none, viour Minambro, 10524 Velure Inspect" $ 1$000 20109 1'ethnnoWn for SIMOMO PhrWrp nature Sea 01ML $ 100.00 or After par 0.11). Manday Im prosy. arAlf Day Sotheby (Per Well Vicar Uhh"HUR Poll Musel 00003 Fled 11001"erfiv Twholdon $ 113.00 Truck Sod(� _Wobu-9165l�� Jobolle Trallor, Moblia or On -alto Labor Rate Tark aw WW;Uial Carlo She 11 S eavonp Rldo (parehilknotaxottaftne It hours) IM-1- Sit 'Pturroltliaell lolootlonlinpal 110.00 lulothourbyratiecton $ IWOO City0f SaRtaAna I TROO77025,17 25E-79 Kimincly,A) Horn On Point Land S "ry Lh1g, Ino._ 6& POINT LAND SURVEYING, INC. 1910 Orange Tree Lane, Suite 344 * Redlands, California 02373 (m) n2.2221 - (999) 784-1836 fax offlco@onpointiandsurve,ying.com 0 www.onp�ititlandsurvoying.com RATES EFFECTIV46 AP41, 2017 HOURLY RATE SCHEDULE (P ILING WAGE) QEEIQE� Research of Records/Draffing/Mapping Survey Calculations and Document Preparation Land Surveyor Review/Professional Services 00"No Survey Crew (4 hour Minimum) Survey Crew (Outside of normal hours of operation) Travel Time Global Positioning Systems (GPS) Surveys GPS Receiver/Date Collector RTK OPS System Utility Location Services Pre/Post Construction Audio/Video Recordlng Expert Witness/Testimony (Portal to Portal) $85 $100 $140 $225 $335 Hall hourly rate Estimates upon Request $100/per Receiver per Day $300 per Day Estimates upon Request Estimates upon Request $260 per hour Your Project, On Budget, On Time... On Point Land Surveying[ KimleylMorn 25'E-80 TROC77026-171 City of bota Ana AGREEMENT TO PROVIDE ENGINEERING SERVICES ON AN ON -CALL BASIS (WATER RESOURCES) THIS AGREEMENT is made and entered into this 19th day of June, 2018 by and between Kimley- Horn and Associates, Inc. CConsultanV% and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RE!QITALS A. On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -call basis -for the Water Resources Division of the City's Public Works Agency, B. Consultant submitted a responsive proposal that was among those selected by the City, Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C. In undertaking the performance of this Agreement, Consultant represents that it is laiowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set fortli, the parties agree as follows: 1. SCOPE *OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in.full. 2. COMPENSATION a. City neither warrants nor guarantees any minfinum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed -under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of five (5) conslultants selected to provide services for water resources projects on an as -needed basis under RFP No. 17-083, The total compensation for these services provided by all such consultants selected under RFP No. 17-083 shall not exceed $1,200,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work. performed, subject to City accounting procedures. EXHIBIT 2 Page I of'8 25E-81 Payment need not be made for work which fails to meet the standards of performance set fordi in the Recitals and Scope of Work which may reasonably be expected by City, 3. TERM This Agreement shall commence on the date first written above and terminate on June 18, 202 1, unless terminated earlier in accordance with Section 17, below, The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGE, 8 Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, ct seq., ("Prevailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintonance" projects. If the services being performed are part of an applicable "public works" or'�maintenance" project, as defined by the Prewuling Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR . . Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a nori-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a nori-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Page 2 of 8 25E-82 Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City, City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the putposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultantshall maintain and shall require its subeonsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coveragoapplying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate, Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-misuranoc programs maintained by the City, and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. 0. Worker's Compensation Insurance, In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $ 1,000,000 per accident, d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined shigle limit of not less than $ 1,000,000 per claim with $2,000,000 in the aggregate, C. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. Page 3 of 8 25E-83 (H) Certificates of insurance shall be furnished to die City upon execution of this Agreement and shall be approved by the City, (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspec% by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to flunish the City with required proof that insurance has been procured and is in force and paid for, die City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, conwItants, special counsel, and representative's from liability: (1) for personal irkiury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement, The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, resd tution, judicial or equitable relief due to personal or property rights arises by reason of the ternis of, or effects arising from this Agreement. City may make till reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 27818, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, 9. INTELLECTUAL PROPE RTY INDEMNIFICATION Consultant shall defend, iademn* and hold harmless the City, its officers, agents, representatives, and employees against any mid all liability, including costs, and attorney's fees, Page 4 of 8 25E-84 for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in, connection with the work to be performed under this Agreement, Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFEDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the p0iformance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but fir no event less than reasonable care. "ConfidentialInformatioif 'shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any inforniation that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OFINTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict 'in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deenied to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Page 5 of 8 25E-85 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P'O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: Kraloy-Horn and Associates, Inc. 765 The City Drive, Suite 200 Orange, CA 92868 Attn: Darron Adrian, P.E., Project Manager / Vice'Presideut A party may change its address by giving notice in writing to the other party. Thereafter, ,my communication shall be addressed and transmitted to the now address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or doomed to have been given twenty-four (24) hours aflor the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeftaines, weekends, federal, state, County or City holidays shall be excluded, 1.4. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties, In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instiument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or othei wise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Page 6 of 8 25E-86 Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City mid any such assignrnent� transfer, delegation or subcontract without the City's prior written consent shall be considerednull and void, Nothing it this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement perflbrmed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy, No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERNIINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the Citys use thereof for such purposes as the City deems appropriate, b. Payment need not be made for work Which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 8 25E-87 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the set vices hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of Its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement, 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenred hercinand attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney (I z? liv, f By: vfrkll 4�,4 & M. FunIc Assistant City Attorney RECOMMENDED FOR APPROVAL Edwin "William7Galvez, P.E. Acting Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ 11 City Manager CONSULTANT Name: Title: Page 8 of 8 25E-88 PROPOSALFOR ENV, 1, STATEMENT OF QUALIFICATIONS Cover Letter March 20,2018 Mr. Armando Fernandez City of Santa Ana .20 CIVIC Center Plaza 3r.d Floor Aecepiton, Ross Annex SaritaArfe. CA027011 Re,, Proposal for 0A.Call Engineering Services, RFP No. 17-083 Dear Mr, Fernandez and Members of the Selection Panel: 111 765 The City Drive Suits 200 Orange, California �9468 75L 714,01030 FAX 714.621.0368 For more than a. discodsXImloy-Horn ing.supported the City of Santa Ana (Cfty� on a variety of projects to help enhance traffic olroulatio, n, Improve the Citys Infrastructure, and fix local roads, Ou r team Is highly capable ofsopporfing the CIVs general ononeedrig needs on the ITS Capital Improvement Program, In addition to our tozim's experience and�ppsskm to.provida outstanding supplemental civil engineering support to the City's In-house staff, we offer you the following: Local Knowledge. Through our previous on,call contracts and other City solicitations, we have assisted your City with various tasks which has enabled us to become familiar with your standards, goals and challon as related to existing Infrastructure. Not onlyhove, 1 .9 we worked closely with City staffon roadway design, traffic, water quality, and utility relocations, we are ounrenfiy� completing tile Santa Ana Boulevard and Sth Street Protected Bike Labe PS&E contract. We are also assisting the City on two other major projects: South Me] n Sire at Co rf Idor [in p rovomen is and Warns r Avon us Improve ments. Our depth of local kno w1odgre and arrderstanding will help to stroomilho our produciflon oft1s, for you. Seasoned Leadership with Talented Technical Staff to Serve You. As with our previous contracts 1, Darren Adrian, P.E., will serve as project manager and tole point of o9ftlaot, I have nearly 21 years of experience In civil engineering related to planning, design, and construction of municipal and transportation facilities, I've managed both small and largo projects for municipal clients, When a task order 18 Issued, I work with the team to quickly Identify the. right technical professionals from our staff to address the task. Klmley-Horn's staffing resources and current and projected workload ensure that we will meet.your project schedules and provide you with the highest level of responsiveness and quality, WD have partnered with Hazen and Sawyer, Twining, Inc, and OnPoint Land Survey, Inc. to provide additional expertise to the City, as needed. Extensive On -Call Experience, On -call contracts require a different approach from typical project -specific contracts. Each task assigned under an on -call contract will need an lndlvldu@llzed approach that Includes the various disciplines necessary to complete the assignment, Our team combines familiarity with conditions In Santa Ana and Orange County and exposure to challenging civil engineering Issues In other parts of the state and country, providing the City with the highest quality and most cost-effective solutlons� As an Officer of the firm, I have authority to bind the firm to this offer, If you should have any questions, please contact me at 714, 705.1304 or darremadirlangkimlay-horn.com, We look forward to continuing to serve as your on-oall civil engineering consultant Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Darren Adrica, P_�. Project Manager I Vice President 25E-91 Kimley)))Horn Contract Agreement Statement Kfmley-Horo has ravlowed.the cootraot:9greementand-t0es no %pplim. Firm and Team Experience Founded to 1067, klinky-Horn And Aftsoolotes, Ind, IS A privately hold corporation with a Staff of more ihan,8,000 personnel�,lo $3 offices oatlonMdQ, Including or Orange office. The firm has steadily grown Into a fulli-saryloa civil angineoringi planning, and em�lremranlsloqnpulfing #rm c0aflng a comprehensive range of Services to �ofih public end private olle0t. Klmley-Homs growthis reflected In Its steady rise on Engineering Niews-Recoro's list oflop deslgl firms to the nation, ranking 21st In the top 600 U.S. Design Firms; 6th In Pure DesIgn;Iith InTransportation;and 9th In Highways In 2017, The Success& ourrahkings Is a result 6f Out Steadiest commitment to providing responsive allerittervlod, pursuing continuous quality Improvement, and operating 6t an extemstion to your existing Staff, Klioloy-HoM It Well equipped to fespomiquioldy to the City's needs on this on -call contraoL With. More then 100 registered Southern California Professional 15rigIneers, Klmley-Horn offers specialized engineering knowledge that Comes from ourfull range Df�eorvlcoo for munIcipal.projads. Ourtachaloal qualifications and *,ongths align porfocilly withyour needs forthIs on-oall contrectftore aiully:lnh�gtatsd ConsultloofIrm offering a variety of In-hougosgrvloog, Including, - Civil engineering design Services - Roadway dealgrij streetscape, Improvemepte, and Upgrades - Transporldflon planning and design - Traffic engineering and traffic operations . Pavement management systems and rehabilitation design . Traffic studies/trafflo calming studies . Traffic signal and Sighing and Striping design . Structural analysis and design Active Transportation planning and design StormOraln design, upgra.0ea,.aad rehgbiltlation Regional sform draln and watershed analysis Water/wastewater design Utility poonfination and underprounding Landscape and �nylronmental services, Including CEQA, NEPA, and Site Assessment - Grant writing and administration . Construction adailhatation and support Klmley-Horn understands what it means to provide services on an on -call basis for a local governmert, Not only have we provided services. to the City In the post, wehave, also worked with Caltrans, the County of Orange, and many other California municipalities (Including several In Orange County) through ort-call.contracts..81noe our founding, on -call clients have been a top priority, Team Organization and Managernent We"n' *yo'u" *c'h"o' , o . s . a a ; c . on . su . I I I I an I I , . y . o . u . a . r . o I ra . ail I y I c I hoo Slag I. t he . p I so I p . Is . wh . o I a . If . or . y . ou . . t I he . . t . so I hn I I . ca . I I a I x . pe . d . Is I a, h a I nd I s-on ............ experience with similar projects, and Commitment to a high standard of quality and client service that will make your projects as successful as you have envisioned. The people on our team are PaSSIOMB about their work and do It well, Our team Is comprised of veteran project managers, transportation engineers, and technical staff to pAvide streamlined design engineering support on a Variety of tasks. While we remain responsive to our clients! dynamic needs by drawing upon a diverse professional staff, we also provide management conflnulty through the assignment of a ollert-orlented project manager, Darren Adrian, RE., Klmley-Horn's project manager, will serve as the primary point of contact, and will manage the team through the length of the contract.. He has nearly 27 years of engineering experience and has managed several projects with many cities In Southern Kimley*Horn 2 TROO77025.171 City of Santa Ana 25E-92 C G Ck 6 0 Z ll v P California, Including the cities of Santo Ana, Orange, andAryahslm,-Darren will lead the Klmley-Homteanntp provide quality design, planning, and construction support services, aswoll as botwollable to Citystaff.1hroughoult the duration of this on -call contract, Darren will be supported by a team of experionod engineers and Subconsultant specialists who will act as task managers, providing backup to the project manager, as well as losk,management and technical support for each task based on scope of work for each project, Darren will coordinate all team members'efforts and deliverables, Including those of out subconaulteords. Before 9 project starts, he will conduct a project soopIng meeting with all respective team members to brainstorm the project Issues to make sure their experience matches the requirements of the projod scope, Our team will also conduct.a project InItloilon meeting with theappropriate team membors to coordinate the project plan including milestones, deliverables, and current project events. Project coordination meetings will be scheduled dependloo upon the project duration to. make sure the project remains on track with the project plan. Kimay-Hom will also review the work performed by suboopsultants as pad of our Quality Control Standards. Subconstiltant Overview io'o'ur ... VJ* 'ml'e'y4*H o-m— e'd ... w, ... w'W" bu'lfti0ng'-' * ...... term relationships and delivered successful local projeots In Southern California, Our teaming partners, described below, are poised to provideprojeot support services to the City, as needed, The a subconsullants will not as sisamless team . . 'a members able to provide their speciflo areas of expertise when requlrqd. Hazen and Sawyer (Wator/Wastowater) Is a nationally and Internationally recognized water Hazenresoutces and environmental engineering consulting firm, with a singular focus on 'All Things Water." They specializem domestic wastewater, recycled water, and the potable, water market and bring a unique level of expertise and specialists to each project, Hazen has grown to over 1.000 engineering prof . asslonals In 01 offlces across the United States. Hazen has concentrated on two critical activities — helping their diants'provide safe drinking water to their customers, and coritrollIno water -pollution and -its effects on the environment They are a full service onvIronmental and engineering consulting firm, and con offer exceptionally qualified personnel available Immediately to assist you, Twining (Geotechnical) Is a full-sorvice engineering company with unmatched technical expertise. Their services include geoteohnIcRI engineering, materials testing, and Inspection, OTWINING and highlytechnical.capabilitles in applied engineering and Integrated disciplines. Twining's gootechnical engineers, geologists, and technicians bring their finest professional skills and practical experience to each project, Their staff Includes 11 licensed professional geotechnIcal engineers (GE� as well as others. Their professionals lisve vast experience In completing subsurface Investigations involving gootmhnloal analysis, and providing design recommendations to meat needs across the full spectrum of project types. Their fully-accrediled geolechnIcall engineering laboratories are equipped to perform the standard tests needed In geot6ohnical engineering evaluations. On Point Surveying (Surveying) offers highly experienced staff that specialize In boundary surveys, design surveys, construction staking, GPS surveys, topographic surveys, parcel maps, tract maps, and records of survey, They utilize both Static and RTK GP$ combined with the latest software for processing goospatial data. Robotic total stations ensure that their survey crew supervisors are not tied to one location and can stay moblie to oversee your project, Gnr of Santo Ana I TRX77026.1? 3 Kim leav, >)>Horn 25E-93 ................................ ...... ............ 0- ........... .................. ......... Resumas ior our team msmbers arp provtdod In the Appondtx for your revIew, Kimley>))Horn 4 TROO77025,171 City of Sonta Ana 25E-94 0 0 0 ol Cj ........... 4 .......... ............................ Tor!Vokoytfti.�, RE. 451?o Hazen rity ot Sonto Ana I TROC770ft 17 6 Kimley>>>Horn 25E-95 Understandlog of Need Ct Project Und,§rsrteh!�qq relation ship, and Ktmlq-HorA stafia Wit Is rity with the Oltft nee -do, requ I remoults, and goals, we will shive to act as an extension of Oily staff by providing as-noeded origInserIn services.7baccompitsh this, our strategy can n —d , tpro closely on the CIVp,rsqw1fema6ts, master plan alemP to, ro as, end applicable standards, as Well as Klimlay-11pro'experience. to maintain the Ilfgh standards expected by the City, To demonstrate our CL abilities, we have developed brief descriptions of services to be performed for t6 Clift 004all program: Civil Engineering and Roadway Design, These are the foundation of Klmiay�HorrVs professional practice, Klmley-Hom's team has provided public agencies with design services for public facilliles; such as parks, parking lots, parking structures, libraries, Sartforsentors, and community cantdr& We have provided roadway design services to urban, rural, primary ssconciary� and interstate rosdwayp, and for clients. ranging from public agencies, municipalities And state DOTe to prM to 4oVeopers. Weiantlolpeto the Cilft dsolgn projimots to Include Intersection geometrics, roadway widening and realignment, utility relocations, trafflo central, signing and marking, erosion control, pongtruptlon Sequencing, and - final plans, specifications, and estimates (PS,&E). We. have galnetd extensive experience In dealing with local regulatory and other aganQlos to secure the permits and approvals necessary forthe building and upgrading of public and roadway facilities. Bicycle and Pedestrian Planning and'Ussign. Klmloy-Horn understands the Importance of planning and designing forollernstIve transportation modes such as bicycles and pedestrians. We employ, slsfe-of-tha�arttoclfhlquao to accommodateand.6noourege the use of alternative transportation modes and mininniza Vehicular conflicts, and routinely design blke.and padestdan facilities usIngthe AASHTO, FHWA, Calhons Highway Design Manumlo, and 14ACTO Urban Bikeway Design Guide, Typicall municipal bike facilities could Include Class I blkewAys, sherrows, buttered bike Ignes and cycle tracks, and bike hubs. Our firm ties. led numerous bicycle planning and design projects throughout ths, United States and havecomploted many looslolly pedestrian and bicycle facility master plans,, developed compraftenelvestatewide c ydetrals. planocral requirements for padestrian/bloycla is Wilms, and designed over 200 miles of b1c I Green Streets and. Complete Streets Design. Green Streets combine multiple elements allowing the roadway to be on extension of the sustainable environment. This method of suslainable roadway design can Incorporate stormwater management elements such as permeable pavements, vegetated water quality facilities, and open spaces that reduce runoff and Strive to duplicate predevelopment hydrology. Energy reduction technologies such as LED fighting sad traffic signals ate often Integrated and heat Island effects are reduced through the use of reflective pavements and the Incorporation of street trees. Green Streets can be designed with 'Complete Streets" principles that encourage alternate V modes of transportation. ThIs Is not an emerging discipline for Wmloy-Horn, but a recognition othow we can blend sustalhability and roadway design, Traffic Engineering, Kimley-Hom is an Industry leader In trafflo engineering, offering unparalleled expertise In traffJo and transportation Impacts, methodologies to monitor development -generated trafflo, and financing mechanisms for transportation Improvements. Klmley-Hom offers complete In-house traffic engineering services such as traffic signal communication and system Integration design, Intersection geometric design, signing and striping, traffic control plans, construction phasing plans, preparation of traffic Impact studies, traffic oalmIng studies, speed zoning studies, safety mild operations studies, accident analysis, pedestrian safety programs, parking studies, site acoass and ulroulatlon studies, and general consultation In traffic engineering, Kirnhelyo)) Horn a TRO0770M 171 City of Santa Ann 25E-96 Transit System Design. For urban, regional, and statewide transit systems all over the country, Klmley-Hom provides comprehorialveenslysis, planning, and design servIbes such as major Investment studies, major routoplAnpIng, alternatives analysis, Ifne-by-Ilne analyses, on -board surveys, demand Modeling, environmental documentation,. and comprehensive consensus -building activities. Our team of experts are able to successfully assist public transit agencies on their transit projects Intu ding bus route design, bus hub andbus shelter dosIgn,And other transit related Orojecti Klmley�Horh't transit exports guide our clients through all phases of these difficult projects, from the early planning Stages and final design, through permitting, public review, and construction administration. Landscapa,Architecture, From the revitalization of a popularcommurflly park to the design and Impigmantationof a downtown stroartecape, KlmleyoHonn has. planned and Implemented scores of landscape architecture projects. We have completed dozens of park deallinsarld mmster plapprojects for federal, state, repriol, and local government Klmfey- Horn has a wolf -earned reputation for combining creative Ideas, technical excellence, and client collaboration, resulting In dynamic pmjeots that blend Into their environments and become a part of the are$ they Inhabit For our public works projects, we corisIdar drought resistant landscape features and low water usage Inigallon systems to help our dients become more successful In meeting their water conservation goals, We understand 4ha CIty's visions for landscape and,streetsGaipo design. As 'Metropolitan urban areas continue to gronv,, Urban design, streetsdape design, and landscape architecture have become Integral components of food I way and transportation system designs and Infrastructure Improvements In general. Revitalizing commercial districts, providing recreational areas, end enhancing pedestrian and bi cycle facilities In In orapsing ly congested eraser are some of the areas where our landscape architects and plonners ifirive. Water Quality Management and National Pollution Discharge Elimination System (NPDES). Our approach toilpsign encourages preserving or Improving water quality by utilizing the latest technology available for Low Impact Development (LID) projects. Review criteria for Water Quality Man orrom.Plars (WQMP) would include the requirements established by the State Water Resources Control'Boaid, the County of Orange, and the Citys requirements for permittIng/plannIng applications. As pad of our engineering plan review or Environmental Documents review, Klmley-Hom'cortified Qualified $form Water Pollution Prevention (SWPPP) Developer (081)) engineers will provide the Support neaded to review the projeot's environmental documents Including the WQMP, SWPPP, and Water Pollution Control Pion (WPOP). Mapping and Surveying. Kimley-Horn will provide professional mapping and surveying review services for development projects based an Subdivision Map Act and the City of Santa Ana's requirements, We, and out subconsultant OnPoInt Land Surveying, [no., will provide these professional services as necessary for the assigned projects Including any additional services that benefit the City, Our sorvaying services include: right of way verification, treat map review, parcel and assessor mop review, existing record research, design Surveying, existing easement research, proposed easement coordination, field reviews, tentative and final maps, and lot line adjustments. Geotechnical and Geological Services. Kimley-Horp understands that the assignment$ for geotechnlcal and geological services may very on a case-by-cose basis depending upon specific needs of the City. Klmley-Horn and our 6ubconsultant Tivining, Inc, recognize that these services will be provided as requested by the City, Gootechnied and geology services may Inolude, tasks such as: pavement evaluation, slope stability and analysis, shoring design, percolation test and Infiltration rate analysis, geotoohnIcal and geology repels review, and geotechnical aindpoology reports for special public projects. The geoleclinloal and geological Items may include soil stability, soil composition, segmental retainIng walls, liquefar;tIon, compaction, foundations, checking calculations, reviewing test results, and more. our approeoh to this, and any assignment will be to provide approptlato task lenders and staff, establish work plans, provide compliance with schadvia and budget, maintain continuous; communication with the City, and provide QAIQC deliverables. City of Santa Ana I TROU77025.17 25t-97 Kimlenvo)) Horn Water Improvement Design and Coordination. Our utility design team along with.oursuboirsUltant, Hazen and Sowyet have Successfully, 0mpleted Water Infrastructure. projects for varlow igorrolas In. Southern California, These projects consist of Water main replacement, realignment, upilzing arid copsolty increase, master planning, existing system evaluation god and openfllorvil Support. Although each project Is urilque, the majority of challenging utility projects. we face are In developed areas where existing utility facilities ore located, WlJhIn thopropoSed project Area and any Imprwomont will generally effort or he Mratated.by the livoarflon.of uqlfty fpcilily, KirriaMorrit0loves In r1rowIng all VVIlty lines and features true to size In our plans to aid In Identifying conflicts early In tho design phase. We Will also pothole potential conflict locations when budgets allow, whichgIves a better understanding of the locations of the existing lines, and provide extensive coordination With the various utility 00m0ables. We also use 3-Droodslino rf LAIlItles to ldontll� potential conflicts iweagy stages, of Aoslon, This method has helped us to avoid discrepancies between construction docurlients.aod Actua�fteld.wndlfforrs that rosulfted to cost effective and timely manner oxeoution of projects. Sanitary Sawat Doilgh, Bowers will be dorsighod based on Orange County Sanitotloq District and City of Santa Ana's r0oulrements. All design crIlArfamIll be reviewed versus the provIous requirements Including sewerpipe alking, modeling end onalyplo,vower lino-OlIgnmert4nd rtopth� mirlmumg1opes, p1pa-materlals, bodding and franch.dosIgn, ondraquIred manholes. Krmjay�Horn will provide modeling based on assembled Information based on the exIsfirigi system and Incorporating proposed conditions It requested by the City. Results of the modeling end recommendation$ by Ktmley-Hom for project solotlons will then be submitted to the City for review and approval, Wel I Rehabilitation Design, A combination of three factors can cause water production decline. The III rst is a regional decline In Water elevations that shift the �startic"wator level downward. The Second Is a decline In Water levels In the local aquifer caused by continuous pumping, The third Is a decline In specific oapaofty oaused by a plugged filter pack or wall screen. The roglonal.dodne in water levels is not controllable and groundwater levels Will recover through natural recharge, The reduction In speciflorspacIty requires cQrrective action In the form of root cause evoluation, well redevelopment, and possibly modification to pump location and flow rate. The decline In spoolflo capacity could be assault of a reduction of pormqabl[Jty near the well screen. This type of permeability reduction Is often the result of b1ologloal foullng, cernoritaition, or the Intrusion of fine-grained aquifer send Into 11hogravel park surrounding the wall casIng. Well videos could confirm this, Migration of fine-grained aq ulfervand could be a root cause of the rapid decline In specific capacity The result of this Is that water volooftyclurIng pumping Is much %horin those sections of screen thatprodubothe most water, During pumping, small send particles mobilize -and migrate through thewell fillarpack and wedge Intothe pore space. reducing permeability In the flier pack. MlWmtlon of this Issue would Include careful wall development to remove the send and resettle thellifterpack and modification of pumping operations to reduce.sharp changes In water velocity that mobilize fine-grained aclulforsand. PrIorto redevelopment It Is.recommonded to review of the factors that can cause this reductlon In specific rapacity., The review Would Include assessment of biological and cementation plugging and review the original, well construction documents Including the Sieve analysis performed to size the Nor pack and the dally construction (if available), As part of developing a mItIgpt1on approach, spinner logs may be recommended to verify production zones. Environmental Studios. Our environmental services team provides complete natural resource regulatory compliance services for public works projects. Our environmental professionals have provided services for a wide variety of projects, including roadway, transit, transportation planning, green streets, complete streets, land development, storm drata, and water resources. They are well versed In all aspects of the development process from Phase I Environirrental Site Assessments to California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) KimlepMorn a TROG77025171 City or Santa Ana 25E-98 documentation and resol.ims-Agency permitting, They tire experienced In taking a pr9jectfrom conosproort to final build out, and provide oriftrimentatcomollainoo. services 14 sopportof'oAn 80.0 Wristr'4010P ongirfooll QU 'i mg! . r learn's environmental services Include: 050AMEPAdocurnentatlon, groundwater protection, environmental audits, environmental compliance,, natural restource investigations, stdrmwater management, and more, Storrin Drain Design and Drainage Analysis, Klmley-Hom's drainage engineering services Indudelhe design of Gana[$, detention bashib, culvert crossings, water control structures, diversion structureel purrip stations, and more, Our engineers have been called upion by numerous public agencles end major agricultural, Industrial, and residential developers to conduct preliminary studies mad drainage Consultation, prepare storhinwator management plans, perform watershed and floodplain analysis, prepare, storm drain master plans: and coordinate permit applications on their behalf, Structural Artalyrals. Kinilay-Hom's structural engineering team provides structural design and analysis for a range of major retaInIng structures, parking structures, roadway bridges, pedestrian bridges, to minor footings and , foundations for traffic signals, roadway signs, and storm dral I ri structures; Our structural engineers have extensive experience working with public agencies and are familiar with routine plan check processes for multiple agencies, Construction and Bid Support. Our team Is equipped with ihe latest construction managements. ystems and applications available In the Industry, These tools are scalable and, customizablo to fit the CAly's project needs. and budget, and to Integrate with the Oily's existing standards, Fronnsimple, time -tested forms and procedures, to advanced construction managenientand web -based systems, our toanit wilt deliver small and large projects on -time and under budoof while kaoulng the City up to date on a "nnfl-time" basis. In addition to our designWern's.exparlence with design relevant topics, our construction phase personnel can attend pre-ocinstruction conferences and r . egular project meetings, provide review and approval of submittals, as well as other activities necessary to achieve well-coordinallod construction projects of proposed Improvements. Approach to Your On -Call Through our five decades of experience workIng with oft -call dients,wo have learned valuable lessons that have helped us create a unique approach to meeting our ollents'needs, We understand the urgency associated with federally funded, time sensitive, or public safety projects, and we are equipped to allocate sufficient resources to meet deadlines and the City's capital Improvement program schedule. Our approach to your on -call tasks entails the following: Project Managernent—Single Point of Contact: We have widespread expertise, and experience In all facets of municipal projects, Klmley-Harri's project manager, Darren Adrian, P.E., Wil serve as the primary point of contact, and will manage the team through the length of the contract. He has over 27 years of municipal engineering experience and managed several projects with various cities In CAlliorrilit. His experience Includes design, planning, and construction of major roadways, transportation facilities, streetsoape improvements, and utilities and Is knowledgeable of federal, state, county, and municipal regulations. Darren will oversee and review the engineering activities Including engineering design, studies, Investigations, poor review, surveying, suboonsultant review, and other related activities. He will be available to City staff for a timely response to sarvloo, requests, Including questions about budgets, invoices, and schedules, Before a project starts, Darren will conduct a project scoping meeting with all respective team members to brainstorm the project Issues, Our team will conduct a project Initiation meeting with the appropriate team members to coordinate the project plan Incluffing milestones, dellvarables, and current project events. Project coordination meetings will be scheduled based on the project duration to make sure the project remains on track, City of Santa Ana I TROC77025.17 9 K i m be; ly >)> H o r n 25E-99 Effective Cqmmuntcatlon: Through effective communication we plan to thoroughly understand your vision and implement the Innovative and coa4ffoctiva solutions that our team Is known for, Effective communication begIns; with listening to Your Cily's Ideas, concerns, and goals for Its projects. Makloo certain that our learn and ybut staff are an the same page throughout each project Will helpavold at mitigate potint101 problems thatin0y Mae, Wooessful techniques may Inolude monthly Progress Development Team meetings (PDT) and bkweakly progress reports, regular Conference calls to keep you. abreast of critical 1000%end ongoing electronic communloptions amongst all members of the project team, which may. Include a ftp site Oodloatkiflo the project. hepprielvonoss and Cost-Effootlyo Solutions; Rosponelvenosslamuch more then proximity or dislancafrom our off1pato YC'UT 00100 (S-6 miles, end about 10 mln*,$) responsiveness Is providing you with Information on short Potic4i kii promptly returning phone calls and meeting the. ollents needs., and this Is where Klmlpyvl,lom excels, We strNe to put our c1lenris needs fIrst. We strongly believe that Kinyley-Horn's corithurInfil success ros is on the stilongths; of our day-to-CdY management, vision for the firm, emphasis on quathy, and responsiveness to,you, our c1lont, We hove worked with Many Public 09000Y Oh011 contracts, and we understand the Importance of providing cost effective soluflons-In the eady stages of dosll�m fortho City$ future projects. We emphasize project management using bl-morithly offort reporlethat give our project managers uprfo-dato staffing and expense Information related to their projects. This Information enables them to Continuously monitor thestatus of project cost, post control.effectiveness, and schedule. SohoduloAdhorenoe: Meeting schedules and budgets 1.9 a high priority for K.ImIqy-HCm. C(ItIcal.olements In. maintaining schedules and achieving work goals. Include a Clear definition ofthp responsibilities of team members and ongoing comm4n.lostlon of ixoJect needs, We are well suited to manage and administer upcoming projects for the City, and are prepared to commit the necessary, resources so projects are completed within your tilmefrarno and budget. On the rare occasion that a project requires a schedule Correction due to a delay on Klmley-Horn's part, we utilize an aggressive system with re0lonal support to quickly got the project back on track and avoid Impacts to our olleors overall project schedule. This Includes the Involvement of regional management to commit additional resources from within the office and fromaround the flan If necessary. Once the correction Is made, follow-ups are performed by ell team members Involved to make sure the project remains on schedule at no additional costilo the City, During this process, the project manager and key regional team members work closely with Olt persqnne y I to confirm doliverabl6s meet the City's expectations Included within our scope of work, Community Engagerrieft Commurifty engagement at various points during the project allow participants to voice their opinion on the design process, The Virriley-Horn team believes outreach materials (including, but not Rinited to, presentations, graphics, and exhibits) required for community engagement activities must be created In a meaningful andstrataillo way, All community engagement activities will be turn -key (i.e. we Mill provide set-up/breakdown, materialal supplies, easels, refreshments, eto,), ollowingCIty stelf to focus on the Issues, not logistics, Klmloy-Horn will provide outreach collateral such as flyam, and press rafeeses prior to community engagement activities and coordinate With the City's public Information officer. In order to optimally engage public stakeholders, the Klmloy-Horri loom will provide translation headsets and Spanish-speaking engineers at each public informallonal meeting, Klmlay-Hom staff members have a track record of successful and Informative community events and we will apply the best elements of these to each on -call project. Kim lelyo)) Horn 10 774007702tx 171 City of Salite AIR 25E-1 00 I LA 0 C11 C, (" x� G C) Quality Control/Quality Assurance (QCIQA): Quality projects don't happen by accident, Klmley-Hom has been firmly committed to quality since the firm beganover150 years ago to that end, Kiniley-Hom hes.developed a QC/0A manual that every project rhanager Is required to know and use, The objective of our QC/QA program Is to produce doilverablas thatoonifoo toyour scope and minimize, the number of Wors and omissions, Our OC40A program Is based on the followingptillosophy: - Quality Is achieved by adequate planning, coordination, Supervision, and technical direction,' proper definition of the job requiremeints and procodores; Pndstalandloo the scope of servloss; and tha use of appropriately skilled personnel performing Work functions camfially, IndIVJd uals who are not directly responsible for pefforming the Initial efforts assure quality throjugh the careful oversight of -work activities. , %allty IS controlled by assigning a manager to evaluate all viork end procedures followed while providing the sarrvloos, . Quality Is verified through Iridepondent renrlaws by a qualified Staff member of Hie processes, �Mosduras, documentation, supervision, techrilcal direction, land staffing associated with the project development, - Quality to assured thnough a carefully designed systern of cross checks and liticipperident reviews. Klmlay�Hom Isforlunato to have the stag depth and resources to provide a QC/QA review by senkir-level professionals who are familiar w[Jh the typo of services provIded, yet not working directly on the project. Our project work, plans, schedules, and budgets are developed, with Q0 tasks, milestones, and hours Integrated at the beginning of a. project, This systenn allows odaquate.the for thorough COW reviews throup hout the life of a project. City of Santo Ana I 11W77026,17 11 KidepMorn 25E-101 Relevant Projeot Experience Klmloy-Horn has enjoyed coltaborsting With tho� Clly on a variety of Civil, traffic, In the past, rrom 17th Street Grade Separation and Pirlstoll Street Southern California Edison corridor to 0O.Streetcar Deslorl Review. end Oth , 0 Lane projects, Klmleywfiomhas pprilnered,wIth the City to provIdeoxcoptlonal . Street and Santa BOWIOVard BIK sorylgo for Critical. proje*t W0,01so romptly started a now cotloborallion with the City on Its Main Street Corridor Improvement Project Our experience and Lessons learned from these projecis means the City can expect the right,0slance of technical expertise, responsiveness,, and valuable local knowledge to-successfully.00mplote your task order assignments, $477110rlRelrevent !�P.5.E)R�Ki�qce &'i.......................... he following, pages we've provided a brldfllstof similar and relevant experience for clients end thevarloustypes of services weveprpykiedlo them foe your quick review, On -Call Traffic and Civil Engineering Services, City of linduft CA (2005 — Ongoing) Klmloy-Hornhas Provided oh-coll troffo and dill engineering services to the City ofindustry since 200. Since Initiation, we hove been Issu0mors than 130 tasks, focused pKinarilyon improving the transportation system within the City, Tasks antall developing gaomotrilo alternatives for major Intersection modifcations; ovalvalitip access points and presenting various alternatives for modifications at the Puente Rills Mall; attending project meetings on behalf of the City; ifilpirsootion oapoqlty analysis using SyniChro software: and traffic Int a an 1pis, sight distance evaluation, traffic handling design, P.Of a firaflo signal design, signing and stelpIng design,atreet lighting analysis and design, speed surveys, and poor end plan check reviews. Our on -call work Is conducted with the City Deportmentof Public Works and the Industry Urban. 0evelopment Agency (IUDA). Client Reference: City of Indusly, Joshua Nelson, RIF,, Regional Woo President, CNO Engineering, 620.966,8288 Anaheim, CA (2014 - Ongoing) KAmley-Rorn provided transportation planning and trafle engineering on - call services to the City on dozens of projects under multi -year contracts with the City's Planning and Engineering Departments, Services provided Include the preparation of parking studies and traffic studios for private development projects, as well as third-parly review of parking and traffic Studies prepared by oth6rs. Cllent Reference: City ofArraholtri, Rudy Etriam), Public Works Director, 7U 786,6176 Santa Ana Fit Cities, Santa Ana, CA (2016 — Ongoing) Klmloy4-lom worked with the City of Santa Ana and Latino Health Access to develop 9 community-4riven active transportation project that, when coNstructed, will encourage improved public health through walking or cycling. Using Information from stakeholder workshops with Lefino Health Access, fieldwork, and date collection, Klmley-Horn developed a conceptual design and visual rendering for the community preferred project and prepared a prelluilriary cost analysis for the concept. Client Reference: Cltyoffttaft, Cory Wilkerson, Active Transportation Coordinator, 714.647.6643 KimlepMorn 12 TROC77025.171 City of Santa Ann 25E-1 02 0 0 (J) 0 (J 0 Ck OC Streetcar Peer Review, Orange County, CA (2016 — Ongoing) Klmley-Hom is providing poor review of the streetcar design for various technical areas such as track alignment, grade crossings, stations, sIgnalizetion, Overhead Cateriary System, Traction Power Sub Station, construotability, basic operations, and overall coordination ofthe proposed corridor with bicycles, padestriansi buses, and other vehicles, The OC Streetcar will Increase transportation optleris and provide greater access to a 4.1 6-mile roote along Santa Ana Boulevard, 4th Street, end the Pacific Electric right-of-way to Harbor Boulevard In Garden Grove. C1 I ant R oforen ce; City of gantaAng, lason Gabriel, PrIholpol Civil Engl000. r, 714,04 7.5.664 On -Call General Engineering Services, Malibu, CA (2012 — Ongoing) KJmley-Hom was originally solooted 10 provide on-coll traffic engineering services to the City of Mallbu.in 2.012, but the ooritraot was later oxpoftdod! to Inglude-Olvit Engineering Services, due to high quality service provided by Klmlay.Hom, As extension to the Cittstaff, Klmlay-Hom.sta# performs the following on a, regular basis: Performing review of development project reports, - Preparing construction plans, specifications, and grading, utility and Construction plans estimates Cbriduoting engineering add trafficturvoys , Researching of utilities and other records ressibillty/conceptual studios and reports and - Collecting and analyzing traffic data recommendations for preliminary, final god construction - Participating in meetings with City staff associated with design studies various development and Improvement projecle, Utilizing applicable engineering disciplines Client Rofonmoo: City of Malibu, Rob Dilboux, AsslstantPublk Works Ditertor, V0,456.2489 x339 City of Pomona OnwCall, Pomona, CA (2011 — 2013) Klmley-Hom was selected through an on -call agreement with. the City to provide street rehabilitation services for various streets within the City, The general scope of work was to evaluate the suitable pavement rehabilitation methodologies end select the methods that were most suitable for the City's budget, this project also inrA I uded Isolated concrete Improvements Including, sidewalk, curb and gutter, cross gutters, curb rampsi bus pads, and modlans. Some of the pavement rehabilitation methods that were evaluated were cold In -place recycling, conventional asphalt removal and replacement, and cold mill and overlay. Each method was evaluated with conventional asphalt and rubberized asphalt. Client Reference: City ofPomona, Roza Zolghadr, Consultant Projeot Manager, 909, 620,2238 On -Call Pavement Rehabilitatlon/Utility Design, Fontana, CA (2008 — Ongoing) Klmlay-Hom has completed pavement rehabilitation design under several task orders: Catawba Avenue, SlovorAvenue, HemlookAverrue, Beach Avenue, and PopidarAvenue., Improvements entailed pavement replacement and overlays porgeotechnioal recommendations; miscellaneous concrete Improvements where adjacent Improvements were affected; and reconstructlonfrosetting of affected private property Improvements such as fences, walls, curb draIns, and meters. Various pavement rehabilitation options were investigated; conventional asphalt concrete repisoonment was recommended along ono-straot and full -depth asphalt recycling 512 (rI)AR) along the others. The construction cost savings by going with FDAR were 11, F S7 approximately 40 percent in comparison to conventional remove-and-roplace . S. .0 options. Coordination was required to obtain permits for workadjacont to two UPRR at-grodo rail crossings and for work associated with affected utilities. Klmloy-Hom also assisted the City In applying for Proposition 1Bfundsthrough the State and Local Partnership Program (SLPP), Kimley*Horn City of $onto Ana I TROC77OZ5.17 13 25E-1 03 COW WARAM Psvoment hohobIlItaflon., Thertask included a total of 42 streets, sod had striothudool, funding, And scheduling components, The City nooded oconsoftnt who could onslyzo toveroll alternative pavement rehablietallop strategies under a limited corratiruollon budglat,while still meeting the required project pulde4nes toobtain funding. JImprovemonts entailed grind ago overlay of all strooWnboth bid packages. with the quo of on Asphalt Robber and Aggregate Membrane (ARAM) Intorloyer, with localized areas of full -depth remove and replace. Klmley-Hom asslated the city to meet requirements fors grant from the Department of Resources Recycling and Recovery (Cat Recycle) and the Community Development Wok Giant tPUG),lederst funding program, Klmley-Hom's. knowledge Of how and Innovative Pavement rehabilitation strategies has helped the City utlllze:reoybleid materials mflnwplgoe recycling methods, which has broulght N Olty several funding opportunities and millions of dollars to consteuctfort cQsUsovIngs. Client Rollerah * city ofFontana, Xelth gromer, Public Works-Manoger, 909J60,6644 West Grove Valley pipelines, Riverview Pipelines, Santa Afta, CA (flazell'and Sawyer) Uo projects with the City of Wig Ana Included a total of over 17,000 Linage Feet 61 water pipeline design ranging In size from 84hohto 12-inchdiaMoter. The City Is actively replacing aging and undersized water maIns throughout their distribution system, The West Grove Valley project 1poludecl 9.500 Linear Foot of pipeline replacement design. The .Riverview project included 7,700 Linear Featof pipeline replacement design; Client Reference: City of 8onta Ana, Pubfic Wks, Agency, Armando Fernandez, Project Manager 714.647.5680 Well 29 Improvements Alternatives Analysis, Santa Ana, CA (Hazen and Sawyer) ThoCety of $anto Ana owns and o0srates Well 29, located at the southeast comer of Flower $treet old First Streeti adjacent to City owned tonrils ob Urts, W611 29 Oumps drottly to an existing. 8 MG reservoir, The existing well site Indudes the well head and discharge, piping assembly,, control equipment, a chlorination system In a building, end. an SCE transformer. An alternatives analysis Was.corducted W recommend, upgrades At the site including site Improvements, structural, mechanical, and electrical upgrades, Highlights of the study Include developing three altornallvos for the Improved site, providing 30 renderings for each site alternative, and developing a preliminary. opinion of probable cost for the design and construction of each alternative d1scussed. The Cllyls moving forward with ImplementIng the recommended alternative from this analysis. ClIont Reference: City of Sonta/lnp, Publib WorkgAgency -.Woler Resources UvWon, 13den Igo, Assistant Engineer 714,6443386 References We [love provided client references In the previous sectlon and below. We Invite you to contact these recent clients and ask them about our work history, qoallty of service,, and whotherthey would again select us for slmllar services. Me, Carlos Castellanos, City Engineer, City of Anaheim TEL� 714.765,5176 (On -Call Planning and Engineering projects) Mr. Keith Kramer, Public Works Manager. City of Fontana TEL: 909,350.6644 (On-CsII Pavement Rehabilltation/UtIllty Design Projects) Mr. Jason Lee, Project Manager, Orange County Transportation Agency TEL: 714.660.6282 (On -Call Transportation Engineering projects) KimlepMorn 14 M007W.171 Ofty of OontaAna 25E-1 04 2. SCOPE OF SERVICESAND SCHEDULE Scope of Services The tasks below are Intended to demonstrate the work to be Implemented and the dellverablesto be provided as pad of the Ort-Callaorvices..Additional Items not In the Soopeof Services maybe required tof complete the Ort-Coll project Design PIS. no and reports indicated will follow the Clys standard format, unless raquIreif otherwise, Tasks are marked per options A and. B as outlined in the RFR Task 1: Project Management and Coordination tions A and B) .................... ...... ! .......... ....... v ............. .. . .... f ......... ......... Kirriley-Hom team members will attend an InIfid klekoff meeting to confirm Project elements, ol)1600, scope, and schedule; and attend monthly PDT coordination rheethnits With the, Clt� We will conduct meetings and conference tells and provide pertinent rgeoUng minutes with action Items and.will prepare monthly progress reports, as pad of $0 invoice package, As part of, this task, a Gma Chart Format Targot.Schedlule will be provided showing primary tasks and review parlods/ proo.eSsino, InaItrooment with the City, Klmley-Hom MI maintain a Progress Schedule showing actual progress versus target and provide to the 011y one monthly WIS. Deliverabl= Mooting agendos, meeting Minutes, action Items, pffigness reports, Invoicing, draft target schodulo, monthly updated schedule. Task 2: Record Research and Iftility Coordination, .................. . ..... ki�1o*'y'H"o*r'n ... wl I ya' ve I I's"b, a A*'n* *q's"a"n"d ... datA" ' pe"W"n 0 h t to I h a s cope of, s sty I ces, a u c h a s G I S mapping, as -built plans, and utility Aases, We will maintain a utility agency tracking list to Indicate the status of communication and add & Contact list for Substructure and utility owner-operatorst that wilfalso carry over to the specifications, We will assist the 0 , Ity with utility 110till letters. These letters will notify the utility agency of the project, describe anticipated Impacts, and Identify action required, Do"vereAles., utifity agency tracking list, wity notifloation totters, Task 3: GootechnIcal Study (Options A and 8) ..................... .............. ................................. ......................... .................... ............... Pavement Evaluation: We will use City$ provided traffic Index for pavement design. Pavement evaluation will consist of the following services: • Subsurface exploration consisting of the excavation, - Evaluate Expansion Index and Corrosion potential of sampling, and logging subsurface Soils • Evaluate the 11-value and In -place moisture contistit of - Analysis and design Of now Pavement and pavement Subsurface sells rehabilitation alternatives • Excavation and compaction requirements . Provide recommendation for sidewalk Improvement Infiltration lost: Our team will conduct a gootechnical field review and will provide recommendations as follows: Percolation rate test to the depth of eight feet Grain Size Distribution and Atterberg Limits/Plasticity Agronomy/soil fertility laboratory testing Index Obtain bulk soil samples at selected depths Percolation rate characteristics of the Solis Moisture content Sultabil[V of the on -site solls for landscape Improvements Kimley*Horn My of Santa Ann I T8007702,117 15 25E-1 05 We will prepare a report presenting the results of fl&ld exploration, geotachnical laboiratorylesting, and enlilne6ring analyses, as well as conclusions and Nbdmm#odallon� relative to the project, Deliverobles., Draft Pavement and Wl Material Report, Final Pavement Report and W Material Report, Task 4. Sumpy (Options A and B) ............ ....... The mlaylllilo� team will provide aerial mspplqg with supplemental ground surVeys at 0 ocalo of 10 = 20, With 50 foot Interval cross sections Along, stroots as well As too, project Arad forpump stations, This ondompasses tuNey record collection,, establishment of horizontal And Vertical controls, monumorl and.00ntortloo tle presowation; and establishment Of temporary benchmarks, Existing features such as utility covors, pavement, limit&, private property Improvernants, curb rernp,s dAvoways, curb ohd.guiters, v1doWAlks, street lights nod poles, trid Vallic signs and striping will I be surveyed whoro'n;W�ed forthe proposed, d"Ign nod eddieflo the bass maps, Existing rIght-of-way, will be Input per readily available records, Doliverables., microstaffon Val F#a$ of Topognaphic Survey, XML Point File, 0 TM of existing surface features. Task,5: Hydraultallilydrology Analysis (Option 8) Our team will prepare a Drainage Report to address hydrology and hydraulics for the site par Orange County Hydrology Manual. and Orange County Local Drainage Manual reqQlraments:and will provide design recommendations, ModIlloations are Intended to maintain exIstIng drainage patterns and flows. Calculations will consist of comparing the pre. and post -project conditions at the ellt4, Catch basins; Will be Incorporated Into design, where necessary, Ia. to lifialt flooded Width, and at low points. Dolivorables. Draft hydrology and hydraulic analysis and drainage report, Final hydrology end hydraulic analris and drainage repoit. 7as,k 6: Water Quality (Optlo4s A and B) I(Imlay-Hom will develop a WOMP for the project In compliance with, and meeting the requirements of Order.No. R8-2009-003DINPi)ES No, CAS618030, of the Santa Ana Regional Water Quality Control Board, The WQMP will Incorporate kJW IMP901 dMIOProSht best Management practices to the maxlmom extent practical. For example, thel Use of 61oreterition facilities within landscaped parkway areas will be In accordance with the United States Environmental ProtactIon Agency Green $treat standards. If proprietary Items are needed, these will be Indicated In compliance with (he Clty�s adopted poblIG contracting coda. Doliverables. Dreft WOUR, Final WOMP Task 7: Envitimmental Sttidles (Options A and B) Klmlay-Hom Scope of Services assumes that an Initial Study leading to a Mitigated Negative Deolaratlon (IS/ MUD) Is the appropriate CEQA documentation for the proposed project. The 18 will provide the necessary background. Each of the topics contained In the Environmental Checklist wIII beevaluated to document the nature And extent of any potential environmental consequences and the need for mitigation, During the preparation of the IS should It be determined that the project could have significant Impacts that cannot be folly Mitigated, we will work with the City to Identify modlfloatlons to the project that could reduce anticipated Impacts. Using the Clty`8 Initial Study Checklist, Kimlay-Horn will respond to each checklist question. The analysis will use the following technical studios nod data prepared by our team: Traffic Impact Study, Air Quality and Greenhouse Gas Study, Nolan Study, Utilities/ Infrastructure, GootechnIcal Study, Drainage, Concept WOMP, and a Phase I Environmental Site Assessment., All other environmental topics would be studied qualitatively. Defiverables., Initial Study leading to a Mitigated Negative Declaration (ISIMND). Kimley*Horn Ia TROG77025.171 01ty of ftto Ana 25E-1 06 0 Ck Cp Task 8, Street Improvement Plans (q�tloq B) - .. .... ..... '— "' " - ""' " . .... * ' "'—' ' " ...... .. ... . .. ... . -- ........ Amley-H - orn , will . do . v . cio . p . a .*�ire'et*l*mp'ro've'mon't�pi'an fDrt*h'e'c'on'o'tmctio'n*of"r'oadw'ay' I m'p'r'ov*em*e'nts.'Th�e'p'lan's'wll'l*s'how... horizontal and vortlosidesIgn Information, Roadway plans will be prepared at a scale of V m20'horlzontal and V=4� vertical for profiles. We will use the surveying from Task 4 for base mapping. Vertical d6sigin Information for construction of new medians and ourbs will be Indicated on the ploftewith profiles. Details and typical sections *111 be added as needed. we will prepare details for items that deviate from published standards. Doliverables:,30%, 66%, and Final Plans, electronic files In Microgtation V81 and PDF (finalplans will be sealed and signed), tird responsos to provIo us, revio w comments Imm the City. Task 9: System Modeling to Connect Well Directly to Water System (Option A) c-t'e*J-'t*o* 'a"n'a— - * "('h"o ... ... c'o* n— I I .... * ............. *"**"* ....... lyze , Alonsfrointhoexistingolroct discharge too reservoir, to a droctconneollon to the Clift distribution systernA pow. system curve Will be developed and analyzed with the existing well pump curve to determine the now operating conditions ofthe pump, along with any Improvements necessary for the now connection point The model Will also be used to.anslyze Impacts to other system facillffeawlthla the CitY.s distribution system, and recommend a revised operations and control strategy. Delivorables; I)mft water system modeling report, Final visteraystom modeling topol. Task 10: Water Improvement Plans (Option A) .............. I ... I ... ............... ...' ...... .............. ........ ........................ .............. - ....... KJmfey-Hom Will develop a Water Improvement plan for rehabilitation of the existing water well and proposed water Maine construction. The plans will show horizontal and vertical design Information, Plans will be prepared at a scale of 10 � 20'horizontal and 1 " = 4'vettloal for profiles, We will use the turveying from Task 4 for base Mapping, Vertical design Information I I br water main will show proposed water main proffle and Will Identify potential conflicts with existing 4ndorpround utilities. Details and typical sections Will be added as needed. We will prepare details for Items that deviate from published standards, Deliverablos: 30%, 60%, and Final Plans, electronic riles In Microstallon Val and PDF (final plans will be sealed and signed), and responses to previous review comments from the City. .��sk. 11: Signing. and Striping Plans (Options A.and B) "" ................. ' ' .... ....... * ......... ' ........... * ................ . .... ..... ** .... * ............ .......... * ........ we will prepare striping and signing plons. at a scale of I"= 40'for the proposed Improvements within the limits of the project. Striping and signing plans will comply with the City's standards, Caltmns, and the California MUTCD, Flashing beacon Installation and parking meter details, If required. Vill be shown on the striping and signing plans, Deliverables. 30%, 60%, and Final Plans, electronic files In Microstation VOI and PDF (final plans will be sealed and signed), and responses to previous mviow comments from the City rask 12., Landscape and Irrigation Plans (Option B) ie- *K"1m"'1e"y--'H-o'm- 't'e'a-m- o-r'e-a 'n' s" ib-r' 'the" *p' 'ro" p-o' s-e' 'd ... 'a-n'd- p'a'r'k"w"a'y-s ... w' Iiiiii, the" project limits. These plans will be consistent will) the Uty's Standards and Goneral Plan, the Citys Sconlc Corridor Elements, the Cltys Urban Design Elements, and California's Water Efficient Landscape Ordinance, We will consider City maintenance when developing the design. Landscape and Irrigation plans will be prepared at a scale of IR = 20'horizontal, Dellverables., 30%, 00%, and Final Plans, ofectronto flea In M10fostation V81 and PD� (final plans will IV sealed and signed), and responses to previous review comments train the Cify. Ofty Of SEHAA Ana I TROCM45.17 17 KimleyAMorn 25E-1 07 Task 13. Storm Drain Pla.nsfqe�n.p) . (I ........ .... ......... .................................................. ....... .............. We will prepap storm drain plans showing proposed eatali basloaand lateral emootloaa to the existing main lines. Catch basin sizing, Inlet dimensions, and laterals pipe Sizes wtII be determined as pad o ' I Task 4. Potential ooplipts with G existing utifittes will be shown on pmfilea with approximate loostfori of utilities, per the utility agencies readily available C) r000rd.drawings. Storm drain plans Wil be. prepared at a scale of I 2V horizontal and V;; 4� vertical for profiles, DeNvorables: $0, 60%, end Final Man$, efectronlo files In Mforostagon V8( and PDP ((met plans willbe seated end aloned), and responses toprovious ravlow comments'lrom the Ciy. (J 01 Task 14, Street Light and Electrical Plans �qp�� 13) ..................... ............... ...... ............................ ...... . . ........... ........................................ ...... 0 Klmlay-Horn Wit prepare street light plans for the project, Plans will Incorporate street lighting along both sides of -the C) Street. We, Will conduct Voltage drop: calculations to-datarmine thewiring sizes. Part of this task wig Include coordInaffort with Southern California Edison to determine now and existing service points, We Wit provide aphotometrI4 analysis to detormlarequinad filuminatkin for the corrIdor, Deliverable s 30 Yo. 60, a n d Fin a/ Plans,, a A& otro n/a rites in Micros is lion V61 an d PDF (fin a I pia ns will b a at aled a i d sIgned?, and trapows to previous review comments from the'Gity. Task 15,1 Trafflic ns n .......... ........................ ....... ........ ...... We Wit propaeo traffic signal plans to Incorporate ft now Improvements Sibno oroject area, Installation of olosod-olr6uft Wevislon (CCTV).. video detection, oDridults, and cablos or modification of eisino communication Systems Is anticipated within the project Ilmits and will be shown on the fr9fflo signal plans. Plans will show the connection to each s, Ignalized Intersect luntIllff-Ilto project limits. Pull box detalls And modification of condultsweeps for the signal Interconnect are. Included, The tmffjc signal modification plan will be prepared In accordance with current City and.Caltrans standards and will be prepared at a scale of 1. a 20'. Dallverables. 30%, 60%, and Final Plans, electronic riles In Mictostation VRI and PDF (finetplans, will be seated and sIgned), and responses toprovious review comments from the City, Task 16: Specifications (Options A and B) kim'"Ie"y"'H, *o"r*n' *w"Jil lilo"o'go"n, 't' h"a ... b'o' I 1'l`e'db' *y*'t'h'e' ... G'R'y,"B' id"'lie"m"s"'w"I i ib"a' ....... described as reasonably required In the General Provisions and will be included In the Contractor's bid list References for the technical provisions to the City's Standards, and Standard Specifications for Public Works Construction (Greenboolo, Caltrans, or other appropriate Specifications will be shown, Dellverables, 30%, 60%, and Final Specifications, electronic files /a PDFand word format (Analspoolficallons willbe seeledandsignod), andresponses to previous revlaw comments fromthe City. Task 17: Opinion of Probable Construction Cost ... .......... '4"t�ruo'fio"r *(Estimate) t kl�iey"Il'or'n' Co Co'�"t*s' based on quantities, for comparison to project budget end assist during the Contractor's bidding process, Unit prices will be derived from readily available current bid Information based on similar projects within the area. Dackup will be generated for lump sum Items, Contingencies Will be shown, as agreed upon with City stsff. Defiverables: 30%, 60%, and Final Estimates, electronic files In PDE A KimleylMorn Is 717007705,171 MY of Santa Ann 25E-1 08 Task 18: Pofhollng.�qp�lqns A and B) I—.. .... I ... I .............. . .... —1 ... 11 ... ................... ......................................... .......... Our team will provide vacuum excavation potholeslo positively Identify utilities where conflicts may exist, This task entails potholes with a depth of up to 15 feet, Potholing Information will be used to Identify potential conflicts with traffic signal footings, now catch basins, wall footings, and water quality devices. Dellverables, Pothollog report Task 19: Bid Phase Support (Options A and B by responding lR writing to Requests for In matJoJ)(RFJ)/ to clariffeallons, Our learn will assist the Car In the issuance of addends to the bid package which consists of making design changes determined necessary to address clarifications. Defiverables: Responses to Me, design revision. Task 20: Construction ��pE?��qe��.A.and 13)., ......... * ........ I .. .......... — sl4t the City during the Construction phase by responding to the Contractors RFIs, preparing addends, and providing clarifications, 'rhis task Includes reviewing the Contractors change orders and changed conditions in the laid. We will prepare record drawings by updating the approved design drawings based on one sot of redline markups provided by the Contractor or City staff. The purpose of the record drawings Is to create 6 deliverable that Will represent the built condition lb r the Cilys records, as recorded by the Contractor, Independent Verification Is not Included In this scope. Defiverables., Record Drawings, One hardoopy and one elactiorild (PDF format and Microstation V81). Schedule The draft schedule on the following page contains the tasks outlined within the scope of work, as., well a.s necessary agency review periods. Relationships are assigned to each task representing a logical progression and allowing easy Identification of tasks that could constrain the project. Note that task durations and agency review periods are realistic based on our recent experience on similar projects, Our Intent 19 to review thIs draft target schedule with you at the kick-off meeting for each project, make any desired adjustments, and track as a progress soriedula.during the project by providing updates on a monthly basis. GKON41"TA See separate sealed envelope for our hourly rate schedules, City of Santa Ana 1171601702U.17 Kimley*Horn 2k'l 09 U VO 2 d) LW p M Q Irl iz H 54, 13 H-1-1 05 0 0 0 w m co 0 w to co m w w w m w m ON 0, 0 10 00 1 20 01 0. IL a MCD 25E-1 10 4. CERTIFICATIONS Subconsultent signed attachments available upon request W-N&OLIJUMNAMIDAY—IT (ride 23 United States Code Sceition, 112 and Public Contract Code Section 7106) To the CITY Or SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declaro$ that the bid Is not made In the interest of, or on behalf of, any undisclosed person, partnership, col-ApRay, association, organization, or corporation; that the bid Is genuine and not collusive or sham, that the BIDDER has not directly or indirectly Induced or solicited any other BIDDER to put in a fisIse or sham bid, and has not dirso0y or Indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not In any mormer, directly or Indirectly, sought by aveement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, Of of Gat of any other BIDDER, or to secure any advantage agahitt the public body awarding the contract of anyone Interested In the proposed contract; that all statements Contained In the bid are true; and, Ibrther, that the BIDDER has not, directly or Indirectly, submitted his or her bid price or any breakdown thereof, or the contents thoreo� or divulged Information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, ' The 9v Non-coll on Affidevit Is part of the Proposal. Signing this proposal on tile at o NO thel 0, � nat, 061 gnatut por!telon I f_,ill also natl signature of this Non-collusloft Affidavit. BIDDERS are cautioned that I a Ry j maldrig a f cc oatfl 01 ect1the Certifier to criminal prosecution. ]too,, SIE 77- State of California County of -akln�� Subscribed . Onil sworn to (or affirmed) before me on this --tJ4 day of 20_!� by RAkt� proved to me DO the basis of satisfactory evidence to be the POrson(s) who appeared �;Fore�mo.-'- - I EMMASORTO COMM42140476 NOTARY PUBLIC -CAUFORNIAG) ORANIGE COUNTY L comm. EXP!E!�� wo�iarypubtlosjgnamre Notary Public Beal '2 0. �T 0ml- . .......... . am -- city R 85-n—ta-Ana, —RFP Page A3.1 25E-1 11 by olgang Mid i4ilimitti bid orproposal, to the bestathla or bar kamledgo and bollof, jist: No b4oral Opprojoristed funds havebompoldorwill bopald, by oronbeliAlf ortho underaWfted, to any person ft Muenblog or aftemaptial; to hiflumoo an officer. at, eniployee, of #Ay fbdoral ageopy, a MemberofCongress, to offloor or employso of Cougress6 br an emplayem da Ubk4ber of congressi 14 001111WOoll WMAO awarding Of mly W.014 contmt, the maldogof allybdaral Stant the malchig of any, fed eral, loop, the entering Into of any. cooperative ggmmett4..,mod the qteasion, renewal, atuondatent, or modl(loatlon of any Wmal conitmot, gleat, loan, or 0oupoMfIve agreement. 2. if any funds othorUnWeral opprDprilated Rinds finve bacapald arivillbapW to anypoisporor Influmbig 6inumptingto influence any officer or mplayaq ofmW fdor4 Arney, a Member of Congress, an officer or employee of Congrose,pp 0'a anipldym of a momhor. ofebugrtas in connection wig, thin liadoiil 0111140t, great loan, 100 Ot cooperative agreement, the undersigned 61WI cocipoln Old subraft a Usa.lovure of Lobbying Activillts'% This cadfloatloals it matalal represeotat1011 Of fact 1:10011 *610h rollOdOe was pliwed Whonthis tram-wdon was mada Into this tranaaaflonimpose4 bY 6006311352, T140 310 U S. Code. Any person who falls to Me the required mflimilon shall t� suWoet to, a civil Ponally ofriot lese than $10,000 and notnioro than $106,000 )br each Su0b Whire, The prospeotivo pefflolpant also agmas by sublulffingbis or bar bid or proposal dint he or she OWI require that the language Of tills cortifloaflon be included In all lower tier sv�oougraota, 010h,qxOmd, $16%OOD and that all such sub recipients shall oortlj� ond'disclose, vzoorO*ly, Data M __ Arqh20,2018 I., 'ggy; " ("T C. Cy 0 (" P U� C? C ,.A y The toider4ga9d consultant or corporate officer, duriag the porfamance of. this contract, Certifies as follows: L The Consultant shall not d1softinate against any employee or a pplloant for employment because of race,. color, tellgion, sw, or national orlsfiL The Consultant shall tak� aMrm4tivo notion to emuro that applicants ATO employed, and that Wiployan are treated during employment withou4 regard to Their race, color, religion, sex, or national origin. Su6h action shall include, but not be limited to, the folloWhW employmaA upgrading, demotion, ot trofflor; rocrultrnot or recruitment advottising, JOYOff Or turalastiOn. rates of P47 or othet forms of compensation, and seieotion for trahft Inoluding apprenticeship The Craisititant agrees to post Ill complzuorm places, available to employees and applicant; for OMPloYment, notices to be provided setting forai the provisions of this nondisorimthwon Clause. 2. The Consultant ghall, in all solloltutiolm or for employee$ placed by or on behalf of the ConsulW, state that all quWMed applicants Will receive consideration for employment. without regard to race, Color, religion, sex, or national origin. 3, The Consultant shall Bond to each labor union or representative of workers vOth'Alch he/she has a oqlleotivo bargaining agreenjent or other oontrAot or understanding, a nodw W be provided advising the said labor. union or ortho consultantis commilmonts w1dor this section, and shall post copies of the notloo in conspicuous places available to employees and applicants for employment. 4. The Consult4tit shall comply with all provIslons of Executive Order 11246 of September 24� 196s, and of the rules, regulations, and relowat ordorp of the Secretary oUabor. 5, The Consultant shall furnish all Information and reports roquirod by Executive Order 112415 of S"'aber 24, 1965, and by WIN, rogulailonx, and orders of tile, Secretary of Labor, or pitrauant tberotoi and wIll permit rooem to I-tis/hor i400ics, records, 'mid 4cootaxts by tbo administering qttwy and the Roordary of Labor for Purposes of investigation, to twoortain compliance With such rules, regulations, and orders. 6, In the Ovait of the Consultant's non-oompileace wlth the nondiscrimination clause$ Of thig contract or with any of the said rulaB, roVlatlo�qo, or orders, the oo�atrgct may he'o-m—ooled-,, t—orminated, "or- suspoftdo * d in whole or in part and the Consultant may be declared Ineligible for' 11brihor rjovernment contracts or fodorally assisted construction contracts in aceer'sn", ooedurcs authorized in Vweoutlon Order .11246 of September 24, 1965, and Buch other S= may be imposed Brul rercedlos Invoked as Provided In Vx0outive Order 11246 of September 24, 1965, orr by rule, f0gulatlObso or 0111arofthoSecretaryof Laboror as othomkoprDvIded bylaw, I The Consultant shall include flit portion of the senteme Immediately preceding paragraph (1) end the PrOASIMS of paragraphs (t) through (7) In every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary ofLabor Issued pursuant to Section 204 of Executive Order 11246 of gaptember 24, 1965, to that such provisions will be binding UpOn each sUbofttraot or purolwo order as the adminlacring agency maydireot 40 Means of entbroing such provislonk Inoluding sanctions fbr noneomplianco; provided, howtver, O*t In to event the Consultant becomes Involved in, or Is doatenod with, litigation with a subconsultant or Vendor 86 A result of such direction by the administering agency, the Cbrisultant may request that the United States enter into -such litigation to protect the Interests of the Ujdtod Ntates, a. Pqrst=t to California Labor Code Section 1735, as added by Chapter 643 Stab, 19390 and as amended, 'No dIKthination shall be made fit the dmplaymelit of persons upou,pubilo Works because of race, religious ereed, color, national trighij ancestcyj physical handicaps, mental condition, tnarkal status, or sex a iuoh '�rsp� P0 IOX"Pt a provided In Section 1420, mid any consultant of publiowofits violating. this section Is all imposed for a violation of the Chapter. enoldea 7JY:-- Signed: pagnAdrfen,P.E. Title: We Presldonf Firm: K1rn1MH2M and Asooclat6s, 1W., Date: Match 20,2018 CIty W 8411to Ana RFP P060 AS-4 25E-1 14 0REW MANAGER )to than 27 years of professional experience In civil ongIneerjpg nIng. design, and construction of transportation facilities. His primary been In the Oros$ of roadway planning and final design associated intorrhongesi at -grade intOrsootionsi rallWay grado.si.aparations, served as project manager for the City of Santa Ana 0 ri-Call far project marlaooment track record combined Wth technical kn ledge and skilf. He recently iorved a's ASCE President for the Orange County Branch, which demonstrates both his dedication to the engineering community As well As the respect he has gamered amongst hI& peers, Professional Credentials Bachelor of Science, Civil Snglneerino, Colifemla State Polytechnic University, Pomona Professional 5riginear In California (W031) and Utah �#316106w2202) American PoNlo Works.AssoclOtloh, Morritier American Society of Civil Engineers i(ASCE�), Board Member Institute of Transportation Engineers, Member Relevant Expedience A County of Orange, On -Call Archlivol/Engineer Design Support Services (26107), Orange County, CA — Project MAnager, .A City of Corona On -Cell Trafflo and Transportation Services, Corona, CA — Project Engineer ,d City of Fontana On -Call Pavement Rehabilitation/UtIllity Design, Fontana, CA — Project Manager ,d On -Call Civil Engineering Professional Services, San Bernardino County, CA — Project Englriee� .4 On -Call Traffic and Civil Engineering Services, (industry), City of Industry, CA — Project Manager A OCTA, Preliminary Engineering and Envirommontal Documentation for 17th Street Grade Separation Project, Orange County, CA — Project Manager A ACE Construction Authority, Phase 11 Grade Separations PS&E. Fullerton Road Grade Separation, City of Industry, CA — Project Manager A Anaheim Rapid Connection (ARC) Streetcar, Anaheim, CA — Project Manager .A Azusa Avenue/Amar Road Intersection Improvements, West Covina, CA — Project Engineer A Azusa/Gale Intersection Analysis, City of Industry, CA — Project Manager • Baseline Road/Laurel Avenue Intersection Widening, Fontana, CA — ProjertManager • City of Anaheim, Gene Autry Way Improvements (1-6 to State College Blvd.) State College Blvd. Improvements (West Side), Anaheim, CA — Principal -In -Charge • California State Univorelty-Long Beach, West Campus Turnaround Drainage (Veteran Affairs), Long Beach, CA — Project Manager • City of Buena Park, SR DI/Eleach Blvd WB ExIt Ramp, Buena Park, CA — Project Manager • CSU Long Beach, East Campus Road - Safety Improvements, Long Beach, CA —QC/QA Reviewer .A Diamond Bar Prospectors Road Street Rehabilitation Project, Diamond Bar, CA — Project Manager ,d East Coast Highway Signal Rehab Design, Newport Beach, CA — Project Director .A Firestone Boulevard Improvements, Buena Park, CA— Project Manager ,d Pavement Rehabilitation (Task Order Under On - Call), Pomona, CA — Project Manager .A Traffic Flow Improvement Study of Artesia Boulevard from k5 to Beach Boulevard, Buena Park, CA —Project Manager 25E-1 15 K i m leny,)>) H o r n Am ASSURANCE )erlenpo In civil 4oa.Ign and construction looell Male.And federal working W.th tgn, water resources, draInAge dealon, Do. His rosponsibilitlos havoinoluded. Tactor aelootion, scheduling And toohnicaland final report preparation of field changes., andotlent relations, Profassional Crodontlals Bachelor of Science, Civil Engineering, Faohhoobsohule. Rheinland-Pfalz Professional Engineer In California 06180.9) sqd..Arizona (#42877) Amorlp Ole g , an So ty of Cl 11 En Ineers, Member Relevaint Experience A Volgt Drivell,5 North Coast Corridor (NCC) improvements (PS&E), San Diego, CA — QCJQA Reviewer A RCTD, 1-10 Byposs, Riverside County, CA ProNctErginopr A RCTD, Sunset Avenue Railroad Grade gaparetion tit 1-10 PS&E, Banning, CA -- CC/QA Reviewer A City of Los Angeles, Bridge On -Coll Program (North Spring Street and Laurel Canyon Tasks), Los Angeles, CA, — A City of Los Angeles, Los Angeles Downtown Streetcar Independent boat Estimate, Los Angeles, CA — Project Engineer A Alarneds Corridor East Construction Authority, Phase 11 Grade Separations PS&E, Fullerton Road Grade Separation, City of Industry, CA — A Balley Road PSR/PD8, Balley Road/SR 4 Interchange PID, Contra Costa County, CA -- Project Engineer A Oily of Lancaster, Program Management Services for Measure R Highway Equity Pro.g rem, Lancaster, CA -- Project Engineer A Downtown Glendale Pedestrian Enhancements, Glendale, AZ — QC/QA Reviewer A Expo Metro Line Construction Authority, Design of LRT Phase 2, Los Angeles, CA -- Project Engineer KirrillenytO Horn A GOilsslVos Avenue Extension, Marine Corps Air Station (MCO), Miromar4l3an Diego, CA Q0/QA Reviewer A 1-5 North Coast - PAIED and PS&E (also Staff Augmentation 1-6. HOV Extension PS&E), San Diego, CA — QC/QA Reviewer .A 1.880 Expr6st Lenes, Oakland, CA — Project Engineer .4 La Habra Harbor/Lambert Intersection Wlening, La Habra, CA — OO/QA Reviewer .A SIR 138 Project Approval & Environmental Documentation (PA&ED), North Los Angeles County, CA — Project Engineer • Loop 1 01 Frontage Road, Peorlo, AZ — Deputy Project Manager • Mulholland Highway Scenic Corridor, Calabasas, CA — QC/QA Reviewer • OCTA, Preliminary Engineering and Environmental Documentation for 17th Street Grade $eperation Project, Orange County, CA .A Regional Express Lane Network Phase 1 - I- 880/10-80/6R 84/SR,92 On -Call P88;E Design SWIM, 60h Francisco County, CA — Project Engineer .4 SANDAG, Bus On Shoulder (BOS) Bu ' a Rapid Transit (SRT) Demonstration, Ban Diego, CA — Project Engineer ,4 SANDAG, Mid -Coast- 100% Final Design Phase, sub to PI3, San Diego, CA — Project Engineer 25E-1 16 V 0 CP 0 0 0 0 Jean Fares, P.E. QUALITY CONTROL/QUALITY ASSURANCE Jean Is a seasoned project manager with nearly 30 years of professional experience In the fields of trafflo and transportation, enginqQring, Including traffic signal design (over 2,000 locations), interconnect deslgn� andisignal system deilgrikoli6r 2,6'60 locationzy, traffic oporatloris,, �Iqnlng and meriting plans (over 10 miles), and traffic control plans. In addition to signal design and corridor signal operations, he has managed Vimlay-Hom'szo6tracts to provide oncall traffic engineering servIces10 thecitat of Thousand Oaks, Agoura Hills!, Santa 011arite Chino, Glendale, Burbank, Palmdale, as well as for the County of Los Angeles, CVAG, and Calftans District 7� Pricifesslonal Credentials Bachelor of Science, Architecture, California State Polytechnic, University, Pomona Professional Engineer (traffic) in California (#TA2097) Institute of Transportation Engineers, Member Relevant Experience • Traffic Engineering Surveys �ska Flashing Beaoon Design), La Canada FlIntridge, CA 000A Reviewer • Trafflo Engineering Services - Engineering and Traffic Surveys, Santa Monlog, CA — Project Manager • Long Beach On -Call Traffic Engineering, Long Basch, CA — Project Manager • Traffic Signal Coordination and Design Improvements, Costa Mesa, CA — Project Engineer • On -Call Services - Traffic Engineering and Transportation Planning Review Services, Riverside County, CA — Project Engineer • Oil -Call Signal Design Services (Chino), Chino, CA — Project Manager • On -Call Signal UesIgn Services (Palmdale), Palmdale, CA — Project Manager • On -Call Traffic Engineering Services (Riverside County), Riverside County, CA — Project Manager • On-Catl Traffic Engineering Services - Thousand Oaks, CA, Thousand Oaks, CA — Project Manager • City of Buena Park, Auto Center Drive Traffic Slgnal and Median Design, Buena Park, CA -- QC/QA Reviewer • City of Burbank, San Fernando Blvd/Burbarik Blvd Intersection Improvements, Burbank, CA — Project Manager • On -Call Civil Engineering Professional services, San Bernardino County, CA — Prinelpal-In- charge • City of Glendale, Consultant Services Traffic Engineering and Fiber-OptIc Comin Design, Glendale, CA.— Project Manager • City of Lancaster, Traffic Signals and Smart Crosswalk Designs, Lancaster, CA — QC/ClA Reviewer • City of Santa Monica, Engineering and Traffic Survey, Santa Monlca, CA — Project Manager • City of Thousand Oaks, Moorpark Road Sidewalk and Bike Lane Improvements, Thousand Oaks, CA — Project Manager .4 Agoura Hills On -Call, Agoura Hills, CA Project Manager • City of Los Angeles, Bridge Cin-Call Program (North Spring Street and Laurel Canyon Tasks), Los Angeles, CA — • As -Needed Traffic Design Services for Various County Projects - 2014, Los Angeles County, CA — Project Manager • Civil and Traffic Engineering Firms, Trbns[t Consultants, and Security Design consultants On -Call, Portervillo, CA — Project Manager • Lancaster Multl-Year Professional Services, Lancaster, CA — Project Manager • Caltrans District 7 Freeway Traffic operation Systorn (Design), Los Angeles, CA — Project Engineer 25E-1 17 Kimley*Horn Kevin Thomas, CEPY EnvwSP QUALITY CONTROL/QUALITY ASSURANCE Kevin has more than $0 years of experience In the environmental compillanceohd permitting of rd4for Initattruatute and land development projects, He has managed vnd prepared numerous environmental and:p1ohningetudles for public and private sector clients under ClEQA and NEPA, specializing In the strategic guidance, preparation, and pear review of 0SCIAINISPA documents and. regulatory permittingTrogirams. Kevin has managed a wide range of environmental planning proje6ts, Including environmental bournenta f6r major Infrastructure and land development projects, air quality and notes studies, community partialpt1pn programs, highly qontrovorataf hillside devejope-nont projects, atato-of-thamartvlpual analyses, facility slifirig end due diligence otudlosi and technical support for the California Eftergy Commission, Callfomla Public, Utilities Commission and Callfbmia Coastal Commission permitting processes. lorpfessional Credentials Bachelor of Arts, Environmental Engineering, University of Callfoffila, Los Ahgele% CA Certified Environmental Professional (49004030) Envision Suttolhab#fty Professional American Council of Engineering Companlesi Chair American Water Works Association National Assoolallon of Environmental Professionals CaVessi, Chair, Regulatory Working Group ARTSA, Co-Chalr Environmental Committee, Chair NEPA Subcommittee (Federal Issues Oversight) Relevant Experience A On4all Civil Engineering Professional Services, San Bernardino County, CA — r:nvir6nmental Planner A City of Foritans On-Caill Environmental Services, CA — PrIncipal-In-Chbrge A County of Riverside On -Call Plarfnlng Services, CA — Project Manager A Oh -Call Environmental Services (currently ongoing), County of Riverside — Project Manager A County of RIvemide General Plan Update and Program EIR, County of Riverside — Project Manager A County of San Bernardino On -Call Civil Engineering Services, CA — CEQA/NEPA Task Manager ,A Jaokaon Avenue Extension and Bridge Project IS/MND, City of Murrieta — Project M.OoOger A Murrieta 25 Grading Project 1$/MND, City of MurrIats — Project Manager A Munrleta 16 Office Campus IS/MND (poor review), Oily of Murrieta — Project Manager Kim LmyooHorn A Los Alamos/1-216 Interchange improvements WCE, City of Murrieta and Caltrana � Project Manager A Wine Country Community Plan Preorom EIR, County of Riverside — Project Manager A Temecula Creek Inn Specific Plan Administrative Draft EfR, City of Temecula, CA — Project Manager 4 Butterfield Specific Plan Subsequent Program EIR, flannIng, CA— Project Manager A Wine Country Community Plan Program EIR, Temecula, CA — Project Manager A La Entrada Specific Plan Program 51R, Coaoh6llb, CA — Project Manager �4 Heritage Valley Parke Specific Plan Program EIR and Addenda EIR, Flilmore, CA — Project Manager A Holiday Inn Express and Restaurant IS/MND, Downey, CA — Project Manager 25E-1 18 Op C) 0 do ME,, QSD �RANSPORTATION ENGINEERING — GER Aryo has more than two decades of civil engineering and construction management experience rerated to municipal And public, facRffleA, HIsbroad range of experience Includes planning, permitting, design, bidding, and construction of community centers, libraries, parks, as wall as for municipal Infrastructure such as roadways. storm drains, titliftles, and other transportation projects In Orange, LasAngeles, and Riverside areas. He boo led complex multidisciplinary publloworks prNeots with a track record of successful Implementation. Aryo has slgnlPcant experience In working with community development, public works, and planning departments for more than 16 municipalities In Southern California And Assisting them with their capital Improvement and special projects. Aryo Is thoroughly familiar with the City of Santa Ana procedures as well as the challenges the City Nees with local Issues, Profesgional Credentials Mastw of $alone% Civil Engineering, California State University, Fullerton Master of Science, Systems Engineering, fodustr[M Management Inallituto 13aahelor of Science, Civil Engineering, Azad UnIvorsIty, Tehran PmIesslanal CIvJI Engineer In California �#81231) American Association of Stata Highway and Transportation Officials American Society of Civil Engineers, M I ernber American Water Works Association Project Management institute, Member Relevant Experlenoe • City of Anaheim On -Call Consulting Support for Pubila. Works, Development Services, Anaheim, CA — Project Manager and Senior Plan Checker • City of Anaheim, Gone Autry Way Improvernents,(4 to state college Blvd,) & State College Blvd. Improvements (West Side), Anaheim, CA — Project Engineer • City of Laguna Niguel, Auxiliary Parking Lot for Sea Country Senior Center, Laguna Niguel, CA Project Manege;r • City of Montebello, Beverly Boulevard And Wilcox Avenue Intersection Improvement, Montebello, CA — Project Manager • City of Lynwood, Various Street Improvements, Lynwood, CA — Project Manager • City of Brea, Cliftood IndUttrial Street Rehabilitation, Alley Rehabilitation, and Water Main Replacement Projects, Brea, CA — Project Manager and Project Designer ,d City of Montebello, Flotilla Street Rehabilitation and Sewer Main Improvements, Montebello, CA Project Manager A City of Anaheim, Fairmont Boulevard Widening, Anaheim, CA — Principal Design Engineer A City of Diamond Bar, Area 6 Road Maintenance, Plorrond Bar, CA — Project Engineer and Design Engineer A City of Irvine, Culver Drive Street Improvement, Irvine,, CA — Design Engineer A City of 0011 Gardens, Ford Park 6oncer Field Number 6, Bell Gardens, CA — Project Manager and Principal Design Engineer A City of Moreno Valley, Redlands Blvd and OR 60 Westbound Romps Improvements, Redlands, CA — Project Manager A City of Pico Rivers, Rosemead Boulevard and Mines Avenue Intersection improvement, Pico Rivers, CA — Project Manager ,A City of Maywood, Atlantic Boulevard & Slauson Avenue Street and Street Rehabilitation and Median Improvements, Maywood, CA — Project Engineer A City of Son Clemente, Vista Hermosa Sports Park, San Clemente, CA — Project Design Engineer 25E-1 19 Kimley>Morn CAD #011ware. ProfePslonal Oradentials Bacholorof science, civil.aholnearInU, UnIvvirally of California, Irvine Professional Engineer In Callfpm. Is (001611 gnvislon'sustalti, Professional American Society of Civil Engineers, Associate Member Relevant Experience Ai Long Beach Citywide Pavement Maintenance Management System, Long Beach, CA — Project Engineer ,4 City of Anaheim, Gone Autry Way Improvements (1-6 to State College Blvd.) & State College Blvd. Improvements (Wool: Side), Anaheim, CA — Project Manager • Alameda CoOldor East Construction Authority, Phase It Grade Separations PS&E; Fullerton Road Grade Separation,, City of industry, CA Project Engineer • Artesia Boulevard Improvements, Buena Park, CA — Pro)oot Engineer • apsellne Road/Lavrol Avenue Intersection Widening, Fontana, CA —Analyst • City of Buena Park, Auto Center Drive Traffic Signal and Median Design, Buena Park, CA — Project Engineer .4 City of Fontana On -Call Pavement RehablIltatlon/Utility Design, Fontana, CA — Project Engineer • COU Long Beach, East Campus Road - Safety Improvements, Long Beach, CA — Project Manager • Diamond Bar Prospectors Road Street Rehabilitation Project, Diamond Bar, CA — Analyst KidepMorn id I .4 5 xpo Maim Line Construction Authority, Design of LRT Phase 2, Los Angeles, CA — Project Engineer • Firestone Boulevard Improvements, Buena Park, CA — Analyst • Fresno Marketplace at 0 Pasoo, Fresno, CA — Project Engineer • La Habra Herbor/Lembert Intersection Widening, La Habra, CA — Project Engineer • Lakewood Boolevardend Cover Street Intersection Improvements, Long Beach, CA — Project Engineer • New Pedestrian Mall and Repairs to North Daukraeftnt Way, Long Beach, CA — Project Engineer .4 Ocean Park Boulevard Complete Green Street Project, Santa Monica, CA — Project Engineer • Orange County Transportation Authority, Preliminary Engineering and Environmental Documentation for 17th Street Grade Separation Project, Orange County, CA —Project Engineer • RCTD, 1-10 Bypass, Riverside County, CA — Project Engineer • ROTD, Mission Boulevard Bridge Replacement, sub to Kleinfolder, Riverside, CA — Project Engineer 25E-1 20 t Gyan Sinha, P.E. CIVIL AND TRANSPORTATION ENGINEERING Gyan has experience In roadway, rail,. and land development. He has supported a wide range of projects and provided roadway design, rail desIgni storm and sewer design, Storm Water Pollution Plan Development blo-swale design, hydrology design, and precise and mass grading. Gyan Is proficient In variety of software such as AutQ0AD' AutotAl) Civil 3D, FlowMastar and WSPG. Also, he 16 Involved In American Society of CMI Engineers, Cirangs Cminty, Younger Member Forumas a board member, Professional Credentials Bachelor of ScIshoa, Civil and Environmental Engineering, Seattle University Professional engineer in California (#8601) American Society of Civil Engineers, Board Member Relevant Experience • City of Anaheim, Gene Autry Way Improvements (1-5 to State College Blvd.) & $late College Blvd. Improvements (West Side), Anaheim, CA — Project Engineer • City of Jurupa Valley, Pedley Road and Jurups Road Intersection Analysis, Jurupa Valley, CA — Project Engineer • Alameda Corridor East Construction Authority., Pha�o 11 Grade Separations PS&E, Fullerton Road Grade Separation, City of Industry, CA — Analyst • Anaheim Rapid C.crinection (ARC) Streetcar, Anaheim, CA — Analyst • Atlanta BeItUne, Ino,, Design Engineering and Consulting for the Wastside Transit Corridor, Atlanta, GA — • Capitol Expressway ITS Infrastructure and Sidewalk Project, Santa Clare County, CA — Analyst • CDCR- Daual Vocational Institute (DVI), Solano, CA — Analyst • Fresno Marketplace at El Posoo, Fresno, CA — Analyst ,A Garden Grove Walmarl, Gardwi Grove, CA — Project Engineer .4 Lakewood Boulevard and Cover Street Intersection Improvements, Long Beach, CA — Analyst .A Los Alamitos Medical Center (Specific Plan and Master Plan), Los Alamitos, CA — Analyst A Orange County Transportation Authority, Preliminary 15riginearing and Environmental Documentation for 17th street Grade. Separation Project, Orange County, CA —Analyst .A RCTD, 1-10 Bypass, Riverside County, CA Analyst 25E-1 21 Kimley>>> Horn Alan Huynh, EIT CIVIL AND TRANSPORTATION ENGINEERING Alan Is on engineering analyst spbclgllzlAg In roadymyand rill desfgn,.He has. eXparlonce daisIghtno roadWay and tall allipments; and profflea using AutoOAD, Civil 3D and MloroStation. Ho also ties experience with utility design and coordination. ftfosialorial Credentials Bachelor of Science, Civil, 15noinaerIng, California State Polytechnic University, Pomrone Enolneef-in-Tralhing (#165838) Amorloon Society of Civil Engineers, Member Relevant Expedence 4 Alameda Corridor FAst Constructl6n Authority, Phase It Grade $.operations PS&E, Fullerton Rood Grade Separation, City of Industry, CA — Analyst A Anaheim Rapid Connection (ARC) streetcar, Ansholm, CA —Analyst A City ofAnaholm, Gone Autry Way Improvements (1-3 to State College Blvd,) & State College Blvd. Improvements (West Side), Anaheim, CA —Analyst A 1-6 North Coast - PAIED and PS&E (also Staff Augmentation 1-5 HOV Extension PS&E), San Diego, CA —Analyst A Orange County Transportation Authority, Preliminary Engineering and Environmental Documentation for 17th Street Grade Separation Project, Orange County, CA — Analyst A RCTD, 1-10 Bypass, Riverside County, CA — Analyst A RCTD, Mission Boulevard Bridge Replacement, sub to Kleinfolder, Riverside, CA —Analyst A Regional Express Lane Network Phase I- I 880/16-80/81R 84/8R 92 On -Call PS&4 Design Services, San Francisco County, CA —Analyst .4 Sacramento County Airport System, Consulting Engineer Services, Sacramento, CA — Analyst Kimley)>)Horn 25E-1 22 1113 0 0 0 (jot J. P Jimmy Medellin, PA, DRAINAGE AND WATEA QUALITY - TASK MANAGER Jimmy has more than IS years of experience In civil engineering, with an emphasis on hydrology end hydraulic$, Jimmy's project 4xperl0nos Includes design work for (Jam Wrofft and transportation projecti, flood hazard studies, Including hydraulic. evaluation of systems In riverine., alluvial taft, and urban environments, His prior work experience Includes failure analysis evaluation to analyze i0storns and recommend measures toprevent.fallures-through In- depth third -party reviews and risk assessments. Jimmys additional experience Includes awareness floodplain mopping for the California Department of Water Resources, periodic inspections of USAGE levees, and stormwater drainage system design and eformwater best management. practices design for the California Department of Transportation. He also hasexperlonoo working with HEC-RASi H EC -HMS, WMS, WSPGi Arc0l$, HEG.GaoRA$, HEC�Qe.oHMO, Autodesk Civil 3DIAutoOAD, AE$, MlorqStatlort, FLO-213, PondPook, and 8tormGAD. Professional Oredentials Bachelor of Sclenbe, Environmental Engineering, Massachusetts Institute of Technology Professional Engineer In California (#17200) American Society of Civil Engineers (ASCE), Member Relevant Experlonoo • Malibu On -Call Traffic Engineering gervioes, Malibu, CA — Project Engineer • On -Call Civil Engineering Professional Services, San Bernardino County, CA — Project Engineer • Port of Los Angeles (POLA), On -Coll Design Servicoa: Harry Bridges Boulevard Street Improvements, Los Angeles, CA — Senior Engineer -4 City of Anaheim, Gene Autry Way Improvements (1-6 to State College Blvd,)& State College Blvd. Improvements (West Side), Anaheim, CA — Prejeot Engineer A Orange County Public Works, Vonybrook Lane Storm Drain Project, Orange County, CA — Senior Engineer A OCT& PE and Environmental Documentation for 17th Street Grade Separation Project, Orange County, CA — Project Engineer A RCTO, M!"lon Boulevard Bridge Replacement, sub to K101hf8lder, Riverside, CA — Project Engineer A Coltrans, Btormwater Detention Basin Designs (along SR-73), Various, CA — Staff Engineer .4 Alameda Corridor -East Construction Authority (ACE), Durfee Avenue Grade Separation, Pico Rivers, CA — Senior Engineer • Caltrans, 1.1511-215 Interchange Improvements (Devore), Devore, CA — Senior Engineer • City of Rancho Mirage, Frank Sinatra at WhItewater River, Rancho Mirage, CA — Senior Engineer • City of WIldomar, Palomar Road Widening, WIldomar, CA — Senior Engineer • San Bernardino Associated Governments (SANBAG), SIR 210 Mixed Flow Lane Addition PA&5D - Highland Avenue to Son 86mardino Avenue, San Bernardino County, CA — Senior Engineer • The Port of Long Beach, Pier G Berths G230- 0236 Terminal Redevelopment, Long Beach, CA — Senior Engineer • Santa Margarita Water District, Engineering and Geotechnioal Design Services for Trampas Canyon Reservoir, Orange County, CA — Senior Engineer • City of Los Angeles Dept, of Recreation and Parks, Chatsworth Park South, Chatsworth, CA — Senior Engineer 25E-1 23 Kirnlveyl* Horn erosion end otabluty Arialyoot. TASK MANAGER ds In dAl and water resources once. Her wide range of analyses; sediment transport torvompliancis: water dghts IkCB, U-Wft' QO�J analyses kind design, t plannIng,bitAtNtloill and ring pfograms,4ndstream Proloselonal Cradentlals Doctor of Philosophy, Civil and EnvIrdriniontial Eriqlhaering.,Uish State UnIvensity Master of Science, RnAronmerital Systems, Mathematical Modeling, Humboldt State University Bachelor of Arts, Applied Mothematlos, Humboldt State University Bachelor of Solerice, Environmental Resources E6§1nedring, HVmboldt State University Professional Engineer in CA (#77756), NV (0260), and AZ (#58307) Association of State Floodplaln Managers, Member Relevant Experlenoe • Ort-Call Civil Engineering Professional Services, Son Bernardino County, CA -- Team Member • Brwkfleld Realdonfial Properties, Amoruso Ranch Master Planned Ocimmunity, Roseville, CA — Project Engineer .41 City of Marina, lm)in Parkway Widening ftlect, Marina, CA — Environmental Planner • CEQA Compliance for Jefferson Community Center and Park; Wastalde Community Improvement Association; Eureka, CA Project Manager • Various Projects for City Engineer's 09ce; City of Ferndale, CA — Project Manager • Eureka Arcata Safety Corridor Project, California Department of Trahsportation, Eureka, CA — Project Manager A City of Sparks, NFIP ORS Program Development and Modeling, Sparks, NV — Project Manager A Dal Stir A, B,and C CUP Site Plans, Lancaster, CA — Task Manager A Fairview Estates, El Cerrito, CA — Environmental Scientist K! m1e.1yo) Horn • Replonal Transportation System Enhancements Project (RTSEP), Son Rafael, CA — Project Engineer • Rooketdyne/UTO Canoga PorkCampus Master Plan (ska UTC/Wamer Center Development), Canoga Park, CA — Project Engineer • Sacramento County Airport System, Consulting Engineer Services, Sacramento, CA — Project Engineer .A Salinas, Municipal Separate Storm Sewer System Annual Report Review, Salinas, CA — Project Moriager A sPower, Green Beenworks 8, 0 and D Soler Facility, Lancaster, CA — Project Engineer A Truckee River Watershed CEQA Consult, Middle Truckee and Upper Little Truckee Watersheds Restoration Project, Truckee, CA Project Engineer A Cltywlde Stormwater Master Plan, Town of Youniville, CA — Project Manager ,4 Truckee River Watershed Regional Hydrologic Model, Truckee River Flood Management Authority, Washoe County, NV — Deputy Project Manager 25E-1 24 C.) 0 0 (11 0 4.) Katie Galloway, P.E. DRAINAGE AND WATER QUALITY Katie specializesin hydrology and other water related services such as stermwater management and. best managament practices. Kattabas been Involved in wet utility design, storm drain.design, water quplity analysis, water quality reports, hydrology analysis, and task management. Katie Is proficient In a variety of software packages such as Mlow-Statloo, AutoCAD Civil 3d, SformCAD, InRoods, FlowMiaster, Culvettiviaster and ProjeotWiss, Professional Credentials Master, Applied Ocean Science (Mechanical Engineering), University of California, San Diego Bachelor of Science, Civil and Environmental Engineering, University of Maryland Professional Engineer In California (04222) American Society of Civil Engineers (ASCE), Member Ellginoers Without Borders, Member Relevant Experience • Mission Avenue Streetsoope -A Greah/Complete Streate, Oceanside, CA — Project.EngIneer • National City, Community Corridors Improvements, 4th Street, National City. CA — Analyst ,d ACE, Phase 11 Grade Separations P$,&E, Fullerton Road Grade Separation, City of Industry, CA — • East County Bus Maintenance Facility matter Plan and Construction Documents, Son Diego, CA — Project Engineer • Euclid Avenue Pedestrian & Bicycle Enhancements, National City, CA — • Groton Casino - Wilfred Avenue O"Ite Improvements, Rohnert Park, CA — Analyst ,A VoIgt Drivelf-S North Coast Corridor (NCC) Improvements (P80), San Diego, CA — Project Engineer • Willow Street Bridge Replacement Phase 2, Chula Vista, CA — Analyst • Hayward I-880ISR 92 Reliever Route, Hayward, CA — Analyst • 1.21SNon Buren Blvd Interchange PA&ED and PS&E Phases, Riverside County, CA — Analyst ,d I-SlGenesoe PRIED, PS&E and. Construction Phase Services (CPS), San Diego, CA — Analyst A Martin Lother King Community-Orlented Skate Park (aka Sidlowir4dor Skate Park), El Centro, CA — Analyst .4 Palm Ave. and 1-1305 Interchange Widening (BrIdge), Ban Diego, CA — Analyst A 'Rancho Coronado Villages Design Services - A, PublictPrIvate Partnership, San Marcos, CA — Project Engineer .4 RCTID, 1-10 Bypass, Riverside County, CA — Project Engineer • Rehabilitation of Willow Street Bridge over the Sweetwater River, Chula Vista, CA — Project Engineer • Safari Park Wastewater Treatment Plant Expansion (6ka Water Pipeline Upgrades Lind Safarl Park Grant Support), San Diego, CA Project Engineer • SANDAG, Final Design of the South Line Freight Rail Improvements, San Diego, CA — Project Engineer • SANDAG, Mid -Coast - 100% Final Design Phase, sub to PS, San Diego, CA — Project Engineer • SANDAGIMTS Light Rail Transit (LRT) Renewal Project — Blue Line Stations, Son Diego, CA — Analyst • UCSD Traffic Study for 1-5/GlIman Drive Advanced Technology Bridge project, San Diego. CA — Rrojeot Engineer 25E-1 25 Kim I ewlyo)) Horn ron Qureshl 11 AND WATER QUALITY wporlanw In clyll, traft-,andAralnegoddslon tot roddw0y,projects. I on the design and coordination of utilities tot litede separations and As. He also hasexperlence with completing hydrology studies, cost estimates for public road prolools..He ht. proficient In AutoCAD, I Iffloodg. Professional Credentials bachelor of Sokince, Civil Engineering, ObIlfbM110 state ftlytftlC� University Of Pomona AmedcoftSoclotyof CivIl Engineers, Member Relevant Experlonoo. A Alameda Corridor East Cofisttuctldh Authority, Phase It Grade $operations PS&E, Fullerton Road Grodo Separation, City of. Industry, CA — Analyst .4 Ofty of Anaheim, Gene Autry. Way Improvements (1-5 to State College, Blvd.) &. State Collegs Blvd. Improvements .(Wait $1do), Anaholmi CA —Analyst .4 City ofJurup@ Valley, Pedley.Road aftd.)urupa Road'Intirsectlon Knalys(si Jurupa Valley, CA -- Analyst ,4 Olty. of., Medne, Imjln Parkway Widening Projapt, Marine" CA —,Analyst 'A Lake Havasu State Park Boat Launch Design, Lake Havasu City, AZ — Analyst • Orange Oounty Transportation Authority, Preliminary Erigineo a invitonmontal Documentation for 17th t I Grade Separation Project, Orange County, CA — Analyst • R46308/8-4974, NO 24-27-73 Widening, Stanly and Montgomery, NO — Analyst • ROTD, 1-10 Bypass, Riverside County, CA — Analyst • ROTD, Mission Boulevard Bridge Replacement, sub to Klainfoldot, Riverside, CA — Analyst .A SANDAG, Bus On Shoulder (SM) Bus Rapid Transit (BRT) Demonstration, Son Diego, CA -- Analyst A SR griffleach Boulevard Entrance Ramp Modificatkins, Buena Park, CA — Analyst KimlenyoMorn 25E-1 26 5a ML 01 0 0 Jason Melchor, P.E. TRAFFIC AND TRANSIT ENGINEECRING TASK MANAGER Jason has more than 20 years of experience In traffic engineering and transportation planning; He has worked with clients In Orange, �oa Angeles, Riverside and Son Diego Counties to complete traffia Impact sludles and perform iho technical analysis for a variety of. transportation planning projects: parking studloo,.tranalt-anslysis, site plan reviews, and circulation 'Studies. His trafflo engineering experience Includes traffic signal design, signing and striping, traffic control, and signal Interconnect design plans, He fies Wades ln�houso staff for the cities of Irvine. and Huntington Beach to review development studies and design plans. In this role, he worked directlywith developers and Qty staff 16 provide comments on plain and document submittals. Jason also has experience working with a variety of traffic engineering software programs and computer design packages, Profeselonal Oredentials Bacholoro"plan0a. divilEngineerIng; Specialization In.Trposportatlon, UnIverellyal'Callforhia, Irvine Professional Engineer In California (#066218) Institute of Transportation Engineers, Member Orange County Trafflo Engineering Council Relevant Experlenoe ,d Ori-CaII Civil Engineering Services, San Bernardino County; CA — Project Engineer ,d On -Call Review Services (Moreno Valley), Moreno Valley, CA — Project Engineer • On -Call Services - Traffic Engineering and Transportation Planning Review Services, Riverside County, CA — Project Engineer • On -Call Signal Design Services (Chino), Who, CA — Project Engineer • Qn-Call Signal Design Services (Palmdale), Palmdale, CA — Project Engineer • On -Call Traffic/Civil Engineering Services, City of Industry, CA — Project Engineer • On -Call Civil Engineering Professional Services, Son Bernardino County, CA — Project Engineer • On -Call Review Services (Moreno Valley), Moreno Valley, CA � Project Engineer .d On -Call Services - Traffic Engineering and Transportation Planning Review Services, Riverside County, CA — Project Engineer ,d On-Oall Signal Design Services (Chlno), Chino, CA — Project Engineer 4 On -Call Signal Design Services (Palmdale), Palmdale, CA — Project Engineer • FY2011-12 Major Pavement Rehabliltaflon (Task Order Under On -bell), Pomona, CA — 'Project Engineer • Agoura Hills On -Call, Agoura Hills, CA — Project Engineer • Artesia Boulevard Improvements, Buono Park, CA — Project Engineer • City of Oceanside On-Cbll TraffIc Engineering Services, Oceanside, CA � Project Manager • Azusa Avenue/Amer Road Intoraeotion Improvements, West Covina, CA — Project Engineer i Buena Park Traffic Operation System, Buena Park, CA — Project Engineer A City of Anaheim, Gone Autry We Improvements (1-6 to State College Blvd.) & Stare College Blvd, Improvements (West Side), Anaheim, CA — .QC/QA Reviewer A City of Buena Par�, Auto Center Drive Traffic Signal and Median Design, Buena Park� CA — Project Manager A City of Fontana On -Call Pavement Rehabilitation/UtIllty, Design, Fontana, CA — Project Engineer 25E-1 27 K1rn1A.y >#Horn Sri Chakravarthy, ME., TnEw TRAFFIC AND TRANSIT ENGINEERING — TASK MANAGER Inoe begInnI Wililey-Horn, Sri has. peril IM operations projects, and on-oall traffic eng Indp4p traffic signal operations, traffic signal planning, signal Justification studies., so.hool $a studies, Ki key areas of expertise Include trot. modeling, grant applications, and statI40691 an CORSAW, Ttaffixl; Tru-Trafflo, Tron6CAD 4.6, traffic OPOMUOW and transportation engIneaft ng We career with Los Angeles County prior to JoInIn olpotod Irrip wide, variety of traffic signal synohrorilzirliort, Sri also has Oxtsrv$10 knowledge of $ynchro 8.0, 3tatift AutoCAD, and Systat 10, Protessional.0redentials Master of Science, Civil Engineering, Louisiana State University 6achelarolf-Solonce QvI(EtigIneoring, Kakattya.1.1niverpity, Indio PrAssional Engineer In California (473629) Traffic Engineer In Calfforrils (#2034) Institute of Transpoirtation FhgInsers, Past President City Trafflo Engineers, Board Member Relevant Experience A Malibu On, -Call Traffic En.gineering Services, Malibu, CA — Project Manager �A Traffic Engineering and Traffic Surveys, Santa Monica, CA — Project Engineer • Trafflo Engineering Surveys (aka Fleshing Bsaoon besign), U Canada Flintridge, CA Project Manager • Traffic Signal Systann Design Select List, Los Angeles County, CA � Prolsot.Engineer • OOTA, Lake Forest Drive (task order C�2-1420 from.On-Call), Orange, CA — Project Manager • On -Call Traffic and Civil Engineering Services, (Industry), City of Industry, CA — Project Engineer .4 27tb Street/Say Piece Blkoway Fetisibillty Study, Oakland, CA — Analyst • Accident Rate Study, Los Angeles County, CA — Project Engineer • Agoura Hills OnwCall, Agoura Hills, CA — Project Engineer • Oftywida Traffic Signal Equipment and Infrastructure Assessment Study, Rancho Mirage, CA — Project Engineer • Engineering and Traffic Survey, Malibu, CA — Deputy Project Manager dal 0 Kimic:YAfflorn • Agoura Hills Traffic Services (in dP oJks Kanan/Agoura Signal Tlmlng)� Agoura Hills, CA — Project onagor • Agoura Road Widening Project (Complete Streets), Agoura Hills, CA — Project Engineer • Bicknell Avenue Green Street - Complete Street. Santa Monica, CA � Project Engineer • Chapman Avenue, Corridor Trafflo Signal SynchronIzation,ftlect (TSSP) (Task Order for Traffic Engineering Services for), Orange County, CA — Project Manager -A CRY of Lancaster, Program Management Services for Measure R Highway Equity Program, Loncaa*, CA — Project Engineer • City of Los Angeles, Bridge On -Call Program (North Spring Street and Laurel Canyon Tasks), Los Angeles, CA — Project Engineer • City of MoIllpo. PCH (Routo 1) Mobllfty Improvements at Various Loceflons, Malibu, CA — Project Manager • Oftyw1do Sign Management Study, Agoura Hills, CA — Proloct Manager • Crown Valley Parkway Traffic Signal Synchronization Program (TSSP), Orange County, CA — Project Manager 25E-1 28 0 0 0 C1 0 0 0 euf, P.E. qSIT ENGINEERING — ire of experienoo in a wide range of transportation and onal IT$ planning and,systems opgInearing, $he has irlety of tinohnologiles Including video walls, traffic signal A on regional Mid local ITS projects, she has such as the Federal HighwayAdnilrilStratl0h, local rid FEMA. She Is adopt at assessing the needs of the stakeholders and translating those n6eds Into on-the,ground solutions, Professional Credentials Master of Science, Civil Engineering , Transportation, Georgia Institute of Technology Master of City and Regional Planning, Georgia Institute of technology Bachelor of Science, ClvII and Environmental. Engineering, University of California, Berkeley Professional Engineer In California 1#03123) Relevant ExperlenCe .d On -Coll Civil Engineering Professional rpervIces, San Bernardino County, CA —Project Engineer. • City of Culver City, Traffic Control System (KITSO), Culver City, CA — Deputy Project Manager. • City of Malibu, Psofflo. Coast Highway (PCH) Signal System Improvements.Projeot, Malibu, CA — Project Engineer. • Cry of San Mateo, Downtown Parking Technology Implomontallon, Son Mateo, CA — Project Engineer, • Citywids Trafflo Signal Equipment and Infrastructure Assessment Study, Rancho Mirage, CA —Project Engineer. • OCTA, Brookh urst Street TLSP (8-0612-4), Orange County, CA — Project Friginaer. • U.S. 101 Freeway Cap Preliminary Feasibility Study, SCAG 2% Compass Blueprint, Ventura County, CA — Project Manager. • LA Metro, Wilshire Bus Rapid Transit (BRT) Before and After Study, Los Angeles, CA — Project Manager. • Best Practices In Arterial Speed Management, Pasadena, CA — Projeol Engineer. • Transit Priority System Phase 21ATMS Phase 3, Santa Monica, CA— Project Engineer. • California ITS Architecture end System Plan, Statewide, CA — Project Engineer. • 0altrans District 7, Historic Arroyo Seco Parkway Strategic Program.,(CMAS), Los Angeles,, CA — Project Engineer. • Caltrans, Connected Corridors Program and Corridor System Manogoment/Operstlops Pilot Project, Statewide, CA — Project Manager. • City of Anaheim ITS Master Plan (eke Anaheim Traffic Management Center TIVIC), Anaheim, CA — Project Engineer. • City of Commerce KIT80 (ATMS), City of Commerce, CA — Project Engineer, • Downey Traft Management Center (TMC) Assessment, Downey, CA — Project Engineer. • Downtown Paso Robles Parking and Master (Speolfla) Plan, Paso Robles, CA — Project Engineer. • ITS Integration Plan for Goods Movement, Gateway Cities Area, CA — Project Manager. • Pasadena SAFETFA�LU - Parking Guidance and Information Systems Integrator, Manager, and Design (TMO), Pasadena, CA — Project Engineer. • Real Time Parking Information System (Formerly known as Design, Implementation, and Integration of a DMS), Culver City, CA — Project Manager, • ReakIlme Beach Parking Project slid DMS, Santa Monica, CA — Project Engineer. 25E-1 29 Kimley*Horn �han, NE. AND TRANSIT ENGINEERING noe Includes transportation planning and traffic engineering. He has ublic and private sector clients on a vadet of traffle Impact studiesi analyses, and parking evaluations throug�out the Southern -California irlonce Includes traffic 61grial, signing and striping, traffic handllngi and wide packasasondis local end state agencies., PrOesslonal Cradetitials Bachelor of Sglenco� Civil Engineering, California Sloto Polytechnic University, Pcm6na Civil Engineer In CallibmIA (4066687) American $0019tY OfOlvil E110148em (ASCE), Stpdont ChApter Institute offransportalkin Engineers (ITE), atudent.Chapter Relevant Experience • Santa Ana Transportation System Improvement Area Study, Santa Ana, CA - • City Of Buena Park, Auto Cantor , Drive frofilc Signal and Median Design, Buena Park, CA — Analyst • City of Buena Pork, Complete Streets Master Plan, Buena Park, CA — Project Engineer .4 Alameda Corridor East Construction Authority, Phase 11 Grade Separations PS&E, Fullerton Road Grade Separation, City of Industry, CA — Analyst • Capitol Expressway ITS Infrastructure and Sidewalk Project, Santa Clare County, CA -- Analyst • City of Anaheim, Gene Autry Way Improvements, (1-6 to State College Blvd,) & State College Blvd. Improvements (West Side), Anaheim, CA — Project Englneer • city 01= Valley, Llmonito Avenue Trafflo Analyo sen Downey Street and Pedley Road, Jurtupa Valley, CA — Project Engineer • City of Jurupo Valley, Podley Road and Jumps Road Intersection Analysis, Jurups Valley, CA — Project rnglneer • City of Temple City, TIA for Las Tunas Orive Improvement, Temple City, CA -- Analyst Kim I veyo H or n • East Coast H10hway Signal Roheitillitation Design, Newport Beach, CA — Arialm • Newport EXecutIve Center Addendum to the Now , port Executive Court Project, Newport Bee6h, CA — Analyst • Orange County Transportation Authority, Preliminary Engineering and EnAronmental Dootimenfiflon for 17th Street Grade $operation Project, Orange County, CA � Analyst A RCTO, Mission Boulevard Bridge Replacement, sub to Kleinfelder, Riverside, CA —Analyst. • Riverside Community Hospital Expansion, RIversidik, CA —Analyst • Sand Hill Property Company, Valloo Shopping District Speolillo Plan, Cupertino, CA —Analyst • Western Avenue Sight Distance and Parking Improvaients, Buena Park, CA —Analyst ,A Riverside Community Hospital Traffic Impact Study and Parking Evaluation, Riverside, CA - .4 Newport Beach East Coast Highway Signal Rehabilitation, Newport Beach, CA - • Rialto Panattoni Assemblage Traffic Impact Study, Rlolto, CA - • Lis Habra Gas Station Circulation Study, La Habra, CA - • Uptown Newport, Newport Beach, CA — Analyst 0 0 0 0 0 0 ij 25E-1 30 Trevor Briggs, P.E. TRAFFIC AND TRANSIT ENGINEERING Trevor has completed vaelous trarisportation projects sod studios In Califorrila, Utah, Idaho, and Florlds. Trevor has designed and drafted various VOW plans, Including signIno and striping, traffic signal, traffib.control, and IT$ plans. He has also been Involved In conducting anal as and writing V. nous traffic Impact studies for public agencies and jurisidlol Trevor he: Cold a Wide rangoief transportation -related software packages and is knowledgeable of planningAnd design standards tot many local and state agencies. He is; also familiar with dghtof�way easement documents and mapping the easement locations Into AutoCAD Civil 3132.012 and ArcGIS. Profossibnall Credentials Bachelor of Solonce, Civil Engineering, BrighemYoung University Professional Engineer In CA (#V664) American Society of Civil Eogiri6srs (ASCE), Member Institute of Transportation Engineers (ITE), Member Relevant Experience 4 City Of Buena Park, Complete Streats-Moster Plan, Busna Park, CA -- Analyst .4 Western Avenue Sight Distance and Parking Improvements. Buena Park, CA — Analyst * Trafflo Impact Study for Hyatt Place, 101 -111 W. valley Boulevard, Son debrial, CA —Analyst * Traffic I mpact Study for the Orangothorpo and Thomas Residential Project, SW Comer of Orangthorpe Avenue and Thomas Street., Stiona Park, CA —Analyst * 234 West Hyde Park Boulevard Manufacturing/Warehouse Project Initial Study/Mitigated Negative Declaration, Inglewood, CA —Analyst * Capitol Expressway ITS Infrastructure and Sidewalk Project, Santa Clara County, CA — Analyst A Contra Costa County, Byron Highway and Camino Diablo Intersection Improvements, Contra Costa County, CA —Analyst A East Coast Highway Signal Rehabilitation Design, Newport Beach, CA —Analyst * Garvey Square (El Monte Townhomes), El Monte, CA — * Hoag Health Center, Irvine, CA — Analyst * 1-880 Express Lanes, Oakland, CA — Analyst * La Palms. Townhorries, Anaheim, CA — Analyst A Lakeshore Towers Parking Demand study, Irvine, CA — Analyst A Monster Beverage Corporation, Monster Energy Distribution Center, Rialto, CA —Analyst A Newport Executive 06intei*Adclandurn to the Newport Executive Court Proloot, Newport Beach, CA — Analyst A Niagara Bottling Plant Addendum to the Renaissance Specific Plan Final EIR, Rialto, CA — Analyst A Regional Express Lone Network Phase I. I. 880/16.80/SR 841SR 92 On -Gall PS&E Design Services, San Francisco County, CA -- Analyst A $and Hill Property Company, Valloo Shopping District Specific Plan, Cupertino, CA — Analyst A Traffic Impact Study for the Newport Executive Center, Newport Beach, CA —Analyst A Trafflo Impact Study for the Medllne Warehouse Project, Northeast Corner of Laurel Avenue and Miro Way, Rialto, CA —Analyst 4 Traffic Signal Modification Plans for Capitol Expressway, San Jose, CA —Analyst 25E-1 31 Kirnkany* Horn Dave Luzuelaga, P*E,, QSD/P EROSION CONTROL AND SWPPP � TASK PAANA6ER Dave has been Involved In a multitudeat projects over his. 26-year oareer, His background includes a wide range of civil engineering project for higher eduoation foollitles and land.developmentproijectain Soulhorn California. His overall grasp of general civil engineering, the process Involved, and the sver-complicaterd permit approvolsbas consistently appealed to clients, Professional Credentials Bachelor of Science, civil Engineering, California Polytechnic 9, late Unlyaral ty, San, Luis Obispo Profosslohal Engineer In California (#687$4) Quallfled SWPOP DevolopotlProctitioner (900867) California Board forCIVII Englnoom:snd Land Surveyors, Board. Member Relevant tkpeelertoe Ad Sallflowet Unified School District, Mayfair High School STEAM Building, Track and Field St . odium, and Additional Improvements, Lsk.ow.00d, CA — Project Manager • Lake, Elsinore Unified khool District, Elsinore High School,Synthetlo Baseball Field and Courtyard Rode4lon, WfIclornar, CA — Project Manager • Long Beach City College, Master Plan. Update for New Sports Complex and Klnoslol6gY and Health Eduoptlon Building, Long Beach, CA — Project Manager, A Orange Unified 8 ' ohool Dlstrlrt, Orange High School Improvements, Orange, CA , Project Manager • Rio Hondo College, Nursing Village, Transit Qohtdr, and Library Tower, Whittier, CA — Project Mangger • Vlowpoint School, A/E Services for Sports Facility and Two Parking Lots, Calabasas, CA -- Project Manager • Long Beach City College, Due Diligence, New Sports Complex, and now Kineslology Building, Long Beach, CA — Project Manager • Rio Hondo College, Nursing VIIIa a, Translt Center, and Library Tower $elsrn?qr Retrofit, Lakewood, CA — Project Manager • Cypress College, Baseball Field, Cypress, CA Project Manager • Orange Coast College, Substation, Costa Mesa, CA — Project Manager Kim Lnlkyl >>)Horn A Fullerton College, Softball Field, Softball Betting Cage ADA Upgrades, Fullerton, OA-- Project Manager A Collego.of tho�CAnyoqs. Soccer P1610 and Accessibility Upgrades, Santa ClArlia, CA Project Manager A El Camino College, Campus Wide Utility Mapping, ario Water Main Relocation Plan, Torranc% CA — Project Manager A Viewpoint School, Preliminary Design ofThres Parking Lots, Six Tennis, Courts, Sower Alignment, end Multil-Uto Synthello Sports Field, Calabasas, CA — Projisot Manager A Meter Del High school, Parking Lot Re-strIpIng, ADA Upgrades, Now Modular BuIlding,and Portables, Santa Ane, CA — Project Manager A Mayfair High School, Interim Classroom Modular Village, Now STEAM Building, New Tracicand Field Stadium, New Synth6tio Sports Field, LA County Culvert Design and Conversion of Open Channel, and Storm Drain Percolation Field, Lakewood, CA —Project Manager A Elsinore High School, Now Synthetic Baseball Field, Courtyard Redesign, Wildomar, CA — Project Manager A Orange High School, Now STEM Building, Design of the Interim Portable Village, Campus Wide Utility Upgrades, and Relocation of a Bus Drop Off, Orange, CA — Project Manager 0 0. C.) 0 co D ir 25E-1 32 Jennifer Steen EROSION CONTROL AND SWPPP Jennifer has more than 12 years of engineering experience on site development prolsots, including the preparation of 6tormwater Pollution Prevention Plans and water quality technical reports. She has been responsible for providing supportfor educational, residential, commercial, and Institutional land development projects throughout Southern California. In Addition to stpr.MWster. management services hase I _�Jnor work Includes preparation ofP , Enviropmontal,06 Assessments and, jurisdictional delineations, go well as Aniluement processing. Profesal.onal Credentlallo Bachelor of Science, Sociology,, University of 1111ho Associate of Arts, Social Sciences, Saddlebook College, Mission Viejo, CA Relevant 5xperlence • Boeing Fitness: and Recreation Center (8$00 Fallbrook), Canoga Park, CA.— Analyst • Cardinal Health Pecillo Corporate-Canier, Son Diego, CA — Enviranmer6kgolantlst • Denver Premium Outlets, Thornton, CO — Analyst • Escondido 7th Day Adventist Academy, Esco ' ndido, CA --Anslyst • Garden Grove Walmart, Garden Grove, CA -- Analyst A 1-215/Van Buren Blvd Interchange WED and PS&E Phases, Riverside County, CA — Analyst A Intellicenter Riverside, Rivers1do, CA — Analyst A LA Fitness (Vein Nuys), Los Angeles, CA — Analyst A Lake Matthews, Lake Matthews area, CA — Team Member A Lerner, Superior PlatIng EAW, St. Paul, MN — Analyst A Los Robles Hospital and Medical Center Expansion (Medleml Tower) and parking stnicturs, Thousand Oaks, CA — Team Member 4 Monster Beverage corporation, Monster En,oppy Distribution Center, Rialto; CA — Envl�onmental Planner I Pilot Travel Centers (E Otay Mesa Pilot Travel Center), San Diego County, CA — Analyst • Rialto Wolmart Site. Rialto, CA — Analyst • Temple Palms Business Park, El Monte, CA, El Monte, CA —Analyst .d Tract No, 17708, Rialto, CA — Analyst. A Tracy Combined Cycle Plant aka GFW Tracy PeaNer Facility, Tracy, CA — Analyst .d Walmart #1879, Barstow, CA, Barstow, CA — Environmental Planner A Walmart Cerritos Expanslon, Phase I & 2, Carritoo, CA — Environmental Planner 25E-1 33 Kimley>oHorn and Dave Barquist, AICP PLANNING SERVICES - TASK MANAGER Dave has more than 20 years of public and private sector planning. experience, Including extensive work with policy and program analysis for local and regional Housing Elements, comprehensive planning, focal government policy and ivironmental analysts. An expert in craftfng local government pollayi Dave has complex, planning programsi including 0smerol Plons,0poolfte Plans, Zoning Codes, ide updates, His planning expertise Includes policy analyslai and development, urban vitalization, pailks and recreation planning, oustalligbillty, and land use analysis. Dave hasbeen an Instructor at Cal State Folfent6ifs Urban Plonfilng 08011110ato Program and Leadership Development for Public Agencies program for the lost 10 years, togohing public o0orroy staff oft prindipat 0-00mmirilc0t1oh and gfbUp fabliltationi. He oxc6l& In utilizing community brigagamont and public cutrosto4progroms to guide public policy development and hoe led hundreds of public meetings. Dave Is Wall-vOrsed In finding locally4peolfic teohniques and toole—and In developing multimedle and Interactive technology applications,-4o engage the community In the -planning process, Professional Credentials Bachelor of Science, Urban and Regional Planning, California state Polytechinlo University, Pomona American Institute of Certified Planners (0136746) American institute of Car * Offed PlaRrior.s, Member Americen Planning Assoolation,Member 6 cloty of College sod University Planners Rel event Experience A Dowrtown/Old Town Indio Specific Plan Update and Community Outreach, Indio, CA — Project Manager A Fountain Valley-POw Electronic Message Center Sign EnvIronmental Impact 13000it (EIR), Fountain Valley, -CA — Project Planner A On-0,all CINAI Engineering Professional Services, son Bernardino County, CA— Public Involvement specialist A Scotto Volley General Plan, EIR, and Climate Aotlon Plan, Scalts Valley, CA — Project Planner A Whittier Boulevard Speolfic Plan Moratorium Analysis, Whittier, CA — Project Manager A Yorba Linda General Plan Update and Community Outreach and Parke and Recreation Master Plan, Yorba Linda, CA — Project Manager A 1998-2007 Santa Ana Housing Element Update, Santa Ana, CA — Project Monager A Santa Ana Citywide Design Guidelines,, Santa Ana, CA —Project Manager Kimlep0orn • City of Yorba Linda General Plan and EIR, Yorba Linda, CA - Project Manager • Brea Downtown Specific Plan, Brea, CA Project Manager • City of Anaheim Housing Element, Anaheim, CA —Project Manager • San Jacinto Comprehensive Development Code Update, Son Jacinto, CA — Project Manager -A Poseo Son GorgonloS000lfic Plan-SCAG Compass BlupprInt Demonstration Project, Banning, CA — Project Manager A Yuma Valley Old Town Specific Plan, Program EIR, SR-62 Strool4cape Master Plan, Yucca Valley, CA — Lead Project Planner 0 '�J 25E-1 34 Dana PrIVIft, AICP ENVIRONMENTAL SERVICES — TASK MANAGER Dana Is an environmental planner with more then 36 years of private- and public - sector experience focused on CEQA environmental analysis, project management, staff support services, add planning documentation for mufti -issue development projects. Her projects Include smoll- and largescals urban Infill and greonfield developments; public Infrastructure, policy programs; and public -sector support.stal't services. She has conducted CEQA training In coordination with the Assopliton of Environmental Protesslonsl%4s Well as for Newport Beach and the University of California, Irvine. Throughout her career, she has continual 6 work and collaborate with a diverse group of public and private planners, , developers, and, local governmente, She has worRad on many EIRs thatwer6 prepared under the threat of lftlgafiori� Professional Credentials Booholor of Solence, Social Ecology, UnIvaralty of California, Irvine American Institute of Cortlil6d Planners (#90�6) American Institute of Certified Planners, Member American Planning Assoclationj Board Member Cotiornis Planning Foundation, Hand of CPF California Preservation roundatlon Relevant Experience A City of Anaheim, Gone.Autry Way Improvements, (1-5 to State College Blvd.) & State College Blvd. improvements (West Side), Anaheim, CA — Project Planner A City of Ventura Residential Allocation Program, Venture County, CA — Project Planner, A Downtown/Old Town Indio Specific Plan Update and Community Outreach, Indio, CA Project Planner A Newport Executive Center Addendum to the Newport Executive Court Project, Newport Beach, CA — Project Manager A On -Call Civil Engineering Professional Services, $an Bernardino County, CA — Environmental Planner A RCTD, 1-10 Bypass, Riverside County, CA — Project Planner .4 Tracy Hills Specific Plan Amendment Subsequent EIR, Tracy, CA .— Project Planner A Whittier Boulevard Spoolfic Plan Moratorlurn Analysis and Addendum, Whittier, CA — CEQA Project Manager A Yorba Linda General Plan Update and Community Outreach and Perks and Recreation Master Plan, Yorba Linda, CA — Project Planner • Yorba Linda General Plan Update Program EIR, Yorba Linda, CA — CEQA Project Manager • Gone Autry Way Improvement Project Addendum to the Platinum Trlangfe EIR, Anaheim, CA — CEQA Project Manager • bowntown/Old Town Indio Specific Plan Update Program EIR, Indio, CA — CEQA Project Manager/Planner -4 The Koll Center Residences Environmental Impact Report, Newport Beach, CA — Project Manager Ad Red Hill Avenue Specific Plan EIR, Tustin, CA — Project Manager • Hoag Hospital Master Pion Update Supplemental EIR, Newport Beach, CA — Project Manager • University of California, Irvine (UCI) Medical Cantor Long Range Development Plan Program EIR, Orange, CA — Project Manager • Multiple CEQA documents for the UCI campus (Irvine) and the UCI Medical Center (Orange), CA — Project Manager • Plaza Residences Elk, Costa Mesa, CA — Project Manager 25E-1 35 Kimlelyoo Horn 'Kel-rina Fidler, AMP, CPESC ENVIRONMENTAL AND $WPPP — TASK MANA45ER Kerins has nearly 20 years of all eirlonce as an environmontalplanner providing field pInvestigations and 0WA. and NVA do.curne6lotion forpubilq and private sector rojeola. She hascomplated numerous. Phase I Environmental SRO Assessmonts, Phase 11 ESAsj onvironmental.plannIng documents, and Welland delineations, In.addiflon to environmental a6ivices, Karloo has also prepared SlermwOtor Pollution Prevention Plans for private developments and public works Imptovomants, and has. cbridudledWeekly and raln &ofit Inspections for .projects under the Statewide General Construotion Permit, Hot responsibilities also Include coordination with thocontractorthrough the construction process toassuire the Best Management Prbolicas controls are Installed and maintalned,and that the site Win full compliance with the Permit. Kerins Is also. trained to measure pH and tqroldlty In the field during storm events, as required by the Permit for high risk sites, Pr6fesslonal Cre4entials Mootgr of Soleho, Public Health/Environtreh(Ol tioillh.-$Mh Diego State JUnIvartity Bachelor of Science, Biological Science% University ofCalIfamIa,.8ania Barbara Amadcon Institute of Certified Planners,.(V2001�) Oattifflad Professional in Erosion & Sediment Control(.#7165.� Relevant Experience A Civil lingineering Design ServIcas - Santiago Detention Basin, Tompouls, CA — Environmental Planner 4 Intersection and prainage.Irriprovements at Frank Sinatra Drive and Portols Avenue, Palm Desert, CA — Environmental Planner A Son Diego County As -Needed Environmental Services, Son Dligo, CA — Project Manager A San Diego Rlver Bikepath, Ocean Beach Blkepdth/Hotol Circle North (9ka Mission Valley SikaWay I:easlblllty Study), San Diego, CA — Environmental Planner A Main Street Promenade (Linear Park - A Street Vacallon), LOMOh Grove, CA — Project Engineer A Bakersfield Master Plan Development (Meadow Field Airport) AKA Wingspolnt, Salterefeld, CA — Environmantal Planner. A Bayshore Ofloeway EnVironatorital Documentallonand Final Design, San Diego, CA— Environmental Planner. .4 Santa Rosa Road Widening Project, Camarillo, CA — Project Engineer KimbnMorn I A City of Stockton, Installation of Emergonq Vdhlolo Pro-Ernptlorl(EVP) at Various Locations, Steekton, CA — Environmental Planner • Del Dios Gorge Trail Feasiblilty Study. Escondido, CA � [Environmental Planner • Douglas Park-Loog Beach,(Eloelng), Long Damon, CA — Environmental Planner • Faraday Avenue, Carlsbad, CA — Environmental Planner • Harbor Boulevard Smart Street Feasibility Study and Environmental Documentation, Gordon Grove, CA — Environmental Planner • 1-2`15Nan Buren Blvd Interchange PA&ED and PS&E Phases, Riverside County, CA -- Environmental Planner • 1-510an6soe PRIED, PS&E and Construction Phase Services (CPS), Son Diego, CA Environmental Planner • Broodway.Plazo Expansion, Walnut Crook, CA — Environmental Planner. Cp 0 0 0 0 0 0 0 0 0 (J � 25E-136 dsen, PLA, CLIAo CLARS IRRIGATION — TASK MANAGER Michael has nearly 15 years of landscape architectural experience In master plann.Ing, streetsespos, site design, pool and amenity areas, plantIng and Intuation design, and the preparation Of trs6 "tigatlon plans. His background Includes Poordiriating multidisciplinary do-illirt projects Involving landscape architecture, urban planning. srohltltore, d1vIi engineering, roadwpyd I eslon, and transportation design. Much of his project 0xpqdqnc8 has been within the private sector with a focus on retail, restaurants, healthcare, and mu . 107family housing developments. He lies also worked on perks, streets And pedestrian thoroughfares, and transportation, corridors within the public realm, Michael Is a Certified Landscape Irrigation Auditor, Is memberof the American Society of Landscape Architects, and Is Certified by the Council of Landscape Architectural Registration Boards. Professional Credentials Master of Loo0scopip Architecture, Landscape Architeoturpi UJIlyonifity of Florida. Bachelor of Science, Business Administration, Florida State University Professional Landscope Architect In CA (05-798), WA (#1477), FL (#LA6660994) Certified Landscape IrrIgston Auditor (0208) Council of Landscape Architectural Registration Boards (02162a) American Soolety, of Landscape Architects, Full Member U.S. Green Building Council - National Capital Region, Member Relevant Experience • On -Coll Civil Engineering Professional Services, Son Bernardino County, CA — Landscape Archk6ot • Oily of Anaheim, Gone AutrUpy Improvements (1-5to State College Blvd.) State College Blvd. Improvements (West Side), Anaheim, CA — Landscape Architect A Cltyof Inverness Bicycle Master Plan, Inverness, FL � Landscape Architect • City of Los Angeles, Bridge On -Call Program (North Spring Street and'Laurel Canyon Tasks), Los Angeles, CA — Landscape Architect • I i th Avenue Improvements (part of the Downtown BRT Stations project), San Diego, CA — Landsoape Architect .4 A Avenue Green Street (thru Kimball Park), National City, CA — Landscape Architect • ACE, Phase 11 Grade Separations PS&E, Fullerton Road Grade Separation, City of Industry, CA — Landscape Architect • Coolidge Avenue Safe Routes to School, National City, CA — Landscape Architect A D Avenue and 12th Street Roundabout (Safe Routes to School), Natlo6al City, CA Landscape Architect A Cngineering Design end Architectural Design Services for Plank Park, El Centro, CA Landscape Architect -A 1-5/Geneses PR/ED, PS&E and Construction Phase Services (CPS), Son Diego, CA Landscape Architect A Martin Luther King CommunIty-Orlented Skate Park (eke SidowInder Skate Park), El Centro, CA — Landscape Architect A Meridian Development, Millonla. Park (P-6), Chula Vista, CA — Project Manager ,d Rancho Road Sidewalks and Bike Lanes, Thousand Oaks, CA — Landscape Architect A RCTD, Sunset Avenue Railroad Grade Separation at 1-10 PS&E, Banning, CA — Landscape Architect A SANDAG, Broadway Corridor/BRT Station Engineering and Environmental Compliance (CECIA), San Diego, CA — Landscape Architect 25E-1 37 Kimiley>oHorn Randall Kopff, PLA LANDSCAPE AND IRRIGATION — TASK MANAGER W11h,more thaa 15 years of profesplanal%parience, Randall has onoompasoo, do Wide Variety Of landscape ar0h1te.otur0l, planning, aridgraphic sow1baS PA projects throughout the OR. HW skills Include site Invantory/an6lysle, refestor planning, design develop ,morrl- graphic prosentations, 3�0 rrodeling, project management, anadetailed te6lufflool drawings, �;Aal utilizes his dvartar project background to Work closely with Individual clients to Interpret public Input and anture that the proper vistonhas been tchlevadthroughout the planning and design Implementation orocassos. Hats well -versed In the latest versions of AutoCAD, Adobe PhotoShop, Illustrator, InDaslqn, AorobatProfesslonal,. SketchUlp, Podium and VU9 3D renderingsoftware, and more, Profoasional Credoritials Bachelor of Science, Landscape Architecture,. Ohio State University Professional Landscape Architect In Aftona,(027$01 and Oregon (OLA09,16). Relevant Experience • National City, Oft,'Call 6-Year Capital Improvement Projects (W), National City, OA� LoAdsaapa Architect • SANDAG, Mki-Coast - 100% Fine[ Design Phase, sub to PS, San Diego, CA Landscape Architect ..A M Centro, Aquatic Cente. r, El Centro, CA.— Undscape Architect A Engineering Design and Architectural DeaWn Services for Plank Park, El Centro, CA — Landscape Architect A ABU Temps Campus Mall Hardscapa Master Plan, Tempe, AZ — Landscape Architect .4 Carr McNeil Park, Cosa Grande, AZ , Landscape Architect A City of Scottsdale WastWorld Landscape & SIgnage Master Plan and Design, Scottsdale, AZ — Landscape Architect ,d City of Yuma: Pacific Avenue Athletic Complex (PAAC), Yome, AZ — Landscape Architect • Denver Premium Outlets, Thornton, 00 — Landscape Architect • Gilbert Regional Park, Gilbert, AZ — Landscape Architect • Scottsdale AutoSho,� at Salt RIver, Scottsdale, AZ — Landscape Architect Kimley*Horn .4 MT$, Old Town Transit Center (OTTO) West Improvements, Son Diego, CA — Landscape Architect • University Community Plan Update (Oka UnlVaralty Mobility Plan Update/ University Ftiivro Conditions TO Contract / Repents Road Bridge), San Diego, CA — L�ndtoapa.Arcliltect • To" of Fountain Hills Interconnected Trails (FIT) identity Branding and Trallheads, Fountain Hlll�, AZ — Project Manager • Scottsdale Community Services Division Master Plan, Scottsdale, AZ — Landscape Architect 0 0 0 0 0 0 0 0 0 (.�p I �o J, 25E-1 38 Mafthew Morgan, PLA LANDSCAPE AND IRRIGATION With professional experience In the field of landscape architecture and design, Matthew has had the opportunity to work on a broad variety of projacts, providing Initielpite analysis, concept development,. planning seryloes, and highly detailed designs. He has both publip- and private sector experience In urban planning, habitat rastoraillon, planting end hardsmpede0ign, atmwater rnanagament,. and historic presorvallon, Professional Credentials Oachelor of Landscape AtchlWturo, Lan4cape Ambitootufa, UnNersit of Oregon Y Professional Wndsoape Architect in CA (#6�50) Relevant Experience • El Centro, Aquatic Center, El Centro, CA -- Landscape Analyst • Martin Luther King ComMunity-Orlanted Skate Park (ska Sidowindet Skate Park), El Centro, CA — Landscape Analyst • Paradise Creek Educational Park, National City, CA — Landscape Analyst • The Village at Corte Madera, Corte Madera, CA — Landscape Analyst • Volgt Drive/1-4 North. Coast Corridor (NCC) Improvements (PS&E), San Diego. CIA — L,andso6pe Analyst • Aurora Cpmmerop Center, Aurora, 00 — Landscape Architect • Centennial Parkway Road Dist, Louisville, 00 — Landscape Archlteot 25E-1 39 Kimley*Horn Joe Cogswell LANDSCAPE AND IRRIIGATION Joe has landscape arohiteptural experience In arborloulture, horticulture, Irrigation,, urban design', and ped.ostrian and bicycle transportation planning. Much of his project experience has boon withl"'the munlolpaland commercial sector Oth a focus on comm unity parksAthletic complex", and streetscapas, Joe Is Nn.o*pIrinq landscape architect In training end spocl4lizos.in photo Ornulations, presentation graphics, Od modeling, rendering, -and dlagromming. He also We experience In AvtoCAD, SketahUp, Phatoolhop, InDoltm, illustrator, and Microsoft Office. Professional CredentlaW R@ohalpr otSdence, Landscape Architecture, Purdue University American Socloty of Landscape Architects Relevant Experience A I I th Avenue improvements (part of the Downtown BRT Stations project), San Diego, CA — Landscape Analyst A 2920 Rowena Townhomos,.Los Angeles, CA — Landscape Analyst A A Avenue Green Street (thru Kimball Park), National City, CA — Landscape Analyst A AC Transit, Line 51 Corridor Delay Reduction and 8ustaInability Project, Alameda/Berkelay/Ookland, CA — Analyst 4 ACE, Phase 11 Grade Separations PS&E, Fullerton RoadGrade Separation, City of Industry, CA — Landscape Analyst A Alyce Gereaux Park - Park Renovation, Brawley, CA — Landscape Analyst A ASU Tempe Campus Mall Hardscape.Mastor Pion, Temps, AZ — Landscape Analyst A D Avenue and 12,th Street Roundabout (Safe Routes to School), National City, CA Landscape Analyst A Dougherty Road Improvements (Sierra Lane to North.01ty, Limit), Dublin, CA — Landscape Analyst A F1 Centro, Aquatic Center, E� Centro, CA — Landscape Analyst A Engineering Design and ArobIleclural-Deslan Services for Plank Park, El Centro, CA Landscape Analyst ,A Martin Luther King Community-Orlented Skate Park (eke SidewInder Skate Park), El Centro, CA — Landscape Analyst Kim leny* Horn A Metropolitan Council, Advanced Design Consukant Service$ for the Metro Oreen Line .Extension (Southwest LkTr) Project, Minneapolis, MN —Analyst A MT$, Old Town Transit Center (OTTO) West Improvements, San Diego., CA — Landscape Analyst A Off -Site Roadway Improvements for Renaissance Parkway, Laurel Ave., and Alder Ave� for T*6et Food Distribution Center, Southern, CA — Landscape Analyst 4 Paradise Crook Educational Park, National City, CA — Analyst A Son Rafael Corporate Cantor, Son Rafael, CA Analyst A SANDAG, Broadway Corddor/BRT Station Engineering and Environmental Compliarfoe. (CEQA), San Diego, CA — Landsompa Analyst A 8ANDAO, Mid-CQast, 100% Final Design Phase, sub to PS, San Diego, CA — Landscape Analyst A SANDAG, South Bay Bus Rapid Transit (BRT) East Palomar Street Segment Final Design, Son Diego, CA — Landscape Analyst A SANDAG/MTS Light Rall Transit (I.RT) Renewal Project — Blue Line Stations, San Diego, CA — Analyst A South Day Bus Rapid Transit (BRT) Clay Mesa Intermodal Transit Center (ITO) Final Design, Otay Mesa - San Diego, CA — Landscape Analyst G 0 C) 0 0 C) 0 .Jt J 25E-140 Andy Sanford, P.E. STRUCTURAL Andy Sanford has over 29 year# of professional expoiienc0i, Including 2 years of and the faiii(20 years providing bridge design and project management, Andy has rocentlyi0jried Klmley- Horn to continue with his bridge and project management roleg. Andy has been involved in a variety of transportation planning, brkigode�jgn, natrofit analysis and design, and structure construction projects throughout his career, His brings key experience working on bridge replacement projects In San Diego, RIvetside, Son Bernardino and Imperial County (Anza Road Bridge). Andy has an extensive background In the preparation of planning 00cuments, Inelvding Project Study Reports (139114) and Project Reports (PRs), and has been part of muldple-agancy planning committees. He has developed projeot speolficallons millizing the base standard special provisions for both Caftranr and locally funded projepts, These, projects Involved the coordination of fadorol, state, and local agencle% Professional Credentials Bachelor of ftlenoa, Civil Engineering, California State University, ChIco Professional Engineer In California (ft-49671) American Society of Civil Engineers, Member Relevant Experience* A. County of San Diego On -Call Structural and Bridge EligineeriN, San Diego, CA — Project Manager A Anza Road Bridge Replacement, County of Imperial, CA — Project Manager A Sayshore Bikeway, Bridges, Son Diego, CA — Bridge Engineer, Project Manager ,d Palm Avenue/1-805 Interchange and Bridge Widening, City of Son Diego, CA — Project Manager A Clairemont -Mosa Widening over SR-163, Son Diego, CA - Project Manager A 13th Street Bridge over Santa Marla Creek, County of gem Diego, CA — Preset Manager A 1-1018unset Avenue Interchange UPRR Grade Separation, (PEER; PS&E) Banning, CA — Bridge Task Lead A 1-2i5ftn Buren (PRIED and, PS&E), Riverside County, CA — Bridge Task Lead A North First Avenge Barstow Overhead, Barstow, CA — Project Manager A Mojave River Bridge, Barstow, CA — Project Manager A Clalromont Mesa Boulevard/SR-163 P$R/PR/ED and PS&E, San Diego, CA — Project Engineer A Nordahl Road Improvements SR-78, Caltrahb, Escondido,, CA — Prdject Manager A SR-86 ot Darocs Ditch, Caltrans, Imperial County, CA — Project Englneer A Bridge MaIntbrianoe Program, Coltrane District 4, Bay Area, CA — Project Manager A Gird Road Bridge over Live Oak Creek, County of San Diego, CA — Design Engineer J Oleander Avenue Bridge at Compton Creek, County of Los Angeles, CA — Task Lead and Design Engineer A Patrick Drive Bridge over Harblson Canyon Creek, County of San Diego, CA — Design Chock Engineering A Pacific Street Bridge at Loma Alto Creek, City of Oceanside, CA — Project Engineer *Performed while at another firm 25E-141 Kirniteyi* Horn Profe.sslongl Crodentlais bachelor of Solence, olvit Engineering, Montana State UrIlVerslt� Registered Professionel Engineer In Arizona. (004$30.0)� California (#75462), and North Carolina (#0$0463) American Society of Civil Engineers, Member Relevant Expedence 4 Santa Rosa Road Widening Project, Camarillo, CA — Project Engineer A A,E, Wright Mlddl a School Pedestrian Bridge, Calabasas, CA -- Project Engineer A Advanced Transportation Management and Information and Security System (ATMIS), Port of Long Beach, CA — Project Engineer A Agoura Road Widening Project (Complete Streets), Agoura Hills, CA — Project Engineer A 11 th Avenue Improvements (part of the Downtown ORT Stations prejoot), San Diego, CA -7 Project Engineer A 17316 W. Sunset Blvd. Renovation Project (J Paul Getty), Pacific Palisades, CA —Project Engineer .4 Interchange Improvements for 1-215 at Cactus Avenue PSR, Moreno Valley, CA — Project Engineer • Broadway Plaza Parking Study, Walnut Creek, CA — Project Engineer • Caloveras Sidewalk Improvements, Milpitas, CA -- Project Engineer • SANDAQ, Broadway Conidoir/BRT Station Engineering and Environmental Compliance (CEQA), San Diego, CA — Project Engineer Kim lvaxyl* Horn A SANDA0, Final Design of the Soutli Line Freight Roll Improvements, San Diego, CA — Project Engineer .4 1-610anesee PRIED, ME and Construction Phase Services (CPS), San Diego, CA Project Engineer • SANDAG/MTS Light Roll Transit (LRT),Renewal Project - Blue Line Stations, Son Diego, CA Project Engineer • Groton Casino - Wilted Avenue Off-Sito Improvements, Rohnert Park, CA — Project Engineer • 1-21SIVen Buren Blvd Interchange PA&ED and PS&E Phases, Riverside County, CA — Project Engineer • City of Rocklin, Farron Street Pedestrian Bridge, Rocklin, CA — Project Manager • Lincoln On-Calt Services, Lincoln, CA —Project Engineer • Los Angeles, Upper 2nd Street Bridge Design, Los Angeles, CA — Project Engineer • City of Elk Grove, Preliminary Engineering for Intermodal Roll Station, Elk Grove, CA — .Project Engineer • City of Folsom, Johnny Cash Trall - Phase Two, Folsom, CA — Project Engineer 25E-142 Chris Iser, P.E., LEED AP STRUCTURAL SERVICES - TASK MANAGER Chris has nearly '16 years of experience on a variety of projects, Including building structural and Pavement assessments, parking facility design and repair, vehicular andporlestirlon.bridge, design and repairi culvert design,. roodwaylotreetscape Improvements, and other ancillary transportation support structures. ChrIW responsibilities have Included planning, structural design, production of plans and specifications, and construction phase services for a wide range of project types. His desIgn and assessment experience encompasses structures of reinforced concrete, precast/ prestressed concrete, post-tengloned concrete, and structural stool for a wide variety of project and client types. Chris also recognizes the correlation b�etwaen sustainabillty and practicality and applies,this to every project. Professional Credentials Master of and Bachelor of Sclefts, Civil Engineering, Clemson University Professional Engineer In CA (00317). 80 (028099), NC (#35111), TN (#00527-8) LEW AP,�Leodarshlp In Energy and Environmental Design) American Society of Civil Engineers, Member International Parking Institute, Advisory Council, SustainabilltyroQmmittee, Consultants Committee Green Parking Council, Crodentl4ling Committee Relevant Experience A Boyside District, 3rd Street Promenade Downtown Parking Study, Sonto Monica, CA — Project Engineer _ , A Firestone Boulevard Improvements, Buono Park, CA— Project Manager A City,of Anaheim, Gone Autry Way Improvements (1-6 to State College Blvd.) & State College Blvd. Improvements (West Side), Anaheim, CA A Pavement Rehabilitation (Task Order Under on - Call), Pomona, CA — Project Manager A Traffic Flow Improvement Study of Artesia Boulevard from 1-5 to Beach Boulevard, Buena Park, CA — Project Manager A 0 Gold Une Des1go-Build Wayside Energy Storage Substructure (WESS) Project, Los Angeles, CA —Project Engineer .4 Comprehensive Parking Analysis, Santa Ana, CA — Project Engineer A Callfomla State University -Long beach, West Campus Turnaround Drainage (Veteran Affairs), Long Beach, CA — Project Manager A City Of Buena Padc, SIR PI/Besah Blvd WB Exit Ramp. Ruens Park, CA —Project Manager A Patton Street Pocket Park (Parks for People), Los Angeles, CA — Project Engineer A CSU Long Beach, East Campus Road - Solely Improvements, Long Beach, CA — QC/QA • Diamond Bar Prospectors Road Street Rehabilitation Project, Diamond Bar, CA — Project Manager • �ast Coast Highway Signal Rehab Design, Newport Beach, CA — Project Director • Valley Transportation Authority PARCS, Silicon Volley, CA — Project Engineer • Santa Fe Christian School Parking Dock, Solana 13each, CA — Project Engineer • Benyessa Station Parking Structure, Son Jose, CA — Project Engineer • California State University, Sacramento Parking Structure Condition Assessments, Sacramento, CA —Project Engineer • Lower Pacillo Avenue Parking Study, Santa Cruz, CA — Project Engineer • Milpitas Station Pedestrian Bridge over Montague Expressway, Milpitas, CA — Project Engineer • Richmond TransitVIllage Parking Garage (BART), Richmond, CA — Project Engineer 25E-143 I rn I ev, >>>Horn 00, ilo P "TWINING Sean Lin, PhD, PE, GE, Chief Geotechnical Engineer Dr. 0asn Lin has ovor�(I years of professional experience as a 0ooteftloal Engineer. He specialloos In aelpmlq site response analysis as it applies to hospitals, schools and high-rise bullcllnm His also has ex arl000e lI eftallonal and bff and personnel. ovoirview JbIned Twining In 2014 In the Industry since 1997 d fou6datlQns, soll,taln.foroement, goosynthedes, pile 1 a Isjoan has experience' 1 01,01181411, rl a Itary t r1wostewater �te ucatforsi andindus at and construction icreje a for Municipal, commercial, lea Including technical aniflabOrstpry oversight sind Curtont Llooftse$ Held California Registered Civil Engineer, PE 67100 California Registered Gootsofinloal Engineer, GE 20,21 Education MO. Civil Engineering emphasis Earthquake Engineering, University of �outfiern'Callfomla, Los Angeles, CA Master of Science, Civil Engineering onrlphasI4 oeofechn1pal Ergineorl"g, University of -Southern California, Los Angeles, CA Bachelor of Science, Civil Engineering, Chung YoonChrtatian University, Taoyuan City, Taiwan Project Experience Summatios 0 0 0� • City of Fontana, Street Widening Including Sidewalk Doslon, Martin Avenue at Sierra Avenue This street Improvement project Included street and sidewalk Improvements on Martin Avenue from Sierra Avenue to approximately 626 feet east of Sierra Avenue. The roadway and street Improvements consisted of curb, gutter, sidewalk, handicapped access ramps, commercial ,,J and residential driveways, AC pavement, and utility pole relocatio , na. Sean served as the gooloohnloal engineer and projeot manager, performing pavement condition evaluation, field exploration, geotechrical laboratory testing, and engineering analysis, Seen provided a final structural pavement recommendation report for the project. • City of Cotton, ML Vernon Avenue Over UPIRR Tracks Bridge Widening Sean Is serving as Project Manager for the widening of this bridge from 2 lanes to 4 lanes, He Is responsible for the geotsohnloal engineering services, whloh Include a preliminary foundation report, geotechnIcal Investigation, geotechnical laboratory testing, and geotechriloof engineering analyses, He communicates with the structural and civil onglneeri closely and provides geotechnloal design recommendations during the design phase, Seen also coordinates stakeholders' right of way Information for the City of Colton and the UPRR, • City of Simi Valley, Cochran Street and Las Lipjas Channel Bridge Widening Sean was the Project Manager for this project, which consisted of widening the bridge frorn two to. four lanes. He was responsible for oversight of the gooteohnfoel lavostlijatlon to explore and evaluate the subsurface conditions, and provided gootechnfoal engineering recommendations for the design of the project, 25E-144 00 woo *TWINING Amir Ghavibazoo, Ph.D., Senior Pavement Engineer Dr. AmIrGhavilbazwis the Senior Pavement Engineer at Twining, Inc. He directs and works on pavement design, highway design, and engineering specifications. During hlograduals study, Amir obtained extensive knowledge and expertise on Pavement Management Systems (MlcroP,61ar), Pavement Evaluation and Pavement Rehabilitation Strategies. He Is an expert In calculating Pavement Condltlon Index (PCQ through visual Inspection following the United Stated Army Corps of Engineers' methodology, so well ab conducting Life Cycle Cost Analysis (ILOCA) rehabilitation otrategles for pavements. Afnir has extensive practloal experience In asphalt pavement engkisering Including, pavement deal, reserviation, pavement management, materials and P.Qnstrocilod, His qn, rehabilitation, p experience Inoludes; the characterizaton of r4bbotizod asphalt binders and developing mix designs following $uporpave specifications. He works closely with cities andgovekmmarl� age . indes todovelop unique. find specialized mix designs, pavement constructions Inspections, and pavement design solutions, Overview In the Industry sInce 2014 Joined Twining In 2014 Education Ph.D. In Civil and Environmental Engineering North Dakota State University Master of Science In Railways Engineering Iran UnIversilty or Science and Technology, Tehran, Iran Project Experience Summaries • City of Huntington Beach, Nichols Lane Rahabliltation Twining performed Inspection and material testing. on this project. AmIr served as project manager to assure the quality of th jo� a that was Wng delivered to the City, He oversaw the material sampling and testing and provided technical comments to the Clty� He was also responsl4le for developing Cement -treated Wl mix design for the City. • City of Claremont, Foothill Boulevard Improvement Twining performed pavement evaluation on approximately four lane miles of Foothill Boulevard In the City of Claremont to recommend repair and rehabilitation strategies for the pavement. AmIr served as senior pavement engineer, coordinating the required testing and preparation of the final recommendation and design, Several alternative options woes provided to the City, Including mill and overlay, Cold In -Place recycling, reconathictlon, and soil stabilization, • Pavement Evaluation & Repair Recommendations at Various Parke '[Wrilng performed network level pavement evaluation on approximately 20 loins miles of road In v6dous parks of rorest Lawn In Southern California to develop a 5-year plan for rehabilitation of the road network. Amir was the lead Pavement Engineer on this project, coordinating all required surface evaluation tasks, date collection, Find preparation of the final report. • City of El Monte, Ramona Boulevard Resurfacing Pavement Evaluation This project consisted of repairing the PS&E and related construction documents for the 2014- 2015 STP-L Ramona Boulevard Street Resurfacing project. Twining performed gootechnIcat pavement mviltiAtIong And rMphilltAtion row.nmronndAlinns fnrthip nrnlAnt AmirpArvAd AR IFIA I)AVAMAnt 25E-145 4"TWINING Paul Soltis, PE, GE, Senior Geoteohnical Engineer Paul SON, M 10E, brings more than.94 years of toohnipal expertise to Twining. HWexperlenes Includes Investigations and analyses relative to roads, bridges, highways,, end other Callfor n1a Infrsotructurepr9jects. His fooVs It an Interaction with the design team during I v J;I p nl,,l construct' 0 come h' 0 achieve "a mos! oppran"4 a 0 ma' 0 0 'a ir oft 00 sits operation techniques Paul has oxienalvo on call opotnp anot4o proven 40111ty to almultin, 00 Sly maintain and Manage muhl�le r a a 'pon$ve for tta, too6nIcal oversight of he firm's Voote4hnloal pro eo firm's gootech.mloal personnel, overview In the, Industry &Ino6 1993, Joined Twining In 2005 Currant Woonses Held • Professional Engineer, Civil, CA, 66140 • RelifsteredGeDtochnIcal Engineer, CA, 09 2806 Education MS� GootechnIcal Englneerfngi University of Colorado, Boulder, 00 13S, CIVIf Engineering, California Polytoohnio State University, San Luis Obispo, CA Project Exporlonoo Summaries City of Long Boaph, Studebaker Road Pavement Evaluation Serving as Gooteohnioal Engineer, Paul provided engineering oversight to orisuire the 01ty's. expectations were met on this 0.6�mlle stretch of Studebaker Road In the City of Long Beach. Tho, surface condition assessment was performed rollowIng the Caltrant Flexible Pavement Rehabilitation Manuel. Boring and caring wars performed to Investigate the suhaurface condition of the coed, Bated on collected Information, different rehabilitation strategies Were oaloOlated and recommended to the City of Long Sea* Including Cold In -Place Recycled Asphalt Conorsts Pavement and Cement Stabilized, Pulverized Base, LADPW, Dal Amo Boulevard Improvements This projecteonalsted otextracting asphalt concrete oores and developing,a cold recycling mix design using the collected materials, The thickness of the existing asphalt concrete and bass was recorded. The extracted materials were returned to Twining's Long Beach laboratory for evaluation in order to develop a cold recycling mix design. in addition to developing the mix design, Twining served as the quality assuranoe testing laboratory (luring construction, Paul provided geotechnical oversight throughout this project, assisting with the Investigation and Identification of soft subgrade soils that were discovered during construction, County of San Bernardino, On -Call Gootechnical Engineering Services Paul Is currently the project manager for this contfact and provides monitoring, sampling, testing, reporting and contract compliance enforcement for construction concrete, quality control compliance of steel, reinforcing steel, wood, roofing material, brick, masonry, material quality control of asphalt and concrete paving and road construction materials, compaction testing, 11-value, aggregate analysis, sieve analysis, gradation classification, molsturo content, and shear analysis, G, G CIO G 0 i31 25E-146 Anthony D. Smithq ft� PLS 0160iangoTreb Lano, Sulte 344 4 Redlands, CA 92374 4 909.7021221 ADMINISTRATIVE SURVEY MANAGER 4 PRINCIPAL Land Surveying, nPogrqph1c a Aerial Mapping, Corixtruodon Staking Accomplished Sttrvey Manager and Principal with over 20 years broad-spectrum experience hi all phases of land surveying and Ovil engineering; including pivied management, fibulamontal engineering, and construction services f6r projects valued over $100 milliolt Extensive work experience withelvil, architectural, and geotechnical industries developing, pkillq in multiple flioetsi Accomplished problem solver and consensus builder, able to volute to divotse populations frort general public, Wlea.pos, and staff. Toolmology proticient; use computer skills to improve operational efficiency and productivity, 4 Field Design Shidneering 4 Toppouphical MMping # EquipmentProcurement + UPS and Gig Project Overview CongtructionProjeot Tfoubleshooting Productivity laiprovements + Resource management * Public Relations * Crewsi8abcontractorovellight PROFESSIONAL EXPERIENCE On Point Land Surveying, Inc. # R 41ands, QA ZO 10 - Present dad very1cal control networks, aoilid iftapping, cons#vOon staking and bound�q refracoment surveys, Prinelpal/Administi-ative,Sujw.ey Director Responsible for the direction and coordination of firm!s technical and gdmi istrative activities, including review of contracts.all the way through the delivery of final produrts. Active, iiiseoldrig out now clients, fiew coftipany opportunities, and developing proflissional relationships. Responsible for management of survey projects involving: Boundary, OIS, Control Networks (GPS & Conventional), and Aerial Mapping. Final review of all parcel maps, tract maps, tecords of survey and corner records. fflltwlg-Goodrov�, Inc. + Yucaipa, CA 2000-1010 A ovil Olablishe4 survey company that is capable ofdispatch1q, six sars'ey crpis. Hillm)k,-Good)-oit,.�tartedotit, In 1993, as a two man. ivrinership that devoloped Into a coiporation offering industry leading stervq services. Frintipal/Vice Prosidentifilrector of0perations + Chief of Survey with full responsibility for assignment scheduling and direct supervision of survey crews, * $tipervise, inghipt, scliedulef and maintain orews on field operations and draffing/mapping porswiftol. * Collect and review surveying information for accuracy and completeness; oversight of all calculations; perform field design engineering. # Effective leadership and 4irection of cost estimating, preparation of bid proposals and statements of qualifications. # Implement and maintain OPS ti�ustmonts, GIS project traoking tystoms, check a 11 tract rasps, parcel maps, and records of survey prior to submittal, LIcensurelCerflOcations Professional Land Surveyor -- CA Certificate No. 8 133 Professional Land Surveyor - AZ Cortificate No. 48359 Professional Engineer - Civil - CA Certification No. 80387 25E-147 University Of Oallibmio, Indno Clertifioation/l.loanse Prat"sional gnsiftaor: bA, UT Areas,of Expertise WaILEcialloping Planning and Neigh Pipeline Planning.and Design Projeot Management ProArann Management 0 Projeet Delivery - OroundwateriOupply Pump Station Planning and Design RefservArStategaPlanhIng andDesign DrinkingWater Experience Professional Activities AWWA,ASQE.AMTA OA-NVAWWA, CA Water Reuse Aoeoo, Hazen V: Cindy Miller, PE Wator/Waotewater Team Lead go. Miller has extensive experience in the planning, designand construction ofwatersupp(V, treatntwo storage and convoyanoefiellitles. Herassigaments; have lncludedprovIdingProgmtmmanager4entser for4iso u�illiong.roundwatersupplyproject,. whichlucludes p1pelln wells, pump stations� and an advanced treatment systolu for Ra coatir ate reduction, ProjectMamagofbrprellallaaryand final design a 28,D01),mlizrofiltration. treatment 66111% and project Managerft io MOO LO./loalgxcharge groundwatertreeLtmentlilant.Ms.-Millor also led numerouswaterstorago andooxiveyanceinfrawuctttreproj Including design, of over lob mile& of Ductile Iwo., CMMC steel, and'HDP9 pipeline., design of steel, pre-ofressedconcrete, and cast-, plawconcrete storage reservoirs, tip toiO.million gallons� and numerc pump station facilldes-She has led feasibility and planniq studli developed tetul tent%rrocess Oaluiations and life -cycle goat evalubtic, participated lo. value onglAporIng studles:aad operatioruivaluatlai Shohas developed detailed designsofmaq systems and provided strutimi and startup services. She has experience with differetit proje delivery. methods Incladingt desIgo-bid-bulld, design -build and d slgn-bulld-operate�Anance. Olty of Santa Ana Well 29 1 mproverruents Altematives Analysis, Santa Ana, OA Principal In Charge. The City of Santa Ana owns and operato Well 2 locatedat thesolltheasteorner ofFlower Street and FIrstStreet, a4face to Cltyowned tennts courts. well 29 pumps directly to an existing It reservoir, The existing well site Includes, the well head and discha piping assemblyontrol equipment, a chlotination systel-4 In a bulldin and an BCH transformer, An alternatives analysis was conducted to re ommend upgrades at the site Including site Improvements, struotura mechanical, and electrical upgrades. Highlights of the study Includ developing three (s) alternatives for the Improved site, providing s renderings for each site alternative, and developing aprellminary opt ton of probable cost for the.4eqj$a and construction of each alternat discussed, The City Is moving forward with, Implementing the rccona mended alternative from this analysis. �T 0 ces of 01 s S, ct at IG I -25E-148 goucation =011ulrvollals�7ulln'tovIellrIalit9yI or 04111'arnta at Krus Clertificlation/Licleriss Professional Engineer: OA TransportatlonWorker Identification aredential (TW10), Dallfor"la'2011 Steven Conner, PE Water/Wastewater Technicial Lead Mr. Conner Is a professional civil engineerwith 22YCarS ciflexperience in theplanningand design ofwater iqfrastructure including production wells, pipelines, storage tanks, treatment systems, and booster stations. Mr. Conner is responsible for project management, design supervision, contractacimlillstration, client Interactiontand development, and persm- net manali6ment. His expertise Includes: complex pumping and piping system layout, hydraulic design, groundwatersupplyand treatment4calgill, and construction phase assistance Including start-up and operation of pumpingaiidtt.eiitmeatfatilitl,00.*Mf�Cofingr tolordingnesa-11 engineering support 41selplinas (CiVilf Architectural, structural, process, Weehaultall'L electrical, and 18,C) durIngproject design gild constructloaphapes., Areas of Expertise GItV of Santa Ana Well 29 Improvements Alternatives Analysis, • Well EquippingDesign Santa Ana, OA • Pipeline Design Project Manager. The City of Santa Ana owns and operates well 29, to- • Tranahleso Pipeline Rehabilitation and Installation cared at the southeast corner ofFlower Street and First Street, adjacent • Planningand design of major to City owned termis courts. Well 20 pumps dit ectly to an existing 6 MG wetter and wastewater taol litles, reservoir. The existing well. site includes the well head And discharge • Pump station design piping assembly, control equipmento a chlorination system In a building, • In-depth evaluation of system and an SCE transfOrmer. An alternatives analysis was conducted to rec- requirements for proposed flow faOl lities as well as for ommend upgrades at the sIte including site Improvements, structural, rehabilitation, upgrade, Or mechanical, and electrical upgrades. Highlights of the study include replacement of existing pump station$ developing th ree ($) a Iternatives for the Improved site, providing 3 D renderings for each site alternative, and developing a prellraftia ry opin- Exporioncle !on of probable cost for the design and construction of each alternative 22totalyears discussed, The City is moving forward with Implementing the recom- lyearwithHozon mended alternative from this analysis, Professional Activities Mojave Water Apnoy Regional Recharge and Recovery (R3) Projeot. San Somardino 0ounty, CA American Society of Olvil Enfilneors, Member Design Manager .. Wells, Pump Station, Recharge Facility, Turnout Fa- c1litits, Reservoirs, Disinfection System, and Pipelines. Mr. Conner provided engineering services to the Mojave Water Agency for the Re- gional Recharge and Recovery (R3) Project, a high -profile water supply project In San Bernardino County. The project will ultimately recharge Up to 40,000 acre-feet per year of State Water Project water Into the Upper Mqlave Riverflood plain foe later distributioato member agencies. The Phase I project Included construction Qf six wells to extract up to Hazen 25E-149 Gtaven Oonnen K is,.Poc acre-ftperyear, OVer10 mile$ of 12-InCh to 484nchdiarneterpipe, 42.65MGwelded steel reservoir, a flowcootrola drecharge.tjacllttyl�lfh40OOOgpMCAPaClty,40 a n OUPtO.235PS�preSSUrC4rOp,-AptlMp t tion sizedform000gpin wIthpuraps Installedto provideisi000 gpm, and fburturnoutflow control facilities for delivering the water to mersiber agencies. ftliflower High OApsoltv Well, Oily of Soliflower, Sollflower, OA tion management and Inspection services for the well drilling and equipplu$ of the city?s new bigh-capacity groundwater well, The well Is designed to produce s,soo gallons per minute of high-quallty groundwaterto replace a large portion of the dity's water sqpplles. Electrical design services Included a motor control center, a variable-frequencyArIve for the well pumN Interior mid exterior fighting, an automatic transfer switch, and an emergency diesel-fivoled generator, Control design Included preparation of process and Instrumentation diagrams and SPOCIRCAIM OfcOlittol components to Provide von;latency with control components Installed In Q91stIng city facilities, vrovidedengincering support during testing and start-up oftho well. Wells 21 and.22 Wellhead Faollltles and Pipelines, Irvine Ranoh Water Distriat, Tustin, OA Taskmanager. Task managerresponalblel'brthe designefthewellbeadfacilitlea and untreatedwaterpipeline. Dellverables Included plans., spocificattions and engineers estimates of probable construction costs for each the wellhead facilities and oil pipelines, WOU 21 and Well 22, With capacities of 3,800. gpm an:41,600 gpin to- spectivtly, pre subinordble turbine pump / motor assemblies, Ififtalled withfavaUlts, and one well Is equipped with a bladder-�type turgetank. Project lucludodn000 ft. Of 244Uch steel untreated water pipeline, i3,600 feet of aG-Inch steel product water pipeline and 1,700 LF of 10-Incb. HDPF brine concentrate pipeline. The pipelines requiredjack-and-bores to cross the OCTA Metrolink train tracks, an orange CountyFlood Control District channel, BNSF train tracks, a box culvert, and Peter's Canyon Channel. Rehabilitation of College Avenue Pump Station, Orange Oounty Sanitation DIstriot, Oosta Mesa, OA Engineer. Provided engineering services to orange County Sanitation District for rehabilitation of*College Avenue Sewage Pump Station, Provided engineering and construction support services for therchabillfatton ofthe College AvenueSewage Pump Station, The desIgnIncluded replacement ofinunpingequipmentwith. new dry -pit submersible pumps, structural rehabilitation of the wet -pit and dry-plt, a new vpntilation. system, a new odor controlsystem, a new discharge valve vault for Interconnecting dualforce mains, and a new concrete block building for the electrical equipment and controls. The design Included.replacement ofpumping equip- ment with new submersible pumps and a now concrete block building to house the new electrical equipment and controls, Reconstruction of the Los Alamitos Pump Station and Retarding Basin, Oounty of Orange, OA Pump, Station Technical Advisor. Prepared plans, specifications, and estimates for anew 800 cls storm water pump station with natural gas engine, driven pumps to replace the existing Los Alamitos facility for the County of Orange, Work Included final design for the pump station facility and retarding basin, preparation of a value engineering report, foal engineering report, hydrology and hydraulic routing, best management practices for Improvingwater quality, Inspection and analysis Of existing 2,400 lineal foot Of 544nch discharge piping, Phase I and It environmental assessments, geotechnical Investigation, CVQA, and permit processing, and coordination with agencies and homeowner associations. The pump station Includes four vertical mixed flow pumps with a design capacity of 129 MGD, each, Each pump Is driven by a 13oo hp dual -fuel engine (natural gas and propane). Engine related components Include a compressed air starting system, primary and secondary Jacket water cooling system, natural gas primary fuel system, and provane 25E-1 50 Edueation :80, Oivll EnAm6eirine., OwIrOM14 state Polytoolinio University, $an LuivVblspo oartirloation/Lioense Protbosional Engineer: OA, duarn AreasotExpeMse f Pipelines • Purnp8tations • Reservoirs MastarPlans Hydraullo Modeling Experience 1yearwIthHazon rre, * V'n lon.Lukoyama, PE ftter/Wastewater Teatinloal Lead Mr, Yokoyarna is experienced in project management and design ofwater and sewer pipelines in city streets. His background includes both the design ofnewfacilities, as well as rehabilitation ofaging existingficilities. Oily of Santa Ana Well 29 improvements Alternatives Analysis, SantaAna,OA Project Engineer. The City of Santa Ana owns and operates Well 29, lo- cated atthe southeast corner of Flower Street and First street, adjacent to Cityawned tennis Court$. Well 29 pumps directly to an existing 8 Mo reservotr. The existing well site Includes the well head and discharge p1plogassembly, control equipmento chlorinAtioneyoL teratnaballdIngi and an SCE transformer, An alternatives analysis was conducted to rec- ommend upgrades at the site Including site Improvements, structural, mechanical, and electrical upgrades. filghlights of the study Include developing three (�) alternatives for the improved site, providing 3D renderings for each site alternative, and developing a preliminary opin- lon of probable cost for the design and construction ofeach alternative discussed, The City to moving forward with Implementing the recom- mended alternative from this analysis. West Grove Valley pipelines, Riverview Pipelines, Santa Ana, OA Prolbaslonal AotIvitles Project Manager. Two projects with tile City of fanta Ana Included a DA-NV AWWA total of over 17,000 LF of water. pipellue design ranging In size from OOWA 84nehtot2-Inchdlarneter. The City Is actively replacing aging and un- ABOS dersized water Inains throughout their distribution system. The West Grove valley project Ineludegsoo LF of pipeline replacem. eat design. The Riverview projectincluded 7,7oo IX ofp1pellne replacement design. R=_ Waterline Replacement Projeot, Yorba Linda Water Distriot, Yorba Lincla, Anahelm, and Plactentla, OA Project Manager, Provided prel Iminary and final design and construction support services for the replacement of seven pipeline segments, the replacement oforie pressure -reducing station, and the Installation of one newpressure-reducing station. The pipeline replacements required many connections to existing pipelines, laterals, services, fire hydrants, and otherappurtenances. 25E-1 51 � � <\ ?-.. d ��} . �_�� , : � � � � ..� , «:�� : � � �\ . °� « «}�\\ «» . \:« .. . �� ~ � ©�±�-. /©^±� \ y <\ 2\ƒ�� / d y<� .. . , . � � �= � � �� /� �\\� \fir\l .: \\ :»\..\\ >: ��/� ^,«� ` � � � � � �� : : � � _ < � < . � � �- . � w» , y > .� \ ©� � � � � \ � \ . ® a ~ # � � 2,x1 :� » \� : . � \�� %z' .&w� 2+ � � v:� y� .� � 2� 2� . EXHIBIT B Cost Proposal §tandardl HouLly Fee Schq4M_1q_s Below please find our tearns standard, prevailing wage, hourly rate schedules. &rr)1f?hHqrn Kimitelyn)) Horn RateSchedule Effective through June 30,2019 ChissUcaiLon Analyst Professional I Professional 11 Sr, Professional I Sr. Professional 11 Sr. Technical Advisor Project Support Administrative Support 'Rates will be escalated yearly 5% on July 1'. Rillim—R-atQ Per Hour $100 to $120 $120 to $145 $145 to $185 $185 to $220 $220-$285 $285-$325 $ 100 to $135 $75 to $100 Other Direct Costs: Outside Printing/Reproduction, Delivery ServiceVUSPS, Misc. Field FquipmentlSupplies, Travel Fxpenses, and Subconsultants will be billed at cost plus 10%. Mileage will be billed at the Federal Raw. City of Santa Ana I TRO077025,17 I Kimlepol-lorn 25E-1 53 I Hazen Standard Hourly Rate Schedule City of Santa Ana On -Call Engineering Services March 20,2018 Classification Senior Associate Technical Senior Associate Associate Technical Associate Sr. Principal Engineer Principal Engineer Engineer Assistant Engineer Principal Designer Designer Administration Aiiannual, 3%Increase will, apply. Hourly Rate $ 250 $ 220 $ 200 $ 185 $ 165 $ 145 $ 135 $ 115 $ 128 $ 120 $ 100 KimilepMorn 25L-1 54 TROC77025.171 City of Sonia Ana Tggiag- Schedule of Fees 2017 - 2018 NOM' Personnel Rates! Per Hour Unless Otherness Noted I^ *Wsrwi u i ut-1k Task Tech 7 ----w Or 6 vo C a Sh Insiximthhaftmou"I 10001 Prodirmid EneuvergWoo 1 105-00 I 10M Gk*LamkWW Fobft§M hWaolzi- Pro-Catt CanhaneWpe, Febriestoo Inapacker 110,00 111017 MsfdwvlGw grghloor 1110.00 ?am Iso.00 Task Code Non4bastructive Testing Persoom Role 10010 Toftlood AdYW IDGM 10401 NO)SUAllereoToothatTedwArson 114.00 i(moll Whom 60"Iflat, W~I>T Conmurand 0 110.00 ID403 NOE Machado Paft* ToWtv TsohnIolon 114-00 70003 tuagemkined $ 170.00 110406 NUE! Dye Partervartil"Upp Toduadat, 1114.00 oughworing God"Ort lom s MOD IM Combination NDU TativildenAtiMing umpow 4 114.0D IQ(KQ, Repromdomis hear %09 It V0.00 IOM Rrd*vapMTft3k)V(,Xv1Nd2) 290.00 am Consultant $ 10.00 ID020 NOE EngMw 100,D) 10114 PMIW 160.00 XWO Cotmayconsolmmager 140.0D Task M5316 "I Mont UnflemmiNtag", tnmm!�.� m Rats $ U6.01) 021, F-740W low S 130,00. "" Torapravvemothamd It Mon ID1115 Query 0onvol Aftinkstrater 9 120-M M12 Tompus WmwA Large, S =01) 10019 $ W400 Mig Torhal MLdgpbr S 40M WWI CADP Op"10,1000tWorsort $ W.00 W321 AhMeter 11 2D.00 70107 Flold Pupervitor s 115.OD U324 9quaMpid $ 2Q.00 9103D asset, SUWYJSW 9 115,00 "M a &DO 2WW Laboratory marairgar $ i010D 05333 PLOTaxtequoiivant a W.00 MM Laboratory Tochputim 6 MCI P&M CmmWAWbskCmbgrqWpw[ 6 emoo QM OmpW Mness Tvattkneny 6 40,90 05M parlimrshor a ".00 stolo aw4flod GVWPP DoWorem- a 130.07 MIS Fitter Mobsps (Dipolkh) It *00 91000 Qu#Md SMPP PractAhorm, S t2O4OD 00330 Schroldthearrvan S 20.OD 9041 Vapor Emission Test into $ 30,01) Talk 911342 Relatin Hurathfity Pass 3 GDOD a Field Invouction too o Del Is 10,01 8" Inspador "330 ljpv (Ijilmoork, PlAsevelooky) Mew $ U0.0) 10103 PMMMUOMOSI Iffilhamni ImpWor $ i09,0D 06361 Fitapipullng AdhookonMah"ur, (Pw Toort $ 20.00 101DB 0 100.0 VM A Son Utteronfin Equiremont wd Commaims a 95.00 10109 OrW-InAnchor lmopeahm It 100.0 063D3 Magnetic, Penick EqUiniont and Omsurtables 5 30.00 110111 QunV,/$wCmk, Impoolor a 109.0 RM $ 26.00 101M, mmorify Importer s 10.00 06307 Phmad Amy Mount, Equipmen(Per Hour) 8 50.00 10201 sammunal 61"MmIng Inspect" 3 10,00 S6147 Ground Panaveft Radar iPr Henri $ 6MOD 10203 AVO Codirmof Waiting Inapecortr $ ID9.00 90345 Import 9ft $ MoD 10207 phelompfing hispaw $ 10060 =2 ManniaTomp"hy, $ 401.00 Mel Load Ompdor s II&GO ORSO Caftfamla P�t ProfilOgnaph law Huhr) $ 115.01) 10115 Fitestato Special hopamor � IFO PwW $ 101t.00 94340 $ MIND MIT $ IM00 05367 Pro1w DAftbad V"a 0: imoo 70109 I.A Doptq Gradrit Impeato, $ 1 3.00 09062 ROUOr Cornea" CormOvoo Vibrating HarnMernampting Phus $ W.00 ?WI Asphalt PtoW and Plan harpeotMeoluatclan 6 1�0100 96387 Halka pat""Ol Equipment set Is 250.00 M103 Slo DWg lAspootor a 110.0D 96388 Concrete, Wriost Rostbilifty Mow 150.00 70101 100.00 10107 (lanctate Quorly Conbol (ACYCoffiran, Toohnicon) 100.00 Talk -qpla p a "Im p k.tyE-- mr,600168-Ajmi�w7c�wmsi 116,00 20102 were (Fold 20.00 low mho"I Inopeottv 6 128-00 20101 standard aomple: mortawamut Cobas"d Corest $ 20.00 "rotring, Robot, Ord Proxy Prianna (Emh) 10519 15*16"al INPKW S 130.00 2010al C�nafz, ft.VW, Noway Peaps, 6kht"do Panale, $ 47.00 20104 10621 r4umbing 165P�Aor $ 13D.00 20107 ToWmidm forSpWron, psWp NOILNMAM s 86.00 10M WNW lnpNtm $ 130.00 20IN Ttafthdan W OpwonouPOk-Up Before 6:0D a.m. $ M00 "Aftor 8.00p� Morulay thru May, mAll Day Saturday (Pw Wimr. 1tims, Modneor, Plus jyfforge) SM Plaid Entertmening Technklan $ 113,00 Took Code "WO-0 -'Wo-Wlj Jobalto Traitor �Moblfopr0n� �Lv�waprX_ Rats Task =bapto� for tepid (�-oiinFo-ts Code sit ary"on Personnel minall bpw shlft not oxmdlng 12 hount) $ 110.0c) AR *ffieta by quotation 10309 Boddi Plant Qualfty ConIM Techniclannalwor 4 1101M 01V of Sonla Ana I A70077025,17 259-155 Kimlenv,* Horn On Point Land Syyeying, /q�._ PUM LAND SURVEYING, INC. 1910 Orange Tree Lane, Suite 344 * Redlands, California 92373 (900) 792-2221 - (909) 7044836 fax office0onpoIntlandsurveyingoorn -www.onpointiandaurvWng.com RATES EFFECTIVE Aptil, 2017 HOURLY RATE SCHEDULE (PREVAILIN9 WA09) Research of Reoords/Drafting/Mapping Survey Calculations and Document Preparation Land Surveyor Revlew/Professional Services w-q Survey Crew (4 hour Minimum) Survey Crew (Outside of normal hours of operation) Travel Time Global Positioning Systems (GP$) Surveys GPS Recelver/Data Collector RTK GPS System Utility Location Services Pre/Post Construction AudloNldeo Recording Expert WitnessfFestimony (Portal to Portal) $85 $100 $140 $228 $335 Halt hourly rate Estimates upon Request $1 00/per Receiver per Day $300 per Day Estimates upon Request Estimates upon Request $260 per hour Your Project, On Budget, On Time... On Point Land Surveying[ Kimley*Horn 25t-1 56 TROO77025.171 City of Sonla Ana AGREEMENT TO PROVIDE ENGINEERING SERVICES ON AN ON -CALL BASIS (WATER RESOURCES) THIS AGREEMENT is made and entered into this 19th day of June, 2018 by and between Tetra Tech, Inc. CConsultant), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California C'City`). A. On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -call basis for the Water Resources Division of the City's Public Works Agency, B. Consultant submitted a responsive proposal that was among those selected by the City, Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant uader this Agreement will be performed in compliance with such standards as may reasonably be expected 1rom a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1 . SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full, 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant, under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of five (5) consultants selected to provide services for water resources projects on an as -needed basis under RrP No. 17-081 The total compensation for these services provided by all such consultants selected under RFP No. 17-083 shall not exceed $1,200,000 during the term of the Agreement, including any extension periods. b, Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures, Payment need not be made for work which fails to meet the standards of E XHIBIT 3 Page I of 8 25E-1 57 performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 18, 2021, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, ot seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "mainteiiance?'projects. If the services being perforined. are part of an applicable "public works" or I'maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPE ND.HNT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an omployer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant perforins the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governingsuoli services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a nort-exclusive and perpetual license fer City to copy, use, inodify, rouse, or sublicense any and all copyrights, designs, a -ad other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant tinder this Agreement ("Documents & Da&J. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement, Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data, Consultant makes no such representation and warranty in regard to Page 2 of 8 25E-1 58 Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultantshall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naniing the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not loss than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance prograras maintained by the City; and (c) contain standard separation of insureds provisions, b, Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occirr.rence. Such insurance shall include coverage for owned, hired and non -owned automobiles, C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $ 1,000,000 per accident, d, If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $ 1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in ftill force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of thisAgreement and shall be approved by the, City. Page 3 of 8 25E-1 59 (Iii) Cortificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the riot, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the city. 8. INDEMNIFIICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liabilityz (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subcousultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim tbat personal injury, damages, just compcusation, restitution, judicial or quitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events refiarred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees mid costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising fiom this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIF ICATION Consultantshall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. Page 4 of 8 25E-1 60 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, fl-oin the date of final payment, to Consultant under this Agreement, All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONIPMENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the city. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement, 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be doemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council Page 5 of 8 25E-1 61 City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P,O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: Tetra Tech, Inc. 17885 Von Karman Avenue, Suite 500 Irvine, CA 92614 Attn: Tom Epperson, P.H., Vice President A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have boon given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as sot forth above. If sent by fax, communication shall be effective or deemed to have been given twonty-foijr (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as sot forth above, For purposes of calculating these titneftames, weekends, federal, state, County or City holidays shall bei excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms slid conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, Inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. M ASSIGNME NT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without Page 6 of 8 25E-1 62 the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel of by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breack failure, right or remedy, No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17, TERMINATION Ibis Agreement may be terminated by the City upon thirty (3 0) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18, NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined said prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities mider this Agreement. Consultant affilims that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or procceding that may be brought or arise out of, in connection with or by reason of this Agreement. Pago 7 of 8 25E-1 63 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the state of California, the City of Santa Ana and all other goverriniental agencies. Conslaftant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for tennination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any irjuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement, IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. RUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: 14�%, IL�— Jon M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Edwin "William" Galvez, P,E. Acting Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ 11 City Manager CONSULTANT Name: Title: Page 8 of 8 25E-1 64 Proposal to Provide % i: JP j e�,-k is tt Xlk. .............. RFP NO.: 17-083 CITY OF SANTA ANA t t,�j,�j PROJECTS SINCE 1999 (D� Potable Water Fact ties RecycledWatei Facilites IL Wastewater Facilities RetainingWall u,�� Sewer Pipeline cz-j Water Pipeline TETRA TECH Match 20, 2018 City of 'Santa Ana AtIn: Armando Fernandez .Public Works Agency 20 Civic Center Plaza, ard Floor Recepilon, Ross Annex Santa Ana, CA 02701 Kofaronqs: Proposal for On-CAII EnfliftoorlogOorvices, RFP No.:. 17-08i 016ter Rbsburces " OptI66 A Door Me, Fernandez: Tetra Tech Is excited about'the opportunity to a * ubmit our proposal to provide On-Oa-11 Engineering Services: foe the City Of Santa Ana (City) Water Resources - Option A project, We Qua the rolatton-9hip we have built With the City through our past a pr9jects, ondorovommitted to nd cur n provIOng the Of NO �?Ity service that you expect and deserve. our project team brings the following distinct advantages: Oddhalyd City WifthlWastowstarDesigrn Experience: Members of otir project team h0ve com3leted more then'3Q w6terlwastawater projects for tharOlty since J,Q69,'OurPrcj00tfO9r n- knows the Ity's deeilgin requirements and standards, preferred Material$, and operational preferences Which Wit 4116W U610 OompletedesIgns In the most cost-effective manner, 0 Extensive OH -Call EtillindatingServices Exporlonce: Tetra Tech hasprovided similar ori�csll engineering services for over 20 clients In Southern California, Many of these . clients are repeat. clients as Tetra Tech hiss provided I service and Innovative solutions on -time and within budget. 0 Ektonsive Well E�perlende, During the last 15 yearst members of our project team havo basin, Involved In the design and equipping of moret4an 10 wotaTwolls within Southern California. P in-house Ptocess, Structural, filectricaland Control Oapabliftles: We have our dwo In-house process, structural, electrical, and control engineers who have all worked on previous Oftyprojects, Dedication to City; We believe our post 10 year relationship with the city shows our commitment to providing the City with high quality service, We have been awarded repeat work with the City due to our quality and responsiveness as wall as the trustformed with the City Water Resources staff, Tetra Tech, Inc, Is a Delaware Corporation (publIcly traded) and has been In business for over 60 years. This project will be managed and directed from our Irvine office locOtIon, 17886 Von Kerman, Suite 600. The primary contact for this project will be Mr. Tom Epperson, P.E., Vice President; telephone 940(J9-�166; fax 040/8.09-5010; 0-mall: WM&Qp2mw-@Ae_trptech;com. We have reviewed the Standard Agreement and take no exceptions to the Terms and Conditions. Thank you for giving us the opportunity to present our proposal, we look forward to your positive response, S.hou, Id you require additional Information or have any questions, please feel free to contact me. SIn7ar I Y, 119 dk;� /4m Olw�— Tom ErVerson, P.E. Vice President TLE/de A tatratech.com 25E-1 66 ON -CALL ENGINEERING SERVICES Company History Tetra Tech Is a Delaware Corporation (publicly traded) and has been In business. for over 60 yparp. Our wobilte address Isk. tetrateah,corn and We are listed on the NASDAQ Exchange (TTEK). Tetra Techs annual revenues now exceed $2.8 billion (2017). Thus, we are In excellent financial position and can provide nocessary.resoftes to rapidly deploy and meet aggressive project Schedules, FoLinded In 1066, Tetra Teoh Is a nationAlly-recognized 6hgIn6.erfhq and resburoemanagement firm of mpre-than 1'Qj060 engineers, scientists, construction specialists, and technical support pafsonn6fln 400 offices Worldwide, Tetra Tech consistently ranks among the top engineering firms annually according to the Engineering. New.5�Racotd, In 2017, Tetes Tech was ranked 5111 among the top 500,design firms nationwide and was ranked #1 In the water Service industry for the 1*1 year in a tow, This project WIN be managed and directed from our Irvine office location: 17866 Von Kerman, Suite 600. The primary contact for this project Will be Mr. Ton! Epperson, PE, Vice Ptesldeht,� telephone 940/�W5156; fax 940/8b.0-,3010; 0�mafl: IMMOMMOWIfte-Ama. Our uiroDaball. It f6r Weitchr Resourges — Option A 11raloot. City Experience Wa.bellove Our bestrelovent experience Is the more then 30 projects that we have completed for the City of Santa Ana(CIty) Since 1999, Please see out proposal cover Identifying the locations of these projects. We are confident that these past projects With the City will attest to our technical excellence, responsive staff, and our complete understanding, of the City's Water and sewer facilities. Our previous work for tho City included a wide range of engineering services Including: pipelines, pump stations, reservoirs, Wells, lift stations, flow Control facilities, mechanical. structural, electrical, and instrumentation design; studies and miscellaneous support, During these projects, we have developed a working relationship With the Cfty$ Public Works Staff, Parks and Building Departments and Construction Management groups, We believe that theCity Is our best reference for our performance and execution of our past Contracts. The various type of projects we have perfonned for the City since 1099 were summarized on Page 2 In our Statement Of Qualifications (SOQ) for0n-Call Engineering Services submitted to the City on October 26, 2017. OnwCall Engineering Experience Through efficient management and leadership, our professional staff are currently providing similar engineering services on an as -needed basis for over 20 clients In Southern California, Some of these clients Include: Moulton Niguel Water District, West Basin Municipal Water District, Upper San Gabriel Valley Municipal Water District, City of Paramount, City of Huntington Beach, and Los Angeles Department of Water and Power. Many of these clients are repeat clients as Tetra Tech has provided responsive service and Innovative solutions on4ime and within budget, We understand the privilege of on -call contracts and the necessity to provide timely responses while rhoIntaInIng schedules and budgets. Cifycf8anImAna .2- TETRA TUCH 25E-1 67 ON -CALL ENGINEERIN13 SERVICES We believe our best relevant experience are the projects that we have Completed As part of our past and ongoing eta -needed contracts withsouthem California municipalities. We are confident these post. Projects Will attest to our technical excellonco, responsible staff, and our complete understanding of every aspect of an On -Calf EngIrrearing Services contract, Included on Page 3 In our 800 for On-CallPinginserl4g Services submitted. to the City on October 26, 2017,16-a client list of our existing California asneeded engineering services contracts. Why Tetra Tech I Our project team brings the following distinct advantages: a Extensive City WaterlWastowater Design Experience., Our project team has completed more tha 00 w;Aer/wqste.wAlaI' projects lot th . n 001tyshoa.10 .0ur pooJoottearn kryowetbe CitVs design requirements and Standards, preferred materials, and operational preferences whIch will Allow us to complefe,desIgnA in the most oostmoffectlys manner. Extensive On-Oall Engineering $orvices, Experience. Tetra Tech has provided similar on-catif anolheering Services for over 20 clients In Southern California. Many of those clients are repeat clients as Tetra Tech has delivered service and Innovative solutions on -lime, wlthfft budget, and with a high level of quality. Extensive Well Exp#rlenoe, During the last 1,6 years, memb i ers of our project team have been Involved In the design and equipping of more than 16 water wells. Within Southern Dallfornie. In-house Ptdcess, Structural, Electrical, and Corifrof Capa611/116s, We have our own In- house process, strootural, electrical, and control engineers who have all worked on previous city projects. Dedication to Clty� We believe our past 19 year relationship with the City shows our Wntnitmerit to providing -the (,fly with high quality service. We have been Awarded repeat work with the City due to our quality and responsiveness as well as the trust formed with the City Water Resources staff. Our extensive experience with similar projects will ensure that the City will receive a high level of service delivered by qualified, knowledgeable engineering professionals. Highly meticulous and coherent plans and specifications greatly benefit all project, stakeholders, with the largest benefit realized by the Owner, Quality Contract documents clearly lead to a larger number of bidders, lower competitive bid prices (!us to increased competition, the cOrttraotor has less to assume and take the risk for, and a greater overall comfort level In our design based on a long history of successful projects), and lowest overall cost while achieving a very high quality end product (quality contract documents mitigates the potential, and Impact of change orders, and sets forth a standard otquality the contract must achieve). No two projects are the same, although many are similar. The key Is to LaIlIze elements of work that have been successful and apply to this project, and Continue to Improve construction efficiencies without lowering quality based on contractor feedback. Our goal Is to provide the nocassary expertise and resources to deliver the project on -time, within budget and In compliance w1th'the design And construction standards set forth by the City. Tetra Tech Is especially proud of Its high level of repeat customers, which we attribute to our dedication and commitment to quality engineering and client satisfaction, Thus, we Invite you to contact our references regarding our past record of performance, client relations, and project satisfaction, City oflltanta Ana .3- TETRA TECH 25E-1 68 ON -CALL ENGINEERiNG SEFiVirEs The Tetra Tech Team Tetra Tech has apsembled a project team that possesses the knowledge, experience, land entbusloom necessary to successfully complete this project. Our Pmjeot Team Is devoted to completing your project within schedule and under - budget, find not only meet, but exceed your expectations. On the next page Is ah oNanizational charl of the Project Team. Project Manager Providing the team oversight to one of Tetra Tech's most eXpelishced Project Managers, Mr. Tom Sipporisori, PE. Mr. Epperson has over 32 years of experience devoted entirely to wastewater, water, and recycled water facility projects.and has been responsible forcompleting the dotigh of over 1.0.0 m ties of wator,, recycled water, and sewer maktris; 38-water/Tecycled water pump stations; and 1 8-welthead facilities. He will be the f000lpoint for.00mmmirilcations between the 01ty and mombers of the project team to ensure that the project needeare clearly spelled out and understood. Mr. Epperson will be responalble,for achlaVlyto tho City's goals and ensuring Compliance with project (ntet% completeness of the final dollverables, and satisfaction of the City, MK.Eppo�rson has been workino with the City $trice 1903. While his knowledge, of City facilities and working relationship with the City staff started In 1983, Mr. Epperson 16 outtontly the Project Manager for the doslg� 61 the Well No, 32 Rehabilitation Project as wall as over 90 past projects under the City's On -Gall Water Engineering Design Services Oontraot$ since 2006. Mr, Epperson has a long peraontil history of wofkIrfU with tho City and Is very proud of the repeat service -He believes strongly that repeat work Is earned through responsiveness, hard work, and providiho a quality Product. In addition, Mr. Epperson was the Project Manager an the three sirrillar projects Included In the relevant project experience section of the proposal. Key Senior Staff A cornerstone to our continued success Is the Involvement of key senior staff during the design. Mr. Mark Bush, PE,, will serve as the team's QAJQC Manager. Our team clearly understands the importance of making certain the City receives the highest quality product from Tetra Tech. We have assigned Mr, Bush to lead the 0A1QC review team for this project, and strictly monitor the project's engineering and construction components. As QA/QC Manager, It will be Mr. Busws responsibility to assign and oversee QA/QC for each phase of the project to ensure that all of the project goals are met. Mr. Bush Is also very familiar with the City, Mr. Mike Tool, PE, will be the Design Lead for the well. Mr. Toot has ovel, 94 yearsof experience and has been working with Mr, Epperson on various projects for over 20 years. Over his career, Mr. Tool has designed over 20 pump station% lift stations and well facilities. During the last 10 years, Mr. Too! has been working almost exclusively with Mr, Epperson on our pump station and well projects. Mr. Tsol understands the design and construction aspects of a well. Mr. Tool will utilize his experience to work with the team's hydrogeologlet and work through all of the layout Issues for the construction equipment required to construct and rehabilitate the well in the future. Mr. Tsol has been the Project Engineer f or the following well equipping projects: Mid Basin Centennial Park for OCWD; Well No. 27 for City of Orange; Rehabilltatlon of Well Nos. I 15, 107 and 78 and all of the IDP potable/nori-potable wells for IRWD, 011yof5anteAna .4- TETRA TECH 25E-1 69 C co G 0 0 CP Y . 0 �64 CJ� I ON -CALL ENGINEERING SERVICES 19, WAFAMMO-OPIMA PROJECT ORRANIZATIONAL CHART Tom Mark Oush, PE M Ike Tsol, PE Motor Ramirez, PC, SE M 6 10h K68891r, PE �A�ie Sohn IIC J ban Erini efo PN $OADA LOCAYStATEAEALTH.- PauW Fall Astrid pelsoba�, PF c 0 ry t-i oggLve, I t OEOTECINNIGAL HYDROGEOLOGY SURVEY TRAIFFIC CONTROL POTHOLING . Leighton Richard Slade Matz surveying PMK Cardno, Consulting Assoclates Assorlates Saf r Dig C-Below Mr. Victor Ramirez, PIE, BE, will be the Project Manager for Structural Englneerinp. Mr. Ramirez has more than 28 years of experience In structural engineering design and construction support services with an emphasis In the design of water storagelwater containment and water conveyance related structures, This includes: reservoirs, water/wastewater treatment plants, booster pump stations, wail facilities, flow control facilities, pressure reducingstations and plpellnes� Mr. Ramirez also has experience: working with this City and the City Building Department since lie worked on the John Gartho Reservoir Improvements, Well No, $2 Rehabilitation Study, and. San Lorenzo Sewer Lift Station. Mr. Mazen Kassar, PE, will be the Project Manager for Electrical and Controls, Mr. Kassar has more than 24 years of experience In electrical onginsering design and construction management. His background Includes designing medium and low voltage power distribution as well as Instrumentation and control systems for a wide variety of projects. He 18 also very famitar wIth the City since he worked on the SA-3, SA-4 and SA-5 Flow Control Facilities, the Crooke Reservoir Pump Station, and Well No, 24 Electrical Upgrades. Subconsultants In order to provide all the services we feel will be needed for this project, Tetra Tech has added the following suboonsultents to our project team: Cifyof$antaAna .5� TETRA TECH 25E-1 70 I ON -CALL ENGINEERING GERVICES Wafer Refioum.-Opw A Hydrogoologloal Services: Geotechnioal 4terVICOP.- RIchard.0. Slade & Associates LLC Leighton Consulting, Inc. soryey: traftlo Control. Potholing: Metz.Survoying PWA6soclatos Qardno, $af.r-DIg or 0-Salow Tetra Tech has worked with all of the above consultants for several years, Summary of Staff Oualificationsand Experience Tetra Tech has selected highly quallflordl Individuals -with fttask4o-talont match to meet tile needs of the project. Tile table below outlines the experience, tIms.coMmItment, and home office of each team member, Resumes of eaelflnOlvidual 94LIn,bp ifound.In the Apparick. Resumes.,sedtlon of this proposal, Tom. Eppomorl, Pr: Project Manager Mark bush PE QA1QC Mike Tsol' PE Wall/Plpellne Design Lead Kyle Bohn PE a W011 NO. 32 HOW 0CW0 Mid Basin I South Gat a W4 No. N Irvina 35 V% 1 - Orange Wall No. 27 t - JRWD Wells it fthta Ana Proldpts Wine 1 Irvine 24 Irving 10 Victor Ramirez, PE, I San SE Dimas I Structural Lead I I RE 7 60/p ... 13 20% 7 4 25% :Orange Well No, 27 jiti A si �q. P FqJqqt Well No. 32 Rehab OCWD Mid Basin Orange Well No. 27 IRWD Wells WiUROK-32 0CWD Mid- Basin Sailt4'Aila Project Orange Well No. 27 a ' 16 ' , Well No. 32 Rehab - 00WD Mid Basin South Gate Well No. 29 Orange Well No. 27 IRWD Wells Paramount WAII NO, 1A Well Q. Ozon Mesa' V, PE 00 W. D� 'Mid I BE 916 [Nine 25 3 260% e 860th,0 -6 ,so _Aie:WeIIN6.2 r�,'h 0 Wa, lot onp� 0 �g 11 No� V Tetra Tech, and more Importantly, the team dedicated to this project, has demonstrated a track record In delivering Identical services to water agencies in Southern California, This project displays many similar elements to several past projects Involving rehabilitation of existing wells. We believe our references are our best demonstration of the successful pertnerIng and completion of these projects, We Invite the City to call our references listed In this proposal. City of Santa Ana .6- 25E-1 71 TETRA TECH G el 01 ON -CALL ENGINEEAING SERVICES UNDERSTANDING OF NEED Introduction and Background The Oily intends to retalh Civil EndineerIngi Consultants on all as -heeded or i1oh-call" basts. On an. on -call, as -needed basis, the selected consultants may later be asked to provide professional Engineering services proposals on specific, project -by -project basis, based on an agreed.upon specific scope of services and fees, The consultant shelf be able to assist the City through this -contract to provide the necessary engineering servico& The consultant,shttil utilize In-house staff and/or subconsultants to complete the assignments to moot the City standards, For specialized work4of which the prime consultant shall require a subconsultant, the prime Consultant shelf SOM as on administrative Ifallson between the City and the ppboonsultant. Prime consultant mark�ups for subconsultant Work MA "18—silLOWA. Tetra Tech is submitting out proposA for Water Resources — Option A project% Scope of Sarvlcss� Water Resources —0ption A The City Is sookino proposals for the dosldr�ohd construction support services forthe Santa Ana Water Project,'The Water Project Includes the rehabilitation of an exisling water well approximately 30 years old, and the design of 1,500 feet of 12-inah PVC Water main And 600 foot of 164nah sewer main within an advelal street. The City is looking for recommendatlorf regarding the pipe material for the sewer main Improvements. Currently, the Well Is connected to an existing onsito reservoir. However, the City desire$ to have tholwell pump directly to the Citys distribution system. This well it a sand producer, and currently the oapdolty has dropped by-36% of its maximu'rh yield -of 9;000 gpm. The depth of the Well Is approximately 1, 100. test; It has a vertical turbine pump with a.250 fip motor, In addition, the screens are made of mild ateel. No video or any other preventive maintenance has been done In the past I , 5 years. The City Is looking for the options for rehabilitation and potential benefits of each option. Tetra Tech fully understands your project. We are offering an outstanding team, which combines the experience, depth, and Understanding needed for the successful delivery of this project. Our core principles establish how we plan to work together with the City to complete this project: $ervioe. Tetra Tech puts Its clients first, WePstan to and better understand our Clients' needs and dellver,cost-effootive solutions that meet those needs, Our philosophy Is to "Do It Right." Value., Tetra Tech takes on our clionts'problems as It they were our own. We develop and implement real -world solutions that are cost-effective, efficient, and practical. Excellence, Tetra Tech brings supedor technical capability, disciplined project management, and excellence In safety and quality to all of our work. Opportunity. Our people are our number one asset. Our workforce Is diverse and Includes leading experts In our flolds. Our entrepreneurial nature and commitment. to success provides challenges and opportunities. Tetra Tech Is committed to providing the City with the high quality service. you expect and deserve. Our strength ties In our provon track record that has led to successful completion of multi -projects for the City, as well as other nearby agencies. City0fSantaAna .7- TETRA TECH 25E-1 72 f ON -CALL ENGINEERING SERVICES Key Destgn Issues The following are some of the key design Issues we envision that will be required to be G performed during the oxecut.lon of the sample project. We believe TotraTech has sin excellent grasp of these issues based on our overall design experience as well as the knowledge we 01 have golne.0 from our similar well design:projeots, Including Well No. 32 Rehabilitation for the C) City. Our approach to resolving project Issues Is Summarized below* SUMMARY OF KEY ISSUES Issues Tetra Tech Approach -company Well)?ehabilitation Recommend City contract with a well rehablWon to. conduct initial Inve6tWatorY operations on well (olmllario, Well U). -work. Propa.roexhlbits for existing well rehabilitation Assume that o full casing liner will noel to be Installed, 0 May hoad how pump. and m clor due to IlNer, 4ift Moidit'lo-atto he Determine anticipated flow and specific Capacity after rehab, 01 Evaluate pump and motor based on wall rehabilitation. �valwato pump and motor based on pumping to distribution system Instead of existing onpite roservoir; 0 Determine if ondito sodium h�pochlorlta generation facilities are required to pump diroofly Into distribution System.' CJ Evaluate pump to discharge due to pvrpping directly Into 0 distribution system. Evaluate Impacts to site layout, mechanical, piping, oloctrical required to:c4gAne operation of well, 0 Pipeline Design Recommend seop of work for pipe ne: pot 0 ng; geotechnicat; traffic control, CEQA; SWPPP-, permitring; old. City street requirements (working hours, lans closures, p(c). Utility coordination, traffic control, and constructlon phasing, Perform alignment selection, - lze Coordination moOlfioaflona (u motor). . Coordination with City on any site and building mo.. filications. * Assist City In public outreach program. Trait lo managempn(plaq, 4nd.00rrepponding traffic control plans. Pennitfing - Renderings of any building exterlW�6& I'ditions for revt, w and approval by Planning and Building Division. . Street, building and electrical permits willtake multi -reviews and uJ Will be time consuming. Allow for In schedule and budget for Costs ..... . ........ . . The following Is a more detailed summary of our approach for some of the above key issues. Well Rehabilitation -Y Wall rehabilitation Is frequently a necessary down -well process to Improve the efficiency and pumping capacity, and to extend the longevity of existing water -supply wells, Generally, a well may require rehabilitation for several observed conditions, Including: the well lose$ Its ability to .J pump at Its former rate, or at the rate at which It was originally placed online, or It ceases to pump at all; the specific capacity of the well declines considerably, generally greater than 16 to 25% of Its original value from the date of well Construction; the pumping water level in the well J has declined either rather quickly or over a longer period, during which the pumping rate and the CifyofftnIoAns a. TETRA TECH 25E-1 73 ; r. ON -CALL ENGINSERINO BRRVICES WwwrWwwm-0MbnA static water level have remained consistent; and/or the Well begins to liump send and/or gravel pack, or even. displays large amounts of entrained air In the pumped dlschargs� The causes for these observed conditions can. be due to many reasonsi incI40In'q:pump, motor, and/or electrical pir.obithns, resulting In decreased production rates; biological foullino of the perforations and . grovel pack, resulting In plugged cond * Itions, thereby idecreasIng th.0 production rate and spedific capacity and deepen" of the pumping levels, and even loss of pump efficiency; and/or development of holes In the well casing and/or enlargement of the perforationst resulting In the productionof sand. When con8ldeflogwall' rehabilitation, alte-speolfla data from the well in question needs to be evaluated to determine what could be causing . the observed conditions, Therefore, It Is Imperative to Obtain and review avatlable *.data ion both historic anditurrant values for:statlo and pumping water levels; Water quality; specific capacity; well construction records; previous wall rehabilitation WO&, production ratom, and video logs, 01C. OnlVthrough.rovlew of such dsta:by' qualified. hydrogoologIsts Can the potential reason(s) -for the decreases In well I pqrformanoeand the Idohtifloation of rehabilitation steps be defined, It Is understood That the subject of the Santa Ana Water Project Is roporiedas being 30, years old and Is currently producing sand. Because It Is constructed of low carbon stoel,, tho:ossing may be reaching near the end of Its useful 11110. and f unfiet operations may leadto complete failure, e.g., by a potential casing collapse, However, the life of the existing well could be eXtond6deornewhat longer by the Installation of a 1011, stainless-atool' liner casing In the well and this ls.ttie prime recommended course of action that can.now be undertaken on the well, The proj%t can be approached In One Of two ways by the0ty, An Initial approach, and one that Is less efficient, Is to conduct this Initial work as part of a prepared set of Technical Specifications where all rehabilitation options aroincluded. However, a second, and more efficient approach, would be for the City to contract with a well robabill-Jaflon Company to conduct Initial Investigatory operations on the wall to determine the burreht'downhole conditions In the well. This would Include conducting an Initial short-term pumping test to obtain the current, pro-rehablitation specific capacity of the well, This would be Immediately followed by removing the pump and running a down -wolf video survey to determine the observable condition of the Casing and the perforations, and depth of the sand In the well. This would be a preferred approach, because by determining the current Condition of the well, a sot of Technical Specifications can be prepared with the necessary rehabilitation operations already provided. This Is the approach that Tatra Tech Is using on the Well No. 32 Rehabilitatloft Project for the oily, The tasks for this preferred Initial approach would be as follows: I . Following removal of the pump motor, column and bowls from the well, Inspect and rnsasure all apparatus (conducted by the contractor In the field and at the pumping contraotor's shop). 2. Sound the bottom of the casing to determine the current amount (and type) of sediment fill and then ball that sediment from the bottom of the casing; examine the Collected sediments and possibly conduct laboratory analysis, Check carefully for the possible presence of gravel pack and/or formation sand In the belled material. 3, Perform a current video survey of the well to determine the depth to which sand has filled the well; check for possible holes in the casing, and the possible extent of plugging of the perforations. City of $onto Am �9_ T91'RA TIRCH 25E-1 74 ON -CALL ENGINEERING SERVICES M� Following the Initial slope In the rehabilitation of the well, then there are additional preliminary well rehabilitation operations that could be performed In the well, Howevot,fibal Wall rehabilitation oparAtloria need to N determined following a more complete. review of the newly - generated date and Information from the above listed Initial approach tasks. Following this, a Sol of Tochnioal Specifications can be developed to provide the final wall rehabilitation operations. Thessoperations may and.wIll likely Include the following rehabilitation options: 1. Installation of a full, staInlass-stoolw1re-wrapped well Screen easing liner and a new gravol' pack, 2. Mechanical cleaning, Including wire brushing and using the A1rBur6tIng9,.BOrG Slastinge, or Sonawet6 methods. I Pool Swab Alrfifting and swabbing (Let, mochonloal development), Including chemical treatment, using approprIateaVallablo solutions or Aolds determined nsoos.sary by earlier findings (i.e., performing a video survey). 4. Re�developing and to-lostinU the wall with a temporary lost pump to clotormIne the now p6st-rohabilitation specific Capacity of the well (Le., to Check for possible Improvements In specific !capacity). Based on the results of new tooting of the well. following liner Installation, it may be necessary for the City to Install a now pump and motor. A memorandum will be prepared discuSSM0 the findings and 6onclutions regarding the hewpUmping rates and specific capacities In the well. Important to the preparation of the Technical SpoolficationA Is to evaluate options for the: discharge of fluids generated from the wall, via the National Pollutant Discharge Elimination System (NPQES) permit, and to provide p program for having the Contractor treat the discharge so that Contractor-oompliance, With the City's NPDES permit is achieved at the well site, It will also be possible to have the Contractor obtain a discharge permit for the site. In this way, the burden of the permitting, sampling, and reporting Is shifted from the City to the Contractor, Well Modifications The sample project has a well approximately 30 years old that pumps to an existing onsito reservoir, and has a maximum yield of 2,000 gpm and a P50 hp motor, Based on the summary of the City's existing wells, none of the existing wells match these conditions. The only wells that have a design capacity of 2,000 gpm that pump to a reservoir are Well No. 16 (pumps to Walnut) and Wall No. 18 (Pump$ to John Oarthe). However, both of these wells have 160 hp motors. As noted above, the Installation of a stainless steel liner casing will Impact the well flow capacity as well as the well's specific capacity. In addition, pumping directly Into the distribution system instead of a4aoent reservoir will greatly impact the pump capacity as It will increase the design head required by additional 180 to 200 feet. If assume a reduced well production by the liner of 60%, thepurnp will need to meet the following conditions; 1,600 gpm at 420 feet lift which would require a 260 hp motor. For the sample project, the City has stated the well hat a 260 hp motor so the motor will not be required to be upolzed. However, the pump will need to be changed due to the liner as well as the now well design conditions, The sample project did not mention where the existing sodium hypochlorite generation facilities ate located (at'the well or at the reservoir). If the existing chlorination facilities treat the water at the reservoirs and not at the -well, a new chlorination facility will be required If the well pumps directly Into the distribution system, in addition, changing the well operation to pump directly to Cifyof8anteAnn .10- TETRA TECH 25E-1 75 0 P rif 01 G C) 01 0, �J ON -CALL ENGINEERING SERVICES distribution system may require piping modifications to allow for the Initial well discharge to waste of to the reservoir and not to the distribution system. Pipeline i0esign Tetra Techs previous experience will help the Pity to,suooessfully addressihe key pipallne Issues Including: agency requirements, utilities, traffic control, alignment selection, and construction phasing, Early on In the project, It will be Important to meet VAth the City Public Works to define the following requirements: work hours, lane closures, Storage. of equIpment; open put verses boring of Interseotlons; trench backfill; and pavement restoration, Tetra Tech will.perform our utility research Immediately upon Issuance of the Noticeto-Proceed. The USA moiddings lot the gootechnical Investigation will Also be used to verify Vie location of existing utilities. Any pothollng services will be completed by use of the vacuum extraction method thereby min . ItnIzing pavement daffls�oe and traffla.disruption. In adation, a field walk Will be completed to. look for evidence of Infrastructure (ip.g, valve -can$, trench patch, vaults, etc,) as sorrie utility owners do not belong to USA Dg Alert, and others respond . withr-Only Part I IQ1IV 'complete Information. We have learned%the importance of taking extra -steps to verity potential underground Iriffeattudturies, The proposed Pipelines In thaarkmp(a project are staJed to be locattod within on arterial Street. Therefo re, traffic control will be a major concern ofthe City. The traffic Control requirements shali be determined with the objeGtIvopt providing the Contractor with adequate room for safety as woll.as efficient operation while providing the least possible disruption to the traveling public. We believe traffic control is a key design eiement and should be completed hand-firi-hand with the design of the pipeline. Similar to $A-15 Vault Relocation and San Lorenzo Lift Station projects, both have pip,611nes, being constructed Within. Bristol Street, Tetra Tech will prepare the conceptual traffic control requirements, specifying the work area and proposed, lane closures that are acceptable to the City, The contractor will be responsible for the,actual piroparation of the tiiffjo control plans basied oil these re�Ulreiments. If the proposed pipelines cress a signalized Intersection, Tetra Tech will evaluate whether a bore and Jack Operation or open�cut construction wit be the most beneficial solution. Typically, Tetra Tech has been able to show that oponwcut construction during limited work hours top during times of minimal traffic Is the better solution verses bore and Jack operations due to the 4�4 hours., 7 day lane closures required for the plts. Proloot Management Over the years, Tetra Tech has established well defined, rigorous procedures for project management. These techniques have been developed and refined and have contributed to our success and reputation. The keys to our project management system pro communications, project planning, monitoring, and quality assurance. The Tetra Tech team's goal Is to keep the City staff "in the loop" from day one of the project. Communication tools Include formal progress reports afforded through our project management system and an Informal give-and-take approach starting with Tom Epperson, our Project Manager, and extending to Every member of the Tetra Tech tearn, At the project's outset, the chain of command and appropriate communloation.rhathods will be agreed upon and can be as formal or as Informal as the City desires. We will use the entire communication spectrum, We will conduct formal meetings with agenda and typewritten notes, and we will use Informal meetings with noted to file, We also will have documentation of telephone communications, with notes to f Ile or letters of understanding as appropriate follow-up. CftyalftniaAna -ii. TETRA TECH 25E-1 76 cr" ON -CALL ENGINURING1 GBRVIcrs (T Another Important communication link will be our e-mail system. We are proposing to use 6-mall to keep the City aware of the status of the project. Every two weeks, Tetra Tech Will prepare a brief (ohs or two paragraphs or bullet Items) e-mail summarizing the following; aetivitloa completed In the previous two weeks; the activities planned for the upcoming two weeks; any critical decisions that need to be made, And schedule of upcoming ev.shtal meetings. in Addition, each month we will prepare a project status report Containing the followl.ng: summary of completion of tasks, description of key IssUeslooncerns which have �suriaood along with proposed options mind solution$; StAtU0.01 action Items; ends projectstatus summary report -showing current schedule And budget statu& 4COmmunloattofis, The key wanyuccessfUl project Is good communication, As our prdjedt, partner,. we propose to Involve City staft In Open, honest communications from the Ybry -start of the project, Oat communications -will include. bl-wookly e-mail reports: monthly reports, Iqvoloo� and schedule updates; rogulaO meetings with City staff; and project documentationavallable upon request, All Information can be providod. electronically via e-mail or through a wobalto portal,,At each meeting our team will have our Project Manager and key design staffproadrit tofacIlitato the discussion, We encourage -the City to hove -at least our representative from Englaearinq anO one from Water Resources present at each meeting. Howevbt, we Welcome as many City. staff Who have [does and Inputon the projectto Attend our progress moothgo,, Quality control Our team Clearly Understands the Importance of ensuring the City receives a quality o u py, 0 We have as.algried a OA/00 Manager, Mr. Mark Bush to ensure that all are the project goals are met. A detailed Ouality Contrbl/Quallty Assurance Plan will be propAred End submitted for review, ThIsPlan establishes lines of communications and procedures for ensuring quality. during all phases of the project's design And tonstruction, In keeping With our open communications policy, all of our Ouality Control documents will be made available to the City. Information Including design reviews, responses to comments and redilne plans can be provided In either hard copy or electronically upon request from the City. �J SCOPE OF WORK Since the RFP did hot have a detalledscope of work, Tetra Tech will use the recent Well No. 32 and Well No. 29 Rehabilitation RFP's scope of work or. the basis, Duo to proposal page limitation, we are only summarizing the scope of work Included In those RFPs. Task 1: General Administration and Meetings - Tetra Tech and the City of Santa Ana will meet six (6) times: kick-off meeting; preliminary well rehabilitation meeting; basis of design meeting; $0%, 60%, and final design submittal meetings. Tetra Tech will prepare the agendas, meeting minutes, and distribute the minutes to all attending or as required, Tetra Tech will prepare a detailed project management plan and project schedule. In addition, Tetra Tech will prepare and Implement a QAJQC Plan. For the sample project, Tetra Tech has also assumed that four (4) meetings will be required with the City Public Works; Building, Electrical, Traffic Departments; City of:Santa Ana Police 'J, Department; Orange County Fire Authority; SCE; other utility companies; as necessary or requested by the City. 12- TETRA TECH �J 25E-1 77 ON -CALL ENGINEERING SERVICES WwRw�-OpDmA Task 2: Utility Research and Design Survey - Tetra Tech will conduct as -built and utility research withIn the project area, The utility research will Include contacting USA, and sending preliminary notice to each utility company within the project area. Tatra Tech will verity the location , of the utilities. bas6don. the USA Information by a field . walk of thia alignment, Tetra Tech will Identify any critical u,01los "10h are recommended to be pothq10, We will prepare. a memorandum summarizing the pothole recommendations for th a city review and approval. For this sample project, we are assuming that live (6) utilities for the sewer main may be necessary to be performed to confirm the vertical alignment of thesewar. We do not recommend potholing for the PVO water main. The potho,ling suboonsulitant will procure the nooessory permit.$, Including preparation of typical traffid Control plan (not a afto-spectlic traffic control plan). Field topographic survey will be p0ormod for the Existing wollolte, area immediately around the exiottrig well site ImiudIng the adjacent streets, The field topoojephlo sorvey, will include curbs, gutters, modians, light poles, Improvements, surface breaklinse,ramps, a bovo ground facilities, v QRS, ,tility manholes and pull b and the dipping of sewer and storm Oraln manholes; �Ouk survey suboonsultant will provide a field survey profile over the proposodoeWorpipollne at 50-toot , intervals, This Is, similar to what we have done previously for other sewer rep)a6oment projects. Task M Geoteehh(dal Recommendations - Due to:the potential Of encountering ground water during the construction of the proposed sewer main, we are recommending a gooteohnical Irrveotloation, be performed during. the design phase of the work, We have 0S.Med a total Of threa.�3) horings for the pipeline work,. One of thoborings can be located at the existing well site if #I now building is required for the chlorination facilities, The cost difference between doing one boring verses three borings Is minimal and the additional data will only ensure that the contractor bidding on the Project has the necessary Information to bid the project. We have assumed the following: field exploration can be performed during the -daylight hours on weekdays under a no charge City Excavation permit; Identification, handling and treatment of materials that need to be environmentally addresses'are beyond our scope of work; End the removal of USA markings Is not Included In our scope of work, In addition, we have assumed that typical traffic control plans will be acceptable to the City and site specific traffic. control plans will not be required. Task 4: Well Assessment - Richard 0. Slade & Associates (ROS), as a subconsultant to Tetra Tech, will perform the following scope of work: * Review available well date (both historic and current). Perform a site visit. 6 Prepare teohhlotil speoff loation and bid form for the City to contract with a well rehabilitation company for the preliminary investigation of the well. This work will Include: conducting an Initial short-term pumping test; removal of pump, sound bottom of casing and perform a down -well survey, # Provide support/assistance to the City during the preliminary Investigation work at the well. * Prepare Technical Specifications for the rehabilitation of the well, Including probable cost for the rehabilitation work. Also, prepare a memorandum discussing the estimated l0wer production capacity of the well based on a new Casing liner. o Perform field monitoring of the well r6habilltatlon construction (this Is an optional task), This Optional Task Includes the following: attend pro-construotion meeting; observe the removal of the pump on a full-time basis; support during well surveys; monitor the brushing and balling of the well (two days), observe the Casing liner Installation on a partAlme basis; monitor the mechanical and chemical development on a full-time basis; monitor the swabbing and airlifting on a full-time basis; observe the video surveys; present during the 01tyof8entaAns �13� TETMA TECH 25E-1 78 ON -CALL ENGINEERING SERVICES WAtUr R9S0QrftS-0,X0 A pumping redevelopment and pumping tests on A part-time basis; preparotion-of the r000mmended new pumping rate and depth setting for the now pump; observe the final well video survey; and pro0arer a summary.of well rehabilitation Operations report, TAO 5. Basis of Design - Tetra Tech will prepare a, 84pis 0 Design Report summarizing ft, findings of the well assessment, necessary Well modifications, the pipeline design requirements, and the p1polinealIgnment selection. The Basis of Design Report will Include the following Issues; • Overall. evaluation of the existing wall based on current operation and City standards, • Recommended well rehabilitation. Recommended Well modifications required to purnp water directly Into d[StributionsyMem I nstead Of into ,adjacent reservoir., size of pump/motor:pump to waste; RIC. Evaluation of chlorination facilities and any recommended modifications, Evaluation of site: layoult� access issues, piping Modifloationa, �eto,, Evaluation.& existing electrical taollitles.and recommended upgrades, Evaluation of existing communications End controls, Recommend upgrades. Identify any hydraulic l9sussfor ths.change In well operation. Update. the weg Operational Functional` Specifloallon for the well,(pn Optla I Tbalk), As 4 -Summarize. the alignment analysis and the recommended Moment selootion, P DetermInepipalinomat6rial: Mfor water main (unlosatostrainedjoints arotequireo and DIP Is recommended); arid PVC (SOR-35) for the sewer main (unless depth Is greateuthah 10 to 12 feet andoxtra-strorIgth VOP to repommefided). o Summarize the preliminary Staging for construction and traffic management.plan. * Identify all permits and time frames for processing said permits.. * Prepare prellmimey estimate of probable construction costs. Tetra Tech will prepare preliminary drawings (30% milestone) for both the p1pellIvS and well rehabilitation as part of the Basle of Design Report. Task 6, CEOA Doeumentotion � Tetra Tech will prepare documentation required to fulfill the California �nvlronmenlal Quality Act (CEQA) requirements. We have assumed an Initial Study (1$)/Proposed Mitigated Negative beclaration (MND) will be required as was in the RFP for both Well No, 32 and W ell - No. 90 Rehabilitation Projects, flowever, on similar past projects where the rehabilitation Of the well was minor and no building modifications were required, a Notice of Exception was only required asthe project was only replacing an existing facility with no appreciable upsize In capacity. The following Is 6 brief summary of the anticipated scope of work for the IS/MND: • Technical studies for air quality/breenhouso gas and noise are included, as well as biological resources letter report. • Perform project Initiation and organization. Prepare proj , sot description, Prepare and submit administrative Draft I$/MND using the GEQA checklist. Prepare revisions, produce and circulate Draft I8/MND. Prepare draft responses to public comments, and Compile and submit final IS/MND, Task 7. 60% Construction Document (PS&E) Submitted - Tetra Tech will prepare 60% design pJans, specifications and estimate of probable construction costs (PS&E's) In accordance with the approved criteria as outlined In the Final Basis of Design, Two (2) hard copies of full size plan sets, four (4) hard copies of half-size plan sets and one electronic pdf C C C 0 G 0 U. 0 0 J: ".3 'EJ 011yofftnIsAno .14- TETRA TECH 25E-1 79 ON -CALL ENGINEERING SERVICES Maw newms— OpIkin A copy Will be submitted to the City'for review. We envision the construction drawings will Include the following: # General Sheets (Title Sheet and General'Notes Sheet) * Horizontal Control Plan # Exisfing Well Slid Plan and Existing Well Mechanical Plan and Section (2 iheets� # Existing Well Detail end Well Rehabilitation Plan o Well Yard Piping Plan and Profiles (2, sheets) * Wolf Discharge Pipeline Plan and Priollie (9 sheets 0 40 scale) , Well Sewer Pipeline Plan and.Proffle (1 sheet 0 40 s.cato.) * Trench and Paving Details, Piping -and Miscellaneous Detalls �2 shoots) o Connection Details (discharge piping and Sewer) * Wall Elaciftel Site Plan and W.01 �Iootrlcsl Modifications (2 Shoots) The following are additional Construction drowIngs for Optional Work: Modification Ig Well F.IusblW Pigihg (OPTIONAL TASK) * WeIfFlushing Piping I Modification$ Plan and Sections A On-slte Piplaq,Modifications and Connections Adding Sodium Hypoahlorite Faclilliev.(OPT)ONAL TASKV 0 Sodium Hypoohlorlte Generation Sohem$016 and DOtalig 4 Sodium Hypoohlor(to Mechanical Piping Plan And Sections * Sodium Hypophlodis Sulking Structural Plans (2 shoots) * Structural Details * ExIsting Well Site Electrical Plan and Single Line Diagram * Sodium Hypoohlorlts Building Power and LighV.6f; Plan # Sodium Hypochlorite PWD s Well Loop Diagram Vpgrade * Well PLO Modifications # Well P&tD'Upgrade T�affk; QgnjLq1 Plang (alte-speolf[c) (OPTIONAL TA81<1 # Traffic Control Plans for Potholtng (3 sheets) 0 Traffic Control Plans for Geotechnioal Investigation (2 sheets) # Traffic Control Plans for Pipeline Construction (3 sheets) Task 8: PLO Panel Design and Control 6trategles - This task Is an Optional Task it the City decides to revise, upgrade, or modify the PLC, panel design and the well control strategies. The following Is a brief Summary of the Optional Scope of work: • Review and update/revise the Functional Specification provided by the City, • Modify control panel per City's now standard control panel drawings and specifications, • Prepare wiring diagrams, loop diagrams and control panel drawings. Ofty of Santa Ana .15. TETRA TECH 25E-1 80 ON -CALL ENGINEERINQ SEAVICEt Task9: 100% Construction Document (PS&E) 8momitfal - Tetra Tech wfll prepare the 100%, PSAE'o In accordance with the approved Basis of Design Report, compile in a matrix format all 60% commahts. rooelv6d, andaddreas and Incorporate comments per the matdx. Two (2) hard coplos,of full size plan setsj four (4) hard copies of half-91,"a plan sets -and one electronic pd,1 copy will be submitted to the City for.revlow, TaskIO: Final Construction DocumernfPS&E) Submiltial -Tstra Tech will prepare the final PUE's ready for bidding, compile In a matrix format all 100% comments received, and address and Incorporate comments per the mptrix. TWP (2) hardroples of full size plan sets, four .(4) hard copies of half-size plan -sets andonsoledtionle pidf copy will be submitted to the City for revlaw� Taokft Didding.and Construction Phase Services - Throughout the bidtflrig and c6nstruOtiOri prooets, Tetra Tech will assist the City in the following Items: Attend tho pre�oortgtruotlon meeting and construction kJok-off meoflng� Assist in responding to questions raised durthV the bidding process, Prepare at maximum two (2) addentlums. Respond In' Writing to. cointroator`6 questions (NFIs) during construction, We have assumed a total of fifteen (15), of which f Iva (5) will require design sketches or exhibits. Attend alto Vlsft4 to clarify design Issues. Assumed eight (8) hours for site visits and WhAth.10tion meetings, Assist the City with start-up of the well, We have assumed eight (8) hours. Revlowshop.,deaWlhp. We have assumod twenty (20) shop drawings. Evaluate and respond to contractors requests for change orders. Assumed three (3). Task1g: Record Drawings Preparation -Tatra Tech will prepare record drawings based on the final as -built drawings provided by the contractor and/or City. We will submit one (1) full size hard copy of the Record Drawings along with one, (1) electronic copy in MicroStation fort -hat, Additional Work (0 - PTIONALI: 1 . Modifications to Well Flushing Piping 2, Adding Sodium Hypochlorlto Facilities 3. Well Operation Modifications (directly Into distribution system) 4. Site Specific Traffic Control Plans 5, PLO Panel Design and Strategies 6. Field Monitoring of the Well Rehabilitation Construction City of Sanin Ann .16. TETRA TECH 25E-4 81 P G 0 01 CP I 0 0 0 0 0 0 0 01 3 :J J ON-CAU ENGINEERING SERVICES wawrm RELEVANT PROJECT EXPERIENCE We believe our project team's ialavant design and Construction omporle, noe of 16 water well projects makes us well qualified for this project. Summarized below are recent well facility projects that have been completed by our project team-. -&tbA-t— -U-M& . 0 rci% .%A I I PE well NO, 9 1 2,500 Sodium 2016 n 0t T Hypoohl '�'7 orito w. 7 7.. sociiu lA Hy orl 0110 VOL ...... Wall No. Hyp o . GhlQrlts watt o 115 No ph ff me , , 9004 pi cement treatment Irvine Rench WD Welt No. 78 8 No Rich Mori Replacement .00 trealmopt 412 90/453�5571 i IrvineRanohWD Well No. 167 Rich Mod No 2912 Re 0 treatment - /4k -Q�71 placement. JTreatment Plant 1 1 U00 HYPochlorlite Mi I City of Paramount Christopher Cash ! Re lacement of sewpb-2106 Chlorine f Sodium Treatment at Well 2 Hypochlorito 2010 - 2011 Nos. 13 and 14 -livi6i -VatOP#15�—," IDP Potable Wells- ---- --- 6 76, 76, 77,107, Rich Mori 4.100 _�rsa nt lip, I'M- -- ----- -- ---- 20 0 7 Irvine Rarftidh P96 Non - Potable Wells: ET- 1 2 2300 110F. / PCE Rich Mori 1 & 2, and Well I Removal 2007 .940/463-6571 No. 78. Cho U4661A a LJ,-,G.j,, pot anoqL RTChRc1*& I Assoolates,LL considerable expe ience In performing evaluations of existing wells and In providing office and field monitoring services during well rehabilitation operations, ROS has evaluated, I assisted In the preparation of Technical Specifications, and provided field oversight services i i for several local wells, for exam to, those for the Ity of Anaheim and Irvine Ranch Water I District IRWD). Sixof the IRWMIls that unde ent extensive rehabilitation operation are in the Cltyof Santa Ana, within IRWD's Dyor Road Wellflold, whereas another six are located In the Irvine Area for the Irvine Desalter Project. Thus, RCS has had i considerable expe.001106 In erformIng hKdrocolotcaf services durin well refiabOltation ._9p.!!rq LIns, 8 F� t �71 No. 32 Rehab litation.. C11yo1$entaAns 17 - TUTRA TECH 25E-1 82 ON -CALL ENGINEERING SERVICES VhOrFtem�-OpiWAA Pipeline Experience During the last 16 years, our project team ties been involved In the design of more than 1 0o miles of water, recycled Water, and, sewer mains within fully developed Areashaving extensive traffic control and utility conflicts. On Page 6 of our On�Cafl Engineering Sorvites 800, submitted to the Oily on October 26, 2017, Is a list of many pipeline projects designed by our project team, City of SontarAna Experience We believe that our best reference of our expedenoe is our past. performance on projects that we have Completed for the Clityi We are confident that these pot projects With the Qfiy'wIfI aftost to our technical Excellent% responsive Staff, and OutcorripWo understanding of the 04yt facilities. Summarized belowls a quick summary of Die applicable projects that Tetra Tech has Previously dofnplOted for the City: • Pump Station/W - oil Projects - South Station Modifications, *Well No, 34 Modtficationsi Well No. 39 and Well No. 3.61 W611 No. 24 electrical upgrbides, and Well No� 32 Rehabilitation • Water Main Replacement Projects - Bristol Street WIdeolrig, Centennial Park, Warner industrial, Mid Oily, Plcq-Lowall -and Central City Water Main Replacements • Sewer Main Replacement Projects - Westminster and McFadden Sewer Replacements i, Litt Station Projects - San Lorenzo and Maxine Litt Station Emergency Bypass We ark committed toprovIdlng the City with the same high quality service that we provided on these previous projects. Similar Projects 1lip following are three projects that are similar to the sample project: Mid-BaSin Injection Centennial Park Project (OCIND); These factIltios include four(4� submersible bookflush pumps and motors within a vault structure, Th. e main relevance Is that 00WD. was drilling and equipping well faclfiWs within the City of Santa Ana (Centennial Park) and our services included obtaining the neoesewy City Permits. Elizabeth Reservoir and Booster Pump Station and Water Well No. 29 (City of South Gptq),r This project Included the design of the drilling and equipping of Well No. 29, corresponding disinfection equipment and replacement of several thousand feet of pipe, Well No. 27 Drilling and Equipping f0ity of Orange), This project Included the well drilling and well equipping of -a now potable water well, Including an electrical and chemical building for sodium hypochlorite treatment. The requested contact Information Is Included on the following page (Client References), SCHEDULE Tetra Tech has the necessary resources to rapidly deploy and meet an aggressive project schedule, In addition, our project team has recent well experience that plates our team high on the Issues resolution learning curve. On the next page, we have Identified the key schedule: City of Santa Ana is- TETRA TECH 01 0 o It J! �J 25E-1 83 ON -CALL ENGINEERING SERVICES Wah, Pesxwoss- Option A x =z2 - x CIfy of $anta Ana .19- TETRA TECH 25E-1 84 ON -CALL ENGINEERING SERVICES G C CLIBMT ftPERENCES G Client satletaofflon Is a major objective for Tetra Tech and the members of our project team. We strongly hollove that repeat work Is earned thriough hard work, responsiveness, and delivering a quality product, This commitment to our clients has earned us theprivilege of providing G continuous sarvioe to many clients, Including those presented below, We believe that our clients will attest to our technical excellence and our responsive staff. Presented In the table below are references.that we 00our4ge !he City to writac: relative to our similar experfarloo, development of contract clopumonts, and overall project performance. Client and Contact Project Name Project Team Responsible Or4hoe County Water Mid -Basin Injection Tom Epperson, MarR Bush, District Centennial Mike Tsoi, Erin CaUenero, MIke Markus 714/3784200 Blurris PurripStotion Victor Ramlrez,. Mazon Kassar Cky-of Soulh Gate Tom Epperson,,kir.c. hero, Elizabeth Reservolrand KeRridth Tang, PE Kyle Bohn, Victor it SPS and Water Well No. 29 Mazon Kassar [323/663-9574 City of Orange, Tom Eppefson, Mark Bush, Sonny Tran Well No. 27 Demolition, Mike Tsol, Vlotor Dillring and Equipping Ramirez, 71412111-2475 Mazen Kassar The following are clients that Tetra Tech has earned the privilege of providing. On -call and continuous repeat service.%-,, Irvine Rench Water District Upper San Gabriel Valley MWO 151360 Sand Canyon Avenue 602 E, Huntington Drivej Suite B Irvine, CA 92618 Monrovia, CA .91016 Richard Mori Shane Chapman 94914W-5571 6261448-2297 0 Pipelines; 8 Pump Stations; 12 Wells; On-C911 Services*, 2 Pipeline Projects, 1 Raservor; 4rreatment Projects 2 Customer Retrofit Packages Moulton Niguel Water District City of Paramount 26161 Gordon Road (Building 1) 16400 Colorado Avenue Laguna Hill$, CA 92653 Paramount, CA 90723 Matt Collings Christopher Cash 949142645632 6621220-2700 On -Call Services; 8 pipelines; 4 PAVs; As -Needed Services; 4 Well 4 Pump Station/Lift Station Upgrades; EquIpping/DisInfedtion; Pipeline Upgrade; r 4 Studies; 2 reports 4 reports Including a Water Master Plan FEE As requested In the AFP, Tetra Tech has Included our f se proposal In a separate sealed envelope. Our fee proposal Includes estimated hours per task, suboonsultant costs, reproduction, and other direct costs. Also Included with our fee proposal is our proposed Hourly Rate Schedule and a not -to -exceed amount for each phase of the work. Ctry of&nta Arta .20- TETRA TECH 25E-1 85 �' %�<- I y „Aft?", Xii':�F�� ' � I i 1 �' %�<- I y „Aft?", Xii':�F�� (TIO.0 23 United States ASOotlqn,112aud Pablio Contract Code Section . 7106) TotbaCITY Or SANTA ANADEPARIMENTOMMLIC WOUS In 11CM(lancO with Title b United States Code Sedlon, 112 and Milo ContractCodb 7106 the DWI)ER deolaw$ thOtIlld bid Is not Made Who interest of, or on behalf of, any undisolosodperson, partnership, wtopway, smoolation, mizatlou, or coqxndoo;1bat the bid. is genuine and gaf 0,flugivs of 611pto; thit the AIDIM has got imbodtly or on, "a"' "0 MAI, and "' no, mo � on 0 to 'J'a a"an' an"' 00 0 6 ER or say B DER, a weeoman ea tint all oat say ' ' i 0149 r y a I bea* induced in al on woo dt DoM Idd 1 "a" the B Ind to Patin fiUse-o- shani biAl, And bas. not dlifttl Its wy e 13IDDFA shall r In at fit any mon an fix the bid P I vM OU Ady M 04 element of OR of that against a w Interested 1 464 in ba are di y r dirso ........... s not,. di u� itted tax M6 itutbart that I f raw ON a his or or ',any bra own theraot. or 010 ccormimetwthoreof, or divalgod In oartuition or 44 M14 thoieto, 0 Pat any:(4c10 any corporation, partralship, Mlapaoy pasoclailloo, organization, bld tieposltary� pay, thereof tw0bottlato it collusive a aftymemberort(Ont � sharn bid, NoW The above Nowoollualon AffidavIt Ispqrt of the proppAl"Olong this Proposal On #10 Signature portion the eofg'hall A. nd into vulture of this Non-colluolon, Affidavit BIDDERS are cautioned that 'Ie "'a Sig -- State ofCallitimla County of.QMmL— I eta 2jA SUbsOrlbod slid sworft to (or tOrmed) before roo on this .1 th d y of M r h 0 by Tom gonarson proved to ino on the bmis of satisfactmy Aaiw—e to be the appeared betbre JULUXAMS 90�t —PU Notary Publio Scal WAVY Oublic-ca mimis .'So tM. G I ti I S a a t a A —na R F P Page AM 25E-1 87 'Moorospeouvepartiolpodtvordfle�, by ofpmvosol, lathe bestorwoviler howledgo and belkt (hot: I. No Word oppmptiolod fwWs bave boon patd or will bapaid, by Or oil Undersigned, to atlY tVfxOh fof JiMuctiolog 0 Attamong to Influence an officer or omployee. ofmy federal Apacy, I Member of CovAross, an offloor or employee of Copposo, or on omployee —it t* z of , Oor of Qongvesl In ommoution. vdth die, evverding ofany foderal vonbic4 the makfi* ofaqy Werdl grant the maldog .Qf any Werajoan. WoorIng into Ofghy cooperative Moment, gild thDodonsion, ounflowon, 2. If a—Yft* Otbor.theAAWOM apinoPrIated fands lave been.pald orwill be poldm anyp M.Mfor liffixtenclagor attempting.to, Influence wyolumer employee of ocyWpol 48MMY, fk�gejnbevof alwall conipled and submit a4VISOlosuro oMb bying AeOvIdesI, M coftRawls, amatorlatropt orhatepou MUchrollance was placed when 999 tratuactlonwas ma& or "tedinto. Submisdon.ofthts cordfloationis.s, pwrequisite for making or entering Into:ft �so.aaotlwlmpu�d -by Section 1352, Title M, U S. Code. Mwperson who I�Ils to-filetherequired penalty offiot less tban $10,00 and not werethart$100,000 JbMob ��h Njure, Tim prospootivotpasticipant also agroos bysubjOitting hisbr hor bid of PtOp6sat that be of she. sholl re4ulrolbat the lempAg6ef M. Oottilloddolfbaigoluded In uIllower Wr oubcoatrhota, which exceed $IOD,000 and that all such sub ropipients shall cdOyand disclose weardipgly, Signed avdPdmod Name: 1,100 L)atc Morch 16, 2018 UFA 57t��4& 6%d A3-.2 25E-1 88 The undorsigned consultant or corporate officer, during the jigformance of tills contract cediRcs as follows, I. The Consultant shall not disorfinhutto again% any ersployee or applicant for employment because of race, color, religion, sex, or juitlonal orlon, The Consultant shall take affirmative a0fion to ensure that applicants are employed, and that orsployovs are treated durin� employment without, regard to thei uracecolor, religion, sex,'ornational origin, Such action shall include, but not be limited to, the following: employmt314 Upgrading, demotion,, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; aild selection for Willi, Including apprenticeship. 7ba Consultant agrees to post In otnu;p1quous places, available to Vinployves and Applicants for om�loyment, notices to be p rovided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, In all solicitations or advertisements for employees placed by or on behalfof the Consultant, otatethat all quOifled applicants will weive consideration for employment without regard to rucc� color, religion, sex, or national origin. 3, The Consultant shall send to each labor union or representative of workers with wi-40h he/she has a. collective bargaining agroomentor other contract or understanding, a notice to be provided advising the sold labor union or workers' representatives of the Consultant's cominitments trader this section, and shall post copies of the notice in conspicuous places available to employees and applicants jbr employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24,1965, and of the rules, regulations, mid relevant orders of the Secretary of Labor. 5, The Consultant shall furnish all Information and reports required by Executive Order 11246 of September 24, 1 W. and by rules, regulations, and orders of the Secretary of LAbor, or pursuant thereto, and will permit access to his/her books, records, and amounts by the administering agency and the Secretary of Labor for purposes of lav"tigatiOn, to ascortain compliance with such rules, replations, and orders. 6� In the event of the Consultant's non-oomptlance with file nondiscrimination clauses of this contract or with any of the said rules, replations, or orders, the contract may be canceled, terminated, or suspended In whole or in part and the Consultant may be declared ineligible for further. Government contracts or federally assisted construction contracts ]a accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions nuly be Imposed and remedies invoked us provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law, 7. The Consultant shall include tho portion of the sentence immediately proveding paragraph (1) and the provisions of paragraphs (1) through (7) In every subcontract or purchase order unless exempted 25E-1 89 by rules, regulations, or orders of the Secretary of Labor Issuodporsumit to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding oponamoli subcontract or Purchase order as the Administering agency way direct as means of entbrains such provisions, incAlding sanctions for 110acompliano, provided, however, tho In the event the Consultant becomes Involved IN or is t1ireate4ed with, litigation with a sub -consultant or vondor As 0. result of su0b ,dimctioh br the adminifteribg agency, the Cousultant may request fliat the United States enter into suoh 110 c gut on toprotoctilie intemstsoftoUnitod States, 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stets. 193% and as amended, 'No discrimination 6hall be made in the onaployment of V6%ms upon public. works because of raco� religious Cited, Color, kiatiomf origin, apoostry, physical han4leapA4 mental, ctfjxdltfbA,. marltelstatus,�or Box Of such persons, mopt as provided In, Section 1420, And any consultant otpoKlic worksviolatin$ this Section 19 0*51f; to all the penalties tmpoml for 4 violation of the UC iaptoti Rlpod� V\ Title: Vice President, Wad States infrastructure Firmf Loire 1poN Im Date: March 16,2018 City of Santa Xna RFP Page A3.4 25E-1 90 by rules, regulations, or orders of the Surchiry of'Lobor Issued pursuant to Section 204 offixertitive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administoring agency may ditut As meens of enforehig stjoll provisions, b1oluding sanctions (or noncompliance; provided, howmr, that in the event the Constiltak becomes Involved in, or is threatened with, litigation with a sub-consuhant or vendor as a resalt of such diroction by the administering agency, the, Consalltint M4y request that the United States enter into such litigation to protect the intotests ortho United States, B. Plirsit4rit to California Labor Code Section 1735, tiq added by Cbaptor 643 StaLs. 1939, and as antoaded, No discrimination shrill be made in the employment of persons upon p4blic wo.rks because of retpe, religious crecd,- colQr, national origin, anceatry, physical handicaps, inertial condition, inavital status, or iso"t Of 5t;ch pengons, except as Section 1420, and tin), COMSUltarit of public works violating (his Section Is subje,� !t=p 011 s 16POS511 for a v lolation or die Chapter. Signed: 1, -X --"Y� -L� Title: PLastoent and Pdnobal Grcrundwsj��._ Firm: Richard d. Slade 8 Associates UC Date: Moroli 14. 2010 city of Santa Ana RFP Page AM 25E-1 91 F-7, NTETRATECH Thomas L. Epperson, PE Project Manager Mr. Epperson has overXytars of professional experianceIn water, wastewater, and. reptailmord water engineering. Mr. Epperson has been responsible for the Preparation of water, wastewater, And reclaimed water master plaric Project design rOPO118 for various water, wasto-water, and reclaimed water factliflos;oand the planning and design of wator, wastewater, and reclaimed water pipelines, along wIth pump station,,; and reservoirs, He has boon responsible for completing the design, bidding, andoonstmotion Management of over 266 miles of water/roclairried WatorMwor mains, 36 w9tor/roolatmed water pumpstations, IS. well-heaO facilities, 12 sewer lift sistions an. d 4 iiator/recialmod water storage reservoirs throughout Southern Callf6fills. �EXPERJENCE Mld�Sdslnr Injection: Centennial Park Design Services, Orange County Water District, Oanta,Arthi CA - Projo . ct. Mwiaosr r6sponsIble for the design of four Injection wells to be located within Centennial Park in the City of $onto Ana for brainge County Water District. In addition to the engineering services for the four Injection welip,the project inqkides the -design of the supply, pipeline, bgckflush pipeline, bridge crossing, two shared facility sites, a monitoring. well site, site Improvements, and paving of park access roads and parking lots, Well No. 27, City of Orange, CA - Project Manager for the drilling and equippIng of Well 27, a new potable water well (930 toot deep). The Project involved the partial demolition of an existing warehouse to accommodate the footprint of the new well, Installation of a CMU block control buildloglandzodlurn hypochlorite building, 1Z5% sodium hypoohlorlto disinfection facility, sound enclosure around the well head, as wellas, site and landscaping Improvements. Education; B4, EnvIronmental Englasefing, ' 'Unlvarslt� of California, Irvine, 1978 RegiStrationSICOrtifications: Professional Engineer., Cialffroffital,1983, No. 3039R Profassional.Afflilations: AmericanWaterWorks AOocfatiori Orantio county water Association WateReose Association Amerlpon Eobloly of Civil Engineers Water. Environment Fadetati I on Office: Irvine, California Yearns of E*rlenoez Years with Tetra Tacht 26 Well No. 29 and Elizabeth Reservoir and Booster Pump Station, City of South Gate - Project Manager for the design and construction support for the drilling and equipping of a new 2,500 gpm well, sodium hypochlorite facilities, and generator at the well site and a 1.8 steel rovervolt, booster pump station consisting of three 126 hp pumps/motors at the reservoir site, and aboUt.6,000 feet of water main replacements within the City of South Gate. The project combined the well drilling and well equipping phases of the work together. Equipping Well No, 16 and Treatment Plant, City of Paramount, CA - Project Manager for the.design and construction support for a new bulk sodium hypoohlorlto and ammonia chemical delivery system at the City's new Well 15. Design Included the equipment for the well Including the pump and motor, the discharge piping, and a manganese and future arsenic treatment system, Included within the facility were an arsenic manganese filtration system, backwash tank, backwash recirculation pumps, sludge mixer pumps, sodium hypochlorite and ammonia Page 1 25E-1 93 NTETRATECH Thomas L. Epperson, PE Project Manager treatment systems, and an emergency generator. The facility Ind - uded the following building/enclosures: wall building removable sound enclosure; pre-engineered, prefabricated precast concrete electrical building; and prefabricated fiberglass insulated building for the backwash pump enclosure, Plant 13 Booster Statlen RehablIttetloo and Welt-22 Improvements, City of Lakewood, Lakewood, CA — Project Manager for plans, specifications and cost estimate for the replacement, of a 4,400 gpm bo',ostor pump station and replacement of a 1,200 gpm well pump. In addition to the bootie( JpUrbp station replacement, the construction was phased so the booster station was operational during construction. Well 107 Replacement, IrvIne Ranch Water District, Ity,10% CA— Project Manager for the preparation of II-e plans, spealficatensi cost estimate and'construction services for the drilling and equipping of a potable water well In the City of Irvine. This project combined the well drilling and wilt equipping phases of the ptoj6ot together. Equipping of Well No, 39, City of 84nis Ana, Santa Ana, CA — Project Manager for the desilan" of the equipping of Wall No. $9 and corresponding piping andsita improvements, Well 70 Relitammenti lrvlho Ranch Water 01strict,, Irvine, CA — Project Manager for tho drilling and equipping of a recycled water wall in the City of Irvine. Irvine Desalter Project — Potable Walls 7.6,177, 107, and 110,. Irvine Ranch Water Dis.trtet, IrAnot CA — Project Manager for the design and construction services of four potable Wells Including drilling and equipping of each wall. Burris Pump Statlon� Orange Gounty.Water District, Anaheim, CA — Project Manager for the design of the new Burris Pump Station which consists of four 1,750 horsepower vertical turbine pumps delivering a maximum flow rate of 200 ofs to the Santiago Basins from Burris Basin. Work consists of reviewing the existing Burris Pump Station Evaluation Report, assisting 0CW1) With selecting a replacement option, performing final design of the selected option and providing bid and construction -phase oervic9si The project also -Included unlotfe designs: - 190,000 cubioYards of earthwork to be completed prior to pump station construction, the construction of a 55 foot diameter by 65 foot high circular Wet well which Was computer and physically modeled during design for flow characteristics. and the construction of a 180,000 gallon surge suppression system4 Centennial Park Neighborhood Water Main improvements, City of Santa Ana, CA — Project Director for approximately 20,000 linear feet of 8-Inch PVC water main to replace existing water malns. Central City Water Main Improvements, City of Santa Ana, CA - Project Director for approximately e,600 linear feet of 6-Inch PVC water main to replace existing water mains. Pico -Lowell Neighborhood Water Main Improvements, City of Santa Ana, CA — Project Director -for approximately 8,200 linear feet of 8- and 12-inch PVC water main to replace existing water mains, Page 2 25E-1 94 NTETRATECH Mr. Bush. has over 12yvars of professional experience 'in water, wastawaterand recycled water engineering. He has been responsible for the *completion bf.over 100 miles of potable water, recycled water and sewer mains, 20 potable water and b�oydlbd Water PUMP station and Well Projects and 14 potable and recycled water reservoirs. Mr, Bush Is an Integral part of the WaterlWastewater Department and brings leadership, strong work ethic, technical knowledge and dedication to Overall client safisfactiott.ort each and every project. I EXPERIENCE Mid -Basin Injection: Centennial Park Design Services, Orange County Water District Santa Ana, CA — Responsible for the 0A/QC d the design of four injection Wells to be located within Centerinjal Park In the city of Santa Ana for Orange County Water District, In addition to the engineering services for the four Injection wells, the project Includes the design of the supply pipeline, backil6s.hpipeline, 664go crossing, two shared facility sites, a monitoring well site, site Improvements, and paving of park access roads end parking lots, Well No. 27* City of Orange, Orange, CA — Project Engineer for the drilling and equipping of Well 27, a new pots4le water well (6�O feet deep). The project , involved the partial demolition of an existing warehouse to accommodate the footprint of the now Well, Installation Of 0 CMU block contro ' I buildinliand sodium hypochlorite building, 12,5% sodium hypoehlorite disinfection facility, sound enclosure around the well head, as well as, site and landscaping Improvements, Equipping of Well No. 39, City of Santa Ana, Santa Ana, CA — Prblect Engineer for the drilling slid equi ppi ng of Well No. 39, a new potable well (1,360 feetdeep), Installation of three sodium hypochlorite disinfection facilities, and site landscaping Improvements. Mark W. Bush, PE QA/QC EdUcation: UnIvereltr of California, Irvine 8.8 Civil EhU1nosri% 1997 B.iEnvir0ruflOntal Enolneadog, 1097 Rqglstrio.tlone/Certifl,oations: R01slored'Clyll Engineer California No. 60477 l5rotdille fterflow, Doslb� and )Engineering certification Project Management: V8MJ—PlVIW.(?rkshap Tatra Tech PM Series Professional Affiliations: American 0001V of Civil i5ingineers Arnerican Water Works( Association Orange County Water Association Office: Irvine, California Years of txperleode; 22 Years with Tatra Tech: 22 Replacement of Chlorine Treatment at Well Nos. 13 and 14, City of Paramount, Paramount, CA — Provided design and construction support to replace the existing chlorine gas disinfection systems with bulk sodium hypochlorite and ammonla chemical delivery systems at the City's Well's 13 and 14, At both well sites, the disinfection systems were located outside within a concrete containment Area with a shaded canopy. Equipping Wall No. 16 and Treatment Plant, City of Paramount, CA — Project Engineer for design and construction support for a new bulk sodium hypochlorfte and emmonla chemical delivery system at the City's new Well 15. Design included the equipment for the well Including the pump and motor, the discharge piping, and a manganese and future arsenic treatment system, Included within the facility are an arsenic manganese filtration system, backwash tank, Page I 25E-1 95 TETRATECH Mark W. Bush,, PE OAtQC badkwo0h recirculation pumps, sludge mixer pumps, sodium hypoohlorite and arnmento treatment systems, and an emergency generator. The facility Included the. following building/briclosures: well building removable sound enclosure; prs�englnqered, prefooricated precast concrete electrical building; and prefabricated fiberglass Insulated building for.the Wckwash pump orfolosure, Irvine D.issalteirProject Potable #Ad Non -Potable Well Drilling slid Equipping, trOne Ronell Water.01stria, tinrins, CA — Project Engineer for the preparation of plansand specifications for the , drilling and equipping of design of well dilillirig for five pota�lo water wells and onerlon- potsible water well, This Included wellhead equipping for each Well for both oboveground and WoworoqnO, faciliffe% Also Included In this propOt �ere rnodifications to. a n existing nonopqtabla water Wall, Well Noi 34 Modifications,, City of Santa Ana, Santa Ana, CA— Design Engineer for the well M00106tibra Which Included the addition of a new pump and motor. John Qsr rthq.RosqrV*Jr improvements, Phase 11, City of Santa Ana, CA — The Phase 11 Impri5vorneints holoded the demolition. of a 5 MG Ourille reservoir, WHO ngs and a pump station and the construction of two new 6 MG circular prestressed concrete reservoirs, drilling, and eouippirig of Wall No. $0, a now potable well (1,35G.foot deep),, insfallation of three sodium hypoohloflte disinfection facilities, and site landscaping Improvements. Centennial Parl; Neighborhood Water Main Improvements, City ofsanta Ana, Santo Ana, CA — Project Manager for approximately 20,OOD linear feet of 8-Incb PVC water main to replace existing Water mains, Contra 1 City Water Main improvements, City of Santa Ana, Santa An*,., CA � Project Manager for approximately 6,600 linear feet of Vnch PVC water main to replace existing water mains. Plco�Lvwelll Neighborhood Water Main Improvements, City of Santa Ana, Santo Ana, CA — Project Manager for approximately 0,2001inear feet of 8- and-12-inch PVC water main to replace existing water mains. Mid City Neighborhood Water Main Replacement Project, City of Santa Ana, Santo Anti, CA — Project Engineer forapproximately 9,000 linear feet of 12- and Q-tnch PVC water main to replace existing water mains. Project included the hot tap of two existing water mains and 16 CLO In connections. Bristol Street Widening Water Main Replacement Project, City of Santa Ana, Santa Ana, CA — Project Manager for approximately 6,000 linear feet of 12- and Unch PVC water main to replace existing water mains. Page 2 C) 0 0 0 0 N . z 25E-1 96 TETRATECH Michael Tsol, PE Well Equipping Lead Mr; Tzol hog over 24 years of professional operlenco. in water, Ed4catloo: wastewater, and recycled water f-rigilfteering, Mr, Toot has.beQn University of California, Irvine responsible for the.planning and design of water, wastewater, and B.S. Civil Enginq6ting, 1991 recycled water p1pellnes @long with pump station'si flow control Registratiorre/cOrtiflostlorls: 'facilities, reservoirs and sits Improvements. He Is knowledgeable iftgiskireO: ProlessloW in the use of the latest computer software includl n9CADO, Engineer horlontol controi, hydrology, hydraulics and various spreadsheet California No. 63718 programs. AffillAVonv ]EXPERIENCE American Society of Civil EngIneers Mid-Sasin4rijectlon; Centent'llal Orange County Walter District, $arjto AA4,,CA— DAzignoffour Offloo: Injection Wells to be Iodated within Centennial Park.1h the City of Irvins, Caftnito So* Ana for Orange County Water District. In addition to the Yeara of Experience, engineering sarvkos for the four Injeotion w.6110, the project 24 Includes the design of the supply pipeline, backftush pipeline, bridge crossing, two shared facility sites, a monitoring well site, Years wlib Tetra Tech: site ImOf6vethent6, And paving of park Access roWs and parking 24 Well 27 EquIpping Pion, City of Orange, Otarge, CA — Project Engineer for the preparation of the plans, specifications and cost estimate for theequIpping of a potable water well, As part of the well equipping a generator room was Installed for backup power, Plant 13 So. color Station Rehabilitation and Well 22 Improvements, City of Lakewood, Lakewood, CA — Project Engineer for plans, specifications and cost estimate for the replacement of a 4,800 Opm booster pump station and replacement of a 1,200 gpm well pump. In addition to the booster pump station replacement, the construction was phased so the booster station was operational during Construction. Well 106 Well Siting Study, Irvine Rainch Water District, Irvine, CA — Project Engineer for a study to determine the location of replacement Well I 0G.Several locations were evaluated to determine If drilling was feasible along with connection to the rest of the raw water system. Well I - 07 Replacement, Irvine Ranch Water District, Irvine, CA — Project Engineer for the preparation of the plans, specifications, cost eatimate and construction services for the drilling and equipping ofa potable water well In the City of Irvine. This project combined the well drilling and well equipping phases of the project together, Well 70 Replacement, Irvine Ranch Water District, Irvino, CA — Project Engineer for the drilling and equipping of a recycled water well In the City of Irvine. This project,included construction of the well within a highly visible area with limited work space, Irvine Desalter Project Potable and Non-Potoble Well Drilling and Equipping, Irving Ranch Water District, Irvine, CA — Project Engineer for the preparation of plans and specifications for the drilling and equipping for design of Well drilling for five potable water wells and one non - Page I 25E-1 97 NTETRATECH Michael Tsol, Pr: Well Equipping Lead potabJe water wall. This includes Wellhead equipping for each well for both aboveground and. balowground facilities. Also Included Jn this project was the. modification to an existing rion- p6toble water Wail, Lakewood Wells 28 and 29, City. of Lakewood,. Lakewood, CA — The City.of Lakewood is constructing one new water well expected.to produpe about 3,000 9pm (We1128) and possMy a seooiid well (Well 20) toprevii:le additional groundwater to supiplement the Ott '" water supply source.'The City Would pump water frorn the now well facllltia�s tO one of the existing w4rvoirs.. MOW treatment be needed for Iron, manganese or arsenic removal from the pow water source, the treatment facilities would likely be located. at the reservoir site. The project consists of preparing R Wall siting study end providing recommendations for the ne* Well siles. In odditl n, a drinking Water source, assessment wag prepared and submitted to the Health Department for the now well, A well design fisport was prepared that JhdOrj*StSdJhO deslan plans and te.chnfoal.,specifloations. The project Is scheduled to bid In'late 2014 with completion of Well 28 oonstructl6n In 2016, Field observatlort du4va well &fIll Ing and construction Is also planneO'as part offfie scope of work. Well 115 Replacement, Irvine Ranch Water DistrIld, Irvine, CA- Project Enolheer for the drilling endaquJipping of a potable water well in the'City of Irvine. This project aombined.tha, well ,drilling, and weJ[ equipping phases of the project together. Coordination with the City of Irvine and The Irvine Company were required to procure the land for the Wail site. Pap 2 25E-1 98 NTETRATECH Mr. Bohn has provided design engineering In various water and wastewater projects Including domestic and reclaimed water pipeline$, water main teplacerri gravity sewer mains, CIPP 50WOf lining, PulTiP stations, liftetatlofis, reinforced concrete reservoirs, flow control facilities, and pressure reducing valve vaults. Ras h ro,.tlon of corio' "Oil"" plans' on as a a In "da" pre "b""' v ji'i d d allied supaNisers in 0 a an�ed offic rary. p p office pr p ring project memo andums. ro a technical r1b EXPERIENCE Newport Boulevard Water Main. 11shahilliation, City of Newport 1111001 CA — Provided engliloiselfig support foe the ropladernaht1rallabliltation of the existing 20/164noin cost Iron pipeline constructed In the mld-1'92N within Newport/Salboa.Bottleyoral from 'the Intersection of VIA Oporto and Central Averl to the lnt� . rsool:16 I n of Balboa Boulevard and 101h Street: This pi 00 pellne Is vitalas It provides water arid fire flow protection to the businesses and residents In the Newport Say and Peninsula area. Kyle Bohn, PE Design Engineer 12000attori: B.S., 0JVII Vnglha6flng. University of California, Irvine, 20.08 Registered Civil Englneer� 2011, California No. 779,84 Envielle f1beellow, Design and E*614solrio 4orliffoation Office: Irvine, C*11forple Years Of EXfvdftnce.� 12 Years with Tetra Tech: 12 QSWG Waterline Replacement Projects 2010, 4oldon State water company, Cl� pfHOwthorne and County o . f Los Angeles, CA — As Design Engineer, assisted with corripileting design plans for SOVeral WateP main replacement projects throughout the GSWC service areas primarily the Southwest District. The work was completed as part of a desion-butid contract teamed.with Precision Pipeline. Work included: existing utility, research -and base map preparation, determining abandonment required, alignmeritselection and field checksuroeys, Interaction with GSWC project manager with P10h check comments, and obtained permit conditions for construction for various affected cities. Project [ocetons, included City of Hawthorne and'County of Los Angeles. Streets Included: Budlong Avenue, Kornblurn Avenue, 132nd Street, and Doty Avenue, Total waler main footage was approximately 6,000 feet of 12- through i 8-Inch pipe. Water Lille Replacement Projects, City of Lakewood, Lakewood, CA - Design Eng [near for the preparation of plans and specifications of multiple water line replacement projects for the City of Lakewood, Projects Included preparation of plans, specifications, and coat estimates for over K000 linear featof 6- to 124nch pipellno. Centennial Park Neighborhood Water Main Improvements, City of Santa Ana, Santa Ana, CA — Design Engineer for approximately 20,000 linear feet of 8-Inch PVC water main to replace existing water mains, Central City Water Main Improvements, City of Santa Ana, Santa Ana, CA - Design Engineer for approximately 6,600 linear feet of 8-Inch PVC water mein to replace existing waiter mains. Recycled Water Distribution System Expansion, El Toro Water District, Laguna Woods, CA — Design Engineer for the design of over 20 miles of recycled Water pipelines for the EI Toro Water District's - Recycled Water Distribution System Expansion Project, The pipelines ranged In size from 4-Inch to 20-Inch In diameter, and convey up to 775 acre-feet of tertiary treated recycled water per year. The major customer being served recycled water is the Laguna Woods Village Home Owners Association (formerly Leisure World). Well No. 27, City of Orange, Orange, CA — Design Engineer for the drilling and equipping of Well No. 27, a new potable water well (930 feet deep.). The project Involved the partial Pagel 25E-1 99 TETRATECH Kyle Bohn, PE Design Engineer demolition of anexistin warehouse to accommod9te the footprint of the rieWwoll, installatiorf of a CMU bioa contrc 11idingand sodium hypochlorite building, 12.fi% sodium hypochlorits 01 disinfection facility, sound enclosure around the well head as well eke site. andlan.discoping 0 Improvements. C! SA-4 and SA-5 Vault Relocation$, City Of Santa Ana, Santa. Ana, CA — Design Engineerfor the.desigint-and, construction phases of two pressure reducing valve vaults. The project included the design of steel and -ductile iron,y6rd piping and pooneotions tothe existing City system, pressuro rpOuclng valves, and concrete voults. G Trunk Une.Sawar Reconstruction, City of Son Juan Capistrano, Son Juan Capistrano, CA — Design Engineer for design to replace ap�roximately 450 linear foot of deficient 24-Inph sewer' the design Included removing on existingsbaridoned 30-Inch sower and construotliv, a new 274rich PVC sewer In Its ploce� Project Included permitting through the City of Deno Point ood coordination with SOCWA. Sao Lorenzo Sewage Lift Station, Cityof Sorfts.Aaa, Santa Ann, CA — Design Engineer for the preparation of plans, specifications and cost ostirnates to construct a new sewer lift station . on Ban Lorenzo, Avenue within the City of Santo Ana. The Improvements Included swat Well, dry well, thrbs variable frequency drive PUMP$, AbovOVOUPCI CMV block control room, emergency generator, hardscape and landscape Improvements, and ApProklmotely 1,366 linear foot of new sower Main. Gislor-Rodhill Trunk Improvements, Reach 8, Orange County Sanitation District, Tustin, CA— Design Engineer for the replacement of 21- and 24-inch sewer mains in the Gisler-Redhill Trunk Improvements, Reach B to be replaced with 24- to 364nch pipelinos. The project traversed through the cities of Tustin, Santa Ana and Irvine. Scope of services included preliminary design, final design, and construction administration. Western Avenue Sewer Project, City of Buena Park, Buena Park, CA — Design Engineer for the preparation of plans. specifications and cost estimates for construction of 1,700 linear foot of a 15-inch VCP relief sewer In Western Avenue. 36-Inch Transmission Main Replacement, City of Anaheim, Anaheim, CA — Design Engineer for the preparation of the plans, specifications, cost estimates and construction services for the construction of 700 linear feet of 3e-Inch steel pipeline, Ohio Street and Oriente Drive Pipeline Replacement, Yor4a Linda Water District, Yorba Linda, CA — Design Engineer for approximately 3,000 feet of 16-inch ductile Iron and 1,000 feet of PVC water main to replace existing cast Iron water mains within the City of Yorbo Linda, The project Included the replacement of existing water services, fire hydrants and the up -sizing of the existing main. SA-3 Vault, City of Santa Ana, Santa Ana, CA — Design Engineer for tho. design and .construction phases of a pressure reducing valve vault. The project included steel yard piping and connections to the existing city system, a pressure reducing valve, and a concrete vault. Page 2 25E-200 NTETRATECH Erin Cabatiero Wall Design Me, Cabalfiero has provided design engineering in various water Mandan. and wastewater projects including domestic vvatO pipeline$, water B.S., Civil EI'Vinaeflng, main replacerrisnts, gravity sower moIns, gravity forcemaini, universk 6iaalifornia, Irville, ,pump stations, [fit stations, reinforced concrete reservoirs, steel 2009 tank reservoirs, fio*,control ficilftles,and pressure reducing valve Registrations: oults—Roappo OtIOloheve,inc4qdeO.Proparptionofoonptruotibn Engineer lh Training, plans, specifications, 0d desigh assisted California, 200a, - No. 1,31.89`1 supervisors In preparingproject memorandums and. project schedules; andorganized offloo technical 1krary, Office: IMne, Oblifornia. EXPERIENCE Years of E*perlenco: Mild -Basin Injection; Centennial Park Design Services, Orange Nine County Water District, Santa Ans, CA. — Design Engineer for four injection wells lobe located within Centennial Park in the City Years with Tetra Tarn: of Santa Ana for Orange CoUbty'Wateir District. In addition to the Seven engimeeringeervices.for tho four Injeotictrr Wells, thie project includes the design OMM supplyplPellhe, b6oklIUM pipeline, lbridge crossing, two shared facility eltes, a monitoring well site, site Improvements, and paving of park access roa ds and parking lots, Wolf No. 29 and Elizabeth Reservoir and Booster Pump Station, City of South Gate — Design Engineer for the design and oon�trtictlon support for the drilling and equipping of a new 2,500 gpm well, sodium hypoohlqdte facilities, andgeneralor at the well site and a 1,8 steel reservoir, booster pump station consisting of three 125 hp pumps/motors at the reservoir site, and about 5,000 feet of water. main replacements within the City of South Gate. The project combined the well drilling and well equipping phases of the work together. Well 70 Replacernent, Irvine Ranch Water.DistrIct, Irvine, CA — Design Engineer for the drilling and equipping of a recycled water well In the City of Irvine. Wall No. 27, City of Orange Orange, CA — Design Engineer for the drilling and equipping of Wolf 27, a new potable wate�lwell (030 feet deep), The project Involved the partial demolition of an existing warehouse to accommodate the footprint of the new well, Installation of a CMU block control building and sodium hypochlorite building, 12.5% sodium hypoohlorite disinfection facility, sound enclosure around the well head back-up generator, as well as, site and landscaping Improvements. Burris Pump Station, Orange County Water District, Anaheim, CA — Design Engineerfor the design of the new Burris Pump Station which consists Of four 1,760 horsepower vertical turbine pumps delivering a maximum flow rate of 200 ofe to the Santiago Basin$ from Burris Basin. Work consisted of reviewing the existing Burris Pump Station Evaluation Report, assisting O0WD with selecting a replacement option, performing final design of the selected option.and providing bid and construotion phase services. The project also Included unique designs: 190,000 cubic yards of earthwork to be completed prior to pump station construction, the construction of a 55-foot diameter by 65-foot high circular wot well which was computer and physically modeled during design for flow characteristics, and the construction of a 180,000 gallon surge suppression system. Page, 1 25E-201 2 STETRATECH Erin Cabafiero Peters Canyon Channel Water Capture and Rouse Pipeline, Irvine Ranch Water District, Irvine, CA — Design Enolneerfor over .1 7,QPO. linear feet of I 0�,Inch to 16-Inch steel and PVC pipallnei This was t joint project with the City of Irvine, City of Tustin, County of Orange, and Coltrons. Project Included three storm drain d !version -structures and intake design, hanging the pipallne from tWo bridges, bore and Jack unow the railroad And �ackprossure -vault. Recycled Water DistributionSystom Expansion, EI Toed Water District, Laguna Woods, 04— Design Enponoor for the des n 0 over 20 miles ofrocycled water pipelines forthe Ill Toro Water bl9trict's - R6�ycl6d Water Distribution System Expanston Project the pipelines range in sizelrom 4-1moh to 20LInch In diameter, and convey tip to 775 acra4eet of tortlary treated toeyded Water per year.'The major customer Doing served recycled water Is the Lagun.A. VYbods Village Home Owners Association (formerly Letsufa World). Page 2 25E-202 NTIETRATECH Victor M. Rarniroz, PE, SE $tructural Lead Mrk Ramirez has over 30 years of structural engineering design Education: eXperlenoe with special emphasis in the design of water B.S., Civil Engineering, StOragalwater containment and water conveyancis related 0611fornia State Univ rft structures, This Includes reservoirs, watodwestalwatfir treatment Los Angeles',. 1906 plants, booster pump stations, flow control facilities, pressure Registrations/Vortificfations: reducing stations and pipelines. His experience also includes the design of a wide variety of other Jype$r of Structures, inof Registered Strucloral uding Engineer boildin s, bridges and storm.drairage related structurss,,H6 Is Callifornia,2064,Nm 4720 thor6ulhly knowledgeable in all types of construction, 'Including reinto.rPeO conor0e, masonry, ptrucipral steal,arl timber, Re laisred Civil Engineer EXPERIENCE Professional Affiliations: Mid-Saalin Injection: Centennial ParkrDesign Servicos, Orange Structural Engineers County Water District, Santa Ana, CA — Structural 9r4ject Association of Southern Man-090 responsible flit the. design of four Injection wells to be California located within Centennial Park. In the City of SantaAna for orange American Institute of Steel County Water blatrict. In addition to the engineering services for Construction thefout INatimn Wall% the project Includesthe desigin of the supply pipeline, back.flush pipeline, bridge crossing, two shared, Field Safety Certifications facility 00% a mord ng "I[ site, sh Improvom Confined Space to(, . ants, and paving Fall protection Of park aocess roads arid parking lots. Office: DesIgn-BuIld of Wells �21 and 22 Despiter, Irvine Water District, IrvIno,,0A — Structural Project Engineer for a projer San Dimas, California t that is the thled. membrane watiatteostmerIt plant completed by the Years of Experience: design/build team of Tatra Tech and Pascal & Lpdwig. The main 30 treatment facility Is housed In a 10,000 square foot tirt-up, concrete building which also contains pump, control, HVAG and electrical Years with Tatra Tech: roorns. A comer of the building Is constructed on a 12 foot deep, 36 100,000 gallon, buried, cast-in-placo concrete water storage structure. Special consideration Was given in the analysis and detailing of the tiltrup building and buried concrete structure so that all design forces are properly resisted slid the potential differential settlement between the shallow building foundations and the deep water storage structure Is mitigated. Various concrete and steel structures for pro- and pDst-treatment areas are also located on the site. These areas are hidden from public view by 27 foot tall freestanding flit -up concrete screen walls and by the maln treatment building Itself, Burris Pump Station, Orange County WaterDletrict (OCWD), Anaheim, CA — Structural Engineer for the replacement of an existing pumping facillty at the Burris Pump Station location. Mr. Ramirez was Involved In the comprehensive design of the 0.8 MG buried circular wet well, The new facility will allow OCWD to transfer up to 200 cubic feet per seopridfrom the Santa Ana River, which will beand utilized for groundwater recharge to the Santlago Basins. Wells No. 40 and 44, City of Ontario, CA — Project consisted of two new domestic water wells approximately 1,200 feet deep. Well capacities are,2,000 to 3,000 gpm. Included masonry block enclosure with open roof courtyard. Also included disinfection and constructiom administration, Page i 25E-203 NTETRATECH Victor M. Ramirm, PE, SE Structural Lead Well 107 Replacement Irvine Ranch Water District Irvine, CA — Structural Project Manager for the Well 107 site. The structures Include concrete masonry retaining walls, concrete mat found.g.itlons for electrical cabinets, concrete wellhead pedestals and pipe supports. Wall 78 Replacement, Irvine Ranch Water District, Irvine, CA — Structural Project Manager for a buried reinforced Cohicrate Well vault. The vautt Is dosigned for the soll loading and H-,20 truck loading with applicable Impact factors, The concrete wellhead pedestal is Isolated from the vault structure to allow for diffeferiffall ietilement of the vault relative to the wellhead, without causing damage to the vault or wellhead. . Ing Of Wells 1-10, 1-17, and 1-18, Chino Basin DAsialter Aothorltyx Chinof CA — Tetra providing design and construction e6gIneoring servIces for the equipping of three now wells, at three separate allies. Thowope of the structural design Includeaftfindatlofts for prafabricated.ele , arlooll erictotu ms, surge tank, welf pedestals, pipe rocks and supports. Services Inclu ,ptual design, parmittft assistance, fif s do porica nal id Ign, W assistance, and construction Of'ssistan Co. Wolf C-5, City of Cerritos, CA — Mr, RamlirexseNiad as Structural Project Engineorfor this. 2,000 square foot well building on a mpt�fbundlstlpn, to mitigate the effects of p4t6atal liquefaction. The facility ties nine separate rooms for housing mechanical, electrical, disinfection end water conditioning equipment, The building also contains room$ for an emergency generator and HVAC�equlpment as Wall as office and restroom spaces. Portions of the walls and roof at the well -are removable. The structural design work scope also Included arphiteotural services for making the well building match the buildings in the adjacent housing development, We!I-No. 27 Treatment Plant, Lakewt000, CA.— Design andponstruction phase so rvices for a groundwater treatment facility whio. h Includes foundations for filter vessel, storage tanks, and pumpIng equipment, The design also Includes the structural and architectural design of a 10 loot high masonry screen wall which mirrors several of the architectural features which occur In the community that surrounds the plant. Rancho Del Ray Wellhead Treatment Factlityo Otay Water bistrict Chula Vista, CA — Project Structural Engineer for the design of a 5100 square foot masonry building, with 0 steel trus$ framed roof, which houses a well head, RO treatment facility, disinfection equipment, conventionally reinforced concrete clearwall pump station, control room, office and storage area, The design of the building balances the functional water production requirements with the aesthetic, architectural design of the exterior of the building, which was critical for compliance with local planning agency requirements. Irvine Dosalter Project, Irvine Ranch Water District, Irvine, CA —Structural Project Engineer for a project which Includes a 6,000 square foot tilt -up concrete RO filtration building, several partially buried cast-Irt-place concrete clearwell pump stations, a buried cast -In -place concrete well vault, 270 llnear feet of 26 foot high tilt -up concrete free-standing fence wall and several chemical containment areas with steel framed canopies, Pege 2 25E-204 NTETRATECH Man Hong (Eric) Yuen, PE, SE Structural Design Mr. Yuen has ever eight years of experience In the design, Education: analysis and detailing In sirpotoral engineering, He is B.S�, Civil Engl4aerina, kinowledoeable In reinforced concrete, . masonry, structural steel California State Pollylachinlo and wood frame design, and construction for a variety of building University, POM010. 2007 and Infrastructure projeetshlolvding reservoirs, water/w0atewater treatment facilities, as well as sesm10 retrofit. of existing professional, Engineor, Colfiernia ,atructures. 2000, No. 7SMS EXPERIENCE structurol Engineer, Callfbinle 2044, No. 6177 Equipping Of Wells 1-16, 1.17, and 1.16, ChIno.8asin Destalter Cal OES Ulety Assessment Aluitkokity, Chino, CA —'rotrm Tech is providing design and Prporaw Evaluato�T.tslniny construction engineering si,#rvicos for the equipping of three now ProNhWcmal Affillatildft wells at three separate silles, The scope of the structural design Am"an Institute of Steel includes foundations (or prefabricated electrical artclosuros, surge Co,"Amotion tal1k, Will pedestals, And supports. Service$ Include conceptual design, permitting assistance, final design, bid Field Safety Certifications., assistance, and ronstruation assistance. Mr. Yuen ibrOd'ar. the. Fall fteteetion (ILAdlm; structural designer On this project. Scaffolding, Aerial 1.111%) Design -Build of - Welts 21 and 12 Dosaltar, Irvino Water MOM Distildt Irvine, CA � Mr. Yuen served as Structural Design H23 protection Training Engineer for this design -build project. This project is a membrane Respiratory Protection Training water treatment plant that consists of a buried rectangular Confined Space Training concrete wet weli, a concrete tilt -up process building and, (1a015) numerous concrete mat foundations, Pascal & Ludwig Is our Qffice: Design -Build Partnerand Also the prime contractor on the project. San Dimas, California Tetra Tech will work under Pascal & Ludwig through a subcontractor agreement. Years of Experience: Eight Rancho Del Ray Wellhead Treatment Facifity, Otsy Water District Chula Vista, (�A — Mr, Yuen served as Structural Design Years with Tetra Tech; Engineer for the design of a 6,100 square foot masonry building, Eight with at sisal truss framed roof, which houses a well head, RO treatment facility, disinfection equipment, conventionally reinforced concrete clearwell pump station, control room, office and storage area. The design of the building balances the functional water production requirements with the aesthetic, architectural design of the exterior of the building, which was critical for compliance with local planning agency requirements. Burris Pump Station, Orange County Water District (O!GWD), Anaheim, CA — Design Engineer for the replacement of an existing pumping facility at the Burrls Pump Station location. Mr. Yuen was Involved in the comprehensive design of the 0.8 MG buried circular wet well. The new facility Will allow OCWD to transfer tip to 200 cubic feet per second from the Santa An& River, which will be and utilized for groundwater recharge to the Santiago Satins. Mr. Yuen also reviews shop drawings and responds to RFIs during the ongoing construction phase of this pro]W, Page I 25E-205 NT15TRATECH Man Hong (Eric) Yuen, PE, SE Structural Design Plant 224 Pump Station, Surburban Water System, WhIttiort CA � Mr. Yuen served as the Structural Design Englneer for the design of. a 2,700 square foot single story concrete block pump station building on continuous concrete footings In the City of Whittier. The pump station serves. two now concrete reservoirs with a capacity of 2A MG and 4.7,MG, and Will pump potabib water to $ubuftn Water Systems customers, The masonry building, Was designed with high parapet WMIs to satisfy 90viatol design criteria which Inoluds,the ollys building architectural guildefineoi shielding the roof mounted HVAC 04ulpmoht trom view, on4'roducing i1olso from, the roof -mounted scialpmoot, The building was designed With specially reinforced shi)Orwalls. based on selsmic.deaIgn category D. The bulkilriguoes a flexible roof diaphragm comprispel of I - YR-linch deep metel dock supported. on wide flange roof joists that span appreArristely 34 feet. The masonry building W%*M�nod for gravity loadsoue to roof dead and live loads, as well as (ator@1 loading from a selsmic event. Milliken Purrip.Staticin, Oh(no Oasln Vosalter Authority, Ciptaft, CA � Structural Design .Engineer for the design of e building for a booster Pump station with asperate pump and at . eotdool rooms. ThobvIlAng hap conorats block walls and a steel framed roof structure. Consideration was given to the appearance 0 the building so. the , t it will, complop .0 moritth existing we concrete tanks which sha this site With the Milliken , 11 building and 2 QMG p re Pump Station, Page 2 25E-206 NTETRATECH Mazen Kassar, PE rlectritallinstrumentation Lead Mr, Mazerf Kassar has more than 27 years of experience In Education: electrical ang1heering and Industry standard that Include electrical 0,S., Electrical Engineering, engineering staff management, project management, oonst . ruot . ion C01116MIS State U61VOrdtY, Long mAn"ement and supervision, water andwasewater treatment, petro-chamloal design, and anVIronmentalsoll and groundwalto.r r Roglatrations/Certifioations: treatment, Hilabs Q k9rovn8 Includes designing medium and low Prol'obtilonel Mectrioal Engineer, voltage power distribution, designing Instrumentation, control C41116MIal 10K No, J§sDR .systems and SCADA systems for It wide -variety of projects, and General Construction, Class 9 the Installation of alearicAl systems for remedi0tob projects', Caffornia, 2000, No. 77?W Including soil vapor extraction systems and groundwater pump4 and -treat systems, Otherexparlanc.e. includes, working With utility Contractor - C-1 0 Electrical, California Class 6 , specialty companies to provide now electrical service to now projects, 2000, No. 77,7844 Working with local Building and Slirfet Departments to obtalff Plan Check, and construction permits, fialyttouble shooting of electrical Training and CartificatJohat And meolhanicalsystema; system commissioning arid startup, ETAO Eleotrl�ciir Power Modeling problem solving, and managing an operation and maintenance Project Management 1 & it clepartment, He has strong knowle ge in MS Offic an e Auto CAD 2005 AtifoOAD, GE and Allen Rhadley PLC EXPERIENCE programming Mid -Basin Injection: Centennial Park Design Services, GE11htellution and Wonderware SCADA programming Orange County Water District, Sante Ana, CA — Electrical F Vapor Mextractlon and responsible for the design of four Injection wells to be located Grouridwater Treatment within Centennial Park inthe City of Santa Ana for Orange County Water District, In addition to the engineering services for the four OSHA il-hour Hazardous Waste Operations Annual Refresher Injection wells, the project Includes the design of the supply Training, 2016 pipeline, baokfiush pipeline, bridge crossing, two shared facility 0%, a monitoring well site, site Improvements,, and paving of OSHA 11-hour Hazardous Waste park access roads and parking lots, Operations Site Supervisor Training, 1992 Lakewood Plant 13 Project Lakewood, CA — Managing the OSHA 4D-hour Hazadout electrical design for Plant 13 pump station upgrade, The design Waste Operstions Training, consists of replacing the plant old MCC with now outdoor NEMA 198D 3R MCC, installing how conduits and wires to the new pumps, Professional Affiliations: and reinstalling the existing control and telemetry systerri, This Institute of Electrical and replacement upgrade requires Interfacing with Southern California Electronics Engineers IEEE Edison (SCE) �and relocating the existing AT$. Well 27 Equipping Plan, City of Orange, Orange, CA — Office: Irvine, California Electrical Project Manager for the preparation of the plans, specifications and cost estimate for the equipping of a potable Years of Experience: water well. As part of the well equipping a generator room was 27 Installed for backup power, Years with Tetra Toch: Lakewood Well No. 22 Project; Lakewood, CA — Managing the Eight electrical design for well no, 22 purnp upgrade, The design consists of replacing. the old well pump VF0 with now one and rewiring the new well pump. Page I 25E-207 G G TETRATECH Mazen Kassar, PE Elettrical/instrurnentation Load 0 City of Paramount, Well 13 & 14, Paramount, CA — Managed Instrumentation and control design for Well 13 and Well 14 chlorination system. The design Included providing new PI-C system to control chlorine and ammonia metering pumps. Provided P&ID, loop diagram, wiring schematic and.lhstrumentation andoontrol plans, Well 21922 aesaltor Plant, Irvine Rench Water District, Irvino$ CA — Wello 21 and 22 Reverse Osmosis (RO) Tresljrnept Plant Is.designed to remove1ollds ifrom well water and Water source. The design consisted of providing all design -wild servIcesto 01 =101t,301110111fly, operational reverse osmosis water treatment Plant including, but not limited to. Protrileotmaht. chemical systems, high pressure feed pumps, reverse osmosis treatment trains, membrane clean4ri-place system, decatbonatorg, post treatment chemical systems, supip-rvioary control and data acquWtion, product water pump station, treatment plant building shtlelectrIoal arid instrumentation system. The RO Plant was sized to produce 6.27 mgd.6f water, Water will N treated to ran I el , dow . . love as, is (Tl)�) and nitrates. Managed the e6dtd I deal n of the W power od control system, preparing technical specifications, preparing engineer's cost , estimate, preforming electrical power system Mudlesthoit Iftolu ad I� ad flow, stior t circuit and aro flash calculations, and integration with.the city's SCADA system. 'Electrical. Loma Linda UnIveralty.Affilers6n No. 4 Well, Loma Linda, CA — Engineer responsible for creating electripal plans, specifications, electrical load schedules, panel schedules, condui I t, and Wire sizing, electrical d0sits, emergency standby generator $Jzing, P.reation of pump control schematics� drafting technical spoOotion% and preforming electrical power system studies that Included load flow, short circuit, and are flash calculations. The project design Indludes providing a now pump, a now PLO. system to control waft pump and providlog lighting system. Crooke Reservoir Electrical Upgrade, City of Santa Ana, Santa Ana, CA — Electeloal Engineer for the design of the replacement of the existing motor control panels and switchboards for Crooke Reservoir pump station, Well 27 and Well 26. Surris Pump -Station, Orange County Water District,.F6untain ValleY4 CA — F.-Jectrical Engineer for the design of the new Burris Pump Station which consists of four 1,750 horsepower vertical turbine pumps delivering a maximum flow rate of 200 rfs to the Santiago Basins from Burris Basin, Work consists of reviewing the Burris Pump.Stati0h construction phase shop drawings, performing design revision, and providing answers to RFIs, I'J Elizabeth Reservoir, Booster Pump Station and Well No. 29, City of South Gate, South Gate, CA — Engineering design services for a water storage tank and booster pump station and a water well with disinfection equipment. Electrical engineering services Included three new 125 horsepower booster pumps and adding and Installing now conduits and wires to the now pumps, Responsible for preparing pie ns, specifications, and load calculation to modify the facility's extensive distribution system. Site Investigations were conducted to verify ratings, settings, and locations of equipment. Working with utility company to provide now service to the project, City of Loma Linda, Son Bernardino, CA — Upgraded old drinking water Well$ with large VFI)s. Installed six -pulse and eighteen- pulse VFDs that varied In size from 200 hp to 800 hp. The design Included upgrading electrical service, Installing new switchboards and MCC% installing harmonic filters, upgrading Instrumentatlonand control system and reconnecting to the existing 6CADA system, Page 2 25E-208 NTETRATECH Nicole Han, PE Electrical/Instrurnentation Design Ms.. Hain Is experienced In the. electrical design of water and w4pagon: Wastewater plants, system studies,power distribution, emisrgency M.S., Electrical Engineeft, power supply, motor and Instrumentation control. Her projects SDU11110M.Cellisfrid 16clude designing water and Wastewater plants,deselination University Los Angeles, 2012 pisritsi. lift sWtfons, pump atoj1pns, drinking wat6rwplls. pipelines and, order control sistems, Training and Cerfficaflons: EXPERIENCE Professional Elpatript 5n Inew Mid -Basin Centennial Park, City of'Santa Ana, SantA Ana, CA .03116rnla, 20115, No. 21420 Four injection wells are include 41h this project and will be Professional Affiliations. constructed below ground vauitt. Wells art proposed to Inject 12 Notate of Elactriml end MOD of GWR8 water into the principal groundwater-agulfer lJockorres En.01creers IEEE approximately 1,200 feet below round . surface, bubmirsible Office: bboldlush pumps will k, Within the Injection wells. Irvine. COIROtAls Electrical Engineer responsible for designing two 64arod ktilitieW Powiar disItribution, Injection W611's, Irittrumentation and control, ypairs of Experienw: communication With the other sites and.headlquartom., Four Well �No. 7, City of inglawOod, Inglewood, CA — EleWfcal Years with Tatra Yeah: Engineer for designing power distribution, I strumentation control TWO plans and specs. The project Is to develop -a ground water source of portable Water. Lome Linda University Andemon No. 4 Woff, Lorna Linda, CA — Electrical Engineer responsible f0creAtIng,oloctrIcal plans, specifications, electrical load schedules, panel schedules, conduit and wire sizing, electrical details, emergency standby generator sizing, creation of pump control schernaticsi . And drafting technical , specifications, The project design Includes pro v1ding a now pump, a new PLC system to control well pump and providing lighting system. Elizabeth Reservoir, Booster Pump Station and Well No, 29, City of South Gets, South Gato, CA — Engineering design services for a water storage tank and boosterpump station and a water wait with disinfection equipment. Electrical engineering services Included three new 126 horsepower booster pumps and adding and Installing new conduits and wires to the new pumps, Responsible for preparing plans, specifications, and load calculation to modify the facility's extensive distribution system. Site Investigations were conducted to verify ratings, settings, and locations of equipment. Working with utility company to'provide now service to the project. Crooke Reservoir Electrical Upgrade, City of Santa Ana, Santa Ana, CA — Electrical Engineer for the design of the replacement of the existing motor control panels and switchboards for Crooke Reservoir pump station, Well 27 and Well 28, Page 1 25E-209 TETRATEC.H I Mr. Neggivelt has provided design erigine.el -Ing In various water and wastewater projects Including domestloand reclaimed water pipelines, water main replacement$, gravity sewer mains, pump stations, lift statlo.n% reinforced concrete reservoirs, flow control facilities, osayolod.water customer conversion$, arid pressure reducing valve vaults. Responsibilities have Included preparation of construction plans; specifications; and design calculations; asslated supervisors In preparing Project memorandums. EXPERIENCE sign Services, or CA — Design of four Net Park In the City -of ct, In addition to the wells, the project baoldlush pipeline, monitoring well site, as rovids and parking lots, Irvine Desal , ter Project -Potable and Non�Potable Wall Drilling arid EquippWo, Irvine Rauch Water District, Irvine, CA — Design Engineer for the preparation.0f plans and specifications for the drilling andequippIng of design of well drilling for five potable water wells and one non-potablIewater well. This included wellhead equipping for each well for both abovegrot,ind and belowground facilities. Also included In this project was modification to an existing non -Potable water well, Robertson's Ready Mix Recycled Water Pipeline -and Conversion, Irvine Ranoh Water District Irvine, CA — Design Engineer for the design of 650 feet of Unch pim appurtenances end above ground flow meter assembly to serve Robertson's Ready Mix recycled water, The project also Included assisting the District whh evaluating the necessary on -site modifications and coordinating with County and State Health Officials. Recycled Water Distribution System Expans.lon, RW Customer Retrofits, El Toro Water District, Laguna Woods, CA - Provided design services for over 200 Irrigation meters within Laguna Woods Village, City of Laguna Woods and City of Laguna Hills, Work Included preparing technical memorandums for each major customer, performing preliminary site Irrigation spray tests, design of recycled water retrofit plans for each property parcoJ, submittal to $late and County Departments of Public Health (DPH) for recycled water retrofit plan review of each property, Working closely with the El Toro Water District, State and County Departments of Public Health, and each of the retrofit customers was critical to the success of this project. Cory Heggtvelt Local/State Health 15,00afflow 8A., Civil Engineering. 0611fornis Slats UnIvertity, Long SeoCh, 2000 eftolnear in TrAnIno, Calitbrolis, 2005, N6,121854 QM06: Irvine, onliftsmis Years of Experience: 16 YearswI&VitraTooh., Is 0 0 G 0 0 0 �J �3 �11 P ,J Page I 25E-21 0 NTETRATECH Paula Fell CEQAtEIR Ms. Fell has Dver 23 years of oxper . lance proponngerivironmental Educstipri: documentation and ci�er I b yea,irsIn a senior management tole. MS, Lnvironmental She hoe prepared and rhahagod'Callforrila Environmental Quality Sciences, 0611fomI& State Act/National Environmental Policy AA(CEOWNEPA) document a University, 1993 Includlho Initial $tudlos �18s), Mitigateo, Negative Doolirotions WN,Di), Environmental mpact Report (ORs), Envirorimahtal BA, Biological 8 clenoos, Kah6aa $jots LhIlverelty, Assessments (EAs), ai�d Envir6hmental. Impact Statements �E`18s), for proj�ots throughout California on behalf of federal, . 0 state, regional, and local agencies and pOvate Hants,. Her TraininglCortificatlaft, O$pedlse -also includes date, oollection,and analysis on Association of environmental Issues such at Visual resources, land use, public EhvVorimental Woleosionsle Wrirkshops� soniftes, biological resources., socloeconom Ics, recreation, and utilitlsa� Office: EXPERIENCE IN.1fie, 000mia Long Beach Community College District, Unified Master Plan Years of ExPGrIenos: 23 202Q Suipiplamorit011 -Environmental. Impact Reports, Long Beach, CA — Managed preparation of Supplemental Environmental Impact Reports for the Liberal Arts Campus and Pacific Coast Campus to account for changes to the Master Plan Improvewnts Program. Earlier efforts also included preparation and c6ordinatlon of addondums to the Program Environmental Impact Reports for both the Liberal Art% Campus And Pacific Coast Campus Master Plans. Long Beach Community College District, Conant, Street Project Initial Study/Mitigatod Negative Declaration, Long Beach, CA — Managed and prepared an Initial Study/Utgated Negative Declaration for the acquisition of the property and buildings under an aggressive schedule In order to faclOtals, approval of the acquisition. Santa Monica Community College District, Santa Monica College Parking Structure Project Initial Study/Mitigated Negative Declaration, Santa Monlca,.CA — Assisted with the preparation of the Initial Study/Mitigated Negative Declaration. Santa Monica Community College District, Santa Monica College Liberal Arts Building Project Initial StudylMidgated Negative Declaration, Santa Monica, CA — Assisted with the preparation of the Initial $tudy/Mitigated Negative Declaratlon, Long Beach Unified School District, Polytechnic High School Auditorium AB 300 Project Initial Study/Mitigated Negative Declaration, Long Beach, CA — Managed the preparation of an Initial 81tudy/Miligoted Negative Declaration and supporting notices, In addition, oversaw the preparation of air quality And noise technical documentation. Long Beach VnIfied School District, VVIlson High School Auditorium AB 300 Project initial Study, Long Beach, CA — Managed the preparation of an Initial Study and suppoding notice$, In addition, oversaw the preparation of air quality and noise technical documentation, Page 1 25E-211 TETRATECH Paula Fell CV ef CEQAIEIR G 0 Irvine Unified School District, Contra! Kitchen Project at Creekside Education Center Project Initial Stud.y/Mitigated Negative Declaration, Irvine, CA — Managed the preparation . of initial StudylMitigated Negative 0 eclaration. and supporting notices for the project. In addition, supervised the preparation,of air quality, noise, and traffic studies. Long Beach UpIftod School. District, Roosevolt Elothentary School Project Environmental Impact Reporto Long Beach, CA —Manmoed and prepared an Environmental Impact Report. Also managed the preparation of technical studies for Air quality impacts, greenhouse gases amissiong, riolse Impacts, and historic resources. Los Angeles Unified School District. South Region High School No,. 8 Project Environmental Impact Report,'Los Angeles, CA � Managed theprepatat lon.of the Environmental Impact Report. Also managed the. preparation of technical. studies for air quality impacts, greenhouse gases emissions, noise Impicts, and hazards and hazardous materials. Los Angeles Unified School District Central Region Elementary School No. 20 Project, Environmental Impact Report, Los Angeles, CA — managed preparation of the Environmental impact Report. Also managed the preparation, of technical studies for air -qualify impatt9i greenhouse gases- emissions, no4se imipacts, hazards and hazardous materials, andecopIng meeting PowerPoint presentation. 01 Hesperia Unifled School District, El Centro Elementary Now School Project Initial StudyXitigated Negative Declaration, Hesperia, CA — Managed and prepared an Initial Study/Mitio.ated Negative Declaration, Provided cooperative support during the DIsirlot's change In facilities directors, ensuring project completion without any delays, Montelbollo Unified School Distr ' Ict,..Jos6ph Goscon 51omorrwk.Y�School Modernization Project Initial Study]MI(Igated Negative Declaration, Montebello, CA — Managed k preparation of an Initial Study/Millgated Negative Declaration. Beverly Hills Unified School District, Beverly Vista Elementary School Modernization 0 Project Environmental Inapact Report, Beverly Hills, CA — Assisted with the preparation of the Environmental Impact Report, Pasadena Unified School District, PasadenA.UnIfied School District Modernization Program Initial Studies, Pasadena, CA — Prepared 39 Initial Studies for modernization of $3 Orange County Flood Control District, SARI Abandonment and Pipe Soveting Project SEA/Environmental Impact Report Addendum, Orange County, CA — Assisted with the preparation of the Supplemental Environmental Assessment/Environmental Impact Report arid I specifically prepared analysis for several resource topics Including: water resources and J hydrology; earth resources; aesthetics; safety and hazards; and public services and utilities. Page 2 25E-212 NTETRATECH Astrid Fleischer is an alectricaland controls systems engineer With 26 years of experience In water and Wastewater treatment, capital Improvement and Industrial control *Projects, Me Flels6her's electrical and controls design experience Includes Projects In California end overseas involvInCodoon Quantum Automation Platform, Siemens 81motto. LCs, Allen Bradley RSLogix5DOO programming Installation and support services for Wonlorwaro Wouoh 14M], Wondorware Active Factory, Wohdorware Historim, Installation and maintenance of Marathon Endurance.V17virtual Redundant , Solver Systems, $NMP Network Management Implementation and intogratl on Into Plant HMI and network design, configurp;Ion and troubleshooting. AddItIQnpIIy,.AstrId Is proficient in standard tonfligilrotion 0? $ofikolaer Mediric Network Infrastructure Devices (FlWe.OpUoReposters,-SwiWhe*),.Intedmooprogrammirg for - Prollbus OP and.doelign.and' Inliagrallon of Proom Control Application Interfacing with Variable Prequency Drives (VFDs). EXPERIENCE $CADA System Project, West Basin Municipal Water District Carson, CA — 1&0 Engineer — Specified the project's network equipment W technology (413 callulat) as W611 awthe SCADA application software (SQADA Expert ClearSCADA) for the new SCADA network. Otaylfter Treatment Plant, City of San Diego, CA — Project Engineer —* Plant upgrade included -chlorine dioxide generator and contactor, pumped backwash, now flocculation and sedimentation basin, replacement of filters, SCADA system upgrade. Designed and programmed the PLC and the Woriderwore HMI application for filter level control and automated backwash sequence. Developed a comprehensive model of the plant In PIC$ Simulation software to use for an in depth system test and simulation, Simulation of all 10 points and modeling of all controlled systems reduced start-up time by an estimated,80 percent. Pyrite Canyon Treatment Facility, State of California, Department of Toxic Substances Control Glen Avon, CA — I&C Engineer — Reviewed Instrumentation & C;Wol and Electrical submittals from Vendor supplied packaged systems such as fifter presses, beg presses, air compressors, booster pumps, Inclined plate clar N !art, flocculating clarliffers and others. Alamitos Barderrellometry System Upgrade, County of Los Angeles Department of PuOlic Works, Los Angeles, CA — I&C Engineer — Specified the project's Siemens 87-1200 control system and network equipment, Designed the project's control and Instrumentation panels Including panel load calculations and design of the photovoltaic power supply for the control panels. Prepared project documents such as conduit schedules, project drawings and project specifications. Pnge I 25E-213 Astrid Fleischer, PE SCADA Education: Professional Enghoerin Control System Eoginotefing (PE), California Badhelor of Sblenoa Elecilloal Engineering 'University of Nuremberg, 06mohy Vocaflons(college for Electrical Enotheering and Date Systems Technology ErWrigeni Germany RaglitratlordOerfiftcatlon� Regirdered POf 0461onal Engkiwar)n Control. Systems, California:N6. ts 7440 Office., 111vine, OA Years of Experience: .26 Years with Tatra Tech: TWO Key Areas of Experience: Process control design, Implementailon,.start-up and maintoranr rvQ00 ,4se I Project management, Process control review and consultant services Project Lead Engineer Prograniming, installation and support services EXHIBIT B TIETRATIECH EXHIBITA-SW 2018 HOURLY CHARGE RATE AND EXPENSE REIMBURSEMENT SCHEDULE Project Management Construction Project Manager 1 $210.OD Construction Project Rep 1 $78.00 Project Manager 2 $240.00 Construction Project Rep 2 $8&00 Sr Project Manager $305.00 Sr Constr Pr oject Rep 1 $100,00 Program Manager $$06.00 Sr Condtr Project Rep 2 $116.00 Principal In Charge $305.00 Construction Manager 1 $165.00 Construction Manager 2 $185.00 Engineers Construction Director $233.00 Engineering Technician $$7.00 Engineer 1 $08-00 General &Administrative Engineer 2 $116.00 Project Assistant 1 $67.00 Engineer 3 $130.00 Project Assistant 2 $75,00 Project.Enginser 1 $140.00 Project Administrator $96.00 Project Engineer 2 $165.00 Sr Project Administrator $120.00 $r Engineer 1 $170.00 Sr. Graphic Artist $150.00 Sr Engineer 2 $176.06 Technical Writer 1 $97.00 Sr Engineer 3 1210.00 Technical Writer 2 $124.00 Principal Engineer $3K00 Sr Technical Writer $155,00 Planners Information Technology Planner 1 $104.00 Systems Analyst / Programmer 1 $77.00 Planner 2 $115.00 Systems Analyst / Programmer 2 $116,00 Sr Planner 1 $125,00 Sr Sys Analyst / Programmer.1 $130.06 Sr Planner 2 $151.00 Sr Systems Analyst I Programmer 2 $106.00 Sr Planner $ $175.00 Project Accounting Designers & Technicians Project Analyst 1 $90.00 CAD Technician 1 $65.00 Project Analyst 2 $114.00 CAD Technician 2 $75,00 Sr Project Analyst $155.00 CAD Technician 3 -$90.00 CAD Designer $ , 100.00 Reimbursable In -House Costs: Sr CAD Designer 1 $126.00 Photo Copies (SW8.5"xi I $ 0,15/Each Sr CAD Designer 2 $146.00 Photo Copies (B&W I I "xi 7") $ 0.40/Each CAD Director $1,60,00 Color Copies (up to 6.6"xi I,,) $ 2.00/Each Survey Tech 1 $50,00 COlorCoples (to 11"x17") $ 3.00/Each Compact Discs $1 O/each Health & Safety Large format copies $0.40 S.F. H&S Administrator $95.00 Computer Usage: not to exceed $3,56/hour Sr H&SAdministrator $116,00 Mileage -Company Vehicle $0.801mile H&S Manager $145�00 Mlleage-POV $0.55/nille* *current GSA POV mileage rate subject to change All other direct costs, such as production, -special photography, postage, delivery services, overnight mail, printing and any other services will be billed at cost plus 10%. All sub-nonsultant work will be billed at cost (no mark-up). 140TE: Ratds subject to change annnally, Exhibit A - 2018 25E-214 AGREEME NT TO PROVEDE ENGINEERING SERVICES ON AN ON -CALL BASIS (GE NERAL ENGINEERING) 1111S AGREEMENT is made and entered into this 19th day of June, 2018 by and between Huitt- Zollars, Inc. C'Consultant'), and the City of Santa Ana, a chatter city and municipal corporation organized and existing under the Constitution and laws of the State of California C'City). RE CITALS A, On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide ongineering services on an on -call basis for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected fi-om. a professional contractingfirm. in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SE RVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A. and incorporated in full, 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at die rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected to provide services for general engineering prqjects on an as -needed basis under RFP No. 17-081 The total compensation for these services provided by all such consultants selected under RFP No. 17-083 shall not exceed $2,000,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of EXIIIBIT 4 Page I of 8 25E-215 performance set forth in the Recitals and Scope of Work which may reasonably be expected by City, 3. TERM This Agreement shall commence on the date first written above and terminate on June 18, 2021, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney, 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, ot seq�, and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., eTrevailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirem ents on'�pubfic works" and "maintenance" projects. Iftheservices being performed are pad of an applicable "public we&" or "maintenance!'project, as defined by the Prevailing Wage Laws, and the total compensation is $ 1,000 or �more, Consultant agrees to fidly comply with such Prevailing Wage Laws. Consultant shall defend, indernitify and hold the City, its elected officials, officers, employees and agents Ru and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws, 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employce relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs theservices which arc the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services-. Consultant shall pay all-Waries and wnges�- employefs social security taxes, unemployment insurance mid similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, Ilse, modify, rouse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or othet wise recorded on computer diskettes, which arc prepared or caused to be prepared by Consultant under this Agreement �'Documents & Data!), Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares tinder this Agreement, Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data, Consultant makes no such representation and warranty in regard to Page 2 of 8 25E-216 Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE, Prior to undertaking perfornrance of work under this Agreement, Consultant shall maintain mid shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operutions in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal irjury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. 0. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and emissions) insurance, with a combined single limit of not less than $ 1,000,000 per claim with $2,000,000 in the aggregate. el 7he following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in fall force and effect for the entire period covered by this Agreement, (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. Page 3 of 8 25E-217 (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right at the City' s election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination, Cowultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the city, 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives ftom liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising ftom. this Agreement, The Consultant further agrees to Indemnity, hold harmless, and pay all costs for the defense of the City, including fees and costs for- special counsel to- be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising ftom this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, 9. INTELLECTUAL PROPEWFY INDE MNI RCATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. Page 4 of 8 25E-218 10. RE CORDS Consultant shall keep records and invoices in connection with the work to be performed under ibis Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred wider this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records mid invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from die date of final payment to Consultant under tMs Agreement. 11. CONFIDENTL&LITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, mid further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of tion-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (c) is independently developed by the Consultant without reference to information disclosed by the city. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, Which would conflict in any manner with performance of services specified tinder this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to ibis Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by -first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the mariner provided in this Section, to the following persons: To City: Clerk of the City Council Page 5 of 8 25E-219 City of Santa Ana 20 Civic Center Plaza (M-3 0) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: fluitt-Zollars, Inc. 2603 Main Street, Suite 400 Irvine, CA 92614 Attn: Miguel Hernandez, PE, PLS, QSD, Project Manager A party may change its address by giving notice in writing to the otherparty. Thereafter, any communication shall be addressed and transmitted to the new address, If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has boon deposited in the United States mail, duty registered or certified, with postage prepaid, and addressed as set forth above. If seat by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the tranamitting facsimile machine, addressed as set forth above. For purposes of calculating these timeirarnes, weekends, federal, state, County or City holidays shall be excluded, 14. E XCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the -City slid Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by tiny party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of die City and any such assignment, transfer, delegation or subcontract without Pago 6 of 8 25E-220 the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, fliffure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement Shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TE RMINATION This Agreement may be terminated by the City upon thirty (3 0) days written notice of terraination, In such event, Consultant shall be entitled to receive and the City Shan pay Consultant compensation -for all services performed by Consultant prior to receipt of Stich notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case Stich work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRITYUNATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirins that it is an equal opportunity employer and shall comply with all applicable foderad, state and local laws and regulations, 19. KRISDICTION-VE NUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 8 25E-221 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such perinits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement, ZI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to hind their respective parties to each of the tonns of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b, All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR RAUL GODINEZ It Clerk of the Council City Manager APPROVED AS TO FORM CONSULTANT SONIA R. CARVALRO City Attorney A '0* qX." By: VA114- , la Join M. Funk Name: Assistant City Attorney Title: RECOMMENDED FOR APPROVAL Edwin "William"Galvez, P.E. Acting Executive Director Public Works Agency Page 8 of 8 25E-222 -w �y �v mm Al io I P Al' -do 77-e � RM r-- SZr DID v'O'm L is w M, March 20, 201B Mr, Armando Fernandez. C11yof Santa Ana, Public Works Agency 20 Civic Center Plaza, 3rd Picot Reception, Ross Annex Sonta Ana. CA 92701 RE: Qualifications Proposal for RF4 llc� 17-003 City bf Santa AftwOrl-Call Engineering Services i Mr, Fernandez, Huitt�Zollars, Inc. (11Z) has been serving in Orange 0conly for more than 30 yeom and looks forward to continuingthis relationship by supporting the 011yof Santa Ana with OA-Call Eng.16eeft Services, the assignments described lit the Water kosaurces�ond General Engineering 10ptions A ernd�a); Our recent project.bompleflont.and ongtibigprojeds hit�hllghtbd In this proposal demonstrate our team's direct exp6donce.and well planned cost- effective approach with Public Works assignments. Our team has served Orange, Anabelmi rudlerlon, Huntington $each, Laguna Hills, Lagunt Niguel, Mission Viejo, Santa Ana, San Clements, San Juan Capistrano, Yorbe Linda, Long Beach, Chino, Fattens, Ontario, Calabasas; and Thousand Oaks. Our Project Manager Miguel A. Hernamim PE. PLS, QSD brings a -proven record in rmilfi-disciplinary engineering assignments with Public Works. entities. He served as Resident Engineer In the Mojave Solar Pmjectth4t built two power plants. The power plants required sewer and water Improvements Including rehabilitation of several existing water wells, He also worked on the award -winning La Puts Avenue Gap Closure for Orange County Public Works, Miguel understands the Importance of jamactive communication and quality control In the timely delivery of a project. He will be assisted by.othor In-house professionals showcased in the team experience seotion of this proposal. Our turn Is dedicated to providing high -quality products to the City of Santa Ana. This proposal Is signed by an officer with authority to bind the company. Should you have any questions, please feel free to contact Migoell Hernandez at mhomandez0buitt-zollars.com or at (949) 988-5815 Extension 11169. Sincerely, HUITT-ZOLLARS, INC Marc Haslirger, PE Office Manager/ Vice -President CA PE No. 49158 Miguel Hernandez, PE, PLS, QSD Project Manager CA PE No. 61378 City of Santa Ana Civil Engineering Services: RFP 17-083 25E-225 Hulff-Zollars has read and can execute the standard professional services contract included with the REQUEST FOR PROPOSALS (RFP) FOR ON - CALL ENGINEERING SERVICES RrP NO.: 17-083 Issued on February 22, 2018. Upon request Huitt-Zollars will provided documents to comply with: 0 EVIDENCE OF FINANCIAL CAPACITY a LICENSES & PERMIIS 0 INSURANCE All City of Santa Ana projects will be implemented In compliance with the City's policies and regulations. Huitt-Zollars is encouraged by the City's affirmative action program and will identify teaming opportunities with Minority Business Enterprises (MBE) that are approvable by the City. For more than 40 years, Hoitt-Zollars, Inc. has provided professional services to support all types of right of way, design, hydrographic, and construction projects including work successfully completed for agencies such as City of Santa Ana, Orange County Transportation Authority, City of Santa Fe Springs, and the City of Downey. Buitt-Zollars, Inc. is a full -service engineering and architectural firm with 10 regional offices. Established In 1975, the firm has a staff of more than 500 professional, technical, and support personnel with diversified skills, capable of handling highly complex multidiscipline and concurrent assignments. The firm Is ranked as a top design firm by Engineering News -Record and Architectural Record. Our full-servite approach gives us a strong advantage in coordinating work on complex assignments. Our hands on management by the principals of the firm results in a client -directed sense of urgency and commitment to quality, schedule, and budget. It also affords coordination beyond the prime/consultant organization because in house lines of communication are firmly established and easy to maintain. This arrangement also provides a single focus forthe project, resulting In smoother progression; efficient designs that balance function, economics and aesthetics; andconstruction documents that incorporate our client's objectives. Hulft- Zollors can take a project from start to finish, from initial study through design process, to construction management, With the Nuitt-Zollars' engineering department's base of operations located in Irvine, our firm will be able to respond efficiently to meet Santa Ana's needs. PARKS & TRAILS ON -CALL CONTRACTS City of Santa An . a Cit 11, of Yorbe'Li a � y nd - OC Public Works City of Huntington City of Santa Fe 0 Los Angeles County .,Beach Water Quality City -of Doney Department of Riverside County City of Long Beach Public Works FCb City Of Mission --Water-Dist(ict GIS- AWARD WINNING PROJECTS HUITT-73DLVM City of Santa Ana Civil Engineering Services; RFP 17-083 25E-226 SUBCONSULTANTS Through teaming strategies, HZ has added many services including geotechnicalenginee(ing, and sub -surface investigations. Our proposal includes local MBE Firms we have worked with in the past, C BELOW SUBSURFACE IMAGING �0, ,g�,,p on C Below Subsurface Imaging (C Below) offers professional locating and mapping services throughout Southern California. They locate horizontal and vertical locations of underground utilities Including water, gas power, waste, communications, and cable/TV. Many different methods are used to locate these utilities including GPR, CCTV, utility locators, electromagnetic locators, and potholing. Services: Subsurface Investigation Locating Mapping Utility Trenching NINYO & MOORE (MBE) *ftJfV1*0Qr% Ninyo, & Moore, a California Corporation, is a minority -owned, multidisciplinary consulting firm that provides high -quality geotechnical and environmental consulting services. The firm was incorporated in 1986 to provide consulting services in geotachnical engineering, construction Inspection and testing, engineering geology, hydrogoology, hazardous waste remediation and environmental assessment. The firm's More than 390 professionals Includes experienced and registered geotechnical engineers, civil engineers, environmental engineers, engineering geologists, hydrogeologists, environmental scientists, certified technicians and field inspectors, and hazardous waste and regulatory compliance specialists Ninyo & Moore serves its clients through offices in Los Angeles, and Irvine. Services: Geology Geotechnical Engineering Water Well Engineering N\15 BUISKO UTIL11Y F)FSIGN IF BUTSKO Butsko Utility Design, Inc. (Butska) is the single source for dry utility - electrical, telephone, cable television, fiber optics and natural gas planning, management, design and engineering needs. Since 1994, Butsko has effectively contributed their skills to projects of all types, sizes and geographic regions including master planned communities, municipal improvements, commercial/industrial centers, residential subdivisions/developments, and electric substation site design. Services: N Utility Planning and Management )> Utility Construction Coordination FXORP Collsultilig,_L11c. ECORP CON�ULTING, INC ECORP Isexperianced Inthe preparation of Preliminary Environmental Study (PES) forms for projects per Caltrans' Local Assistance Procedures (LAPM). ECORP has used the FES form to consult with Caltrans/FHWA to determine the appropriate NEPA amid CEQA document for a project. ECORP staff have prepared Categorical Exclusions/Exemptions (CEICEs), Environmental Assessments (ISIEAs) and Mitigated Negative Declaration/Finding of No Significant Impacts (MND/FONSIs) for a series of projects with Caltrans involvement. ECORP has experience waiving on CEQA/NEPA, biological, and cultural projects for several districts, including the City of Santa Ana. Services: >) Environmental Services HUITT-ZOLM 25E Cit of Santa Ana Civil Engineering Services: RFP 17-083 The principals and professionals you see in the organization chart will be the some professionals you will see throughout the life of the project. Keeping the continuity of Information and decision -ma king funneled through our professionals, is critical to project success. The Huitt-Zollars' design team will be further supported by the current staff of over 500 professionals, committing our depth of resources to respond to your project. Our Project Manager will act as the single point of contact Water Carl Taylor, PE, LEED AP (HZ) +/.5% Potential Involvement Jeanette Guareca, PE (HZ) 10% Potential Involvement Johnny Murad, PE (HZ) 10% Potential Involvement Project Manager Miguel Hernandez, PE, PLS, QSD (HZ) 20% Potential Involvement Michael Philli s , PE 01Z) 5% Potential ft volvement Principal -In -Charge I CA -QC Marc flasIl"ger, PE ("Z) +/-5% Potential Involvement Land StorvdyloR Y Russell Hanson, PLS PIZ) 5% Potential Involvement Lan dscape Aich it ectme Electrical Environmental Roxaamm Rivera, PE, PTOE (HZ) Chris Scoff, RLA, ASLA, LEED AP (HZ) Scott Parma, PE, LEED AP(HZ) Freddie OimDs (EQ +1- 5% Potential Involvement 5% Potential Involvement 5% Potential Involvement 5% Potential Involvement Gentechnical Dry Utility Potholes Mechanical Michael Putt, PC, GEG (NM) Butsko Utility Design C Below Josh Roehm Sam Guha, PhD, PE, GE (NM) 5% Potential Involvement Wotential Involvement +1- 5% Potential Involvement +/- 10% Potential Involvement HUITT-ZOLM City of Santa Ana Civil Engineering Services: RFP 17-083 4 25E-228 The ON Intends to retain civil engineering consultants froma pre-tivalified list to provide services for a variety of projects on an as -needed basis. Projects may include: Lat KNOW M_ as Construotoo Documents LPLU) x Construction AdministNtloo x 14drauki-ModolhIg ($torm, Water, Sawgr) x Improvomeott and Rehabilitation x pill Lty Doti RL��Wa Studies L WaterWall Design x x I �Gpslift x Or Tresrt�mont sewage Lift, Station Pressure Control Systems x Financial and Ecownhic Consulting Engineering x Grant WrAIMServIces x Pavement nt x x Fire Protection x Special Engineering Studies x Rgulatg tq!giioM! x signal Modifications Traffic Studies Signing and Striping x Bike Path as p- "I OIN MUM= Mapping x Construction Staking 'Ms' Mt� WM; GeoteahnIcal Engineering Envirrmmental/PlannIM§2port x instrumentation and Control Systems _X HUMAIM City ot Santo Ana Civil Engineering Services: RrP 17-83 5 25E-229 More specifically for this proposal the City is seeking submittal of qualifications for two options, Design and Construction support services for. OPTION A; WATER RESOURCES Rehabilitation of a 30 year old water well 1500 LF of domestic water design (12" PVC) 600 LF of sewer design (15" Material TOO) with arterial street PRELIMINARY ANALYSIS: 1. Sewer Motorist. Many factors should be considered when determining the best material for sewer construction. Theseinclude: • Corrosion Weight • Abrasion Imperviousness strength cost Durability Hydraulic Efficiency Of the many materials available each offers a set of unique advantages and disadvantages. For a 15" pipe, the material most commonly used in local cities under an arterial roadway would be vitrified clay pipe (VCP), It performs well In typical urban loading conditions and maintenance departments are well prepared to work with it, Our experience would have us assume VCP will be high on the list of options. 2, The City has determined that the existing water well performance dropped by 35%. This percent is above the 25% rule of thumb that would indicate It's time for rehabilitation. The RFP mention that the water well is a sand producers but does not Indicate if the send production has increased. It is our assumption thatthe City has concluded that the sand production rate Is within an acceptable range and that the Information is meant to determine that the aquifer type is "Sandstone," The most prevalent water well problemsforthis type of aquifer would be: - FISSURE PLUGOING - CASINO FAILURE - SAND PRODUCTION - CORROSION The anticipated maintenance frequency for a sandstone aquifer would average 8 years. If the well has dropped 35% over 15 years this is within the anticipated limits and sand production has not increased, casing failure is unlikely. It Is also our assumption that surface equipment has been evaluated and that the wall was constructed with corrosion In mind. This leaves plugging as the likely cause for loss of production! We anticipate that further evaluation will,lead to the following rehabilitation methods: A. Aqua Freed UO2 Injection: Effective at removing mineral incrustation, biological fouling, and physical plugging. Provides extensive geological penetration, it is 100% green, and environmentally sound with no adverse chemical waste stream. -B. Chemical andAcIdClealng. Used in ConlunctIDOWIth pUmpiW6nd Surgingitis effeCtivestdissOlving minerals and imPacting-biological activity and physical plugging of sands. The chemical solution is tailored specifically for the plugging problem, It offers limited geological formation penetration and produces a waste stream of spent chemicals that must be neutralized and disposed of properly. OPTION B: GENERAL ENGINEERING (OTHER THAN WATER RESOURCES) • Conceptual street widening and rehabilitation Including parkway improvements • New bike lane • Intersections are complete PRELIMINARY ANALYSIS: 1. rXclusions Traffic signals and medlon design Traffic Report o Right -of -Way Services 2. Assumptions Water, sewer, and dry utilities will be protected in place D Manholes and valves will be adjusted to grade t >) Storm drain Will require retrofit to now curb and gutter alignment D Street lights and illumination design required Must meet water quality requirements Sound wall required (J HUITT-ZOLLARS City of Santa Ana Civil Eflginoerijig Spivices: RFP 17-083 6 25E-230 Our OVOC program sets a pirocodure that ensures defiverables for both options A and B meet your expectations, As an 180 9001:2015 compliant firm, the Quality Management Program serves as the foundation for continuous Improvement in all aspects of our work, for our staff Quality Assurance Is more than just a program that ensures proper Internal review and documentation. It Is a frame of mind withwhich we approach our work, The procedure will help us deliver high tniallty plant at 30%, 60%, and final submittal, Car quality assurance program comprises all activities flocesssayto ensure that projects perform according to expectations, The.QA program places emphasis 00 planning control, design control, computer software central andrimords. We Inatiltuto:om QA program through early Involvement of experienced members. This process begins with our. proposal, Is formalized by project Mck off, and continues through project close out Via our tomifinition, The program will imsurathat an acceptable level of qualltyls achieved And me] . ntalred In each design. We are proposing a highly-speolafted team of registered professionals with a history of delivering on similar projects. A team With a bunch strength unmatched In the industry. Our project managerwill be assisted by the pripcipal-In-charge and supported by key personnel. The stiff we are qoomiltting Is orgiailzed so that redundant leadership Is available in critical aspects of ihisjgn. our team offers additional value tiecause4t will rigorously analyze a design to Provide sustainable cost effective sointhms, ADVANCEDESIGN 70 offiocthiely Ineorpurateadvefica Innovative designs late prof", it is Imperative to select a team that has been properly prepared. Our team approach will explore design from.gll sides, meet.choflongeefrom now angles, and.holp uncover parspeotives. that mrsoften overlooked. Ourde�gn. process Is Interactive andrespOnsive, It engages all stakebalders relevant to the success of the projad� We haverassambled thodghtteardl Atthe proposal fte overall project direction Is determinedit the strategy for pro)(01s specified, and general methodology Is developed. Milestones are set with measurable timolmes for checking progress on budget went scope complotloo. After Award, our project manager prepare$ a project specific Work Plam The fnalectWorR.Plom adds detail to the Proposal scope of work, Iderifflesthe project team assignments and responsibilities, iduv pinoleatiniqlIttand schedule, and Information regprdlog dasign criteria, Inputs bad constraints for the project. The Plan also specifies the governing deago codes, guidelines pad CAD standards. Work Rrookilov Strzicture - HultRollefs will develop a Work Breakdown Structure (WBS) that identifies specific tasks needed to accomplish the proposed scope of services. We will determine, the level of effort required for each discipline to complete each task uftdqrthe WBS. This effort Is used to establish the proposed compensation for the Project and helps overcome potential budget challenges. Detailed Project Schaditte —Several characteristics comprise our approach to developing and maintainIng a realistic schedule. ThIsstartswith participation of the entire project team, It is Imperative that the schedule be sonsitivato the demands of every discipline andoliept review Periods, A schedule must account,for stsk8holdor considerations end Include time contingencies for resolving unforeseen variables. Our PM Is assigned the responsibility of developing and tracking the project schedule. Our W89 format allows our PM to review budgets against associated milestones. We require that the PM update the Principal with project progress weekly, This results in a senso.of urgency that will benefit each project, Quality project delivery can be Impacted by many things. However, there are five areas that will darund our focus, We will design both projects A and 9 as the City intended to design them. This will be accomplished by listening and clearly understanding your expectations, We will confirm our understanding in our negotiated scope and verify that we are on track by conducting design review meetings on a regular basis from planning through final design. We will design both projects hand B as the City Intended to design them. This will be nocomplIshed by listening and clearly understanding your expectations, We will confirm out understanding in our negotiated scope and verify that we are on track by conducting design ov a r 1 w meetings on a regular basis from planning through final design, We will meet with sub -consultants to ensure their scope Is complete. HURT-ZOLMS City of Santa Ana Civil Engineering Services; RFP 17-083 7 25E-231 We will design the project In accordance with your schedule. This begins with development of a detailed schedule that includes critical path, agency review times, and milestones. Progress will be reviewed during our design meetings. We will design a project that Is within your budget. We will develop a project budget that includes contingency, probable construction cost, and consultant fees. The probable construction cost will be prepared using current unit prices and submitted for review. We strive to minimize non -client Initiated change orders during construction. Our QA/QC procedure implements a constructability reviewer. It helps us foresee and resolve potential issues before the bidding phase. Our PM will establish the framework and ensure that we capture your expectations for quality prior to publishing our plan. Existing Utility Inventory- Every project presents Its own special design challenges. The most frequent challenge related to existing utilities we would expect in the City of Santa Ana. Is that improvement to utilities located in developed areas will generally affect or be affected by other utilities. Through experience we have learned that existing records may be rion-existerit, inaccurate, or lack information, This is why all projects require an effective existing utility locating approach. A precise utility inventory will: • Equal a high quality design Promote public safety • Avold conflicts during construction Avoid construction change orders • Prevent utility interruptions Prevent construction delays With HZ, utilities Will be located, verified, and compiled Into a VIN CADD file using a "Four Tier Approach." fevirannientalAssessimint— Our assumption for both project options is that the work limits are within areas with existing infrastructure. Small improvements of this nature typically quality for environmental exclusions but if the work requires a negative declaration. Our first stop would be to - —research existing environmental filing(s)� There afterour consultant and civil team would assist the City of Santa Ana with supporting studies and documentation to comply with CEQA and/or NEPA. We have assumed exclusions have been filed for both options A and B� Topography- HZ Is leading the industry with fixed wing aerial drone surveying. The new technology has a perfect platform in topography. With on board RTK the data will generate an accuracy that matches conventional aerial photography but a picture quality that is unmatched. Itollows for quicker delivery and data control at a competitive fee. The data would be supplemented with a field survey(s) and tied to the most appropriate datum. HZ will acquire necessary permits to perform aerial surveys via drones. Our survey department would also provide legal descriptions, if required, Providing plans, specifications, and estimates (PS&E) for engineering projects Is the backbone of our Irvine branch, We are familiar with local, state, and federal codes and regulations, This ensures that the design is in conformance with established guidelines. We are also experience with preparation of special provisions. We have been serving Southern California for over 30 years this includes projects with the City of Santa Ana. We are familiar with the City's criteria for acceptance of plans, Encroachment— Potential encroachments would be identified in the proposal stage. The work to coordinate, design, provide temporary easements, etc. would be Included In the fee proposal. Our goal during design is to make every attempt possible to avoid impact to adjacent properties but it is not always possible. With options A and B we have assumed that all work Will fall within City controlled property and that encroachment Is not necessary, Water Welf Expertise — Our proposed project team has a history of successfully delivering water well design services. Our Bakersfield National Cemetery Project constructed a waterwelf for domestic and Irrigation use. Our proposed PM, Mr. Hernandez, rehabilitated several water wells that were used for construction water. The same water wells were later used to feed a cooling system for the Mojave Solar Project. HUITT-ZOLM City of Santa Ana Civil Engineering Services: RFP 17-083 0 25E-232 Utility Services — Our project experience offers many projects with sower, water, and storm drain design, We have also provided dry utilities coordination. We are currently working on projects that Install and/or retrofit utilities. Roadway Design Specialists —Our project team has provided roadway design services for urban, rural, primary, secondary, and major roadway$. We are equipped to address all option B aspects Including: Conceptual Design Alternatives 0 Storm Water Management Utility relocationsladjustments 0 Rehabilitation Parkway Landscaping 0 I'mal Design PSH packages Sound Wall and Retaining Walls Bike Path Drainage Trafft Engineering —We offer complete traffic engineering services. HZ has completed hundreds of traffic engineering projects. Our traffic engineering staff are experts in all aspects of traffic engineering and operations. This includes: 0 Signing and Striping Bicycle Safety 0 Temporary Traffic Control Parking, access, and circulation 0 Schoolzones Traffic Calming Plans Pedestrian Safety Traffic Control — Option 0 would Include signing and striping for proposed improvements. The signing and striping would consider the proposed bike path. Both project will require temporary traffic control during construction, Temporary traffic control could be deferred to construction phase or it could be Included with construction documents. Hydrolgilyand ilydrsolicsAnalysts— Option 8 would Include a hydrology and hydraulics analysis that assess drainage Improvements, water finality compliance WQMP — In accordance with MS4 Permit Guidelines SWPPP - Prepares PRI)s In accordance with the requirements set forth In the NPDFS General Permitter Storm Water Discharges Associated with Construction and Land Disturbance Activities. The SWPPP may also be deferred to the construction phase, Reartochnical Recommendations — Our consultant will provide the required analysis to determine the street section thickness, sub -surface sails classification and condition, evaluate soil properties, provide geDtechnical parameters, trench stability requirements, and backfill recommendations, We will coordinate with the Cilyto make sure quality and durability are not compromised. Estimates— HZ will generate quantity takeoffs and an opinion of probable construction cost for proposed project improvements, Cost estimates shall Include construction, engineering, inspection, administration, rlght-of-way, and contingency. The estimate shall fie the unit price to a cog Index and provide a format that Is easily updated or revised. Bid prices from recent city project shall be reviewed to verify unit prices. speaffleations — 117 will utilize the City of Santa Ana standard bid specifications and edit them to fit both project requirements. This will include a bid shoot showing the anticipated project quantities, Construction Admialsitwilan Services 1. Bid Support — Assist City with bid documents, attend bid meeting, and provide bid supporL 2. Construction Support — Attend pre -construction meeting, provide ongoing support, and attend construction meetings as required, 3, Project Close Out — Utilize contractor redlines for as -built plans to prepare record plans In Micro-St8t!Dn V81 CADD and pdf format. Client Satisfaction, — Huitt-Zollers achieves client satisfaction by dedicating a concise and experience team that will deliver on schedule and withlabudget. A key component Is effective communication that begins with listening to the City's ideas, concerns, and goals. Ourstatusropoas summarize discussions, provide follow up action items, and set dates for follow up Items. We will create a project wait plan that includes that includes all critical tasks to deliver 6 design that meets expectations. We will Integrate ourselves via meetings, emalls, and conversations so that we become an extension of the City's vision for the project. We Will attend community mootingto help gain acceptance, HUf IT-21DLM City of Santa Ana CIVII Engineering Services: RrP 17-083 0 25E-233 Huitt-Zollars prepared PS&E and right-of-way documents to close an existing gap in Orange County's Master Plan of Arterial Highways between Ortega Highway and the City of San Clemente. This 3.7 mile long, $72 million project was comprised of critical elements that came together for the project's success: working within the Prima Doshoolia Landfill and designing controlled access to the landfill; widening an existing section of roadway that most remain in operation to serve the landfill and adjacent high school; and pioneering a 08W rDadwaythrough undeveloped, mountainous terrain with final roadway grades up to 7%. Huitt-Zollars overcame multiple challenges associated with the following critical elements: moving 15 million cubic yards of earth; performing landslide remediation; mitigating offects of constructing the roadway through a former landfill area and relocating more than one billion pounds (850K cubic yards) of municipal solid waste; relocating two steel lattice electrical transmission towers; actively communicating with Impacted communities; and responding to numerous environmental mitigation measures that must be implemented during design and construction, Challenges ware also associated with constructing deep drainage culverts, storm drainage systems and water quality basins, two cast in place bridge overcrossing and five 30-foot diameter steel multi -plate tunnel undercrossings. Installed approximately 3,000 IF of sewer and domestic water line, Cl 0 0 C 0 0 0 0 The project included Installation of approximately 3,000 LF of sewer and domestic water line and constroction/extension of 22 cross culverts beneath the future roadway and a substantial roadway storm drain infrastructure comprised of more than 15,000 linear feet of reinforced concrete pipe; ranging In size from 18to 108 inches in diameter, The roadway storm drain Infrastructure segregates roadway runoff from offsito Cl� drainage areas in order to facilitate treatment of roadway Impervious surfaces, To meet Orange County criteria and NPOES requirements, a total of six combined basins (to address water quality, hydromodification, a nd detention) were included in the project to address pollutants of -requirements.- -peak - concem-and meet LID Flood control req uIroments are met by providing additional flow detention storage (over tBwacre- feet) In these basins, IIELEVANT DESIGN -COMPONENTS: Va I lueEngineartni Eoiweani Sewer and Domestic Water & Pavement Rehabilitation & Overlay Road Widening V GaoWpakal �Gqp PS!PT, Stotne'Drain Mi& $fj&f6jeS: I)i rc Slkha s At Con rbYConstedeflofiSlaging - _fft , 1 1 dk6l Core r p Uter pro 1 g _ rip , is 60 it' :Ceestrueli S 0 e rdi & Relocation ......... I .... I ................ I . I . I . . I . . I ................... Project of The Year Award Design Quality Partner Award for Projects $51 - $100 Million 92 on Roads and Bridges Magazine Top 10 Roads List 0 E S I Award for a Roulonal Transilortatiou Proiect ............................................ ...... HUITT-ZOLM City of Santa Ana Civil Engineering Services: RFP 17-083 10 25E-234 0 11, � Al `41, 4"t Huitt-Zollars is leading a multi -disciplined team in the preparation of an overall Master Plan and Phase I construction documents for a new 500-acre national cemetery for the U.S. Department of Veterans Affairs (VA). The construction budget for Phase 1. including a "fast- tracko initial Phase IA, is $15.6 million. HZ is providing civil, structural, mechanical and electrical engineering, and plumbing design, and is coordinating the cemetery planning, architecture, landscape architecture, Irrigation design, goolechnical and environmental services, and cost estimating. This cemetery will be one of six now cemeteries added to VA's 126 existing national cemeteries. Phase I construction will include a Public Information Center/Administratma Building, a Maintenance Building and yard, an assembly area, a committal shelter, and internment areas for 1,700 traditional casket burial sites, 4,000 pre -placed concrete crypts, 500 in-gmund cremmin burial sites, and 3,000 columbarium niches. The challenges of this complex, large-scale project included optimizing grading with geological conditions and constraints; preparation and processing of an environmental jurisdictional determination with USAGE and CDFG; coordination of utility service extensions from a proposed water well to the site; and developing landscape planting and irrigation strategies to optimize use of the limited supply of available groundwater. HUITF-ZOLM City of Santa Ana Civil Engineering Services: RFP 17-083 11 25E-235 Huitt-Zollars prepared plans, specifications, estimates, and the environmental revalidation for the Alton Avenue Widening and Overcrossing at SR-55. The project is constrained in a tight urban environment where right-of-way Impacts had to be evaluated on a case4y- case basis. Major Southern California Edison lines paralleled the project area and were Included In the utility investigations. The project impacted an existing open trapezoidal flood control channel, which was proposed to be relocated and put in a box culvert outside of freeway right-of-way. The Army Corps of Engineers was consulted regarding jurisdiction over this facility, Existing ramps were redesigned to join the widened freeway. The project included: Development of local street Improvements along 1.3 miles of Alton Avenue from Main Street In Santa Ana to Gillette Avenue in Irvine Freeway widening along 1.5 miles of SR-55 from MacArthur Blvd. to Warner Ave Romp modifications at MacArthur Boulevard and Dyer Road A now overcrossing and structure widening Design of NOV drop ramps and redesign of the NOV lanes on SR-55 Detailed geometric studies, topographic surveys, and final construction documents were prepared W by Huitt-Zollars for this $5 million project to add one through lane in each direction on Oso Parkway, right -turn -only lanes In each direction on Marguarifte Parkway, and create double left -turn lanes In all four directions of the existing arterial highway Intersectimr. Raised medians on all four legs of the intersection were completely reconligured. Design constraints included access to existing developments, an adjacent hillside slope buttress, major water pressure reducing station, and other utility vaults and facilities. This project affected 4,600 linear feet of highway, three signalized intersections, and included 1,700 linear feet of retaining walls. Construction plans, specifications, and estimates were prepared forthis $5 million project, The work of subconsultantS for environmental documentation, traffic engineering, landscape architecture, and cost estimating was coordinated by Huitt-Zollars. This project Involved relocation of numerous electrical, telephone, cable and gas utility facilities, and reinforcement of the underground vault for the pressure reducing station. HUITEZOLVA �'.RELEVANT 'I)ESI G N - COMPONE ET.Si Road'Widehing Right-lofrfti, fi�alrld's I ! . 004 Sto firilrotain � 4kWo'kstriolog ' &sikn, Geomattics & PUE ka0dmqn't-Re�dbdZt4t1on & Overlay �"fio'hs 'Traffic Contr tion, Phasing City of Santa Ana Civil Engineering Sorvices� RFP 17-083 12 25E-236 Huitt-Zollars was retained by Orange County Public Works to prepare Letter of Design Recommendations (LODR) and final construction plans, specifications and estimates for the improvement of the Oso Parkway I Antonio Parkway intersection In South Orange County. The $2 million project's purpose was to improve the capacity of this intersection to accommodate Increased traffic resulting from continued now residential development throughout the region. Capacity improvements at the intersection were as follows: Antonio Parkway: Addition of a fourth southbound thru lane and a third northbound laft-turn lane onto Oso Parkway )> Oso Parkway. Addition of a fourth eastbound thru lane Oxnard Village is an approximately GO -acre privately f unded re development project located at the westerly gateway to the City of Oxnard, along the 101 Freeway. The under-ottlized site contained 1950's era motel, mobile home park, retaillcommemial and light manufacturing uses. This mixed use project will ultimately include 1,500 residential units with row -houses, podium stacked flats, live -work units a nd luxury high rise condominiums and luxury hotels. Four parking lots have already been designed which included aesthetic, decorative fighting, water quality. space, enhanced paving, vehicular, pedestrian and disabled access, as well as drainage challenges. In each case, both a functional and aesthetically pleasing built environment resulted. The project is ongoing and will continue development while serving the City of Oxnard for many decades into the future. RELEVANT DESIGN COMPONENTS: • Street Improvements • Sewer Domestic Water • Reclaimed Water • $term Drain • Flood Control • mulitple Parking Lots • Landscaping • water Quality • Vehicular & DisabledAccess HL]ITT-ZOLIARS City of Santa Ana Civil Engineering Seivices: RFP 17-083 13 25E-237 Huitt-Zollars was responsible for the Topographic Survey for that portion of Warner Avenue from westerly of Main Street to easterly of Oak Avenue. Work included establishment of horizontal control based on the centerline of Warner Avenue and the establishment of vertical control; tying out the existing centerline monumentation prior to construction and the preparation of Pre - Construction Corner Records to be used during the construction phoses of the project by surveyors doing boundary work in the area and for replacement of the monuments that were destroyed daring construction; setting and control of aerial targets and photo ID PDi0tS; flight, photography, and compilation of the serial topographic mapping; cross-section survey at 25 foot intervals and a detailed design survey of all existing improvements from R/W line to R/W line; and the preparation of a Topographic Map showing the results of the work. fluitt-Zollars prepared thedesign of approximately 6,000 of 12" HOPE highline for recycled watorto assist the Waterdistricl of recycled water through the Santa Margarita Water District, Hulit-Zollars also assisted the Santa Margarita Water dish construction of a booster pump station to boost the pressure of the recycled water line through multiple pressure zones. and Additionally, Huitt-7ollars worked with Santa Margarita Water District to prepare multiple details to switch pipe materials and underground tire highline into a casing and create a crossing of a secondary arterial highway. The design was completed to allow forthe maintenance of the pipe without disrupting traffic on the highway. col o 0 i -43 HL]ITT-ZOLM City of Santa Air a Civi I Engineeiing Services: RFP 17-083 14 25E-238 Nardy Khan - Deputy Director County of Orange Public Works 300 N. Flower Street Santa Ana, CA 92702 714.920.7454 nardy,khanQocpw.ocgov.com Ar 11 (L-CPublicWorks HZ prepared PS&E and right-of-way documents for the County's 3.7-mile-long, $75 Million La Pata Avenue gap closure and widening project. Liza Munoz, PE - Senior Office Engineer Inland Empire Utilties Agency 6D75 Kimball Avenue InlandEn Chino, CA 91708 909.993.1522 A MUN(CIVA1. WATER DISTRICT lmunoz@ieua.org I HZ designed a roadway widening along El Prado Road and Mountain Avenue for the City of Chino. . 1� 1�1 .. -1. . .. . 1- ., , "", .1 11r, 1� 114- Lupo Camacho - City Project Engineer City of Chino Public Works 13220 Central Avenue Chino, CA 91710 909,334.3406 loamacho@cityofchino.org HZ prepared the preliminary and final drainage analysis and improvement plans for the extension of a 72-Inch storm drain main along Ross Avenue, Walnut Avenue, and Magnolia Avenue from Riverside Drive to the 60 Freeway. City of Santa A no Civi I Engineoriing Services: RFP 17-083 15 25E-239 Nuitt-Zollars reviewed the RFP and provides the following as a supplemental sample scope of services. Design plans and reports would follow the City's standard format. TAS K A: Project Management and Coordination - After contract award HZ will prepare a Project Work Nan (PWP) and schedule a kick-off meeting. The PWP will be provided to the City for review and comment prior tothe kick-off meeting date. Said PWP will expand on: Design Team (City of Santa Arra/HZ/Gonsultants) CADD Standards Scope of Work/Doliverables Drawing List Applicable Criteda/Standards/Codes Specification Requirements Schodule/Milestones Desigo Sudget(s) Quality Controli(Quality Assurance Value Engineering (Construction Budgets) During the kick-off meeting the development team will review the PWP, Identify key staff, and establish lines of communication. The FW? will be updated par comments provided during the kick-off meeting and publish with the City� approval, The published PWP will be used by the project manager to monitor the project during design. Starting from the date of kick-off meeting, Huitt-Zollars will be responsible for project management and coordination of the project. This includes: v Development team meetings between the City of Santa Ana and consulting team D Meetings with affected community members, stakeholders, and utility companies Sample List: City of Santa Ana (Water Sewer, & Storm) Orange County Sanitation District Union Pacific Railroad Southern California Edison Southern California Gas Ar& F time Warner Cable Santa Ana thiffied -School District Preparation of progress reports to the City of Santa Ana Monitoring the design elements and schedule par published PWP Securing permits — HZ will coordinate with agencies involved in the project prepare, and file to acquire required permits on behalf of the City of Santa Ana. TASK 0: Records Research —The utility list will be compared to findings from Underground Service Aloft. All Utility agencies will be contacted to gather and review available record data, Record information will be evaluated against the survey and compiled Into a master Vill CADD file. HZ will evaluate "record" information against proposed facilities to pinpoint potential conflicts. All potential conflicts will be tagged for further Investigation during the pothole investigation. TASK 13� Survey —The overall topography Inol tides a design survey that captures surface information within the right-of-way and an aerial that extends the topography beyond the right-of-way to capture private property features. It is assumed that the topography limits will be sufficient for design. The City will also provide the record boundary that will be necessary to ovaluAte right-of-way and property encroachments. Priorto commencing design the project manager and key personnel will wall(the site to evaluate the topography and record information against the existing condition. HZ will review the topography against visible utility features, notate SCE power pole number tags, control panel types, traffic signal types, and mast arm lengths. The Information will be compile into the master Micro -Station CAD file for discussion prior to the design phase. HUITHAM 25E-240 City of Santa Ana Civil Engineering Services: RFP 17-083 10 TAS K 0: (lootachnicall StudleaMaports/Borlog — Review existing geotophnical report and prepare a comprehensive geotechnical investigation including Adequate barings for proper design of proposed work. Obtain required permits to conduct gootechnical investigations and perform applicable lab test to provide Information necessary for a comprehensive design. A draft copy of the gootechnicall report Will be provided for review Rod comment. Traffic control In accordance with W.A.T.C.H. Manuel, Sirb-fb# Payment Evaluation — Excluded but maybe required for Option B Sub -Task Uh Photo I — Deferred: AcquisitionServices; Task Sub-Xisk f$A, Photo Z— Deferred: Aq ulsition S.mvioet Task TASK EJraff1cShuIy/,Raport—E1xoludad TASK F: Environmental (CEQA)— Exclusions for both Options, TASK G: Right-af4myAcquIsItIon and Temporary Construction EasordentsfICEs)— Idght-of Way aceful.80is is excluded, HZ villl incorporate the preferred precise alignment into the Vill CADD Files. Plans will be evaluated and TCE!s would be provided, If necessary. TASK H: Drainage - Huffi4ollarb- proposes to Implemeottlia recommendations fourrithwdraft Clitywide FLO-21) model that Accounts for backwater effects on the &term drain Infrastmeturs, Sizing of the kintrostructure will be based on both hydrology And hydraulic computations to be imeparad as part of the drainage report. A preliminary drainage report will be created tiong with the 30% sitboliflial. Afiftel-drahoagereportwillbeprolild6d with the final submittal, TAS K I t Water giolity Monument Plan (W4RP) Sob -Task A. I — The design will account for the 50"lo ruile in tho:9009 MS4 Permit, which requires treatment foe 50% of added or replaced Impervious areas. It will implement green street principles to the maximum extent practicabl& If the underlylog soil does not Infiflunto we anticipate using the parkway to provide bio-Afteation. IlZ will prepare a Pieliminary WOMP At the 30% stage that Identify potential locations for LID 8MPs and their Interactions with the onslte storm drain network HZ will.develop-tho Preliminary WOMP Into a Final WOMP consistent with the Countis lochnicalOuldance Manuel to accompanythe final submittal. This will Include an engineers estimate of probable costs Inclusive of material, frelghL and maintenance for the selected BMPs. Syh4ask 1,2$.WPP?— Dsferred� Construction Did Task TASK J; Pians' $pqcMcatl'lons, and Estimates (PS&E) - HZ will adhere to city criteria, policies, procedure,. and standards. PS&E Includes three milestone delilierables —30%, 60%, and Final. Each milestone Will commence after HZ has received review comments I ram the previous milestone submittal. HZ will meet wittithe City after comments have been reviewed to resolve questions, All plan shoots will be prepared at 20 scale unless otherwise approved and noted. $uft-Task A I $1roat improvewents — HZ will match the precise alignment of the constructed street. Plans will Include record information regarding utilities, obstructions, and apportenaret dele� $0-Task.12 haffic Design Street Signals — Excluded Chamoolhtion Plan & Details — Plans will he completed to Meet California M.UTCD standard, signage will be evaluated and updated for proposed lone configuration. Temporary Traffic Control Plans — Deferred: Construction Did Task Sob-Inisk.1.3 Storm Prefir Palen- Drainage improvement plans Will be prepared at the different milestones. Backbone storm drain profiles will be provided along with the 30% submittal. Profiles for lateral storm drains and storm drain detail sheots will be provided at the 60% and final submittals, $Yh�laskl.4 Wall Design-- Design of masonry wall height as specified by sound report or City but not to exceed 12 fast Sound Report — Provided by City Su#-IarskA5S(r#otL1Vhtbrg i ElectrivalPoslon—Typioally existing street lights are owned bySCE, If the proposed Improvernents; relocate more than three street lights the proposed lights will be owned by the City of Santa Ana. Street lighting design standards will be coordinated with the City of Santa Ana prior to commencing the design. The design will be per City of Unts Ana lighting standards and consideration will be given to salvaging the existing light fixtures. Suh-raski.6tojidscoplagandiriigation Design— Conceptual landscape and irrigation plans will be prepared in conformance with Cityof Santa Ana standards. Our landscape designers will work clos4ly with oureogineers to plan, design, and coordinate gateway features, public art, traffic, soil pedestrian lighting, sigoage, and site amenities. Our team will coordinate with the City to responsibly design landscape and irrigation systems. Planting and irrigation will be mindful of water conservation standards, HUnT-2DLM City of Santa Ana Civil Engineering Services: RFP 17- 083 17 25E-241 Sati-rask V Pry trYfiths — Undergrounding existing powerllnes Is possible If SCE accepts proposed switch locations, As described In the approach coordination with SCE would occur In two phases. Oar current scope Is limited to street design. HZ Will Coordinate with third party purveyors to find feasible alignments for dry utility. The proposed alignment would be Incorporated into a conflict exhibit for evaluation. The (IN coordination Is limited tothe street Improvement design period. HI will utilize Ch1yofSArta Ana standard bid specifications and/or the latest edition of the Standard Specifications for Public Works Construction and editthern tofit the project requirements, $0.1askI.Milmates afftbable Cast— IIZ will prepare estimates of probable cost forthe proposed Improvements. ft-taskA 18110(yPleos- HZ will prepare utility plans this Includes an option for potholes to investigate existing utility size and depth. Further Investigation will be necessary where record information Is unreliable and thought to cause a conflict with proposed Improvements, Existing manholes will be dipped where possible to verify Inverts and pipe size. Notices will be sontto Impacted utility companies and every effort will be 0 made to resolve conflicts prior to 60% submittal. Sub-lbsU I Iflisposition Plans— Removals are Run tied to Infrastructure within project limits $0-TaskV2 Water WisfiRshablillaflanPlan $0-laskJ. 13 fifisits Amprovemont Plaits -Excluded V, . Option A: VIcal Street Improvement set will Include; Option B: Typical Street Improvement set Will Include., 1. Title Shoot 1. Title Sheet 9. Signing& Strii ping Details 0 2� Index Shoot 2. Index Shoot 10. Sound Wall Plan - (3 sheets) 3, Disposition Plan 3, Disposition Plan 11. Sound Wall Details 0 4. Street Plans (If Required) 4. Street Improvement Plans (5 12, Streetfight Plan (3 sheets 0 6, Utility Improvement Plans (2 sheets) sheets) double stacked) 6. Water Well Rehabilitation Plan 5. Details & Typical Cross 13. Stredilght Details 7, Details and'Itypical Grass Sections Sections 14. Landscape & Irrigation Plan (3 6. Storm Drain Improvements — (2 sheets -double stacked) sheets) 15, Landscape & Irrigation Details 7. Drainage Details B. Signing & Striping Plans (3 sheets -double stacked) 0 TA S K K; Construction Administration Services (Optional) 0 Silb-lask I I Bid $Dppott-- IIZ will be available to attend the pre-bld rmetl ag, Do r team wil I review contractors RFls If requested by the city during the bidding ph ass, Suh-Task U tonstruatlen Seoport _- HZ. will participate in construction meetings if-mscessAry.12-will review submittals and shop drawings requl red to support the Construction contract, Reviews will be completed within 10 working days of receipt, Contractor cha nge orders wil I be completed within two worhIng days of receipt. HZ wil be available as requested bythe City to resolve discrepancies in contract documents. HZ will furnish rscessauy revisions to documents due to orrors and/or omission at no cost. Subt-rask KS Record DrowIngs — The contractor shall provide as -built redlinns, HZ will revise approved plans per contractor comments to produce record drawings. =-1ssNX4Pro/#otC1ase-0ttt- HZ will assist In the development of the project punch list as related to the construction pockageprepared by ourteam, HUITT-ZOLKRS City of Santa Ana Civil Engineering Services: RFP 17-083 18 25E-242 (11 DESIGN SCHEDULE Kick -Off Meeting May 4 Records Research June I Base CADD File June 29 Gootechnical Report July 27 Drainage Report July 27 Plans, Reports, Specifications, and Estimates 30% September 14 Plans, Reports, Specifications, and Estimates 60% December 7 Plans, Reports, Specifications, and Estimates 100% March I Bidding Period April -May Kick-off Construction June Please find our Fee Proposal in the separate sealed envelope labeled "Fee ProposaL" HUIIT-ZOLM City of Santa Are Civi I Engineer! ng Sm vices: RFP 17-083 19 25E-243 AttoDh ment 3-1 Non Colloslon Affidovit AttahmeAt 3-2 Non -Lobbying Cottiflestlop Attachm&04 Non -Discrimination Certification, 25E-244 Appendix ATTACHMENT 3-1: NON -COLLUSION AriFIDAVff gR LrIMICATIONS WWJW_AEEW.0 (Title 23 United States Code Section 112and PublieCrintract Code Section 7106) To thd-CITY OF SANTA ANA DEPARTMENT 01'PLIBLIC WORKS In accordance with Title 23 Vw1te;l State.$ COdO Section 112 and Public, Contract Code 7166 the BIDDER denjarta that -the bid is not, made 10 theJnt0ftt of. or on behalf of, any undisclosed Partnership, company, association, Drganlrvfoti,.�r corporation; that the bid Is genuine and not collusive or ahiim� that the 13IDMR has.not directly or Indirectly Induced Or solicited any other BIDDER to put In a false or sham bid, and b41; pot aiftfly cr-Indiivptly Winded, conspired, connived or *%.d v'th any.BlEOER, Or anyone else to n . Win 4.qhwn h1d,, orthat anyone -shall reftwo fiom bidding, that the BIDDER has not in any mannO, directly Or Indirectly, sought by agreemort, cqmmunlw.itiw� or conference with iclYonc 10 fix �the bid price of the BIDDER or any BIDDER, or to fik' OverheAdo profit, Or cost element 011ie, bid price or Any of that of any Other BIDDER, or to secure any advantagn against the b1l bod invatillbi the contract of anyone Interested in the proposed contract: that all gatementii contained in the tjqd ar� 's true, gild, Wher, that the,131WER bas art directly or ifidimctlY, submitted his or he bid price or any breakAo,mi thereof, Or the content$ thereof, of divulged Information or data.mlative theretA or paid, andW111 not pay, any bo to any corporation, partnership, company association, Organization, bid depository, or, to any member or agent thereof to ofthIate a collusive or sham bid. Note,' The above N04,001111sl6n Atridavit Is Fail 0 the Proposal, Signing tha, proposal On theaignalure, Portion thereof Shall also lite signature of this Non -collusion Affidavit, BIDDERS are cautioned that 90071 y I waWng a false c"fic y subject the certifier to criniinal prosecution. Signed State of California, County of —.— Subscribed and sworn to r rfte_�t be FoWme, . proved to me on the basis Of satlsfattbry evid—eno to be the 404.1p— a Wo—tTry—P-4biflo —Signature Notary Public Seal _'Z�KY Of —8anta Ana _RFP Page A3-1 who appeared 25E-245 JURAT VnTH AFFIANT STATEM1111"T GOVERNMENT GODE.6 8202 D,Sbe Attached Document (Notary to cross out lines 1-6 below) C3 See Statement Below (Lines f-6 to be completed only by document sillngqaj, not Notary) f — '119natUre Of VOCUMant Signer jV0. I Signature of: Document Signer No. 2 (/f any) A notary public or other officer comptating1hIS catificate.verifles only the Itlentity of the individual who signed the dqovMqo.t toi which this tedtficate Isattoobed, and nOt the truthf I uln@89, accuracy, or'Valldity of thAt docqrn]enL stetd of California County of JENNIFEA KINME commission # 2077052 9 Notarypubk - California Orange County Subeorlbad and sworn to (or afrirmatl) before me 1 -�7 on twig -3-- day of 3�ca"t4l,20-1—L by Date Month Year (and (2)_ Meme(s) of Signer(s) proved to me on the basis of satisfactory avl.d so to be the pars -Vb --- a--iip ?rr .gp(q) 9 pp me. �Publlc sea/ Place Notary $eal Above OPTIONAL 71hough, this section /a o tional, completIng this information mn dater atteratlon of the docurn ?t or froudurent reattachment of this form to an unintended document. Description of Attached Doovment Alcoltorkw Title or Typo of Document; Document Date: Am-k AL5,' NQ Number of Pages: — Sloner(s) OtherThan Named Above: @2014 National Notary Association - www.Naffona[Notery.org, 1-800-US NOTARY (1-80D-876-6827) ltem#6910 25E-246 The pro"ott"parficiparitcartiffe; by signing and sohmlitingibla bid or proposal, to flio best of his or her lonowledgo and belief, that: I. No federal appropriated fends havaboon paid or will be paid, by or on behalf of the undersigned, to any person for influenclog or attempting to Itanerjee an ofacor or employee of f ag any ederal anoy, a Member of CorWees, an Officer or employee of Congress, or an employee of a Member of Congress In ODWOWOn with the awarding of any foderal contract, the malcing of any federal grant the making OfanY federal loan, the vatering Into of any cooperative agreement, mid the agenslon, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or coopejaVve agreeroft 2, If any finds other than federal appropriated fands have been paid or wUl be paid to ony person for influencing or attempting to Muence any officer up employep of any flederal agency, a Member of Congress, An officer Or employee Of Cougress, or an employee of a Member of Congress; in connection with this federal contract, grant loan, loan or cooperjAM agreement, the undersigned sWl complete and vubmit a "Disclosure of Lobb*g Aotivides", INS codification Is amaterial representation of hot upon whiohroliance was placed when this transaction was made Or entered into, Submission of this certification to a prerequisite firmaldiig or entering into this tranmajon imposed byBecdon 1352, Title 3 1, U. S. Us, Any person who fails to file the ftqWrod wrtification s1Wl be subject to I& civil Penally Oftot Ion than $ 10,000 and not more than S 100,000 for each silo], biloro, TbO PrOSPOOLIVO Participant also agrew by submitting his or her bid or proposal that he or silo shell reqcire that the language of M cardfication be included In all lower tior subcontracts, which exceed sloopo and that 41 such $11b recipients shall cordly and disclose accordingly. yino liultt-Zollars, Inc Signed and Printed Title Office Manager and vice 1:)resident j)ate March 20,2018 78"et h"t. A"A"n "aR Page A3-2 25E-247 The undersigned oonsultant or corporate officer, during 910 performance of this contxRot, cortirleg as follows: I. The Consultant shall not discriminate against any employee or applicant for employrnent because of moo, color, religion, sex, or national origin. Ule Consultant shall take affirmativo action to ensure that applloants are employed, and that employees am twated during employment without, regard to their race, color, rellglon, sox, or national orighl. Such action shall incladeo but not be Halited to, the following! employment, upgrading, domotion, or transfa; recruitment or recruitment advertising; layoff or tenrdnMiOn; Wto Of pay or other fornn: of COMpOnSatioll; and selection fop training, Including apprenticeship, The Consultant agrees to post in conspicuous places, available to employees and applicants for cmploymeu� notices to be provided setting forth the provisions of this nondiscrimination clause. 2. nG Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant state that all qualified applicants will receive consideration f r po etw ot regard to moo, color, religion, sex, or national origin. 0 em I ym a ith u 3. The Consultant shall send to each labor union or representative of workers with Which holsho has a 00HOOtivc baC84111ing agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultaurs commitments under this sactlon, and shall Post CoPlOs Of the notice In cousPiouOUR places available, to employees and applicants for employment. 4, The Consultant shall comply with all Provisions Of -Executive Order 11246 of September 24, 1965, and Of the rules, regulationg, mid relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all Information and reports required by Executive Order 11246 of September 240 1965, and by rules, regulations, and orders of the Secretary of Labor, orpursuant thereto, and will pernift access to his/her books, records, and accounts by the administering agency And the Secretary of Labor for purposes of invostigatiol to ascertain compliance with s I regulations, and orders. U01 rules, 6, In the Oveut of 010 Consultant's non-complianeo with the nondiscrimination clauses of this contract Or with any Of the said TUIOS, regulations, Of orders, the coaftot may be canceled, terminated, or suspended In whole or in part mid the Consultant may be declared Ineligible for forther Government contracts or foderally assisted construction contracts in accordance with procedures 4uthorlml in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed mid remedies Invoked as Provided In Expoutive Order 11246 of Septem6or 24, 1905, or by rule, regulations, or order of the, Secretary of Ubor, of as otherwise provided by law, I 7. The Consultant shall include the portion of the sentence immediately pr000ding paragraph (1) and the provisions of paragraphs (1) through (7) In every subcontract or purchase order unless exempted WORM— CF17i9i Page AM 25E-248 by roles, regulations, or orders of the Secretary of Labor Issued pursuant to Soodon 204 Of Bxeoufjve Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order a the achrliniswing agency may direct as means of eftroroing sneh provisions, including sanctions fol' noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-oonsultant or vendor as a result of such direction by the administering Wey, the Colloultant may request that the United States enter Into such litigation to protect the Interests of the United States, S. Pursuant to Caffornis, Labor Code Section 1735, a added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made In the employment of persons upon public works because of raw, religious creed, color, 11990,M] or!&, ancestry, physical handicaps, ment4i condRI014 marital statul, or vex of such persons, except as provided in Seetion 1420, and any consultant ofpublio works violating Us Section is subject to all the pealties imposed for a violation of the Chapter, Signed; — �E Title; Office Manager and Vice President Firm- Hnitt-Zollars. I Date: March 20, 2018 I 0!RY11 01 if §-8-11 (a —An a RFP Page A3-4 25E-249 HUITT-ZOLLARS MIGUEL HERNANDEZ,PE, PLS, QSD Project Manager - Huitt-Zollars Miguel Hernandez has more than 20 years of experience in Public Works and Is proficient With the design of streets, highways, sewer, water, storm drain, grading, hydrology and hydraulics. His experience combined with his ability to communicate will make him a valuable asset to a project. As a Project Manager fie will be helpful in coordinating all design inclinations and finding the appropriate balance. When critical deadlines need to be met his proven ability to work under pressure will be invaluable. RELEVANT PROJECT EXPERIENCE Mojave Solar Project - Ifinkley, CA Ensure all construction work conformed to applicable LORS, coordinated traffic detour plans, reviewed OSP activities, prepared documents to initiate revisions to approved drawings, responsible for work load reports and monitored progress of construction schedule, The project moved over 750,000 CY of $oil during the grading activities that required coordination with survey crows and grading contractor, To protect the site from large storm events and balance did moving activity 18,000 LF of channel were cut, The solar plant Included rehabilitation of six existing water wells and drilling of four now water wells. Six existing water wells were used for construction water. After construction, two large existing wells were retrofitted and connected to four now water wells to provide water for domestic and power plant use. The two power plants Included four water tanks total. Farragult Avenue Improvements - Morena Valley, CA Hernandez was the Project Manager for improvements that included sidewalk, curb, gutters, driveways drainage, access ramps, utility adjustments, shod property walls, missing street lights, pavement repairs, and accommodation of upgraded water line (built in advance by BSMWC) in order to enhance safety and accessibility for commuters and pedestrians on Farragut Avenue from Sherman Avenue to Ellsworth Street. Jeffrey Road/Portola Parkway Street Improvements - Irvine, CA Hernandez was the Project Manager for the civil design and survey of a new alignment of 1.5 miles of Jeffrey Road and 1.0 mile of Portola Parkway. Work included roadway rehabilitation, electrical conduits, cable/telephone improvements, right-of-way engineering, potholing, and grading. Work also included preparation of Infrastructure plans, including storm drain design, 72-inrhes to 10-inches in diameter over 10,000 feet of pipe, hydrology and hydraulic calculations, sewer plans, d(y utilities, specifications, and construction cost estimates. Jeffrey Road and Portals Parkway were designed for a six -lane highway with raised medians, new curb and gutter to replace open ditch channels, pedestrian undercrossing. Cerritos Avenue Gap Closure - Anakelin, CA Hernandez was the Project Manager for this project located on Cerritos Avenue from Euclid Street to approximately 600 feet east of Euclid Street, The project constructed a five foot wide ADA compliant sidewalk and new storm drain laterals with catch basins. The work also included the construction of block walls and fences. The now sidewalk eliminates the need for pedestrians to walk along the side of the road. Cerritos is designated as a four lane secondary arterial by the County's Master Plan of Arterial Highways (MPAH) with average daily traffic of 9,400 vehicles per day. The project will provide a safer and better access for the schODI children and pedestrians in general. The services included right of way acquisition. Sao Sectlan E., Relevant Prolect Experlence for additionalprojects. 25E-250 City of Santa Ana Civil Engineering Services; RFP 17-083 oil k MARC HASLINGER, PE plincip��l 1rChqq!& 110ti-7011a(f, Having experience in both the public and private engineering sectors, Marc Haslinger brings a broad wealth of experience to his jobs. He has managed and designed numerous municipal, residential, and commercial projects throughout Southern California from initial planning and feasibility studies through final design, construction, and construction management. His experience has included residential, commercial, and Industrial developments; potable and reclaimed water transmission mains and flood control facilities; roadway improvements; and construction management. Haslinger is well -versed in the tools of construction management, contract administration, planning, design, and processing. Complementing Haslinge(s project management capabilities Is a hands-on approach and technical knowledge of computer programs in the area of coordinate geometry, hydraulics, hydrology, structures, spreadsheets, critical path networking, management, and other tools necessary for a successful project RELEVANT PROJECT EXPERIENCE Western Avenue Rehabilitation — Buena Park, CA Irvine Center Drive, Sand Canyon to Barranca Parkway — Irvine, CA Irvine Center Drive, 1405 Freeway to Lake Forest Drive — Irvine, CA Bake Parkway, 1-405 to Irvine Center Drive — Irvine, CA City Of Dallas Facilities Capital Planning, Design and Construction - Palles, TX* Willow Avenue Drain — West Covina, CA C'ARL TAYLOR, PE, LEE-,D AP C/r// Inginepi - 1111itt-Zolials Carl Taylor has a strong background in public infrastructure projects. He has worked on arterial highways and intersections, local and neighborhood streets, master plan and local storm drains, city and community parks, trails, stmetscapes, vehicular and pedestrian bridges, city halls, libraries, community centers, memorials and plazas, parking lots, sewer and water facilities, and pedestrian and bicycle/pedestrian trails, During his professional career, Taylor has provided plans, specifications, estimates, and construction administration and support for numerous city, county, redevelopment agency, federal, and community facilities district projects. RELEVANT PROJECT EXPERIENCE CC Parks On -Call Projects — Orange County, CA Mathis Trail Repair, Allso & Wood Canyons Creek Restoration, Wagon Wheel Regional Park General Development Plan, OC; Zoo Santiago Creekbank Repair at Arden Modjesha Historic Site, Modjeska Canyon Nature Preserve Tijeras Creek Trail Repair, O'Neill Regional Park Trail Crossing Replacement, Santiago Oaks Regional Park >> Wagon Wheel Creek Restorations, Thomas F. Riley Wilderness Park FEMA Repairs, Carbon Canyon Regional Park TEMA Repairs, Limestone I Whiting Ranch Wilderness Park FEMA Repairs, Upper Newport Bay Nature Preserve FEMA Repairs, Laguna Coast Wilderness Park Bakersfield National Cemetery Oso Parkway & Antonio Parkway Intersection Improvements — Orange County CA Center Street —Anaheim, CA Townsend Place — Pasadena, CA HUff T-ZOLLAKS 25E-251 City of Santa Ana Civil Engineering Services: RFP 17-083 HUITT-ZOLM REMI CANDAELE, PE Hydl ology & '11yd I a tilir's Engilt eel H u i It - Zol I at S Rem! Candoole brings extensive experience In numerous aspects of surface water management. His expertise Include hydrology, hydromodification, and water quality modeling, Best MarragementPractice (BMP) design and performance, engineering economics, harvest -and -use, statistical analyses and comprehensive watershed strategic plans. Reml successfully developed stormwater Implementation framework and conducted compliance inspections for multiple Phase I and 11 MS4 agencies. fie is also recognized for his technical expertise, responsiveness, leadership, and strategic initiatives. Candaele has prepared numerous publications and conference proceedings covering his wide range technical knowledge, RELEVANT PROJECT EXPERIENCE Huntington Beach Trash Compliance Assistance — Orange County, CA Caltrams Ornamental Vegetation OMP Study Lake Taboo Clarity TMOL - Caltrarns SMR Hydrommillfication Management Plan, Riverside County Flood Control — Riverside County, CA South Orange County Hydromardifintlon Plan — Orange County, CA Irvine Regional Park Drainage and Water Quality Improvements — Orange County CA SAR Watershed Action Plan, Riverside County Flood Control — Riverside County, CA Retrofit Opportunities Water Quality Modeling — Orange County Public Work Watersheds Vivishin National Pollutant Discharge Elimination System (NPDES), Riverside County transportation Department (RaTD) — Riverside County, CA 0 JEFFREY LENHERR, PLS, CFEDS Land Sijtvey 110[1-Zollafs Jeff Lenharr Is a Licensed Land Surveyor In California and Washington State. He is also one of a select few Land Surveyors in the United States to hold a Certified Federal Surveyor Certificate, He owned and operated his own Land Surveying Company for 15 years prior to joining Huitt-Zollars in September 2014. He has the experience to take a project from start to finish with minimal oversight, resulting in lower costs and on -time deliveries. He has extensive experience in map preparation and review, geodetic control, right- of-way mapping, topographic mapping, lot line adjustments, subdivisions, legal description preparation, construction staking, Global Positioning Systems, and field procedures. RELEVANT PROJECT EXPERIENCE On -Call Surveying/Englimering Services — Santa Ana, CA On- C all Sir rveylog 8 orvices — City of Downey Department of Public Works On -Call Professional Services, University of California — Irvine, CA OCTA State Route 22 — Garden Grove Freeway, CA On -Call Survoying/Engineering Services — Santaia Springs, CA On -Cali Surveying Services - Orange County, CA Solar Canopies at Municipal Service Center — Thousand Oaks, CA J �j City of Santa Ana Civil Engineering Services; RFP 17-083 25E-252 11� CTI, RLA, ASLA, LEED AP 1 i ri (is c ape Arc I, i I e0 - H u i It - Z o I I a rs Chris Scott is the Team Leader forPlanning and LandscapeArchitecture forthe Huflt-Zollars Dallas office. His past project experience ranges from master planning and visioning of urban land developments, community amenity design and aesthetics, hike and hike trail development, multi -family, town home, and student housing developments, commercial and retail developments, multi-tise urban developments, streetscapes, manufacturing and industrial development, privateand public park development, corporate campus design, restaurant and hotel development, tree preservation and identification, and federal and military housing and urban development. RELEVANT PROJECT EXPERIENCE Prima Desecha Landfill Viewshed Study- 00 Waste & Recycling — Orange Coulll� CA Coyote Canyon Vlowshed Planting PS&E - OC Waste & Recycling — orance County CA Irvine Regional Park & Drainage Runoff Control — Orange County, CA Electric Bus Charging & Storage Lot - UCI — Irvine, CA The Landing at RIverpark — Oxnard, CA ROXANNA RtVERA,PE,PT0EJEED AP Ti a f f i c I n g i n e e t - If u i t t Z o I I a i s Rivers Rivera has more than 19 years of experience In design and. project management for municipal public works, infrastructure, environmental, and hydrology and hydraulics projects. Her experience includes the design of water and wastewater infrastructure, storm sewer design, drainage area mapping, preparation of environmental documents, and construction management. Rivera has completed the Texas Department of Transportation Qualificlafiono certification for Local Government Project Procedures (LGPP) to manage federally funded programs, She has managed several design and construction projects that were funded with federal funds. She has also worked extensively with the reporting requirements with TxDOT and FHWA so that municipalities reimbursed under the terms of the Local Project Advanced Funding Agreements (LPAFA), RELEVANT PROJECT EXPERIENCE Oxnard Blvd /Wagon Wheel Road Traffic Signal —Oxnard, CA Oxnard Blvd / Orchard Place Traffic Signal — Oxnard, CA Oxnard Blvd / Vineyard Ave Traffic Signal — Oxnard, CA Vineyard Avenue at Town Center Drive Traffic Signal — Oxnard, CA Lantana Traffic Circulation Study, Lantana Community — Denton County, TX HUITEODLM City of Santa Ana Civil Engineering Services: RFP 17-083 25E-253 HUITT-ZOLM JOHNNY MURAD, PE, MS, QSD Ut I I ity 00.5 ign - flu it t - Z 0 11 a r 'S JohmiyMurad brings 20 years of experience In civil engineering consulting. He has assisted numerous clients In site selections, feasibility studies, preliminary construction cost estimates, earthwork estimates, plan check and permit fee estimates, conceptual site planning, final design, and construction administration. His experience gives him a good understanding of project costing techniques and calculations, which can help keep the project cost at a minimum without losing efficiency and, thereby, help hit clients stay within their planned project budget and maintain their strength in the market. RELEVANT PROJECT EXPERIENCE Alder Avenue, Casa Grande Drive, Summit Avenue, and Mango Avenue Sewer Improvements — Rialto, CA Redlands Boulevard Sewer Improvements —Moreno Valley CA Brodlaea Avenue, Cactus Avenue, Jay Street, Gilbert Street, Rebecca Street, Frederick Street, and Heacock Street Sewer Improvements — Moreno Valley, CA San Bernardino Avenue Sewer Improvements — San Bernardino, CA City of Rialto, Tract No. 16304 Sewer Improvements — Rialto, CA WILLIAM WALLACE, PE strartural flitifieet - Huitt-Zollifs William Wallace has more than 37 years of experience as a Structural Engineer, He has been involved in the design of many highly complex structures for flood control and soil and water conservation construction programs for the Corps of Engineers (COE) and the Natural Resources Conservation Service (NRCS). Projects have Included reinforced concrete hydraulic structures such as trapezoidal channel paving, rectangular channels, Impact basins, drop structures, retaining walls, and reinforced concrete for principal and auxiliary spillways of lakes and dams. Wallace provided the structural design or provided peer reviews of projects where the objectives of the project was to design modifications to dams and their appurtenant structures to mitigate risks related to dam safety concerns; and to meet current regulations and standards as provided by Conservation Districts, NRCS, COE, and various Departments of Water Resources. RELEVANT PROJECT EXPERIENCE Oxnard Village flood Control Facilities - Oynard, 04 Cottonwood Creek Troll and Bank Stabilization — Allen, Texas Rush Creek Channel Erosion Control - Arlington, TX Channel Improvement Project — Fort Worth, TX Brazos River Study — TX Lake Ray Roberts Outletworks Conduit and Power Penstock — Lalre RayRoberts, TX City of Santa Ana Civil Engineering Services: RFP 17-083 25E-254 4 1 JEANNETTE GUERECA, PE civ I / Engi n pel - it ti It I -Zo I I a rs Jeanette Guereca is a detail driven engineer with a variety of experience including five years of experience in solid waste and civil engineering, seven months in land development, and two years intern experience with public works road and sidewalk rehabilitation, Guereca has performed pre- and post -construction hydrology analyses by creating hydrology maps and using the rational Method. She also has experience conducting hydraulic calculations to size existing and proposed open channels, pipes, and drainage structures, Guereca has been responsible for creating mass grading as well as precise grading designs using advanced civil CAD programs utilizing 3-D surfaces, sections, and profiles to maximize efficiency and productivity of CAD tools, Jeannette also Interned with the City of Santa Ana from 2111161-209k RELEVANT PROJECT EXPERIENCE to Pato Ave Gap Closure &Dal Ric Extension — Orange County, San Clemente, and San Juan Capistrano, CA Plaza San Clemente — Son Clemente, CA Oxnard Village - Oxnard, CA Frank R. Bowerman Landfill — Ifidna, CA Tojiguas Partial Final Closure — Goleta, CA Vandenberg Air Force Base — Vindanberg/lffl, CA Newby Island - Nihnitas, CA RUCHAEL P14,11IMPS, PE Hydiology & llycffa0lics Enginoe� Michael Phillips has experience in many aspects of surface water management. He has performed studies, calculations and produced reports on topics such as hydrology, hydraulics, hydromodificathm, water quality management and BMP design. He Is also familiar with many surface water management software such as HEC-HMS, HEC-RAS, FlowMaster, AES, WSPGW, HY-8 and SMS TUFLOW. RELEVANT PROJECT EXPERIENCE The Westerly, 20 Flood Study for FEMA Flood Map Revision — Sind Valley, CA Haven Avenue Storm Drain, 2D Modeling — Ontano, CA Oxnard Village, Interior Drainage Study — Oxnard, CA Hydraulic Report for Pine Avenue Extension — Chino, CA VIA Riverside National Cemetery Phase 5 Development — Riverside, CA MR5 "Modena" Development — Rancho Hission Viejo, CA HUITT-ZOUARS City of Santa An a Givi I Engineeiing Services: RFP 17-083 25E-255 JOSH ROEHM,PEJEED AP BD+C,PMP C" �' C hilechanical Lngineei Huitt-Zallats Josh Roohm is a highly skilled Mechanical Engineer with more than 20 years experience in complex higher education, healthcare, and specialized engineering projects. He is considered an expert on energy modeling, sustainable design, BUA, and big picture phuming� His experience runs from small, one -room makeavers to very large renovation and addition projects. His strengths Include overall plan thinking with a focused attention to detail, strong public presentation and communication skills, ability to negotiate fee Proposals (i and contracts, and high client satisfactionlretention. RELEVANT PROJECT EXPERIENCE Sound Transit Operations and Maintenance Satellite Facility — Seattle, PYA Short Circuit and ARC Flash at Various Lakes — Fort Worth District Cotp of Engineers Lakes, TX ASA Midland Odessa Arc Flash Study — Midland, TX NAVFAC SE, Dynamic Component Rebuild Facility (DCRF) — Corvus ChristiArmy Depot TX USAGE Albuquerque, Airman & Family Readiness Center — Cennon AF8, AM USACE Fort Worth, Sustainable Infrastructure Assessments Completion SCOTT PARMA, PE, LEED AP Flortrical Engtneei - Huitf-Zollars Scott Parma's engineering experience includes power distribution, electrical systems analysis, system planning, electrical system design, and construction administration, He has completed a wide array of facilities projects in tire utility, transportation, municipal, infrastructure, and commercial sectors of construction. His main expertise Is in medium -and low -voltage power systems design and P analysis. He also has experience in lighting, telecommunications, and fire alarm system design, RELEVANT PROJECT EXPERIENCE Bakersfield National Cemetery - Phase I —Arvin, CA Riverside National Cemetery - Phase 5 — Riverside, CA Coyote Canyon Repower Electrical PS&E — Fontana, CA LA Metro Division 13 Otis Maintenance and Operations Facility - tosAnigolas, CA UGI Lot 30 Electric Bus Yard - fivItte, CA Maintenance Service Center Solar Canopies - Thousand Oaks, CA HUITT-ZOUARS Cityof Santa Ana Civil Engineering Services: RrP 17-083 25E-256 RUSSELL HANSON, PLS, GISP Land Svfvey1Nappi[1g - Huilt-Zollats Russell Hanson has in-depth experience in the preparation and processing of both surveying and engineering projects including records of survey, tract maps, legal descriptions, aerial photography, earthwork, alluvial quantities, grading, and GIS databases. He has been responsible for the planning and design for a myriad of municipal and residential projects. RELEVANT PROJECT EXPERIENCE La Pata Ave Gap Closure and Camino Del Rio Extension - Orange County, CA Santa Ana River Bike Trail Slurry Seal Project - Orange County, CA Gobernadora Multi -Purpose Basin - Orange County, CA Los Patromes Pkwy - Orange Courny CA Runoff Management Plan (ROMP), Rancho Mission Viejo, LLC — Orange County, CA Ortega Highway Utility Relocations — Orange County, CA Antonio Parkway Widening — Orange County, CA MICHAEL PUTT, PG, CEG G P 0 t 0 (" 1) f? i C "? I Ninyo& Moore Michael Putt has more than 20 years of experience in Public Works and is proficient with the design of streets, basins, sewer, water, storm drain, grading, and public worlis projects. RELEVANT PROJECT EXPERIENCE Arden Modjeska Wood Canyon Wilderness Parks - Orange CountyParks La Pate Avenue Extension - Orange County Public Works Smith Basin Assessment Burris and Lincoln Basins - Orange County Sanitation Oistrict Bakersfield National Cemetery HIJITT-ZOLIAPS City of Santa Anti Civil Engineering Services: RFP 17-083 25E-257 SAM GUHA, PHO, PE, GE GPot e c ho ic. aI - Ninyo & Moore Dr. Gulra is a Principal Engineer with Ninyo & Moore with diverse professional experience in geotechnical engineering design, consulting, construction, and regulatory practice. ft Guha coordinates and conducts gootechnical evaluations for commercial, industrial and public facilities, including airports, bridges, highways, railroads, levees, public and private buildings, various plants (e.g., water treatment, bio-refining, power), pipelines, reservoirs, retaining structures, and elevated, at -grade and below -grade tanks; provides guidance on various analytical and numerical procedures that are undertaken fore project Including seismic hazard analyses (e.g., ground motion, liquol'aGition, dynamic settlement, lateral spread, ground subsidence, landsliding, etc.), site -specific responsespectra analyses, slope stabilityanalyses, analyses of sail settlement, bearing capacityand earth pressures, assessmentof adverse effects of collapsible soil and expansivesoll, and development of structural foundation, pavement sections and underground pipeline design criteria; provides geotechnical design parameters and recommendations for shallow and deep foundations, temporary and permanent retaining structures, slope stabilization techniques, mechanically stabilized earth (MSE) walls, tieback anchors, soil nails, in -situ ground rennediation and earthwork; prepares and reviews geotechnical reports, proposals and transmittals; reviews laboratorytest results, project plans and specifications; provides supervision and technical support to project- and staff-lovel engineers and geologists; conducts quality assurance/quality checks, and performs project administration and management, RELEVANT PROJECT EXPERIENCE Orange County Water District, Smith Basin - K11aParkCA Burris and Lincoln Basin - Anaheim, CA Nestor Basin/Twin takes Park, Proposed Pump Station and Basin Grading, Gootechnical Evaluation - Garden 6mve, CA 1-10 Replacement of the Ellis Avenue Pump Station, Orange County Sanitation District - Fountain Vailiey, CA Reclaimed Water Reservoir for Moulton Niguel Water District - Afiso Viejo, CA Effluent Pump Station Annex — Job No, J-77, Orange County Sonitatiort District Plant No. 2 - Huntington Beach, CA Now Lateral Extension for Castalc Lake Water Agency - Santa Clarits, CA Chula Vista Power Plant Modernization - Chula Vista, CA JESUS "FREDDIE" OLMOS r a v i r o n in e n I e? / - L C 0 R P rreddle Dimes has more than 20 years of experience in Enviommonal Engineering and is proficient with environmental undertaking of the design of streets, basins, sewer, water, storm drain, grading, and,public works projects. RELEVANT PROJECT EXPERIENCE West Street and Citron Street Sidewalk Gap Closure Project - Anaheim, CA Lincoln Avenue Widening Project - Anaheim, CA to Palma Avenue at East Street Sidewalk Oap Closure Project - Anaheim, CA State College Boulevard and to Palma Avenue Intersection Improvement Project - Anaheim, CA HUITT-ZOLM City of Santa Ana Civil Engineering Services: RFP 17-083 25E-258 � 11 14 J L HURT-ADLI-APS Irvine 2017 HOURLY RATE SHEET EngineerIng/Archilteckure �Unue Prindpal-In-Charge $235.00 Survey Manager $ igs.00 QA Manager $215.00 Sr. Project Surveyor $ 170.00 Sr. Project Manager $215.00 Project Surveyor $ 140.00 Project Manager $180.00 Survey Technician $ 115.00 Sr. Civil Engineer $195.00 Sr, Structural Engineer $200,00 SuMej Crews Sr. Mechanical Engineer $180.00 Sr. Electrical Engineer $185,00 I -Person Survey Crew $ 160.00 Civil Engineer $155.00 2-Person Survey Crew $ 225.00 Structural Engineer $ 165.00 3-Person Survey Crew $ 295.00 Mechanical Engineer $165.00 Electrical Engineer $165,00 Construction Plumbing Engineer $165.00 Engineer Intern $120.00 Constructlon Manager $ 175,00 Sr. Designer $180.00 Resident Engineer $ 160.00 DesIgner $145.00 Sr. Project Representative $ 120.00 $r. CADD Technician $125.00 Resident Project Representative $ 95,00 CADD Technician $ 100.0D gfiftMEVAble ExROM Administrative Consultants Cost + 10% Sr. Project Support $100.00 Other Direct Costs Cost + 10% Project Support $ 6S,00 Mileage IRS Standard Btisiness Mileage Rate i 25E-259 25E-260 AGREEME NT TO PROVIDE ENGINEERING SERVICES ON AN ON -CALL BASIS (WATER RESOURCES) THIS AGREEMENT is made and entered into this 19th day of June, 2018 by and between Huitt- Zollars, Inc. ("Consultant"), slid the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City'). "MMM A, On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -call basis for the Water Resources Division of the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C. In undertaking the performance of this Agreement, ConsultantTeprosents that it is knowledgeable in its field and that oily services performed by Consultant trader this Agreement will be perfarmed in compliance with such standards as may reasonably be, expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE' OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full. 2, COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant tinder this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of five (5) consultants selected to provide services for water resources projects on an as -needed basis under RFP No. 17-083. The. total compensation for these services provided by all such consultants selected tinder RFP No. 17-083 shall not exceed $1,200,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of EXHIBIT 5 Page I of 8 25E-261 performance set forth in the Recitals and Scope of Work which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 18, 202 1, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PRE VAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq,, as well as California Code of Regulations, Title 8, Section 16000, et seq., C'Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and'�naintenance" projects. If the services being performed are part of an applicable "public works" or'!maintenance" project as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officars, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employees social ity taxes, unemployment insurance and similar taxes relating to employees and shall be secud responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, rouse, or sublicense any and all copyrigits, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and othor documents or works of authorship fixed in any tangible mediurn of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data!). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement, Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data, Consultant makes no such representation and warranty in regard to Page 2 of 8 25E-262 Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agrecment� Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance, Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal ft�ury, including death resulting therefi-ow, and property damage, in the total amount of $ 1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volimteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City-, and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles, C. Worker's Compensation Insurance, In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance, Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident, d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $ 1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. Page 3 of 8 25E-263 (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to Ibmish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement, Such termination shall not affect Consultant's right tobepaid forits time andmateMs expendedpriorto notification of tennination. Consultant waives the right to receive compensation and agrees to mdemmfy the City for any work performed prior to approval of insurance by the City- 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal itjury, including death, and claims for property damage, which may wise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for dat-nages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffiered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement, The Consultant firther agrees to indemnif�� hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal M'J'M'Y, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement, City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, reoldessness, or willfiA misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for itiffingement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. Page 4 of 8 25E-264 10. RECORDS Consultant shall keep records and invoiocs in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, ftom the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement fbr a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONMENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and ftirther agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information!'shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means, Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement, The foregoing obligations of non-usc and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source, (c) is in rightful possession of the Consultant without an obligation of confidentiality, (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the city. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council Page 5 of 8 25E-265 City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: Huitt-Zollm, Inc. 2603 Main Street, Suite 400 Irvine, CA 92614 Attn: Miguel Hernandez, PE, PLS, QSD, Project Manager A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDME NT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties, In the event of a conflietbetween the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail, This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party� which are not embodied herein. 15. ASSIGNMENT inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignnient, transfer, delegation or subcontract without Page 6 of 8 25E-266 the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreentent peaformed by City personnel or by other consultants retained by City� 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the patty waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not smular, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17, TERMINATION This Agreement may be terminated by the City upon thirty (3 0) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement, 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual mientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION-VE NUE 'Mis Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orvgc County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 8 25E-267 20. PROFE SSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions, Said inability shall be cause for termination of this Agreement. 21, MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written, ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: W, I i M. Funk Assistant City Attorney RE COMME NDED FOR APPROVAL Edwin "William" Galvez, P,E. Acting Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ 11 City Manager CONSULTANT Name: Title: Page 8 of 8 25E-268 I ml :015 Ir �J,nmo� M;o, IULM r V u Morch,20,2018 Mr. Armando Fernandez CIV of Santa Ano, Public Works Agency 20 C'We Center Plom; 9rd Floor Reception, Ross Anook SantaAmo, CA 92701 REI QuIllhoothnisProposalfor RFQ No. 17-OOS City of Sonth AnTDO-Call ) Mr. Femandez, Ruitt-Zollars, Inc, 047) lies been serving to Orange County for more then 30 yparnod looks forward to confinuinglids relationship by suppintingthe City of Santa'Anawith.0640811 Engineering Service$. the assigomonte described In the Water Resiorroes:and GenrarEqgInearing (Options; A and, R). Our recent prolect.complations and ongolog.projects highlighted in this proposal demonstrate our toniM directexperferice and well planned cost- 1 effective approach withr Public Works assignments, Our team has served Orange, himiliolmi Fullerton, Huntington ilnob, Logues Hills, Uguna Niguel, Mission[VIOJO, Santa Ann, SoClemelfte, Sao Juan Capistrano, Yorbe Linda, Long Beach, Chino, Fouteria, Ontario, Calobasesi hod Thousand Oaks. Out Project Manager Miguel A. Rerromdez,,PE, PLS, QSD brings 6 proven record In noulti7disciPthialY engineering assignments with Public.Works: entities, He sswod as Resident Engineer in the Mojave Solar Proj%ofthat built two power plants, The power pleats required sower and water Improvements Including rehabilitation of several existing water wells, He also worked on thaawaird-winning Lo Path Avenue Gap Closure for Orange CouptIrPubHoWorks. Miguel understands the Importance of infliactive communication and quality control in the timely delivery of a project. He will be assisted by offer In-house professionals showcased In the too m experfencesectlon ofthis proposal. Cor team Is dadicated to.providing hlgb.�quslify products to the City of $pnla Ana. This proposal is signed by an Pfficer With authority to bind the company. Should you have any questions, please fool free to contact Miguel Heroandoz at mhorn6hdez@htiitt-zollars.com or at (949) 988-5315 Extension 11169. Sincerely, HUITUOLLARS, ING, Marc HaslInger, PE Office Manager / Vice -President CAPE No. 49158 I Miguel Hernandez, PE, PLS, as Project manager CA PE No. 61378 HURT-ZOLM Gil of Sapto An@ Civil Engineering Services: RFP 17-083 25E-274 Hulft-Zollars has read and can execute the standard professional services contract Included wfth the REQUEST FOR PROPOSALS (RFP) FOR ON - CALL ENGINEERING SERVICES RFP NO.: 17-083 issued on February 22, 2018. Upon request Mulit-Zollars will provided documents to comply with: * EVIDENCE (IF FINANCIAL CAPACITY LICENSES & PERMITS & INSURANCE All City of Santa Ana projects will be Implemented In compliance with the City's policies and regulations. Huift-Zollars is encouraged bythe Citys affirmative action program and will identify teaming opportunities with Minority Business Enterprises (MBE) that are approvable by the City. For more than 40 years, Huitt-Zollars, Inc. has provided PARKS & TRAILS professional services to support all types of right of way, design, hydrographic, and construction projects RM Including work successfully completed for agencies such as City of Santa Ana, Orange County Transportation Authority, City of Santa Fe Springs, and the City of Downey. HulIA-Zidlars, Inc. Is a full -service engineering and architectural firm with 19 regional offices. Established In 1970, the firm has a staff of more than 500 professional, toolmical, and support personnel with diversified skills, capable of handling highly complex multidiscipline and concurrent assignments, The firm Is ranked as a top design firm by Engineering News -Record and Architectural Record. Our hill -service approach gives us a strong advantage in coordinating work on complex assignments. Our hands on management by the principals of the firm results in a client -directed sense of urgency and commitment to quality, schedule, and budget It also affords coordination beyond the prime/consultant organization because In house lines of communication are firmly established and easy to maintain. ThIs arrangement also provides a single focus for the project, resulting in smoother progression; efficient designs that balance function, economics and aesthetics; and construction documents that incorporate our client's objectives. Huitt- Zellers can take a project from start to finish, from initial study through design process, to construction management. With the Huitt-Zollars' engineering department's base of operations located in Irvine, our firm will be able to respond efficiently to meet Santa Ana's needs. ON -CALL CONTRACTS IMPROVEMENT PLANS HUITT-ODLOM City of Santa Ana Civil Engineering Services: RFP 17-083 25E-272 SUBCONSULTANTS Through teaming strategies, HZ has added many services Including geotachnical engineering, and sub -surface investigations. Our proposal includes local MBE Firms we have worked with In the past. C BEI—OW SUBSURFACE IMAGING 'IV C Below Subsurface Imaging (C Below) offers professional locating and mapping services throughout Southern California. They locate horizontal and vertical locations of underground utilities including water, gas power, waste, communications, and cablw7v. Many different methods are used to locate these utilities including GPR, CCTV, utility locators, electromagnetic locators, and potholing. Services: Subsurface Investigation Locating Mapping Utility Trenching NINYO & MOORE (MBE) *",q -ffiGQrS Nloyo & Moore, a California Corporation, is a minority -owned, multidisciplinary consulting firm that provides high -quality geolachnical and environmental consulting services. The firm was Incorporated in 1986 to provide consulting services in geoluchnical engineering, construction Inspection and testing, engineering geology, hydrogeology, hazardous waste rornediation and environmental assessment. The firm's more than 390 professionals includes experienced and registered geotechnical engineers, civil engineers, environmental engineers, engineering geologists, hydrogeologists, environmental scientists, certified technicians and field inspectors, and hazardous waste and regulatory compliance specialists Ninyo & Moore serves its clients through offices In Los Angeles, and Irvine. Services: h Geology x Geotechnical Engineering P Water Well Engineering MV5 BUTSKO UTILITY DESIGN r BUTSKO .AS_.. __ ____ It_ Butsko Utility Design, Inc. (Butsko) is the single source for dry utility - electrical, telephone, cable television, fiber optics and natural gas planning, management, design and engineering needs. Since 1994, Butsko has effectively contributed their skills to projects of all types, sizes and geographic regions Including master planned communities, municipal Improvements, commercial/industrial centers, residential subdivisions/developments, and electric substation site design. Services: v Utility Planning and Management >) Utility Construction Coordination It Consulting,_Lne, ECORP CONSUI ]-ING, I N Cj I'D MWITMNTILS� I _AIV0NSV I. IAN -IS ECORP Is experienced In the preparation of Preliminary Environmental Study (PES) forms for projects per Caltrans'Local Assistance Procedures (LAPM). ECORP has used the PES form to consult with Caltrans/FHWA to determine the appropriate NEPA amd CEQA document for a project. ECORP staff have prepared Categorical Exclusions/Exemptions (CEICEs), Environmental Assessments (IS/EAs) and Mitigated Negative Declaration/Finding of No Significant Impacts (MNO/FONSIs) for a series of projects with Caltrans involvement. ECORP has experience wokring on CEONNEPAblological, and cultural projects for several districts, Including the City of Santa Ana. Services: Environmental Services HUITF-ZOLM C of Santa Ana Civil Engineering Services: RFP 17-083 3 25E-275 ]PTINIMIMI M11T.11,111 The principals and professionals you see in the organization chart Will be thasame professionals you will see throughout the life of the project. Keeping the continuity of information and decision -making funneled through our professionals, is critical to project success. The Huitt-Zollars' design team will be further supported by the current staff of over 500 professionals, committing our depth of resources to respond to your project, Our Project Manager Will act as the single point of contact. Project Manager Miguel Hernandez, PE, PLS, QSD (HZ) 20% Potential Involvement Vl!"il W at eu -Q Ila irtylsil slahll) ilityal Carl Taylor. PE, LFED AP (HZ) Rom! Candaulle, PE (HZ) +1-5% Potential Involvement 5% Potential Involvement Jeanette Guereca, PE OIZ) Michael PhIlli s' PE (HZ) 10% Potential Involvement 5% Potential 11 volvoment Johiez Morad, PE (HZ) 10% Po ontial Involvement T Roxomma Rivera, PE, PTOE (H 5% Potential Involvement Geotochulcal Michael Putt, PG, CEG (NM) Sam Cuba, Phl), PE� GE (NM) +/- 10% Potential Involvement HUHT-ZOLM Nincipal-In-Charge / QA-QC Marc Hoslinger, PE (HZ) +/-5% Potential Involvement st, uctin I] I Intl Ilry4ying / mappilq William Wallace, PE (HZ) Jeffie�, Lenherr, PES, CfedS (HZ) 5% Potential Involvement +/. % Potential Involvement Russell Hanson, PLS (HZ) 5% Potential Involvement Lafidsy;alre Architectwe Elvetrical tnviroiirnental Chris Scott, RLA, ASIA, LEED AP (HZ) Scott Parma, PE, LEED APHIZ) Freddie Dimes (EQ 5910 Potential Involvement 5% Potential Involvement 5% Potential Involvement fly Utility Potholes IvInhallicol Butsko Utility Design C Below Josh Roahm 5% Potential Involvement 5%Potential Involvement +/- 5% Potential Involvement City of Santa Ana Civil Engineering Services: RFP 17-083 4 25E-274 Projects may Include, Construction Documents (PSW roostructloh Admifilsttatign gtorm Woer,4 SO."r) k4f.aufics Mad I ILL =--l- ---a tation 9tteat Inagr LvaLelts and fthabi LI x OtilityNsign studies $0staInAlp Infratroctura $Orkos Water Well Design x x DOM Design x Storm Water Trodment. 9 Sowpg Oft Ulon Prossure.0antrol Systems x Financial im �loearinj x Orafit Writing kvloes x Pavement monagament x Fire Protection X -Special Engineering Rudies x 1% VOR W 0 0 signal Modifications x Traffic studio$ x S�nlog end Striplo x Me Patb Design x WN Wa mW,-,g MIN x --mamin Construction Stahl" x 3� rM # q , GeotechnNal Eflgineating Environmental/Planning Support instrumentation and Control Systems HUITr-ZDUARS City of Santa Ana Civil Engineering Sqrvloes: RrP 17-083 5 25E-275 More specifically for this proposal the City Is seeking submittal of qualifications for two options. Design and construction support services for, OPTION A: WATER RESOURCES Rehabilitation of a 30 year old water well 1500 LF of domestic water design (12" PVC) 600 LF of sewer design (W'Materlal TBO) with arterial street PRELIMINARY ANALYSIS: L Sewer Material. Many factors should be considered when determining the best material for sewer construction. These include. D Corrosion Weight C) P Abrasion Imperviousness * Strength Cost x Durability Hydratific Efficiency 0 Of the many materials available each offers a set of unique advantages and disadvantages, For a 15" pipe, the material most commonly used In local cities under an arterial roadway would be vitrified clay pipe (VCP)� It pe0orm$ well in typical urban loading C) conditions and maintenance departments are well prepared to work with it. Our experience would have us assume VCP will be high on the list of options. Z The City has determined that tire existing water well performance dropped by 35%, This percent is above the 25% rule of thumb that would Indicate It's time for rehabilitation, The RFP mentions that the water well Is a sand producers but does not Indicate if the sand production has Increased, It is our assumption that the City has concluded that the sand production rate is within an acceptable range and that the information is meant to determine that the aquifer type is "Sandstane.' The most prevalent water well problems for this typo of aquifer would be: - FISSURE PLUGGING - CASING FAILURE - SAND PRODUCTION - CORROSION The anticipated maintenance frequency for a sandstone aquifer would average 8 years. If the well has dropped 35% over 15 years this is within the anticipated limits and sand production has not Increased, casing failure is unlikely. It is also our assumption that surface equipment has been evaluated and that the well was constructed with corrosion In mind. This leaves plugging as the likely cause for loss of production! We anticipate that I udher evaluation will lead to the following rehabilitation methods: A. Aqua Freed CO2 Injection; Effective at removing mineral Incrustation, biological fouliMadphyski�inrg. geological penetration, It is 100% green, and environmentally sound with no adverse chemical waste stream. Provides extensive--- B.Chomical andAcid Cleaning: Used in Conjunction with pumplagand surging it is effective at dissolving mineralsond impacting biological activity and physical plugging of sands, The chemical solution Is tailored specifically for the plugging problem. It offers limited geological formation penetration and produces a waste stream of spent chemicals that must be neutralized and disposed of properly. OPTION 0: GENERAL ENGINEERING (OTHER THAN WATER RESOURCES) • Conceptual street widening and rehabilitation including parkway improvements • New bike lane • Intersections are complete PRELIMINARY ANALYSIS: 1. Exclusions )) Traffic signals and median design )> Traffic Report )� Right -of -Way Services 2. Assumptions Water, sewer, and dry utilities will be protected in place Manholes and valves will be adjusted to grade Storm drain will require retrofit to new curb and gutter alignment Street lights and illumination design required Most meet water quality requirements Sound wall required HUITT-03ILLARS City of Santa Ana Civil Eflgineering Services: RFP 17-083 6 ,J 25E-276 Our QA/QC program sets a procedure that ensures dellverables for both options A and B meet your expectations, k an ISO 9001:2015 compliant firm, the Quality hihmagement Program serves as the foundation for continnous Improvement 10 all aspects of our work. 'For our staff Quality Assurance Is mom then just a program that ensures proper Intermil review and documentation. ltisafromeofmin4vithwhlcbweappma�h out work. The procedure WI(1 belp uA deliverlilgh quality plant at 30%, 60%, and final submittal. Our quality assurance program comprises all activities necessary to ensure thatotolocts perform according to expectations. TheQAprogrom places emphes(s�im planning control,liestilif control, computer serhare control And records. Welfistitut#)ourOApmg(amthtooghmlyinvolvcfment of"perionced members, This process Olighaswit'hourpropoUl, Is formalized by project kh;� oftluid continues through project closeout via Our coordination. The progrorh Will. sinsititethet All 8000P:tbUI6 IWO1 OfAIMIRY is Achieved and hishitaillied: In, o6ch design. We are proposing a filkhly-spechilized team of registered professionals with a history of delivering on similar projects. A team with a bench strangthurimatchedlotheindustrir. Our project manager will be assitten! by the suppofted byllify personnel, Thusta"we are committing is organized so that richindontleadership Is available In critical aspects of design. . Oortoom offers Additional value because it wl 1 yljofieutly� oruilyza a design it provide sustainable best ADVANCEDESIGN --To Into projects, It It fifigerativato select A team thilitiMs bileft'linalmoy, prepared, Our team approach will explore dosigh from all shilm med.challerigeli from now angles, grillbelp uncovor per3ptothrosthat areetea overlooked. Our design process is lotenictiv.0 andrespopsive. it orgegosall stakeholders relevant to the success of the prolaQt� We havevssen. ad the rottoom I At the proposal stage overall project direction the stratob for project Is specified, and general Methodology Is developed. Milestones ere inif with lueAsuraldo threfiries for checking progress on budget and scope completion, After award, our project manager prepares a project :sRocific WorkPlmi. The ProjectWorliflon adds detail totho proposal scope of work,identifiestho projectWin eashipments and resporisibififtleg, the d In criteria, Inputs and constraints forthe project, The Plan Als6s o I t goV 61 prof6dbudgOtandsoliedillo,and folmotlimrag pb If &a ho or a# design codes, goldolinot; And CAO standards. Work Breakdown Structure - Hultt-zollats will develop a Work Aireakdown Structure (WBS) that Identifies specific tasks needed to accomplish the proposed scope Of services, Wowill determine the level of effort required! foreatch discipline to complete each task undarlb.0 WBS. This effort is used to establish the pToposed coMponsation for the project and helps overcome potential budget challenges, DefAlledProloot Schedule— Several characteristics comprise our approach to developing and maintaining a realistic schedule. Thissiartswith participation of the entire project team. It Is Imperative that the schedule be sensitive to the demands Of every discipline and client review periods. Aschedule must accountfor stakeholder considerations end Include time contingenclesfor resolving unhire$een variables. Our PM is assignedthe responsiblIfly of.dovelophig and trawking the project schedule. OurWBS format Allows ourPM to review budgets against associated Milestones. We require that the PM update the Principal with project progress weekly. This results In a sense of urgliaoirthat will benefit each project. Quality project delivery can be Impacted by many things. flowliver, there are five. areas that will demand car focus. We will design both projects A and B as the City intended to design them. This will he accomplished by listening and clearly understanding your expectations, We will confirm our understanding In Our negotiated scope and verify that we are on track by onducting design review meetings on a regular basis from planning through final design, We will design both projects A and B as the City Intended to design them. This will be accomplished by listening and clearly understanding yout expectations, We will confirm our understanding In our flagellated scope and verify that we are on track by conducting design review meetings on a regular basis from pennfog through final design. We will meet with sub-cons"ItAnts to ensure their scope Is completo� HUHT-ZOLM City of Santa Ana Civil Engineering Services: RFP 17-083 7 25E-277 We will design the project In accordance with your schedule. This begins with development of a detailed schedule that Includes critical path, agency review times, and milestones. Progress will be reviewed during our design meetings. We will design a project that Is within your budget. We will develop a project budget that includes contingency, probable construction cost, and consultant fees. The probable construction cost will be prepared using current unit prices and submitted for review. We strive to minimize non -client Initiated change orders during construction. Our QA/QC procedure implements a constroctability reviewer. It helps us foresee and resolve potential issues before the bidding phase. Our PM will establish the framework and ensure that we capture your expectations for quality prior to publishing our plan. ExIsthurVillity laventaq- Every project presents its own special design challenges. The most frequent challenge related to existing utilities we would expect in the City of Santa Ana. Is that improvement to utilities located in developed areas Will generally affect or be affected by other utilities. Through experience we have learned that existing records may be non-existent, inaccurate, or lack information, This Is why all projects require an effective existing utility locating approach. A precise utility inventory will: D Equal a high quality design Promote public safety )> Avoid conflicts during construction D Avoid construction change orders �> Prevent utility Interruptions )) Prevent construction delays utilities will be located, verified, and compiled Into a Vill CADD file using a "Four Tier Approach," Environmental Assessment— Our assumption for both project options is that the work limits are within areas with existing infrastructure. Small improvements of this nature typically qualify for environmental exclusions but If the work requires a negative declaration. Our first stop would be to research existing amilronmentalfifing(s). Thereafter our consultant and civil team would assist the City of Santa Ana with supporting studies and documentation to comply with GEQA and/or NEPA. We have assumed exclusions have been filed for both options A and B. roirography - 147 is leading the industry with fixed wing aerial drone surveying. The now technology has a perfect platform in topography. With on board RYK the data will generate an accuracy that matches conventional aerial photography but a picture quality that Is unmatched. It allows for quicker delivery and data control at a competitive fee. The data would be supplemented with a field survey(s) and tied to the most appropriate datum. HZ will acquire necessary permits to perform aerial surveys via drones. Our survey department would also provide legal descriptions, if required. Providing plans, specifications, and estimates (PS&E) for engineering projects is the backbone of our Irvine branch, We are familiar with local, state, and federal codes and regulations. This ensures that the design is In conformance with established guidelines. We are also experience with preparation of special provisions. We have been serving Southern California for over 30 years this includes projects with the City of Santa Ana, We are familiar with the City's criteria for acceptance of plans. Encroachment— Potential encroachments would be identified in the proposal stage, The work to coordinate, design, provide temporary easements, etc. would be included in the fee proposal. Our goal during design is to make every attempt possible to avoid Impact to adjacent properties but it is not always possible. With Options A and B we have assumed that all work Will fall within City controlled property and that encroachment is not necessary. Water Well Expertise — Out proposed project team has a history of successfully delivering water well design services. Our Bakersfield National Cemetery Project constructed a water well for domestic and Irrigation use, Our proposed PM, Mr. Hernandez, rehabilitated several water wells that were used for construction water. The same water wells were later used to feed a cooling system for the Mojave Solar Project. HUITF-ZOLM City of Santa Ana Civil Engineering Services: RFP 17-083 8 25E-278 X" J WrityServices— Our project experience offers many projects with sewer, water, and storm drain design. We have also provided dry utilities coordinatiom We are currently working on projects that Install and/or retrofit utilities. Roadway Design Specialists —Our project team has provided roadway design services for urban, rural, primary, secondary, and major roadways. We ore equipped to address all option B aspects Including: Storm Water Management Conceptual Design Alternatives 0 Utility relocations/adjustments 0 Rehabilitation Parkway Landscaping 6 Final Design PS&E packages Sound Wall and Retaining Walls 0 Bike Path Drainage Traft Elriglaeorlag — We offer complete traffic engineering services. HZ has completed hundreds of traffic engineering projects, Our traffic engineering staff are experts In all aspects of traffic engineering and operations, This includes! Signing and Striping Temporary Traffic Control Schoolzones Pedestrian Safety Bicycle Safety Parking, access, end circulation Traffic Calming Plans Trafflo Coniml—Option B would Include signing and striping for proposed improvements, The signing and striping would consider the proposed bike path, Both project will require temporary traffic control during construction. Temporary traffic control could be deterred to construction phase or It could be Included with construction documents. NyttrologynodHydtailliesAgalysIs— option B would Include a hydrology and hydraulics analysis that assess drainage Improvements. wafer offeNty Compliance WQMP -- In 4 teardance with MS4 Permit Guide] Ines SWPPP - Prepa res PRDs in accordance with the req uIrements set faith I a the NPO ES Genera I Permit for Storm Water Discharges Assool ated with Construction and Land Disturbance Activities. The SWPPP may also be deferred to the constr Io ph uct n ase. sootachilicalRecommendaillmrs —Out consultant will providethe required amilysista detarialnethe street section thickness, sub -surface soils clessIficatlon and condition, evaluate sell properties, provide geotachnical parameters, trouch stability requirements, and backfilimcommendations. We will coordinate with the Cityta make sure quality and durabilityare notoompromised. 1 Estimates— IIZ will generate quantity takeoffs and an opinion of probable construction costfor proposed project improvements, CostestImAtes shall include construction, engineering, inspection, admightration, right-of-way, and contingency. The estimate shall tie the not price to a cost Index and provide a format that Is easily updated or revised. Bid prices from recent city project shall be reviewed to verify unit prices. Seactficutions— HZ will ottlize the City of Santa Are standard bid specifications and editthem to fit both project requirements. This will Include a bid sheet showing the anticipated project quantities. Construction Administration Sarvicas I . Bid Support — Assist City with bid documents, attend bid meeting, and provide bid support. 2. Construction Sup port —Attend pre-constructicn meeting, provide ongoing support, and attend construction meetings as required. 3. Project Close Out — Utilize contractor redfi nes for as -built p I a us to prepare record plans in Micro -Station V8i CADD and pdf format, Client Satisfaction — fluitt-Zollars achieves client satIsfaction by dedicating a concise and experience team that will deliver on schodole and withinbudget. A key component. Is effective communication that begins with listening to the City's ideas, concerns, and goals. Our status reports summarize discussions, provide follow up action items, and set dates for follow tip items, We will create a project work plan that Includes that includes all critical tasks to deliver a design that meets expectations. We will integrate ourselves via meetings, emalls, and conversations so that vie become an extension of the City's vision forthe project. We will attend community me8fingto help gain acceptance, HUITHOLM Cilyof Santa Ana Civil Engineering Services: RFP 17-083 0 25E-279 IEL *,T W LA PATA AVENUE GAP CLOSURE & CAMINO DEL RIO EXTENSIONI Orange County, California (COMPLETED 2017) Huitt-Zollars prepared PS&E and right-of-way documents to close an existing gap in Orange Courrys Master Plan of Arterial Highways between Ortega Highway and the City of $an Clemente. This 3.7 mile long, $72 �iK million project was comprised of critical elements that came together for the project's success: working within the Prima Desheche Landfill and designing controlled access to the landfill; widening an existing section of roodwaythat most remain in operation to serve the landfill and adjacent high school; and pioneering a new roadway through undeveloped, mountainous terrain with final madway grades up to 7%. Huitt-Zollars overcome multiple challenges associated with the following critical a ennants: moving 15 million cubic yards of earth� performing landslide remedlation; mitigating effects of constructing the roadway through a former landfill area and relocating more than one billion pounds (850K cubic yards) Of InUfliCiPal Solid waste; relocating two steel lattice electrical transmission towers; actively communicating with impacted V, communities; and responding to numerous environmental mitigation measures that must be implemented during design and construction. Challenges were also associated with constructing deep drainage culverts, storm drainage systems and water quality basins, two cast in place bridge overcrossing and five 30-foot diameter steel multi -plate tunnel undercrossings. Installed approximately 3,000 LF of sewer and domestic water line. The project included Installation of approximately 3,000 LF of sewer and domestic water line and construction/extension of 22 cross culverts Jr beneath the future roadway and a substantial roadway storm drain infrastructure comprised of more than 15,000 linear feet of reinforced concrete pipe; ranging in size from 18 to 108 inches in diameter. The roadway storm drain infrastructure segregates roadway runoff from offs1to itl J� drainage areas In orderto facilitate treatment of roadway Impervious surfaces. To meet Orange Countytriterla and NPDES requirements, a " I 'Lill total of six combined basins (to address water quality, hydromodification, and detention) were included in the projectto address pollutants of concern and meet LID requirements. Flood control requirements are met by providing additional peak flow detention storage (over ten acre- feet) in these basins, y, RELEVANT MIGN COMPONENTS: Value Engineering Landfill Engineering Sewer and Dainestle Water P4 vament Rehabilitation Overlay good Widening Geotechnical Gap Closing, Starm,orano I Raiaiolag Walls Nio or Structures 864 , as an d 681' ft/61 c St ; gnats , 7 PS&E -tiaAccohinill6oustruction Staging ytiroulics # V signalle t Striping Bilogocoinp6ter UPS �Utxtytaonfidailou � Relocation !ONT,A t,qC JENT, ....... .... *"*** ..... ............ Project of The Year Award Design Qua lity Pa rtmer Award I or Projects $51 - $100 Million #2 on Roads and Bridges Magazine Top 10 Roads List D.F.S.T. Award for a Regional Transportation Project ...................................................... HUITEZOUARS Cityof Santa Ana Civil Engineering Services: RFP 17-083 10 25E-280 Ruitt-Zollars is leading a multi -disciplined team In the preparation of an overall Master Plan and Phase I construction documents for a now 500-acre national cemetery for the U.S. Department of Veterans Affairs (VA). The construction budget for Phase 1, including a 'last - track" initial Phase IA, Is $15.6 million. HZ is providing civil, structural, mechanical and electrical engineering, and plumbing design, and is coordinating the cemetery planning, architecture, landscape architecture, Irrigation design, gootechnical and environmental services, and cost estimating. This cemetery will be one of six now cemeteries added to VA's 126 existing national cemeteries. Phase I construction will include a Public Information Center/Administration Building, a Maintenance Building and yard, an assembly area, a committal shelter and internment areas for 1,700 traditional casket burial sites, 4,000 pre -placed concrete crypts, 500 in -ground cremain burial sites, and 3,000 collumbadom niches. The challenges of this complex, large-scale project included optimizing grading with geological conditions and constraints; preparation and processing of an environmental jurisdictional determination with USACE and CDFG; coordination of utility service extensions from a proposed water well to the site; and developing landscape planting and irrigation strategies to optimize use of the limited supply of available groundwater. • Water Well Design • SeiverDesign P Domestic lyater Design r Irtigation Water Design HUITT-ZOLLARS City of Santa Ana Civil Engineering Services: RFP 17-083 11 25E-281 Op 0 Ruitt-Zollars prepared plans, specifications, estimates, and the environmental revolidertion for the Alton Avenue Widening and Overcrossing at SR-55. The project Is constrained In a tight urban environment where right-of-way impacts had to be evaluated on a case -by - case basis, Major Southern California Edison lines paralleled the project area and were included in the utility investigations, The pmject Impacted an existing open trapezoidal flood control channel, which was proposed to be relocated and put in a box culvert outside of freeway right-of-way. The Army Corps of Engineers was consulted regarding jurisdiction over this facility. Existing ramps were redesigned to join the widened freeway. The project included: Development of local street Improvements along 1.3 miles of Alton Avenue from Main Street In Santa Ana to Gillette Avenue In Irvine Freeway widening along L5 miles of SR-55 from MacArthur Blvd. to Warner Ave Ramp modifications at MacArthur Boulevard and Dyer Road A new overcrossing and structure widening >) Design of HOV drop ramps and redesign of the HOV lanes an SR-55 Detailed geometric studies, topographic surveys, and final construction documents were prepared by Huitt-Zollars for this $5 million project to add one through lane in each direction on Oso Parkway, right -turn -only lanes in each direction on Marguerite Parkway, and create double loft -turn lanes In all four directions of the existing arterial highway Intersection, Raised medians on all four logs of the intersection were completely reconfigured. Design constraints Included access to existing developments, an adjacent hillside slope buttress, major water pressure reducing station, and other utility vaults and facilities. This project affected 4,600 linear feet of highway, three signalized intersections, and included 1,700 linear feet of retaining walls, Construction plans, specifications, and estimates were prepared forthis $5 million project. The work of subconsultants for environmental documentation, traffic engineering, landscape architecture, and cost estimating was coordinated by Huitt-Zollars. This project involved �h relocation of numerous electrical, telephone, cable and gas utility facilities, and reinforcement of the underground vault for the pressure reducing station. . I . HUIT-ODUARS City of Santa Ana Civil Engineering Services: RFP 17-083 12 (j 25E-282 Huitt-Zollars was retained by Orange County Public Works to prepare Letter of Design Recommendations (LODR) and final construction plans, specifications and estimates for the improvement of the OSD Parkway / Antonio Parkway intersection in South Orange County. The $2 Million project's purpose was to improve the capacity of this intersection to accommodate increased traffic resulting from continued new residential development throughout the region. Capacity improvements at the intersection were as follows: Antonio Parkway. Addition of a fourth southbound thru lane and a third northbound hift-turn lane onto Oso Parkway Dan Parkway. Addition of a fourth eastbound thru lane RELEVANT DESIGN COMPONENTS: • Street Improvements • Sewer, 0amesfic Water • Reclaimed Water • Storin Drain • flood Control • Multiple Parking Lots • Landscaping • we ter Quality I # Vehicular& DisaldidAccoss Oxnard Village Is an approximately 60-acre privately funded re development project located at the westerly gateway to the City of Oxnard, along the 101 Freeway. The under-utilized site contained 1950's are motel, mobile home park, retail/commercial and light manufacturing uses. This mixed use project will ultimately Include 1,500 residential units with row -houses, podium stacked flats, live -work units and luxuryhigh rise condominiums and luxury hotels, Four parking lots have already been designed which included aesthetic, decorative lighting, water quality, space, enhanced paving, vehicular, pedestrian and disabled access, as well as drainage challenges. In each case, both a functional and aesthetically pleasing built environment resulted. The project Is ongoing and will continue development while serving the City of Oxnard for many decades into the future. HUITT-ZOLM City of Sante Ana Civil Engineering Services: RFP 17-083 13 25E-283 Huitt-Zollers was responsible for the Topographic Survey for that portion of Warner Avenue from westerly of Main Street to easterly of Oak Avenue. Work included establishment of horizontal control based on the centerlina at Warner Avenue and the establishment of vertical control; tying out the existing centerline morrumentation prior to construction and the preparation of Pre - Construction Comer Records to be used during the construction phases of the project by surveyors doing boundary work In the area and for replacement of the monuments that were destroyed during construction; setting and control of aerial targets and photo ID points; flight, photography, and compilation of the aerial topographic mapping; cross-section survey at 25 foot Intervals and a detailed design survey of all existing improvements from R/W line to R/W line; and the preparation of a Topographic Map showing the results of the work. . . 0 6 Hultt-Zol lars prepared the design of approximately 6,000 of 12" HDPE filghline for rocycied waterto assist the WatordIstrict In the transportation of recycled waterthrough the Santa Margarita Water District. Hullt-Zollars also assisted the Santa Margarita Water district in the design and construction of a booster pump station to boost the pressure of the recycled water line through multiple pressure zones. Additionally, fluitt-Zollars worked with Santa Margarita Water District to prepare multiple details to switch pipe materials and underground the highliae into a casing and create a crossing of a secondary arterial highway. The design was completed to allow for the maintenance of the pipe without disrupting traffic on the highway, HUITT-ZOLLABS City of Santa Ana Civil Engineering Services: AFP 17-083 14 25E-284 cw 01 J-j J Nardy Khan - Deputy Director County of Orange Public Works 300 N. Flower Street Santa Ana, CA 92702 714.920.7454 nardy.khran0opmacgov.com 0 R A H � V 0 0 U #1 Y V L)CPubficWorks HZ prepared FISH and right-of-way documents for the County's 3.7-mile-long, $75 Million La rate Avenue gap closure and widening project. Liza Munoz, PE - Senior Office Engineer Inland Empire Utilities Agency 6075 Kimball Avenue Chino, CA 91708 909,993.1522 Imunoz@ioua.org HZ designed a roadway widening along El Prado Road and Mountain Avenue for the City of Chino, Lupo Camacho - City Project Engineer City of Chino Public Works 13220 Central Avenue Chino, CA 91710 909,334,3406 leamacho@cityofchino.org OLn��,Icy A MUNICIPAL WATM VISTRICY HZ prepared the preliminary and final drainage analysis and Improvement plans for the extension of a 72-inch storm drain main along Ross Avenue, Walnut Avenue, and Magnolia Avenue from Riverside Drive to the 60 Freeway. City of Santa Ana Civil Engineering Services: RFP 17-083 15 25E-285 Hultit,Zollars reviewed the RFP and provides the following is a supplemental sample scope of services, Design plans and reports WOON[Iollaw the CityWstamhard format TASK A, Project Management and Coerilhation -After contract award 117 will propere a Project. Work Pion JPWP) and O'choduiv a kkck�uff 000fiqlI. The PWP Will be provided to the City for review 6ndamment prior to the NO -off awdfug.M4. Said PWP.Wfll m(pandon: Design Tom (Olty of $Anta Arm/NiOnsultants) Scope of Work/Dallvefbbas P Specification Requirements Design Oudgeffs) Quality Control/Ouallty Assurance Value Engineering (Construction Budg4) During the klcWff meeting the4evelopmentleam will review the FINP, identify key stalf, And establish lines of communication, The PWP will be updated porcomments provided during the kick-off trapting And purblish with the Citfs approval, The published MP Will be used hythaprojeot manager to mordtorthe project during design. Starting from the data of klok-off meeting, Nuitt-Zollers will be respoflsikle for project management and coordination of the project. This Includes: o Development team meetings between the City of Santa Ana and consulting team * Meetings with affected community members, ;takoholders� and utility companies Sample tist. Cily of San to An a (Wa W, Se war & Stotrd) Otange County8onitation Dishict Union Pooffic Railroad Southern California ENson Southern Callfornis Gas AT& T rime Warner Cable $a nta, Ana Ohilled School District Preparation of progress reports to the City of Santa Ana Nonitoring the design elements end schedule per Published PIMP securring permits — HZ wo coordinate with agencies hI Volvart in the Project prepare, and file to acquire requiradporwits on behalf of the City of Santa Ana, TAS K B: Records Research — The utility list will be compared to findings from Underground Service Alort. All Utility agencies will be contacted to gather and review available record data, Record Information Will be evaluated against the survey and compiled Into a master Vill CADO file, IIZwIU evaluate "record" information against proposed facilities to pinpoint potential conflicts. All potential conflicts willbe tagged for further Investigation during the pothole Investigation, TASK C: $urvoy --The overall topography Includes a design surveythat captures surface information with In the right-of-wayratv] an aerial that extends the topography beyond the right-of�wayto capture private property features. it Is assumed that the topography limits will be sufficient for destgo. The City will also provide the record boundary that Will be necessary to evaluate right-of-way, and property encroachments. Priorto commencing design the project manager and key personnel will walk the site to evaluate the topography and record information against the existing condition. HZ will review the topography against visible utility features, notate 9CE power pole number togs, control panel typos, traffic signal types, and most Arm lengths, The Information will be compile Into the master 1101cm-Statlon CAD file for discussion poor to tile design phase, HUTHOLM City of Santa Ant Civil Engineering Services; RFP 17-083 18 0 OJ 04 01 I J- 25E-286 TASK 0: 4100toebritcal StUdles/Fleports/liqrIng — Review existing geotachnicall report and prepare 4 comprehensive gootechnical investigation Including adequate borings; for proper design of proposed work. Obtain required permits to conduct gootecholcall Investigations and perform applicable lob test to provIdle Information necessary for a comprehensive design, A draft copy of thogootoolmital report will be provided to rev' r raw and comment. Traffic control in accordance with WAJ.D.H. Manual. W-lesk Pavement ftaloation— Excluded but maybe rpqviied.for Option B UA-laskesAl Pbut I —Deferred: Acquisition Sorvi* Task W-TatUth Ploso 1. — Deferred. Aquitiflop $0rujues1ask TASK TAS K F: EnvironmentallADECIA) — Fxclushms forbath Options, TASK G: 0111doolVay Acquisition and lampormry.�orstrmrtloa fasoments (TCEs) - Right -of Way4eqWsIftoA Is excludei flZ will Incorporatefire preferred preclso alignment Into the V18 CADD Files. Plans will be evaluated andTCE's would be proVided, If necessary. TASK H: Draluarge - Hultt-Zotlars proposes to imPhlorlobtithe recommendations from the dtaffellywido FLO49D model that accounts for backwater affect$ on the storm 4rain Infrastructure, Sizing ol[thp Infrastructure will be based on both hydrology and hydraulic computations to InT prepared as pad of the drainage report. A pralimioa�* almage toport will be created along With the SO% submittal, Afloat drh inggerhopai Awill treprovided I with the final submittal, TAS K 1: Water Quality Management Plan (WQRP) $uA-bs Ar 1.1 - The design will accoulat for the 50% rule In 00009 MS4 Permit Which requires tivatr0ont,for 50%.Of added or reiplood IMOBIV16US 406C It Will 1101010MOnt 900 street principles to the maximum extent practicable, 11-the underlying sail dose noVinfiftrite we anticipate usingthe parWayto provide blo-filtratloo. HNII[prepare a FrellmoaryWCIMP atthe 30% stagetitat Identify potential locations for LID BMPs and their Interactions with the onsite si . torm0dintietworli. HZ Will develop the Preliminary WOMP Into a Final WOMPtonsistindwfth the Clouoty!s leelmloal guidance MarrualloaccompanytNe final anbrolftal; This -will include an o4ginoWs-ostilmote of probable costs inclusive of material, freight, and maintenance for the selected omps. 80-lask UAW— Dderred; Construction Bid Task TASK J.- Plans, Specifications, and Estimates (PSW � HZ will adhere to citycriteria, policies, procedure, and. standards. PS&E Includes three milestone doliverables — 30%, 60%, and Final. Each milostono-will commence after HZ has received review comments from the previous milestone submittal. HZ will meet with the Citiiiffor comments have been reviewed to resolve questions, All plan sheets will be prepared at.20 scale unless otherwise approved and noted, i Saii-rask,41 Street Improvements — HZ will match tire proolso alignment of the constructed street. Plans will Include record information regarding utilities, obstructions, and appurtenant data, $Uh - ro$k 12 Trfiffic 083/9V Street Signals — Excluded tharmolization Plan & Details — Plant will be completed to meet California MOTOD standard, slipago will be evaluated and updated for proposed lone configuration, Temporary Traffic Control Plans — Deferred: Construction Bid Task $#�-Toskl,38tmm Drain Design - Drainage Improvement plans will be prepared at the different milestones. Backbone storm drain profiles will bopmvided along with the 30% submittal. Profiles for lateral storm drains and storm drain dotail sheets will be provided at the 60% and ties[ submittels, Sph-losk.).4 Wall Posign —Deshin of m asonry wall beight as specified by sound report or City but not to exceed 12'feet Sound Report.— Provided by City $0-WA14Stroattightlair &Electrical Vaslin—Typloally existing street lights are owned by SCE. If the proposed improvements 'relocate more than three street lights the proposed lights will be owned by the City of Santa Ana, Street lighting design standards Will be coordinated with the City of Santa Ana prior to commencing th6 design. the design will be per City of Santa Ana lighting standards and cooshloratiorf will be Oven to salvaging the existing light fixtures. iloslga— Conceptual landscape and irrigation plans will be prepared In conformance with City of Santa Angstandards. Ou r landscape designers will work closely with our engineers to plan, design, and coordinate gateway features, public art� traffic, and pedestrian lighting, signage, and site amenities, Our teem will coordinate With the City to responsibly design landscape and Irrigation systems, Planting and Irrigation will be mindful of wgtorconservation standards. HUMMLM City of Santa Ann Civil Engineering Services: RrP 17-083 17 25E-287 Sith-hesk 17 Riy UUNks — Undergrounding existing powerflnuis Is possible If SCE accepts proposed switch locations. As described In the approach cooreffnatlon with SCIE would occur In two phases. Our current scope Is limited to street design. HZ will coordinate with third party purveyors to find feasible alignments for dry utility. The proposed alignment would be Incorporated Into a conflict exhibit for evaluation. 1he coordination Is limited to the street Improvement design period. 84-lasUSSoadficatlens— HZ will utilize City of Santa Ana standard bid specifications and/or the latest edition of the Standard Specifications for Public Works Construction and edit them to fit the project requirements. Soh-laskM Estimates of Probable Cost— HZ will prepare estimates of probable cost for the proposed Improvements. Sub-lask). 10014PIons - HZ will prepare utility plans this Includes on notion for potholes to investigate existing utility size and depth. Further Investigation will be necessary where record Information is unreliable and thought to cause a conflict with proposed Improvements. Existing manholes will be dipped where possible to verify inverts and pipe size. Notices will be sent to impacted utility companies and every effort will be 0 made to resolve conflicts prior to 60% submittal. Slib-laski.1 I filsposidon, Plans— Removals are limited to Infrastructure within project limits Option A: Typical Street Improvement set will include: Option 0: Typical Street Improvement set will Include: 1. Itle Sheet 1. Title Shoot 9. Signing & Striping Details 2. IndexSheet 2. Index Sheet 10. Sound Wall Plan .(3 sheets) 3. Disposition Plan 3. Disposition Plan M Sound Wall Details 4. Street Plans (if Required) 4. Street Improvement Plans (5 12. Streetlight Plan (3 sheets 5. Utility Improvement Plans (2 sheets) shoots) double stacked) 6. Water Wall Rehabilitation Plan 5. Details & Typical Cress 13, Streetlight Details 7. Details and Typical Gross Sections Sections 14. Landscape & Irrigation Plan (3 6. Storm Drain Improvements — (2 shoots-doubla stacked) shoots) 16. Landscape & Irrigation Details 7, Drainage Details 8, Signing & Striping Plans (3 sheets -double stacked) TASK K: Construction Administration Services (Optional) 0 Sab-lasA V Old Support— IIZ will be available to attend the pro -bid meeting. Our team will review contractors RIFIs if requested by the City during the bidding phase. Sub -Task X2 Construction Suppofl— HZ will In if HZ drawings participate construction meetings necessary. will review submittals and shop required to support the construction contract. Reviews will be completed within 10 working days of recel Contractor change orders will be completed within two working days of receipt, HZ will be available as requested bythe City to resolve discrepancies In contract documents, HZ will furnish necessary revisions to documents due to ents andhr emission at no cost, $0-Fask X3 Record Drawings — The contractor shall provide as-bulft redlines, 117 will revise approved plans per contractor comments to produce record drawings. Sult-Task Mftfovt Choso-Out- HZ will assist in the development of the project punch list as related to the construction package prepared by ourteam, HUITEZOLM City of Santa Ana Civil Engineering Services; RFP 17-083 18 25E-288 DESIGN SCHEDULE Klokoff Base OADlYfile June JPfle 29 Gactechfilual Report July 27 OraLpago Report Julk 27 filtirrs� Reprids, boilicallons, and rstimste's 3.0% Afthl $iiPtarriber 14 Plans, Report$, speftations, and Estimates 60% Ducembor 7 Plant, Repoda, 9pWicstloms, and Estimotes 100ti. Bidding Period April -May 916voff Construction Juno Pleate find our Fee P(oposa I in tire separate sealed envolo Pe laboled "Fee Proposal." HUITMOLM City of Santa Ana Civi I Engineering. Services: RFP 17-083 19 25E-289 flail 2 2 IM31111, Attachment 3-1 Non Golfusion Affidavit Attachment N Mon -Lobbying Codification Attachment 3-3 Non -Discrimination Codification 25E-290 ATTACHMENT 3-1: NON -COLLUSION ApFIDAVrr - ----- -1-1. .. CERTIVICAMONS (T,Itle2 LJa1tad,StawsCode$Oq4ojjtj2aa4 Public Contmot.Co4e..SeqtIon.3106) Tote CITY OF SAWA ANA IMPARTMFiNVOPPUBLIC WORKS In a0cord4we with'I"Itle 23 tinited Statco.Code $0010 112. and Public Contract, Code 1106 jhO jtIj)Dpp that ibe bid isnotts*e in thei , d6olgra Or.on behaltof, any undiselpsed�p0*00, p4rtn6tsbip, doinpany. msociado% o�ggft.lzafloh, or corporation; that the bid is genuint and not cojjusj�d or shmjj; that ft—BIDDER has not directly or hidii-ectly Induced or soliolted.any oifirT 8ji)ppo I 0 put in a Use or abam. bid, and has 40t directly or Indirectly BIDDFA or anyone elso to Pot In a AM bid, or that miyonoshall 'n rIoation' or noi In, aq manx�or, 41rootty or Indirectly,sou& by ng q In ra� rse� Ont, 00 0 9x IhObld price 4 the BIDDEP, or any BIDIMR, or to fij any overh fil'of or of that of any other'DIDDIR Or to secure any Oad� pro' P b ublio'body a* intere*d In t6 proposca �o ntram that all Statements contained In true. and bas no� 0601y or Ifidireollyo subnalfted his or.ho, bid pide or any down thvr�f, m my f ee to any C4)rp Ulged Infonnation or data rolati ve theecto, or paid, ar� A) I not pay, y gtlw..Cmo cOmPanYassoclationi organization, bid. dVository, or, to any thel"Orto 0 0 ate a collusive or sharn bid, member or agent NoW. The above Non -collusion Affidavit I& part of the Propooaj,� Signing %his proposal on the e, Itu . signatur portion thereof 6hwl al Y�OCOD� to sIgnstuTO of this Non -collusion AffidWit BIDDMff am cautionm that 'i Y mkingA,fitisocerfificl ��,4 Signed C—oe�ll State of California County of--- Subseribed and Mo. Notary Tublio --Slonature —N�— by to MO On thO basis Of S48factOTY OQehce to bethe peraon(s) who appOmd 114 Notary Public Sea) Page A3.1 25E-291 I JUAAT WITH APPIANT STATEMENY Q0VERNMENT4ODU:§M2 0,1500MA06d DocUrnentIN614tyto oross outlines 14 below) 0 See fttOMent Below NnOs 1-6 to be Completed only by document aignerfal, not Notary) Signature of Document Signer Ift I Slignature of Document Signer No, 2 Of any) A 001arY public 0,rother officer completing this cortilicato veriflos only the Identify of the. individual �w red h . he jigi t a document to whloh this. certificate Is attached, and not the truthfuln-see, awwoyor validity of ths document 'Stato of California County of JENNIFER KINNIE rommlsluloft # 20M52- Notary Public - Pallfamis Orifilif Counly N. "into. goli is 0, Mijif Subsollbad and swom to (or affirmed) before me on this —&— day of A by DO M th (J�__dL aVAL WVo� (and proved to me on the basis of satisfactory a Id a to be the poMW*-VlTo—`6p-p6aWd blmlloe. ftbilo Seat Place Notaty S"I Mom OPTf0NAL Though this section Is optional, completing this Inftmallon can dater alteration of the doco t or fraudulent reattachment of this form to tit? unintended ocurnent, Dotorlptlon of Attached Document Ii, No I -10 Title or Type of Document: Document Date. Number of Pages: — $19norls) Other Than Named Above: __ 02M NatlomIll Notary Assoclatlon - vvww.NationatNotary,org,'1-800-US NOTARY (1-800-876-0827) ftern#5910 I I I 25E-292 7baprospactiv4poicipanteerafies, by S19CO49 8ndsubhoittingthis bid orproposaltothobostof his orher knowledge and belief, tW: 1. No federal omppriated ftds have been paid or will be paid, by or on behalfof the undersigned, to any person for influonoing or attempting to Influence an officer or employee of my federal agency, 4 Member of Congress, an officer or employee of Congms% or an employee of aMember of Congtess In connection with the. awarding of my Weral contract, the mOng of my federal grant, the mWdog of any federal loan, the entering into of any cooperative agreamen� and the extendon, Continuation, renewal, amondment, or modifluadenorany Warej conhC4 gmtloan, orcDopeffitivougmernent, Z U my ftds other than Word appmprlated funds have been Odor will be paid to any person for influencing or aftepting to iniluence any omeer, or employee of any federal agency, a Member of Congress, an OfflOct Or OMPIOYQO OfCongmas, or an employee of a Member of Congress In connection with this federal contract, grant loan, loan or cooperative agreemorA the undersigned shall complete and submit a "Discilosute of Lobbying ActlVides". We cortillcation Is a material. representation of fact upon which reliance was placed when. this transaction was made or anteredinto, Submission of this cartifleation Is a prorequisIte far maldq or aliteftinto this tranoaOtIonimposod by Section 1352, Title 3 1, U S. Code� Any person who falls to file the iquired mtifcatioa shall be subject to a. obvil penalty ofnot less than $10,000 and not more than $1 00,00o for each anch, fall=, The prospective participant also agreai by submitting bb or her Lid or proposal that he cc she shall require that the language of this certification be Inoloded In all lower tier subcontmots, Which exceed $ 100,000 and that all suph sub recipients shall cardry and disclose moordingly, Fluitt-7ollars, Inc Signod and Printed Name; ,iv.o- Office Manager and Vice President Date March 20,2018 11053501. �!� , R", ! - - , � 'r Saoc."'.s 150 , " .%Z,.,r 11 O� Jill I I I I "W"W"ON bfty of #into Ana RrP""* Page A3-2 25E-293 The undersigned consultant or oorporato officer, during the pelformance of this contract cordfies as fGHOWN: 1. 7110 COnsUltatit shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take d1innstivo action to ensure that applicants we employed, and that employees Oro treated during employment without regard to their race, color, religion, sex, or national origin, Such action shall Include, but not be linidtod, to, the following: employment upgrading, domotion, Or transfer, recruitment or recruitment advertising; 16YON Or termination; rates of pay or other forms of compensation; and selection for training, Including apprenticeship. Tbe Consultant agrees to post in etwpIcuous Places, available to employeas and applicants for employment; notices to be provided setting forth the provisions of this nondiscrimination clause, 2, The Consultant shall, in all solioltatJous or advertisemen , fer omploy. a pla by r on behalf f ts cc cod o o the ConsUltaut state thatt Buff qualifled applicants will receive consideration for employment without regard to me), color, religion, sM or national origin. 3, 'rho Consultant "I send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers, representatives of the conswtantis cormnitments under this section, alld shall post copies ofthe notice in conspicuous places available to employees and applicants for employment. 4. The. Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevaut orders Of the Secretary of Labor, 5. The Consultant shall furntsh all Information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pmuaut thereto, and will permit access to his/her books, records, and amounts by the administering agency and the Secretary of Labor for purposes of Investigation, to ascertain compliance with such rules, rogulatlons, and orders, 6. -In 1110 event of tile Consultant's non-complianoo with the nondiscrimination clauses of this contract or with any of the said rules, regulatloils, or orders, the contract may be canceled, terminated, or suspended In whole or in part and tlie Consultant may be declared ineligible for finther Government contracts or federally assisted construction contracts in nocoldance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sonctions may be Imposed and remedies Invoked as provided In Exeouthre Order 11246 of September 24, 19650 or by two, regulations, or order of the Secretary of Labor, of as Otherwise provided by law. 7. Tlao Consultant shall Include the portion, of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) It' every subcontract or purchase order unleas exempted rat; i! C i t Y 6 16 Wif i-An—a -P—,F T 1 PageAM 25E-294 by rules, regulations, Of Orders Of the Secretary of Labor Issued Pursuant to Section 204 of Execa6va Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administorIng agency may direct as mms of enforcing such provisions, including motions ft, noncompliance; provided, however, that in the event the Consultant becomes Involved in, or Is threatened with, litigation with a sub-oonsultent or vondor as a result of such direction by the administering agetipy, the Consultant may request tat the United States enter Into such litigation to PfOtcd the InteMSta of ft United States, 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as smatu]4 No discrimination shall be made in the OMPIDYMORt Of Persons Upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marltal status, or 0ex of such Persons, except w provided in Section 1420, and any consultant of public works violating this Section Is subject to all the penalties Imposed for a violation of the Chapter, signed.* Title: 0111ce Manager and Vice President Fkm: Huttt-Zollars.. n Date: Match 20, 2018 011y� oi if ! Saht ai Ana RFP Page AS-4 25E-295 MIGUEL HERNANDEZ,PE, PLS, QSD Project Manager - Huitt-Zollars Miguel Hernandez has more than 20 years of experience !a Public Works and Is proficient with the design of streets, highways, sewer, water, storm drain, grading, hydrology and hydraulics. His experience combined with his ability to communicate will make him a valuable asset to a project. As a Project Manager he will be helpful In coordinating all design inclinations and finding the appropriate balance. When critical deadlines need to be met his proven ability to work under pressure will be invaluable. RELEVANT PROJECT EXPERIENCE Mojave Solar Project - Hinkley CA Ensure all construction work conformed to applicable LORS, coordinated traffic detour plans, reviewed QSP activities, prepared documents to initiate revisions to approved drawings, responsible for work load reports and monitored progress of construction schedule. The project moved over 750,000 CY of $oil during the grading activities that required coordination with survey crews and grading contractor. To protect the site from large storm events and balance did moving activity 18,000 LF of channel were cut. The solar plant Included rehabilitation of six existingwater wells and drilling of four new water wells. Six existing water wells were used for construction water. After construction, two large existing wells were retrofitted and connected to four now water wells to provide water for domestic a oil power plant use. The two power plants Included four water tanks totat. Forragut Avenue Improvements - Morena Valley, CA Hernandez was the Project Manager for improvements that Included sidewalk, curb, gutters, driveways drainage, access ramps, utility adjustments, shod property walls, missing street lights, pavement repairs, and accommodation of upgraded water line (built in advance by BSMWC) in order to enhance safety and accessibility for commuters and pedestrians on Farragut Avenue from Sherman Avenue to Ellsworth Street. Jeffrey Road/Portola Parkway Street Improvements - Irvine, CA Hernandez was the Project Manager for the civil design and survey of a now alignment of 1.5 miles of Jeffrey Road and 1,0 mile of Pertain Parkway. Work included roadway rehabilitation, electrical conduits, cable/telephone improvements, right-of-way engineering, potholing, and grading. Work also Included preparation of Infrastructure plans, Including storm drain design, 72-inches to 10-loches in diameter over 10,000 feet of pipe, hydrology and hydraulic calculations, sewer plans, dry utilities, specifications, and construction cost estimates. Jeffrey Road and Portola Parkway were designed for a six -lane highway with raised medians, now curb and gutter to replace open ditch channels, pedestrian uirdercrossing. Cerritos Avenue Gap Closure - Anabohn, CA Hernandez was the Project Manager for this project located on Cerritos Avenue from Euclid Street to approximately 600 fast east of Euclid Street. The project constructed a five foot wide ADA compliant sidewalk and now storm drain laterals with catch basins. The work also Included the construction of block walls and fences. The now sidewalk eliminates the need for pedestrians to walk along the side of the road. Cerritos is designated as a four lane secondary arterial by the County's Master Plan of Arterial Highways (MPAH) with average daily traffic of 9,400 vehicles per day. The project will provide a safer and better access for the school children and pedestrians in general. The services Included right of way acquisition. See Section E. Relevant Project Experience for sitifillionalprojects. HUIMZMARS City of Santa Ana Civil Engineering Services: RrP u-on 25E-296 01 MARC HASLINGER, PE P!1�11eipll 1�i c/taqu - Hu,tl 1011a�s Having experience in both the public and private engineering sectors, Marc Haslinger brings abroad wealth of experience to his jobs. He has managed and designed numerous municipal, residential, and commercial projects throughout Southern California from initial planning and feasibility studies through final design, construction, and construction management, His experience has included residential, commercial, and Industrial developments; potable and reclaimed water transmission mains and flood control facilities; roadway improvements; and construction management, Haslinger is well -versed In the tools of construction management, contract administration, planning, design, and processing. Complementing Haslinge(s project management capabilities is a hands-on approach and 'technical knowledge of computer programs in the area of coordinate geometry, hydraulics, hydrology, structures, spreadsheets, critical path networking, management, and other tools necessary for a successful project. RELEVANT PROJECT EXPERIENCE Western Avenue Rehabilitation — Buene Park, CA Irvine Center Drive, Sand Canyon to Barranca Parkway — kvine, CA Irvine Center Drive, 1-405 Freeway to Lake Forest Drive — Irvine, CA Bake Parkway, 1-405 to Irvine Center Drive — Irvine, CA City of Dallas Facilities Capital Planning, Design and Construction - Dallas, IX* Willow Avenue Drain — West Covina, CA CARL TAYLOR, PE, LEED AP Civil rogineer - fluitt Zollars Carl Taylor has a strong background in public infrastructure projects. He has worked on arterial highways and intersections, local and neighborhood streets, master plan and local storm drains, city and community parks, trails, streetscapes, vehicular and pedestrian bridges, city halls, libraries, community centers, memorials and plazas, parking lots, sewer and water facilities, and pedestrian and biGycle/pedestrian trails. During his professional career, Taylor has provided plans, specifications, estimates, and construction administration and support for numerous city, county, redevelopment agency, federal, and community facilities district projects. RELEVANT PROJECT EXPERIENCE OC Parks On -Call Projects — Orange County, CA Mathis Trail Repair, Aliso & Wood Canyons Greek Restoration, Wagon Wheel Regional Park General Development Plan, OG Zoo Santiago Creekbank Repair at Arden MDdieska Historic Site, Modjeska Canyon Nature Preserve Tijeras Creek Trail Repair, O'Neill Regional Park Trail Crossing Replacement, Santiago Oaks Regional Park Wagon Wheel Creek Restorations, Thomas F. Riley Wilderness Park FEMA Repairs, Carbon Canyon Regional Park • FEMA Repairs, Limestone / Whiting Ranch Wilderness Park • FEMA Repairs, Upper Newport Bay Nature Preserve • FEMA Repairs, Laguna Coast Wilderness Park Bakersfield National Cemetery Oso Parkway & Antonio Parkway Intersection Improvements — Orange County, CA Center Street — Anah6lin, CA Townsend Place — Pasadena, CA HUMZOLM City of Santa Ana Civil Engineering Services: RFP 17-083 25E-297 HUITT-ZOLLARS REMI CANDAELE, PE Hydrology& HYdratilics rilginoef - Hoitt Zollafs Roml Candaele brings extensive experience in numerous aspects of surface water management His expertise include hydrology, hydrominfification, and water quality modeling, Best Management Practice (BMP) design and performance, engineering economics, harvest -and -use, statistical analyses and comprehensive watershed strategic plans. Reml successfully developed stormwater implementation framework and conducted compliance Inspections for multiple Phase I and 11 MS4 agencies. He is also recognized for his technical expertise, responsiveness, leadership, and strategic Initiatives. Candaele has prepared numerous publications and conference proceedings covering his wide range technical knowledge. RELEVANT PROJECT EXPERIENCE Huntington Beach Trash Compliance Assistance — Orange County, CA Coltrans Ornamental Vegetation OMP Study Lake Tahoe Clarity TMOL - Caltrans SM11 Hydromodification Management Plan, Riverside county Flood Control — Riverside County, CA South Orange County Hydromodificatime Plan — Of8irga County, CA Irvine Regional Park Drainage and Water Quality Improvements — Orange County CA SAR Watershed Action Plan, Riverside County Flood Control — Riverside County, CA Retrofit Opportunities Water Quality Modeling — Otange County Public Work Watersheds Division National Pollutant Discharge Elimination System (NPDES), Riverside County Transportation Department (RCTO) — Riverside County, CA JEFFREY LENHERR, PLS, CFEDS L n d S u t v e y - H u i t I Z o I I a r s Jeff Lenten Is a Licensed Land Surveyor in California and Washington State. He is also one of a select few Land Surveyors In the United States to hold a Certified Federal Surveyor Certificate, He owned and operated his own Land Surveying Company for 15 years prior to joining Huitt-lollars in September 2014. He has the experience to take a project from start to finish with minimal oversight, resulting In lower costs and on -time deliveries, He has extensive experience in map preparation and review, geodetic control, right- of-way mapping, topographic mapping, lot line adjustments, subdivisions, legal description preparation, construction staking, Global Positioning Systems, and field procedures, RELEVANT PROJECT EXPERIENCE On -Call Surveying/Engineering Services — Santa Ana, CA On -Call Surveying Services — City of Downey Depautmant of Public Works On -Call Professional Services, University of California — Irvine, CA OCTA State Route 22 — Garden Grove Freeway, CA On -Call Surveying/Engineering Services — Santa Fa Springs, CA On -Call Surveying Services - Orange County, CA Solar Canopies at Municipal Service Center — thousand Oaks, CA 25E-298 City of Santa Ana Civil Engineering Services: RFP 17-083 01 J CHRIS SCOTT, RLA, ASLA, LEED AP t Fin ds c ape Arch it ec t - 11 u it i - 7 o I I a r s Chris Scott Is the Team Leader forPlanning and Landscape Architecture forthe Huitt-Zollars Dallas office. His post project experience ranges from master planning and visioning of urban land developments, community amenity design and aesthetics, hike and hike trail development, InUlti-f8irdly, town home, and student housing developments, commercial and retail developments, multi -use urban developments, streetscapes, manufacturing and Industrial development, private and public park development, corporate campus design, restaurant and hotel development, tree preservation and identification, and federal and military housing and urban development. RELEVANT PROJECT EXPERIENCE Prima Desecha Landfill Viewshed Study- OC Waste & Recycling — Orange County, CA Coyote Canyon Vlowshed Planting PS&E - OC Waste & Recycling — Orance County, CA Irvine Regional Park & Drainage Runoff Control — Orange County, CA Electric Bus Charging & Storage Lot - UCI — Irvine, CA The Lending at Riverplark — Oxnard, CA ROXAMMA R1VERA,PE,PT0EJEEU AP rl a i fic En gill e 0 / - 1-1 Ili t I - 7 0 11 a Is Rivera Rivers has more then 19 years of experience in design and project management for municipal public works, infrastructure, environmental, and hydrology and hydraulics projects. Her experience includes the design of water and wastewater Infrastructure, storm sower design, drainage area mapping, preparation of environmental documents, and construction management, Rivera has completed the Texas Department of Transportation Qualificlation certification for Local Government Project Procedures (LOPP) to manage federally funded programs. She has managed several design and construction projects that were funded with federal funds. She has also worked extensively with the reporting requirements with MOT and FHWA so that municipalities reimbursed under the terms of the Local Project Advanced Funding Agreements (LPAFA). RELEVANT PROJECT EXPERIENCE Oxnard Blvd /Wagon Wheel Road Traffic Signal —Oxnard, CA Oxnard Blvd I Orchard Place Traffic Signal -- Oxnard, CA Oxnard Blvd / Vineyard Ave Traffic Signal — Oxnard, CA Vineyard Avenue at Town Center Drive Traffic Signal — Oxnard, CA Lantana Traffic Circulation Study, Lantana Community — Denton County, TX HUITT-03ILM City of Santa Ana Civil Engineering Services: RFP 17-083 25E-299 HUITF-ZOLM JOHNNY MURAD, PE, MS, QSD U10ity Design - livitt-Zollars Johnny Muted brings 20 years of experience In civil engineering consulting. He has assisted numerous clients In site selections, feasibility studies, preliminary construction cost estimates, earthwork estimates, plan check and permit fee estimates, conceptual site planning, final design, and construction administration. His experience gives him a good understanding of project costing techniques and calculations, which can help keep the project cost at a minimum without losing efficiency and, thereby, help his clients stay within their planned project budget and maintain their strength in the market. RELEVANT PROJECT EXPERIENCE ("T Alder Avenue, Casa Grande Drive, Summit Avenue, and Mango Avenue Sewer Improvements — Rialto, CA Redlands Boulevard Sewer Improvements — Moreno V8116y, CA Brodlaim Avenue, Cactus Avenue, )oy Street, Gilbert Street, Robecoo Street, Frederick Street, and Reacock Sewer Valley, CA 0 Street Improvements —Moreno Son Bernardino Avenue Sewer Improvements — San Bernardino, CA 0 i City of Rialto, Tract No. 18304 Sewer Improvements — Rialto, CA Cl 0 WILLIAM WALLACE, PE S t 111 C t I/ I 11 E a Ly i a e e r I I if i t t - Z o 11 a I S William Wallace has more than 37 years of experience as a Structural Engineer. He has been involved in the design of many highly complex structures for flood control and soil and water conservation construction programs for the Corps of Engineers (COE) and the Natural Resources Conservation Service INKS). Projects have included reinforced concrete hydraulic structures such as trapezoidal channel paving, rectangular channels, Impact basins, drop structures, retaining walls, and reinforced concrete for principal and auxiliary spillways of lakes and dams. Wallace provided the structural design or provided peer reviews of projects where the objectives of the project was to design modifications to dams and their appurtenant structures to millgaterisks relatedtodain safetyconcerns; andto meetcurrent regulations and standardsas provided by Conservation Districts, NRCS, COE, and various Departments of Water Resources. RELEVANT PROJECT EXPERIENCE Oxnard Village Flood Control Facilities - Oxnard, CA Cottonwood Creek Trail and Bank Stabilization — Allen, Texas Rush Creek Channel Erosion Control - Arlington, TX Channel Improvement Project — rort Worth, TX Brazos River Study — TX Lake Ray Roberts Ontletworks Conduit and Power Penstock — take RayRoberts, TX City of Santa Ana Civil Engineering Services: RFP 17-083 25E-300 JEANNUTE GUEREGA, PE Ci V il Eng it? 06f - 11 U it t - 7 0 11 a Is Jeanette Guereco Is a data 0 driven engineer with a variety of experience including five years of experience in solid waste and civil engineering, seven months in land development, and two years intern experience with public works road and sidewalk rehabilitation. Guereca has performed pro- and post -construction hydrology analyses by creating hydrology maps and using the rational method, She also has experience conducting hydraulic calculations to size existing and proposed open channels, pipes, and drainage structures. Guereco has been responsible forcreating mass grading as well as precise grading designs using advanced civil CAD programs utilizing 3-D surfaces, sections, and profiles to maximize efficiency and productivity of CAD tools. Jeannette also Interined with the City of Santa Ana from 28116-24108. RELEVANT PROJECT EXPERIENCE La Pete Ave Sap Closure & Del Rio Extension — Orange County San Clemente, and San Juan Capistrano CA Plaza San Clemente — Sen Clemente, CA Oxnard Village - Oxnard, CA Frank R. Bowerman Landfill — Irvine, CA TaIlgims Partial Final Closure — Goleta, CA Vandenberg Air Force Base — Miindoubargilffi, CA Newby Island — Milipites, CA hAICHAE1. PHILLIPS, PEE Hydiology f1v flydtantirrs rrgineet H u i I I - Z o I I a r s Michael Phillips has experience In many aspects of surface water management. He has performed studies, calculations and produced reports on topics such as hydrology, hydraulics, hydromodification, water Quality management and BMP design. He Is also familiar with many surface water management software such as NEC -HMS, HEC-RAS, FlowMaster, AES, WSPGW, HY-8 and SMS TUFLOW. RELEVANT PROJECT EXPERIENCE The Westerly, 2D Flood Study for FEMA Flood Map Revision —Shui Valley, CA Haven Avenue Storm Brain, 2D Modeling — Ontario, CA Oxnard Village, Interior Drainage Study — Oxnard, CA Hydraulic Report for Pine Avenue Extension — Chino, CA VA Riverside National Cemetery Phase 3 Development — Riverside, CA MR5 "Modena" Development — Rancho Mission Viejo, CA HUITT-A)LM 25E-301 City of Santa Ana Civil Engineering Services: RFP 17-083 HUJIT-ZOLIARS JOSH ROEHM,PEJEED AP BD+C,PMP 4,101, /1 a Rica I In 017 eer If U it[ Z o I I at s Josh Roehin is a highly skilled Mechanical Engineer with more than 20 years experience In complex higher education, healthcare, and specialized engineering projects. He Is considered an expert on energy modeling, ,sustoinable,dosign, BIM, and big picture planning. His experience runs from small, one -room makeovers to very large renovation and addition projects. His strengths Include overall plan thinking with a focused attention to detail, strong public prosentatien and communication skills, ability to negotiate fee proposals and contracts, and high client satisfactionlretention. RELEVANT PROJECT EXPERIENCE Sound Transit Operations and MaletionancoSatelliteFacifity— Seattle, W1 Short Circuit and ARC Flash at Various Lakes — Fort Worth District Corp of 6ginears takes, TX GSA Midland Odessa Arc Flash Study — Midland, TX NOW SE, Dynamic ComporamtPelmild Facility (DCRF) — Corpus ChrlstiArmy Depot, U o USAGE Albuquerque, Airman & Family Readiness Center — Cannon AFR, IVM 0 USACE Fort Worth, Sustainable Infrastructure Assessments Completion 0 SCOTT PARMA, PE, LEED AP Ingineei Nuitt-Zollits Scott Parma's engineering experience Includes power distribution, electrical systems analysis, I" Y! system planning, electrical system design, and construction administration. He has completed a wide stray of facilities projects in the utility, transportation, municipal, infrastructure, and commercial sectors Of Construction. His main expertise is In medium -and IOW-VOltage power systems design and analysis. He also has experience in lighting, telecommunications, and fire alarm system design. RELEVANT PROJECT EXPERIENCE Bakersfield National Cemetery - Phase I —Arvin, CA Riverside National Cemetery - Phase 5 — Riverside, CA Coyote Canyon Repower Electrical PS&E — fentena, CA LA Metro Division 13 Bus Maintenance and Operations Facility - Los Angeles, CA UCl Lot 30 Electric Bus Yard - li CA J Maintenance Service Center Solar Canopies - rhousand Oaks, CA J City of Santa Ana Civil Engineeting Services: RFP 17-083 25E-302 RUSSELL HANSON, PLS, GISP L a ad Stir veylklapping - H u i I t- Zol I a i s Russell Hanson has in-depth experience in the preparation and processing of both surveying and engineering projects including records of survey, tract maps, legal descriptions, aerial photography, earthwork, alluvial quantities, grading, and GIS databases. He has been responsible forthe planning and design for a myriad of municipal and residential projects. RELEVANT PROJECT EXPERIENCE to Pate Ave Gap Closure and Camino Del Rio Extension - Orange County, CA Santa Ana River Bike Trail Slurry Seal Project - Orange County, CA Robernadore Multi -Purpose Basin - Orange County, CA Los Patrones Pkwy - Orange County, CA Runoff Management Plan (ROMP), Rancho Mission Viejo, LLC — Orange Couft CA Ortega Highway Utility Relocations — Orange County, CA Antonio Parkway Widening -- Orange County, CA MICHAEL PUTT, PG, CEG Ge a t e c h n i C a N i n y o & 10 o o i e Michael Putt has more than 20 years of experience in Public Works and is proficient with the design of streets, basins, sewer, water, storm drain, grading, and public works projects, RELEVANT PROJECT EXPERIENCE Arden Modjeska Wood Canyon Wilderness Parks - Orange County Parks La Pate Avenue Extension - Orange County P011c Works Smith Basin Assessment Burris and Lincoln Basins - Orange CountySanitation Vistrict Bakersfield National Cemetery 2MY1 25E-303 City of Sa nta Ana Civil Engineet ing Services: RFP 17-083 HUITr-ZOLLAIRSic SAM GUHA, PHD, PE, GE Geotechnical Ninyo & Moore Dr. Guha Is a Principal Engineer with Maya Moore with diverse professional experience in geolachnical engineering design, consulting, construction, and regulatory practice. Dr. Goho coordinates and conducts geotechnical evaluations for commercial, Industrial and public facilities, including airports, bridges, highways, railroads, levees, public and private buildings, various plants (e.g., water treatment, blo-rotming, power), pipelines, reservoirs, retaining structures, and elevated, ot-grado and below -grade tanks; provides guidance on various analytical and numerical procedures that are undertaken for a project Including seismic hazard analyses (e.g., ground motion, liquefaction, dynamic settlement, lateral spread, ground subsidence, landsliding, etc.), site -specific response spectra analyses, slope stabilityranalyses, analyses of soil settlement, bearing capacityand earth pressures, assessmentof adverse effectsof collapsible soil and expensivesoll, and development of structural foundation, pavement sections and underground pipeline design criteria; provides gootechnIcall design parameters and recommendations for shallow and deep foundations, temporary and permanent retaining structures, slope stabilization techniques, mechanically stabilized earth (MISE) walls, tieback anchors, soil nails, in -situ ground romedlation and earthwork: prepares and reviews geotechnical reports, proposals and transmittals; reviews laboratorytest results, project plans and specifications; provides supervision and technical support to project- and staff -level engineers and geologists, conducts quality ossurance/quality checks, and performs project administration and management. RELEVANT PROJECT EXPERIENCE Orange County Water District, Smith Basin - Villa Park, CA Burris and Lincoln Basin - Anaheim, CA Hester Basin/Twin Lakes Park, Proposed Pump Station and Basin Grading, Geriteohnical Evaluation - Garden Grove, CA f 1-10 Replacement of the Ellis Avenue Pump Station, Orange County Sanitation District - Fountain Valley, CA Reclaimed Water Reservoir for Moulton Niguel Water District - Allso Viejo, CA Effluent Pump Station Annex — Job No. J-77, Orange County Sanitation District Plant No, 2 - Huntington Beach, CA Now Lateral Extension for Castaic Lake Water Agency - Santa Chirita, CA N1, Chula Vista Power Plant Modernization - Chula Vista, CA JESUS "FREDDIE" OLMOS Fnvirolimental ECORP Freddie Olmos has more than 20 years of experience In Eaviornmenal Engineering and is proficient with environmental undertaking of the design of streets, basins, sewer, water, storm drain, grading, and public works projects. ,J RELEVANT PROJECT EXPERIENCE West Street and Citron Street Sidewalk Gap Closure Project - Anaheim, CA Lincoln Avenue Widening Project - Anaheim, CA La Palma Avenue at East Street Sidewalk Gap Closure Project - Anaheim, CA State College Boulevard and Lo Palma Avenue Intersection Improvement Project - Anaheim, CA J c City of Santa Ana Civil Engineering Services; RFP 17-083 25E-304 Wa4m] HURTZOLIARS Irvine 2017 HOURLY RATE SHEET Engineering/Architecture Sunm Principal -In -Charge $235.00 Survey Manager $ 195.00 QA Manager $215.00 Sr. Project Surveyor $ 170.00 Sr. Project Manager $215,00 Project Surveyor $ 140.00 Project Manager $ 180m Survey Technician $ 115.00 Sr. Civil Engineer $195.00 Sr. Structural Engineer $200,00 Suyey Crews Sr. Mechanical Engineer $180.00 Sr. Electrical Engineer $185.00 I -Person Survey Crew $ 160.00 Civil Engineer $155.00 2-Person Survey Crew $ 225.00 Structural Engineer $165.00 3-Person Survey Crew $ 295.00 Mechanical Engineer $165.00 Electrical Engineer $165,00 Construction Plumbing Engineer $165.00 Engineer Intern $120.00 Construction Manager $ 175.00 Sr. Designer $180.00 Resident Engineer $ 160.00 Designer $145.00 Sr. Project Representative $ 120.00 Sr. CADD Technician $125,00 Resident Project Representative $ 95.00 CADD Technician $ loom Reimbursable Expenses Administrative Consultants cost + 10% Sr. Project Support $100.00 Other Direct CosLe Cost + 10% Project Support $ 65.00 Mileage IRS standard BmIness Mileage Rate 25E-305 25E-306 AGREEME NT TO PROVIDE ENGINEERING SERVICES ON AN ON -CALL BASIS (GENERAL ENGINEERING) THIS AGREEMENT is made and entered into this 19th day of June, 2018 by and between CSG Consultant-,, Inc. ("Consultant'j, and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California Mity"), RKCUALS A. On February 22, 2018, the City issued Request for Proposal No. 1. 7-083, by which it sought a consultant to provide engineering services on an on -call basis for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City, Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C, in undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services perfbrmed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THU, REFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the patties agree as follows: 1. 'SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more specificaRy delineated in Consultant's proposaL which is attached as Exhibit A and incorporated in fall. 2. COMPENSATION a. City neither warrants nor guarantees any ninimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed tinder this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected to provide services for general engmeering projects on an as -needed basis under RFP No. 17-083. The total compensation for these services provided by all such consultants selected under RFP No. 17-083 shall not exceed $2,000,000 during the term of the Agreement, including any extension periods. b, Payment by City shaU be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. EXHIBIT 6 Page I of 8 25E-307 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence oil the date first written above and terminate on June 18, 202 1, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, ot seq,, C'Prevailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance"projects, Ifthoservices being performed are part of an applicable "public works" or '�maintcaanW' project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents fice and harmless ftom. any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultain shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall It be construed to create an employer-omployce relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant peiTbrms the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries slid wages, employ&s social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in my tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement C'Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Pago 2 of 8 25E-308 Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising ftorn bodily and personal InJUry, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insuranceshall be not less than the following: single limit coverage applying to bodily and personal mijury, including death resulting therefrom, and property damage, in the total amount of $ 1,000,000 per occurrence, with $2,000,000 in tlie aggregate, Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City, and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance, In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance oftbe work under this Agreement, Consultant agrees to obtain mid maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (1) Consultant shall maintain all insurance required above in fall force and effect for the entire period covered by this Agreement. Page 3 of 8 25E-309 (ii) Certfficates of insurance shall be fitruished. to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refases to produce or maintain the insurance required by this section or fails or refiises to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shallnot affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from die negligent operations of the Consultant or its subconsvItants, agents, employees, or other persoms acting on their behalf which relates to the services described in section 1 of this Agroment; and (2) from,Any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the ternis of or effects arising from this Agreement. This indemnity mid hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising fi-ont this Agreement The Consultant further agrees to indemnify, hold harmless, slid pay an costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third patty challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code S ection 2782.8, the above indemnity shall be limit4 to the extent required by Civil Code Section 2782,8, to claftns that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. EWE, LLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, Nge 4 of 8 25E-31 0 for infringement of any United States' letters paten� trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement, Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minuinum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exorcise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care, "Confidential InformatioiP shall include all nonpublic 'information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other me=. Confidential information disclosed to either party by any subsidiary and/or agent of the other patty is covered by this Agrocruent. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (o) is in rightf u-1 possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (c) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Page 5 of 8 25E-311 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P,O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: CSG Consultants, Inc. 3707 W. Garden Orrove Blvd,, Suite 100 Orange, CA 92868 Ann; Cyr as Kianpour, President A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to die now address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above, If sent by fax, communication shall be effective or deemed to have been given twonty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these titneftames, weekends, federal, state, County or City holidays shall be excluded. 14, EXCLUSIVITY AND AME NDME NT This Agreement represents the complete mid "elusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. hi the event of a conflict between the terms of this Agreement and any attachments hereto, the torms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agrecluents, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Page 6 of 8 25E-312 Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City'sprior written consent shall be considered null and void. Nothing in this Agreement shall be construed to Inint the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreementshall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy, No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Const:iltant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, die Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the Citys use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities tinder this Agreement Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. IURISDICTION-VENUF This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Pago 7 of 8 25E-313 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's foes, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn, b. All exhibits referenced herein and attaolied hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST; MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: QZ4� �V, Jq0 M. Funk Assistant City Attorney RECOMME NDED FOR APPROVAL Edwin "William" Galvez, P.E. Acting Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ 11 City Manager CONSULTANT Name: Title: Page 8 of 8 25E-314 "IT 44" -7T - I WN 4-1 PROPOSAL TO THE City of Santa Ana I a CSG PROPOSAITO SANTA Ato We OW PRojecr Table of Contents Cover Letter�& contract Statement Firm and Team Experience Understanding of Need RelOvabt Project Experience References Scope of Services&. Schedule Fee Proposal (Separate Sealed Envelope) Appendix: Resumes & Forms 25E-316 1 - p 25E-317 CSG PRoPcsAi.ToSANTAAmA MILCONEPROJECT WMEM =1 March 20,2018 p ArmandoFernandez Project Manager City of Santa Ana Public Works Department 20 Civic Center Plate SantaAnp, CA 92701 Rot UP No. 17-098 General Engineerlogother than Water RtWurcps — op pre Alan.$ (Ole One je#) CSG Consullents, Inc. (CSSI Is pleased to present our proposal to provide engineering services for Mile One Street Project. Our proposod team h4lan, agWrthhent of project management skills anti relevant eXporlonop In roadway assessment & design, complete street, pavement management, Caltrans local assistance, traffic �lgnal deslgn� latkew4y design, Otiblic outreach, Bad federal grant adniffilittratlan. CSG has provided 41miter services for Many murildpalltles; throughout Callibmia. We have developed a great understanding for the municipalities' needs and #xpadetlont, and have experience collaborating with Citles' staff to ensure successful delivery, of theprojact. Peykan AbbasA, PE, Principal Engineier, will servisas the Principal [A Chafte:end Project Manager fpr�thls ' _- - - Contract, Peykam Abbassi, PE, I Project Manager 3707 W.Garden Grove Dtvd,, Suite 100 1 Orange, CA 9286.8 phone (714) 568-101011 pdyk;maV@.csgongKcom Mr, Abbossl brings over 92 years of engineering management experience for public works projects. In both murtlotpal government, and transitagenclo. WAbbassl previously served as the Project Alanajoerllvad Eny1neerreprasenting the City qf Los AngalssforUP011 (construction phase), and Regional connector 1peeffirdnary design phase). The work Included establishing communication protocols and procedures to respond proactIvely during Inherently fast -paced design -build project development and construction. Having performed Project Management tasks similar th the requirements for the City's project has provided Mr. Abbassl with the hands-on a)(0arlence and knowledge required to deliver a successful project He has managed design and construction of many Infrastructure projects for the City of Los Angeles, City of Half Moon Day and North County Transit District CSG has teemed with Goo-Advantec, Wagner Engineering & Survey(WES), Summers/Murphy St Partners(SMP), and Transpo Group. Goo-Advantec will assist the team witholl soll and pavement.related testing and reports, Wagner Engthearing will provide surveying services, SMI) Inc. will perform landscape architecture, and Tronspo Group will assist the project with all required traffic 5tudies, We are excited about the opportunity to serve the City of Santa Ana and would welcome the opportunity to talk with you further. As President, I am emp6ered to negotlat� the contract on behalf of our firm. If you have any questions or need Roditional Information, please contact Mr. Abbess) at peykanm@csliengr,com or (714) 568-1010. Sincerely Cyrus Klanpour President, CSG Consultants, Inc, 04""11111110� CSG OONSULTANIS 1%000or 3707 West Garden Grove Blvd, #100, Orange, CA 92868 phone (714) 568-1010 1 tax (734) 568-1028 1 www.csgengr.com 25E-318 rl 25E-319 CSG PRoposAL To SANTAANA mile ONE PROJECT Firm & Team Experience FIRM PROFILE Cs(i consultants, Inc. (CSG) is a California company without local office located In Orange. Additional support is available from our other offices In Redlands, foster City, Pleasanton, Sacrament*, Son Jose end Newman. CSG Is a multiservice civil engineering firm servinglocal municipalities and public agencies for over 26 years. our firm is composed of more than 300 employees, with most of our senior -level staff having worked directly forgovernment agencies In the past. This Institutional knowledge and perspective creates a unique organizational cult4re that Is sensitive to local agency Issues, expectatlonsi standards, and constraints. It allows us to integrate. seamlessIV to deliver a specific project, assist a municipality with a task order, or manage a public project. To serve the hoods of our municipal clients, CS6 4raws upon a farge pool ofstet consisting of civil engineers, stfw(aural engineers, construction managers and Inspectors, surveyors, program and prole4 managers, and specialized planning, Information technology.; and sustainablIfty professionals. NAME OF FIRM: CSG COWIt0% Inc. PROJECT CONTACT� Peykan Abbassli, PA I Project MAno8ar LOCAL OFFICEt $707 West Gordon Grove Blvd, 5ulte:100, Orange, CA 92868 (7141 568-1010phone, (714) S684028fax wwwXsSongrxOmJ Info@csgengticom R96IONAL OFFICESt 4.SO Pilgrim, fo#qr City, CA 94404 1177. Idaho Street, Suite 120, Redlands, CA. 92374 6200 Stonerldge Me 11 Road, Suite 300, Pleasanton, CA Was 1022 6 Street, Sacramento, CA 0S814 930 Fresno Stre0t,NeWrnah, CA 95360 $707 W. Garden tirove Boulevard, Orange, CA92868 YEARS IN BUSINESS. 26 * Fo4nded In 1§91 NUMBEROFEMPLOYCESt 270+(CornpanyW1de) TYPE OF BUSINESS: CallfornID CdrpQrafloh 4 Incorponited June 15, 2000 # Federal 1D., 91-2053749 STAFF COMPOSITION Our professional municipal services staff consists of: P Civil Engineers Js Structural Engineers P Progivm & Project Monooem P Construction Managers ) inspecton P lJormotion 7echnology Professionals p Plan. and Map navlowers 0 Tronsportation & Traffic Entilheelt A CASp Professional P sustotnability Professionals P cipmanagers 0 Building Plan Review Engineers ) ICC Certified Plan Reviewers P Land Surveyors 25E-320 CSG PROPOSALTOSwAAMA MILE ONE PROJECT Proposed Project Management Team An organizational chart with proposed CSGstaff and subconsultantsisprovIded below. Staff reaurnesare featured in Section $of theproposal. David �et% PE Amlr Abdollahl, EIT Associate Engineer Kareem Arabi Assistant Engineer Wagner Engineering & Survey Surveying Samos Trobspe Group rrqfftc Engineering services GooAdvantac deotechnical Engineering Suminers/Murphy & Partners Landstope Architecture Project Manager PeykanAbbassl, PEPrincipal [Ingneor, will serve as the Project Manager and main point of contact for this project. Mr. Abbassl has over 32 years of experience In Public Works and municipal Improvement projects. Quality Assurance / Quality Control CSG's Internal Quality Asturance/Quallty Control ((IA/QC) reviews utilize prIncipal-level managers who have experience with infrastructure projects either as anexpert working for government agency or exclusively Providing services for municipalities. Mr. Fisher Is responsible for directing the review of, all project deliverWes prior to every major milestone, Project Engineers CSG has an engineering group of nearly 50 engineers and designers, With specialized knowledge and experience that gives Lis the capacity to undertake a variety of projects. We are confident in our proposed staff for this project. Nevertheless, the availability of additional CSG staff allows us to shift more resources onto projects If necessary, We have Identified specific project engineers in the organizational chart that have worked together as a team and will pull from these resources should the heed arise. 25E-321 p 25E-322 CSS PROPOSAL TO SANTA ANA MILFONepwscl Underswndire of Need CSG h0sexarnInAd the Reqqestfor Proposal (RFR) and &�ddrstandg that the City $Santo Aria Is seeking firmt to design the Mile One Street Project. Primarily, the projett Involves a Complete Street Design con, ept wIth emphiisize to ensuresafety, actessibilityond coqveiilenqe�of all Vongportellon users—pedestrIans, bicyclists, transit riders, and motorists are considered. Mile One Street Is a sIxo1ane arterial (I Jones In each direction) with a 1W wide median Island to design Mr. a bike lane with W buffer to be added In the east -bound direction. The addition of bicycle lanes will Improve Woe connectivity and Increase bicycle travel an Mile One Street and in the Surrounding a Too. To accommodate a blke.lane concept Into the design the following bullets will be analyied and will he reported to the CIO PM: Roadway retonflauration (narrowing of lanes, now roadway.striping) Roadway r9stilifting treatments (slurty seAl, or to bo dettir plivemont rehabilitation) Green bike lanes (typically near lntersertloas� or In otherwise hlgh�confllct areas) 131ke buffers, as space allows Bicycle Attiveticri (including enddiflotions to 4xisting traffic signal hardware, new Inductive loops and/or Video detection for bicyclists and motorists) • Mosliflotion of existing concrete median Islari0o and curbs • installation of related sIgnage • Modifications to parlding 25E-323 25E-324 CSG PROPOSALM SANTA ANA MILEONORWECr I :M =. I I rz 4", CSG has extensive experience 16 the design and rnanag6ent of complete streets andpavement rehabilitation projects throughout California, Projects have utlilied various methods of pavement maintenance and rehabilitation, MudingdIllouts, full depth mlcm�surfadrvg, scrub, chip, and cold In -place recycling. A sampling of similar projects CSG has managed and designed Is provided below, Riong with references, HILLSIDE BOULEVARD REHABILITATION -AND BEAUTIFICATIONp PHASE I I TOWN OF COLIMA, CA Winner afthe 201SAPWA 011con Valley Arojectof the yearfor Small Cltleslftaral Communities The Towpof(ohnt solatted C$G tontanage tharehoblift4tion Hillside goolovaed, a principal nodth�southarterlal through the Town, WhIch spans approximately I.Smltes Oom the Daly City city limit to the SOqth 94A FfOnds(o.dlyffmit. CSG Was InVolvad in the, master 019MIng, final design and construction of this beautification.project, During the master planning stage of the project, CS6 conducted traffic stutilesi'attohdW study sessions With various TowNs departmental directors, presented out ronceptual ciesign to the community at two public meetings and affectIvelycoordinoted with project stikeholdors,0ty Otaft and City Council to review and approve an aesthetically pleashig datign conc6pt which was In compliance with the ToWn's roeneral Plan and Master Sign PrGSTam. CSG worked closely with the PIPOITIA9 06pa0mont to (ftiNgr a tolveptool design that iliccniaorated all elements of �ocmpleto ttreets,� Including sidewalks, tigiTtIng, and bike fares. Design elements Incorporated sheltered leftturns to act as traffic calming mesoures, additional street porft continuous bike laoe�,, � continuous sidewalk where none exist before, curb ramps,rectongular rapid floshInts beacons, and laWretention areas, or "raln sardenso. Two traffic signal modifications were completed to match the'now layout end bring those signals up to current standards, The design Incorporated a retrofit to all Intersections andpeclestrian access points throughout the corrldor In order to meet ADA requirements, In addition, the entire length of roadweywas rehabilitated by full -depth reconstruction. SAFE ROUTES TO SCHbOLS I CITY OF SAN MATEO, CA C%G Consultants was selected by the City of San Mateo to provide both topographlosurvey and design services for this federally -funded project, CSG acted as the prtme,consultant for the topographic survey effort, which Included topographic survey for is School sites and a total of 32 local intersect ' ions, The design scope Included curb extensions, curb ramps, and rectangular rapid flashing beacons at $even Intersections throughout the City, CSG provided detailed curb ramp designs In accordance with the latest Caltrahs Plan Preparation Manual, Including station data, proposed slopes, and elevation data. CSG reviewed curb extensions Impacts on drainage patterns, and prepared hydrology and hydraulics calculations to support trench drain designs and the modification of an existing drainage Inlet, In addition to preparing the PS&Es for work adjacent to three school sites, CSG helped to coordinate the Work of four design consultants to assemble asinglo bid schedule ondset of technical specificationsin anticipation of the Caltrons C-76 Request to Proceed with Construction. C5G provided conformance reviews of all consultants! plans and estimates to ensure that federal requirements were met, and facilitated coordination between the City and consultants to ensure any potential project issues were addressed In advance of the E. 76 Request. CSG also performed a peer review of the City'sfront-end Specifications to ensure that the technical specifications and front-pnd specifications were coordinated, and that federal language was Incorporated, 25E-325 CSG PROPOSAL To SANrA ANA MILEONEPROJecT 20:L6 PAVEMENT REHABILITATION PROGRAM I CITY OF SAN RAMON, CA 's2016 CSG was selected as the design consultant for the City pavement project, The scope involved the rehabilitation of more than 60 over 7,5 centerlIne miles, Invarlous locations tbroughoqt the city. After performing a deflection analysis on the most severely distressed pavements, three cometiation methodswere chosen, consisting of Overlays, Thin Maintenance Overlay$1 and Micra-surfacing. CSG staff conducted $Ito visits to assess location of digout repairs, an Inventory 0 existing Iron (manholes, valves, etc,), evaluation of curb, gutter and sidewalk In need of repair, and evaluationerf curb ramps for ADA conformance. CSGwaselso tasked wIthevaluotion df 9everal areas of existing brick paVert end determining a repair methodology; All findings weW documented through flold novievand Photographs. JUNIPERO SERRA BLVD AT KING DRIVE INTERSECTION IMPROVEMENTS I CITY OF SOUTH SAN FRANCISCO, CA 06 was selected by the City of South Son Francisco to redesign the intersection of Joripare Serra Roulevord and King Drive, The project goal Was to improve Mobility for-oll.modes, and bring the intersect1cm up to current standards for bicyclists, pedestrians, and ADA access. CSS's team dovelopeelthe project from preliminary design, load the communityputr,24;h. proms�wh:h multiple public meetings, multiple 4gency coordination Including Caltrans, City of Daly City,:aM the South San-Frondsco Dicycle and Pedestrian Advisory Committee, and completed final design while managing the federal funding pracessk The project scope Included redesign of the existing medians and d$ht-turnislandsito Improve.intePSOCtloh geometry and provide ADA compliance. Replacement a tbef existing trafilc Signals iocated In the Median with mast arm signals to Improve visibility,, upgrade of the existing traffic signals to provide protected lafttum phaving for king DrIve; addition of a speed feedback sign on'southbound )unlpero Serra Boulevard to Increase driver awarshess of the posted speed limit; Instailation of standard ADA curb ramps throughout the Intersection to Improve pedestrian accesslblllty,�addltlon of pedestrian signal headsand countdown timers at all crosswalks and extehslon.of-existing bike lanes along Jpripero SarrA Boulevard through to Improve pedestrian safety, the Klihibrive Intersection to Improve bicycle safety, 2017 MEASURE J & L AND ANNUAL PAVEMENT REHABILITATION PROJECT CITY OF ORINDAI CA The City of Orinda selected CSG to manage And design their 2017 Annual Pavement And Measure J & L project, The project rehabilitated 62 road segments and 10,000 finearfeet of storm drain pipes at v4rlous locations throughout the City, The pavement rehabilitation methods Included full depth reconstruction (FOR) utilizing a.wmem: subgrade stablilzation,mix, and hot mix asphalt deoplift mill and fill replacomarim Due to the depth of Impact of the pavement rehabilitation methods, utility investigations and coordination wore heavily conducted with PG&E, EBMUD, and AT&T during the pavement rehabilitation Method selection process, Storm drain pipe Improvements Included pipe replacement. The supplementary Improvements also Included upgraded curb ramps, minor concrete replacements, striping, utility adjustments, street regarding, Installation of now storm draln Inlets, tree trimming, etc. CSG conducted pavement Investigations Idefle4tic)n testing, coring, and R-VAItia testing), storm drain CCTV Investigations and rehabilitation recommendations, coordinated stakeholders, developed the PSU bid package, and provicledbld and corstructlon support for the project. In Addition, CSG developed a technical memo Identifying a decision flow chart for stream lining the,deatgn phase of the OtVto identify Appropriate pavement rehabilitation treatments for the future read segments Included in the Measure J & 1. funded road rehabilitation program. FAIR OAKS BIKEWAY AND STREETSCAPE I CITY OF SUNNYVALE, CA The City of Sunnyvale proposed to construct safety, Improvements along Fair Oaks Avenue katweenOldSan Francisco Road and Evelyn Avenue, and between Kifer Road and AhwaneeAvonue. Project scope Included three public meetings and the development of several class 1, 11, and ill bike lane alternatives along Fair Oaks 25E-326 CSG P90POSALYO SANTA ANA MILE ONe PRojEcr Avenue. Design work included the installation of class III bikeways with shared -lane marklngs, or 'aharrowe and appropriate stgqagei bicycle loop detectors and pull boxes, camera systems at Intersections on existing signal mast arms with newrxindults, and pedestrian push buttons post, and foundation. Additional scope of work Included upgrades existing non�ADA coMpHiMtr4mlis to ADA compliance, concrete Improvements# Including sidewalk, curb and gutter;arid valley gutter replacement, drainage Inlet modifications, monument adjustment, and electrical pull boxes adjustments to,,fin1sRed grade. STREET RECONSTRUCTION AT VAAIOYS LOCATIONS I CITY OF SAN MATEO, CA The City of San Mateo selected CSG as their design consultants for street reconstruction at various locations. The scope of work Included mobilization, traffic tontrot, sion relocations; concrete lmprovements� Include Installation of ADA curb ramps, sidewalk%, curb &gutter and driveways; concrete road pavement removals and replacements, asphalt concrete grindliTS; asphalt concrete deep lift 41gout repairs; roadway reflective cracking milleattsin via crack sealfritau ligrasle enhancement votextile, hot rnIx asphalt paving, utility adjustments to Wade; catch basin, RCO and HOPE storm drisift pipe Installation; tree removal; pavement stritaft marld rigs, arid markers, and other related work, Work also Included the preparation of Pattrans. encroachment permit. VARIOUS STREETS AND ROADS PAVEMENT PROJECT I CITY OF MILLBRAE, CA tSIS was selected by the City to perforro the destlip of pavement, rehabliltatforifor a major City arterial, MIlibrai.eAvernie, and a residential street, Magnolia Avenue. The Project litcludecipavement coring sample testing, surveying, pavement recommended ms report, traffic handling plans. ADA curb ramp upgrades, traffic signal repair and traffic detours. Stakeholder roordinatiah was required with (altrans Local Assistance for compliAnce with Federal funding guidelines (an E-76 was obtained for this project), as wall as Caltnins Encroachment Permit Departmentfor coordination with Caltrains design review staff regardingColtmrs owned facilities, 2016-17 STREET RESURFACING PROJECT I CITY OF STOCKTON, CA Miner Avenve�ArchAlrportftorsd, PershlngAvenveand March Lane are arterlals and collectors which exhibit alligator cracking, blockerackinM longitudinal/transversecratking, patching and utility cuts, rutting, depressions, spelling and some prargresaed to base failures. In order to recelvea Federal Regional Surface TrAnsportatirmfirogram Fundfort-Iscal Year 2016-17,(3ty selected.0Gto perform preliminary and final design of pavementrehatillitation, and prepare a 058it bid package in an aggressive design schedule, The scope of the project Included performing Initial visual assessment of pavementconditlons, conducting pavement section Investigations Including coring and deflection testingi selecting and recommending the most appropriate pavement treatments with consideration of costs, construction duration and potential Impacts to the pu4tir, performing life cycle cost analysts for each selected pavement treatment alternative, developing a pavement recommendation report with preferred treatinents Identified for each roadway, locating existing survey monuments and right -of -wiry, assisting the City to file corner records after alterations to the survey monuments, requesting 4tIlIty maps from Strickton's Murrldpal Utility District, Cal Water Services Company, PG&E, AT&T and Co mcast and coordinating with these utility companies for adjustments to their facilities, and preparing layout, traffic handlIngand detour plans, construction cost estimate arid specifications, The types of recommended pavement rehabilitation treatments Included hot mix asphalt mill and fill replacements, pavement base failure repairs (dIgouts), microsurfacing, pavement patch and leveling, and crack seallng. 25E-327 p -1 25E-328 CSG hoposm TD SAKrAANA MILEGNEPROJEcr 0 Providef below -ate references for clients familiar With 65's experience performing comPletestreet end pavement design, Additional references maybe provIded upon request. REFERENCE Rhea Lim I City Engineer I City of Millbrae 1 (650) 259-2389 621 Magnolia Avenue I Millbrae, CA HOSO REFERENCE benlel 13onialas I Deputy Public Works Director I Town of Hillsborough 1 (6501375-7508 1600 Floribunds Avenue I Hillaborougho CA 94020 REFERENCE Orlan Dossey I Town Manager .1 Town of Colma 1 (650) 997-&Wy 119911 Camino Real I Oalma, CA 04614 R9FERENCE Thari.h.NsWon I Civil Engineer I City of Sunnyvale I (4Q8) 7.30-7512 4$6. W CAIve Ave I Sunnyvale, CA 94086 25E-329 11 m MI Lltj 25E-330 CsG PPOPO-W TO SAW ANwAw..--. , , � MILE ONE Paomcz�-- Swpe of Services & Schedule COMPLETE STREET CSG has completed complete street engineering design for several agencies. These project9peovide Accommodations for pedestrians, bicytellits, vehicles, and Publictrartsportation:16 a safe and efficient manner. The selection of appropriate suttee materials Must cater to the primary usar(s), identifying optimized climorisiditts. based on tight of way resttletiOnS, b0getx and Mult-usability, can dictate the detlan's grading, edge treatments, vertical clearanoeli, 0 Ad clearing, and gru labing requirements, For ApA tompliAnce the design will moot All requinannents for longitudinal and croas slo.pps, Width a rld helaht cletam nces, and the use of detectable warning surfates at velticularcrossinilig. our approach to drainage design Includes analysis of the drainage patt0nabd modifying the grading as needed, Impleftntollon',of c4th basins and buried 010 networks to connect to exIstingstorm drain system$,. cso comprehensive design Includes all nocAssaty signagg, stripirlZ lighting, And/or landscaping. Providling usable and safe pallis and/or trails for Comm , unities it an Important part of Mots services. Street Improvements C$Q staffinclodes complete streets and active transportation pr.roject designers.wIth extensive experience on class 1, 43 and eVen the new dass4 bicycle facilities. Some key project components Include: Right of way Funding (federal vs. foot) Materials Shared use facilities Traffic Signal Integration • Signage and ghannelizatlon • SelesmVIOn (buffet) frelrofthicles-flaoth high speed vehicles, and parked vehicles can praiani ha2.ards) • Crossing locations with vehicles GENERAL PROJECT DE$IGN OVERVIEW AND APPROACH CSG has a thorough understanding of the various steps that Are Involved In delivering a successful bikeway and streatscope Project, as outlined in the table below.. CSG will work wig) city staff to deliver a successful, ronstructlon�ready project, Project management and design development efforts will Include the following: 1. General Project 0 Field inve4tigatlon Management and a Finalize design concept Design 4 Project Meetings Development 4 Preparation of reports and recommendations * Preparation of plans, sp"Ifications, and estimates (p$&F) 0 Manage project schedule and budget 6 Bidding/construction support 2. Pavement Our staff Is experienced Inavarletyof street rehabilitation strategies, and will roviewthe following options for applicability on the Mile One project; 25E-331 C5G PROPOSALTOSAKMANA MILEGNEPROJECT =# - omm- T,?-O COMPLETE STREET C$G has completed complete- street engineering design for several agentla. These projects provide accommodations for pedestrians, bleydists, vehicles, a nd public transportation In a safe and efficient manner. The selection of appropriate su rface materials m ust cater to the prime ry usa.r(4), Identifying optimized dimensions based an right of way restrictions, budoeL and multi-asobility can dictate the design's gracift edge treatments, vertical Clearances, and clearing and grubbing requirements, For ADACcimpl I lance the design will meet all roulromertt for longitudinal and cross slopes, width and holliht clearances, and the use,of detectable warning surfaces at vehicular crossihils, Our opprbachto drainage design InCludes analysis of the drainage patern-and motllf&o the trading as neaded, ImpleMentatlon of catch basins and buried pipe networks to connect to existing storm drain systemsi. CSIS comprehensive design Inclociq oil necessary alg4age, striping, fighting, ahellot landscaping. Providing usable and safe paths and/or.tralls for communities is an Important part of CSG's services. Street Improvements CSS staff Includes Complete. street$ and active transportation prrcIoct designers whK extensive werlonee on class 1, 2, � and even the new Some hey project components Include: • Right of way • Fimclingffederal vs.. local) • Materials 4 Shared use fullItles • Traffic Signal Integration • Signage and channolIzation • separation (buffer) from vehicles (both high speed vehicles, and parked vehidles can present hazards) • Crossing locations with vehicles GENERAL PROJECT DESIGN OVERVIEW AND APPROACH CSG has a thorough understanding of the various steps that are Involved in delivering a successful bikeway and streetscape project, as outlined In the table below: CSG will work with City staff to deliver a successful, constructlon-ready project. Project management and desIlln development efforts will Include th a following: Ganeral,Project a Field Investigation management and a finalize design concept Design 4 Project Meetings Development 0 preparation of reports and recommendations A Preparation of plans, specifications, and estimates (PS&5) 4 Manage project schedule and budget * aiddfrig/constructlon support 21 Pavement Our staff Is experienced In 6 variety of street rehabilitation strategies, and Will mview the following options for applicability on theMile One project: 25E-332 CsGPnopowya SAam ANA MILE ONE PROJecT Rehabilitation 0 Crack sealing end repair a Rubberixed HMA (RHMA) • Base r#palr patch digouts overlay • upa, chip, scrub, fog & slurry seals # Nvemont fabric • Mictosurfacing 0 Mill and fills • Rubberized chip seals 0 Cold in-Oloc&recycling (Clk) • Hot MIX asphalt (Hlvl�) overlay 4, Full depth recytilng/rehablittation (FDR) 0 $treat reconstruction Traffic signal modifications will ba,made to accommodate bicycle dotgWon, and w4J Ircluderthefallowing: It. S180011-UPOrAdO06? a Qpgraclostquistlog traffic signal lacillos Victso.detection far bicyclists Ploydo A01vollarl Ww traffic signal Oates, if needed and vehicles hom�vejef existing inouttion 104psi as needed Our staff Is expIarlepced providing project delivery of federally funded projects, and will assist the City In developing and submitting the following to the! Caltrans: Loca[Assistance Division: 4. Federal Aid Ptolect Flild Review JLAPM forms) Requirement$ NEPA/CEQA Environmental Clearance Right of WAY.Cortifitation Utility Cortificm1oh E7�i �ReqUost for Authorization to Pireceedwith Construction .csci staff are khowlediledlatoln bikeway and sireetscapedesign, and take into S. lilkewatrond Streascape Design transit users. CSG Will draw upon poallsheci blkaway daloo (6SQUA;0_0 Such asthe AA514TO ",buldle for the Development af fficycrafactiltite, the NAAcrO Design Guide I ., It I* California MUTCD,. and FHWA and Caltrana Guidance. CsG will design ADA upgrades at Intersections when triggered by pavement resiiffacifig 6. ADAUpgr4das; - beyond normal mointenante (e.g. Vindarid Inloy): o Curb hamps crosswalks 0 Island Passageways 00 will Work With the City to, provide Outreach to project stakeholders. 4 Preparing exhibits for public meetings 7. Stakeholder 0 Lead.yig public meetings to.discuss proposed Improvements Involvament/PublI4 * Attendance at Bicycle and Pedestrian,AdVitory Committee and City C.00rid(Meetings Outreach 4 Notifications prior to construction & Providing access during construction * UrrIted disruption duration Design Approach Checklist C5G hasidentifled a check list for our general design approach for Individual roadway design projecushown below. We make sure to address all of these Items with the agencies we work with to ensure a well managed and designed proliect, • Design kIck off meeting with the City. and record and distribute minutes • Identify permits required andprepare documentation • Right of way research and mapping • Coordination with affected property owners • Povoment Investigations and reporting * Coring and deflection testing (Optional Scope Addition) * Develop Pavement Design Memo providing rehabilitation alternatives and a preferred treatments for design 25E-333 CSG PROPOSAL RO SANTA ANA MILCONEPROJECT 0 'Utility and other stakeholder coordination, mailing letters of Intent, and determination and coordination of any required relocations or conflict resolutions 0 AutoCAD base map development, using AutoCAD Civil 3D 2013 0 Field assessments of existing features (with potential field meetings with the City) • Pavement reconstruction limits • Base failure digout locating and marking • Utility adjustment identification • Striping and pavement marking Identification • Concrete curb ramp condition survey • Traffic signal detection locating and Identification • Pedestrian & Bicycle safety and MUTCD compliance needs 0 Identification of applicable QV/County/Caltrans Standard Plan details or development of customized construction details 0 Develop plans, specifications & estimates for construction (75%, 10D%, and Final Did Package) * 7$% and 100% submittal files to be submitted electronically via email * Final submittal Shall Include hard copies of all documents, plus a CD or US13 thumb drive containing all electronic files. * PS&E submittal review meetings With the City for the 6076 and 90% submittals 0 Utility coordination 10 Attend the City's Design group to Construction group "Hand-ofr meeting 0 Bid phase support 0 Construction phase support 0 Conduct a "Lessons Learned" meeting Project Coordination and Review Meetings On a weekly or bi-weekly basis throughout the entire project, CSG's Project Manager will act as the single point of contact to coordinate the project with the City. Coordination efforts will consist of conference calls, emails, and any necessary In -person meetings. Effective Communication In addition to the on-goIng coordination, CSG will meet In -person with City staff at the kick off meeting, the 30%,60%, and the final review meeting prior to bid document submittal. During these In -person meetings, CSG will meet with the City to review the progress of the project, discuss any review comments provided by the City and stakeholders, review the project schedule and budget, discuss any project Issues with design, and identify action items for all parties. CSG will also be readily available to meet In -person during the bidding and construction phases of the project. Pavement Investigation CSG Is familiar with several methods of pavement maintenance and rehabilitation and will identify the most feasible pavement rehabilitation method that meets the City's needs and budget, Digauts Crack Seallfiepatr PammentilabrIc Starryseal Fog Seal 25E-334 CSG NOPOSALToSANtAANA MILEONEPROJECT ----------- .... ' 40 ADA Upgradet PrOjeatefthis Milignitudetrigorsthe andif necessary,430 will Incorperatethe design of these ADA uparzides Into- the project Effective C-ornmunitatlon AsapompAmy, CSG prides Itself on Its ablIllytoeffectivarly communicate,,build relationships, and partner with 6 clients, To effectively communicate tfiroughout the project, csG staff win activ6ly participate In Kick off and Submittal Review Meetings, provide project pitogrets updates regularly end as directed by the City, and provide clear lines of communication for theCltv to reach us via amallroffice phone, tell phone, and oven cell phone text massaging. Effective communication ls:an essential key to project success. The other key to the projecVs success Is often in understanding the process from which the Issues will arise and Thee"ct needs of the client, ever the years, CSG staff hgsbeeh lhvOjved In hundreds of prcjetts sponsored or reviewed by the public agencies we represent. We have learned that the following issues and gmideftnes are Important to consider when undertaking any publiPworks construction project 0 Understanding of the projett's and the agency's primary goals and objectives h Understanding financial constraInts/opporturritles and resource allocation A Coordination with stakeholders, policy makers, aW utility companies A Realistic cost estimates WIthcontIngepcies matched to each work. phase P Practical schedules and appropriate milestones with continuous monitoring P Familiarity with applicable local codes, standards, and plans A Partnership approach with public, agency stag and contractors P Periodic meetings between the CSG project manager and agency staff to monitor progress Bidding and Construction support CSG provides construction support services Including responding to ftFrs, reviewing contractor submittals, and conducting occasional site visits for nearly every projectwe design. In addition, our Construction Management Department hAs the capability of providing part-time orfull-Urne Inspection and resident engineering services. CSG views Its shop drawing review role as on Integral service during the project Construction phase 60 that the City has confidence that the quality of the Installed materials Is comparable to the specified materials, Short turnaround of shop drawings, RFI's, and other construction documents are among our highest priorities to assure continuing progress during construction, 25E-335 CSGPROPOULMSAWAANA WE CRNE PROJECT Quality Assurance/Quality Control (QA/QC) CSG*s In-house 0A/QC program utilizes a peer review process with multi -level internal project checklng� As highlighted In the organl2atlonotchprt for this on -tall contract we have l0entiftedbigWy qualified Individuals, each WithoVer30 years of experience, ensuring that esch.submittal and task delivery is in conformaince with the-0ty of Santa Ana and CWs high standards of quality, Michael Fisher, PrQS0/P v-AII manage and coordinate all CWQC activities, Mr, Fisher will be responsible for the following: • EstablishIngguldellnes &assigning accountable personnel and responsibilities for each task. • Assuring that all dellverabfes are reviewed, Including products from subcansultaots, • MonitorIngthe process to assure that the schedule and budget are followed. • Participating In the Internal and external reviews. • Reviewing and signing off on aulJn)Rtgft,.o the City. Alltechnical products, IndudIngtechnidal engineering reports, studI10,0901 . an notes, mapping, drawings, and ensimEcrimig post estimates ate subject to a inulti-Vered approach. for review to ensure that all products are checked for accuracy, Votroctriass, completeness, and conformititwith it ZK' 4-10 1 O.t standerds,7he fiers '7T, . . . . . . . . . . . . . . . . will Include routine chockingand scheduled reviews (or the Internal phase, and externat reviews by the City and other affected agencies. The Project Manager will RE -conduct periodic audits of the O/QC - review process to e",suretkatreviouts are being properly conducted and documented by 411 team members, Each task we ore selected for Will receive formal QA/QC review at tile various submittals, and reports will receive reviews at the draft and pro -final submittal stages, beilveroWes will be reviewed for; • Conformance to approved formats, criterigi, sp6cifitationg & professional standards of practice. • Adequacy, clarity, ease of interpretation • Constructability • Compatibility of design discipline Interfaces • Errors and discrepancies Coordination with related designs and project elements Integration of design disciplines Incorporation of design changes Conformance to required environmental mltlgatlon Review comments by QC reviewers will be In wrlting, Comments may also be plated In the documents being reviewed, but all comments for which a response is des.1red will be transcribed onto the comment forms. A log to record QC meaAures taken during the course of the project, Including corrective actions taken, will be maintained by the Project Manager, 25E-336 X 0 25E-337 25E-338 a . dF'a ll � z' x3i; �A��A C j � �{p V CSG PAQPMAL TO SANtA ANA WE ONV PkWwT PROJECT SPECIFIC APPROACH CSG has examined the Request for Proposal. (W.l4and understands that the City of Santa Ana Is seeking firms to design the Mile One Street Project. Primarily, the project Involves a Complete Street Design concept with emphasize to ensure safety, accessibility, and convenience of all bicyclists, transit riders, arid motorists are considered. Mile One Street Is a six-lano arterial (3 lanes In each direction) with a 14'widt inadlan Island to design for a bike lane with 4' buffer to be added In the east -bound direction, The addition of bicycle lanes will Improve bicycle connectivity, and Increase bicycletravel an Mile one Street and hi the surrounding area. To accommodateabikelaneconcept Into the deaign the following bullets wilt be analyzed and will be reported to the 0tVs ft 4 Roadway reconfikuratlen (narrowing of lanes, new roailway striping) 0 Roadway resurfacing treatmontA (slurry anal, or to be determined pavement rehabilitation) Green bike lanes (typically near Intersections, or in otherwise higWconflict aroasl 6 Bike Wfers, as space allows ii Bicycle o, edvotlan (Including modifications to existing traffic signal hardware, now Inductive loops andlorvideo detection for bicyclists andmotorlsts) 4i M0.00catfon of existIng �oncrete median Islands and curbs • Installation of related signage • Modifications to parking C$G has prepared table A (provided on the following page.) to show a matrikof existing conditions and potential Improvements that will be considered for each road segment. Theadditlon of 131ke Lane on east side of the street, with no reduction in the number of lanes, and possibly removal of on-weet parking. TABLE A: Mile One Street Project Matrix oxisting Conditions Pavement Troatraght Potential Upgrade$ and ioaprovLord"Ats — street Segment V MiloOneStreet 1,000 6 ve 1201 Y TBD Y Y Y Y N To y D Note: The above tableassunnei that Via number of lanes WIII not be reduced to accommodate marked lilko lanes. ReductIon of the number of lanes Is not recommended due to pbtentlal sigiifficant Impacts on traffic and associated additional studies requIrod ("rorimantal, traffic, level of service, etc.), 25E-340 CSG PR0P0SALTQSAoTA ANA mittow PA01kcr A key challenge on this Project is to determine how best to address bicycle traffic at bus stops, since Mile One.Street has transit stops throughout Its corridor. Key options to be considered would minimize stoppage of either vehicie.or bicycle traffic, and maximize safety for blrycllst� and p0dastrians, If space allows, Oils option Is depleted In this figure. Project ftmdlng Depending on the requIrements of the funding sounco(4, C6G team will *provide all:rrocessa ry documentation for regular reporting recItilremorgs Task Breakdown TbesOofteof services for (his prolectshaR condst4of thefdOwIngrholortasks6 asdescribedin moredetall below: • Task A — Projed Management end Coordination • Task a — C$tfaostdcal Assistance Coordination (if required) • Task C - Date Collocifon • Task D-PtOlIfnInbry DieIgn • Task E — Design Development • Task F — Bid package • Task 0 — Bidding Services • Task K - Constructlan Support Services Task A w Project Management and Coordination Workperformed under this task Includes Proj0et.monagernent and administration, Including monthly invoicing, monitoring the prpjaet budget Prul.schidule, supervWon of In-house stiff and subcorrWltarqs, Im'Plemefitingo QA/QC plan, and -participating in project Meatln& It Is assurned that there will be -two project meetings during design. Other thAnvoordination with the Coltrhhs Local Assistance Division for federal funding requirements,. it is anticipated that the following addltional pdrrAlt needs will be required for this projectwhich CSG Will assist the City In obtaining permit approval. CSG has assumed that the folitnvingdesign-related meetings will be required, as outlined In the KPP: 1� Preliminary Design Progress Meeting 2. 30% Design Progress Meeting 3. 6W6 Design Progress Meeting, 4, FINAL 0e4ign Progress Meeting Public Outreach CSGwIllpreparematerlhIs arid load two �publlc outreach meetings to preseritthe Proposed Improvemenuto thecommunity. One Public meeting wIlIbe hold afterthree conceptshave beenprepued, together commentslfaedback from the community, following this meeting, the 20% submittal will be developed based on.0ty and community faedhack� before another public meeting 4 held, Holding public meetings and seeking community feedback early in the project design, prior to the development of the 60% submittal, will make the public feedback parlod more effective, by mInImIziog changos In the later stages of the doslgn, which have greater Impacts on project schedule and cost, CSG has assumed that the following public outreach -related meetings will be required, as outlined In the RrP: 1, Two Public Meetings 2, Bk�yde and PedestrIan Advisory Committee Meeting 25E-341 CSG PROPOSALTOSA14TA ANA MILEONENOJECt 2. CJtyCoundl Meeting ToskDeliverobles: * Stotement of Peer Review Task B - Caltrans LOCSI Assistance Coordination(If required) W's staff n ' lembers ore familiar with federal funding re4ulrements, have knowledge of the LAPM and LAPG manuals, are experienced In coordinating with regulatory agencles, and have a solid understanding of NEPA and CW documentrequirements, agency permit applIcations, and E-16 Applications, Technical assistance topublic agencies Is an Integral part of CSG's consultant services, 4n this qcapacity, we support various agencies by providing technical assistance In Impterrienting federal-ald projects from prolwoRry engineering/environmental approval through collstruction completion. Tabla: a fshown on the following page) ilars past projects CSG has assisted with which required support of ftclarbi fk4ndicig requirement$. Coordination with Caltrong Local Assistance Division 06 has administered numerous projects with furidIngfrem-several programs,.such as$urfave Transportation Program (STP), We Routies to Schools (SRT$ Program, Highway Safety Improvement.Progrism (HSIP), Congestion Mitigation and Air Quality (CMAQ) Improvement Protr,*4 and American Recovery and Reinvestment Act JARRA) Program, Under this task, CS(5 will work With the project sponsor an d Caft(ans LocalAssistance with the "Project Field , RevIeWl,"tnvlronmentPIC14okenc6" pracess,#Right of Way and Utility Conlife4tiorim approval process,.and uk-76Authorization to Proceed with ConsilrudlJoh" proms. Project f laid Review CSG Witt coordiriatevith the city to complete and submit the project Field Review forms, Prellmina)y Environments! Audles, andsupplamental documentation to Caltrarls Local Assistance, andmIll attend and assists the project sponsor Infadlitating Field Review Meetinjs� CSG will work with the City and Caftransto provide Field Review documentation, listed below, All documents will be completed to the extent at which the documents will only require signatures from the Project Sponsor f0ty of Santa Ana). LAPM Exhibit 6-A Preliminary 5nVircinMental, St dy (PES) Y P. Man ryi1quments: qrrq�&Ouq le ta c • Regional and Location Map 4- Detailed Piplect Description • Vicinity Map Hazardous. Waste Assessment • footprintROWMaps FEMA FIRM Map • existing Cross Section Exhibit Photos of Project Site • LAPM Exhibit 7-B field Review Form • LAPM fxhlblt 7�C Roadway onto Form • LAPM Exhibit 7�G Field Review Attendance Roster Form 25E-342 �x V-14 pw Z ON 4k 4k YN -% ON 4., A� CL 5 P CL ib ID 0 936 0 25E-343 CSG PROPMALTO SANTAMA MuomepawerT NEP,A/CEQA Environmental Clearance CSG has the Internal staff whichean assist with the environmental services futthIs project. The proposed project appears to qualify for a CEQA Categorical Exclusion, and a MEPA categorical Exemption. it is understood t hat the City will be obtaining CEQA clearance in this fa56, and LSA will complete the NEPA review and submit the associated completed forms to Caltrans. The work Includes coordInatIory with the City, the development of technical mamos,end coordinating with the Coltrans Environmental sector of Local Assistance, CSG will work with the City to ensure timely completion and submittal of the required technical memoranda to Caltron�. CSO's scope and fee Is based on the following anticipated submittals to Caltrans: • Staging Area Technical Memo • Traffic Technical Memo • Hazardous Waste -technical Memo oi! Water Quality Technical Memo CSG'a scops and fee Is based on the follow1nilpfiticipated technical memoranda- • Biological Resources * AlrQuallty • cultural Resources 6 Visual Resources • Noise Tochn. Ical MeMo flight of Way and Utility Certification if thp project retiufrcs right 15f w ay acquisition, C46 will coordinate With the. right of wgryteprn in the development and submittal of the.required documentation toXaltrans Rightof Way Division. The Local Asshfimco Procedures Marival,(LAPIVII Exhibits and documer1tv involved Intlihi process may bit developed by CSG to be submitted by the project sponsor. The dellverables for this subtask Includw # LAPM Exhibit 1,3A or 13D Right -of Wey Certification 0 project Engineer's Certification of Utility Facilities * LAPM Exhibit 14D446tice -to Owners (Sent to all the utility owners In the project area) 4 LAPM EXhlbit 241 Local Agency Utility 0*49ir Spacial Agracin6nt 976 floquest for Authorization to Proceed With Constrootion Once the environmental �Idaranco Is provided and the Right of Way Certification Is approved, CS6. will complete the following tasks and prepare the following documents for the prolectsponsor to submit their 176 Request for Authorization to Pro0ed with Construction."This forms will be reviewed and coordinated with the project sponsor for accuracy prior to submittal to Caltrans; tocal Assistance. The.dallverables forthis subtask Include: • LAPM Exhibit ii-D Requestfor Autherixation to Proceed • LAPM Exhlbit,34 Request for Authorization to Proceed Data Sheet • LAPM Exhibit 3-0 Finance Letter • LAPM Exhibit 12-A Preliminary Cost Estimate • LAPM Exhibit 12-C PSAE Certification • LAPM Exhibit 12-D PS&E Checklist • WM Exhibit 15-A LocalAgeni;V Construction Contract Administration • FTIP Reference Sheet • Project -Specific DBE Research and Calculation. • Implementation of Federal requirements Into specifications, as outlined In LAPM Exhibit 12-D • Copy of project plans, specifications, and estimate package for E76 Ca[trons submittal C$G could also assist In preparing other non -project specific documents required by ca, Itrams as follows: 0 quality Assurance Program (OAP) 0 Annual DBE program forms (LAPM 9-A and 9-8) 25E-344 CSGPftoPOMtToSANTAANA WE ONE PROJECr * Executed Cooperative Agreement (with utilltycompanles), Caltrans, or other municipalities Task C - Data Collection $1044 Rec"nalssence C$G will conduct field reconnaissance to develop base. mapping for the project. Plaid reconnaissance efforts can be scaled up ordown, to refiectwhother the aerial photogrommetry task Is authorized.. if necessary, street and lane -widths will he determined bated an field measurements taken at reprOeritative cross sections to supplement. ovallable existing high-resolotion orthotectifled Imagery. Existing utility cover iocotlon"nd types will be field verifibd to assist In Utility CoMfloation efforts. Aerial Phortegramovetry Survey (optional) An nedal photogrartimatry surveyewhich Involves the collection of aerialphotogropli.yond elevations, Is amare costvilectiq solutlonfor this projiectiban a traditional topographic ground -level survey, due to the longthof the segments to beimproved, agork. It is also 4 mbro, accurate method of developing base mapping then the use of high -resolution orthorectifled aerial Imagery alone� which may be butuf *dato by several years and must be supplemented with collected field data. Aerial PhOtogitoMmetyy services will be provided by an perial photogrammetry firm In conjunction with Wagner Engineering,& Survey. WE$ will set Vertical and horizontal controls for the project'in accor4once with City standards, prior to the aerial survey. Following the 00101 survey, supplemental ground shoU can be gqllocted at Intersections for traffic signal modifications and ADA upgrades, as needed. PAVOM.Ont VIsu9I.CoftdI*on Survey As a first order of work upon Notice to Proceed, CSG Will conduct a visual condition survoyto.evatuate the existing pavement condition for the street segments Identified as In need of pavement rehabilitation In the RFP. The visual condition survey will consist of photographs of the site to document the current condition of the site, and t0CQMMeudstk)hS based on the visual assessment. Some assumptions would be mode about the existing structural section thickness and R- values to develop design recommendations. rNOMPIO OfPW&MIlt rehawliatim Exormle offselined Pavernew rw1ure Example Qf Plaing Pavement DeAlgri Report and Testing (Optloral) CSG has teamed with GooAdvantec Inc. (GAI) to provide supplemental pavement services. if needed, GAI can perform deflectingtestIng and coring, In addition to the visual condition survey Included in the base scope. If authorized, coring will be performed to determine the thickness and R-value of the existing structural section. CSG will prepare a pavement design report Identifying the analysis procedures aria tests used for the Investigations, a description and limitations of any pavement rehabilitation materials listed In the rehabilitation recommendations, two or more pavement rehobilitotion design alternatives, the, raw test data, exhibits Identifying location of pavement cares taken,photos taken during the Investigations, and an economic analysis of the rehabliltationalternatIvas based on CSG's previlouslydesigned and constructed pavement project unit costs. 25E-345 utility coordination CSG will coordinate with the various utility agencies that have facilities within the project area to request mapping of their facilities In the are;, and notify utility companies Of ftcltitjes or covers which hood to berolocated or adjusted to grade as a result ,of the proposedi.r4pr4v*meAt$; Utility covers Within the project area will he cateloged by either serial photograrnmetry or field reconnaissance and shown on plan. Utility tord1notlon and mapping efforts will assist In developing the required Utility .Certification. it Is anticipated that coordination efforts with utility companies during construction to relocate or adjust their facilities will be performed by the tontractor, Task D - ProlimintirY Design CSG NIMPOSAL TO SANTA ANA MILEONEPROJECT Example of at UtIfitycaver Pr011minary.F.In'dings ToChnicat Mornoriihsium C$G will prepare a memorandum summarizing the filldinPof the data collection effort; Including recommended PiAteratAttreatmentsOn'd c0stestimates based on either (1)..a visual condition survey olook Pr, If authoriged, (2) the, pavement4asign report and testing, provided 4 PEI. Task Del[verables, • Five (5). haralcoplet andon electronic P&'Fof the draft report • Three fg) hard copigs end electric PDAof thefinal report Concept Exhibits CSG Will prepare preliminary design axhIhft§ that Will be used for Initial coordination efforts with Oty/stakoholdersto Identifyiny potential alternativernethdds, and assure Ad malor changes.or ftsurpels%6 occur late in the design process. The purpose of this submittal is to gain conceptual approval of the design by the City. CSG will prepare three -�$) differobt concept exhibit$ as well as a brief summary of advantages and disadvantages, and a budgetiory construction cost estimate, for each option, These concept oxhlb;t� win be submitted for4nternol review by the City prior to finalizing thothree Concepts for the first public meeting. Tisk Dellverables. • Me (5) hard copies and an electronic PAF of the canceptexhiblis, summary, and budgetary cost eslimates • Summorkinginemarandurnof public outreachflndingfmft)firstptihilcme.eting, Task E - Design Development Traffic Signal Design Traffic signal modifications may Involve modifications to the existing signals to provide bicycle detection at Intersections bordering the proposed bike lopes. Video Jetectlan can be added to these Intersections for bicyclists and vehicles, new conduits will be Installed for traffic signal wiring, And existing Inductlon loops will be removed, It Is not anticipated that new traffic signal poles will need to be constructed, CSG will conduct an assessment of the eklstlng traffic signal facilities to determine If now traffic signal poles are required, 011ie Lona Addition Modified width of 51 for bike lane may be required width depends on the minimum width required for vehicle traffic lanes. This may be necessary If there are bus traffic in the area. Refinements to the basic concept will be Investigated and compared to find the best optlon, 25E-346 CSG PIR)POSALIO SAWA ANA MILE ONE Koxcr 30% f Ian$ and'Estimate CSS will provide plansand an estimate of the selected option for each street segment, based on comments received from the City and from project stakeholders atthe first public meeting. It It anticipated that plans will b&prepared at V41Y scale, with two segments of approximately WOO feet of roadway per plan sheet. The 30%submtttal plans are expected to consist of the following.sheets: Tosk D-bliverables, • 7WO (2) 24"Wphard copies and three (31 half size hordeoples of the plans • One (4) CD with digital Copies of ON dOOMMA41h, PDF and, native format • CtftshoctrArequiPmentlappurtenmces, as needed • Documentation Of outreach with VOIRP owners with facilities to he adjusted to grade • ProecMhedole Update o, 30% Construction Cost Eitimete labie$fContentsfortech�itcoispetifications 60% Plana, Spaeffications, and Estimate CSO will provide plans arld An estimate at the 60% level, revised per comments received from the City and project stakeholders on the 30% Plans and Itstilmate. The plans will provide suffictent detail to construct the proposed Improvements. It is'antlelpatOd that all M610 prqJ."t Issues wIll be resolved prior this submittal .stage, following the results of the two public meetings and Cltv review periods, CSG will also provide technical specifications/special provisions. The special provisions will be prepared in CS1 format and In accordance with applicable City standards. 'task 00fivembles: 0 'Two (P) 24"W' hard copies andfourf4l hoffsize hopakople$ of the plans 4 One (1) CO with digital copies of all documents In PDF and native format 0 Techrdcol ProvislanslSpeeftottans in CSIfiarmat * Project Schedule Update 0 6096 Construction Cost Estimate # Responses to City's comments on the 309% submittal and redflnes 25E-347 CSQ PROPOW To SANTA ANA MILCONORNECT Final Plans, Specifications, and Estimate CSGwifl provide plansand on estimate atthe IW%Ievel, revised per comments received from�heCltyon the 60% Submittal. Itis assumod that.goneralpravisloris (Iroftt end" botlerplato) will be provided by the City In Word document .formal for a similar tVpe of project, C$G will tallor these general Provisions for the project, Incorporatingany required specifications to confarm to federal funding requirements. Task Deliverobtas: # Two (2) 24"W"hard copies andfivo f5) hattsize harocoples of the plan� * One (J� CD with digholcoples of oll documents In Paftnd notiveformat 100% spcc&atlons� Project Schedule Update 0 100% Construction Cost Estim ate 0 ResPoftsts to CIO commeMs on the 75% submittal and redilnes Task F - Did Package construdlon-readV sot of 4atomerits, Including plans, an estimate,,and spedfications, Aquall(ycontrol review will beperform04 betare.subm.ittaltothe,C,fty.Thi�wUI represOnt Vio.fInal.submittAlof the ME for approval bytheCli:V, The final planvare, expected to consist of -the followino sheets: Title Sheet Demolltion: Plans (V-40'5calo) Uyouts (11'=4W Scale) Signing end Striplog.P.14m 11'mQ'Scole) I Traffic Viinal Plans 4 rask Deliverables: • Ole (1) 24"05" hard copy set of the plans, signed andstamped on each sheet • One hard copli set of the specifications, Printed singl&sIded • One il) CD with digital roples of all documents In Wand nativejormot • RholProject-Schodule Update • Final Construction Cost Estimate Task 6 - Bidding Services 0G shall assist the City during loldding to respond to contractors'quanions and Requests for Information (01s), will support the ClWs efforts to Inform plan holders of significant responses to RIFIs, and will develop addenda, as needed. As requested In the RFP, communications with any proposers shall be directed through the City'& Purchasing Officer, Task H - Construction Support Services CSG can assist the City during construction and provide the following support services: 1. Attend construction meetings as required, 2, Participate In the final Inspection and development Of Punch lists. S. Provide clarifications, as roqtAlred, of construction documents and respond to Contractor's Requests for Information (Arls). 25E-348 CSG PROP05ALTO SANTA ANA MILE ONE P110JECr 4. Review and approval of sample and material submittals specified In Contract Documents which Impact the design, 5. Review of any proposed substitutions for conformonce to the Contract Documents. 6. Responding to Construction Change Orders (CCOs) and review of Requests for Quotations, If needed. 7. Preparation of Record Drawings based on redllnes provided by the Contractor and field reviews, - our staff 14 highly responsive to requests received during construction, and understands that timely are crucial In avoiding construction delays and claims, CSG has assumed that the following construction -related meetings will be required, as outlined In the RFP: 4. Internal Handoff Meeting between Design and Construction Team (CS6 to lead this meeting) S. Pro-constructlon meeting 6. Three (3) Construction Progress Meetings 7. Pre-FInal Walk Through 8, Final Walk Through 9. ftLessons Learned Meeting", at the end of the project Additional construction support may be provided as additional scope. Task Defiverables, a Meeting Agehdafor Internal klandoff Meeting & Recofd Drawings in AutaCAD and POF Format 25E-349 25E-350 FU 25E-351 EM 0=1 CSGPAoPowToSAt4TAANA MiuOuchow mm As stated In the Request for Proposal, CSG has providegour proposed fee in a separate sealed envelope, 25E-352 F;l 25E-353 CWP&V0MLTOSWAA?M MILEOMENtwr Appelnildix: Resumes & Fom-s MM Resumes of proposecipmlectstaff are provIde&on ftfollowing pages lbrthe Chys r.Wow. CSG has provided the forms during the orIgInatStatement of Ckuallficaflons period. Forms may be resubmitted to the City upon request, a 25E-354 Peykan Abbass!PF, LEED AP 1080 00MULTMITS Principal Engln"r NW011111"r LICENSES and Mr, Alabassl Is aftexperienced executive level leader (orjargq programs In Publjo Works, CERTIFICATIONS Transportation, Development and Municipal Engineering. Through creation of a team PrekWOW G9 150ittr environment and project ownership atmosphere he achiev.ed "cofnqg about and Sure of 690612 beyond the expectiod. performance levels, He consistently developed cohesive ISIM managem ent tearma, established and monitored short-range and long-range goals, lifir �Ap tadli*, budgets; and schedules. Mr. Abbessl has worked with regulatory agencies such as Army united. sw Into, wairi wd Corps of Engineers, California Coastal Commission, and California Departmentof Fish and frqed flanavanni CWJ Game, And has engaged with development firms to reach common grounds. Dart* of 60OW4 SAMPLE PROJECTS 4 41 '* A*ls Chief Development Officer J Worth County Transit District (NCTD) (it" In M* WeVWm Mr. Abb.assl Was responsible for din6cting and.ftnagins thO adthtttlet-of the Development NM InItilat, Services Division (050) comprised of Engineering and Capital Programs, Facility, Real Utatd, Maintenance of Way DRportmoots; and Signals and systems including ftsitive Train, 9OUCATJION Control, The Engineering clapartment%performed the overstillit0the work performed b y Its (�J to"ing SAffDAG (54ni)[440, ASOdAtIonof Governments) on LOAAN Corridor capacity U1616il 016"1*13 Uilom' enhancement fdouble tracking the railroad right of way) and the. replacement of 22 id (w tov4 bridges In the0 miles of right of wayi PrIvatODMIOPMeAt Plan Checking Group] West, Los Angeles District Office, City of Los Angeles, CA Mir� Abbassl helped establish Public Works improvement Requirements and Conditions for Subdivision and Lariduse projects, theselricluded stroat, Aoffn 4raln, sanitary sewer, gradirla,prosion control and r0view of Environmental Impact Report JEIR), preparation and review of construction bonds documents for Improvements in conjunction with PdVate development projects. Lod and directed the group responsible for the Issuance of over SDO,prkarta development projects'plarrichock permits arid construction permits with a total construction cost of $120M. Had oversight of -the Mapping and Records Group, which Included the record maps of, the district and all the Improvements, which were updated continuously, the public counter activities, such as hou§O connection locations, address verification, utilities location, legal description, and the Issuance of A-Parmits, Extavation permits, Utility permits, and Sewer connection permits, City Engineer I City of City of Half Moon Bay, CA Mr. Abbassl was responsible for complex and technical uslas related to capital Infrastructure, utilities, traffic studies and, management, landefevelopment and other public works-ralated project and programs ensuring compliance vAth all codes and regulations, His work included managing consultants for storm drain and sewer master plans as welt as design consultants for the Capital Improvement Projects. Uoder his super�lslotl, the City developed 0 comprehensive and robust 5-yem capital program with a budget of $85.million. It Included a $22 million new NetZaro and LUD certified library as well as $9,S million HIghway I "Safety and Operational Improvementsil project& Mr. Abbassl assisted the City with Its Solid Waste contract as well marraillng activities with the JPA for the Wastewater Treatment rocility and pumping plants throughowt the City, He also represented the City of"Half Moon Say In county�wlde efforts to study and resolve Sea Level Rise (SLR) related Issoes and pmtect the City's vulnerable assets. 25E-355 Michael Ao"'%t Fisher CSG PE, QSD/P Principal Engineer GONSUMANTS Nftae UCENSES and Mr. Fisher is a civil enghreerwith over 25 years of experience in civil/roadwaydoslon, CERTIFICATIONS drainage design, traffic engineerifl& specification writing, engineering report writing and P0410401 (W 6111"Or Project management He has managed toanhs of engineers, working to deliver ever a StOlt d C0442 dozen projects ranging In size from $20,000 to $22,000,600 with project status ranging from project lotlation/fassibillty/st4dy phase to, approvalfisInvironmental phase to final qualiked MR design and construction. Mr6 Fisher has extensive experience workingon roadway desIgn, Including Interoction and m0dian projects. His 4051$n worklilclodes horizontal and vertical geometric layout, utility coordination, traffic signal desion,-signino and striping EDUCATION design and drainage design, His projects have. incotilhorated current LID design practices Iladilot of Woo, fiol t110099. Including blefiltration, Infiltration, and detention basins. San Joe sm tifliveNty ISO Jost, CA RELEVANT EXPERIENCE PROFESS1014AL $unnyvolePovemeritRehohill,tation2Ol7 I City of Sunnyvale, CA AFFILIATIONS Mr, Fisher served as the Project Manager forthis annual street pavement rehabilitation svpo gay oflios �udidatlo prcjw� The icolbe involved the rehabilitation of 2 streett In the City of Spravvelo—, Vork (spq, �&rt prtrldtht included the design of g!lnd and 14MA overlay, diilou% utility adjustments, curb tamps, . ers Inlema(tonal concrete sidewalk, curbguttar and driveway replAcement,,sod striping plans, M. (184671 Fair Oaks 41kewary and Streatscape I City of tunhyvale, CA Mr. Fisher served at the Project Manalidr for the design of Class 2 Bicycle Lanes an fair Oaks Avenue between Old San FrandsW Road to Evelyn Roautt, WerAvartue toArquos. Avenue, and Wolfe Road to Ahwanee Avenue, Key project -elements Included reconfiguring the roadway, roadway resurfacing, addition dFlireeft bike lanes, modiffartIbM to the existing concrete madianislohds, modification otparking, and installation of related sigmae. Mr. Fisher led public outreach meetings to keep the residents Informed of the project. First Street and City Alley Resurfacing Project I City of L94 Altos, CA Mr. Fisher served as the Project Manager for these two resurfacing projects, which I nvolve,robatillitation of 20 city a Ilayways as well as.Flrst Street between West Edith Avenue and Soto Street, He oversaw preparation of the project PS&C package, Basis of Design Report, and coordinated with utility owners for adjustments of their facilities. Junipero Serra at King Boulevard Intersection Improvements I C I ty of S o u th S a n Francisco, CA Mr. Fisher served as the Project Manager for this bicycle and pedestrian friendly traffic signal upgrade project, The project goat was to Improve mobility for all modes, and brings the Intersection up to current stondaeds for bicyclists, pedestrians, and ADA access, Project Included preliminary design, community outreach, agency coordination Induding Caltr;ns. The project scope IncludetIrodesIgn of the existing medians and right -turn Islands to Improve Interaction geometry and provide ADA compliance, replacement of the existing traffic signals located In the median with mast arm signals to Improve visibility, addition of a speed feedback sign on southboundlurilperoSerro, and extension of existing bike lanes along Juniparo Serra Boulevard through the King Drive Intersection to Improve bicycle safety. W. Edith and University crosswalk improvements I City of Los Altos, CA Mr, Fisher served is the Project Manager for the design of traffic calming elements to allow for safe vIsItileerossIng of Edith Avenue. The design also Included the Installation of crosewalksigns and In -ground warning lights, 25E-356 CSG PROPOSALTO SANTA ANA MILE aME PROJECT 3", 1 0 S I C T 10 N 1 8 - -1 Resumes Of proposed projectstAff are provided on the f*,tlowlngpa&esforthRClty`EI review, CSG has provided the forms during the original Statementof Qualificatilons period. Forms maybe resubmitted to the City upon request. 25E-357 44� Peykan AbbassIPE, MED AP CSG 00NOWAM Principal Engineer NIM060 LICENSKand Mr. Abbass! Is an experienced executive level leader for large programs InPublic Works, CERTIMATIONS Transportation, Development and MunirApal ErillIneering.Through creation of a liesm fWasional Ovil litimer environment and project ownership atmosphere lye achieved outcorties above and Se(4 of (Jilmil beyond the expected performance levels. He consistently developed coheilve lSI996 monagementleams, established rind monitored short-range and lang4range goals, IEC,li Ap Colli(g1g, budgets, -and schedules. Mr. Abba"I -has worked with regulatory agencies such as Army Uaited Ittro fmp mKip; (owed Corps of Engineers, C40fornla Coastal Commission, snd California De0artmorktof Fish wnd Njoit ftan*mea cadmk Game, aridhos arijaged with development firms to reach common grounds, Nmw of Ininoelot SAMPLIE.PROJECTS Chid Development Officer I North County Transit b1strict (.NCTD) rAr.ofto � IffsWu NqgotWoo, Mr. Abbos;lwas respohstblefot directing and managing the activities of the Development hus h4tuto ServIces-Divislon (DSD) comprised of Engineering qnd Capital Programs, Fgc#I,% Real E93% Maintenance of Way uepartf0ftts and Signals and systems Including. positive Train 151DUCATION control. The Engineering departmentperformed the oversight of the workporfoeragd by MS (NO E410HA9, SANDAG(Sap Viegofittatiat ton of (sovorhmoritg) on LOS$AN Corridor capacity %klq 6f.Sd0$pn 4firomis enhancement ldouble tracklingthe refroad rIght*f way) and the replacement.of U gS Q lisoiletong, brides in the 60 miles of rightolFway, Private Development Olen Checking 6roup I West Lo s Ange les D IstrJa Offic q, City of Los AtTgoles, CA Me. Abbassl helped establish Public Works Improvement Requirements andConditions for Subdivision and Land Use, projects, these Included greet, storm dealn, sanitary sewer, gratlIA4, oroslon.control and review of Environmental Impact Report (EIR), preparation and review of construction bonds documents for IrnpeovernentgIn conjunction with private devoldorneret projects. Led and directed the group responsible for the issuance of over 500 private development projocts' plan check permits and conatuctlop permits with A total co6strOdlon cost of $120M. Had oversight of the Mapping and Records t3roup, which Included the record maps of the district and all the Improvements, which were Uptlatsid continuotisly,the public counter activities, such as house connection locations, address veriftcatton, utilities location, legal description, and the Issuance of A-pormitt, Excavation permits, Utility permits, and Sewer connection permits. City Engineer I City of City of Half Moon Bay, CA Mr. Abbossl was responsible for complex and technical tasks related to capital Infrostfucture, utilities, traffic studies and management, lond development and other public works-rolotod projects and programs onsorIng compliance with all codes and regOatlons. His work Included managing consultants for storm draln and sewer master plans as well as design consultants for the Capital Improvement Projects. Under his supervision, the City developed a comprehehSive and robust S-year capital program with a budget of $85 million, It Included a $22 million new Net Xero and LEED certified library at well at $94 million Highway I "Safety and Operational Improvements" projects. Mr, Abbassl assisted the City with Its Solid Waste contract as well managing activities with the IPA for the Wastewater Treatment Facility and pumping plants throughoutthe City. He also represented the City of Halt Moon Bay In county-wido efforts to study and resolve Sea Level Rise (SLR) related Issues and protect the City's vulnerable assets, 25E-358 Michael Fisher CSG PE, GISD/P Prlh0lp4I Engineer OONSUMAWS 1%4wo#F LICENSES and Mr. Fisher Is a civil engineer with over 25years of experience In civjllroadway deign, CERTIFICATIONS drairrage design, traffic engInaefte, specification writing, engineering report writing and w0estlaw OW 140W project management, He has managed teams of engiraters, working to deliver over 0 $we teBeettit dozen Projects ranging In size from MAW to $22,000,000 with project status ranging from project Inwation/feallbility/study phase to approval/anvironmental phasetofinal 4ald MVP beyebmiftei&eff design and construction. Mr. Fisherhas extensive experience working onroadway design, 1 25sis Including intersection and median projetts, His design wor� tricludes horizontal and vertical geometric layout titflity coordination, traffic signal design, Wilifting and Wiping EDUCATION design and drainage deslan.Als projects have Incorporated current LID design practice's 1136410r Of 149110, OVII IF11114101114, Including blofiltrAition, Iriftittationand detention basins, ho lose Wte univeniq lies jere! (A RELEVANT EXPERIENCE PROFESSIONAL Sunnyvale Pavement Rehabilitation 2011 [City of Sunnyvale, CA AFFILIATIONS Mt. Fisher served its the Project Manager fat this ormual atoat pavement r.�hetllitatlor. 50A Illy Inasp.01tatkel We" Agediti'al Project. Thescope Involved the rehabilitation of 2 streets In the City of $urryyvale. Work (SROA1 fast Ptesideal Included the design of grind and HMA overlay, digatits, utilty adjustmen% curb remps, Touanstatts latmational concret.e.sidewalk, c^gutterand driveway replacement, and striping. plarys, opw ilown fedechilks mikewayond streetscope I City of Sunnyvale, CA Mr. Fisherserved as the Arofect'Manager forthe design d Qass 2 Bicycle Lanes on Fair OaksAvenue between Old San Fratk6sco Road totvalyn Road� 91fer Avenue to Arques Avenue, and Wolfe Road to Ahwanee Avenue. Key project elements included recoofigur1mg the roadway, roadway resurfacing, additl6hof green blkis lanes, modifications to -the existing concrete median Islands, modification of pgrking, and installation of related silinage. Mr. Fisher led public outreach meatings to keep the residents lnformed�af the prqect First Street ainclCity Ailey Resurfacing Project: I City of Los Altos, CA Mr. Fisher served as the Project Manager for those two resurfacing projects, which Involve rehabilitation of 20 city alleyways as well as First Street between West With Avenue and State Street, He oversaw preparation of the project PS&rpackaoe, Oasis of Design Report, and coordinated with utility owners for adjustments of their facilities. Jurelpero, Serra at King Boulevard Intersection Improvements I C I ty of S o u th Sa n Francisco, CA Mr. Fisher served as the Project Manager for this bicycle and pedestrian friendly traffic signat upgrade project, the Project goal was to Improve mobility for all modes, and brings the Intersection upto current standards for bicyclists, pedestrians, and ADA access� Project Included preliminary design, community outreach, agency coordination Including CaftianL The project scope Included redesign of the existing medians and right-tum Islands to Improve Intersection geometry and provide ADA compliance, replacement of the existing traffic signals located Inthe median with mast arm signals to Improve visibility, addition of a speed feedback sIsr) on southbound Juripero Serra, and extension of existing bike lanes along Junipero Serra Boulevard through the King Drive intersection to Improve bicycle safety. W. Edith and University Crosswalk improvements I City of Los Altos, CA Mr. fisher served as the Project Manager for the design of traffic calmingelements to allowfor safe visible crossing ol"Edith Avenue, The design also Included the installotion of crosswalk sl9m; and In -ground warning lights, 25E-359 A#� CSGDavid SetoPE OONSULTANTS Senior Engineer Nftool� LICENSO avid Mr. Sato Is a Senior Engineer with over 12 years of experience In the transportation field. CERTIFICATIONS Me, Seto has been a project engineer for multiple tremsportgtIon projects and was PM18sMW 41�w SOit Of Ola�14 responsible for the preparation of plans, specifications, and estimates for traffic signals, 1 c7aln lighting, traffic operation system, romp metering, Oreetscepe Improvements, roadway Intersection, grade separations, and stage construction projects. He Is knowledgeable of EDUCATION -and has prepared designs to Caltrans, Counties, and Cities standards, He Is proficient In 4(wor of u1A (W 14i"Ort the use of MicroStation and AutoCod Civil 3D. UnWeOlV of (01.10141 DO RELEVANT EXPERIENCE ma Beach and Reservation Road Roundabouts I Oty of Marina, CA pROiipgSSI6NAL Mr. Seto Was the Project Engineer for this roundabout project for the City of Marl". The AizrwAmisis project created two roundabouts, stoneef the efty's ra� ain antrAncesadj?tentto a kWo Poblic Wok Amclalat (APWA) freeway Interchange. The project helped create a gateway entry statement to one of the Tossfeaut" Inteaf,40st Citys main commercial corridors. The scope alsaincluded decorative: lighting, bicycle and 3tegal pedostrish safety Improvements, and landscepling Improvements to create an attractive (104, 4a4%II -entry to the city, FaIrOaks BIke%veVdndStreetscepe I City of Sunnyvale. CA Mr. Sato served at the Project Engineerfor this prcject.� Thestope involved the Installotionof Class III green bicycle markinp.and bicycle detector markings along with various Intersectlon improvements, Workinctudeo the detailed grading d asip ofteveeal curb returns to meet ADA reoulramarag, restripIng of various intersections and replacement of concrete sidewalk, curb und.gultor. 2017PavemehtRehabliftatiojiPrqject I City of Sunnyvale, CA Mr. Seto served as the Project Engineer foe this annual stroetpavement rehabilitation project, The scope Involved the rehabilitation of 2 streets In the City of Sunnyvale. Work included the design oflifInd and HMA overloydigouts, utilityadjustmqnts, curb romps, concrete sidewalk, curb, gutter and driveway replacement, and striping plans. 2016 Street Reconstruction at. Various Locations I Cl ty of San Mateo, CA. Me, Seto served as the Design Engineer for street improvements atvarlous locations throughout San Mateo. The projectInvpIved concrete road pavement removals and replacements of various streets, Installation of ADA curb romps, sidewalks, curb & gutter, and driveways, Also Included were utility adjustments to grade, Installation of catch basins, RCP and HDOE storm drain pipe Installation, pavement striping, morldrilis, and markers; and other related work. He also managed the preparation of Caltrans encroachment permit. Mary Avenue Bike Lane I City of Sonnyvals, CA Mr. Seto served as CSG'z design engineer for this project;The scope Involved Installing a class 11 bike lane on both sides of MaryAve from Fremont Ave to Maude Avenue (3 miles). civil scope of work includes concrete Improvements, asphalt concrete d1gout repairs, crock sealing, slurry seal, utility adjustments and other related work. Meesijr*JatidL&AlinualPavemerktRehabllbtion2Ol5I City of OrInda, CA This Measure I & L project rehabilitated tocallresidentlal roads with a PCI value less than 25. The scope Included Identil'Ving variousdepth$ of full depth rehabilitation to rehabilitate 23 local roadsand two collector roads. As Project Engineer, Mr. Seto was responsible for the field assessments, utility company coordination, and Oevel6penantof PSU documents. He also assisted In the preparation of oddendurns and bud support. 25E-360 Ae� CSGAmir MOW EIT 00NOULTANTS Associate Engineer N4010AW UCENSES and Mr. Abdollahl has over three years of engineering design and construction Inspection daRtIlIFICATES experience. His design background includes V variety of public works projects involving laillnur in 16611, pavement reharbilltation, trading, drainage system Improvements, estimates, and $tire #f Wifornis standard Detall Revisions. He Is knowledgeoNe In AutoCAD Civil 30. RELEVANT EXPERIENCE EDUCATION old& of WM (W lalliertrl q 2016-17 Street Reskirilacing Project I City o(Stoticto", CA W pu stilt U00AIV M Abdollahl served Ps a design angineor fart the preparation of PS&E documen. t for the j* rA pavement rehabilitation project. This Pavement rehabilitation project includes hot mix. . asphalt Mill and fill roplate.rnerlts, pavement kose failure repairs (digouts), microsurfaerril, PRo, PpsslokAL PaVernant patch mod crack seallng, upgrade ADAVcomplhnnt curb ramp; adjustment to AFFILIATIONS existing utility facilities end morru. Montt topreposod finis.hod ofarde, roplacam ent of Antrim Sedeq of.611 Inglieto (W.) existing traffic signal tiptector loops, trimming of tree roots and.canoples, and Instal lation 140spautta 101IM410041 of pavement markings and striping. rice preidar, Uatalloo various streets & Roads Improvement Project I c ity of m I I I b.1, &a, CA Mr, Abdulsh! served as a Vresign Eflillneatfor I;Wpavemont projectwhich Involved a major City arterlak, Millbrae Avenue, and a residential Street MagWIaAvqnuo, The project also Included pavement daring s;mple testing surveying, pavement recommendations report, traffic ho ndlino plans, ADA curb ramp upgrades, traffic signal repair and traffic detours. Measure ) and. t & Annual Pavement Rehabilitation 2OX5 I C I ty a f 0 r I a d a, C A As Project. Engineer, M r. Abdollahl was resportal ble far the field assessments, utility company coor4lnatlon, development of PS&E dowments, and assilsted In the preparation of addendurns and bid support, The Measure J & L project rehabtfiltated local/yesIderrtial roads with a PC[ value less than 25.-The scope Included Identifying various depth of full, depth rehabliltatflon to rehabilitate 23 local roads andtwo colle orr adswithinthec4y of OrInda. Millbrae Various Streets and Road Preservation I City of Millbrae, CA Mr. Abdollahl assisted In preparing the PSU design along with the Caltrans Field Review, Fevironmontaltioarance, Encroachment Permit, Right of Way Certification, and Caltrans E76 docaments, The City bad an One Day Area Grant (OIAG) funded project that required road pavement to be rehabilitated along segments of Millbrae Avenue (From ki Camino Real to Old Bayshore Highway) and Magnolia Avenue (Taylor Blvd to to Cruz Avenue), Ell Montv Road Preservation Project I Town of Los Altos Hills, CA As Project Engineer, Mr. Abdo[lahi conducted a s6rles of field assessments regarding PirvamOftt reconstruction limits, road and striped lane dimensions, concrete improvements, and ADA compliance needs an Projectthat spanned 1.5 miles. Amlr also assisted with the Federal Grant Administration process and coordinated with the Caltrans Local Assistance department forthe entirespan of the Project. Developing the Field Review, Preliminary Environmental Study (PES), E�76 Authorization for Construction, and FricroachmomtPormit forms, Amir was also Able to perform quantity takeoffs for all streets to assist in the development of the engineer's estimate. Dairy Knolls Stair and Pathway Improvements I Town of Tiburon, CA in this stair and Pathway Improvement project, Mr. Abdollahl conducted a topographic survey to develop the Plans and estimate for a pathway with a staircase that connected an after school daycare to an elementary school. During this prodess, MrAbdollah1was asked to design up to three different approaches with a recommended choice for the staircase and pathway. 25E-361 RAWAD HANI PF1 T91 PTP, PrOE PROJECT MANAGER Rawad Is an experienced transportation and traffic engineer. He specializes in traffic engineerIng, parking analysis, and technology applications in transportation. Rawad has managed engineering design projects In the Us and Internationally Where he advised public, private, and Institutional clients. His recent experience 'Includes helping schools with enhancing site - access and parking configurations, signal designs and Illumination destgris, as well as planning studies, Rawad recently managed projects for the Notre Dame High School, Pardon Grove Unified School plstrl�t, Son Ysl0ro Border Crossing, Cities of Commerce, Duane Park, Pasadena, and the County of San Bernardl4p. Rawad understands the Importance of strildhii the right balance betweenenginaering (friability and safetyl and plannlrigOlvablilty and sustaInablIlty) considerations. He has worked on context -sensitive design projects and has helped planning and transportation agencies ochteve-effective solutions. �XAMPLES OF HIS PROJECT WORK INCLUDE. P Project Manager for On -Call Contracts: Rawad serves as theprojed mariager forthe Oarden 6rove Unified School Distria, (GGUS0) as well as the cities of Buena Park and-Commerm He is helping,6GUSb on parking lot designs, traffic circulation, and site access. He helped the City of Ouena Park In the review of Artesia Blvd Traffic Signal Synchronization project. He also helped the City of Commerce put together two successful grant applications for the MSIP program as well as the ATP program. P- Project Manager for Traffic Engineering Projects: Rawad managed various signAt design, sighing, striping, and street. lighting projects, These Include Recology Sun Valley signal design and signing/str(ppirig In Los Angeles, Eagle Rock Street Lighting In Los Angeles, Washington Blvd Class 11 Bicycle lanes signing and striping, San Ysidro Traffic Control Plans, among various others. * Project Manager for Parking Studios: Rowed led Trarispo In conducting a Commercial Lead Zone Study for Old Pasadena which Is the building block for the Intended City-wide strategy, He also managed the San Bernardino County Government Center Parking Analysis and Traffic Chrulation study. transpogroup I WNATTRANGFORMION CAN... dr AREAS Of IXPERTISE - Transportation Planning Engineering - Parking Analysis - Travel Domand and Traffic - Transportation Technology Applications IFOLICATION Bachelorof Civil Eagineermg; American University of Beirut Matter of Civil Englinaering- American University of Beirut Public Policy Making Certification, University of California, Irvine LICENSURE - PEJn California and washingtorf - TE In California CERTIFICATION Professional Transportation Planner (PTP) Professional Traffic Operations Engincer(PTOE) OTHER RELEVANT PROJECTS • Notre Dame High School Traffic Study, Los Angeles • Thompson VIllageTIS, Rlvorsl4e county • Kittridge DeveloISment, Los Angeles • Eco-Rapid Transit, Los Angeles • Artesia Blvd Signal Synchronization Peer Review, Buena Park, CA • Government Center Master Pion, Son Bernardino County, CA Land Part of Pritry Traffic Control Plans, San YsIdro, CA Vroman's Parking Lot Design, Pasadena Sun Valley Signal Designs and Illumination, Los Angeles4 CA 25E-362 SHAIIIIINARIANNIAo Ph.O., P1,64 P111INCIPAI, MUCHNIM NO INEIR 110vorloll Dr. Arionala has more then 12 years of osWenct In design, tupervitleri ad technical • O.S., OVII engineering (2994, t)nlvmkvof Tetuan management for pr4octs In the structural and potechnIcal fieldt He possesses • MA., 041 Ullinserint; extensive and responsible exparlance In design, supervision, and technW management (198S),Vn1vdr5ItYOfTeh1afi of mAWpr*dt In both structural and geatechnicall fields. He has been Involved In major Ph'O'GootachnIcal IngIA"antpUniva'altyef Projects such its transportation/tronsIt, highway land railroad brWites, tunnF44 power COMOM16,LOSAnseles plants, cadlimil; towers, silos, stAdmedium to high-rise muld story structures, The breadth JUCIA) Of lilt expetlenot Includes geatechnical analysill field and laboratory test management; A", stability and sebmt c hazardevalusthar� pile and earth mtolning stutures design, design and Implementatlion of sells and slope stabilization, repair arid 0 CM) ilegossr: retmilt methods relevant to solls, foundation, and structure I behavior for diftreno types COMM16,966642 Of StrUCtUMS, During last twodocafti he has .0 d1voly Practiced geotachokall engineering a PostPresklentAOX-l"land Implut4vatoebalcal and WhIldItIng In southern California end has boon the Soatechnical. engineer of Itecord COM4044010. fornOmerdta road, highway and tOnspartation project,% educational projects, multl�story fikPIRIM41"Istiumirts buildings, arsciparking.structurM Uwars ofaxpedence IA'ovQ He,sisrved as the pff ncipal geotochnicol eflillnear for various types of projects Including, Transportation, PAvemefitEngineering, Bridges, and Parking Structures Avlaxloni Ports ood*rbobs 0 Served as the Geatoclinical 6 Public woft Cities, and Munidpalitlea Engingerof Recent and a ScIM60s and: Educational Facilities petachnImIstuotbrOSA - HoWtals and Medical Facilities prolocts In COMPla, indmongsthoolsaft'd RJUVANI'MRIENC13 tomniunitroollegas 2 PrIncipal gootechnital engineerof Washington Boulevard ra habilitation project for Used Mundr4ds of'rhowand vo"Arsforolseaby the clityof Cornmeme PreAding Migh Qugiltyyet 0 Principal gootechnicot engineer forthe pavement rehabilitation of Eastern Avenue 00001hIcalternste gootadirdtal enlineeMog forthe etty'of Commerce SoMlons 0 PrI net pal geotechnical e ngineer of citywi do pavement study for the city of Porno na kJoh extent of tensile rity with all th a taste In valved in Principal geotechnIcal engineer for the city of Torrence, transit park and title traes portation prejeds regional tarml nal, Phase 1, rough Brasil 4 a xpa dance in (laoteelmhal Pri 11481 SeOteuhnical e ngihae r of Cl ty of Long $each Geote chnica 1, Geol agic, and SaftIc Re hablItAtIonStudV Geohaza rd Study for Quee n Mary Wat a rfront Development at Port of Long Be ach, a nd $Its Sp Oft Poluatlen; City of Lan$ Beach a Extensive Everlence In Pavarnontirlegilrynetmilt Principal seotechnical engineer and rovlower of geotechnical constructability rOvIewplAlect forthe Port oftos Angeles developments Including Clitroat/1-110 with vatious dthis In southonlrAllornla Freeway Access flamp Improvements., Harry Bridges Boulevard Undercrossing, 0 Geattehnical G"Onaering for Bridge No, 53-3048S and rotainingwells3le and 420 0 FtlMdPal Potechnical engineer of Valley Blvd. Sewer Replacement for the city of bdilla, parkingstructures Alhambra a nd comrnertialbuildIngs; a Project manager and Principal geotechnical engineer of Yorbe Substation site lovestigationprojectfortliedtyof Anaheim 25E-363 CIVIL ENGINEERS #SURVEYORS - RIGHT-OF-WAYS SSE - INSE , DOE - CERTIFIED Stephanie A. Wagner, PE, PLS, LEEDIAP, FACEC Areas of Expertise Principal Survey�r / E2glneor a Civil Engineering Me. Wagner Is a welftown leader In the civil enillneerhig and land surveying 0 Survey& Mapping professions. She is the dedicated twndorofhor firm and has MonAgOolvil do, sign and * Right -of -Way Engineering construction surveys far LAUSD, CALTAANS, Metro, Alameda Corridor East, City arid Years of Experience nd n marouo 0 on d "05 She 'es 0 "voI`na "o' r m * WES 261 Other 15 Years 0 ex hathas activi' U ckgra "tho 0 " yea� I a', nc .8 'ed end task management 'a u v r � Education doen a rll� hW 9 E In" M & Surve M �ESI AN a i an fe OSM a nor M ri I r2e Y, g A rsaL' * 1974 BS Civil Engineering, eg a survey form u 0= M ri� nmp I nd tolod a a ina�le des for a ark edge I a p Ig Nicholls State University, LA d des and n a l6an un ary cals 6n ants do ce pe Way, ton constructi method W bl hm t o Graduate Courses, Tulans Invaluable asset. and LSU Rogistration/Gerfification Project Specific Experience * 1990 Registered Civil We Angallos, County Sk public parlo, Law Anqeles,.CA Engineer CA #46979 Mt. Wagner mArfalged and *gpervised the field surveying, mapping and clAl design for * 1982 PE In Civil Engineering slxparks throughout the caunty, All mapping and contoure; were CADD generated. Ms. LA #20270 Wagner supervised grading; hydrology and ADA-complla.nt construction plans. Cost # 1987 I.Jobrised Land estimates were generated and asalglooda was olvan to contractors In the bidding Surveyor CA 06762 process. # IWO Lifetime Instructor Credential, Engineering, CA Me" Northern Canoga fttanslon of the Orange Line 91K & PS, San Fernando Community College System 2004 LEEDO Accredited Valley, CA M% Wagqer supervived the survey and right-of-way pollon. of the project which Professional Included 6 44hile 01ko path, she managed the photogrommotdo field surveying, nodal professional Societies/ mapping end tht-of-way angineoffig for the 4-mile north-em extension of existing Orange I-Inafrom the Canoga Station to the Chatsworth Metrolink.Stallon. The mapping Affillates A digital terraln models JOTM's) Were delivered to the Metro cortified to exceed National 1998 LA Chapter President, Mapping AccuracV Stindards. Ms. Wagner supervised the 10 topographic. station 1993 - Present, Board surveys along the routs and the legal descriptions and plate of the design-tdontified Member &State Director acquisition areas, American Council of E Ineedrill Companies ZC) Son Pornando Class I OlkeWay, lkwbank CA (A Ms. Wagner managed the laid Survey and right-of-way onglInearIng effort for the US Green Building Council Preliminary Engineering phase of this proposed bike path, She supervised the CA Land Surveyors produotion of the preliminary right-of-way map which was mathematically complied from Association (CLSA) detailed research of existing records. Including documents and maps from the City of 4 ACEC, Trustee, Business Burbank, UPIMTA/SCRRA railroad Rloht-cf-Way, County Flood Control Rght-of-Way, Insurance Trust and private parcels determined from the County of Los Angeles Assessor Maps, Awards recorded Tract and Parcel Mope and Records of Survey and Comer records. * 1098 National Association of Women Business Owners County of Los Angeles Hollywood Bowl Renovation/Expansion (NAWBO) Women of the Proloall, Los Angeles, CA Year In Constroollon Me, Wagner as the Civil Project Manager provided the civil engineering design o 2005 & 2041 ACEC Member services for the construction of the throe additional moslators at the Hollywood Bowl. Firm of the Year She also oversaw the field survey and topographic survey mapping tasks that were # 2010 ACEC Engineering performed for the elevator designs. The WES team also provided construction staking. Excellence Award Metro I- 710 Corridor Project City of Santa Monica Ishihara (Buffer) Park # 2014 ACED Engineering Ms. Wagner managed the construction surveying services for this now park bull( Excellence Award LAB05 between Stewart Street and Dorchester Avenue in Santa Monica, Eight unlqqo mom - White Point Landslide Project like garden spaces were created. WE$ established a control network, located utilities, a 2015 Follow -ACI�C parlomied rough grade and fine grade pavement surveys under the supervision of Ms. Wagner, 25E-364 PATRICK CM MURPHY - PRESIDMUCEO Mr.Mutirlwhas been with SMP for 40 yearsarld has been instrunicantat in tile fafruallon of tile firms design philosophy, standards of excellence and award -winning projects. He Is actively responsible for marketing and business development, client false,, and presentations and brings to die firin an expertise in plant material design, Particularly for conditions requiring extensive erosion control and special plant rilaterfal for adverse sells, as well as Irrigation systern design, analysh� and management. EDUCATION; Bachelor of Science Degree, Landscape Architecture California State polytechnic University, Ponlona Bit. Hagemeyer's talentand Lxperience in landscape architectural design has been instrumental in tile fionalation of the firin's design philosophy, standards of excellence and award�vvirtnfird projects, As Director of Design, Ile is responsible for heading tire desig It tea in, channeling Individual creativity and focusing on cliPrit(Wrar, Vision. Whasbeen wittiSunimer/Mtirphy&Partnen,itic,.Klr2Byeiis, EDUCATION:8acholorrif5donce Degree, Landscape Archicectura California state Polytechnic University, Pornona Wils ccreer in tire professional Practice of Landscape Architecture spars ove r 25 year:, in Southern California, He 11 A s extensive experience In boil I lifivan? and I tinge scal, residential 1) rejects. I Its expertise ex tends also Into a broad ba se knowledgs of projects for In it n1cpal itles and the public sector, Mr. Pinaroc his been with Surnmers/Irlurphy & Partners, Inc. sim 1997rind uses his diverse background In planned community development, apartment and condonlinitim coillplexs, 01,11tiet ell complems and conimunity parks to lead current project,. EDUCATION: Bachislorof Science Degree, Environmental Design University of Oklahoma, means" Mr. Burrows byings a well-tounded practice of 32 years as a licensed landscalle architect to Summerstmurphy & Partners. Jan has lived in San Wit Obispo for 20 years, where his landscape architecture expertise spat's front conceptual design and prograin development through Project consti uction document preparation and implonentation, He enjoysvicafting closelywith clients and constiltrus, promoting a collaborative learn apptoacil to achleve hIgh-qualfty design Anitva5withSIAPfroar, 1978to 105 trid returns after 20years as a with Firma In San Luls OWspo. EDUCATION: Bachelor of Science Degree, L,)ndscaipe Arr1iftecturp C,41`011ria Polytechnic State Urliversity� San Luls Obispo MIVIERS MURPHY & PARTN 25E-365 EXHIBIT B CSG services are billed on a time -and -materials basis according to our Standard Rates, shown below. Professional Services Engineering Designer Hourly Rate $125 Construction Inspector $125 Senior J4 Ot I�st $135 Assistant Resident Engineer $150 ps nee, r Associate Engineer $155 Sk6r�669trOCUO Inspector $14S, Senior Engineer $180 Structure, Representative $180 $0n16rStir,I*raI Engineer $1.85 Senior Project Manager $185 Principal Engineer Senior Principal Engineer $225 Two-Pqrs on I Survey Crew �36o Rates reflect and Include administrative costs and routine expenses such as local mileage, copying, fox, telephone, mail, In-house printing, softvare, and computer usage, Reproduction and subconsultants are billed it cost plus isra. Rates Will remain effective through June 30, 2018, Rates are subject to an annual 39a increase. 25E-366 AGREEMENT TO PROVIDE ENGINEERING SE RVICES ON AN ON -CALL BASIS (GENERAL ENGINEERINq THIS AGREEMENT is made and entered into this 19th day of June, 2018 by and between AndersonPenna Partners, Inc. fforsultant'), and the City of Santa Ana, a charter city and municipal corporation organized mid existing under the Constitution and laws of the State of California C'City"). REUTALS A, On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -call basis for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City, Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C. In undertaking the perfonnance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected fivin a professional contracting firm in thefield. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No, 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in fall. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B, Consultant is one of nine (9) consultants selected to provide services for general engineering projects on an as -needed basis under RFP No. 17-083. The total compensation for these services provided by all such consultants selected under UP No. 17-083 shall not exceed $2,000,000 during the term of the Agreenien4 including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. EXHIBIT 7 Page I of 8 25E-367 Payment need not be made for work which hils to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 18, 2021, urless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILINGWAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, ot seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., eTrovailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on"public works" aud'�maintenanoe'prqjects. Iftheservices being performed are part of an applicable "public works" or'�maintcnancc?' project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or allegod failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreemen% be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an einployer-einployee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries mid wages, employees social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP Or MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in, any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & DOW). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Page 2 of 8 25E-368 Consultant represents and warrants that Consultant has the legal right to license any slid an Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City, City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agrecment� Consultant shall maintain and shall require its subconsultants, if any, to obtain and. maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles, Ilic amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal mijury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent fonn, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-ownod automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code., Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertako self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Profcssional liability (errors and emissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. 0. The following requirements apply to the insurance to be provided bysonsultant pursuant to this section: Q) Consultant shall maintain all insurance required above in ftill force slid effect for the entire period covered by this Agreement. Page 3 of 8 25E-369 (H) Certificates of insurance shall be firmishod to the City upon execution of this Agreement and shall be approved by the City. (fii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a tally executed additional insured endorsement, f If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to famish the City with required proof that insurance has been procured and is in form and paid for, the City sbO have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNMI CATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability. (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arismig out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) fivm any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, This indemnity anti hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages,just compensation, restitution, judicial or equitable reliefdue to personal or property rights arises by reason of the terms of, or effects arising from d-tis Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782,8, the above indermilyshall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, reeldessness, or willful n-dsconduct of the Consultant. 9. INTELLECTUAL PROPE RTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, Page 4 of 8 25E-370 for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement 10. RE, CORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreenicat and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and bivoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours, Consultant shall allow inspection of all work , data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietar-y, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and fiartber agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable cam. "Confidential Information" shall include all nonpublic information, Confidential information includes not only written information, but also information transferred oraIly, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (e) is in rightful possession of the Consultant without an obligation of confidentiality, (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the city. 12. CONFLICT OF INTERE ST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would confliet In any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, deliveM or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Page 5 of 8 25E-371 To City.. Clerk of the City Council City Of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (N4-21) P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: AndersouPenna Partners, hie. 3737 Birch Street, Suite 250 Newport Beach, CA 92660 Attn: Lisa M. Penna, PE, F. ASCE, QSD, President& CEO A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addresaed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has boon deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours,after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above, For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exotusivestatoment between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant, The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Page 6 of 8 25E-372 Consultant may not assign, transfer, delegate, orsubcontract any interest herein without the prior written consent of the City and any such assignment, trarisfor, delegation or subcontract without the City's prior written consent shall be considered null and void, Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or my right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate, b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in die reel uitment, selection, training, utilization, promotion, termination or other employment rotated activities or in connection with any activities under this Agreement, Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of tiny of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 8 25E-373 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a� Each undersigned represents and warrants that its signature herein below has the power, authority and right to hind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attomey's fees, for any injuries or damages to City in the event that such authority or power is no� in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: Jcyn M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Edwin "William"Galvez, P.E. Acting Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ 11 City Manager CONSULTANT Name: Title: Page 8 of 8 25E-374 EXHIBIT A Pmpo.sal to Provide Professional Onwcal RFP No, 17-083 City of Santa Ana Public Works. Agency Match 2� 2018 Submittedby ANDERSON-PENNA , PARTNERS IN PROJECT DELIVERY- 3*137 BIRCH STREET, SUITE 250 - �NEWPORT BEACH, CA Q?G(50 0 940 428 1500 1925 W. I QQtH STREET, SUITE 255 ' GARDENA, CA 9024a 1 310 359 1203 1680 1 VAN BUREN BOULEVARD 4 RIVERSIDE, CA 92504 * 051 200 302 1 WWMANDPPMCOM 25E-375 4 1 1.1,",�� '04�� ANDERSONTENNA - PARTNERS IN PROJECT DELIVERY, March 20, 2018 City of Santa Ana Attn: Armando Fernandez, PE Public Works Agency Modifications to the 20 Civic Center Plaza Agreement, as outlined In the 310 Floor Reception, Ross Annex RFP's Appendix as Santa Ana, CA 92701 Attachment 2, have been Subject: Professional On -call Englneering Services, RFP No, 17-083 included in the Appendix of this proposak Dear Mr. Fernandez, AndersonPenna Partners, Inc. (APP), welcomes this opportunity to present our proposal to the City of Santa Ana (City) for Professional On -call Engineering Design Services for Option 8 — Design and Construction Support Services for Mile One Street. APP realizes the City has several qualified consulting teams to choose from when evaluating proposals, and we present herein why we believe the APP team Is well suited for this on -call Civil Engineering Design Services contract: • Project Manager, Chris Bretall, PE, who has more than 30 years of experience designing and managing street and storm draln Improvement projects, He brings an extensive background working with local municipalities. • A local team of seasoned engineers and subconsultants who have delivered successful engineering services for complex projects throughout Southern California. We believe that APP Is uniquely qualified to perform cost-effective, timely and high -quality engineering services. The following points highlight our team's qualifications and reasons to choose APP for your on -call neecls� • Technical expertise via registered and certified personnel with extensive municipal experience; • Attention to detail with established, proven quality control practices; • Commitment to excellent customer service through responsive staffing, strong communications and client feedback; • Excellent references listed with our relevant projects; • Competitive fees. We look forward to being Invited to further discuss our team's qualifications and to Provide the City with services on an on -call basis. Should you have any questions or desire additional Information, please do not hesitate to contact Chris Bretall, PE at (949) 239-5034 or cbretall@andpen.com. Respectfully submitted, AndersonPenna Partners, Inc, Lisa M, Perma, PE, F.ASCE, MD Stephen G, Baclum, PE President and CEO Vice President, Municipal and Engineering Service 3737 BIRCH STREET. SUITE Z50 I Newpowr BEACH. CA 92660 - 049 428 1500 VIWW ANDPEN GOM 1225 W. I OOTH STREET, SUITE 255 - GAROMMA, CA 90248 - 310 359 1203 1680 1 VAN BUREN BOULEVARD - RIVERSIDE. CA 92504 * 951 200 3021 CERTIFIED DBE 25E-376 Professional on -call Engineering Services RFP No. 17-083 City of Santa Ana lllwww� 1. Firm and Team Experience AndersonPenna Partners, Inc. APP specializes In project delivery for local and regional public agencies and special districts throughout Southern California. With an emphasis on practical, experienced and cost-effective solutions, APP capabilities range from local agency public works Improvements to managing multi - project capital Improvement programs for public agencies. Our team of professionals provides civil engineering design Including NPDES and right-of-way engineering, survey, plan review and plan check services, construction oversight and inspection, project and construction management and grant application and management. Our clients range from various cities and counties to transportation agencies and special districts, APP also provides staff augmentation for public works and planning departments, federal compliance for ARRA and other federally funded projects. We are a California corporation that has been In business since 2005, and are a woman -owned DUE and Certified SBE. We are headquartered In Newport Beach, CA with more than 65 employees operating out of Southern California. We have expanded to open offices In Los Angeles County and Riverside County. Our staff Is comprised of professionals with extensive experience working directly for public agencies. We currently have contracts with 61 public agencies. Our familiarity and know-how — gained by working side -by -side with local and regional agency staff, in developing collaborative relationships with community and business stakeholders, and by partnering effectively with state and federal regulatory agencies — delivers successfully completed projects and services, well -managed budgets and thoroughly satisfied stakeholders and clients, APP tailors Its management approach to carefully monitor program effectiveness, and closely track work quality, quantity, and cost. Yearfounded 200S Type of Organization California Corporation Location of Additional Offices 1225 W� 1901h Street, Suite 255 Gardena, CA 90248 16801 Van Buren Blvd., Bldg, 0 Riverside, CA 92504 Total No. of Employees 65 Contractual Contact: Stephen G. Badum, PE Vice President, Engineering and Municipal Services (949) 524-5198 sbadum@andpen.com Management and Key Personnel Contact: Chris Bretall, PE Project Manager (949) 239-5034 cbretafl@andpen.com Delivering projects under aggressive schedules requires careful management, administration, and oversight of project development teams from inception to completion with committed, complete ownership of all aspects. Firm and Team Experience The APP Tearn Is completely qualified and looking forward to the opportunity to provide general civil engineering and construction engineering services for the City's on -call contract. We will provide the City with an experienced team committed to delivering and maintaining a high level of customer service and reduce peak turn -around timeframes and for the prompt and successful delivery of all engineering projects, Project Manager Project Manager Chris Bretall, PE will be the City's primary point of contact and the APP team project manager, Chris has more than 30 years of project management, design and oversight experience on a wide variety of transportation projects for various Southern California municipalities, counties and transportation agencies such as Caltrans, OCTA and the Los Angeles County Metropolitan Transit Authority (LA Metro). He has designed and managed development of street and freeway improvements, t tj 0 C" �n, G 25E-377 ANDFRSON VENNA Professional On -call Engineering Services City of Santa Ana RFP No. 17-083 major Interchanges and grade separations. Chris manages diverse teams delivering project study reports, project reports and PS&E packages and provide engineering services during construction. He has extensive Chris Bretall, PE has more knowledge of agency standards and regulatory and third -party than 30 years of project coordination requirements. management, design and oversight experience on Chris has provided design and project management services for the transportation projects for following projects: Southern California cities, • Bristol Street Widening, PS&E, Santa, Ana Including the City of Santa • Downtown Traffic Calming, Laguna Beach Ana, counties and • Lincoln Avenue Widening Design, Anaheim transportation agencies, such • La Palma Avenue/State College Blvd, Widening, Anaheim as Caltrans and OLTA, He • El Toro Road/Glenneyee Street Rehabilitation, Laguna Beach offers extensive knowledge of • Birch Street/State College Intersection Widening, PS&E, Brea agency standards, regulatory • Safe Routes to School Projects, Cycle I and Cycle 7, Burbank and third -party requirements, • Atherton Street/Magnolia Avenue St, Rehabilitation, Long Beach He has designed and • Cloverfield Blvd. Widening/ Improvements, PS&E, Santa Monica managed development of • Columbia Avenue/Iowa Avenue Improvements, PS&E, Riverside street and storm drain • 1-605 Arterial Hotspots, PS&E, La Mirada and Santa Fe Springs improvements, Interchanges and grade separations, Organizational Chart Principal -in -charge Stephen Barium, PE 3 perlence 81 7 yeors ex !! lnd3arveyks Landscape Architecture EnVironmental Services Kelsurveys, Inc. David Volz Design ECORP, Consulting, Inc. Kelvin Kitacka, PLS Gary Vasquez, RLA Jesus "Freddie" Olmas Geotechnical irma I ft C Associated Soils Engineering, Inc, ADVANTEC Consulting Engineers, Inc. Ted Riddell, PG, CEG Carlos Ortiz PF, TF, PTOE ANDERSON VFNNA 25E-378 Professional On -call Engineering Services City of Santa Ana RFP No� 17-083 Subconsultants The following subconsultants have worked together with the APP team on several similar civil engineering projects. Each has been selected for the specific experience and talent they will bring to the City's as -needed projects. Subconsultant Contact Phone Project Function ADVANTEC Consulting Engineers, Inc. Carlos Ortiz, PE, TE JF4_9F86_1-4999 Tra7fi—c 1200 Roosevelt, Irvine, 92620 Associated Solis Engineering, Inc. Edward C. (Ted) (562) 426-7990 Geotechnical 2860 Walnut Avenue Riddell, PG, CEG Engineering Signal Hill, CA 90755 David Volz Design Gary Vasquez, RLA (714) 641-19W Landscape 151 Kalmus Drive Architecture _�G�ttivlesa, CA 92626 Kelsurveys Kelvin Kitaoka, PLS 949-660-8016 Survey 1740 E. Garry Ave, #110 Santa Ana, CA 92705 ECORP Consulting, Inc. Jesus "Freddie" Olmos (909) 307-0046 -i—nvironmental 215 North Sth Street Redlands, CA 92374 ADV"MC ADVANTEC Consulting Engineers, (ADVANTEC) a California Corporation, Is a J ci-nalddagEnvirxers DBE/SBE consulting firm specializing In traffic engineering, traffic studies, transportation planning and engineering, traffic signal timing, coordination and operations, intelligent transportation systems (ITS), active transportation, public works, and civil engineering. Founded in 1998, ADVANTEC Is a consulting firm specializing In planning, engineering and technology services. ADVANTEC has assisted more than 110 local municipalities, regional transportation agencies and state governments In meeting their transportation and city engineering needs. Previous Projects with APP: Tustin/La Palma Widening, City of Anaheim; Lakewood Blvd, Widening, City of Downey; Whittier Boulevard Widening, City of La Habra; Imperial Highway Smart Street, City of La Habra Geotechnical services will be provided by Associated Solis Engineering, Inc. (ASE), a California Corporation, incorporated In 1974. Headquartered In Signal Hill, ASE has OQA been In business for 38 years providing services to many municipalities and special districts as well as private Industry throughout Southern California. ASE's In-house SOILS ENCINLERING, INC. laboratory has been certified by the State of California Department of Transportation (Caltrans), accepted by the State of California Division of State Architect (DSA) under the Laboratory Evaluation and Acceptance program (LEA 224), as well as AASHTO/CCRL and AMRL (Hot Mix Asphalt, Aggregate, Soil, & Portland Cement Concrete) and the City of Los Angeles. ASE Is committed to providing Geotechnical Engineering and soils and materials testing services with a high degree of professional excellence and proficiency, David Volz Design (DVD) is committed to the creative design of outstanding public spaces, The firm develops streetscapes and all types of public landscapes to meet the needs of their client communities. They work within environmentally sound parameters while taking full advantage of the site and Its surroundings to best serve community needs. DVD's design philosophy includes careful consideration of realistic maintenance requirements and construction costs, DVD Is a LEED-accredited firm and a Qualified Stormwater Designer (QSD) company, The philosophy also embraces any opportunity to P a Q � 25E-379 ANDFRSON-PENNA . 11_ ___ Professional On -call Engineering Services City of Santa Ana RFP No. 17-083 Interact with the public to create environments. DVD's proven approach and the Input from clients and client communities provide the inspiration that leads to DVD's most creative and Innovative work, iyO� ECORP Consulting, Inc. has assisted public and private land owners with "AD environmental regulation compliance since 1987, The firm offers full service capabilities, from Initial baseline environm ental studies through environmental planning review, permitting negotiation, liaison to obtain legal agreements, mitigation design, construction supervision and monitoring and compliance reporting, ECORP maintains an experienced, multidisciplinary team of storm water, environmental and regulatory specialists, engineers, hydrologists, biologists, wetland specialists, archaeologists and geographic Information systems specialists. Previous Projects with APP: Camino Capistrano Improvements, City of San Juan Capistrano; Bellflower Boulevard/imperial Widening, City of Downey. I(elsurveys, Inc., is a $-Corp., a Nevada Corporation formed in 2001, operated by Kelvin Kitaoka, President. Kelsurveys performs a wide range of survey task$, such as: GPS Network Controls, Boundary, ALTA, Record Mapping, Topography, Design Street Surveys, Construction, Aerial Controls, Legals and Sketch, Lot Line Adjustments and As -Built Surveys, Previous Projects with APP: Camino Capistrano Improvements, City of Son Juan Capistrano, Ocean Avenue Alley Waterline and Sewer Replacement%, City of Soal Beach, 4 Comprised of professionals with extensive experience working directly for public agencies # Possesses familiarity and know-how gained by working side -by -side with local and regional agencystaff + Develops collaborative relationships with community and business stakeholders 4 Partners effectively with state and federal regulatory agencies * Delivers successfully completed projects, services and well -managed budgets 2. Understanding of Need Project Understanding The City of Santa Ana Is proposing Improvements to Mile One Street which will Include the widening for approximately 1000'on one side of the street to accommodate a new bicycle lane, Mile One Street Is classified as a major arterial highway with an existing right-of-way of 120 feet which can accommodate the proposed widening. The roadway has three (3) traffic lanes of 12', 10' and 11' in each direction with a 14'wide existing median. Work consists of street rehabilitation, bicycle lane and sidewalk replacement and a landscaped parkway, The intersections at each end of the project have been Improved as part of a separate project, therefore, the proposed project will join the existing BCR's/ECR's at the Intersections. Typical sections of the existing and proposed Improvements are shown on Exhibit 2 on Page 19. ANDERSON 111:NNA 25E-380 Professional On -call Engineering Services City of Santa Ana RFP No. 17-083 Ewmmwmw Key Issues COMPLETE STREETS The City is Implementing this project as part of Its Complete Streets program. Complete streets Improve safety and accessibility for all users; pedestrians, bicyclists and motorists. Typically, a complete street can include sidewalks, bike lanes (or wide paved shoulders), special bus lanes, comfortable and accessible public transportation stops, frequent and safe pedestrian crossing opportunities, median Islands, accessible pedestrian signals, curb extensions, narrower travel lanes, and rounclabouts. During the Preliminary Design stage, we look at alternatives to Implement these features into the design. Specific areas that the APP Team will review will Include the following: • ADA - Verify that the impacted sidewalks and curb ramps are compliant with the most -current standards, • Curb Extensions — Review areas where curb extensions can be Introduced that will improve pedestrian access and safety, • Bike Lanes - Review bike lane configuration to account for appropriate bike and vehicular movements, driveways, and pedestrians PAVEMENT REHABILITATION As Illustrated in Exhibit 1: Roadway Reconstruction/Rehabliltation Cost Alternatives on the following page, optimizing the pavement rehabilitation strategy for Mile One Street can result In significant cost savings to the City. APP excels at evaluating and considering refinements to the recommendations in pavement reports to develop economical rehabilitation strategies and Is an Industry leader In the design and Implementation of cost-effective pavement rehabilitation strategies including cold -In -place recycling, full depth recycling and maintaining the existing aggregate base In place. We will explore options and provide the City with the best pavement solutions to maximize its construction budget. Depending on the application, these pavement alternatives can reduce project costs up to So percent or more over traditional paving methods. Exhibit I on the following page provides a relative cost comparison for traditional asphalt concrete on aggregate base pavement section (6" AC over 12" aggregate base) to four (4) other less costly paving/rehabilitation options: • Full depth reclamation of the existing asphalt section • Reconstruction of asphalt over recompacted existing aggregate base • in -place cold recycling of existing asphalt • Cold milling and replacing with AC surface These paving options Include construction cost estimates for the various materials (asphalt, base) and field operations (excavation, cold mill, compaction) as well as an allowance for miscellaneous concrete improvements and a comparison of the costs options that we can Investigate with the City and Incorporate into the project documents as applicable, ENVIRONMENTAL To implement the Improvements, the City of Santa Ana will be using local and federal funds for the project, Caltrans' Division of Local Assistance will be the administering agency for the approval and dispersal of the federal funds. As such, both state and federal environmental documentation will be required to satisfy CEQA and NEPA, In compliance with Caltrans' Local Assistance Program, Projects that receive federal funding through Caltrans are required to complete a Caltrans Preliminary Environmental Study (PES) form which will recommend the appropriate NEPA documentation, In Our experience these types of projects would have a minimal environmental Impact; therefore, it Is assumed that the recommended document will be a NEPA Categorical Exclusion (CE).The CEQA Lead Agency will be the City of Santa Ana, CEQA documentation will consist of at CEQA Categorical Exemption (CE). P a g e (P ("D 25E-381 ANDERSON VENNA Professional On -call Engineering Services CltV of Santa Ana RFP No. 17-080 Exhibit 1: Roadway Ildconstruction/ftehabilketlon Cost Alternatives Traditional ACIAR Reconstruct Sao/cy $1.70 6 0 AC 0"Ment $75IT $180 124 A8 $1.90 concrete lim" to% 0.60 Subtotal 50% Contingency Total $7,00 $3.50 $1%50 Full Death Reclantatlon $040 1 $05 6"ACsupface MIT - - - concrete lim Subtotal $64 Contingency Total $4.05 $2.43 �7.29 116comnatt ARMAeorsAtnitt At Mir 6" AC cold mIll recomact All �som $0.50 6� AC sui face $75/T $2.80 concrete lin 10% Subtotal 50% Contingency f Total $4.40 $2.20 $6.60 VI AC/Crild Ih-P Inca Roeveto 2� Cold mill iE _$0-20/sr $0.90 �QR 2" AC surface _10—To�/SF Jim concrete Imp ____JZI_/T 10% Subtotal 50% ContIngency Total -,,=,!0,60 $2,70 $1.35 $4.05 2"Mill St fill 2� AC cold mill $0.205F $0.20 2'AC surface $1.00 concrete imp 10% Subtotal 50%contingency Total �$", $1.80 $0.90 $2.70 pa g 0 a 4=1 701W 63% 39% 26%; I N ANDERSON-PENNA 25E-382 Professional On -call Engineering Services City of Santa Ana RFP No. 17-083 mmumm 3. Relevant Prolect Experience City of Long Beach I : eav Ic 0 s: P S & E Matt Stepien, PE — PM Sean Crumby, PE, Deputy PW In. 2:009 Completed: Chris Bretall, PE — PM Director, (562) 570-6383 2017/ongoing I Joe Buckner, PE— Project Eng. As part of an on -call contract with the City of Long Beach, APP 'fg'Y!111 kwal", staff has prepared plans, M specifications and cost estimates Road diet for more than $15 million In 4 Improved safety improvements since 2009 and is o Added Class It and continuing to work with the City Class IV bike lanes until at least 2017, The projects o Added bulbouts encompassed roadway, storm o Enhanced drain, parking lot, traffic, fighting, and landscape improvements, pedestrian facilities design of more than 100 ADA-comptiant curb and ramps and ADA-compliance focused on many of the major roadways within the City, APP staff has consistently provided the City with well -designed projects facilitating smooth construction, Recent projects Include. Atherton Street and Magnolia Avenue Street Rehabilitation, City of Long Beach, CA. Preparation of three separate PS&E packages. The plans include roadway rehabilitation, the design of ADA- compliant ramps at ten intersections, sidewalk repair to eliminate tripping hazards and traffic signing and striping. Pavement Rehabilitation Ximeno Avenue and Redondo Avenue, City of Long Beach, CA, Engineering services for the pavement rehabilitation of Ximeno Avenue (from Atherton Street to Los Coyotes Diagonal) and Redondo Avenue (from Reservoir Drive to Stearns Street). Design services include the design of ADA-compliant ramps at five Intersections and sidewalk repair to eliminate tripping hazards throughout the 66�� project limits, Alamitos Avenue Rehabilitation Improvements - Traffic engineering for signing, striping, and traffic signal Improvements for a one -mile segment of Alamitos Avenue and the design of ADA-compliant ramps. W, Santa Fe Avenue Rehabilitation - Street, utility, signing/striping plans for the rehabilitation of 0.9 miles of Santa Fe Avenue, including the design of pedestrian bulbouts and curb ramps. Atlantic Avenue Rehabilitation — Street, utility and signing/striping plans for the rehabilitation of the Intersection with Pacific Coast Highway Including curb ramp design. Spring Street Rehabilitation - Street, utility, signing/striping plans for the rehabilitation of a three- mile segment of Spring Street Including the design of ADA-compliant curb ramps. Los Coyotes Diagonal Rehabilitation - Street, utility, signing/striping plans for the rehabilitation of a three-mile segment of Los Coyotes Diagonal and curb ramp design, Long Beach Boulevard Rehabilitation - Street, utility, signing/striping plans for the rehabilitation of a one -mile segment of Long Beach Boulevard, including extensive reconstruction of uplifted curb and Rutter and curb rarrivs. P , 0 0 14L, 25E-383 ANDERSON PINNA 1111_ ___' Professional On -call Engineering Services City of Santa Ana RFP No. 17-083 City of Santa Fe Spring Noe Negrete, Director of PW (562) 868-0511 Services: Engineering Start: 201S Complete: Ongoing Matt Steplen, PE — PM Joe Buckner, PE— Roadway E Miguel Hurtado, PE — Design APP Is providing a broad range of professional engineering services in support of and In close coordination with the City's Public Works/Engineering Division. These services will be provided on an as -needed basis through a Request for Quote for each specific project. The APP team will provide all services required for this on -call professional engineering services contract Including: engineering; structural engineering; engineering staff augmentation; construction management and inspection; architecture, and landscape architecture. Projects to date Include: Florence Avenue Widening (Orr and Day Read to Pioneer Boulevard) — APP Is preparing PS&E for this roadway design project to accommodate three lanes of travel In the westbound and eastbound directions, APP Is responsible for performing street cores samples and percolation test data; design survey; designing a longitudinal bloswale, storm drain relocations; designing options IV[ VOMMUJILk �LUI U, and guttersidewalk, driveway, construction estimates for each design option In Microsoft Excel; water main replacement, signing, striping and traffic signal revisions; obtaining UPRR permits; and preparing construction specifications. Parkmead Street Improvement Design - APP provided street design services for Parkmead Street from Jersey Avenue to Pioneer Boulevard In Santa Fe Springs. The project entailed the total reconstruction of the curb/gutter, pavement rehabilitation, reconstruction of deteriorated sidewalk and driveways and replacement of the street trees (which had contributed significantly to pavement and curb uplift). The recommended pavement rehabilitation resulted In significant construction cost savings by avoiding the total reconstruction of the existing pavement section, Citywide Pavement Evaluation and Analysis - APP Is evaluating, analyzing and prioritizing the City's entire roadway system. The project Involves field work to evaluate the roads, pavement corings to determine the existing street structural section, identifying recommended strategies to rehabilitate the streets, development of construction cost estimates and a 3-year prioritization of the various projects based on the City's budget of $17 million. In conjunction with APP's recommendations, we are proposing an extensive amount of pavement recycling (FDR, CIR, CCPR) which will save the City up to 50% on the pavement construction costs, allowing the City to significantly stretch their pavement resources. Additionally, for several the streets, we are proposing to reutilize the existing base material and just recycle the A.C, portion of the pavement. Citywide Sidewalk Evaluation and Analyses - APP Is providing engineering services for sidewalk Inspection of the City's entire sidewalk system. The scope of work Includes: development of recommendations to remedy tripping hazards and non-ADA compliant sidewalks; preparation of a summary report including construction cost estimates; and Incorporation of the evaluation results and recommendations Into the City's existing GIS system, The project ie4. res a. ens ve expe, ence on in ar ty w t t e ma menance an repair of local sidewalks. APP Is responsible for providing data that is compatible with the City's existing XY-Maps GIS-based system. zi Y, 11 25E-384 ANDI RSON PENNA Professional On -call Engineering Services City of Santa Ana RFP No. 17-083 OWWWWAN City of Torrence Services: Construction Dino D'Emilla, PE, QSD - CM 20500 Madrona Avenue Support/inspection Tony Plante - Inspector Torrance, CA 90503 Start: 02/2011 Complete: 08/201� Craig Bilezerian, PE, City Construction COW $10,969,000 Engineer cbllezerian@torrenceca.gov APP provided construction support and Inspection for this major project to widen portions of Del Amo Boulevard Into a four -lane divided roadway, creating a streamlined additional east -west route through Torrance. The construction represented the second phase of an overall infrastructure project costing $32 million, Including right-of-way acquisitions, The widening project Installed new and upgraded traffic signals at four Intersections, as well as a new street lighting system, As part of the Improvements, a bridge was constructed across the ONSF Railway's main tracks and mechanically stabilized -earth retaining walls and drainage Improvements were added. The project also moved a railroad spur track and reconstructed off -site facilities. APP performed the necessary federal funding administration, ensuring compliance with governmental transparency standards and the Caltrans Local Assistance Procedures Manual. APP also provided coordination with Southern California Edison and ExxonMobil for the utility relocations required for the project, City of San Juan Capistrano Services: Engineering do ign Matt Steplen, PE — PM te. s'�ngolng Joe Buc PW and Utilities Department Start: 5/2015 Comple Inor, PE, PLI — Project George Alvarez, PE Eng. City Engineer/Traff Ic Engineer Kelvin Kitaoka, PLS - Survey Galvarez@sanjuancalstrano.org taAPP Is providing engineering design services for Pavement Rehabilitation Projects for the City of Son Juan Capistrano. The project Includes preparing street rehabilitation plans, ADA compliance for existing curb ramps including the design of 16 ramps at eight (8) Intersections, striping plans, specifications and cost estimates (PS&E) for the rehabilitation and resurfacing of four streets as part of the City's Arterial Pavement Rehabilitation Project (CIP 15109) for Fiscal Years 2014-15 and 2015-2016. Funding for these Projects will provide through Measure 'M" and Gas Tax funds only and Is not federally funded, The exception was Camino Capistrano from La Zanja Street to Oro Road. Funding for this segment Involved Federal Funds, APP provided assistance for obtaining the E-76 approval as well as Incorporating the appropriate documents from the LAPM. P a '! " 25E-385 ANDERSON VFNNA Professional On -call Engineering services RFP No. 17-083 City of Santa Ann Jorge Roque, Public Works Atsoclate 310-603-0220 jroque@lynwood.ca.us Project Dates-, Start: 2011 Complete., 2015 Services: Traffic Design Project Value: Constructlow.$1 million Team Members; Edward Miller (ADVANTEC) - Project Wector In frontof-City Han. Work Included: • Pavement It9habillt8ti0h • Median and PgrkWay Landscaping IniprovernentS • City of Lynwood Monument signs • Curb, romp an&rldoWalk following city ADA standards • Yrafficoontrols • Signing and.Stripling * UtIliflas Cnordination City of Newport Beach Services. Community Outreach, David Vole — Landscaping 100 Civic Center Drive Master Plan, Design Project Manager Newport Beach, CA Development, Construction Iris Lee, Senior Civil Engineer Documents, Bidding Assistance, 049) 644-3323 Construction Services flee@rfewpoetbtach.gov Complete: 01/2015 Construction Cost: $2 million David Volz Design was commissioned by the City of Newport Beach to lead a Citizen's Advisory Panel (CAP) to design new and Improved western gateway landscapes for the city. The panel Included the mayor pro-tem and a select committee of local residents and business owners. The project Included 5 miles of arterial streets and the critical Intersectlon of West Coast Highway and Balboa Boulevard, Through a series of public meetings, the Ideas for a new aesthetic treatment along these streets emerged. A new major gateway with entry monuments, walls, upgraded sidewalks, and beautiful now landscape enhancements were envisioned and approved, The two-mlle stretch of West Coast Highway Is to receive all now landscape treatments with new medians, and right-of-way plantings, The planned scheme calls for palm trees to define theintersections, flowering trees to accent the medians and street edges with waver of colorful shrubs rolling through the landscape, Innovative storm water retention and cleaning strategies will be a part of the envisioned low impact design Implementation, The project was named APWA Project of the Year and ASCE Community a (J o Nlk ANDERSOW PENNA 25E-386 Professional On -call Engineering Services RFP No. 17-083 City of Costa Mesa Baltazar Mejia, Sr. Civil Engineer (714) 754-5291 Services: Design Development, Construction Documents, Construction Period Services Start; 2011 Complete: 10/201C City of Santa Ana David Volz — PIC Gary Vasquez — Director of Design David Volz Design was commissioned to design a bold new streetscape and bike trail for Harbor Boulevard In Costa Mesa. Harbor Boulevard, a main commercial thoroughfare just off the 1-405 Freeway, Is a major gateway Into the city. Street improvements were designed to enhance the overall experience of the street whether by driving Ina car or walking through the commercial district on the sidewalk. The high water -use turf was removed and replaced with shade trees and low water -use plantings. New Strawberry Trees, Forest Pansy Redbuds, and Australian Willows were added between the existing sycamores, New plantings Include a mix of succulents, ornamental grasses and shrubs. A striking range of colors and textures are achieved by a variety of plants while decorative boulders and cobble weave through the new planting design. The large boulders are grouped together, working as retaining walls to create subtle elevation changes within the medians. The old asphalt bike trail was dilapidated and unsafe, constructed with long swaths of turf grass on either side, The turf grass was removed and replaced with attractive planting and sustainable materials that required less water and -maintenance. This 12-foot-wide colored concrete trail construction and beautification project achieved more than what was initially planned for. The bike trail connects to the Joann Street Bike Trail to the 208-Fairview Park Trail, connecting riders to the Santa Ana River Trail for a 3-mile ride to the Ocean. City of Newport Reach Iris Lee, Senior Civil Engineer (949) 644-3323 lfee@newportbeach.gov Services: Community Outreach, Master Plan, Design Development, Construction Documents, Bidding Assistance, Construction Period Services David Volz — PIC Gary Vasquez — Director of Design Paul Cassar— Project Manager A David Volz Design was commissioned by the City of Newport v Beach to lead a Citizens Advisory Panel (CAP) to design new and improved western gateway landscapes for the city, The panel included the mayor pro-tem and a select committee of local residents and business owners, Through a series of public meetings, the Ideas for a new aesthetic treatment along these streets emerged. A new major gateway with entry monuments, walls, upgraded sidewalks, and beautiful new landscape enhancements were envisioned and approved. The two-mile stretch of West Coast Highway received all new landscape treatments with new medians, and right-of-way plantings, The planned scheme calls for palm trees to define the intersections, flowering trees to accent the medians and street edges with waves of colorful shrubs rolling through the landscape. Innovative storm water retention and cleaning strategies was a part of the envisioned low Impact design Implementation. ANDFRSON PINNA 25E-387 (Y Professional On -call Engineering Services City of Santa Ana RFP No. 17-083 symomm 4. References Noe Negrete, PE, Director of Public Works/City Engineer Agency: City of Santa Fe Springs Phone: (562)409-7611 Email: noenegrete@santafesprings.org Names of Projects: Parkmead Reconstruction, Citywide Pavement and Sidewalk Evaluation Description of Services Provided: Survey, field work, reports, street and utility PS&E, geotech, cost estimates, traffic, WQMP, storm drain Sean Crumby, PE, Deputy Public Works Director Agency: City of Long beach Phone: (562)570,6383 Email: Sean.Crumby@LongBeach.gov Names of Projects: Santa Fe Rehabilitation, Seaside Storm Drain, East 20111 Street Intersection Improvements, 6th Street Storm Darin Description of Services Provided. Aerial mapping, design survey, cross -sections, geotech, street and storm drain PS&E, traffic planning and engineering Rowena Jarcia, PE, Associate Engineer Agency: City of Anaheim Phone: (714) 765-4913 Email: RJarcla@zmahelm,net Names of Projects: La Palma/state College Intersection Improvements Description of Services Provide& Aerial mapping, design survey, cross -sections, legal descriptions and plats, geotech, street and storm drain PS&E, wall design, traffic planning and engineering Mark Trestlk, PE Agency: City of Laguna Beach Phone: (949) 497-0300 Email: mtrestik@lagunabeachcity.net Names of Projectso Broadway Pedestrian and Safety Improvements, Hillcrest Sidewalk, Park Avenue Sidewalk, Storm Drain Master Plan, Temple Hills Sidewalk Description of Services Provided: Design survey, cross -sections, geotech, street and storm drain PS&E, sidewalk PS&E, wall design, traffic planning and engineering 5. Scope of Work PHASE 1: PRELIMINARY ENGINEERING ggoorch grid Field Reytew A thorough search of the available records will be conducted to acquire relevant data to assist in the design of the project, The Information accumulated will Include as -built drawings, utility Information, and horizontal and vertical control data, The Project Team will review the project In the field and take photographs of potential problem areas or items that need special attention. Particular emphasis will typically be given to Identifying areas where existing Improvements are In a deteriorated condition, pose a significant design constraint or could be Impacted by the widening (utilities, walls, structures, driveways, etc.). Ot-111ty Coar-d-MoLon information will be collected from all the utility companies. Coordination with the utilities will continue throughout the design of the project. A copy of the utility file will be provided to the City. Per this project we have assumed no utility potholing will be required. ANDERSON VENNA 25E-388 Professional On -call Engineering Services City of Santa Ana RFP No. 17-083 The APP Team will provide the necessary ground Survey Information required to design the project including topographical features and cross-section data. Cross -sections will be taken at 25-foot Intervals for the length of the project from right-of-way to right-of-way. Additionally, we are proposing aerial mapping be performed for use as the base map to minimize survey costs. Geofechii1cal Invesaagen Perform reviewof available geotechnical data on and adjacent to the site, Geologic reconnaissance of the site to establish location and accessibility of planned cores and Identify any localized failed pavement areas. Mark boring locations and notify Underground Service Alert 72 hours In advance of drilling. Obtain any necessary (no fee) permits from the City of Santa Ana. Because Mile One Street Is a major arterial highway, we have assumed that Traffic Control will be necessary, but a Traffic Control Plan will not be required, It Is assumed that traffic control, per the WATCH Manual or MUTCD, would be sufficient for our Investigation. Coring of the existing pavement at twelve (12) locations (6 in each direction of travel) to approximately 2 to 5 feet below existing pavement grades to determine existing pavement and base thickness, general subsurface conditions, and to delineate any other soil parameters that may affect the proposed rehabilitation project, We will obtain representative bulk samples of the excavated materials from selected borings and relatively undisturbed samples will be obtained at subgrade and two to three feet below subgrade. Upon completion, each of the borings will be backfilled with the native materials from the boring, and patched with cold patch asphalt, as necessary to match existing, We have assumed that the drilling operations can be completed In two (2) days. Appropriate laboratory testing Including determination of classification, natural moisture content of soils, field densities of undisturbed samples, laboratory maximum densities, corrosive characteristics and "11" value of soil and bedrock materials encountered,.as necessary. Prepare a single Geotechnical Investigation Report for the subject portion of existing street addressing the geotechnical parameters outlined above and Including log of the borings, the laboratory test results, and recommendations for new asphalt pavement construction and pavement rehabilitation. Alternative preliminary pavement strategies will be developed consisting of varying methods of constructing the Improvements (overlay, total reconstruction, pavement fabric, asphalt rubber, etc.). A matrix will be prepared for each alternative comparing the advantages, Including cost, impacts to existing Improvements, duration of construction, and traffic control requirements. frie-IMI—m—a—e—slon The preliminary design phase will include the following tasks: • Attend project scoping meeting with City Staff to review project concept • Develop up to 2 additional alternatives that incorporate the City's Complete Streets policy • Prepare concept plans for plantings in the street parkway. The concept plans will be rendered colored plans and profile views of the proposed now plantings. A plant materials palette will accompany the concept plans. • Prepare Preliminary Design Report (PDR) that provides alternative analysis, recommendation for preferred alternative and preliminary cost estimate We have assumed that the preferred alternative conceptual plan will constitute the 30% design level. lifflill 25E-389 ANDERSON VENNA Professional Ott -call Engineering Services City of Santa Ana RFP No. 17-083 Task 1 - Preliminary Environmental Study (OES) Prepare the PES form In accordance with the Local Assistance Procedures Manual (LAPM). The PES form will be used to consult with Coltrans/FHWA to determine the aporcipriate.NEPA document for the project (in this case,. a CE). The LAPM requires the following steps for this procesv. Step 1: Develop Complete Project Description and Detailed Map. Prepare a description of the project Including the location of the project3rea (including a project mapy, a brief idescriptlon of th.tenvIronmental setting; and Identification of environmental affects usIngthe PES. Step 2i Review Relevant Literature, Maps, and lnventorlas� Review existing environmortusland planning Information, such as the City's General Plan and General Plan EIRpsoll surveys, and the California Natural Diversity Database (CNDD13) and California Native Plant Society Electronic Inventory (CW.El). We have also assumed that technIcalstuOles prepared for this project will.be provided to us for use In the PES, as appllcable� Stop 0; Request Technical Information from Resource and Regulatory Agencies. This step will be completod oncutrotly with Step 2. Stqp* , Verify Research Findings In the Field (site VislO.-AsIte Visit will, be,conductod by an ErvironmentaiSclentIst, Step!i.Complete PES Form, Complete the PES form and provide an electronic copy to the City for Intormil review, We will revise the PES based on Comments from the City prior to submittal to Caltrans. We will complete the PES form and provide an electronic copy to the City for Internal review and revise .based on comments fron! the City prior to submittal to Caltmns. It is assurned that since Impacts would be minimal, detailed technical studies would not be required and the project would qualify as a Screened Undertaking for cultural resources under Section 106 of the National Historic Preservation Act. Screolned undertakingg are classes of projects that have the potential to affect historic propertles, but may be determined exempt from review under the section 106 PrograrnmatIcAgreemem. Exempt classes include (but are not limited to): 2. Minor Widening of less then one4helf-lane width, adding lanes In tile median, or adding paved shoulders, 2, Channelization of Intersections or addition of auxiliary lanes, Minor utility Installation or relocation. 4. Addition of bicycle lanes or pedestrian walkways. S. Modification of existing features, such.as slopes, ditches, cur�bs, sidewalks, driveways, dikes, or headwalls, within or adjacent to the right of way. Task 2 — NEPA Categorical Exclusion and CEQA Categorical Exemption NgPA PAttggrlgal Cxclu�iqn Prepare a Draft CE checklist form In the most recent Caltrams format Included In Caltrans' Standard Environmental Reference (SER), Chapter 30 — Categorical Exclusions. The Draft CE Checklist will be provided to the City for review. We will make any revisions to the CE Checklist and provide a Revised Draft CE Checklist to the City for submitol to Caltrans. After Caltrans review, we will revise the document and provide the Final document to the City for submittal to Caltrans. IF a —9e ANDERSON-1 VNNA 25E-390 Professional On -call Engineering Services City of Santa Ana RFP No. 17-083 This scope of work and cost estimate assumes one round of comments and responses for each version of the document (Draft and Revised Draft.) and that no additional analysis ortethnIcal studies Ott required to respond to comments, ;LQA,��gal E4eMption After an Initial review, It. appears that the Proposed Project Is likely exempt from aQA under Class 1: minor alteration of existingfacilftles; (CEQA GoldellnesSection 15301) at Class 2: replacement or reconstruction (C1QA Guldollnes Section ISR02). ECORP will pre pore the Exemption Form from Appendix E of the CEQA'Guldallnes� This form will be filed at the County Clerk's office and the State Clearinghouse. A receipt of I'llitig will he obt.ialruad from both entities, PHASE 2: DONSTWCTION DOCUMENT$ I PS&V) Plans and cost estimates will be prepared and submitted to the City for review at the 60 and 100 (flnal) percent levels. Based on feedback froM the review from City staff during the preliminary design phase, detailed construction plans will be'prepared. Sheots.for the street Improvements Include title sheet, typtealsection/detall shoot, streatplan and profile, signing and striping, and lAndscapelirrigation. All plans will be preparedin AVtocAD. Digital files and one set of. orlginaltnylart shall be provided to the City upon final approval. Specia(t pro"I lohsWill ba� prepared based.on the standard SpecifIc4tions for Pu - blic Works Construction and the City's boilerplate, supplemented with Caltrans speciflatio4s.All submittals will be,ln.Microtaft Wordformat, Preliminary cost estimates Will be prepared forthe proposedimprovements and Included with the first plan check submittal, Final construction cost estimateswill be prepared based on the final Improvement plans, Street Imarovement ftm Twenty -scale street Improvement plans will be prepared using the topographic survey data and record utility Information forthe base sheets. Appropriate joins will be provided at all side streets�j driveways and intersections. Street Improvements will show the rehabilitation of the existing pavement and the widening of the existing. roadway. The use of cross -sections will be critical to assure thatthe reasonable cross -falls are maintained for the new roadway surface. For the portion of any roadway to be widened, the key Issue Is to mInIml2o the Impacts to the existing properties by joining the existing grades at the right-of-way line as closely as possible. As Is the case In the rehabliltaelon areas, the survey cross� section will be critical to the design of the widened curb and new roadway cross -falls. fting and Striving e6M Signing and striping plans will be prepared at 40-scale showing the replacement of existing striping, raised pavement markers and pavement markings. New signing, striping and pavement markings, Including the bicycle lane, will also be shown. The plans Will show all driveways, curbs, medians and other features that affect turning movements. The pion will Include general, construction notes, and other details necessary to construct the proposed at gning and striping and will detail the joining of the proposed signing and striping features with those existing on either side of the project limits, Signing and striping feature$ will be, designed In accordance with the 2014 California Manual on Uniform Traffic Control Devices and the 2015 Caltrans Standard Plans. LandaconOrriaction The landscape architectural construction documents will be prepared to meet the city prescribed standards Including the City's Parkway Improvement Guidelines. Planting and Irrigation plans will comply with current water conservation standards. 161P a 9 0 25E-391 ANDEMONTENNA 0 0 0 0 0 0 0 01 "Y Professional On -call Engineering Services city of Santa Ana RFP No. 17-083 Pffl-0 "00 We have assumed that there are no drainage facilities (existing or proposed) within the project limits. nuffi—c con We have assurned that traffic control plahs-WIll not be prepared by out learn but will be addressed In the project specifications with construction phasing specified In a manner which rninirnize$ traffic disruption, public Inconvonlence and lost work time, Detalled traffic control plans will be prepared by the contractor which will detall each phase of construction Including construction work hours, maintenance of pedestrian facilities, acceo to businesses, and. emergency vehicle access. The location of construction signs, barricadesi delineators and flashing arrow signs will also be detailed on the plans. The Contractor-grepared traffic control planswill be prepared In accordance with the most current MUTCD. motka Regularly scheduled meetings are a key to keeping projects on schedule, avoiding pitfalls, and keeping thellhos of communication open with the Cityso that surprises do notoccor duringthe final stages of the project, Weanticipste monthly PDT meetings throughout the duration of the project. Prolod M01199"M The Project Management task Is d1rectedet the organization, planning and control of the project -team. Activities loclWeschOuling and mooltoringof the projoclWrn, cost control and an active quality control program. Quality ControLwill be -an ongoing task throughout the duration of the projot� Our approach to Quality Assurance/Quality Control Is presented on the following page. Description Title Shoet 4 of SheetsW 1 Typical Sectiongand Details I Roadway Plan and Profile (20-scale) 2 Signing and Striping, I Landsce.pe/irrigatiDn 5 Cross Sectlons I Total Shoots 11 ----------------- ASSUMPTIONS We have excluded the following items from our proposal, however, we can Include these If requested: • water Quality (SUSMP) • Pothollng • Hydrology/Hydroulics/Drainage Design • Traffic Control Plans • Traffic Signal Plans • Street Lighting PHASE 3: BIDDING STAGE During the bidding stage of the project, APP will assist the City In answering questions from Contractors, and prepare any addenda that may be required. APP will also attend the pre -bid conference and job walks as necessary. Once the bids are received, we will assist the City in analyzing the bids and providing recommendation for award. a g o 25E-392 ANDERSON-PENNA Professional On -call Engineering Services City of Santa Ana RFP No. 17-083 PHASE 4: CONSTRUCTION STAGE During the construction phase of the projects, APP will typically provide the following services on an as - needed basis: # Respond to RFI's * Visit site for progress and conformance to PS&E * interpret plans and specifications as necessary Analyze changed field conditions Prepare revisions to plans as necessary Review shop drawings and other required submittals Prepare "as-buliV drawings Quality Assurance/Quality Control (QA/QC) Managernent Process CA/QC Is a key component to any project, and a critical component for this project that encompasses numerous property owners, temporary encroachment permits and design elements, Quality Control will be an ongoing task throughout the project. The initial effort will be In the development of a project specific checklist that will establish specific tasks that need to be accomplished, the estimated (k completion date and a signature block for the project manager to sign that the task has been completed and reviewed, Matt Steplen, PE, Is responsible foroverall QA/QC, and will ensure that all checklist Items are addressed by the project manager, Submittals: For each of the milestone submittals, the project managerwill be responsible to ensure that the submittal meats the scope requirements. In addition to plan and specification review, the Project Manager will evaluate progress and review the results and, If necessary, develop a plan to keep the project within budget and on time. Schedule: We will prepare and maintain a Microsoft Project schedule that focuses on delivering the project. The schedule, task lists and progress reports will be used to list each task In the project to enable our Project Manager to hold members accountable for delivery. We will provide a summary report regularly that shows tasks completed, Items that have changed, and schedule updates. Our Strategic Approach to a Quality Product: Understand the Project Quality control starts at the beginning of the project through planning and controls. At the forefront of the Quality project, our project manager will discuss the proposed Management scope of work, projected schedule, and estimated costs in Process detail with the City to ensure that the project scope and goals are fully understood from the onset. The Right People for the Project Our project team has extensive, relevant experience In completing public works Infrastructure projects In Southern California. The team that has been formed will hit the ground running, delivering on schedule and within budget. Communication Our project manager has an excellent track record communicating with clients, sLibconsultants, staff, and stakeholders. Frequent communication and tracking of project progress Is Integral to his approach to every project. Familiar Subconsultants The subconsultants for this team have been selected because of their expertise, their prior performance, and we have successfully completed other projects together, ANDERSON PENNA 25E-393 P -8 15 Lu Lu ui M UA �2 z (<L ims CO Z LU :5 z :wY PZ, Z, ui OW Rw"o LUI CL *$� 1 X- t� LU 9 LU 0 LU z '0- 1:, F- LU w Lil 6 ji n �u 25E-394 log U 0 t� IM -1 '1 J i 4� 25E-395 ANDERSON-PENNA �ARTMSNS IN PAW�CT PIUMAY� 25E-396 Stephen G. Badum, PE Principal -in -charge Education: MPA/1997/Public Administration, California State University, Long Beach BS/1980/CIvII Engineering/ University of Massachusetts, Amherst Registration: 1983/PE/CIvIVCA # C36106 Years' Experience: 37 Professional Affiliations: American Society of Civil Engineers; American Public Works Association; International City Managers Association Stephen G. (Steve) Badum, PE, brings an extraordinary depth of experience In municipal management and engineering. His project types have Included: public works admInIstration/management; engineering planning and design; general maintenance and operations; water and sewer maintenance and operations; construction administration, Inspection and resident engineer, land development design, plan check, subdivision and environmental processing; and consultant procurement and management. Steve recently retired as the assistant city manager for the City of Newport Beach, where he worked with all City departments to Improve and streamline City services. Recent accomplishments Include managing the $140-million Civic Center and Park project, highlighted by a 16-acre park/wetlands/dog park, a 17,000-square-foot library expansion, a 100,000 square -foot City Hall office building and a 450-space parking structure. RELEVANT EXPERIENCE On -Call City Engineering Services, City of Signal Hill, CA. Currently under a multi -year contract reporting to the public works director and serving as City Engineer providing city engineering services Including capital Improvement program management, development services review, assessment district program management, preliminary engineering, capital project planning, budgeting and scheduling, permit and grant administration and general engineering support services with a team of seasoned municipal managers, engineers, designers, project managers, construction managers and Inspectors, grant administration and support specialists. City Engineering and Project Management Services, City of Signal Hill, CA, Provided city engineer and project management services for the City of Signal Hill Include overseeing activities of various divisions within the Public Works Department on a temporary basis during the recruitment to fill the permanent public works director position. These divisions include administration, engineering, capital programs, water, stormwater/water quality, and parks, streets and right of way maintenance. This position oversaw departmental activities and supports programs that enabled the community to continue to function during the recruitment process. This assignment was under the direction of and provided administrative assistance to the city manager. Another key responsibility was to ensure the ongoing Implementation of the City's capital Improvement program during the recruitment process and transitioning to the new director. Public Works Engineering Bureau Staff Liaison, City of Long Beach, CA. Serving as public works staff liaison responsible for preparing a study to address current organizational, operational, and staffing Issues for the Improvement of the City's development services program, Responsible for facilitating project processing and assisting In the Implementation of the study's findings for development clients in the City. The goal Is to most effectively support the City's vision of sustainable development and re- development. On -call Municipal Engineering Services, Opportunity Studies Area (OSA) Projects, City of Lake Forest, CA. Management contact for this $3,585,000 project Involving a multi -year contract with the City to provide services for general municipal engineering, review of land use development applications, plan check for proposed developments, public works encroachment permit Inspections, capital Improvement project design, construction management and inspection, and water quality program management. RESUMES -APPENDIX Pagel ANDERSON PENNA 25E-397 ... RESUMES - APPENDIX Page 2 -%, ANDEMONTENNA 25E-398 Chris Bretall, PE Project Manager Education: BS/1987/Civit Engineering/California State University, Fullerton Registration: 1987/PE/Civii/CA C41824 Years! Experience: 30 Chris Bretall, PE, has 30 years of project management, design and oversight experience on a wide variety of transportation projects for Southern California municipalities, Including the City of Santa Ana, and such transportation agencies as Caltrans and OCTA. He brings strong expertise In the design and project management of street and utility Improvements. Chris manages diverse teams delivering project study reports, project reports and PS&E packages, He also provides engineering services during construction, In assisting clients, he leverages deep knowledge of agency standards and regulatory and third -party coordination requirements, RELEVANT EXPERIENCE On -call Civil Engineering, City of Long Beach, CA. Project manager for the preparation of plans, specifications and cost estimates for more than $15-million In Improvements since 2009 and Is continuing to work with the City until at least 2017. The projects encompassed roadway, storm drain, parking lot, traffic, lighting, and landscape improvements and focused on many of the major roadways within the City —Atherton Street, Magnolia Avenue., Atlantic Avenue, Spring Street, Long Beach Boulevard, Carson Street, Los Coyotes Diagonal and Wardlow Street. Bristol Street Widening, PS&E, City of Santa Ana, CA. Project manager for the widening of a one -mile existing four -lane roadway to six lanes. The project Included bridge widening/rehabilitation, channel improvements, drainage modifications, traffic signal modifications, median landscaping/ Irrigation and the construction of a linear park adjacent to the street right-of-way that included landscaping and soundwall design. 1-605 Arterial HotsPots In the Cities of La Mirada and Santa Fe Springs, Los Angeles County Metropolitan Transportation Authority (LA Metro), �A. Quality.control manager for the preparation of PS&E for two Intersection Improvement projects led by LA Metro In collaboration with the Cities of La Mirada and Santa Fe Springs. The Intersection improvements are at two Valley View Avenue locations, Alondra Boulevard and Rosecrans Avenue. Lincoln Avenue Widening Design, City of Anaheim, CA. Quality control manager for engineering design for project to widen 3,000 feet of Lincoln Avenue from East Street to Evergreen Street. Project work Includes designing median, street, traffic, storm drain, landscape and private property Improvements as well as preparing an alignment study, traffic study, legal descriptions and Water QMP. El Toro Road/Glenneyre Street Rehabilitation, City of Laguna Beach, CA, Project manager for the rehabilitation of approximately three miles of roadway from Allso Creek Road to Laguna Canyon Road and within the City's downtown area, which involved asphalt rubber overlay of the entire street, plus some A/C removal and replacement. Coordination with Caltrans was required due to affected areas around the SR-73 toll road underpass and federal funding associated with this project, Coordination with the City of Allso Viejo was also required. La Palma Avenue and State College Boulevard Widening, City of Anaheim, CA. Quality assurance/quality control manager for preparation of plans, specifications and cost estimates for the widening of this key arterial Intersection In the City of Anaheim, The final Precise Alignment Plan resulted in significant right-of-way cost savings. The project Included the design of a raised, landscaped median, bike lanes, parkway landscaping and redesign of private property Improvements Impacted by the roadway widening. Other elements of the project Included the design of private sign relocations, water quality and utility Improvements. RESUMES - APPENDIX Page 3 25E-399 ANDERSON PENNA Birch Street/state College Intersection Widening, PS&E, City of Brea, CA. Project manager responsible for this project that added left turn lanes to provide dual left turn Movements In the Es and WS directions on Birch and extended the length of the SBI dual left turn lanes on State College. The project also added right turn lanes for EB, WS and NO traffic, and removed/modified and replaced the raised median curbs. Right-of-way acquisition was also required. Columbia Avenue/Iowa Avenue Improvements, PS&Fp City of Riverside, CA. Project manager for the planning and final design of a new grade separation at the ONSF tracks. The project included e., construction of a precast box girder bridge overpass with MSE Walls. Services Included traffic signal design, now sewer, water line, electrical undeforounding, storm drain, Construction of a new RCB box culvert for the Riverside Canal, extensive utility relocations and right-oll-way acquisition. Safe Routes to Schools (SRTS) Pedestrian improvements at Four Schools, Santa MQnIca, CA, Project manager for engineering design services for diff City of Santa M01"Ica's Safe Routes to School (SRTS) Pedestrian program, which Includes SRTS Improvements at four schools: John Adams and Lincoln Middle Schools, Roosevelt Elementary School, and the Will Ro ' gers Learning Community. The, Improvements Include curb extensions (bulbout&), upgraded crosswalks, rectangular rapid flashing beacons and revised traffic signal operations. The City Is utilizing Capital Improvement Project (CIP) Funds to Implement the ImproverneriM McBeen Parkway Median Alignment, City of Santa Clarita, CA. Project managerforthe preparation of an updated concept plan, final plans, t0thillcal specifications and estimate (PS&E) for proposed street improvements of the McBean Parkway, a major six -lane arterial highway In the City Of Santa Clarita that extends from Interstate 5 (1-5) on the west to Copper Hill Drive on the east with a posted speed limit of 45 mph Within the project limits. SIXATP Projects, Bureau of Engineering, City of Los Angeles, CA, Provided staff augmentation. to City staff for the pre -design, design and provision for technical assistance during construction associated with the delivery of six projects funded through the ATP that have a combined construction cost of $23 million. The effort Included four Safe Routes to Schools Infrastructure Improvements projects, Hollywood Western Pedestrian Improvements and City of Los Angeles Little Tokyo Pedestrian Safety Improvements, Cloverfield Boulevard Widening and Improvements, PS&E, City of Santa Monica, CA. Project manager for the widening of Cloverfield Boulevard to allow for three travel lanes in each direction. This project was the second phase of a two-phase project and Included Cloverfleld Boulevard from Michigan Avenue to Colorado Avenue, Work Included street design, traffic signals, right-of-way engineering, property appraisals, landscape and Irrigation, street lighting and widening/narrowing of streets to Improve circulation, Railroad Avenue improvements, PS&F, City of Santa Clarita, CA. Project manager for design and right- of-way services for Improvements to Railroad Avenue. The project Included the realignment of Railroad Avenue, pavement reconstruction, drainage Improvements, the Installation of new traffic signals/street lighting, landscaping and right-of-way acquisition, Via Princesse Extension, project Study Report Equivalent (PSRE), City of Santa Clarita, CA. Project managiar responsible for the preparation of a PSRE for a 3.Q-mile extension of the Via PrIncessa between Clalbourne Lane and Rainbow Glen Drive. This new arterial roadway Is a critical link In the City's transportation network. The PSRE was prepared In response to LA Metro's Coll for Projects and Included alternative alignment studies, cost estimates, environmental analysis and traffic studies, RESUMES - APPENDIX Page 4 ANDERSON-PENNA 25E-400 Matt Steplen, PE Quality Assurance/Quality Control Manager Education: BS/1979/CIvII Engineering/California Polytechnic University, Pomona Registration: 1982/ PE/ CA #35500 Yeare Experience: 37 A Registered Civil Engineer, Matt Steplen, PE, has extensive civil engineering experience with an emphasis on the design and management of municipal roadway and infrastructure Improvement projects. Matt has substantial project experience with Los Angeles County cities, Including Downey, Long Beach, Santa Fe Springs, Palos Verdes Estates, and unincorporated Los Angeles County. Since 2009, Matt has led on -call civil engineering efforts for the Cities of Long Beach and Downey, overseeing more than ten miles of roadway rehabilitation projects In Long Beach and four miles of roadway widening and rehabilitation In Downey. He is a leader In the private engineering sector for pavement recycling. ljglau� himunyol Richmond Street Arterial improvements, City of El Segundo, CA. Project manager providing engineering for downtown area arterial Improvements Involving 1,60D linear feet with 60 feet of street and sidewalk width. Design work centered on the streetsidewalk, parking, survey, traffic and landscaping upgrades, Resolved a key Issue, an acute downtown parking problem, by engaging community In outreach meetings and creating street, sidewalk and parking design solutions. 1-605 Arterial Hotspots, Los Angeles County Metropolitan Transportation Authority (LA Metro), La Mirada and Santa Fe Springs, CA, Project manager overseeing engineering services to complete PS&E for two Intersection Improvement projects led by LA Metro, in collaboration with the Cities of La Mirada and Santa Fe Springs, The improvements Involve two Valley View Avenue locations, one at Alondra Boulevard, the other at Rosecrans Avenue, Lincoln Avenue Widening Design, City of Anaheim, CA. Project manager providing engineering design for project to widen 3,000 feet of Lincoln Avenue from East Street to Evergreen Street. Design work includes median, street, traffic, storm drain, landscape and private property Improvements. Other work Includes preparing an alignment and traffic studies, legal descriptions and Water Quality Management Plan. Seaside Way and Lew Davis Storm Drain, City of Long Reach, CA. Project manager for preparation of storm drain construction documents for new storm drain in Lew Davis StreeL Per records, the existing storm drain In Clark Street Is significantly undersized, causing flooding, As a solution, the flow on Lew Davis will be conveyed to a new storm drain which will outlet to Heather Channel. On -call Engineering Services, City of Downey, CA. Project manager for preparing PS&E for more than $20 million In Improvements under this on -call contract. Projects Include roadway, storm drain, parking lot, traffic, lighting, landscape and private property improvements. Others involve additional lanes, median and parkway improvements, decorative lighting and street furniture, and enhanced colored - concrete Intersections and parkway paving, Projects to date Include: • Firestone Boulevard Median Project, City of Downey, CA. Project engineer for raised median islands, entry monument sign, street rehabilitation and water facilities Improvements on Firestone Boulevard between Old River School Road and West City Limits. Work includes preparation of traffic study, complete plans, PS&E for the proposed Improvements, providing the bidding document and construction support. • Brookshire Avenue Pavement Rehabilitation, City of Downey, CA, Project engineer assisting the project engineer on the road rehabilitation project. The project Included rehabilitation of the street to a new centerline profile while utilizing the existing curb and gutter location and elevation. On -call Civil Engineering, City of Long Beach, CA, Project manager for the preparation of PS&E for more than $15 million In Improvements since 2009, RESUMES - APPENDIX Page 5 25E-401 ANDERSONTENNA Dino D'EmIlia, PE, QSD Construction Support Education: BS/1991/Clvil Engineering, Northeastern University, Boston, MA Registration: 1996/PE/CA #55453 Certification: Qualified SWPPP Developer (=)/Qualifled SWPPP Practitioner (QSP): Certification #CSS453 Years' Experience: 30 Dino D'Emilia, PE, QSD brings extensive experience In project leadership, construction management and civil engineering. He has completed nearly $1 billion In local agency public works projects In Southern California. Dino Is known as a project manager and construction manager who directly engages In both the Intricacies of projects as well as overall quality, timely completion and cost- effectiveness. He brings export -level knowledge of the Caltrans "Local Assistance Procedures Manual" and relevant federal regulations and documentation. RELEVANT EXPERIENCE Cherry Avenue Widening, 19th Street to 230 Feet South of PCH, City of Signal Hill, CA. Resident engineer for $1.6-mlilion federally funded project to Increase the overall efficiency of the Cherry Avenue-PCH Intersection. Services were provided In accordance with federal standards and requirements, as outlined in the Caltrans LAPM. The project added two traffic lanes, one southbound, the other northbound, on Cherry between PCH and 19th Street, new traffic signals requiring pendulum hung temporary traffic signals over PCH, 300 linear feet of new 24-Inch storm drain with two catch basins, three manholes and a tie-in to an existing 60-Inch L.A. County storm drain. The Improvements extended the two-lane configuration along Cherry south to PCH to resolve a major bottleneck between Long Beach and Signal Hill. The project required public relations and coordination of temporary construction easements on 13 residential and commercial properties, as well as moving large commercial signs on a fueling station project being condemned. Close coordination was required with the cities of Long Beach and Signal Hill, the Los Angeles County Flood Control District, Caltrans (for permitting and local assistance), Long Beach Transit, Long Beach Oil and Gas and five additional affected utilities. Drake Soccer Field, City of Long Beach, CA. Project manager overseeing construction of soccer field. The project Involves demolition and grading, installation of drainage system for new park, basketball court, synthetic soccer field, constructing Portland cement concrete curbs, gutters, sidewalks, curb romps, driveways, replacing and overlaying pavement with asphalt paving, park furnishings, lighting and electrical service, landscape and irrigation for an 8-acre site. Oso Creek Multi -Use Trall, City of Laguna Niguel, CA. Quality assurance/quality control manager for this $3-mllilon project providing construction management and Inspection services for this project. The project includes new contiguous bicycle and pedestrian/equestrian trails, stormwater control and treatment best management practices, landscaping, lighting and street improvements. The project extends on Oso Creek Channel between the Laguna Niguel Metrolink station and the Three Flags commercial center. The location is partially on city street right-of-way and partially on Orange County Flood Control District right-of-way. APP has provided grant funding services primarily using an Orange County Transportation Authority Tier 2 Environmental Cleanup Program and a State Water Resources Control Board Proposition 84 stormwater grant. Broadway (SR-133) Streetscape Improvements (CIP Project No. 249), City of Laguna Beach, CA. Resident engineer for this $321,000 federally funded landscaping and scenic beautification project that Included a storm drain, hardscepe, landscape and Irrigation, public art and pedestrian improvements along Broadway Street/Sk-133 from Cliff Drive to Forest Avenue. RESUMES -APPENDIX Page 6 25E-402 ANDFRSONTENNA I Joe Buckner, PE, PLS, QSD Roadway and ROW Education: BS/1986/ClvU Engineering/California State University, Fullerton Registration: 1989/ PE/CA 945531 1995/ PLS/CA #7206 Qualified SWPPP Developer (QSDl/Quallfled SWPPP Practitioner (QSP): Certification #C45531 Years' Experience: 31 Joe Buckner, PE, PLS, QSD has more than 30 years of experience In planning and design of local streets arterial streets, right-of-way engineering, grading, sewer, water and storm drains. As project engineer, Joe has been responsible for the preparation of street rehabilitation plans and drainage Improvements for numerous cities throughout Los Angeles and Orange Counties, Joe has substantial experience with engineering of public works Improvements, CAD drafting, and preparing survey and rIght-of-way legal mapping. RELEVANT EXPERIENCE On -call Engineering Services, City of Downey, CA. Project engineer preparing PS&E for more than $20 million In Improvements under this on -call contract. Projects Include roadway, storm drain, parking lot, traffic, lighting, landscape and private property Improvements. Others involve additional lanes, median and parkway improvements, decorative lighting and street furniture, and enhanced colored -concrete Intersections and parkway paving. Richmond Street Arterial Improvements, El Segundo, CA. Project engineer responsible for providing engineering services for Richmond Street arterial Improvements located between El Segundo Blvd, and Holly Ave. within the downtown area for 1,600 lineal feet with 60 feet of street and sidewalk width. Design work Includes street, sidewalk, parking, survey, traffic and landscape Improvements. A critical issue Is solving the impacted downtown parking problem by engaging the community in outreach meetings and providing street, sidewalk, and parking design solutions. Seaside Way and Lew Davis Storm Drain, City of Long Beach, CA. Project engineer for preparing storm drain construction documents for a new storm drain in Lew Davis Street from about 500 feet east of Clark Avenue to the Heather Channel, Per records, the existing storm drain In Clark Street Is significantly undersized, and has resulted In flooding on Lew Davis Street at the Frontier Communications complex. To remedy the flooding problems at Frontier, the flow on Lew Davis Street will be conveyed to a new storm drain which will outlet to Heather Channel. 1-605 Arterial Hotspots, Los Angeles County Metropolitan Transportation Authority (LA Metro), La Mirada and Santa Fe Springs, CA. Project engineer completing PS&E for two intersection Improvement projects led by LA Metro In collaboration with the Cities of La Mirada and Santa Fe Springs, On -call Engineering Services, City of Santa Fe Springs, CA. Roadway engineer for broad range of professional engineering services In support of the Citys Public Works/Engineering Division, The APP team will provide @11 services required for this on -call professional engineering services contract Including: engineering; structural engineering; engineering staff augmentation; construction management and Inspection; architecture; and landscape architecture, Miraleste Plaza Storm Drain, City of Rancho Palos Verdes, CA. Project engineer responsible for the design of a new storm drain replacing an undersized and deteriorating system previously constructed In the early 1950's. The work Involved designing the system within a confined right-of-way and through many Interfering utflKles. Underground District No. 49 (Sunkist), City of Anaheim Public Utilities Department, CA, Project manager responsible for meeting with City and property owners, research and prepare legal description and plats for public utility easements, coordination with property owners for execution of PUE deeds. RESUMES - APPENDIX Page 7 %, ANDERSON PENNA 25E-403 Manuel Barrios Roadway Education: BS/2000/Civil Engineering/ University of California, Irvine Years' Experience: 16 Serving as a lead engineer, Manuel Barrios has worked on a variety of public agency projects Involving roadway design and plan preparation and a wide range of public works, capital Improvement and land development projects for various cities throughout Los Angeles and Orange Counties. Manuel has delivered projects for both horizontal and vertical design for public agencies such as the Los Angeles County Metropolitan Transportation Authority (Metro) and the Los Angeles Bureau of Engineering/Department of Engineering (LABOE/DOT), He has served as project engineer for several public agencies to construct, widen and improve roadways, determine utility relocations, design and prepare gradlng, drainage, sewer and water utility and site Improvement plans. Manuel has extensive experience and knowledge of Orange County and Los Angeles County Public Works Standard Plans as well as Greenbook standard Specifications for Public Works Construction In order to deliver projects from the preliminary stage through final construction, Manuel has a consistent track record of successful project completion well within time and budget constraints. RELEVANT EXPERIENCE 1-605 Arterial Hotspots, Los Angeles County Metropolitan Transportation Authority (LA Metro), La Mirada and Santa Fe Springs, CA. Design engineer for professional engineering services to complete the PS&E for two intersection improvement projects led by LA Metro In collaboration with the Cities of La Mirada and Santa Fe Springs. The Intersection Improvements are at two Valley View Avenue locations, Alondra Boulevard and Rosecrans Avenue. Phase 2 Neighborhood Street Rehabilitation, City of to Mirada, CA. Design engineer for roadway improvements, street resurfacing and appurtenant Infrastructure repairs. Provided PS&E forbidding and construction of the proposed improvements. The Intent of this project was to renovate the roadway pavement and hardscape leaving the neighborhood with a like now appearance. APP's Initial recommendation was to mill half an Inch of the existing pavement (avoiding impacting the existing macadam), construct 2 inches of new pavement for most of the roadway, remove 4 Inches of the outside 6 feet of asphalt concrete (AC) macadam and construct 4 inches of new AC pavement and resulted In significant cost savings for the City relative to the approach they used In previous years. Arterial Pavement Rehabilitation, City of San Juan Capistrano, CA. Design engineer for engineering design services. The project Includes preparing plans, specifications and cost estimates (PS&E) for the rehabilitation and resurfacing of streets as part of the City's Arterial Pavement Rehabilitation Project (CIP 15109) for Fiscal Years 2014-15 and 2015-2016. Hadenda/WhIttier Intersection Improvements, City of La Habra, CA. Design engineer for the design of roadway Improvements In the City of La Habra. Project Included the design of roadway widening, median, sidewalk and offsIte Improvements, preparation of TCEs and plats, and processing through Caltrans for Fact Sheet and encroachment permit approvals. On Call Design Pavement Rehabilitation, Atherton Street, City of Long Beach, CA, Project engineer helping the project team and City to determine street rehabilitation recommendations based on visual field Inspections for approximately 2,000 feet along Atherton Street. The project consists on determining the limits of concrete Improvements to be replaced (curb, curb and gutter, sidewalk and cross gutters) along with also evaluating ADA compliance and replacing ramps If nonconforming. The overall work will Include the construction bid documents in the form of final plans along with providing specifications and estimates. Temple Hills Sidewalk, City of Laguna Beach, CA. Design engineer for the development of conceptual —and final plans for the addition of 1,500 feet of new sidewalk. — RESUMES - APPENDIX Page 8 AND1:11SON-PENNA Ck (J 31 25E-404 Carlos Ortiz, PE, TE Education: Registration: Years! Experience: J ADVANMr B.SJ1989/Civil Engineering /California State Polytechnic University, Pomona 1997/ Civil Engineer/ CA #57535; 1999 / Traffic Engineer/ CA #2025 1999 / Professional Traffic; Operations Engineer I US #426 29 Traffic Carlos Ortiz PE, TE, has extensive experience managing Traffic Engineering and Intelligent Transportation System (ITS) projects for numerous agencies throughout California. Carlos has worked on many complex projects and has the ability to resolve problems quickly and efficiently by drawing on his 29 years of experience, exclusively In the field of ITS and traffic engineering. He has recently elected to serve at ITE International Board of Direction and to serve as International Director, representing ITE Western District. Carlos Is a member of the Board and Past -President of the Institute of Transportation Engineers (ITE) Western District, He also serves on the Board at ITS California, where he serves as the Southern California Section Chair and Partnership Chair. RELEVANT EXPERIENCE Kraemer Boulevard-Glassell Street -Grand Avenue Regional Traffic Signal Synchronization (RTSS) Project, Orange County Transportation Authority (OCTA), CA. As part of an on -call traffic engineering services, served as subconsultant project manager for the 15-mile Kraemer Boulevard-Glassell Street - Grand Avenue (KGG) Regional Traffic Signal Synchronization (RTSS) project, which Involves 61 traffic signals through four agencies Including the Cities of Anaheim, Brea, Orange, Placentia and Santa Ana, The project objective Is to Improve arterial traffic flow, reduce travel times and stops, and increase average speed, along the KGG Corridor through the synchronization of 61 traffic signals, Benefits to be gained by Improving traffic How Included reduced fuel consumption and Improved air quality. The project also includes the preparation of fiber optic plans at different roadway segments. Ball Road Traffic, Signal Synchronization Program (TSSP) Project, Orange County., CA. As part of an on - call traffic engineering services, served as subconsultant project manager for the 11-mile Ball Road Traffic Signal Synchronization Program (TSSP) project, which involves 39 traffic signals through four agencies including the Cities of Buena Park, Anaheim, and Orange and Caltrans. The project objective is to improve arterial traffic flow, reduce travel times and stops, and Increase average speed, along the Ball Road Corridor through the synchronization of 39 traffic signals. Benefits to be gained by Improving traffic flow included reduced fuel consumption and Improved air quality. Marguerite Parkway Traffic Signal Synchronization Program (TSSP) ProjaM Orange County, CA. As part of an on -call traffic engineering services, served as subconsultant project manager for the synchronization of 32 traffic signals in the cities of Mission Viejo and San Juan Capistrano. Benefits to be gained by improving traffic flow Include reduction in fuel consumption and Improved air quality. The project consisted of reviewing the geometric layout, existing traffic signal equipment, signal synchronization related Infrastructure and development of the model using Synchro software. An additional project objective was to Identify deficiencies with the existing traffic signal control equipment and Intersection operations, and provide recommendations towards simple, low-cost solutions that may be Implemented to correct such deficiencies, with a view of assisting the traffic operations along this corridor. Barrance Parkway/Red Hill Avenue/Dyer Road Intersection Widening, Irvine, CA. Traffic manager prepared final plans, specification s and estimates for the City of Irvine, In cooperation with the Cities of Tustin and Santa Ana to widen this heavily traveled Intersection, The Improvements Included: street widening, utility relocations, signal modifications, traffic control, storm drain basin, design forwater quality management basins, and parking landscaping. RESUMES -APPENDIX Page 9 ANDERSON-PENNA 25E-405 Gary Vasquez, RLA Landscape Architecture Education: MLA/1989/Landscape Architecture, California State Polytechnic University, Pomona W1986/Ornamental Horticulture, California State Polytechnic University, San Luis Obispo Registration: 1992/RLA/Landscape Architect, California #3883 Years' Experience: 25 Gary Vasquez, RLA, is the director of design at David Volz Design and will draw upon his 25 years of professional experience to provide hands on leadership for this project, His design abilities have proven to be Innovative, unique, and award -winning. He will work closely with David Volz providing creative design solutions to the challenges and opportunities that are posed by this project. He has provided project management on many of the firm's most successful and acclaimed projects. Gary has extensive experience in the development process from Inception through master plan development, construction document preparation, contract administration, and on -site inspection. lie manages projects to ensure adherence to established project budgets, and schedules. His recent work Includes project management, design, construction drawings and construction oversight for Balboa Boulevard medians and right-of-way landscape enhancements In Newport Beach, the round -a -bout and commercial streetscape developments In La Ctuinta, and the downtown aesthetic treatments for medians, street, and sidewalk and right-of-way currently in construction on Diamond Bar Boulevard and Grand Avenue in Diamond Bar, RELEVANT EXPERIENCE Balboa Boulevard Landscape Enhancements, City of Newport Beach, CA. Project manager focusing on the development process from Inception through master plan development, construction document preparation, contract administration, and on -site inspection. He managed the project to ensure adherence to established project b.udget,.and schedules, Harbor Boulevard Improvements, City of Costa Mesa, CA. Project manager working extensively on the development process from Inception through master plan development, construction document preparation, contract administration, and on -site Inspection. He managed the project to ensure adherence to established project budgets, and schedules, Crescent Avenue Bike Trail, City of Anaheim, CA. Project manager working extensively on the development process from Inception through master plan development, construction document preparation, contract administration, and on -site Inspection. He managed the project to ensure adherence to established project budgets, and schedules. Diamond Bar Blvd/Grand Ave Intersection, City of Diamond Bar, CA, Senior landscape architect/director of design for this project. At Grand Avenue and Longview, the city's eastern gateway, a large new city entry sign highlights a beautiful and grand gateway Into the city, New street trees, enhanced crosswalks, decorative parkway and median railings enrich the overall aesthetic Image and provide a cohesive set of elements along this Important Grand Avenue corridor. The materials, colors, design elements and detailing of these aesthetic street Improvement projects are being Incorporated Into other sites throughout the city. Turf Reduction Study, City of Cypress, CA. Senior landscape architect/director of design for this project. Prepared a report and exhibits that will explore reducing manicured grassland at all the city parks. This study will review the parks to ascertain the potential for reducing turf and Installing a new low water use landscape In areas where turf Is not needed. RESUMES -APPENDIX Page 10 25E-406 ANDERSON-PENNA (D. CIA V. (J Jesus "Freddie" Olmos Environmental Education: BA/1999/Environmental Analysis and Design, Minor Urban and Regional Planning/ University of California, Irvine, California Years of Experience: IS years Mr. Olmos' professional experience Involves CEQA and NEPA analysis and document preparation for government agencies and private clients. He has prepared and managed a variety of environmental documents, including Initial Studies/Negative Declarations (ISs/NDs), Mitigated Negative Declarations (MNDs), Environmental Impact Reports (EIRs), Environmental Impact Statements (EISS), Addendum/Supplemental EISs/EIRs, Environmental Assessments (EAs), and Findings of No Significant Impact (FONSIs). While his experience focuses on environmental report writing and permit preparation, he also has experience with biological resources monitoring and surveyingfor public facilities construction and research projects. Mr. Olmos is experienced In the bilingual English -Spanish translation of notices, documents, and handouts for CEQA and biological/cultural resources projects, RELEVANT EXPERIENCE Lincoln Avenue Widening Project (from East Street to Evergreen Street), AndersonPerma, Anaheim, CA. Project manager that prepared an IS/MND and oversaw the preparation of a Cultural Resources Technical Report for the project. The Lincoln Avenue Widening Project would Improve the Level of Service for a segment of Lincoln Avenue between East Street and Evergreen Street, IS/MND for the Whittier Boulevard at Beach Boulevard Intersection Improvements, City of La Habra, CA� As a subconsultant to a local engineering firm, served as project manager for the preparation of an IS/MND for Intersection Improvements. The project will create a dedicated right turn lane on the eastbound approach of Whittier Boulevard, construct three left turn pockets on the westbound direction of Whittier Boulevard and reconstruct all four curb returns. Coordination with Caltrans was required for the portion of the project that Involved Beach Boulevard (SR-39) right-of-way. IS/MND for the Whittier Boulevard and Hacienda Road Intersection Improvement Project, City of La Habra, CA, As a subconsultant to a local engineering firm, served as project manager for the preparation of an IS/MND for Intersection Improvements to increase the vehicular capacity and Improve the level of service of the intersection, Proposed improvements would Include widening and restriping a portion of Whittier Boulevard, widening and restriping the southbound approach of Hacienda Road and restriping the northbound approach of Hacienda Road, Ganahl Lumber Costa Mesa Relocation Project, Ganahl Lumber Company, Costa Mesa, CA. Project manager for the preparation of an IS/MND for the Ganahl Lumber Costa Mesa Relocation CEQA IS/MND for Temple Hills Drive Sidewalk Project, APP, Laguna Beach, CA. Project manager for the preparation of an IS/MND for the Temple Hills Drive Sidewalk Project. The proposed Improvements would start at Palm Drive and terminate at Dunning Drive. Noise was the primary environmental concern due to the proximity of the proposed sidewalk to residential development. IS/MND and Cultural Resources Technical Report for the Lincoln Avenue Widening Project (from East Street to Evergreen Street), APP, Public Works Department, City of Anaheim, CA. As a subconsultant to APP served as a project manager for environmental compliance. The Project would widen an approximate 2,700-foot segment of Lincoln Avenue from East Street to Evergreen Street and convert this segment of Lincoln Avenue from a four to a slx-lane divided arterial. Prepared an IS/MND and supporting Cultural Resources Technical Report which included the historic evaluation of 22 properties along the transportation corridor. RESUMES -APPENDIX Pagel I -% ANDERSONTENNA 25E-407 "I � ...... ... __ Ted Riddell, PG, CEG GeotechnIcal Engineering 1� Education: BA/1985/Geologic Science, University of California, Santa Barbara 4�' , A Registrations: 1987/PG/CA #5657, 1950/CEG/CA #1775 Ted Riddell, PG, CEG, has more than 30 years of experience in all phases of geotechnical projects. Ted has managed or worked on projects for private and public sectors Including planning, geologic mapping, coordlnatln& conducting and writing of preliminary Investigations, supervision, direction of field personnel and site Inspections during grading to final drafting and report writing of completed projects, RELEVANT EXPERIENCE Beach Blvd/Whittier Blvd Intersection Improvement Project, City of to Habra, CA, Geotechnical project manager for the pavement recommendations and percolation tests, Including obtaining permits from Caltrans to conduct the testing and sampling. Firestone Boulevard Improvements, City of Downey, CA, Geotechnical project manager for the pavement and utility recommendations, Including pavement recycling alternatives, Broadway Improvements, City of Laguna Beach, CA. Geotechnical project manager for grading, pavement and utility recommendations, Including obtaining permits from the County of Orange to conduct the testing and sampling. Imperial Highway Improvements, City of Anaheim, CA. Geotechnical project manager for the pavement and retaining wall recommendations, Pavement Rehabilitation/Reconstruction of Beverly Manor Drive, City of Seal Beach, Orange County, CA. Responsible for existing pavement evaluation and recommendations for Full Depth Reclamation (FDR), coordinate AC coring and soil borings, analyze laboratory data, preparation of report Including evaluation of subgrade soils, pavement overlays and new pavement sections. City of Garden Gove, Orange County, CA. Project manager/engineering geologist for TwIntree/Chossler/ Greentree Storm Drain and Sewer Improvement Project, coordinate drilling of soil boring$, analyze laboratory data, preparation of report including shoring recommendations, evaluation of subgrade soils, and new pavement sections. Subsequently managed the observation and testing during the construction of the storm drain, sewer and pavement improvements. Castalc Lake Water Agency, Los Angeles County, CA. Project manager/engineering geologist for geotechnical Investigation addressing the geotechnical conditions at the site relative to the planning and design phase of the Castalc Conduit Bypass Pipeline projecL Coordinated drilling program within major thoroughfares and pipe jacking across San Francisquito Wash, completed detailed Geotechnical Report for several alignment options, Including shoring options, Jack and bore recommendations and general earthwork guidelines and specifications. La Habra, Orange County, CA. As project geologist, performed a geotechnical Investigation for a 400+ acre master planned residential/golf community on a former oil field, followed by management of the operations of the geotechnical personnel during the rough grading of the project. Duties during grading Included field geologic mapping, large ancient landslide complex removals and stabilization, slope stability analyses, In- grading recommendations for remedial grading, and preparation of geotechnical reports and geologic maps, Rancho Mission Viejo, Orange County, CA, As project geologist, performed a geotechnIcal Investigation for a sand and gravel mining operation, The Investigation was done to determine the extent of the remaining minable material as well as a geotechnical review of the potential reclamation plan. Utilized field geologic mapping, subsurface analyses and seismic refraction surveys In preparing the analyses. RESUMES -APPENDIX Page 12 ,J/ 25E-408 ANDERSON - PENNA Kelvin Kitaoka, PLS Survey Education; AS/Land Engineering-Surveylng and Mapping/1990/Land Surveyor/ Rancho Santiago College, Santa Ana, CA Registration: 1989/LS/Land Surveyor/CA #6178 Kelvin Kitaoka, PLS, Founder and President of Kelsurveys, Inc. brings more than 35 years to the surveying profession, His extensive experience has specialized In topography and boundary surveys on the Big Island of Hawaii and California, He has been involved in numerous pre -design base mapping surveys so other professional disciplines responsible for the planning, engineering, feasibility studies, design and preparation of plans and specifications, can utilize his base mapping Information. The accumulated knowledge and experience is applied to ensure high quality and timely delivery of final survey documents. It's common for Kelvin to work alongside his field crew as well as office tasks such as CADD work and legal description preparation. RELEVANT EXPERIENCE Arterial Pavement Rehabilitation, City of San Juan Capistrano, CA. Provided survey services for cross sections, survey of existing cross gutters to be replaced as well as curb ramps. The project Includes preparing plans, specifications and cost estimates (PS&E) for the rehabilitation and resurfacing of streets as part of the City's Arterial Pavement Rehabilitation Project (CIP 15109) for Fiscal Years 2014- 15 and 2015-2016. LIRS Federal, Riverside, CA. Principal surveyor for the 780-acre aerial and ground edit project that Included approximately one mile of existing sewer line that required establishing existing flow grades, Saint John Vlanney Church, Del Amo Construction, Hacienda Heights, CA. Principal surveyor for the construction staking of a proposed sewer line. Residential Streets Rehabilitation Program for Year 2015-16, City of Buena Park, CA. Performed as surveyor -in -charge for the $2-million, Topographic Street Design Survey, Construction Staking and Monument Preservation tasks covering the pre- and post -construction corner record survey and filings In compliance with the Professional Land Surveyor's Act. The coverage consisted of streets within approximately 10 subdivision tracts. Irvine Business Center, CIP # 316310, City of Irvine CA. Principal surveyor for construction staking of sidewalks, driveways and comprehensive pre- and post- construction monument preservation consisting of corner records and a final record of survey map that were filed and recorded, respectively. Irvine Business Center, CIP # 319100, Irvine CA. Principal surveyor for the construction staking for 1-5 staging and on -ramp at Culver Drive. Comprehensive pre- and post- construction monument preservation consisted of corner records that were filed. Industrial Street Rehabilitation Surveys, City of Buena Park, CA. Principal surveyor for the planning phase of a street rehabilitation, which Included survey records research, horizontal and vertical control establishment, topography, monument preservation and delivery coordination with the civil engineers towards the design phase. Rosecrans Avenue, Cities of Englewood to Manhattan Reach (6 Miles), CA. Principal surveyor for the detailed ground -topographic survey, verification for the existing centerline monuments for record map compilation for six (6) miles of roadway from the Englewood to Manhattan Beach, Provided base mapping and contouring along with all of the base mapping attributes. RESUMES - APPENDIX Page 13 ANDFRSON r PENNA rV IF A IPA I 25E-41 0 CortRica6ons ,0� ;-- -N%, ANDERSONTENNA � "ITMKRO It' �.00CVT DKWVERY - hLO&COL U&MLAM WAYLT (This 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANrA ANA DEPARTMENT OF PUBLIC WORKS in accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declines that flio bid Is not made In the Interest of, or on behalf of, any undisclosed person, partnembip, company, association, organization, or corporation; that the bid Is genulne and 'lot collusive or sham, that Vic BIDDER has not directly or Indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or Indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a Sham bid, or that anyone shall refrain from biddlop3 that the BIDDER has not In any manner, directly or Indirectly, sought by agreement, communication, or conference with anyone to fix tile bid price of the BIDDER or any BIDDER, or to flx Say overhead, Profit, or cost element of the bid Price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone Interested In the proposed contract; that all Statements contained in the bid are true, and, further, that the BIDDER has not directly or Indirectly, Submitted his or her bid price or any breakdown thorcor, or the coatonts thereof, or divulged information or data relative thereto, or paid, and will not pay, any foe to any corporation, partnership, company association, organization, bid depository, or to any member or agent thonsof to effectuate a collusive or sham bid. Note: The above Non-colluslon Affidavit Is part of the proposal, Signing flits proposal on tile sigindom portion thereof shall also constitute Signature of this Non-collosion Affidavit. BIDDERS are cautioned that making a false certification may Subject the certifier to criminal prosecution, Signed ?. .6112'. State of California Couniyof_QLan a L_ Subscribed and swom to (or affirined) before me on this 20th day of Marc 20.LS by .M_ h Antonio J. Belello proved to me 01) tile basis of Satisfactory e�d�= to be the person(s) who appeared 61bro me� 'A'NTON10 JOSi1P'H49t1!`LLj0 I COMM # 2125847 Z' i ORANGE, COUNIV NOtARY PUBLIC-CALIFORNIA Z MY COMMISSION EXPIRE$ 0 1 R 02 �4, 2 0 15 Notary Public f call City 4-5rits -AnaRrP Page A3.1 25E-411 "a prospective participate certifies, by signing mid submitting this bid or proposal, to tho best of his or tier knowledge and Wild, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for Influonefil or attempting to Influence an ofikor or employee of any federal agency,, Member of Congress, all officer or employee ofCoogress, or an employee ofn Member ofCongres In connection with die awarding ofany Weral contract, flio making of any federal grand, die makliq of iuiy Worst loan, the entering Into of any cooperative agreement, and the extension, coadmiation, renewal, anionifinent, or modification of any federal contract, grant, loan, or cooperative agreement, 2. If any funds other then federal appropriated finds have been paid or will be paid to any person for Influencing or attempthig to Influence my officer or employee of any federal agency, a Member of Congrm, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Actividee', This certification is a material representation of fact upon which reliance was placed when this transaction was made or ontered into. Submission of this certification Is a prerequisite for making or entering Into this transaction imposed by Seotion 1352, 11fle 3 1, U. S. Code. Any person who falls to file therequired certification shall it subject to a civil penalty ofrait loss than $ 10,000 and not knore than $100,000 for each $not, fgiluro, The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this cartification be Included Ift all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly, Pirm AndersonPenna Partners, Inc, Signed and Printed Name: Tft1c_&eSIdent&EO [)ate March 20, 2018 --w 1- I Page 25E-412 The prospective participaritcertifies, by siOngand submittingthis bid or proposal, to tile best orWs orher knowledge and belief, that: I. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for Influencing or attempting to Influence an officer or cinployce of any federal agency, a Member, of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connection with the awarding of any federal contract, the making of any federal grant, the making ofany federal loan, the entering Into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification ofany federal conl=4 grant, loan, or cooperative agreenient, 2. If miy lbads other than federal appropriated Raids have been paid or will be paid to any person for Influencing or attempting to Influence any officer or employee of any federal agency, a Member of Coagress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activitles7l, This ceritficathm Is a material representation offhot upon which reliance was placed when this transaction was made or entered Into. Submission of this certification Is a prerequisite for making or entering Into flits transaction imposed by Section 1352, Title 3 1, U. 8, Code. Any person who fails to fie the required certification shall be subject to a civil penalty ofatit less than $10,000 and not more thaii$100,000 for each such failure, The prospective participant also agrees by subinitting his or her bid or proposal that fie or she shall require thra the language of this certification be Includod In all lower tier subcontracts, which exceed $ 100,000 and that all such sub recipients shall certify and disclose accordingly. Flon ADVANTEC Consulting Engineers, Inc 0 — Signed and Printed Name: Leo Lee -4-hA-AJ�- Title Chief Executive Officer Date March 16, 2018 o, � �; c f Santa ArkaWF—P-- Illy o ; Page A3-2 25E-413 Ito prospective participant certifies, by sIV)Ing and stibmittingthis bid or proposal, to the best ofh1s or her lonowtodge and W110f. that: No�fodo,WePproPrlatedfodsbavobompaidurviUbojWdbywonbehelfofihouiidersiped to sW"a for influam4 or aftmptIngto jailuenes go ofter or employee of any Aderal apncy,a Umborof Cotwess, anoffloer orcroployes of Congressoron employmoroMembarof Con WS In connection with the awaft of soy MMI contract, the mak[M of anyfodergl grant, the ratz ofmW federal 16M, the entering lixto ofany Ooujrerwv� WWMm14 Ood IN oxtemlon, continuation, renewal, aMendMent, or moOoWou of any faderpi omtrito4 Ont; low, or mopqrat[w agreenjeat. 2. This certification Is amaterial ropmemation of fhot upon which reliance was placed when this transaction was Insde or catmW Into, Submission ofthis certification Is 8 PtVw4W$he b maldIng or entering him this; Wmaotion lotposed by Scotto I JSR)'ntlo,31, U, S. Code, Any person who hils to file the, req m a cat ion a flaii b 0 a*j 0 at i a* ONI I penalty of not less Own $10,000 and not inore1han VI 06,606 formalt swb=, The prospootivo paitiolpant also agrees by subinitting his or her bld or proposal that he or she shall require, that the lanpap of this eatiflostion be Jocluded In all lower tier subcontracts, which oxwed $100,000 and that all such sub t6olplonts Omit outl4r and disolose accordingly, Firm �A fted and Printed Nom 25E-414 The prospective participant certifies, by sigaing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: I. No foderal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for Influencing or attempting to influence an officer or employee of any fiederal agency, a Member of Congress, an offloer or employee of Congiess, or an employco of a Member of Congress In connection with the awarding ofany federal contract, the making of ally federal gra,14 the making ofany federal loan, the entering Into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to say person for influencing or attempting to Influence any officer or employee of in"deral agency, a Mendier of Congress, An officer or omployeeof Congress, or an employee of a Member of Congres; in connection with this federal contraotgraid loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Aotivitles". This certification Is a material representation of fact upon which reliance was placed when this transaction was made or entered Into. Submission of this certification is a prerequisite for making or entering into tl& transaction imposed by Section 1352, Title 31, U.S. Code. Any person who falls to file thorequired certification shell be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submItUng his or her bid or proposal that he orshe shell redre that the language of this certificatim be included In all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall cattily and disclose accordingly. David Volz Desi%,Landscape Architects, Inc. Signed and Printed Name: Title President Date- March 15, 2018 David Volz T. Y y City of Santa Anis Page A3-2 25E-415 The prospective participant cortifles, by signing and submitting this bid or proposal, to the beat of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be pald, by Or on behalf of the undersigned, to aoy person for Influencing or attempting to Influence an officer or employee of any federal agency, a Member of Congresq, an officer or employee of Congress, or an employee of a Member of Congress fit connection with the awarding ofary federal contract, the making of any federal grant, the, making of any federal loan, the entering into of my cooperative agreement, and the extension, rontirtuation, renewal, amendment, or modification ofany federal coatmc� grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated Atuds have been paid or will be paid to any person for influencing Or attempting to Influence any officer or employee ofany faderal agency, a Member of Congress, art officer or employee OfCongress, or an employee of a Member ofCongress hi connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete mid submit a'Disolosure of Lobbying Activitics". This certification Is a material representation of fact upon which reliance was placed when this transaction was made or entered Into. Submission of this certification Is a prerequisite for maldrig or entering into this transaction imposed by &ction 1352, Title 3 1, U. S. Code. Any person who falls to file the roqulred certification shall be subject to a civil penalty of not less than $ 10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or site shall require that the language of this cortithartion be Included In all lower fler subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly, Firm Sign( Date NU/2018 City of SWta no RFP Page A3-2 25E-416 TJWPrOSPeodVOPM1IcIPAat CertIlles, bYsiguldgmidsubmitfirl; this bid or proposal, to the bostofIrlsorher knowledge mid belief, that - I. No Moral appropriated Uds hava.bean paid or will be paid, by or on be - half ofthe undersigned, to altyporson flar Influenoing or an officer or employee of any federal agency, a MMborofCon as$, an officer or employee ofCongresa, or4romploypa of a member of Congress In connection wrth the Warding Of MV federal 0oatteat, the inaking of any fed oval granto the making Of QhY Moral JOAH, the ORWInS Into of Any emperadve agreement, and the extension, continuation, renewal, amendment, or modifloatiou ofany Word contract, grantloan, or cooperative agreencenj, 2. If any AMs other than federal appmpA*d We have been paid or will be paid to any person fm attempting to InfteMe MY officer or employee of ftayfedoustagency, aMember of Congress, on offloof or employee Of0ongtoos, or an employee of a hiovaber ofCongrea in carlonotion with this federal contract, grant loan, loan or cooperative "mont, the undersigned shall complete mid submit a "Disclosure ofLobbying Activities", This coolooAtion Is a material roprosontatIO" Of f4bt WA which reliance was plaood when.this transaction was made or entered into.Submisslon ottlils cortMOMOO Is a Prerequisite for msWng Or entering into this transaction Imposed byliecflonI352,71631, U.S. Code. Any person who falls to filothorequired cortilloatlonshalfbe subjeotto aoivll penalty Of not lessAart $10,000 and not luorothan $100,000 forea0h sud� fallare. 11vo prospective partialpant also agrees by submitting his or hisr bid or proposal that. he or she shall mquIro tl* the language of this cordflootion be Included In all lower tior sUbcontracts, which exceed $ 100,000 and that all such sub recipients shall car" and alsoloie aisoordingty, Firm silurn Title— a7 Date MF�ofSinla —AnaRFP Page A3-2 25E-417 The undersigned corisulixot or corporate officer, during the performance of Oils contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or opplicant for employment because or me, 010'r, religion, am Or national origin. The Consultant shall take affirtuative notion to ensure that applicants am employed, trid that employees ore treated during crept I oyment Without, regard to their rate, color, -religion, sex, qr national origin. Such action shall Include, but not be limited to, tho folloVioli- employment, upgrading, demotion, or transilar, recruitment or recruitment advertising, layoff or termination; rates of Pay or other forms of compensation; and selection for training, Including apprenticeship. The Consultant agrees to post In conspicuous place& available to employees end fOPliciftitsfor employment, notices to be provided setting forth the-provislow; of this nondUorJoifinition clause. 2. The Consultant shall, In all solicitations or advertisements for omploycos placed by or oil behalf of the Consultant, state That all qualified appli"ats will receive consideratton for employment without regard to Me@, color, religion, soy, or national origin. 3. 11he Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice tor be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post coplos of the notice In consi)lottous places available to employees and applicants for employment 4. The Consultant shall comply with all provisions of Executive order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor, 3. The Consultant shall fUrnish all information and reports required by Executive Order 11246 of September 24, 19650 and by rules, regulations, and orders of the Secretary of Labor, or purs, uant thercto, and will permit access to his/her bookr, records, and accounts by the administering agency and the Secretary of Labor for purposes of Invogtigatiori, to moortain compliance with suoll. title$, regulationg, and orders, 6. in the event of the Consultant's non-compilarco with the nondiscrimination clauses of this contract or with any of the said mlos, regulations, or orders, the contract may be canceled, terminated, or suspended In whole or In part and the Consultant may be declared ineligible for further Government contracts or fodorally assIsted construction contracts In accordance with procedures authorized in ftecution Order 11246 of September 24, 19AG5, and such other sanctions inay be Imposed and remedies Invoked as provIded In Executive Order 11246 of September 24, 1965, or by rule, or order of the Secretary of Labor, or as otherwise provided by law, 7. The Consultant shall Include the portion of the sentance Immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City RSonG An's RFP Page AM 25E-418 by rules, regulations, or Wars of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as mom of enforoing such provisions, inoludin . g sanctions for 11oftomplianco, pr6VIdeA however, that in the event the Consultant bowines involved in, or is threatened With, litigation with a sub-conaulipt or vendor as a result of such direction by the adminl8totlIng agency, the Consultant may request that the United A*4 enter Into. suohlitigatlon to protect the Interests ofthe United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stan;, 1939, and as No discrimination shall be made in the employmout of persoris upon public Works because of race, rolip'low orwo,, color, national origin, anods", Physlool handicaps, mental condition, marital atutris, or sex of �suoh porsonai except as provided in Section 1420, and any conwhAnt or public worlm IvIolatwx thickotinials bumect to 01 tl w ponaltles imposed rot a violatibb.of the Chapter, Signed: TWO. Presldent/CEO. 0 Firm, AndersonPenna partners, Inc. Date.. March 20, 2018 W) 0 ot-8-onta Page A34 25E-419 The City of Santa Ana did not agree to the below stated contract changes, and they were not Included In the final agreement considered for approval by the City Council. Contract. Modifications ANDERSON-PENNA .1ART.K.8 In PROJt4t pcllvcny� 25E-420 The City of Santa Ana did not agree to the below stated contract changes, and they were not included in the final agreement considered for approval by the City Council, b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance act forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall ormirepoic on the date first written above for a Humin (211 Yur -Urs—witli the option for the City to grant up to a number (#)-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless; terminated earlier In accordance with Section 16, below, 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section .1720, ot $eq., and [770, ot seq., as well as California Code of Regulations, Title 8, Section 16000, et sicq., ("Prevailing Wag ' e Laws"), which require die payment of prevailing wage rates and die perlbithanco of other requirements on '�ublic woiW' and Inaintenance" projects, I f the services being performed are part of an applicable "public works" or "imunteauncg" project as defined by the Prevailing Wage Laws, and thototal compensation is$1,000 or morej Consultant: agrees to fully comply with such Prevailing Wage Laws, Consultant shall defend, Indemnify and hold the City, Its. cldc4adl officials, officers, employees and agents free and harinleas firom any claim or liability arising out of say failure or alleged failure to Comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR. Consultant shall, during the entire terni of this Agreement, be construed to be an independent contractor and not an employee ofthe City. This Agiument Is not intended nor shall it be o0strued to create an employer-employco relationship, ajoint ve4ijupe relationship, or to allow the City to exercise discretion or control over the pralessional nianner In which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employees social security taxes, anemploynient insurance and similar taxes relatingto eingloyevs and shall be responsible for all applicable withholding taxes, 6. OWNERSHIP OF MATERIALS 'Ibis Agreement creates a ruill-exclusive and perpetual license for City to copy, use, mWify; reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied In plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"), Consultant shall require all subcontractors to sgree In writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares tinder this Agreement, Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data, Consultant makes no such representation and warranty In regard to Documents & Data which were provided to Consultant by the City, City shall not (01357328'.11 City of Santa Ana RFP PageA2-2 25E-421 The C4 of Santa Ana did not agree to the below stated contract changes, and they were not included in the final agreement considered for approval by the City Council. 0 be limited in any way in its use of the Documents and Data at -any thne, provided that any such use not withlathopurposes intended by this Agreement or any modificatim Wffh_out-theinvolvemem Of Consultant shelf beat City's sole risk. 1. INSURANCE Priortoundertakingperformance bfwokkurider this Agreement, Consultantsball maintain and shall r6quire ttssub6ontrde.tors,. ifany,toobtain andmaintaln Insurance as degeribed'below: 'a. Commercial General Liability Insurance, Consultant shall Mointaln conurterclol general 0 liability insurance naming the City, its officerst employees,. agents, volunteers and 0 representatives as additional inswrod(a) and aball include, but not be limited to protection 0 against claims arising ftm bodily and personal injury, Including death resulting there livot and damage to property, resulting from any act at occurrence arising out of 0 Consultant's operations in. the performance of this Armneot, ittel uding, without C% Iffinitationi acts Involving vehicles. Tito amounts of Insurance shall be not less than the following: single limit coverage 4pplying to, bodily and personal irijury,, including 4eatb resulting therefrom, and property damagp,. In the total amount of $1,000,000 per 000utm.ce, with $2,000,000 In the aggregate.. Such insurance s.WI (a) name ih# City, �ts 0 officers, employees, a ents,and representatives as additional insured(s); (b) be primary and not contributory wvlt4 respect to insurance or gelf�insurajloo prograrrus mainudned by 0 the City; and (c)contaia.standard separation ofinsuredsprovisions. 0 b. Business automobile liability insurpnce, or equivalent formi with a combined single -limit 0 of not lose then $1,,000,000 got occurronce. Such insurance shall include coverage for owned, hired and noo-owned automobiles, 0. Wotker's Compensation Trisu.nmoo. In accordance with the provisions ofSectiou 3700 of i the Labor Code, Consultant, if ConquItant has any employees, is required to be insured against liability -for worker's compensation of to undertake z self4osurance. Prior to commencing the performabde of the work under this Agweaientj� Cortsubm agrees to obtain and maintain any employees liability insurance with limits not less than $ i,000,000 per accident. d� If Consultant is or employs a licensed professional such as an architect or engineer: Pivf4osional liability (errors and emissions) insurance, with a combined single limit of not legs dian $1,000,000porelahn with $2,000,000 in the aggregate, "D c. Thefiollowingmquirements apl)lytottieitisiimncetobeprovidodbyConstiltautpurstiant 3 tothissection: -J I. Consultant shall maintain all insurance required above in M11 force and effect for the entire period covered by this Agreement. il� Certificates of insurance shall be furnished to the City upon execution of this Agreement and shal I be approved by the City. III, Certificates and policies shall state that the policies shall not be canceled oi, thirty (30) days prior written notice to the Ci for ton (10) ft if rancellation is due to nQMUDIAPA of OrgmMD.O. iv, Consultant shall sopply City with a fully executed additional insumd endorsement. 013571280) city of Santa Ana RFP �13 PagsA2-3 25E-422 The City of Santa Ana did not agree to the below stated contract changes, and they were not Included in the final agreement considered for approval by the City Council. f. If Consultant fails or refuses to produce or maintain tile insurance required Vy this section or falls or refuses to furnish the City with required proof that ipaursuce has bocia proquired and is in force and paid for, tile City shall have the right, at the City's election, to forthwith terminate thi & Agreement. Such termination sball not affect Consultant's riglit to be paid for its time and materials expended prior to notification of toniiination, Consultant waives the right to receive compensation and agreesto -inderanify the City for any w"k performed prior to approval of insurmico by tile City. S. IN-DEMNIF41CATION Collsultafttugrvilstoilefe�' WI-itulcmnify and hold harmless tile, City, its.e ers aganIN ellaplbyees, contractors, special counsel, and representatives fivin liability Mo : 0),Lfor personal njury, damage,, 'ust or equitable relief arising out of claims for persousl il�ury, Including death, and daltrid,foirproperty damage, ri�aq � h o aims am go-tiagd--b 'genpq.� -epemens, f C I t, I y tile neglil cc ess _ _,% o' the 011su tan ta sUbMitIT400, AgOfitg,�Oimpldyddli, or other jiftbpris for whom ConsullAnLi-tieSAILY This and hold harmless agreement applies to al calms, for damages, just o0ripelt je .1 '1 a a n' judicial or oquitalite reflof suffmd, or alleged to have becti sufflzred�� by the events.referred to in this tile extent COnsUltililts Services are sublecl to Civil C040 keotion 2782,8, t6c above Indem'n—ity shall be limited, to the extent req�flrcd by Civil Code Section 2782.8, to rialinq that arilso out ot pertain to, orrobite to tile negligencei recklessness, or willful misconduct oftbo Consultant, 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees agairstany and all liability, including costs, for infringement of any United Statos� . I.ctters patent, tradentark, or copyright inflkingement, including costs, contained in the work product or documents provided by Consilltant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and Invoices in connection with Olt work to be performed tinder this Agreement, Consultant shall maintain complete and accurate records with respect to the costs incurred tinder this Agreement and any services, expendirores, and disbursements charged to the City for a minimum peri9d of three (3) years, or for any longer period required by law, 11-oni the date of final payment toConsultant tinder this Agreement. All suchrocords andinvoices shall be clearly Identifiable. Coitsultant-shall allow, -a repricsentative of the City to examine, audit, and inalco transcripts or copies of (013,57328:11 City of Santa Ana RFP PageA2-4 25E-423 The City of Santa Ana did not agree to the below stated contract changes, and they were not included in the final agreement considered for approval by the City Council. to otherwise, havebeen made by anyparty, oronyonctictingimbehalf ofaityparty, which is not embodied 10 herein. 0 15, ASSIGNMENT 4D inasinueb as this Agreement is intended to secure die specialized services of Consultemi Consultant may not assip, trarafer� delegate, or subcommotany interest heivin withoutthe prior written consent ofthe City and any such assignment tmusj�r, delegation or subcootract without the City's prior written consent shall be considered null and voj& Nothing in this Agreement shall be construed to limit t1lo city's ability to have ally orthe. services which are the suVject to this Agreement performed by City personmil. or by other consultants retained by City� 16. TERMINATION This Agreement they be (emilfisned by the City �Lr C () n a V I t gaL-upon thirty QG) days 4D written notice of tomilmition. In such event, Consultant shall be onfided to =61vt and the City shall pay Consultant oompeasatloo for all services potforrited by Consultant prior to reoslp�ucb notice of termination, subject to the fbIlowhig-conditions: a. AN a con dition of such payment, the Executive Director may require Consultant tor deliver to the City all woilc product(o) complotod as of sa0h date, and in such cose such work 0 product shall be the property of gie City unless prohibited by law, and Con4ulemt 0011%Abilis toLthe CiVa use thereof for such purposes as the Cityximms appmpriatewb i —ect to the grovisions 9-t—Section 6. 0 bi Payment need. not be made for work whichfalls to meet the standard of perfonnarce specified in the:Recltals ofthia.Agrebment, 17. WAIVER No waiver of breach, failure of any condition, or any right or comedy conudoed In or granted by the provisions ofthis Agreement shall beeitective unless it is In writing and iigne4 bytheparty walvingtho breach, failure, right or. remedy, No waiver of any breach, failure or righ4 or remedy shall be deemed a waiver of any other breach, failure, right or rernedy, whether or not similar, nor shall any waiver k constiluto a continuing waiver unless the writing so specifies. 18. JURISDICI'lON -VENUE . 'J This Agreement has been executed and delivered in the State of California and the 1 1. h "Y valffty, Interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agreethat Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason ofthis Agreement. City of Santa Ana RFP Po9oA2-6 25E-424 EXHIBIT B AndersonPenna Partners, Inc Effective.tantary 1, 2018 Standard B1111ing flaiteSdiedule Engineering Services Staff Hourly Rate Principal $230 ProjectManager $1.85 QualityAssurance Manager SeniorEngineer $160 ProjectEngineer $150 TraffIcEngineer $145 Associate Engineer Design Engineer* $110 CADD Drafter* 1 o61 Administration* I w I Funding Services Staff Hourly Rate Project Manag!r $160 Assessment Engineer $260 Amflyst* $125 Administration $85 Municipal Services staff Hourly Rate Principal $230 Project Executive $195 Program/Project Manager SIBS; Assistant Project Manager $146 Sr. Plan Check Engineer $170 Plan Check Engineer $130 Planner $110 Public Works Technician* $110 Code Enforcement Consultant $M Code Enforcement Officer* $75 Pernift'rechniclan* $65 Positions noted with an asterisk are subject to overtime rates billed at 1.5 times regular rates for all time over 8 hours In a single day or work performed on Saturday; and double time rates fur work performed on Sundays and Holidays, Construction servioas Overtime staff RaW Mon — F42 SOL, Sunftioliday Principayprolod Executive $220 n.il n1a. FIA PropcVConstructlon Manager, Resident Epolneer $180 n.a. Project Manager $160 MR. ms. Structures Representative $175 ne. "A RIO. Project Controls Engineer $140 11A A.u. Document Controls/Assistant Construction $130 n.a. Labor Compliance I Documents Control $105 n.a. n.e. n.a. Publk;WoTks Inspector(Pravalring Wage)' $120 $1112 $182 $234 lueputy Inspection (Prevailing Wage? $98 $137 $137 jT7-6 Public Vvorks Inspoolar(Non-pmVeffing Wago) $110 $164 $154 $198 I The above hourly rates Include wages, fringe and general and administrative overhead and fee, as well as typical supplies, tools and equipment required to perform services. A four-hour minimum callout applies to Inspection staff, 2 Rate applies to the first four hours of overtime. during the week; all overtime in excess of four hours is paid at the Sunday/Holiday rate. 8 Rate applies to the first 12 hours worked. All other time Is paid at the Sunday rate. 4 Regular Time Rates are so blect to a three percent (3%) per year escalation. 25E-425 A Prevailing Wage Rates are subject to Increases pursuant to the State of California's Department of Industrial Relations Wage Rate Determinations. APPs Billing Rates will Increase In proportion to the DIR Increase. Other Direct Costs; Reimbursement of Identifiable non-salarV costs that are directly attributable to the project such as oversized and/or color reproduction costs, site facility hard phone line and/or Internet service charges, and/or other travel expanses to romote fabrication yards / batch plants, overnight postage/couriers, etc, are billed at actual cost plus five percent (5%) to cover overhead and administration. Travel charges to a casting1fabrication yord/batch plant will Include the hourly billing rate plus travel expenses as listed Irk the Caltrans Travel Guide (State rates). Non -commuting mileage required for travel on the project and to and from locations other than the project site are billed at the allowable IRS mileage reimbursement rate (currently $0,535 per mile). Fees for subconsultoort services: Billed at actual cost plus 10 percent (10%) to cover overhead and administration. Payment Terms; A late payment finance charge at a rate of 12 percent (1251) per armum will be applied to any unpaid balance commencing 30 days after the date of original Invoice, Escalation: This rate schedule Is efifective through June 30, 2019. Should the Contract duration be extended beyond June 30, 21>19, rates will be subject to annual and/or periodic revisions as necessary to accommodate Inflationary trends, so In ry adjustments and the general cost of doing business, as mutually agreeable to the parties a nd approved via Contract amendment prior to Implementing higher rates. In the event the contract Is subject to delays that are beyond APP's control, a request will he made to Increase the billing rates to APP's current standard rates, and the Client will use all reasonable effort to allow such billing rate Increase, Exclusions to Scope and Pam The following Items are sPecificallY excluded: Legal advice Specialized Software (other than MS office Suite and MS Project) Building Code Inspectlon Su rveyms Design services and responsibilities Materials, soils and/or hazardous materials testing or monitoring Construction Labor, Materials and/or Equipment Copies of plan and specifications or other oversized drawings Work hour s/1 eve[ of effort over and above those Initially approved for the scope of Work Project assigned or for delays to the contract time beyond the scope and control of APP. Construction management and/or labor compliance services unless otherwise specifice Ily called for In the Scope of Work, or sped really added by City Additional services not specifically called for In the proposal Expert witness services Standby services 25E-426 AGREEMENT TO PROVIDE ENGINEERING SERVICES ON AN ON -CALL BASIS (GENERAL ENGINEERING) TIJIS AGREEMENT is made and entered into this I 9th day o0une, 2018 by and between NV5, I . Inc. C'Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing tinder the Constitution and laws of the State of Califomia CCity). 8KfflT_AI ,,_S A. On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -call basis for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any service,% performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more - I specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B, Consultant is one of nine (9) consultants selected to provide services for general engineering projects on an as -needed basis tinder RFP No. 17-083. The total compensation for these services provided by all such consultants selected tinder RFP No. 17-083 shall not exceed $2,000,000 during the term of the Agreement, including any extension periods, b. Payment by City shall be made within lbrty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of EXHIBIT 8 Page I of 8 25E-427 perfbrinance set forth in the Recitals and Scope of Work which mayreasonably be expected by City. 3. TERM 'Ibis Agreement shall commenco on the date first written above and terminate on June 18, 2021, unless terminated earlier in accordance with Section 17, below, The tet-in of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. FREVAILINGWAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., C'Prevailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on "public worW'and "maintenance" projects. Iftheservices being performed are part of an applicable "public works" or'�maftitenauce'project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City� its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws, F �1 k I �1 � 9_0 DWI � 1 10 Consultant shall, during the entire term of this Agreement� be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employerlq social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSIBF Or' MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data!J. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcousultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal tight to license any and all Page 2 of 8 25E-428 Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultauts, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal Mijury, including death resulting therefi-orn and damage to property, resulting fi-orn any act or occurrence arising out of Consultant's operations in the performance of this Agreement inoludin& without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal ir�ury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per 000urrence, with $2,000,000 in the aggregate, Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City, and contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not leas than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance, In accordance with the California Labor Code, Consultant, if Consultant has, any employees, is required to be insured against liability for worker's compensation or to undertake self-insuranco, prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $ 1,000,000 per accident, d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of Page 3 of 8 25E-429 this Agreement and shall be approved by the City� (iii) Certificates and policies shall state that the policies "ll not be cancelled or reduced in coverage or changed in any other material aspect, by consultant without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a My executed additional insured ondorsement, f. If Consultant fails or refuses to produce or maintain the insurance required by this section or Ws or refuses to Runish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. S. I"EMNMCATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liabilit3r (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claim for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) %in any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the torms of or e6eots arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suff-cred, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terrus of, or effects, arising from this Agreement. The Consultant further agrees to inderrinify, hold harniless, and pay all costs for the defense of the City� including fees and costs fox special counsel to be selected by the City, regarding any action by a third patty challenging the validity of this Agreemen4 or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding, Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indeninity shall be limited, to the extent reqt*ed by Civil Code Section 2782.8, to claitris that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, 9. INTELLECTUAL PROPE RTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any Unit(xl States' letters patent, trademark, or copyright contained in the work Page 4 of 8 25E-430 product or documents provided by Consultant to the City pursuant to this Agreement 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed tinder this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all wor4 data, documents, proceeAings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTWATY If Consultant receives from the City information which due to die nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and farther agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other patty is covered by this Agreement. I'lie foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by die Consultant without reference to information disclosed by the city, 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement, 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be property given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Page 5 of 8 25E-431 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-2 1) P,O, Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: NV5, Inc. 9890 Irvine Center Drive Irvine, CA 92618 Attn: Amy Andrani, PE, Principal -la -Charge / Vice President A party may change its address by giving notice in writing to the other party, Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-fom (24) hours after the time set fbrth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timoftames, weekends, federal, state, County or City holiday% shall be excluded, 14. E XCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrumont signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is Intended to secure the specialized services of Consultant, Page 6 of 8 25E-432 Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 1.6. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this A VYeemont shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be doomed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination, In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such paymcnt� the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited. by law, and Consultant consents to the Citys use thereof for such purposes as the City deems appropriate, b, Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement, Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION-VE NUE This Agreement has boon executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California, Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 8 25E-433 20, PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies, Consultantshall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement, IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR RAUL GODINEZ 11 Clerk of the Council City Manager APPROVED AS TO FORM CONSULTANT SONIA R. CARVALHO City Attorney BY: 01-L- JY'Lj JOV M. Funk Name: Assistant City Attorney Title: RECOMMENDED FOR APPROVAL Edwin "William" Galvez, P.E. Acting Executive Director Public Works Agency Page 8 of 8 25E-434 -W F T.'a 1 iTi R' IT, IOU, T, r Is PROPOSAL Submitted by NV5 9890 Irvine Center Drive, Irvine, CA 92618 City of Santa Ana On -Call Engineering Services — RFP No. 17-083 (Option A and B) V 5 March 20, 2018 Cover Letter Contract Agreement Statement Firm and Team Experience Understanding of Need Relevant Project Experience References Scope of Services and Schedule Appendix — Certifications Appendix — Resumes 01 01 02 05 07 11 12 25E-436 March 20,2018 CHY at Santa Aria Public Works Department Aft Armando Somandez, project Manager 20 Olvic C"r plate Santa Ann, CA92701 SUBJEOr Proposal fOO On -Call IRIFP No,;L7-083 (Option A and 0) Door Mr. Nrmmdez� NIV15 At NV-6, we acknowledge that.deeign engineering projects are vital to the community, and we have mrs than lo ya&ts of experience PArtnering With many cities and agencies screw Southern Qafifomla to provide on -.Call services on Projents of similar scope. We SfO excited to have the Opportunity to provide these services to the CIAY Of Santa Ana (City), Wo'have proppr4o this proposal to damonabate, how Our team 19 tea suited to deliver the requested services and oft tW folWing, Relevant ExPeri6nobt At NV6 we believe that paot experience and success sit s k6Y Indicator of future performance. Wei are committed.to providing hIgh-quality-serviceand believe that commitmentia and reason why am go% of our WotKeplues from repeat clients —an obvious Indicator of Client $41tisIbOtfOn. We havolnoluded refererwes,os requested, We - MOV oo.jIl"o I ant PrOJect experience to domonstrole Our sojo0eas in fulfillf"lislutilarefforts and oncou N094 t400W 10 contact our references to Confirm our sucoeseful Iyouk r0obed, P( 0$01MOI: WS offers the City a highlyc6mpetaht team with in unparalleled reputation and proven capability and expertise. We, have chosen PtefectiVIRMinfer Charlie McKinley, PE to loodthe Water� Resources (option A) ' ploiO.0; Mr. McKinley , hos.mcra than 30 YOars"Of OXWOYOW In War ofid Wastewater design 01191 nearing for Whiargo�soals Capital Improvement projects and Small lafrOstuOture' IP!4)AoV0h10r1t Projects. Har has a broad range of project experlonow wilt STOCUS`011 PIPOW10% PUMP stations, rimplotte'.400 treatment, Understanding both the pr6jaat rappimmOme and scope . of W.OrR requested by the City, We have 69199144 PrQ169t Martager David NIkoa*. Ps tit; yoqr team l6oder' for project under General Eyujineadng other than Water R06641`001 (Option lll� Mri Nlknafs has lcoth MOnoged and directed 011TIllar projects throughout Southern dolifornis ond has Mora than 30 years of civil design: engineering 00"flonce With o focus on streat Improvements, Including rehabilitation, reconstruction, Intersection wid6nIng and parkway Improvements. He Is supported by a team of highly 0 ucated engineers and designers aswell as our Carefully chosen sUboonsultants, most of which haveb0all working With us for the past eight years. should the need arise; our entire staff of dedicated Prohossion0ft could be made avaltpble to be of service to the 011y. Resources: We are equipped with the personnel and resources required to Meet the Citys schedule for any projects we undertake, a nd we have never missed a Project deadline. We ore, financially viable, and there are no ODnditlofts that May Impede our ability to Complete the ClWs projects. As .6 part of NV5, Inc,, an International company with the tOCA) P014611411ty and Presence to qulokly and Creatively address your engineering, design, and staff augmentation needs, We have the ability to assl�st our clients In an expanded role With access to more than 2,000 Professionals from 100 location& All services will be provided from cut 0111003 10 Irvine, toasted loss than IS miles from the ClIy QUO Illy and Cost C0"tfQI-* We have a Proven work Pion to Complete Projects on time, within budgK and With minimal Impact to the surrou nding busInosses and residents. Our quality, 00, a nd schedule Control Measure$ will result In timely and suouessfUl COM Pf6tiOn Of th"itY's Prolaots. This successful track record Provides the b4sts for our quick -and reasonably Priced project delivery. Amy AmIrsal, PE, Vice President of NVS has the authority to contractually bind the team and may be contacted during the PfOPOSSI OValUotlOrl PrOCesS, We look forward to 1110 OPPOrtu nitY to Work with the Oly and hei p you achieve your goals and objeotives. If You need further Information, I may be reached by Phone at (949) 68"477, or electronically at srrV.amIronI*nvs,OOm. Thank you for your time and consideration, Sincerely., NV5 CONTRACT AGREEMENT STATEMENT NVO concurs with all provisions as contained in the sample agreement as Amy Amiranl, PE David Nlknafa, PE Included In the RFP' Principal-In-Oharge Vice President Director of Operations 9890 IrvirieCenter Drive I IrvIne,CA926JS I www,NVs,Com Office: 949-685.0477 1 Fax:949,685,0433 25E-437 FIRM PROFILE .4tablished In 2006, our team speplaueo in the engingering design, construction management and Inspection of capital improvement projeotsi Including street$, t04fflcV5t.0m0, water on-dwastowater systernst drainage and flood control, Parks . ollitlesi vat n,d gr qdIng. Based In Wrie, California, Wbbf(Of 4 large arxi,reaeatigno I fe -deal construotion, and landscaping a notwOrkof o*orlz from a Variety of engineering �alds..Dur team IrickIdes licensed civil angjnee% licensed contractors, construction managoretortified. and experienced publip.works, Professionals. Ail team members h8vs extensive experience working within the structure of municipal government and publio odristruclJon policy and will seamlenly Integrate with the Olty!s team. As si Part of NV% I rm,, an kilemational comPanY With the local personality and prosenceto quickly and creatively address you�rorgjlneqd , ng, dealgri,iond staffougmentation needs, WO now havo 00aft y toassist our clients In an expanded, (Ole with access to Moro than.2,0DO professionals from 00 locations, WOU00 also 004 a Ode range of additional services I"he areas Of Irftstruoturk tonstr4agn (*,silly assurance, enero, onvirohmahial, and program management KEY SERVICES In thopw loywrs, OL(raqweeAful delivery of our produots.and ser`Vloesbas. fasu0d.ln ropeatvIlents for a broad renge of murilerpal Projeow, our key services A rb, CIVIL ENGINEERING CONSTRUCTION PLAN CHECK FEDERAL BUILDING' DESIGN MANAGEMENT AND REVIEW FUNDING AND, SAFETY AND INSPECTION MANAGEMENT SERVICES (D d CONSTRUCTABILITY STAFF PROJECT LA14OR PUBLIC R REVIEW AUGMENTATION MANAGEMENT COMPLIANCE OUTREACH fill We maintain an extanWv.e history of working with various local agencies. Throughout the course Of Completing a myriad of public works ca pitall improvement projects, we have demonstrated -an unparal lolod ability to work Wall with local agency staff, project stakeholders, engineers and contractors, We have successfully delivered projects In a timely and oost- effective manner, and we have acquired a keen understanding of local agency requirements, a critical element In the facilitattloo and resolve of project Issues. our team Isexclied aboot the opportunity to serve the 011y and oommitted to J establishing and maintaining effective working relationships with yoUr staff, relevant government agencies and project stakeholders, 7 With a demonstrated ability to address public concerns, we are experts in a broad range of governmental interface, Public outreach and community Involvement, and we are genuinely committed to public participation as a way of planning and completing prpiects. We routinely perform these services as part of our delivery of public works projects and regard them as a vital component to project success, We look forward to extending this level of service to the Cit�. J 25E-438 ;gA, I I Sig 25E-439 a all gal 11311,11 al u A tp 4 R ris� I lie, 116 -of 1 6; 1! li 26 in 19 a N N 25E-440 13 N R PROJECT UNDERSTANDING WATER RESOURCES (OPTION A) We understand that the City is seeking the design and construction support services for the Santa Ana Water Project. This project includes the rehabilitation of an existing water well approximately 30 years old, and the design of:L500-feet of 12-Inch PVC water main and the construction of 600-fast of 15-Inch sewer main on an arterial street. The City would like for the consultant to provide feedback regarding the material of choice for the sewer main improvements. Also, the City would like to connect this well to the water system, as of right now It does connect to an existing onsite reservoir. This well is a sand producer, and currently the capacity has dropped by approximately 35% of its maximum yield of 2000 GPM. The depth of the well Is approximately ItOO-feet, It has a vertical turbine pump with a 250hp motor. In addition, the screens are made of mild steel, No video or any other preventive maintenance has been done in the past 15 year& Well Rehabilitation Our proposed scope of work Is divided Into a two-phase approach. Phase I will Include reconnaissance of the well to characterize the current condition and develop a rehabilitation plan, Phase 11 will be to perform the rehabilitation necessary to restore the well to proper working order. Since the rehabilitated well is to be connected to the distribution system, NV5's design will Include considerations for the following required appurtenances: • Flow control valve • Pui np to waste systerri • Chlorination • SCADA connection It Is assumed that the well will be re-eqUipped with a now pump, motor, MCC, and appurtenances, Watei and Sewer Mains Both the water main and sewer extensions will be designed according to City standards. NV5 would typically specify high -strength VOP for the proposed 15-Inch sewer. PROJECT UNDERSTANDING GENERAL ENGINEERING (OPTION B) We understand that the city is seeking the design and construction support services for the mile Ono Street Project, This project will follow a complete street concept. The length of the project Is approximately 1,000 linear feet. Both intersections at tile outer limits of the project have been modified as part of the oomplete street project under previous phase. The proposed project consists of street rehabilitation, bicycle lane, sidewalk, and parkway improvements, The sidewalks are 6 feet wide and the Parkways are 4 feet wide. The project also includes widening of the east side of the street to accommodate a new bicycle lane, The right of way is approximately 12 feet wide with three traffic lanes In each direction with a 14 foot wide median. The required right of way has been acquired by the City. GENERAL APPROACH Work nlr(, .akdown Structure Upon Issuance of a notice to proceed, our project manager will meet with team members to review the requirements, prepare a Work Breakdown Structure and make team assignments for maximum efficiency of resources. The detailed WBS will describe all of the work tasks necessary to complete the project. A master project schedule will be prepared following the WBS to show tile relationship between tasks, the expected start date and duration for each Item, This schedule will serve as a guide to conducting and monitoring the progress of the work and to ensure projects are completed on time and within budget. To ensure accurate monitoring and tracking of documents, revisions and progress, a document tracking and control system will be developed. We will meet with City project representatives regularly and maintain constant communication to ensure successful and timely delivery of the project, Meeting minutes will be distributed within one week of the meeting identifying actions, items, assignments and due dates. Cost Connol We are able to continually review and evaluate a project's cost through all project phases to enable informed and 25E-441 tim* decision -making by our clients and the entire project team, Cost control techniques Include: program budget analysis; value engineering; life -cycle cost analysis: and quantity -based estimating. We rely on an open -book, inclusive process that demonstrates the costs and benefits of varying design options. This budget confirmation process starts in the earliest stages of the projeot� when design and engineering alternatives have the greatest potential impact on costs. Our design teams analyze client goals, technical requirements, alternative building concepts, construction costs and Iong4erM operational costs to define the optimum scope within the budget ensuring long4erm flexibility and value, Schedule Control The key to effective schedule control is to measure actual progress and compare It to planned progress on a regular basis and to take necessary corrective action immediately. We propose to supplement each major task as Identified in the master project schedule with a supplemental schedule to keep careful track of where each Individual component stands. We identify problem that may result from delays and readily provide the opportunity to modify the schedule, as required. This process ensures the completion of your projects on schedule. innovative and Successful Approaches Our team focuses on providing safe, cost-effective, reliable, and sustainable improvements using Innovative design and contracting techniques that meet the needs of the taxpayers, meet or exceed the minimum standards based on design Improvements, and minimizes impacts to adjacent properties and vehicular and pedestrian traffic. Our experience engineering staff provides lower -cost or lower -impact alternatives in order to develop the least disruptive and least expensive designs. In addition, the NV5 team utilizes the latest in civil engineering design software to facilitate timely, efficient, and Innovative engineering solutions for our clients, Our team relies on a host of computer resources, including up-to-date, state-of-the-art technology that is In use today throughout the engineering industry. We make maximum use of PC -based GADD systems that allow for the storage of typical details, establish similarity of plan layout$, and enable rapid duplications for the efficient preparation of plan sheets. Our team also provides construction management for public works projects to several kxcaI agencies. We will have our in-house construction management staff review plans and specifications for constructatillity. This is a good opportunity to obtain the view of time from the field and reduce potential difficulfies that may be encountered during the construction of a project. Quality Assurance/Quality Control For every design project our team uses a time-lested and proven project quality manual, which describes the project quality process to be followed duringthe development of the design documents and other project doliverables. In general, we undergo the following quality reviews! Project Concept RevIsw4 Reviews basic concepts for feasibility and conformance to project criteria and evaluates engineering decisions based on cost, constructability and risk management. Discipline Review. Verifies the work for each of the technical disciplines, Including subconsultants. Each subconsultant discipline has a review checklist for each submittal to ensure technical accuracy and that there are no conflicts with the civil design and other disciplines. Graphics/CAD Standards Review: Verifies that drawings meet graphic and CAD standards for each prqJect, taking into consideration: color; weight; level style; and level. Project Manager Review. Confirms that project deliverables conform to the scope of work and that documents supplied by others (i.e., cllenL subconsultants, etc,) are properly incorporated. Irt-House Constructability Review. In-house construction managers and inspectors review the plans to ensure feasibility of construction and coordination of drawings. Client Comment Review: Assures that client comments have been addressed; we will either use our standard comment letter response or one provided by the City. Coordiriation Review Meeting, Coordinate all work of the disciplines. QA/QC Review: Independent review to verify the accuracy, completeness and coordination of drawings, specifications and cost estimates for all design disciplines, ff, I I U I 25E-442 25E-443 L5 z w it rl w 9 -ti Js- LP Hf > A �,3 821 Hal H WX z fj nal Wig zo z z Hill z z OU u .0. ai w ali. '1 2; K. oz F z 16 '11 -1 z 0 m El a z 0 W - R I I ly r g, � i C- 2 i N d z A 2 E 2 m g 21 U 8, 1 Wo v a n w CL 6 !� a E w .I <91 1 2 -48 a a 40. Z:wl 1 2 u 1 6 i 1.11 WIt z 10 a- wo Jag 11 , I I 4� z 1 z m I g, a o 114', z .81 z w HIP 25E-444 r u 2 It . . . MT . . . . . . . . 7" all 11 VT A E a � V� A xg ITj gill, all IQ all z Al B Elb 0 offig 0 Z 0 od lei ci, 0 6 0 lie a 4! z 0 ;0-, Mfg' w u '51 40 u Is i2 R N it 'fill it! e b u anj :m > FE: cl E 96 H Mill ,Z, I E-9 kill - w > fin .,i =w a 09 b �:c a 0 Ing JR, 1 9 TL 1 OR wo fal I I'M z .32V t! 30:0.2.0 Z vw so 0 1 g VP 25E-446 city, of Obsta Mesa Bart Mqjla' City EnWnear City of Hermosa Beach PU Ole" Kau, blic Works Director/ City Engineer Alien RIM C[tYOF$tanbDn Public WOft Directorl Cityfng[neer 714.754.5379 310.318.02.22 714,890.42os 090CLSWAton,ca.us 77 Fair Drive 04W Mesa, ( A 92626 1815'VOI16Y Ddy4 HOMOW Beach, CA,90254 7800 Katella Avortue Staftn, CA,90680 25E-447 SCOPE OF SERVICES WATER RESOURCES (OPTION A) Our Wope of Services incorporates thertasks identified by thelltyjr�the RIFF, and as expanded below, Well Rehabilitation PHASE I -WaLRg OQN , NAISSANCE :L, Dynamic, wollooluallon a, Perform Aquifer P.4ml)[09 Tests Imorder to evaluala,". current health of the well, and to provide a-basiallhO ROM which 10.measuro the effectiveness of the phase 11 Woric., gqtl .1for puMPIA&te$ts should be podorrnsd� These tests. Will proyidiscufrant well and along with providiling sand readings ovartimefrorn start Of Pumping- Recovery measurements should be collected for 8 minimum Of t�Q (�) hours following the constant rate pumping test. The r6coMmended aquifer Purr(Olhg tests are as tdllOww. Step Drawdown Pumping Tests - to determine specific 1APIP011y three tDfout rates Myo.seected for puMpIn$bQgIhhIVg atftioweatiitoOnd�vOrkinguPtOthahigheM. constant Rate Pumping Test& Recovery leat - time drawdown and recovery m.easurements Will be made to determine aquifer parameters such as tranarnissivIty and storativity. It is recommended that the conobantraie test be conducted for a minimum of 12 hours with � hours of recovery mossuremerP. Our subDehaultaht, GEOSCIENCE will provide full-titner inspection during pumping and ADCOMY 10SM 2, Static Wall livejustion 9, Remove Existing Pump and Equipment From Well GEOSCIENCE has teemed with Best Drilling and Pump, 1110, (Best) to perform work associated with (OMQV81 ot equIpmentfrom the well, Best will remove the existing pumps, motors, and column pipes from the wall -and store this equipment In the Immediate area around the well site, Atthe completion of all activities, Bestwill reinstall the pump end equiptneryt to their original depth$, Ourcost proposal for this task Includes contractor fees. b, Perform Initial Video Inspection once the pump Is removed, Pacific SUrVeYs, LLO (Pscli'10) under the Supervision of GEOSCIENCE personnel, will perform a dualsosn downhole video survey of the well, The purpose of the video surveYs will be to document the mtrrAnt nondition and look for areas of damage and/or plugging.In the well sorsen. GEOSCIENCE Will provide ftdk 1IM04rispection duringeach VJdG0 $Utv%� That c0Stfbrth0. suirvaying Contractor is Included In the proposAk 3. ResuitsoInd reebrom9ndatlorts At the oono.luslon of the Phase UMIURUDA, GEOSCIMCE Ydil prepare a letter r6pbathhtsummatizes thedetalls and !reaift of thework- parfatma(io T410 rallilOtt-Will lnotudw� Analysis of aquiter0mlong tests# Evaluation of portent WWI conditfons. and Recommendations for Mr-therrobabilitation procedures. The let . ter repeawill be prosentbd to the City In 100% D§ApTqIo0t,roriIc icrmbtf6f f6vlewand cornment. City comme.nts,will be Incorjportei:i ehil GEOSCIENdEWill jiguo a j00% KRAL version In electrohloldrMS4 as well ae,tbrae (3) hard copies. for cost %ttmatiltig M00800v it )&,assumed that Ono MUndo' 00mr"8nt$ Will be addressed bafore, a 100% FINAL version is Prepared. PHASE 11 -WELL REHAF31UTATION Based on the results of the activities described in Rid" It come or oji.or the following wake may be appropriate, for the proper rehabilitation of the Well, Regardless Of what tasks pre decided upon, It will �1)0 nQcQMrYf0r the city tocontraq: directly with a licensed OW drll.11�g Contractor to perform this work, The foltowilhoscope items Eire for GEOSCIENCEto OrWit the city With procuring a q4ajiffed contractor and providing field supervision during Contractor activities, 1. Project Constmetro" Management GEGSCIENCEVIII provide construction managernent services during Phase 11 of the well rehabliltRtl0ft to ensure that all aspgots.of the prc)j6pt are carried out In a Proper and ament manner. Construction Management activities will Include, but not limited to, attending a Pf"OnstructiOn meeting with prospective Contractors, responding to contractor RFI's, review of contractor submittals and invoices, review of change order requests, and providing status updates to city personnel. In addition we Will ensure that all work Is performed to the satisfaction of regulatory agencies. In addition, OEOSCIENCE will assist, as necessary, with the procurement of any permitting requited to perform this Work, including NPDES requirements- 2. Pro-constructlon meeting and Pre-MobilizatlOfi Coordinotlon with Contractor 25E-448 GEOSCIENCE will attend one Ar"onstruction meeting With.tho selected Contractor and City personnel toreview IM Issue$ Within the contract documents and technical Specifications. In addition,qUasoAno will 46 addressed regarding hydrageologio arid jogst!qaI matters. itamsto be discussed at the moeting Will include ftt not be limited to) required submittals and Inspections, permitting, discharge 100m, Work.schadule, Invoicing, and cor.wUhIOg#QA prat000l[6. Additions ll� at the #rne Of the 6*06Wi�uotlon 'meeting, the 13YOSP00WO Comfebt6f will have. the Opportunity to visit the Well site to satisfy themselves regarding oDndMoha that Inay affect equIprrientest up. At the tinloof the meeting, the Contraotorwill be* thd� 00000tUnItY to Point out any issues that they May have regard! ftgPrePara0Ol1 'Of 010, OM f0rlha Work. Q EOSCIENCE will 0000481lb COnOTOW activities pHor.to mobilization, This wijl include varif . Yin$ that the 06ntraotor has provided all bubmittals required by the technical specifications and that OqUIPMent-0011vared to." site m6ots we 'raquirements of the speollioadont. it is assume , dthatall rehabilitation work will be bid. under one contract and that attendance at only One Pfe-ebiletruction mestingforthis Phase Will be nocessary. 3. Technical Plans and Specifloations GEOSCIENM will prepare detailed technical Plans end .specificat1=9 for the rehabilitation of the City Well based on observations obtained in Phase 1, Including a detailed bid schedule with spedfic. Uns Items allowing units and unit quantities for the work. Items included In the technical apefoilfloations will Include (but are not limited to) the following:; • Well location, depth, dimensions, and materlals; • Permits and regulatory requiramentr • Compliance with discharge requirements (as necessary); • Job conditions (e.g., noise suppression, waste materials, runoff management, POWar, Ughting, water, security, sanitation, parking, traffic control, and work damage); • Mobilization, demobilization, clearing, grubbing, and alto cleanup; • Equipment, materials, and records to be furnished by the Contractor; Records to be kept by the Contractor, • Well repair byawagIng, • Well cleaning by brushing and balling, o Well cleaning by chemical Injection; , Wall redevelopment by airlifting and swabbing; • Well redevelopment by pumping and surging; • Aquifer Pumping and recovaty. test protocol., • rlowmetersutwy; • Meld ground water quality Monitoring protocol: • Ground water-sampung protocol; • POW011abilltation 'dual-cam4 downhole video survey, anj • Final well disinfection. PEOSCIIENCE Will submit an electronic copy 0 0 1%)% DRAFt version of the technical plans* end spa , olficationato the City fbr M(W and comment, Comments to the draft 'Will be incorporated and GEMCIENCE will submit,one (1) electronic MPYWtheft(S) bound hard copies of tb� 166% FINAL technical specifications, Wall Modifloation by awning It any damage to the Well caoing 06crtorean Is observed from thO 40011010 video bu . rft. it may be necossaryto IlWag a Patch to stabilize filtarpack and formation material frWantDift the well during operation,, if this is deemed necessary, GEOSCIENCE will provim fulvtfine Inspection whileany patches or repair$ ate made. b. Initial Brushing and Bailing of Well Casingand Screen A vigorous mechanical brushing Procedure should be WnPlOnlontod to loosen and dislodge a maximum Mount Of Sitfifeft encrustation and/or bioloutbig materials, GE0801MCE will provide part-timeirterieWory during brushing and ballingof the Well to monitor the progress of the task and to ensure that the proper methods and equipment are employed, GEOSOIENCE will provide direction to Contractor regarding prot;I0111 areas of the well screen that may require additional work�, c. Chemical Rehabilitation Following mechanical rehabilitation, the well should undergo chemical cleaningto remove blefilm produced by bacteria, clays and fine-grained sediments, as well as assisting in removing biological and mineral deposits that May be cloggingthe Peribrattons. and near -well zone. The exact nature of the chemicals to be used shall be recommended based on the results of the downhole video survey (Phase 1) end review of the wells water chemistry, GEOSCIENCE will provide full-time Inspection during,mIxing and aPPIloationof the chemical mixture to ensure proper chemical concentrations end proper dispersal throughout the well Qasing and screen. d. Initial Redevelopment by Swabbing and Airlifting 25E-449 initial well redgwelopMent by ovrAbblng and airlifting is an extremely Important component Of the Wall red69010PUIGht process. dEOSIOIENCEanfidpatesthatal loot 60 hours of ra.4,4v'qJqpiIntbyswaUbIn9 and airlifting VAN 150 ngpespipyto gf(ipa�dy remom and neutralize thechemIdOls Introduced In Tesk 0.3, and th-radayelop the filter pack and near well zone,MOSOIENCE Will provido part-tme Inspection durIngthe airlift development Process and will (apsolymonifor discharge watertarbidity awksand content,to track the 0 . MIODIrrient progress of the well. Gr&Ofij�Ce will coroluffyiellowsand concerarations withinthe disohotgothroughOut thkproOM-Arld will provide direction to the Cofitradizil' should 0110ticUlar 01`086 orlhe screen requiraL additionalmork to reduce the sand' to a nilhImum. a. Final by Pumpingand Surgirig Final and surging is a particularly Important part.0if the YedWek;IPMOnt Process a qd raq u fres close. mobitod Q of WMEADVOI 0 00. discharge data as wolf as send content GIEMENCE will Monitor finnjdaveippmont on a part-time basis. Tots for SAW coniam.and spqolfb capacity Will beperformed.firequently to measore.the Odyahoofrent of the development PrOMBS and to ensure that the Well is fully developed before bog)nnfr,g the aquirer Pumping teisu. GEOSCIENCE anticipates that a minimum or 40 hours Will be nacessery for thorough redevelopment. f'.Step Drawdown and Constant Rate Pumping Tests Once final redevelopment Is determined to be. complete, pumping tests will be performed On the wall to determine any changes to well and aquifer chaeacP56stlasand to document send readings over time from start of pumping. Recovery measurements should be collected for a minimurn of four (4) hours following the conatant rate pumping test. The recommended aquifer pumping tests aressfollows: * stop Drowdown Pumping Tests -to determine speolfic capacity and well efficiency relationships. Typically three to four rates ate selected for pumping, beginning at the lowest rats and working up to the highest. * Constant Rate Pumping Test & Recovery TGSt - time drawdown and recovery measurements will be made to, determine aquirer parameters such as transmissivity and6torativity. it is tecorhmended that the constant rate test be conducted for 24 hours With 4 hours of recovery measurements, r1_:0=r_NCE will orovide full-time Inspection during the step drawdoWn test and part-orne Inspection during thor 24-hour constant raftAnd r"'WYtest- g. PosMedevelopment Downhols Video SqrVW�0.nd Well IDIsidection it is recommended that a dual -scan dowMoI0-V1d60Vr.veY be conducted Within the well fallowin ' 9 redevelopment and testingto serve 90 record Of thO post -redevelopment oonditlIon 611be Wall 0OW0941101 410rd0h. GEO$CleN(-)E will providwfull-time Inspection dtfdf*th6v[df* Su". The wait should be disinfected as S000 as r0dOV0100MOnt and MqUils T -sta 1have been pei1aftel, A strong _pumpfngtL chlorine-golutidn should beadded tofhe wall following removal of #46 WI; 0'UnilptdobOln.'s fecluired-m1hlimum concentration of 200nilfilgrafins per liter 0119/0 free otdorins conoentretion. GIZOSCIENCEWIN OW44full.-firre Inspeadend well disinfection to on6tirethatthe PMPdr concentrators of.chlorine:,are used andthattho ch[Orine ,14 prippany injected and(figpersodwithin the wail. 0.'Prapoiro sulowary letter rapjart Atths ooncluslonof GFOSCIENCE Will preparaz letter report In 100 L f�rmat that FINA summarrizes the details of the redevelopfaant and testing pr . owes, The report wro, at a minimum, Include the fblowinit Pro -redevelopment W611 DondfUM 0hronology0toativitles, Description of mqtbodsuW during wall redevelopment, • Will redevelopment results and post4redevelopment wall condition, • Ana"s and results or aquifer pumping tests, and • Other pertinent.delte, analytical results, recommendations and.wncluslons. Water and Sewer Pipeline Design TASK I - PROJECTADMINISTRATION Prior to the start of the project, We Will ham a WWI` meeting with City &df and the projeatteam to review the project objectives, schedule, the scope and approach. At this meeting, We will establish a point of contact for the prDjea and raquest,all available Information related to the project. In addition, the NV6 Project Manager will coordinate all aspects,of the project and manage the schedule Ghd waste ensure the project's ompletion to the satisfaction of the City. TASK 2 - RESEARCH EXISTINS CONOITIONS I U L9 25E-450 A) Research - Perform research of records including utilIVAS, 9ftfAgency records as necessary tosebure information required to Identify, 100te, i.m . d Occurs , te.1y layout all existing'utillitles, !MPMVojn . ents, eo,"Ment% and rights-oftV Within p"ject limits that jn�y Interfere MM the propa , ad lmpr&6ments. The Information to be P8600101100*11 00, aa a frinimum,Ahe followirg 1. RevIeW %fain utility and $treat record drawing 9 Plans, 2. Perform ilViilylht)ogogatlon/UtilitycDordfnaton and Provide utility relocation MonlMendatlons, If necessary. 3. perform AM investigation and measurement to OseWexisting site conditions, 4. Pirovde.4 COPY 0 till utility nothloatjohtend H rasPOh"OP ort0firr-t�PMgre%$PtWrfiOhtrOAUO$t. 6) Smrvoying - Perform 0100010alchlb s4rv�y alonythe Pipaefignmentiolholu "follow1h -do I. PrOvIde1QPO&A0hh3uFVay U$In$401ty standard. North American Datur.n.1983. Z Provide 0000)466t C.Ontoursbased on City of Santa Ana Vertical datum (NM agy� 31 Provide spot elevations lit Critical locatlons along the alignment to VOWY vertical control, check exisjir� 9 Allitibs, such asitewer manholes and ZtOmA drain Jonotion structures. 4. Survey flow -line elevations of existirig underground sewerand etorm drain utilities crossing Proposed pipeline, . ; 5, Provide spot elevations at all locations where existing -utilities are patholed. 6� Show Surface features and visible indications of MdOl:11% utilities to Include Curbs And gutters, sidewalks, and Other Olam$nts fOlovant to prepare comprehensive topographic Map suitable for pipeline design and construction, 7. EstabNah street edritorlines, dght�of-way lines, and 08semOAts from available record Information. S. Provide the,,basis-of-boPrIng and benchmark Information used for the survey and necessary for construction. 1P) Utility Locating/Potholfing - Perform necessary research to Identify all existingAllitles and potential confflcts� Pothole existing utilities to verify depth and location lassume:1.5 Potholes), Measure and Identify in the potholing report the depth Of P' avoment and base material at each location patholed, Provide all requited traffic control and surface repair necessary for potholing work. TASK 3 - ]PACLIMINARY DMJGN Develop a preliminary design Of the project site to review withOlty4off, An,approximate 30% design love will-corMlItuts et Pre.11minaryDesigii for this-projeot PhOlirrinatYclOsIgn will1nolude, but not Iftnitedtotha following. - Existing utilities a Existing pavement, purt), &"r, sldeWafk, drivaways Permitilngrequiramorpip Traffic Inipacts PtOPOSO'd pipe Ofignmord and connections PrOPOsOd PaYsment, OL!rb, Outter., sldswall�vrlveways Based on survey.nMultO 800 MY Inp4 NV5 will design Proposed ivater And saw6r improvements Preliminary construction cpst estimate Spheaule. TASK 4 - FINAL ENOINCERINd AND, PREPARMON OF CQN$TRUCTION CONTR40T DOCUMENTS Mnal Engineering WIN include detailed engineering calculations, desigm.construcion Plans, and anginser's construction Cost 691mate-for � the MOO that Will enable the City to advertise and award the construotion contract for the Prolect, 0OMPOnOnts of this task ind ude. A) Plan and Project RocMentO Preparation$ (75%, 1JDO%, and Final) - N'V5 will submit One 4) 60 Of 244noh x 36-Inch and two (2) sets of li-Inch x -17-Inch plans on bond paper for eacKsubmitfial, Paper submittals will be accompanied by a CD with scanned image$ (PDF flies) of submittals, The final submittal WIN include one (1) set of 244nch x 364noh original signed/seated Plans on bond Paper, One (1) set of bid form, opinion of 0onstructipri cost, and electronic MOO as described heroin, MY will review and return 60% Plane With comments pertaining to required Improvements for the pvcjecA. plans and Prolect documents submitted as 100% wNI incorporate Oil COMmehts. NVI5 Will Provide a digital copy of the OPProved PrOffict Plans in MicrOstation V81 and PDF tothe City on a Compact disc, B) Engineers Construction Cost Opinion i. Engineer's construction cost opinion and quantity takeoff (In MS Excel format) for use by the Cky to advertise for bid, 2� Bid SChOdUle/measurement and payment, 25E-451 3, EsIlwated bidding/coniltruction schedule. 0) propalrAtleh pf peogrd pociuments - Tha-watrioction contractor will providlo to 0e Cfy g"urlt ptans.06069 changlas made dUrfrililthe coUt" of cohilltruction. NV6 will prepare record drawings tialriges-bulit digivirligs Wded by 0,oniracipr and reviewed bytonstructirin Inspeelkir. as well osaddjvqj�lal Inspector markups,, and field notes; WO will use CIV-prOAMW rpeord drawing stamp and Will sign final record drawings, subrnft the following 1, one (L).set of 244noh.x SO-Iriph Mylar 'VeoDrd Drewing$P 2, One (11 DVD with the record drawing flies saved In microstation v8i and PDF formaft Anticipst0d,j)[On sheets Indu0p the following: 11 TITLE j _0 �_� TASK 5 - BIDDING SERVICES A) Bidding Phasof9upport - Assist the MY in providing clarification and prepare Information to be used In addenda as needed for ton (10) questions that MbY "r188 during the bidding process. City will prepare and make available to plan holders any required addenda. Attend the pre-bld meeting, $no easst the City with bid evaluations and recommendation of bid award, 8) Conformed Plans - Preloare conformed plans for use in constructing the project, T110 conformed plans will reflect changes made during bidding, and will be noted as a revision to the final design -plans. TASK 6 - ENGINEERING CONSTRUCTION SERVICES Mlir will P��lnlr thA Cltv durino the construction of the prqect by performing the items below: A) gagnewing Supp9d - Assist the City with the following. L Provide profMIDne) gniltneeft.serVicsstoaddress and respond to up to fifteen J15) ftivosts lnllo�Weilciii jRFI* from the contracWt. 2. Revj" up to twarrt�,fivaj2a)� Wip drawing and & prepare supplementary sk"ed and details as requirod 1p reacive-field construction problems that may be ancouriterOdIt 4. Review Ono provide recornmenlidtlons regarding pr000s6o obangs orderti as needed, and 5. A .lteM. pr&ceristruction meotingand u0toon6l.1) additional oWe qr oonstrucu . on site meetinge during construction, B) Woor Plan Revision$.- Required I minor plan revisions Will be completed. C) pirefigirstjon of Ftecard Docomefits,("silts) - The corw&uodon contract will require the contractor to provide to thriMy for rgAaw and approval oft Set of aii-Ouilt Plans showIngthe design ofighpiv made during the course. of construction. NV6 will prepare record drawings frolin contractor and construction Inspector wbullt drawing, matkupsi and field notm Submit the following- 1. Onaqj) set of 244noh.x 3&Inch mylar *Record Drawinge 2. one (1) CD (pr QVD) with the eecqrd drawing flies saved In Mlorostation vSi and PDFIFWnsl;s� TASK 7 - OPTIONAL SERVICES NV5 will provide separate line Items In the. Cost Proposal forthe eoptlerial Services% city may eydudd or Include the optional services as part of the awarded contract at CWs discretion, The 'Optional Seryloes" will Include the following activities' , if required, Traffic Control Plans will be prepared bY a California ftillstered Tieffic Engineer. F H I rl A �J 25E-452 N z w w MH WW8 ww F3 ww OZ z 9z 20 w E LL 0 0 ix M hr i� iE 1 sR 9c 25E-453 SCOPE OF SERVICES GENERAL ENGINEERING (OPTION 13) Preliminary Design A. KICA-bPF MEETING Prior to the start ofthe Project, wqWIlI fi&ve a kickoff l"etintivith City Stafrand the project teamto, review the project o0jecffivp.s., schedule, the scope. and approach. Atthis mietirg'-we Will establish a point of OontUtfOr the projeot arid request all available information related to the -project In additionthe NV6 PrQ100t WrIagerwill coOrdinote all aspeats.of the project p. no manage the Schedule end costs to ensu re the prpJSpVpcqmpIqtIon to that Sbtls(80011 of the City. B. DATA COLLECTION AND PROJECT DOCUMENTATION We will research all inibmistiOn pertinent tothe project suohas: the Isteetstreet Improvement Plans� eight orway mape, previous lotetswitions and med]4n Improvement plans, Storm drain, Water and sewer plans, and Utility Plans In order totridode thls� Information In the.projeot plans. 0. DESIGN SURVEY The survey tasks Include, but are not limited to, the following, We will perform a topographic survey and prepare base mapa. INOWIll make sure our base maps ShoWthe �Iliht of way, gurb and gutter, sidewalk, Parkway, atteiSt centerlina, access tamps, driveways, sign$, PON% Otc, In nddition, we will Include all Information obtained from 01I.SIT00ted Utility compariloS Within the roodwayand parkways. The base maps will then be confirmed during outfield walks. The main objective Is to have all existing Improvements accurately depicted in ourbasO maps SO that all cqir$waiIh% are considered.durIng our de4ign of the project, The survey will Include cross sections the street to adequately show the condition of the project site prior to construction. p, UTILITY lNvmr[GATION AND COORDINATION We will re.9earch and establish record location of all utilities and utility easements, as necessary, Utility coordination on the project will be ongoing and will generally consist of the following sub tasks: Notty each Utility PUrV0YOr, In writing, of the City's proposed plans and Schedule and request copies of record drawings or atlas Maps Of existing and proposed facilities within the project boundary. • obtain wdsting dr y and wet utility plans/records within .the pialact'llmRs. It also Il'icludoe the coordination of the a4listragritoll any utilities per city or Other SgqnqY standards. Onde the plans are completed we will tend them to all Utility qompyinlss affected by the project. • CbordlnsileMl qtl[Kles and obtain approval In writing from affected utilit . y companies regarding conflicts, .relocations and IMPrOveeriaRts. • Acres$ the UridergtaVnd Service Alerts webeft and compile a list of membe r agencies that own facilities within the project limit. • Augment and/or reline the above list based on available InformatIon ot.the dty�Reoords Department 4ridfrom 461d Investigation. • Utilities shown On the record drawings will be surface v , sp, afong with the arlified ' and added to the, 4giss in Most recent easement I hias shown for Oach.1sOltilY, • identify eXiAtIngleollitles and. future projectoonstrUDOM, • Consult with the sonift-plariners and otheraos necessary Within each utility company to resolve any • geep city staff Informed on gill discussions with utility companies via written frigetleig mInUJPS or records of telephone conversation. • Prepare a Utility Notification Log to track utility Oqhiparly contacts and responses Including contact Informptioti arid dates of all outgoing and Incoming correspondence. F, PAVEMENT EVALUATION We will provide geotechnical investigation, recommendations, and reports to determine the eMOt rehabilitation met . hbds Including but not to limited to reconstruction areas arid the proper pavement thickness for reconstruction areas And overlay, We will Perform a geotoohnical reconnaissance Of the Site and take UP to * borings samples at Strategic locations within the project area to observe the existing pavement thickness and soil conditions beneath and to faclitiate collection of sub -grade soil samples for lab testing. The results of our field and laboratory testing will be provided in a report which Will Include; thickness Of PavOmerlt section, site soil characterization, Il-ValUe of sub-greda soils, and pavement improvements recommendations. F. PRELIMINARY PLANS Utilizing the above data and base plans, we will prepare a preliminary street Improvement plans and profiles Using V - 40'horizontal and V = 4'vertloal scale. In K 25E-454 addition, the plans will include the sidewalk, and parkway improvements. The bike lane, signing and striping plans will be prepared at a I" - 40'scale. These designs will be Supplemented by our field review of the project area to visually confirm and assess the Pr*ct condition and Identify specific Improvements to be Included In the project. These plans will then be used to evaluate the cost of the project, and ascertain the impact on the adjacent property owners other Private improvements. G. MEETINGS/SCHEDULES We will be available to attend team meetings, City Council meetings and any other Meetings With staff, agencies, and the public as required. Utilizing Microsoft software project we will maintain updated project design schedules for use' by the City staff. Final Design: Plans, Specifications and Estinintes This task involves the completion of construction documents in the form of final PS&E, A, FINAL IMPROVEMENT PLANS Upon City approval of the preliminary design, we will proceed with the preparation of final design plans, specifications and cost estimate for submittal to the City at the preliminary and final completion levels Process. All plans, reports, and documents will be Submitted In the format acceptable to the City, The Plans will be prepared to conform to the general requirements of the City with consideration for the needs of the contractor's construction operations. We will deliver completed and approved construction drawings on or ahead of approved schedules. All designs shall be prepared and submitted in a manner that ensures a complete design approved by the City. Where applicable, the construction drawings will conform to the appropriate applicable standards such as City, County, state standard plans and specifications, APWA Standard Specifications for Public Works Construction uGroerbook," and Manual of Traffic Uniform Control Devices, The following drawings will be prepared for the Project and will be part of the plan set: • Title Sheet • Detail Sheet • Street Widening and Rehabilitation Plans & Profiles • Sidewalk and Parkway Improvement Plans • Bike Lane, Signing and Striping Plans ............ .......... 2 0-2 General Notes, Construction Notes, Legend W No 3RWAM& 6 Al 1 M-14. 5-6 SP-5 & Bike Lane, Signing, Striping SP-6 & Markings Plans B. SPECIFICATIONS We will Prepare complete project specifications, including special provisions that sPecifies traffic control, construction notification and Posting information per CiVs fonnat and direction. Copies of the Standard General Provisions and Construction Contract Agreement shall be supplied by the City to Incorporate into the Construction documents. C. QUANTITY AND COST ESTIMATES We will provide complete construction quantity and cost estimates for the project, Estimates will be provided at preliminary and final completion submittals, and a final estimate with the final submittal. Excel files will be submitted with each submittal. Quantities will match the Bid Proposal final quantities. Bidding and CoristrLW.ti0r! Services We will Provide support services during construction. Once the plans are approved and advertised, We will assist City staff with bid/award activities, Including responding to bidder questions, We will be available to attend Pre -bid meetings and other meetings with staff as required, We will also be available to clarify design -related issues at all times. B. CONSTRUCTION SERVICES We will be available to attend Pre�constructlon meetings and other meetings with staff, agencies, and the public as required. We Will provide responses to Requests for Information. We Will attend any required site meetings and we will Incorporate all redline comments prepared by the Contractor and project inspector and Provide the as -built plans, 25E-455 zw 20 IL 25E-456 19 hdow sulti; U M (Tit aflon 112 mid public contract aodic section 7106) TO the Cl Ty Or SAM ANA DBPAWrMMT Op PLMLIC WORKS in flocardan't with T"b` 23 Unlicul Slide$ Code Stedna 112 and Public Contract Code 7106 tire BIDDER de4am that ft bid Is nou mada in dro Inhuarg a& or on behatirif, any undisclosed person, parlainsid , c upoi " ass I I orsonization. of corporation; that the bid is flemalm AM not criffirsIVO Of STIAM; that flut DID p or III cc in Off DER has not directly or Indirectly Indumd of solicited any other BIDDER loput in a f1da, a short K and has not directly c0findixt, ITHISPlard. matrived Or agreed with any BIDDER of anyone also to Put In a Aturn bid, or that whill ban ldIddhW that the BIMMt has 11% 10 Any Orammur, dhecd Or IndbOVOY, Sought by affarenrout, counalluillemort, or conference with prom to fix do' bid PdCO Or the BIDER Of any BIDDER, or to fix ally Overhand' padd- or Cost O'c"On't of the ffid Priet, " OFOW Of PAY Other DIDDER, or to seetax any flit public body awarding fix contract of anyone bruncered in he ad Unit Oil stAhniftents contained in flit bid One truel and, fluflurr, that the 13 IDDER has mf� directV onj I()H0FSmICY0' atumbfil;jff his or her bid prko or any breakdown thernar, or the contents therong " diva ed SAY Jot (a any corporation, partnership cwp, 'flarthrica"ation Of &to Motion thanto, or paid, and will not pay, thercrif to OffiXIATOO A Collsivo or shoor bid. IV orrodialov. bid depository, Or to any mandior or split Note: '"w above Non,culluslom, Affidavit is part orla, propml, Signing fill$ NO Sol 01, 0 SI failure. -9"�011ushrmAffiidavu. BIDDERS are cautioned that portion thereof Shelf also moslione allpmawn Of this po th a- Irr to orlinhad prowjum. "0' Signed 74FIS' 'r State orcatzrom-In County of ilubscallbed Sold MID to (" offirtmed) before, on, on his 15- day of H�e,� , 2ota by provad to Inc on like basis of satisfactory 0,71'k—INO to t� the appeared before Inc. --7---aT-A0L00- 6'i . At�� V f Wars Conly Nanny Public Sm 25E-457 I CA.MMINIA411PAT WVrH AMANT STAMMONT GOVORNMENT GODISA 6 (1202 REPO Allachod Dopinewit tNirlary to.orcoo out Moo J�O befeal OSM61plim mi-OolowOmf'o io-he (ruffilokied I I A salary, PUM of otbar.ollicar Verulloato varm" 0* Ins I%" or Isto kKbi" al=.no IN is aftirplasill."d owe Swarefcalffornin County, of - O�� MT 69 'd C-, X f Only c= Oo4dribed or4 wour to (or DUJMAOQ befornr fee on fft -LE— w of IfA�e-14 2a.LO by Dole Weill Year (and immact to me an tho-baslar of saweriony Imaidefloa to be the porzwrr�ilf who appeared lialore fire, 81grortuna :i isttula-of mot, W ftco NcftrY SWIF Above ThWO 0* 5001kh 18.00OW4 concrelolintf 611a inftftft 04n of &a dommentor fraddolarif reattachment alihis form to M UnInIMW dmountant. Description of Attached Document Title w Type of Done marrh _YfF fir, consent DaW. Numbrarof IMilers—Signer(a) OtharThan NamodAbove. 02014 National Notary Association I WWWNat�oluiNotery.org , 1.800-Us NOTARyii-lioli-ji"27) ItomM10 25E-458 I f *M mid Rim W6 - I AwdoadMitoduam, nle, eALo!p9Hn;2ftjMo,/Vi 25E-459 ThIa taidwisited Consultant or corpeate )Jrftr, as follotvia I. The CoMiltind alialluot disodanfitew 5011M My Maploy"or applicant fieratiplo Taco, Color, or Aftwital Old yw"t4womof -ths;�SPP]tbghti Me omplAybdi ad �Ift, The Comseleim aba[I joke durmadvegodon too" 12*1 at lualuding atarloysa reandleathe 2. 7116clonswwt,idoll, !it all bolulfqf the Consultant, state thatell 40.40W applicault; will vaoalva� It derinjoh for, oyoatMqjhioo regard Ip racticolor, roliglant uj�, �'j andmad pilght. italp! 3, The cownhant Asill scat&io int0h labor tsilest."t raliflas(nd0fivi) ONAers Wftl� thich he/she has A oolleotive hargalotag agreement or of her emornot or jauddriteeft&a. mijise, to be provided. advising 0 find khaill post C00163 of III ad ky I mployment. 0 notlow in acinsplintotat Places available to employees and applieents-for 4. lite Consialtainar shall Qounliy wlth �411 provisions 0*00110YO Order 11246 of September M, 1905, find of the rulea, regulatlofl4 jayelevitutord"S offlio, Sucaoaar� enithor. S. The Consultant their f4relsh RH hAamd-10u and rep" req0tad by racenfive order I 12,,;o of SOP41fribor 24, 1965i and by tales, r0gul4flons, end ;rders of the Sojr,stary of Labor, or purmant thorota, ad will pernalt 1100089 to hIrAor booksi records. and twe tints by the adadjulstering ittleney and the Socrataty Of lAbot for pulposet of invastigallon, to asocortaln comptlAboti �Vltn such ruloia, regalationsp and orders, 6' 111 the event of the Cahstdtia$8 Owl-OGUIP[IMIC, with the nandiserlinlitatlim lauses; of this connool of with any of the said rillaii, Mulattoes, Or 0,K)OPI, the contract Way be Pimooled, terminated, or attend the Consultant may be doolared Ineligible for A111fier Govehnimeat MAIVOts; of hiloralty asw�, led arinstruothot contrgen; to accordance with procedures mjthoij&d In Excoution Order 11246 Of Sopt ember 24, 1965, and mob 00101! emotions May be InVosiod and remedies Invoked as provided In Mocutivis Order 11246 of September 24, 1965, or by mile, r4lindAtIM, or i)TdOr Of the Secretary of labor, or 09 Othorwistiporytilad by law. 7. The ConsIdnatt shell luchide the portrait oftbe, sentenee himiadlately, prootullng papqr8pl, (1) and the provisions of paragraph$ (1) through (7) In every subcontract orpumbege, order ralegg exajoltaid 25E-460 I I 41 111�16 ot 104 204 Of I kowave Lol MIX=; or piwbm I '14 udittz vow 11 01, =qllsbmrn� a or b Invol (bmtened witk flflpgob wig, a subv6maltoot or vowor ro 4 *:Wt of such 11:11, mqowtbAt tbo Uidtod sktol %ur-figb at it tclo FursuAt tO CWiWa LaWr Codo- Soction 1735, as addod t�'Qiapter 641 Smai. 1939,44d ameaded, ,9(VM&. QM* TI*; Paw 23—mstl�-- 25E-461 Qf or CONTACT INFO DAVID N.IKNAFS, PE daYld.nIknaIs@nv5,00m 949.585.0477 Project Managet ................ ....... . .. . ... . . ............ . . .......... . .... ........ 9XPERIENCV Mr. R11008 1196 InPrOthAh 80 years of civil engineering experience in the public 30 years end privitg s0torii %voildni on various capital Improvement projects and has EDUCATION. OX601%fio. OXPOddnce Working as a project manager end terror Ongineer, He has 14.6. Civil linginsering Managed numerous public worlm arid i1belopmect pqacto including roadways, bridgeS, drainage, o6w6r, Water, UndOrground iAllitles, building.focilities and related B.6. CIA.Enginso ...... Ong Introstrocturo ImProvaintntprojocts, LICENSES He is in charge Of providing overall project direction to tile project technical team civil Engiri ,. No.42697 and providing resource allocation; Proper% ondedclintsWrighucipts; peeparing and mon(boringprollect schddqIoa* Thornaging ProUlOh of piallininary.design and final design; preparing varlTus detailed technical reports; providirieversight Amorld6riNblIGINarks and pertormirig 00INY006W), Mbnagingand morilterIng-construntion aeflyfillds; Msodlatldri (AOW�) ostablishin& o0or0laoting and maintaining worldrig rolationshiPs with owners, American Society at civil davdiogovs, ohd.dther agencies. Engineers (ASCE). ProjealExperlence .......... —.-A ... �.-, .... . ....... . ...... . .. . ............... . ..... ............. "H"Streat Widening project CITY OF SAN OERNARDINO. I SAN BERNARDINO; CA Project Manager. W 141knore Is WsPoIrygible for providing professional design engineering services hishi.dIng plans, specifications, cost estimates and related bid dooum -onto foe the widanIng.cif W Street from Kendall Drive to 40th Street, The P. rojeot will Increase H Street from two lanes to four lanea and upgrade the Wati hg traffic signals, at 40th Street and Kendall Drlve� The plans will InclUde roadway, draInage, seasr, signing and striping, street lighting; modification to traffic signals, and demolition plans, Wire wPrdl"at1rig:wltb 0141ty companies, Identifying existing right- of-way, conduoting.pavamont investigation and preparing a reporti and preparing all required environmental studies and documents for clearance under CEQA, The street Improvements will include ADA-compliaht curb ramps. Pacific Coast Highway Arterial Improvements CITY OF REDONDO 9F�dj I REDONDO BEACH, CA Projeot Manager. Mr. Nlknafs is manaong a comprehensive traffic analysis and the preparation of preliminary da$gn recommendations to reduce congestion and Increase saf* on Pacific Coast Highway. our team Is preparing final plans speclopstiplis and cost estimates for the intersection widening for a right-tu rr�cnly, lane on southbound Pacific Coast Highway and Torrance Boulevard, We will also provide design and support services during bidding and construction phases. Jamboree Road and Intersection Widening -CITY OF IRVINE I IRVINE, CA Pn)JOct Ma"090Y/Contract Manager, Mr. Niknafs Is responsible for providing program and contract manooement services forthew1daningof Jamboree Road from Main Stlfttto.Borroma 11arkway. The ProjectwIll widen Jamboree Road from fourto five N1 V15 through lanes In each direction. Intersection Improvement$ at Jailfttee/Main and Jamborea/Barrancs are currently In thedesIgn and right ofwayphases and will be constructed along with the widening. Mr. Nlknafs Is also responsible for coordination and monitoring required for all phases of work, 25E-462 Harbor Boulevard Street, Median and Landscape Improvements CITY OF COSTA MESA I COSTA MESA, CA Project Mahagen Mr. Niknafia managed the preparation of Plains, 4peolliqations,'bOd cost salmeteefor the'design of Imlorovernents on Harbor Boulevard, Includin-941'Iset Ohd 111001an l0ndeft1hill ImPiWoments. The City weamwarded Federal Hljhway Safety improvement Program funds toinstall Madlans.6 landscaping, and associated Improvan.)Wits to Improw pedestrian end traffic safely, A traffic g na�lyals was conducted to establish median oponIngs and turn pocket lane length, a, Our team d000dinated with stakeholders Including the residents end business owners, and public outreach community me6tlh94 were scheduled so the conceptual planscouid be presented to. the" community, East 19th Street Design Improvements PITY OF COSTA MESA I COSTAMESA, CA Project Manager. Mr. Nikylafswas roptinsible for the design Of this roadway, median and parkway landscaping irnpro"!Pents,prglW.The,Pyojoot;l,ngfuftdlho�removalofteoonstructionofpavomelit, ndr ut f b, a ownstr c km c our , guitW, or%$ gutteri sidewalk, Wheelchair ramp ard driveway, His responsibilities Included managing the preparation of. the pianpi Opeoftationa4nd cost estimates; andassisting the City with the preparation of PESa , nd E-76 certification, as well es with the tUbmittaland processing through Caltrang, Wilmington Avenue Pedestrian and Blpyclo improvement$ C" OF COMPTON I COMPTON, CA Project Manager. Mr. (0nalis was responsible for providing engineering services Including pJa. ns, SPOC111001:10r1% cost estimates 0 nd related Old clo6uments for the. Wiln-dnifon Avenue Safe Sinsets Fedostrtoraky* ImpOvOM611A POJ60t, The Orpieet Included pavement rehabilitation on Wilmington Avenue from ElSogvindtl pculd�a�d to RoaftrOnsAyerrup. Scope of work consisted of various pedestdariand WOO$ . h0rWamerft Wo Installation.6f wIder and colored crosswalks; countdown pedestrian SiginElls; efthahoeq) pa00%lna�n Ilghtint, the Installation of Class 11 bike lane%with wa�llndlng signage and Class I bike paths', and the Installation of four 01sr-powered speed feedback sips for speodcon"I and attainment FY 2017-18 Annual Street Rehabilitation CITY OF VILLA PARK VILU PARK, CA Project Manager. Mr; Nlknsfs Is responsible for ProvidingPlans, specifications, and estimates for the annual rehabilitation project The Impirpvarneots May Include the removal and replacement of deteriorated $actions ofthe 9'reeto by repaving or slurry seat the strests; construction of curb and gutler or AC burm at certain locations of these streets: and the replacement of curb and gutters as needed to provide adequate drainage, Colonial Avenue.Alley Pavement Project CITY OF CULVER CITY I CULVER CITY, CA Project Manager. Mr. Nii to responsible lot PrWiding professional design services for the Colonial Avenue Alleyway, As part of the Community'Development Block Grant(ODIRG) program, theColonlal Avenue Alleyway Paving project includes the paving of approximately 800 LP by 20 feet wide of the alleyway. The scope of work also involves field revl* t000graphic survey, design plans, Wd schedule and technical S130011108tions, quantity and cost estimates. Expo Line Bus Stop Enhancement Project CITY OF SANTA MONICA I SAWA MONICA, CA Project Manager. Ourteam Was selected to Provide.onginearing design services for the Expo Line Bus Stop Enhancement Project In Santa Monica, Phase 11 of the Expo Line extends the line to Santa Monica, As a result, Big Blue Bus is Irnplomenting a comprehensive redesign of Its transit system to connect passengers with the Expo Line stations in eMmpt to create N more efficlant commute for passengers, These Initiatives also Include the Inclusion of signage, bus berths and overall pedestrian Improvements. Our team Is providing preliminary, sohomatic and final design to Include construction documents detailing bus pads, ADA-compliant wheelchair pads, sidewalk extensions and the location of Our, stops. The work consisted of coo(dination with various agencies and Utility organizations, 25E-463 CONTACTINFO CHARLIE McKINLEY, PE Project Manager EXPERIENCE . ........ . ....... Mf� McKinley has more thanS 0 ye4f$ of experience as a Professional ensipear for 36yeals both lafg"CSIO Capital ImPrOVOMentprojocts and small infrastructure improvement EDUCATION PwJeOts. He -has a broad range of project experience with 8 focus on pipeline$, pump 0.1 010qedloal - statfOM; resetvolirs, and trestmem Mr McKinley brings' an enthUslMstlo approach to -Engineering planning regulatory permitting detailed design and operations review to facilitate civil ifftd OffillmnImOntal engineering prolaots. Civil EhorieorfCA) Projeot EXparlence ;40� C38484 AFRUATIONS ...... ....... . .. CoronadozOdysSawage Lift Station membera4ard of CITYbF.00RONADO I COA64AD6, CA btreefora,,gociefty Task Leader. Mr. Moill I'lley woo the-takkiander for the design of a complete overhaul Of fiandrican Mliftery of an 670 gpm submersible pump station. pumn wetwell configuration; and Engineers, Orange CounW post various facility 010miants were replaced with current toohriologyas, part of the projact, ,Member, American PuOpq Back Basin storm watbe Pump Station Works Association ELISINORE VALLEY MUNIUpAL WArEg J)ISTRIOT I LAKE ELSINORE, CA Project Mahager. This project consWed of the I)MIMInufY and finaf design of a 2 Boo Inland Empke-Chaptof presidem Wotokou" gPm stommaterOYMP station to accommodate the evacuation Of stormwaterfrom' via back basin wetlands dvrin -Association Mountain 80110 Pump Station and Water Meiin V15TA IRRIGATION DISTRICT I VISTA. CA Pr0JQ(d Engineer. As Pmlea�anglneer, Mr. McKinley was responsible for the design , of an Inter-zong transmiftion main. Challenging terrain alignme, rdr; and steep slope installations were Valuated, as well as surge and hydraulics. Fullerton Road Grade Separation-SIOMTwater and Groundwater Pump Stations ROWLAND WATER DISTRlar I INDUSTRY, CA PrQ100t MOnOgOr- Responsible for the design (if a 20,500 gpm Stormwater pump station and a 200 gpm groundwater pump station Ibr the depression of Fullerton Road . under UPRR railroad trooks. The Project Included a hydraulic analyse 8 of storm and groundwater inflow conditions to. Match vith outflow hydrogr4phs, and mechanical, electrical, and structural design. Main pump station weft Permitted by tha.LACDM Dudley Sewer Cornmisslon Consulting TOWN OF DUDLEY I DUDLEY, MA Project Manager. Development of design plans and specifications for three separate sewer extension projects Involving approx]motaly 18,000 feet of gravity sewer, 7,000 feet of force Main, and four duplex submersible PUMP stations with emarganoy power, odor control, and several low-pressure service areas with Individual grinder pumps and diameter small force mains. Also completed a town -wide COMPreheruilve Wastewater Management Plan, Including obtaining State Revolving Fund loans and performance of NIV 15 hydraulic modelingof the seweraystern, as well as an on-sitesystern survey. 25E-464 Sewer Rehabilitation and Reconstruction study CRY Or COMPTON I COMPTON, CA P101410t E69111601. Work consisted of hydra is an d physical AVOlvatlOrs Of the City$ major sewerstap (firingSew., feet of 8-to 124hch pipe). The oWacfl�o VOS to prc0ms.taiy46;000 on COW date was reviewed, andlotarvtows. were conducWv�ltk operatfongenlri maintenance psrzQnftaLSpraadsh6fetS we - no developed to prioritize the Improvements for a multiyear program, finally, Qpinlons.of probable oosw worp ptevideo, and, the work WAs.presemed In a Project Study Report Wastewater Colifecilon Systern Upgrade Program CITY OF TORRANCE I TORRANCECA PfolOct MRITA90r; Workwns6,Wd of the completion OfSOVOMI Prolects WuPgade the GIVs sewers . Aft0n. The program Included sewer rehabilitation Initiated byasyrg0t"IdO video PrOgr8mi. preparation Of sewer MAlaoiament and extension: desIgns, and development of a o9nosot design for alley sawarx. A grease control ordinance was also developed th QI Code. for � ty FlUrnore Sewer Interceptors CITY OF P14MDRE I FILLIVORE, CA P"oJect MOnaor. Mr. McKinley was responsible W t0fconceptuall ddsign of newsewarintetcaptom to roIft all tow to a new w0a*Water treatment plant site. Associate 0160dosigned as Part ofthIs prplest, 0 and roadway (0firastrUctuft for the new sl*merit were Mentore, Bottlevard Sower CITY OIF�REDLANDS I REDLANDSj CA PYO)Oct Manager. AS project ihaqA§&, Mr. MbRinleyllead1he Planning And 06SIgn Of a sewer extension on Meotone Boulevard (SW38), which Is a majoreacess mute to ArrowheSd/eg Boar. Utility coordination and traffic control were key challenges addressed. At a separate project, he also cbmpleted the design of 5, faej of a at 000 ow eXtpnslon. ft)est components included. the Sewer Master Men Update, Prdliblnary Design Report, andplans; Specifications, and estimates. Duahard Trunk Sewer ORANGE QOUNTYSANITATJON DISTRICT I FOUNTAIN VALLEY, CA N0180t Manager, Work consisted of the design and construction management Of IrePlacingthe existing 54-inah pipeline with approAmately 22,000 LF of new 108-Inch c0ncrOte-relnforoed pipe. The Oroject Included geatechnicai and structurel pipe design, and coordination with Involved cities for traffic control. University of Connecticut WWTP Upgrade and Sewer System recliftles plan UNIVERSITY OF CONNECTICUT I SM.RRS, CT PF00011 Faglft6r4ornpletlon of a sewer system evaluation surye , Y to Identify reaches with exessive inflow end Infiltration In the University collection system. An analysis of flows at the treatment plant was completed, as well as a projection of future flows within the Study period. A treatment Plant UP9fade conceptual plar, was also dsvelope�, Lakewood Boulevard Recycled Water Mpollne CITY OF D"EY I DOWNEv� CA I'V016at Manager. Installation of a recycled water main, polable water meter adjustments, and other miscellaneous utility relocations Arid adjustments associated with the design and construction Of street Improvements and enhancements along Lakewood Boulevard from Florence Avenue to Telegraph Road, Project was divided Into two segments: Lakewood Boulevard between Florence Avenue and Gallatin Road (2,800 feet); and Lakewood Boulevard between Gallan Road and Telegraph Road (2,700 feet). 25E-465 CONTACT INFO DEREK WIESKE, PE derek.wlaskeonvS,com 946,6ss.om QuallitY Assuronoe/Quallity Control FXPERIEJNI�E .. . ....... W Wieshe has,more than26 years 00400.0h e*peoertcs in the development, design and construction Of Capitol ftrovemeiht prcjeot�for public agencies. His EDUCATI.ON vast catak)g'0f`PrQJeM IMIU008 1`03dwayband pedestrian Improvementai parks and NIZ.A. landscaping, water and seWer lnfrastructura4 and buildings, Mr.. Wleske has served in a v0rl* Of r0e$ from City Engineer to Director of Public Wbirksibir agOftdles throughout MA. 0101 Engineering 94uthorn California including the oldes of Long $each, Laguna Beach, and Lake Forest LJCENSI�s Civil EnohoerJOA) AFRUATJONS Membar,,AroedcanSoo ofcIvIltngineers Member Standan%dSettlng of Registfatton4ar. Prolasslanal gi1ginobrs and (�nd surveyors member (2002), Countryw1loo New Construction Water Quality Task Force Project Experience ... . ........... .... . . ............ .......... . ................ . ... Downtown Area Resurfacing. CITY Or LAGUNA BMCH I LAGLNA� EWXH, OA ftolsct MR090f. Mir, WleftpVoisawtho design and construction of the resurmoing of the downtown area Of Laguna Beach. and coordinated,wlth logal.butinft.ses to. MWIT11*60nomfo. Impacts of construction. In addition to StrOat resUlUnIng, the pi4e0tincluded installation of various traffl"pirning teatgres, such as bulboutr� Mr. Wleske Introduced a bbrms.,olausp into the spadficatJohs, which significantly - accelerated project constructon, resulting in of successful project . also from local shop ownomfor a Storrnwatot Diversion Systoring installation CITY OF LAGUNA BEAC[4 I LAGUNA 8FACK'CA PMJW MIRnsg6r. Mr Wleft was responsible for the design end construction of storarivatqrseosirstora (OW Units) to divert urban runoff from roadways,, and the City stormdrain system to the municipal sawer c6lleotlpr) system. Challenges Included working with sewer sysigms without disrupting service, and the design of a system that can ba maintained With relative ease. Lexington Drive Road Improvements CITY OF LOSAIAMITOSJ WS ALAMITOS, CA ROJect M10nagor. Mr. Wlaske was responsible for the Installation ofa nalf-Mile section of arterial hIghwayfroin Katella Avenue to Cerritos Avenue. Hd reviewed and approved plans and specifications and oversaw all oonstructlon managemenV Inspection activitlesfor this Project. The project Involved close coordination with the representatives from the City of Cypress and an adjacent community church that was funding the roadway Improvements. Ball Road and Bloomfield Strisot intersection and Drainage Improvements CITY OF LOS AL-AMITOS I LOS ALAMITOS, CA Pro)"t MIAR890r, Mr, WleskO served as the Project Manager for the Installation or 1,400 LF of storm drain and roadway rehabilitatlon. The design aligninentof the storm drain conflicted witli multiple Utilities, Including sewer, water, gas, ofactrio, and oil pipelines. He oversaw the design of the project, Including significant value engineering, plan and specification quality control, bidding process, and coordination with Partnering funding agency, The project required extensive 000rdlnktion with utility agencies to either relocate or adjust conflicting Utilities, 25E-466 CONTACTJNFO PHIL KERN, PE PhIi.k9rnQnv5.00rn Projobt ftibeer EXPERItribE ... ci� i- . . 't.i ..... I ....... .............. ....... 1,� ... . . ............. .......... Phil hga frorp than 39 . Y041401"Oxpeffeace.designi 9400proe-a"I'A900110,Wom More than 30 years Piolt0t$, [is hft i5efformed In the capacity of n Project Manager on a wl a de variety of civil EDUCATION ongInoadligpNeo . Is InvolvIngtraneportaurn feegIftles, utility repairs and up&Bdas, BS Civil Eniphoarling,i-Sen and $Its WOM. He has been direttly responsible far the Preparation Of grading plans, Improvement plans'spe6iffoad q9s, traffic OntmVph"Ing Dledo$tate OnIvarsily Plans, and d6fidOuctidn adminisfration for numsf`000 COMPIM civil 0410nWing Projects, 16 addition to bAY169 special technical emphasis In the are4a.0f hydrology, fWraulics, afteand . I Corlificate CaIEMA Sol* transportation design, Phil's capabilities are enhanced by.h(s cya for date If and skills In organization, Project planning, and wijuan opffimunica0m. Asseastnentfro"m EValtRitDr-#01% Project Everip"co PrQF0ssIdAbfTflgIaeer-CA -.1 ..... 11 . .......... ........ .... . ........... .... . . ......... ......... East Valley Parkway Widening I City of Egoondido #40831 Project Manager for design 01`060,holf ffille-wideninflief reatVallay,parkway and VA'Ilby Profoss alEnonser-W _Idn Center Rod to Prime arterial MAnd0rds between Seven Drive and the qortk ri city a Y limits where ItJoInod, Ifnprovem 'ents previOuslY-Conettuoted bytilp Coun*.rhis #91A4 "M Project will '01iffilh6te a traffir bottleneck and fealumo 6 bridge Widening, traffic signal Modifications, streatacape design., ana..prapqrption Of right of way. doouinsnts�snd environmental services, Top dsjjqar�jd4k Special. careduringthe geornsibloappriqV01 phase of the proloqt,tc. ensure that the Improvements were nomore then needed to accommodate futfif.fe:ttaffic projectlons,,eiving the City capital funds that could , be applied to other ties -as. MVIV0150 Drive Extension I City of Oceanside QA/QC. officarfor the design of the missing link of Melrose Drive between Spur Avenue, located about one-half mile south Of State Route 76, and North Santa Fe Avenue, 300 feet north of Willowbrook Drive. This 3,0004ba Medway. extension Includes the d osign of a proposed bridge crossing over Quajorne Lake Road and some wetiand hablia t Addltlonslb6 Melrose Drive will be widened for 1,000 fast between North Santa re. Avenue and Sagewood Drive. College Boulevard Widening I City of Oceanside Project manager for Preliminary design of widening of College Boulevard from four to six lanes between Oliva Avenue and Camino de Is Plata in the City of Oceanside. Efforts Included geometric deilgh, detailed field surveying of constraints, siting water quality SMP0 and environmental coordination. San Diego County Wornen's Detention Facility I County of San Diego Project manager for preliminary and final clyll engineering of a clesign-build project to replace the existing women'sdetpntign facility with a state-of-the-art, $221 million, 478,000-square-foot facility on 6 45-acre site. Design challenges Include maintaining operations at the existing Las Colinas facility during construction of Phase 1, stormwater compliance atthe riverside site, and obtaining approvals by I he local municipality and utilities. 25E-467 I I OTI STEVE SCHAPEL R 77 Proloot En$IneOr ... . ........ ............ . v ............ . .......... ...... Mr.Schapothas more than 25 yqw"f civil "llinewingexporlanas In Southern 122 Y�0911 California, He Is On exPerlanoOd Manager who has been responsible for the success 1 to completion of environmardally and politically oefisitivg deeign improvement projects, Ris experience Includessonting as the project manager and project entinear responsible for PrePefing.lotolact studies and recommendation% plans andspeciffoations, and support during construction, Pm)ed Upedence, ......... . ...... —.1 ...... . ...... ...... ...... ....... aohor$treat Rehabilitation I City of Costs me4o Mr Soh6pel was responsiblelbr prOPAI`00611 Of Plan% $100011104flonsand estimates for the Baker1treet Rehabilitation from Bados Street to Near StreaL The project consisted of aPPr0x1MsLOy 14 00 LFOf p evoMent rehabilitation, reconstruction of do orb Mateo 0 and gutter, sidewalk and oldvOyby, construction of ADA compilonj curti.ta mps, and a 11 appurtenant work, Central Avenue street Reoci-ristruetion I City of Chino Mr.Schepol We$ respartsIblelor preparation orplart, speolficadoits and estimates far 1806 IF Of pavement reconstruction, IMPravO tsincludedtotall pavement reconstruction. radefti. ofedethig ftst sections as needed to Improve drain nd agoei d6ve4blity, and repair of damaged aeolians, of the eaphat Alley Pavement Rehabilitation P rojects I City of Costs mesa Mr. $Ohapell wMa responsible for overseeing the preparation &Plans, specifications and pstfiftates'forthatDtal reconstruction or pavement rathabliltitionof 11sIIey$.WOdt Included call 't"UrC, structural secdon, design; field surveying; replacement of alley entrance, damaged curb and gutters, pross gutters and spandrels, sidewalk% driveway and approaches, turFefid irrigation; wheel chair ramp MC14) designs meeting ADA requ!rements, planting and trimming trees, determining rightof-Way; and providing traffic; control and striping plans. Temescal Canyon Road Rehabilitation I County of Riverside Mr. Schapal Was responsible for preparation of plans, Specifications and estimates for 2,000 LP otpavement rehabilitation. Improvements Included grind and asphalt OvarlaY, redesign Of existing orbss GOollons as needed to Improve drainage and drivobillt y. repair of damaged sections of the asphalt, and reconstruoti6n of concrete Improvements (sidewalk, curb and gutter). Industrial Way Water Quality and Storm Drain Improvements I City of costa Mesa Mr. Schapel was responsiblefor the preparation of 014nej specifications, and estimates forthe design of the Industrial WayWater Quality and Storm Drain Improvements with the objective to eliminatethe floodIngand current water quollty problems caused by the deficiencies within the existing ston-n drain system, The projoot.conslats of Installing an underground detentlon/Inflitratlon facility within an open grass field located south of the Anaheim Avenue and 19th Street Intersection. The project NIV15 Included a hydraulic analysis of the entire storm drain system, 25E-468 CONTACTINFO KYLE HILTONt EIT 949.686,0477 PmJect Engineer EXPERIENCE ..... ............ ...... . . .......... -1-1. ......... ...... .. . . ......... Mr� fillton has more-thim glx yews of experience In publiaworks Improverrielft 6 years Including planning arid OpsIgn of starile, arterial str86ts, rlght-of-wtly engineering, and EDUCATION storm drain desigp. I'lls:pmfiessional exp erlanife also Includes CAD drafting, bridge IS.& civil & Environmental ratitig, water-Nality, Maria.pment Plans (WQMP), Envit-Ohrins"ritsl Impact Reports (EIR), EnWri0irlog end Stoon Mister Pollution Preveritioff PlglIng ($WPPP). He site has also served various LICENSES/CERTIFIcAM -miss for staff atigmerftatonessIgnrilepts, .Civil Project Experience ......... .. . ........ ...... ........ ...... .. .... . . . . ................. flancho Palos Vardes Area V Now Striping andSigning- an OF RANWQ PALOS VERM$ I RANCHO PALOS VENDra, CA Design Engineer. Mr. Hilton was responalbleftir AtIrIPIng slid signing plans for a large no neighborn. od community. The.pro1w.conalsted Of adding how signs and striping Oil the.streft of a neighboftod"min4nity. Brietbi Street Widen Ing from 3rd Street to Olvia Center CO -OF SANTA ANA 1 SANTA ANA, CA Wdooffig plans, 16 n0pape Plans and Irrigation plans for this proJeot, The! Pro Iftoonsista.d of . addifigan additional lahein each direction. Also; a median WasoOnstiructed with a decomposed granite walkway and a dry Westin bed Was constructed In place ofe gutler. Grand Street Widening from Ist to 4th Streat C11YOF SANTA ANA I swrA ANA, CA ' Design Engineer. Mr� Hilton Was responsitile for the design Of the street widening 0ana, ifindsoape Plfliris, and irrigation plans, for thli Project Thif PrOlett consisted of adding an additional lane In each direction, Also, a medlan was constructed With a dry atfogirn bed In the middle to allow for runoff. to percolate Into the soil. Memorial Park Walkway, Basketball Courts, and Volleyball Courts Renovation CITYOFSANTAANK 15ANTAANACA Design Engineer. Mr, Hilton was responsible for the design of the walkway, basketball courts, and volleyball courts riedOnStrUOtIon Plans for this projeaL ExPo, Line Bus Stop Enhancement Project CITY OF SANTA MONICA I SAWA MONICA, CA 00619" 121`191111180f- Our team Was selected to provide engineering design services. and Mr, Hilton Is responsible for providing the final design ofthe bus stops while satisfying the needs of multiple government agencies, Phase 11 of the, Expo Line is expected to be completed In late 2015and will ex . tend the line to Santa Monica, As a result, Big Blue Bus Is Implementing a comprehensive redesign of its transit system to connect Passengers with the EXPO Line stations In attempt to create a more efficient commute for passengers: these initiatives also Include the If ioluslon of algriage, bus berths and overall pedestrian Improvements. Specifically, our team Is Providing preliminary, schematic and final design, to Include construction documents detailing bus pads, NIV15 ADA-oompliant wheelchair pada� sidewalk extensions and the location of bus stop 25E-469 CONTACT INFO KEVIN SALEN, PEr PMP .949.585.0477 Projopt Engineer EXPERIENCE 24aars .......... 1� . ..... ....... .. .. . . ............ — . .......... . . .... ...... . ........ Mr.Saleh has 24 years clexppdonsWosa 0tvil engineer. lils professional, Xp r e e 0 lone Includes Planning, design, construction monagament� wid constructionsupport E15UCAIION services for a Variety of public works projeolls, with speolflo oreasi of . Practice In water B.S.Olvil Engineering and wastewater HIS relevant experience ftioludes; water distAbutlon and treatment iiiant,M)"/procassest roservolist Pressure, Pro gleffinling reducing and surgahollitles', blending kPilltres, dlafinfactlo�,_pnd law_ a4Qwftt0l`P 00tisInoludevorivoyancesys.tems Pumping LICENSES stations, aniftroatmentPlarlt'fi 9 and processes. Civil Epilinser,(JIVID) No. 36159 Pro)ed Monallament, PY0166t Experience Prolesslonal ......... .... . ........ . ... ...... . .... . ....... UCI Recycled W_atcrr1In6 AFFILIATION$ IRVINE RANCH WATER DISMICir I IRVINE. CA Mernherof-crigillipers SbnlQr PrOlect Engineer., Mr Sateh, I& currently, provid . Ing the plans, specifications, without bord e UCI slid qathindisis-fOr the design zVw011as PrOV11311119 6110,160119 construction services chapter fbrsipprD)dMataIy5,'?OO'LFofd -inob.zfrid22-ino.holpolineinCallfGmlaAypno 'Am erloan MenjonMOL from University Via y and P,aItasorI.QrJvqfrom VOIOT60017Y Lane ard on Academy We Tachnolow *00100on Callfbmia Avenue to tilitO 001iritt6WOrs. 16 additlen, anew , meterf I ng vault will be, frisialled0t tho Intersection 0 Caillibmia-Avenue:arld Academy Way, Downtown Anaheim. ReoYoled Water Expansion petign-Build Project CITY OFANAHEIM 1: AN&HEIM, CA Senlop PrejOrt Engineer, Mr. Saleh was the designer fbi-thIsAiseign-bulld effort In d6n)(Inetion with Arnaz Engineering tot a new Pump and tank system to replace the existing irrigation Pump 80PPIY %letehi. The now system Is designed to store (On-slte) recycled water in generated froth th'O'Wh6F and will irrigate Pearseri'pirk.' The new PUMP and tank system wili conneot to and operate with the existing Irrigation sprinkler and. controller system. S-Inch and S-Inch Water Main Replacement In Westford Street, Ardmore Street and Calla del Norte Street CITY OF ANAHEIM I ANAHEIM, CA S011101' Py0lect Engineer, Mr, Seleh was responsible for the design of abandonment and replacement of existing, aging 4-itch and S-Inch DIP main with now 6-1noh slid 8-Inch PVC 6-900 located In Westford, Ardmore and Calla del Norte Streets, Designs also Include the replacement of several service lines, metals, appurtenances, hydrants and valvd$, Oulver Boulevard Area Main Replacement GOL6EN STATE WATER cOMPANY I cuLvER CITY, CA Senior PrOJOCt Engineer. Mr Saleh was responsible for the design of replacement of I existing, aging 4-Inch and 6-Inch cast Iron water main with 8-1r)oh DIP or PVC In Culver Boulevard from Sepulveda Boulevard 16 Overland Avenue and In Wagner Street from NIV15 Sepulveda Boulevard to Coombs Avenue (approximately 7,000 feet). The pro)ent also Includes relocation Of 1-Inch and Zhich services and fraters and abandonment of the existing water mains In the alley east 01'Culver Boulevard and in Wagner Street, 25E-470 CONTACT INFO KIKO ANTUNOVICK, PE, kIko.antunovIoh0r*vSxom 940JM5.047�1 PfoJect ErigImor EXPERIEN69 . .. . ... . ................ ... ........ MrAntUn0VI0ft-has more than three years of Vxpprienos as it civil enginser. His syears PrOfeSSIonal experience INIud04 PMlectergine0r, design engineer and CAD designer. EDUCATION He IS adept at. marrogingmVitipto.municipal and agency projects. HIS quo,1111caflons B.S. Civil. Engineering Ind ude the a bility to design and draft. complex water and wastswoto. r pMeots Including LICENSES r0seftlra, PQTP stations, water mains and Sewer p1pallria6, Civil EhNneer f,0A) ProJeot lExperfence. N0,87904 ..... ; ... ....... . .... ..... . .... I ...... . ........... ....... Pelee* Do Valencia Qftstotlorf RehobillitotJon MOULTON NIGUEL WAYERPISTRICT I LAqUNAKJLLS, CA ProjeottOgi;toer,,KrAntoAqVich is Providing. Prolectenginoeringto develop plans to rePlac"91% pumps and motors tD Increase r-Marn r6liablity. update and replace Oged ekiddCal equipment retrag piping, yshbbilltolp iigollityfor botterventilation, and J�Aal descriptions and plats,. Corryno end Slauson Area Main ReMaeamente, iiindAbiandonniiiant GOLDEN STATE WATER CoMpAw I CULVER PITY, CA "Oor Mr. A"lu novicha ad enioneertadeveop plans and a a "gn 0'0 Polabl n 1pellne replacement prolft sp 'o' cr.loostad terSyste r y a replacin I it Culv %.orlo 086donitigi,600 pro �Thki f U LIP 0 Ado sizod and 0 d I Inch east koh Water mains with $�Inch and 1 4 M th h P lic rr 2 nc In a Ub lght of w The purpose of this project is to r improvs wate qualky�' 16"asse fire flows mointenancsoosts, and Improve syst m 11 lity Wit the GSW� Sorvl 0 re abI hin his PrOJOct IS set to be constru ded In SeqO noes, Azusa Sewer Lift Station CrrY OF WEST COVINA I WES:f COVINA, CA Project engineer. Mr. Antunovich Is acting as project engineer to develop PIS ns to upgrade the exiting Sewer pumps and controls to dQ MPIY With the Statewide General Waste Discharge Requ framents lorSanitory Sewer Systems; provide sufficlent storage capacity during Oftlotganoy/power outages,, provide backup POWar Systems, and SCADA monitoring systern to pump.date and status, Alley Water Main ConVersion, Liberty Court LONG BEACH WAI ER DEPARRVENT I LONG BEACH, CA Lead Designer, Mr. Antunovich designed and drafted the Plans for the prqiect� This project Included the relocation Of two waterlines and approximately 26 Services within tWO all" to the. adjacent Streets, The project consisted of the design of approximately 8750 LF of IiWnch DI pipe and 5OO`LF of 4-Inch DI pipe, The project required extensive field Invs.$tlgaUOn 0110 coordination between the Long Reach.Water Department and Property owners. The project construct(on was also, split between the Water Department constructingthe pipe In the Side streels and the contractor constructing the main within Atlantic Ave and reconnecting the service laterals. 25E-471 PAUL M. FRISLIE, PEI, IMSA Senior Engineer EDUCATION * Man, University of stromi 2011 * as, civil crighmerag, University of Callmmla� firville, 2008 REGISTRNUIONS Civil Engineer (PE); CA472992,2008 Association RMSA): rieffICS19cal LovelH, 481197189, 2012 TrafficSignal Level 1, 0AA97109, 2012 Signal [refractor Level[, JIS197189,2014 Work Zone Safety, RZN7189. 2010 YEARS OF EXPERIENCE 17 CORE (OMPETENCIES • Traffic • ITS Planning, Do.sIgn & Ifeelpation • Traffic Signal Design ComanntflollAssistance Transit ArFILIA1 IONS Ciouge County Traffic lingmep, ing Council (CCTEC) i .1i — terist Mr. Fielie seems as a Senior ErL4nL,6ronteris�-ransportatiolI SVsL,,s die5lon and leas been nifth firrushnne Imearl, 2001, For over 17 years, Mr, rnble has; been involvedin several transportation and traffic engineering projects ulat include Linda plarellogas well as design and deployment of in systems mogratc,c ;ad traffic signal design. Recently, he has senvesclasthe Project Manarterfor the Immortals A'anualoteral Improvement PmjKt, Cypress Phase I thrmeii, 3 ITS Projects, tire Newport Beach ITS Phase 5 thrOulth 8 Prolects, the Santa Moirm ATIVIS Phxg. 4, I'MIKI. NMPOrt Beach ITS Phase L 2, 3k 4 and 7 Projects and the Fountain Valli Phase IV pettiest. as well as tile Signal Construction Inspector for completion of t Oxnard ITS Master Plan and the Rmecians and Vermont Arterial Improvements, Project Experience Harbor Boulevard Treffic Signal Synchronization (rSS) project - Orange County Transportation Authority (OCTA) and City of Sant a Ann, CA Mr. Frislie served as QA/QC lead and Con spection Manager to provide construction support and perform all necessary Integration, lancitureentatten, and fine-tening tasks for tile Harbor Blvd TSS project. This project Involved signal synchroulzat Ion and WRAPment upgrade along Harbor Blvd from Chareman Ave to Newport Blvd, Spooning Across the Cities of Garden Grove, Santa Ana, rountain Valley and Costa Mesa, as well 81 freeway OO/Off ramps At SR-22 and t-405 within Caltrams jui isafiction. In addition to generating PS&E packages for equipment upgrades, the project also included the development, Implementation and fine4uning of the AM, Phil, midday, off-peak and weekend traffic signal coordination timing plans for all 46 Intersections along the corridor. It ' stris will also provide Traffic Management Center (TMQ upgrades to the cities Of Costa Mesa and Santa Ana, which spans from closed-Ch cuff Television (i lklnllse� and workstations to designing and replacing the City's existing video wall system with newerand more advanced intraleffifies. 60tranca Plevy/Mublands Blvd Regional Traffic Signal Synchronization Project - Cities of Irvine, Lake forest Lik A-RISSIDn Vf0j), CA lvlf� FrKlie is tile QA/QC Leader to provide traffic/iTS design Improvements and traffic signal synchronization for 44 intersections along a 13, mile segment of Barranca ParLwatersduirlands Blvd. The project Involves design of new fiber optic cables (at ohl and single made), conduits, au It boxes� cabinets and controlliter upgrade in City of hvina, New conduits, poll Boxes, twisted pair Interconnect, And wireless radio in City of Lake Forest; New cabinets, pedestria, n signals and loop detect [on In City of Mission Viejo, In Addition to the traffk,. signal Infrastructure improvements, gods also develop$ signal coordination plans for AM, noon, ojf�pelk, PM, 'a Her. hours" anti weekend for all project traffic signals a long the corridor, NeWport/Baltiria Boulevard Regional Traffic Signal Synchronization Project - Of 10, 5 of Costa Mesa arid Newport Beach, CA Mr. FrIslia serves as the QA/QC leader and E ngineer of Re. cord to CICTA to provide turn -key traffic/ITS Improvements and traffic Signal synchronization for 33 Intersections along Newport/BalbDa floulo.vard corridor from Brist of Street in Costa Mesa to Main Street in Newport Reach, Innovating Through Irif ormatics'm 25E-472 INFO GUILLAUME GAUr PE, GE Gecitach"Ical Engineer Mr. Gou's experiancelneludes roadwaysielsaftaind gag lines, Water ppetines, residential, 00mmerclaL soh0o1g, trAnsportadon, rak. landslide reavedkitlon and fixonsfics projects, He4lsa provide$ field engineering services and laboratory suPw*km for the feeling and Inspection for concrete, structural steel, ffiescrity, 40,10, asphalt, and civil construction. Project Experience ...... . ..... ......... .. On -Call Materials Testhigiand Inspection Soryloers QTYOF VISAUA I VISALIA, CA. QWt AgIndOr for kfurillal cn-call,o . 001111091 F . ratritclion materials tastingeeMpos for various Infirastiveture limp"mant projects VomPrI911191610techni and Wistarlef testing. overlay and.resurtbalng (Cape Seal & 60610trilth) prolaa% utilities eriai, Independent Assurance serviossibr-fadpre 1:1101 fityrunde me ,d pi Pavement, luation services, 8ndcOncrift structures. Materials testing services covered soils, conorete, HMA- C*Ice,�0810, r6blahilits, and mlacollaWaust testing services. Melrose Drive Uteri . Ion and Ithiprovenients CITYOF-OCEANSIDE I OCIZANWE. M 130olachnical Engineer for the design and 00nStrUalort of the aderii Including grading recommendations, pavement, culvert, pipe, line and sharing d psign. State Route 178 Widening Project CALTRANS I s�rmorc:AuFounv Gootechnicall Engineer for field and laboratory materials tester, Plant inspector and source Inspection services for the widening of SR-17S. The PrOject Included grading observattorf, field density testing asphalt iiiing and Plant Inspection and source inspection of 112,000 OY roadway excavation a nd fill placement 62,000 CY of aggregate base and subbase and 83,000iton HmA CINO Installation along Highway 79 �MN DIEGO OAS & ELEWIC Gootachnical Engineer for the Installation of 7 miles of Underground 39kv line to bring power to the new Jamul casino., Work Included excavation monitoring and placement of structural backfill, -aggregate base and subbase and H MA along Highway T9. Various Projects SAN DIEGO GAS & ELECTRIC I SAN DIEGO C0i Geotei Engineer for multiple Projects Including underground aerri.%mission, lines, drilled pier foundation and.gas line relocation, Key gWogIcsVge0techi Issues included deep foundations, rippability studies, seismic retraction surveys, horizontal directional drillir(& Jack end bore, retaining Walls and shoring, Black Canyon Road SAN DIEGO COUNTY, CA Senior Engineer and I'MileCt Manager responsible forthe geotechnical investigation and design of a section of roadway between the San Vicente Reservoir and ai Indian Reservation. Key geolectrinfoal Issues Included slope stability, rock rippability, retaining wall and pavement design consisting of asphalt concrete over Wftenlent be$& 25E-473 CONTWI. N KEVIN WHOM, Jr., PLS Surveying Rr9jac_t Marrager .11 ..... -1 ............. ....... . . . ............. . ...... �1� .. . . ... .......... . ....... ................. . I ........ .......... 14-.... rveyor Mr, McHugh is a Itoonsed laaOtsu With nnore-than 35yosmataxpedonoe. mviff 3 Years manages NVWs surveying operations 16 our Southern California Region. As as me Slier, rvey n he supervises Oil sUrvOyIng and Mapping operations. This role Includes oversight of field 0% - 6 . surveys, construction WWII, field OrOW supervision, field and aerial topographic suN%% -AA: the preparation and quality CGITW Of final MOPS, ADQDrd otsurvays, legal desod Wns, pt right Of Way maps, appraisal DISP94, boundary suftys and analysis, ALTA Survey$ lye ,.lot If ONAYdr, d' 8 Uustm%ts, constraint MOPS, condominium Olansiand vomer records. - 40 Project Experience ........ . ...... . ............... . ........ . ........ .. -,$R-261.Shd SR-241 � Eastern Transportation Corridor I Caltrans provided. allboundpry. ana1Ya1s,9ftd.rfght4Avay, CADD pr9ject opordinabon for �0114�JrSnSAVWIOA 00rddGf PrOJect In Orange County, HIS this 2,G los Indk0ed aupervlsloh�ond approval and preparation of Mara than t5GO 1601 deWloons and exhibits for righ"f-way Wultiffon. He Supervised preparation of off appraisal maps, dghW-waym,00%, records of.sut%(M,.surveY-contr.oI maps, horizontal- control ca loulations, and CADD4110 management. X evin served as the Project manager for right of wayfdr this challenging project whichr covered the fulls otirumbfiright; pe OfVAY 610PO!" end engineering alemerits. Under his dlrac�lolp,ihe, right or way/ Mapping team evaluated -title report, restrictions and prep, IrO4 pmJeot Constraint Maps; developed PropertySinclarsoctitalpingpil thf6rMationand legal data usocito for appraisals and Subsequent parcel eaquisitl6hig prepared legal d iptlon. nd Wr a a exhibits for var[ous-typets of property rights acquisition Including fee acquisitions, slope, dfainage, road" and Joint bs� Agreements and -Consent to Common Use Agreements for More, than e�utllltyfsollltles. 1-5/1-405 and Bake Parkway interchange. I Caltrans As land surveyor -In -charge forthis project, KWn'sdutles covered densiffoation of rV � horizontal and vertical control, desighau sys, aerial mapping, right4-way base mapplhgand survey control maps for three miles of design cru0s sections, His w rk o on thepre4ectinclud0d preparation of legal description and platsfor right-0-Waytal(es, and preparation of appraisal maps and rIght-of-woy maps, Foothill Transportation Corridor - Oso Segment I Caltrans Provided all boundary analysis and right of way CADO project.coordinetion for the five mile 809MOnt: of the Foothill Transportation Corridor project. Responsibilities Included supervision and approval of Preparation of more them 35 legal desdrfpuon§ and exhibits for right.of way acquisition as well as supervision of preparation of all appraisal Maps, right of way maps, recards of Surveys, survey control maps, horizontal oontrol calculations, and CADD file management. Newhope Street Expprislon I Caltrans Surveyor In charge responsible for completing the boundary survey and analysis to determine the existing street right of Way, Caltrans right of way, and private ownership boundaries, 4S well as the preparation and oversight of all legal descriptlons and exhibits required for the City of Fountain Valley to acquire the additional neoessary right of way for the project, 25E-474 I-z i7i V 1[ MOICAII Akal, IUCTUR, A W It r t A " N f 14 a TOMAS MUNOZ Principal Recreation Planner With NUVIS Once 1?78 ticensure: CA 1997 Tom shares his talents and possion for our profession with tile Boy Scouts as . Matt BOdge Counselor for Landscape Architecture. Invironmenial Science, and Wilderness Survival. His emphasis is in urban design projects and public- and ,�f,i,=Ie�onenr[Ced Park/recreoten planning, As the Project directoi for the $15 a ,a Paris OnlPlex in Huntington Beach. Tom facilitated extensive team collaboration and managed the design from conceptuals thru construclion documentation. Crient relations, pictorial graphic exhibits, technical direction of construction documents, and inulti-leamlogency coordination ale his strengths. MrMunaz was file Project Manager as Subconsultant to DIA for Caltrans (D8) on -call three Year contract, and also the Project Manctqer for NLIVIS as prime consultant to Calfians (DB) on -call for three years. Other Professional Expatlence BOY Scouts of America, Assistant Scout mosier, 1997 National Jamboree Professional Affillarflorrs American Society of Landscape Architecis CclifOrnio Park and Recreation Society North GaffeY,Streef Beautification, San Pedro, CA Part of LOS Angeles, Direclive I & 3 Concept scenarios, illustrative Perspectives, and PS&E for 75 miles of righi-of- way with multi -purpose path Serving as a continuation of the bicycle route along N. Gaffey Street. Design process of illis community open space included coordination with Chevron, adjacent property Owner, and on on-slie cOmmuntly meeting with local Police to discuss security issues and neighboihood desires. Green River Road & State Route 91, Corolla, CA Calltans Dist, 8 with the City Of Corona & DEA POrt Of On -Call as Priatc, consullom with Coltrans providing Conceptuoi Desigr IS and Construction Drawings for east and west bound on and off rcinips, elovarflons and sections lot Green River ova pass, freeway (.1burinlenis, and COr6tl L)Cibn details for enriched fencing on Stoic, Route 91 in Corona, Task Ordet 9, State Route 40 Interchange J, Needles, CA David Evans & Associates lot Caltrans Distlicl 8 Landscape Orchileciural design support for a 112 mile section Of Interchange V in tile City of Needles including ielinitnory plan view sPelch claci perspective iniagery utilizing dosert/native plantings and colorful deComposed gronlie, while allowing a comprehensive understanding of the necessary const,ucilon budget. Scope also included preparation of flial PS&E's for tile Interchange improvements. 25E-475 00MACTINFO tomaounsOrw5morn EXPERIEN E EDUCATION Admirilatr6tion AssoolstasArta Degree LICENSE.% American Institute of Osqiffqd Planners jlo.� 010829 Hazardous Materials �Slte,Asasasment 6artiftWiton, University of t6liforrile.sorl 610go .0mnsion,--.1996 : cortived Environmental Surveyor SDG&E � 1994 TOM ACUNA, AICP kovIronmental Marrasew . ........... ......... .... ... Mr Mans currontly4dIrsats theoffensof W5.1#EnVIrqftmsuta1 Groupi performing all hopedtaof environmental support. He has ftt6-tb#n 35 ybars amperionce obtaining local, state, and federal APP(OVels t0r6l00tdQ,"0nd,g0eprPJW1s. Duteslaclude sugerv.1ging Permitting. He anddeaertrefilbria. operations 171 Project Exporlonve ......... I ... 1--a ..... ....... ..... ...... .... ............. Es*dhdIdo Expedited,61eittery. So MW/1�0INWH and Ell Cajon 1 S.013&9: Tom was rOSP01101010 for enauiring environniental andsafaty compits"GRiertwo, lairgo lithium !on This Jachnology Is rela#v.QIY now to Investor utilities and rb 0 Wirt. d oam onahenalve review of manufacture sPaclW(Allobe a rid operation a I iVqd1r4m6W to MInIm1xe.SD4gX risk ECO Substation PTO Application I $DG&.E Proijared the Eco Substation OWPonent Environmental Assessment and oversaw the Joint OR/Els. this decurnorit, . described and evaluated proposed iropro.varnonts consisting of a now 100-aord substdVou/switchyard, e�Vsnslon to an SdAtIng $UbstotlOh, and construction of a J8-mlis transmission line to connect them. The PTC granted the applicationin June 2012. Mountain Empire Major Use Permit I County of San Diego Tom woeked with this team obtain Major Use Permit from the County of San Diego to allow a heavy equipment training facility. Key CEQA Issues were visual and noise Impacts. At this direction, Tom cohduot0d a CEQA Initial study and employed casasUrss so that the ProJeot.qualifietift a Mitigated Negative Declaration. Proloot completed in Hazardous Material Assessment I City of Coachella Tom developed and provided a hazardous material assessment (Phase 1) related to the removal of water Iinec4fl from a street position and private property. The Phase I IdentIfted historical Obalamination and Its relationship to hazardous material related to the water line. Completed June 20:1Z San Diego Natural Gas Pipeline CFCN Application I SDO&E Supported the project during the routing phase of a now 42-mile gas line, Provided opportunities and constraint mapping, Identified feasible alternatives, Identified regulatory requirements at multiple locations, and overraw efforts of environmental team In 2015 to propar.e 0 project Proponents Environmental Assessment The CPCN application Is ourrantly under consideration at OPUG). 25E-476 CONTACTINP6 ilck.reyburn6ri.vS.com 194§.586.0477 9XPERIkNCE 36yeArs ED.1.10"ON SSInElsoulcal F111101001`111111 LICENSE$ AK, .AL, AZ; CA. 0), OT, 601 Ft, INj � k MCI, M I" Mot I maiNvip-D, NJ,AM 'N, O4dDR-F TNk M. tlti kwl NIV15 RICK REYBURN PE .f 9 V Peorical/Macharilcol ErlgInesy ... . ............... ............... . .......... ........ ............ -- ..... Mr Reybum has beaniartoiect Aw Oi)gneetformore.then-soyears,�ftigningtpr CommOrcial, Indtfattlel, goVbtrinnental, healthcare and Institutional foollitiii. Mr, Rey,bvro 0001alizft In the casino and hospitality IndustrY, Wo'lidhj on small projects to facillfles costing more, than.$2 billion, He ocl rw mber , fiesbban 'an active $orflor ass late 0 ofthe IntamatfoinalAssadation.of ElqoV.lbgI InbpWordformore than �Oywa, He has provided olsottloal:engtneefring for projects all over thwjUnlWd States and is ou rrently o registered prcleasional.angin0sr in 324tifftes, M r, *bu In's speola ities lr'04140 Qla*1014 erdhooring for masW Planning 801100304 ddelgh, design development, cotiewobowdo0umonts arid-COngtMOU041 sdMI11196flon, including design book speolficatform project Experience ................. . .. .... . ..... . .. ....... ........ ....... . ....... REGIONAL JUSTICE CENTER, $RD FLOOR Low Vegas, NY ATRIUM BUILDING RENOVATION Las Vegas, NY PHOENIX BUILDING, MODIFICATIONS Las Vegas, NY CLARK COUNTY00.14ONIEWS OFFICE, MODIFICATIONS Las Vagas; NY JEAN POISON, MODIFICATIONS Joan, NY INDIAN SPRINGS PRISON MODIFICATIONS Las Vegas, NY CITY OF LAS VEGAS WATER POLLU17ON CONTROL FACILITY Las Vegas, NY ZAPPOS (LEED.GOLD) Los Vog", NY LAS VEGAS CLARK COUNTY LIBRARY Las Vegas, NY LAUGHLIN LIBRARY HVAC MdqiMbATIONS LAughlin, NY SUMMERLIN LIBRARY BOILER REPLACEMENT Surnmerlin, NV SUMMERLIN LIBRARY CENTRAL PLANT REPLACEMENT Summorlin, NY WEST SAHARA LIBRARY Las Vegas, NV 25E-477 CONTAOTINPO PETER SALGADO, PE ote Corlftqtlon Man4ge "th more then 20 years of experience,, Mr, Satodo has managed anddelwrad a, EXPERIENCE va rJety of"pubile works projam Incl QdIrg street Imorovemnis; vertical construction 20years and tenant Improvements, p4rhapnq laridsoapinig Improvement0i and waftrgewer, and storm drain fraproveMents. Working with a varfety of Agandies, he' Is thorought EDUCATION fAM1114twith focal, state, -and federal proceoprep, 13.& Civil Eronebrifig ILICEWS Project Experlence Civil Engineer (CA) ... ................. . -.- .............. . ..... ...... No. 63159 STREET IMPROVEMENTS NIV15 Blellfievver Boulevard Pedestrian Eriftenoomenits ,0FWbr-WLCFLOWER I BELVLOWER, CA 00ndmOtIOU MAR490r. Mr. S81gado managed this $1�21iil street trafficS.1griiiij and psrl�weyA Iffiprovornonts pn�jeot Jbo e0opect, worj( Ihd(Wed too. dWay reccnstlVctil�n, 'and resuffOOIng, fWh4truation of sidewalks (Inoludingdeograt . 10 pay.160: drivemp, buft, guttOrai dross.gutters, and ADA curb ramps; Installation ot traiffid slipals, 001`1401teir 66binats, and ffashing beacon; lawd8caft and Irrigation; and traffic shiping and signage (I nefudirig the Intersectional, FY20i32014, and FY 2015-2016 Annual Pavement Rehabilitation dITYOFYOR6AUNDA I YORBALINPA, CA Mr. Salgadomanaiged this 0.15M cityw1destreet improvement WgrQrm, SPadficallY, the scope of work -Included reconstruction ofe[daW.alke, driveways, ourbi gutter, and ADA curb ramps: roadway section repairs and resurfacing; track goal end slurryseal; andi traffillo stripingand sigAage, Colrilorate Center Drive. Street Lights Project CITY Or POMONA I POMONA, CA Construction Manager. Me, Salgado managed this $250,000 street lights project that Included the removal and installation of approximately 60 street lights In several residential areas, FY 2008 through 2016 Annual CItywids, & Street Improvement Projects CITY OF SANTA MONICA I SANTA MONICA, CA Construction Manager. Mr. Salgado provided construction manag6ment, Inspection, and public outreach for this annual citywida, project Work consisted of pavement resurfacing of strests And parking lots (Including sl urry seat and crack seal treatments); full pavement reconstruction; traffic signal modifications; and, construction of now sidewalks, driveways and ADA ramps, Key services Included all fAcels of construction Management and Inspection Including: utility and multiple agency coordination: project budget and a9countt tracking: engineering plan and specification review; traffic management and control; submittal, schedule, request for Information (RFI), Pr6grOSs payment review and Processlnjr� field observation; negotiating and processing change orders; document control; and project cloeeout, which consisted of warranties, guarantees, recommending notices of completion slid tht release of retention,'16tal aonstftiotlon cost varied between $1M and $9M. 25E-478 COWACTINFO LUANNE BE^ PR loonoo.bimn@nvS.com 940.585.'0477 CorIstructio, Manager ... . . ....................... ..... EVERIENOE . ...... 1.1� .......... ...... ........ Me. Bean has morathan Soyeare otoxperiance inthwdesign and Management of waterand wastewater projects, HOrtochfildall skills Inoludestructural analysis and EDUCATION design, mechanical analysis, InStrUmeritation and Control, the Preparation of plans, MS. CIVII EnIginearing spWilloatio% and Cost estimates as well as construction m apagemont, She has field various. positions with mary-public agencies Including the Long Beach Water Dopartmen� Victor Valley WastOwater Recfapiaticii�k6fh6rlty. Indic Water Authority, LICENSF-S Metropolitan Waterfilstrict, and FEMA, Ms. Resn's teClIftleal experience inoludes large CIA1 tinglInser (OA) scale publio works prdlom The Capital Impfovement Prograrrminduding construction "a. SQ129 -qYe.Wg4t,,Pdntractadmi�istrationdocumentoonb*oL ula 0 n Qt1QIItYMrItMI, Structural analysis, and design, FEMA M Propot Experlerfee IfAZ list Rotpohd&l ............ . .. . . ... ........ .. .......... .. ........ .... ....... ...... ................ .................. Allay Water Main Conversl6p, Floose IVLqwjs Lemon D& Offtsof Bulk LONG BEACH WATER DEPARTMENT I LONQBWH� C-A AnOJ4qn-6uIk,1jAZMAT: Oanstruction Mifnager/1'"POO40r, Ms. Dean completed full service Construction �&08196?hft P� OROO" snd Iflkifttion SdiVidso.for (he Phase If Alls y Wator Main Oorivereon 'on, *0100t. 7140 services Included full time,construction observat M (I at"Ung, J at djai Nuclear Waste Safety h#vIO* of CoAtractorks Progreas,poymants. resciudon of d ealga Issues, shop drawing . f6rWoriors review, RF1 resolution, change orderfrianagerpoht and lagofution, meefing% public notifications and LSWD coordination fo�&hutdcwna toy this p jeotourec to natruction Managoiri6nt team resolved public cornplAftita and problems f6m the local businesses and residence before thoy Necome Problems for City H611 and LOWD. Me; Bean also Checked NPDES end BMP measures, tratfib control, arid sstaiY MOOsvred during consixaction, J. K Johnson Reservoir Facility Valve Replacements and Site Improvements Project LONG 13EACH WATER DEPARTMENT I COMPTOK CA Resident Montag ae. Ms. Hean was responsible for mrseelng this Prolect, which Involved rePI8c;Omdnt of four underground water main valves, Installation of five storm drain Inlets, Construction of a containment cell for an Indoor abov.e-ground chlorine tank, construction of a large concrete rainibroed storage pad, trenching for the Installation Of electrical Conduit and re-pavingbf surface areas to allow for proper drainage. Group 12 CIPP Sewer Rallning Program LONG BEACH wATER DEPARTMENT I LONG BEACH, CA Oonstruction Manager. Ms. Bean was the Construction Manager for the Long Beach Water Department's Group 12 CIPP sewer relining program. This involved providing construction oversight and observation of LBWOs contractor to Install almost 16,000 of,94nah, 10-inch, and 12-Inch curOd4n-place sewer cleanln& pre -lining video, lining, NIV15and post -lining video, Point repairs and manhole rehabilitations were also undertaken. Once the Installation of the CIPP Oegan, Ms. Bean coordinated with the LBWD for shutting off Waterservioes, for the various residents and businesses along the sewer line routes, Once curing was completed, a post lining video was run, followed by ra� Installation of the. laterals and top hat Installation on select laterals; 25E-479 CONTACT INFO robelf,dess@fivo.com M.686,0477 $5 year$ EDUCATION MAAManage.mant M.Oyll Enililneering LICENSE$ Civil thonger (N No. 31236 Engineer Academy Coltrane 6rfloe Engineers Academy iul *33111193� 5 construction Manager I ...... ... .!,11'4_11.111-� .... . ................ ...... ........ Mr, Doss haS mOrath0n 35Yebrootax0riencerin civil angin"elng.A$ a r"ulls, oriented project MOT189000beret; strength$ Inoludestrong ano".001 skills, proven SUccW41410illotlatire consisl5snoy. In qua I fty perforriniado,daffionstrated postUva Proactiveactions, composure while under Pressur000nslistency in deliveringsupprior service talloredto Individual OUSIOMP), needs, superb leadership tralis, wpolzatidnal sohodullngtnO planning skills, quick problem solving, work prloplo -dU ft maximizaticM and great foresight. zVe pm W Project Exp6defica ...... 4.._e .. . . ...... . . .... I "_._o ...... ;4 ........ City OfStardon PUbII0 Work$ Department and Engineering Department CITY&STANTON I 9ANTON, CA POND ftkim 01110c0fand City Engineer. Mr, Doss rrfanaged the Public Works Dopartment and Firigineefing Department for a city with a ipopulaition of 40,000. Robertdirlealed personnel, made city Council presents I qdns� Interacted with i5obilo citizens OndOOntfolled a OudgeApf over $12 million annually. InaddItIoA_ ho�e k design, budg011ni 640 COAStIU066fu, the projects were cqmp[Aged ahead Ofechedule with 0 Opvinga of Urnifiloh dollars. Beach Boulevard Sound Wall CITY OF STANTON I STANTON, CA Construction Manager. Mr. Doss managed this retaining wall and sound wall construction prol ject that Indudeq.60H pileb. The Project.Invol"d poured concrete retaining walls with MOSOMY sound walls On top Of the retaining walls, State Route 55 CALTRAM DISTRICT 32 —STATE OFCALIFORNIA Resident Engineer. Mr. Doss Oversaw this retaining wall and pound wall freeway construction project, Including25 CIDH plies, The project Involved poured ooncreto WaIII11119 wells with masonry sound walls on top of the retaining walls. State Route 91 CkTRANS DISTRICT 12 —STATE OF CALIFORNIA Resident Engineer. Mr. Doss oversaw this retaining wall and sound -well freeway construction project, Including 42 CIDH plies, The project Involved poured concrete retaining walls with rho�onry sound wells on top of the retaining walls. Interstate $/Red Hill CA11RANS DISTRICT12 —STATE Or CALIFORNIA I ORANGE COUNTY, CA Resident 611glneor. Mr. Doss oversaw this $20M freeway construction project, N I V Including demolition and construction of a new bridge, The Project Involved major night work because freeway lanes could or%v be closed between il p.m. and 6 a.m. This bridge expansion was a cast-in-p1poe concreUybox girder spon, 25E-480 rAMACTIMPO DAN OJEDAv PE MASS-0477 Construction Manager W(PERIENCE 40 years 1-1 ..... - ........... ... ...... ..... ...... ... . ........ *-Oledsl$a public works -and city erignsering with various 6outhernbaliforn, Public gencift a EDUCATION. . iar"aa capital improvement 8S. Civil Engineering Prd*ts. He Also has extensive expedenbe Inland Clovelopment and Permfiting; trefific r4q�UoOtion Manmornent abilInberthr, transportation p1Iaf*g;and grant imiplementstfon� C'Willo ple program, UdL� Mr..DJOp Asoonstructon me 'emsponsibillilesi ludeconstru no 00noveralgh UCENSES reviewing PrOJeOt Plant, Opedifications, and cost eW-MHl"; maintaining cos . t and CIA Ehlifteer (G. schedule control lholudlVday.eloping and gpdatingthe makto Procass; odministerinlitophoUitant and co rt0hed4le; managing ristruotlonoontracia; overseeing the resident Inspootion team, as W011 As materials testing apodeput y t0ams:'condlictigg Project correepondwe.a. g afild documentation Including 9F- subm fi� and� Ito drawings. .. and OvOlOating, and neptlouirl ., g charge orders,, facilitating Work lelathd to warranties; and �mariog4 pioloot closeouL PtOjOiat EXperlenea, ........... . .... ;� ..... i- I ...... ... !..-. . ....... '4 ....... ..... ...... ............. . .. ; ...... CitYwide Street Rahablifitetion- crr� or WEsT coviNA. I WIEST COVINk CA COftstruOtIon'Martagor/Inspedar. Mr. oJeda provided construction manq4emerrt and Inspection ebrWoes fora faderallyfUndac[oltywitle str6strehabliltation projett, The 946PO Of work Included roadway reconstruction and resurl'sefing; reconstruction Of sidewalks, driveways, curb, gutter, and ADAcurb ramps; and traffic wgnago and striping. All service$ wetoadminlatered in compliance with the Caltrans Looal Assistance Procedures Manuel, Atlantic Avonue(From 1-5 Freeway to South City Limits), Federal project No. ESPL.5260(0,13) CITY OF LYNWOOD I LYNWOOD, Ok Construction manager. Mr. qeda served as construction manager on this street 'n"Pizvem0"t project. The scope Of work included R00"Y reconstruction end reSUrfacint, reconstruction Of sId8WaIks,.drIvowQY,% curb, gutter; and, ADA curb ramps; and traffic signage.and PtrIpIng, The project was funded with the American Recovery and Reinvestment Autfunda. Abbott Road Improvements, Federal Project STPL-5250(010) CITY OF LYNWOOD I LYNWOOD, CA Construction Manager, Mr. Ojeda served AS construction manager on this federally funded street Improvement project, The scope of work included roadway reconstruction and resurfac-Ingi reconstruction of sidewalks, driveways, curb, gutteri oross gutters, and ADA curb ramps; and traffic signage and striping Industry Way Improvements CITY OF LYNWOOD I LYNWOOD, DA Construction Manager, Mr. Qleda served as construction manager on this street Improvement project The Scope Of WOrkoonsisted of roadway reconstruction and resurfacing reconstruction of sidowalks, driveways, and traffic signage and striping 25E-481 CONTACr INFO AKRAM HIN01YEH, PE, TE 049.1585,0477 Pavement Management Manager EXPERJtWE .. . .... ...... ...... ......... ....... .. Mr. Hindiyeh has more than 40 yQ0na *1 civil OrIgIneating.exparlence lnft jxkbfit 40yosra and�prfvste sectors. Hip experience Includes developing and lmplk�mprdlng Pavement EDUCATION Man A) no m t ...4gornOntSystarn Programs, Sidewalk InverforyprogrgmsiSteactl p Ve an M.S. CivIlEnginsering Progremsi MAJor West Maintenance Proomms, and TraffieSignols Operation and Maintenance Programs,, Ovil Efiginaering UCENSES/CEATIRCATES Mr.Hincqyehboseesortoditafgqer.qpheetcutrent]Yac-tingesatechn.loal*OVIoorto Civil Englhaor(CA) several local elactOdl'offIcials and to varlous Traffic and Transportation 0snMittoos/ No.- 281310 oommisellaft teprdih9lo6al arid ragionaltran"itatJon plannInig pft.rerna and 10$,Udq. His trafficehfilneeringexpertise Includes 66(ghborbood traffic mana4pment?, . Traffic i!n&1neerjCA) traffic clirculation, traffic atudim. traffic stilt I.al, signing a nd striping design, He ft 16 inatnImentel in generstInga hunterof traffic Mana&ment stu diestraffitt kroctreMbatIrVicr offering tochritbal advice for traffic-angIneerl r ng, and 7,ge transportation Plaphing PMeots, Pf(jj60 EXpOlahce ........ ; ... 1- ...... ........ ... .. I .... ......... ............... ........ Pavement Manprgemont Projeot (PMF) Update 2012, 2014, 2ala CITY OF VILLA PARK I VILLA PARK, CA Pr0J4b1tM4nA9Qr/00TA Proopollflod Pavement lospoctor. The Pmp update pioJect consisted of 68 miles; of AD paved streets. All roadways were surVeyed, insPo6ted, and newed for 006formanee with OOTA guldalo*p� The final ro.portswsre approved by the City and OCTA on.schedule. Payment Management Rroject (PMP) Update 2012, 2014, 2016 CITY or LAGUNA WOODS I LAGUNA WOODS, OA Pir*ot Manager/0.13TA Proquallnes PiVement inspector. 0 ur-tearn provided data collection and field w0easMent for the street pavement condition of 11 MPAH miles. On.al reports were Submitted and approved bY the City and OCTA on schedule. Pavqrriont Managernerit Project (FMP) Update 2015,2017 CITY OF CYPRESS I CYPRESS, CA PrOJOUt ManAger/00TA Prequaliffed Pavement Inspector. our team provided data collection and field assessmantfor the streetpaVernent condition of 112 MPAN milm Several year Capital Improvement Programs were developed based on the pnalysis of the street Pavements. Final reports were submitted and approved by the City and OCTA on schedule. Annual Citywide Street Rehabilitation CITY OF VILLA FARK I VILLA PARK, CA City Engineer. Mr, Hindlyeh provides adminlatration and inallogementfor the City's annual street rehabilitation program, He Is responsible for obtaining grants, plan design management, acting 68 ofter/agent,to conduct bids for projectsand administration of construction improvements. Our team provided data collection and NIV15 held assessment for the rehabilltation of several streets within theC[ty of Ville Park. The team Was responsible for completing the plans, specifications and cost estimates associated with the recommended street Improvements and for Inspection oveisig I ht during construction 25E-482 boll6wrila Professional Geologist (N6.9W) Certified California Hydrogeologist, (NO. 1038) GEOSCIENCE TERRY A. WATKIN% JR. PG, C `177� Senior Goohydr*119ght Mr. Watki0s, has over fourteen Years of experience In many different typet ot lhvestlllliatlons� ground water quality irtpiii.es� artificial recharge projods, water wall test drilling prograinsi sea water 000111`14116111 programs, afidthe Management and supervision of water well Projects filculdIfig; siting, 41054h, Ouftl` pumping tog analyses and well construction. Ostlad 130110WArls various 69hrOpIsts of Me. Watkine experience: 2016 Developed rehabilit ' atlon r0torittrieridatl9m; and Work plan for contractor activities. Served as project 100 construction rminit$a? during rehabilitation, redevelopment, and testing of the well� This ptoduction capability of this well. City of Huntington Beach — Replacement ofWefil No. A 2014 to Present Prepared prelifillfiary design documents and drawings as well astechniChi plans and.specifteAtIorls for the drilling, construction, developrefent, and testing of the City of Huntington Beach Replacement Well No. 1. Will provide Construction minlageOletit servIteshicluOingwell design recommendations, during construction activities which should begin second cuarter of 2017. West VallOY Water District — Rialto Colton Monitoring Well No. 1. 2615 to 2016 Project manager for the drilling, desfgn� construction, and development of a 910 it stainless steel mon4orltig well to serve as a sentinel well monitoring perchlorate migration, PiCQ Walter District. 2016 to Present Project manager overseeing all aspects of tills project, Tasks completed to date Include well siting assessment and recommendation, drafting of technical plans and specifications, contractor bid assistance, and permitting with regulatory agencies. Construction and testing are scheduled to begin in March, 2017 25E-483 CONTAOt WFO JUSTIN GRIFFITHS, PE 940M.0477 Water/Wastowater Engingtor UPERINCS ....... ... ...... -— .......... ..... . Mr. Oriffluts-techniodi background includes w.ady anto unsteady hydra.01k; modallngi, 15years encompassing one� and tw"Imanalonial thodels;Aver machartiow, scout analyal%' MUCATION revolmont doolp, hydraulic antaysis of briogits end Othdfiiithlctu�as, goodphiln mapping, US Civil Engineering - storm drain and anarV dissipating structure designs, Additionally, he Is experienced In .California Polytechnic hydroloilto modeling, good routIng, retenticri/d starting Wain dosljn� hydrainodiflestion State WIVOrsity - San Luis spowls, and erosion control design. he with a varlety of wator� Obispo related projeoWinoludingtiormwittee pollution praiv6rdke 6 4; W Ps a PI n. ($ PP JiStarrin Witter Management Pieria (4wMps) W Quality Technical Reports, drainage. designs UCENS15% and reportproparatloo, No best Wormadelto Inspections to monitor gestAfamillerajilt Piclosslonal Engineer - CA Practices, MM04 Certified Fl000ploin Projeet ftetrience Manager�CAAU&05.- ... I .... ...... ...... ........ .... . ... ..' --.1 ......... ..... . 01352 Qua" Road Hydroki&/Hydranop and Alow"t Study 1, County of San Diego Certified QSQ/QSP` - PrOult engineer resPOWIblo for Pe tralrighYdrologh hydraulic, and scour Palculationsforil PrcOOW bidille arid roadway realignment ove'r Spring Valley cre0h 41110 Quilir(YROd 0MIng.florthoSim Diego County. Dopartinentof public WDOO, Hyft1dejo caloufatlons,--mw-a Performad poWdirig th ibecounlyof San Diego Hydrology Manual requirements using HM4iKe, fer the highly urlitinized il'o.square- mile watsrsh&d� 7110 10% 50-, 1QQ,;,0rid 500�Y#04 24-hour hydrographs were Computed for use In the subsequent hydraujI0. modeling, flydraull�rrnod[Oljilg was per.formenqsIng WE"As and onsistedef evaluating -the odsting candito nS to determine. baseline hydraulic Values, Various roadway allgrintio* bridge geometries, and channel grading options were moftedand evaluated using "F��RA�S to d ormindthe optimum configuration which met the CourvVs di� objectiveii, Stone. Canyon creek LOMR I City of Poway Pro)ect engineer responsible for performing hydrologic and hydraulic calcula Ohsf r t! StoneCanyon Creekwithin the City of Poway. Hydrologic calculations were Pe . rfornled using HEGMMS to generate inflow'hydrographe at various point$ of interest f9r uia� In the. subsequent hydrauft modeling, The hydraulic ijnobta� consisted of modeling I storm drains, culverts, Stone Cgryop creek, and its tributary using XP-SWmM. Storm drains, culverts, arid the main Channel of Stone Canyon Creek and Its tributary were analyzed under unsteady, One-dim0rililonid flow assumptions. Shallow flow regulthig from Culvert and storm drain overflow and Stone Canyon Creek overbonk flow Wbt& modeled In tWo-dimenslorts. CaMON116 Center Hydrologia/Hydraulles Study I Calffornia Conservation corps Project engineer who assisted In performing hydrologic and hydraulic analyses to evaluate various flood Control mitigation alternatives for the exioung.ladlitles at the California Conservation Corps' jCCC) Camarillo Center In Venture County, California. In March 201t the Nmarillo Center experienced a rain event that generated approximately j6-6 inches of precipitation. The offosite drainage conditions created stgnifloont flooding Issues as off -site drainage ditches looked adequate capacity for this large event. The hydrologic and hydraulic portions of the study evaluated various storm events, Including the 100-year, 24-hour storm. 25E-484 ME GOLDINGo PLS Survay/mapping Mn.Golding, brings�4s years of experience that Includeas wide %.mnaty or piqacts in both land dOvOlOpment.and publioworks projects. Ho,hap completed surveying OYQOft In California, Navadaand Wisconsin 814 HIS expertise [hMde& hundreds of toundatyretracements, marry Involvingthe public Land Survey -System, GpS gufv%4ng, L' JOE ksk: - Map and ALTA productilor� arl�.Wruitfuotlon surveying. He has a 51" PRO fsIdftPe?Iq1�OsQPW Aon . end Onghts clients. He has Prepared hundrods OnRUAO of piaU gild. legal deepripli", Haheftpfepi4d and been in responsible charge of.many parcel Maps, Finvil MAI*Ond Records of Survey. He has aleP, Performed manytopftiaphlesurveM by PhOO&MON1110trio methods as W oil ps.byfi6ld Collectl6h method& :r Project Experience, ........... .. ................ ......... ..... .. ....... . .. . ........... . .... Sunrise PoWerlink Project I Son Diego qos.& Electric I S;ah Diego Cou*i CA fted ManAgerfor survey and 60CIVIO11:106 Vrawthgefor appocodmately im milbeef now transmission cordaOr' through SIM P1090 400uritY. Project included the subd won cf6PPr0Aft16*866b000h6-thftg :20townships. Reid MOOPhibats, many from the surveys.pefferniad in the 1AWMATA survOY8 WWO Pelfouned on mitigation properties purchased bYSDQ&K, followed by filing r0bords,.0surveywith the coUntysurveyor. QUOICOMM Stadium Expansion I QUaltomm Stadium I Son Diego, CA Project surveyor for topographic surveyef QUaloommstadium and surroundingicarking, lot and 180114es-80tapd tied P"AfttD California Coordinate %ostern and to ex.lbtlng stadium 00TIVOIgeomet(Y. Provided additional survey data fromAeld shots on columns, Valle,-soating levels� international Boundary Water Commission I US/Mexico Border ftedponslillo for survey Projects on the US/Mexic* border Involving Bawer a d Inage nd ra Issues affecting both countries. Provided survey control fbteonstruction of the new Sewage TreatmentPlant. Beach Restoration I County 01 San Diego I San Diego, CA Set and tied survey central points for Photogrammstrio survey of several of San Diego Counties beaches Including Imperial Beach and north county beaches from LaJolla to Oceanside. After restoration design, Provided survey control for fill dredged sand from offshore and pumped onto the beaches, The Crosby Estate I The Crosby Family I Rancho Santa re, CA Responsible for construction staliIng at now golf course community In Rancho Santa Fe. The Project Included a now golf course, driving range, golf dub, tennis and swim club go well as a mix of residential units including single family homes and cOhdOmInlumS. Performed Staking for now hiking trail alOngthOSOn Dleguile River, Navy Clean if I Bechtel Corporation I Southern Calltomle Survey Manager for prqects; Performed under contract with the Bechtel Corporation lbr tile federal Program to remove environmental hazards from military bases throughout Southern California. Much of the Work Involved GPS Surveying to set up control on the 25E-485 UNKTURECRWO C ON 5 U LT ING 6 NO I-N 9 E R a RtSLM FOR OPTY N. FERNANDEZ Chief tlectriceignigineer EDUCATION Morldbal Englapering, California State University, Lono Beachi CA 1062 PROFESSIONAL REGISTRATION Registered Elodricol 61116rhila E-012498 all facift 0 MQ J11101110ing low and owarqual, d jja�has igh teal bidu -non in t 4401 lu at de ce Includes medl aind phogromming, - - - - - - - - - - - - - - - - ........... 'DW r, An 0 ou light 9. tea A armefuenqed REPRESENTATIVE PROJECTS, City of � N 0 W 0 " Station No, I Status �Arafhgi thes he 'rolact "Anaw an a 0"", T r pumping Illistation fare now housing development in the 0 0 CA Ad a se on ca a4lo ofpt�mpm 11060 per Minute and Is equippod w1k three (4) 3 A the oebbice" Mont 10 fastollAd Wo W a am t anal'each pump is n Wrated ad tate ry sysis In llo'Th flit 1. 18 ` U r pump, I to 6 NEMA 4 enclosure Including the main Switchboard, the motor t n rt Ad th n by a Variable frequency drive which operates to match In L In"Min Art c fre 9 low I I t P V IT met Is the Hit Station and commUsilodes the station status, an � onlMrols poin a oa ng �0 tem. T soon Is equl�pped with a 100 kW stand4yoonerator In the r 0�u Id � n oxiost, 8 Asp event I ty p failure, UsAfamillos Wastewater Pump.Statlon "1011111"A"' 12108, Prepared A preliminary design report and final design pans for the Developer lunded Sierra water Los Alamitos Race Track Parking Lot. Fadillylooludes; 18009pm submersible pumps In %,at well with valve voults, the MOG, Control System, The facility pump the collockid storm waterfimoll from the parking lo(Into a local storm chain system. Conobella Valley Water District, Indian Well Lift Station The Million consists. of two 00 lip oubmarellile pumps controlled by vart leirequgnqy drives to modulate the punips and match the incoming flow, A 200 kWdlessigoneratorproAdoetnergenoypowerin the avoid of utility power outage. Ths, station Is monitored and controlled locally a local PLC and remoleyvia an existing SCADA system� Walnut Park Water District Booster Pump station Replacomumt Noot status: operating SIACA 03104, The pro)act encompasses the replacement of a closed system booster pump station and associated equipment which Includes the replacement Of existing 010*bal service e(ItIlPment, Pump$ and motors, motor control center slid provisions for a fubu re 1600 qpm w0ji.in Addition, a new PLO based oonfrol system and Instruments were provided to control the now beaefor station, the existing two (2) 126 hp welIpumps And the future well pump. Fortherniore, the existing 400 M diesel generator and automatic transfer swish were salvaged and Integrated with the new electrical system as well as feed to the existing well pumps and chlorination facility. 25E-486 OONTACTINFO JEFFREY COOPER, PE 94USS.0477 Assessment District Manapr ...... ...... EXPERIENCE ....... . ........ .. ;w ...... -'.v; ...... 7 .... ........ . . ...... Mr. Cooper has more than 40 years Of Professional 0.0nWitingengirvaerIng experler nee 40ybars pro0ding the management of planning, design, construction, and Inspection soNto I be EDUCATION for transportation shd ffilu6icipal road] projects, park proj$ftj Messer plans and M.S. Envlronmenrtal designs for drainage, sewers, water and overhead utility undargiolmdIng lorplepts . which have Included inventory wo* and COW ition assessment. He has also provided C.S, Civil Engineering QA/QC-and oversight for numerous rhunIC115,611 e69Iha0dn$ design contracts, (n0pdirig. major IWdWsp, W41119196; walAr-ohd $dWeir projects. Mr. Omperhas alsq provIded BA. Economics As"$Pm0b1-Q1§t110tEQjVnWIn9 servioes throughout Southern California for bvqy� so LICAOSS/PWIFICATES Year$, Civil Engineer (CA) Noi 81,572 Project Experience ......... . ..... . . ...... AFFILI�ITIONS ....... ........ ............. .-- ...... ....... .. �! ...... ...... . . . ....... . On-CaIJ Professional SOrvicos fdr Assessment EnIgInserin Ampfloo Public Works 91TY OF NEWPORT �EA�tl I NEWPORT bEACH, CA engineer. Mn Cooper Is providlogon-oll Assessment l5ingineeringservicas for tion11600h and administration of 0avessmentdistricts for, the, City of Newport Reach. We re6arriy completed a newuhtlergretulding assessment district, AD417 with �2.50 P8"Is. We- are currently working on the Engineses Race" onotructiorr Manadomeot for 0-1:ta, West Balboa Island, Previous undergrounding distriois cc�mplsted b y jeff Association orAmerloa Cooper fo.rthe City of NawpoIt-Resch are the following. Uodergrouhdingms �-dht American Society of Civil DlstrictNo. 03 (Newport Isliand), Undargrouriding Assesorngnt. Diptd ct,No, 64 (Channel Engineers Road), Undargrounding Assewrnqpt District No. 7i (Ballboa Coves) and McFadden WTS ., Square Assessment District No. 59, On -Call Assessment Endineering CITY OF SANTA MONICA I SANTA MPNICA, CA Pir"JOct 6116010VAOSO"010"t EJ1nigineer. Mt. Cooper provided professional consulting services for street lighting OsSessment district formation for the City of Santa Mahlon. Assessment & Financial Engineering - San Joaquin County Flood Control & Water Conservation District, ICA�Wetor Investigation Zone 2 Water Protection and Development Assessment * City OfOntarlo, CA - Parkway Maintenance District No. 4 * City of Ontario, CA - $Vast Lighting Maintenance District No. 2 , City of San Marcos, CA - Vallecitos Town Center Street Maintenance Assessment District v City of Parris, CA - Commu nity Park Melmena nee District - City of Oceanside, CA - Vandagrift Landscape Malmeranoe District - Mountains Recreation and Conservation Authority, State or calilomis - Proposition 4A' Los Angeles Counlywids park and Open Space MaIntenanoe District - Los Angeles County Department of Parks & Recreation, CA - Park Maintenance Districts 0 Contra Costs County,, CA - County Landscape and Lighting District No. 10798 (1.1.2) Santa Clore CountY Open SPaoe Authority, CA - open $pace District No. 941 - County of Sacramento, CA - Park and Open Space District - Valley W10o Recreation and Park Distri6t, CA - DlsV,IotMde Lighting and Landscape MoIntonance District City of Clovis, CA - Landscape Maintenance District No I 25E-487 EXHIBIT B Rate Schedule Effective January 1, 2018 through December 81, 2018. If contract assignment enoends beyond that date, a new rate schedule will be added to the contract, N ENGINEERINO SERVICES HOURLY RATE poncipal $185 Preject Manager $160 Quality Assurance Manager $150 senior Engineer $135 Prqgct Engineer $130 Tmft Engineer $125 Associate Engineor $115 Assistant Engineer EngneadagIrcelmlolan $90 Designer $3,10 CADD Drafter $86 Administration $75 MUNICIPAL SERVICES HOURLYRATE Principal $230 Pmject Executive $195 Program/Projed Director $175 Asslarard Project Manager $136 CftyCrdnear $135 Plan Check Engineer $120 Planner $100 Public Works Technician $90 Permit Technician $65 CONSTRUCTION SERVICES HOURLY RAtE Senior Construction Manager $165 Construction Manager $145 Project Managgr $135 Resident Engineer $140 011ce Engneer $120 Project Controls EngInser $100 Labor Compflance/Documents Control Vs Construction Observer (Non Prevailing Wage) $98 Construction Observer (Prevailing Wage) $118 Building inspector (Non Prevailing Wage) $85 Surveying (Zoerson survey crew) $260* REIMBURSABLE EXPENSES COST Reproduction cost Consultant Services cost + 15% Automobile Transportation $,54 per mile Delivery, Freight, Courier cost Agency Fees _ Cost Commercial Travel cost *Assumes prevailing wag" are applicable for field work. 25E-488 AGREEMENT TO PROVIDEENGINEERING SERVICES ON AN ON -CALL BASIS (WATER RESOURCES) THIS AGREEMENT is made and entered into this 19th day of June, 2018 by and between NV5, Inc. CConsultanf% and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California C'Cityj. REQT-A-LS A. On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -call basis for the Water Resources Division of the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C, In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant tinder this Agreement will be performed in compliance with such standards as may reasonably be expected fiam a professional contracting firm in the field. NOWTHEREF ORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE Or SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in filt 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of five (5) consultants selected to provide services for water resources projects on an as -needed basis under RFP No. 17-083, 'the total compensation for these services provided by all such consultant,% selected under RFP No. 17-083 shall not exceed $1,200,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of EX-11111IT 9 Pago 1 of 8 25E-489 performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 18, 2021, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILINGWAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., C'Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance"projects, Iftheservices being performed are part of an applicable "public works"or'Yaafirteriance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fatly comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents -free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. MEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an ernployor-eniployee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional maniter in which Consultant performs the services which are the subject matter of this Agreement;,however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and. shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exotusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible modium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant tinder this Agreement ("Docuirients & DaW'). Consultant shall require all subconsultants to agree in writing that City is granted a non-oxclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Page I of 8 25E-490 Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at anytime, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain mid shall require its subconsultants, if any, to obtain and maintain insurance as described below: a, Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims wising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arlsing out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the fbIlowing- single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. 'b. Business automobile liabilityinsurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence, Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultwit, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance, Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d, If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (on -on and ornissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. el The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant -,hall maintain all insurance required above in fall form and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. Page 3 of 8 25E-491 C . cates and po icies state that e 1cles not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a My executed additional insured endorsement f. If Consultant fAs or refuses to produce or maintain the insurance required by this section or fails or refuses to ftuish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's- election, to forthwith terminate this Agreement. Such termination shall. not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the city. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the Cit34 its officaus, agents, employees, consultants, special counsel, and representatives from liability., (1) forpersonal injury, damages,just compensation, restitution, judicial or equitable relief arising out of claims for personal irjuM including death, and clainas for property damage, which may arise from the negligent operations of the Consultant or its suboonsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of Us Agreement; and (2) from any claim that personal lrjury� damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees Enid costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages,just compensation, restitutionJudicial or equitable relief due to personal or property rights arises by reason of the terms of, or effms arising from this Agreement, City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, reeldessuess, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIF ICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infTingement of any United States' letters patent trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. Pago 4 of 8 25E-492 10. RECORDS Consultant shall keep records and invoices hi connection with the work to be performed under this Agreement, Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a mmilinuin period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement All such records and invoices shall be clearly identifiable, Consultant shall allow a representative of the City to examine, audit and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the, City infort-nation which due to die nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential infinination. disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed hi publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (o) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without refiarence to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services spoGified under this Agreement, 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council Pago 5 of 8 25E-493 City of Santa Ana 20 Civic Center Plva (M-30) P.O. Box 1988 SantaAna, CA 92702-1988 Pax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-2 1) P.O. Box 1988 Santa Ana, CA 92702 Pax 714-647-5635 To Consultant: NV5, Inc. 9890 Irvine Center Drive Irvine, CA 92618 Attn: Amy Amirani, PE, Principal -In -Charge / Vice President A party may change its address by giving notice in writing to the other party, Thereafter, any communication shall be addressed and transmitted to the now address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twonty4our (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above, For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. E XCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the forms of this Agreement shall prevail, This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant, The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate, Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without Pap 6 of 8 25E-494 the City's prior written consent shall be considered null and void. Nothing in this Agreement shah be construed to limit the City's ability to have any of the services which am the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, Wore, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement maybe tmininatedby the City upon thirty (30) days written notice of termination. In such event Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b, Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant sball not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, ago, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 8 25E-495 20. PROFESSIONAL LICENSES Consultant shall, throughout the terra of this Agreement, maintain all necessary licenses, pennits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions, Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall iademnif� City fidly, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D, HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney Ely: 0rL12,:&J J#1 M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Edwin "William" Galvez, P.E. Acting Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ 11 City Manager CONSULTANT Name: Title. Page 8 of 8 25E-496 PROPOSAL Submitted by NV5 9890 Irvine Center Drive, Irvine, CA 92618 City of Santa Ana On -Call Engineering Services — RFP No. 17-083 (Option A and B) March 20, 2018 t , Cover Letter 01 Contract Agreement Statement 01 Firm and Team Experience 02 Understanding of Need 05 Relevant Project Experience 07 References 11 Scope of Services and Schedule 12 Appendix — Certifications Appendix — Resumes 25E-498 March 20, 2018 City of Santa Ana Public Works Department Attn: Armando Famandar, Project Manager NIV15 20 CIVIO Center PiazD Santa Ana, CA 92701 SUBJECT. Proposal for On -Call Engineering Services, RFP No. 17-083 (Option A and 8) Dear Mr.,Famandaz, At NV5, weooknowledge that design engineering Projects are vital to the community, and we have morathan 10 years of 6461100100 Pathlefing with many cities: and agencies across Southern California to Provide on -Doll services on 13110160tS Of similar scope. We tire excited to have the opportunity to VW106thOsssetvieft to the City Of Santa Ana (City), We have prpparaothis Proposal to demonstrate how our team is be% suited to deltvier the requested services and offer the following: R610VOrd 9XI)OVIefloo. At NV6 we believe that Past experience And success are a key Indicator of future performance. We are committed to providing hIgh-quality saryloor and believe thatcommitinea Is oner mason why over 9096 of our work corre$ ftm repeat clients — an obvious indicator of ollerntsatiolaction. We hove, Included references, as requested, op well a relevant r project experience to demonstrate out success in furfillings1miler efforts and encourage the City to contact our referencesto cOdfm ourW00eserful traok record. Personnel: NV5 offers the City a hIghiycompot6nt tearn with an unParal leled reputation and proven capability and expertl$e. We have chosen Project Manager Charlie 110111004 PE to lead the Wavy Itesearces, (option A) Projects, Mr McKkkIDY has more then 30 years of experience In water and wastewater design engineering for both jorg"osle capital Improvement projects and small InfrostroaturO improvement projects. Ke has a broad range of project experience with a focus on Pipellnesi pump stations, reservoirs, ondl treatment, Understanding both the project requiverdentgand scoPeof work requested bythe City, we havesolootedl Poqo" Me be Niloude, PE as your team leader hog" vid for,prolem under Oenead Engineering other then Water RaROW0 (Option 6). Mr. N[krafs has both managed and directed similar projects throughout Southern California add has Mote then 30y0arsotiolvildealgin engineering experience with a fbouson street Improvements, Including re.hablikation, recoostruallon, Interse I at on widening and parkway improvements, He is supported by a team of highlyednocred engineers and designers as well as our carefully chosen subconsuftents, most of which have been working with us for the Past eight years. Should the need arise; out entire staff of dedicated Professionals could be Made available to be of servins to the City. Resources: We are. enluipped with the personnel and resources racim ired to meet the, Ofty's schedule for any projects we undertake, a nd we have never missed a pMeot deadline. We Oro financially viable, and there are no conditions that may Impede our ability to complete the City's orojeota. As a part of NV5, Inc., an Internationa I oortipany with the local Persons [fly and presence to quickiy and creatively address your engineering, design, and stuff sugmentatow needs, we have the ability to assist our clients In. an exps nded role with access to more than 2,000 Professionals from 100 lociltions, All services will be provided from our offices In Irvine, located less then IS miles frolwthe city. Quality and Cost Control: We have a Proven work plan to complete PrOlarts on time, within budget, and with minimal Impact to the surrounding businesses end residents. Our quality, cast, and schedule control measures will result In timely and successful completion of the ClV$ projects. This successful track record provides the basis for our quick and reasonalbly priced project delivery, Amy Arnharil, PE, Vice President of NV5 has the authorityto contractually bind tho team and may be contacted during the proposal evaluation process, We look forward to the opportunity W work with the City and help you achieve your goals and objectives. If you need further Information, I may be reached by Phone at (949) 05-0477, or electronically at amy.amIrani@nv5,Gom, Thankyou for your time and consideration, Sincerely, NV5 OAKf 4%4� CONTRACT AGREEMENT STATEMENT NVS concurs with all provisions as contained In the sample agreement as Amy Amlranl, PE David Nikniefs, PF Included In the RFP, Principal -la -Charge / Vice ProWdent Director of Operations 1�800 Irvine Center Drive I lrvIne,CA926:LS I wwwNVS.00m I Office:949,665.0477 I F=949.685,0433 25E-499 FIRM PROFILE specializes in thporginaeringdetign, construction managemerYtOnd Inspection of capital Established in 2006, our team Improvement projects,.Includingziseets, traffic systems, water and wastawatersysilloms, drainage and flood control, parks; and recreational 1,0011111es, vertical construction, and landscaping end gnsding. Based in Irvine, Callf0mis, via Offfir 9 large network of experts from a variety of engineering fields. Our team Includes licensed civil engineers, licensed corittaciors, construction manegsrs, cartlfie�.Inspeotors and experienced public works pWasajonals. All team members have extensive experience working within the structure of In unicipa I government and public construction policy and will searrilesMy Integrate with the Chy's team. As a part of NY15% tpp,, an International company with the local personality and presence to quickly and creatively address your enginestrin& design, and staff augmentation needs, we now have the ability to awlat our clients In an expanded role with access to more than 2,QOO professionals from :Loo locations. We have also added a wide range of additional services In thei areas of Infrastructure, construction quality assurance,. energy, environmental, An4prograrn n onagament. KEY SERVICES In the peat Wyears, oursuccessful delivery of our products and s6rvicesheo resullied In repeat clients for&bread range of municipal projisaik Our keyservites Pro. 0 CIVIL ENGINEERING CONSTRUCTION PLAN CHECK FEDERAL BUILDING DESIGN MANAGEMENT AND REVIEW FUNDING AND SAFETY AND INSPECTION MANAGEMENT SERVICES CONSTRUCTABILITY STAFF PROJECT LABOR PUBLIC REVIEW AUGMENTATION MANAGEMENT COMPLIANCE OUTREACH We maintain an extensive history Of WON119 WM various local agencies. Throughout the course of compWng a mydad of public works capital improvement lorpJacts, we have demonstrated an unparalleled abilitylo work well with local agency staff, project stakeholders, engineers and contractors. We have successfully delivered projects In a UrnelY and cost- effective nopnner, and we have acquired a keen understanding of local agency requirerniontr, a critical element in the facilitation and resolve of project Issue% Ourteam is exotled about the Opportunity to serve the City and committed to establishing and maintaining effective working relationships with your staff, relevant government agencies and project stakeholders. With a demonstrated ability to address public concerns, we are experts In a broad range of governments) Interface, public outreach and community involvement, and we are genuinely committed to public pardolpatlon as a way of planning and completing projects. We routinely perform these services as part of our delivery of public works projects and regard them as a vital component to project success. We look forward to extending this level of service to the City. Filit � al 25E-500 Ail Z,4 L . 99 Ll g a Sl Rill-, Ito M 1 g, H j7 Its, 25E-501 IV I , '61 1 3 sa all Ifil 1 to R v v �. jj: gal '51 1 IgIl id go 9 9 Ta 25E-502 PROJECT UNDERSTANDING WATER RESOURCES (OPTION A) we vn(leraamd'thatft CIVIt $00kingthodesIgnand construction support services for the Santa Ann Water PrejoaL This project Includes the rehabilitation of an existIng water well approximately So years old, and the design of 160"eet of i2-Ifth PVC water main and the construotionof 000-fest of :1,15-inch sewer main on an arterial street. The City would like for the consultant to provide feedback regarding the materlal of choloe, for the sewer main Improvements. Also, the City would like to connect this well to the water system, as of right now it does connect toen existing onsits, reservoir. This well Is a send produoer, end currently th 6 capacity has dropped by approximately 35% of its rrmximurn yield of 2000 GPM. The depth of the well 10 approximately 11,00-10F4 it has a vertical turbine pump with a 2,%Ohp motor. In addition, the soreens are made of Mild steel. No video or any other preventive maintenance has been done In the past 0 years, Well Rellabilitation Our proposed scope of work is divided Into a tw(>Phaao approach. Phase I will Include reconnaissance of the welf.to characterize the current WilditlOh and develop a eehabilitation plan. Phase 11 will be to parfor M- the rehabilitation necessary to restore the well to proper working order. Since the rehabilitated well Is to be connected to the distributl6n,system, NVS's design will Include considerations for the following teluired appurtsihances; • Flow control valve • Pump to. waste system • Chlodnatlon • SCADAeonnection It Is assumed that the well will be to-eqUipped with it new pump, motor, Me. 0, and appurtenances, Water and Sewer Mains Both the water main and sower extensions will be designed according to Cilystandards. NV5 would typically specify high -strength VCP for the proposed 16-Inch sewer. PROJECT UNDERSTANDING GENERAL ENGINEERING (OPTION B) We understand that the City Is seeking the design and construction support services for the Mile One Street Project. This project will follow a complete street concept. The length of the project Is approximately 1,000 linear feet. Both Intersections at the outer limits of the project have been modified as part of the complete street project under previous phase. The proposed project consists of street rehobilitation, bicycle lane, sidewalk, and parkway Improvements. The sidewalks ore 6 fast wide. and th . a parkways are 4 feet w1de. Thape0joet also Includes widening of the east side of the street to accommodate a now bicycle lane, The right of way 15 approximately 12 fealwlds with three traffic lann In each,dirpotion with a 14 foot wid a Median, The required right of way her, been aovlred by the City. GENERAL APPROACH Work Breakdown Structure Upon issuance of P notice to proceed, our project manager will Meet With team members to review the requirements, prepare a Work Breakdown Structure and make team assignments for maximum efficiency of resources. The detailed WSS Will describe all of the work tasks necessary 'to complete the project. A mastat project schedule will be prepared following the WBS to.show the relationship between tasks, the expected start date and duration for each Item. This schedule will serve as a guide to conducting and monitoring the progress of the work and to ensure projects ore completed on time and within budget. To ensure accurate monitoring and tracking of documents, nevisions and progress, a document tracking and control system will be developed. We will meet with City project representatives regularly end maintain constant communication to ensure successful and timely delivery of the ptoject. Meeting minutes will be distributed within one week of the mesting Identifying actions, Items, assignments and due dates, Cost Control We are able to continually review and evaluate a, projeors cost through all Project phases to enablo Informed and 25E-503 timely dedslon-making by out clients and the entire project team. Cost control techniques Include: program budget analysis; value qnjineerini; ltfb�oycls cost analysis; and quaritity-based estimating. We rely on an operi-book, Inclusive process that demonstrates the costs and berielits of varying design options, This budget confirmation process starts in the earliest stages of ft project, when design and enginearing alternatives have the greatest potential Impact on costs. Our design learns analyze Merit goals, technical' requirements, alternative building concepts, construction costs and long4arm operational costs to defino.the optimum scope within the budget ensuring long-tarm flaxiblifty and value, Schedule Control The key to effective schisduletoribroll Isto measureactual proilreso arid 0-impars K W planned progress on a regular basis end to take necessary corrective action immediately. We propose to. supplement each r6ajor task as identified In the master project schedule with a supplemental schedule to keep careful track of whom each Individual component stands. We Identify problems that may resuttfrom delays and readily provide the opportunity to Modify the schedule, as required, This process ensures the completion of your projects on soliedulo. innovative arid Successful Approaches Our team focuses on providing safe, cost-effactive, reliable, and sustainable Improvements using Innovative design and contracting technIquesthat meet the needs of the taxpayers, meet or exceed the minimum standards based on design Improvements, and minimizes kripacts to adjacent properties and vehicular and pedestrian traffic. Out experience enginearingstaff provides lower-oost or lower -impact alternatives In order to develop the least disruptive and least expensive designs. In addition, the NVO Wam utilizw the latest In civil ang nearing design software to facilitate timely, efficient, and innovative engineering solutions for our clients. Our team relies on a host of computer resources, including up-to-date, state-of-the,art technology that Is In use today throughout the engineering Industry. We make maximum use of PCba8ed CADD systems that allow for the storage of typical details, establish similarity of plan layouts, and enable rapid duplications for the efficient preparation of plan shests. Our team also provides construction management for public works projects to several local agencles. We will have our In-house construction managamentstaff review plans a ' rid specifications for constructistillity. This Is a good opportunity to obtain the view.ofthoso from the field and reduce potential Anoukies that may be encountered during the construction of a proliect. Quality Assurance/Quality Control ror every design project, ourteam uses a time4ested and proven project quality manual, Which describes the project quality process to be followed during the development of the design do.cumorift and other project-doliverables. In general,. we undlergothe, folowing.4polltv roylows: Rojeat Conoopt Rovknv* Revlevv� basic concepts for feasibility and conformance to project criteria and evaluates engineeringdealsions based on cost, con.structiblifty and risk management. Discipline Review: Verifies the worif for each of the technical dli5olptin6s,.Including�uWonsulton%. Each subconsulterit discipline. hasa review checklist for.o4ob submittal to ensuretachnical accuracy and that there are no conflicts with the civil design and other disciplines. GrAphlos/CAD Staridaw Ravlew. Verifies that drawings meet graphic and CAD standards far each project taking Into consideration; color weight level style; and level. Project Manager Review. Confirms that project deliverables conform to the scope of work and that documents supplied by others (i.e., client 6uboonsultants, etc.) are properly incorporated. In-Houss ConstradablEW Review-. "ouse construction managers slid Inspectors review the pAans to ensure feasibility ofoonstruction and coordination of drawings. Client Comment Review: Assures that client comments have been addressed; we. will either use our standard comment letter response or one provided try the City. Coordination Review Meeting, CoordlnM all work of the disciplines. QA/QC Review. Independent review to verify the accuracy, completeness and coordination of drawings, specifications arid cost esthriales for all design disciplines. r41 M H I 25E-504 �0 five .1 if jigs Ur OX4 '0 81 81 flit Ell rillIrp, 46 fit oil — - N 3 A i Fig Hs *6 I ill 01 "01 .,?1 25E-505 )RID i5l ffl�' P-4 je !big Uff f fill fill 1 go, Jac 0 8M H h I --- I I ---, o E I KIM gif 0 'all Q — 3 1 11 m jig Lit It z Ell Ell 25E-506 25E-507 19 oil SH a 5 Ito WWI -t R I All pig A If fill IOL 81 .z se if 6� HIM if 11- 1 Ong Hill Q 4 1 1 1 Q 1z I a w w I H 1.60 1 8,6 fl", If *d '61 1 1, z 1 - 9 M z jjj.j 1611 if I ]a 25E-508 I � c rwof Co.sta Mom City of Hermosa Beach CRY of SUnton Bart Mqj1a, City Engineer Olen Kau, Publip Works DimMr/ Ofty Engineer Allan Rig Public Works Director/ Oty Engineer 714.764.5378 barLmqfla6=tsjnaaao8.gov SiO.318-0222 gkau@hemmeboh.org 714.890.4203 OrIgPd-stanton.ca.us 77 Fair PrNe Costs Mass. CA 92626 ISMalleyorivai HerMOSa Beadh, CA 90254 7800 Iletella Aventle Stanton, CA 90680 25E-509 SCOPE OF SERVICES WATER RESOURCES (OPTION A) Our scope of Services Incorporates the tasks Identified ty the City in the REP, and as expanded below. Well Rehabilitation MASE I - WELL RECONNAISSANCE L Dynaffilowoll evaluation a. Perlorm Muller Pumping Tests In order to evar luate the Current health Of the well, and to provide a baseline from which to measure the offisotiveness of the Phase 111worK aquifer pumping tests should be portonned. These tests Will provide current 'utfurohara ristlosslon$withipraviding wen and siq oto sand readings over ti . thefirom start of pumphigt Recovery measurements should be collected for a minimum Of two (2) hours followlngthO cohst shl rsterpumpingtast� The recommended aquifer pumping Weie are aslollows, step Drowdown pumpingTost - to determine sPac][116 06pooltyan4we�[eMolenvyrelatorthips- TYPI0411Y three to four rates are Selected for purnring-beginning at the lowest rate and working up to the highest. Constant Rate pumpingfest & Recovery Test - time drawdown slid recovery measurements Will be made to determine aquifer parameters Such as transmissivity and storatIvItY. it Is.eacommanded that thei Wnstart rate test be conducted for a m1nirrium of 1.2 hours with 2 hours of recovery measurements. our suboonsUltant, GEOSCIENCE will provide full-time inspection during pumping and recovery tests. 2. Static Well Evaluation a. Remow Exiang Pump and Equipment From Well GEOSCIENCE has teamed With Best Drilling and Pump, Ino, (Best) to perform work associated with removal of equipment from the wait. Best Will remove the existing pumps, motors, end column pipes from the well.and store this equiprnent in the immediate area around the we site. At the oomplefion of all activities, Best will rel 11 the pump and equipment to their original depths. 0 r cost proposal for this task includes Contractor feet, b, Perform Initial Video Inspection Once the pump is removed, paoffic Surveys, = (Pacific) under the supervision of QI!OSCIENCE parsorm64 will perform a dual-soan downhole video survey of the well. The porpose of the video surveys Will be to document the mhrlitinn nnd look for areas Of damage and/or plugging In the well screen. GEOSCIENCE will provide full- time Inspection during each video survey. The cost for the surveying Contractor 15 Included In the PeOP9841. S. Resulto and r6o6mmendations At the concluslon.of the phase I evaluation, GEOSCIENCE will prepare a letter report that summarizes the details, and results of the work performed. This report will include: • chronology of fleldactIvItlea, • Analysis of aqUilbt Pumping tests, • evaluation of current well conditions, and • Recommendations for further rehalotitatlQ11 procedures. the letter report will be prosented to the City In M% DRAFT electronic format for rbvlaw and aomment. CRY corn I ments,Will be -incorporated and GEOSCIENCE will issue a 10M FINAL version 11) eIectMnIQfQrm0l, M$ Well Asthree (3) hard 00131ft for cost estimating purpose% It is assumed that one round of comments, will be addressed before a :100% FINAL version is Prepared. PHASE 11 - WELL REHABILITATION Based on the results of the activities described in Phase 1, some or all of the following task$ May be appropriate foe the proper rehabilitation of the Well. Regardless of what tasks are decided upon, It will be necessarYfor the 04 to contract directly With a licensed C-57 drilling Contractor to perform this work. Tile following scope items are for dEMCIMCEto assist the City with procuring a' quallfed Contractor and providing field supervislonduring Contractor activItIM :L, project ConstrUallon Management GEOSCIENCE will provide construction manageMM. services during Phas*� 11 of the well rehabilitation to ensure that all aspects of the project are carried out In a proper and efficient manner. Construction management activities will include, but not limited to, attending a pr"onstruWon meeting with prospective Contractors, responding to contractor RFI's, review of Contractor submittals and invoices, review of change order-requasts, and providing status updates to City personnel, In addition we will ensure that all work Is performed to the satisfaction of regulatory agencies. In addition, GEOSCIENCE Will assist, as necessary, with the procurement of any permitting required to perform this work, Including NPDES requirements, 2. Pro-COnStfUctiOn Meeting and Pro-MobIlLtation coordination with Contractor NO A I 25E-51 0 GEOSCIE.NCE will I attend Ona, I)Mconstructan meeting with the selected Contractorand City personnel to review key Issues within the contract documents and technical specifications. In addition, questions will be addressed regarding hydrogeologio and logistical matters. Items to be discussed at the Meeting will Include (but not be limited to) required submittals and Inspections, permitting, discharge Issues, wort schedule, invoicing, and communication protocols. Additionally, At the time of the 6re-construction meeting, the PrOsPectIVO COrdfactor will have the Opportunity to Visit the Well Site to satl* themselves regarding conditions that may affisat equipment set up, At the time of the Mating, the Contractor will have the opportunity to -point out ari Issues that they may have regarding Preparation of the site for the work. GEOSCIENCE will coordinate Contractor activittat prforlo mobilization. This Will I nolude verifying that the Contractor has provided all submittals required by the technical specifications And that equipment delivered to the q1te masts the requirements of -the spoulliAstiont. it is assumed that elf rehabilitation work will bO bid Under one contract and that quen'dAnceat oply-one pro -construction meeting for this Phase will be necessary. S. Technical Plans and Specifleatfons GEOSOIENCE will prepare detailed technical plans and specifications for the rehabilitation of the0tywell based on observations ohtalhed In Phase 1, Including a detailed Uld soNOule with Specific line Items showing units and unit quantities for the work. Items Included In the technical specifications will Include (but are not limited to) the fdllowlng,� Well location, depth, dimensions, and materials; Permits and regulatory requirements, Compliance with discharge requirements (as necessary); Job conditions (e.g., noise suppression, waste materials, runoff management, power, fighting, water, security, sanitation, parking, traffic control, and work damage); Mobilization, demobilization, clearing, grubbing, and site 01104npp; Fqulpment, materials, and records to be furnished by the Contractor, • Records to be kept by the Contractor; • Well repair by awaging; • Well cleaning by brushing and balling; • Well cleaning by chemical ln)ectlory • Wall redevelopment by airlifting And swabbing; Well tOd6VaIOPmOnt by Pumping and surgire Aquifer pumping And recovery test protocol; Flowmeter survey, field ground water quality monitoring protocol; Ground water sampling protocol; Post-rehabilltation 'dual-oarri' downhole video survey, and Final wall disinfection. GCOSCIENCE willaubmit an eleatronlacopyof`4 l00% DRAFF varsion of the technical plans andspapliketionsto the City, for review and comment Comments to the draft will I* Incomaratod and Gizost;IFNcE will submit one (1) 9160tronic-OPY And thrft �3) bound hard copies of the 100% FINAL technical specifications, 4. Field Inspecition a. Well Modification by $waging, V Any damage to the "if MIrvg And 6qftn Is observed from the.downhole videpaUrvey, It may be nocesseryto Awaga Patch to stabilize filter packendlonngion material from entering the.we[I during operation.. it this is O'earned necessary, GEOSCIENCE will Providefulltime Inspection while -any patches or repairs are mads, 4, Initial Brushing and Bailing of Wall Caging and Screen A vigorous mechanical brushing, procedure should be IMPlamented to loosen and dislodge a maximum amount ol'surfaceenorustation and/or blo. ullogmayertals. fo GEOSGIENCE will provide part-time msj�aotjon during brushing andballing of the Well to monitor the progress of the task and to enSUrO that the Proper methods and bAulprhent are employed, GEOSCIENCEMil provide direction to Contractor regarding problem areas of the well soreen that maYreqUire additional work. c. Chemical Rehabilitation FOHOWIng MOchanloal rehabilitation, the Well should undergo chemical cleaning to remove bieflim produced by bacteria, clays and fine-grained sediments, as well as assisting In removing biological And mineral deposits that may be CIDOWngthe perforations, and near -well zone. The exact nature of the chemicals to be used shelf be recommended based On the results of the downhole video survey (Phase 1) and review of the wells water chemistry, GEOSCIENCE will provide full-time inspection during Mixing and application of the chemical mixture to ensure proper chemical concentrations and proper dispersal throughout the well casing and screen, d. Initial Redevelopment by Swabbing and Airlifting 25E-511 initial well redevelopment by swabbing end airldting Is an ommely Important component of the well redevelopment process. GEOSCIENM anticipates that at least 60 hours of redevelopment by $Webbing and oirliftIng will be necessaryto property remove and neutralize thachernicals Introduced In Task 6.,9, and to redevelop the filter peak and near well zone, GEOSCIENCE Will provide part-time Inspection during the airlift development process and will closely moriltor discharge water turbidity and sand coKent to track the development progress of the wall. Qi�OSOIENcE will carefully,foilow sand concentrations wlthinthe discharge throughOut the process and will provide direction to the Contiectorshould partloular areas of the screen require additional work to reduce the sand to 0 minimum, e. Final Redevelopment by Pumping and Surging Final redev.elopniefvtbypumpingend�surging6-a particularly Important Part of th@ redevelopment Process and requires close.monitDring of water level and discharge data as well assand content. GEOSCIENCE Will monitor final development on a part-time basis, Tests for sand content and speciflo capacity will be performed. frequently tDoeasure the advancement of the development process and to ensure thatthe well isfully developed before beginning the aquifer pumping tests. GEOSCIENCE anflelpai,,;� that a minimum of 40 hours will. be necessary forthorough redevelopment t. Step Drawdowh and Constant Rate Pumping Tests once final redevelopment Is determined to be complete, pumping tests will be performed on the well to determine any changes to well and aquifer characteristics and to document sand readings over time from start of pumping, Recovery measurements should be Collected for a minimum of four (4) hours followingthe constant rate pumpingtest. The recommended aquifer Pumping tests are as follows: • Stop Drawdown Pumpinglasts; -to determine specific capacity and well effiolenoy relationships, Typic - ally three to four rates are selected for pumping, beginning at the lowest rate and working up to the highest • Constant Rate Pumping Test & Recovery Test - time drewdown and recovery measurements will be made to determine aquifer parameters Such as transimissivity and storatIvIty. it is recommended that the constant rate test be conducted for 24 houm with 4 hours of recovery measurements, (�VOMENCE will provide full-time inspection during the step dmwdo*n test and part-timer inspection during the 24-hour Constant rate and recovery test. post -Redevelopment Downhols fteu Survey and Well Disinfection It is recommended that a dual -$can downhole video survey be conducted within the Wei I following redevelopment and testing to sam as a record of the Post-rtidemlVment condition of the well casing and screen. GEOSCIENGE will provide full -lime inspection during the video survey. The well should be disinfected 0"00h as redevelopment and.aqpI* pumping tests lime been performed. A strong chlorine solution should be added to the well following removal of the 1e* Pump to obtain a required minimum concentration of 200 "lligraft per fiterinig/L) free chlorine concentration. GEORGIENCE will provide fult-time inspection of well disinfection to ensure that the proper tomentratioris of, Chlorine are used ard that the chlorine is proparlyinjeoted and dispersed within the well. S. Prepare summary letter report At the conclusion of rehatillitation.actlyides, GEOSCIIENCE will prepare a letter report in :100% FINAL foffirW that summarizes the details of the redevelopment and testing process. The report will, at a affnimum. include the following: • Pre-railevoloPment wall condition, • Ohronology of activities, • Description of methods used during well redevelopment, * Well redevelopment results and post�redeVebpnrient wall condition, o Analysis and results of aquifer pumping tests, end - Other pertment data, analytical results, recommendations and conclusions. Water and Sewer Pipeline Design TASK I - PROJECT ADMINISTRATION prior to the start of the project, we will have a kick-off meeting with City Staff and the Project team to review the project oWqoUves, schedule, the scope and approach. At this meeting, We will establish a point of contact for the project and request all available Information related to the project. In addition, the NVS Project.Manager will coordinate all aspects of the project and manage the schedule and Costs to ensure the projears completion to the satisfaction of the City. TASK 2 - RESEARCH EXISTING CONDITIONS I H pa . 51 25E-512 A) Research - Priaban research of records Including utilities, other agency records as necessary to secure Information required to Identify, locate, and accurately *Out all existing utilities, ImprovOM6,rite, easements, and lighte-of-ftYwifthin Project limb that may Interrere with the PtOP(Aftd IMPMernents. The Inform atton to be researched Will beas a mlnlmum,�the followltilLp I. Review existing utithy and street record drawing plans. 2- PericnI10 utility InvestIgOtIDIVUtIlItY coordination and Provide utility relocation r0c0minendations, V necessary, a4 Perform field Investigation and Measurement to Mass exIstinialts conditions, 4. PrOWd& a OOW of all utility notlikiations and responses prJor to first progress payment raquoit 3) SUIVOyIng -'Perform a topographic survey slong,the Pipe 8116mant to include the following. 1- Provide toNgrWhia.survey using City standard North American Datum J983. Z PrOvIdO one (*fobt centoursbased.on City of Santa Ana vertical datum (NGV() B8). 3. Provide spot elevations at critical locations along the alignment to verify verucei control check existing utilities, such as sewer manholes and storm drain Junction structures, 4. Survey flow4lne elevations of existing Underground sewer and storm drain utilities croilsingpioposed Pipeline. 5. Provide spot elevations stall locations whore existing utilities are potholed. 0. Show surface features and visible indications Of existing utilities to Include curbs and gutters, sidewalks, and other 010MOnts releventio, prepare a comprehensive topographic Map suitable for pipeline, design and construction. 7. Establish street centorlines, right-of-way lines, and easements from available record Information. 8, Provide the basis-of-heoring and benchmark Information used for the survey and necessary lot construction, C) Utility Loriating/Pritholing - Perform necessary research to Identify 8fl existing Utilities and potential cOnfil0ts. Pothole existing utilities to verify depth and location (assume 15 Potholes), Measure. and Identify In the potholing report the depth Of Pavement and base material at each location potholed. Provide all required traffic control and surface repair necessary for potholIng work. TASK 3 - PRELIMINARY DEStGN Develop a preliminary design ottlul project site to review With ft staff, An approximate 30% design laml Will constitute a Preliminary Design for this project. Preliminary design V411 Include, but not limited to tile following Existing utilities Existing Pa"I'll(IM curb, gutter, skiewalk, drive" Paniniturigmquiremer" • Wile impacts • tilubment requirements • Proposed Pipe allownent and connections • PIOP06W 11MIT10111, curb, guitar, sidewalk, driveways • Based on survey resolt;;and city Input, NV5 will design Proposed Water and sewer Improvements • Preliminary construction cost estimate, • Schedule TASK 4 - FINAL ENGWEERING AND PREPARATION OF CONSTRuanON CONTRACT DOCUMENTS Final Engineering Will include detailed an.gintreqng calculations, desiga. construction plans, and engineers construction cost estImate 1br the PMOM that Will enable the City to advertise and award the construction contract for tile PrOlOct- Components of this task Include. A) Plan and Project "nourrients preparation$ ggj� ;LorA, and Flow) - wra, wit submit one (1)sst of 24-Inch x 364nch and two (2) sets of ilinch x 17'Inell plans on bond paper for each submIttaii, Paper Submittals wl 11 be accompanied by a CD with scanned Imagal (PDF files),of submittals. The final submittal Witt Include one (1) set of 244nob x 364rich original signed/seelied Plans on bond Paper, One (1) set of bid form, opinion of construction cos� and electronic files as described h6imlyi. City Will review and return 60% plans With comments Pertaining to required improvements for the project, plans and Project documents submitted as 100% will Incorporate all comments. NV5 will provide a digital copy of the 6PProved Pr0JQCt Plans In Microstatlon VS) and PDF to the City on a compact disc. 8) Engineers Conrltruation cost opinion 1� Engineer*s construction cost opinion and quantity 1aka0ff (in K48 Excel format) for Lme by the ci Wto advertise fer bid, 2, Bid achadulalryleasurement and payment, 25E-513 3, Estimated bidding/construction schedule. TASK 5 - ]BIDDING SERVICES A) Bidding phase Support - Assist the City In providing clarification and prepare Information to be used In addenda as needed for ton (JO) questions that. may arise during the bidding process, City. will prepare and Make available to plan holders any required addenda, Attend the pro-bld meeting. and assist the City with bid evaluations and recommendation of bid award. B) Conformed plans - prepare conformed plans for use In constructing the pmjeot. The conformed plane will reflect changes made during bidding, and W411 be rioted as a revision to the final design plans. TASK 6 - ENGINEERING CONSTRUCTION SERVICES NIVA will Aq-qlqt the 01tv during the construction of the project by performing the [terns below: A) Enginserinjg SupPollt - Assist the CRYWIth the following.' 1. Provide professional erigineedrilisorvices to address and respond to up to fifteen 46) Requests for Information(RFM)fromi thecontra(ArDr, 2. Review up to twenty-five (25) shop drawing and materials submittals, a prepare supplementary sketches and details as required to resolve field construction problems that may he encountered, 4, Review and provide recommendations regarding proposed change orders, as needed, end & �Mno pro-constmoten.metitingand up to OnO (1) additJoncil Office or construction-allis rhaeftge during construction. 8).rAlpor plan Revisions - Required Winer plan revisions Will be completed, 0) preparation ol Record D.ocurnarris (AwAollb) - The construatIdn contract will require the contractor to provide to the City for review and approval ol-teset of as -built plans showing the design changes made during.the course of construction..NYS will prepare record drawings from contractor and orinstruotlion Inspoolpras�built drawinf, madiups, and field notes. Submit the following: j. Ong (1) set of 24-Inehx 30-Inch rrylar OWOM Drawings* -2. Ong MOD (orDVD) with the record drawilligill0s saved in Micrestation vSI and PDF Wmats. TASK 7 - OPTIONAL SERVICES NV5 will provide separate line Item In the cost Proposal for the -optional Services". City may e4lude or Include the optional services as Part of the awarded contract at City's discretion. The OOptional Servloee will Include the following activities: if required, Traffic Control Plans will be prepared by a Cafforrils Registered Traffic Engineer. i 25E-514 E2 6R ;E 2 F1 01) -'f -T f J-�- 25E-515 SCOPE OF SERVICES GENERAL ENQIN5ERING (OPTION B) Preliminary Design A. KICK-OFF MEETING Priorto the start of the PMect, we Will have a kick-off mooing With City Staff and the PrQIa0t team to review the project objeotivosi schedule, the scope and approach. At this meWr% We will 6stablishe point of contact for the project and requestAff avallable information related to the project. In addition. the WS Protect Manager Will coordi nets all aspects of the Project And, manage the schedule and costeto ensure the projeces completion to the $11fisfacdon Of the city, B� DATA COLLECTION AND PROJECT DOCUMENTATION We Will research all Information Pertinent to the project such it$, the latest street improvement plans, right of way maps, previous Initorsootions and median in'lProvditOnt plans,storm drain, water andsewer plans, and Witty Plans inorder to include this information in the project plans. 0. DESIGN SURVEY The survey tasks include, but are not limited to, the followhis Wqwfil perform a topographic survey and prepare base mapp. We will make sure our bast maps show the tight of way, curb and gutter, sidewalk, WWWAY, street centerline, access rOmPg� driveways, signs, poles, otc. In addition, we will Include all Irflormation obtained from all affected utifitycompanle$ within the roadway and parkways, Ths-base Map$ will then be confirmed during out field walk& The main objective 16 to have all existing Impvmmonta scovrately depicted in our bass maps so that all constraints are considered during our design of the project. The survaywill Include cross sections the street to adequately show the condition of me project site prior to constructiom D. UTILITY INVESTIGATION AND COORDINATION We will research and establish record location of all utilities and u011ty easements, as nftessarY- W1 Ity coordination on the project will be ongoing and Will generally consist of the following sub tasks: Notify each utility purveyor, in writing, of the City's proposed plans and schedule and request copies of record drawings or atias maps of existing and proposed facilities within the Pmject boundary. • obtain existing dry and,wet utilityplans/records within. the project rimits. it also Includes the coordination of the adjustment of any utilities per oliy or other agency standards. Once the plans are completed we will send them to all utility companies affected by the Pwiedt. • COonfinVIS all utilitles and ot>tain approval in writing from affected utility companies regarding conflicts, relocations and Improvements. • Access the Underground Service Alert!s webs.1te and carnpile a list of member agencies that Own lavflfts withlitthe project 11mits, • Augment and/or reline ths- above (let based on available Information at the City Records DOPArtraent and from field Investigottlon. • Utilities shown, on the, r.eo.old drawings, will be surface varffied, and added to the base MOP, along With the most recent easement lines shown for each facility. • Ideraffyiriterfaces between existing foollitles and future prqjeot construction, • Consuft With the service planners and others as necessary within each utility company to resolve any oonflicle. • Keep City staff informed on all discussions with Utility companies via written meeting minutes or records of telephone conversation, • Prepare a Utility Notification Log 0 track utility company contacts and responses including corylact Information and dates of all outgoing and incoming correspondence, E, PAVEMENT EVALUATION We will provide goolecholcal Investigation, recomm . ondations, and reports to determine the exbrt rehabilitation methods Including but not to limited to reconstruction areas and the proper pavermfft thickness thr reconstruction areas and overlay. We will perform a geateohnical reconnaissance of the site slid take Lip to six borings samples at strategic locations within the project Sees to observe the existing pavement thickness and soil conditions beneath and to facilitate collection of sub -grade soff samples for lab testing. The results of our told and laboratory testing Will be provided In a report which will Include; thickness of Pavement section, site soil obaraQterization, R-Value of sub -grade soll% and pavement improvements recommendations, F. PRELIMINARY PLANS Utilizing the above date and base plans, we will Prepare a preliminary street improvement plans and profiles using:V - 40 horizontal and I." - 4' vertical scale. In if b 25E-516 addition, the plans will Include the sidewalk and parkway Improvements. *Me bike lane, signing and striping plans Will be Prepared at a I" = 41Y scale. The" designs will be supplemented by our flold review of the project area to visually confirm and same the Project condition and Identify specific Improvements to be included in the Project. These plans Will then be used to evaluate the cost of the proJeM and ascertain the Impact on the adjacent Property Owners Other Private Improvements. G. MEETINGS/SCHEDULES We Will be available to attend team meetings, City Counall m "finge and any other meetings with L$tqff, agencies, and the pmbllo as Tequirad,,Uillizing Microsoft Software project, we will maintain uPd1aW Project design schedules for use by the cityst;pIf. Final Design: Plans, Specifications and Estirnates This task Involves the completion of construction documents In the fbrm of final PS&E. A. FINAL IMPROVEMENT PLANS Upon Cilyapproval of the Preliminary. design, wowill Proceed with the Preparation of final design plans,, specifications and cost esti, mate for submittal to the city at the preliminary and final completion levels process,.All Plans, reports, and documents milli be submitted In the format acceptable to the city. The plans, will be prepared to conform to th6 general requirements Of the City with consideration for the needs Of the contractor's construction operations. We will deliver completed and approved construction drawings on or ahead of.approved schedules, Ail designs shall be prepared and submitted In a manner that ensures a complete design approved by the City. Where applicable, the construction drawingswill oonform to.the appropriate qpplioeble standards such as City, county, state standard plans and specifications, APWA Standard Speofficationafqr Public WOrks Construction 461reenbook" and Manual of Traffic Uniform Control bevicea. The following draWIngg will be Prepared for the project and will be part of the plan set: o Title Sheet 4 Detail Sheet Street Widening and Rehabilitation Plans & Profiles Sidewalk and Parkway Improvelnent plans Bike Lane, SIgning and Striping Plans B. SPECIFICATIONS WO Will Prepare complete PrOjed specifications, hioluding $001al Provislons.thatapecifies troffw control, construction nofification and posting Information per CdYs format and direction. Copies of the Standard General Provisions and Construction Contfoot Agreement shall be supplied by the City to Incorporate Into the construction documents, C. QUANTITY AND COST ESTIMATES We Will provide complete construction quantity and.�ccst sometas for the project. Wmotaa W . III be Provided at preliminary arid final COMP10tion submittals, and a final estimate with the final $UbyWttAl. Emel files will be sularnitted Witheeah submittal, Quafttitles will match the Bid Proposal final quantities. Bidding and Construction Services We will provide support services during Wristruction, A. BIDDING SERVICES Once the plans are approved and advertisedwe will assist CIV staff with bid/sward activities, Including responding to bidder questions, We Will be available to attend Prebld FrO0tIr1gs and Other meetings with staff as required. We will also 09 available to clarify design -related Issues stall times, B. CONSTRUCTION SERVICES We will be available to attend PWOOnstinuction meetings and other meefl%s With Staff, agencies, and the public; 08 required, We will provide responses to Requests for Information, We will attend any required site Meetings and we will,incorpotste all redllne comments prepared bythe Contractor and Project Inspector and provide the as -built plans, 25E-517 - ---------- -- Ir + ---- ---------- j5 --- -------- "' ---l.--.--.-- --- --- I 1 i ra ri m, iz it 25E-518 (Title %23ulnokeld �Suwlct sl.�.Vvl 1, Aublio eww(�ade Won 71M Uft MYO? MWAANADEPARVIINtOPPUBUO WORKS In MoWauce wlth 71de 23 UrAtW Statm CC& gog"OU 112 alld PUNIC 004hut Code 710.4 the JBIDD #W W Nd 'go"I naKh"n On InUklat Of, 004UMtot ao� vadM*d pavon, PlAnsift po"Vogy, wookbA 0manization, or emporadon; that ft Wd la gamine am so bdkol,6 GrAM,. tjW 4;a non�R has h6t.dWt� or Indh lodwul ol, volichCd my� Ogn BIDDER 10-Pot lb a lk6 or dw bld, An(t bm Uat dle* ot Ifidliotly mallml; wmj*4 Connived or aped .%Vb My MDM gr "PRO visa to Pula a almai VA arunt AjwqUCaIjsu raftla fmm biddhiM 11VU the BIDDER las 09 In any Alanw, dintly or Imilmotly, sotot by 00mment ConvalmicatkA a c6fifftuo Mal aCyom to ox 410 Wd pr1m, of tho BIDDER or any RJI5153% �r to ft Any N" to'" �dl k� Ord into 70m Otto "C' am bmaloIawo I W�jo �0= oo Ee or thatootto woormoatim lmm�,,4 sl��ctuata a ootit 0 CUo Now The eftm 140n�olluslm Afthyli Is pad of thD pwpQW, gIgnin tM nopmal on W swmturm powoo twoor sliall also Coadfula ijpmm of thv It f"lluslon Affidav t. HIDPWS Uri oaufiMod that cowngawne 01MITA, ARbIWA too ""000", signed Sinto comy of-414�* qUbM bid MW sivom 10 (Of affinH4 bDfm nu� Qu INs 17- dW of pfAn�4 20�16 by )qq�� prowd to Mo on tw bab Of owlawmy to 60 the pe—rm(s) VvU amViom before me, L NATHAN L�O—� PH 0, oomfloulon # 2128, A 413 )�400 manal CGU lay iig+ A� 25E-519 I I I I CALIFORNIA JURAT WITH AFFFAMT sTugmeNt GOMNMENr Com 6 8202 Iff,fteAttoobed 13 Poe Statement biow (Liftool-4to be completed c,*by dominant signorral, not Notary) W&UM Of 'DOOMPAt SIgnor W 2 Of arly) A Mary PAW or Our Officar ompMig.pits Wy IN Madity of the haftW who $19no the document 40 WMQh M a6filikMe Is ORA , 6tate of OaDfornia Counlyof of'mp*�O- 'us 509 MMQ Mft~ add sworn to (or, a0m4 before hie on this day of —66—o-�— 20 by vat& month year, (and K_=:=_= ftm�Wofft,arpf Proved to me on the basts of Wdance 10 ba the Porsong who appeared before ma. SWatura ::z 010 sew Place Wtwy 6WAbove OPTIONAL. 7h 000h We =dQ" Is OPMOKIA 0047PI06V INO Itehimalfan can deW aFWW of Om document or Imudula"t reattachment of ffik few to an unintended downumi, DeacYOUan of Attached Document TWO or Type of Document; ff4l-- W�,Dacumaril Dalai Nombor of Pepsi � 81100f(s) Other Than Named Abovoi 02014 HaDonal Notary Assoclation, WwW.NaticrWNftY.Dr9 - 1-800-M NOTARY 25E-520 I I by SWM04 $9W*AIhbbtdwpmpoWjo fiWb"tqfh6 oft" 1� No f4daml APPMPWWfuu&UWWjWd or vWP be bY or in Andamotemployoo ofou tow 4411 MOplete nad submit a ornnktodIr U.S.CWAW The "P"A�n Pw*lrmI w bO boincluded In all JmwtjerAftwumoj� WWOhMW $IoDpopnd tbaon mob sub Z m 91" OlUttl cmtl�, and dlsdDp# Mmovy. r 7. ISIPM and vfinwd xmc- ---------- Am ranl PE Titic Pri morgo m 4%, T mg -a OU" ME 25E-521 The Underalped consultant or corporate officer, during gurpeormanes, follows: of this contrast contirms 40 I' no Cmunittant shall 'lot dISOC111001110 094buit any Mployeoer Applicant, larvinpl6yM.'At because of 14cof Colorw religion. aft of mdo#d 04'a- Ilia CO3MR4111 shall tAkO Affirmative Ution to tAinad ibst Applicants am employed, wid Ilia employees are OMPIOAMW vdfhad� relpird to theftmo, 0104 raWn, sex, 6rivalonal brigini Suchw000 shag Vic Wmft 00100YA141111. UPPAI& domotion, or tftsft watolftent or recruitment advgrthlag 14yoff)or talmimton" rates d pay or What forms a? w1uponsafla", laid $election for training, i!wluo* 'rho Cowultant "Was ta post I U10 to. employees And appl lcmgo for em Ole 00 setting ferth the provisions of this ymerif, jjugcog to W plovi A complouqui Places, Avg Z' "be Constilar"t "fisIll 'a all $0110'"ana OF 9"UN90111011W for OmPloYcea Placed by of on behalf of the C0480484 state that an qualified alip"qun; will receive consideration toy employment Without ragard 0 Jam color, M118100, =4 ornationat 6r1gla, 1 The Consukant shall senj% to such 14bler an IMI Or t4prBsoniatl vo of Workers v4th %vbjAb hdAo has a collective b"Plah'if agrCOMPAt OT 060" contoa)t or and.or0foodinVa nodoe-to be pnovided Advising the Vold' labor Wait or %voikoW i6picilnunjives of the gjuasulca , I or$ commitments under das, scotloa, And slid past "Plas Of the n0doo in amsPICUOus Tried" available to employees and Applicants for 0111ploymint. 4. Tfi* 00110011,80f 44H comply With all provisions of JkcqpuVy.o order 11246 of SVtorabar 24, 1965, and ofthe rulos� rejujaqon% and roleven, orders oitho Secretar� .1 of Ubor. S. The CMUllatit shalt furnish all biftmotion and Wells required by 8xiouRm Order 11246 of September 24, 1965, and by rqles� wgulationsi And orders of the Socroto of Labor� or pursuant Vibrato, and Al potieft access to hisiber books, records, and awounts by 2a adinjolat%ing Agency And the Safthury of Labor fbr purposes of investigation, to moortahl compliance with intch rule% regulations, and otdom 6� COnsUltwIt's n0a-COMPIlanco withlbe nondlaorhalnedon olauges ottids contract at with any of the said rulm xogti(afienp, or Orders, the contiWot may be cancejod, terminated, or suspended In whols.or In Part Auj VIA, Consultant may be declared Ineligible for fitaor o0varamont coatraotd or f0dorally ogslated construotion oontfam fit accordance Wfal pr000duroa autharind In Excloution Order 11246 of ftiounber 24. 196s, and such other! 9ftnotionai InAy be Imposed and remodles Invoked as provided lit Neoutive Order 11246 of Septembet, 24, 1965, or by M106 rattulader's, of Airier Of Via SearOtOrY OUACY. of as otherwise provideA by low. 7. Tim C0113URRat shall Include Vie portion ofthb 8entenoo Immedintolypracedingirajagraph (1) and the provisions of, paragraphs (1) alrongh (/) In OvOty sube0noW Or Purchase Order unless exompted 25E-522 I by rules, Ordfts Of VIA to lleoflon,204 Of Uscentive Order 1124.6 of September 24, 1965, So that such provislanc; will be binding upon Anob suboorutect or pticalumus order as. the administering agency pay dicent 0 rams of "Aroing snail provislons, Including Irs"OHOUS tot nOnODIAP114010; provided, however, Vast in the eveRt the Consultant becomes involved In, or Is dueatoned vAtk litigation Wi0a it . or vendor 0 a result Of snail dhwtlon by the 4drainjotaling agency, the Consuireat my onfl,69 Vuu the Iluiled States enter into stu'll litigation 10 PrOlcOt the i1flarests Of1ho United Pursn"Int to CRIMMIft EAQr "a Scotian 1735, As added by Chapter 643 Slats. 1939, and As clidl be In4b in the e1cploymesIt or partors upon public VAAS bacamso of PM. religious amed, color, astiahal origin, 0000try, hysloal hondicalA mWW condition, mndjW status, or a" of such Persons, U00 t As PrOVI(M In Seclon 1420 am any voosofiant orpublic weeks V10101148 4110 See"On the permides hqowd tot a v ' I folation of the Cluptca. Sillecd: 7110C. Dark$ SMMEI-8- I I I 25E-523 CONTACT INFO davId.nIknsfs*nvScom DAVID NIKNAFS, Pe 949.58MD477 Project Manager EXPERIENCE so yactia EDUCATION MS. Civil Engineering B.S. C � . . Ivil Engineering LICENSES Civil Engineer (CA) No. 42697 AFFILIATIONS Amorloan Public'Works Association (APWA) American Society of Civil Englnears (ASCE) TransportatIon & Development Institute Mr. Nlknafs has moralhan 30 years of civil engineering aq*rleme In the public and private sectors working on various capital Improvement ptcjecta and has OxteftivO 09peftece Working as a project manager and senior anglofter. 1-14 has managed numerous publIo works and development PrPISOPS Including roadways, bridges, drainage, saw% water undOrg found utilities, building facilities and related Infrastructure ImprOverneort.projects, He Is in charge of providing overall project direction to the ptjoattachnical team mid providing resource allocation: preparing and admirilstering budgets, preparing end monitoring projeat schedules: mansging production of prellminarydesIgn and final deslgrr proparing.varlous detailed technical reports,, providing oversight and performing quality control, nianagingand monitoring oonstruntiori activities, 0614biloing, coordinatirig and maintaining working relationships with owners, developers, Ohd.other agencies. Project Experlorice —1 ....... 11 .... V� ....... ...... ..... . ..... .. ... ......... ........... 1. . ........ "-- .......... . . ..... . ..... -w-� ......... 'H*.%roet Widening Project UTY OF SAN 13ERNARDINO I SAN BERNARDINO, CA Project Marrager. Me, NUMIS is responsible for providing professional deal&, engineering services including Plans, specifications, cost estimates and related bid documents foe the Widening of OW Street from Kendall brive to 40thr Street; The project will Increase H $tftOt from two lanes to four lanes and upgrade the existing traffic 8191nals at 40th Street and Kendall Drive. The plans will froluda roadway, drainage, sewer, signing and striping, street lighting, modification W traffic signals, and d�rlbllklcin plans, We are coordinating wlth.uUllty companies, Identifying existing ftht- of-way, conducting pavement investigation and preparing a rep6rt, and preparing all required environmental studies and documents for clearance under 0EQA. The street Improvements will Include ADA�oompllant curb ramps. Pacific l3bast Highway Arterial Improvements CITY OF REDONDO BEACH I REDONDO BEACH, CA Project Manager. Mr. Nlknsla Is managing a comprehensive traffic analysis and the preparation of preliminary design recommendations to reduce congestion and Increase safety oft Pacific Coast Highway. Our team Is preparing final plans, specifications and cast estimates for the Intersection wideninglar a right-turn.only lane on southbound Pacific Coast Highway and Torrance Boulevard, We Will also provide design and support services durtng bidding and construction phases. Jamboree Road and Intersection Widening CITY OF IRVINE I IRVINE, CA N I V Project Manager/Contract Manager, Mr. 1111nafe Is responsible for providing program and contract management service$ foe the Widening of Jamboree Road from Main Street to Sarranqs Parkway, The project will widen Jamboree Road from four to five through lanes In each direction. intersection improvements at jamboree/Main and Jamboree/Sarranca are currently In the design and tight of way phases and will be constructed along with the widening, Mr. Niknafe is also responsible for coordination and 15 monitoring required for all phases of work, 25E-524 Harbor Boulevard Street, Median and Landscape Improvements CITY OF COSTA MESA I COSTA MESA, CA Project ManagerMr. Nilmats managed the preparation of plans, cost estimates forthe design of Improvements on fiarbor BOU10081d, Including street and Median landscaping Impruvaments. F TheCitywas-swarded ederal Highway Safely IMPromftnt Prograrn funds to Install Medians, landscaping, and assocleted Improvements to impreve, Pedestrian and traffic balety. A trafft analysis was conducted to establish Median openings and turn Pocket lone lengths. Our team coordinated with stakeholders Including the residents and busln6sa ownets. and public outreach community meetings were scheduled so the conceptual plans could be presented to the community. East i9th Street Design Improvements Oily OF 009TA MESA I COSTA MEk CA Project Manager. Mr, NlkWa was responsible for tile design Of this roadway, Median and parkway landscaping ImPrwelrOrrts Project ThO project Ingluded the removal of reconstruction of Pavement, and'reconstrucupri of curb, gutter, cross gutter, sidewalli, whoolcho)r ramp and.drivoway, His responsibilities Included mAnAglng the Preparation of the Plans, sPealfivatiOneand cost estimates; andaselsting the City with the preparation of PES and 6-70 certification, as wall as wlth the submittal and processing through Ostbans, Wilmington Avenue Pedestrian and Bicycle Improvements My OF COMPTON 1 COMPTON, CA PrOjeOt Managen Mr. 141knafis was responsible for proviclin9profirissional design enginaeriqliservIcas including plat SPS0111040006, cost estimates and related bid documents for the Wilmington Avenue Set *eats PedWrIgn/Sicycle Improvement Project. The Project Included Pavement rahablItiation on Wilmingion'Avenue from El s mra q elpUnrio Bout rd to RosebransAVentre.,$00pe of work consisted of various pedestrian and bicycle Iftstallation.d wider and colored. crosswalks; countdown pedestrian signals: enhanced pectestria I n lighting,, the Installation of Class 11 bike lanes with wayfindingsignage and Class I bike paths, and the installation of four eolar-OWered speed feedback signs for speed control and attainment. FY 2017-18 Annual Street Rehabilitation CITY OF VILLA PARK VILLA PARK, CA Project Manager. Mr. Nilulats Is responsible for provi * dingplans, specifications, and estim4toslor the annual rehabilitation Project The Improvements may Include the removalend replacement of daterforat one 0 a streets by repaving .ad secti fth orslurrysealthe streets; construction of curb and gutterorAC burmat certain locations oftheseetreets; and the replacement of curb and gutters as needed to provide adecloate drainage, Colonial Avenue Alley Pavement Project CITY OF CULVER C4TY I CULVER CITY, CA Project Manager. Mr. Nlknaft Is responsible for providing Professional design services for the Colonial Avenue Alleywa—y As Part of tile Community Development Block Grant (CD13G) Program, tile Colonial Avenue Alleyway Peving PmJed Includes the Paving of approximately 800 LF by 20 feet wide of the alleyway. The scope of work stop Involves field review, topographic survey, design plans, bid schedule end technical specifications, quantity and cost ostlinates. Expo Line Bus Stop Enhancement Project CITY OF SANTA MONICA I SAWA MON16A, CA Project Manager. Our team was selected to provide engineering design services for the ExPo Line Bus Stop Enhancement Project In Santa Monica, Phase It of the Expo Line extends the line to Santa Monica. As a result, Big Blue Bus is imPlemeAtIng a comprehensive redesign of Its transit system to connect Passengers with the. Expo Line stations In attempt to mate a more efficient commute for passengers. These initiatives also Include the Inclusion of signage, bus berths and overall. pedestrian Improvements. Our team Is providing Preliminary, schematic and final design to include construction documents detalling bus pads, ADA-compliant wheelchair pads, sidewalk extensions and the location of bus stops. The work consisted of coordination with various Pgenclos and utility orilanizatlons. 25E-525 CONTACTINFO CHARLIE WKINLEY, PE charIle�vrokInIsy@nvS.com 949.585,0477 Project Mansor ........ . ........... .. — EXPERIENCIF .. . ........... ... . .... .. ........ . ........................ -- ............. ......... Mt McKinley has more then So years of experience as a Professional engineer for 80 years both larg"cale Capital Improvement projects and small Infrastructure Improvement EDUCATION Pitleots. He has 0 broad range Of Project experience With 0 *us on pipelines, pump 0s. 1310modical stations, ropervotmand treatment Mr. McKinley brings ari enthusiastic approach to Engineering Planning, (%uWrY Permitting detailed design and operations review to facilitate civil LICIENSES and envImninartal eirginoarIng Projects. Civil EnginderICA) Project Experience 1`10.08484 I ...... .......... ............. ... ........ .. i AFFILIATIONS . ...... !",- ....... Coronado Coys.Sawage Lift Station Member, Board of CITY Of CORONADO I CORONADO, CA Directors,.SoWty Task Leader. Mr; McKinley was the task leader for the design of a complete overhaul of American Military of an 870 gpm 60MOrsibta PumPolation. Pumps, oont�qk;, wety.mll tdMfIguiation, and trigineeirai Orange County various facility elements wake replaced with current tachnology as part Of the project, -Post R"mbar, American Public Back Basin Storm Wator Pump Statloor Works Association ELISINORE VALLEY MUNICIPAL WATER WSMICT I LAKE EL$INORt, CA . Proloot Manager. This prqact consisted of the pralliTrinary and final design of a 2,$Oo kiland Empire Chai . pter gPm sWrmwater PumP station to accommodate the evacuation Of stotmweiter from the President ,, WateRquse, back basin wetlands during an overflow $vent from Lake Elsinore. Association Mountain Belle PUMP Station and Water Main VISU IRRIGATION DISTRICT I VISrA. CA Project En9l"60f. As Project engineer, Mr. McKinley was responsible for the design of an Int0r-zone transmission moln. Challenging terrain. alignments and steep slope Installations were evaluated, a$ well 88 surge and.fiydiaullos, Fullerton Road Grade Separation.Stormwater and Groundwater Pump Stations ROWLAND WATER DISTPJCT I INDUSTRY, CA Prele0t; Manager. Responsible for the design of &120,500 gpm StDrmwater pump station and a 200 Spin groundwater pump station for the depression of Fullerton Road under UPRR Is 11 mad tinoks. The project Included a hydre ullo onalyaOs of storm and groundwater inflow conditions to. match with outflow hydrographs, and mechanical, electrical, and structural design, Main Pump station Was Permitted by the LACDPW Dudley Sewer Commission Consulting TOWN OF DUDLEY I DUDLEY, MA Proll0crt Manager. Development of design Plans and specifications for three separate sewer extension projects Involving approximately J8,000 feet of gravity sewer, 7,000 feet of force main, and four duplex submersible Pump stations with emergency power, odor control, and several low-pressure service areas with Individual grinder pumps and small diameter force Maine. Mao completed a tow"Ido Comprehensive Wastewater Management Plan, IncludIngobteining State. Revolving Fund loans and performance of hydraulic modeling of the sewer eystani, as well as an on -site system surVe �y 25E-526 Sewer Rehabilitation and Reconstruction Study -Y OF COMPTON I COMPTON, CA On Project Enginier. Work consisted or hydraulic and Physical evaluations of the elty's major sewers (approxftttety46,000 feet of 8,tD 124noh plpe)� The objective we joevOOStOliggmOntsthrrsPlacOmentrOP4[rOrrehoblliteitlon(linlrig).Smer CGTV data was reviewed, and Interviews Were conducted with operations sod maintenance Personnel. Spreadsheets were developed to prioritize the improvements for a multiyear program, Finally, opinions of probable costs were Provided, and the work was presented in a Project Study Report, Wastewater Collection System Upgrade pm To gra CITY OF TORRANCE I TORRANM CA PrOloat Manager. Work consisted -of the completion of several WoJects to upgrade -the City's sower eygtom. The program Included sewer rehabilitation toltimted by a system -Wide video PrQgrsm�. PreParatign of ewer replacement and extension designst end development of q conoePt design for allW ewers. A grease control ordinance was 8180 developed for th.e C Code. ity Fifinnore Sewer interceptors CITY. OF FILLMORE, I FILLMORE. CA E"9100r. Mr, MOKINIRY Was responsible for 1:110004ceptuall design of ne.w sewer Jnterceotbr4to mute 811 flow to a new Waste -water treatment plantafte, Associated diversiOn'taollitles and roadway Infrestruoture for the now alignment were also designed as part of this project Mentorle Boulevard Sower CITY. OF RFDLAN6� I REDLANDS, CA Project Manager. As PIrciect Mainager. Mr. MONlriley lead the planning and design Of 8 SSWer extension on Mentono Boulevard (Aft-SIS), which Is a *major access route 6 Anowhoad/Sig Sea r. Utility coordination And traffic control Were key challenges addreps6d. As a SOPerate project, he alsO completed the design of 5,000186t of sewer dxtenslQn. PNeot components included thaSswer Master PlOhUpdots, Preliminary Design Report, and plans, speolftations, And astiroste& Bushard Trunk Sewer ORANGE OOuNTY SANrrATiON DISTRICT I FOUNTAIN VALLEY, CA Project Manager. Work consisted of the design and construction management of replacing the existing 544nch pipeline with approximately 22,000 LF Of now 2.08-inoh cOncrete-reiriforced Pipe. Tile project Included geotachnical and s1ruotural Pipe design, and coordination with Involved cities for traffic control. University of Connecticut WWTP Upgrade and Sewer System FaCilitles Plan UNIVERSITY OF CONNECTICUT I STORRS, CT PrQJO*t E"91111001. Completion of a sewer system evaluation Survey to Identify reaches with excessive Inflow and Infiltration In the University collection system, An analysis Of flows aithe treatment Plant was completed, as well as a projection of future flows within the study period. A treatment plant upgrade conceptual plan was also developed. Lakewood Boulevard Recycled Water Pipeline CITY Or DOWNEY I DOWNEY, CA Project Manager. installation of a reopled water Main, potable water meter adjustments, and other miscellaneous utility relocations and adjustments associated with the design and construction of.5treat improvements and enhancements along Lakewood Boulevard from Florence Avenue to Telegraph Road. Project was divided Into two 609mants: Lakewood Boulevard between Florence Avenue and Gallatin Road (2,800 fast); and Lakewood Boulevard between Gallatin Road and Telegraph Road (2,700 feet), 25E-527 CONTACT IN*O DEREK WIESKEI, PE derekwisakeenv5,com 949.685.0477 Quality Assurance/Quillitty control ................ .. ........ EXPERIENCE --, . ...... ............... - ........ I . ...... Mr. WiDike has more than 15 Mrs of hands-on okpodlehoe In the development, �6 years design and construction of capital improvement Projects for public agencle H a, is EDUCATION vast catalog of projects Includes roadways and pedestrian Improvementei parks and M,13A, landscaping, water and sewer Infrastructure, and buildings. Mr, Wieske has served In a M4 Civil Engineering variety of roles from City Engineer to Director of Public Works for agencies throughout Southern California Includingthe cities of Long Beach, Laguna Beach, and Lake Forest, 8.8� Civil. Engineering Prolect Experience pcmsts.... . ........ . ............ ....... --- . . .. ............ Civil Engineer (CAI he. 4987-2 . ....... . ..... . ....... Downtown Area Resurfacing CITY OF LAGUNA BEACH I LACUNA BEACH, 'CA AFFIUA'nONS Pf0100t Menage'. Mr Weeks oversaw the design and construction of the resuffsping Member, American society of the downtown area of witins Reach. and coWinated with local b'UsIfiesse$ to of CIVII.Engineers minimiza.amnomfo'Impects of constructionJnvidditiontp streetraguriecing, the Member (1091341994), mleot Included, Installation of various traffloolm[rig features, such as bulbouts, StandardsSaiting Mr. Weeks Introduced a bbnmi clause InWtha specifications, which significantly- CDimy"tteeforthe accelerated Project 0009rue0ton, resulting In praise from [Dail shop owners for a successful project. of Regstratlon for PrOesslonal EnfAnadrs Stormwater Diversion SystOrns Installation and ��Dd Surveyors CITY OF LAGUNA BEACH I LAGUNA BEACH CA Member(2002), Project Manager. Mr. Mask& was I�aa';Onslbla for the design and construction of . Countrywide New sto rmwoter separators (Cos Units) to divert urban rune ff from roddway% and the City Developmentand stortndrain system to the municipal sewer cotlection system. C Ifenge i lud he a no ad constrVa"on water Quality working with sewer systems without 6i sruptmg service, and the design of a system that Task Fares can be maintained with relative am. Lexington Drive Road Improvenl6rits CITY OF LOS ALAMMOS I LOS ALAM11M CA Project Manager. Mr. Wieske was responsible fbr the Installation of a half4hile seetion of arterial highway from Wells Avenue to Cerritos Avenue, He reviewed and approved Plans and speolfloatont; and oversaw gill construation managemeryl/ Inspection activities for this project. The Project Involved close coordination With the representatives firom the City of Cypress and an adjacent community ch urch that was funding the roadway improvements. BsIl Road and Sloornfield Street Intersection and Drainage IMProvernents CITY OF LOS ALAMITOS I LOS ALAMITOB, CA P(Q)Oat Manager, Mr. Wieske, served as the project manager for the installation of 1,400 LF of storm drain and roadway rebabilitotion. The design alignment of the storm dra In confli cled with multiple utilities, Including sewer, water, gas, electric, and ol I PIP811,163. He oversaw the design of the project, Including 819nifice nt Val Ve Plan engineering, and specification quality control, bidding process, and coordination with partn6ring funding agency, The project required extensive coordination with utility N V15 agencies to either relocate oracjust conflictiag utilities. 25E-528 COWACT INFO PHIL KERNPI5 PhIlkerriftV5.0orn Project Engineer ... . .... .......... . ....... EXPERIENCE ... ......... .. ...... ..... . ..... . .......... .. . .......... .... .. Phil has more than 10 Yftt&of experloncedeSiOnIngand PrOOftingpUblio works Morethan30years Projects. he has Performed Inthecapeoltyrof Frojeotmarlageronp wide vadelyof civil EDUCATION engineering projeots Involving transportation facilities, utility repairs and upgrades, US Civil Englneering�Son and site work..He has been directly responsible for the preparation of grading plans, Infrastructure Improvement planstapecliketione, traffic contro Vphaalng Plans, and Diego $rate University . censUuctirM administration for numerous -complex civil engineering projects, in addition (1983) to having special technical emphasisin the are" of hydrology, hydraulic&. Site and OertilicateCeIEMAftfiety transportation design, NJ,$ capabilities smenhOnc6d by his M for detail and skills in Assessment Program OrgAvilzatl0n, Project Planning, slid written communipatign. Evaluator - #68105 P�qleot Experience LICENSES PWassional Engineer -CA I ... . ........ . ...... ............ . . ...... . ....... ... . ... East Valley Parkway Widening I City Of Escondido #40831 PrOJect Managerfor design of one haff-mile widening of East Valley parkway and Vpiltey Professional Engineer - NV center Road to Prime aderiej Standard% between, Beven Drive and the northbrly city limits where Itiolned Imbrovoinants pwicusly, cDrmtructed by the County. TN& $13M OW4 project will allminate 0 traffic I)ORIOne0k and features 0 bridge Widening, trafflo signal Modificaflonsi StresWcape design, and-preparstion of light of way docume ntsand environmental services, The design ars %Dolispecal care duringthe gporretricapprpyol Phase Of the Project to ensure that the impyovarnsy" were no mom than needed. to accommodate future traftopnWentlens, saying the City capital funds that cotild be SOP1106 to other needls� Melrose Drive Extension I City Of Oceanside QV00-officer for the design of the NesM9 link of Melrose Drive between Spur Avenue, located about one-half mile south OfStPte Route 76, and North Santa Fe Avenue, 300 feet north of 011owbtook Drive'. This 3,000-fouLroadway- extension includes thedesign of a proposed bridge crogallngoM'r Guajome Wke Read and I Som . a Wetland habitat. Additionally, Melrose Drive will be widened for:LW feet between North Santa Fe Avenue and Sagewood Drive. College Boulevard Widening I City of Oceanside Project Manager for Preliminary design of widening of College Boulevard from four to Six lane$ between Olive Avenue and Camino cis is Plate Iry the City Of Oceanside. Efforts included geftebrii; deWgh, detailed field surveying of constraints, slung water quality OMP9 and environmental coordination, San Diego County Women's Detention Facility I County of Son Diego Project manager for preliminary and final civil engirloWing of a design -build project to replace the existing women's detention facility with a state-of-the-art, $ 221 million, 478,OWsq uare-foot facility on a 454acra site. Design challenges Inol ude maintaining operations at the existing Los Golines facility during construction of phase 1, stormwater compliance at the riverside site, and obtaining approvals by the local municipality and utilities. 25E-529 CONTAcTINFO STEVE SO"APEL Project Engineer ........... -1 .......... . . ..... ...... ........ PERIM% 1 . ............. . .............. -- .... . .......... I .......... .......... ..... .... Mr. Sofiapel has more them 26 years of civil engineering experience In Southern California. He Is an experienced manager who has been responsible for the successful EPUCAJION Eno - nearing courses completion OfenVironmentallyond pollUrAllysonaltivaclasilin ImKo menipmlects6HIS ve experience Inoludes serving as the project manager and project engineer responsible for preparing project studies and r000mMohdatlons, plans a nd specifications, and -support during construction. Project Experience ....................... " ........... . . . ...... ....... ...... .. . ...... ........ ...... ...... . . .. . .. . ................ Baker Street Rehabilitation I City of Costa Mesa Mr. SQhapel was responsible for preparation of plans, spisofflostjons arid estimates for the Baker Street Rehabilitation from 84djA Street to near Sbed. The jamlect consisted of ap proMmately 14,0,0,LF of pavement rehabilitation, reconstruction of damagiod curb and gutter, sidewalk, and c(rtvokay, construction of ADA compliantourb ramps, and 611 appurtenant Work. Central Avenue Street Reconstruction I City of Chino Mr. Schapol was responsible for preparation. of plans, specifications and estimates for UN LF of pavement reconstruction. Improvements JhOuded. WWI pavement reconstruction, redesign of eyJsttng cirp.96 sections as needed to Improve drainage find driveabillity, and rel5alf of damaged sections of the asphalt Alley Pavement Rehabilitation Projects I City of Costa Mass Mr. $chapel was responsible for overseeing the preparation of plans, specifications An ' d estimates for the total reconstruction or pavement rehabilitation ol"11 alleys. Work included soil testing,, structural section design; field survbyIng: replacemarrt of, alley entrance, damaged curb and gutters, cross gutters mid spandrels, sidewalKs, driveway and approaches, turf and ird,gation; Wheel chair romp (WOR) designs meeting ADA requirements; planting and trimming trees; determining right-of-w ;andprovidng ay I traffic control and striping plans. Temescal Canyon Road Rehabilitation I County of Riverside Mr. Schapal was responsible for preparation of plans, specilloAtIons and estimates for 2,000 LF of pavement rehabilitation. Improvements inducledgrind and asphalt overlay, redesign Of existing cross sections as needed to Improve drainage and drIveability, repair of damaged sections of the asphalt, and reconstruction of concrete Improvements (sidewalk, curb and gutter), Industrial Way Water Quality and Storm Drain Improvements I City of Costa Mesa Mr. Schopel was responsible for the preparation of plane, specifications, and estimates forthe design of the Industrial WayWater Quality and Storm Drain IMProvements with the objectiveto eliminate the floodingand current water quality problems caused by the deficiencies within the existing storin drain system. The project consist$ of V 15 Installingan underground detention/infiltration facility within an open gross field located south of theAnahelm Avenue and 19th Street Interseotion. The project Included a hydraulic analysis of the -entire storm drain system. 25E-530 CONTACt INFO kYIe.hIIton*nv6.00rn 949.686.0477 EXPERIENCE years EDUCATION B.S. Civil & Environmental Engineering LICENSP/CEIRTIFICATES CM! Engfnear4n-Ulning KYLE HILTON, EIT Project EnSineer ... I ............. . .. ... ".- .......... . ........ ............. ........ .......... . ............... ........... Mr Hlton has more than six Yeats of experience In publio-works Improvements, Includingplannirig and de.silift of street$, artorialstreets, right-of-wayeriginearing, and, storm dtoln design. His professional experience also ItiCludes CAD drafting, bridge mitift Waiter Quality Management Plans (WQMP), Environmental Impac, t Reports (EIR), and Storm Water Pollution Prevention Plans (SWPPP). HO also has also served various roles fbr staff augmentation assigntrients. Project Experience ..... ............ .... ........ ... ......... .... .......... .......... ......... . ..... .. Rancho Palos Verdes Area 9 Now Striping and Signing CITY OF RANCHO PALOS VERDES I RANCHO PALOS VERDES, CA Dosignfaiginoer. Mr. Hilton was responsible for striping andailghing plans for a. large neighborhood community, The project co nsIsted crackling how signs and abiping on the streets of a neighborhood corn hiluntly! Bristol Street Widening from 3ro Street to civic ceptneir CITY OF SANTA ANA I SANTA ANA, CA DOMgmgugl"eDfMr.Hiltdtt*Asr.psOonsible.forthe.dWpofihestre witioning- at Plot*, landscape plans And Irrigation plans ficrthis project, The Project consisted of addifigan additional lsna�n each direction. Also, a median was constnucted with a deco-mPosed granite walkway and a dry stream No Wes constructed in place ofa gutter, Grand Street Widening from 1et to 4th Street� CITYOF SANTA ANA I SANTA ANA, CA Design Engineer. Mr; Hilton was responsible forthe design of the street widening plans, landscape Plains and Irrigation Plans for this projecL The pitijact consisted of adding an additional lone in each direction, Also, a median was Qonstr , ucted with a dry stream bed In the middle to allow for runoff to Percolate Into the sell. Memorial Park Walkway, Basketball Courts, and Volleyball Courts Renovation CITY OF SANTA ANA I SANTAANA, CA Design Eng!"08r. Mr, Hilton was regOori�lblo forthe design of the walkway, basketball courts, and volleyball courts reconstruction plans for this project, Expo Line Bus Stop Enhancement Project CITY OF SANTA MONICA I SANTA MONICA, CA Design Engineer. Our team was selected to Provide engineering design $e"!Oes. and Mr. Hilton Is responsible for providing the final design of the bus stops while satisfying the needs of multiple government Agencies. Phase 11 of the Expo Line Is expected to te COMPILted In late 2015 and will extend the line 10 Santa Monlea. As a result Big Blue Bus Is Implementing a comprehensive redesign Of Its trOnalt system to connect Passengers With the Expo Line stations in attempt to create a More effiolgrit com u for passengers; these Initiatives also Include the Inclusion of signage, bus berths M to and overall pedestrian Improvements. SoacIfically, our team Is providing preliminary, soliernatio and final design, to Include construction documents detailing bus pads, ADA-compliant wheelchair pads, sidewalk extensions and the location of bus stop 25E-531 CONTACT INFO KEVIN SALENt PE� PMP lowla.salehOrvS.com 949,585.0477 Project Engineer 1_1 ..... EXPERIENCE .......... ...... I . . .......... 6--o— ....... . . . ................. Mt. Salah has 24 yews 010W(mcaas a civil Aronson His professional exp6dende 24 years Includes planning, dosW6 construction management, andoonstructlon support EDUCATION services for 0 Vart0ty of public works projects, With sPedilio areas of practice in water B.S. Civil Engineering And wastOwslor Hisfal0wmt &Verlerroe Includes water distribution and treatment Diplom Computer fadliti6s, PUMPIRglaoilifies, treatment plamprojectp/processes, res 01 pr so ery rs; as re Programming reducing and surge facilities, blending facilities, disinfection fealliflea, and flow metering facilities; Wastewater projects indude-conveyance syst4me, pumping LICENSE$ statons, And beatmentplant projects and processes. Civil Engineer (MP) NO.36?69 PmJeot Management PYOJOCt Experience Prolasslonal ... I .... I .... ..... . "� ........... . .. ............. UCI Recycled WpWr Una: AFFIUATIONS IRVINE RANCH WATER DISTRICT I IRVINE, CA Member of Engineers S611191' PrO180 Efighl0sr. Mr. Salsh Is currently, providing thd plans, spacificarlDns, without bordem, VC1 And estimates for the design as Well as� providing engineering construction services chapter for aPPrOXIMatoly 6,700 LF of Je4noh and 124rich pipeline In California Avenue American Membrane from University Drive to Theory Lane and on Academy Way and Pefta$On DrI"' fron) TachnologrAs5ociation California Avenue to the cooling towers, In Addition, a new metering vault will be installed at the Intarsectfon of Catifornia Avenue and Academy Way. Downtown Anaheim Recycled Water Expansion DesIgn-BUIld Project CITY OF ANAHEIM I ANA"EIM, OA "Dior Project'Engineer. Mr, Saleh Was the designer fOrthis.design-build effort Irk conjunction with Arnaz Engneerlog fors new pump and tank syetern to replace the 0(141110 Irrigation Pump SUPPlY system. The flew %stem Is design0d to store (on -site) recycled wafer !A 9en0f8t6d from the WRDFand Aqll irrigate Pearson Park, The row pu mp and tank system will connect to and operate with the existing Irrigation sprinkler And cont.rollersystem. $4nch and 64nch Water Main Replacement In Westford Street, Ardmore Street and Gallo del Norte Street CITY OF ANAHEIM I ANAHEIM, CA Senior Projeot Engineer. Mr Saleh Was responsible fbr the design of Abandonment And replacement Of existing, A1009 4-1hoh and 8-Inch DIP main with new 64gah and &Inch PVC C-900 located In Westford, Ardmore and Calle del Norte Streets. Designs also Include the replac ement of several service lines, meters, Appurtenances, hydrants andvoNes. Culver Boulevard Area Main Replacement OOLDENKATE WATER COMPANY I CULVER CITY, CA Senior Project Engineer. Mr. Saleh was responsible fbr the design of replacement of 44nah existinil, Aging and S-Inch cast Iron water rnaln with 8-1noh DI P or PVC in Culver Boulevard from Sepulveda Sculavard to Overland Avenue and In WAgnor Street from Sepulveda Boulevard to Coombs Avenue (approximately 7,000 feet), The project also Inoludes relocation of 14nch and �-lnch services and meters and abandonment of the existing water mains In the alley east of Culver Boulevard and In Wagner Street. 25E-532 0ONTACTJTNF0 KIKO ANTUNOVICH, PE 940A5.0477 Project Engneer .... EXPERIEN& ........ ..... ... ........ .. ........ ...... Mr Antunavich has more than three years of experience at. a civil engineer. HIS Professional experience includes project engineer, design engineer and d I er. CAD EDUCA'nON �esgn NO Is adept at 111811091119ft)(IftlPle municipal and agency projects. His qualifications 8.8i Civil Engineering Include the ability to design and draft-complax water and wastewater Projects Including LICENSES reservoir$, Pump stations, water mains and sewer PIPWries. Civil Engineer (CA) Noi S7904 Project Experience ............ ................. .. ..... ......... I—; ...... .... ..... . . . .......... Pm6 Do Valencia Lift Statioln' Rehabilitation MOULTON NIGUEL WATER DISTRICT I LAGUNA� HILLS, CA Pf4ed Fuglacerf Mr Anturicivich is providing projeot engineering to develop plant 14 replace aging pumps and motors to Increase system 0611abilly, update and replace aged electrical equipment; retrofit piping, roheTT1IItrTtD isellit� for better Ventilation, and Is& descriptions and Platte, Corryno and Slauson Area Main Replacernents and Abandonment OOLDE N STATE WATER Com pANy I CULVER Cny, CA Project Enginew, Mr. AntUrlovIch Is acting as Project engineer to develop plane and sPedflostions lbr tKo design of a potable water pipeline roplacomentprqe0t located in.lw QuKw City water system, this project Includes replacing and abanoolng 1,600 V of undersized and old 4-Inch, Wrich, and 16-Inch cest fron water rnainswith S-Inch and 124nuh PVC In the public it oft . ght of way (R' The Purpose of thia tirdeot is to Improve water quality, Increase 11 . reflows, reduce maintenance costs, and improve system reliability within the GSWC service area, This project is set to be constructed in 5 sequences. Azusa Sewer Lift Station CITY OF WEST COVINA I WEST COVINA. CA Project Engineer. Mr. Antunovioh Is acting as Project engineer to develop plans to VligradO the "ng sewer Pumps end contmis to comply with the Statewide General Waste Discharge Requirements for Sanitary Sewer systems; Provide sufliclent storage capacity during ornm9aricy/powor outages; provide barkup Power systems; and $CADA monitoring sYstisru to Pump.dma mid status. Alley Water Main Conversion, Liberty Court LONG BEACH WATER DEPARTMENT I LONG REACH, CA Lead Designer. Mr. Antunovich designed and drafted the plans for the projeoL This project Included the relocation of two waterlinas and aPPA)AInately 26 services within two alloys to the adjacent streets. The Project consisted of the design of approMmeely 3750 LF of 8-Inch IT Pipe and 5001 LF of 4-Inch DI pipe. The project required extensive field Investigation and coordinatJon between tile Long Beach Water Department ' property owners. The Project construction was also split between the Water Department constructing the Pipe In the side streets and the contractor constructing the main within Atlantic Ave and reconnecting the service laterals. 25E-533 PAUL M. FRISLIEt Ptt IMSA Senior Engineer EDUCATION - MRAtinlOrsity0folanuffs2oll -'BS' Civil trigirnarring, Unwersiv of Coercion, wro; Joits REGISTRATIONS International municipal signal Atiodapon VMM): - Tniffic5lonal Level 11, 00897180, 2.011 - TraffIcSignal Level I;HAA9718% 4112 SigaalloSpectorLevel I, VS197189,2014 Work Zero Safety, #707.169, Zola YEARS OF EXPERIENCE..L7 CORE COMPETENCIES TraffIcEnglAcevinatioperations ITSPInonimpesignikhoopratim, haffictionaloolin Transit AFFILIATIONS OrangeCounnyTrafficcolinaerloo Council fo�TIC) I iteriv Project Experience Harbor Boulmed'fraffic Signal Synchronizatim, (TSS) Project - 01prelL County Transportation Authority (CICIA) and City of Santa Ana, CA Mr. Fatfie, served as Wait: lead and Construtdo It manager to provide construction Support and perform all necessary Integration, Harbor leyd from Chop man Ave to Newport give; s I pa . on 7 In$ a cro ss the Cities Of 6arden Grove-500A Ana, Frountaln valley and Costa Most� as wall as freeway on/off ramps at SR-2Z and F405 within Caltrons Jurisdiction. In addition to 90AerritiIIII.PS11! packages for equipment upgrades, the Project also Included the devetopmeirrL Implementation and flne,tifning: of the AM, OM; midday, ofifin . kand weekend traffic slanel coordination timing pions for all 46 corridor. Iteris will also proVide Traffic Mmmilement Center (TMC) upgrades to the cities of Costa Mesa anti Santa Aoh�wblch-spans froarClosed-Clivult - -- - Television CCTV) DC(flism; and workstations to designing end replasinethe City's existing video wall system with power and more advanced capabliftla. Barranca Pkwy/Muldiands Blvd Regional Traffic Signal Synchronl2adon Project - Cities at Irvine, Lake Forest & Mission Viejo, CA Mr, FrIsHe Is the CIA/QC Leader ED provide traffic/ITS design.Improvements and traffic signal synchronization for 44, Imorseefic"s alone a 13-mile segment of Barranca Parkway/Muldrancls Blvd, The project Involves desert of new fiber optic tables (multi and single mode), Modulus, pull bom, cabinets and contIollef upgrade In City of Irvine, New ooAdu6, pull 4axes, twisted PAIr Interconnect, and wirelez, radio In City of Lake Forest; New tabliams, pedestrian stgrot.is and loop detection 1, cltg of Mission Viejo, In ,addition to the traffic signal Infrastructure Improvements, Iterls Ifiso developS signal coordination, plans for Am, peon, off-peak IsM, ,after- hours' and weekend for all project traffic signals along the corridor, Newporlfi5alboa Boulevard Regional Traffic Signal Synchronization PrOject - Cities of Costa Mesa and Newport Beach, CA Mr, FrIsee serves as the QqQC leader and Engineer of, Record to OCTA to Provide tum-keY braffic/175 Improvements and traffic signal sym.broolgation for 33 Intersections along Newpoi 118alboa Bovievard corridor from Bristol Street in Costa Mesa to Main Street In Newport Beach, Intlevating Through InformatIcsTm 25E-534 J CONTA I OT . IN . PO gull aulpq.9,h4Qnov5,oam 868.$ M4. Civilinginearino nice in rI6 a . n . d 6. n e 6h - E h gir W% CA ffits GUILLAUME GAU, PEt GE Geoteplinical Engineer ...... — ........... ...... i ......... ... z . ............ . ...... .... ... .. . ........ ............ Mr- GauS 6)(Ped(WOO Includes roadWaysi electric end gaefln6s, water pipelines, residential, commercial, schools, transportation, rall, landslide MMedlation and f0rensk* Prdflft -lie also provides, Veld arIgInecting services and laboratory supervision for the testing and Inspection for concrete, structural st.eel, Masonry, sells, asphalt and civil construction, Project Experience . . ......... .......... .. .. . ..................... ..... ......... ... ... . .......... On -Call Materials Testing and Inspection Services CITY OF VISALIA I VISALIA, CA Q60technical Engineer for annual on -call construction materials testmoserviCeS far various InhOW110ture lonPrOvemenot Prolectsoomprising geatechnIcal and Material tasting, overlay and resurfacing (Cape Seq) &, Reclamits) projects, 0- Iftleg projects, Independent Assurance services for federally funded proji0is, pavement evaluation services. and concrete structures. Materials testing servIces covered soils, concrete, HMA, Cape S641% warAfte, and miscellaheous testing services, Melrose Drive Extension and Improvehients CITY OF OCEANSIDE I WrZANSIDE, CA Go aotoohnical Engineer forthe design and construction of the fterlb1pri Including grading recommendations, pavement, culvert pipeline and stioring design. State Route 178 Widening Project cALTRANs I sTATc OF CALIFORNIA Geotechnical Engineer for told and laboratory Materials tester, plant Inspector and source inspection services for the wideril ng of SRA76, The project included grading observation. field densotesting, as'phalttebting and plant inspection arid source Inspection of 112,000 CY roadway excavation and fill Placement, 62,000 CY of aggregate base and subbase and 83,000 ton HMA 01000 Installation along Highway 79 SAN DIEGO GAS & ELECrR[C Gootoohnical' Engineer for the installation of 7 Miles of underground 39kv line to bring power to the now Jamul cosine. Work Included excavation monitoring and placement of structural backfill, aggregate base and subbase and HMA along Highway 79, Various Projects $AN DIEGO W & ELECTRIC I SAN DIEGO COUNTY Geotechnical Engineer for multiple projects Including underground transmission lines, drilled plar foundation and gas line relocation. Key geological/ilactechnical issues Included deep foundations, rIppability studies, seismic refraction O.Urveys, horizontal directional drilling, Jack and bore. retaining walls and sharing. Black Canyon Road SAN DIEGO COuNTY, CA Senfor Engineer and Project Manager responsible for the gootechnical investigation end design of 9 section of madway between the San Monte Reservoir and ad(facent Indian Reservation. Key geotachn(call issues included sl00a stalhlfitv rtv,.k rinnnhilifu m�W.� 25E-535 I I I I COW= IWO KEVIN McHUGH, Jr., FPL.S 90.686.0477 SurveYing Project Manager ... . ......... ... ..... ...... ........... . Mr, McHugh Is a 11ceriSed laind surveyor with more than 35 Years of experience. Kevin a 5 years manages Nve's aurveymg operations In our southern W[fiernia Region. As survey manager, . EPUCATION hs SuPel"ASOR Oil SurvOYIng slid Mopping Operations. This role Includes oversight of told AA Wthe moos . nL surveysconstruotionstaki field orewsupervislon, field and serial topogmphlesurvia�%, 1 the Preparation and quality control ottimil maps, record of surveys, legal descriptions, right of way MOPS, appraisal maps, boundary survays end analysis, ALIA surveys, lot One PT66sionall land Surveyor' aQuirtMeAts, constraint MOPS, condominium plans, a nd corner records. (JA 463, Project 5xilharlence ...... . .... ... . ...... .... . ...... ....... .... ... SR-26i and SR-241 - Eastern Transportation Corridor I Caltrarts Kevin provideq pit boundary OnAlYSIS and rlfilhWway CADD pr*ol: coordination for this 24-mile ttanaportaitidn corridor project in Oranie Couhty� His misponalbilltles Included 914 PONS1011 and approval and preparation of More than 600 legal descriptions and exhibitsfor right-of-Watquiettlon. He supervised preparation of all Appraisal map, right-of-way,maps, haccro of surveys, survorcontrof maps, horizorital- control calculations, and CADD-fild managemenit. IWn served as the project manager for riglitof way tor this cha.110rigirorciient which covered the full spectrum of r1gW of -way mapping arallonotneeringetements. Under his direction the right of way rhe pping Win evaluated title report restrictions and prepared project Constraint MapW developed Property Wriders containing all IrOrmationand legal data Lead to for appraisals andsubsequent: paW aNulsifions; prepared legal descriptions and exhibits for various types of property rights acquisition Including fee acquisitions, slope, drainage, roAdvAyend utility easements, temporary corstruct(ph easements, and Joint Use Agreements and Consent to CoMmicir Use Agreements for more then 504111yfacilftles. 1-5/1-40.15 and Bake Parkway Interchange I Caltrans As land surveyor -In -charge for this projecL KaWn's duties covered denshication of horizontal and vertical control, de§lgri surveys, serial mapping, righto-way base Mapping and survey control maps for three miles of design or oes sections. His work on the project Included preparation of legal description and plate for rI9hWf-wby takes, and preparation of appraisal maps and dot-of-waymap-9. Foothill Transportation Corridor - 0so, Segment I Caltrans Provided all boundary analysis and right of way GADD project coordination for the five mile segment of the Foothill Transportalkin Corridor project Responsibilities included supervision and OPOroval of preparation of more then 35 legal descriptions and exhibb for right of way acquisition as well as eupervision of preparation of all appraisal maps, right of way maps, records of surveys, survey control maps, horizontal ooritrol calculations, and CADD file management. Newhops Street Expansion I Caltrans Surveyor In charge responsible forcomPletingthe boundary survey and analysis to determine the existing street right of way, Caltrans right of way, and prlvath ownership boundaries, as wall 6S the Preparation and oversight of all legal descriptions and exhibits required for the City of Fountain Vallay1c, acquire Me additional necessary N V 5 right of wav for the oroleat. 25E-536 A N a I A H N I N 4 Principal Recreation Planner With NUVIS since 1978 Licensure: CA 1997 Tom shares his talents and passion for our profession with the Boy Scouts as 0 Merit Badge Counselor for Landscape Architecture, Environmental Science, and Wilderness Survival. His emphasis is in urban design projects and public- and pilvate-oriented park/fecreation planning. As tile project director for the $15 million Sports Complex In Huntington Beach, Tom facilitated extensive learn collaboration and managed the design from conceptuals thfu construction documentation, Client relations. pictorial graphic exI itbils, technical direction at construction documents, and Multi-teamlogency coordination are his strengths. Mr Munoz was tile Project Manager as subconsultoril to DEA for Coltrans (D8) on-coll three Kaf contract, and also the Project Manager for NUVIS as prime consultant to Coffiens JD8) on -call for three years, Other Professional Experience Boy Scouts of America, Assistant Seoul Master, 1997 National Jamboree Professional Affiliations American Society of Landscape Architects California Park and Recrearion Society North Gaffey Street Beautification, Son Pedro, CA Port of Los Angeles, Directive I a 3 Concept scenarios, illusirafive perspectives, and pS&E to, .75 miles of (9 t_O 1 11 I_ way with multi-PU(Pose path serving as a continuation of tile bicycle route along N, Gaffey Street. Design process of this community openspace included coordination with Chevron, adjacent Property owner, and an on -site, community meeting with local police to discuss security issues and neighborhood desims. Green River Road & State Route 71, Corona, CA Colirons; Dist, 8 with tile City of Corona & DIA Port Of On-COJI as Prime consultant with Caltrans providing Conceptual Designs arid Construction Drawings fOl east and west bovndl on and off romps, elevations and sections foi Green River overpass, freeway ObUlments, arid construction details for enriched fencing Of' Slate Route 91 in Corona. ]ask Order 9. State Route 40 Interchange J, Needles, CA David Evans & Associates for Caltrans; District 8 Landscape architectural design support for a 1/2 inile section at Interchange 'Yin the City of Needles including reliminary plan view sketch arid perspective imagery utilizing desert/native plantings and colorful decomposed granite, while allowing a comprehensive understanding of the necessary construction budget. Scope also included preparation of final PS&E's for the Interchange improvements. 25E-537 CONTACTINFO TOM ACUNAr AICP 1 85,0477 Environmental Manager ............. . . ........ ....... ... ... ................. EXPERIENCE . .................... . . ...... Mr. Aouna currently diracts the eftas-of HV51� Environmental Group, performintall �5 years 0400% or environmental support, He has mote than 86 yosrapf experience obt4ining EDWATION local, sta% and federal approvals for electric a nd gas projects. Dudes Include supervising UA, Sustness eight Field Environmental Specialists aPect4lizing 10 biological and environmental AdminIstratlon permitting. News$ t0sponalble for phaorIng taguistory strategies W obtain permits, reviewing and editing technical FSPOr%pWaring environmental relesses. coordination of Associates AM Degree construction monitoring, tracking and 08914hIng projects, and program administration of UCENSER15, state and federal Permits, clearing the way for $00.operations in Calfiernias Central valley American Institute of and desert ragions. C a Corti" d Planners '.'a. 016829 Project EXperlence Hazardous Materials .... -.1 .... .... .... ...... ........... . ...... ...... 11 .......... ........... . . ............... & Site Assessment Dortificartion, University . .. Escondido E(pedited.8attery 30 M 12OMWH and El Cajon I SDO&E . . W/ of California San Dlego Tornwas responsible for ensuring environmental and SOMY compll$rft for two large lith[UITIIOn.Oa.#Ofygorag6sy$WMs This technology Is relatively new to Iniv.0-sto ties r poll and required comprehensive review Of manufacture specifications and operational Certified Environmental faquiromonts to minimize-809&E,risk, surveyor SPUE -'19P4 ECO Substation PTO Application I Sr)G&.E Prepared the Eco Substation Proponent Environ mental Assessment and oversaw the Joint EIR/EIS. This 009WI)Ont described and evaluated proposed ifinprovernarrie consisting of a now i00-acrd substation/8witchyard, expansion to an 04s.Ung substation, and construction of a 13-mile transmission line to connect thern. The PTO granted the application in juns, �012, Mountain Ernpirs Major Use Permit I County of Son Diego Tom worked with this team -obtain Major QS6 Perrrflt from the County of San Diego to allow a heavy equipment training facility, Key OEQA Issue$ were visual and noise lmpacls� At this direction, Tom conducted a OEQA;Inittal study and employed measures so that the project qualified for a Mitigated Negative Doofaratiom Project completed In 2011, Hazardous Material Assessment I City of Coachella Tom developed and provided a hazardous material assessment (phase 1) related to the removal of water line 49 from a street position and private prop", The Phase I Identified historical contamination and Its relationship to hazardous material related to the water line. Completed June 20.17, 90 San. Die Natural Gas Pipeline CFCN Application I SQG&E Supported the project during the routing phase of a new 42-mile gas line. Provided N I V opportunklas end constraint mapping, IderntlIed feasl1loalternatIves, Identified regulatory requirements at multiple looptions, and oversaw off" of environmental team In 20:1.6 to prepare a project Proponents Environmental Assassmera.'The COON application Is currently under consideration at CPUG). 25E-538 CONTACT INFO rIok.rsybum@rw5.00m 949.585.0477 EXPERIENCE 30 years EDUCATION BS In Electrical Engineering, LICENSES Electrical lingnearint. AK, AL, AZ, CA,.00, CT, DO, FL, ID, ILj,4, IN, KS, KY, [A MD, MI, MO, MSi NV, NO, NJ, NK NY, 01�,0411, th, 7X, UT, VA,WA, WI NIV15 RICK REYBURN, PE Electrical/Mechanical Engineer ........ . ... I .... .............. . ... ... 1-1 .... ......... I ... 0; ; ......... -- .... I ...... Mr. Rayburn has been an electrical engineer for more than 30 years, doolgnjng�fpt commercial, Industrial, gdVarnrne6tal, healthcare and Institutional faciflues, Mr. NAYbuffi sPeolilizaa In the casino and hospitality Indmstry, working on small pr.cWts to facilities coaling more than $2 billion. He has been an active tanlor associate. member Of the lntem&tlOnA[ Assadatiorif of EleoblobI Inspectors for more then 20 years. He has provided eleotrlical engineering for projects all over the United States and it currently a registered professional onglneer In 32 stsites. Mr, 0eyburn's specialties IriaNdf electrical angineerIng for master Planning, Schematic desidn, design development construction docurrients and a dealgribook specifications. onstruction administration, Including ProJect Experience ................ . — ....... .. ......... ....... ... ......................... .... ...... ....... ....... . REGIONALiusneE CENTER, 3RD FLOOR Las Vogo, W ATRIUM BUILDING RENOVATION Lee Viagas, RV PHOENIX BUILDING, MODIFICATIONS Las Veps, Nv CLARK COUNTY CORONER'S OFFICE, MODIFICATIONS Las Vegas, NV JEAN PRISON, MODIFICATIONS Jean, NV INDIAN SPRINGS PRISON MODIFICATIONS Las Vega,%, NV CITY OF LAS VEGAS WATER POLLUTION CONTROL FACILITY Las Vegas, NV ZAPPOS (LEED GOLD) Las Vegas, NV LAS VEGAS CLARK COUNTY LIBRARY Las Velps, W LAUGHLIN LIBRARY HVAC MODIFICATIONS Laughlin, W SUMMERLIN LIBRARY BOILER REPLACEMENT SUmnieffin, NV SUMMERLIN LIBRARY CENTRAL PLANT REPLACEMENT Summedln,.W WEST SAHARA LIBRARY Las Vegas, NV 25E-539 CONITACI`00 PETER SALGADO, PE PetensalgadoOnvS.Oun construction Manager .. . .... . ... ..... ....... . ... ................ . ... —, ... ..... ... .... -.1 ..... With more then 20 years of experionoe, Mr. Salgado has managed and delivered a EXPERIENCE variety of public works, projects Including strapt improvements, vertical construction 20yeam and tenant ImProvkmonts; parks and landscaping linproverflents, and water, power, EDUCATION and storm drain Improvements. Working With a varlety of agencies, he Is thoroughly B.S. Civil En&ineedng familiar with local, state, and federal procedures. LICENSES Civil Engineer (CA) Project Experlence No. 6=9 ......... 11 ........................ ........ . ... ....... STREU IMPROVEMENTS BellfidWer Boulevard Pedestrian 6nhanooment# CITY OF BELLFLOWM I SELLIFLOWER, CA COnstnIC00" Ma"490r. Mr. Salgado managed this U2M street traffic signal and PS&N48 IMP"PrOntS P1100% The scope of work Included roadway reconstruction and resurfacliV, r0bohstruotion.of sidewalks (includingdecerative P4v!bg); drive"%, clubs, gutters, cross gUtters, and ADA curb rampw installation oftraffic, signals, controller cabinets, and flashing beawn; landscaping and Irrigation; and tramo striping and sIgnage finaludlng4ec6rstiv6 clos $walkest the Intersectional. NIV15 FY 2013-2014, and FY 201"016 Annual Pavement Rehabilitation 017YOFYORSA LINDA I YORSA LINDA, CA C005tructl6a Manager. Mt. 661pdo managed this $2,5MI citywide street improven, nt 6 program. Specifically, the Scope of work Included reconstruction of sidewalks, driveways., curb, gutter, and ADA curb ramps, roadwayeaction repairs and resurfaoint, crack deal and slurry seal; and, trafflo striping and signage, Corporate Center Drive Street Lights Project CI'rYOFPOMONXJP0MbNA,dA � : co"Itmation Manager. Mr, Salgado managed this $250,000 street lights project that Included the remov@1 and Installation of appradmately 50 street fight$ In several residential areas. FY 2DO8 through 9016 Annual Citywide & Street Improvement projects CITY OF SANTA MONICA I SANTA MONICA, CA Construction Ma"ager. Mr, Salgado Provided construction management, Inspection, and publio.outreach for this annual cKywida project, Work consisted of Pavement resurfacing of streets and parking lots (including slurry seal and crack seal treatments); full pavementr000nstruction: trofflo signal modifications; and construction of new sidewalks, driveways and ADA ramps. Key services Included all foosts Of 00natructiOn management and inspection including. Utility and multiple agency coordination; project budget and accounts backing; engineering Plan and speolfloatton review., traffic 111Ahagern6rit and control, submittal, schedule, request for Infonration (RPI), progress payment review and processing field observation; negotiating andprocessing change orders; document control; and project closeout, Which consisted of warranties, guarantees, recommending notloes of completion and the release of retention. Total construction cost varied between $1M and $3M. 25E-540 CONTACT INM LUANNE BEAN, PE loannef baanftvt�com Construction Manager W.596.0477 EXPERIENCE 30yeahs EDucAnON M,& Civil Engineering U, Civil Engineering LICENSES Civil trionper(CAj No. Rwiswnow FEMAOPSA. HAZMAT Flrst Rooppridee/ Qperstions Level DOtOffeirs ' of Bulk and Non-gulkl[AZMAT, Packages Nuclear Waste Safely, fdrWorked; Ms. Bean has more than 30years ofo;perienca In the design arid management of water and wastewater projects, Her technical skills Include structural analysis and design, mechanical analysis, Instrumentation and control, the preparation of plans, scocifficatims. and cost estimates as well as construction menagameM She has held various positions with many public agencies Includingthe. Long Beach Water Department Victor Valley Wastewater Reclamation Authority, Indio Water Authority, Metropolitan Water District, and FEMA. Ms. 00all's technical experience Includes large 80810 public works P11000% fdf capital Improvement programs including conatruotion Oversight, contract admin Istration, document control, cost and schadtilo w*ol, 4041ity control, structural analysis, and design. Project Experience Alley Water Main Conversilon, Phase IVLOWIS & Lenton LONG BEACH WATER DEPARTMENT I LONGAEACH, CA 0911111tirOcIlOn MOnAgs0rulpeft0r, Me, Bean completed full service Construction Management and Inspection Services fbr the Phase 11 Ahoy V4tar Main 0onvarsion PMJect'rle services Included full time construction observation, materials testing review of Contractor's progress payments, resolution of design lssuas6 shop drawing Mvie% RFI resolution, change order management and resolution, mesillnge, public notifications and LEIWD coordination for shutdowns for Mls Project Our Construction Meftgerni!Mt WOM resolved public complaints and problems from *a local businesses and residence before they become problems fcr City Hall and LOWD, Me. Sigel also checked NPIDES and BMP measures, tratric control, and safety rriftesured during construction. J. W. Johnson Reservoir Facility Valve Replacements and Site Improvements Project LONG BEACH WATER DEPARTMENT I COMPTON, CA RWM&nt Eng'""Vermstreallo" M4118901r, Ms- Real Was responsible for overseeing this project, which Involved replacement of four underground water main valves, Installation Of fiv0storrh drain Inlets, construction of a containment cell I for an Indoor above -ground chlorine tank, construction of a large concrete reinforued storage pad, trenching for the Installation of electrical conduit, and re-priving of surface areas to allow for proper drainage. Group 12 CIPP Sewer Relining Program LONG BEACH WATER DEPARTMENT I LONG BEAGHj.CA Construcition Manager. Ms, Bean was the Construotion Manager for the Long Bepell Water Departments Group 12 CIPP sewer relining Program. This Involved,providing construction oversight and observation of LOWD's contractor to Inistall almost 15,OCo 018-11"01, ID-fnrih, old 12-1no, curad,InOace SOWer' cleaning, Pre-linin videa,finIng and pM-Ilning vi dOo. Point repalis and manhole rehabilitations were also undertaken, Once the Installation of the CIPP began, Ms. Soon coordinatedwIth the kBWD for shutting off water services for the various residents and businesses along the sewer line routes. Once curIng was completed, a post lining Video was run, followed by re - Installation of the laterals and top hat Installation on select laterals, 25E-541 COWACTINFO ROBERT H. DOSSj PE robertdossOnvfLoorn 049.585,0477 Construotion Manager .... � . ............. mo;.� . ....... �, ...... . ...... — .... . ........ ... ........ . ..... . ........ EXKRIENCE Mr. Dots has.more than 35 yeam of experience In civil engineering, As a results. 36 years oriented project manager, Roberfs strengft include strong analytical skills, proven EDUCATION successful negOtlaft CORSIStancY in quality Performance, doenonstrated positive M.8A Management proaotive actions, composure while under pressure,,consistancy In delivering superior B.S..CK41 Engineering a orvice tailored to Individual customer needs, superbleadersfilp traft, organizational scheduling and planning skills, cluick problem solvinp, work prioritizing, productivity LICENSE$ maximization, and great foresight CMIErlgineer(CA) Ao. a236 Project Uperlence Caltram; Resident EngineerAcadqmy . ...... City of Stanton Public Works !)apartment and Engineering Department CITY OF sTANT ON [ STANTON, CA caltrans Office Engineers Public WOrks OffectOr and CIV Engineer. Mr. Doss managed the public Works Acadargy 001asnirrerlt 0' Pd Engirls0*19 Department W a city with 0 p0putoltion of 40,000. Robert directed personnel, made City Council Presentation.% interacted with public citizens and controlled a budgeter ckw� $12 million annually. In addition, Robert managed the emstnictlon of $16 million In.capital improvement projects, I UdIng detignbuctgeting, and construction, the projects w9rooprnplat 0 so a d head of h dule With A.9svingil of $1 million dollars, NIV15 Beach Boulevard Sound Wall CITY OF STANTON I STANTON, CA COUSITUOtitm Manager. Mr. DOW Managed this retaining wall and sound wall construction project that Included CIDH. piles. 7110 project Involved poured concyste retaining walls Wit . h masonry sound wails on top of the retaining walls, State Route 55 OALTRANS DISTRICT 12 —STATE OF CALIFORNIA Resident 0"91118011. Mr. DOSS oversaw this retaining wall and sound wall freeway construction prqject, Including 25 CIOH piles. The project Involved poured concrete, retaining walls with masonry sound walls on tDp of the retaining Walls, State Route 91 CAIJRANS WSTRICT 12 — 8TAX- OF CALIFORNIA Resident Engineer. Mr. DOSS oversaw this retaining wall and sound wall freeway construction project, Including 42 CIDH piles. The project Involved poured. concrete retaining walls with masonry sound walls on top of the retaining walls, Interstate S/Red Hill CALTRANS' DISTRICT 12 —STATE OF CALIFORNIA I ORANGE COUNTY, CA Resident Engineer. Mr. Doss oversaw this $20M freeway construction project, Including demolition and Construction of 8 new I?rldgO, The Project Involved major night Work because freeway lanpq could only be closed between 11 p.m. and 5 a.m. This bridge expansion was.s cast4ni-plade concrete box gi rder span. 25E-542 CONTACTINFID DAN OJECIA, PE d&nleI.qJadaGnvS.corn 649.586.0477 Construction manager ............. . 1— ........ exPERIENCE 40years . .... ..... ................. .......... ; ... .... ......... . . . . ...... Mr Ojeclais a highly ClUalified Professional engineerwith 40 years otaxpe.dence in public WOft and CRY engineering with various Southern California EIDUCA71ON public agencies, 140 hRs0u00$s1uI1Y completed numerous small and lergswele Capital improvement B'S. civil Engineering Project$, He also has eKtonalve experlence In land developmentand I Ing; fid Perm It traf Construction Management engineering; transportation plianairt, and grant implementatiom Certificate Program, UCLA As construction manager, Mr. O)e.dqls responsibilities, Include construction oversiot; LICENSES reviewing PMJOQ Plans, sPeolficAtIons, and costestimew; maintaining coat and schedule control Including developing and updating the master schedul - Civil Engineer (CA) N6.26968 me agi the bi'd/aWaid process; administOrIngconAultoint and Construction cc a, n Ing ntraft, over6soingthe resident Inspection team, 06 well as materials testing and deputy inspection teams; conducting Wdoldy progress mesflngs�, processin 9 and Vac.king Project correspondents and documentation Including RFIS, 4UbmItWI$,.shop drawings, and RPQ* reviewing evaluating, and negodabag Construction change orders; fadlitating work related to.warrantles., and managing project closeouL Project Experience C41yWide, Street Rehabilitation CITY OF WM COVINA I WEST COVINA, CA c0naim*00" Ma"09606SPector. Mr. Ojecla provided Construction management and inspection services for 0 federally funded citywide street rehabilitation project The $cope of work included roadway reconstruction and resurfacing; reconstruction of sidewalks, driveways, Curb, gutter, and ADA Curb ramps, and traft signage and striping, All services were administered In compliance with the Caltrans Local Assistance Procedures Manual. Atlantic Avenue (From 1-5 Freeway to South City Limits), Federal Project No. ESPL-5250(913) CITY OF LYNWOOD I LYNWOOD, CA Constrootton Manager. Mr. qede served as 00%truction manager on this street Improvement ProJect, The scope of wor� Included roadway reconstruction and MaUrlecin& reconstruction of sidewalks, driveways, curb, gutter, and ADA Curb ramp$; and traffic signage and striping. The PTOJeot was funded With the American Recovery and Reinvestment Act funds. Abbott Road Improvements, Federal Project STPL-5250(olo) CITYOF1.YNWOQ,D I LYNWOOD, CA CONOtructiOn Manager. Mr. DO& served as construction manager on this federally funded street Improvement project. The scope of work included roadway reconstruction and resurfacing; reconstruction of sidewalks, driveways, curb, gutter, N V cross gutters, and ADA curb ramps; end traffic signage and striping Industry Way improvements CITY OF LYNWOOD I LYNWOOD, CA CO"stfuction Manager, Mr, Piece served as construction manager on this street improvement project. The scope of work consisted of roadway reconstruction and 15 resurfacing; reconstruction of sidewalks, driveways, curb, gutter and ADA curb ramps; and traffic $19nage and striping. 25E-543 CONTACTINFO AKRAM HINDIYEH, PE, TE akrainhinlyabOnvS.com Pavement Management Manager EXPERIEW9 .. ......... ... ---- .... ...... �.; .. .... ....... . MrHind"hhOsmOrOthan4OYetirgOttIvilengineorin v(porlence In the public- 40years and .9 private sectors, His experience includes developing and Implementing Pavement EDUCATION M$1*189011`404016111 Programs, Sidewalk Inventory Programs. Street Improvement M.S. Civil Engineering PfOgrems, Major $treat Maintenance Prolmmsi and Traffic Signals 0 onand Perot[ 'B�& Civil Engineering Maintenance Programs. LICENSES/CERTIFICATES Mr. Hindlyeb Is a seasoned traffic apionem, currently acting as a technical advisor to several looml. elected offiblals and to various Traffic and Transportation ComMitteat/ Civil EngineeriCA) No.29510 Commissions, rogatdirill000l and 1*090naltr8n5ponation pJanningorograrris ry a d' issues, His traffic ofigineering expertise Inciurtas neighborhood traffic management, 'traffia Engineer (CA) traffic circulation, traffic st(Idift traffic signal, sWing and striping design. He No. 1452 Is instrumental In generating a ourobaept, traffic rnmiggement studl%, trafflo impact reports an(Vor offering technical advice lbrtraffic angin0ering, and large transportation planning pniijacts. Projeot Experience ........ . ...... ... ..... Pavement Marl89817100 P701601: (PMP) Update 2012, 2014,2016 CITY OF VILLA PARK I VILLA PARK CA P(QJQmt M1111090VOCZA PmquOliff4d Pavement Inspector. The PMP Updqte praiect consisted (if 08 miles of AO Paved streets. All roadways were surveyed, inspected, and reviewedlbrocriformancowlth OCTA g0jollnos. The final repo wGrOlapprovedby-the rts City and OCTA onschadule. Pavement Management Project (PMP.) Updjato 2012, 2014,2016 CITV Or LAGUNA WOODS I LAGUNA WOODS, CA Project Manager/0011A Prequaliffed Pavement Inspector, our toarn provided data collection and fall assessment for the street pavernont, condition of It MPAH miles. Final reports Were submitted and approved by the City and OCTA on schedule. Pavement Management PrOJOCtIPM11P) Update 2015, 2017 CITY OF CYPRESS I CYPRESS, CA Project MWIRger/OCTA Prequaliflod Pavement Inspector. Our team provided data collection and field assessmentior ilia -street Pavement condition of 112 MPAH miles. Several year Capital improvement programs were developed based an the analyals.of ills Street Pavements, Final reports were submitted and approval by the City and OCTA on schedule. Annual Oftywide street Rehabilitation CITY OF VILLA PARK I VILLA PARK, CA City Engineer. Mr. Hindlyeh provides administration and Management for the ORY's annual street rehabilitation program, He is responsible for obtaining grants, plan design management, acting $8 0wrier/agent to conduct bids for projects, and administration Of construction Improvements, Our team provided data oollectionand field assessment for the rehabilitation of several streets within the City of Ville Park. The team was responsible for completing the plans, specifications and cost estimates associated with the recommended street improvements and for Inspection Oversight NIV15 during construction 25E-544 GEOSCIENCE TERRY& WATICINSJR.PG, CHG �� Senior Goothydrologist: Mr. Watkins has over fourteen years of experience In many different types of Projects, Including BeDhydrologic Investigations, groundwater quality studies, artificial reritargt Projects, water wall test drilling programs, sea water desalination programs, and The management and supervision of water well projects Including; sitin& design, aquifer pumping test analyses and well construction. Usted bikaw are various examples of Mr. Watkins' experience: AW City'Of South Pasadena —110-habillitatian of Wilson Well 112. 2016 Developed rehabillif * ation recommendations Ovid work pian for contractor activitle& Served a 6 ProlOct and construction manager during rehabilitation, redevelop ment, and testing of the well This work successfully doubled Production capability of this walf, City of Huntington Beach — Replacement of Well No.1 anagement 2014 to Present Prepared preliminary design documents and drawings as well as technical -10"rolm no e ent plans and specifications forthe drilling, construction, development, and testing of the City of Huntington Beach Replacement Well No. 1. Will provIrig construdlon management services, Including well design recommendations, during orrnstructionvactivitler which should begin sadDnd quarter of 2017. State Polytechnic West Valley Water District — Rialto Calton Monitoring Well No. 1. UnIvOrtlty, Pomofia, 2001 2015 to 2010 Project manager for the drilling, deslg% construction, andidevelopmentof a 60massional aesistrations; 910 ft staInlers steel monitoring welfto serve as 6 sentinel well monitoring 611fornfa Professional Geoloclst perchlorate migration. (No. 9046) certified California Hydrogeologist, PICG Water District. 2016 to Present (No. 1038) Project manager overseeing all aspects of this Project. Tasks completed to date Include well siting assessment and recommendation, drafting of technical plans and specifications, contractor bid assistance, and permitting with regulatory agencies. tbnstruction and testing are scheduled to begin In March, 2017 'V��Y - PQX 25E-545 CONTACT INM JUSTIN GRIFFITHSt PE 949.680.0477 Water/Wastewater Engineer . . ........ EXPERIENCE .. ............ .f� ..... . ............ .......... ................. . Mr. Griffiths technical beftrou no Includes Steady and unsteady hydraulic Modeling, is years encompassing One- and two-dimensional models; river mechanft scour arialysis, EDUCATION rovatment design, hydraulic analysis of bridges and other structures, floodplaln mapping, 66 Civil Englaearing- storm drain and energy dissipating structurbAesigns.Additionally, hais experienced in .California polytechnic hkorologic modeling, flood routing, ratonfloWdetentiou basin design, hydromadification State University -San Luis analysis, slid erosion -control design'. He assls% Pirojectmanagers with avarialy of water - Obispo, related projects Including Storm Water Pollution Prevention Plans (swpppa), Storm Water management Plans 0WRIPsh Water QualityToohnical Reports, drainage designs LICENSES end report preparation, He has parl'oftned site Inspections to monitor Best Management Professional Engineer - CA Praotices (ampi). 4169094 Cortified M94plaln Project Experience Manager- CA#US-O& ... .. ......... ........ ... ........ ! ... a ..... 1. ... . ......... . ..... . . . ............ ... . ... . ...... a ........... . 01362 Quarry Road HydrolOWHYdratilles and Allignmerd Sft* 1 Coulftly of San Diego Conflied Q$D/QSP - Project engineer responsible for performing hydrolagici hydre ulle, and scour #()071�7 - CASQA -calculations for a proposed bridge and roadway realignmert over Spring Valley Crack at the Quarry Road dros$Ingfor the Son Diego County Departmentof Public Works. Hydrologic calculations were performed a6dording to the County of San, Diego Hydrology Manual requirements using HEC-H M Sforft highly urbaniz ad i:L6squsre mile watershed. The 10-, $0-, IQG-, and SODWife, 24�hour hydrographs were computed far use In the subsOquorrt hydraulic modeling. Hydraulic modeling was performed, using HMRAS and consisted of evaluating the existing condittons to determine baseline hydrauflo vaiues� Various roadway alignments, bridge geometries, and channelgrading. options Were madeled and evaluated using REC-RAS to determine the optimum configuration which met the CountYs design objectives. Stone Canyon Creek LOMR I City of Poway Project enghnser responsible for performing hydrologic and hydraulic calculaflons foe Stone Canyon Creek wlthlh the City of Poway. Hydrologic calculations were performed using HECHMS to generate Inflow hydrograph"t various p6ints.of interest for Use In the subsequent hydraulic modeling, The hydraulic analyses consisted of modeling storm drains, culverts, Stem Canyon Creek, and its t6botary using)(P-SWMM. Storm drains, culverts, and the Main channel of Stone Canyon Creek and its tributary were analyzed under unsteady, bhodimanalonal flow assumptions. Shallow flow resulting from culvert and storm drain overflow and Stone Canyon Creek overbank flow were modeled In two-dimenalons. Camarillo Center Hydrolloglo/Hydraulics Study I California Conservation Came Project engineer who assisted In performing hydrologic and hydraulic analyses to evaluate various flood ofontrol mitigation alternatives for the existing faollitleset the California Conservation Corps' (CCC) Camarillo Oenter in Venture County, Calbrnla, In March 2011, the Camarillo Center experienced a rain eventthat generated approximately 6-6 inches of precipitation. The off -site drainage conditions created I V significant flooding issues as off-81te drainage ditches lacked adequate capacity for this large event. The hydrologic end hydraulic portions of the study evaluated various storm events, Including the100-yes4 24-hour storm. 25E-546 APPENDIX A C.ONTACT INFO old iw' -00te, rvfyok� CA � J PETE GOLDINGr PLS SurveY/Mapping . ... ........... ....... ........ ...... ........ 4 ......... . . .......... . .. Mr. Goldingbrings-43 years of agporienoe that Includes a w1deverioty or pr9jects In both land development and public works projemi - He has completed surveying ptoldrits In California, Nevada and VAsconsin and his expertise Includes hundreds of boundary retracements, mary1rivolving the Public Land SurvaySystem, Qps Surveying, map and ALTA proclkmbor� and construction svrveYlhg� He has extensive offco and ffeld experience supporting his clients, He has Prepared hundreds of Plats and legal descriptions, Hahas prepared and been in responsible charge of many parcel Maps, Final Map$ WW Records of Survey. He has also Performed many topographic surveys, by photogrommetric Methods as well a5by field collection method& PfQJ90t EXperlence - ..... ........ ........... ............. ........ ................ Sundae Powerfink Project I Son D109D OAS & Electric I Sail DIago County, C.A Project manager forsurvey and aquIsItIon drawings for approximately:1,38 miles of new transmission corridors through San Diego County, Project Included the subdivision Of 8PPr0YJmatG1Y 86 sections through 20. townships. Field crews recovered more than 100 GLQ/ULM m0r1(Jm6ntS, marri from the surveys. performed in the :LS80S. ALTA SUM" Were pefformed on mitigation properties purchased by SDQ&�, follow ad by flOngtociords of Survey witk1he county surveyor, Qualcomm Stedlurn EKicamalon I QtraicoMm Stadium I Son Dlegol CA ProJecit surveyor for topographic survey of Qualcomin Stadium and.surmunding parking lotand facilities. Setandtled pre-MarkstoUlfbmis COordinateSysbein andtoexisting stadium oontrol geometry. Provided additional survey data frainfleld Shots on columns, wells, seating levek4 International Boundary Water Commission I US/MOXIOO Border Responalblefor survey projects on the US/Maxlco border InvolvingSewer and drainage issues affecting both Countries, Provided survey control for construction of the new Sewage Treatment Plant Beach Restoration I County of Sea Diego I Son Diego, CA Set and tied survey control points for photogrammetric surve . Y Of several of San Diego County's beaches Including Imperial Beach and north county beaches from La Jollato Oceanside. After restoration design, provided survey control for fill Send dredged from offshore and pumped onto the beaches. The Crosby lEstate I The Crosby Family I Rancho Santa Fe, CA Responsible for construction StOldrig at now golf course community In Rancho Santa Fe. The project Included a now golf course, driving range, golf club, tennis and swim lokib as well as a mlx of residential units Including single family homes and condominiums, Performed stalkingfor now hiking trall along the San Diegulto River. Navy Clean 111 Bechtel Corporation I Southern 0011fomia Survey Manager for projects Performed under contract with the Bechtel Corporation for the federal Program to remove environmental hazards from military bases throughout Southern California. Much of the work Involved GPS Surveying to set up control on the bases for Investigative/exploratory work by environmental team$. 25E-547 UNKTUREC3W CONSULTING ENGINEERS RtSM FOR OPTY N. FERNANDEZ EDUCATION Chief Eledflealfirloineor B.S.. Elwince Engineering, Caftfornis state university, Long Beach, cA It,82 PROFESSIONAL REGISTRATION Asolstered Electrical ll�nginosr. California E-011249f; PROJECT EXPERIENCE Mr. hmandez has over 30 yea ra of diverse experience in all facets ofelectrW engineering; Including law and medhan voltage power distribution, process Instrumentation and controls, power quatty shot If les. and value anginowing. He has experience in waterand wastewater, municipal, lostasidel, commercial, ho technology industrial and Insinio" inifies. Kc pan adezimm been ravonsible foriechnicat ",is% construction management quality assurance, 01ras and Mr. Fernandegs Want design experience Insfuleaffledium (Up to 66K�) and low V0111V process and equipment o0flif'018,P1.0 Integration design ondimcgemmkiti, DC4 SCADA, tolemefty, IfAlween devalopmenvusing popularsonwere such as Wonderwase and RSVIOW, smortiency ofidstand-by Pa4r generation, UPS god bi*povmr, and Indoorand outdoor Itiltiffnill, REPRESENTATIVE PROJECTS CRY of CAMAIVIC, Wastewater Pumping Station No. a Ned StAtus'OPeakfirg since ON5. The-lobject Is a now wastewater pumping fift $talkm for a now housing cleavelopment in the City of Comedic, The Oft stallon Is capable OfPwnP!ng 11100 gallons Pei Minutq and Is equipped with three (3) 25 horsepower pump. All the electrical equipment is installed outdoor in a'141* 4 imstomire hictuding; ft'm* seitchboatd, the motor control center end the control panel, Each pump Is controlled by a varl" frequency drive which operates to match In Incoming Raw. An Intograted PLC, OIT and telemetry system controls the lift station and commookate; *a stallon status, coottels, and alann points to oil existing SCADA system. The Oft station to equipped wfth a igh KW s"ygenarzter in the aventatutlifty-powlailm. Las Alamitos Mfostewater Pump Station P10IMStsWB:OPemU4oshcei2/Q8i Prepared a prollmloary closligi report and finald"n plans for do Devehoperfunchui Storm Water Pump Station In the Los Alamitos ftce Track Parking Lot. Fgoilky�ndudesiBOOggmsubmeraWlepwnplamt well with valve vaults, the MCC, Control 8ystaon Thalaoliftypump the collected storm water road Imrs the parking lotinto a local storm drain system. Comothella Valley Water District, indlan Wall Lift Station Project Stakis: OperalingialrosON6, The OR station consists of two 60 bp pubm.sibla pumps controlled by varlableftecteemy cirlues to moduleto the Pump$ and match the incoming flow. A 200 IkW diass! generator p mAde emeromeyPower In the evqnt)of utiRY Power Oulatia, The stallon is monitored and controlled locally a local PLO god ramalsly vla an exhating $GADA system, Walnut Park Water District Booster Pump Station Replacement Project 81olow, Operating since UK The project encompasses the replacement Of a closed system booster pump station and associated equipment which Includes the replacement of existing electrical service equipment pumps and motorsi motor control center and provisions for a future 1600 lipm wall-fri addition, a new PLC based cordnal system and Instruments were provided to control the now booster station, the existing two (2) 125 hp well pumps and the future well pump. Furthermore, the existing 460 kW diesel generator and automatic transfer switch were saWaged and Integrated wifli the now dleolrical system as well as food to the existing wall pumps and chlorination facility. 25E-548 CON . TAC. r INFO JEFFREY COOPER, PE Jolf-cooparbiwS.com 949.6815.0477 ASSOSSITIent Disti'lot Manager ............. ...... EXPERIENCE ..... . ... I . . ......... . ....... ... . ..... . . ..... . _.1 ........ ..... . .. ....... .... ..... Mt- Cooper has more than 40 Years Of Professional consulting engineering experionce 40years providing the management of planning, design, construction, and Inspectionservices EDUCATION fortransportation and Municipal road Project% park Projects, MOSIOr Plane and MS. Environmen * tal designs for drainaM sewers, water and overhead utility undorgrounding projects Engineaflng which have included Inventory WOrkand condition assessment. He has also provided B.S. Civil Engineering QA/QC and oversight for numerous fflun Icipal erigIneering design contracts, Including major roadways, drainage, Water IsAd.sewer projects. Mr, Cooper hasalso provided BA, Economics Assessment District Engineering services throu"Southom California for over 30 LICEWES/CEFiTIFICATeS years. Civil Engineer (OA). Projeot Experlencg No. 3167.2 ..... ................... . ....... AFFILIATIONS Dn-Call PrOflasslOncil Services for Assessment En4neering Services American Public Works CITY OF NEWPORT BEACH I NEWPORT 6EACii, CA Association Project Diractor/Assessmont Engineer. Mr. Cooper K providing o6cau Assessment American Council of Engineon'ngser..vlcesforformaflon and administrai , lion Of assessment idistdoto for the. Enlonearing companies CRY Of Newport Bosch. We recentlY completed a now undergr . bunding assessment district AD417 with 256 parcels. We are currently Working on the Enillneor's Report Coristructl6riManagement for AD-liSi, West Be lbee Island. Previous undergrounding districts completed by Jeff Asadelation dArcorloa Cooper lbir the City of NewportDiiach are the following: LlUdergrOU hd Ing Assessment Amerloan Sookily of Civil DistrittNo, 63 (Newport Island), UndergroundingAssessment Distr lot No. 64 (Channel Engineers Road),-UndergroLindirigAmessment District No, 72(ftlee 0 Covw) and McFadden WTS Square Assessment Distdot No. 59, On -Call Assessment Engineering CITY OF SANTA MONICA I SANTA MONICA, CA PrO100t Mt. Cooper provided Professional consulting -services for street lighting assessment district formation for the City of Santa Monica. Assessment & F!"anclal Engineering 0 San Joaquin County Flood Control & Water Conservation Dietrlict, CA wfttet Investigation ZDnp.2 Water Protection and Development Assessment • City of Ontario, CA - Parkway Maintenance District No. 4 • City of Ontario, CA - Street 1,144ting Maintenance District No. 2 • City of San Marcos, CA - Vallicollos Town cantor Street Maintenance Assescinent District • City of Parris, CA - Cammu nity Park Maintenance District • City of,00ocinsidd, CA - Ventlegrift Landscape Maintenance District • Mountains Recreation and Conservation Authorlty� State Of California - ProPosklon "A0 Lee Angeles Countywide Park and Open apace Maintenance Distdat Los Angeles County DeP8rtment of Parks A Recreation, CA - Park Maintenance Distilcts Contra Costa County, CA - County Landscape and Lighting District No. 2.9793 (LL2) - Santa Clarm Counly Open Spa oo Authority, CA - Open Space District No. 941 , Oopiny of Sacramento, CA - Park and Open space Dishlot - Valley Wide Recreation. and Park District, CA - DistrIctwide Ughtlrfg and Landscape MaIntananca District 0 City of Clovis, CA - Landscape Maintenance District No,.t 25E-549 EXHIBIT B Rate Schedule Effective January 1, 2018 through December 31, 2018. If contract assignment extends beyond that date, a new rate schedule will be added to the contract N ENGINEERINd SIERVICES HOURLY WE Principal $185 Project Manager $100 QualityAssurance manager $:ISO Senior Engineer $185 Project Engineer $130 'firafto Engineer $1-25 Associate engineer $115 Assistant Engineer $110 EnWricering7echniclan $90 Designer $1.10 (ADD Drafter $85 Administration $75 MUNICIPAL.SERVICES HOURLYRAT�' Principal $230 Project Executive $11as Program/Prolea Director $175 Assistant Project Manager $135 City Engineer $135 Plan Check Engineer $120 Planner $100 Public Works Technician $90 Permit Toohniclan $65 CONSTRUCTION -SERVICES HOURLY RATE. Senior Construction Manager $166 Construction Manager $:145 Project Manager $135 ReelderittAgineer $JA0 Office Engineer $120 Project Controls Engineer $1.100 Labor Compliance/Doouments Control $78 Construction Observer (Non Prevailing Wage) $98 Construction Observer (Prevailing Wage) $1.18 Building Inspector (Non Prevailing Wage) $85 Surveying (2�parson survey Drew) $250* REIMBURSABLE EXPENSES COST Reproduction cost Consultant Services Cost + 15% Automobile Transportatio n $,54 per mile Delivery, Freight, Courier cost Agency Fees Cost Commercial Travel Cost *Assumes prevailing wages ate applicable for fieldwork. I 25E-550 AGREEMENT TO PROVIDE R NGINEERING SERVICES ON AN ON -CALL BASIS (GENERAL ENGINEERING) THIS AGREEWNT is made and entered into this 19th day of Junc� 2018 by and between TAIT & Associates, Inc. CConsultant'), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (1city'). RE' CECALS A, On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -call basis for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFPNTo. 17-083. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum, or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected to provide services for general engineering projects on an as -needed basis under RFP No. 17-083. The total compensation for these services provided by all such consultants selected under RFP No. 17-083 shall not exceed $2,000,000 during the terro of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. EX -MIT 10 Page I of 8 25E-551 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 18, 2021, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended fbr one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGE 8 Consultant is aware of the requirements of California Labor Code Section 1720, et seq', and 1770, ot seq., as well as California code of Regulations, Title 8, section 16000, et seq., C'Provailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and'�maintenance?'prcjects. If the services being performed are part of an applicable "pablic works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consialtait agrees to fally comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City� its elected officials, officm-s, employees and agents free and harmless from any claira or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. S. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationshipn joint venture relationship, or to allow the City to exercise discretion or control over the proRssional manner in which Consultant perfarms the services which are the subject matter of this Agreonient; however, the services to be provided by Consultant shalt be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employees social security taxes, unemployment insurance and similar taxes relating to einployees and shall be responsible for all applicable withholding taxes. 6. OWNERSMP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, rouse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data7). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license -for any Documents & Data the subconsultant prepares under this Agreement. Page 2 of 8 25E-552 Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Dat& Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property� resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreemen� incliadin& without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefivin, and property damage, in the. total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with re,Tect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Workoes Compensation Insurance. in accordance with the California Labor Code, Consultant if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the pedormance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $ 1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. Page 3 of 8 25E-553 (ii) Certificates of insurance shall be famished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f, If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right� at the City's election, to forthwith terminate this Agreement, Such termination shall not affect Consultant's right to be paid for its time, and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the city. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability. (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal ulikiry, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising fivra this Agreement This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant Mier agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asset ting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property tights arises by reason of the terms of, or efforts arising front this Agreement City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, Page 4 of 8 25E-554 for infringement of any United States' letters patent, trademark, or copyright contained in the work product oi documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period reqtdred by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours, Consultant shall allow inspection of all work, data, docurnents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such infbrination is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and ffirther agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information"shl 1 include all nonpublic information, Confidential information includes not only written infonnation, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Page 5 of 8 25E-555 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P,O. Box 1998 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-2 1) P.O. BOX 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: TAIT & Associates, Inc. 701 Park Center Drive Santa Ana, CA 92705 Attft: Jacob Vandei vis, P.E., Chief Operations Officer & Vice President A party may change its address by giving notice in writing to the other party� T'hereafter, any communication shall be addressed and transmitted to the now address. If sent by mail, communication shall be effective or doomed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addrossed as set forth above. If sent by fax, communication shall be effective or doomed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSWITY AND AMENDME' NT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any mid all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. Tbis Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City, Each patty to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Noe 6 of 8 25E-556 Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy, No waiver of any breach, failure or right, or remedy shall be doomed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City "I pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the Citys use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. I& NON-DISCRIMINATION Consultant shall -not discriminate because of race, color, creed, rotation, sex, marital status, sexual orientation, age, national origin, aucesfty� or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTIOAT-VENUE This Agreement hag been executed and delivered in the State of California and the validity, interpretation, performance, mid enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of Califbruia. Both parties fluther agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or adso out of, in connection with or by reason of this Agreement. Page 7 of 8 25E-557 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemption,-,. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, hold by thesignatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN W17NESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney 1) 0 /1 By: QirA� &V, J064 M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Edwin "William" Galvez, P.E. Acting Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ 11 City Manager CONSULTANT Name: Title: Page 8 of 8 25E-558 TAITSINCE 1964 M a r c h 2 0 , 2 0 1 8 Submitted To: City of Santa Ana Attn.: Armando Fernandez Public Works Agency 20 Civic Center Plaza; 3rd loor Reception, Ross Annex Santa Ana, CA 92701 Submitted By: TAIT & Associates, Inc. 701 Park Center Drive. Santa Ana, CA 92705 (7 14) 5 60-82 6 0 www.talt.com TAIT & ASSOCIATES, INC. PROPOSAL FOR ON -CALL ENGINEERING SERVICES. RFP No.: 17-083 25E-559 TAIT I'Me""Emk"M P,714156018200 wwAalt.c.m Cover Letter March 20,2018 City of Santa Ana Attn.. Armando Fernandez Public Works Agency 20 Civic Center Plaza; 3rd Floor Reception, Ross Annex Santa Ana, CA 92701 701 N. Patkeent., Dawa, Sow* Ano, CA 92706 RE. Request for Quailfications (RFP) for On,�Call Engineering Services, RFp No.,. 17-083 Dear Mr. Fernandez, TAIT & Associates, Inc. (TAIT) Is pleased to submitthe enclosed Proposal in responsoto the City of Santa Ana's (City) RFP for on -Call Ergirfeering�ervlces, We have provided a proposal for sample project Option 8, The Mile Street One Project. TAIT at a Glance. At TAIT, we have provided Innovative engineering solutionsto our clients for more then 50 years, With local headquarters right here In Santa Ana, CA. We understand thatpqblic projects have their own specific Issues, and with 150 associates, we have the right blend of professional engineers, architects, surveyors, environmental assessors, and construction personnel with the experience necessary to address critical and big picture concerns. Since TAIT was founded In 1964 in Orange County, we have built mature relationships with state and local agencies throughout Southern Ca 11fornia, and consistently create successful partnerships with the ip9cles fqr which.we work, Expertise and Experience. TAIT's experienced personnel have expertise in the many facets of civil engineering, planning, and design services Including: roadways, utilities, drainage, surveying, mapping, water quality, water, and waste Water, site development, site remediation, asbestos and lead paint Investigation, Phase I and 11 environmental assessments, and fueling systems. We have extensive relevant design experience, Including recent projects such as the Portola Parkway Resurfacing Project for City of Lake Forest City of Newport Beach's Newport Heights Alley and Sewer Replacement Project, City of Diamond Bar's Citywide Drainage Analysis and Reagan & Peterson Parking Lot Rehabilitation, the Harbor Boulevard Street & Waterline Improvements for the City of Garden Grove, the Beaudry Terrace Water Main Replacement Project for Glendale Water & Power, Chino Quadrant III Water Une Replacements, City of Irvine Underground Fuel Tank Project, OCTA Tustin Metrolink Station Rehabilitation, and County of Orange's new Animal Care Facility Design -Build project. We are a selected consultant to provide similar On -Call Civil Engineering Services to the Port of Long Beach, The County of Orange—OC Public Works, OC Facilities, OC Parks, and the Orange County Sheriff Oepartment—The Orange County Sanitation District, Cities of Newport Beach, Lake Forest, Irvine, Lake Elsinore, and Mission \Aejo, as well as providing On -call Plan Check Services to the OCPW, among other agencies. Recently, TAIT has been selected by the City of San Diego Public Works Division to provide On -Call Civil Engineering Services to the City, County, and Port of San Diego, Project Team. TAIT has carefully analyzed and hand selected our proposed team for this on -call contract In orderto provide the best services to the City of Santa Ana, The leadership Includes Jacob Vandervis, PE, who Is the Chief Operations Officer, will be the Priricipal4n-Charge/Project Manager, having the authorityand experience to negotiate the contract and lead the team to success. AffV560 Page I I TAIT ,0141$6018200 www.lalcco. 701 N. Palkeelife, DWft. 5�41* An.. CA 92705 David Sloan, PE, Director of Engineering for TAIT will serve as on Atternate/Deputy Project Manager for the City's projects., David's career has been rooted exclusively In the public sector. His background and experience with local federally funded public works projects, especially roadway Improvements, will be Invaluable to the city. Mr. D. Todd Schmieder, PE, QS0/P will act as TAIrs QA/QC Manager for this contract. Todd will also act as the Alternate Project Manager should It be deemed necessary based on the project's specific requirements. Todd, who currently serves as the County of Orange plan check manager for TAIT, has 38 Years of experience In a variety cif.public works projects. He Is also a certified QSQ/P and Is the best candidate to review the design documents for the City to ensure they are to the standards required and free of error prior to submittal to the City. Mr. Schmieder's broad background ranges from planning and design of the Orange County Toll Roads to preparing construction documents to Orange County' new Animal Care Facility In Tustin. In addition to the noted Key Staff, TAIT boasts a wide array. of 150 associates Including Engineers, Architects, Surveyors, Storm Water Practitioners, Geologists, Contractor%and quality design engineers. The City can be assured that the necessary support and availability of staff will be provided on each contract that Is assigned to us. For our as-ne.eded sub -consultants, we've teamed with tried and true partners who have worked with TAIT on numerous projects. TJW offers thorough- Traffic Engineering services, LAE provides Federal Funding assistance, BTL performs precise Potholing and other subsurface Investigations, GMU supplies expert geatechrilcal services, and AN Is our experienced Landscape Architecture consultant. Scope of Work, It Is understood that this engineering proposal Is for an on -call contract that Includes potential design services Including street improvements, traffic engineering, storm drain Improvements, sewer, water and wastewater improvements, as well as plan checks of the above -mentioned, and other engineering services associated with.municipal public works. TAITs noted diverse staffing and background In multifaceted projects are Ideally suited for the Citys wide range of anticipated needs and projects. Upon Issuance of an RFP,. TAIT will actively review the project requirements and will provide a project specific proposal for the City's consideration. Commitment to Service. we aim to act as an extension of the City's staff and place an emphasis on Customer Service which has been and will remain one of TAIT's Corporate Goals "Ire Completely Satisfy our Customem". ControctAgreementRyteniM TAIT concurs with all provisions is contained In the Agreement in Attachment 2 of the RFP, Jacob Vandervis is the authorized main point of contact for TAITs services and can be reached In our Santa Ana office at phone number 724-560-8200 ext, 677, email La_c2Lv@JaJt.cM and address 701 Park Center Drive, Santa Ana, CA, where the contract will be managed. We thank you for this opportunity to submit our qualifications and look forward to further discussing with you our capabilities and commitment to working with the City of Santa Ana, Verytrulyyours, Ta' A' OC J ob Va ?dery lef Operatl and Vice President I TAIT .___ 5E-561 TAIVs legal name Is Tait & Associates, Inc, and we are a California Corporation (CO495510) headquartered at 701 Parkoanter Drive In the city of Santa Ana, CA. Page 12 TAIT & Associates, lnc� On -call Engineering Services 0 NOWMININNOW FIRM AND TEAm EXPERIENCE Firm Profile TAIT Is a Southern California based, family owned engineering firm founded by Dr, Kenneth E. Tait, PE, established In 1964, and Incorporated In the State of California. TAIT began as a design consulting engineering and land surveying firm dedicated to providing a range of qualityrservices to our clients. In the past 54 years, TAIT has grown to have 8 offices throughout the Western United States, namely our headquarter office In Santa Ana and reglorial offices In San Diego, Sacramento, Norco, Boise, Denver, Atlanta, and Dallas. We have approximately 150 associates who work together as a team to provide quality design services throughout the Western United States, Our CorpanYte Headquarte0—Sonto Ana, CA Each project presents new challenges, and we use them as an opportunity to learnsornething new and apply that knowledge to future projects. Whether it Is a new technical approach, a better management system, or simply Improving our communication with clients, the end result Is always improved service while strengthening our existing relationships with our clients. our goal is to determine our clienvs needs while acting n an extension of their staff. our prime objective Is to provide the highest quality professional and technical services In 0 responsive, cost effective, timely, and personalized manner. MUM MKIVA-Ar—am TAIT's multi -disciplined firm offers a full array of consulting services to public agencies and private development clients. More specifically, we offer project management, civil engineering, surveying, planning, entitlement, right of way engineering, and environmental Investigation and remediatlon services. Within the Engineering Group, our In-house design and management services Include: Public Roadway Rehabilitation, Widening, and Now Construction Storm Drain Design and Hydrologic & Hydraulic Analysis • Parks & Tiralls Planning and Design • Water Quality Design & Review (LID Plan, SWPPp, etc.) • Water& Waste Water Rehabilitation & New Construction • ADA Accessibility Studies • Structural Design & Architectural Services • Public improvement & Private Development Plan Checking • Design survey and Mapping Services • construction management, Inspection & surveying Services We have built a reputation of successfully managi ng projects from concept to completion � We have specific expertise In public Infrastructure development, land development, natural resource preservation, and environmental management. We also understand the tight time and money constraints under which our clients frequently operate, and strive to provide unique solutions that allow our clienifs projects to be completed on time and within budget. Page 13 1 25E-562 F, 94 V 1h, H TAIT& Associates, Inc. On -Call Engineering services For this proposal we have focused our response on providing quality Civil Design Services, We Lan also offer other services, lncludln& water resources engineering surveying, project management, planning, entitlement, right of way engineering, and environmental site lnvestlgatlons�and remediation. our company's diverse expertise Is Opanslvc ECENT REUVANT ExpicRIE Some of the most recent projects that we are under contract for or have recently completed are; Irvine Campus Drive Pavement Rehabilitation, City of Irvine (Roadway Rehab & Reconstruction) Quadrant N Water Une Replacement, City of China lWaterDistribution) V Street Overlay, Alley fieconst. & Cerritos Widening, City of Stanton (Roadway Rehab & Reconstj Portola Parkway Resurfacing Project, City of take Forest (Roadway Resurfacing) Pier F-0 Sewer Line Improvement, Port of Long Beach (Sewerand Roadway) Newport Heights Alley & Sewer Replacement City of Newport Reach (Alley & Sewer) "13114 Major Street Rehabilitation, City of Pomona (Arterial Rehabilitation) Citywhis.Comprehansive Drainage Studies, City of Diamond Bar Iliall a storm DAdn) V SR 395 Regional Storm Drain Improvements, city of Wctorville (H&H & storm Drain) V Reagan & Peterson Park Parking Lot Rehabilitation, City of Diamond Bar (Parks & Recreation) library of the Canyons, OC Public Library (Site DesignIFacilitles) OC Sheriff Headquarters Security Upgrades, OC Sherff Department (Site DesigalFacifides) OCACF Facility Design, Survey, and Construction Staking, OCAnknal Care (Site DesIgulFacUrtlesi Water Main Replacement Design Build Projects, Glendale Water & Power (water Distribution) Water Main Replacement Design Build Projects, Golden State Water District (Water Distribution) Harbor Boulevard Street Reconfiguration, City of Garden Grove (Roadway Lhllitl&) A Town Street Widening & Sewer Improvements, City of Anaheim (Roadway a Sewer) Tustin Metrolink Facility Redevelopment, OCTA (Transportation Facility) On -Call Plan Checking Services, Orange County Public Works �(Plan Checking) Irvine USD Site Topography and Campus rVansion, City of Irvine (Design & Survey) V Irvine city Hall Vsr Replacement, city of Irvine (Site Design, Survey& Environmental) A key component of TAIT's strength Is based upon our ability W focus on solutions that are not only cost-effective, but are also constructible, We know when to look for feedback from our clients and other approving agencies, especially when budget constraints restrict a project's direction, When multiple solutions or options ate available, a request for Input/feedbock along with our recommended alternative Is presented to our clients ensure that our client's.sometimes limited resources and time Is efficiently utilized, Com-PANY LoCATION ANftLQX1Aa We are headquartered In the City of Santa Ana, which Is where the majority of our civil and surveying staff Is located, Including all of the staff Identified In this SOO. Our main office address and contact Information Is i Joke VandervIs, PIC/Projsct manager Vice President/Coo 701 N. Park Center Dr. Santa Ana, CA 92705 p! 714/560/8200 ext. 677 WMARM-0111 Page 14 J&E-563 I Project Team Our local Key Personnel and Sub -Consultants for the TAIT Team are listed below with their positions and qualifications. Resumes of our team our located In the Appendix. We understand that team members may only be substituted with written permission from the C4. Naine Jacob Varkderyl,$ P.E. Class" ficatfon/Designation Licenses/Re.-Mrition CA No, C463QL__ Years of Experience 32 Tlrr� with Firm 21 Todd Schmieder, P.E., QSD/P QVQC Manager/ Sr. Project Manager SA No. C37167 88 13 David Sloan, P.E. fitfternnj�nuty PM CA No. C42595 11 4 Samantha Wohlifarth, P.t. Project Engjnee�_ CA No. C86126 6 6 Donleig t�alott, P.E. PUo ect Nlneer CA No. M6581 6 1 Christopher FngellbacN U.T. ±roject Engineer E.I.T. 9 - 2 Mtchae[Dolagsrza, E.I.T. QSD/P Prof, Englns�E/ln �actor CPSWQ Ne. 500 16 16 Nick Flores CADD2LI®RKT_ il/a� — 13 2 Dustin Wilton §un�eyqrofftecord CA PILS No. 8080 — 17 7 TAIT Environmental Services Sub-Consultantat W-Traffic Engineerin& LA154ederal Funding, BTL-Subsurface Investigations; GMU- GeotechnIcal,R)M-Landsca eArchitect ORGANIZATION (;HART The chart below summarizes our key personnel and their expertise and positions for this contract Principal/Project QA/C(C/Sr. Project Manager Manager Jacob Vandervis, PE Todd Schmieder, PE, QSD/P b lC Infrastructure & Roadways avl',d Sloan, PE, Deputy Project Manager Chr s Vngelbach, UX., Project Engineer Nick Flores, CAD Designer Sub -Consultants LAE, Federal Funding BTL, Potholing TJW, Traffic Engineering GMU, GeotechnIcall M, Landscape Architecture Water, Wastewater & Drainage/WQ Samantha Wohlbrth, PE, Project Engineer Danlela Malott, PE, Project Engineer Michael DeLaGarza, CPSWO, QsD/P, Err Other Technical Support Surveyor Dustin Wilton, P.L.S. Environmental TAIT Environmental Services, Inc. TAIT Engineering, Surveying, & Design Support Staff Page 15 211,E-564 11 1i;b TAIT& Associates, Im On -call Engineering Seriftes UNDERSTANDING OF NEED Option B Project Understanding -Mile One Street Project Public Works engineering contracts require s1r_qf_uLpkWn A, effective communication. and PrLcts emoign In order to avoid costly contract change orders or delays during the construction phase. In an effort to ensure consistent and excellent services, TAIT employs our proven 5 step project management protocol (Undgrstond4/isslgn-)� P1on-)Execvte->QA1QC) on eachaWgned contract� Thescope and fee forthis proposal has been presented Inthis manner In orderto show our full understanding and commitment for the City's planned -project. STEP 14 UNPERETAND- Understanding the City's Needs To best understand the project"pecifics needs, wefirstifocus on whotthe City's overall needs are for this contract and future contracts that will be required as part of the On -Call Contract, Based on our review of the City's RFP, the following Is out understanding of the City needs on this and. future projects as compared to TAITs capabilities; City pf Us JA Ana N99cls' The TAIT Team Nag; > -a full services design consultant with local experience who understands the V ... over So years of extensive local public city's needs, standards, and design works design experience and understands requirements. the City's needs, on this contract. > ..A Consultant who understands street ... Assigned a design team and project design as well as local pavement manager that have the extensive experience rehabilitation needs and methodologies Implementing PIN(P/Gootechnical for best Implementation of the CltVs investigations on projects. Further, Assigned project requirements. a qualified PM has worked for numerous aties on multiple types of contracts, ...a consultant to prepare detailed and ... successfully completed multiple recent accurate roadwaV design PS&E. local avid federally fundedstreet PS&E. design contracts > ... a consultant who can maintain the ... the staffing necessary to allocated the proposed project schedule. required resources to meet and exceed the City's scheduling needs ... Placed and emphasis on design and construction costs are emphas4ed ...a cost effectiveand high quality design. throughout the design and Is Included In Mrs OA/5QC Program In order to ensure maximum value Is retained by the City. Understanding the Project's Needs TAIT will conduct a cursory project review and researched existing conditions prior to conducting the Project Klck-off meeting In order to ensure we have a good understanding of the required scope when we Initially meet with the city to review our final Scope, Fee Proposal and a preliminary project Design Schedule. The following pages provide a brief outline of ourigiftstandfiiyof tbg1amplq1r9Jftqspo based on the RFP described project. TAIT Page 16 25E-565 TAIT & Associates, Inc. on -Call Engineering Services The City of Santa Ana Is seeking a civil engineering firm to provide design engineering for approximately 1000 feet of street Improvements. The street Improvements Include Implementation of the city's OComplete Streer program that has already been Implemented at the existing street Intersections, widening on one side and pavement rehabilitation. The existing roadway median was Improved to It ultimate condition on a previous project, but this assumption will be verified as part of the project's preliminary design and reconfirmed At the 65% design phase. Since the Project's right of way has already been acquired based on the ClWs OComplete Street "program; the environmental assumption for this project assumes that the preparation of supporting document$ for a Negative Declaration will be required. TAIT will prepare a preliminary striping plan and typical street section to obtain the preliminary approvals and Identify potential Impacts to the adjacent private properties. Depending on the specific project location some drainage improvements may be required, which would ri typically inducle the extension of existing street storm drain laterals and new street catch basins and local depressions. The construction requirements for these Improvements can typically be addressed with the preparation of special construction details. The preparation of a detailed drainage hydrology and hydraulic study Is not warranted or proposed for this project Also, since the proposed Improvements will cover less than one acre the preparation of a Storm Water Pollutant Prevention Plan (SWPPP) and a Water Quality Management Plan (WQMP) will not be required, TAIT will incorporate any water quality provisions of the cWs Complete Street program that may apply for this street segment and prepato specification W address construction storm water runoff. Utility notices will be distributed and record data will be Incorporated Into the project's Base Map. Utility Impacts will Include coordination with SCE for relocation of street lights on the sideof the street being widened; however based on the citys RFP Scope of Work.Descriptibn no other utility relocations 'V' are anticipated. This assumption will be confirmed prior to the City Kick off Meeting. For the street repaving typically utility adjustments for sewer and storm drain manholes, water and sat valves, and other utility appurtenances are anticipated and will be Identified on the plans, The scope of work required on this contract Includes monthly Project Team Meetings, Design Review Meetings (after the City competes their reviews), two design field walks (one for base map preparation and a second prJorto 96% PS&E QC review), Implementation of theCity's Complete Street program, f geotechnical Investigations, PS&E preparation and construction engineering support services. In addition If necessary the TAIT team can prepare Traffic Control Plans and provide federal funding assistance during design and construction as optional services. Agency coordination or processing of another agency encroachment permits Is not Anticipated as part of this project; however, this assumption will be confirmed prior to ronductingthe project's Kick off Meeting, Roadway Signing & Striping plans will also he prepared forthe street segment Incorporating bike lanes based on the following street typical section for the. existing 120-foot right of way width. • Two 10-foot wide parkways with a six foot sidewalk and 4- foot of landscaped parkway • Two 4-foot wide curb adjacent bike lanes with a 4-foot buffer separation. • 36-foot wide pavement area for three traffic lanes In both sides of the existing median • The remaining 12 feet of the total 120-foot ROW Is assumed to Include the existing street median. It IsTAIrs understanding that the roadway signing will be replaced in kind and any existing damaged roadway signs will be noted for removal and replacement based on City directions. New signing will Include bike lane signing and 4NO PARKING" signs, TAIT Page 7 25E-566 TAIT & Associates, Inc. services On -Call Engineering SIEP 2 :� ASSIGN: TAIT will carefully reviewed the staffing needs and staff assignments for this project. Of notable Importance In our approach to assignment a project -specific Project Manager who will best meet the CItVs needs for the particular project assignment, Secondly, TAIT will select sub -consultant team members that we have successfully work with on other projects. As an example: LAE Associates could be designated to provide federal funding aulMnce consultant to ensure the City's documents are processed and approved In a timely manner by Caltrans. STEP 3:;! PLAN (SCOPE OF WORKI; Upon selection of the design team for the contract, TAIT Initiates the preparation of the detailed project scope of work tailored to the needs of the specific ptoject requirements.. (See Scope of Services section) STEP 4:2� EXECUIE; Upon Issuance of the Notice to Proceed, TAIT will aq1tivelyand effectively execute the scope of work for thiscontract. Our assigned project manager will stay In constant contact with the City and will remain available and responsive to the City's needs through the life of the project. At the heart of each relationship and team member Is effective communication of the rolgh & Emotionsibil PHU Ail ty rqggle �mqn and _sSb_e_dt_d1_nZAe_eds. Finally, TAIT has clearly defined the scheduling needs on this contract and will communicate the deadlines and needs to each of the team members, ��k MITUWTW091�1 INW1411VIII 91 111-1,11, � 11 MW mu An important feature of our design process Is our Quality Assurance/Quality Control (OA/QC) Program. TAIT has established clearly defined quality control and quality assurance protocols set In place In the office. As part of our scope of services and fee proposal, we have set aside time to ensure that quality control Is incorporated In to the contract. TAIT assigns a O.A/QC Manager to each project to ensure reviews occur prior to making submittals to the reviewing agency and the City Is provided a quality design. Mr. D. Todd Schmieder, P.E. has been assigned to oversee TAIT's WCiC Program for this project, TAITs QA/QC Program focuses an the following four primary objectives: • To ensure that a quality design has been provided by following our In-house design checklists • To verify that different design disciplines have been coordinated • To verify that the proposed Improvements are constructible, and • To verify that a cost effective analysis approach was followed in achieving the client's specific project goals and objectives. TAIT utfilzes a Total Quality Management opproach. - TAIT's philosophy is that quality control begins at day one and does not end until the project Is constructed. Quality Control Is the responsibility of each and every team member, - It Includes the selection of project team members who have demonstrated the ability to understand and apply the project objectives to achieve a specific goal, It requires continuous communications between all parties. TAIThas developed Internal design checklists, - Design checklists are used by our design team members as a component of our firm's design process and not solely part of the QC process. Timely Quality Control Reviews are provided. -Before plans are submitted to outside parties, TAITs QA/QC Manager or his designated QC team member conducts a thorough review to verify the quality, constructability and completeness of the submittal. TAIT Page 18 Ji 25 -567 H TAIT & Associates, Inc, On -Call Engineering Services A typical TAIT ONQC Program Includes the following steps: • Project Manager (PM) Transmits Design Documents to the QA/QC Manager - PM Initiates the QC process at agreed upon project milestones. • WQC Manager conducts Initial review - The CtAIQC Manager reviews the submittal with the PM to obtain project information and conducts a limited review on the submittal's completeness. • Review of the Submittal — The submittal Is reviewed using TAIT's Internal checklists. Necessary corrections are Identified on the submittal which Is returned to the PM. • PM to Addresses QC Comments - The QA/QC Manager and PM review the QC cornments to set a course of action. Any proposed Value Engineering (VE) measures are reviewed to determine the appropriate next step (Le.- Implement the VE measure, reviewthe VIE measure with the city, or conduct additional analysis to determine the feasibility and potential cost savingS1 The reviewed submitted Isthen returned to the design team. • PM finalizes:Dosign Documents for Submittal to the Agency - The PM meats with the design team to monitor progress 4nd verify Incorporation of the QC comments Into the design documents. Deviations from the QC comment are reviewed for acceptance. RELEVANT PROJECT ExPERIENCE On -Call Engineering Contracts Ex: ORANGE Couny PuBlig Wogxs�ON-CALL LAND PLANNING AND ENGINEERING SERVICPS County of Orange, CA TAIT & Associates, Inc. (TAITY was retained by the County of Orange to provide on -call Land Planning and -Engireering Services. TAIT also assists CCPW - OC Planned Communities In the review of development applications for new planned communities In South County, and In the evaluation of County -owned properties for redevelopment opportunities. OTHER ON -CALL ENGINEERING CONTRACTS • on -Call Engineering, City, County, & Port of Son Diego • On -Call Engineering, City of Newport Beach • On -call Engineering, City of Lake Forest • On -Call Engineering, City of Irvine • On -Call Engineering, Port of Long Beach • on -Call Engineeringi Orange County Sanitation District On -Call Surveylve SOCCCD Aefercnce� James Campbell (714) 567-1742 Key Stem. PIC: Jacob Vandervis PM: Todd Schmieder PE Chris Engelbach Client: OC Public Works Costs: Various Project Date$ 2011-Present On -Call Engineering, City of Lake Elsinore On -Call Engineering, City of Mission Viejo Portola Parkway Resurfacing Project Lake Forest, CA TAIT was selected by the City of Lake Forest to provide civil engineering, surveying, geotechnical engineering and federal funding assistance services on the Portola Parkway Resurfacing Project from Alton Parkway to El Toro Road. The project limits Include a total of 2 miles of arterial roadway rehabilitation on Portola Parkway which a 6 lane arterial roadway with bike lanes extendingthrough the City of Lake Forest, 21ITAIT page 19 E-568 lip 111 r P J I U�1' The project Includes the design of pavement rehabilitation strategies as well as the Identification and replacement of non-ADA compliant curb ramps, sidewalk, replacement of damaged curb and gutter, and the identification and adjustment/protection of utility facilities. The City has recently expanded the scope of the project to include Improvements within $11-241 Caltrans right-of-way. This projectalso Included the relocation of an existing median at Portola Parkway and Bake Parkway in order to construct an additional left turn lane. The scope of the reconstruction Included design Of plan and profiles and design sections as well as the analysis of the existing and proposed traffic signal system to ensure adequate capacity is available in the existing aDhidults/system. Overlay, Alley Reconstruction, and. Cerritos Ave. Widening Project —Stanton, CA TAIT & Associates was selected by the City of Stanton to provide roadway and drainage design services on three separate project areas: (1) Cerritos Avenue Widening & Drainage Improvement Project, (2) Petals Alley Reconstruction Project and (3) Bradford Community and Rutledge Avenue Rehabilitation Project Cerritos avenue widening priiject required the widening of Cerritos avenue from Rose Ave to Flower Street which Included removal and reconstruction of existing parkway improvements, relocation of power poles, fire hydrant, water meter, and roadway signs, constriction of now curb and gutter, curb ramps, and alley approach, and the relocation and construction of a new storm drain catch basin and lateral, The existing storm drain lateral was discovered to be extremely shallow which required special design and consideration for the relocated condition. TAIT checked the Capacity and flows of the existing Inlets to ensure proposed conditions were not constrained. Newport Heights Alley and Sewer Replacement Project -Newport Beach, CA TAIT was selected by the City of Newport Beach to provide civil engineering services on Newport Height Alley and Sewer Replacement Projects. The project limits spanned across an entire neighborhood in the Citys coastal community of Newport Heights and Include a total of 3+ miles of alley reconstructions as Well as the review and repair of existing alley sewer and lateral connections. In order to facilitate the City's budget and timellnes, the design project Was split In to three phases which required separate design PS&E for each project. Phase I Included all sewer main replacements while Phases 2 and 3 Included the alley removal and replacements In the neighborhoods, The proposed design includes the preparation of design plan and profile for 25E-569 TAIT & Associates, Inc. on -call Engineering Services Reference: Doug Erdman, PE Tel::949-282-5233 Key Staff PIC: Jacob Vandervis PM: David Sloan OA/QC: Todd Schmieder Client: City of Lake Forest Construction Cost; 61.5 M Project Dates Design: 20IS-2016 Construction: 2016 Referenow Allan RIgg (71A) 890-4203 I(ey Staff: PIC: Jacob Vandervis PM: David Sloan QA/QC: Todd schrrdeder PE: Chris Engelbach Client: City of Stanton Construction Cost, $1.3 M project Dates Design: Jan -May, 2017 Construction: Summer, 2017 Reference. . Frank Tran, PE (949) 644-3340 Key Staff. PIC: Jacob Vanderviis PM- David Sloan CA/QC, Todd Schmieder PC: Chris Engelbach Client: City of Newport Beach Construction Cost: $1.3 M (Sewer) TBD $1.8 M (Alley) Project Dates: 2016-2017 Page 110 each alley, prepare of design cross sections at 25' Intervals for review of proposed cross bils, preparation of sewer main replacement and lateral replacement plans, field review of all alley locations to field locate existing utilities, conflicts, and johi locations, Identificationof sewer laterals that have been recently been replaced for protection, and the detailing of all alley approache.s.for ADA compliance. Citywride Comprehensive Drainage _11 �k I - . �V' I . wal ro-.s Diamond Bar, CA TAITwas hired hythe Cftybf Diamond Barto analyze, design and recommend pavement and drainage solutionsfor 11 locations throughoutthe City which currently experience groundwater seepage problems. The analysis Included field Investigations, geotechnical testing and reporting, pavement design, and the preliminary design and cost estimating for multiple design scenarios at each project location, The costestimate included estimation of the design consultant fees as well as the construction costs for the ultimate design scenarios. Extensive coordination was required on this contract with City, Utliltyj LACFCD Staff, and private residences In order to understand the existing conditions and to project the required design and permitting efforts for the design and construction phase. Upon completion of the report, the City will utilize TAIT's recommendations for future CIP budget and project planning efforts in order to jtjstifythe cost and Importance of each location, Harbor Boulevard Water & Street Reconfiguration, Project- Garden Grove, CA This project Included street reconfiguration (approximately 1/3-mile total length), Improvements to an existing raised median, a new traffic signal, abandonment of existing 8-Inch ACP and 12-Inch DIP City water lines, Installation of a 800 LF of 16-Inch water line, relocation of SCE and AT&T main distribution service lines, and the Installation of new public storm drains and sewer and water services to accommodate a future redevelopment project along Harbor Boulevard from Palm Street to Lampson Avenue In the City of Garden Grove, Engineering services required extensive research, review, and a potholing program for the Installation of the new utilities and storm drain Improvements within the existing six -lane Harbor Boulevard roadway. TAIT, woIrking with City Water Department, proposed the Installation of a cut -in valve to ensure continuous water service to a medical facility during the construction of the water line Improvements, The Construction Bid cost was approximately $1,400,000 with a 2013 completion. Reference: Christian Malpica Tel-, 909-839-7042 Key Staff- PIC.$ Jacob Vandervis PM: David Voan PE Michael belagarza Client: City of Diamond Bar Construction Cost: Approx. $1.5 M Project Dates 2014-2015 Referencel Bill Murray, P.E. Tel: 714-741-5379 Key Staff: PIC: Jacob Vandervis PM; Todd Schmieder Client. City of Garden Grove Construction Coab $1.4 M Project Dates 2012-2013 TAIT Page 111 25E-570 M, ry 17 uh LA as TAIT & Associates, Inc. On -Call Engineering Services 0 1110000000al Reagan & Peterson Park Parking Lot Rehabilitation Project- Diamond Bar, CA TAIT was hired by the City of Olamond Bar to analyze, design and conduct construction management and Inspection services for the expansion of two public park parking lots. The design services Included topographic survey, geotechnical Investigation, water quality management design, Los Angeles County Flood Control District storm drain permit processing, and the preparation of detailed PSH for the construction of the park Improvements, Design analysis Included addition of handicapped parking stalls, design of opfirual cross and longitudinal grades and the Installation of retaining curbs to optimize the parking stalloonfIguration. Extensive coordination between the City's public works and Park Maintenance Division was required In order to ensure the design was both In compliance with public works standards as well as the park.d1vislan's ultimate master plan. OC Animal Care Fadlity - Tustin, CA TAIT prepared rough and precise grading plans, street plans, sewer and water plans, fire water protection plans, Water Quality Management Plan and the Storm Water Pollution Prevention Plan for a 10-acre site on the former MCAS- Tustin. This County of Orange project was the first Design -Build project by the County, The contract was award In the spring of 2016 and a Rough Grading Permit was,issued by the City of Tustin In July 2016 while the OC An, imal Care and the Design-80d Contrictorfinalized the facility ends site Improvements, As part of the Design TAIT coordinated the projeces containment wall and fence locations and develop a site accessibility plan for the overall project. The facility Includes a 2-story 40,000 SF administration building with state of the art veterinary fecliltles, six dog kennels, special cat housing quarters and a small corral. Separate parking lots provide for the public and staff parking lots which repurposed nearly I -acre of existing concrete tarmac. The project also Includes eight stormwater bio-filtration basins to treat storm water runoff from the site before It enters the public storm drain system. Const was completed and the facility was opened to the public In March 2018. REFERENCES City of Lake Forest Doug Erdman, PE (949) 282-5233 255SO Commercentre Drive, Lake Forest, CA 92630 ftkcts: Portola Parkway Resurfacing Reference: John Beshay, Tel; (909) 839-7043 Key Stow. PIC: Jacob Vandervis QA/QC: Todd Schmieder PM/CM: David Sloan Inspector Michael Dolagarza Client: City of Diamond Bar construction Cost: $575 K Project Dates 2014-2015 Reference - Joe Seybold, Sr, PM Tel; 714-667-4921 Key Staff: PIC: Jacob Vander%ls PM: Todd Schmieder PE; Michael Delagarza PE: Chris Engelbach Client: County of Orange Construction Cost; $35 M Project Dates City of Newport Beach Frank Tran, Pt (949) 644-3340 100 Civic Center Drive Newport Beach, CA 92660 EmLes Newport Heights Ailey& $ewer Imp. I TAIT Page 112 II __' 25E-571 City of Diamond Bar Ms. Kimberly Young, PE (909) 899-7044 21910 Copley Drive Diamond Bar, CA 917M Reagan & Peter4on Park Parking tot Rehabilitation, and CItywide Comprehensive Drainage Analysis and CIP Design TArr & Associates, Inc. On -Call Erwriaering Swvlm County of Orange James Campbell 17141834-3767 333 W. SantoAna Md, Suite 144 Santa Ana, C4 92761 Enkc1s; Site FeasibilayStudlesfor reuse Caunt)es existing properties, Site Planning and Design for County's 100-Aae Development Plan and Alton Parcel Development Plan. Option B Scope of Services -Mile One Street Project TAIT takes no exceptions to the City's proposed scope of work Based on our review of the CWs RFP, and project site, the following is our proposed scope of work for successfully completing the Citv/s design contract. In order to Simplify the RFP review process,. all sub -tasks have been organized and Included within the RVPs stated work Items. Kick-off)deetlng After receiving notice of the award of the project from, the City TAIT will initiate our Services In fully developing a detailed understanding of the project scope. Initial design recommendations, field walk observations, design parameters and project schedule will be discussed at the kIck-off meeting In order to ensure the design Is processed per the City's requirements. Dellverables: Meeting Agenda & Minutes Updated Project Schedule Records Research &Design Field Walk Reco 14 "Rsga_rc_h_&_CqmnbAoA This sub -task Includes all hours necessary to conduct on line research and to coordinate with City and County staff In order to obtain existing roadway, right of way and any sub -surface records. kgftj�jeld Walk This sub -task Includes field review to observe and document the existing conditions of the pavement, curb and gutter, parkway, curb ramp and all other anticipated work Items, Existing damaged curbs and sidewalk will be noted. The existing curb ramps located,at the existing Intersections at the project limits along with any other within the project limits will be reviewed for existing grades, lip condition and gutter conditions and the presence of truncated domes. Existing condition photos will be taken of along the project limits In order to assist the Design team and aid the City In construction coordination to verify any existing damage to private or public facilities, Deliverables: V Compiled Existing Records (Design Files) %/ Field Notes & Photos ITAIT Page 113 2 E-572 Ft LIA IN I I ig Lh I F A TAIT & Associates, Inc. On -Call Engineering Services Fleld'Desion surpey TAIT will conduct a localized field pickup topographic survey of the project site plus 2S feet outside of theroodwayROWto detail the existing topographic features and elevations. Temporary benchmarks and basis of bearing data will be set if control Is not readily available, The survey for this project assumes a half day to tie down horizontal and vertical control and no more than one day of field topographical survey conducted over two site visits, The 24d field survey occurs once the 65% design has been completed In order to pick up supplemental field join information. Field work associated with TAI'rs Field Design surveys will be provide based on the current prevailing Wage rates established by the state of California Deliverables: V Topographic Survey Data TernporaryBetichmark &Basis of BearIng Notes, If required State -required Prevailing Wage Documentation gase Mapping For this 1000-foot long street widening project TNT Is proposing to prepare the project's Base Map at a horizontal scale of I -Inch equals 20 feet to provide a higher level of detail for edge conditions. The base mapping for this project will be prepared using the following items: V Roadway Base Map (record based and supplemented with the field designsurvey) Right of Way (record based or GIS based R/W, If available from the city) Utility (record based line work using utility. Atlas maps and other record drawings) Google Maps street view supplement byTAIT Site Walk field notes and photographs All base maps will be prepared In accordance with the City's project needs and will Identify the project limb and existing features which will be Impacted by the proposed Improvements. Deliverables: 20-scale Base map Utility Information Itequests and Coordination TAIT will prepare three utility notices as part of this task as described below., Ist UtQIW.NpJigeLThIs sub -task Includes the hours associated with the initial utility research and the issue of notices to obtain record data. TAIT will compile and track all responses In a utility tracking matrix and will conducts follow ups with all non-misponsIve utllltles� 21 U611tv Notice: This sub -task Includes the hours associated with the preparation and distribution of the 2" utility notice per RFP requirements, Eloal Utility Noce: This sub -task Includes the hours associated with the preparation and distribution of the $14 utility notice per RFP requirements. Deliverables: -1 Utility Information Matrix v Utility Coordination Log& Records v, 11t, 2nd & Final Utility Notices Geotedmicallavestlyations TAIT will retain GMU, a GeotechnIcal Engineering firm, to serve as the project's geotechnical sub - consultant and conduct the necessary field Investigations to determine the project requirements which may include, but not be limited to, subgrade evaluation and development of pavement structural sections recommendations. Page 114 25E-573 TAlt & Associates, Inc. On -Call Engineering Services Deliverable: V Final Geotechnical Investigation Report (Hard copy and PDF) RoadwepvPlans ErellmInMEM Lffiat elan Utilizing the project's Base Map, Field Design Survey and City requirements for lane configuration and street widening TAIT will prepare a Preliminary Layout Plan reflecting the proposed street widening and striping and the existing adjolning.intersections. As part of this plan potential Improvements to private property will be reviewed and discussed with the City, CommeW received from the City wit] be reviewed with the City to determine required corrective actions and, If requested, a final Preliminary Layout Plan Incorporating the city's comments milli be prepared for City review and approval. Deliverable: • Preliminary Layout Plan (Hard copy and PDF) • Design Review Meeting Notes (Digital PDF format only) final Rgadway Plans Based on our review of the project limits and scope of work, the following is a brief description of each sub -task and the anticipated page count for the design plans: Title Sheet N/A Sheet Details, Typical Sections & Notes Varies -1 I Sheet Roadway Plans and profile (Plan view 0nlVJ 1. � 200 2 Sheets Signing & Striping Plans 1 1"40' 1 Sheets Landscape Details for 4-foot Parkway tvarles Count ittla Sheet The title sheetwill be prepared on the City's standard title block and will Include a vicinity map, legend, sheet Index, general nortes� and signature blocks for all applicable agency and project management staff. Utility contact Info, and other City requested Items will be added to the title sheetas needed. If required details for drainage Improvements (plan and profile as necessary) would be Included on this sheet (as well as depicted In plan view on the Roadway Plan sheet). Conatrk%tlon Notes. Typical Sections & Construpllo!l Qgtallg General project notes, a master list of construction notes, typical project details and typical roadway sections will be Included on these sheets. Roadway Plan and EmflIg Roadway plan and profile sheets a will be prepared at a I" w 20' In horizontal and at V = 2' In vertIcal scales, A stationing system will be set up along the roadway centerfine and all applicable pavement, sidewalk and curb and gutter Items will be tied to the stationing system, Location and limits of all work Items will be detailed on the plans with length/width callouts, Existing utilities will also be shown and identified by ownership, size and type. �Ignjpng & Striping Plans Signing & striping plans will be prepared at 20-scale In accordance with City and the most recent CA- MUTCD document and be double stacked on a a ngle sheet. I I Page 115 2bE-574 r6 TAIT & Associates, Inc. On -Call Engineering Services Landscape Details For the purposes of this proposal TAIT Is assuming that landscape improvements would be limited to preparation of details and construction notes and would not require the preparation of detailed construction drawings. The proposed landscape Improvements would be limited to tile 4-foot wide non� sidewalkarea in the 10-foot wide Street parkway on the side of the street to be widened, For proposing purposes the assumed landscape improvements are assumed to be a continuation of the streetscape concept applied for the street segments adjacent to the project limits. gALC& Review & SubmIJVLCo9rAIna�oq As part of our scope of work, TAIT has Included the necessary labor effort for conducting in-house QA/QC reviews and coordinating the necessary plan review prior to the 65% & 106% submittal$. Environmental Locumentation AS part of the.final design Taltwill work with the city to prepare the projects necessary environmental documentation. Deliverables- * Preliminary layout Plan * 65% Plans, 100% PS&E and Final PS&E Bid Documents (Hard Copy, PDF & Microstation formats) -' Geotechnice I Investigation Report (Hard Copy and PDF) V Environmental Documentation Engineer's CostAstimate TAIT will prepare an engIneer's cost estimate at the 65%, 100Y6, and Final PS&E submittal stage for City review and Input. Unit prices Will be checked against recent City of Rosemead projects; Work Iter, s will be prepared to correlate with the preliminary specifications, and will Include all work Items Including mobilization, storm water compliance, traffic control, and striping, The cost estimate will be reviewed by the 0AJQC Manager prior to each submittal per the quality assurance program. Further, the engineers cost estimate will be formatted per LAPM requirements In order to aid In the City's expedited approval of the RFA Package, Dellverables: V 65%, 100% and Final Cost Estimates (PDF &Excel Spread Sheet) -1 FES, R/W Cart., & RFA Supporting Calculations/Docum6rits, If federally funded ProjeetSperifteations TAIT will prepare project specifications for the proposed project based on the City's bollerplate specifications. Each work,ltern will have a clear measurement and payment clause In order to avoid costly change orders during the construction phase. Specifications will also Include clear delineation of the traffic control requirements and parameters as well as coordination requiremeots with utilities, Finally, the project specifitations will be reviewed by the 0A/QC Manager prior to each submittal per the quality assurance program. If requested all required federal provisions, forms and work Items will be Included In the specifications based on the most recent versions uploaded to the LAPM website. Deliverables: 65% Specifications Tableof Content/Outline 100% and Final Project Specifications (PDF and Word.cloc copies) Project Manayernen t, Coordination and MeetlrWs Project Team meetings with the City will be held, at a minimum, on a monthly basis. In addition as indicated In the Preliminary Project Schedule, Design Review Meetings will be held after the City completes Its review of the Preliminary Plans 65% and 100% to review and develop recommendations TAIT Page 116 25E-575 TAIT & Associates, Inc. On -Call Engineering Services based an city comments. These meeting may also serve as a Monthly Project Team Meeting. All meetings will be held at City Hall and TAIT will prepare necessary agenclas/meeting minutes. Deliverobles: Meeting Attendance Rosters Meeting Agenda& Minutes RfdSupport&ConstracdonSuppo-rtSeii4cw(CI4�RequestedlymeandMateilaiServires) Per the RFP requirements and for the City's budgetary purposes a fee proposal has been Induded for providing time and material related services for both Bid Support and construction Engineering Support services. For Bid Support TAIT services may Include: City -requested Attendance at a Pro -bid meetife review of Contractor RFIs, preparing support documents foe Bid Addendums, and review of Contractor Cost Estimates. A total 16 labor hours has been Included for this support subtask. For Construction Engineerlog Support TAITs service may Include.. c1tv-requested Attendance at the Pre - Construction Meeting, review of and preparing responses to contractor RFIS and Material Submittals, conducting site visits, reviewing contractor Invoices and potential contract change orders, conducting a final punch walk, and preparing As-bulft plans based on contractor and City construction Me nager redlined plans., A total of 40 labor hours for providing Construction Engineering Supportservices during the construction phase has been Included In developing TAIT's fee proposal for this project. Should additional hours be req uIred, TAIT would notify the City of the Anticipated additional effort to obtain City Authorization of any additional hours and fees. Deliverables! Responses to Contractor 9FIs And Matorial Submittals. Punch List V As -built plans OPTIONAL SERUSN—S W-affle Control Plans - Optional Service If requested bytheatyand Inaneffortto provide an expedited and high quality traffic control design for this project, TAIT would retain the services of TJW to prepare any required traffic control plans. The following Items define the scope of services for this task, 1. Review the existing site conditions and proposed street Improvement plans. 2. Develop a conceptual traffic control program and meet with the city to discuss the project. 3. Field review the existing conditions at the Intersections, such as the existing geometry, sight distance, existing traffic signal equipment, signing, striping, traffic patterns, and above ground utilities and IncorPorate the findings Into the final traffic control plans. 4. Prepare a traffic control phasing plan and submit to the City for review, (Two -phased are assumed.) 5. Prepare the detailed 100% traffic control plans at a scale of ln=0 based on an approved construction phasing plan for the project. 6. Revise the plans and specifications address TAIT's QC comments and City Review comments and submit final signed and seated Traffic Control Plans to the City for approval signatures, Dellverables: V 100% and Final Traffic Control Plans F? TAIT Page 1.7 6.4 25E-576 TAIT& Associates, Inc. ringServices On -Call Engines Destgn Phase Federal Fundinii Assistance (PHS, R/W Cer4 & RFA) — Olittonal.Service TAIT has partnered with LAE Associates, on previous projects, to assistTAIT with providing expedited federal funding documentation processing services. The same services can also be made available to the City -of Santa Ann if requested, The projeces federal funding documentation scope Is based on processing a project that meets the requirements for a Programmatic Categorical Exclusion Environmental Document. It Is our understanding that the proposed project will be constructed within the existing City acquired Right -of -Way (R/W), Based on the projects scope, the preparation of any special environmental Investigation and/or preparation of technical environmental studies has been excluded. The following sub-lasks have been outlined It! order to capture the typical Work Items necessary to -provide federal funding documentation support services- Pketare A:Submit PES A NERA N—OK: This sub -task includes all hours necessary to complete.and obtain approval fortho PESpackage. The federal documentation process will be Initiated by conducting the following Introductory tasks- # Review the City's funding documentation 6 Attend project kick off meeting: * Ensure the project Is properly programmed In the FTIP * Prepare exhibits to obtain a Federal Project Number from a * Ensure that the City has an updated Quality Assurance Program (QAP), If not, update City�s OAP The environmental approval (PES) process will Include the following tasks; * Visit the project site,, take photographs and notes * Prepare the Preliminary Environmental Studies (PES) form o Review the FES form with the City a Revise the FES form based on CT's comments a -Coordinotewlth CT�lo obtain a N.EPA.approvat Deliverables: %, Site photos & Field Review Form v PES package & Revisions (As needed) v NEPA NOE Documentation Pr9pare & Submit R/W Certiflcqtion. This sub -task Includes all hours necessary to complete and obtain approval for the R/W Certification package, The Items of work Included in this sub -task are: • Review CT R/W certification requirements with design team • Compile all utility coordination records& work items • Compile approved CT encroachment permit documentation • Prepare the required R/W certification package Deliverables; V R1W Certification Package& Revisions (As Needed) Prevare &Submit E-76Aorilicattlo : This sub -task includes all hours necessary to complete and obtain approval for the RFA/E-76 Application Package. The Items of work Included In this sub-tasR are: # Ensure that City has approved DBE documentations for FFY 15116 a Review final Engineer's Estimates for DBE sub -contracting opportunities * Prepare a contract specific Construction Management (CM) and construction DBE goals (if CM services will be funded with Federal funds) 0 Review the plans TAIT.... Page 118 M �'. 25E-577 • Review the final Engineer's Estimate for APM eligibility • Incorporate federal provisions In the final specifications Ensure compliance with LAPM Chapter 11 for design compliance (design exceptions, proprietary items, etc.) identify Participating and Non -participating Items and Incorporate federaltralnee requirements Prepare the RFA package in accordance with LAPM requirements Review the RFA.and final PS&E package with the City Coordinate and Incorporate comments to obtain E-76 to advertise project for construction Dellverables: ,e RFAPackoge (Completed Forms& PS&E)&RevISIom;(As Needed) Construction Federal Fundfro Assistance —Optional Service Asrequestoci by the City of Lake Forest (City), we. ore submitting this fee proposal topreparethe required contract aw ard package, twoCalltraris(CT) reirribursement'involces, final Involte,andthe required closure package for the subject project. The services will consist of the following: Aw—ardinkow. • Preliminary estimate of cost • Resident engineer's contract administration checklist • Bid tabulation summary sheet • total agency bidderDIsadvarttaged Bust ' ness EnterprIs.es,(VRE) commitment • Local agency bid opening check list, local agency contract award check list • Detail estimate • Finance letter • A copy of contractor 'a bldproposal and addenda • Proof of publication/advertisetnent, • A set of advertised plans and specifications DBE Note: On construction contracts over $2 million, If the DBE goal Is not met, Cis Office of Pollcy Development and QualityAssuranceshaff approve the GFE before contract award. Two CT Proaress Reimbursement jrnMI.M; We will p repare the required Exhiblts/documentation for City review, signature, and submission to CT (based on the Contractor's paid progress Involce(s) and City invoice number, If required by the City). r �Pc We will prepare the final invoice and closure ptickage, which will consist of the following; • Final Detail Estimate and 'Detail Estimate Summary • Cover Letter and Federal Report of Expenditures Checklist Final Inspection Form Federal-Ald Final Invoice Loca I Agency Invoke Review Checklist Billing Summary- Construction Capital Change Order Summary Final Report - Utilization of Disadvantage Business Enterprises • Material Certificates • DBE Certification Status Change • Contract Change Orders • Notice of Complptlon • Response to RFls (memo format) • Field Walk/meetlng Notes (As Needed) ,JJTAIT Page 19 25E-578 L r J, Lit TAIT & Associates, Inc. On -Call Engineering Services Project Schedule The following represents a preliminary project schedule for the development of construction documents for the Mile One project. This preliminary schedule will be reviewed with the City at the projeces Kick Off meeting and a final project schedule will be Issued based on those discussions. The Project schedule will be made available to all design team members and will monitored on a continuous basis through the projeces design life, Any changes to the Schedule will be reviewed with the City and action plans, If necessary, will be developed to prevent schedule delays, The following schedule has been developed based on previous project experiences: Project Sched.10 City of Santa Ate, � Mile One Street Project Preliminary Schedule ID Tart, some tan pvraaaa� said, 4.1 I i;;f-cafltr* at Uslaits Mon4f2/10 Man �qlllff 4/2 lildnolfNialthat 00111105 TINIAlisillil like 4/ig/18 Nip is issued Delays MundlIG/18 Mcmdl/16/111 Prepare & Issue Bid Documents U4 dayMon V16118 Thu 10/91/18 ! 415 4/16 I a Records Ruearch & Initial Design Field is Man 4/16/18 Fri S/4118 199 Walk day$ Field tualiptsurver Services S days man 4100118 Fri 514114 6 7 Prepare Base Map 10 day$ Mon 4AQJ18 Fri 5/11/18 Utility & Nolon 119 daymor, 410418 Thu 9127/18 a 1 Utility Contact List & Notice Preparation Sdays Mon4/16118 Fri 4/20/18 -10- Send let Utility Notice Odays F04120/18 Fri 4/20/18 0 Send 20d Utility Notice% 0days, Tm7/Mlg Tue?/3/18 +713 12 Send 3rd Utility Notice (As Needed) Odays ThuW27/18 into 9/27/18 U Preliminary Design 17clayIdefirall/14/18 Toe 615/10 Prepare Preliminary Layout Plan 10 days Mon 5/14/18 Fri SASAS City Review Ptalminary Layout Plan Sdays Mvn$/28/10 Fri 6/1/18 Design Review Meeting 0daYs lua6/5/18 Tue 6/5/28 plans's Pat Iftcallons, , & Estimates #?daysWad6jG/LG Thu 2414ilit 14,�� /a is - t is 17 -is prepare 65% PS&C 2QdaWWedD/6/18 Tue7/3/18 Conduct clootedudcol Investigations 20 days Wed 6/13/18 net'J/ilvig - City Review 65% PS&E 10daysWed7/018 Tut7/1'1/11L 65% Design Review, meeting OdAY5 Tinly/As/Is Thu 7/19/18 prepare 100% PS&F 30 days Wed 7/10118 Ina 0/2$118 earn 21 -!�- 23 Incorporate Goatechnical S days Fri 7120118 Thu 7/26/18 Reacernmenclations 2j7' 5 City Review 10e%pS&E 10 days Wed 8/29/18, Toe 9/11/18 100% Design Review Meeting Delays Tht,9/13/18 Tim9/13/18 P repa, (a Final P site 10 days Fri 9/14 AR T hull/27/18 27 City R QvIew & Approve Final PS&E Did Schwa Frl!)/28�19 Thu 10/4/19 Documents Environmental Documentation 114trysp,17/27/19 F1,111/10/28 Conduct 1mvIrommeaul Kick OffMaeting %day rti'/127118 Fri 7/27/10 2R 29 ao- Prepare Environmental Documentation to days Mon MOM Fri 8/10/10 Submit linvir. Documentation to City Quays Frig/20118 Fri 0/10/18 at i2 Federal Funding Assistance loptional 110 Mon 4/161111 Fri 0/14/10 $make) days Prepare & Submit PES 10daYSM(n)4/16/18 Fri 4/27/18 3F 34 Caltrans, Review & Approve PES 40 days Man 4/30/18 Fri 6/27.118 75- prepare & submit R/W can 20 days Mon ililrUIR Fri 6/29fig Caltransitavlewlis Approve IUW Our 4 0 d 36 oys Mon 7/l/ 1 8 F rl 81241 19 $ Prepare & Submit AFAAE-76 Application 10 days Mon 8/20/18 Fri 8/31AS Coltrane Review & Approve AFA/E-76 10 days MOO 9/3/18 Fri 9/14/18 , 19 i�a Tait T�.. T.0, Metier. cK, ?.� sotutis, ctl"".Tu EM=:WXMI� I I I Page 120 25E-579 I Education BS. -- Civil Engineering California State University, Long Beach Year of TAIT Team Enlistment 1997 'Total Experience 32 Certifications ..'Registered Professional - Engineer, Civil — California, Oregon, Arizona, Utah, Nevada, North Dakota, Washington, Hawaii, and Alask& Professional Engineer California No. C46301 Jacob Vandends, PE PMC1PAL4N-CfiAN61F1PR0JFa MAOUGER Mr. Vandervis currently serves as a vice President/Chlef operation,; Officer In TAWs Corporate Office In Santa Ana. In addition to his management dirties, he " as the primary point of contact for several national retail and residential developers. Me. Vandervis Is a licensed civil engineer with over 32 years of experience with land development projects in the western United States. He has been a member of the TAIT team for the past 21 years, His areas of expertise Include site design, graifing design, drainage studies, water pollution control plans, erosion & sediment control planszas well as street Improvement plans. He Is experienced In site design of all sizes for commercial development, Involved In preliminary design to develop cost estimates &due diligence packages, aswell as experienced In the entitlement phase of projects. His surveying.experience Includes the preparation of ALTA.and topographicsqrveys, parcel map, record of survey and legal descriptions. He is a certified Qualified SWPP Developer (CL$D), Certified Development, Design & Construction Professional (COP) and Certified Retail Property Executlive (CRX) Harbor Blvd. Reconfiguration, Water -Main. Repipppmerrt & Utility Relocations, City of Garden Grove, Principal-In-Chorge, 2013 Princlpal-ln�Charge of the work being conducted by alLTAIT staff to provide Design Engineering Service for then $500 K water main replacement and utility relocation project and the $ 1 M Street Reconfiguration Project In the City of Garden Grove. Primary responsibilities were to ensure the project was properly staffed and that the work was completed to the satisfaction of both TAIT & Associates as well as the City of Garden Grove. Phase 1, 2 & 3 Water Main Replacement Design Build Project, Los Angeles County, Golden State Water Company, Project Manager, 2013 Project Manager & Principal In Charge of the work being conducted by all TAIT staff to provide Design Engineering Service for then $2.5 M water main replacement project throughout six locations In Los Angeles County for Golden State Water. Primary responsibilities were to review and stamp design PS49, and supervise all staff, contract requirements, and construction coordination on project. BeaudryTerrace Water Main Design Build Project, Glendale Water & Power, Project Manager, 2014 Principal -In -Charge to provide Design Engineering Service for then $1.5 M water main replacement project In the Beriudry Terrace Neighborhood in the City of TA I T Appendix I Page. I 2 E-580 IN TAIT & Associates, InQ On -Call Engineering Services Glendale for Glendale Water and Power, Primary responsibilities were to review and stamp plans and specifications, supervise design engineers and coordinate with client and contractor through the design and construction phases. Monterey Park Plaza, Monterey Park, CA, Project Manager, 2615 — Present The design of the development Includes slope stabilization, retaining wall design, street Improvement design, utility Installation, overall site development, and over 400,000 cubic yards of dirt removal and regrading. The project Involves three geotachnical analysis. The geotechnicalanalysis Included recommendations for the design on and near the1andill]; for the slope. stabilization throughout the site; and for the overall site development and construction, The project utilized detailed retaining Wall designs and In some areas, pile designs. These retaining walls and pile designs were specially designed near SCE.facilities and towers. Unique construction equipment has been detailed out and coordinated forthis construction. On -Call Engineering Services, Orange County Public Works, Principall-In-Charge, 201Q 4 Present PrIncipal-in-Charge of the work being conducted by all TAIT staff and sub -consultants to provide Plan Check and On -Call Engineering Services for the County of Orange Planned Communities. Primary responsibilities were to ensure the project Is properly staffed and that the work Is completed to the satisfaction of both TAIT & Associates as well as the County of orange. 100, Acre Parcel Development El Toro Marine Base, Orange County Public Works, Irvine, CA, Project Director, 2009 — Present Prepared Infrastructure assessment of the existing Marine Corps base facilities on the southerly 100- acres that had been closed In recent years. Reviewed existing record documents, met with utility purveyors., Inspected existing structures and roadwaysi and prepared executive summary for presentation to the County of Orange for potential reuse of the facilities. FBI Training Center, Orange County Public Works, Irvine, CA, Principal4n-Charge and Structural Engineer, 2007 -2008 Provided structural design for a 1,480 square foot masonry block structure to be constructed at new FBI training facility an the former El Toro Marine Base. The site Improvements were to Include the construction of a new classroom and a covered training area adjacent to an existing structure. The site was a former USMC shooting range and was being upgraded by the FBI, To help minimize the overall construction cost and to speed up construction, the use of a pre -manufactured roof truss for the structure was proposed. The design/build construction of the facility was completed in August 2008. Abridged List of Additional Project Experience by Jake- > City Hall Underground Fuel Storage Tank Removal and Replacement, City of Irvine, Principal -In - Charge > Foothill Crming, City of Rancho Cucamonga (Principal -in -Charge) > Columbus Square Infrastructure Improvements, City of Tustin, (Principal -in -Charge) > Entertainment Park, City of Ana helm (Senlor Project Manager) iTAIT Appendix I Page 2 5E-581 TAIT & Associates, Inc. On -Call Engineering Services 0 ommoommavow Education B.S. —Civil Engineering Ohio State University, 1980 Year ofTAIT Team Enlistment 2005 Total Experience 38 certifications Professional Engineer California No. C37167 Certificate program In light construction and development management University of California — Irvine Extension, 2004 Affiliations American Society of Civil Engineers, Member Building Industry Association of Orange Todd Schmieder, PE QA-"WWGER1$R. PaillEaftIMM Mr. Schmieder has worked on numerous public Infrastructure and private development projects ranging from small residential and commercial projects to a 30-mile long toll road, a 40-acre commercial center, and 1000-home master plarmed communities. His project experience Includes plan check services, preparation of feasibIftyand site assessment studies, site planning studies and preliminary and final design plans, tentative and final maps, and envirimmentall studies and reports. Mr. Schmiedees technical experience also Includes conducting design reviews, development of traffic signing and striping plans, preparation of traffic control and construction staging plans, preparation of cortstruction specificalfons and cost estimates, and providing construction management and Inspection, His project management experience Includes utility coordination, master planning, and project scheduling. Orange County Animal Care Facility, courtly of Orange, Sr. Project Manager, 2016- Present Oversaw the preparation of rough and precise grading plans, street pla ns,,sew6r and water pWris, fire water protection plans, Water Quality Management Plan (WQMP) and Storm Water Pollution Prevention Nan (SWPPP) for a 10-acre site on the former USMC Tustin Air StalJon for the new Orange County Animal Care Facility. This project Is the first Design -Build project being implemented In by the CoO , fity* TAIT & Associates, lnc� is th9`00 Engineering Consultant to Snyder Langston, the County's DesIgn-BuIld Contractor. The contract was award In the spring of 2016 and a Rough Grading Permit was issued by the City of Tustin In July 2016 while the County Animal Care and the Design -Build Contractor finalized the building and kermel Improvements. Construction of the $28 million facility Is scheduled to be completed by August 2016. When completed the facility will Include a 2-story 40,000 SF administration building with state of the aft veterinary facilities, six do& kennels, special cat housing quarters and a small corral, Separate parking lots are provide for the public and staff with the staff parking lot repurposing nearly I -acre of existing concrete tarmac. The project also includes eight storm water blo-flitration basins to treat storm water runoff frorn the site before It enters the public storm drain system. The Commons at Quartz Hill, City of Lancaster, Project Engineer, 2016-Present Served as the Senior Project manager for this retail center that includes an 185,000 SF Walmart Supercenter and 14 outparcels and Is located at the NWC of Avenue L and 60th Street West In the City of Lancaster. The project includes approximately one mile of roadway Improvements, construction of two new traffic signals and modification to one existing trWic signal, construction of 1500 LF of City master plan 6G-Inch storm drain system, approximately 1.5 miles on new LACWD water lines Improvements and grading, paving and storm drain III TAIT Appendix I Page 3 I as r 11411A5*46YA TAIT & Associates, Inc. On -Call Engineering services 0 wwm� Improvements for a 36.S-acre retail center. Because of downstream storm water concerns the site was design to capture and Infiltration over 9%cif the projeces on -site storm water runciff with multilple small basins along the perimeter, a 1000-foot long linear basin along the project's western boundary and a 3-acre basin capable of dewining andinfiltrating a 100-year storm event, The Site Improvements also included a half -mile of d ry utility distribution services undergrounding and new Installation along the project's perimeter. The Project's Parcel Map also included the dedication of roadway right of way for the widening of Avenue L and 670th Street west and the construction of Avenue K-12 (a now public street), Harbor Boulevard Street Reconfiguration, Water Main Replacement & Utility Relocations, City of Garden Grove, Senior Project Manager, 2013 Project Manager of the work being conducted by all TAIT staff to provide Design Engineering Service for then $SOD K water main replacement and utility relocation project and the $ 1 M Street Reconfiguration . Project In the City of Garden Grove. Primary responsibilities were to reviewarid stamp the plans, supervise engineering team, and attend and coordinate project meetings with Citystaff and other stakeholders, Project hTcluded Providing Plans Specifications and Cost estimate for City Improvements to Harbor Boulevard that will accommodate the future. redevelopment of several city -owned parcels. This project IncJuded rewrifiguration of Harbor Boulevard from Palm Street to tampsor�.Avenue (approximately 1/3-mile total length), Improvements to an existing raised median, abandonment of existing &-Inch ACP and 12-Inch DIP City water lines, Installation of a 800 LF of new-16-Inch water line, relocation of SCE arid AT&T main d1strIbution service lines, and the installation of new public storm drains, sewer and water services, A -Town Street Widening and Sewer Capacity Improvements, City of Anaheim, Sr. Project Manager, 2007 Engineering design.services Included the design of sewer capacity enhancements for over 2 miles on new.15-Inch and 21-Inch sewer lines in Katella Ave., Gene Autry Way and Santa Cruz Rd. in the City's PlatinumTrIangle area. Encroachment permits were obtained from the Orange County Sanitation District for connections to a district sewer line and with Caltrans District 12 (Orange County) for work within Interstate 1-5 right of way, The engineering design services also Included the preparation street widening plans for Katella Avenue, State College Boulevard and Gene Autry Way (approximately one - mile) that Included a new raised landscape median In Katella Avenue, and the reconstruction of a City Changeable Message Sign. Abridged List of Additional Project Experience by Todd: Quadrant III Water Line Replacements, City of Chino, QA/QC Manager Tustin Metrolink Station Redevelopment, City of Tustin/OCTA, Sr, Project Manager Red Hill Median & Streetscape Feasibility Study, City of Tustin, Sr. Project Manager > County Regional Park, OC Parks, City of Tustin, Sr. Project Manager > Yorba Linda Water District Sewer Main Replacement, Yorba Linda, CA > Normandle Avenue Water Line Replacement Project, Golden State Water Company > Antonio Parkway Widening Improvements, County of Orange I i Appendix I Page 4 5E-583 Education BS Civil Engineering — Tau Beta P1 Honor Society & Chi Epsilon, University of Southern California OS Physical Science, Biala Year of TAIT Team Enlistment Z014 Total Experience 11 certifications Professional Engineer California No. W95 David Sloan, P.E. PnoscrMANAaEn As a Project Manager, David Is responsible fat supervising staff at TAIT on the preparation of public and private development projects. David has performed and coordinated detailed designs on federally funded arterial roadways, conducted utility coordination.for major relocations on high proffia projects and conducted project management efforts on multiple projects throughout the Sothern California region. David has designed and managed the construction for multiple projects In the southern California region and ls.zn Ideal candidate to manage this project for the City, David Is an effective communicator and act:lvely stays In contact with his clients throughout the life of his projects, David has also managed multiple public works construction projects and understands the methods and costs oftongtructlon, Newport Height Alley & Sewer Reconstruction Project, City of Newport Beach, P roject manager, 2016 David Is currentlywing as the Project Manager to the City of Newport Beach for the Ne wport Heights Alley & Sewer Reconstruction Project. The project Includes the survey, design, and reconstruction of over three miles of residential alleys. The project-Isdesigned In three phases with phase I being sewer main replacements, and phase 2 & 3 being alley reconstructions within select neighborhood& The alley replacement design Included the geometric; and profile analysis of each alley along with the preparation of designplaff and profile sheets for each alley segment. The design also Included the preparation and analysis of design crass sections (via use of Civil 3D corridors) to ensure design crostfalls along the alley are appropriate. The project Is scheduled to complete phase I design In April, 2016, and phase 2 & 3 design In July, 201(i. Portola Parkway Resurfacing Project, Project Manager, 2015 David Is currently servinges the Project Manager to the City of Lake Forest on this federally funded arterial pavement rehabilitation project which Included design engineering, geotechnical engineering, surveying, and federal documentation/ approvals. The projett Included the rehabilitation of the arterial roadway as well as the Identification and replacement of non-ADA compliant or non-functional PCC sidewalk, curb ramp, curb and gutter and other Improvements. The design also Included the replacement and updating of the roadway and bike lane striping throughout this project limits. The project also Included the relocation and reconstruction of an existing median Lit Bake parkway In order to construct an additional left turn pocket. Appendix I PageS A E-584 TAIT& Associates, Inc. On -Call Engineering Services 0 1111001111111 Bay Street Alley Reconstruction Project (CDOG) — City of Costa Mesa, Project Engineer, 2010 David served as Project Engineer, providing design engineering and coordinating Topographic S urvey and Gootechnical Investigation services for this CDBG-fu nded al ley reconstruction project. The project spanned rou.Shly,1,000 LF along Bay Street Alley and Ford Road Alley. Plans Included plan and profile, cross sections and special detalls. A cost analysis was conducted to provide the City of Costa Mesa with cost-to-lifespan design alternatives, Including Asphalt Rubber Aggregate Membrane (ARAM), Asphalt Rubber Not Mix (ARHM), Cold -In -Place Recycling (CIR), Full Depth Reclamation & Sub -grade treatments. Full -depth PCC reconstruction with rebar reinforcement was determined to be the most cost effective solution. Jamboree Road Roadway Rehabilitation Project, City of Irvine, Project Engineer, 2013 David served as Project Engineer forthe City, of Irvine to rehabilitate Jamboree Road, from MacArthur to Camp, The project was located In the City of Irvine as well as the City of Newport Beach which required extensive correspondence with both agencies during the design phase. Funding deadlftie$ required a n expedited design, and the design was,modifled m Id -way, through to eliminate anticipated median Isis rid Improvements on this 119-foot-wide major arterial. The design Included grind and ARRM overlay, 2,42 tons of 104nch FDA, upgrading 9 ramps to meet ADA compliance, loop Installation, and video detection at 2 Intersections. FY13/14 Major Street Rehabilitation, City of Ponfona, Project Manager, 2015 David served as the Project Manager to the City of Pomona for their annual major street rehabilitation project. The project Includes the rehabilitation of eight arterial and collector segments of roadway throughout the City. The project required analysis of the existing pavement conditions, recommendation of alternate rehabilitation methods by use of recycled pavement options, obtaining an SCRRA railroad encroachment permits, upgrading of 4 roadway segments In add new bike lanes and the analysis and replacement of all curb ramps along the project limits, Parking Lot Rehabilitation for the City of Diamond Bar, Project Manager, 2015 David served as the Project Manager and Construction Manager to the City of Diamond Bar for expansion and reconstructionof two public park parking lots, The design included the analysis of traffic flow, preparation of a geatechnical Investigation, design of water quality management plan and hydrology, and the preparation of detail PS&E for the construction of the proposed Improvements. Culver Drive Pavement Rehabilitation Project — City of Irvine, Project Engineer, 2011 David served as Project Engineer, providing PS&E to the City of Irvine on the Culver Drive Rehabilitation Project. The project spanned 1,000 LF along Culver Drive, from the north railroad tracks to Walnut Avenue, Culver Drive is a principal arterial roadway, providing northeast/southwest access through the western portions of the City of Irvine, while also serving as a primary travel route through a Variety of commercial, residential and Institutional zoning areas, David designed localized pavement reconstruction at the Northbound #3 lane and the Southbound #1 lane, where pavement conditions were considerably worse than adjacent lanes; the length of the project was treated with full width 2- Inch grind, a 2-Inch AC leveling course and 2-Inch ARHM overlay. The project also entailed removing and replacing the existing median shed gutter with a standard 8-Inch median curb, median Island landscape Improvements, and ensuring ramps throughout the project were ADA compliant. 111:w.1 Appendix I Page 6 25E-585 TAIT & Associates, Inc. On -Call Engineering Services Irvine Center Drive Rehabilitation Project — City of Irvine, Project Engineer, 2009 David served as Project Engineer, providing design engi neering a nd construction support services to rehabilitate 1.5 miles of this 6 lone arterial and major thoroughfare In Irvine. The project spanned Irvine Center Drive, from Jeffrey Road to Culver Drive, and the design phase Included stretches of full depth reconstruction combined with a grind and overlay of the entire roadway, 6,300 SF of sidewalk, 15�80D LF of median curb, 136 traffic loops, 30,ODO SF Of landscaping and Irrigation, and upgrading ramps to meet ADA compliance. Along with the design, David alto provided Construction Support Services, Including responding to RFI's, attending meetings, providing assistance related to Change Orders, and reviewing Contractor's submittals for conformeince with contract documents. David alsoi prepared As-Bullt documentation, STPL Woodruff Ave. & Palo Verde Ave. Rehab. Project, City of Beliflower, Project Engineer, 2013 As Project Engineer, David provided Design engineering and Federal Aid Docomentation services to the City of Bellflower for this STPL-funded project The project spanned 5,200 LF of arterial roadway, along Woodruff Avenue, from Alondra Boulevard to Somerset Boulevard and Palo Verdes Avenue, from the South City Limits to Artesia Boulevard, The project was designed as atingle project, but split for construction, The scope included full -width grind and ARHM overlay, localized full -depth reconstruction, PCC sidewalk, curb & gutter, driveway, Installing 16 ADA-corripliont curb ramps, as well as extensive traffic control to allow accessto open businesses during cQnstr6ctIon, Davidpreparecianii- 76 Construction Authorization Package to obtain Caltrans approval on the project and to secure funding. David continued to coordinate with Caltrans for the duration of this contract. STPL Bellflower Blvd. & Woodruff Ave. Rehabilitation, City of seliflower, Project Engineer, 2011 a A Phase I & 2 Water Main Replacement,Project, City of Norwalk, Project Engineer, 2010 Davidserved asProject Engineer for the City of Norwalkon Phase 1&Phase 2 of thiswatermaln replacement project. Phase I spanned from Atondra Boulevard to 166th Street, and various other streets, and Included the Installation of 4,512 LF of 8-Inch DIP pipe, 27 gate valves, 125 new house meters with re -connections, and the repaving and capping of all excavated areas. Phase 2 Included 6,200 LF of B-I rich DIP Water main replacement between Elmhurst Drive and Harvard Delve, and Gridley Road and Gard Avenue, David was also responsible for analyzing fire hydrant spacing to ensure adequate fire water coverage was available at all residential and commercial blocks. All phases of the water main replacement project were designed to fit the City's CIP funding needs. Abridged List of Additional Project Experience by David. > Pier P-G Sewer Improvement Project,Port of Long Beach, Project Manager > STPL Bellflower Blvd. & Woodruff Ave. Rehabilitation, City of Bellflower, project Engineer >, SRTS; Campus Drive Class I Blkeway Project, City of Irvine, Project Engineer > Citywide Comprehensive Drainage Study, Diamond Bar, Project Manager > PTA -Administrated 2010 Bus Shelter Replacement Project — Norwalk Transit, Project Engineer > Area 2 & Zone I Roadway Maintenance Project, City of Diamond Bar, Project Engineer > Berry Street & Imperial Highway Sewer Main Replacement Project, City of Brea, Project Engineer Appendix I Page 7 TAIT 25E-586 Education B.S. — Civil Engineering Valparaiso University Vplparalso, IN, &2 Year of TAIT Team Enlistment 2012 Total Experience 6 Certifications Professional Engineer California No. 86126 TAIT & Associates, Inc. On -Call Engineering Services Samantha A. Woh1farth, PE PRoXCr&JG1NffR Ms. Wohlfarth has professional experience that Includes the preparation of grading plans, water main replacement plans, storm drain plans and drainage reports, sewer plans, cost estimates and storm water management reports for public and private developments throughout Southern California, Western Washington, and North Dakota. Her project experience also Includes the preparation of storm water quality reports such as SWPPP. WQMP, SUSMP and LID as mandated by the -state and local municipalities. Ms. McGee has technical kriewledgewith.multiple software programs Including AutoCAD 2014, Civil 31), Land Desktop, Microstation, GeoPak, WWHM2012, RetalnPro, and additional specialty programs, Deaudry Terrace Water Main Replacement Project, Glenc(ale Water and Power, Project Design Engineer, 2014 The Beaudry Terrace water main replacement project Included four phases, six streets, and approximately 5,300 linear feet of water line that was designed to replace existing service pipe mains with ductile Iron pipe. The project Included new services, hydrants, Inverts, tie -Ins, and other appurtenances. Department of Public Health waiver exhibits were prepared for select non -potable and water crossings. The project Included a community outreach meetings, service survey coordination, as well as detailed final As-BuIlt submittals. SIlVerad0 Campus Conversion, County of Orange, Project Engineer, 2013. Present TAIT's current task order assignment with OC Parks Includes preparing plans for the demolition of several existing campus structures with the conversion of the former classrooms an ' d office space Into a County Library, offices for County Park staff, and community meeting rooms that cover 3500 square feet of usable enclosed space. Site work In the Initialphase will consist of Implementing Code - requited ADA Improvements for public access at the campus and for public restrooms, upgrading of the existing parking lot, and provisions to provide security lighting for night-time use of the facility. State Street (Highway 83), North Dakota Department of Transportation, Bismarck, North Dakota, Design Engineer, Z014 The State Street Improvement project consisted of adding, extending, and mod"ng left and right turn lanes, and other existing geometry along the 1.6 mile long road In Bismarck, ND. The project improved traffic flow, reduced turning movement conflict points, and Improved driver expectancy. The project included the survey, right of way, utility coordination, drainage studies and Improvements, and layout and design of the street, sidewalk, and geometry. Jill TAIT Appendix I Page 8 25E-587 TAFT & Associates, Inc. On -Can Engineering Services wmmmm� r L Bentley Microstation and Geopok software was primarily used In the design and preparation of plans. The project was directed by the North Dakota Department of Transportation. r Adams Hill Water Main Replacement Project, Glendale Water and Power, Design Engineer, 2014 The Adams Hill water main replacement project Included six phases, 1:3 streets, and approximately 10,620 linear feet of water line that was designed to replace existing service pipe mains with ductile Iron pipe. The project Included new services, hydrants, inverts, tie -Ins, and other appurtenances. As well, the project Included different pressure zones and the InsWiation of a division gate. Department of Public Health waiver exhibits were prepared for select non -potable and water crossings. The project included a communityoutreach meetings, service survey coordination, aswell as detailed final As-Bulit submittals. Monterey Park Marketplace Site Development, Monterey Park Retail Partners, LLC/City of Monterey Park, Design Engineer/Project Coordirratort 2015 TAIT was awarded a contract with the developer, Monterey Park Retail Partnersi LLC for the design of a 41 acre retail development within the City of Monterey Parkand the City of Montebello. The design of the development Includes slope stabilization, retaini ng wall design, street -improvement design, utility Installation, overall site development, and over 400,000 cubic yards of dirt removal and regrading. The project Involves three geotechnical analysis. The geotechnical analysis Included recommendation$ for the design on and nearthe landfill; for the slope stabilization throughout the site; and forthe overall site development and construction, The project utilized detailed retaining wall designs and In some areas, pile designs. These retaining walls and pile designs were specially designed near SCE facilities and towers. Unique construction equipment has been detailed out and coordinated for this construction. Foothill WaterUne Improvement Projects, Golden State Water Comparry,.DesigivEngmeer, 2013 The Foothill Improvements Included six projects that were designed to replace existing service pipe mains with 8" ductile Iron pipe. One of the six projects Included replacement of the transmission line and reconnection to three existing wells, The total pipe replacement Was approximately 13,200 linear feet. Multiple agencies reviewed the design plans, Including City of San Dimas, City of Claremont, City of Arcadia and the County of Los Angeles In addition to Golden State Water. Freeman Ave. Water Line improvement Projects, Golden State Water Company, Project Design Enginear,2013 The Freeman Avenue Water Line Improvement Included approximately 3600 linear feet of water line that was designed to replace existing service pipe mains with 8" ductile iron pipe. The project included new services, hydrants, Inverts, tie-ins, and other appurtenances, Department of Public Health waiver exhibits were prepared to the satisfaction of Golden State Water Company for select non -potable and water crossings. Normandle Ave. Water Line improvements, Golden State Water Company, Design Engineer, 2013 The project encompassed the planning and design for a 12" water main replacement In Normandle Ave. In the County of Los Angeles, approximately 1400' linear feet. Project Included new services, hydrants, Inverts, tie-ins and other appurtenances, Existing 14" pipe was designed for abandonment, Department of Public Health waiver exhibits were prepared to the satisfaction of Golden State Water company for select non -potable and water crossings, GWSC project engineer: Conde Ventura. Appendix I Page 9 TAIT 2 E-588 Education M.S. - Civil Engineering (Hydrology and Water Rescurcm), University of California at IrAne B.S. - Civil Engineering, California State University, Long Beach Yearof TAIT Team Enlistment 2017 Total Experience 6 Certifications Professional Engineer, . I California Nor. C86581 Affiliations American Society of Civil Engineers (ASCE), OC YMF TAIT& Associates, Inc. On -Call Engineering Services Daniela Malott, P.E. pRovMTENGINEEN — M& Malott has a strong civil engineering background with a water resources and surface runoff focus. Her engineering experience Includes hydrology, storm drain design, and hydraulics, Her computer modeling background Includes the application of the U.S. Army Corps of Engineers HEC-HMS (Hydraulic Modeling System), HEC-SSP (Statistical Software package), and HEC-RAS (River Analysis Software), Watershed modeling System (WMS), Advanced Engineering Software (AES) for hydrologic/hydroulic analysis In Southern California, Water Surface Pressure Gradient (W5PGW) Software, XP$pfutions Storm Water and Wastewater Management Model (XP�SWMM), AutoCAD Civil 3D, and ArcGIS. She has worked for projects In the County of Los Angeles, County of Orange, and San Bernardino County, Theprojects she has been involved with are both In the private and public sector. I n the private sector she worked on projects for developers Including Rancho Mission Viejo and the IrvIne Company. Her public sector experience Includes working on projects for the County of Orange, the City of Rancho Palos Verdes, the City of Chino, the City of Chino Hills, and the City of Santa Ana. She Is an out of the box thinker with great energy and a hard working ethic, She has great communication, writing, organizational and leadership skills. Rancho Mission Viejo Planning Area 3 Runoff Management Plan, Rancho Mission Viejo, LLC, Project Engineer, 2015-2017 Task managed the hydrology and hydraullcs portion for the Initial phases of the Planning Area (PA3) Runoff Management Plan (ROMP) for Rancho Mission Viejo. The PA3 ROMP is a comprehensive watershed planning document that supports the future design and planning within PA3. The primary focus of this study Is to provide a framework for the Implementation of the project drainage patterns and storm water management facilities. Updated the hydrology models using the Advance Engineer Software (AES) for the Rational Method and the Unit Hydrograph models following the Orange County Hydrology Manual requirements and the unique modeling procedures for the San Juan Creek Watershed, Prepared studies for flood control andwater quality regional basin analyses and studied alternatives to optimize the basin location and sizes, Rancho Palos Verdes Storm Drain Repair, City of Rancho Palos Verdes, Project Engineer, 2016-2017 Prepared the hydrologic: and hydraulic analyses using a hydrodynamic modeling approach in XP-SWMM. identify and analyzed the storm drain systems that were determined hydraulically deficient perthe 2015 Master Plan of Drainage. Completed street flooded width niculations and catch basins sizing analysis using FlowMaster. Prepared the Basis of Design Report for the proposed Improvements satisfying the client's time constraints and goals, III TAIT Appendix I Page 10 4=1MOOV, TAIT & Associates, Inc. On -Call Engineering Services Santiago Hills It, Irvine Community Development Company, Engineering Technician, 2019-2016 Completed the storm drain design plans for the on -site Improvements for Santiago Hills 11 Tract 16199 and for the off-s1te Street Improvements within Santiago Canyon Drive and Jambolro Road. Tract 16199 is a 200 acre development located In the City of Orange. The project comprise a water quality basin system that Included a combination of emergent marshes, extended detention basins and b1ofiltration basins that supported thefuture development, This water quality system was designed to tie comply with all the regulations and to satisfy the client needs. Prepared the Hydrology and Hydraulics Basis of Design Report for both the on -site and the off -site studies. The Report included hydrology analysis using AM hydraulics using WSP(iW, catch basin design usingAES and FlowMaster, hydraulIcscalculations. for the Water OualltV Piping System desigm Subarea 2 Agricultural Preserve Master Plan of Drainage, City of Chino, Project Engineer, 2015-20ifi Prepared the Master Plan of Drainage (MPD) Report and Analysis for the Agricultural Preserve storm drain system. The 2016 MPD Incorporated amendments and updates to the Agricultural Preserve storm drain system that were completed after the 2001 MPD. The 2016 MPD Included hydrologic and hydraulic analysis following the County of San Bernardino standards. The analysis was prepared for the existing, Interim and ultimate conditlon.The analysis provided alternatives for the master plan storm drain systems In order to accommodate the City of Chino requirements. The MPD Included studies for regional water q uallty basin preliminary design following the Santa Ana Region Water Qualfty�aoard Control and the San Bernardino County requirements. The storm drain design and, regional water quality basin design optimized the bashi.location and sizes to maximize the developable land within the area. Storm Water Master Plan, City of Rancho, Palos Verdes, Project Engineer, 2014-2015 The Rancho Palos Verdes Storm Water Master Plan Includes the development of a GIS database for the storm drain Inventory including a Facility Mapping Tool which Is being utilized to gather field data and keep the City Informed of the field workschedule and findings. Data gathering for the project Includes filling in missing as -built data such as Inverts and facility naming. The hydrology and hydraulics modeling Is being completed utilizing GIS, XPSWMM, and XPWSPGW. This master plan Includes the Integration of st,Drmwater quality retrofit opportunities. The Master Plan will ultimately provide the City with a comprehensive "living" storm water master plan, The master plan also Includes a project prioritization scheme and a Capital Improvement Plan. Santa Ana Storm Drain Master Plan, City of Santa Ana, Designer, 2013 Responsible for CADO design. Provided professional engineering services to update the city's storm drain master plan, The city has an established drainage system with some segments over So years, old and other segments recently constructed. Michael Baker analyzed the main line drainage system and prepared a hydrology study along with maps for the entire city boundary and for Individual sub -areas for 2-,10-,25- and 100-year storm events, The capacity of the existing storm drainage was evaluated to determine system capacity sufficiency using a hydrodynamic hydraulic model. A comprehemlve list of needed storm drainage Improvements was then generated. Performed a hydraulic analysis to size sufficient storm drain lines and provided an ESRI ARCGIS geodatabase of city storm drain facilities, Including storm drain pipes, city -owned drainage channels, manholes, catch basins, and culverts. Mlchaef Baker used the Bentley software hydrodynamic hydraulic model CIvIIStonn, which uses hydrographs with In the hydraulic model to determine adequate pipe sizing. I I i�M_ Appendix I Page 11 2 E-590 17 an I ri 11 La Education BS Civil Engineering, California State Polytechnic University, Pomona YearofTAITTeam Enlistment 2616 Total Emperfence 9 Certifications E.I.T. TAIT& Associates, Inc. ringServkes On -Call Enginee Christopher Engelbach, E.I.T. pfiamcrftalwn Chris Is,an experienced Project Engineer In design, approval, and quality control of residential and commercial land development as well as public work projects. He has expertise In preparation of tentative tract maps, street, rough grading, erosion control, storm drain, sewer and water, and preclse-grading plans; hydrology and hydraulic calculations utilizing Civil-D and WSPG; WCIMIP employing new low Impact development methods, coordination with clients, suh-consultants, site managers, contractors, and survey crew. Christechnical skills Include AutOCAP CAvII 3D, Water Surface Profile Gradient Software (WSPGJ, Civil-D, and Microsoft Project. Orangd County Engineering Plan Check, County of Orange, Project Engineer, 2016 Chris currently provides plan check services for the County of Orange Including review of Tentative Tract Maps, Site Development Plans, and Street. Improvement Plans. Plans are reviewed for compliance w1th various codes and regulations Including California Building Code, the Americans with Disabilities Act, and community specIfIcAevelopment standards. Newport Heights Alley Replacement, City of Newport Beach, Project Engineer, 2016 Chris Is currently a Project Engineer on this alley rehabilitation project which Includes design engineering, utility re search and sewer replacement, Chris Is responsible for rehabilitation of the alley -ways as well as the addition of ADA compliant PCC sidewalks, curb ramps, curb and gutter and other Improvements. Redlands Packing House, City of Redlands, Project Engineer, 2016 Chris is currently a Project Engineer on this 10 acre commercial development in the City of Redlands which includes design engineering, utility research, and coordination with consultants and field crew. The project Includesstreet Improvements, and on-sIte Rough Grading and Stockpile, Utilities, Water Quality, and Precise Grading. Chris Is responsible for Street Improvements including relocation and reconstruction of mediansi traffic signal relocation, Identification and replacement Of nOh-ADA complaint curb ramps, and updated crosswalks and landings designed to enhance urban feel, encourage pedestrian traffic, and increase safety, Limonite Sumner Retail Development, City of Eastvale, Project Engineer, 2016 Chris Is currently a Project Engineer on this 7 acre commercial development in the City of Eastvale. The project Includes Off -site Street Improvements, Rough Grading, Water Quality, Precise Grading, Utility, and on -site Storm Drain desIgn. Chris Is responsible for street Improvements including relocation and reconstruction of existing medians and updated signing and strIpIng as well as I i 191�. Appendix I Page 12 5E-591 TAIT& Associates, Inc. On -Call Engineering Services on -site Storm Drain design Including Hydraulic calculations and utilization of the most current Low Impact 8MPs. Orange County Animal Care Facility, City of Tustin, Project Engineer, 2016 Chris Is currently a Project Engineer on this Orange County Animal Care Facility In the City of Tustin. The project Includes Public Sewer, Water, r1raWater, Water Quality, On -site Utilities, and Grading plans. Chris Is responsible forthe public Sewer, Water, and Fire Water plans Vons-Alberuorts Distribution Center, City of El Monte, Project Engineer, 2016 Chris Is currently the Project Engineer on this 36 acre Industrial Project which Includes Demolition, Grading, and Utility Research, Chris Is responsible for the Demotion, and Grading Plans as well as coordination with Utility Providers These plans Include the removal end disposal of Hazardous materials as well as the protection of existing ground -water monitoring wells and grading design which duplicates existing flow. patterns, Llmonite marketplace, City of Jurupa Valley, Assistant Project Manager, 2015 Chris was the Assistant Project Manager and Engineer for this 39 acre mixed use developm ant In the City of Jurupa Valley, This mixed use project combined Retail development with private, high -density, residential. Chris was responsible for the Tentative Tract and Parcel Maps, Site: Development Plan, on and off -site Street Improvements, Water Quality, HydrologV,,Storm Drain, Rough Grading, and Precise Grading Plans. Off -site Street improvement Plans Included relocation of traffic signals, roadwayw!denIng, new signing and $trIping, addition of ADA ramps, bus tum-outs, and horse trails, and development of I mile of unpaved rural dirt road, Stonerldge, County of Riverside, Assistant Project lvlanoger� 2015 Chris was the Assistant Project Manager and Engineer for this 700 acre Master - Planned residential community in Riverside County. This project Included Tentative Maps, Phasing Exhibits, Street Improvements, Water Quality, Hydrology, Storm Drain, Rough Grading, Precise Grading, and Traffic Studies. Chris was responsible for Street Improvement, Rough Grading, Storm Drain, and Phasing of this project. Street Improvement plans Included the development of 20 miles of now roadway along with signing, stripping and sIgnalization. Crossroads at Chino Hills, City of China Hills, Assistant Project Manager, 2015 Chris was the Assistant Project Manager and Engineer for this 15 acre high density residential development. This project included on-sIte Street, Utility, Storm Drain, Water Quality, and Grading. Chris was responsible for on -site Street, Sewer, Water, Grading and Storm Drain design. 70 it I r Lb 'I �L Appendix I Page 13 2 E-592 Education B.S. -- Civil Engineering, Tulane University, 2001 Year of Tait Team Enlistment TAIT& Associates, Inc. Services On -Call Engineering Michael DeLaGarza, CPESC, CPSWQ� CJSD/QSP, E.I.T. PMECrEVOINEER Mr. DeLeGarza has professional experience In the civil engineering and water quality design and Inspection field. He Is a Stormwater Treatment and Management Plan specialist and has prepared and Inspected Water Quality and Stormwater Management Plans throughout Southern California on projects ranging from single acre development sites to large master planned communities. His technical background and areas of expertise include the preparation of NPDES documents now mandated bVState of California. In addition to servIng as the finn's storm water quality design specialist and arosloricontrol design professional, Me. DetaGarza also provides design services as 0 project engineer on various public and private development projects. 2002 OC Plan Checking Service, Project Engineer, 2014 - Present Total Experience Project Engineer service the county of orange responsible for review and comment on water quality, grading, erosion control, and utility design plans. 16 Assist project manager with preparation and transmittal of plan check Certifications documentation per county development standards. Certified Professional in County of Orange El Toto & Alton Infrastructure Development, Irvine, Project Erosion and Sediment Engineer, 03/2015 - Present Control (CPESC), 2007 Project Engineer responsible for the water quality system design on a 100 acre License No. 4606 and 34 acre site owned by the County of orange In the City of Irvine. Water quality design included preparation of water quality management plans in Certified Professional in compliance with the most recent NPDES requirements, the design and sizing of storm Water Quality the required treatment devices, and the calculation and analysis of the storm (CPSWQ), 2008 License No. water flows required for water quality treatment, Soo Mesa Verde Senior Housing, Costa Mesa, Project Engineer, 0712011 — 01/201S Qualified SWPPP Developer Project Engineer responsible for development of entire project design plan set (0,SD)/Proctitioner (QSP), Including water quality management plan, hydrology report, grading plans, 2012 Cart, No. 22544 storm drain plans, wet utility plans, striping plans, fire protection plans, and then preparation and submittal of the SWPPP. Project required construction NPDES Construction Water observation and Inspection during the construction phase In order to verify Pollution Control Training property pouring and construction of car port footings and slabs. Interacted (24 Training Hours), 2006 and coordinated with Contractor to ensure compliance with plans. Sample Collection and Abridged List of Additional Project Experience by Michael. Measurement Training for > Stormwater Management Plan/WQMP for Orange County Animal Care SWPPP Requirements, 2012 FacIlIty, Tustin, CA, Project Engineer Engineer -In -Training — > Kilroy Development, San Diego, Project Engineer California, 2005 > Kaiser Medical Office Building, Temecula, Project Engineer Great Wolf Waterpark & Lodge, Project Engineer Ili ZML.. Appendix I Page 1.4 25E-593 I Education AS Drafting Technologies, HIgh-Tech Institute, Phoenix, AZ Year of TAIT Team Enlistment 2016 Total Experience 13 TAIT &Associates, Inc. On -Call Engineering Services Nicholas Flores CAD DESIGNER Nicholas Is a CAD Designer with more than a decade of professional experience on projects ranging from private and public colleges, hospitals, U.S. embassies, pedestrian plazas., streetscapes, libraries, airport, museums, and private residences. He specializes in 3D design, BIM coordination, and creating and maintaining construction documents following project and jurisdictional standards. The Commons at Quartz Hill, City of taricuster - CAD Designer, 2015-Present Nick is currently the CAD Designer for the 40-acre retail center that Includ' as an 185,000 square -foot Walmart Superonter, 14 outorcels and over $Y million of off -site Improvements, He worked on designing and preparing plans for street sections for tone widening and median Improvement for IN Ave L and 60th St W and stneetsections for the new Ave K-12, east of 60th St. The offsIte Improvements include approximately one mile of roadway Improvements, construction of two. new traffic signals and modification to one existing traffic signal, construction of 1500 V of City master plan 60 to 72-Inch storm drain line, and approximately 1.5 miles on new LACWD water lines Improvements. The project also Includes undergounding of nearly 1,500 linear feet of exi ' sting Southern California Edison (SCE) distribution lines and protection of existing SCE transmission lines. The Intersection of Avenue L and 601h Street West was designed to accommodate an existing S.CE streRttranismission polo wlithin the Intergection'i roadway' Improvements; Olin's standards, details, specification and design criteria were In accordance with public works standards and to the satisfaction of city plan checkers. ACE, Phase 11 Grade Separations (Fullerton Road/Gale Avenue), City of Industry, CA - CAD Designer,.2015 Nick was responsible for onsite regrading, drainage analysis, utility redesign, final paving layout, and 3D model coordination for 5 sites (a bank, fast food business, an office building, and 2 Industrial where houses) at the Intersections of Fullerton Road, Gale Avenue, and Railroad Street. Fullerton Road Is being regraded to pass under existing Union Pacific Railroad at the same time the railroad Is being bridged to gain additional underpass clearance, Additional Improvements Nick coordinated with, and provided support for, Include 2 street Intersections, an 80-foot wide railroad embankment regrade, 2 bridging structures, 60-Inch and 72-inch storm drain realignments and all gravity utilities under the regraded streets, Broad Museum (Downtown Los Angeles — Grand Ave/Hope St), Los Angeles, CA - CAD Designer, 2013 Nick was responsible for generating and coordinating on -site. construction documents and off -site street Improvement plans Improving all streets III TAIT Appendix I Page 15 V r A 2SE-594 TAIT& Associates, Inc. On -Call Engineering Services 0 momm� surrounding the museum Including Upper and Lower Grand Avenues (Upper Grand Is bridged directly over Lower Grand) and an extension of the bridge deck from Upper Grand over GTK Way to form a new plaza between Broad and an adjacent high-rise condominium. Coordination of numerous existing and proposed structural elements and phasing were critical to the completion of these construction documents, Plan's standards, details, specification and design criterlawere In accordance with public works standards and to the satisfaction ofclty plan checkers. City of West Hollywood Library and Garage, West Hollywo* CA -CAD Designer, 2008 Nick was responsible for generating and coordinating on -site construction documents and off -site street Improvement plans for this existing, library's frontage and a new below -ground par . king structure which hat a green roof that expands and adjacent park footprint. Nick prepared a storm drain connection plan for an onsite storm water treatment system, B-pennit plan and profiles Improving all of San Vicente Blvd and alley surrounding building, reconstruction of alley driveway and pedestrian ramps, Plan's.stanclards, details, specification and design criteria were In accordance with public works standards and to the satl*ction of city plan checkers. Santa Monica Street Scape, Third Street Promenade, Santa Monica, CA - CAD Designer, 2OD8 Nick wits responsible for generating off-slte street scape plans for 21" Street, 411, Street and 5�' Street between Wilshire Blvd and Colorado Ave. Nick Prepared control plans for an A -permit that relocated tree wells, benches, trash can, light poles, and closed driveways. Plan's standards, details, specification and design criteria were In accordance with public works standards and tothe satisfaction of city plan checkers. Emerson College Los Angeles Center, Los Angeles, CA - CAD Designer, 2010 Nick was responsible for generating and coordinating on -site construction documents and off -site street improvement plans for this private college's all new 107,000 SF state-of-the-art facility. Nick prepared B-permit plans Improving oil of Sunset Blvd and Gordon St along the north and west sides of the site, adding ramps and relocating driveways. Plan's standards, details, specification and design criteria were In accordance with public works standards and to the satisfaction of city plan checkers. Ili Appendix I Page 16 25E-595 TAIT & Associates, Inc. On -Call Engineering Services Dustin Wilton SURVEYMANVIOER TAIT Mr. Wilton Is a Senior Land Surveyor licensed In the State of California and has a RISING TO TON CRALLM61 wide distributlomof different types of projects where he has acted as the Surveyor of Record Including residential, cronmerclal, water Infrastructure, public works, and other site development and infrastructure related projects. Education San Joaquin Delta College AA Civil Engineering Technology Year of Tait Team Enlistment 2011 Total Experience 16 Certifications Experience 2011—Present Taltand Associates 2006-2011 DBWIlton Land Surveying 20DS — 2006 Associated Engineering 2004-205 Giuliani& Kull 2000-2005 Stateof California — Dept of Water Resources 1997 — 2000 Baumbach & Piazza Equipment Topcon Total Stations, GPS, Levels (TDS) Trimble GPS, Lelca Total Stations, Electronic Levels, AutoCAD, and Microstation Selected project experience. Public Works Related Projects # City of Lancaster Parcel Maps and Roadway Easement Dedication (Lancaster, CA) 0 Mother Airport Fuel Fartn Construction Staking (Sacramento, CA) 0 Lawrence Elementary School Addition (Lodi, CA) * Argus High School Relocatable4 Addition (Ceres, CA) a Dublin High School Humanities Addition (Dublin, CA) a Valley High School Relocatables Addition (Dublin, CA) A San Leandro High School Library Expansion (San Leandro, CA) • Wonlass Park Phase I (San Pablo" CA) • United States Coast Guard SectorCommand -- San Francisco headquarters building and related site work (Yerba Buena Island, San Prancfto, CA) • Paterson Fire Station #2 • Ceres Fire Station 44 • San Jose Fire Station #2 Water Infrastructure Projects • South San Joaquin Delta aerial mapping project • Suisun Marsh GPS subsidence leveling project • South Bay Aqueduct landslide monitoring (Milpitas, CA) • California Aqueduct (San Luis Canal Reach) 14 mi. topographic survey for asbestos Intrusion retrofit (Huron, CA) • Merced River Salmon Enhancement Project (Snelling, CA) • Topographic mapping of Webb Tract (island) in San Joaquin Deb California Aqueduct Tehachapi After bay design aerial mapping project - Gorman (Lebec area, CA) Subdivisions • Interlake Square (Lodi, CA) • Hammertown Estates (Stockton, CA) • Wind Wood (Woodbridge, CA) • Mills Bridge (Lodi, CA • Labaron Estates (Stockton, CA) TAII 2 E-596 Appendix I Page 17 lit A ad Education B.S. -Civil Engineering 1995 Clemson University aniamote courses in Advance Transportation Engineering 19,99 Virginia Tech University Registration$: Licensed Professional Civil Engineer California No. 6S467 Licensed Traffic Engineer California No. 2565 TAIT & Associates, Inc. On -Call Engineering Services Thomas Wheat TPAfficEivisnorm Mr� Thomas J. Whearl, P.E� T.E., Tins been Involved In the traffic engineering profession for over twenty years managing and designing traffic engineering related projects for both the public and private Sectors, Mr. Wheat has worked professionally In Southern California for siftce 2003 after Working as oil engineer In the Washington D.C. and Chicago land areas since loss. While in California, Mr; Wheat has designed hundreds of traffic enlielearino detign plans and transportation planning studies for a varlietY of dlents. He holds Professional Engineer license In Civil Engineering and Is a registered Traffic Engineer In the State of California. His versatile exiiadence lmlu&k but But limited to, loading and assisting In the design and construction of traffic signal plan; worksito temporary traffic control plans, traffic Signal systems, ITS design, signing and striping plans, and traffic calmingidesign, inthepostitwelveyom alone, Mr. Wheathas doslimed several hundred design plans for various Public and private entities In Southern California. Using his design experience, Mr. Wheat line also provided plan check services to orange County Public Works and. the cities of Canyon Take, Parris, and San Jacinto In Itiverside County. Acting as an extension of Caunty/Chy stuff, Mr. Wheat has provided 118111"rigineorIAB review of other arms' dinilin plans ensuring the final product met the standards of the city and County. Professional Affillatlons: I" addition to design wark, Mr. Wheat has also prepared a variety of American Society of Civil transportation planning studies including safety studies, warrant Engineers (ASCE) onalYs", traffic impact studies, and access management Studios, to Member name a few, for various clients end agoodes throughout Southern California us wall nsfor publicagencteson the Eastcoast. institute Of Transportation Mr. Wheat also has substantial experience In the operations side of Engineers (11f) traffic Monals whom he has created timing plonsfor Individual signalized Member Intersections, as well as signal systems 4 using modeling programs, such as Synchro and SimTraffIc. He tins had the opportunity To adjust Bad Implement timing plans Into individual field controllers, as well as 4 Cit/S centralked Signal System computer. I Appendix I Page18 5E-597 TAIT& Associates, Inc. On -Call Engineering Services 01111111011001 Fred Alainollioda, PA Senior Project Manager EDUCATION: M.S. Civil Engineering, 1990, B.& Civil Engineering, 1982 Callromift Stute palytedmic University, Furnace 11 PROMSIONAL DATA: IMY QUALIFIWIONS; Over thirty-fiatir (34) Mrs ori'miject Management (PM), Program Mariagonateri and Construction Management (CM) experience working for Chles, Calmans, Los Angeles County Community Development Commission (CDC)i as wall as consulting firms. Over twanty-flve (25) yow of PM oxperianco managing trars"hin, street, parks, and minvation projects with Cities, Cmmtkis� Cattrans, and other StakifFedurcil! agencies, Expqrience working as with Design, Euvirimmicalul, Gcotechbicall.CM, andolbortconis, loodifition to trafficconsuluous, Railroads Companies, Utility Companies, Coutimemund the General Public. Qualifications include managing a variety of todorally funded projects, as wall as hnin�acthig with Caltrain. g a Federal Highway Administration (FfIWA), and other #goricies Involved, Experience also includes participation in Caltranaff)WA's ravlow/hurift meetings mad successfully completing the roview/huditprocesses. VV EXPERIENCEt a As a Projept Manager (PM), have been involved in all prViect phase$ from Inception to comiplotli)m As a City inaff or Consultant IM (as prime consultant or sub-comadiant to design firms) responsibilities Included field review of projects, attending Idekoff meeting$, project review invothigs. providing design review, Verifying osticiatesi Independent review of 60% completed F plans, 90% completed plans, constructability 1,eviews, obtaining pismils Rom Caltrous or other jurisdictions; other responsibilities law* been ideat*ing project AmaL% scop4; *puridg funding a4 applications, budgetary estimates, schedule, Request for ProposallsiRequost for Quallfications ("Ps /RpQs), review of proposals, Intervianvint; oonsultra% attending kick-off and Project Development Team (PDT) meetings, coordinating with other agencies such as Orange County Transportation Authority (OCI'A), San Bormadoc, Transportation Agency (SBCTS� Maim, i Caltrans, Los Angeles County Department of Public Works, other Cities, and wility compariles; coordinating coviriminiontal (NVPA and CEQA processes) approvals, Right of Way (R/W) and permit activities, Caltraris R/W Cortification process; preparing Request for Authorization (11FAM416 application) to Proceed with the Preliminary Eallineining (VE), RM activities, Utility Coordination, Construction and Construction Engineering of federally funded projects; preparing Quality Assurance Programs (QAPa). Disadvantaged Bachuss Enbeinisa (DDB) documentations and goals toy Caltrato approvals; preparing projects far advertisement, responding to contractor inquiries during bid process, reviewing bid proposed for Iedual, mate and city requirement compliance (licensing, reforeaces. debenrical, DBE, sub-coatmoting ratio, *,� rocouritionifing construction award. preparing City Council Statfftvporis, scheduling pro-consametion meetings, preparing agoodus, conducting pre-constmotion meetings, and preparing minutes, and preparing construction award packnigo fiir flederally funded projects and award information for mat* Fandod projects for submission to Calman. Appendix I Page 19 LAU- 2 E-598 TAIT & Associates, Inc. On -Call Engineering Services Coustrooffint Phaso. Oil an as-nacded basls� attend construction progress meetings; coordinate proloct activities with thoDesign and CMtefini$,diocimsondpmvideinfoniiatioii roliardingTraffic Monagcowin Plans (TMPs). SWPPP, Utility Company lam, Goo-Tooludcal concerns, Traffic and Tmflic Control Issues, R/W and pennit concerns, schedules or other on -going construction adjacent to the project; CCO requests, submittals, and wherprojoet Inquiries; preparing progress invoices for the reimbursement otiodoml 1014stfito flands from Callcam"WA. Post Construction Phasot Attend and participate In fbial job walkilmoughs, communicate with CM, City atafr, Various departments, Coltrane, Counties, other Utility Companies involvell fit the project construction; ensure timov conviction ortho "As�BWW Plans and obtain real project submittals, 0 & M Manuals, tum.ovor Items and documontations; prepare final Invoices fier rehubursomient or fodorallarato lando, prepare pwiect closure packages for federally and state Amded projects for submission to Calhans. State, Federal, and Local Fund Experience. over twenty (20) years of experience managing special omit flinded proJects, Recent experience notes 0 act ging pr J a funded with local, various stato (Gas Tax, ATP, Safe Routes to School, Mmom M, prep, C. Measure 1, Measure A, Measure R) and federal ATP flondk Safe Routes to Schools, HSIP, Mghway Bridge Program, PNR8, STP. Local, SAFRTBA-W DEMO fituds� CDBO, Metric Call Par Pwicat, and other Funds). Project 0114 Program Management Clients stem 2005.- Cities of Azuso, China, Claremont, Compton, Diamond Bar, Duafte, Jumps Valky, Lake Forest, Laguna Niguel, Lo Mirada, Long Reach, Montclair, Pomona, Son Dlnws, Signal Hill, as ivell as SBCTA. Project and Program Unuagentent Experience as City/Agency SWD Caltrsms� Cities of Defiflower, Diamond Bar, Ontario, Redlands as well as Los Angeles County Continually Davolopment Commission (CDC), AFFILIATIONS /ASSOCIATION& American Public Worlim Association, Member Amcdcan Society of Civil Entincom Member City County Ungincers Association (C( MA) — LA Region, Member Southern California Local Assistance Marsaimment (SCLAM) Meefings Attendee San Gabriel Valley Technical Advisory Committee (TAC) Meetings' Attendee SSCTA TAC Meetings' Attendee RCTC TAC Wetings' Attendee Appendix I Page 20 225E-599 Fit TAIT & Associates, Inc. G, On -Call Engineering Services BESS2"Sup" WAY, Hatarowd, cAsetlislmdieft) wmal - to TE:STLAS, INC. Donald Whitman r Project Manager — Bw Tesillab, Inc. cows, MCILDSORDInso CA I"Z Claremont CA, IM Confined Spum aulery'Frollifilit20111 Is Sim Diallallork Zoo 'fraffle Control 2401 All, Witt,", yearimlithotherfinial 18 yon &AWIMI bit As ProjectManalpirhdr.Wideran has "ladonveall ever 1000 fiallarvin tub: w (laftnia; ad Including Colt"I mNordiftet the collection urtionty recent$ and us -built utility data 11romprivAloanifuliallotpull listablish vmrk plans Incladfinal getting mul resources for oath phase otprojects and diniclod rlarrohnnont or assignment ofiraloct persounch a b • Porfilrin (old wrk for all quality Imb Utility Rqw0cring prejocts to meet clients, muld, and exprallations whilla, intwitted it= Cows and madhilt parameters, • Direct and colianoto activities of held #all offloc personnel to cosmic linaely infaloot pfoirmloll Widda the proscribed (xidillas. • Fatabliph and innialain quality muralla plane and perform in -field and allies quillitY central hisk& to ensure Hold work and dellverableg are in compliance with filaterican Society ofCivH Rnithwors 091andard Guldellan Inr the Collection and Depiction of1bristing Stilrawilhoo Utility Date CIMS03 30-02. Parlance filed quality eswunino Itiondity control inviter prior to dilivor"o CHOUL • Overdue perforinam data (lbionsclad, laulsols, aides and activity millions) to "llitrar. Volitrot and numsual overhand mail. personnel productivity, sent progress and activity levels orprojectuand prallect personnel. t,A County Department o(Publin Works, On Call Potholing Services Contract Client: fAisArtgoluDoputmentofPublicWorks Duration: April 2013 —Sopt 2016 Colitmelvaluct $1,500,000,00 A Project Manager — Finnish all label, materials, Plate slid cquipriana teloessary to provide routine positive location 0 an' a pon' an th 0 too.. cade'lisound line 4 an"c" no a 0 cove, 03 " He ' pat 0 ix re 000 '00' 0 'a. wear and ""ve" 'a 'tons to It 10 0 "'Ilties' 'Po 1 1 not Hill"., IN f do I I f cook id r t d*L lite r 7, In "'M K'ct new on I'lladhan"' ine mod"111111"111, ", rim, M a tat, not I work witanuorat she. 1.11, in listed, 0 � dotit in 0 alludi, cit b t not Ilailbld 0 the typw� si� and 60 ill 'rworawad In inchas-� 600 f 0 utility f SCIUIA Con(ractr4o.R740,444, On Call Prolmhand Soryleas Client: UDR Domfloalulun,2014—Piallont Corrent-Corianint Value; 9500,000.00 pjahct Manager — Role Is as stated above - Finalub all h4se; inaterfills, parts and to provW routine positive location (putholing) wrelcol using vacuum mcova"Gu, ]hand excavation, or comparable ractliods to loculd underground utilities, Including bmt not Rallied ill; petrokulit, dealt transmission, telephone. Pa. elcetriewinar ow snivel. pipelines, and pastoral other related services. provide a whauft "it anthis Hie date for the oxnex location of each work nettiontent As. Tim report shell contain detailed fludialia, inaladirtil but not Ifitaited to the lyi)q, size. ad depth of Hie inifity facility and, Iffiroacut, the flikknon orplavennent it hiellos. all Appendix I Page 21 2 E-600 TAIT & Associates, Inc. PEN On -Call Engineering Services Ali Bastani, PE, GE, PhD I Lead Geolechnical Engineer Dr. Busuild, an atijunct faculty member at Cal Poly rotational, has room than 20 Years or diversified experience in goolechnicall and earthquake engineering. His experience covers a wide variety of transportation projects Including design and construction support for roadways, bridges, oil([ retaining structures (catifilever, tieback, soil nail, and MSE walls) within and hernial tile County of Orainge. Be has served tile County during various on -call getamhalical culdnecring contracts since 2006. Dr. Hasten!'$ technical oxilinisc and extensive experience enhances tile learn capability to economically address the gcoloolinical aspects of the Type Scle-clion, roundation, laid Materials Reports for tile Countys upcoming transportation projects in a linicly manner using tile narst recent PHWA and Calvaus ,approaches. Project Management Slope Stability Scistuic Hazard Analysis Sharing slabilizAtion roundation Design Landslide Analysis 2003 Doctor of Philosophy Civil and Environmental Engineering, University of California, Davis 1991 Master of Science Civil and Inivirimmuctral Engineering, University of California, Davis 1988 Ifachelor of Science Civil Engineering, polytechnic ofTchrau Professional (1claccludcal rilitincer 1999/Califianda No. Or 2438 Professional Civil 1: ' .11glaccr 199510difurala No. C 53924 Los Pabrotars Parkway, County of Orange — Rancho Mission Vlelo,CA Ruill-7ollars, Inc. and GIVIU closely collaborated during design and construction of this project. Dr. Bastard served as the Project Goolecludcall Engineer of Record Ili charge of tile design and construction or approximately s-muc long Los Patrenes Parkway project in Orange County, California. This new roadway Is aligned to extend the Raide 241 Freeway four Oso Parkway to OrteWi Highway. Geotecludcal design ofthis pmjcct included lardiankractat staldiflyAtion using deep wit raising against latent spreading, largo arm.% grading. slope stability of Ili& claffill stop", sculement c"luation, and parventent design recommendations for appsaxintillety 2 million square feel of the proposed road. Conventional methods fouparverne"t design were compared with iftcultative design recommendations, including soil-centent Imatilicant, googrid, full-dopth asphalt concrete, and composite asphalt concrete with aggregate base. Each option was also evaluated for construction cost, construction scheduling, and the estinialed another of trucks required to transport materials. Hosed on this analysis, the preferred recommendation was tile soll-ccruent option as it resulted fit no estimated $6 million savings or nearly 40 perecat savings over the conventional pavement method. Chlipuba Canyon Bridge, Planning Area 2, County of Orange — Rancho Mission Viejo, CA Provided peer revicav services during design and Inotechnical engineering services during construction of file &span, 1,400-frot long, and 80-loot high bridge. Worked collaboaratively w0h the structural engineer to complete tile foundation design, 'file bridge berna; were supported by 9. and I 0-foot diameter CIDH piles while the allotment lvalls were supported oil 1.5-foot diatucterCIDI-I pics. Bent piles were supported by skin friction within the bedrock and were dosilpred to resist the potential loarls duo to lateral spreading. Bridge foandations lverer affected by liquefaction, earthquakc-induced sculanical, and lateral spreading (if tile underlying alluvial soils. our analyses included vertical unit lateral capacity design of the large diameter shafts with consideration or lateral spreading, Allen Parkway Gap closure, Lake porest — city or Lakc rarest, CA Project Manager in cluare or the ticinechnival design and construction quality assurance of Allan Parkway Gap Closurc project. This project include([ approxhuxtely one rudc of six-lant: roadway through natural hillsides of Orange County. The design efforts included slope stability analy.scs, evaluation of timuilable hydro -collapsible alluvium depth, laid roadway Pavement struclural section. Dr. Basund also tuanaged tile 9colechnical observation, testing, and material inspection of this APWA and ASCE award -winning project. Ili WL— '25E-601 Appendix I Page 22 TAIT Sk Assoclateisi Inc. On -Call Engineering Services RJMw Elio Chaft0h J 4 0. � 0 044.4 PrInfolpol Landscape Archilect/Project Manager RJM Design Group. Inc. Erlo Chasloln has been a Pivject Manager for RJM Design Group since 1997. H e Is experienced to all phases ofthe design process from program development and site analysis, to conceptual design, construction documentation and construction observation. Mr. Chastaln's project experience In planning and landscape architecture includes urban design and rehabilitation, striketscape master planning and floal development, and park design and development. He has worked with many municipalities In southern California and has experience onseveral public works projects. Ukromickeribighdralkins landscape, Architect /CA 3411 Education BachelorarScImar In Lamiscape Architecture - California State Polytechnic University, Pomona Minor In brigialkill Design - California PolyEeclaile State thaveralty Pomona RoWeliPukilsolExpedence AMCCWRB Manaunite7karnis &Aquatk CcuW4 Mission Viejo. CA Mokitamook (Spriq playl Rec.Center, Mission Viejo, CA Norwalk Aquaria PolviHim. Norwalk, CA Pacific Park Pool, Gloudate, CA FAW Allso Viejo Randki Site Master Plan, Anse Viejo, CA Proteins Community Park, finclaftes, CA Florketca joynerOlymplad Park, Mission Viejo, CA Fox field Pork, Westlake V1 lla% CA Morkeirs Park haproverneriM Newport Reach, CA Pines Park Memorial Plan, Dana Polnt� CA sulk Nabrial Riverview Park, 0611nower, CA Sea Terrace Park, Dan Polot. CA Sonsket Park Ibt Lot Rinewation, Dana Point, CA TI*PmhatRfverWalkJmkersfieKCrk sponalaw BaliffeldRenavatlonsatflindyPaikOraiigo,.CA WifteldR*uovatioi)sattiartPark.OnastCA YhothAthliale Park Mission Viejo, CA STRIUSEA1113 Alicia Parkway Widening. Mission Viejo, CA Grown Valley Parkivoy, Logo= insect, CA La Pat food Cancept, Mission Viejo, CA Lik Pat Roadway and Orldp Whicang, Mission Vlkijo,CA ta Pax Roadway Beautification Inipmemen ts. MlssWnVIeJa,CA Lakeside Promenade, Mission Visio, CA Lonter" Day Park Barry, Dana Point. CA Marguerite Parkway Barcelona Wall, Mission Viejo, CA Marlinaltok Pkukwvkr�Master Slope Floating Plan, Mission Viejo, CA Muirlands Boulevard, Mission Viejo, CA Olympiad Road Moatmialk� Mission Viejo, CA pi laster Sign program, Mission Viclo. CA DINER � Animal Care FadiftyCountyb(Orarkiiii, CA ail Appendix I Page 23 2 E-602 WedtiffitaCodo Sallon 112 aid F011110 CNINIA, 00rifiltudon 7106) To Ow CITY OF SANIA ARA DT1PAllTMfwoFpuMCAVaRKft It, 4woohm vdlh Thle 23 UWW Stam Cob Sectim 112 mW Pad coutm& oada wats umummy maum or mucum mW row BwDBR to put in a me a *0 W ml hos not dir"Ify or OW to pt 10 fish" b14 orthd mwm= dimay or 'a", mool by swommult, the BMW or my W).mt, or to 0, aty HINJOIDDIK orto WmmW alworip at" OPOW COMMA04 Old All 011010000 OAWW Im lqdirow�awftml his m bor bw jdm or ow dathro k7 b'd dopollow. Otto myrocrower*mt 11SOW IU ANY6 Non-Whositm A 11 part of fla pmrml, 840ft Vois pAVOM On lito dlowba, Peaks, fxhafl Woo cm utu Ifflfta a All wil"or to almliml prosectoloo. almadco AIR COWL * of mm to (or fiffinned) berm m all Otto day a 20� by Pro"j to Ina on Ow bak *fXm1sJ1I*rj6jd0,m to bo to P�X—Dvs)wl* oppeaw Votary Pablio " 6" "Nob" ", Samoa ty '78 a 7`17R� Page AS I Appendix I Page 24 5E-603 TAIT & Associates, Inc. on -Call Engineering Services "LWOM" JUPAT WMI AFMANT 4TATWM%NT GoVaMPAMCCOUCOM fIrSooAttachard Domnant (Notary to cross W41im " b0bW) [jSaa$brtmmj Below Wes 1-6 to be coraphrled Only bydomMkort a"1a),DW NQkVY) 61"Wre of 000UMOt SIMUN' No. I *Oterml State of Callfamla county Of low verft any, the Manley of go M*kW who 3*0 the Subscribed and awarn to 0"Murod) before roe on this -t-A)a— day of -AWk� 20 la� by Nor Mcam Year land (2�� KRW1*oFWGrM proved to no an the basla of saftallactory OYMM00, to be the pemonia� who appeared before me. Slonatura a Sonam atAblaryftbhc 8001 plow Naldn(SantAbove _ OPTIONAL 7houghthboullwiso orrat, ooinotefing lots Information can deferaftaft ofthe d0oument Or =Mtroallachmontof Mls form Doeorlptlon of Attached DoWenotit Thle orType, of Date: Neraborot Pofforg_aIgner(s) OtherThan Named Above: 02014NatbMNOIWYASWCIAUM-WWW,Nat�Dr,BINOWty.org-l.oW-USIWAtiY(I-NC-BI&O$27) item#010 likAU.... 2 E-604 Appendix I Page 25 11 IT P TAIT& Associates, Inc. On -Call Engineering Services IMPOOPOWIVO PMWPWMUA04 hYstsologand Suloolitinift bid or propsol, to We boa of blo arbor knowledp and bollot dwh 1. mommilippmriatedfioxIolm" reflaWl". amommiti or modiff9mloa army Woull cormot, BMW, look or 009malift mefungnt 2. If my ha6utbarthantodavol q"vMa4*Ws have bunpablorwill be Paid WWW PC Mnfor 1whowfal; oro"Ift to Influesm MW claw at OMPI uy" arany hard ap", amoutbor of CMWM an ofik"Or OMPIqW QfCMVM Or An *M*YCO Qf0 MOMbOt OfODnilAft In Comewoo wMilos fedow CMW04 vmd Um loon ormopin0vo qromm% lbo %mkrsWW 490 comPide 7l1ISMflflM00Ah4MRbWW faftloo.off" UPW Wbiob rollar" m plow when thia friumdoo was MR& orolaw Into, Submwonor=1400caft ba Wroquivite.formoung or orAm"ginto, this trad"Cam Imp000d bYSWd0A13S2,nIo3I. U. & COU A,4ypmm who AN to f1lothorequW corfiftnIfou dmfl bosutLkottooclyll 7he proopootivopurflolvat also asm by submifflaghlo orhor bid orpropoeal lhgt he oralle sboll roquke that 1ho ImVIW of lkb caraffoaft bo Inaludedinall Immdorsuboollbilots, w1gohoxmd $IODOUQaW that all Sualtsub molpleaft sbull m1W and dIWm Ingly, amrd INC 3-19-18 �m I I i IT, Appendix I Page 26 225E-605 TAIT & Associates, Inc. on -Call Engineering Services 0 11010111010101 z 7hc undersigned consultant or corporate oftki% during Via performance, of this ocarrapt cardfles; as fellows.. 1. 'JU Consultant site]$ not discriminate agulant any employee or applicant for employment became of sacei color, religion. sex, or natio"al qljm. The Consultant shall tah amnantive action to ensure ran sto am 1, end flu; employees 4ental ducto , ca"Ph"'aam reg"d to r�asiaaaI a, no on sirall d , 'a"" 10, the that ople" P" to re 00a 'a to 0 8 00 yan ing, 404 0 neas recruitment or 0 ""Imon" s4vo"",� pe the s d M empon a 0 d or nah" I of s' a cation r on 4 W 110 " ' t"4 or ,h 0 ces IV Conee SVM 0 in co a 11 Ne If I n 00 M'PIAMR, Wailable, 10 �on W, uh; �r amploymca4 W400 t0hoprovidatissions Wthaprovidoemorthis ordleathal tionol uffo� 2, Uo Consultant shall, In all solicitations or adycollmnonts The employees phood by or on behalf of the Consultant, state that hit quallikil applicants will racelve oonaWaration for employment without regard to racc� color, religion, sex. or national orlidn. 3. 11to Consultant shelf sand to each labor union or representative of woricars with which hdala: hoo a collective bargaining agreement or othot coottact or understanding, a no0oo to be provided advising the sold labor union or workers' of the Consulumes commitments under this section, 4ml $hall post copies of the notice larcousplowils,pin"o available to paqplqyccs;and applicants for employment. 4, 11n: Consultant shall comply with all provisions of Executive Order 11246 of Soplanber 24, 1965, and ofthe rules, regulations, and relevant orders of the Secretary of Labor. 5, Via, Consultant shall firralsh all Inforwanion and reports Mhod by Executive, Order 11246 of September 1A, 1965, and by ndos� regulations, and ordars`5 the Somvtary of Low, orpoenang thereto, and will permit come to hMar booK records, and accounts by the administering agency end the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders, 6. In the event of the Consultanva nou�oompllfinco with the nondiscrimination olouses of this contract or v4th any of the sold rules, regulations, or ortlers, the contract may be canceled, terminated, or suspandodlowbotlocaln contracts or federally asst led construction ontornots to accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such othpr sanctions way be Imposed and remedies invoked as provided in Executive Order 11246 of ktombor 24, 196S, or by rule, roplations, 0� order 01the secretary OfLabor, or as otherwise provided by law. 7. The Consultant shall Inuludo the portion of the sentence ImmedlatoV precoding paragraph (1) and the provisions of paragraphs (1) through (7) In every subcontract or purchase order unless oxcropled MY 47 RFP 1 77 Appendix I Page 27 2 E-606 TAIT & Associates, Inc, On -Call Engineering Services by rules, replariono, Or Orders ofthe Secretary of Labor issued pursuant to section 204 of Executive Ordor 11246 of September 24, 1965, so that such provisions will be Waft upon path subcontract or pumbaso order as the administering apacy may dirrot IS mew of Oftlb"01118 such provltlons� Including sanctions for Roncompflemoo; provided, however, that In the event the consultant becomes Involved In, or Is threatened with, litigation wA a sib-cousultoot or vendor so a remit of each direction by die administering agency, the Consaftent may roWeer drat the Uajord States enter into gueb litigation to pOted the Interests Qfthc Unhod States, & Pursuant to California Lobar Code Section 1735, as added by Chapter 643 Suits, 1939, cod as amended, No discrimination shall Iso made In the omploymont orporsons; upon public works because of me, religious aftd, OQW,, 411110410414, 8110080, *stcW hanclio4wh ffiefflul condition, marital status, or WX Of such POISQUO, except AS Provided In Section 1420, and any consultant of public works violating this section Is skjoct to oil the penalties Imposed ht a violationofft amplar, Signed. _'LV111411014C Tittoz �lce PreoldentIC00 Flats: TA1T & Assoolates, Inc. Dote: 3-19-18 III Appendix I Page 28 225E-607 % 'I I Al 'i 25E-608 EXHIBIT B TAIT Schedule of Fees RISING TO THE CHALLSH69 1. Ernployee Classification Hourly Rate 06 — Engineering/Architact Assistant ................................... ...... ......... ................ ................. 70.00 18 — Project Administrator ................................................... ............. ...... — ........ .................... 90.00 04 - Designer I ..................................................................... _ .......... ..... _ .............. ........................ 110.00 10 - Designer 11 .............................. ................................ ....................................................... ....... 135.00 03 - Project Engineer / Project Architect / Senior Environmental Scientist ................................... 165.00 02 — Project Manager / Licensed Surveyor. . ..................... ........................................................... 180�13D 17 - Senior Project Manager / Senior Surveyor / Senior Architect., . ............................. L ....... ....... 200,00 01 - Principal ................................. ........................... .......... _ .............................. ............... .... �210.00 11 - Permit Specialist / Environmental Scientist I I CADD Technician .......................................... 100.00 09 - Research Analyst / Lead -Asbestos Technician / Environmental Scientist 11 ......................... 110.00 07 —Field Surveyor ... 1L.1.1.1 ........... ............. ............... ..................... _ ................ ............. .......... 90.00 08 — Field Surveyor Party Chief.-, ........ ...... ... — ......... ........................................ ........................ 125.00 00 - Two man survey crew .................... .................. ...................................... ..................... 310.00** 22 - One Man Survey Crew with Robotics— ......... ........................... ............ ................ ....... ..... 200.00** 00 — Three Man Survey Crew—, ..... ................ ............. ...... ................ ................................. ..... 400.00** The hourly rate for client authorized overtime and for representation at hearings and meetings after 6:00 p.m. will be Involoed at 1.6 times the posted rate. The above rates are inclusive of phone charges, fax charges, software and licensing fees, and photocopying charges, " Survey hourly rates based on Prevailing Wage Rates as of 6/1612017. 2. Mileage, Travel and Per Diem Auto Mileage, IRS Rate plus 15 percent Air Travel and Auto Rental: Actual cost plus 15 percent Per Diem: Actual cost of lodging and meals, plus 16 percent 3. Materials and Supplies Office and CADD supplies are included In the hourly rates, Prints, plots and reproductions are charged at cost plus 16 percent from commercial blueprint companies. In-house reproduction charges are as follows: R uns Bobts Color Plots Bond $ �96/61 $,95/s.f. $6.00/s.f. Vellum `1.38181 1.65181. 7.50/8.f. 4. Reimbursable Expenses Will be billed at cost plus 16 percent Client Will pay directly for all permit and agency fees: otherwise mat Plus 150/0. SUbconsultant invoices will be billed at cost plus 15%. 6� Insurance Coverage General I -lability. $5,000,000 ErroisVOmlsslons: $1,000,000 California Workers'Compensation - Statutory Certificates of Insurance coverage will be provided upon request. Waivers of Subrogation (If required) will be billed as a 2% surcharge on all invoices, Special endorsements will be billed to the client at cost plus 16% on the first prdjeat. INTEREST OF 1-1/2 PERCENT PER MONTH WILL BE CHARGED ON ALL PAST DUE ACCOUNTS. :Fees57 25E-609 25E-61 0 AGREEMENT TO PROVIDE ENGINE, ERING SERVICES ON AN ON -CALL BASIS (GENERAL ENGINEERING) TH]S AGREEMENT is made and entered into this 19th day of June, 2018 by and between Mark Thomas & Company, hic. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California c1city'). RE' CITALS A. On February 22,2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -call basis for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C� In undertaking the performance of Us Agreement, Consultant represents that it is kaowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the ternis and conditions hereinafter set forth, the parties agree as follows: 1 - SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as m or -- specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full � 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected to provide services for general engineering projects on an as -needed basis under RFP No. 17-083. The total compensation for these services provided by all such consultants selected under RFP No. 17-083 shall not exceed $2,000,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work perfornied, subject to City accounting procedures, EXHIBIT 11 Page I of 8 25E-611 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonablybe expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 18, 2021, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended fbr one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq,, and 1770, et seq., as well as California Code of Regulations, Tide 8, Section 16000, et seq,, C'Prevalling Wage Laws�), which require the payment of prevailing wage rates and the perfonnance of other requirements on "public works" and "maintensuce'projects. If the services being performed = part of an applicable "public works" or "maintenance'pwject� as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. S. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-omployee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional maimer in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for 01 applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of ii limited to, physical authorsbip fixed in any tangible medium of expression, including but ot drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under t1iis Agreement ("Documents & Data'). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement, Page 2 of 8 25E-612 Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain andshall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurancenaming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and "I include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefim and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefimn, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City, and (c) contain standard separation of insureds provisions, b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance, In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance, Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed proBessional such as an architect or engineer: Professional liability (orrors and omissioms) insurance, with a combined single limit of not legs than $1,000,000 per claim with $2,000,000 in the aggregate, e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (I) Consultant shall maintain all insurance required above in fall force and effect for the entire period covered by this Agreement. Page 3 of 8 25E-613 (ii) Certificates of insurance shall be famished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a Mly executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to farnish the City with required proof that insurance has beenprocured. and is in force andpaid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement, Such termination shall not affect Consultant's right to bepaid fiarits time andmaterials expendedprior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMMFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal irjuM damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) ftom any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. Ilis indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant farther agrees to indemnif�4 hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceiading. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willfal misconduct of the Consultant. 9. INTL' LLECTUAL PROPERTY INDEMNMCATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, Page 4 of 8 25E-614 for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. WM�Molfl Consultant shall keep records and invoices in connection with the work to be performed under this Agreement Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the Pity for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, docurnents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTLALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the perflarmance of this Agreement, and lurther agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source, (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the Cityo 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Pagv 5 of 8 25E-615 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. BOX 1988 Santa Ana, CA 92702-1988 Fax 714. 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-2, 1) P�O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: Mark Thomas & Company, Inc. 16795 Von Karman Avenue, Suite 240 Irvine, CA 92606 Attn: Robert Himes, President A party may change its address by giving notice in writing to the other party. Thereafter, any communication &hall be addressed and transmitted to the new address. If sent by mail, comanamication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth abovo. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be exclude& 14, EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement butween the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the turns of this Agreement shall prevail, This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. Tbe patties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or Hie City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15, ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Page 6 of 8 25E-616 Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any ri& or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement mayho terminated bythe City upon thirty (30) days written notice of termination, hi such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the lixecutive Director may require Corsultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the Citys use thereof for such purposes as the City deems appropriate. b, Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRMIINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California, Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 8 25E-617 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain Stich permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that Stich authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if Bally set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTE ST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney A By: -E,,4 J* M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Edwin "William"Galvez, P,E. Acting Executive Director Public Works Agency RAUL GODINEZ 11 City Manager Name: Title: Page 8 of 8 25E-618 MARKTHOMAS markthomas.com 4 1 LAA MARKTHOMAS March 20, 2018 Armando Fernandez, Project Manager City of Santa Ana, Public Works Agency 20 Civic Center Plaza Santa Ana, CA 92701 Dear Mr. Fernandez, The City of Santa Ana (City) is seeking qualified Civil Engineering Consultants to retain on an on -call basis to provide professional services for a variety of projects. Funding sources for each project/task order might vsM and types of projects could Include roadway rehabilitations and Improvements; sidewalks, bike paths, and curb and gutter replacement, signing, striping, traffic studies, and traffic signal modifications; landscaping and Irrigation systems; park and recreational design, grant application wetting, and other rotated projects. Mark Thomas has completed hundreds of projects similar to those that may arise from this on -call contract, and we have extensive experience delivering projects for public agencies on an on -call basis. We are excited to present our proposal for the City's On -Call Engineering Services RFQ, No. 17-083, demonstrating our qualifications and technical expertise to provide services for Option B, General Engineering (other than Water Resources). Firm Qualifications Mark Thomas Is a full -service planning and engineering firm specializing, In transportation and municipal infrastructure projects, and we employ over 180 professionals throughout California. We bring a design team with unmatched experience In project management, civil and structural engineering, surveying services, traffic planning, utility and agency coordination. We provide design services for transportation, public agency, and Infrastructure Improvement projects ranging from roadway rehabilitations, reconstruction$, and widenings; to arrive transportation planning, complete streetslatreetscape design and ADA Improvements; to grant writing and application support; to preparation of plans, specifications and estimates (PS&E); to construction support, assistance with construction bidding, and project closeout. We have extensive experience working With public agencies and our staff are well -versed in public agency procedures and requirements. We have also delivered numerous of federally -funded projects, Including projects funded through the Highway Bridge Program (HBP), Highway Safety Improvement Prograin (HSIP), and Active Transportation Program (ATP). Our staff Is knowledgeable of the Caltrans Local Assistance Procedures Manual (LAPM) and have provided grant funding assistance. Public Works Project Delivery Experfl," We have a broad depth of experience providing civil engineering and land surveying services for public works projects, giving our team the background to deliver similar projects anticipated by the City. These projects have Included complete streets design, local roadway and intersection Improvements, pavement rehabilitations, active transportation planning and improvements (including Class I multi -use trails, bike lanes, sidewalks, curb and gutter, eto.), and stormwater quality treatments. 25E-621 Experience with the City and Other Similar Agencies 0 We have exterkslvs experience working withithe. City and a number of *Other publia "brioles. Mark'Thotmas is currently on the CAySjorj_,qatI list and. have Worked on pmjeets *Weft as the WaMerAvqnue. Improvements and Seats Ana Stadium Repair, Thre qh out orevioitsaxperlence, We havedevelope d a thoroughundefstAndiria of the DO's standards and preforenoes..Additionally, we have boon working closely withothor agencies to deliver similar projects, providing our clients with on time delivery and cost4ftecti" -designs for transportation 0 Iniftelitucture enhancements., Including complete streets detilin. roadway rahablibitlafts, Intarsoollon modinw.lonsi active transportation 140111fles, grade separaPprix, and Interchanges. Oome of out local clients include the cities of Newport 13each, Fullerton, Anaheim Irvino, and Carlsbad; as W.611 At Orange, County Transportation Authority. end We Angeles County Metropolitan Transportation AutbPrIty., The Mark Thomas Team The CIV.0 prefect will be managed by Arturo Vivar. PE, As our project manager and primary contact, Arturo brin 1 09 more than %yoai�s of transportation and municipal engineering expOrlOnce, He has Worked with numerous municipalities, public agencie% private agencies , a to bring much _jar .0 Coltran needed roadway, transportation and lhilmstrUcture Improvements #..ftLtgMtd Callfolnia. Arturo specializes In project management and design for roadway rehabilitations and recQnstrvotions, mid street, highway, and Interchange 0 Improvements. Arturo will be supported by an experienced and dedicated projeol: team. These staff excel at 0 ft design of transportation Infm4tructure, roadway widenings, street rehabilitations and improvements, gap closures, and specialty walls. 0 In addition to our In-house professionals, we have Included harld-selected subobraUltants to further 0 supplement our team. These Include Vlo Youinnsn & Associates to provide.gootephnical engineering support 0 and CL Surveying and Mapping (DBE) tD provide surveying services. 0 By submitting this proposal, we commit to providing an experienced, available team whose firne will be, 0 dedicated to serving the City. Rob Himps, Pmsident of Mark Thomas, Is authorized 0 enter into anegreement 0 With the City and represent on behalf of our brosinzation. 0 We look forward to the opportunity In.00ntinulng our relationship with the Cily, If ypu have any questions about our proposal, please contact Arturo directly at (940) 247-3028, or via small at avIvarQmarkthomas.com. RcIb Hge—s,1 PE 1 President/PrIndpalln Charge '-_�A- t" rturo Vivar, PE Projeot Manager C.) i CJ 25E-622 The City of Santa Ana did not agree to the below stated contract changes, and they were not included in the final agreement considered for approval by the City Council. PROPOSAL ON -CALL ENGINErRING SERVICES RFP M: 17-083 City of Santa Ana CONTRACT AGREEMENT STATEMENT Mark Thomas has reviewed the City's Standard Consulting Services Agreement, and we respectfully note the following: 7. INSURANCE Carriers can no longer provide 30 days prior notice when there is a reduction In coverage, 8. INDEMNIFICATION The indemnity language Included In the sample agreement In Section 8 Is not compliant with Sentate Bill No. 496. It Is our assumption that this verbiage will be updated to reflect the change In State law. We request that the City utilizes the Indemintficallon language shown below; Notwithstanding any clause or provision !it this Agreement or any other applicable Agreement to the contrary, Consultant agrees to Indemnify and hold harmless (but not defend) the Client, its officers, directors and employees from and against damages and costs that Client is legally obligated to pay, to the extent caused by the negligent act, en -or or ornission of the Consultant or anyone for whom the Consultant is legally responsible, subject to any limitations of liability contained in this Agreement. Consultant shall have liability for reasonable and necessary defense costs Incurred by persons indemnified to the extent caused by C011SUltant's negligence herein and recoverable under applicable law on account of negligence, The City of Santa Ana did not agree to the below stated contract changes, and they were not included In the final agreement considered for approval by the City Council. 25E-623 OWCALL ENGINEERING SERVICES RFP NO.: 17-083 City of Santa Ana FIRM AND TEAM EXPERIENCE UUUWTE�� Since 1927, Mark Thomas has provided project management, civil and structures engineering, landscape architecture, and surveying services to clients throughout California. As a California corporaflon, our stability throughout the years Is founded on our client service focus, and delivering projects with a tali ored approach to meet our clients! goals. This reputation Is realized through the efforts of more than 180 professionals within offices strategically located throughout the state. Originating In San Jose, our firm has grown to establish offices In Irvine, Los Angeles, Carmel, Cupertino, Fresno, Oakland, Sacramento, Son Carlos, and Walnut Creek Mark Thomas Is built on providing sound, Innovative engineering solutions and high -quality customer service for transportation, public works, and Infrastructure improvement projects. Our solutions have benefited all types of transportation Improvements projects Including complete streets/streetscape design, active transportation planning (sidewalks, curb, and gutter), roadway widenings and reconstructions, pavernent rehabilitations, ADA improvements, and highways and Interchanges. On -Call and Public Agency Expertise We have significant experience providing on -call services. We know the Importance of being responsive and flexible when meeting project needs. We have expertise In providing task order driven services with limited budgets and fast -track schedules. In addition to responsiveness, we offer a depth of highly qualified transportation project-facused staff. With more then 100 engineers In California, most focused on the delivery of transportation projects, we can easily staff multiple concurrent projects. We have served clients throughout California, including cities, counties, local municipalities, Caltrans and other various public agencies. Our staff has extensive experience working as an extension of our clients! staff, and brings an unmatched understanding of public agency procedures and requirements. We apply a flexible and progressive approach that balances the needs of stakeholders and the community. Our unique ability to understand each project and develop designs that fit within the context of the neighborhood and community has been the hallmark of many of our projects. Primary Contact As Project Manager, Arturo Vivar will be the primary contact for the City. His complete contact Information Is shown below. Arturo Vivar, PE, Project Manager 16795 Von Karman Avenue, Suite #240 1 Irvine, CA 92606 1 T 949.247.3928 (Direct) 25E-624 PROPOSAL 0 6, PROPOSAL OWCALL ENGINEERING SERVICES RFP NO.. 17-083 City of Santa Ana Mark Thomas' Organizational ftbOlty and Straggilt Mark Thomasproyfellos cllerriavo(h onawroi., .04W.Iltythatf or offer., 'ven V moth firmpaim -0 � d ring thangifio. economic times. As's ptiVaWy owned, California Cupotation, we ard positioned to tide out the financial downturns that Impact larger, PutillolYAtraciod companies in our industry, Mark Thom as is rated financially strong by Pun & Bradstreet and has never borrowed or used our line ofdrddit to maintahcompany operations, Our firm has never experienced receivership or other Ananclal diflicultles since #,a founding. in 907, our revenue exceeded $49. million and we abrooritly enjoy a grosa, bOoklog -of $45 m9rion. Th a b a Horn fin a b an a fft — a to Hobte firm whib conunitted s is ff th a t will see d; no ugh th a citys project through to completion, SUBCONSULTANTS To'furtheirb lament our In-house capabilities, We have seleated a toaM of subconsultants with whom we have - artfully worked on similar tYpes of pfaisets. CL Survey -and Mapping, Inc. Land Surveying Oupport CIL Surveying and Mapping, Inc, (CL Survey), Is a CAlifornia Certified UDBEIDSE/MBE tutvay consultant company that provides surveying, map -Ing and construction support s as. Th y p A d .p orvk: a ro de, got arid office Ourvaytorvices for construction stoking Of utilities, street construction andslia 4evelopmen y is The ptepitro Design Survoysas base..mapping for Street Improvement Plans, utility routing, drainage studies arid site development or redevelopment. They also prepare Records of Survey, Parcel Maps and Parcel Map Exemption Applications., Tract Maps, Legal Poscriptions and ALTA %rvoy& They bring extensive expetiSrice In researching record Information uftno web based records, written mquests, from agencies and utility companies and.oftsite, review and r6searchMorking witIrthe variOub title confilps", cides, andpublidevenclegi 1hdy prepare submittal packages for Parcel Mops, Records of Survey, Tract Mopsand Lot Line Adjustments including Mates and bounds legal descriptions. Diaz Yourman &Associates Geotechnical Engineering Qlax Yourman & Associate& (DYA). a certified MBEIDBE, 1.5 a privately held geotechnical constifilog services corporation, founded In December 1902, They provide expert gooteohnicat design, environmental, construction, and forensic services to public agencies, owners, and the U.S, Government for a wide array of project types, Including highways, streets and roads, bridges, rall, grade separations, bike paths, and other transportation Infrastructure: ports, harbors, and airports; water treatment plants, reservoirs, pipelines, and pump stations, commercial and Industrial buildings; and schools. hospitals, and other facilities. They are experienced In all phases of geoteohnical engineering, Including gootechnIcallpeologlo site risk analysis, pro-dosign Investigations, seismic design Criteria, slope stability, grading, sub -drainage, Infiltrotion, gootechrileal design criteria, ground Improvement, and foundations. DYA has performed task orders on numerous on -call contracts for several agencies, Including the Close of El Monte, Irvine, Los Angeles, and San Diego; the Counties of Orange, Riverside, and Los Angeles; Metropolitan Transportation Authority, Caltrans; the Port of Long Beach; US Army Corps of engineers; and public utilities Including Southern California Edison and Southern California Gas Company. 25E-625 ON -CALL ENGINEERING SERVICES RFP NO.: 17-083 CilyufSantaAna PROPOSAL ORGANIZATIONAL CHART Mark Thomas has assembled a highly experienced team dedicated to successfully delivering the City's projects, Our organization chart below depicts the lines of communication and structure we propose to Implement for this contract. Ken Doty, PE, QSD 0 10 additional engineers available to support Ravi Shah, PE, QW/P -4 80 additional civil engineers available to support Jared Linda ---6 il) additional staff available I to support �e Key Staff Erik Smith, PLA —0 4 additional L/A staff available to support Lem Le, PLS S. Nimplanan, PIE, GE a survey & mapping- Diaz Yourman* LAND SURVEYING SUPPORT GEOTECHNICAL ENGINEERING *Denates DBE Certified KEY STAFF AVAILABILITY Below Is a table Identifying the staff members assigned to this project, and their percentage of availability, Resumes are attached as an Appendix, located at the end of our proposal, Arturo Vivar, E Mark Thomas Project Manager 70% Rob'Ames, PE Mark Thomas principal In Cha!qa/Assoclate In Charge 30% RaVi'Shih, PE MarkThomes Civil/Roadway Lead 50% Ken baity�, PE MarkThomas Drainage/Hydraulics Lead 60% Jared Lindo Mark Thomas Utilities Coordination 60% 1 Erik Smlt�, PLA IMarkThomas I Landscape Archite( 0=001 25E-626 PROPC)SAL ON-CALI FNGINEFRING SERVICES UP NO.: 17-083 City of Santa Ana UNDERSTANDING OF NEED The City Is currently undergoing a series of enhancements to Mile One Street which will Improve the multi - modal mobility of all users. Portions of Mile One Street have already been Improved and the subject project is the remaining 1,000 linear feet of Improvements needed In order to covert Mile One Street into a complete street. Mark Thomas understands the components of a complete street project and has a proven track record of successfully delivering the planning, design and construction support of similar complete street projects. The Mile One Street Improvement project is expected to Include separated bike lanes, conflnuous ADA paths/ walkways, stormwater treatment BMPs, and a sustainable pavement design. The proposed Improvements to this segment of Mile One Street will: • Improve multi -modal moblity by Installing separated bike lanes and enhancing the walkways and parkways. • Improve corridor safety with the installation of raised buffer between vehicular traffic and bicyclists. • Increase capacity since the widening will create a six -lone separated roadway which was not possible with the existing facility. The Mark Thomas team has extensive experience in the planning and design of complete streets, streetecapas and bicycle facilities, Including the development of standards and delivering P8&E for a variety of facilities. We bring an unmatched expertise to projects that require Innovative solutions for bicycle, pedestrian, and multi -modal improvements, landscape master plans, median and gateway enhancements, environmental design, and Caltrans coordination. Our experience with similar projects such as Warner Avenue Improvements - Phase i, has proven to be vital to the understanding of the design needs for the City and the preferred options for each element of design. Mark Thomas will utilize the experience from our previous work with the City as well as with golden bike cities such as City of Davis and City of San Jose for the developm, an( and impternentation of the complete street elements required for Mile One Street. Bicycle Lanes Design Class IV bicycle lanes to be Included will meet the AASHTO Bicycle Design Guidelines, Caltrans' DIB # 69 for Class IV bikeways, NACTO Urban Bicycle Design Guide, and the recent bike pavement marking strategies used elsewhere In the City, such as green pavement enhancements In vehicielbloycle conflict zones. The proposed bicycle facility Vill Include a 6-foot bike lane separated by a planted raised curb buffer, 4 feet wide. Lower shrubs and planting will be used In the buffer In order to avoid sight distance conflicts. The bicycle lane will designed with a concrete pavement (PCC) In order to minimize maintenance and visually differentiate the path. Folsom Boulevard Streetscape, Beautification, and Enhancement Project nancho Cordova, CA 25E-627 t � i ON -CALL ENGINEERINGSERVICES RFP NO�: 117-083 Gity of Santa Aria PROPOSAL Roadway The proposed total street Width will be 120 feet, consistent with the CIVs Street standards for a major separated Arterial. Mark Thomas understands very well how the City can accommodate all of the project elements into the desired roadway width. The existing 14-foot raised landscaped median Will be protected -In -place. Turn pockets and turn bay lengths shall be modified as needed or as dictated by the supporting traffic report. WE WE 4' Buffer 12' 10' 11 ' Buffer SW 1 3-12' Lanes Median 3-12' Lanes I SW I tect Exist Walls or New Wall fate Property 0 Property Un' e F --- - - - - - - - - - - - - - - - -- -Rehab Exist Pave\rnen Landscoep;Exisc Wide (Where Possible) Medion grade) Bus (As -5eparated Bikeway Proposed Roadway improvements Landscaping It is understood that both the proposed parkways and the raised bike lone buffer will be planted per the latest water conservation requirements, and per the City's preferences and pellets requirements, The final landscaping will match the adjacent project aesthetics that were recently completed. In addition to the parkway landscaped strip, any unused prop" behind the sidewalk will be considered for BMP Installations. Proposed Street Section 12UNIGHTOFWAY Typical Sectior? at ROW Constraint 25E-628 for C" 0 0 �, I Ppmr,0SAL ON -CALL ENGINEERING SERVICES 6, '4041 RFP NO.: 17..083 City oi Santa Ana Bus Stops It Is assumed that the bus line along Mile One Street will remain active. The bicycle buffer prohibits the buses to pull into the curb closest to the sidewalk, therefore a bus platform Is necessary adjacent to the outside (fans #3) travel lane, Mark Thomas will provide a few proven designs for bus stop design along corridors with Class IV bike lanes for consideration and will provide a recommendation on a case -by -ease scenario, Storm Drain Upgrades Storm drain Improvements within this portion of Mile One Street will be per the CIVs Master Drainage Plan. Mark Thomas will conduct a hydrology analysis to verify the location and sizes of the proposed Inlets and hydraulic analysis and modeling to confirm the Master Plan's recommendations for main line Improvemerits4 Water Quality Management Mark Thomas will prepare a Water Quality Management Plan (WQMP) with specific BMPS to satisfy the EIR ranuirements and the Cihi's I — Im of D-1 �t F. .,,&,,a requirements. Similar to those Installed at other parkway locations for similar projects, a low maintenance and easily implemented bloretention system, such as Fliterra, could be Installed. The unit cost of these systems Includes the requirements desired by the City of BMPs. Utilities Coordination Mark Thomas'approach to the utility coordination task Will Include the typical "ABC" process from Caltrans, where major and minor risk Items are identified. We will take a second step which Is to be located those conflicting utilities to a satisfactory level of confidence using a combination of FllterraO Bioretention System pothollng and other locating strategies that may be more cost efficient. This additional effort will reduce risks during construction and provide both the City and Mark Thomas the Information necessary to make informed decision during the design phase. 25E-629 ON -CALL ENGINLER114G SERVICES PROPOSAL RFP NO.: 17-083 City of Santa Ana RELEVANT PROJECT EXPERIENCE Mark Thomas team has planned and designed a wide variety of locally and federally funded capital Improvement projects throughout California,, Including for public agencies In Orange and Los Angeles Counties. Such projects have Included complete streets design, roadway reconstruction, pavement rehabilitation, active transportation planning, signing and striping, ADA Improvements and upgrades, operational improvements, mulifilmodal enhancements, highway widenings, and storm drainage facilities, Below is a table highlighting our relevant project experience. 4�_ Descrip f6m; Sayside Drive Mark Thomas Is providing engineering, geometric and transportation design Improvements services to complete this this roadway project that will greatly Improve pedestrian Project safety, bicycle connectivity; and overall vehicular and multimodal operations in the City of Newport Beach. This pro act Includes four distinct elements; pavement M rehabilitation, improvern intersection which involves Caftrans Newpait Beach, CA approvals, traffic calming elements, and bicycle and pedestrian improvements. Key services that we are providing Include: Complete Streets: We will Improve vehicle, bicycle, pedestrian, and transit connectivity with the addition of bike lanes, sidewalks, mid -block crossing, and crosswalks to provide an Inviting and safe corridor. Pavement Rehabilitation: We will Implement creative rehabilitattation strata les for the pavement along Bayside Drive which shows signs of recent crack seeis and significant wear at the ECH Intersection. Caltrans Approval and Permitting: Improvements to the intersection with ECH will require approvals from Caltrans. We will submit the encroachment permit as soon as the geometry has been approved. Urban Desigm We will develop high level landscape concepts for the landscaping and hardscape design that Will include raised medians, Islands, decorative pavement treatments, sidewalks and crosswalks, and planting and Irrigation. Client Reference: Year Completed, Patrick Arcinlega, PE, City of Newport Beach (Public Works Department) 2017-On-going Phone: 949.644.33111100 Civic Center Drive, Newport Beach, CA 92658 Multiple Pavement Mark Thomas has prepared final design for four pavement rehabilitation projects Rehabilitation on various roadways throughout the City of Fullerton. Work along these corridors Projects Included the evaluation of the existing pavement and the development of final plans for rehabilitation or replacement. The design Included replacin non-ADA compliant curb ramps and replacing concrete sidewalk, curb, and gutter fhat were In poor Fullerton, CA condition. These projects Include our on -going Chapman Avenue project and: Commonwealth Avenue: Rehabilitated 3,90D linear feet of Commonwealth Avenue between Vermont Avenue to Brookhurst Road, Including intersection with Brookhurst Road, North Berkeley Avenue: Rehabilitated 1,63D linear feet of North Berkeley Avenue between Harbor Boulevard and Valley View Drive. Yorba Linda Boulevard: Rehabilitated 2,600 linear feet of Yorba Linda Boulevard between Placentia Avenue and Bradford Avenue. Sunny Crest Drive: Rehabilitated 3,160 linear feet of Sunny Crest Drive between Valencia Mesa Drive and Valley View Drive. Client Reference. Year Completed: Jose Medina, City of Fullerton 2013-On-going Phone: 714.738.6858 1303 W. Commonwealth Avenue, Fullerton, CA 92832 25E-630 PROPOSAL OWCALL ENGINEERING SERVICrs RFP NO.: 17-0113 Cily of Santa Ana WarnerAvenue Weareprovidih design saphoss to the CRY Of Santa Ana for the widening and Wideninfiand Improvement ofcmer Avenue, from Main Street to Oak Street Warner Avenue Improvemoota YAII�bowWor.te.dff.OMM.fOut-tajnetjridivldadarWisitoaslx-4,vo..divWo.dartedatio Project conform to the City and County aftertals master plan. The six -lone arterial Includes aturb separated Class IV bike fame which w4ll serve to oonned two 0 . law I bike &WIlk Ana, CA lehafaC111009, a firstWithth Orange County, The pmject also Includes landscape Improvements end perman nt water quality Imprii4ment features within the parkway areas. A major o6mpo-eent of the project Is the Installation of drainage Infrastructure. The existing elorm drainage system carries a major watershed system within a eff-Inch nainforoW concrete pipe, Our re%iW of the existing and proposed drainage system resulted in volue engineering savings that allowed the system to be downalmd from the proposed 118-1bot by 0-foat roinfbivad concrete box to an Winch reinforced concrete pipe, Client Refaftw Sean Thomas, City of $onto Ana Phone: 714.647,5-666120 Civic Cantor Plaza Santa Ana, CA 9270.2 Mark Thornm was selected by SBCAG to complete their segment of the project extending from the Cablito Boulevard Intorcharge'to the Padom Lane Interchange, iniproVam" atotal of 4.6 miles. Our $400 million segment of Me project Includes multiple Project challenging design constraints, which Include madlanland outside widening, reconstruction of two Interchanges with existing 16114ane, exists at Cabrillo sente Barbara, CA Boulevard and Sheffield Drive, replacement of three bridges over creeks In a FEMA-designated ftoodplain and floodway, retaining wells along a sea cliff, sound wallsi end pavement robabilitation,"These imor6�e�ienwfnvolve�ni�dm6Eioohs to the existing highway profile throughout the corridor, This project requires close, and extensive coordination with Caltrans and SBCAG staff. Client Reference: Year Completed: 2011w()n-golng Fred Lone, Slants Barbara County Association of Governments Phone; 850,961,8926 1260 North Son Antonio Rd. 15fe B� Santa Barbara, CA 93110 Rosadelq-tilghwety Mark Thomas provided final design services for Wdering approximately 5.6 miles jS11 68) Widening and of SR 58 (Rosedale Highway) from SR 99 to Allen Road. This conventional highway Rehabilitation Is on the National Highway System within City of Bakersfield, County of Kom, and Caltrons District 6 right of way, The project adds one lane In each and a raised Baketsfield. CA median, improved 12 traffic signals and Installed signal Interconnection. The design also. includes a Class 11 bike lane, sidewalks, crosswalks, and ADA ( ;ompliant curb ramps meeting new Oaltrans Standards. A major component of the project Is the rehabilitation of the existing pavement and the new lanes. The pavement in the existing lanes through the entire project was rehabilitated using grind and overlay tachnique, The pavement for the new lanes Is a thicker section In order to withstand the heavy truck foods. Client Reference: Year Completed: Roani Sandoval, City of Bakersfield 2017 Phone: 661.326.34331900 Truxtun Avenue, Suite 200, Bakersfield, CA 93301 25E-631 ON -CAL L ENGINEERING SERVICES RrP NO.: 17�083 City of Santa Ana PROPOSAL REFERENCES At Mark Thomas, we are roud of our track record of successfully completing projects on time, within budget, and meeting the needs oplour clients. Below Is a list of our references for whom we have delivered projects similar In scope. We are confident you will find that the highlighted projects demonstrate our ability to deliver the services you are seeking on this upcoming project. Patrick Arclniega, PPE City of Newport Beach Public Works Department 100 Civic Center Drive Newport Beach, CA 92658 Phone., 949.644.3311 Bayalde Drive Improvements Project, Newport Beach, CA. Maim I homas Is providing engineering, geometric and trons ortatlon design services to complete this this roadway project that will � � Improve pedestrian safety, bicycle connectivity, and overall vehicular and multimodall operations In the city of Newport Beach. This project Includes four distinct elements; pavement rehabilitation, Improvements to the PCH (SR 1) Intersection which Involves Caltrans approvals, traffic calming elements, and bicycle and pedestrian Improvements. Key services we one providing Include pavement rehabilitation and strategies, complete streets and active transportation planning, Coltrane Approval and Permitting, urban design and landscape/hardscape design. Seen Thomas Warner Avenue Widening and Improvements Project Santa Ana, CA. City of Santa Ana We are providing d Isi n services to the City of Santa Ana for the widening and Improvei amer Avenue, from Main Street to Oak Street. Public Works WernerAvenue will be widened from a four -lane undivided arterial to a six- 20 Civic Center Plaza M-36 lane divided arterial to conform to the City and County arterials master plan. Santa Ana, CA 92702 The six -lane arterial Includes a curb so arated Class IV bike lane which will R Phone: 714.647.6666 serve to connect two Class I bike lane allitles, a first within Orange County. A major -component of theproject Is the Installation of drainage � Infrastructure. Our review of the existing and proposed drainage system resulted in value engineering savings that allowed the system to be downsized from the proposed 18-foot by 8-foot reinforced concrete box to an 88-Inch reinforced concrete pipe. The project also Includes landscape and water quality Improvement features. Jose Medina City of Fullerton 303 W. Commonwealth Ave. Fullerton, CA 92832 Phone: 714,738.6865 Roani Sandoval City of Bakersfield 600 Truxtun Avenue, Suite 200 Bakersfield, CA 93301 Phone: 661.326.3433 25E-632 ur PROPOSAL ON -CALL ENGINEERING SERVICES RFP NO,: 17-083 City of Santa Ann SCOPE OF SERVICES AND SCHEDULE The Mark Thomas team will addres%.the" key issues and deliver the project With a turnkey a". ach using the Ibilowing scope of Work, Which has been based upon the scope of teivices listed In the RFP. Task 1. ProjectVanagemont 1. Project Mana"enVCook.dinaUon/Meetififj'st Mark Thomas will provide ongoing general project mAnaosmentand coordination of subconsultants and Internal staff. Mency coordination, Including o0ord . Ination Wi6the City and other projectotak9hDidOrS Will Was be lirbVided. 2. CPM Schedule, Ptourses Reports and Stidgets, At the Project kick-off maefing, Mad(Thomas Vill d1%tr4!A,b a master PPM[schsdule as 9. dreftfor review by The Ppojocf 11evelopment Team (PDT),,%$ draft CPM1 schedule will be updated, Incorporating comnisnts�twolved from -the PDT. 3. OunWAssuranddQOiii[ty Control: Mark Thomas"Quallty Control planvansists of established proced4res-for performing the work (Wh1oh are reassessed with each project), including methods for design.calculations, establishing appropriate levels of design development for fritermedlaw Submittals, identification of required plan checks, design cheoldlets, and methods of pro*j documentation. Task I Dellverobiles; Meeting MatodalsiAgendas and Minutes (L)p to 1.6 ftatings) CPM Matter Schedule and updates as necessary Task 2. Roseanch and Data Collection Mark Thomas Will Wo* with the Oly far obtainavellable record drawings and other pertinent data for the project Including as-bt(ifte, GtS information, preliminary engineering. reports, and utility trrfbrmatj�n from the CitV of Santa Ana, orange Coanty Public ftrks, and Caltrang as:necossary. Task 2 De"rables., 0 Reords Obtained from City and Outside Agencies, Task 3. Design Survey Sri* control: Establish a site-w1de network of horizontellvertleal control to serve as the basis for any subsequent boundary, topographic. or construction staking surveys that may be required throughout the course of the project, 0 3L Surveying and Mapping will reference an assumed horizontally, and available local agency vertical datum, unless specifically requested otherwise. ContorlinellPtIght-of-Way 8stablishment/Mapping: Conduct the field measurements necessary to re -trace the centerlines and rights -of -ways within the project limits. This effort does not constitutes full and complete boundary survey ofthe adjacent land parcels. Survey monuments located and indicated on the survey will be limited to syleting centerline monuments found to be present along the streets, and all associated tier? as Indicated. 25E-633 ON -CAI L r_NGiwrr-RiNa SERVICES PROPOSAL RFP NO.: 17-083 Cfty of SantsAna Topography and $treat cross seetions: Mark Thomas will perform a #aid topographic survey to document existing We topography and planimetrios. Substantial visible Improvements will be located within the street right of way Including lane striping, utilities, ,, manholes, valve covers, utility maults and covers, sign posts, signs, tress, UVIRY Was, Vac signal POP% cross gutters, local depressions, catch baslns� driveway openings, sidewalks, corrier access ramps, Pre hydrants, parkway drains, etc. NAsiblo IndloalRons ofe-urfooe utilities IyJng within the project limits will be located, as Will accurate fid/tim elevations fordrainage structures present. $ewer manholes, will be dipped for invoK olovations. Stroot cross-sedtiohe will be taken at 60-foort Irttervals. The standard cross -sectional data will consist of Back of %Wk, Top of Curb, Flow-Uno, Guffer Up, and Crown forlaoth aides of the street Us topographic date Y411 be downloaded, processed and led to the horizontal and vertical. control established forthis project, Thatopograph1c; data will be plotted In CAD and a digital terrain model (OTM) created for the existing ground surface. The final ideliverables will Include to digital terrain model, topographic data pidtlad In CAD and an ASCHAte, of the topographic s. urvey points, Monument Preservation Pre-Constrwrtion: PreavonstructIon comer records will be prepared for those existing centerilne monuments located within the project limb, eaffmated at fourteen (14). These.comer records will beprepared In0000r.danoomjth the California Land Surveyor's Act 0771 (b) and Red with the Orange County 6urveyWs OffiGe, Monumentpreservation Post-construotion, After construction Is completed, these comer records may be utilized to re-establish the monuments that M be destroyed during the pavement rehabilitation work, Post -construction comer records would then be ay prepared and ftled with Orange County. Task 3 Defivombles: * AuWCAD drawing and ASCII point files - Hard Copy of Survey field notes, sketchosand photographs One (1) PDF copy of the recorded Corner Records and/or Record of Survey 'task 4. Utility Coordination 1. Utility Mapping: Mark Thomas will utilize As -Built data and utility maps obtained by the utility companies to prepare base mapping and Identify all utilities on the plans that are within the project limits. 2. Utility Conflict Mapping Procedure*. Mark Thomas will assist the City with the typical "AW process of utility letters, which includes: a, Utility W Letter — The Utility W Letters will be sent to each utility to request as -built mapping of their facilities. lo, The utility mapping developed for the PS&E will be varified. The mapping will be verified through topographic surveys. a. Lifility "B" Letter — Maps showing ft uffilly mapping and the proposed improvements will be sent to the -utility companies for verification, d. Utility 'C" Letter — Final plans along with a letter will be sent to the utility companies showing the existing utilities and the final design. S. Potholln (Utilized to locate utilities to mitigate potential conflicts): Mark Thomas will retain a vacuum pothole company to positively Identify the depths, material type, and size of known critical facilities. 20 Potholes have been estimated for this scope. 25E-634 PROPOSAL Task 4 001"tablO& ON -CALL ENGINEERING srRvicEs RFP NO,: 17-083 cityorSantaAna - Utility mapping shown on the basernapping , Certified List of ' Willies per USA % Uglily Company Oom"pondonce Letters rAW Letters) - Pothole Date (20) Task 5, Geotsohnicall Investilgfition As required for the development of the final.desigh plans, Mark Thomas'suboonsultent, Diaz Y0urman, will review available information.partinent to the site and collect subsurface Information In order to develop recommendations for the design and construction of the proposed Improvements. In addition to the background review; the Geotechnical scope Includes: Field explorations Labohdory testing GeotechniGal Analysis and Report Preparation. Task 5 Defiverables� Final Gootechnical Report with pavement, wall design recommendations. Soll Infiltration rates. Boring togs Task 6. Water Quality Management Plan .Mark Thomas will prepare a Water Quality Management Plan (WQMP) for the proposed roodway In accordance with ft Santa Ang'Reglorial Water 06ality crintroi Board (Order- ko. k6-2a6mb3o/NPDES No, CAS61 8030). Mark Thomas will incorporate Low Impact Development Best Management Practices to the maximum extent practicable, for example the useof simiter existing infiltration facilities used alsewhem In the City to maintain the aesthetics of recently constructed improvements within the project limb and where feasible per site specific conditions, The United States Environmental Protection Agency (USEPA) document 4141snagIng Wet Weather with Green infrastructure: Green StreeW will be used to satisfy the compliarice requirements for this priority project. Task 6 Valiverablow • Draft and Final Water Quality Management Plans • Inclusion of chosen BMP`s within the Construction documents. Task 7. Hydrology/Hydraulic Analyses and Report Mark Thomas wilt conduct hydrology analysis of the proposed roadway surface end hydraulic analysis of the existing In order to verily the recommended storm drain upgrades as part of the City's Master Drainage Plan (2017)� The new roadway tributary areas will be analyzed In accordance with City and County of Orange Hydrology manual for a 60 year storm event. The resub from the hydrology analysis Will be used to identify additional Inlets and other necessary improvements. Task 7 Deliverable$ # Draft and Final Hydrologyll-lydraulk; Analyses Report 25E-635 OWCALL ENGINEERING SERVICTS PROPOSAL RFP NO,: IMOS Cily of Santa A118 Task 8-12. Final Design (PUE) preparoluen of Plans: Mark Thomas will prepare 00%, 05% and 100% level design plans specifications and esilmates based on 1 ( I the approved concept design. The. PUE packages Y411 Include, at mintmorn; Title Street Typical sections street Pilarm Constaotion Details Intersection Grading Plans - Drainage Improvements plans - $ovndwall Plans 4 Signing and Striping * Erosion Control Plant o Street Lthling k,, Irrigation land Landscaping Traffic Control & Staging Plans Final cross sections at every 26-faot will be provided at the submittal of the 100% level design plans. Special Provisions: Mark Thomas will prepare specifications using the City's bolferplate and the latest version of the Greenbook. The Specifications will be submitted along with the draft plans to the City at all submittals for approval. Mark Thomas will also prepare any special provisions relating to the design plans, as needed.. Post Estimate - Mark Thomas will prepare (in MS Excel) an Engineer's Estimate of Construction Costs based. on estimated quantities and available construction cost utilizing Caltrans Contract Cost Data, RS Means and/or readily available data from similar past projects. Backup of all quantities and unit cost will be provided prior to construction. Mark Thomas will utilize contingency values based on Industry standards, however, City to agree upon these values, Task 6. Design Concept Plan Immediately after the kick-off meeting and review of any existing date files, Mark Thomas will continue the GeometricDoslon Refinement of the project, The plans will Include horizontal and vertical design and design calculations for the roadway realignment. A draft Engineer's Estimate of Construction Cost will be prepared at this level to begin the value engineering analysia.The City will review the Concept Design Plan and after resolution of any geometric design comments, the PUE can be started. Task 9, 60% PS&E Mark Thomas will prepare the 60% plans once the geometric design has been approved. Estimate of Cost will be updated and the first draft of the technical specification will be prepared. The draft Drainage Report and the draft GeotechnIcal Report will be submitted for review. arg=s" n 25E-636 PROPOSAL ON -CALL. ENGINEERING SERVIC' ES LAI RFP NO.: 17-003 City of Santa Ana Task 10. 95% PS&E Mork Thomas Wilt update the PS&E for b5l/o.complotlon after Ck review comments are resolved. In addition to the 950A PS&E, the. Gootechrileall Report and Drainage Report will be re-submi1ted for approval. Task 11. 1000% PS&E After 96% review oommont resolution, Mark Thomas will updat# the PS&E fbr 100% submittal and prepare the final cross sections, Task 112. Final ME After approval of the IGO% PS&E, Mark Thomas will submit the appropriate number of hard copies and islootronic copies of the Construction Documents per RI7P requirements. Tasks 8-12 0affiferables. * Plans (30%, GOO/o, 04%,1006A and Final) * $PacA0afion* (00%, PSY9, I OOQA and Final) * Esfirhats tofConftotloh Cost (30%, 60%, 95%,JOOVq and Finao , GeneralCr6seseetions(1001YO) Task 13. SidSupport Mork Thomas will provide services during the bid phase of the project by rOvIewing and responding to Request for Clariflostlons and Issuing Addenda to the bid package, as nwAssary; to facilitate construction, Additional addenda not Included In the original project scope will be considered extra work, Task 13 Defiverables, - Responses to Bid RFI's and necesseryAddende Task 14. Construction Support Mork Thomas will provide assistance to the City during the construction phase of this project, This Includes: attending meatings, answering RFI's, reviewing submittals, reviewing shop drawings, field observations, Interpretation of bid documents, and clarifications. Mork Thomas will also 08918t the City In reviewing Construcition Change, Orders and changes In field conditions. Task 14 DefiVerables: Response to Construction RFI's (40 maximum) Review of SubmIttals (20 maximum) Task 16. As-builts Upon completion of construction and during project closeouL, Mark Thomas will prepare record drawings from a redlined set (provided by the City) documenting revisions to the final conformed bid set for City records. Task 15 Doliverables: * As -built Record Drawings 25E-637 0 is 1 25E-638 UMMLAMPAY—IT (Title 23 United States Code Section 112 and Public ODAMMI Code Section 7106) TO the CITY OF SAM ANA USPARThOM OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public CDnt=t Code 7106 the BIDDER declares that the bid is not made to tic interest of, or on behalf of, any undisclosed person, prwinership, company, association, n gersdas oand not collusive or sham, that the, BIDDER has not directly or ad that the hI, is an 0 BIDDER tapat I 007 1 `V'� MYBWDM 0 ER no ! in my oft y lae 'M"o" r rp 0 d �Va rathe I In ph or a at� co c nedd con' d r 1 7 to Put In a Me or sham bid, and has not directly or indirectly R I biddi B or anyone also to put in a sham bid, or that anyone shall ot n a u&I dis' "a I In any manner, dirced y or Indirectly, sought by agreement, 0 asece W, anyone to fix ft bid r I oflo , or the bid Price of theM)DER or any BIDDER, or to fix any an as am cad, pmftt, or cot element of the "'i Vloa� or orthat I t he bli b orthat ofany other BIDDER, or to secure any advantage against 4 a wy alvardioll the contract Of anyone Interested W rested in the proposed cantract; that all statements contained in p tr . am ac� 80 , narther, Mat the BIDDER has u04 dil 'n t re tents he co n*4 directly or Indireany, submitted his or her bid price or any a bmakkdowwn iereo or the contents thereof, or divulged Imbrication or data relative thereto, or paid, and will not pay, con any fee to any corporation, partnershipi company association, organization, bid depository, or to saw member or agent thereof to offiectuate a collosive or sham bid. Note: Tile above Non-collualon Affidavit is part of the proposal. Signing this Proposal on tile signature pordflon t er also constitute siganala) Ofthis N011-collusion Affidavit. BIDDERS are cautioned that ' os" ard 0"Om b, t h In not prosecution, makin a on in Signed _ r= State Of a County of Subscribed and swern to Z&�Qbllaed) before me on this — day of 1G,m _� 20� by proved (a e-o the bags of satisfactory evidence to be the p�=—n—(s) who appeared Wore �lno. Ro-fary �PublicSlgnatave SwAttarhaar fttalY Publk' Doewnent Notary Public Seal 25E-639 CON-11famift Jumt Certif feate, =A nobly pubho or thle only th# jdantgyof #Wln"uvj who Waned the lyp '" doc=UMOM�UtWo vwZh M this PIRIVIestO is attachod, and notihottuthfulness, socontoy. arvaUdIty0f0totdowntent state Of 1001111011112 County of SUbscribed and swn to (or affirmed) before me on this 4fYA'_ day of. mom 20 ZL by _20/� Z__& and proved to me on the basis of satisfactory evidence to be the perocn*who appeared before me. ------- —9;�z OPTIOM4LINFORAM77ON APhoughtfie hionnallon In IhIsseefibn 1� not ro4uhrodhylaw It L*Uldpmvetjtl)budtilmilroalovalancireatlaohmwitot to an 11sefulloporettIg jsjyfnV nit 1110 Description of Attached Document Too MOM% 1814130118d to atINUMentligod/forthe purpose of rM�orMn�tldonffmtivn�� POA- — Mrealwi--t oontaInIng _ pages, and dated Proved tq me M 1w balls otsawa" "wanw. Or=(S)otIdedftsftn O'Mayevotn4ow) Noleftl event is doMad it riqlarylourt;4 on: PsV#— Ewyo, wttirycontaft 0 AMW(s)ThUMbpdnI(s) [] Deswft_ lww#y Lwmnf, tjanwr. M 110111, You M11 pm"w 0001" (OwN toA Irm OUr YM Sao d wwwJhON&%rV&9FOM.C*M 25E-640 The Prospective participant certMmq, by signing and submitting this bid or ixoposal, to the best ofhls or her knourledge, and belief, that: I- No Worst OPPrOPriated funds have been paid or will be paK by or on behatfofthp vodaraign4 to mW person for Influencing or attempting to influence an rffiecr or employee ofany Weral agency, a Member ofCongress, an officer or employee ofCongress, or an employee of it Member ofCoWess in connection with the awarding of any fWand contract, the mWdng of any, federal grant, the muldog ofacy federal loan, the entering Into ofany cooperative agreement, and the wdonsion, coulmustion, renewul, amendment or modification ofany fe&ml contract Snug, loan, or cooperative agreement. 2. Itany funds other than fed" appropriatedfands have been paid or will be paid to any person for Influencing or attempting to Influence any officer or employee of any fodend agency, a Member of Congress, an Officer Or employee of Congress, or tin employee ofa Member ofCangrass in cannection with this federal contract, grant losj�, loan or cooparallve agmanumt, the undersigned shall complete and submit a "Disclosure of Lobbying Activides!'. This cettification Is a material representation of fact open which reliance was placed when this transaction was made or entered Into. Submission ofthis certification Is a preretlalsite for maft or entering into this transaction imposed by Section 1352, Title 3 1, U. S. Code. Any person who falls to MO the TqWmd cerlification shall be subjert to a civil penalty of not less than $10,000 and not more than S 100,000 for each such faflanc The Prospective participant also agrees by subeitting his or her bid or proposal that he or she shall require that the language of this certification be Included In all lower tior subcontracts, which oweed $100,000 and that all such sub recipients shalt certify and disclose accordingly, Firm, �%CxK Tv'%00%L�5 CAV%d. COM?krvi r-�L. Signed and Printed Name: Thle. Dute—hso- cv-, 13 City of Santa Ana F-P— Page A3-2 25E-641 The undersigned consults* or corporate officer, during the perfumance of this contract, cortffles.as follows: 1. The Consultant shall not discriminate against any employee or applicant for amployment because of moo, color, relligion, sex, or national olight. Ilis Consultant shall take affirmative action to cusure that applicants are amployed, and that employees are treated during emplayntent without, regard to their Most, coloro religion, sox, or national ofight. Stich action thell hudude, but so be limited to, the following: emplayrnent, tipgrading,, domation, or transfer, rMollment or Mortifinualt advertising layoff Or termination,' rates of pay or other foam of componsadert, And selection for training, Including apprenticeship, Tim Consultant agroos to post in conspicuous pla&4 4vallablo to employees and applicants for anipl"out, mitim to be provided setting for& the provisions of this nondiserhubtation clause. 2. The Consultant diall, In all solicitations or advertisements for employees placed by or on behalf of the Constaltan4 gate that all qualified Vpllco*s will receive cotisklmdom f or calployniout without regard to race, color, religion, am or national origin, 3. '40 Consultant shall send to each labor union or representative of workttrs with which belisho has a collective bargaining agmament orotbor controot or understanding, a notice to be provided advising the said labor union " workers' representatives of the Consultanes commitments under this section, and shall post copies of the notice in conspicuous places availablo to employ= and applicants for employment. 4. The Consultant shall comply with all provisions of Sxmidivit Order 11246 of September 24,1965, and oftho M10% regultul.ws, and rstlevant orders of ilia Sporetary of Labor. 5. Vie Consultant sholt furnish all hiformation and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or purstuarit thoroto, und will permit access to Wolhor books, records, and acuounta by the adialnistritig agency and the Secretary of Lahor for purposes of invostigation, to ascertain compliance with such rules, regulations, and coders. 6. In the event of the Consultatit's non-compliance with the nondiscrimination clauses of this contract or with any of the sold titles, regulations, or orders, the contract may be canceled, teratinat4 or suspended In whole or in part aid ilia Consultant may be declared Ineligible for tumor Government contracts or Asslarally assisted construction contracts In socordance with procedures awhorizec! In Meoution Order 11246 of September 24, 1965, and such other sanctlom may be Imposed slid remedies invoked as provided in Mcoutive Order 11246 of September 24, 190, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence Immediately prepeding paragraph (1) and the provisions of paragraphs (1) through (7) In every subcontract or purchase order unless exempted City R Sant"a An:'Rrp PaqaM-3 25E-642 by ruies, regulations, or orders of the Secretary of Labor issuml pursuant to Section 204 of Executive Oider 11246 of September 24, 190, so that such provisions Will bi bluding upon each subeomet. or purobase order uthe, administerh* agancy may diract as means or bixolcilig such provisions, 1,111,1 sanctions 'in '�?g or 'a ad 6 � litt ion to PW S. PUM"aUt to California Labor C066 Section 1735, as add W by Cl'optor 643 Stats. 1939, and as amended. No disorlmhatibu $hall to made fit the efflPiOYMMt Of Persons upon public works bocause of race, fallglOus COB4. o0lori national OvWn, alwoott7, Physical hAndicaps, mantat coAdidon, OWIW statu'% Or Sax orskoh porx 0 dxo t e , as pt6vidod In Section 1420, abd any consultuat of public wodm viqlq ib �p this section -m off the penalties ift"sed Jbir a vlokilon of the ChqpW. Biped, Date- 25E-643 OWCALL ENGINEERING SERVICES kL 4 RFP NO.* 117-083 CityofSantakfa KEY STAFF RESUMES ARTURO VIVAR, PC Arturo bd rs of experience delivering t ft Maas_ , t ngs Moro than 1.6 yea nnsportaflon deslo p within Southern 0011fornig. Re 60-4 oxtensivesixpodeneb pmvldfng civil and transportation dWgn for roadwaywidenings, Intersection Modifications pavement r6habilltation, and multimodal enhancements. Arturo 16 a) to danced "holnestino projects for public agencies; His projeot& have I valved roadway in transportation and civil e n wkieffings, highway Interchange Improvements, street rehabilitation and,drai6doe Improvements,, In seoordan6e to the Coltrane HDM, AASHT0, and local agency requirements. REPRESENTATIVE PROJEOTS PROJEOT ROLE Noo Wolter SOUCATION 99 Uovi�lty �F lle0n �A G700V . . BAYSIDE DRIVE transportation design services to ( girestly Improve pedestrian safety, and rhultimodal.operstions.-Kay.if parmiftIng,pavement rehabilitatloi Improvements. NEWPORT BEAGH. CA [to provide etigineeft geomAtrid and mplete ft this fogdwdy proje'at that will Icycle connectivity, and OV660 vehicular vices include CalfterIS approval and complete streatsturban design, and bikelped M ITIPL PAV M AS TA ON FULLERTON M T'o S6'o0rvI for m W rovId on 0o" civil oni;;'neerl ih� 8�0 n 0 0 way pavomont dosigo, d Ineoe _ p Ing F Soon Se ciud r ad drain arld sanitary newer Systems' storm Water manage tpre Mer misc ellairteous OVII engineering and maintenance rk'Th ers are ourrently in progress or recently completed a d we re the sample projects to be.complated as part of the on�oall contract: Chapman Avafiuo,.Yqrb@ Linda Boulevard Pavement Rehabilitation, Commonwealth Avenue Reconstruction Prqj4ct,'BsrkeI6y/wanue Pivemerit Rehabilitation,, and Sunny Crest Drive Reconstruction Project. WARNER AVENUE WIDENING AND IMPROVEMENTS, SANTA ANA, CA Prot'"ne9or 'or 00 fins' P88E to widen over ', 0' 11noariest o'*sme' Avenue from M it Th 0 vorts the roadway from a a M I nt. "d 00 n to to th name 0 0 8 0 " as a Me ad conform OCIWA 0 6 "aarizerto a n curb W led Type I a ad a 0 k 'e four [on und d d ert Ito Ix Co nty arterials t rpl n. Th ix I els gas. IV u Ike a ewhi = esery to n t 1w U b I n ch 0 con 60 0 Type blk no Isoill SR 68 (ROSEDALE HIGHWAY) WIDENING AND IMPROVEMENTS PROJECT, BAKERSFIELD, CA Preject manager responsible for Internal and external technical dsalgn coordination and the roadway design engineer of record for widening approximately 6,15 miles of SR 68/Rosedale Highway from SR 99 to Allen Road. The project adds one lane in each direction, rnedlan Improvements, and turn lanes at specific Intersections. US 101 HOV & REHABILITATION PROJECTS, SANTA BARBARA, CA Project support forthe the preliminary design services to evaluate goometrica for $300M, 4.6-mila HOV widening and pavement rehabilitation projects. The project Involves the preparation of 35% "Dectslon-Point Documents" for highway and interchange Improvements along US 101 from CAbrillo Boulevard to. Padaro Lane. Project elements include reconstruction of two Interchanges with left -lane off -ramps, replacement of three bridges of FEMA-regulated creeks, retaining walls along the sea cliff, sound walls, and pavement rehabilitation. I� 1`0 " 221 M0,107" 25E-644 LA ON -CALL ENGINEERING SERVICES PROPOSAL RFP NO.: ir-083 City of Sahta Ana ROB HIM�S, PE R.6b hog More than 3-1 years of experience In Municipal and tranrapdristlory ang.1doorinig. He has wodW with municipalities, soonalea and 0albAhs to plan ' and design highway, roa&ayj bridgo,and0flilly friliestruchur& Improvements. Rob 19 a Principal of the firm and speclallibi In Oil aspeots Of transportation p ots ranging ilrorn WsIbIlIty, studies to Onal PS&E, He has a detailed COW ZSCHTO 'Groan understanding ofthe - BOok% ORCI other applicable design guidelines and criteria. His focus Is On client servics, ensuring the delivery 0 of 4couiOtework that serves our offe0svols, while working within budOet-anO targeted schodui, 0 REPRESENTATIVE PROJECTS 'ORMCT ' #O�e , ' PrImplikCha T 131EAC A ,fl SAYSIDEDRIVE IMPROVEMENTS PROJECT, NEWPOR H, 0 0 0-, PrIndpal In charge for this in1proverneht project In, NOwport Beach, Asobdate-Inphorge' Mark Thomas Is providing engineering, geometric and trOnsportotion".doolon serviods EDUCATION to complete this. this roadway projed that will greatly Improve pedestrian solety, 911; In civil bicycle connedtiviW, and o%iorall vehicular and multimodal opiefationts. Key 112'Inesting,, services Include Coltrane approval and p6imiltting; pk�� rehabilitation, 2-braity.of complete- streeWurban dosign,. and bikelpod Improvements. �iwmls, Berkeley - - A E N A8' NS,.FULLERTON, CA ULT'PLE P V M� T R� Th 'ca" civ ark ld 0 earing services for the City of 0 moo I prov 0 FM If d aaadwoy U soon 8M Ino nt doslgn� drainage studyi Gtorm 0 n and so I am I n ter management practices and omo� 6 o r Is Ilan Ml n9in dn the M el To affitenanesworki The4ollowing task 411 orders a a ou ran ly in a r M I I and are representative of the 8Z is projects to ba comple of the on�=Ilvorbact: Chapman v u Yorho BouWar pay Awe Linda d ohemiltation, Commonwealth onus Reconstruction Project, Berkeley Avenue Pavement Rehabilitation. and Sunny Crest Drive Reconstruction Project US 101 HOV & REHABILITATION PROJECTS, SANTA BARBARA, CA f Principal In chargelproject manager responsible for overseeing the preliminary 1 design services to evaluate geometries for the S300M, 4.5-mlle HOV widening and pavement rehabilitation projects."rho prolact Involves the pr6parollion of 35% 5Declslon-Point Documents"fier highi6i and Interchange Improvements '10 along US 101 from Cabrillo Boulevard to Padaro Lane. Project elements Include reconstruction of two Interchanges with left -lane oft -ramps, replacement of three J bridges of FEMA-regulated creeks, retaining wells along the sea cgffi sound wells, and pavement rehabliltaflon., SR 68 (ROSEDALE HIGHWAY) WIDENING AND IMPROVEMENTS PROJECT, BAKERSFIELD, CA Principal In charge for final design services for widening approximatolyB.6 miles of SR 581ROsedale Highway from SR 99 to Allen Road. The project will add one lane In each direction, medlon Improvements, and turn lanes at some Intersections. I-S/KATELLA AVENUE UNDERCROSSINGvANAHEIM, CA Principal In charge responsible for development and submittal of project approval document, geometric alternatives and final design (with mandatory/ advisory design exception approval), and contract documents. Project includes utility Investigation, Identification and coordination with utility owners for facility relocation designs and review of traffic analysis, environmental, and water quality documents. 25E-645 I PROPOSAL ON -CALL ENGINEERING SERVICES RFP NO.: 17-083 City of Santa Aria RAVI SHA", PE, Q8D/P Ravi has -,Moro than TO years of experience providing project Mainagornent-experow in the design of highway and loW IntrostIoucture IM I provemonts. Manegin' a ptojeds., Wading toams and building ov? tiumorous 0 multerwou consensus are o few of the many strengths has developed as a project erniilneer� Rov) Is well versed at managing Iolill-pac0d. multiagoncy/dIscipline pr*cW. REPRESENTATIVE PROJECTS 0600t ROLE CKfiltoadway Udd N-rilqna DRIVE IMPROVEMENTS PROJECT, NEW i PORT BEACH$ )mlnagodeolgneilg,liie�.rf�T,ftim vementprojectInNewip pro I *k Thomas Is providing enalneefing. gornistdr-and1roinsportat .. and 6Verall vehidular and btultimodal Ahs 4"val end peftfiffirviii, pavement design, and bikWpod improvements. WARNER AVENUE WIDENING AND Project angliteerfor the linal PSU to w Avenue from Main Streetto Oak Street ' from a four fans undivided atierialJor os the 04 and County arterials mater P% jeeparated Typo IV blka. lone which will a focillfies including the paoilictiactric, Bit development of cross sedition afterriii0t improvements. ROVBMENTS, SANTA ANA, CA overl,800 flnew feat4of Warner praIect will convert.the romilway ie divided arterial to contbim to a six lone arterial includes curb to connect two `[Voei bike lane and drainage US 101 HOV & REHABILITATION PROJECTS, SANTA BARBARA, CA Project engineer responsible for preliminary design services to evaluate geometrics for $300M, 4.&mIle HOV widening and pavement rehabilitation projects. Project alarifents jalso include reconstruction of-tw� Interchanges with left -lane off -ramps, replacement of t " hiree bridges of FgMA-requiated creeks, retaining wafts along the sea olff, sound wafts, and pavement rehabilitation. SR 68 (ROSEDALE HIGHWAY) WIDENING AND IMPROVEMENTS PROJECT, BAKERSFIELD, CA Project engineer responsible for overseeing the coordination and reloodflon of Impacted utilities and tho design of stage construction plan sheets for widening approAmately 6.6 miles of SR 58/Rosedale Highway ftom SR 99 to Allen Road. The project Will add. one lane In each direction, median Improvements, and turn lanes at certain Intersections. STATE COLLEGE BOULSVA PROJECT, FULLERTON, OA Construction support for the do preparation of final PS&r- for cc and profiles, and hydrology and railroad bridge, special design n modifications, parking lot site Im coordination, and survey and rk RAILROAD GRADE SEPARATION )pment of the grade separation design, suction. drainage design, drainage plans draulk; calculations, The project Includes a InIng wags, pump station, signal and fighting wernents, water and sewer relocations, utility of way support. 25E-646 ON -CALL ENGINEERING SERVICES PROPOSAL RFP NO�: 17-083 City of SantF Ana KEN DOTY, PE, QSD Ken has more than 30 years of experience In municipal and transportation engineering with Mark Thomas. He Is experienced In all aspects of the preparation of PS&E specializing in transportation improvement projects for public agencies, Including Cities, Counties, and Caltrans facilities. He is experienced in the preparation of the hydrology and hydraulic reports, and. has led the design of drainage, storm drain Improvements, temporary drainage and water line during construction, and water and sewer relocations for a variety of projects Including complete streets, roadway rehabilitations, highwayfinterchange widenings and Improvements, and grade separations. REPRESENTATIVE PROJECTS PROJECT ROLE Drainage/Hydraulics US 101 NOV & REHABILITATION PROJECTS, SANTA BARBARA, CA Load Project engineering support for the $300M, 4.&ml1e NOV widening and pavement rehabilitation projects. Project elements include reconstruction of two EDUCATION interchanges with left -lane off -ramps, replacement of three bridges of FEMA- US in Civil regulated creeks, retaining wails along the sea cliff, sound walls, and pavement Engineering, Oregon rehabilitation. State University YORBA LINDA BOULEVARD PAVEMENT REHABILITATION PROJECT REGISTRATION PS&E,FULLERTON,CA CA C47228 Project manager responsible for preparing geotechnical report and final design QSD 47228 plans, specification and estimate for the reconstruction of Yorba Linda Boulevard from Placentia Avenue to Bradford Avenue. The project Is approximately 2,60D feet In length and will Include the reconstruction of curb, gutter, sidewalk, cross gutters and various curb ramps to meet current ADA standards. NORTH BERKELEY AVENUE PAVEMENT RECONSTRUCTION AND REHABILITATION, FULLERTON, CA Project manager responsible for preparing geolachnical report and final design plans, specification and estimate for the reconstructlowof North* Berkeley Avenue behveen Harbor Boulevard and Valley View Drive, The project is approximately 1,530 feet In length and vAll Include the reconstruction of curb, gutter, sidewalk, cross gutters and various curb ramps to meet current ADA standards. STATE COLLEGE BOULEVARD RAILROAD GRADE SEPARATION PROJECT, FULLERTON, CA Project manager responsi ' ble for storm drainage, sanitary sewer and water phases, and construction support services for this grade separation project. The sanitary sewer plans were split Into the City of Fullerton sewer and the Orange County Sanitation District sewer lines. The water line belonged to the City of Fullerton. The project includes a railroad bridge, special design retaining walls, pump station, signal and lighting modifications, parking lot site improvements, water and sewer relocations, utility coordination, and survey and right of way support. SR 4061SR 606 NOV CONNECTOR, ORANGE COUNTY, CA Project manager responsible for drainage, quality control, and utilities for this $102M project to add HOV connectors. Design tasks Include the development of typical cross sections and design and layout of the temporary drainage systems for each construction stage, and evaluation of utility protection and relocations, Project responsibilities also Included the detailed review of the soundwall design for all the project soundwalls, as well as review of the stage construction Including the development of 100 cross sections. 0 25E-647 PROPOSAL ON -CALL ENGINEERING SERVICES f Rr-P NO.: 17-083 CRY of Santa An& JARED UNDO Jared has -more than 7. years of experience in municipal and trartspotistion engineering. Over the coursoof his'09reavat Mark Thonoss, he has been Involved In the utility eciordl6ation and utility rhappirIg, preparation of tromoontrol plans, light of way acquisition, pmJoidt design, striping, and preparation of plans, pr9jed reports an d estimates f b r a: vartsty.of Otojeota for- public Agencies f4rotighobt Ca 11fornis. REPRESENTATIVE PROJECTS - ----- ----- ---- PRO400T ROLE Coordifiallofi SR.50 (ROSEDALE HIGHWAY) W1115NINWIMPROVeMEIS11% AAKEA&IIELIJ. CA EDUCATION isi dvil - 9 tnW' 04lversity, rmitte for project requiring exten" coordination. crosses lWoboundary lines and Is coordinated with three I Improvements Include an ADA corridor, widened roadway, new curb� gutter, and sidewalk. M1 Design 1support Por the final P56E to Widen over 1,M0 linear fast of, Warner Avenue from Maki �wftt to oak strost. The project coriVorb; the ro from a four lane undivided artert del to a. ::Mcyu 01 to *.a sIX-Isne divided arts n to Ky and County arteri* Matter plan. The arterial. Includes curb seipiathted Type IV bike lane Which 01i serve to cohrieottwd Type I bike lane facilities. Respoftibilitles Include development of cftg section Aternatives, roadway design, and drainage Improvements. t440 UTILITY RELOCATION STUDY, LOS 4NOELES COUNTY, CA Design engineer reWonsible-for preparation of a utility relocation study along the central segment of the 1-710 Corridor, between the 1405 Interchange and the LosAngelles River. The project requires extensive coordination with utuay� companies an! other agencies as utility relooefflon would Impact underground major gas. oil, Saw% communloat][on, and watef lines, and the relocatkin of Southern CalWomia tdison's 220-kv transmission corridor and.66-kv lines. US 101 HOV & REHABILITATION PROJECTS, SANTA BARBARA, CA Project engineer ibr this $300M, 4Z-Mlle HOV Widening and pavement rehabilitation project. Project elements Include reconstruction of two Interchanges with left -lane oMramps, pavement rehabilitation, replacement of three bridges of FEMA-regulated creeks, retaining walls along. the sea cW, and sound walfL BROADWAY r>TREETSCAPE IMPROVEMENTS, FRESNO, CA Design engineer responsible for plan preparation and da4lgri. Project design Includes grading, drainage, utility mapping, and bulb -out design, The purpose of the p6ject was to create a pedestrian friendly corridor, beautification of community and revitalization of downtown. 25E-648 OWCALL ENGINEERING SERVICES APP NO.: 17-083 PROPOSAL City of GantaAna ERIK SMITH, PLA Erik hat more than 22 years of expiloce QW is the leadaroflvla'rk ThGmas' landscape Whilbsoturs and planning division, His experience has involved o full spacit I 0bility jtudle% urn o� proless qrmi estilftsifla 1eat M matter p1onlng,sV66t$Wp8 design and oommunityautr6sch to construction moinagernent. His knowledge of Vart6us ofbtykeftffid calming and straelsedpo losakhiii essential to pubille sooty clients In whi6ving workablo solutions. Radent-projects include conceptual,dasign and construction documents for roadway Improvements, streelacisple,datign template streets, tralls and traffli calming pr. Erik also leads our team lnth.e.d.ov.slopMeritotgr6r!topp,lic* at 000, gra apocatians, FRIEPRESENTATIVE PROJECTS PROJI50T 901.1 *400WA000 INW(ON, jillmLivulecops AtOWtum, .' CAVOY" PolyWhAc Slato.WNSItty, San Luis Obispo ' REGISTRATION, CA 4ag E OAY$lDeDR(VEIMPR'OVIEMBNTS,NEWPO.NTBeACH CA Landscape,$ robiNdAlUd A efigi) leadbf this Improvement project for which Mark:Thormig is providing foil §Woe landscape architecture engineering §06616tdo and transport0din clotigh 6ontloft to complete th� thlo roadway, project thatVAII.Oreatrylimprove pedestrian safety, Weyde 0ohn'ectiv.114, and overall vehicidw and mulfirnodal operations, The project Includes four distinot alements including. skeelecOpeenhanberneift' Im prbOmants to the: PCH Intersection, traffic oalmingelements, and bicy;le and pedestrian linproverhefits are providing Include urban design (landscaping/hardscape design Including raised medians, Islandsi decorative pavement treatments, sidewalks and crosswalks, and pariOng and. Irrigation), complete streets design, pavement rehatillitation, and Caltrans approval iqo pormittloo. WARN9R,AV9NUE WIDENING AND IMPROVEMENTS, SA * NTA ANA CA Landscape archliect.for the final PSQ� to widen over 1,600 , llnearfcatd��er Avenue fron! Main Stre ' at to Oak Street. The project. converts the roadway from a four lane undivided arteral to a six -lane dividO aftrilal to conform to the City and County affarials matter plan. The Six. lane arterial Includes curb separated Type IV bWWle Which will serve"6 o6nnictiwo TYlpe I bike lane facillfies Incli4ing the Pacific Electric Bicycle Trall. The project Includes landscape Improvements and permarient water quality Improvement feature$ within now medians and parkway areas. A key compone int of this project was the Introduction of low water use and low maintenance plants and Irrigation, and enhancing the overall aesthetics of the corridor. Responsibilities Included development oficonceptual landscape plan and final design of plantings and Irrigation. US 101 HOV & REHABILITATION PROJECTS, SANTA BARBARA, CA Landscape architect for this $300m, 4.6olle HOV widening and pavement rehabilitation project. Project elements include reconstruction of two Interchanges with left -lane off-rampg, pavement rehabilitation, replacement of three bridges of FEMA-ragulated creaks, retaining walls along the sea cliff, and sound walls, GOLDEN STATE CORRIDOR ECONOMIC DEVELOPMENT INFRASTRUCTURE IMPROVEMENTS PROJECT, FRESNO, CA Project manager loading the bicycle planning and design for Improvements to 12.9 miles of Golden ftto Boulevard. The goals of the project are to revitalize and Improve the corridor and Stimulate economic development, The project Includes reconfiguring mediansi turn pockets, Improvements to at -grade UPRR crossings, and Intersection modifications to , Improve traffle safety and operations, and extensive pavement rehabilitation, C i Ch ell 0 ('11, X"Y -, J I 25E-649 PROPOSAL QN�CALIL ENGINEERING SERVICES RFP NO.: 17-083 CL tb' ftitA V M Lam L%.PLS "Al i-Y-V surveyor I "he"wr�Of"appim Educat CaRfollita State, Polytoofirdo UnIvenstly Pomona Exparlerice: Mr.Lobapaver,2i years ofqxperlOnc&qA-.apmjWMgfiaWPm*t Surveyor and CADI) OPOWUL His technical experience includes ab 4raffing using CAICE, 9;;Q; Infloads, AutoCAD using someek, atean '�T . 1110. Maldr earthwork quanfiflas, road 0eflillitt, arW011109,00ardinatageomeby fittures for boundaryarudysis n and, dm0no, Mt. Ld' . eomptar-alded idosig ii d4i6s.04WO IpMea management and c0ordthaffon Won I Id support On multiple pro ,Dmft% � joels. He ties PWded mallpla legal deewiptions for amsomento. lothnie adjustments ad property desorlpoons end has dona." title analysis for property establishment and AJAA Surveys, Bayside Drive Topopmphic Survey, NeWpoft Beach, eA CLeurveyperformed afield topographic survey of a J.'*'milo"amortof BeyeldeDrivokorn East coast Hghway to Jamboree Road -Marine Avenue in the.* of NawpartjIq acKTI*-(WW4yl8'ageWrfidaiyeitedaI that $was as direct access to homes, a collector iw-sevtral nOlghb6ftods, bypass to Coast Highway, ArKt scenic pedestrian and bicycle corriddr. They p edwmed a field to iWaphic sWvOyOf the -proposed project site to document e)dsft site topography and plarrim do Substantial vigiblo hmpr' - ovemOnts wom located withirt the street right of way, Including utit", manhoISS, Valvo covers, . ui#IVV*dts_Wi , d coyemi sign posts, signs, trees, It" owes, truffloettinal poles� awsVIlers, "I dep "tons, catoll-ba"'drivewayopenlogs. sidewalks, comer access ramps, fire hydrants, parkway dratns,-Ole, VIONO Indilow , on$ of sudbob tatleo ly1rig within the project limits were located, as win accurate IkvrIm 916yations for drah"o structures prOsat. Street bross sections were taken at 25-foot Intervals, The standard oms-soOtIOnal dols 4 WnWst of a book o(walk elevallon.T00 of Curb, Flow Line, Gutter Up, and crown for both aldesofibe street Anza Avenue Rehabilitation - Tonrance� CA - Performed a field topographic survey of Anza Avenue in the city of Torraftco. Anza Avenue Is a north-Bouth arterial that serves Tiorram end the South Bay region. The segment from 1W St to Sepulveda Boulevard Is a four -lone madway with contarturn lanes and carries approximately 26,000 vehicles per day. Performed a field topographic surfty of the proposed Site to document In the street Oght trees, utfity sidewalks, comer ng striping, In the project anon elevations elevation, Top of 9 9 survey -extended to a minInrum of 60 fact beyond the project limits and side streets. City of Lona Beach, Various Annual Street Improvements, Long Beach, CA Providedaurvey services for the Imptovements on streets and alleys Within the City of Long Beach. Services Include monument preservation, construction staking for curb and guitar, drainage and bus paft Long Reach Airport - Taxiway A, D, & J (Long Beach, CA) CL Surveying Was responsible forproviding survey services for the Improvements on Taxiway A and D, Improvements IncludaO full reconstruction of both Taxiway A & 1) along with rough grading and drainage. Long Beach Airport - Runway 7L-ZSR - Long Beach, CA: CL Surveying was responsible for providing construction survey services for His Improvements on Runway X-26R, Improvements Include full reconstru0tion of Runway 7L-26R along with rough grading and drainage, 25E-650 ON -GALL ENGimrERINGSERVICES RFP NO�: 17-083 Cdy of Santa Ana Emphasis • Streat Wdentooserld Improvements • Now Pavements and Pavement Rehabilitation • Pedestrian Crossings 8*6 Pallut Project Management Professional Overview Mr. Nlranjonan Is a registered gootechnical engineer with PROPOSAL =10 .Asalanw- A q... " 11'"J�tedrM.W4 200DIMaster of Civil ftlinoodniMvil ftineoring/Washington Slate UnIvarsity 190710achelor of Solanco/ClAl blifnebring/UnIverally of Peradefilya Sri Lanka Professional fcogiftitration 20DO/GeolechnIcal EnginsedCA12819 20041ftfesslonal Enginear/CM7029 Memberships American Society of Civil Engineers over 17 years of goo"nical engineering project experience, Including pavement evaluation arid rehabilitation, street widenlogs6 bike paths, highway Improvements, sound waft and retaining walls, buildings. bridges, - grade soparationi and W Infrastructure pirojeats. He has 000rdlrmtsd� performed, or directed gootoolimloal Investigations for over 200 projectei many of Which have been for Cities In Orange and Los Angeles Counties, as well as Riverside and San Bernardino Counties. He has practical experience In all aspects (design and constroftn) of gootechnical anglin saying, Including site selection, field Investiiallons,.engilneering analyses, recommendations, conobuctlon observation and testing, and preparation of geotechnIcal reports and recommendations, Professional Experience OCTA OC Strootear Project Santa Ana, CA - Gootochnical manager for the design and construction of a two - track sk"toor system from the Santa Ana Regional Transportation Center In Santa Ana to the proposed Regional Transit Connection and statian In Garden Grove, approximately 4 miles long. The project Includes design and coristruetton of a 2-story maintenance and storage facility building and two now bridge structures (Santa Ana Bridge and Westminster Avenue undarorossing). The maintenance and storage facility Is planned to house all light revenue maintenance functions. Including opere.flons. This Will accommodate administration, operations, nalatenance, repair her-, and parts storaro. A maIntananqe- building, a wash bulklIng, parking lotE6 -end -- fire lane are proposed for this facility. Responsible for reviewing existing gootachnicallgeological date, coordinating pormilling process for gootechnical encroachment permits from various agencies such as OCTA, City of Santa Ana, and County of Orange, coordinating subsurface explorations, assigning laboratory testing performed onginoeritto analyses, attending design meetings, and preparing gootechnicaf reports with gooteolmical recommendations In accordance with Caltrans guidelines. JamboroolBarranca Interchange Improvement, frAno, CA - Geotqrhnical project engineer for Improvements to the Jamboree/Darrance Intersection In Irvine, The Improvements Include the addition of a fifth northbound lane on Jamboree Road, approximately 1,WO feet long; addition of a right -turn pocket from northbound Jamboree Road Into the Griswold property, construction of new pavement curb and gutter, sidewalk, and access ramps; and relocation of a atom drain. DYA!s services Included securing encroachment permits, conducting a gootachnicall subsurface exploration, performing laboratory tests on selected soil samples, perfornflng engineering analyses to develop conclusions and recommendations regarding subsurface conditions, site preparation and grading, bedding and beoldill, pavement thickness for now pavements, and soil corrosion potonfial; and preparing a gootochnical report. Mr. N"anan coordinated the field Investigation and conducted analyses. Bristol Street and Baker Street Intersection Improvements, Costat Mesa, CA - Gootechnical manager for the addition of a third cauftund and wastbound through lane on Baker Street approximately 200 feet long in both directions west of the Intersection of Bristol Street and Baker Street. DYA performed a subsurface Investigation, laboratory testing, engineering analyses, and a geotechnIcal report with rocommandations for earthwork and grading, corrosion p0onflal and new flexible and dgW pavement sections, Mr. Nlrenjanan developed and coordinated the field Investigation and analyses and prepared the geotechnicall. report With recommendations. KA-;g tp 'a .' , . - 1. . .. , , I I.. f 25E-651 EXHIBIT B MARK MTE SCHEDULE (S) x a THOMAS EXHIBITA Mark Thomas & Company, Inc. Rate Schedule Expires June 30,2018* ft9ineering Services survey Services Sr. Principal $369 Sr. Survey Manager $205 Principal $�40 SurveyManager $105 Sr. Eiiiiineering Manager $288 Sr. Project Surveyor $165 Engineering Manager $247 Project Surveyor $145 Practice Area Leader $247 Sr. Surveyor $125 Sr. Project Manager $209 Surveyor $110 sr. Technical Lead $208 Lead Survey Technician $135 Project Manager $172 Sr. SurveyTechnidan $110 Technical Lead $172 SurveyTechniclan $90 Sr. Project Engineer $145 Survey Intern $60 Sr. Technical Engineer $145 Single Chief $120 Project Engineer $125 Single Chairman $105 Design Engineer 11 $111 Apprentice $70 Design Engineer 1 $90 1 Person Field Crew $160 Sr. Technician $106 2 Person Field Crew $240 Technician $77 3 Person Field Crew $330 Intern $52 "act Support/Coordination Services Urban Plarming/Limciscape Architecture Services Sr. Project Accountant $111 Sr. LAUD Division Manager $217 Project Accountant $90 LAUD Division Manager $184 Sr. Project Coordinator $108 Sr. LAUD Project Manager $162 Project Coordinator $86 LAUD Project Manager $147 Sr. Project Assistant $81 Sr. Project Landscape Architect $111 Project Assistant $58 Project Landscape Architect $96 Sn Technical Writer $94 Landscape DesIgner $75 TechnicalWrIter $59 Intern $52 Sr. Graphic Designer $101 Graphic Designer $72 Special Services Sr. Inspector $.108 Grant Writing Services Inspector $78 Sr. FundIng Specialist $150 Expertwitness $390 Funding Specialist $120 StrategicConsultIng $390 OTHER DIRECT COSM RsImbursables Including, but nort limited to: Reproductions, Filing Fees and Fleld Expenses Cost Plus 5% Mileage Per IRS Rate Outside Consultant Fees Cost Plus 50A 'Rates subject to escalallon with now hourly role sohadido as of July 1, 2018 PAGE 1 OF I 25E-652 AGREEMENT TO PROVIDE ENGINEERING SERVICES ON AN ON -CALL BASIS (GENERAL ENGINFERING) THIS AGREEMENT is made and entered into this 19th day oflune, 2018 by andbetween Willdan Engineering C'Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California CCity'), RECITALS A. On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -can basis for the City's Public Works Agency. I B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C. in undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the Hold. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in Ul. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nino (9) consultants selected to provide services for genera engineering projects on an as -needed basis under RFP No. 17-083. The total compensation for these services provided by all such consultants selected under RFP No. 17-083 shall not exceed $2,000,000 dud" the term of the Agreement, including any extension periods. b. Payment by City 5ball be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures, Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be EXHIBIT 12 Page I of 8 25E-653 expected by City. PEEEMMUR This Agreement shall commence on the date first written above and terminate on June 18, 2021, undem terminated earlier in accordance with Section 17, below, The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PRKVAEUNGWAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq,, and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, ct seq,' C'Prevailing Wage Lawa), which require the payment of prevailing wage rates and the performance of other requirements on "public works"and "maintemince"projects. Iftheservices beingperformed am part of an applicable "public worke'or'�mairrtenance'prcject� as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fWly comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws, 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City, This Agreement is not intended nor shall it be construed to create an employer-emptoyee relationship, a joint. venture relationship, or to ,allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employees social security taxes, unemployment insurance and smillar taxes relating to employees and shall be responsible for all applicable withholding taxes. rIENEWMI �IVZ M. This Agreement creates a non-excliusive und perpetual license for City to copy, use, modify, -reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied fit plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement C!Documents & Data7). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Docaments & Data which were provided to Consultant by the City. City shall not be limited in Page 2 of 8 25E-654 any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreementshall be at City's sole risk. E1MMFJRkRR7UTR--q Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insirrance, Consultant shall maintain commercial general liability insurance naming the Cityi its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising fiont bodily and personal injury, including death resulting thereftin and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting thereftom, and property damage, in the total amount of $ 1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance program maintained by the City; and (c) contain standard separation of insureds provisions, b. Business automobile liability insurance, or equivalent form, with a combined single limit Of not less than $1,000,000 per occurrence. Stich insurance shall include coverage for owned, hired mid non -owned automobiles. C. Workers Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to comineacing the performance of the work under this Agrecmcn� Consultant agrees to obtain and maintain any employees liability insurance with lin-tits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $ 1,000,000 per claim with $2,000,000 in the aggregate. el The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and efBect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be funished to the City upon execution of this Agreement and shall be approved by the City� Pago 3 of 8 25E-655 (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fills or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. M 10 0 FREW T M RIM N Wil M, Consultant agrees to defend, and shall indemnify and hold harmless the City, its officeis, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal i*ry, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal irjury� including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal 111jury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and ousts for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damagesjust compensation, restitutionjudicial or equitable reliefdue topersonal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to thenegligenco, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPE)ITY INDENINIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against my and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. Page 4 of 8 25E-656 Consultant shall keep records and invoices in connection with the work to he performed under this Agreement Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of threo (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement, All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documonts, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONMENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprletary� Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and finther agrees to exercise the same degree of care it uses to protect its own information of Like importance, but in no event less than reasonable care, "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure "I not apply to any information that (a) Ims been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (c) is independently developed by the Consultant without reference to information disclosed by the. City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City.. Clork of the City Council City of Santa Ana Page 5 of 8 25E-657 20 Civic Center Plaza (M-30) P.O. BOX 1988 Santa Ana, CA 92702-1988 Pax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-2 1) P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: Willdan Engineering 2401 East Katella Avenue, Suite 300 Anah" CA.92806 Attn: David Hunt, PE, Senior Vice President / Director of Engineering A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the now address, If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United, States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If seat by fax, communication shall be effective, or dectned to have been given twonty-fo-ur (24) hours after the time set forth on the transinission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timefraines, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND ANYMMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant, The parties agree that any terms or conditions of any purchase order or other instrument that arc inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall Page 6 of 8 25E-658 be construed to limit the City's ability to have any of the set vices which are the subject to this Agreement performed by City personnel or by other oonsultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement gliall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not . I similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17, TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to reccipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work vdrich fitils to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19, JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, pmformanco, and enforcement of any of the clauses of this Agreement shall. be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, iri connection with or by reason of this Agreement. Page 7 of 8 25E-659 20, PROFESSIONAL LICENSES Consulutut shall, throughout the term of this Agreement, maintain all necessary licenses, perraits, approvals, waivers, and exeraptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana. and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall because for termination of this Agreement, 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if ffilly set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and ye-,tr first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney 4 /'? By: \Wl� 1z I I —A J6� M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Edwin "Willianf' Galvez, P,E. Acting Executive Director Public Works Agency CITV OF SANTA ANA RAUL GODINEZ 11 City Manager CONSULTANT Name: Title: Page 8 of 8 25E-660 FIT, 110i A WrWILLDAN I LA 4 25E-662 rN, �M�A Cover Letter March 20, 2018 City of Santa Ana Atin.: Armando Fernandez Public Works Agency, 20 Civic Center Plaza, 3rd Floor Reception, Ross Annex Santa Ana, CA W701 Subject: Proposal for On -Coll Engineering Services, RFP No. 17-083 The Oit y of Santa Ana Is seeking civil engineering consultants to retain on as-neaded or ort-oall basis for general engineering design. Wilklan has been providing on -Owl civil engineering services for over 63 years and to well suited to partnering with the City to achieve a fast -track approach for their large range of Improvement projects. Willden's proposed team members am experienced working together as an Integral part of municipal agency on -call Improvement p*ats such as with the City of Lakewood, the City of Paramount, the City of Los Alamitos, theCity of Brea, the City of San Juan Capistrano, and the city of South Gate. The advantages WilklaWs project team brings to the City Include. Strong.Project Manager. Mr. Tyrone Peter will act as Project Manager. In his i 11-year career, Mr. Peter has acquired, comprehensive public works experience Including project management, design and construction support of madwaye, traffic signals, waterfirses, sewer lines and drainage systems projects. He has worked directly for public agencies providing engineering servirfee to various cities wIthinOrange, Los Angeles, Fresno, I'llverside, San Diego, San Bernardino counties. This extensive experience working With slat the City with the services and projects awarded. • No Learning Curve. Our technical personnel have a thorough knowledge of engineering principles and Infrastructure performance requirements. This Includes updating ourworking knowledge of aWfl. cable regulations, standards, practice manuals, design guide$ and criteria, City of Santa Ana Munici. pal Code and specifications available through Caltrans, APWA, AWWA, OWA, SDWA, CDPH, ADA, and California Title 24. • Prciven Ability to Deliver Requested Services While Supporting City's Goals. The City hat a firm commitment to the Ideal of a quality community. This Ideal underpins the Oltys goals and objectives and requires a very high standard of integrity at all levels. From fiscal responsibility to responding to community concerns, the expectation Is for excellence. Willden is the fight firm to help the,01ty achieve these commitments and expectations as they are directly In line with our Internal goals of providing the highest level of Service to our clients. Wilidan has a reputation as an exceptional problem solver and client advocate whose business model centers around our clients' beat Interests. We took forward to working with the City to Implement as -needed public work Improvements. If there are any questions regarding our submittal, please contact Mr, Peter by mail at Willdan Engineering, 2401 East Katella Avenue, Suite $00, Anaheim, CA 99806; by phone at (714) 940-6300; by doll phone at (714) 893-1963, or by email at 1pftft��. Respectfully submitted, Wilidan Engineering Qc" �'. 44, David Hunt, PE Sonfor Vice ProsidontlDireolor of Enginewing 910005(061140/P 1W44_1470 Engineering avid Running I Energy Efficiency and SustaInability, I RamrM and Ecancirdo consulting I National Preparedinm and 1"tercpe4aW4ty 714,940,0300 1 000.494,0144 1 tax: 714.94DA920 1 2401 East Katella Avenue, Suite 301), Anaheirn. (3411amia 02808-6909 1 wwwmadan=m 25E-663 The City of Santa Ana did not agree to the below stated contract changes, and they were not included In the final agreement considered for approval by the City Council. City of Santa Ana V-J Contract Agreement Statement Man has reviewed the Standard Agreement and shall meet these requirements upon selection with the t�' folloviting wording suggested by out corporate attorney that Is summarized below. Section 2 — Compensation, Partigraph B. Recommend chan e to 30 G. A. PA)'Mb* by :04sliell he xWo WAk 45 da POP" hV0100 del Work porknomd. Object 10 (Uy spoeunt POWUM& NA now vel be vistle ibr work vAkkh We to mom t1w $W= o4fimtomono to h At the Re*kb wbkbmw mosoneft beftead Aly CI!E, Section 4 — Prevailing a cojewhoat b Men; of OWMINnesen" of Coffbatle Ldw Code &Wm 1726, ot ovl� and 1770, ot so, = welt a UAW* Co& of Ropholoar, Tide 8, Bootlen IM et at,. Vftwiltns WAP IAW� W" require am vww of Va"Moll Waite rates *0 to Puftu"M (it olher *A applit" *hlb ~ar a dOW by the Fm4 Wetrouvri6and ft IDW 00130VA.W011 ft $1,W M Nam go* Walproyamps Valle LW& ConQlssi *M_4;AeK hellmaq tied Acid the ft, Itsdootaofthib, oWleors, troWym no Not ond 13.1301011 Am aw Met of BMW Wil"s out of day Moe at 4MW 61horo to Section 6 — Ownersh!p of Material$ 0, Add: 'Conudeent sW be mdemmited me jolanded Against any d4malres reSUMV from any Use not wffih INS PIRPMA � or M Oonalthat $1011' maintald "a Intended by No "amont. lacrudIng tho refteso ofthla nmmtewlal adagribe4bolow: to third 09199 mr Ulso'not I ---- ------ -------- J Section a - indemnification L MWOMMUM comolmit Was to du&PA VA den Indmontryad hm hambaft MY, As offk00% *PW% Mr. (1) thrPnional hilloy, VA of Qbbm An jarmAld oom The w1wo OHM =f Whrob Rom my o1olm tho I Is tymmof etoma "am all n -rep ee; Ming y alrongir n:n Polly on th. moment, or' ony anon by a IM Forty I A91"JOWt, Or em"ing Ma Wivy, dmfte&jtw to M later 11 ffillorduotoo"Mfor rj a by leave am d. er else this A ant, tyl malft *1111 aided WVAMWdloks tollon In I to fts the thlosohnh to 0A 0XWt C6081109`4 MUTIM ON SU to 27 1 ft Xbon vil floolon 27821, to clolras that orlso out Proposal for On -Call E%fiteoring, ( mpreliensive. InnoVative. Trusted. :0 RFP No. V-083 25E-664 City of Santa Ana Firm and Team Experience Company Profile Founded In 1964 with the specific Intent of providing municipal consult- Ing services, Wilklan Engineering (Willdan), a California corporation, is a subsidiary of Wilidan Group, Inc. (WGI), a publicly -traded company. Wilklan has supported Implementation of community vbIons through engineering, planning, Construction management, construction Inspec- lion, building safety, and staff augmentation services, WIlklan has com- pleted various types of projects for over 60 percent of the cities and counties In California. Finn Background and Qualifications Wilklan offers a full complement of consulting services that encompass civil, structural, traffic, structural, right-cf-way, gootachnical, and spe- olal district engineering; municipal planning; public works Inspection; construction management; and building safety. Wiliden has a broad understanding of public agency needs and Issues, Additionally, many provide the added value of having served In public agency management po- sitions prior to joining Widen. With this depth of experience, expertise, knowledge, and resources, Willcian offers comprehensive solutions that are timely, cost effective, and tailored to meet Individual community needs. Firm Core Competencies Wilklan's expertise in the core disciplines necessary to provide on -call services to the City of Santa Ana Is presented herein. $urvey and Right -of -Way Engineering Wilklan provides a wide range of surveying, mapping, and right-of-way engineering services for major transportation Improvements, street widenings, sewer and water improvements, urban redevelopment, final and parcel maps, and legal descriptions, Field services provided by Wilklan andfor our subconsult- ants Include conducting boundary surveys and/or research, topographic base mapping, right-of-way easement stakeout, construction staking, and site surveys. Wilidan provides a full gamut of geoteohni6al studies, engineering geology, and materials testing and Inspection, including subsurface exploration, geologic and seismic hazard assessment, soil testing, en- gineering and pavement analyses and designs, construction support (soils and materials testing and Inspection), and special studies. Willdan's soils and materials testing laboratory Is licensed by the City of Los Angeles and by Caltrans, and participates In the AIVIRL and CORL proficiency programs, pavement EngineeringNanagement Wiliclan has been at the forefront for many years In developing new and more cost-effective approaches to rehabilitating pavement structures of deteriorated streets. Design specifications have been tested and refined for various processes using methods and materials proven to be economical and effective In their application, Through our roles as city engineer for various agencies, Willdan receives Important feedback regarding the most efficient construction materials and methods to implement for each type of condition encountered, actual performance of each different rehabilitation method over extended peri- ods — what is sustainable, and field conditions discovered during construction that warrant special can - tract provisions, Willdan's civil engineers offer a full complement of roadway and highway design, Including feasibility studies (site evaluation/grading/earthwork), project study and project reports, final design plans and specifications, erosion control and site remedlation, storm water management, NPDES compliance, util- hy Conflict analysis, ADA analysis and compliance, value engineering analysis, cost estimating and scheduling, and construotability review. WIIIdan provides assistance during bidding and provides engl- nearing support during construction. ornprehenstvo. lnnovaWo. Trusted. Proposal for On -Coll Engineering C RFP No. 33�083 25E-665 r City of Unta An& 0 structural Enoweeling Willdan provides complete structural engineering support for design, analysis, Inspection, and ovedua- tion of structural systems such as bridges, sound walls, retaInIng walls, and buildings, Our specific bridge expertise encompasses an extensive working knowledge of all related agency criteria and meth- odology for design of new bridges, bridge rehabilitations, and bridge widenings. We are current on the latest requirements for seismic analysis and design procedures, In addition, our staft has In-depth knowledge of various federal, state, and local requirements for preparing project development doou- ments, design and construction documents, and approval processing, In addition to their design exper- ties, our structures staff has also had tremendous success obtaining HSP funds, 7�afflo E491newing WHIdan's traffic engineers serve as contract city traffic engineers or provide ti�affk: engineering services throughout California. They are experts In conducting traffic surveys and data collection, investigating motorist and vehicle characteristics, identifying and making recommendations on traffic safety arid utf- IIzJng traffic laws and enforcement to determine traffic signal timing, and evaluating highway operations. Willdan prepares traffic engineering designs to waim, regulate, and guide traffic. We develop geometric design and charinelization, traffic signal and street lighting plans, parking lot designs, and traffic control plans for construction. f 1178gO En9*119crift9 Willclan has expertise In hydrology, drainage, and flood control — ranging from local and regional drain- age and flood control Improvements to hydraulic and sediment transport analyses of major rivers. Qual- Ity engineering solutions In drainage and slormwater management are one of the primary elements of L out public works experience. Wilklan has prepared many watershed and floodway studies, completed flood control and drainage engineering projects, and performed design and construction Inspection ser- vices throughout California. Willdan provides services for water system planning, analysis, design, construction Inspection, and op- 7 erational assessment Involving well design, rehabilitation, and evaluation; reservoir design and rehabili- tation, pump station design and modifications; modeling analysis of partial arid entire systems; water transmission and distribution pipelines; end coordination with system telemetry and metering special - fats. We are experienced with the Department of Water Resources, Drinking Water Division, public health agencies, and'i"Itle 22 provisions. viraninental Camnliance. Penufts. and Plan a Suncart Wilidan's environmental planners frequently assists cities In the environmental review process, either in preparing and processing CEOAINEPA environmental documents, such as negative declarations and environmental Impact reports, or in reviewing documents on behalf of the lead or responsible agencies. T". In providing environmental and ueban planning services, we utilize our staff of planners and on,64ron- mental specialists and call upon the expertise of other disciplines within the company, including traffic engineers, hydrologists, water and wastewater engineers, and landscape architects. Landscape Architecture . Willdan's landscape architects focus on ' designing landscapes for public Improvements such as park and recreational facilities, community centers, and roadway beautification. Our landscape architects ap- ply their talents and knowledge of site analysis, user needs programming, site design, landscape preservation, land management and reclamation, water conservation, and arborioulture. , I 'd Proposal for On -Gall Eng)nsering, mprehmsive. Innova". 7�ustech Wco RFP No. 17-0133 25E-666 Cii;y9fSaqtnAna WMUWWMWW&NWMWA On -Call Contract rm)q*Mse current on-coll contracts client cNes On -call engineering services are W111dan's foundation. - am - Paramount Our staff Includes former public agency employees or San Juan Caplettano - Calabasas contract agency staff. Therefore, we understand the - Los Aklmltos , Rolling Hills Estates Importance and purpose of as -needed contracts and - South list$ - Thousand Oaks are very familiar with the processes and procedures for w Westlake VIllage - Rialto such services. Within the last seven years, Wildan has completed projects and task orders for More than 200 - Lakewood - Elk Grove as-neededlon-call contracts, This experience and the relevant experience of our dedicated and available key personnel are what best suits Wilidan to provide the City with on -call engineering services, Our history of working with as -needed contracts has well prepared our staff to respond to all requests for services In a positive, efficient manner. Our firm's commitment to re- sponsive service and successful project delivery has given us a reputation as a firm that can be trusted to listen and to deliver an end product our clients envision and embrace. We begin our approach to this work by adhering to these basic principles. v Approach each project with a spirit of resourcefulness and excellence 0 Maintain high standards of technical quality - Seek appropriate solutions that fit the project N Conduct business with truthfulness and high ethical standards Fiffn Accomplishments W111dan has a strong reputation for completing projects on time and within budget. In addition, we are proud that our design services have resulted In numerous awards for our clients' projects. A representative list of project awards Includes: Agency Name Ptoject Name Pioject-6f-tho-YcqrAv;arz1 Category TAC WA_ Orange Une E)denslon APWA Tran��Ion City of Rolling Hills Palos Verdes Drive North Biko Lane Improve- APWA Traffic Mobility and T I ments Beautification City of Covina - ewer System Replacements APWA Drainage Water and as water City of Los Alamitos Coyote Crook Park APWA Recreation and Athlete Facilities City of Glendale rive 968 Reservoir APWAWater City of Santa Clarlta Magic Mountain Parkway/interstate 5 Inter- APWA Streets and Transpor- ange n on tation C!!y of Fountain Valley Recreation Center t��on ASCE City of Westlgke AIM Undero Canyon Road Brldqe APWA Trar!�gqqatLon_ pqyotElkGrave _Cilywide LED Luminalre Installation _APWAEnviLqnmsrrtaI City of Elk Grove Bond Road and Bader Road Intersection Sig- APWA Transportation nal Cltv of Elk Grove island Park Impp2jnMgft APWA Parks and Trails Pity of Elk Grove Grant Line Road Widening and Grade Sepa- APWA Transportation ration City 9LElk Grove Lona Leaf Bridas APWA Environmental City of Yreka Stormwater Attenuation and Floodplain Resto- APWA Environmental ration W, Comprehensive. Innovative. 'Frusted. Proposal for On -Call Engineering, RFP No. 17-083 25E-667 ri City of Santa Ana Project Team Project Manager Mr. Tyrone Peter, PE will serve as Project Manager and be responsible for delivery of services In accord- anoa with the established scope of services for projects awarded under this on -Owl contract. Mr. Peter pos- sesses a strong work ethic and leadership skills that enable him to provide clear priorities and direction In project delivery. Using his ability to assess his staff's strengths, Mr. Peter positions his team members where they can be most successful. He uses his collaborative nature to build and maintain consensus career, Mr. Peter has served as among a variety of stakeholders to the benefit of project delivery. During his Project Manager, Civil Engineering Task Leader, Supervising Engineer, Senior Engineer, Design Engineer, and Designer for over 200 street Improvement projects with design contracts ranging from $5,000 to $2.9 million. Mr. Peter develops trusting partnerships with project stakeholders through open and honest communication. lie will work closely and oollaboratively with the City's project representatives to determine optimal use of ri Wilklan's project team, While a highly cost-Offaclive team has been assembled for this project, Mr. Peter will continuously look for ways to Improve efficiency and effectiveness. Subconsultant Team Wilidan's vast staffing resources enable us to provide services With a minimum of subGonsultant assistance. For this on -call contract, our In-house team will be augmented with one subconsultant — AeroTech Surveys, Inc. for field and aerial surveys and electrical engineering, Willclan ensures all suhconsultants provide the same caliber of performance that Willdan provides by holding our subconsultants accountable to Wilidan's high standards of performance, scheduling, and budgetary controls. For faderal-Istate-funded projects, Will- dan has a database of disadvantaged business enterprises that we Y411 utilize to cull select specialty disol- plines In support of the Ofty's stated project DHE goal. - Mapping, lno,, doing business as AeroTeoh Surveys, Is a GaIllomia corporation founded Schmidt Geornatic *1 years ago. It Is a state-oartifled woman -owned small business enterprise. The firm provides aerial map- L J ping services supported with land surveying services. Under the direction of a California-Ilcensed land sur- veyor, the staff at AeroTech provides comprehensive services to meet client mapping needs. They plan the aerial control layouts, flight coverage, Imagery acquisition, photogrammettlo mapping, and CAD editing. AeroTech's survey crows set and survey the aerial control network and provide s(Wspeolfic surveys. Project capabilities Include monument recovery, monument preservation, baseline control networks, benchmark el- evation surveys, alignment surveys, cross sections, deformation surveys, and more. L A 10 Wprehonsivo. InnovativG, Trusted. Proposal for On -Call �nglnooring, COM RFP No. 1?-088 25E-668 Citv of Santa Am Project Organization The organization chart presented below Identifies our key personnel and Illustrates the communication and reporting relationships and project roles for W111dan's key team. This chart illustrates current Willdian employ - sea and represents the depth of technical support personnel that may be utilized for an on�call project award. This Is far from an exhausillve list of our sWI resources. Wilidan understancls that key staff cannot be replaced without consent of the City. Our organization chart Includes our two subconsultants and depicts their line of reporting and communication. Resumes for Key staff have been Included on the following page, Twone Peter, PE John Hidalgo, RLA ------ ---- David Knoll, PJ$ Many Ghoul, PE Susana BarrIentos Chrigstoria Design Survey AbrierCatig Alexis Escobar, Err Aera 74;h Surma, lrc� Bernardo Isayes Riedyshadowerr Drainage Systerns Design Rprimeare'PE Kenneth Maser NPDCS pernittung Orbitopher Kelley, PF� CM) Utility Coordination Edward Cox Shalla Mcchicwt) wL Comprehensive. Innovative. Trusted. il ENV SP Da"Munt, PE L4 111 Proposal for on-Cau Engineering, 7 RFP No. 17-083 25E-669 City of SantaAria Tyrone Peter, PE Project Manager Profile Summary Education: BS, Engineering and CMI Engineering, Tamil Nadu College of Engineering Civil Engineering, Murugappa. Polytechnic Regit"lon: OMI Engineer, California No. 81888 Affillations. American Public Works Association American Society of Civil Engineers Experience. 11 Years Mr. Tyrone Peter is an accomplished civil engineer for multi-disicipline and muffl-agenoy Infrastructure pro- jacts and is known for providing Innovative, quality engineering services to ensure project delivery within budget and schedule. As the project manager for the Citys On Call Engineering Services project, with quali- fied staff and resources, he will be responsible for successful project delivery, Mr. Peters 11 plus years of experience managing and designing all types of public works projects provide a solid foundation to understand what Is needed to deliver a successful project and make him the perfect fit for overseeing the ordire project as well as specific civil onglinsering tasks His comprehensive experience includes design of state highway, now street, street widening, street realignment, pavement rehabilitation, light rail and railroad, grade separation, flood control facility, water, and sewer projects. Mr. Peter has super- vised feasibility study, project study report, project report construction document preparation as well as L grade certification Issuance, construction administration, and construction Inspection. Relevant Prolect Experience r Emerald Day Main Gate Safety improvements, Emerald Say Service District, Laguna Beach, Callfor- J "go. %irva r1luumuliflu I aom�wuuul I mpullolula lul Uvololul It Ul mu,,lVil awl vl�wvwllw FRUF"1141W necessary reports, plans, specifications, and estimates documentation, Performance of these responsibill- ties required expertise and knowledge In street, traffic, drainage, structural, and pavement design, ADA standards, public outreach, pedestrian safety, arid water quality. W111dan provkled divill and traffic engineer- Ing design and other appurtenant services for safety improvements at the main gate entrance. Improve- ments Involved road widening, guardhouse relocation and reconstruction; grading to accammodate the roadway widening and landscaping; installing upgraded lighting, ADA-compliant curbs and ramps, and to- talning and monument walls; widening the right -turn pocket and installing a median; and installing street striping and signage within Coltrane' right-of-way, Firestone Boulevard Capacity Enhancement, City of South Gate, California. Project Manager responsi- ble for overall project management and oversight required for the corridor Improvements from Alameda Street to Hunt Avenue. Performance of these responsibilities required expertise and knowledge In street and pavement design, ADA standards, public outreach, environmental documentation, Green Street design, and watershed management planning. The Improvements Involved Increasing traffic capacity by reconflgur� 11 Ing the roadway from four to six lanes; pavement rehabilitation; landscape and hardscape medians; median lighting; sidewalk, curb and gutter, and drIveway approach reconstruction; ADA-compilant ramps; parkway trees; artistic elements, corridor entrance monument; bus shelter and bus WITIOLds; and traffic signal modifl- cations, Services provided Included civil, traffic, pavement, and drainage engineering; landscape architec- ture, survey and right-of-way engineering; and utility relocation. orange Line Extension, Brutoco Engineering & Construction, IncJLo$ Angeles County Metropolitan Transportation Authority, Los Angeles, California. Civil Engineering Task Leader responsible for provId- Ing and overseeing all civil Improvement design required for the design/build of the MOL extension from the Chatsworth Station to Canoga Station In the San Fernando Valley along Canoga Avenue. Performance of these responsibilities required expertise and knowledge In Intersection design, bike lanes, ADA standards, street geometric design, light -rail standards, parking lot and roadside safety design. WlIdan prepared plans, specifications, and estimate for street widening, raised landscaped medians, Irrigation system, ADA access curb ramps, bicycle paths, park -and -ride and parking lot facilities, traffic signal modifications, communica- Von conduits, and signing and striping. Three stations were constructed or reconstructed. Proposal for On-Cmil Engineering, Wpretionsive. innovative. Trusted. com RrP No. J.7-083 25E-670 Citypl`SanuAna Los Alamftos Boulevard Median Improvements, City of Los Alamitos, Calmornia. Project Manager to- sponsible, for overall project management and oversight required for the improvements between Cerritos Avenue and Katena Avenue. Performance of these responsibilities required expertise and knowledge In street Improvement, pav6ment rehabilitation, public outreach, signing and striping, street lights, and planting and Irrigation. Improvements Involved raised median, pavement delineation, landscape and Irrigation Im- provements, street lighting and trafflo signal Improvements at Intersections with Florlsta Street and Sausalito Street, There was minor traffic signal modification at Intersections with Katellis Avenue and Cerritos Avenue. PlacentlaMetrol.Ink Station Phase (and[[, Orange County Transportation Authority, Orange County, California. Project Manager responsible for providing and overseeing all civil Improvement design required for Infrastructure Improvements for the now station. The project alts Involved approximately 4.76 acres to provide a MetroLInk commuter rail station that meats current and future transit demand and ADA require- mente4 The project goal fostered train ridership growth In the region. The station was planned as part of a key component of transit-ortentsd development envisioned in the Westgate Specific Plan for the City of Pla- centla. The project Improvements Included street, railroad track, and pedestrian Improvements; rail plat- forms; and lighting, signing and striping of four parking facilities for 426 vehicles. 13owns Street Widening, City of Ridgeorest, California. Civil Engineering Task Leader responsible for providing and overseeing all civil Improvement design required for the widening Improvements. Parfor- manGe of these responsibilities required expertise and knowledge In alternative pavement design, bons- fWcost anallyals, right-of-way engineering, street design, and utility coordination. The project Includes en%A- ronrinentall compliance, right-of-way research, and design. The project limits are Upjohn Avenue and Ridge - crest Boulevard. Improvements Include street widening and now curb, gutter, curb ramps, and sidewalks. The preliminary engineering services Include uflW research, right-of-way research, field Investigations, soils testing, and ground survey. Street Improvements Phase 11, City of Los Alamltos, California. Project Manager responsible for overall project management and oversight required for resurfacing of the following projects In the Phase 11 olty-wids program: a Via El Mercado Street Improvements - Old Town Wee Improvements (Chestnut Street, Walnut Street, Florista Street) Commercial Street Improvements (Cerritos Avenue, Ball Road, Reagan Street, Humboldt Street, Portal Drive, Winners Circle, Los Alamitos Boulevard, Los Vaqueros Cirole) Performance of these responsibilities required expertise and knowledge in pavement rehablIltaflon strate- gies, ADA standards, and signing and striping. Wilidan conducted site reconnaissance to observe Ole pave- mont condition, conducted Coring, testing and engineering analysis and summarized the findings In a ge- otechrilcal report Per the recommendation, the City streets within the project limits were ground and resur- faced with 2-Inch thick asphalt -rubber hot mix or removed and replaced with asphalt concrete over aggre- gate base or with joint plain cement concrete, All manhole, water valve, anode, and monitoring well covers within the project limits were adjusted to grade. Curbs and driveways were protected In place, Sidewalks were improved and ramps were Improved to current ADA requirements. mprehensive, Innovative. Trusteti. PrDpoeal for On -Call Engineering, RFP No. 17-088 25E-671 CityofSerittkAna David Knoll, PLS Survey and Right -of -Way Engineering Task Leader Profile Summary Education: BS, Cartography, Boston University, Boston Civil Engineering and Land Surveying Classes, California State Unlverslly� Long Beach Registration: Land Surveyor, California No. 5301 Affiliations: California Land Surveyors Association Southern California Experts & Consultants Experience- 41 Years Mr. David Knoll has been Involved in preparing and checking numerous parcel maps and tract maps, ALTA surveys, records -of -survey, lot line adjustments, parcel map waivers, certificates of compliance, and bound- ary determination, He Is responsible for preparing legal descriptions and sketches for a wide range of ease- ments Involving utilities, air space reservations, and construction projects. Mr. Knoll works with major utill- ties and title companies In determining easements and correcting defective legal descriptions, His exped- once includes supervising I laid crews, overseeing an office staff dealing with various survey projects, and extensive experience with local, state, and federal agencies. Relevant Project Experience Emerald Bay Main Gate Safety Improvements, Emerald Say Service District, Laguna Beach, Califor- nia. Survey and Right -of -Way Engineering Task Leader responsible for oversight of all office and field Sur- vey services and preparing necessary right-of-way, engineering documentation. Wilklan provided civil and traffic engineering design and other appurtenant services for safety Improvements at the main gate en- trance, I mprovoments Involved road widening, guardhouse relocation and reconstruction; grading to accom- ramps, and retaining and monument wells; widening the right -turn pocket and Installing a median; and In- r-1 stalling street striping and sIgnage within Galtrans! right-of-way. Firestone Boulevard Capacity Enhancement, City of South Gate, California. Survey Task Leader re- sponsible for providing and overseeing all mapping and right-of-way engineering required for the corridor Improvements from Alameda Street to Hunt Avenue. The Improvements Involved roadway widening from four to six lanes; pavement rehabilitation; landscape and hardscape medians; median lighting; sidewalk, curb and gutter, and driveway approach reconstruction; ADA-compliant ramps, parkway tress; artistic ele- ments, corridor entrance monument; bus shelter and bus turnouts; and traffic signal modifications. Services provided Included civil, traffic, pavement, and drainage engineering; landscape architecture, survey and right-of-way engineering; and utility relocation. Orange Line Extension, Brutoco Engineering & Construction, IncJLos Angeles County Metropolitan Transportation Authority, Los Angeles, California. Survey Task Leader responsible for providing and overseeing all mapping and right-of-way engineering required for the design/build of the MOL extension from the Chatsworth Station to Canoga Station in the San Fernando Valley along Canoga Avenue. Wifidan prepared plans, specifications, and estimate for street widening, raised landscaped medians; Irrigation sys- tem, ADA access curb ramps, bloyale paths, park-and-rido and parking lot facilities, traffic signal modiffea- lions, communication conduits, and signing and str1ping. 'A Los Alamitos Boulevard Median Improvements, City of Los Alamitos, California. Survey Task Leader responsible for providing and overseeing all mapping and right-of-way engineering required for the Improve- ments between Cerritos Avenue and Katella Avenue, Improvements Involved raised median, pavement de- lineation, landscape and Irrigation Improvements, street lighting and traffic signal Improvements at Intersec- tions with Florlsta Street and Sausalito Street. There was also minor traffic signal modification at Intersec- flons with Katella Avenue and Cerritos Avenue. 19comprehonsIve. Innovative. Trusted. Proposal for On -Coll Engineering, RFP No. 17-083 J 25E-672 City of Santa Arta --- ---- Mohaern Rahlmlan, PE, GE Material Testing Engineer Profile Summary Education: MS, Civil Engineering, Tehran University, Tehran Registration: OMI Engineer, California, No� 73396 Geotechnical Engineer, California, No. $059 Experlencet 29 Years Mr. Mobsen Rahlmlen possesses expertise In gootschnical and material engineering, testing, Investiga- tion, design, and construction and has lent that expertise to a wide spectrum of public works projects, Mr, Rahlmlan has substantial experience In conducting and managing geotoohnical and material testing and Inspection services during construction, He has performed diversified geotechnical assignments, including pavement design, shallow and deep foundation design, settlement evaluations, liquefaction studies, and slope stability analyses. Mr. Rahimian experience Includes gootechnical, civil, and structural design and construction management. Relevant Project Experience Emerald Bay Main Gate Safety Improvements, Emerald Bay Service District, Laguna Beach, Califor- nia. Geoteohnical Engineer responsible for quality assurance materials testing. Wilklan provided civil and traffic engineering design and other appurtenant services for safety Improvements at the main gate an - trance. Improvements Involved road widening, guardhouse relocation and reconstruction; grading to accom- modato the roadway widening and landscaping; Installing upgraded lighting, ADA-compliant curbs and ramps, and retaining and monument walls; widening the right -turn pocket and Installing a median; and ln� stallind street striping and signage within Caltrans' right-of-way. Placentia MetroUnk Station Phase I and 11, Orange County Transportation Authority, Orange County, California. Geotechnical Engineer rsSPOhsible for quality assurance materials testing required for Infra- structure Improvements for the now station. The project site Involved approximately 4.75 acres to provide a MetroUnk commutei, rafli station that meets current and future transit demand and ADA requirements. The project goal fostered train ridership growth In the region, The station was planned as part of a key compo- nent of tranalt-orlented development envisioned In the Westgate Specific Plan for the City of Placentia, The project Improvements Included street, railroad track, and pedestrian Improvements; rall platforms; and light- Ing, signing and striping of four parking facilities for 425 vehicles. Orange Line Extension, Brutoco Engineering & Construction, IncJLcs Angeles County Metropolitan Transportation Authorityo Los Angeles, California. GeotechnIcal Engineer responsible for quality assur- anoo materials testing required for the design/build of the MOL extension from the Chatsworth Station to Canoga Station In the San Fernando Valley along Canoga Avenue, Willdan prepared plans, specifications, and estimate for street widening, raised landscaped medians, Irrigation system, ADA access curb ramps, bicycle paths, park-and-rida and parking lot facilities, traffic signal modifications, communication conduits, and signing and atHping. Firestone Boulevard Capacity Enhancement, City of South Gate, California. Gootechnical Engineer responsible for quality assurance materials testing required for the corridor Improvements from Alameda Street to Hunt Avenue. The improvements Involved roadway widening from four to six lanes; pavement re- habilitation; landscape and hardsGape medlanw, median lighting; sidewalk, curb and gutter, and driveway approach reconstruction; ADA-compliant ramps; parkway trees; artistic elements, corridor entrance monu- ment, bus shelter and bus turnouts, and traffic signal modifications. Services provided Included civil, traffic, pavement, and drainage engineering; landscape architecture, survey and dight-of-way engineering; and utll- Ity relocation. �i'A Comprehensive. Innovative, Trusted, Proposal for rin�Coll Engineering, RFP No. 17-OSS 25E-673 City of Santa Ann Johnny Ghazal, PS, OSO Civil Engineering Task Leader profile Summary Education: BS, Civil Engineering, California Polytechnic Stats University, Pomona Fl Registration- Civil Engineer, California No. 7MB L Qualified SWPPP DevelopedPractitioner, California Stormwater Ouslity Association No. 849 Affiliations: American Society of Civil Engineers Experience: 14'Vears Mr. Johnny Ghazal possesses diversified civil engineering experience throughout California covering pub - No works and private sector projects, preceded by * years of residential and commercial construction ex- perience. His private sector experience Includes designing meater-planned communities Involving tentativs tract maps; grading plans; Improvement plans for streets, water, and sewer; and storm drain facilities. Mr. Ghwal's experience includes design of capital Improvement projects for street, water, sewer, and storm drain Improvements. As a certified QSD, Mr. Ghazal has facilitated water quality related pentiltling — having prepared and re- viewed many storm water pollution prevention plans and water quality management plans for various public agencies, He currently assists multiple agendas with data, entry on the State's SMARTS system. Relevant Project Experience Emerald Say Main Gate Safety Improvements, Emerald Bay Service District, Laguna Beach, Califor- nia. CMI Design Engineer responsible for assisting with drainage and other civil Improvement design. Per- formance of these responsibilities requires expertise and knowledge In City and County standards, guide- lines, and procedures and hydrology and hydraulic modeling. Wilklan provided civil and traffic engineering �Z'� , - . -- -" --- ---- -- - - . . .- - - - -- - ---- , -- -, - - - - - - - -- --- --- -- - . '. - '- - - - -.1 __ ed'road widening, guardhouse relocation and reconstruction, grading to accommodate the roadway r-1 widening and landscaping; Installing upgraded lighting, ADA-wrinfillant curbs and ramps, and retallning and L, i monument wells; widening the-right-tuni pocket and installing a median; and Installing street striping and signage Within Caltrans� right-of-way. orange Line Extension, Srutoco Engineering & Construction, IncJLoS Angeles County Metropolitan Transportation Authority, Los Angeles, California. Chill Design Engineer responsible for assisting with drainage and other civil Improvement design for the design/build of the MOL extension from the Chatsworth Station to Canoga Station In the San Fernando Valley along Canoga Avenue, Performance of these respon- '-J aftillites required expertise arid knowledge with City and County standards, guidelines, and procedures; trall design. W111dan prepared plans, specifications, and estimate for street widening, raised landscaped medi- ans, Irrigation system, ADA access curb ramps, bkyda paths, park -and -ride and parking lot facilities, traffic signal modifications, communication conduits, and signing and striping. Three stations were constructed or reconstructed. Ninth Street Safety Improvements, City of Highland, California. Civil Design Engineer responsible for assisting with drainage and other civil Improvement design for street widening at specific locations. Perfor. manoe of these responsibilities required expertise and knowledge In highway design, pavement rehablifta- tion strategies, and addressIng Impacts to privets properties for transilkining the Improvements. Project Im- d provements Involved slurry sealing the project limb; restrIpIng the project limits to Incorporate two Woot through lanes, one 12-foot two-way left -turn lane, 5-foot Class 11 bicycle lanes; and 8-foDt parking lanes, In- stalling pedestrian count -down heads at five signalized Intersections; and Installing an In -pavement roadway lighting system With advance flashing beacons. Services provided Include civil, traffic, pavement, and drain- age engineering, survey and right-of-way engineering, utility coordination and relocation, and landscape ar- chitecture. ircomprohensIve. Innovative. Trusted. Proposal for On-Catil Engineering, RFP No. V�083 25E-674 . t City of SantaAna Gary Gordon, PE % f Structural Engineering Task Leader Profile Summary Education: BS, Civil Engineering, California State University, Chloo Registration: Civil Engineer, California No. 42176 Affiliations: Atnerican Public Works Association American Soclety of Civil Engineers American Concrete Institute Experience: 32 Years Mr. Gary Gordon has 32 years of comprehensive experience, Including project management, design, and construction management of bridge, roadway, traffic, signal, waterline, sewer, drainage, and airport projects, In 2015, Mr. Gordon was placed In charge of Willdan' bridge and structural engineering team. With this new assignment, he now oversees projects such as Marlposa County's rehablillatlontroplaoement of live bridges that Is currently In the preliminary engineering phase, Mr. Gordon's career Includes serving as a staff member of the Shasta County Department of Public Works, Coltrane Division of Structures, and the Cfty of Redding's Department of Public Works performing detailed and complex design, construction management, and division management and supervision. Throughout his career, Mr. GordoWs focus has been on the delivery of road and bridge projects and the various appurte- nances associated with them. Mr. Gordon has dealt vOth complex environmental compliance Issues Involving CEQA and NEPA as well as developed considerable experience with resource agency permitting Issues. The experience and Insight gained from working directly with these agencies have proven Invaluable In understanding and appreciating the varying needs of the different " of agencies that Willdan serves and developing the beat solutions for those needs. Relevant Project Experience Emerald Say Main Gate Safety Improvements, Emerald Say Service District, Laguna Beach, Califor- nia, Structural Engineering Task Leader responsible for responding to structural requests for Information during construction and redesigning various structural elements to accommodate utility lines discovered during construction. Performance of these responsibilities requires expertise and knowledge In various structural building codes such as ACI, AASHTO, and CBO as well as construction practices and principles, Wilidan provided civil and traffic engineering design and other appurtenant services for safety Improvements at the main gate entrance. Improvements Involved road widening, guardhouse relocation and reconstruo- tion; grading to accommodate the roadway widening and landscaping; Installing upgraded lighting, ADA- compliant curbs and ramps, retaining and monument walls; widening the right -turn pocket and Installing a medlan;arld Installing street striping and sIgnage within Caltrans'right-of-way. Lakewood Boulevard/Dal Amo Boulevard Hot Spot Intersection Improvement, Chy of Lakewood, California. Structure Engineering Task Leader responsible for overall structural design of culvert structural and retaining walls. Performance of these responsibilities requires expertise and knowledge In various do. sign codes such as ACI and LACFCD for work within a concrete channel under Los Angeles county Flood Control District jurisdiction. The project entailed widening Lakewood Boulevard north of Dal Amo Boulevard; modifying/roplaoing median Islands; widening Dal Amo Boulevard; modifying traffic signals; relocating street lights per streettimedian Island modifications; modifying a box culvertlehannel wall; and extending a Class 11 bike lane. comprehensive. Innovallve. Trwfted. Proposal for on -Call Engineering, 13 RFP W 17-083 25E-675 City of Sent'a Ans John Hidalgo, RLA Landscape Architecture Task Leader Profile Summary Education: SS, Landscape Architecture, California State Polytechnic University, Pomona European Study Tour, California Polytechnic State UnIve "l, School of Architecture, Pomona Registration, Landscape Architect, Calffomla No. W51 I Licensed Contractor, California C-27 No. 713613 Affillaftris: AmorloanWietyofLandecapArohfteots California Parks and Recreation Society Callfomla Landscape Contractors Association Experience: 24 Years Mr. John Hidalgo possesses In-depth expertise In landscape architecture design development, preparation of plans and specifications, plan reviews, and construction observation. Mr. Hidalgo Is familiar with various local, state, and federal codes, raguilations, procedures, and standards relating to construction, safety, park and facility planning, and other landscape and Irrigation amenities. He has successfully completed projects In compliance with these various standards. Mr. Hidalgo has experience representing project owners during the plan review process, He possesses comprehensive experience In both f feld observation and construc- tion. Mr. Hidalgo responsibilities Include managing park and street beautification design, low -impact dove[- F� opments, plan reviews, and construction observation. Relevant Project Experience Firestone Boulevard Capacity Enhanooment, City of South Gate, California. Landscape Architecture Task Leader responsible for providing and overseeing all landscape and Irrigation design requ.i.red for the expertise and knowledge in current landscape design Ideas for drought -adaptive landscape and Irrigation technology. The Improvements Involved roadway widening from four to six lanes; pavement rehabilitation; landscape and hardscape medians; median lighting; sidewalk, curb and gutter, and driveway approach re- construction; ADA-compllant ramps; parkway trees; artistic elements, corridor entrance monument; bus shelter and bur. turnouts; and traffic signal modifications. Services provided Included civiii traffic, pavement, Li and drainage engineering; landscape architecture, survey and right-of-way engineering; and utility reloca- flon, Orange Line Extension, Brutoco, Engineering & Construction, In*,/Los Angeles County Metropolitan Transportation Authority, Los Angeles, California. Landscape Architecture Task Leader responsible for providing and overseeing all landecapQ and Irrigation design required for the design/build of the MOL extenz slon from the Chatsworth Station to Canoga Station In the San Fernando Valley along Canoga Avenue. Per- formance of these responsibilities required expertise and knowledge In working with the City of Los Angeles and the Metropolitan Transportation Authority guidelines and procedures, WIldan prepared plans, specifics - lions, and estimate for street widening, raised landscaped medians, Irrigation system, ADA access our b ramps, bicycle paths, park -and -ride and parking lot facilities, traffic signal modifications, communication conduits, and signing and striping. Los Alamitos Boulevard Median Improvements, City of Los Alamitos, California. Landscape Architec- lure Task Leader responsible for providing and overseeing all landscape and Irrigation design — along with Illustrative graphic concept press I ritations to the City Council — required for the improvements between Cerri- 4 tos Avenue end Katella Avenus� Performance of these responsibilities required expertise and knowledge in graphic design and photographic view simulations of betore-and-after scenarios. Improvements Involved raised median, pavement delineation, landscape and Irrigation Improvements, street fighting and traffic sig- nal improvements at Intersections with Florists Street and Sausalito Street, 1A ProMal for On -Call Engineering, IrcompreherwIve. Innovative, TruMd. RFP No. 17�083 25E-676 CU of Santa Ana Vanessa Mufioz, PE, TE, PTOE Traffic Engineering Task Leader Profile Summary Education, SS, Civil Engineering, California Polytechnic State University, Pomona Registration: Professional Traffic Operations Engineer Civil Engineer, California, No. 67683 Trafflo Engineer, California, No. 2341 Affiliations: City Traffic Engineers American Public Works Association Institute of Transportation Engineers Experience: 19 Years Ms. Vanessa Muffox Is an accomplished engineer with experience In multi-cliselpflne and mulff-agency traf. fic and transportation projects. She has supervised completion of over 1,000 projects, for a variety of large - to small-scale Projects and has designed over 500 signalized Intersections for client cities, outside agen- cles, and Caltrarts. She Is responsible for analysis, coordination, and preparation of plans, specifications, and estimate for traffic signals, signing, striping, traffic control, fleshing beacons, street lighting, Intercon- nect, parking lots, street widening and resurfacing projects. Me. Mufloz has secured funding through the Safe Flounce to School and Highway Safety Improvement Pro. gram (HSIP) grants and has managed projects that Include federal fundsauch as SRTS, HSIP, ARRA, STIP, and STPL_ She Is extremely familiar with the Local Assistance Procedures Manual, has coordinated approvals of NEPA/CEQA, and understands procedures for allocation of Construction funds and Issuance of the E-76 form. Relevant Project Experience Emerald Day Main Gate Safety Improvements, Emerald Day Service District, Laguna Beach, Callfor� n1a. Project Manager/ Traffic Engineering Task Leader responsible for overall project management and oversight In addition to oversight of all traffic engineering services and preparing necessary reports, plans, specifications, and estimates documentation, Performance of these responsibilities requires expertise and knowledge In traffic signal design, traffic Impact analysis, street lighting, traffic signal Intra-communication, and pedestrian safety, and v6hloular Ingresslegreas safety. Wilidan provided cMI and traffic engineering de. sign and other appurtenant services for safety Improvements at the main gate entrance. Improvements In- volved road widening, guardhouse relocation and reconstruction; grading to accommodate the roadway wid- anIng and landscaping; Installing upgraded lighting, ADA-compliant curbs and ramps, and retaining and monument walls; widening the rIght-turn pocket and Installing a median, and Installing street striping and sIgnaga w1thln Cattrans' right-of-way. Firestone Boulevard Capacity Enhancement, City of South Gate, California. Trafflo Engineering Task Leader responsible for providing and overseeing all traffic engineering services required for the corridor Im. provements from AJameda Street to Hunt Avenue. Performance of these responsibilities required expertise and knowledge In traffic signal design, traffic Impact analysis, street lighting, and traffic signal Intra-,commu, nication. The Improvements Involved roadway widening from lour to six lanes; pavement rehabilitation; land- scape and hardscaps medians; median lighting; sidewalk, curb and gutter, and driveway approach recon- struction; ADA-cornpllant ramps; parkway trees; artistic elements, corridor entrance monument; bus shelter and bus turnouts; and traffic signal modifications, Services provided Included civil, traffic, pavement, and drainage engineering; landscape architecture, survey and right-of-way engineering; and utility relocation. ON Comprehensive. innovative.'Rusted. Proposal for On -Call Eroneering. RFP No�:LJ-083 25E-677 r1l City of Santa Ana ------ Salvador Lopez Environmental Task Leader Profile Summary Education: 8S, Urban and Regional Planning, California State Polytechnic University, Pomona Experience: ISYsars Mr. Salvador Lopez has more than IS years of planning experience that spans all aspects of planning, In- cluding current, advance, and environmental planning, as well as solve transportation plannIng and housing and community development. He Is highly experienced at managing muld-cilsoliplinary teems In the develop- ment of policy and long-range planning documents for public agencies. Relevant Project Experience Firestone Boulevard Capacity Enhancement, City of South Gets, California, Environmental Compll- anes Task Leader responsible for providing and overseeing all environmental services required for the cord- dor Improvements f rom Alameda Street to Hunt Avenue. Performance of these responsibilities requires ex- pertise and knowledge In City and County standards, policies, and procedures; general plan practices; and NEPA/QEQA conformance. The Improvements Involved roadway widening from four to six lanes; pavement rehabilitation; landscape and hardscape medians; median fighting; sidewalk, curb and gutter, and driveway approach reconstruction; ADA-compliant ramps; parkway trees, aftlic elements. corridor entrance monu- mbnt; bus shelter and bus turnouts; and traffic signal modifications, Services provided Included civil, traffic, J" pavement, and drainage engineering; landscape architecture, survey and right-of-way engineering; and util- Ity relocation, Garfield Avenue Corridor Improvements, City of Paramount, California. Environmental Compliance Task Leader responsible for providing and overseeing all environmental services required for street Im- modate a third lane In each direction; street resurfacing; two concrete Intersections; concrete sidewalk, curb and gutter, and driveway approach reconstruction; catch basin construction; streetsoape Improvements for raised landscaped medians and modifications to existing medians; two entry monument signs; and traffic signal modifications at nine locations along the Garfield Avenue corridor. Services Included civil, traffic, and drainage engineering; survey and mapping; utility rel ocation. landscape architecture; and pavement mao- agament. Lakewood Boulevard Regional Corridor Capacity Enhancement, City of Lakewood. Environmental Compliance Task Leader responsible for providing and overseeing all environmental services required for complete streeVgreen street Improvements between the north City limits and Del Arno Boulevard, Perfor- mance of these responsibilities requires expertise and knowledge In 04 and County standards, policies, and procedures; general plan practices; NEPA/CEOA conformance, complete streets, sustafnablifty plan- nlng; and low -impact development standards, Improvements involved street widening and median improve. ments; Class If blko lanes In both directions; turn lanes, landscape planting and Irrigation; overhead distribu- tion and transmission power undergrounding; sidewalk, curb and gutter, and driveway approach reconstruc- flon; street resurfacing; catch basin construction; storm water quality Improvements to comply with Green streets policy, bike lookers, bus shelter, and traffic signal modifications. Services provided'Inoluds civil, traf- fic, pavement, drainage, and gsollsohnical engineering; landscape architecture, survey and right-of-way en- gineering, and Willy coordination and relocation. J 41WCcmpvehensKfe, InnovatIve. Plustod, Proposal for On�Call EnorreerIng, RFP No. V-083 25E-678 City of Santo An* Michael Bustoo, PE, ENV, SP Water and Sewer Engineer Construction Manager Profile Surnimary Education: BS, Civil Engineering (Magna cum Lauds), California Polytechnic State University, San Luis Obispo Coltrane Reeldw Engineer Academy Registration., Civil Engineer, California No. 73173 Envision Sustainability Professional, Institute for Sustainable Infrastructure Affiliations: City Traffic Engineers American Public Works Association Institute of Transportation Engineers Experience. 16 Years Mr. Michael D. Bustos is responsible for design and construction management of projects such as road. way reconstructions, drainage Improvements, pipeline,% pavement rehabilitation, street Improvements, and grading. Mr. Bustos has served as resident engineer for over a dozen federally- and state -funded projects over the last five years. He has gained valuable experience In on -site construction management, off-afts construction administration, Inspection, design, and plan checking during his IS years with Wilidan. Relevant Project Experience Trunk Water Replacement, Morongo Band of Mission Indiana, Banning, California. Project Ergl- neer/Constructlon Manager. Engineer of Record responsible for preparation of plans, specifications, and estimate for construction of I 6-Inch water main on Porters, Morongo, and Martin Roads, Mr. Bustois also served as Construction Manager during constmollon, and was responsible for contract administration, mate - dais testing, and public works observation, Firestone/Atlantlo Design, City of South Gets, California. Reclaimed Water Design Engineer. Mr. Bustos provided construction phase design support for installation of a I 0-Inch reclaimed water line on Fire- stone Blvd. The project was constructed by the City and maintained by Central Basin Municipal Water Dis- trict Willclan provided surveying, civil engineering, gootechnical engineering, and utility coordination ser- vices for street Improvements on Firestone Boulevard from Dorothy Avenue to Lotta Avenue and on Atlantic Avenue from Palate Street to Branyon Avenue. As part of our design services, WIlklan provided final civil plans, Including street design, storm drain, sewer and water relocation, traffic signal modification and Instal - lotion, signing and striping, street lighting, contract specifications, and engineers estimate for widening both Firestone Boulevard and Atlantic Avenue. In addition, Wiliclan prepared a project report and cost estimates, including aerial topography and street centerlines; roadway geometries; hydrology study; sewer study; water study, utility relocation concepts; gooteohnical recommendations; turn pocket lengths; landscaping, Rehabilitation of Well No. 25, City of South Gate, California. Project Engineer. Mr. Bustos assisted while managing the hydrogoologloal sub-oonsultant: Hopidne.0houndwater Consultants, Inc. (Hopkins) In provid- Ing well rehabilitation consultation services to the City. The wall had been out of service for three years due to a sanding problem. When In operation, produotion from the lower half of the 1,300 feet deep wall was providing only 20 percent of the overall well production. Following Initial consultation, Mr. Bustos and Hop- kina prepared a well condition assessment to allow the City to explore their rehabilitation options, than so- lect a method that would possibly allow the City to regain production from -the perforated zones of the exist- Ing casing. Mr. Bustoa facilitated well condition assessment and Inspection services during well cleaning and video survey (aided by HopkIns). The completed well review provided the City with an accurate as- sessment of the well's current conditions and recommendations for rehabilitation. Following the well condi- tions review, and at the request of the City, Mr. Bustos and Hopkins prepared specifications for the City's preferred rehabilitation method. Comprehensive. Innovative.Rusted. Proposal for On,Gsll Enifineering 17 RFP No. 17-M 25E-679 City of SanU Ana Brief biographies for our technical support team are provided below. B$, Civil Engineering k 13 YeaW Fxparience I Ms. 87usana Sainionlos possesses strong project experience with right-of-way dri�nvingo, subdivision maps, parcel mops, tract maps, and surveys. She Is expedenced In preparing geometric plans, project reporls, and project 1: G0,MI,EngIneorCaIkmIallo.37156 m MS. Gootechnical Engineering 151*1f It Geotoohnical and Pavement 0 schnical Engineer, California - BS Equivalent, Geology Pnninnarfm A"funt Kin 9prig w 514 Vanre'Eyniartanns Mr, Ross Khlabanf performs diversified geotechniral engineering Involving soll mechanics and foundations, coil stabilization, landslide analysis and stabifization, settlement evaluations, liquefaction studles;slope stability anal- yses, laboratory testing, and inspection during construction, His vast experience Includes commercial, Industrial, kridges, Loads, fragWM and water and wastewater facilities DMI008. Chris Stone lCmdentials Profile Projoct Role Civil Engineer, Arizona, No. 55200 w HS, Civil Engineering, Montana Civil Drafter/Desiginor Graduate Courses, Mathematics, Ore- State University gon State University and Engineering a 23 years, Experience Mechanics, Montana State University Mr. Chris Stone has experience In transportation and traffic engineering, street and roadway design engineering, cat mapping, grading, and structural engineering. He has participated in all technical aspects of projects Including pmlimlnnry onnineerina. constructloi i document p oration. and reviews. AbnorCstla Crodentiole Profile Project Rok w BS, Civil Engineering Cebu Institute of w 31 Yeam'Experlence Civil DrafteriDealginer Technology. Philippines a Los Angeles County Hydrologic Method California State University, BadWround Suounary Mr. Abner Catily possesses expertise In design of flood control and drainage Improvements, grading and site plans, hydrology studies, sower Improvements, storm drains, and streets and highways. He has extensive knowledge of Coltrane, Los Angeles County Department of Public Works, and Orange County Environmental Man - Project Role Engineer -In -Training, California No. I Year Experience 161058 Civil Drafter/DesIgnor BS, Civil Engineering, Callfomla State PoMeohnio Univeraltv. Pomona Mr. Alexis Escobar Is a recent graduate and has gained design experience providing engineering design assis- lance to projects Involving street Improvements, distriottelty, entrance enhancements, parks, a now MetroLink train station, corridor enhancements, and providing on-oall engineering design services. 12 Years' Experience N Mr. Bernardo Reyes Is responsible for preparation of CADD drawings utilizing both MicroStation and AuloCad for public works project geometric plans and final plans, specif loatkins, and estimates. His experience Includes design 01 Comprehensive. Innovative, Trusted. Propossi ror un-can Engineering, RFP No. :1.7-083 25E-680 CitV Of Santa Ana Project note Civil Drafter/Designer Orsdendele Profile --- a Autodesk AutoCAD Corilflad Profes- P 17 Ym& Experience sional v Autodask AuloCAD Civil 3D Certified Assool99 fitacAground Summary Mr, Randy. Shadowen is responsible for preparation of Micro Station and AuIoCAD drawings, both for geometric plans and final construction bid documents for a variety of local street, highway and railroad projects and flood con- trol lorolects and for Drolects on th state freeway and highway system th&t gare subject to Edqw by CalLmIM, EgyWellington, PE Cmdentials Profile Pmleot Role Civil Engineer, California, No. 25131 - Technical and Managerial Semi - Water and Sewer Engineer Traffic Engineer, California No. 968 nars; and Workshops BS, Civil Engineering, California State - Resident Engineer Academy (UC- Polytechnic University, Pomona rrs) Graduate Courses, Public Administra- s 43 yearso Experience .I -- Mr. Ray Wellington has performed numerous infrastructure planning, funding, design and construction improve- mant projects with specific experience in arterfall roadways, local streets, and highways Includes Initial project plan - Ong, scoping, design oversight, right-of-way engineering, plan and specification reviews, bidding process, and oon- striation management and Inspection. ften Moore, PE OreclariftelsProf4 Projwt Role Civil Engineer, Callomia No. 82724 n BS, Civil Engineering DraITLe Engine r MS, Emdmnm2a!g!��Experfsnoo BackgroundSummary Mr. Ryan Moore is responsible for designing street, drainage, regional BMP, and sower tomfects. This Includes preparation of hydrology and hydraulic reports, plans, specifications, and esfimata for storm drain, sanitary Sewer, Project Role w 25 Years'Exporionce Hydroloo I raulle Analmt Oaokground$ummat�y Mr. Kenneth Kdoger specializes in developing and executing hydraulic modeling software for flood control, storm drain and sower related projects. He has performed hydrology and hydraulic calculations on numerous flood con- I-rojeor tfole lo Landscape Architect, CA No. 17 Years! Experience P Plantinq/Inigation Architect 1 4967 Mr. Bryan Nguyen Is experienced with developing conceptual landscape plans with extensive graphic vignettes such as photographic before and after simulations; and the preparation of construction documents, Mr. Nguyen is proficient In prepaftg Irrigation water and landscape management specification documents and performing agency contract landscape plan reviews. ChrlstogtLe��SDJP Credentials Profile Projeet Role w Civil Engineer, California No. 10 Years' Experience Water Quality Engineer 83179 x QSDIP, CA Stormwater Quality AssoolLtlon No, 258�4 BackgroundSummery Mr. Christopher Kelley is responsible for design and review of public works Improvement projects, Including streets, highways, storm drains, and water quality Improvements, He designs and reviews low -impact development reports and best management practices under numerous M84 permits to comply with the National Pollutant Discharge Elimination System MS4 Permit. mprohonsiva. Innovauva. nusted. Proposal for on -call Enjonearing, kFP No. 17-D88 25E-681 Uty of Santa Ana Crodentlats Pmfile AA, Ubaral Arts 24 YeaW Experience A LF PiricIfect Rolo �alner/Drafter oat Certified Radar pemtor Background Strinwary Mr, Robert Burch provides traffic design serviam for orient Offies, outside agencies, and CallIGmila Department of Transportation (Caftrans) projects. Mr. Burch offers expertise in design and drafting. His experience relates to preparing plans, specifications, and estimates for traffic signals, signing and striping, street lighting, traffic control, ate a construction Dr olects and ut lizino Columns stairclards. -Ind - Kayin CustAdo, Eff '1 5 rofile CA No. - BS, Civil Engineering Project Role 1frnginnoeaeIr-In-Tralning, a 1MffiEp#g"rJDraftsr 163964 a 2 Years' Experience Background Suinivary Mr. Kevin Custado specializes In traffic engineering Investigations and planning and Is knowledgeable In highway engineering processes and their application to operating systems. Mr. Oustado Is experienced with geometric design of Its , risportation projects, Including alignment recontigurations, estimation of quantities, and plan and pro - I - It -- A A �t �^ --A I-U--- Project Role; gineer-in-TraInIng, CA No. w BS, Civil Engineering 166651 , 6 Years' Experience BackgroundSommary Ms. Nicolle Spann specializes In traffic engineering Investigations and planning. She Is knowledgeable In high- way engineering processes and their application to operating systems. Ms. Spann Is experienced in traft Impact U analysers, Including trip generation, trip distribution, and lovel-of-sawlGa analyses. She Is very experienced with authoring enginearing and traffic surveys aid ale" conveys her knowledge, of the California MUTOD In reoom- mending speed limits for these surveyir. Me, Spann has witradence iAM signing, striping, and signal design. W PWIGrot Role [w BA, SOM Ecology a 17 Years' "POrlenCEr a 999&9mamp—tlon SM01-0114L—L�— Background Summialy Mr. Robert sun possesses experience In local government planning, emphasizing discretionary case processing and long-range advance planning programs. He prepares NEPA-related environmental studies for roadway im- proveme Pr*ctftlo United Assoclaflon Local 250 33 Years' Experience Utility Coordinator Avorentice FrDaram Background Stantriary Mr. Edward Cox 18 highly knowledgeable and experienced with Witty coordination and relocation, He Is adept at utility research and location; notifying utilities as required; and ensuring communication with Involved utility agen- cies [a accurate coMplate. and results In successful utility relocation without delava to the Improvement Drolect. Shil—la 'MoCtwken -lCrediandalsPmfile 26 Years'Expedence Project Role a Utility Coordinator im Backgmund Summary Ms. Shelia McCracken assists with design and preparation of a variety of local street, highway, railroad, and I load control projects — all of which Included uglily research and base mapping. She has been responsible for preparing CADD drawings for geometric plans and final plans, specifications, and estimates for several projects on the state freeway and highway system requiring Caltrans review. Wcomptehensive, Innovative. Trusted. �tu I Proposal for On -Call ErrillneorIng, 2� RFP No. 174)83 L'j I 25E-682 City of Santa Ana Understanding of Need The City of Santa Ana!s Public Works Agency Is seeking experienced professional consultants to retain on as - needed or on -call basis for various general engineering design and related supporting services Involving public facilities and Infrastructure needs. Adifitforiially, the CIVs RFP contains two ItasW to be addressed by selecting either Option A, Option B or both A and B by providing representational scopes of work, schedule and fee, Be- low is our outline that demonstrates the understanding of the work to be provided, Scope of Work Per the RFP, the following Is a representation of how Wilklan defines the scope for Water Resources projects (Option A) and General Engineering design otherthan Water Resources (Option B). For Tasks that am largely similar, such as Project Management, the scope has been combined for Option A and B as noted In following Task headers. Task I — Project Management — Option A and Option 8 Willdan undorstands effective project management Is a ne- Task I Delliverables mostly to maintain project control. Bemuse of this, Wilklan . Meeting schedules, attendance, rosters, approaches each project with a Project Management Plan matrix, meeting agendas and minutes (PMP). The PMP Identifies the project team, stakeholders, - Detailed project schedule scope, potential project challenges, and establishes a QAJQC x Monthly project reports plan, project tasks, dellverables, and milestones. The PMP establishes regular meetings with City staff, utility companies and other participating agencies, as required, to discuss work progress, schedule, and related Issues to exchange Information, discuss end resolve Issues, and to maintain progress of the project. The PMP Is the overarching resource that ensures effective communication and complete project control. In addition, Wfildan will dedicate a Project Manager to manage the performance of the project Including, but not limited to, facilitating coordination between the design team, the City of Santa Aria, utility companies, and other stakeholders directly affected by the proposed project. The Project Manager will su- pervise, coordinate, monitor and review the project design for confonnance with City standards, policies, and pro- cedures and will be responsible for. . Maintaining continuous communication with City Project Manager, Including meetings to review the prelimi- nary design and project status at 30-, 60-, and I 00-parcent completion. K Providing monthly project status report, or as specified In the PMP. . Overseeing project delivery targeting proposed schedule and minimizing project budget. WIlIdan will facilitate a pre -design meeting with City representatives to review the project In detail. Wilkan Will Mermlne requirements and procedures for design, ongoing review, and coordination. In consultation with City representatives, Wilklan will determine relevant Issues specific to the project, design standards, and funding Ilm- Its. Progress meetings will be held monthly or more frequently If needed, with City staff, permitting agencies and utility companies as needed. Task 2 — Agency and Utility Coordination — Option A and Option 8 Sublask 2.01 — Conditions Review. Option A., Wildan will review available well data to be provided by the City of South Gate, Including well completion and testing reports, well geophysical loge, well Inspection videos, hydraulic efficiency tests, water quality tests, and other pertinent Information, Wilidan will use the Information pro- vided by the City to prepare an assessment summary letter Including discussion of the Heks and benefits assool- ated with alternative rehabilitation procedures. The summary letter will also Identify If any additional testing is re- quired prior to, or during well rehabilitation to fill data gaps or provide essonfial Information. Subtask Z02 — Agency and Utility Coordination. option A AND N'task 2.02 Dellverables Option B., Wilidan will request utility atlases from utility companies P Well Assessment Summary Letler known to operate and/or maintain facilities within the project areas for w Meeting agendas and minutea; reference In the Improvement plans. Wilklan will conduct a utility inves- a Utility notification letters ligation to Identify utilities that will be Impacted and Will research prior X Utility matrix rights to clearly Identify parties responsible for relocation of the affected utilities. Wilklan will coordinate the utility Improvements with the Identified utility companies, Including the Impacts to high-hazard/hIgh-pressure facilities, Per the Citys Request for Proposal, coordination with utility companies will Inoluds: Prepare Initial request for utility Information such as atlas sheets, mapping, or as-bullt plans and develop util- ity base map based upon Information received from utill! companies. y Irompreherisive. InnQVative, Trusted. Proposal for OmCaft Erigirreeting, c RFP No. V-083 4 25E-683 21 City of Santa Arts K Submit 30-, 60., and I 00-percent plans to those utility companies with fladittles; In Immediate project area for review and comment a Coordinate with utility companies to Implement upgrade of facilities (upon request), as needed, within project Undt and Maintain contact log. * Determine any utility upgrades or Installations that will be required to oarvice existing and proposed Improve- ments and coordinate Installation of required upgrades with each affected utgfty company 9 Lead efforts to Identify ownership of unknown uglify lines Task 3 - Environmental Compliance and Permits - Option A and Qpdort B it Is anticipated that the projects will qualify for Categorical Exemption Section 16801 Class 1 (c) under oYJstIng highways and streets improvements that allows for roadway Improvements for the purpose of public safety and has no significant effects on the environment. Willdan will perform Its due diligence as part of this task to verify exemptions criteria set by California Environmental Quality Act (CEQA) under Article 19 of Categorical Exemp- gone and make necessary recommendations to the City. The CIVs Planning Division will make the final onviron- mordal determination. To satisfy CEQA requirements for the project, Wilidan will prepare a notice of exemption I I --- �udth. In notic an'i"A hfillngth-Notlosof Exemptionwith the Coun lor the Citya use. I.NovVil east.. ""�' t'ect rg M * th. ty If Wilidan believes that further detailed environmental studies and reports are needed to comply with CEOA and or National Environmental Protection Act (NEPA), subject to confirmation by City Staff, W111dan will meet and dis- cuss with the applicable resourcelregulatory agencies to confirm the necessary work effort and Identify the cost and schedule to prepare the environmental reports, applications for permits and obtain clearance through all applicable agencies as addl- 0 Task 3 Delliverables r floral scope of work. As part of Clean Water Act a NPDES permit k CEQA Categorical Exemption b may be required for altGmate discharging during well rehabilitation. Form Task 4 - Preliminary Englineewing - Option A and Option R Subtask 4.01 - Site Visit and Evaluation. Visual Inspection Is Important for quality, assurance and ensures a common-sense assign. WPFda-n--wlg-co-n-dff-d-a-Ifte—vrsn-to-a-na n a compmriensive un wtaridin "one—exle-ting—, r i site facilities and constraints. Wilidan will catalog existing conditions and facilities through photographs and field : notes to be used as a reference during design. i j An initial assessment will be performed to evaluate the existing condition of the water well. Based on the Initial evaluations, rehabilitation options will be proposed. The entire well will have to pulled and the casing will have to be video Inspected. Common causes of reduced wall rapacity could be sanding, rupture of casing, mlneral build- U up, heavy encrustation, soman damage, semen clogging or mechanical failures of the pump, Deponding on the assessment, rehabilitation could Include brushing and bailing casing, replacing ruptured casing, adding an elon- gated nozzle to bull to reduce sand flow, chemical treatment, remachine the pump and or rewind. After the initial IA evaluation, Wilidan will work with City's current maintenance and repair oontractorto rehabilitate the wall or will work with the City to bid out the project. Subtask 4.02 - Field Survey and RIghVofWay. Willdon will perform a field survey to ensure the accuracy and constructability of the final construction plans. Forthls project the survey will: • Establish right-of-way through record research and/or survey. • Option A: Ground Survey to map the existing facilities and uglify Subtask 4.02 Deliverable$ J alignment The utility survey will Include manholes, covers, and w One electronic copy of all field sur- depth of cover when required. vey data In Mforostation V81 format • Option B: Topographle/ground survey will be required to deter, mine existing grades and facilities. To ensure acceptable oros"lapas full street sections will be surveyed and analyzed at 26-foot Intervals, driveways, and at approaches. The topographic survey shall extend a mini- mum of 200 feet beyond limits of construction within the public right-of-way, whore possible. Full street see- flons Include obtaining field data at all control or critical points, such as CL, BOR, ECR, and at any grade breaks between lips of gulters, and/or edges of pavement, and flow lines: Where applicable to the project scope, survey*of private property Improvements shall be Included. Subtask,L03 - Geotechnical Investigation and Pavement Rehabilitation Strategies. All gootechnical Investilgaton and analysis shall be performed by a state -licensed geotachnical engineer with expertise In pave- ment design, Willdan will conduct gootachnical Investigations to measure the existing pavement sections and oolled representative samples of subgrade soils for laboratory testing as described below. The task work In- cludes: Proposal for On -call lEngineerIng. rehensive. InnovatIve, Trusted, Arcomp RFP No. V�083 25E-684 City of-Santa'Ana- Meld exploration Including coring, drilling, and sampling at three locations to the maximum drilled depth of 10 feet below ground surface within the limits of the project site. Upon receipt of notice to proceed, a site visit will be performed to mark the coralboring locations and evaluate access conditions for drilling equipment. W111dan will call USA for underground utility locating at least 4B hours before any field work Is performed. However, all available subsurface utility Information should be provided/ Identified prior to Initiating field ex- ploration to reduce the potential for damaging existing utilities, Traffic control will be provided during drilling. Borings/ooree will be measured and visually logged In the field by an experienced representative. The log will Include pavement sections thicknesses and subgrade conditions. The samples will be transported to Wilk dana geatechnicall laboratory for testing, Laboratory testing of collected representative subgradle soils will determine their Index and engineering prop- erfies. Option A: Geolechnicall Investigation will be used to Identify the soil properties for the trenching and backfill of proposed utilities. Option B: Providing recommendations for alternative new pavement sections. Option 0: Performing a percolation test within a bortng drilled to a depth between 5 and 10 feet for BMP and green 18Subtask 4.03 bellverablos streets implementation Of needed). m Three hard copies of draft geotechnical Providing a draft report and presenting our findings, comlu- report and one electronic PDF copy stone, and recommendations for review by the City. After a Three hard copies of final geotechnioal receiving the Clity's comments, a final report Incorporating report and one electronic PDF copy the comments Y4111 be provided to the City. The report will be supported with a map Illustrating boring/core, lo- cations and a summary of laboratory test results. Subtask 4.04 — Preliminary Design Report Wilidan will complis a Preliminary Design Report (PDR) for review and approval by the City. The report will contain a summary of Subtask 4.04 Defilverables; th ' a Initial reconnaissance notes, utility provided information, field survey Preliminary Design Report findings, any photographs of conditions for discussion, and the base de- sign concept with preliminary construction cost estimate. The report will be discussed with City representa- tives to make reliable, cost effective decisions about the proposed street Improvements, water and sewer re- habliftationtreplacoment methods. During preparation of the PDR. Willdan will review existing Information, such as the pavement management report, city sewer and water documents and field review of the street to make recommendations regarding the construction needs, Including the location and extend of missing or damaged sidewalk, curbs and gutter, access raimps, driveways, sewer and water repairs. In addition, the report will address the disposition of existing utilities and coordination, and anticipated requirements, Task 5 — Plans, Specifications, and Engineers Estimate - Option A and Option B $ubtask 6.01 — Construction Plans. Wiltdan will prepare conceptual plans for City review, corn. 2 Task 5.01 Defiverables mant and approval, Upon approval of the concept plans, a Three hard copies of full-size conceptual plan the final design phase will be Initiated. W111dan will submit layout and one electronic PDF format plans at the 30-, 60-, and 100-percent levels of oomple- w Three hard copies of full-elza and half-size plan tion. The City will provide review comments at all design submittals at 30-, 80-, and 100-percent comple. stages, Wilidan will address comments received from the tion milestones, one electronic PDF copy, and submittal reviews, Including comments received from one electronic Microstatlon copy in VBI fonnat. other affected agencies and utilities. Wilidan will submit one, original, signed set of full-sized plans, a signed, un- bound, set of final specifications, and a copy of the final onginears opinion of construction cost to the City. One set of Mylars will be produced after 100% plans are approved by the City (upon request). Plans will conform to City standard plans and CADD standards and be prepared utilizing Microstation V81 software. Option A., The plans be prepared In sufficient detail to bid the rehabilitation of the Identified well — method to be determined by the City after review of the assessment report — and the proposed sewer and water facilities. Utll- Ity plans will be drafted at 40-scale and plans will display all referenced standard plans Including trenching do - tails. Option B: The plans will consist of a Title Sheatf Typical notes, Roadway Plans, Construction Details, Sliming and Striping, Landscape, and Storm Water Blofiltration (it required In complete streets). The Roadway Plans will comprehenstve. Innovative. 11usted. PrOP0801 for On�Gsll Enfinesi-ing RFP Na V-M 25E-685 23 Citv Of sarft Me L RM consist of two shoots and will be drafted at 20-scale, The Roadway Improvement Plans will Include the topo- graphic survey and utirdy bass plan Information, limits of removal, and limits of repairs for pavement, curb and gutter, driveway configuration, ADA curb ramps, etc. All other Improvement plan shouts will be drafted at 40- scale. Subbask 5.02 - Specifications. Wifidan will prepare technical special provisions for bid- Took 6.02 Dellverablas ding per Citystandarder. The City will provide bollorplate One electronic PDF copy and one electronic Word copy of tochriloal and a sciall provisions spacM=Hons. Special provisions will be prepared udll7lng Greenbook and Caltrans formats (latest edition$). at 60- ard 100-poment compliffon milestones Subtask 5.03 - Einglaeor's Construction Cost Estimate. WlHdan will prepare a construction cost estimate W accompany Task 5.03 Deliverabies [i the 80-, 60-, and i 00-porcent plan dollverables, Quantity Calcula- k One electronic PDF copy and one elso- tions and final construction coat estimates will be prepared In ao- ironic Excel copy of engineer's coat ed- oordance with CRY requirements to establish the project budget. mate at concept and 30-. 60-. and I Do - percent completion milestones Task 6 - Construction Bidding Phase Sorvices - Option A and Opilm 0 Wilklan will prepare a construction bid package per City Task 6 Dolivarables standards. Wilidan will advise the City of the appropriate responses to bidders'technical questions. If an adden- * Construction bid package durn Is determined appropriate by the City, Willdan will, P Addenda, as necessary r, prepare revised plans, specifications, andtor quantity as- w Logolbidderinquirles firnatus, WlWn will provide support during construction bidding phase services and advertising period by: . Attending p"d meeting X Assisting In analysis of bids, as necessary N Logging questions and responses to bidders' questions regarding the bid documents L, X Imuo addmW=-toW4=monts-t"rrowarquestioiiTratsed,-Itmquked !--I Task 7 - Pr6tronstruction and Job Site Meetings - Optildn A and Option B WHIclan will attend the pr000nstruction mestingJob Task 7 Defiverables walk, and job-afte, meetings, as required, over the Meeting minutes course of construction. Wilklan assumes one precon- struction meeting and three job site meetings, Li Task 0 - Respond to Requests for Information. and Submilittaiv - Option A ond Opflon B WHIdan will provide responses to contractors requests NTask 8 Dellverablin for Information about the plans and specifications. This a Log requests for Information and provide responses task includes conferring with the City's construction v Field design recommendations manager, as Appropriate, regarding the requests to ad- w Reld meeting minutes dress unforeseen site conditions andtor provide field de- P Design details sign recommendations. Regularly scheduled construction observation is specifically excluded from this scope of work. Up to 10 responses to requests for InfOrmatkin Are Included In the scope. Task 9 - Prepare Record Drawings/As-Bullts - Option A and Option,& Within 60 days following completion and Acceptance of Task$ Dollverables the project, Willdan will furnish the City with a complete set of revised original tracings showing as -built conditions Ono complete set of original record drawings on on Mylar. Revisions will be solely based upon as -built In- Mylar, one electronic PDF copy, and one Ml- arostation V81 formation provided by the Ofty's Donstnictlon manager and the contractor. Wcomprolnensivs. Innovative. Trusted. Proposal for On -Call Rnglnoerinil, RFP No. 17-083 25E-686 City of Santa Ana Relevard Project Experience Wilidan has Chosen the following representative summaries for completed projects that exemplify Wilidan's extensive expertise and relation to the Scope of Work detailed in the RFP. City of South Gate 9660 Calffornia Avenue South Gate, CA 9080 Clwnt Contact Arturo Cervantes Public Works Diec tor (323) 563-9512 PrAk Dates: 20l6to2017f4-ehn---'&i-,4- Wilidan is providing civil and traffic engineering de- struction ongoing) sign and other appurtenant services for street im- Project Team. Pyrons Peter, David Knoll John Hf provements from Alameda Street to Hunt Avenue dalgo. Vanessa Alulkiz, Motaien Ashiman, Salvador funded through Metro and local funds. The project Is Lopez, Alexis Escobar, Ross Killabani, Ray Wallington, a complete rehabilitation of roadway improvements Mkhael Bustos, Kenneth Krieger, Randy Shadowan, Ber- that involve widening the street from four to six; reha- nardo Reyes, Susana Bardentos, Bryan Nguyen, Shafte bilitating street pavement sections, Including local- McCracken, Robert Buick Chns Stone, Edward Cox, ized removal and replacement of failed roadway- in- Givistopher Kelley. Kevin Custedo, Nicoll& Spann, Robert Isirke, Ryon Moore stedlinn landsenned and hardscanod medians Incl-d- Sun. Elroy Ki I Ing drought -resistance plants, Irrigation system, and lighting system; reconstructing deficient sidewalk, curb, gutter, driveway approaches, and ADA-noncompllant curb ramps; planting street parkway trees without Irrigation, green streets technologies, and complete streets Artistic elements and gateway corridor entrance are in- cluded in the design. Other improvements Include bus shel- ters and bus turnouts; tranic signal modifications with bat- tery backup, pedestrian countdown heads, and upgrades to LED where possible. Signals will be synchro- nized to reduce traffic congestion and improve bus speeds. Los Alamitos Boulevard Median Improvements City of Los Alamitos 3191 Katalle Avenue Los Alamitos, CA 90720 Willdan provided civil and traffic engineering and other appurtenant services for street improvements between Cerritos Avenue and Katella Avenue. As one of three Improvement segments, the project In- volves raised medians with landscaping and irdga- fion, hardware, decorative street lights, electrical re- ceptacles for seasonal tree lighting, tree uplights and monument signs. Median Improvements were opti- mized through traffic analysis and vehicle turning movement modeling. Crosswalks at four signalized Intersections will be re- moved and replaced With Integral colored concrete, A storm drain on Serpentine Drive will be modified. Por- tions of the project limits will receive a 12-inah-thick 4 "A I �_f u - ep, i asp t cone, via over 8-Incl rutick com- pacted subgrade. Wilidan assisted the City with public outreach to gamer input through town hall meetings, open houses, and public hearings. Client Steven Mendoza, Community Development Contact., Director (562) 431-3538 extension 300 Project 2015 to 2017 (design completed,, construc- Dates: tion ongoing) Project Tyrone Peter, David Knoll, John Hidalgo, Team. Malisen Rahimian, Michael Bustos, Randy Shadidwen, Bernardo Reyes, Susima Bar- fientos Bryan Nguyen, Sheila McCracken Robert Burch, Chda Stone, Edward Cox, Kevin Custado, Elroy 16epke A(Coniprehonsivis. Innovative. Trusted. PrOPOSal for On -Call Engineering 25 RFP No. 17,083 25E-687 City of Santa Anae_ '.1_ INN, Orange Line Extension Los Angeles Metropolitan Transit Authorityl client contact. Scott McConnell, Project Manager Druloco Engineers and Constructors, Inc. (2t3) 922-7257 One Gateway Plaza Project Dates: 2010 to 2012 Los Angeles, CA 90012 Project room: Tyrone Peter, David Knelt, Johnny The design -build MOL extension between Chats- Ghazal, John Nldatgo, Vanessa Murioz, Mollsen Rahimlan, Rosaftabaril, Ray worth and Canoga Stations In the San Fernando Val- Wellington MichaelBustos Kenneth ley along Canoga Avenue Is a dedicated roadway Kdeger, Randy Shadowen, Bemard* consisting of two 14-foot travel lanes. At stations, the Reyes, Susenta Bardentos, Bryan Ngu- bulsway lane widens to provide passing lanes for yen Sheila McCracken, Robart8urch, buses, The 28400t wide roadway Is within the Metro Chna Stone, Edward Coy, Christopher riniht-cf-wav and Is i Go feet wide In most locations — Kelley, Ryan Moore providing adequate room for landscaping as well as space for fences, privacy walls, drainage facilities, and a bikeway/pades- trian path adjacent to the busway. The busway was designed for future conversion to light-rall transit service. A Class I bikeway that Includes a pedestrian path was designed and constructed within the Metro right-of- way from the terminus of the existing MOL btkeway/pedestrian path at Canoga Avenue, north to Lassen Street and along Las- sen Street to connect within the existing bike path on the east side of the existing Browns Crook drainage channel. Street and pedestrian crossings were Improved on nine streets where the busway Intersects the crossing street. A bus parking lot was constructed on -the Metro�owned.property-at.MarillaStreet-and Owensmouth Avenue, Park -and -ride facilities were included at throe stations, providing approximately 1,074 additional park- Ing spaces. Design-bulld solutions and design creativity re- duced MTA`,9 construction estimate and saved over $61 million In construction costs. (;a Measure R Proled:001,dals CelabrateCranpletionaNetu, Orange Line Extension tor Chatsmdh Aturad of Schedule. Under Budget Emerald Bay Main Gate Safety Improvements Emerald Bay Service District Client Contact. Michael Dunbar, General Manager 600 Emerald Bay (949) 494-8572 Laguna Beach, CA 92661 Project Dates.- 2015 to 2017 Willdan Is providing civil and traffic engineering de- Project Team; 7yrone Peter, David Knell. Johnny sign and other appurtenant services for safety Irn- Ghazal, Gary Gordon, Vanessa Mufloz, Moltstan Rahlm- provements connected with the community's main tan, Ross Kfilebam, Ray Wellington, Michael Bustris. gate entrance. The Improvements involve widening Kennett? Krieger, Randy Shadowen, Bernardo Reyes, Shamrock Road 25 fast, reconstructing the entrance Susena Barrientos, Sheila McCracken, Robert Burch, Ed - guardhouse approximately 40 feet north of the exist- ward Cox, Christopher Kelley, Kevin Custado, Ryan Ing location; grading Shamrock Road and the adja- Moore cent slope to accommodate the roadway widening and desired landscaping; installing upgraded lighting; In- stalling ADA-compliant curbs, ramps and retatning/mon- ument walls; widening the right -turn pocket and In- stalfing a 175400t-long raised median at the Intersec- tion of Pacific Coast Highway and Shamrock Road; mit- Igating soil with 200 1 8-Inch diameter drilled displace- ment columns, and Installing street striping and sIgnago within Caltrans'right-of-way. The project required processing Caltrans encroachment permit and County of Orange general grading permit packages. Widening Shamrock Road proAdes an additional lane In each m'N� Proposal for On -Call Engineerft 2;1 " Comprehensive. Innovative, Trusted. RFP No. 17-083 25E-688 City of Santa Ana-, direction for Improved vehicular ingress and egress, The slope will be graded and recorripacted to a c m c modate the roadway widening — extending the top of the adjacent slope and extending the too of the slope by 28 feet Into Swanson Park. Placentia MotroUnk Station Phases I and 11 Orange County 7�ftnsoortatlon Authority Client Contacktora Cross, Prolea Manager 650 South Matti street (714) 560-5788 Orange, CA 92868 Project Vates. 90 12 to 2017 (design completed, oon- struction ongoing) Wilklan prepared plans, epeolfloations, and estimates Protect Team. Tyrone Peter, Da Vid Knoll, Mohson for a Motrol-Ink commuter rail station In the City of RUNMISn, John Hidalgo, Alexis Szoobar, Placentia. The station Is located on tracks owned by Ross Ahlabant. Ray Wellington, Kenneth the BNSF Railway east of State Route 57 at the Kdoger, Randy Shadowen, Bernardo northeast corner of Melrose Street and Crowther Av- R6^ Susana Banientos, Bryan Ngu- enue, The project site involved appr6ximatelly 4.75 yen, Shaffa McCracken, Robert Burch, acres to provide a MetroUnk commuter rail station Chds Stone that meats current and future transit demand and ADA requirements. The project is expected to foster train ridership growth In the region. The station was planned as part of a key component of tranalt-orlented devel- opment envisioned In the Westgate Specific Plan for the City of Placentia. The project Improvements in- cluded street, railroad track, and pedestrian Improvements; rail platforms; and lighting, signing and striping of four parking facilities for 425 vehicles, Water Well Rehabilitation- Well No 25 GIV of South Gate Client 0onfachArturo Cormntes, Public Works Director 8650 Californla Avenue (m) 56s,012 South Gate, CA 90280 Protect Dat": ROOS-2010 The City of Southgate rehabilitated Its Well No. 25 PrOject r"M MA9 BustA Selena Midden due to holes in the existing low carbon steel wire wrap screen, which has limited well production. The holes In the wire wrap screen were In the lower 660'of the 1350'doop well. As a result, the production from the lower 65W of Well No. 25 was only 20% of the overall well production. The City desired to fill the lower 660' of the well with concrete slurry to eliminate the zones with holes in the wire wrap screen.. The City required a hydrogeologist to revlow, evaluate, and assess the proposed rehabil- Itation program, based on the information provided by the City, including, but not limited to, well completion reports, well geophysical logs, well Inspection videos, hydraulic off [clancy tests, and water quality test re- sults. After review and assessment of the existing well conditions, a summary report was prepared and provided to the City discussing the risks and benef Its associated with alternative rehabilitation procedures. Plans and specifications for well rehabilitation were prepared based on the City's as Iti om a Is direction r u ng tr r v wof the hydrogeologist's summary report, After well rehabilitation was completed, a test pump was conducted to determine the maximum output of the well. Comprehenslm InnovatIve. Trtisted, Propml for On -Gall Engneerin 27 RFP No, 17-083 25E-689 City of Santa Ana References The clients we have chosen to verify our reputation and qualiffoaflons md1l confirm our dedication to expert technical ability, excellent service, and project rommitment. We encourage the City to contact these references. We are confident these references will illustrate that Wilidan Is the Ideal -candidate for this r project. C11W of $both &ate 8660 Galifomia A venue South Gate, CA 90280 Contact: Arturo Cervantes, Director of Public Works/ City Engineer, 323-66S-96i 2 services: Traffic Engineering, Civil Engineering, Landscaping, Environmental Compliance, Public QutreacI76 Public Artwork, Water Dealon and Ennineering City of Los Alamillas Los Alamitos, CA 90720 contact- Steven Mendoza, Director of Public Works/City Engineer, (662) 431 -3638 Services, Traffic Engineering, Civil Engineering, Landscaping, Storm Drain Design, Public Outreach Contact: Michael Dunbar, General Manager, (949) 494-8571 Services: Traffic Engineering, Civil Engineering, Landscaping, Permit Management, Grading I contact: Laurs. Lars, former assistant engineer now with city of Pomona, 90"2D-228i Services: Water/Sewer Design, 01vil Engineering 1wComprehensive. Innovotivo. Trusted. Proposal for On4all Engineering RFP No. 17-083 .rA LJ E L ,.I Ul 25E-690 I I Oty of Santa Ana - ------- -- Scope of Services and Schedule Below Is Wilklan's matrix of Involvement for the work detailed In Attachment I of the RFP. and the scope of services and schedule for the lasks'— OpOons A and B. Areas of Work Performed by Willelan Staff Performed with Oualffied Sub - Consultant Y Vans p o rtalf ontr raff In Y Structural Y Y Gootechrilcal Y Land Surveying Y Architectural Y Lan—dacep—e Architectural & I nigallon —Y W—Aronmental Y Y Seettloal Y Mechanical Y InstruMontettlon & Control System Y Fire Protection Y Financial-& Economic Gonsuillng Y Supplemental Tasks Hydraulic modeling of water distribution, siormwater, and sower collection systems Y Y l5valuatlon &-Studies related %Y�welfaTFiservolrs, treatment, disinfec- tion, pressure control, & sewage Ift sta. Y Y Evaluations, studies, drawings, documentation and recommendations on Electrical & Industrial Control systems Y Mapping Services _V— Legal desoilption pr eparatlons Y Grant;Rflng services Y F--nvf IfNarining support Y Y Construction Management Support Y Pavement management Y Y Special engineering studies/reportalcompliance & investigations —Y —Y Regulatory compliance with Federal, State & Local agencies —Y FinanclaVeash flow analysis — puR-1c iWrks �pmgrams —Y Assessment & District formation service Y 8 ual a] n a b 1 a In f rest ru otu re so- Moses Y Right-of-Waystudlers Y Comprehensive. Innovative. Trusted. Prormal for On -Call Engineering, 20 RFP No. 17-083 25E-691 City of Santa Ana Schedularrimellne to Complete the Project �IA* 6 rkw�q loft FROWN �f/Uliq MOTT, IRROM �Aftmfl i�—j PLATIFIMPAMITTAF "Fly, 11 Ff,a.R& [WRIM IS " TOF7100he %ARRUOIWI� Is 1560 U.IVIVIS hO*91TAt "f4i Way, T.W4134 Ilmov'711 OwNy, mu*V/nnx CHT tt.%F.� of MW ta-�F�wm" cftv��L loft lVe MAN A� Iww, 39 elk" W. K" *AMC$ IVIVIN IUAAAR -F, IM"OTORROWnSFORMYOMAWNAND QdM KI. M. MIA11,11AIS IIAZAS UAVIS - am%", Iladp 7 twov"W"VALMWUMEMOPEAmur ud'" UF6101; MMOZAR 4i Wn� lu.81VII �TAW* T Y.Wis Mdelos rOft, T01#A4fM WOUVAS Mpb.Sw�" ..... 4(ow." Flew U.01018 �Wwls lod� Tw'%r*A9 �Wwl lodw yowwls �IQFXWIS lodn� TOtIVIVIS IWS TF Maw TO.IUmAl W. IT/Ulm 1i" MY, h%O1?M& �Izlwe MICROS 10 -MPWDV 010.00" FOR OdFP AWIZIUM, MWIVArle Dd.P AAR143118 W- IZAIIS j VA SOR NwRovpm�V,ca) V�Sgd"". Fee Proposal Per the City's Request for Proposal, the fee proposal has been submitted under separate sealed envelope. WCornprohensIve, Innovative. Trusted. 10011", 25E-692 Proposal for On -Call Engineering, RFP No. 17-083 T g� po LE City of Santa Arta Cortifications Non -Collusion Affidavit % 04 (M I a 2 3 V 14 t, d "S, a I ma$ CHI fww I 'u, Aw Mile CQUITOW C06 &ON 7106) lb tile CWY OF SANTA ANA CaPARTwa op xaLlc WOW 10 w�#"41105 Ivith a 190 43 United 81810 Cock Needed 112 sell Public Counsel Code 7106 Ille, 131))M deld4ft dwth0bld 10400101c In tlwkftWO9 Oran bobstiot lu*a or dwm; do am RUM hus W1 dimolly of mt "'o" in um`�' tallow M o"'d 0 M's"'no""a or Owl Met on' bid ons"' on"o" to ON ound "S' 016, � "ad' �M nue 4 �w list W Mwar w I w �r Aba or "n bW, and has net dhvc4 ok judiusetly I *v* okc to Put ' In a d" K or thot anyone shou it I diwaly or fmlhvwly� soulitilt by agmemm, a 40 BMMt or any IWDNk or to ft any, d t' 6thorDMEIM arm Mummy, advaoulgo 42owul ba pjww vantIM4 ffid all stoomoms Imatolattl in or b"o, submitted Ift or Im bid inice or any b k w lion or dual mW" thlmm% or prid, andmill acKply, Miles ra do, 060 ttols-r, or di 11 in Intel yen to iiso w �Ilw. Iuly ow lY ��PIIY bid duposluay, or many Ijusudlaor uppt 7110 ab"Non�olluvluo Amdavit Is part of dw 1kropospl. Swag 116 I'Milosid on the slipottere DIDIMRS Pit colutunedihat Slow state of0pliflufflial county of Sul"Abod', und ip, �(or aMmuld) beftwe um on INS _ 41ty, 0j, _, 20� by tO me 00 the bmk oftallsfitclory owidemm to be flul pown(g) 1410 append befbro me. Rofary Kill roo—Igmu" V I .424 Comprehensive. Innovative. 11rusted. 111? 7WO—Iftnta Ann RFP P1996 A3-1 Proposal for On -Call Engineering, RFP No. 17-083 31 25E-693 City of Santa Ana CALIFORNIA JURAT WITH AFRANT STATWORT GOVERNMENT CODE § agog YG See Attached Document (Notary to cross out lines " below) See Statement Below (Unas 1-6 to he completed only by document stimer[s), not Notary) NO. I A wtary pubrm or Who officer completing this certificate verifies a* the Identity of the WNI" vitro ilisrad the dowMant to WWI hills Wiliffoate is Attached, and nal the truthfulness, oactRucy, or validity of trint documem State of California Countyof . . . . . . . . . . 2 20 Subscribed and sworn to (or affirmed) before Mo on this JQ NN ��- day of by Date 11,4011th year "�:)W , I k� - S-L i�sl Name(s) Of ftner(o) proved to me on the basis of satisfactory evidence to be the porsonN who appeared before me. Sign are ra, Signalore of Notary Public seat Maw Notary Seat Above _ OPTIONAL Though this section Is oictionar, completing this Information can derfar alainaffort of the document orr fraudulent reattachment of Offs (am to an unintended document. Description of Attached Document Title or Type of Document: Document Dateql.�— Number of Pages: _�— $Igner(s) Other 'than Name ove.,,.- @2014 Ndlonaf Notary Association - mviv.NarlonalNolaryorti - 1-800-US NOTARY (1-000-876-6827) Item#5910 V , z 11,111?i Comprehensive. Innovative. Trusted. Proposal for On -Call Engineering RrP No. 17-083 25E-694 h ,A -CityofSmintaAns Non-L*bbying Certification Ok nQNS nopowive parikipoot curwas, byslVjqoqd so"MmIngorls bmorpr*w� torte two omorhor lonowwrand bollof, tbou Aq Paton ft frAdoodna oratimpft to bm"O an ..1�15jamix qqy=c %ftmw) and fbormtelmlom, em"aamles, Y COWWWRA wq Z Many Amds VIIwih1nfN1wIAMMpMW AvA love bm pold arvolp Impod to *tWpwm N, 'spoonal"S OW DMOMPOrOtoploym ofanytAiml wasy. omfoilberd csrij;mx� PA ofturowcopiasyce orcongrom, orom emploorw afamamb"Orconlymin MnOwfion withihis A&M Ontrook wautfam; loan or cWFAdIve 88"sm ilocurmiomlewd diall complato aid sibmit I-MIQIOwm OfLObb*SActIvIdoe, 'Mocrallogoo4lan wwlal rorejoakdon nV& bySwkuI3$2,M4*3I, U.S. 0 *.&Wporson PORDIVotoot lamilliab SIOiW and mod mu"IbinslOWD fowealahmich1wime. MW PMPI*w ImKWpmt $be agmea by hqbmRdqSh� orberbid ap I thatbe oroliasholl requIra dmhe IMOWafthIs 04111006a bo hwludad In all Irppmrilar svftmwwk 1=01, VMW S"OpDarallost olts, sub rob �\R Palo— Wcomprehonsive. innovative. Trusted. mmmmw� UEY Ot WRO AAD KFF P*VaA3-2 Statement of Qualfficonlons for on -Call Engineering, 33 REP No. 7.7-083 25E-695 ,City of Santa Ana Non-Disadmination Cerdficate 71ro undamped Murviduart or corpovits OMW, dww the polftmanoo of this contact, 0woes U follovvet I. Us. Consaftnt shall not dhodwabrats ophig any employee or becansm of vaon, cDW, vaIlloon, =4 or nattimal orWw, Tht, Consultant shall Ww affiranifive Roties to awro that appliciam am employA ind that employees wD totated during employment without, rallard to followhilip am OD4 UP&MIng, domollim, or motaft; Movallintrat or rMitticem 4414artlalfir, =Uj ntsis a pay or other forms of omolunisfittow, and selection ft talhing. Including Appramlowh1p, The Consultant "at to pool In coralcuou Waw, available to Mplayurs and applic" fir vaploynieA actions to be provided wdrig kwith to pravislow of this *Mdindmkaft clause. I Tito Corifflitant 61A to fill M far employm placed by or on befialf of am Ocarnittant, vintar, dw d quRMad applicants voll r6wive conaldomdon, for einploymcat without eogaw,d to tact, dolorsellglea, m or nadonal origin. 3. The Consultant shall send To each labor u" or ropmentativo of wqr*w with v1dah, harRha has a tbo 8014 labor Linton or workers' of 910 CM1w1twwa oolmumeot� under this stations and shall post coplos of that Micro In Alrompleasms ARM Avatiable, to employees mid applionic for employment 4. Ithe Ocinsaltrart shall comply wfth all provislons of Baramillvo Order 11246 of sopidinbot 24, ms, and oftre rules. roplialms, and relairent orders dtho Swraagy orLabor, 5. The Consultant shall famish roil Information 40 reports roqDhvd by B"w0ve Order 11246 of Dopwribot 24,196S, andby Aft regalallons, and wdam of gia goolfty of Labor, or powariant 011rolo, and Will Permit nocass to MaUr boob, reconds, and amards by On adinfelotadris "voy aad,dio Hooreurty of lAborflip porposes of bwasagallon, to Asearlido comptienot vrith agall rules, vollulWasis, and orders. 6. 1)) ft Went of the Cousultives vati-weriplirm wItit ths nono"ImInation o1wees of this contrast at wIlh any of the add rule% regulations, or ordark the contract ma be OMIK munlariterd, or irutpoadod In whole or In part and dia, Clonindicht may be declarod luroUble for Alvdiox, Government ontilmoto or federally aselated conalmotion contracts In seniordwo vdth procedures whorlm lb Exeriation Order 11246 of September 24, IM, and such othor sanctions inery be imposed tarl reaurdles lavoloid ail proyided In Extairtivo Ordar 11246 or September 24, 1965, or by Me, rejuledovs, or order of (he Secretary offabor, or so Ainviat provided by kiv, 7. 'M Coneallant shall lorroodo dia portion of W seetwo Immediately praotrobig paragraph (1) and the pwYlalona of Paragraphs \q) through (7) in omy subcontract or parphase wore unless ownplad ArComprGbonsive. Innovative. Trusted. �oa R P P80A34 25E-696 I I I Proposal for On -Call Engineering, RFP No. V-085 r I.J r-1 LAI rj Lj Uj i I by rubre, regalada"k or Orders Of the 860141111Y Of LOW Issued Pursuant to Section 204 of Executive Order 11240 of Scphimbm24,190, w thit such pwvhJquX will be binding Von Cecil an on t be mic, 10 lows* Order 81 flar 114011016001109 eiteneY may direct As means ofenforcing such provisIons, loorldhis 613101IOns for "ODUMIPH64M* jeroviddet however, that,ja dar event the Consultanfliccomes Involved In, or is throolenod with, Ifillation with a inth-oonsuthaut of vendor as a ressit or such direction by die admintatating agency, 1he Consultant may roquat that tliv United States anter lento such litigation 1OP01001, the States, I. PUrsuant to CrIlibrala Letbor Code Section 17A ns; ailded by Chapter 643 Stals, 1939, and as amended, NO disetknimitlon tiliall be made in kbo omplaymant of persons 11130) public; woria; because of me, re"810'"r ormall Color, Batlims' oriAlk 011008111 Phyd0811 661411DAT4, MMIAI condition. Matital ntatai*, or Box offuriliparsomr, except as Provided in section 1420, and any consultant of public %varks violating this Section Is subject to On The porialtict; Inisrosw JIB, a Vlowim oftho Chaptar% Siguadt Alen view: --v4L, �L Data: Comprohen0ve. Innovative. Trusted. -- r: AwRl Proposal for On�Call Engineering, 36 RFP No, 17-0$3 25E-697 rl rn L, J. 25E-698 I 25E-699 a ff� 2401 E. Katella Avenue, Suite 300 Anaheim, California 92806-5909 T 714.940.6370 1 F 714.940.4930 www.wilidan.com City of Santa Ana EXHIBIT B Exhibit C — Willden's Schedule of Hourly Rates WLWM OWNEEIMM W WILLDAN Schedule of Houdy Rates I umfrI�Eiivc, mliffiilwi-ld 0 MWI-OW 04 lilffv�MUA Draft"J. bmfwll sludor vialfba, 131SAM" I AlmlsbuttRyWreal AssfilantInStnewlt Aaktant En~ 01 AMIsterit EftinewtV AS%idaIeEr~J Assodatelkoveril Sdnkwln**"U sonloringtowal SanwFutil"WrIf Sup"Mm engwwm Projectivivelgarl ProjectManegm-MI Program fAmiager clityliolitrearl Ck-JEnglAW11 PW4"IPMjodv�rr D"y Direct" Director Principal Efitinew 160 lie in I" in 166 124 in 16D 196 U7 164 106 227 In no 140 148 ISS 157 164 ISS 161 164 177 182 244 164 370 ISS 2M 196 2w 196 20S 209 227 ==bwomernmaofficer AM* Code EiVoraftmaht Officer -,M�DSr,�PE '��CHFECTURE mw�,Pm�,7,f l"ZMFwM"�"q MIT! Im AULConstructicaftruitSpodmild 94 CwFbl%KW Pervolt Spedelst go Aalstantilluildballimpaxor III Its supary"Construcuonpervia 223 spertelist ourminsimpofte m supervaor Code Ersomm"A 334 plimigivaminerl 134 se"wou"riginspect" IU Planaftenalvieril 141 sup"wirgavildinginspedor 147 inspeacronlecord � 261 D"BUIlding0iffick! 261 ptaftchadifirlitfiar Ifii smadmig0fudal 164 PrincipilProjectManelta IN Deputy Manor 203 Director 209 Labor Complialice $pe&lkt iim txbor Compliance Manager 129 tafty Coordinator 147 Assistant Construction Manager Ilip Construction Manager Iw Sallarceretructionwrielluir 3" Protect Manner IV tio" Director Director 209 Public Works Dimmer 1- $116 PulaRcWorksObseniarill as Senior Pubic Works Observer 11 103 senior Public Works Ob"Nor Il* 114 Senior Public Works Observer 111� 124 Sailor Public Works; Obetnim, IV* 131 Senior Public Works abstriet V- 339 Comprehensive. Innovative. Trusted. 134 $mNlorlsomiscapeArchlamm 147 liflAcIP01 UndmPeAftfiliecir 266 Ptkwfpolpmjwmavww 198 SurveyAnalluAl $116 SotavAimlystil 134 Calwalmorl lie cillbulator'll 229F 140 352 UT wow - &Way a me pping m 106 TwJmkbn Plenslag,rechawan go Planner Asslatrat Plamer 123 Planner AsewlidnPlarow 134 Planner 152 106 PNMW Prempoplusim, 166 Plawaftmanawr IS4 Deputy Unector 20 Director 209 A*nk*tmtfmANM*M 1 $23 AdraWgradveAs4euvall M PMJW Accolmdant 1 83 PirctiectAccaunt"ll 97 project conucia" I "a ProjecitCoadrogall 116 PrOPM1 for On -Call rjigineerin& FIFP Nm 17-083 25E-701 25E-702 AGREEMENT TO PROVIDE ENGINEERING SERVICES ON AN ON -CALL BASIS (WATER RESOURCES) THIS AGREEMENT is made and entered into this 19th day of June, 2018 by and between VAlldan Engineering C'Congultant), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws ofthe State of California CCity"). A, On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide ongincering services on an on -call basis for the Water Resources Division of the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City, Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C. In undertaking the performance of this Agrecracot, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting ffim in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hercinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in fidl. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of five (5) consultants selected to provide services for water resources projects on an as -needed basis under RFP No. 17-083. The total compensation for these services provided by all such consultants selected under RFP No. 17-083 shall not exceed $1,200,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures, Payment need not be made for work wbich fails to meet the standards of EXHIBIT 13 Page I of 8 25E-703 perf4rmance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 18, 2021, unless terminated earlierin accordance with Section 17, below. The term ofthis Agreement may be extended for one 2-year period 'upon a writing executed by the City Manager and City Attorney. 4. PRAVAILINGWAGES Consultant is aware of the requirements of California Labor Code Section 1720, ot seq., and 1770, ot seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage LaW% which require the payment of prevailing wage rates and the performance of other requirements on "public works" and'�maintenaace" projects. Iftheservices being performed are part of an applicable "public works"or'!maintenance project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Ci% its elected officials, officers, employees and agents free and hamiless from any claim or liability arising out of any fititure or alleged failure to comply with the Prevailing Wage Laws. Consultant shall, during the entire term of this Agreement be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the profossional manner in which Consultant porforms the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standardsand regulations governing such services. Consultant shall pay all salaries and wages, employees social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSW OF MATE' RIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, rouse, or sublicense any and all copyrights, designs, slid other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other docurnents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement CDocuments & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Page 2 of 9 25E-704 Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcorisultants, if any, to obtain and maintain insurance as described below: 4. Commercial General Liability Insurance Consultant shall maintain commercial general liability insurance naming the City, its offiew, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims airising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations In. the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following. single limit coverage applying to bodily and personal injury, including death iemIting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City� its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-fimurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-uwned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance ofthe work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident, d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $ 1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. Pago 3 of 8 25E-705 (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant; without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a My executed additional insured endorsement, If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City sludl have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to bepaid for its time and materials expended priorto notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City� 8. INDEMMFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability, (1) for personal iWury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, Which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is duo by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suff-cred, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the term of, or effects, arising from this Agreement. The Consultant finther agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal irjury, damages, just compensation, restitutim, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are -,object to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 27818, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLE CTUAL PROPE RTY INDE MNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officars, agents, representatives, and employees against any and all liability; including costs, and attorney's fees, for iriffingement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. Pago 4 of 8 25E-706 FT Consultant shall keep records and invoices in connection with the work to be performed under this Agreement Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Quisultant under this Agreement All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular busdness hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of diis Agreement, and fluther agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable cam. "Confidential Information!'shall include all nonpublic information, Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. 'Me foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (e) is in rightful possession of the Consultant without an obligation of confidentiality, (d) is required to be disclosed by operation of law; or (c) is independently developed by the Consultant without reference to information disclosed by the City- 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE' Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the inanner provided in this Section, to the following persons: To City: Clerk of the City Council Pago 5 of 8 25E-707 City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O� Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: Wilidan Engineering 2401 East Katella Avenue, Suite 300 Anaheim, CA 92806 Attn- David Hunt, PE, Senior Vice President / Director of Engineering A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above, If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, statq, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding thesubjea matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written inshvnent signed by the City and by an authorized representative of Consultant. 'the parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party� or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment transfer, delegation or subcontract without Page 6 of 8 25E-708 the Citys prior written consent shall be considered null and void. Nothing in this Agreement shall be oonstnied to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. WAWER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be torminated by the City upon thirty (10) days written notice of termination. In such event Consultant shall be entitled to receive mid the City shall pay Consultant componsation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultaut to deliver to the City all work product completed as of such ditto, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b� Payment need not be made for work which fails to meet the standard of poifoi-miance specified in the Recitals of this Agreement, 18. NON-DISCRMMAIION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations, 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity� interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Botli parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page, 7 of 8 25E-709 20. PROFESSIONAL LICENSES Consultant sball, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, die City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and ift writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for terniination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature bereni, below has the, power, authority and right to hind their respective parties to each of the term of this Agreement, andshall indemnify City Bally, including reasonable costs and attorney's fees, for any ir�uries or damages to City in die event that such authority or power is not, in fact, hold by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the bodyof this Agmemea IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written, ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: qZLI'Al. J#n M. Funk Assistant City Attorney Edwin "William" Galvez, P,E. Acting Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ 11 City Manager CONSULTANT Name: Title: Page 8 of 8 25E-71 0 RM 7 W I LLDAN 7p Li ri jr] a- 25E-712 WILLDAN Cover Letter March 20, 2018 City of Santa Ana AtIn.: Armando Fernandez Public Works Agency, 20 Clvc Center Plaza; 3rd Floor Reception, Ross Annex Santa Ana, CA 92701 Subject: Proposal for On -Call Engineering services, RFP No. il-oss The. City of Santa Ana Is seeking civil engineering consultants to retain on as-neaded or on -call basis for general onginesting design. Wilidan has been providing on -call civil engineering services for over as years and Is well butted to partnering with the City to achieve a fast -track approach for their large range of Improvement projects. WIllden's proposed team members ate experienced working together asan Integral part of municipal agency on-oall Improvement projects such as with the City of Lakewood, the City of Paramount, the City of Los Alamitos, the Olty of Bran, the City of San Juan Capistrano, and the city of South Gate. The advantages Wilidan's prqjoa team brings to the City Include. Strong Project 'Manager. Mr. Tyrone Peter will act as Project Manager. In his 111 -year career, Mr, Peter has acquired comprehensive public works experience Including project management design and construction support of roadways, traffic Vignola, wid0flihos, sewer lines and drainage systems project& He has worked directly for public agencies providing engineering services to various cities within Orange, Los Angeles, Fresno, Riverside, Son Diego, San Bernardino counties, This extensive experience working with local agencies will be Invaluable In providing the perspectives needed to as- sist the City with the services and projects awarded, No Learning Curve. Our technical personnel have a thorough knowledge of engineering principles and Infrastructure performance requirements, This Includes updating our working knowledge of appil- cable— ne—g-ulaflofis-, iMffuW,_Wa_9Ign_ guides and criteria, City of Santa Ana Muhlcl- pal Code and specifications available through Caltrans. APWA, AWWA, CWA, SDWA, CDPH� ADA, and California Title 24, Proven Ability to Deliver Requested Services While Supporting City's Goals. The City has a firm commitment to the Ideal of a quality community, This Ideal underpins the Ofty's goals and objectivels and requires a very high standard of.intogrity at all levels. From fiscal responsibility to responding to community concerns, the expectation Is for excellence. W111dan Is the right firm to help the City achieve these commitments and expectations as they are directly In line with our internal goals of providing the highest level of service to out clients. Wilidan has a reputation as an exceptional problem solver and client advocate whose business model centers around our clients' beat Interests. We look forward to working with the City to Implement as -needed public work Improvements. It there are any questions regarding our submittal, please contact Mir, Peter by mail at Willdall Engineering, 2401 East Katella Avenue, Suite 300, Anaheim, CA 92806; by phone at (714) 940-6300; by Coll phone at (714) 393-1983; or by email at Respectfully submitted, Wilidan Engineering David Hunt, PE Senior Vice PresidenflDireotbi, of Engineoring 910"0,140JP18-044-14761 Engineering and Planning I Friorgy Effioleney andSustainebillty I Financial and Economic Consulting I National P1,aparadness and Interoperablilty 7114,940.6M) 1 800.424.9144 1 fax: 714.940.4920 1 2401 East Walla Avenue, Suite A00, Anaheim, California 92806-5909 1 wwwwilldan.aam 25E-713 The City of Santa Ana did not agree to the below stated contract changes, and they were not included in the final agreement considered for approval by the City Council. City of Santa Ana_ C. ontract Agreement Statement Wilidan has reviewed the Standard Agreement and shall meet these requirements upon selection with the folljowIng wordingsuggested �y our opirpofgto attomey'that Is summarized balm a Section 6 - C�mershlp or Ma ��edafs (I "Moo W Eq I&V 19 MURRM LWOMM'"d fiNtIMYSRA am W4 Tdd', TonSuRenteA911 be Mdernn;l pnO &iMages resuftq frOm Ony Uwnot4hin the PUrP0508 t 0DAMNA thAD Walk 04A Intendad by thfs�rQgmaftt Enckicting the relse0e Of M makWAI 4jd*�;WPA" to third parses for a Lee .. . .. .... ........... A 1� I Proposal for On -Call Eriffinsering, 1A 4 04 Comprehensive. Innovative."Nsted. RPP No. 17-083 25E-714 City of Santa Ana Firm and Team Experience Company Profile Founded in 1064 with the specific Intent of providing municipal consult- Ing services, WIlklan Engineering (WRIdan), a California corporation, Is a subsidiary of Wilklan Group, Inc. (WGI), a pubiloly-traded company. Wilklan has supported Implementation of community v1slons through engineering, planning, construction management, construction Inspec- Uon, building safety, and staff augmentation services. Wilklan has com- pleted various types of projects for over 60 percent of the cities and countios In California. I Firm Background and Qualifications Wilklan offers a full complement of consulting services that encompass civil, structural, traffic, structural, right-of-way, gooteohnical, and spe- olal d lot engineering, municipal planning; public works Inspection; construction management and building safety. Willdan has a broad understanding of public agency needs and Issues. Addltlonally� many provide the added value of having served In public agency management po- altions p6ortojoining Willdan. With this depth of experience, expertise, knowledge, and resources, Wilidan offers comprehensive solutions that are timely, cost effective, and tailored to meet Individual community needs. Firm Core Competencies Wilidan's expertise in the core dlsolpllnes necessary to provide on -call services to the City of Santa Ana Is presented herein, Wilklan provides a wide range of surveying, m9pping, and rIght-ot-way engineering services for major transportation Improvements, street widenings, sewer and water Improvements, urban redevelopment, final and parcel maps, and legal descriptions. Field services provided by Wilklan and/or our subconsult- ants Include conducting boundary surveys anftr research, topographic base mapping, right-of-way easement stakeout, construction staking, and site surveys. Gootechnical Eaginewing WIlklan provides a full gamut of geolachnical studies, engineering geology, and materials testrig and Inspection, Including subsurface exploration, geologic and seismic hazard assessment, soil testing, on. gineering and pavement analyses and designs, construction support (soils and materials testing and Inspection), and special studies. Wilidan's soils and materials testing laboratory Is licensed by the City of Los Angeles and by Caltrans, and participates In the AMRL and 00131- proficiency programs, Willdan has been at the forefront for many years In developing now and more cost-effective approaches to rehabilitating pavement structures of deteriorated streets. Design specifications have been tested and refined for various processes using methods and materials proven to be economical and effective In their application, Through our roles as city engineer for various agencies, WIlklan receives Important feedback regarding the most efficient construction materials and methods to implement for each type of o d on ition encountered, actual performance of each different rehabilitation method over extended pad ods — what Is sustainable, and field conditions discovered during construction that warrant special con- tract pravisions. "Ildan's civil engineers offer a full complement of roadway and highway design, Including feasibility studies (site evaluationtgradinglearthwork), project study and project reports, final design plans and specifications, erosion control and site remediatlon, storm water management, NPDES compliance, utll- Ity conflict analysis, ADA analysis and compliance, value engineering analysis, cost estimating and scheduling, and constructability review. Wilidan provides assistance during bidding and provides engl- nearing support during construction. ircomprehonsive. lnnovatW, 'Umsted, Proposal for Ori-Call lingliveritig, RrP No, V-083 25E-715 City of Sent SAna stmotumt Wilklan provides complete structural onginsering supportfor design, analysis, Inspection, and evalua- tion of structural systems such as bridges. sound wails, retaining walls, and buildings, Our specific bridge expertise encompasses an extensive wodft knowledge of all related agency criteria and moth- odology for design of now bridges, bridge rehabliltdons, and bridge widentrip. We am current on the latest requirements for seismic analysis and design procedures. In addition, our staff has In-depth knowleckja of various federal, state, and local requirements for preparing project development docu- ments, design and construction documents, and approval processing. In addition to their design exper- tise, our structures staff has also had tremendous success obtaining HBP funds. Tiwft Wheming WIlIdan's traffic engineers serve as contract city traffic engineers or provide traffic engineering services throughout California. They are experts In conducting traffic surveys and data collection, Investigating motorist and vatilde characteristics, identifying and making recommendations on traffic safety and ull- 117ing traffic laws arid arrioroament to determine traffic signal timing, and evaluating highway operations. WHIdan prepares traffic engineering designs to warn, regulate, and guide traffic. We develop geometric design and channelization, traffic signal and street lighting plane, parking lot designs, and traffic control plans for construction. Drainage Swirmirilag WHIdan has expertise In hydrology, drainage, and flood control — ranging from [owl and regional draln- age and flood control improvements to hydraulic and sediment transport analyses of major rivers. Qtml- Ity engineering solutions In drainage and stormwater management are one of the primary elements of our public worics experience. Willdan has prepared marry watershed and floodway studies, completed flood control " drainage engineering projecte� and performed design and construction Inspection ser- vices throughout California. Woklim pro -Ades services for water system planning, arraWls, design, construction Inspection, and 0 - arational assessment Involving well design, rehabilitation, and evaluation; reservoir design and rehabill- tation, pump station design and modifications; modeling analysis of partial and entire systems; water transmission and distribution pipelines; and coordination With system telemetry and metering special - late. We are. experienced with the Department of Water Resources, Drinking Water Divislon, public heft agencies, and This 22 provisions. Environmrantal Compflanc% Permits, and Planning Supporit Wlklan'6 environmental planners fniquenily assists Cities In the environmental review process, either In preparing and processing CEOAtNEPA environmental docurnanta, such as negative declarations and environmental Impact reports, or In reviewing documents on behalf of the lead or responsible agencies. In providing environmental and urban planning services, we utilize out staff of planners and environ. mental specialists and call upon the expertise of other disciplines within the company, Including traffic engineers, hydrologists, water arid wastewater engineers, and landscape architect% LandevaPaArchdacture Wilidan's landscape architects focus on designing landscapes for public improvements such as park and recreational facilities, community centers, and roadway beautification. Our landscape architects ap- ply their talents and knowledge of site analysis, user needs programming, site design, landscape preservation, land management and reclamation, water conservation, and arborloulture. ircomprehensive. innovative. Trusted PraMal for On -Call Engineering, FZFP No. 17-083 25E-716 City of.Santa An$ On -Call Contract Expertise current on -call conitrocts client cities On -call engineering services are Wilklan's foundation. . Brea - Paramount Our staff Includes former public agency employees or - San Juan Capistrano , CaWam contract agency staff. Therefore, we understand the * Los Alamitos , Raging Hills Estates Importance and purpose of as -needed contracts and - South Gate - Thousand Oaks are very familiar with the processes and procedures for o Westlake V111age - Rialto such services, Within the last seven years, Wilidan has completed projects and task orders for more than 200 , Lakewood - FJk Grove as-nesded/on-call corrtraols6 This experience and the relevant experience of our dedicated and available key personnel are what best suite Willdan to provide the City With on -call engineering services. Our history of working with as -needed contracts has well prepared our staff to respond to all requests for services In a positive, efficient manner. Our firm's commitment to re- sponsive service and successful project delivery has given us a reputation as a firm that can be trusted to listen and to deliver an end product our clients envision and embrace. We begin our approach to this work by adhering to these basic principles. 0 Approach each project with a spirit of resourcefulness and excellence X Maintain high standards of technical quality v Seek appropriate solutions that fit the project a Conduct business with truthfulness and high ethical standards Firm Accomplishments WIlIdan has a strong reputation for completing projects on time and within budget. In addition, we are proud that our design services have resulted In numerous awards for our clients' projects. A representative list of project awards Includes: � I I Agoncy Name i i Project Name I Project-of-the-Yeat Award Category LACMTA Orange Line Extension APWA Transportation City of Rolling Hills Palos Verdes Drive North Bike Lane Improve- APWA Traffic Mobirdy and ments ftutification City of Covina Sewer System Replacements APWA Drainage Water and Wastewater City of Los Alamitos Coyote Crook Park APWA Recreation and AAhlefle Facilities Cltv of Glendale Chevy Chase ve 968 Reservoir APWA Water City of Santa Clarita Magic Mountain ParkwayAnterstate 5 Inter- APWA Streets and Trarmpor- qtynge� Expansion tation City of untaln Valley Recreation Center Exj2g!islon ASCE piy of Wes Underp CpyAn Road Bridge APWA Transportation City of Elk Grove g!b��Inalre Installation APWA EnvlLcLnmental City of Elk Grove Bond Road and Bader Road Intersection Big. APWA Transportation nal g",SkGrovs Island Park Improvements APWA Parks and Trails pity of Elk Grove Grant Line Road Widening and Grade Sepa- APWATransportatlon ra on Long Leaf Bridge APWA Environmental City of Yreka Starmwater Attenuation and FloodplaIn Resto- APWA Environmental ration Comprehensive, Innovative. TwuRted. Proposal for On -Call Engineering, RFP No.17-089 25E-717 Qtv of Santa Ana Pr4ed Team lamlact Manager Mr. Tyrone Peter, PE will serve as Project Manager and be responsible for delivery of services In accord- anaa With the established scope of services for projects awarded under this on -call contract. Mr. Peter pos- sesses a strong work ethic and leadership skills that enable, him to provide clear priorities and direction In project delivery. Using his ability to assess his staff's strengths, Mr. Peter positions his team members where they can be most successful. He uses his collaborative nature to build and maintain consensus among a variety of stakeholders to the benefit of project delivery. During his career, Mr. Peter has served as Project Manager, Civil Englneering Task Leader, Supervising Engineer, Senior Engineer, Design Engineer, and Designer for over 200 street Improvement projects with design contracts ranging from $5,000 to $2.9 million. Mr. Peter develops trusting partnerships with project stakeholders through open and honest communication. He will work closely and collaborafiveiy With the City's project representatives to determine optimal use of Willdan's pmject team. While a highly cost-effecNe team has been assembled for this project, Mr. Peter will continuously look for ways to Improve efficiency and effectiveness. Suboonsultant Team Wilidan's vast staffing resources enable us to provide services with a minimum of subconsultant assistance. For this on-oall contract, our In-house team Will be augmented With one subconsultant — AeroTach Surveys, Inc. for field and aerial surveys and electrical engineering, Willdan ensures all subconsultants provide the same caliber of performance that Willdan provides by holding our subconsultants accountable to Virlildarl's high standards of performance, scheduling, and budgetary controls. For federal4stats-funded projects, Will- dan has a database of disadvantaged business enterprises that we will uttlize to cull select specialty disci- plines In support of the Ofty's stated project DBE goal, --- ftWTev"urveysAno;--- - I Schmidt Georriatic Mapping, Inc,, doing business as AeMTeoh Surveys, is a CalRomia corporation founded 41 years ago. It Is a state-cortilled woman -owned small business enterprise. The firm provides aerial map- ping services supported with land surveying services, Under the direction of a Callfornia-licensed land sur- veyor, the staff at AsroTech provides comprehensive services to meet client mapping needs, They plan the aerial Control layouts, flight coverage, Imagery acquisition, photogrartimetdo mapping, and CAD editing. AeroTech's survey crews set and survey the aerial control network and provide sits-speoltio surveys. Project capabilities include monument recovery, monument preservation, baseline control networks, benchmark el- evation surveys, alignment surveys, cross sections, deformation surveys, and more. 9rcomprohensive. Innovative, Trusted. Proposal for On -Cell Engineering, RFP No. V-083 J 25E-718 City of Santa Aria Project Organization The organization chart presented below Identities our key personnel and Illustrates the communication and reporting relationships and project roles for WIIIdan's key team. This chart Illustrates current Willdan employ. s" and represents the depth of technical support personnel that may be utilized for an on -call project award, This Is far from an exhaustive list of our staff resources. W10dan understands that key staff cannot be replaced without consent of the City. Our organization chart Includes our two aubtmftsultants and depicts their fine of reporting and communication. Resumes for Key staff have been Included on the following page. David Knell, PLS sulana Banientos Design Survey Aero Tech Surveys, Inc. City of Santa Ana Tyrone Peter, PE `ioh"ny" pe Chris S=' Abner Catig Alaxis Escobar, Err Bernardo Reyes Randy5hadowen Drainage systems Design Ryon Moore, PE Kenneth Krieger NPD95 Permitting hristopher Way, PE, QWJ UtilityCoordtnation Edward Cox Sheila McCracken WComprehensive. Innovative, Trusted. Dave Hark PE tiLA SaWOorrLo RA Robe tgTjr. MYSPI jVhm*$aMuftQZ'p4A! M_j Robert Burch KeyIn Custado; Err NItolle Spann, EIT Proposal for On -Call Engineering, RFP No. 17-W3 25E-719 r City of Santa Ana L Tyrone Peter, PE Project Manager Proffla Summary Education: BS, Engineering and Civil Engineering, Tamil Nadu College of Engineering Civil Engineering, Murugappe Polytechnic Registration: Civil Engineer, California No. 81888 Affiliations, American Public Works Association American Society of Civil Engineers Experience: 11 Years Mr. Tyrone Peter Is an accomplished civil engineer for multi -discipline and muld-agenry Infrastructure pro - )sots and Is known for providing Innovative, quality engineering services to ensure project delivery within budget and schedule. As the project manager for the City's On Call Engineering Services project, with quali- fied staff and resources, he will be responsible for successful project delivery. Mr. Peters 11 plus years of experience managing and designing all types of public works projects provide a solid foundation to understand what Is needed to deliver a successful project and make him the perfect fit for overseeing the entire project as well as specific civil engineering tasks His comprehensive experience includes design of state highway, new street, street widening, street realignment, avoment rehabilitation, lacts. light rail and railroad, grade separation, flood control facility, water, and sewer pr Mr. Peter has super- Ased feasibility study, project study report, project report, construction document preparation as well as grade certification issuance, construction administration, and construction Inspection. Relevant Project Experience IF Emerald Say Mgdn Gate Safety Improvements, Emerald Say Service District, Laguna Beach, Calffor- 111 necessary reports, plans, specifications, and estimates documentation, Performance of these responsibill- ties required expertise and knowledge In street, traffic, drainage, structural, and pavement design, ADA standards, public outreach, pedestrian safety, and water quality. Wilidan provided divil and traffic engineer- Ing design and other appurtenarrt services for safety Improvements at the main gate entrance. Improve- ments Involved road widening, guardhouse relocation and reconstruction; grading to accommodate the V.J roadway widening and landscaping; Installing upgraded lighting, ADA-compliant curbis and ramps, and re- taining and monument walls; widening the right -turn pocket Lind Installing a median; and Installing street r-h striping and sIgnage Within Caltrans' right-of-way. . Firestone Boulevard Capacity Enhancement, City of South Gate, California. Project Manager responsi- ble for overall project management and oversight required for the corridor Improvements from Alameda Street to Hunt Avenue. Performance of these responsibilities required expertise and knowledge In street L and pavement design, ADA standards, public outreach, environmental documentation, Green Street design, and watershed management planning. The Improvements Involved Increasing traffic capacity by reconfigur- '.1 Ing the roadway from four to six lanes; pavement rehabilitation; landscape and hardscape medians, median k-0 lighting; sidewalk, curb and gutter, and ddvoway approach reconstructon; ADA-oompliant ramps; parkway trees; artistic elements, corridor entrance monument; bus shelter end bus turnouts; and trafflosignal modifi- cations, Services provided Included civil, traffic, pavement, and drainage engineering; landscape arohltoc- L ture, survey and right-of-way engineering; and utility relocation, Orange Line Extensiont Brutoco Engineering & Construction, lrkcJLos Angeles County Metropolitan Transportation Authority, Los Angeles, California. Civil Engineering Task Leader responsible for provid- ing and overseeing all civil Improvement design required for the design/build of the MOL extension from the Chatsworth Station to Canoga Station In the San Fernando Valley along Canoga Avenue. Performance of f� these responsibilities required expertise and knowledge In Intersection design, bike lanes, ADA standards, street geometric design, light -rail standards, parking lot and roadside safety design, WllIdan prepared plans, speolf loations, and estimate for street widening, raised landscaped medians, irrigation system, ADA access curb ramps, bicycle paths, park -and -ride and parking lot facilities, traffic signal modifications, communica- tIon conduits, and signing and striping. Three stations were constructed or reconstructed. Proposal for On -Call Engineering IrcomprehensIve. Innovative Vusted. WIP No. 17-088 25E-720 I of-Sante Ann Los Alamitos Boulevard Median improvements, City of Los Alamitos, California. Project Manager ro� sponsible for overall project management and oversight required for the improvements between Cerritos Avenue and Katella Avenue. Performance of these responsibilities required expertise and knowledge In street Improvement, pavement rehabilitation, public outreach, signing and striping, street lights, and planting and Irrigaflon. Improvements Involved raised median, pavement delineation, landscape and Irrigation Im. provements, street lighting and traffic signal Improvements at Intersections with Florists Street and Sausalito Street. There was minor traffic signal modification at Intersections with Katella Avenue and Cerritos Avenue. Placentia MetroUnk Station Phase I and 11, Orange County Transportation Authority, Orange County, California. Project Manager responsible for providing and overseeing all civil Improvement design required for IN restructure Improvements for the now station. The project site Involved approAmately 4,75 acres to provide a MetroUnk commuter rail station that meeft current and Ours transit demand and ADA require. ments. The project goal fostered train ridership growth In the region. The station was planned as part of a key component of transit-orlented development envisioned In the Westgate Specific Plan for the City of Pla- contia. The project Improvements Included street, railroad track, and pedestrian Improvements; rail plat. forms; and lighting, signing and striping of four parking facilities for 425 vehicles. Downs Street Widening, City of Ridgecrest, California. Civil Engineering Task Leader responsible for providing and overseeing all civil improvement design required for the widening Improvements, Perfor- mance of these responsibilities required expertise and knowledge In alternative pavement design, bone- ftl/oost analysis, right-of-way engineering, street design, and utility coordination. The project Includes onvi- rorimental ournpliance, rIght-of-way research, and design. The project limits are Upjohn Avenue and Ridge. crest Boulevard. Improvements Include street widening and new curb, gutter, curb ramps, and sidewalks. The preliminary engineering services Include utility research, rIght-of-way research, field Investigations, solls testing, and ground survey. Street Improvements Phase 11, City of Las Mamitos, California. Project Manager responsible for overall project management and oversight required for resurfacing of the following projects In the Phase 11 city-wide program: • Via El Mercado Street Improvements • Old Town West Improvements (Chestnut Street, Walnut Street, Florists Street) • Commercial Street Improvements (Cordtos Avenue, Sall Road, Reagan Street, Humboldt Street, Portal Drive, Winners Circle, Los Alamitos Boulevard, Los Vaqueros Circle) Performance of these responsibilities required expertise and knowledge In pavement rehabilitation strate- gies, ADA standards, and signing and striping. Wilidan conducted alto reconnaissance to observe the pave- ment condition, conducted coring, testing and englneoring analysis and summarized the findings In a ge- otechnicall report. Per the recommendation, the CIty streets within the project limits were ground and resur- faced with 2-Inch thick asphalt -rubber hot mix or removed and replaced with asphalt concrete over aggre- gate bass or with joint plain cement concrete, All manhole, water valve, anode, and monitoring wall covers within the project limits were adjusted to grade, Curbs and driveways were protected In place. Sidewalks were Improved and ramps were Improved to current ADA requirements, WECornpr4hensive. Innovative. Trostad. Proposal for On-Oall linginoorIng, RFP No. 17.083 25E-721 City of Santm[Ana David Knell, PLS survey and RIght-of-Way Engineering Task Leader Profile Summary Education: 88, Cartography, Boston University, Boston Civil Engineering and Land Surveying Classes, Callfornla State University, Long Beach Registration: Land Surveyor, California No. 6301 Affiliations: California Land Surveyors Association Southern California Experts & Consultants Experience., 41 Years Mr. David Knoll has been Involved In preparing and checking numerous parcel maps and tract maps, ALTA p surveys, rocords-of-survey, lot line adjustments, parcel map waivers, certificates of compliance. and bound- ary determination. He [a responsible for preparing legal descriptions and sketches for a wide range of ease- monts Involving utilities, air space reservations, and construction projects. Mr. Knoll works with major utill- L ties and title companies in determining easements and correcting defective legal dosorlption& HIS expert - once includes supervising field crews, overseeing an office staff dealing with various survey projects, and extensive experience with fowl, state, and federal agencies. Relevant Project Experience Emerald Say Main Gate Safety Improvements, Emerald Say Service District, Laguna Beach, Califor- nia, Survey and Right -of -Way Engineering Task Leader responsible for oversight of all office and field sur- voy services and preparing necessary right-of-way engineering dooumentation. Wfildan provided civil and traffic engineering design and other appurtenant services for safety Improvements at the main gate on - trance. Improvements Involved -road -,widening, guardhouse relocation and reconstruction; grading to accont- -modaWtlioj-o�&Wuktaning��ridscaping,JnstaWn"pgmde&llghting,ADAtpwtuptia nd ramps, and retaining and monument walls, widening the right -turn pocket and Installing a median; and In- r! stalling street striping and signage within CaltrarW right-of-way. Firestone Boulevard Capacity Enhancement, City of South Gate, California. Survey Task Leader re- sponsible for providing and overseeing all mapping and right-of-way engineering required for the corridor Improvements from Alameda Street to Hunt Avenue. The Improvements Involved roadway widening from four to six lanes; pavement rehabilitation; landscape and hardscape medians; median lighting; sidewalk, curb and gutter and driveway approach reconstruction; ADA-00mpliant ramps; parkway trew artistic, We- ments, vorrldor'�ntrance monument; bus shelter and bus turnouts; and traffic signal modifications. Services . L.J . provided Included civil, traffic, pavement, and drainage engineering; landscape architecture, survey and right-of-way engineering; and utility relocation. Orange Line Extension, Brutoco Engineering & Construction, IncJLos Angeles County Metropolitan I. Transportation Authority, Los Angeles, California. Survey Task Leader responsible for providing and overseeing all mapping and right-of-way engineering required for the design/build of the MOL extension 9 ? from the Chatsworth Station to Canoga Station In the San Fernando Valley along Canoga Avenue. Willdan �11 prepared plans, specifications, and estimate for street widening, raised landscaped medians; Irrigation sys- tem, ADA access curb ramps, bicycle paths, park-and-dde and parking lot facilities, traffic signal modifica- tions, communication conduits, and signing and striping. Los Alamitos Boulevard Median Improvements, City of Los Alamitos, California. Survey Task Leader responsible for providing and overseeing all mapping and right-of-way engineering required for the Improve. 1-1 ments between Cerritos Avenue and Katella Avenue. Improvements Involved raised median, pavement do- 'd lineatlon, landscape and Irrigation Improvements, street lighting and traffic signal Improvements at Interseo- tions with Florists Street and Sausalito Street. There was also minor traffic signal modification at lntsrsao� Wns with Katella Avenue and Carrilos Avenue. Wcomprehenslye. ItinovatNe. 1histed, 6J Proposal for On -Call trigineering, 14� RPP No. 17-083 :44 25E-722 City of Santa Ana Mohsen Rahimlan, PIE, QE Material Yeating Engineer Profile Summmy Education, MS, Civil Engineering, Tehran University, Tehran Registration: Civil Engineer, Callilornia, No. 73390 GeotechnIcall EnUlnear, California, No. 3059 Experience., 29 Years Mr� Mohssn Rehimilan possesses expertise In geotachnioal and material engineering, testing, Investig& flon, design, and construction and has lent that expertise to a wide spectrum of public works projects. W. Rahlmlan has substantial experience In conducting and managing geotechnical and material testing and Inspection services during construction. He has performed diversified gootechnIcal assignments, Including pavement design, shallow and deep foundation design, settlement evaluations, liquefaction studies, and slope stability analyses. Mr. Rahimian experience Includes gooteohnical, civil, and structural design and construotion management. Relevant Project Experience Emerald Say Main Gate Safety Improvements, Emerald Say Service District, Laguna Beach, Callfor- nle. GoollaahnIcall Engineer responsible for quality assurance materials testing. Wiliden provided civil and traffic engineering design and other appurtenant services for safety Improvements at the main gate en- trance. Improvements involved road widening, guardhouse relocation and reconstruction; grading to accom- models the roadway widening and landscaping,, installing upgraded lighting, ADA-compliant curbs and ramps, and retaining and monument walls; widening the right -turn pocket and Installing a median; and In- stallind street striping and signage within Caftrans� right-of-way. Placentia MetroUnk Station Phase I and 11, Orange County Transportation Authority, Orange County, California. Geotechnical Engineer responsible for quality assurance materials testing required for Infra- structure Improvements for the now station. The project site Involved approximately 4.75 acres to provide a MetroUnk commuter rail station that meets current and future transit demand and ADA requirements. The project goal fostered train ridership growth In the region, The station was planned as part of a key compo- nent of transIt-orlented development envisioned In the Westgate Specific Plan for the City of Placentia. The project Improvements Included street, railroad track and pedestrian Improvements-, rail platforms; and light- Ing, signing and striping of four parking facilities for 426 vehicles. Orange Line Extension, Brutoco Engineering & Construction, InoJLoa Angeles County Metropolitan Transportation Authority, Los Angeles, Callfornlia. Geotechnicall Engineer responsible for quality assur- ance materials testing required for the design/build of the MOL extension f rom the Chatsworth Station to Canoga Station In the San Fernando Valley along Canoga Avenue, Willdan prepared plans, specifications, and estimate for street widening, raised landscaped medians, Irrigation system, ADA access curb ramps, bicycle paths, park -and -ride and parking lot facilities, traffic signal modifications, communication conduits, and signing and strIpIng. Firestone Boulevard Capacity Enhancement, City of South Gate, California. Geotechrlical Engineer responsible for quality assurance materials testing required for the corridor Improvements from Alameda Street to Hunt Avenue. The Improvements involved roadway widening from four to six lanes; pavement re. habilitation; landsoaps and hardscape medians; median lighting; sidewalk, curb and gutter, and driveway approach reconstruction; ADA-compliant ramps, parkway trees; ardstic elements, Corridor entrance monu- ment; bus shelter and bus turnouts-, and traffic signal modifications, Services provided Included civil, traffic, pavement, and drainage engineering; landscape architecture, survey and right-of-way engineering; and dl� Ity relocation. Comprehensive, InnovetWo. Trusted. Proposal for On -Call Enoneoring, AFMAT-083 25E-723 c1golSantaAria. " Johnny QhuW, PE, QSD Civil Engineering Task Leader Profile Summary Education. BS, C1W Engineering, California Polytechnic State Universty, Pomona Registration: Civil Engineer, Callomia No. 76395 Oualdled SWPPP Developer/Practilloner, California Stormwater Quality Association No. 849 Affiliations. American Society of Civil Engineers Experience: 14 Years Mr. Johnny Ghazal possesses diversified civil engineering experience throughout California covering pub- lic works and private sector projects, preceded by six years of residential and commercial construction ex- perlence� His private sector experience Includes designing master -planned communities Involving tentative tact maps, grading plans; improvement plans for streets, water, and sewer, and storm drain facilities. Mr. Ghazars experience Includes design of capital Improvement projects for street, water, sower, and storm drain Improvements. As a cardfied QSD, Mr. Ghazal has facilitated water quality related permitting — having prepared and re- viewed many storm water pollution prevention plans and water quality management plans for various public agenda& He currently assists multiple agendas with dats, entry on the States SMAnTS system. Relevant Project EVarlence Emerald Say Main Gate Safety Improvements, Emerald Bay Service District, Laguna Beach, Callfor- n1a. Civil Design Engineer responsible for assisting with drainage and other civil Improvement design, Per- formance of these responsibilities requires expertise arid knowledge In City and County standards, guide- lines, and procedures and hydrology and hydraulic modeling. Wilklan provided civil and traffic engineering . .. ____ --I'- - - I - -1 - - - - -1 __ - I—- - I---- - I - - - __ - �'_ - - � __ - I - . - Involved road widening, guardhouse relocation and reconstruction; grading to accommodate the roadway widening and landscaping; Installing upgraded lighting, ADA-compliant curbs and ramps, and retaining and monument walls; widening the right -turn pocket and Installing a median; and Installing street striping and signage within Caltrans! right-of-way. Orange Line Extension, Brotoco Engineering & Construction, IrcJLos Angeles County Metropolitan Transportation Authority, Los Angeles, California. Civil Design Engineer responsible for assisting with drainage and other civil Improvement design for the design1builld of the MOL extension from the Chatsworth Station to Canoga Station In the San Fernando Valley along Canoga Avenue, Performance of these rospon- altillitles required expertise arid knowledge with City and County standards, guidelines, and procedures; trail design. W111dan prepared plans, specifications, and estimate for street w1daning, raised landscaped medi- ans, irrigation system, ADA access curb ramps, bicycle paths, park -and -ride and parking lot facilities, traffic signal modifications, communication conduits, and signing and striping. Three stations were constructed or reconstructed. Ninth $tree Safety Improvements, City of Highland, California. Civil Design Engineer responsible for assisting with drainage and other civil Improvement design for street widening at specific locations. Perfor- mance of these responsibilities required expertise and knowledge In highway design, pavement rehatillita- tion strategies, and addressing Impacts to private properties for transitioning the Improvements. Project Im- provernents Involved slurry sealing the prqeot limits, restriping the project limits to Incorporate two I $-foot through lanes, one 12-foot two-way left -turn lane, 8-foot Class 11 bicycle lanes,, and B-foot paddrig lanes; In- stalling pedestrian count -down heads at five signalized Intersections; and InsWIIng an In -pavement roadway J lighting system with advance flashing beacons, Services provided Include civil, traffic, pavement, and drain- age engineering, survey and rIght-of-way engineering, utility coordination and relocation, and landscape ar- diltecture. Ircurnprehonsive. innovative, Trusted, Proposal for Oh�Call EnoneerIng, RFP No. V-088 L i 25E-724 City of Santa Ann Gary Gordon, PE Structural Engineering Task Leader Profile Summary Education: SS, Civil Engineering, California State University, Chloo Registration. CMI Engineer, California No. 42178 Affiliations: American Public Works Association American Society of Civil Engineers American Concrete Institute Experience: 32 Years Mr. Gary Gordon has,32 years of comprehensive experience, including project management, design, and construction management of bridge, roadway, traffic signal, waterline, sewer, drainage, and airport projects, In 2016, Mr. Gordon was placed In charge of Wilklar? bddge and structural engineering team. With this now assignment, he now oversees projects such as Marlposa County's rehabliltatlon/roplacament of live bridges that Is currently In the prefirninary engineering phase. Mr. Gordon's career Includes serving as a staff member of the Shasta County Department of Public Works, Coltrane Division of Structures, and the City of Redding's Department of Public Wod(s performing detailed and complex design, construction management and division management and supervision. Throughout his career, Mr. Gordon's focus has been on the delivery of road and bridge projects and the various appurte- nances associated with them. Mr. Gordon has dealt with complex environmental compliance Issues Involving CEQA and NEPA as well as developed considerable experience with resource agency permitting Issues. The experience and Insight gained from working directly with these agencies have proven Invaluable In understanding and appreciating the varying needs of the different types of agencies that Willdlan serves and developing the best solutions for those needs. Relevant Project Experience Emerald Say Main Gate Safety Improvements, Emerald Say Service District, Laguna Beach, Califor. nia. -Structural Engineering Task Leader responsible for responding to structural requests for Information during construction and redesigning various structural elements to accommodate utility lines discovered during construction. Performance of these responsibilities requires expertise and knowledge In various structural building codes such as AGI, AASHT0, and OBC as well as construction practices and principles. Wilidan provided civil and traffic engineering design and other appurtenant services for safety Improvements at the main gate entrance. Improvements Involved road widening, guardhouse relocation and raconstruc- tion, grading to accommodate the roadway widening and landscaping; Installing upgraded lighting, ADA- compliant curbs and ramps, retaining and monument walls; widening the right -turn pocket and Installing a median; -and Installing street striping and slignage within Caltrans'right-of-way. Lakewood BoulavardtDol Amo Boulevard Hot Spot Intersection Improvement, City of Lakewood, California. Structure Engineering Task Loader responsible for overall structural design of culvert structural and retaining walls, Performance of these responsibilities requires expertise and knowledge In various do - sign codes such as ACI and LAGFCD for work within a concrete channel under Los Angeles county Flood Control District jurisdiction, The project entailed widening Lakewood Boulevard north of Del AMD Boulevard; modifying/replacing median Islands; widening Del Amo Boulevard; modifying traffic signals; relocating street lights per streettmedian Island modifications, modifying a box culvert/channal wall; and extending a class I! bike lane. Wcomprehemlva. Innovative, Trusted, A Proposol for On -Call enginseling, ta RFP No, 17-M 25E-725 CU of Sewntp Ann kL M" no John Hidalgo, RLA Landscape Architecture Task Leader Profile Summary Education: BS, Landscape Architecture, California State Polytechnic Unlvsrslly� Pomona European Study Tout, California Polytoohnio State University, School of Architecture, Pomona Registration: Landscape Architect, California No. 36611 Uicensed Contractor, California C-27 No. 713013 Affiliations: American Society of Landscape Architects California Parks and Recreation Society California Landscape Contractors Aasoclation Experience. 24 Years Mr. John ]Hidalgo possesses In-depth expertise In landscape architecture design development, preparation of plans and specifications, plan reviews, and construction observation. Mr. Hidalgo Is familiar with various local, state, and federal oodes, regulations, procedures, and standards relating to construction, safety, park and facility planning, and other landscape and Irrigation amenities. He has successfully completed projects ri in compliance with these various standards. Mr. Hidalgo has experience representing project owners during Lj the plan review process, He possesses comprehensive experience In both field observation " construo- tion. Mr. Hidalgo responsibilities Include managing park and street beautification design, low -impact devel- r-t opments, plan reviews, and construction observation. Relevant Project Experience Firestone Boulevard Capacity Enhancement, City of South Gate, California. Landscape Architecture Task Leader responsible for providing and overseeing all landscape and irrigation design required for the —corridor-ImprovernanWro -"amed"trRet-to-Hunt-AvenueReftymance4��tAhese-responsibilftias-mquifed— expertise and knowledge In current landscape design Ideas for drought -adaptive landscape and Irrigation F technology. The improvements Involved roadway widening from four to six lanes, pavement rehabilitation; landscape and hardsoapa medians; median lighting; sidewalk, curb and gutter, and driveway approach re- construction; ADA-oompllant ramps; parkway trees; artistic elements, corridor entrance monument, bus shelter and bus turnouts; and traffic signal modification& Services provided included civil, traffic, pavement, and drainage engineering; landscape architecture, survey and right-of-way engineering; and utility reloca- lion. Orange Line Extension, Srutoco Engillnearing & Construction, lncJLos Angeles County Metropolitan Transportation Authority, Los Angeles, California, Landscape Architecture Task Leader responsible for providing and overseeing all landscape and Irrigation design required for the desIgntbuild of the MOL extan� sion from the Chatsworth Station to Canoga Station In the San Fernando Valley along Canoga Avenue. Per- formance of these reeponsibillties required expertise and knowledge In working with the City of Los Angeles and the Metropolitan Transportation Authority guidelines and procedures. Wilidan prepared plans, specIfIca- tions, and estimate for street widening, ralsed landscaped medians, Irrigation system, ADA access our b ramps, bicycle paths, park -and -ride and parking lot facilities, traffic signal modifications, communication conduits, and allinIng and striping. Los Alamitos Boulevard Median Improvements, City of Los Alamitos, California. Landscape Architec- ture Task Leader responsible for providing and overseeing all landscape and Irrigation design — along with Illustrative graphic concept presentations to the City Council — required for the improvements between Cerrl� tos Avenue and Katella Avenue, Performance of these responsibilities required expertise and knowledge In graphic design and photographic vlew simulations of before -and -after scenarlos. Improvements Involved raised median, pavement delineation, landscape and Irrigation improvements, street lighting and traffic sig- nal Improvements at Intersections with Florists Street and Sausalito Street. W/Comprohendve. Innovative.Trusted. Proposal for On -Call kniginearing, F?FP No. 17-083 - .1 U I 25E-726 C4 of SanteAna Vanessa Mufioz, PE, TE, PTOE Traffic Engineering Task Leader Profile Summary Education- 88, Civil Engineering, California Polytechnic State University, Pornona Registration: Professional Tmft Operatlons Engineer Civil Engineer, Callomla, No. 67683 Traffic Engineer, California, No. 2341 Affillations: City Traffic Engineers American Public Works Association Institute of Transportation Engineers Experience: 19 Years Ms. Vanessa Mufioz Is an accomplished engineer with experience In imulti-diselpline and muld-agerpy traf- fic and transportation projects. She has supervised completion of over 1,000 projects, for a variety of large. to small-scale projects and has designed over 500 signalized Intersections for client cities, outside agen. cles, and Caltrans. She Is responsible for analysis, coordination, and preparation of plane, specifications, and estimate for traffic signals, signing, striping, traffic control, flashing beacons, street lighting, Intercon- neot, parking lots, street widening and resurfacing projects, Ms. Muftoz has secured funding through the Safe Routes to School and Highway Safety Improvement Pro- gram (HSIP) grants and has managed projects that Include federal funds such as SRTS, HSIP, ARRA, STIP, and STPf_ She Is extremely familiar with the Local Assistance Procedures Manual, has coordinated approvals of NEPA(CEQA, and understands procedures for allocation of construction funds and Issuance of the E-78 form. Relevant Project Experience Emerald Say Main Gate Safety Improvements, Emerald Day Service District Lagune Beach, Califor- nia. Project Manager/ Traffic Engineering Task Leader responsible for overall project management and oversight In addition to oversight of all traffic engineering services and preparing necessary reports, plans, specifications, and estimates documentation. Performance of these responsibilities requires expertise and knowledge In traffic signal design, traffic Impact analysis, street lighting, traffic signal Intra-communication, and pedestrian safety, and vehicular Ingress/egress safety. Willdan provided civil and traffic engineering de- sign and other appurtenant services for safety Improvements at the main gate entrance. Improvements in- volved road vWdening, guardhouse relocation and reconstruction; grading to accommodate the roadway Wid- enIng and landscaping; installing upgraded lighting, ADA-compliant curbs and ramps, and retaining and monument walls; widening the right -turn pocket and Installing a median; and Installing street striping and sIgnage within Caltrans! right-cf-way. Firestone Boulevard Capacity Enhancement, City of South Gate, California. Traffic Engineering Task Leader responsible for providing and overseeing all traffic engineering services required for the corridor Im- provements from Alameda Street to Hunt Avenue. Performance of these responsibilities required expertise and knowledge In traffic signal design, traffic impact analysis, street lighting, and traffic signal Intra-commu- nication. The Improvements Involved roadway widening from four to six lanes; pavement rehabilitation; land- scape arid hardscape medians; median lighting; sidewalk, curb and gutter, and driveway approach recon- struotion; ADA-compliant ramps; parkway tress; artistic elements, corridor entrance monument; bus ftfter and bus turnouts; and traffic signal modifications. Services provided Included civil, traffic, pavement, and drainage engineering; landscape architecture, survey and right-of-way engineering; and utility relocation, rcDn1prehensive, Inilovalivo. TrLISM. I'mPosal for On -call Engneerin& RFP No. V-083 15 25E-727 City of Sant3 Ana Salvador Lopez Environmental Task Leader Profile Summary Education: BS, Urban and Regional Planning, California State Polytechnic University, Pomona experience, 18 Years Mr. Salvador Lopez has more than 18 years of planning experience that spans all aspects of planning, in- cluding current, advance, and environmental planning, as well as active transportation planning and housing and community development He Is highly experienced at managing multi-dIsciplInary tearms In the develop- ment of policy and long-range planning documents for public agencies. Relevant Project Experience Firestone Boulevard Capacity Enhancement, City of South Gate, California. Environmental Oompll- ance Task Leader responsible for providing and overseeing all environmental services required for the coni- dor Improvements I rom Alameda Street to Hunt Avenue. Performance of these responsibilities requires ex. pertise and knowledge In City and County standards, policies, and procedures, general plan practices; and NEPA/050A conformance, The Improvements Involved roadway widening from four to six lanes; pavement rehabilitation; landscape and hardscape medians; median lighting; sidewalk, curb and gutter, and driveway approach reconstruction; ADA-compliant ramps; parkway trees; artistic elements, Corridor entrance monu- mient-, bus shaker and bus turnouts; and traffic signal modifications. Services provided Included civil, trafflo, pavement, and drainage engineering; landscape architecture, survey and right-of-way engineering; and ufll- Ity relocation. Garfield Avenue Corridor Improvements, City of Paramount, California, Environmental Compliance Task Leader responsible for providing and overseeing all environmental services required-ior street Im- modate a third lane in each direction; street resurfacing; two concrete Intersections; concrete sidewalk, curb and gutter, and driveway approach reconstruction; catch basin construction; streetsoape Improvements for L, raised landscaped medians and modifications to existing medians: two entry monument signs; and traffic signal modifications at nine locations along the Garfield Avenue Corridor. Services Included civil, traffic, and rn drainage engineering; survey and mapping; utility rat ocation; landscape architecture; and pavement man- agement Lakewood Boulevard Regional Corridor Capacity Enhancement, City of Lakewood. Environmental Compliance Task Leader responsible for providing and overseeing all environmental services required for complete streat'green street Improvements between the north " limits and Dal Amo Boulevard, Perfor- mance of these responsibilities requires expertise and knowledge In City and County standards, policies, and procedures; general plan practices; NEPA10EQA conformance; complete streets; sustainablifty plan- ning; and low -impact development standards. Improvements Involved street widening and median Improve- ments, Class 11 bike lanes In both directions; turn lanes; landscape planting and Irrigation; overhead distribu- ton and transmission power undergrounding; sidewalk curb and gutter, and driveway approach reconstruc- ton; street resurfacing; catch basin construction; storm water quality Improvements to comply With Green _J Streets policy, bike lockers, bus shaker, and traft signal modifications. Services provided Include civil, traf- fic, pavement, drainage, and gootechnical engineering; landscape architecture, survey and right-of-way en- gineering, and utility coordination and relocation, J 1wCompreherisive, InnovaUvo. Trnstod. 'y Proposal for On -Call EngineerIng. I.— RFMA7-083 L 25E-728 CltyofSont&An*_ Michael Bustoal PE. SN% SP Water and Sower Engineer Construction Manager Profile Summary Educatiom BS, Civil Engineering (Magna Cum Lauds), California Polytechnic State University, San Luis Obispo Caltrans Resident Engineer Academy Reqlstiratfon: Civil Engineer, Callomia No. 73173 Envision Sustainabrity Professional, Institute for Sustainable Infrastructure Affiliations: City Traffic Engineers American Public Works Association Institute at Transportation Engineers Experlonw. 16 Years Mr. Michael D. Bustos Is responsible for design and construction management of projects such as road. way reconstructions, drainage Improvements, pipelines, pavement rehabilitation, street Improvements, and grading. Mr. Bustos has served as resident engineer for over a dozen federally- and state -funded projects over the last five years. He has gained valuable experience In on -site construction management, aft -site construction administration, Inspection, design, and plan checking during his 13 years with Wildian. Relevant Project Experience Trunk Water Replacement, Morongo Band of Mission Indians, Banning, California. Project Engl- near/Construction Manager. Engineer of Record responsible for preparation of plans, 8pecifloations, and estimate for construction of 16-Inch water main on Porters, Morongo, and Martin Roads, Mr. Bustos also served as Construction Manager during construction, and was responsible for contract administration, mate- dals testing, and public works observation, Firestone/Atlantic Design, City of South Gate, California. Reclaimed Water Design Engineer, Mr. Bustos provided construction phase design support for installation of a 1 O-Inoh reclaimed water line on Fire- stone Blvd. The project was constructed by the City and maintained by Contra[ Basin Municipal Water Dis. triat, Wilklan provided surveying, civil engineering, gootechnical engineering, and utility coordination ser� vices for street improvements on Firestone Boulevard from Dorothy Avenue to at a a n a It L to Av nu and o Atl n c Avenue from Patarta Street to Branyon Avenue. As park of our design services, Wilidan provided final civil plans, Including street design, storm drain, sower and water relocation, traffic signal modification and instal- lation, signing and striping, street righting, contract specifications, and engineer's estimate for widening both Firestone Boulevard and Atlantic Avenue, In addition, Wilklan prepared a project report and cost estimates, Including aerial topography and street conterlines; roadway goometrics, hydrology study; sewer study; water study; utility relocation concepts; gootechnioal recommendations; turn pocket langths; landscaping. Rehabilitation of Well No. 26, City of South Gate, California. Project Engineer. Mr. Bustoa assisted while !nanaging the hydrogeological sub -consultant: HopkIns.Groundwater Consultants, Ina, (Hopkins) in provId- Ing well rehabilitation consultation services to the City. The well had been out of service for three years due to a sanding problem. When In operation, production from the lower half of the 1,300 feet deep well was providing only 20 percent of the overall well production. Following Initial consultation, Mr. Bustoe and Hop- kins prepared a well condition assessment to allow the City to explore their rehabilitation options, then Be - loot a method that would possibly allow the City to regain production from4he perforated zones of the exist- Ing casing. Mr. Busies facilitated well condition assessment and Inspection services during well cleaning and video survey (aided by Hopkins). The completed wall review provided the City with an accurate as- sessment of the wall's current conditions and recommendations for rehabilitation, Following the well condi- tions review, and at the request of the City, Mr. Bustos and Hopkins prepared specifications for the CIVS preferred rehabilitation method. WO Comprohonsive. innovative, Trusted, PrOPOsa I for 011-Call Eniilneeft& RFP No. *V-083 25E-729 I City of Santa Ana Brief biographies for our technical support team am provided below, Pill so WORM Viarguitum- 11,1MMIluala r-rulaw Project nwe SS, Civil Engineering 13 Years' Experience a Survey Analyst Backgrourid Summary Me, Susara Sarrienkis possesses strong project experience with fight-ol-way drawings, subdivision maps, parcel map, tract maps, and surveys. She is experienced In preparing geometric piano, project reports, and project P ram study repoAs. Mr. Bard ntos Is proficient with coTp_utot-gided drafting pr g 9. Ross Khlabarill PE, GE cre A-0916 Project Role w Civil Engineer, California No. 37156 m MS, Gootachnioal Engineering GeotoohnIcall and Pavement a Geotechnicall Engineer, California a BS Equivalent, Geology Englnoed!N Analyst No. 2202 w 34 Years' Experience Background Summary Mr. Ross Khlabanl porforms diversified geolechnical engineering Involving soll mechanics and foundation$, ooil mobilization, landslide analysis and stabilization, settlement evaluations, liquefaction studies; slope stability onal- yses, laboratory testing, and Inspection during construction. His vast experience Includes commercial, Industrial, bridges, roads, freeways. and water d_Wsff1eWatsrf%dIftI88DMI&Ct6. Chris Stone Credengale Proffle x Civil Engineer, Arizona, No. 66200 m SS, Civil Engineering, Montana Pirajact Rate Civil Drafter/Designer * Graduate Courses, Mathematics, Ore- State University gon State University and Engineering - 23 Years' Experience Mechanics, Montana g! und Summety Mr. Chris Stone has experience In transportation and traffic engineering, street and roadway design engineering, wate"iid-wasiewater-engineedng,4[oo"a*"ydrelogiD-and4wdmuriG4esign-angtneeNno,tra4-rnap,and.par� cal mapping, grading, and structural engineering. He has participated in all technical aspects of projects Including prellminay engineering, construction.document preparafl2n, gnd reviews. An—oJect Role 4 SS, Civil Engineering Cebu Institute of w 31 Years' Experience Civil DraftedDesIgner Technology, Philippines - Los Angeles County Hydrologic Method Calfforrda Stato University, Long Beach Backgroundsumme"Y Mr, Abner Catig possesses expertise In design of flood control and drainage Improvements, grading and site plans, hydrology studies, sewer Improvements, storm drains, and streets and highways. He has extensive knowledge of Coltrane, Los Angeles County Department of Public Works, and Orange County Environmental Man- anement Agency design criteria and uldeRnes. Alex1aftcobarLEIT credisaffale PM11110 x EngIneor-Iri-Training, California No. I Year Experience Project nots Civil DrafterlDesIgner 161068 J 4 138, Civil Engineering, Calfforrils State PolAechnio UnIverafty. Pomona Wa_oVtound Summary A Mr. Alexis Escobar Is a recent graduate and has gained design exporlonce providing engineering design asels- tance to projects Involving street Improvements, distriot/ofty entrance enhancements, parks, a now MatroUnk train station, corridor enhancements, and providing on -call engineering design services. iFer—nalTo —HavW ai`na�" Crgoofttiat's credentials Proffle 12 Yeared' Experience I ro 0 t 170 go! Project Ro a tCjlvI0lD1rafter1Desl a anor n=ot BackgmundSlummary Mr. Bernardo Reyes Is responsible for preparation of CADD drawings utilizing both MloroStation and Autocad for and final plans, specifications, and estimates. His experience Includes design public works project geometric plans of street wildonino. street reallonments, drainage facilities, sower Improvements and waterline Imorovementp. Ran43�do si�n_ Proposal for On -Call Engginearing, WC ornprehonsive, InnovatIve, Trusted. RFP No. 17-083 25E-730 Citv of Santa Ana project Role Creden9ble Artiffii --- Civil Drafter/DesIgner v Autodesk AuIoCAD Cartifled Profes- P 17 Years! Experience slonal , Autodesk AuWAD Civil OD Cardfied &Sgpowe Background Sumlmry Mr, Randy. Shadowen Is responsible for preparation of Micro Station and AutoCAD dravAngs, both for geometric plans and final owstruotlon bid documents for a variety of beat street, highway and rallroad projects and flood con. trolprolectsandforDrolootsonth state ftswav and hiahwav sWern that are subject to review bv Caltrans. Rav Wellinatong Credentials Pwft Pr*vt Role N CMI Engineer, Callforrilla, No. 26131 a Technical and Managerial Semi - Water and Sewer Engineer n Traffic Engineer, California No. goo nam and Wofthops a 88, Civil Engineering, Callionnia State R Resident Engineer Academy (UC. Polytechnic University, Pomona FS) a Qrsduate Courses, Public Admfnlstm" . 48 YeaW Experience I'— Mr. Ray Wellington has parforrned numerous Infrastructure planning, funding, design and construction Improve- ment projects with specific experience In arterial roadways, local streets, and highways Includes Initial project plan. nIng, seeping, design oversight, right-of-way engineering, plan and specification reviews, bidding process, and con- struotion manaaement and InsDoction. ftan Moore, PO Project Role Wiforne No. 82724 m 88, Civil Engineering - Drainage ��nglnaar its] Enalneedna % 6 Years' Experience - Background Summary Mr. Ryan Moore Is responsible for designing street, drainage, regional OMP, and $ewer projecM.rhis Includes preparation of hydrology and hydraulic reports, Plans, specifications, and estimate for storm drain, sanitary sewer, Project F1010 A 25 Years' Experience a Hydrolow/HydraulloAnalm Background8ummary Mr. Kenneth Krieger specializes in developing and executing hydraulic modeling software for flood control, storm drain and sewer related projects. He has performed hydrology and hydraulic calculations on numerous flood con - Landscape Archfteo� CA No. 17 Years' Experience Architect r 0.7 Mr. Bryan Nguyen is experienced with developing conceptual landscape plans with Wanalve graphic vignettes such as photographic before and after simulations; and the preparation of construction documents. Mr. Nguyen Is proficient In preparing Irrigation water and landscape management specification documents and performing agency contract landscape plan reviews. Project Role Civil Engineer, California No. 10Years'Experience Water Quality Engineer 83179 QSDIP, CA Stormwater Quality Mr. Christopher Kelley Is responsible for design and review of public works Improvement projects, Including streets, highways, storm drains, and water quality Improvements. He designs and reviews low-InipaW development reports and best management practices under numerous M84 permits to comply with the National Pollutant Discharge RAQA mprehensiva. Innovative, Tri4stod. Proposal for ORGall t�ngjneering, 19 hFP No. 3.7.0&3 25E-731 Oty of Santa Arm Robert Burch N Credentials prate Pro" Role - AA, Ubeml Arts 24 YearV Experience Traffic DaOOqftfteEr_ Radar 0 parator BadWround Summary Mr. Robert Burch provides traffic design services for client cities, outside agencies, and California Department of Transportation (Caftrans) projects. Mr, Burch offers expertise In design and draffing. His experience relates to preparing plans, speolfloations, and estimates for trafilki signals, signing and Wiping, street fighting, traffic control, and stage construction pMfets ndd utilizing 04-Itrans standards. Otfoadq EIT flals PrO111O linnoer-In-Training, .!�etnn Praimt Role CA No. - as, Civil Engineering Traffic DoWnerft O:r:::Jmn 964 a 2 Yeare Experience BackgroundSummary Mr. Kevin Custado specializes in traffic engineering Investigations and planning and Is knowledgeable In highway engineering processes and their application to operating systems. Mr. Custado Is experienced with geometric; design of transportation projects, Including alignment reconfigurations, estimation of quantities, and plan and pro- file asnandlon uslina AASH`rO and Caltrans deslan m_anuals. Nicollfer Spann, EIT 10rodbWals Profile ProlectRok Enginiser-In-Traming, CA Nm v 88, CMI Engineering Tralfic Design dDratter 156651 - 6 Yeare Experience Background Summary Ms. Nicolle, Spam specializes In traffic engineering Investigations and planning. She Is knowledgeable in high- way engineering processes and their application to operating systems. Ms. Spann is experienced in traffic Impact analyses, including trip generation, trip distribution, and level -of -service, analys", She is very experienced with authoring engineering and traffic surveys and clearly convoys her knowledge of the California MUTCD In recom- mending speed limits for these surveys. M& Spann has experience with signing, striping, and signal design. Botmet Sun lCradentials Profile Pivoct Role 13A, Social Ecology 17 Ye Exp6iriance x CEQA Exemption Deciallst Backgmund Summary Mr. Robert sun possesses experience In local government planning, emphasizing discretionary case processing long�rangs advance programs. He prepares NEPA-related environmental studies for roadway Im- and planning proverna gtnd houslffl projects and fats with preparing strategic plans to revitalize downtowns. Edwaull COX "ade ogle Profft Project Rate ]�rUnIMAssociationLocW260 33 Years' Experience w Why Coordinator Ap2rentics Program SacAVound Summary Mr. Edward Cox Is highly knowledgeable and experienced with utility coordination and relocation. He Is adept at utility research and location; notifying utilities as required; and ensuring communication with Involved utility agan- cles Is accuMrategcoMplato, and results n successful utllkv relocation withoiat dela s to the Improvement poj�ot. Ki 1CMdentlats Proft Project Role 25 Years'Exparlence Utility Coordinator astak-9-round Summary Me. Sheila McCracken assists with design and preparation of a variety of local street, highway, railroad, and flood control projects - all of which Included utility research and base mapping. She has been responsible for preparing CADD drawings for geometric plans and final plans, specifications, and estimates for several projects on the state freeway and highway system requiring Caltrans review. Proposal for On�Call EngTneoring, Arcompreherolve. IntioveWe. Dusted, RFP No. 17-083 25E-732 City of Santa Ana Understanding of Need The City of Santa Ana!s Public Works Agency Is seeking experienced professional consultants to retain on as - needed or on -call basis for various general engineering design and related supporting services Involving public facilities and infrastructure needs, Additionally, the City's RFP contains two Uaks! to be addressed by selecting either Option A, Option B or both A and B by providing representational scopes of work, schedule and fee. Be- low is our outline that demonstrates the understanding of the work to be provIde& Scope of Work Per the RFP, the following Is a representation of how Willdan defines the scope for Water Resources projects (Option A) and General Engineering design otherthan Water Resources (Option 8). ForTasks that are largely similar, such as Project Management, the scope has been combined for Option A and B as noted In following Task headers. Task I — Project Management — Option A and Option 8 Wilklan understands effective project management Is a ne- Teak 1 Delliverables cessity to maintain project control. Because of this, WIlIdan a Meeting schedules, attendance, rosters, approaches each project with a Project Management Plan matrix, meeting agendas and minutes (PMP). The PMP Identifies the project team, stakeholders, a Detailed project schedule scope, potential project challenges, and establishes a QAJQC v Monthly project reports plan, project tasks, defiverables, and milestones. The PMP establishes regular meetings with City staff, utility companies and other participating agencies, as required, to discuss work progress, schedule, and related Issues to exchange Information, discuss and resolve Issuers, and to maintain progress of the project. The PMP Is the overarching resource that ensures effective communication and complete project control. In addition, WIlklan will dedicate a Project Manager to manage the performance of the project Including, but not limited to, facilitating coordination between the design team, the City of Santa Ana, utility companies, and other stakeholders directly affected by the proposed project. The Project Manager will au- perviso, coordinate, monitor and review the project design for conformance with City standards, policies, and pro- cedures and will be responsible for., . Maintaining continuous communication with City Project Manager, Including meetings to review the prelimi- nary design and projeot status at 30-, 60-, and i 00-parcent completion. 0 Providing monthly project status report, or as specified in the PMP. V Overseeing project delivery targeting proposed schedule and mlnlmbdng project budgot. Wilidan will facilitate a pre -design meeting with City representatives to review the project In detail. Wilidan will determine requirements and procedures for design, ongoing review, and coordination. In consultation with City representatives, Willidan will determine relevant Issues specific to the project, design standards, and funding Ilm- Its. Progress meetings will be hold monthly or more frequently if needed, with City staff, permitting agencies and utility companies as needed, Task 2 — Agency and Utility Coordination — Option A and Option 8 Subtask 2.01 — Conditions RevJew, Opilon A: WIlIdan will review available well data to be provided by the City of South Gate, Including well completion and testing reports, well geophysical loge, well Inspection videos, hydraulic efficiency tests, water quality tests, and other pertinent Inforrnatlon. Wilklan will use the Information pro- vided by the Chyto prepare an assessment summary letter Including discussion of the risks and benefits assod- ated with alternative rehabilitation procedures. The summary letter will also Identify If any additional testing Is re- quired prior to, or during well rehabilitation to fill data gaps or prDvido essential Information. Subtask 2.02 — Agency and Utility Coordination. Option A AND Task 2.02 Deliverables Option B., WHIdan will request utility atlases I rom utility Companies Well Assessment Summary Letter known to operate and/or maintain facilities within the project areas for Meeting agendas and minutes reference In the Improvement plans. Willdan will conduct a utility Inves- Utility notification letters tigation to Identify utilities that will be Impacted and will research prior Utility matrix rights to clearly Identify parties responsible for relocation of the affected utilities. Willulan will coordinate the utility Improvements with the Identified utility companies, Including the Impacts to high-hazard/high-pressure facilities. Per the Ctlys Request for Proposal, coordination with utility companies will Include - Prepare Initial request for utility Information such as atlas sheets, mapping, or as-bullt plans and develop trill- ity base map based upon Information received from Willy, companies. Comprehensive. Innovative. Trusted. Proposal for On-Catl Engineering RFP No, 17-08$ 25E-733 2:1. City of Santo Ana • Submit 30-, OD-, and I DO-Porcent PIRhS to those utility companies with facilities In Immediate project area for review and comment. • Coordinate with ufllty companies to Implement upgrade of facilities (upon request), as needed, within project limit and Maintain contact log. • Werntine any utility upgrades or Installations that will be required to service existing and proposed Improve- rrients and coordinate Installation of required upgrades with each affected utility company • Lead efforts to Identify ownership of un1mown utility lines Took 3 — Environmental Compliance and Permits — OpV*n A and Option B It Is anticipated that the projects will qually for Categorical Exemption Section 16301 class 1 (0) under existing highways and streets Improvements that allows for roadway Improvements for the purpose of public safety and has no significant effects on the onvironiment. Wflldan will perform its due diligence as part of this task to verify exemptions criteria set by California Environmental Quality Ad (CEQA) under Article 19 of Categorical Exomp- gone and make necessary recommendations to the City, The City's Planning Division will make the final environ- mental determination. To sallsfy CSQA requirements for the project, Willclon will prepare a notice of exemption for the City's use. We will assist with posting of the notice and with filing the Notice of Exemption with the County Clark. 9 WHIclan believes that further detailed arrvirartmental studies and reports are needed to comply with CEQA and or National Environmental Protection Act (NEPA), subject to confirmation by City Staff, Wilidan will most and dis- cuss with the applicable resource/ragulatory agencies to confirm the necessary work effort and Identity the cost and schedule to prepare the environmental reports, applications for permits arid obtain clearance through all applicable agencies as addl- 12 *rask 3 Dellverables tional scope of wok As part of Clean Water Act, a NPDES permit CEQA Categorical Exemption may be required for alternate discharging during well rehabilitation. Form Took 4 — Preliminary 15inglinearing — Option A and Option B Subtask 4.01 — Site Vlaft and Evaluation. Visual Inspection is Important for quality assurance and ensures a ;Tt Wi � � it i I W� *a-n d"e-c-m"s t' r' a In"t, s*-. W", 9 1 d --- a n -v,A- 1-1 c -a-t aw og -a x- -1 a-i In, I r-,'o h d' 1110- n s -0, r d _f a -c I RK I e- -9 th r- c u- g h - p h o 164 r a p h a a r i d I I id : r i notes to be used as a reference during design. An Initial assessment will be performed to evaluate the existing condition of the water well. Based on the Initial evaluations, rehabilitation options will be proposed. The entire well will have to pulled and the casing will have to be video Inspected. Common causes of reduced well capacity could be sanding, rupture of casing, mineral bul* up, heavy encrustation, screen damage, screen dogging or mechanical failures of the pump. Depending on the assessment, rehabilitation could include brushing and boiling casing, replacing ruptured casing, adding an elon- gated nozzle to bull to reduce sand flow, chemical treatment, remachine the pump and or rewind. After the initial evaluation, Willdan will work with Chys current maintenance arid repair contractor to rehabilitate the well or will work with the City to bid out the project Subtask 4.02 — Field Survey and Right -of -Way. WHIdan Will perform a field survey to ensure the o0ouracy and constructability of the final construction plans. For this project the survey will: A Establish right-of-way through record research andicir survey. 0 Option A: Ground Survey to map the existing facilities and utility Subtask 4.02 Poliverables 1J alignment, The utility survey will Include manholes, covers, and One electronic copy of all field sur- depth of cover when required. vey data In Microstation V81 format 0 Option 8, Topographialground survey will be required to deter- mine existing grades and facilities. To ensure acceptable cross -slopes full street sections will be surveyed and analyzed at 2Voot intervals, driveways, and at approaches. The topographic survey shall extend a mini- mum of 200 feet beyond limits of construction within the public righl-of-way, where possible. Full street see- tIons Include obtaining field data at all control or critical points, such as CL, BOR, ECR, and at any grade breaks between lips of gutters, and(or edges of pavement, and flow lines: Where applicable to the project scope, survey'of private property Improvements shall be Included. Subtask 4.03 — Gootechriloal Investigation and Pavement Rehabilitation Strategies. All peotechniod Investigation and analysis shall be performed by a state -licensed gootachnical engineer with expertise In pave- ment design, Willclan will conckict geotechnlcal Investigations to measure the existing pavement sections and collect representative samples of subgrade, solls for laboratory testing as described below. The task work In - dudes: Proposal for OrpCall Enginsortri& Lrco mprehonsive. Innovative. Trusted RFP No. V-083 25E-734 MY of Santa Ana a Field exploration Including coftg, drilling, and sampling at three locations to the maximum drIlled depth of 10 feet below ground surface within the If mits of the project site. Upon racelpt of notice to proceed, a site visit will be performed to mark the oore/boring locations and evaluate access conditions for dotting equipment. Wilklan will call USA for underground utility locating at lout 48 hours before any gold wo* Is performed. However, all available subsurface utility Information should be providedt ldentffled pflorto Initiating field ex- plaration to reduce the potential f0damaging existing utliffles. Traffic control will be provided during drilling, . Boringstoores will be measured and visually logged In the field by an experienced representative, The log will Include pavement sections thicknesses and subgrade conditions. The samples will be transported to Will - dons gootoohnical laboratory for testing. a Laboratory testing of collected representative subgrado soils will determine their Index and engineering prop- ortles, 0 Option A: GeortachnIcal Investigation will be used to Identify the soft properties for the trenching and backfill of proposed utliftles. m Option B: Providing reoommendations for alternative now pavement sections. X Option 13: Performing a percolation test Within a boring drilled to adepth between Send 10 featforBMP and green MSubtask4*03Do1Iv*rabJas streets Implementation (Kneaded). - Throe hard copies of Omit gootechnicall X Providing a draft report and presenting our findings, conclu- report and one electronic PDF copy sions, and recommendations for review by the City. After a Three hard copies of final gootachnical receiving the Olty's oornments, a final report Incorporating report and one electronic PDF copy the comments will be provided to the City, The report will be supported with a map Illustrating borIngtoom to - cations and a summary of laboratory test results. Subtask 4,04 — Preliminary Design Report Wilidan will compile a Preliminary Design Report (PDR) for review and approval by the Cltyr� The report will contain a summary of IN Subtask 4.04 Deliverables the Initial reconnaissance notes, utility provided Information, field survey Preliminary Design Report firidIngs, any photographs of conditions for discussion, and the base do - sign concept with preliminary construction cost estimate. The report will be discussed with City represents- tives to make reliable, cost effective decisions about the proposed street Improvemente, water and sewer re- habilliallonfrepiacement methods. During preparation of the PDR, Wilklan will review existing Information, such as the pavement management report, city sewer and water documents and field review of the street to make recommendations regarding theconstruction needs, Including the location and extend of missing or damaged "walk, curbs and gutter, access ramps, driveways, sewer and water repairs. In addition, the report will address the disposition of existing utillfles and coordination, and anticipated requirements, Task 6 — Plans, Specifficallions, and Engineer's Estimate - Option A and Option 8 Subtask 5.01 — Coratruction Plans. W111dan will prepare conceptual plans for City review, oom� 2 Task 6.01 Dallverables ment and approval. Upon approval of the concept plans, a Three hard copies of full-size conceptual plan the final design phase will be Initiated. WIlklan will submit layout and one electronic PDF format plans at the 30-, 60-, and 1 00-peroant levels of comple- o Three hard copies of full-size and half-size plan tion. The City will provide review comments at all design submittals at 30-, So-, and 100-perew compla. stages, Wilidan will address comments received from the gon milestones, one electronic PDF copy, and submittal reviews, including comments received from one electronic Microstation copy In Val format, other affected agencies and utillfles. Willdan will submit one, orjglna[, signed set of tull-sized plans, a signed, un- bound, set of final specifications, and a copy of the final engineers opinion of construction cost to the City. One set of Mylars will be produced after 100% plans are approved by 1he City (upon request), Plans will conform to City standard plans and CADD standards and be prepared utilizing Midrostation V81 software. Option A: The plans be prepared In sufficient detail to bid the rehabilitation of the Identified well — method to be determined by the City after review of the assessment report — and the proposed sewer and water facilities, Util- Ity plans will be drafted at 40-scals and plans will display all referenced standard plans Including trenching do. tails. Option B., The plans will consist of a Title Sheet/ Typical notes, Roadway Plans, Construction Details, Signing and Striping, Landscape, and Storm Water BlofiltratIon (it required In complete streets). The Roadway Plans will ompreherislve. Innovative. Rusted. Proposal for Oncou "oeering AFP No. V-083 25E-735 23 City of Santa Ana consist of two shoots and will be drafted at 20-scale. The Roadway Improvement Plans Wit Include the topo- graphic survey and utility base plan Information, limits of removal. and limits of repairs for pavement, curb and gutter, driveway configuration, ADA curb ramps, etc. All other Improvement plan sheets will be drafted at 413- scale. Subtesk 6.02 — Specifications. Wilklan will prepare technical special provisions for bid- Task 5.02 IDelliverables ding per City standards. The City will provide bollerplato One electronic PDF copy and one electronic specifications. Special provisions will be prepared utilizing Word copy of technical and special provisions Greenback and Caftrans formats (latest editions), at SO- and 100-poroont completion milestones Subtask 5.03 — Engineses Construction Cost Estimate. Wilkian will prepare a construction cost estimate to accompany Task 6.03 Dolliverables the SO-, 60-, and i 00-pament plan deliverabes. Quantity calcula- One electronic PDF copy and one aler- tions and final construction cost estimates will be prepared In ac- tronle Excel copy of engineers cost agil- cordance with City requirements to establish the project budget. mate at concept and So-, 60-, and 100- porcentocrnplation milestones Task 0 — Construction SkIdIng Phase Services - OpffonA and Option 8 Willdan will prepare a construction bid package per City r standards, Wilidan will advise the Ofty of the appropriate Task 6 Deliverables LJ responses to bidders'technloall questions. If an adden- a Construction bid package dum is determined appropriate by the City, WHIdan will, , Addenda, as necessary r:J prepare revised plans, specifications, and/or quantity as- , Log of bidder Inquiries I t1mates. Wilidan YAII provide support during construction bidding phase services and advertising period by; LJ 0 Attending pro-61d meeting 4 Assisting In analysts of bldq, as nsoessM Logging questions and responses to bidders'questions regarding the bid documents issue !- -I Task 7 — PrOconstruotion and Job Site Meetings - Opfidn A and Option B . kJ Wilidan will attend the preconstruotion mestingJob Task 7 Deliverabl&s walk, and job -site meetings, as required, over the Meeting minutes course of construction. Willcian assumes one precon- struction meeting and three job site meetings. Task 8 - Respond to Requests for Information and Submillitaiv - Option A and Option B' WlHdan will provide responses to contraotor's requests NTaek 0 Delliverables for Information about the plans and specifications. This a Log requests for Information and provide responses task Includes conferring with the Cltys construction a Field design recommendations manager, as appropriate, regarding the requests to ad- * Held meeting minutes dress unforeseen site conditions and/or provide field de- a Design details sign recommendations. Regularly scheduled construction observation is specifically excluded from this scope of work. Up to 10 responses to requests for information are Included In the scope. : Task 9 - Prepare Record Drawings/As-BuIlte - Option A and Option.& J Within 80 days following completion and acceptance of ffJ Task 9 Deliverables the project, Wilidan will lumish the City with a complete set of revised original tracings showing as -built c onditions One complete set of original record drawings on on Mylar. Revisions will be solely based upon as -built In- Mylar, one electronic PDF copy, and one Ml- crostation Val formation provided by the City's construction manager and the contractor. frCompreb9n5[vo. InnovatIve, Trusted. Proposal for0q�Qall Engneering ?_ RFP No.17-088 Li 25E-736 .City of Slarift Ana Relevant project Experience Wilklan has chosen the following representative summaries for completed projects that exornplify 01111dan's extensive expertise and relation to the Scope of Work detailed In the RFR Firestone Boulevard Capacity Onhancement Qfy of South Gata, 8660 Calffornia Avenue South Gate, CA 90280 Wilklan Is providing civil and traffic engineering de- sign and other appurtenant services for street Im- provemants from Alameda Street to Hunt Avenue funded through Metro and local funds, The project It a complete rehabilitation of roadway Improvements that Involve widening the street from four to six; reha- bilitatIng street pavement sections, Including local- Ized romovat and replacement of failed roadway-, In. stalling landscaped and hadscaped medians, Includ, Client Contact- Arturo Cervantes, Public Worb Dirac. tor ($23) na# struction ongoing) PrOjeot Team., Tyrone Peter, Be vid Kne#, John HP fto Vanessa Mufioz Wean Rahimian Salvador LOOZ, Alexis Escobar, Ross 1(thebant Ray Wellington, Michael Ovsw, Kenneth Krieger, Rar* Shadowen, Bar- nardo Reyes, Susana Sarr%egics, &Yen Nguyen, Sheila McCAWWO, Robert Burch, Chris Stand, Edward 0ox, Ch4lopher Kelley, Kevin Castado, . Nko#o Spann, Robert Son, filroy KlepkeRvan Moore Ing Orougfit*resistance plants, Irrigation system, and lighting system; r000nstructinp deffelent sidewalk, curb, -guttor, driveway approaches, and ADA-noncompliant curb ramps; planting street parkway tress without Irrigation, green streets technologies., and oompletestreets Artistic elements and gateway corridor entrance are fn� cluded In the dsslgn. Other Improvements Include bus ehel- ters and bus turnouts, traffic signal modifications wim net- tety backup, pedestrian countdown heads, and upgrades to LED where possible. Signals will be synchro. nized to reduce traffic congestion.and Improve bus speeds. Los Alamitos Boulevard Median Improvemonts City of Los Alamitos $191 Kate& Avenue Los Alamitos, CA 90720 Wilklan provided civil and traffic engineering and other appurtenant services for street Improvements between 0ordWs Avenue and Katellat Avenue. As one of three Improvement segments, the project In- volves raised medians with landscaping and Irriga- tion, hardware, decorative street lights, electrical re'- ceptacles for seasonal tree lighting, tree uplights and monument signs, Median Improvements were opfl- mized through traffic analysis and vehicle turning movement modeling. Crosswalks at tout signalized Intersections will be re- moved and replaced with Integral colored concrete. A storm dfain on Serpentine Drive will be modified, Por- tions of the project limits will receive a 12-inch-thick lull -depth asphalt ooncrett� over 8-Inch-thick com- pacted subgrade. WIlklan assisted the City with public outreach to garner input through town hall meetings, open houses, and public hearings, Client Steven Mendoza, Community Do velopment Contact. DireCtor (662) 431-3538 extension 300 Project 2016 to 2017 (design completod, consouc- Datax. 00V 00901nq) Proloot Tyrone Peter, Do vid Knoll, John HW/m Team: Ublisen Rahlimian, Michael Buslos, �ranny Shadowen, Bernardo Reyes, Sueana Ber- dentoe, Bryan Nguyen, Sheila MaCiracken, Robett Ovmh, Chris Slane, Edward Cox, Kevin Cuslado, iFiroyfflepke Comprehensive. Innovative. nmtad. R01306t1l t0f On -Call (Zng1no0ring, 25 RFP No. 17-W3 25E-737 Cl� of Sarrta Ana Orange Line Extension Los Ang"s fillatropolftm Transit AulhodtYl CHOWCOntwLsooftmoconnall Project manager Drulaw Engineers and Constructors, Inc. (213)922-7257 oneGatewsyphu project vaies: 20 to to 20 12 LosAnge1w, CA OW12 Project Zen= Tyrone Peter, David Knell, Johnny r^hn Minim V#ng AA X�v The design -build MOL extension between Chats- Mohsen Rahirrilan. Ross 11hieteril, Ray worth and Canogg, Stations In the San Fernando Val- WeNhow. UkhavlBuslos, Kenneth toy along Canoga Avenue is a dedicated roadway Kneger Rar* Shadowan Bernardo consisting of two i 4-foot travel lanes. At stations, the Reyes, Sussna Sarnenios, Bryan Ngu- busway lane widens to provide passing lanes for yon, Shalla MoOradiren, RobartSurch, buses, The 28-W wide roadway Is %Jthln the Metro Ohns Stone, Edmrd Goi; Christopher rkim-nf-wav and is 100 feet wide In most locations — K00% Ryon Moore providing adequate. room for landscaping as wall as space for fences, privacy walls, drainage facilitlesi and a blkam*pedes trian path adjacent to the busway. The b0sway was designed for future conversion to light -rail transit service. A Claw I blk6way that includes a pedestrian path was designed and constructed within the Metro right-of- way from the, terminus of the existing MOL Wkeway/pedestrian path at Canoga Avenue. north to Lassen Street and along Las- sen Street to conned within the existing bike path on the east side of the existing Browns Greek drainage channel. Street and pedestrian crossings were Improved on nine streets where the busway Intersects the crossing street. A bus park.19TIot was owenamouth Avenue. Park-and-rlds facilities were Included at three stations, providing approximately 1,074 additional park4 Ing spaces. Design -build solutions and design creativity re- duced MTA`s Construction estimate and saved over $61 million In construction costs. meamm rt -raiao 61rktals ctlob,� cmp.49.* of metw Orme Une 6antsim to C6iiwdhAfie�a 4SChwilml., Emerald Say Main Galle Safety Improvements I Emerald Bay Service Dkhft Client Contact. Afthael DunW, General Manager ,600 Emerald Say ffl4g) 4"-W72 Laguna Beack CA 92W Project Dates.- 2015 to 2017 Willdan Is providing civil and traffic engineering de- Project reftin. Tyrone Peter, David Knoll, JolMny sign and other appurtenant services for safety Im- Ghazal Gary Gordon Vanessa AWoz Mattson Rehim- provements connected with the communitys main fan, Ross Kbisbaril, Ray W49111hpion, Michael Puslos, gate entrance. The Improvements Involve widening Kenneth Krieger, Randy Shadolpan, Bernardo Royes, Shamrock Fload 25 feet, reconstructing the entrance Susana Bardentas, Sheila McCracken, Robait ButrA Ed - guardhouse approximately 40 feet north of the exist- ward Cox, ChdatOPhOr X0119Y, Kovin Oustado� Ryan Ing location; grading Shamrock Road and the adja- Moore cent slope to accommodate the roadway widening and desired landscaping; Installing upgraded lighting; In - staling ADA-compliant curbs, ramps and retaining/mon- ument walls, widening the right -turn pocket and In- stalling a 176-foot-long raised median at the Intersec- tion of Pacific Coast Highway and Shamrock Road; mit- Igating soil with 200 1 8-Inch diameter drilled displace- ment columns, and Installing street atriping and sIgnage within Caltrans! right-of-way. The project required processing Caltr4ns encroachment permit and County of orange general grading permit packages. Widening Shamrock Road provides an additional lane In each 4W comprehensive. Innovative. Trusted, Proposal for On -Call Engineering 14FP No. 17-083 V� f P 2 0 � V A 25E-738 Qty_of5imnteAna direction for Improved vehicular Ingress and ogress, The slope will be graded and r000mpacted to sLocom. modate the roadway widening — extending the top of the adjacent slope and extending the too of the slope by 28 feet Into Swanson Park. Placentia UstroUnk Station Phases I and If Orange Counly Transportation Authority Client Contsol-Lorn C-r^ Project Manager 650 South mail? Street (7f4) 660-57S8 Ormge, CA 92868 Project DOWs.- 2012 to 2017 (dwign complsfeo� con. Willdan prepared plans, specifications, and estimates for a Metrol-Ink commuter rail station In the City of Propot room. sthichbri orgaing) Tyrone Peter, David Knoll, Mollson Plaaentla� The station Is located on tracks owned by Rahkalan, John Hkfa(yo, Alaxis Escobar, Ron 1014bant, Ray Welffngton, Kenneth the BNSF Rallvray east of State Route 67 at the Mogar, Randy Shadowen, Bernardo northeast comer of Melrose Street and Crowther Av- Reyes, Susana Banfentes, Bryan Agu- enue, The project site involved approximately 4.76 yen, Sholle MoCracken, Robert Butch, acres to provide a MetroUnk commuter rail station Chris Stons that meets current and future transit demand and ADA requirements, The project Is expected to foster train ridership growth In the region, The station was planned as part of a key component of transk-oriented devel- opment envisioned In the Westgate Specific Plan for the City of Placentia. The project Improvements in. cluded street, railroad track, and pedestrian Improvements; rail platforms; and lighting, signing and swiping of four parking facilities for 426 vehicles, Water Well Rehabilitation- Well No 26 City of South Gate Client ContsobArturo Cervantes, Public Works Director 8650 Calffornis Avenue (323) 603-9612 South Gate, CA 90280 Project Dal so.- 200&20 10 Prolect'roant. Mike Busles, Selene Midden The City of Southgate rehabilitated Its Well No. 25 due to holes In the existing low carbon steel w1re wrap screen, which has limited well production. The holes In the wire wrap screen were in the lower 660' of the 1350' deep well. As a result the production from the lower 6W of Well No. 26 was only 20% of the overall well production, The City desired to f III the lower 660' of the well with concrete slurry to eliminate the zones with holes in the wire wrap screen. The City required a hydrogeologist to review, evaluate, and assess the proposed rehabil- Itation program, based on the Information provided by the City, Including, but not limited to, well completion reports, well geophysical loge, well Inspection videos, hydraulic efficiency tests, and water quality test re - suits. After review and assessment of the existing well conditions, a summary report was prepared and provided to the City discussing the risks and benef Its associated with alternative rehabilitation procedures. Plans and specifications for well rehabilitation were prepared based on the City's direction resulting from review of the hydrogeologisfs summary reporL After well rehabilitation was completed, a test pump was conducted to determine the maximum output of the well. f9comprehensIve. Innovative. Tmst.Gd, Proposal for On -Call Engineering 27 RFP No. 17-083 25E-739 Cltv of Santa Ana References The clients we have chosen to ve* our reputation and qualifications Will confirm our dedication to expert technical ablllly� excellent ser*% and project commitment. We encourage the City to Paontact these references. We are confident these references Wit Illustrate that WIlIdan Is the Ideal.crandidato for this project. 01 We f Sboth ante South Gate, CA 90280 comact.- Arturo Cervantes, Director of Public Works/ City Engineer, 323-66"612 Services: Traffic Engineering, Civil Engineering, Landscaping, Environmental Compliance, Public Outreach, City of Los Alamitos I I Katalla Avenue Los Alamitos, CA 90720 Contact. Steven Mendoza, Director of Public Works/City Engineer, (662) 431 -3638 Services- Traffic Engineering, Civil Engineering, Landscaping, Storm Drain Design, Public Outreach limorild i�y 461vicas 6mdpt Contact: Michael Dunbar, General Manager, (949) 494,8571 Services: Traftio Engineering, Civil Engineering, Landscaping, Permit Management, Grading Contocj� Laum Lam, former assistant engineer now with city of Pomona, 900-620-2281 Services. Water/Sewer Design, Civil Engineering IrcomprehQnsive. Innovative, Trusted� L LJ 1� IJ Z Proposed for OrCall EnginserIng 2N RFP No. 17�083 LJ 25E-740 City of Santa Ana Scope of Services and Schedule Below Is WIIIdan's matrix of Involvement for the work detailed In Attachment I of the RFP, and the scope of services and schedule for the'lasks— Options A and B. Areas of Work Performed by Wilidan Staff Performed with Qualified Sub - Consultant ON __ Design Y Transportation/Trafflo Y Structural Y Y GeotectmW Y Land Surveying Y Architectural Y Landscape Architectural & Irrigation Y EnAronmental Y Y Electrical Y Mechanical Y Instrumentation & Control System Y Fire Protection Y I"Inandal & Economic Consulting Y Supplemental Tasks Hydraulic modeling of water distribution, storninvater, and sewer collection systems Y Y Evaluation & Studies related to water wells, reservoirs, treatment, disinfec. Von, pressure control, & sewage lift sta. Y Y Evaluations, studies, drawings, documentation and recommendations on Electrical & Industrial Control systems Mapping Services Y Legal description preparations Y Grant writing services Y Environmental / Planning Support Y Y construction Management Support Y pavement management Y Y Special engineering studies/reportalcompliance & Investigations _____Y Y Regulatory compliance wM Feder 1, tale & Local agencies Y FinanGlal/bash flow analysis — pu 116 Works -programs Y Assessment & District formation services Y Sustainable Infrastructure services Y Righl-of-Way studies Y C rnprGhemive. frinwative,'11rusted, 0 PrOPOMI for On,0011 Engineering, 29 111714 No. 17-083 25E-741 I City of Santa Ann SchoduleMmellne to Complete the Project 140p*OA F*MWNAKM �wa Ammaumarcommmom Ishy, T"A" M.Wn DAMAKwaawtval"Dpaw 45dm T."In �wn RUWAWOMOMW "dw �Wlw M02/06 sum todp Uwf" ww"ne "M�w 1pdw raw" Mo Wd� tWON14 -w'-Yw*'bw 540 Too" V� now �Mftf�)AIAI wi� twirwaMWIVA Mwwmwaftw now �Tllwn mm7m ",ky, �70W �1110 van. wimoonwfiunv $do" Ma wx "Muft wnin IMMOWAU "nun AIRVIS r I 0 'b'164iisaw" W;60 vo wigs M"i2ma I wmw�w" O&W �SAM rawas ) n6p �ws �Vm* -T A"M �4$114 �MMAR I id* n&" nik" %,Wf vndslon T"Awii mm�ww -1 fisiWe "Oulir '-14" -T, t�ff' f"ffiWo 'k�IMA I*d* �ZMU 1AMIANA W V"fwMnM sidw TV&IAIAI MMWWU a 3MPWwW4"w wd� U.Iffiris ik.0%fla U&w WOMOS ��AZAR 2004P ?"MIMS M"AMIN '0&" �-Worw �16NIV too," �409/10 M"nows to" �.isgft MURM IM 06, w"WatU �3211116 odA hw;IW4 MoWn I - I AM VZMWW=s ft*nt�ftft-ca VMMAW�V� op�awlaft ftw� Fee Proposal Per the Oftys Request for Proposal, the fee proposal has been submitted under separate sealed envelope. WComprehensive, Inrwative. Trusted. 25E-742 Proposal for On -Call Engineering, RFP No. 17-083 fli ilk T City of Santa Ana Cortificadons No"011usion Afffdavk '7 75�-!T, Nam= Lod Milo 25 Utd5larl."PIME.S., 11 aes Cc* Won I TO 016, CITY OP SWA ANA M-PARTWNT OF PUMAC� WoWs Is acoindance wilk Thiti, 23 UdW SWUss 00116 Sactlan 112 wid Public 00111trad Cah 7106 1he BIDDWL deciants OW20 bid b VA MA&bthOhOma*g WoribehaVO& itaywitisclowd ladwor Asia; " Me MDVER has ad turcidlit or . tha OW Wait w �V or an" Me orslitain bid, *W has rdA dk@Wy or kqMu* 0 rAgIssioltiatin adw bA otaaffiYone shall t ODER Mw* of Willatctly, MOM by apamm, il' ant�aii aiiimaat� of do BIDDER or ADy BIDDER, or to ax any at aaam :w no 41110011 alitia" igherSIOMwidswara , advaratipagaing madind In 'aasis Its 00 1 y ar lay, itaboduad his or bw bid Pilas or raw mm� Hoc ta dw rdaft dianaoi or Poo, am will was Pay, on, witatilasiflan, bid dapasbaty. orto MY mimitatr a 16, Now 'nm abm Nw�llttilon AlVilavit Is Part of ditifrolaxalL this Pwwd on the sitimarn wom theratarsball aim Nonw1hislaitAuft $to% Of CURAR11111 'Aftmed) befive me on ibis dgy of 20� d in HH1 an IINY binis of italisfkakay ail_d�7w to be tho F;;Ws-) Vda; appired 6 rbm 1%� Not"ry pulgit�j WComprehensive. Innovative. Trusted. uliy Ut Vanin PAO mi- PfiaitAS-1 Proposal for Ott -Call Engineering, RFP No. 17-083 U 25E-743 City of Santa Ana O"OHNIA JURAT WITH AFMANT STATEMENT GOVERNMENT CODE 0 OW2 ............ ..... ... �4 $so Attacked Document (Notary to cress cut Wes 1-6 belovo . Ses, Statement Below "we 1-6 to be.comploted only by document effirax[s], not Nourwh I A notary publio or other officar obotirleft Uft M6110ato vildflas only the Identity of the lndM" Who agree me doauranot to y"oh tills carrilloate, to otiachad, Bacim the wthfulness, WxUrerry, or Validity of that decorator. ftle of California Countyof 0214503 ley a- Subarideed and sworn to (or affirroad) before nw on this JUL day of 20IS6, ---miffiff -r -We ow Mar"ON) Of 819119110) PrOVOCI to 019 On the basis Of satisfactory OV1601100 to be the peroortN %W10 appeared before me, algnattwa-'�J%k�l � — Signiatura of Notary Flub& got OPTIONAL Though this sectim ft (CH014 cooripiefirig this can dater oltenatbrt of the dractimarlt or houchl twerachmarif Of this form to an unintended document. Description of Attechad Document Title or Type of Docurnorth Document: Date, Numbot of Pages; _\-- 191garo(s) OthsrTt 02014 National Notary Association -"vw.NatIortWNortaryorg 1-800-US NOTARY 0-800-87041827) tem#5910 Wo Compi ehensIve. Innovative. Trusted, 25E-744 Proposal for On -Call Englneorin4 RFP No. 17-083 11 City_pf Santa Ann Non -Lobbying CortMeation TIn`Pv"WV0Ph*IPUmdftl% bY WORN And tabinittIngtMo bld orImposal, w gig Wj orhig wim 1. Z LEW ftmcb 011W 4"fidiwal qvmprb(cdAnls have boon paid ar vylil ba paid 10 mlWpomnfw 0onn"donw4h VA Adoold oommA grant loon, loan 44,owpo,nivoo&w rA, Illoll MA&W ald 90twilt A"MOlosura afLObbylAS Aoilvillem", AIS theondusIgned *1119 collmadlon Is aawwal apmoo"(0) offict upon *11101hrellsood was plowd whoa a tricnommlo" wml)vj6 ho byscodo"13ATW631, U.S.Cod&Asypom Isomwon po"d PMI�v Ofuot Im Om $10,000 and m mon, it= aim ammby submithwhIs Orh0motPr - rid that he drolm shall requive ihatim 000 dthatall h� M so planft; dW om*mW d(w1we nwaAngly. IIII&I F, CoMpreholisiVe.innoVaUVe.Ttusted. —Mwlt �IV3A-- StatemOntOfQuallfiCatlOi)gfbrOn�COIJ Engineering, 33 RFP No. 17-083 25E-745 jCity of Saints Arm_ Mon-Discrimirtation Certificate The vadevalsted consultant or oopreto ofillow, daft an porgeenumen a alis commee, awkilles a lollovvai L The Comilhod"I not diftrimbieft Agibid any employee or lasome, of Me. color, talial0% s04 or nallaaal arilfM Th6 Camadjpjal shell t*p gManarrit" goelot, to OMM that applicara are amployo(L and ithat ecoploym em RoW during ataldwymad wIthme; W014 to Moir roso� color, "1181014 ax, ornadolull adlibr. Mcavintit, am eat WMIng, domodcon, or tmn*r, mcculboont or ftomitnewit od"rosinir, lotiloff =. XMIN Of PRY Or Other 113MIS Of ONVINOMINdOM and soloodon (bt Inginin& Inoluding appreadocal* The Gmatenit agrees to ped in coonplimou plaose, erriiijobbi to employees ad appliclorls foil emplaymmi; mlimto be provided soft ftdl the pre0dow of this Z The corandlealt shall. In an solloliallow or eft"llsemsew for annislayeas pb"4 by or on b6balf of the Cosuedhm4 save Oat d quallified wilaeft will resolve comadaration lbr anishoymont without twed W wee, dolor, religion, 604 or national orlahL 3, The CONs"It0fit shall good 10 etwh labor veto Or resnWastadvo otworkm whh larldolk helabs has a the said lebu, union or wcaters, ftlemsor"llm ofew Conalibarwo commitments under this 0001014 and Rhall post oopias of the Rogan in complanous Pfau ovallable to emplaym Bad applinearo fer It. '11* COMIUMt shall VOMP1Y wkb fill provisions of fixeOWY4 Order 11246 of Iloplambee 24,1965, and of the mles, oplatlona, and relenraet OMM of cho Saan*v/ of](Abor, 5. The Convaltam shall ftolab oil end milan" nqWmd by Bxmtiv4 Onto I J246 of - September A M, sod'�Y Adap, mplathms. and or" of as Sootal" of t4or' or pienuant thereto, nad will permit same to hislim banks, rose* and vowdo by the admilrdatering agenoy imd the Searellery of IAbor fbr purpow of jormeditaidek to weentain comptlacoo vft suoh ralos, lVdaft^ and owors. 0, To lbo evom: of the ConstilturAN nore-compli4w with the noadiporiminOttea ableane of tills a0zhot or whib any of the said miss. reSudallank or oadlat, am contract me be cooded, terminated, W suepondod In whole orin art and Hm 0(mballammayrbe declared Itwifolle ft-ItOlim 0oveynnesat oommols; or hdomliy, east, tod coostmollern cemam in eaccedgiloa with jymoodetae whoeblad 11) BM011011 Olft 112M Of September 24,1965, and such Other emotions "my be Imposed and TOM1409 Invoked 80 PrOVkW In J%KdOWM War 11246 of September 24, 1945# or by role, asouladlara, orordarofthotleameavollAbor, oresolhorwisopmvidod bylaw. 1 Vic Consallant shell Inakide the, portion of fba seatence Immofteoly preneding jumiltaph (1) and th,splolv1scas ofimmarapht Mthrough Min exempted Wcomprehonsive. Innovallve. Trusted, J Proposal for On -Call Engineering, RFP No.:1.7-083 P L ,, F`1 r U I I J . a M 25E-746 City of Santa Ana by f"IM regultifte, or oitlars Of the SM1101Y Of Labor Immal PMMM to Section 204 of&eontive Order 11246 of September 24,190, so That much imaylskims vdIl be bladja 1*00 each subcontract or purchase order as the 411811141001104 spicy aliy direct as amm of ant vilitt ccab provisions, Including isfinctiom for 00"emplisaw. Provided, howom, thatift the oveig the Consollact, boontes Involved in, or Is threatened with, NOW With A Ob-msultant of vandor as 4 r4mult of acch dimacdon by the ednitalsiarbill 090110Y, the CDmkm may request that the United States enter Into 34011 litiji'411011 bipflDtftt the It. IMilant to Callfbaila Labor Code Section 1135, as added by amptor 643 Siats. 1939, and as amended, No disterhillimion shall be Made In the mvbyuxnt of paimes "Pon plibija wod(s because of mee, rallatinis; arced, color, national 040h ahmay. 101*01 handicaps, Mato, or sex of.mwh Ps"a"' m provided to Scaloo 1420, and 047 consultant! otpublic works vlolatiq III)$ Section 818fted: This: rift: Date: 0 K COMprehOnSIVO.Innovettive.l�USted. 0 Pap A34 Proposal for On -Call Erigneering 35 RFP No. 17-083 25E-747 25E-748 25E-749 M� IN WILLDAN 2401 E. Katello. Avenue, SUite 300 Anaheim, California 92806-5909 T 714.940.6370 1 r 714.940A930 www.wilidan.coni City of Sarda Ana EXHIBIT B Exhibit C,— Wilidan's Schedule of Hourly Rates WMILDAN EMIPMEMW Wl LLDAN Schedule of Houdy Rates Eff0dys JU0, 2017 A) -WA03% 2018 MM160 007M) !nschn1calAftlel W A&SIStant Cod, SefeamrUmmroWff km" S Assistant UndecapeArchtted $116 TechnfolAldell So Piece; BmmkwAW& as Associate, Larodecaten Architect 134 Tactietc4lAtclaill so Cc" Ed"coment Officer 94 Sord"LandacaptArchited 147 Dralfull, [ 100 Asst. Constniction Permit Speclallat 94 Principal tanci$Opq kellied 166 Drafter 11 110 0*4WAVICIeRPOMRSPecialkit 99 Principal Project Manager 196 $enter Drafter 1.29 Sehl"COK10ftiftementOffistr III GISAnalyal 134 A-huntbulweshmpector ill SwveyAnaW[ alsAnawli 252 Sr.conatrualte" pwrug Spoctagsto 116 GISAftlyst Ill 166 Supawonscombruethraperaft SwerayArralystil 134 134 Specialist 223 Cakulater, 1 226 Designer it 139 111110421VAPector* 123 Colcutodurril 12W Trafficerafteearl ISO 134 Calculatorl" 140 14clinatnearli 196 Plensl5werviburl 134 SMlorSurvqAnslVst SiAloroosignerl 147 134 Suwsor- Survey& mapping log Senforvesloreqr1l 1S4 plans Eumkw �11 147 Principal "at Manager 296 Superastagnuadoglespecte, 147 AsshruntEnlilmilcrl log InapectDrorriecond 161 AsitsburtInginearil 127 eputyeericitogolficial 161 oommunkyorivelopment T=hft1da" Assistant Cogbreer Ill IN Pip'"CharkEnglow Ifil Planning1rechniclan 99 AwkstaretEnginearlie' 338 BulidlogOlfict,11 166 ArialiteRt Community Development Associate Engineer 1 140 Supervising Plan Direct; Endmes, 106 Plow . er U3 148 Principal Project Manager 196 Assistant Planner 223 255 poputy Director zoo Associate Community Cwmlopmwd Design Manager 157 Director log Planner — us Assoclam Planner 134 Senior Engineer 1 IS8 SenwCommunftyDemmlopmant IS2 SemlorEalitneeril 161 Labor C�mplfiswj Manager 139 SestlorPlarener 252 Senior Engleeortil 164 UU11ty Coordinator 147 Principal Community DcVcl0PMt"t Saniverip"riv 177 Assistant Covatmeters Manager 139 Planner I0 SWearylaing Engineer 182 Comstruction Manager 163 principal Planner 166 Project Manager 1 144 senior Conctryttion Manager IrA PlanningManaticir 384 ProfectManagetli 104 PvcjectMereetterlVe 196 DoputyDirector 206 "ectlelanagorill 170 Deputy Director 200 Circular 200 PevjectmanAgeriv 196 Director zw W-9110 AHMMIM-glivi Program Manager 201 AdmMarrathmAnktant 1 $73 City EVneer 1 196 Pub4cWork;0bssvverl* $8-6 Administrative Ats1stant 11 $8 Cityl!Vneoril 206 Public Works Obser"00 as Adminstrative Assistant ill 103 Principal Ppled Manager 196 Senior Public Works Obserwer 10 103 Project Accountant I as Deputy Director 2W Senior Public Works Ob"rerer It* 114 ProlectAcceuntarsil 97 Director 2w senior Public Works Observer Ille 124 Proledcontrollerl 103 Principal linginear 227 Senior PubkWorks Observer IV* 131 Proladcorroollorli Seater Public WerksOhmigr %� 139 Its -169A. for pnewwas yvase prolut MbApt (01AWS"MnW1140 0sreed4flature,41 Fe1a01VUWJh-e UAb4nh-UdeQdhMJq. VeRhOsM11 be chwW a a modfi� rat, f sno, Ulmdoeve mrVert tatim value - *(Comprehensive. innovative. *Frusted. I �� PrOPOSAI for On -Call Engineering, RFP No. 17-08$ 25E-751 25E-752 AGREE, MENT TO PROVIDE ENGINEE RING SERVICES ON AN ON -CALL BASIS (GENERAL ENGINEERING) TIES AGREEMENT is made and entered into this 19th day of June, 2018 by and between Stantec Consulting Services, Inc. CConsultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of Califinnia Mity'). W�-, - I � A. On February 22, 2018, the City issued Request for Proposal No. 17-083, by which it sought a consultant to provide engineering services on an on -call basis for the City's Public Works Agency, B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-083. C� in undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm. in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE Or' SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17-083 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in fall. 2. COMPENSATION 8. City neither warrants nor guarantees any minimum or maximmu compensation to Consultant under this Agreement. Consultant shall be paid only for actual service.% performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of nine (9) consultants selected to provide services for general engineering projects on an as -needed basis under RFP No. 17-083, The total compensation for these services provided by all such consultants selected under RFP No. 17-083 shall not exceed $2,000,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. EXHIBIT 14 Page I of 8 25E-753 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and termivato on June 18, 202 1, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 2-year period upon a writing executed. by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., C'Prevailing Wage Laws;`), which require the payment of prevailing wage rates and the performance of other requirements on "public workh�'and'�naintenance?'projects. If the services being performed are part of an applicable "public works" or'�roaintcnance'proicct, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, Indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws, S. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement be construed to be an independent contractor and not an employee of the City. This Agreement is not intanded nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such ser vices. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF, MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agroment CDocuments & Da&). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Page 2 of 8 25E-754 Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time., provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below - a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability inswance naming the City, its offiew, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims ari-Ang from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. Tho amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal it*my, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the, aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance program,-, maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liabilityinsurance, or equivalent form, with a combined single limit of not loss than $1,000,000per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any craployees, is required to be insured against liability for worker's compensation or to undertake solf-inwrance. Prior to commencing the performance ofthe work under this Agrecmcat� Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate, C. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. Page 3 of 8 25E-755 (ii) Certificates of insurance shall be firtirished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f, If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have die righ4 at the City's election, to forthwith terminate this Agreement Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability. (1) for personal i4ury� damages, just compensation, restitution, judicial or equitable relief arising out of clairrug for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, -judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all c.Wms for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events ref=ed to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnif�� hold harmless, and pay all costs for the defense of the City, including fees and costs for special cormsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proccoding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.9, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willfial misconduct of the Consultant 9. INTELLECTUALPROPE11TY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, Pago 4 of 8 25E-756 for iriffingement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be purformed under this Agreement, Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement All such records and Invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/orproprietary, Consultant agrees that it " not use or disclose such information except in the performance of this Agreement, and flather agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic infbnnation. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (c) is independently developed by the Consultant without reference to information disclosed by the city. 12. CONFLICT OF INTE RE, ST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or cerdfied mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: pag05 Of8 25E-757 To City. Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. BOX 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Conaultsm: Stantec Consulting Set -vices, Inc. 38 Technology Drive, Suite loo Irvine, CA 92618 Attn-. Sherry Weintateier, PE, LEED AP, ENV SP, Project Manager A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, daly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to havc bow given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these tinieftanics, weekends, federal, state, Cotinty or City holidays shall be excluded. 14, EXCLUSP/M AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail, This Agreentent may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any term or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereo� shall not bind or obligate Consultant or the City. Each patty to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party� which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Pago 6 of 8 25E-758 Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior wxittea consent shall be considered null and void. Nothing in this Agreement shall be oonstmed to limit the City's ability to have any of the services which are the subject to this Agreement perfarnied by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or Wanted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, faillure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, not shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination, In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate- b. Payment need not be made for work which fails to mect the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, otilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTIONL-VENUE 711is Agreement has been executed and delivered in the State of California and the validity� interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the, State of California, Both parties further agree that Orange County, Califomia, "I be the venue for any action or proceeding that may be brought or arise out ot in connection with or by reason of this Agreement. Page 7 of 8 25E-759 20. PROFESSIONAL LICENSES Consultant shall, throughout the terin of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City irmnediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions, Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City Rilly, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agrecinea IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney (I d J�V":F By: VA /T� — "S'� J#n- M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Edwin "William" Galvez, P.E. Acting Executive Director Public Works Agency CITY OF SANTA ANA RAUL GODINEZ It City Manager CONSULTANT Name: Title: Page 8 of 8 25E-760 (3 Stantec PFP #17-083 Proposal to Provide On -Call Engineering Services Option B: General Engineering City at Santa Ana March 20, 2018 'N 7 ! �11 k III ME M®RRIS' g,� y 0 OFF 1. Statement of Quaffications 1-11 A, Cover Letter 1 B. Contract Agreement Statement 2 C. iiirniand Team Experience 2 D. UnderstandIng of Need 6 E. Relevant'Project Experience 7 F References 11 2. Scope of Services and Schedule 12-18 I Fee Proposal (separately sealed enyplope) Al 4, Certifleations (not Included in page couno E1_B5 Attachment 3-1; Non -Collusion Affidavit 131 Attachment 3-2: Non -Lobbying Certification 133 - Attachment 3-3: Non -Discrimination Certification B4 Appendix (not Included In page . count) CI-C27 R69um&s Cl 12 25E-762 We design with cor-Timunilly in mind 1 . Statement of Qualifications main Marr;1120,2018 Dear Me Fernandez and Selection CommItse, Momberst. Armando A vibrant and diverse community with unmatched character, the City of $Anta Ana (CRA works Fernandez diligently to maintain and enhance your Infrastructure, fecilltles, and parks, To proactively ProjeotManager manage thisslimlikentond onoolngofforl, you took to consulting partners who understand your Public Works Agency vision to pro0de the experft and support needed to keep your C* moving forward, Stantoc 20 CMo Center Plaza, Consulting Services Inc, (Stantatc) Is an Ide" partner for you and your upco. ming projects. 3rd floor reception, RossAnnex Full A-E capatillittes from preliminary imillneerling to final PUE and construction. Your SanteAne, CA92701 contract and inks orders will benefit from our broad experience In oil A-E servIcs areas. Project manager ShorryWemmeler, PE, LEEDAP, ENVSF and hartesim we known for RE: RFP N% 17-083 expertly providing preliminary engineering through PUE on roadway, bridge, parks, bloyde OrrColl engineering and pedestrian trallalpaths, water, and community development projects. She Is available and Services (Option S. committed to deliver it* same outstanding, full -service experience to Santa Ana, Successful City relaticInshl"rid understanding of your processes and procedure& Our externsive agency experience throughout Orange County and Southom California spans soveral local cities, including 8arrtaAna. Sherry, and deputy project managers Susan Reid, PE, and Jeff Wilkerson, PE, recently provided design and study services for the City's Sth Street Cycle Track a project intended to Increase safety and bicycle use. The team's work was delivered on schedule and within budget, On -call expertise with a deep In-house bench. Managing on -call conlreots is one our specialties. Sherry his successfully managed and delivered more than a dozen task orders for five Orange County agency contracts in the past five years-v-several with Susan, Jog, and our owe and support team members. Together, your project leadership has more than 160 years of directly applicable experience to most your contract's spedfic needs, Our project managers will draw on our diverse and talented local general englnearino and environmental staff to deliver what you need, when you need It. Local, available staff, Your on -call needs are our priority Sherry, Susan, or Jeff will match technical experts to your task order needs, Our team Is local and 100% committed and responsive—efficlently delivering %h-quallty services on your task orders and project needs. Project manager, Sherry Is authorized to make legally binding commitments for Stairlec, She will servo as your primary representative and contact person for this proposal and any potential presentallonAnterview, We look forward to supporting your many upcoming projects and welcome the opportunity to further discuss how we can serve the dynamic SantaAna community. Respectfully, VA�ay 4)4'aw�" Sherry Walmnoter, PE, LECD AP, EW SP Mohammad Helat, PE Project Manager PrInolpal-In-10harge sherry.weinmeier@sta*c.com mohammad.holatastantec.com (949) 92U265 (940) 923-6962 D"Itin with community In mind 25E-764 We have reviewed your proposed RFP/contW terms In Attachment 2 and believe that should we be selected for this assignment, we will be able to conclude a mutually satisfactory contract with you. Firm profile: Local presence The Slantev coramuntly unites approximately 22,000 emplayoos working In over 400 locations across 6 continents. Wre designers, engineers, scientists, and project managers, innovating together at the Intersection of community, Creativity, and dient relationships. Balancing these priorities results In projects that advance the quality of life In communities across the globe. Our comprehensive local experience In Santa Ana and greater Orange County area makes us Ideally -suited for this contract We have been serving the Southern California community since 1983 and are committed and eagerto continuing our services. Over the past 35 years, we have provided professional consulting services on many miles of trails, roadways, and utilities, as well as have designed numerous acres of parks and recreational facilities, commercial, retail, and residential developments throughout the City and Orange County. We are Intimately familiar with your standards, procedures, and personnel. Located only 12 miles from your office, we will respond quickly to your requests, Our well -established Design Quality Control Program has been utilized on your past projects, and has proven to keep your schedules and budgets on tmck� Our diverse experience includes — Notechn! bikoways and Complete Streets Streetscepes Multpusepaths Local andivylonalparks Signal do8ltm and synchronization 25E-765 � I Organization Chart Our organization chad—Ah key personnel noted — demonstrates how our team members are organized and managed to help ensure projects run wwthly and efficiently Pr*ct Manager, Sherry Is out primary contact person and A lead our presentation InterAw, I requested. Our optional deputy project manager vAN be selected at the time ot the awed based on projectlit and evallability. Should Sherry be unavallalble at any polak the City should contact Susan Reid andior Jeff 111111kersom Ptincipal-In-Charge Mohammad Halat, PE Civil Design Carlos Floods, PE, LEEDAP, QSPIQSD 0 Jeff Wilkerson, PE f Susan Reid, Pf'* Way Pompara, EIT Roger Chung, PE, QSP=D Dan Villines, PE GRANTWRITING Carlos Phoda, PE, LEEDAR COP108D 0 Jonathan Delgado, SIT Key personnel Each team member has been selected based on their Similar project experience, Strong understanding of your community, and worldoad avallabifty. The motty of our team members have collaborated on related projects fior the last decade. We 0 engage our addilIlDnal support service categories at the right time based on the task order. 0 Project Manager She" Weinnealar. PF, LEED SD+C, ENV SP 9 Deputy Project Manager (optional) Sum Reid, PE * Jeff Wigerm, PE * 71ransportationi"praffic Landscape Architecture and Intgation Keith RuUwd4rdJE- * Mark LoRueASLA, LEEDAP Do Zerlass. PE, PTP It" Cook, RLA Principal Scientist Greg Saboam, PLS * Michael Weber 0 Jason Shockley, PLS Environmental Planning Kevin Kohan Jared Varonin Jard Fischer, PS Construction support Kevin Miskin, P9 Efecirkal Mechanical 25E-766 Rcl-EVANT EXPERIENCE x z w z Ll < w I > > < > z w X 0 < � = < > 0 PERCENT < AVAILABLF FOR THIS 0 L w x w < < EA"I'l PROJECT t w 0 x < 0 1.17f,10ERIROLE u Me* LaRue, ASLA, RLA * 25% Landsoape Architecture and Irrigation Ste" Cook, RLA 75% 1/ V V" Landscape Architecture and Irrigation Roger Chung, 75% PE, QSPIQSD Water Dan VIllines. PE 250A V Water MIchael Weber 250/6 Cnvironmental and Regulations/Complianca Kevin Kohan 25% Environmntal and RegulatlorWCompllanoe Jared Va�onln 26% V Environmental and Reoolations/Compilance Greg Sabourn, PLS a 25% Survey, Mapping, and Legal Jascn Shockley, PLS 26% Survey, Mapping, and Legal Jonathan Delgado, EIT 25% V V Grant wriong Jaret Fischer, PE 50% Geoleohnical and Hemet Kevin Miskin, PE 25% GeotechnIcal Or! Hamat 0 Keypersonal 25E-768 The City requires an experienced consultant to provide general engineering services on an on -call, as -needed basis. We are qualified and available to support your needs in-house. Including: - Water and sewer Infrastructure design and rehabilitation - Storm drain Improvements . Sidewalks - Bike paths . Curb and gutter replacement • Pavement rehabilitation • Traft design and/or studies • Landscape and Irrigation • Park and recreational design • Grant writing - Enviromnentail planning support service,% . Planning, design, construction, and post -construction phases Having sewed the City and other public agencies throughout Orange County on a variety of on -call contracts over the past several pars, weve established a proven successful engineering approach, which we will apply to this contract. Our one -team culture has conditioned us to effectively support on -call assignments. Our quality management program Involves maintaining open and constant communicatkin between all involved parties, assigning our most qualiked personnel to respective tasks when their services am needed, as well as providing a single point of contact forall services, Our detalled scope of services and approach for Option B (General Engineering) Is provided in Section 2: Scope of Services and Scheduls� Our scope of services also Identifies any assumptions andlor exclusions used In preparation of the scope of services and associated fee estimate. 1. 4 25E-769 We bring decades of experience helping oDmmunklos achieve and advance theIr Complete Streels goals, We have the depth of resources to provide all ArE tasks In-houss—from pralladnary enonooft all the way through gnat PW The below table highlights out similar, recent projects, followed by full dewiptions for a few. Santa Ana Cycle Track Ongoing MwMur Boulevard/ TalbertAvenue Signal Synohronization Program 2DU Campus DrIveMristol Street Intersection Improvement 2016 Ve V, Ve Redondo Beach Cycle Track 2016 V V Anaheim Resort District Plan Update Ongoing Maine Avenue Complete Streets 20`15 V V OV Unk Ongoing V Heritage Park Parking Lot Improvements 2014 V V/ OC Great Park Sports Park 2017 Culver Drive/UniversftyAvenume Intaitaction Widening 2015 V V V V V Hazard Avenue Corridor Bikeway Improvement Project Ohgolng V V Ve %/ Burbank Channel Sikeway Pro* Ongoing I/ V 25E-770 E MacArthur Boulevard/ Talbott Avenue Signal Synchronization Program, Santa Ana, CA Year completed: 2014 Client name: Orange County Transportation Authority Contact person and phone number: Vinh Nguyen, PE; (714) 647-5612 Team members: Stantec staff Relevancy: Improved traffic flow along high -volume arterial, revamped control equipment, critical City roadlivay We optimized traffic flow akM this filgh-capacify arterial road by synchronizing 26 traffic signals—Improft existing systems with now control equipment in accurately mciflifircondillons, Improve communication capabilities, and better respond to tradfic needs, The existing III signal control and interconnect equipment was upgraded to be fully compatible. The upgrade improved communications between each dVs traft management centers, allowing regional communication exchange about status and programming. New timing plans were developed permitting for increased compatibility across ft city boundaries. All 26 existing signals were synchronized based on four time perlods: early morning, noon, evening peak and off-peak. We used signal timing software to account for day-to- day variations In traffic flows. Before and after travel times and delay studies were fint-turied by our skilled staff, making slight adjustr6rds to traffic signal Urnmill parameters to Improve performance, reallocate green time, and adjust the sequencing slightly reducing stops and delays. Campus Drive/BrIstol Street Intersection Improvement, Orange County, CA Year completed: 2016 Client name: John Wayne Airport Contact person and phone number: Steven Carrillo; (949) 252-602D Team members: S. Welarader (Project Manager), & Reid (Project Engineer) Relevancy: Full PS&Es and construction suppW services through project completion, comprehensive A-E sarviees, improved h affic flow and safety We provided architecture and engineering services to widen southbound Campus Drive and an additional 600-foot-long, third fight -turn lane onto northbound Bristol Street Our work included partially demolishing and reconstructing an existing maintenance building, reconstructing existing traffic facilities, Installing a new overhead sign, relocating utilities, and providing minor grading and re-vegetallon. We coordinated closely with JWA, the County of Orange, Caltrans, and the City of Newport Beach to satisfy stakeholdees rlesds� We provided full PS&Es and construction support services throughout the successful project completion. VI,, � 0 7 T 4 RAP 25E-771 Redondo Beach Cycle Track, Redondo, CA Year completed: 2016 Client name: Cily of Redondo Beach Contact person arid phone number: Maureen Lull; (310) 3.1 8-066tx4525 Team members: R. Miller (Project Principal and Traffic Engineer), S. Wakimeler (Civil Englneering Load), S. Raid (Design Lead), V. Pampara (Design Erigineer), S. Cook (Landscape Architact) Ralovancy� Comprehensive A-E services, preliminary and final PS&Es. Irmovative bNeway network Designing a link from the Hotmose Beach 'Stmnd* to Redondo Beach's Marina District complex improved accessiblitV for bicyclists and pedestrians and provided aesthetic srfid.sse� enhansemants. Pur full l0cuse services Included civil angineedno and topographic surveys, traffic engineering and planning, and landscape architecture. We prepared final plans for the roadway rehabilitation that featured a now separated bilraway (cycle track) and a now Welcome Park on lands that were formerly used as a parking lot. We also prepared concept drawings, Performed traffic analysis, road dot simulation, and fleld surveys, We also Provided conceptual visualization, cycle track design, and pavement rehabilitation, We advocated for and ultimately designed a Welcome Park replacing the existing wall that encumbered the iiiic�ole link between HermDs a Beach and Redondo Beach. The now Welcome Fork affected the existing parking capaelty—somethIng we had considered In our overall design, To maintain or exceed the cilprent level of parking In the coastal area, coupled with the typical large harbor vehicles, the Improvements were designed within strict geometric constraints. We Implemented a cycle track, as well as Increased the number of parking stalls by providing revers"rigle parking to allow drivers better visibility to the approaching cyclist, Anaheim Resort District Plan Update, Anaheim, CA Year completed; Nqolng Client nams: Cilyof Anaheim Contact person and phone number: HkaAfirimmo; (714) 981-6856 Team members: S. Cook (Project Managerl Improvements in highly -visible destination, support from visioning through construction, Implementing unique We are helping the City, of Anaheim, Disneyland, restaurateurs, holders, and other Resort 01"I ct stakehirlders bring their aftelssaps and fromettes hm the existing garden theme to a more relevant urban themo� We are belong O'bate a feeling of uniqueness to not only encourage visitors to visit; but then to remain In the District longer to enjoy the districts offerings. Our team of diveise, disciplines played a key role throughout the process—ftm visioning to construction. One of the fret Phase$ Includes updating the four major entries to the Resort Dishict, which Involves unique LED color changing lighting on the palm trees and Inside the monuments, sidewalk, and other paving updates, street furnishing, and sofiscape. 25E-772 Maine Avenue Complete Streets, Baldwin Park, CA Year completed: 2015 Client name: City of Baldwin Park Contact person and phone number: David Lopez; (626) 960-4011 x468 Team members: S. Weimneler (Civil Engineering Lead), V. Pampers (Design Engineer), S. Cook (Landscape Architect), R, Miller (Project Pdnolpal and Traffic Engineer) Relevancy: Provided support from feasibility analysis through final design, Complete Streets focus, comprehensive A-E services The City of Baldwin Park has established an aggressive Complete Streets program for the community, including goals to increase walking and bicycling. Maine Avenue is a potentially underuillized corridor that Is being transformed into a quality multimodal corridor, Improving access to the City's downtown and Metrolink station. We analyzed multimodal transportation needs for the corridor, Including a first phase that has been funded through the State/Federal Safe Routes to School (SRTS) program. The analysis included feasibility for a road diet to provide space to address sidewalk ADA deficiencies and bicycle lanes, Rounclabouts and curb extensions are being featured prominently in the completed plan. We have recently completed the final design phase, funded through the ATP program, We also led public outreach and grant administration. CV Link, Coachella Valley, CA Year completed: Ongoing Client name: Coachella Valley Association of Governments Contact person and phone number: LeGrand Velez; (760) 346-1127 Team members; S. Weinmeier (Engineering Projed Manager), D. Villinas (Drainage/Flydrology), V. Pampara (Project Engineer), S. Reid (Project Engineer) Relevancy; Complete Streets focus. comprehensive A-E services, state-of-the-art mulfireodal trail Connecting Coachella Valley cities and tribal lands with a safe, continuous, multimodal trails for pedestrians, bicyclislis, and low -speed electric vehicles. CV Link's design will change the landscape of the Coachella Valley with features and forms unprecedented in trail design. The CV Link Master Plan calls for 52 trail milast, 690 permanent jobs, 112 million annual vehicle miles saved, and $1,47 billion in economic benefits for the area. The results will Include relieved congestion on Highway 111, improved air quallity Increased tourist amenities and mobility, community recreation and fitness, and a stimulated economy. The Stantee team, led by Sherry Wammeler, provided civil and traffic studies and design Improvements for this world -class network of shared trails that links communities from Palm Springs to Coachella. Our scope Included flood studies and the civil design Improvement plans for the alignment within the public road right of way, Including traffic signals, ADA Improvements, and Intersection controls. 25E-773 R Satisfied clients are the strongest testament to a well -managed project. We encourage you to reach out lo the contacts listed below as pad of your selection process. Coachella Valley Association of Governments CV Unk Ongoing LeGrand Velez (760) 34&1127 Cgy� of Anaheim Anaheim Resort District Plan Update Ongoing MikeAtkinson (714) 981-6855 City of Burbank Burbank Channel Bikeway Ongoing Ross Young (818) 238,5210 City of Redondo Beach Redondo Beach Cycle Track 2016 Maureen Lull (310)318-066ix4525 John WayneKirport Campus Drive/B(istol Street Intersection 2016 Steven Carrillo Improvement (949) 252-6020 City of Mission Viejo Oso Parkway Roadway Widening Improvements 2015 Richard Schlesinger (949) 470-3079 Orange County Transportation Authority MacArthur Boulevard/ 2014 Vinh Nguyen, PE Talbert Avenue Signal Synchronization Program (714) 647-6612 la, "Stantec's team has an extensive amount of experience and leadership necessary to perform engineering services on public work projects of any size and magnitude... Their highly -qualified staff has con,�istently demonstrated the ability to work well with integrating multiple disciplines, jurisdictions, and resource agencies necessary in completing a project" -Richard Schlesinger PE ' City Frigineer., City of Mission Viejo 25E-774 25E-775 We 'th design w in mind communily 9 �rnr� nf, �� eMw-r, �, &I n Qlwrm If= Approach- Option 0 Our proposall addresses the services anticipated for Goni Engineering, Option B—Complate $teat design for a ffiWalloal 11,000-foot-lDrig, roadway between Improved intersections. Achieving your goals begins with preparing an effective Project Plan. COW to the overall pm*t success Is getting started In the right4linedon with a Oar understanding of prefect goals and wipactations, We realize a successful prq* requires a compete understanding of whal Is hirrorlont to you, as well as the associated risks. Key elaments d our approsohtor help ensure we maintoln soliedule and budget Includes: • Understanding your go* • Determining the funding requirements and constraints LEMS3 =, ESIEM • Fenway am alternatives analysis • Tmft studies • Sells and pavement investigation • Field varilloullon of record "a Dmistaga, sludles Water consul plans Environmental pwmftgl applications 4 Define rIght-ofway Impow * NoliNnary Design Report (PDR) M 010 City goals W needs Fluid review Environmental review Prefirnharyerdlitemoru review Funding analysis • Prodse alignments • Wit -or -way documarrs • Design survey • Pothole utilities • Construction documents • QC and agency reviews � Permit almllrollons - FinaleatImates of construction costs - Bid solvdoles - Clearly definIng delliverables; - Delonraining to regulatory oversight - DolinIng and managing crW PA tasks and project risks - Assigning: the most qualified personnel - Preparing W mallitaking a detailed soNdule - Providing complain and amarato dellvarablas Our PMJect Plan is one of the key doments of our overall PMect Management Franwork and Includes the detailed SC0110 Of Services and work breakdown shiclure (WaS), VOW schedule, learn members 00 organization, risk assesunt and lyladinq� and QC plan, It is 4 fesscurce for all team menribm end will guide the delivery phase. Our typical worMw Is depk*d on the following diagram., � Determine (MveraVes and WAD - Team and orgaWzWn , Prepare initial poled scheduls - Prepare scope of services am was - OC pan 4 M support t Pfe-bld meeting • Response to bidder questions • Pm-ormstructloo Meeting • Consiroction support • Response to RF(s Review coolmoicr submittals Attend fold meetings ' TOM ft-off moorg Propere detailed preloct %bodule - Records assearch o Topographic survey end basamoppirrilt , Field ravlow 'Wilementrefilow - Prepare record plans provide AID 0000 , Submit find invoice 25E-777 The work delivembles W11 be mansped using the following WM Each team mernber A log their labor hours associated with each task on a daily be*. It will be reviewed by the project manager on a weekly basis. Monthly Invoicing will *o ufflize the same tasks or rolled -up tasks, In a format apeable to the City. Fee Proposal to Provide Design Services for Mile One Street Widening To: The City of Santa Ana, Maroh 20, 2018 I got. Tasks Task Description Hours I Project Coordination 1.1 Coordination, Management, QNQQ ($months) 1.2 Project Meetings (6 moriths) 2 Records Search and Field Review 3 Utility Search and Coordination (0 Potholes) 4 Design Survey and Base Map 5 Environmental Service (CE0A NOE) 6 Precise Alignments 7 Drainage and Stormwater QuaIIV 8 Landscape Planting and Irrigation Design 0 Striping and Signing 10 Traffic Control Plans I I Plane, Specification and EsSmates; (PS&E) a. 30% Submittal b. 60% Submittal o. 100% (Final) Submittal 12 1 Bid & Construction Phase Support ISubtotal Hours Direct Coati Fee H 25E-778 1_3 The schedule follows a similaroulline as the WBS, with more detail to show the supporting tasks necessary to complete each deliverable. Task dellverables will be managed In accordance with the schedule. A typical schedule for a 11,00Wt-lang roadway priolect Is provided below. SANTA ANA STREET IMPROVEMENT PROJECT PRELIMINARY PROJECT SCHEDULE PREPARED FOR: CITYOF SANTA ANA PREPARED BY: STANTEC CONSULTING NOTICE TO PROCEED Elders Tueomis Tue6/5110 k 6/5 KICK-OFF MEETING Odays TWO/7118 Thu 6/7118 60 3 Task 1.1-Project Coordination, Management, QA/QC a man% Tue filsirls man i/w/ill i 4 Task 1.2-Project Meetings (Approx, Monthly) 9 mons; Tue 6/5A& Mori 1/14AO 5 task 2-Record Search and Field Review ill:.��-','r��-,�I'll��,-�,.,,'f"-��,, 3 wks Fri 6/8/18 Thutt/2811s Task 3-Utillty Search and Coordination 16wks Fri 618118 Thus/27119 T 7 Task 4-Deglim Survey and Base Map 2 wis Fri 6/8/19 IhUG/21/18 T, Task S-Environmental Services fCEQA NOE) 3 wks, Fri 6NIB Thu fi/m/lis Task 6-Predse Alignment Plans awks N 6122/18 Thu 7/12/18 TI', 10 Task 7-Drairtage and Stormwater Quality 3 wks Fit 7/13/18 Thu$12/18 T�111 11 Task 8-Landscape Planting and irrigation Design 3 wine Fri 7/13118 Thu RX18 Ti V Task 9-Signing and Striping 3 Wks Fri 7/13118 Thu SP/19 'T 1, 1i Task 10-Traffic Control Plans 3 wks; Tue W23/18 Mon 11/1211 Task 11-Plans, Special Provisions and Estimates 98"YSTU07131/13 Mon 1213111 t2"1 Is Prepare 30% Plans it seki TueIJAI/18 Mon 81W18 Submit 30% Plans arrays Man 0/20110 Mon 8/Z0/18 17 Agency Review of 30% Plans 3 wks Tue El/211111 Mon 9/IQ(lg 19 Response to 30% Review 3 wits Tue9/11118 Mon 10/1/18 --is Submit 60% Plans 0 wks Mon 10/1118 Mon 10/1/18 Agency Review of 60% Plans 3 wks Tuis 1012/18 Mon 10/2211 io, 21 Response to 60% Review 3 wks too 10123/18 Mon 11122/1 22 Submit 100% Plans 0 days Mon 11/12/18 Mon 11/1211 23 Final Agency Review and Approval 3 vsks, Tue 11/13/18 Mon 12/3/18 Submit Signed Originals odays Mon 1213/111 Mon 12/3/18 12/3 2 Taskl2.1,0Jd&Con uction Support (Early Start) S wks Tue 12/4/18 Mon 1/711 —26 Task 12.2-tarly Start Constr. Support (Approx. 6 mo.) 0 days Mon 1/21/19 Mon 1/21�:Ei 1121 Task Manuallmsk split buralson-aftly Milestone Manuel Summary Rellup Summary Manual Summary r ------- I mite ONE STREET PROJECT t L KWCR ;RL 2019 Exter"ITasks External milestone pastilles tnutivaTask Prolress; inactive Milestone MMU91 Progress inactive summary 25E-779 The following assumptions were made in developing our scope of services and fee estimate for the theoretical 11,000-loot-long roadway project • Work limit Res between two recently completed intersections; therefore, traffic. signal modifications are not required. • The proled and reconstruction area Is greater than 5,000 square feet; therefore, a Water Quality Management Plan Will be required and is Included In this scope of sWice& • Drainage studies are limited to the local area and Alto studies are riot required. • Right of way base mapping Is provided by the City. This scope of services Includes design survey, Including 60-toot cross sections and critical and tie -In locations. • Environmental services includes the preparation of a Categorical Exclusions and Notice of Exemption. It is assumed that technical studies are not required. • General concept plans are prepared by others; however, this scope of services will develop the precise alignment prior to preparation of ft final PS&E development. • This proposal assumes approximately two Intersecting and reconstructed driveways and associated ADA access points at each along the 1,000 tod route, Driveways and ADA access points will be detailed on the roadway paving plans. • Major utility relocations are not anticipated; however, minor adjustments to grade or relocations will be required, Including storm drain Inlets, fire hydrants, meters, manholes, and overhead uIlIftles. New irrigation meters are assumed required and water services is available along the project frontage. • City standard lighting fixtures and placement will be utilized. Non-staindard or custom lighting is not anticipated. • Project is completed In one phase. • The buffer between the bike [one and vehicle lane Is a 4-foot raised buffer with pavers. • Displaced and relocated parking (if relevanQ is not included In this scope of services. • Right of way widening along east of the street has already been required. No Impact to the existing medium Is assumed. • Potholing existing underground utilities Is undetermined. If required, a budget of approximately $1,500 for a single pothole, In addition to $900 per each additional shall be Included. • Geotechnical and pavement recommendation report will be provided by the City. ol As stewards of our roadway infrastructure, we deliver strategies to improve user experience, increase safety, enhance roadway aesthetics, and maximize return on investment of capital and maintenance dollars, 25E-780 to a R Scope of Services Project Manopment, Coortfinetion, and QAJQC We V411 schedule a Mck-off meeting With the 04 staff and other stakeholders to discuss the Pro*t Plan, Including the scope of services and schedule, as well as o0iflne Immediate t3ft 10'mimance. Our key team members will aftrA ft will discuss CIA and QC procedures we will Implement CIM lines of Communication between ft CRY and our learn members will be established, Meeting hquancy and aftaule" WIN also be verilled. For ft purpose of this poposall, we have assumed one client mes" per month. IVV Research and Field Review Immediately upon Italics to proceed, we Will obtain all relevant docurnents from the City (and CountI4 9 needed) and review pmjW mWaints. AD exisfing uIlIftlas Wit be rese&-ded and Identified and as -bulk plans will be used when avallable lbr locating subsinuchues. We Will conduct a thorough prqed site InsWiten to " plan Informsoon obtained In our research. Intrmation and location or existing UtPlUes will be frownded Into the plan as a W of the base map preparation, LAM t" Ina 1 4 owl 01 1 mum"Me". I'M nlrlomz, a MILE QNrE STREFT PROSS SaWrIM OFMON 1: ONE-WAY CYCLE TRACK (CLASS M Am tm tef If I a- I if I V FIT & T -I' T MTWG War" MILE ONE STREET PaggWOON OPTION 2: TWO-WAY CYCLE TPACK (CLASS P4 PARWAY P"W"(Mww) 25E-781 Utility Search and Coordination We will coordinate with all the utility companies. Utilities within the project limits will be delineated an the base map and appropriate utility notifications will be preparedfissued and related follow-up will be preformed. At a rninimum, notifications will Include: - Utility Information request - Notice of Intent to relocate - Notice to relocate and request for service We Will submit improvement plans and related documents to utility companies at the appropriate plan development stage. Design Survey and Bass Map We will obtain record maps, surveys, notes, #a shoots, am available horIzontallvertical control, as necessary, from the appropriate agencies. We will also prepare a Record Date Base Map that Includes the existing centerliftes, right-of-way limits, and property lines. The Base Map will be a digital completion of the existing conterlines and adjacent property boundaries of record that encompass the project site. Information will be based solely on the oorripfli afion of record data and a minimum amount of field measurements to adequately tie the centorlines to the existing topography. We will obtain an aerial topography and existing planimettic data. Additional ground survey data needed for the design will be obtained at critical tie4n locations. the Base Map will show record of existing utilities within the project area. a Saparatod Class W/koway (OC Loop concepo. Environmental Based on our review of the theoretical proposed pro*t and the RFP, we anticipate that the project Will qualify for a Categorical Exemption (Class 1) from the California Environmental Ouality Act (CEOA). We will prepare a Notice of Exemption for your review and comment. Upon addressing your comments on the draft, we Vill finalize the Notice of Exemption and file it with the County Clark — Initialing a 35-day statute of limitation period that the pub#c has to file legal Challenges to the Notice of Exemption. This scope of services Includes our participation In up to one meeting with you. As an optional task, we can prepare an air quality/ greenhouse gas emissions study and a nolse study to support the CEQA exemption. It is assumed that these studies will show Potential Impacts would be less then significant - No Federal money for design and excludes NEI)Aanalyels - Traffic study prepared by others to support the CEOA exemption that significant traffic Impacts is not expected Precise Alignment Plans Precise alignment plans with accurate horizontal and vertical geometries will be prepared based on your comments and concept plan approval. We will submit 30% plans (or geometric drawings) for your review prior to final PS&E development. On-stroat Class IthikowaylCity of Santa Ana). 25E-782 F, T r, 0 1 R 5� � Drainage and Stormwater Quality Drainage Study and Water QuaW Management plarm (WOMPI.- Depending on project scope, we will prepare a drainage study to provide hydrologic and hydraulic design information to modify existing drainage structures In the project area, When needed, we will also work with you to prepare a Water Quality Management Plan and design appropriate Best Management Practices (BMP) to mitigate stormwater quality and quantity runoff, Storm Drain Plans: Based on the Drainage Study, we will prepare storm drain plans for proposed Ondlor modified drainage facilities. We anticipate the need to relocate existing storm drain Inlets to the new curb alignment near the Intersecting street, therefore, this scope of services includes the reconstructed Inlet and extended lateral. Hydraulic information will be shown on the plans. Stormwater Pollution Prevention Plan (SINAPPYNalke of Intent(A101), Runoff during construction effects all downstream water bodies, We will prepare a project specific SWPPP and submit the NOI for construction to the RWQCB. Landscape and Irrigation We will provide landscape architecture services as required. While we have a long history of delivering allWlve, Innovative, and cost-effective solutions for shisetscapos, open space, parks, and tralls, our expertise goes beyond aesthetics and Includes technical solutions from porous pavement systems, bloretention, blofilters, and Infiltration basins. We will provide comprehensive services along the parkways, including: • Grading and planting design • Irrigation design • Vegetation control, protection, and management plans • Environmental mitigation • Landscape restoration It Is understood the medians will not be reconstructed; however, we do anticipate landscape enhancements within the medians to upgrade to low water use systems and match the local character of the adjacent parkways. Our approach combines a strong commitment to the most advanced thinking and techniques In environmentally sustainable design, construction, and long-term facilities management With our diverse set of In-house landscape skills and expertise, we provide a comprehensive analysis of the site and Its context, finding the most effective and creative sustainable development solutions. We create a responsive fit between site opportunities, site conditions, and project requirements to develop both economically Viable and environmentally responsive landscape architecture design solutions, Plans, Special Provisions, and Estimates Utilizing data developed under various tasks previously noted, we will develop PS&E documents. These documents Will provide the necessary detail for accurate survey and minimal questions during coristrucrion. PUE documents will be subject to an internal review process and then submitted for your review and comment at the 3V16, 60%. and 100% precise geometric stages. Based on your feedback, we will fmalize the documents to prepare final documents for construction. A typical list of plan sheets for a roadway, trail, or site Improvement project will include the following: • Typical cross sections and details • Street plans and profiles • Signing and striping • Pavement rehabilitation • $form drain and water quality BMPs • Landscape and irrigation • Dry utility relocation • Traffic control • Notes, bid Items, and quantities The list will Include approximately 15 sheets, including the title sheet. Plans will be drawn at a scale of lv�29 with the exception of Signing and Striping Plans, which may be drawn at 1"=401, Bid and Construction Support Questions arlse during the bid phase and In the field during construction. We will act as your lialson from inception to completion to make sure the finished product is true to the original concept. We will help the construction team complete the project with the high level of quality required through our responsiveness and cooperativeness In providing timely processing of submittals and answers to design questions, as well as performing any necessary investigations and field revisions, Construction File. After completing construction, we will prepare the Record Plans and compt a electronic copies of the project document and design files for your records, 0 We recognize aesthetic and environmentally - I friendly designs create opportunities for recreation, leisure, and education—Jncreasing value arid enhancing user experience. 25E-783 I 13 H r I r L 63 1 9 L I 25E-784 .1 I H 25E-785 As requested, we have Included otw W proposal In a separately sealed envelope. l'i' 25E-786 We design with corn rn un Ity I in mind 4. Certifications i 0001 i -ATTACH Ni fox IT Ail- 4 L aTiona, (TA1023 WtOd Win "Soollon 112 #ad Public Contract "a Sw9nolm) To to CITY OF SANTA ANA DEPARTMW 011 MMIr, WORD Ih accordsto with Tide 23 United States Cc& Section 112 end pablic Cactw " 7196 ths BWM dacbras that the bid Is "Otmah In the internet bf, or Oftbahalf of, any Undisclosed perno% parlsersbiji. company pealati .A on, 049AWAstion, or wrp"ma; that the bid to gonvine and not colluOt or sham; that do BMM has ad dreptly or lndh* induced or solicited Any other BIDDBR to put In a Me at ohm bid, ad hes ad directly or bidlre4y - B R �DE arm"a"O"", pu'":�"` 0 "'neom 6"'cona's O'c", 0011, MM hes no' '4 w or cc� to il� the bid orce 7o Ogtof bi Winded Ono in out uWas"' fix any th" sonst an y "Md ofthe Ou onc'�W ""e' a tZ of �e W4� Bed in bidare ead, Wh t the 13113�7 his ri� ditenti ot"Whae"' or.Auv the 740.1 y the b And"111 " pay, W�WW enship, oempWasseciati or*nt ficn� acilW 0or shaaOM4 NOW The above Non-collwitin AffidevIt Is part of Hie Proposal, Sipdng this pipposal on the sigaidme, POAHOU thereof shelf WOO 0011SUM 51FOUM) Of this Allidat MDDM are mdo& that 1110drisit Mw cerifficallon may subjedthe cartifter to o4minal pwejuttov� Signed state of CA ftla county of Subscribed and aware to (or 'atifirmed) beffire me on M1 — day of 20� by proved to me 4a die basis of sell e 0 to be the pwonns) who appeared b ine. Notary Publio Sod CRY ; USinto ATM' Page A3.1 25E-788 a I I notary public or other officer completing this w0ficate verbles only the IdentRy of the individual io signed the document to which this certificate attachadj and not the truthfulness, s!couracy, or State of California County of AMP — Subscribed and sworn to (or affirmed) before me on thts. A-1-- day ot__Ak#Tk_, 20_L9,,by Sharru wwome"Olf proved to me on the basis of satisfactory evidence to be the persongwho appeared before me. CHRISTINE NL CHO Cdmwk%" NO-21100719, lip IN VA U .6 I 25E-789 % - A pp�tjdlx, i:&I: NON DDYING CERTIFICATION bY$WOSOW"Mft*tNUdorproposW,totebestof hisorker, Ww1odge and beH4 that; 1. No fedora appropriated funds bavabeenpald or vdil bepald, by or DAbdWf of thoundersipecl, to my person forialluoucing or ottemp* tojolloem on offlau or omployoof any faderg ggimy, a Membor OfCongrass, an Am or omp" ofCanwerst or an employee ofa Member of Congws In connection with the SWUrding Of Any Jb&r4l contraolz the malcloo of wy-federa grant, to anift of isky fedora lom the entering into of any cooperative algrosmant, and the Werwon, Continuation, rvnevW, amendment, or modiffoadon of W fuleral venuvA grant, Joan, or cooperative sgr"aagatt, 2. if any funds other than federal appropriated Araft have boa pad or will be paid to oily person thr hMwnft or attempting tD Influonco my officer oromplayee of MW Nara agency, a Member of C10090004 an officer or employee 017COVO4 or an employ" of a Member of Congress in cooneationwith this fedwal coal" grantlawiloon, tilelsadersigned shall vosaplete and submit a "I)Wosm of LobbyingAoMW. TUS WrIlMettaft Is a MR10601 rePrOSCOWN Of fact upon W" rollanoe was placed when this usmaotlon Was made or entered Into. Submission ofthis oartification is apriguinishe fur maung or sawft Into this tmilsootion imposed bygeollon][352,Tble3l, U. S. Code. Any person who fRHs to Be therequked cerfinoolion shall be saujoetto, A olvg P=11Y of"at Im than $10,000 and not mors than$1KOOD fbemb such 1141ora. The PrOsPoWvo paxtiolpantalso awess by submitting W5 or her bid orproposa thathe or sho shall require that the language of #his m4flootion, bo, IncludW In all laworilor subcontracts, whichexceed $100,900 and that all suat sub reciplonts shall cor* and disolose woordingly. Stutec: Consulting Service$ Inc. 1 5, A rm o"flanto Ana FF Page A$-2 LEED DD+C� ENV SP 25E-790 The undersigned consultant or oorpomto, officer, during the performance of We conimet eadfies as follows: L The Consultant WWI not disadmInate against any employee of applicant ter employment because of race, color, Tellgiont, sox, of national origh The Consultant SW[ take affirmative Action to own that appilannts ate employed, sad that employees arc thated duft employment without regard to their race, color, religion, BOX, Or nallond WgIft. Soolt Action shall include, but not be limited to, thD MOW109: employment, UPSARding, demotion, or transfer, recruitment or recruftmeat Advertising; layoff or tormiAo6oft; rates of pay or other forms of compensation; Aral selection the traMI& including Apprenticeship, IhO Consultant 890009 to post in conspicuous plaW, available to employees and applicants for employmout, nations to be provided saltIng forth the provisions of this nondiaorimiamlon clause, 2, The Consultant shut], in all nolloitattow or Advertisements fisr employous placed by trou behateof the Consultant state that all qualified Applicants will receive consideration -for employment without regard to race, color, religion, ou, ornational origin, 3. The Consultant aball send to each labor union or roluesuatative of workers with vddeh helsho has it Collective bargaining agreement of other contract or understanding, a notice to be provided advising the said labor Luslon or workers' representatives of the Consultant% commitments under this sectinu, and Rhall Post C0000 Of the notice In conspicuous places available to staploym and applicants for employmoRL 4. 1he Consultant shall comply with all provisions of Executive Order 11246 of September A 1965, and of the rules, risgulattlons. and relevant orders of the Secretary of Labor, 3. The Consultant shall furalsh All inibroadflon And reports required by FxooWvo Order 11246 of September 24, 1965, And by tules, regulations, and mders of the Secretary of Labor, or purguent thereto, and will permit acme to his/her books, records, and accounts by the admictistoriq Way and the Soortiery of Labor for purposes of investigation, to asocatain compliance with such rules, regulatJoub, and orders. 6, In the event of the ConsultwWa non-campliance with the nondisorkuhation, olauses of this cocirsor or with say of the mid rules� regulations, or orders, the contract may be canceled, WmInated, or suspended In whole or in pad and the Consultant may be declared ineligible for further Goyerament contracts or tedorally assistid construction cont6ow in accordance with procedures auftrizeA in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies Invoked an provided In Executive Order 11246 of September 24, 1065, or by M1% roplations, or order of. the Secretaq of Labor, or as othorwlse provided by law. 7. The Consultant shall include the portion of the saritenco learnediawly preceding paragraph (1) and the provisions otparagraphs (1) through (7) In every subcontract or purchase order unless exempted My of Unkmall—ro— PageM-3 r 6 r L U r L L L L r LJ nil ;� 25E-791 by rules, regulationa. or orders of the Secretary of Labor issued parsuant to Secdon 204 of BXWAtdvt Order 11246 of September 24, 1965, so that such provision will be binding upon each subcontract or purchase order as the administering agency may direct as mms of onforft such provision, including anctions fbr noncompliance; provided, however, that in the eved the Consultant bwomes Involved In, or is throatened with, litigation with a sub-cansultant or vendor as a result of such dirudon by the administering agency, the Consultant may request dw to United States enter into Such litigation to protect the Interests orthe United states. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats, 1939, and as amended, No disodmifixtion shall be made In the OMPIOYmout of porsora upon public works because of race, religious creed, color, national origin, ancestry, physical handicaM mental condition, madtal statop, or sex of such Persons, 4acept as Provided In Section 1420, and any consultant of public works violating this Section Is subject to all the penalties imposed for a viola6on of tho Chapter. Biped, WelftM81% PE, LEED BD+C, ENV SP Title. Pftw, TransPoftion rum: Stanton Co"ra Services Inc, Date- city of santsMa 9 PSDOA34 25E-792 25E-793 Sherry WeInmeier PE, ENV SP, LEED APSD+C Project Manager Education 88, Civil Engineering ProlasdonalErielmier#41761, CA Envis�on'll$ustainabilityProfogsimi(EW SP), Institute for Sustainable Inkastructure LEED AP Building DodIin + Construction, U.S. drean Building Connell Why select Proven PM-100s of sucoessfullydelivered projects, Including 12+ task ordert for 5 on -call contracts In the post 8 years Expansive concepHevel through PS&5 experience Successful Wei agency project experience, including With the CRY Proven record of quality and delivery E* Denotes projects eamplatedwith other fims Sherry Is a proven and highly respected leader In the A-E Industry, having delivered civil engineering and design services forpublic agency clients throughout Southern California for more than 30 years, SherPIS extensive expertise Includes concept -level Infrastructure design through final design services lior large-scale master planned communities, a wide range of food pubilo works facilliles, and aws"milng muliti-modal tramportalkin facilities, Including the recently completed Redondo Beach Cycle TracIL Shoriya outstanding commitment to collaboration and communication, strong understanding of details, and dedcation to owneW goals has resulted In herproje* regularly being delivered on schedule and vdft budget Santa Ann Cycle Track, Santa Ana, CA (Project Manager) Sherry martaged the prelinitnary design and precise goornetrics for this 2.4-mile separated bikeway In the City. She managed concept refiriaments and precise alignment studies for the protected bike tones uIllift raised medians, landscape Improvements, bulkuts at designated Intersections, and traffic signal modifications, The clesl�n will complete a one-way cycle track In each direction along Santa Ana Boulevard, 5th $#set, and 6th Streetoonnecting the Santa Ana Regional Transportation Center to the downtown cIvIG center area, The total project length Is approximately 2 miles of one-way cycle track and 0.4 miles of two-way cycle track, CV Unit, Coachella Valley, CA (Engineering Project Manager) Sherry Is providing design oversight and project management services for the civil and traffic engineering final PS&E design services for the on-streat segments of OV Link. CV Link Is a %mile shared use protected path connecting the Coachella Valley communities hm Palm Springs to Coachella, We are woOng closely with the client and desert communities to design this world -class facility. CV Unk Is a $100 million project with nearly all funding in place. Redondo Beach Cycle Track, Redondo Beach, CA (Civil Lead) Sherry was the civil lead for providing full A-E sarvices—from concept through final PSM.—for proposed bloycle-friandly facilities along two roadways. She led preparation of concept drawings and final plans for the favored alternative, which includes a Class I $operated cycle track and City Welcome Park while Increasing parking capacity within the coastal zone. The project Included traffic analysis and simulation lot the road diet and roundabout, conceptual visualization, field survey and serial topography, civil design of the cycle back, drainage facilitlies, landscape and site furnishings, and related signing and striptrig plans. 25E-794 MalneAvanue Complete Streets, Baldwin Park, CA (Roadway Task Lead) Sherry delivered NIXIE design services for the final PM along MalneAvenue to enhance trafflo caliving and sheat beautification along this 1-mile corridor and roundabout, Design services Included upgrades to existing ADA curb raMps,commemial and residential driveways forADA compliance. bulb -outs, and roundabout design, This pr*ct Included a road diet, which modified the ficur4ane roadway to provide a three -lane roadway, one through lane in each direotion and a continuous median or center left-tum law throughout, while Improving pedestrian and bicycle safety. Heritage Park Parking Lot Improvemeniz, Irvine, CA l[Project Manager) Sherry managed a fast -track design Improvement to a 4-we parking lot originally constructed In 1970. Our design Improves circulation, FOR construction methods, capacity safety, water quality, and aesthetics. Careful concept element oonsideration Included Improved circulation and ADA facilities, increased capacity, vlsual� Passing design, sustainable features, end safety. Sherry prepared PS&E and construction documents and helped obtain approval from various city departments. Hazard Avenue Corridor Ellusway Improvement Projiect, Orange County, CA (Project Manager) Sherry oversaw an alternatives analysis and provided design support for an 8-mile blkeway through four Cities in Orange County, The bikeway consists of oNWIt segments along former rail right -of way, Class IV (Cycle Track) segments on a section of roadway that will be reduced from a four - lane arterial to two-lane collector with center turn lane (road dIeQ, and bicycle boulevard segments through residential neighborhoods. A comprehensive traffic Impact anslysh; was prepared for the Project Report and design ompts; developed for the on -mad seq ments. A special study to support an amendment of the Courity's Master Plan of Arterial Highways was prepared for the road diet sagmards, 00 Great Park Sports Park, Irvine, CA (Project Manager) Sherry managed final entilneeft design services lartbe sport park's development and design, which includes 176 acres of recreational sports and fully compliant accessible site access, We designed precise grading, drainage, sewer and water, and traffic facilities. We are currently providing oonstuotion support services through compleflon. Burbank Channel Bikeway Project, Burbank CA (Project Manager) Sherry managed our full A-E and environmental services, Including final PS&Es to complete an Important blkeway link through design of a Class I bikeway and mulfi-m trall along the Burbank Channel, We have provided graphics and presentations at council meetings, met with the community In open gatherings arid one-on-one with the City. arid helped develop a community survey to gather Input from at Interested members, Our concept and final designs looked closely at each of their concerns and provided detailed cost estimates of theproposed project allumetIves. Camino del Rio Roundabouts, San Clemente, CA (QAJQG PS&E) She" ove!saw the design of two large roundaboah; and street design. Our roundabout solution proved to be wall - received In address!ng future traffic volume, speeding, and safety issues. We provided full A-E end final PS&E design services, including drought tolerant landscaping that Improved circulation for pedestrians and bloydiste, Son Diego Crook Channel Bike Trail Relocation, Irvine, CA(Project Manager). Sherry provided engineering services, Including final-PS&Es for rastorl%a 1.2-mle segment of the Son Diego Omsk Channel. Paved bloycle and hiking trails borderfirs chiminal. Her scope Included Improvements to relocate the bike hall stAfton Parkway along the Canon USA property within the channel right of way. Channel structural Improvements ware designed to replace eroded and damaged areas of #is channel Including rip rep structures, grade control and emded soil cement ramps and slopes. The relocation Includes grading, asphalt paving, fencing, ADA Improvements, i1gnage, striping Improvements, and minor landscaping. Sherry prepared a detailed rIght-of-way mapping base to define the existing right of way and any now easements early In the design so the City could secure timely right-of-way acquialffon, CulvedUniversity Intersection Improvement, Irvine, CA (Project Managel Sherry managed engineering, environmental, and architecture! design sonfites. She oversaw PS&E preparation and the design of roadway, grading, structures, storm drain, landscape, and utility construction documents to improve level of service at this busy Intersection In conformance to Complete Streets goals. The project, scheduled for co ' nstruction Inatunmer of 2018, provides an addtfionol through [one along Culver Drive in each dinction and right -turn lanes to Improve traffic flows. Campus DrIvelBrIstol Streetintersection Improvement Orange County, CA (Project Managa* The project widened southbound Campus Drive to provide an a0ditional 600-fool-long, third right turn lane onto northbound Bristol Street The work Included the partial demolition and reconstruction of an existing maintenance building, reconstruction of existing traffic factifiles, Installation of a new overhead sign, utility relocations, minor grading and re-volistation. We provided traffic, civil, gootachnical, architecture, and landscape architecture sentlow. *Donotw pmJects completed Wth otherffim 25E-795 F-3 FM N 15 r I r L11 NU - Mohammad Heiat Asa leaderin the transportation fleldlormoris then 36 years, Mohammad has substantial chill engineerino experience In a broad PE range of public works-aW private residential and comr6ordal PrIncipid4ri-Charge development Aects. He's eAmWv* experienced In capital improvement lacillies design, madway am! Intersection Improvement plans, nastier Paris, runoff manapment plans, and drainage structures. Mohammad has served as pmject principal. quality control supervisor, Education project manager, and project engirureron the preparation of PS&Es MS end 89, Civil Enginaming for numerous public works and private Infrastructure projects with emphasis on highway and *set design, drainage, and ftod control facilities design, Including culverls, open channels, and detention/ ProtessionalEngloorN5776,CA storage basins, Why SWW - E*n*e public works on -call projict Howard Way, Century Place and 10 Strad Roadway managament and oversight Rehabilitation, Coto Mass$ CA (PrindpoWn-Charge) - Significant PS&E preparation for public Mohammad oversaw onglineering-dealp services for the rehabilitation and *construction of Howard Way, Century Piece, and 16111 Infrastructure projects Street. Project Improvements included pavement reconstruction; - FXpert In local agency processes, reconstructing damaged curb and gutter, cross quiters, and sidewalks; procedures, and standards driveways and driveway approaches; and wheat chair ramps to rned - Multi-ifisciplinary arighm ADA requirements, Design plans comply with ths latest Caltrans, Green Book, APWA, and City standards. Oso Parkway Roadway Vilidening, Mission Viejo, CA (Project Manager) Mohimmad.managed preparation of preliminary and final design plans for widening improvements onOso Parkway between the 1-5 freeway and County Club Drive, A battle capacity and operation analysis was prepared for widening alternatives and the recommendation was to add one lane In each direction on Oso Parkway and modify the signals at County Club and Montanoso Driver. The widening Improvements require the acquisition ofadditlonal fight of way on both sides of the street and relocation of several utilities along the existing sidewalks. The box culvert for Oso Creek Is being Lengthened to accommodate the now lanes In each direction. Dmotes projwts complotod Wilk Ofifor 11fins 25E-796 Vlolorfft ftest Rehabilitation, Costa Mesa, 'CA (Prindpal-In-ChargelOC SuporvisoQ Mohammad oversaw civil engineering and toMiraphlo surveying services to rehablibla, roadway pavement for Victoria Street from Harbor Boulevard to ft Santa Ana River. There are several signalized Intersections within the project limb, including Infersectimris with Harbor Boulevard, MapleAvenue, Pomorafivenue, Placentia Avenue, NatkinalAvenuofirnedmAvenue, Canyon Dyke, and Victoria Plamiftiley Road. The Improvement soope included pavement rehabliffallon; reconstruafforit rehabilitation of damaged ourb and guitar orms gutters, and sidevialks; driveways and driveway approaches; detailed design modifications to Iniprove nuisance low drainap problems; and wheal chair ramps to meetADA requirements, He also prepared separate signing and striping plans and traffic control plans to Implement tha project Improvements.' 117th StreeVWdil Avenue and Harbor Boulevardf Wilson Street Intersections Improvements, Costa Mesa, CA (PrInalpid-lo-Charge/W Superilsor) Mohammad oversaw PS&E preparation fbir Intormatirin capacity and aesthetic improvements at the 17th Streell Tustin Avenue and Harbor BoufevaWMaon 80wt Intersections. Projeol: capacity improvements at 17th StrestlTuslin Avenue Included exclusive rIght-turn lanes on the eastbDund and northbound approaches and a far -side bus tum-out on eastbound 17th Street The Improvements at this location also Included deourathos crosswalks across all approaches of the Intersection, new curb returns and ADA-oompliant access ramps, now sidewalk and tree wells, raised medians with landscaping and irrigation systems, and new street lighting. Improvements at Harbor Boulevard and Wilson Street included an exclusive westbDund ffight-turn lane, including retaining wall design. The ffrin prepared all street Improvement plans for thaso projects, including roadway plan and profiles, detail sheets, traffic signal modgicaflon, signing end striong, and street lighting, * VQfiOtO8PMJ" C04010(od w0h OWN= Smokehe Lane and JeftyRoad Intersection Improvements, hino, CA (PrIncipal-In-Charge) Mohammad oversaw street Widening Improvemients at the Smokehe Lane and JeArey Road Intersection. Swims Included WW design survey, roadway widening on Smoketme Lane to provide eioclusl* right and left-birn lanes at Jeftq Road, ritild-6way engineering, new traffic signal Installation, signing and strolng Improvemarrils, concrete bus pad Installation, geotoohn1W and hydrologyanalysla, ullitycoordinallon and potholing, and landscaping and initialbri system Improvements. We also prepared separate traffic control plans for pplect Improvement construction. Culver Drive and Walnut Avenue Intonseallon Improvements% Irvine, CA (PrIncipalmin-Chargio) Mohammad oversaw engineering design swims, Including widening Improvemerds along the eastern side of Culver Drive between WalnutAvenue and Scoltsdale; widening Improvements along the western side of Walnut Avenue between Culver Dive and 500 feet West of Culver Drive; construction of raised medians, driveways, bus turrouts, and access ramps; utility relocations, and oM grading. Services Included final PS&E and right-of-way mapping. Final PS&E services included a design topographic suivey, preparation of roadway Pam and pro% drawings for roadway Widening; paverriantrehaliNtaton: offille grading, landscape, signing and striping; and Intersection traffle signal plans; and technical specifications. Jamboree Road Widening, Newport Beach, CA (QC Supervisor) Mohammad oversaw engineering design services for widening Improvements along the eastern side - of Jamboree Road between Bristol Sireat North and Fairchild Road, at the MacArthur Boulevard Intersection to provide one additional northbound through [one and one additional southbound left -turn lane, on Jamboree Road, Services Included preparing conceptual landscape and engineering plans, environmental documentilition, right-ol-way mapping, mid final PS&E. Final PS&E services included a design topographic survey; preparation of roadway plans and pTiVe drawings for roadway widening; pavement rehablIltallon; offsIte, grading, landscape, QnIng and striping, and Information traft signal plans; and technical specifications, 25E-797 El 9-1 r 1 r : !- 3 L L r r L A r r L 2 Rock Miller PE, PTOO QNQC (Rock E. War &Associates) Education MS and BS, Civil Engineering Registrations/Cortilfloations - ProfessIonaIEnglnw#20493(CivIl), #11131)(Trafflo), CA - Certified Professional Traffic Operations Enginser#205 Why select - Recognized trafflo and Complete $treats expert - Detailed reviewer focusing on safety; quality, and sound, Implementable solutions and Improvements - Recent City project experience and deep understanding of local needs - Unmatched knowledge of regional, state, Federal, and International design guidelines Maws projeofs complotod wA othor firms Rock is a passionate traffic and transportation engineer who specializes In planning with emphasis on active transportation and its contribution to placernaking, urban design, streetscapas, and overall rnoblilly. He Is a subject matter expert on walking, biking, and appliman to Complete $tioots. Rock's 36 years of experience Is welt known to beaspartatiOn professionals throughout North America, in part due to his service as International President of the 15,ODO-member InOW of Transportation 01gloaars (ITE) in 2012 and his coninulng service on the U.$, National Committee on Uniform Traffic Control Devices and for the Transportation Research Board. Rock is a strong advocate in developing and standardizing unique and Innovative concepts to better serve walking and biking. He Is also an excellent presenter and facilitator In building consensus for complex transpwWon priojects, This expertise, coupled with his strong experience and credibility In traditional traffic engineering, operation of treft signals and traffic safety, are of great value in presenting technically complex projects. filante Ana Cycle Track, Santa Ana, CA* (Traffic Engineer/ActivoTransportatlon Planner) Rock proMed traft engineering, design oversight, and active transportation plans for this 2.4�mlle separated Olkeway within the CRY of Santa Ana, The project Involved concept refinements and pracim alignment stuTies for the protected bike lanes utilizing raised median% landscape Improvements, bUlb-outs at designated Intersections, and traffic signal modifications. Redondo Beach Cycle Track, Redondo Beach, OR (Project Manager) Rock managed this project to develop plans for proposed bicycle friendly facilities along two Important madwaysMthln tholt Marina district The project, opened In June 2015, provides benefits to motorized and no"otorized users. and further beautIfies RedorWa Harbor Gateway, Rock provided traffic analysis and toad diet and roundabout simulation, conceptual visualization, field survey and aertaftopography, civil design of the cycle track, drainage lecitilles, and related stgnIng and striping plans, He led the design concepts and stakeholder and commission meetings, along with several public workshops. This project has won more than six technical awards and commendations to date and Is used by more than one million cyclists annually. 25E-798 MalneAvanue Complete Streets, Baldwin Park, W (Principal-lo-Chuge) ' Rock managed transportation planning and full A-E design services along Maine Avenue to enhance M calming and street beautification along this 1-mile corridor and roundabout located at the Maine Avenue and Olive Street Intersection, The Maine Avenue corridor project was a road diet which modified the four -lone roadway to provide a three -lime roadway, one through lane in each direction and a continuous median or center left-tum lane throughout while improving pedestrian and bicycle safety. CV Unk Coachella Valley, CA* (PrIncipal-In-Charge) Rock Is providing hft engineering and urban bikeway designs. This project will construct a 70-mile mult-use trail saw ft developed portions of the Coachella Valley from Palm Springs to Coachella city along the WhItenvater River Wash. It will be separated from traffic for most of Its length and will serve cyclists, hikers, neighborhood electric vehicles, and other eligible users. OC Loop Feasillollilly Study, Orange County, CA* (PrIncipol-In-Charga) Rock oversaw feasibility study preparation to connect existing bloyole and recreational trails to form a continuous loop through North Orange County. The final project will cover more than 70 miles, including about 40 nifies of existing beachfirint and levee trails with 30 miles of new trail along smaller waterways, railroad rights of way, and urban separated bikeway segments. The project will Include several complex structures to separate from freeways, high-volurne arterials, active tall corridors, and challenging waterway channels, Model Design Manuel for Living Streets, Los Angeles, CA' (Nori-motorized Transportation Expert) Rock assisted the County of Los Angeles, Department of Pubic Health, In developing their Street Design ManuaL This manual focuses on all users and all modes, seeking to achieve balanced'shoet design that accommodates cam, while making sure that pedestrians, cyclists, and transit users can travel safely and comfortably. This manual also Incorporates features to make streets llvel�, beautiful, and economically vibrant; as well as erwilronmentally sustainable, Rock participated In the two-day public chanitle program and helped author the report bloycla and liability chapters. ft report ouillnea the objectives toachleve "living streats'goals, including making the roadways safe and pleasant for all users. *D000awPWJ8Cf3 complofod with othermn Short Range Bicycle Friendly Improvement Programi Ong Beack CA* "act Manager) Rook served as the project manager for the City of Long Beach eftiorts to become the most bicyole-friendly community In the Country. He has obtained Use RequesIs to Experiment from the Federal Highway Admilrdstrallon for Innovative bicycle facilities, Including his award-WrinIng green sharrow lane, downtown protected bikeway facilMos� bicycle boulevards, and buffered bicycle [arm Rock also Identified and prepared plans to Implement relies of bilreways Unugh lane narrowing, eliminating travel lanes, and Innovative treatments, Burbank Channel Blkeway Project Burbank, CA* (PrIndpaWn-Charge) Rock 19mainaging ful A-E and environmental services to the City of Burbark, which completes an important bikeway link through design of a Cho I blkoay and muhl-use bell along the Burbank Channel. This bikoway will extend from the CIVo Matrofink station south toward the Los Angeles Pivot Trail located just beyond the City thrifts. V% haw provided presentations at council meetings, rat with the oommunfly In Wen gatherings and one-on-one with the Clly� and helped develop a community survey to gather Input from all Interested members. Our concept designs looked closely at sach of their ooncems and provided detailed cost estimates of the proposed project alternatives. Bicycle Improvement Program, RIverolde, CA* (Project Manager) Rook managed review of existing infrastructure and potential changes to Improve bikeway infrastructure In Riverside. We helped Identify potential projects that were easily Implamentailk and Inexpensive, while providing greatly Improved bicycle facilities. We spacifilloaKir analyzed various options for University Avenue and Wine Street near University of Calilonla, Riverside, and analyzed nrockton Avenue from 10th Sliest to Bandini Street for a potential road dial. We also analyzed various other potential facilities, Including Class III facilities and connections to the Santa Ana River trail, pi L . L J U no.; 25E-799 Carlos Pineda PE. LEEDAP, OMOSP Civil Design and Grant Writing Education - MS OW 09, CM118tructural Engineering - M8x Business - Prolmlonall Enginwx 9038639, CA - U.S, Green Building Council LEED Accredited Professional - Qualified Stormwater Pollution Prevention Plan PractitionerMeveloper - (OSPOID) why select - Decades of public Infrastructure engineering experlance—ftm rowways to water and more - F)bnske PS&E preparation experience - Fully knowledgeable of C*m, local agency, state, and Federal quidellass Denotes prolom compkied with other km Catlos' di -encompassing civil engineering KA project management emAnce Includes 34 years of working for both private and pugs sectors..CaW private motor design experience involves residential maser planned communities, "in twr residential improvements, and ComrRarotal centers, while his public work design expedenco comalets of major arterfals Improvements, secondary 110YVap and COMOrS, flood control and drainage projects, ADA reinefft, and ads rocies to schoof pr*cts. Lincoln Avenue Phase land Ir, Anaheim, CAfroject Managoo Carlos managed.cIVI erVinearing design for the wklenN and mallgarnerd of U miles of Lincoln Avenue, from 200 feet wastof West Street to the Caltrans rUht of way at SR-55, and the widening of a W public street This was part of an Anaheim redevelopment pmjoct that Involved the realigning Lincoln Avenue to create saler traft conditions at the Intersection of Lincoln and Wed Street, as well as the consolidating several Caftran8'dght-of-way adjushnents 00 resulted from the SR-6 and Lincoln Avenue Interchange Improvements, North $an Fernando Boulevard Safety ImprovernentV, Burbank, CA (Project Manager) Carlos managed the safety improvements design for North $on Fernantio Boulevard between GrIsmar Avenue and Walnut Avenue, In accordance to the North San Fernando Master Plan, The project designed curb extensons to Improve the allilnment at various Intersections, Uaft signal modifications, adding bile lanes, fair Ium lanes, and ADA romps and crossings. Project funding and a Federal HSIP grant and It had to comply to Caltrans and Federal guidelines ford*n and construction procurement Stanteo prepared the PS&E package, as wall as all associated documents and exhibits In Caltrans LAPM forAuthorizedon to proceed with Obt-of-way earfulsition and construction. 25E-800 Butterfield Stage Road, Phase 3 Improvements, Butterfield Stage Road and Rancho California Road Intersection Improvements, Tomeouls, CA (Project Manager) Carlos mane* civil enonom design and field survey services for the design of Subftld Stairs Road, Phase 3 improviorneft. This project widened 4,300 lineal feet Of Butterfield Stage Road from La Serena Way to Rancho California Road from a two to a four -lane malway .... his limes and a raised modflan. The project widened #0 easterly SbB of Butterfield Stage Road aid the plans required permits from the City of Temecula, County of Riverside Transporldrin Department and Flood Control District The project involved extensive grading, 21)-fbot-high retaining wall dosign, and three drainage culvert extension. The project designed the Mergeld Stage Road and Rancho California Road Intersection Improvements, which Included abaft signal modification; Wdening of i,0110 linear feet of Rancho California Road, and drainage Improvements. Design plans included plan and prolile plans, Signing and striping plans, grading plans, erosion control Pans, drainage plans, retalning wall plans, street Hillifing plans, traffic signal mod"on Pens, and a water quality management plan. Aimee Aides Bulb -Out Installation and Buena Suental La Miranda Median Improvennard, Rancho Santa Margarb, CA (Project Manager) Carlos managed the design of bulbouls, landscaping, and !"ilialkin at two hilli-proffie Interseftris in residential neighborhoods. The project also Installed a median and associated landscaping and Irrilliation at another high profile Intersection. Work also Included public outreach In coordinaft the work with nearby Schools, The Improvements Improved pedestrian v1siblity, and reduce vehicle speeds. FY 2010-2011 Grouped CDBG Projects, Pomona, CA - (project Menem) Carlos managed design activities, preparation of PS&E, right-of-way services, and as-riseded construction management services for the following Community DeWopment Block Grant (COBO) funded projects: CkywkIoAlley Improvements (Pm*t No, 213-64646); CitywideADAftessible Path of Travel -Alley Intersections arid Curb Romps (Project No.213-64646); Citywidle Street Lights (Project No. 213-64647); and Sklowalk-DIstdots 2 and 3 (Project No. 213-64648). I nod" pro)xfs "kAw with odier arms IV WANAIN410111i I Cerritos Avenue Widening, Cypress, CA (Project Manager) Carlos managed widening of Combs Avenue to relieve an existing bottleneck. The widening Impiravernent design was somplishad without right -away acquisition. Improvements Included street widening to provide additional through capactir removal ard replacement of curb, guW, sidewalk, curb ramps, and driveways, relocation of traffic signals, pow poles, light poles, Ere hydrants, and WIRY boxes; and asphalt paying, traft striping, retaining wall constructicn, and other appurtenant SRO Improvements. Pleasant Wiley Road Improvemorits, Camarillo, CA Froled Mu"er) Carlos provided dW engineering design to Improve a 1.8- mile reach of Pleasant Valley Road, an important arterial highway In ft City of Camarillo. This project resulted from a condition otapproval for the development of Village at the Park, a 450-wre moster-plonned cornmunity, Improvements consisted of wideriling the road from two to four lones; accommodating the widening of the bridge over Calleguas Creek and provIding adequate fireeboard at the Ci Oak; two, new traft sign* and a signal modification at LeVAS Street; drainage improvements; and a sewer force main to serve the newly -developed community. The Project required permits from the CRY of Camarillo, and oDonfinstlon with Caltrans W it* County of Ventura, Jeffrey Road Infrastructure Improvements, lrvine� CA �Prqjeat Manager) Carlos managed ft preparation ofinfrastructure plans, Including street Improvements, right-of-way engineering, storm drains, Shoals, grading, water and sewer, dry utilities, specifications, and construction cost estimates for 1.5 miles of Jeffrey Read for the City of Irvine, This project also Included I mile of Portala Parkvioy Improvements, Both Jeffirey Road and Porkile Parkway include roallomerds and street design for a *-lane highway with raised modlains., pedestrian underomosling; water and sower relocations up to 36 Inches In diameter, and dry utility design for electricity, gas, and cable. Improvement plans were processed and approved by the City of Irvine, Irvine Ranch Water District anxi the County of Orange, 25E-801 L U r L 11 Deputy Project Manager and Civil Design Education 08, Civil Engineering Professional Engineer 456872, CA Why select # 1100+ successful pioJeols, with vast majority involving conceptlevell t6final ME design - Significant on-eall contract and I%* order delivery experience - 20+ years of local agency infrastructure project experience Denotes projects complated with other arms Susan's 20-yearcarear providing entilinaerino and design services for public and private Infrastructure prq)s* has Involved roadways, pedestrian and bike trallsipaths, hydrology and drainage, and etntironmental work. She has significant on -Call contract and task order everlim for local Orange, County public wares, water, parks, and transportation agencies. She Is an export In numerous precise geometrics and computer aided programs, including AutoCAD Civil 3D InRoadsftroStation, WMW, and varlous Orange and Los Angeles County hydrology and hydraulics programs. CV Unit, Coachella Way, CA (Project Engineer) Swan Is proWing Will and traffic engineering final ME desifln services for the- on -street segments of OV Link. GV Link Is a M mile shared use- protected path connecting the Coachella VWby communities from Pam Springs to Coachella. We am working closely with the client and dasert communities to design this world - class facility, CV Link is a $100 million project with nearly all Wing Inpim. Laguna Beach Pathway Projects, Laguna Beach, CA (Project Engineer) Susan provided civil engineering for the Top of the World pedestrian pathway and now pathway along Laguna Canyon Road, hom the College Ad and Design -to the City's Act V Parking Lot, Son Diego Crook Channel Bike Trail Relocation, IrvIne, CA (Project Engineer) Susan provided engineering services for restorIng a 1.2-mile segment of the San Diego Creek Channel that Is currently owned and maintained by Irvine, Paved bicycle and hiking trails border the channel. She Is providing Improvements to relocate the bike hall at Afton Parkway along the Canon USA property within the channel tight of way. Charmed structural improvements were designed to replace eroded and damaged areas of the channel Including rip rep structures, grade control structures, and eroded soil cement ramps and slope$. 25E-802 Culver DrivalUnIversky Avenue Intersection and Widening, Irvine, CA (Project Engineer) Susan pfovidedful[A-E services ibr the City at this major arterial Intersection to Improve the LOS and mitigate the future projected substandard LOS at the Culver Dive and University Drive Intersection. She Is helping provide civil engineering, rIght-of-way services, landscape design, W control, uflfity relocations, and environmental permitting through fined PS&E. Redondo Snob CycleTrack, Redondo Beach, CA (Project Designer) Susan helped develop plans for propomd bicycle friendly facilities along two Important roadways within Redondo Beach's Marine district, She helped prepare concept drawings and final plans for the favored alternative, which Includes a Class I separated cycle track and City Welcome Park while Increasing parking capacity within the coastal zone. The project included trafflo analysis and simulation of the mad diet and roundabout, concepttual visualization, field survey and aerial topography, civil design of the cycle track, drainage facilities, landscape and site furnishings, and related signing and striping plans, John Wayne Airport Campus DrivelBrIstol Street Intersection Improvements, Orange County, CA (Project Designer) Susan is providing design and engineering services. The Project consists of widening southbound Campus Drive to provide an additional 600-foolt-long, third right -turn lane onto northbound Bristol Street. Burbank Channel Olkeway Project, Burbank, CA (Project Enginw) I We are providing full A-9 and environmental services to the City of Burbank which completes an Important biksway link through design of a Class I bikeway and mold -use trail along the Burbank Channel, This bikeway will extend from the 011ys Matrolink station south toward the Los Angeles River Trail located just beyond the City limits, We have provided presentations at counoll meetings, met with the commonly In open gatherings and on"n-one with the City, and also helped develop a community survey to gather Input from all Interested members. Our concept designs looked 0imly at each of theIr concerns and provided detailed oostestimates of the proposed project allematIves. One of the Interesting project challenges Is the conversion of an abandoned red road spur fine bridge to be used for the bilkeway with added protective railing, We are also providing at -grade crossings at four locations and linkages to dead-end streets at four locations. *Donof" proppis completed Wilt other I#= SaYvlew Drive Improvements, County of Orange, CA (Project Enginw) Susan provided prolessional engineering services for the street improvements Including preparation of a Focused Study Reput Her services Included an alternatives analysis to alleviate Wing and pending Issues, as well as avoid Utility conflicts during the construction of a new storm drain and shut Improvements, right-6way studies, detailed hydrology and hydraulics computations, and PISPRINlon of the Environmental Analysis Checklist, Moulton Parkway Smart Street Widening Improvements, El Toro Road to Santa Made Avon us, Laguna Woods, California (Project Engineeri SM served as project engineer for civil ong ineefing and design services for Moulton Parkway Smart Shot IMProverrients Including Class 2 81keway from 400 feet north of El Toro Road to 56 feet north of Santa Mafia Avenue, Improvements Included raised median islands, median and Parkway landscaping, concrete bus pads, street lights, modifkation of existing traffic signals, signing arid striping, soll nall wall, retaining walls, wrought iron lhndng, RW adjusft and relocation of utilities. StardWs services Included preparing PSE documents for the Proposed Improvements. Close coordination vdth the Orange County Public Works and other consultants was needed to, achieve the goals of the project, On -Call Street Improvements In Lake Forest's Light Industrial Area, Lake Forest, CA (Project Engines* Susan provided engineering for Front Gbeet, Orange Avenue, and Whislar Driv"I located In a light Industrial area --to Improve roadway iurface, drainage, aid pedestrian amess, The scope of work Included Preparation of numerous allomatives to design improvements with the least of right-ol-way Impact She provided a design solution to an o)ddng drainage sump..., with no storm drain outlet by modlyng the street cross section to provide positive surface drainage towards an existing slann drain system. Kline Drive Roadway and Storm Drain Impr6vements, County of Orange and City of Newport Beach, CA (Project Engineer) Susan developed various alternatives to alleviate storm drain Issues, prepared detailed hydrology and hydraulics computations, and prepared the County of Orange Environmental Analysis Checklist. n Ell n- 91 H Ell rJ L 4 r 0 L I P U J r LA I � L Lo - oil, 25E-803 Jeff Wilkerson PE Deputy Project Manager and Civil Won Education IVIS and BS, Civil Engineering ReglahtlonsfCartifications Professional Eggineer#10166. CA Why select - Experienced task manager for on -call contracts - Extensive PG&E package preparation exporter" - 18+ years local OPangft County agency experience, including for Santa Ana Jeff Is an experienced engineer and projecUlask manager with 18 years of Orange County agency project exporter=, Including forthe City of Santa Ana He regularly prepares PS&E packages for madway Improvements, site Improvements, and water and server systems for numerous public and private agencies. He ties significant knowledge of and experience adhering to and applying Callinans; Green Book; APWA; and local agency, state, and Federal standards. Santa Ana Cycle Track, Santa Ana, CA (Project Engineer) Jeff asslated with the design and studies for the cycle WK within the City of Giints Ana, We provided concept refinaments ad precise alignment studies for the protected bike lanes utiltzing raised medians, landscape Improvements, bulb -outs at designated Intersections, and traffic signal modifications, The design will complete a one-way cycle track in each direction along i5th and 6th Sheats. The goal is to have the cycle track reach the Santa Ana Regional Transportation Center, The total project length is 2 miss of one-wq cycle be* and 0.4 miles of 1W.0-fty Cycle track. Jeffrey Bike Troll Extension* I Irvine, CA (Engineering Task Manager) Jeff provided assistance for the extension of the Jeffrey Bike Trall. Services Included survey and mapping, logo) des criptions and plats, bike trail improvement plans, sl�inlng and striping, lighting plans, Willi# SCE coordination, Caltrans encroachment permit processing, and construction costs and VeGilloations. Howard Way, Century Place and 16th Street Roadway Rehabilitation, Costa Mesa, CA (Project Manager) Jeff managed engineering design services to rehabilitate and re -construct Howard Way, Century Place, and 16th $#set Project Improvements Included pavement reconstimlion, reconstructing damaged curb and gutter, cross gutters, sidewalks, ddvewmys and driveway approaches, and wheel chair ramps (WCR) to meet ADA requirements. Design plans were complied with the latest adItion of Coltrans, Green Book, APWA, and 014 standancls. Victoria Street Rehabilitation, Costa Mesa, CA (Project Manager) Jeff managed civil snillneeling and topographic surveying services to rehabilitate roadway pavement for Victoria Street from Harbor Boulevard to the Santa Ana River. There are several signalized Intersections within the pmjoot limits, 25E-804 The scope Included pavement rehabilitation, recOnsWorif rehabilitation of damaged Curb and quite; oross gufleM sldawalksf drive" arid driveway approaches, detailed design modkotionsio improve nuisance flow drainage problem, and providing WCR to meet ADA requirements, IM StreeMsOn Avenue and Harbor Boulevardi Wilson Street Intersections improvements, Costa Mesa, CA (Project Engineer) Jeff Prepared PS&E for Intersection capa* and aesthelk; Improvements at the Oh stroorriudirt Avenue and Harbor BoulevardlWilson Steel Intsfoodons. project capacity Improvements at 17th Stmeffustin Avenue Included exclusive right -turn lanes on #is amstbound and northbound approachme and a far-oldis bus Urt-otd on eastbound 117th Street The impiciventerh ft included decorative crosswalks across so approaches of it* Intersection, newcurb returns mWADA-oampuantaccess ramp$, now sidewalk and tree wells, robed medians with landsoaping arid ftellon systems, and row street lighting. Improvements at Harbor Boulevard and Wilson street Intersection Included an exclusive westbound right -turn lane, including retaining wall destilp. We prepared all street Improvement plans for these linjacts, including roadway plan and profiles, detail sheel% traffic signal modification, signing and shiping, and aboat fighting. Lakewood/Rosemead Boulevard at Telegraph Road Impmvements, Downey, CA (Project Engineer) Jeff helped design and construct street inipmvements so enhancements at the Lakewood Boulevimlliffitmemead Boulevard Intersection with Telegraph Road. This project was funded by the Truck Impacted Intersection Program Phase 2 through the Gateway Cities COG and Measure R funds as part of the M Congestion Hot Spots Study' It was a joint effort between ft cities of Downey and Pico Rivera combiningthe two funding sources and completing the improvement of this Intersection as one comprehensive project This project reconstructed the Intersection with PCC pavement and widening to ultimate width to Include additional through and turn lanes, The scope of work was to rehabilitate the roadway pavement and provide capacky-enhoricIng Improvements. The pavement rehabilitation will Involve complete pavement reooriftation ufillzlng PCC pavementfor the Intersection and all approaches In all direallons. * Dertotesproffeats compNoifivith other firms Fairview Road and Wilson ftoolt Intersection Improvements, Costa Mae, CA (Project Manager) Jeff managed the engineering design for ft roadway Improvements along Wilson Street from Columbia Dive to Newport Boulevard. The pmjW Involved widerkill both sides of When Shot to pirrvide additional through lanes in bath directions throughout the prujact limb, Services Included conceptual planning, final PS&E and right-of-way, mapping. The scope ofthe Improvamants Included new asphalt pavement curb and gutter, sidewalk, driveways, a bus turnout, ADA-ccimpliont curb ramps, drskqe Improvements, atilty relocations, private property Improvements, signing and stroing, and a Ireffic signal modification. Construction bid documents and an anginsees estimate were " prepared. Finallit, legal descriptions, plats, and a prograrriming cost estimate were prepared for the parocis where right-ol-way acquisition that was required for the project improvements. Newport Boulevard Widening, Newport Beach, CA (Project Manager) Jeff managed this project that provided comprehensive professional services associated with the conceptual planning, final design and constimotkin of strost Improvements and landscaping anhimoomenis along Newport Boulevard from 30th Street to Via Lido. The project Included roadway widening and median Improvements along Newport Boulevard to add an additional northbound through lone between 301h Street to 32nd Street and an additional southbound through lane between Me Lido to 32nd Street Comte bike lone$ were constructed along both sides of Newport Boulevard to provide a connection to the existing bike limes along 32nd Shot, west of Newport Baeloved The pmjea also Included constructing a now pubfic parking lot on the northwest oomer of the Newport Boulevard and 32nd Street Intersection, which required the demolition of an existing building. This now public parking lot replaced the OurbsIde public parking spaces last due to the now roadway Improvements, The project enhanced the visual quality of the project area with now landscaping and other decorative features and Improved safety by Introducing raised landscape medians on Newport Boulevard, 25E-805 9-3 . E3 ED 1P U L r L r L I r I I k, L L L Vijay Pampara EIT Civil Design educition . MS and-138, Civil Engineering Registrations/Certifications Engineer -In -Training #141201, CA Why seW - PS&E preparation experience - City at Santa Ana project experience - Well versed In and adheres to local city, state, and Federal agency processes and guidelines Derain projects completed with other 06 Way provides engineering and design servoes for public and private Infrastructure limlauts; throughout Orange County, Including the City of Santa Ana. He Is experienced In all design stages, including PS&E package preparation. Additionally, 'Ajay has worked on numerous Caltrans and Southern California municipal projects, Including Interchange reconfiguradon, roadway improvement, cost estimating, and hydrologyjhydraullos design. His strengths also include Au1oCsd Civil 31), InRoads, and Micro Station design tools. Santa Ana Cycle Track, Santa Ana, CA (Design Engineer) Mday provided civil engineering design services for this 2.4-mill separated bikeway within the City of Santa Ana. We provided concept refinements and precise arignment studies for the protected bike lanes ub[Wng raised medians, landscape improvements, bulb -outs at designated Intersections, and traffic signal modifications, The desig n wig complate a one-way cycle track In each direction along Santa Ana Boulevard, 6th and 6th Streets conneoling #is Santa Ana Regional Tizinsportaft Center to the down town cl* center area, -The total project length Is approximaWy 2 miles of one-way cycle track and 0.4 miles of two-way cycle track. CV Unk Coachella Valley, CA (Design Engineer) Mjay Is providing civil and Mc engineering final PS&E desWri services ficrtho o"hat segments of ON Link. CV Link Is a 60- mile shared use protected path connecting the Coachella Valley consismillestrorn Palm Springs to Coachella. We are working closely with the client and desert communities to design this world -class facility, CV Unk is a 3100 million project with nearly all funding in place. Maine Avenue Complete Streets, Baldwin Park, CA (Design Engineer) Vijay Is designiling ADA curb ramps, re-desIgning commercial and residential driveways forADA compliance bulb -outs, and designing the roundabout. A mad diet Is proposed for die Maine Avenue corridor, which will modify tie four -lone roadway to provide a three - lane roadway, providing one through lane In each direction and a continuous median or center left-tuni lone throughout, 25E-806 , , . .. t Oly Is helping create existing and proposed surface, analyzed and designed the driveways along South $#ad lo, acquire minimum right of way for the new sidewalks. He designed! ADA curb ramps and created crass sections and details for Individual parcels per City standards. Redondo Beach Cycle Track, Redondo Beach, CA (Civil Engineering Task Uad) Vijay provided design engineering services for the preparation of plane and admates lot proposed bicycle Wridlyrfacilides along two important roadways within Redondo Beachs Marina district. He provided conceptual roundabout de�grr geometries that was presented In public meetings as one of the prqeGt alternatives. Hazard Avenue Corridor Bilieway Improvement Projea, Orange County, CA (Design Engineer) Mjay provided engineering design services for a Class IV bikewayralong the Huard Avenue Corridor through the ofies of Huntington Beach east to $onto Ana. The corridor Improvement begins near (he Intersection of Boisa Chico Street In the City of Westminster and extends east to the SantaAna River In the City of Santa Ana, a distanoe of approximately 14 miles. The project Included a traffic study to address the proposed'yoad dot and convert traffic lama to Class IV on-stmet protected like lanes. South Stivet Gap Closur% Anaheim, CA (Design Engineer) Viisy helped create existing and proposed surface, analyzed and designed ft driveways along South Street to acquire rninbnum right of way for the new sidewalks. He designed ADA curb ramps and created cross sections and details for Individual parcels per the City of Anahal in Standards. Camino del Rio Roundabouts, San Clemente, CA (Project Engineo) Vijay assisted with the, design for the earlier project pboseir and assisled with final design plans (or two large roundabouts and other street Improvements. 7he Qty needed to address the potential for rising traffic volumes along Camino de Los Mares and Camino del Rio due to Imminent completion of a now regional arterial link, Neighbors were concerned about Increasing traft volumes and sought Improvements that would Improve the neighborhood. The roundabout solution proved to be w4racelved In addressing future traffic volume, speeding, and safety Issues, We proceeded to provide full design services fortho roundabouts, including drought -tolerant landscaping that Is appropriate to the neighborhood and Improved circulation for pedestrians and bloyallats, * Denow tomlocts complated with other thm OC Great Park Sports Park Irvine, CA (Design Enginw) Vijay Is providing civil engineering design services for the sport pari development and design, Mich Includes 176 now of recreational sports and fully compliant accessible tile access. We are designing the precise grading, drainage, sewer and water, and traffic foollities. We we providing construction support services through comploli 1-05 Sepulveda Pass Wklenfng*, Los Angeles, CA (Design Engineer) VIjoy designed and prepared construction documents, prepared mostertraffic signs Impoot document forthe entire corridor during the bld preparation ph&%, and coordinated with various disciplines to help ensure smooth and tlme� project dellvefy. The project Included widening and maligning 20 mMng on and off -ramps, removing and replacing 3 bridge ovarcrossing structures, widening 14 malillne fisaway under crossings, and replacing 6 ramp bridgies. Key challenges Included installing 18 miles of retaining and sound wells and performing road Improvements on adjacent city streets. SR-911507 PSR, Irvine, CA (Design Engineer) Vijay is helping preparing FISRMS, develop alternatives, detailed cost estmate, alternative schematics, typical cross sections, preliminary layouts, right of way acquisition exhibit& This study also explores continued Improvements for the SR-55 and SR-91 freeway Interchange complex, as well as evaluation of overall road capacity needs between the too major Interchanges. Improvements to the SR-91 corridor and thia Interchanges will alleviate congestion and accommodate the needs far mobIlity, amass, goods mvemart, and future traffic demands, 25E-807 r I V � L r r i, r L L LJ Keith RutherfUrd 0 TE Education MS, CIviffransportation Engineering 88, Administrative Studles Registrelions/Certiflostions. - ProfosslonalEngbeer#00*47,CA Why select - Regularly pm�ares PSWo for local transportation and Uft projects - Significant Oranp Cotmty agency on -tall experience, Including Santa Ana Expert in transportWon and trafic engineering and management Denotes projects completedwN odw1km With a broad background In transportation and trafflaentlinaering, Keith has a robust 30 years of experience in transportation anstpis and papering design Pans. He pefforms technical anallysea and studies, and preparos designs Improvement Man and PWEa for numerous private and public works projects. Keith has Was served as an orKall consultant to public agencies, Including fat ft City of Santa Ana, From road allilment studles; highwayand design, Including goometric studies, Interchanges, and tarrips to traft enitneering, Including site Impact shmilm parking end bilroway stuclies, bus operations, signing, striping, traffic signal, and traft contral plan design—Kelth is Involved in all as" of tIft fold. 7th Streatiftlin Avenue and Harbor floulevarOfton street Intersections Improvements, Costs Wes, CA (Project Manager) Keith prepared PG&E for Intersection capeelly and aesthetic Improvements at the 17th Streeftelln Avenue and HailborBoulevardl Wilson Shat Intersections. Project capecay improvements at 17th StreetFrustin Avenue included exclusive right -turn lanes on the - easftnd and northbound approaches, and a far4de bus Wm -out on eastbound 17th StrootImprovementsi aim included decorative crosswalksacross all approaches of the Intersection, new curb returns and ADA-0omplant access ramps, new sidewalk and tr* wele� raised medians with landscaping and irrigation system, and new *W lighting. Improvements at Harbor Boulevard and Allson Sheat Wduded an exclusive westbound righkum lane Including retaining wag design. Sir* Improvement plans were propmed, Includialil roadway plan and prollies, detail sheets, traffle signal mod"on, signing and stflong, and street lighting, Merle Street Rehabilitation, Costa Mesa, CA Melilla Design Engineer) Keith provided design seMcoa for the rehabilitation of roadway pavement for VIctoda Street from Harbor Boulevard to the Santa Arm River There are several signalized Intersections within the project limits. The scope of improvements Included pavement rehabilitation, reconstructiordrelvabliftation of damaged curb and gutter, cross gutters, sidewalks, driveways and driveway approsoherharx! detailed design modifications to Improve nuisance flow drainage problems and providing wheal their ramps (WCR) to meet ADA requirements. Keith prepared separate, signing and striping plans and Indite control Mans to Implement project Improvements. 25E-808 Beach Boulevard/Worner Avenue Intersection Improvements, Huntington Reach, CA (Project Manager and Traffic Engineer) Keith provided preliminary engineering, feasibility study, and projert report preparation for Improvements to this major Intersection. Intersection widening alternatives Included evaluation of exclusive right -turn lanes for e*ft ad 2030 traffic conditions. Servic*s Included a laser,ocan design survey, utility and right-of-way research, development of geometric alignment plans for each afterna0w, and Implamentatlon cost oistlinales, Technical memorandums were prepared for documentation of pmW leaturies and design criteria and the traffic anslystm, The traffic analysis Identified level of service (LOS) improvements and design queues associated with each afternative using the Traffix and SynchroTM Models, An encroachment permit was obtained from Caftrans for conducting to design survey within state eight of way. Free Right Turn Lane at Fred Waring Drive and Highway 111, Palm Dessit CA (Traft Design Task Manager) Keith provided services for a free right turn lane from wastbound Fred Waring Drive to northbound Highway Ill. The proposed free right -turn lane will replace the elating dual right4urn lanes and wig reduce congestion at the Inkirseation by eliminating signalized control forthe right - turn movement, The specific elements of work Include traffia slignal modifications and signing and striping design plans. Oso Parkway Roadway Widening, Mission Viejo, CA (Traffic Design Task Manager) Kelt, managed preliminary and final design plans lor wideft Improvements on Oso Parkway between the 1-5 freeway and County Club Drive, He prepared a traft capacity and operations analysis of widening alternatives and recommended adding one lane In each direction on Oso Parkway and modoing the signals at the 1-6 ramps County Club and Montanoso Drives, The widening Improvements will require the acquisition of additional right of way on both sides of the street and recoation of several allies along the existing sidewalk& The box culvert for Oso Greek will be lengthened to accommodate the now lanes In eaiih directlon. tDonores project completed wiffi oftrfihns 1-5 Northbound Off -Romp at La Pat Road/Muirtands Boulevard, Mission Viejo, CA (Design Manager) This priojeot, orbinally designed by the County of Orange, aisD Included roadway Improvements to La Paz Road and Muldandis Boulevard In addition to the of -ramp. The City of Mission V*, having assumed responsibility for project Implementation, selected the firm to modify the original design to provide greater capacity Improvementon the off. ramp. The Improvements provided two additional lanes at the ramp terminus.and Included redesigning the geometric cross-section of the ramp, a raised channalizallon Island, signing and strIping, and baft iiiiind and ramp motor modification. This project required coordination and review from Coltrane. Smokeless, Lane and Jaffiray Road Intersection Improvements, Irvine, CA (Project Manager) Keith oversaw widening Improvements and traffic signal Installation at the Intersection of Smoketree Lane arid Jefty Road in the City of Irvine. Services Included field design survey, roadway widening on Smoketree Lane to provide exclushre, right and laft-tum lanes at Jeffrey Road, tht-away engineering, row traffic signal Installation, elgrilng ad striping kiprovernents, concrete bus pad Installation, geolachnIcal and hydrology analysis, utility coordination arid potholing, and landscaping and irrigation system improvements..He also prepared separate traffic control plane for construction of the project Improvements. 25E-809 L L L U Daryl Zerfass Daryl has more than 25 years of exWenoe In multiple aspects of PS, PTP traffic engineering and hansportation planning. He has a proven record of managing large-scale beft studles sffickmt� and TransportatIonlTraffic effectively, His projects include haway facility arx! Interchange studies for PSRs and Pft.tralfio Impact studies forlargo-scale development prolecle, transportation studies for Specific Plans Educaltion and Genand Plan updates, large -area transportation studies, BS, Civil Engineering corridor studies, trarisportaltlion nexus fee studes, hft model development, and land -use related circulation studies, RogistrationslCortfifiestions - Professional Engineer #TR1824 Huard Avenue Corddor 61keway Improvement Project, (Thrfilo), CA Orange County, CA (Traffic Task Manager) - Professional Transportation Planner#41541 Do provided a traffic analysis and design support for an 8-mile Transportation Professlowl Certification blikoway through four Orange County cities. The bikoway consists of off;straet solmerrts; along former rall right of way, Clas IV Board Ino, (Cycle Track) segments on a section of madway that will be VMY select reduced from a four -lane arterial to two-lane oWWor With offiter. - On -call traffic &Variance, Including turn lane (road diet), and bicycle boulevard Warnents "h Orange County agencies residentiall neighborhoods, A comprehensive traffic Impact anslysis - Expert In traffic and transportation planning was prepared for the Project Report, W design concepts were and engineering developed for tho. on -mad segments. A special shady to support an - $Ignificant design experience for kat public amendment of the CoUntYs Master Plan of Arterial Highways was Infrastructure pooleots prepared for the road diet sagmentsL *D00tasprolacts complatedwidi othor firms In, Beach Cities Living Streets Design Manual and Aviation Boulevard Multimodat Corridor, Redondo Beach, Manhattan Beach, and Hermosa Beach, CA (Quality Manager) Daryl 6 q Wily manager for the Aviation Boulevard Mullimodal Corridor Plan. Currently, We facilities do not exist along the boav'lly congested Aviation Boulevard and no reasonably close parallel routes for bicyclists exist, We are Identifying and conceptually designing Improvements to bicycle and pedestrian facilities within the existing right of way to provide a welcoming living streets atmosphere. 25E-81 0 Costa Mesa General Plan andActive Transportation Plans, Costa Mass, CA (General Plan TmMo Study) Daryl prepared the tmillo analysis for Costs mosss 2004 and 2016 General'Plan updates. These projects included close coordination between the project team to Implement a coordinated land use and transportation planning oft The truffle studies serve as a resource document forthe projed's environmental dootimentarion, as well as the new General Plan Circulation Element Fontana General Plan Traffic Study, Fontana, CA (Transportation Load) Daryl led the traffic analysis and circulation element update being prepared as part of Fonlona's 2017 General Plan update. A comprehensive beat practices report was prepared to inform the City and the steering committee of current planning practices regarding topics such as mixed use development, complete streets, VMT analysis, and muffi-modal transportation options, A version of the SBTAM traffic model was customized specific to the General Plan update to use for calculating VMT metrics and roadway traffic forecasts. Multiple community outreach events were hold to determine the publics wishas and concerns regarding transportation In the City, which was used to develop now Goals and Policies for the Circulation Element. SR-126 Feasibility Study Traffic Study, Los Angeles County, CA (Project Manager) Daryl managed the traffic study that addressed the feasibility of enhancing the SR-126 corridor between Commerce.Contor Drive and the Verdure County line In the north Los Angeles County area, Improvements, such as adding Intersection turn pockets, Installing traffic stilrmls, and Implementing additional travel term were evaluated and a recommended corridor Man was developed. The enhancements will occur over time based on traffic capacity needs and a phasing plan for the Improvements was determined based on land use growth projections. The study Involved traffic operations analysis of the highway, signalized and unsignalized cross-stred Intersections, and the preparation of comprehensive traffle study reports. 1.5 HOV Lane Access Conversion Project from SR47 to SR-39 (PSPJPR) Traffic Study, Orange County, CA (Project Manager) Daryl managed the PSR traffic study that address the design of a "continuous scoese feature that will convert the existing buffer separated and limited access HOV facilities to provide continuous mesa for 1-5 between SR- 57 and SR-39 (Beach Boulevard), * omfes projocts omplated with other firms The work effort includes developing design year haft forecasts, operational analysis of the continuous access con%undlon, and scoldent data review within the project limits. MI Toro Road Interchange (PSR) Traffic Study, Orange County, CA (Veffic Task Manager) Daryl prepared the PSR trafflo studies and the Traffic Engineering Performance Assessment (TEPA) for the proposed reconstruction of the I-SJEI Toro Road Interchange. The study effort included the developmerk of multiple inferchanqe poriceptp that were evaluated using a microsimulalkin mAdl. Design year traffic forecasts were derived using the Orange Counly Transportation Analysis Model (OCTAM) and the local sub -area models of the Cities of Lake Forest and Laguna Hills. Lake Forest Transportation Mitigation Program - 2014 Update, Lake Forest, CA (Project Manager) Daryl managed this update to the City of Lake Forpst's traffic be program, The Lake Forest Transportation Mitigation (LFTM) program is utilized to fund roadway Improvements throughout the City with wets allocated to development projects, The City's travel demand model was updated based on current development proposals, and an updalled improvement program was developed based on the new traffir; forecasts. Cost estimates for the Identified improvements were utilized to develop fi,affio impact fees for various types of land development proidds. Lake Forest Portola Parkway Gap Closure, Lake Forest, CA (Project Manager) Daryl managed an evaluation ofthe proposed Master Plan offiateriall Highways seginent of Porkila Parkway thatwould conned the Cities of Irvine and Lake Forest The City& long-range trafflo model was utilized to evaluate sceneries with and Without the gap closurs, and a Citywide level of service analysis of roadway links and Intersection volumes was prepared to determine the need for the extension. � Saddleback Rench Road Engineering Design, Lake-Forast, CA (Traffic) We are providing full AmE services for traffic calming, Improvements to Improve traffic operations In a residential and ad ucathrial facIlIty area. Conceptual studies were prepared and presented to the stakeholders In a number of workshop& The scope of work Included preparing preliminary engineering studies and PG&E documents. 25E-811 ri r 1.3 [ 3, r 3 L r r Mark LaRue * AliLA, LEED AP UndecapeArchitachrre and Iffigation EducgQn 88, LandscapeArchitectum Iteolstradonaceffillicatforts - RQqWefedL8ndscapeArdftct#288i,CA - LEEDAccrecilledPioliesslorial.U.S, Green Building council Whyselect - Exceptional slreelscape experience with local public agenc�m and ctiles; - 6ignikant experience designing within C*Msw&rds - Commw44"alocused -DenoWp*ds complotedwidi otherfirms IM-1 MOWS creativity, love for the out'doom, aid passion for well - designed spaces have gulded him In his three decades of landscape architecture! design and project management work. From park and recreation planning and streelacepe design, to commercial and kdu*W developments, mu*famlly housing, and urban design, Mark combines his unkta flair for design, organization, and affacbe use of space with his technical understanding to create designs that am not only aestfurlIcaly pleasing but allso sot the standard for exallence In functionality, constructibility, maintainabitty, and sustainabift. Mark is a LEED Accredited ProWonal, and regularly smile opportunities to apply sustainable design solutions appropriate for each project. He values living In to community where he works and seeing his contributions enjoyed by others. Mecca Street Impmements, Mecca, CA (Senior Landscape Arch[W) Morik,served as the sonW landscape archW for street Improvement design for 33,WD square too of roadways, The project Included undergroundkq UhIft, adding sidewalks, nghtof- way acquisitionss, parkway landscaping and park design, drainage solutions, and research for a low water shelfcommunky and to the unincorporated area known as the Uri of Mecoa, In addition, we helped design a now entry monument and traft roundabout. Wells Avenue Smart Street Improvements, Ninth Street to Humor Drive, Anaheim CA (Landscape Architedure) We provided civil engineering and design services Ibr the project between Ninth Street and Humor Drive to vaduce traffio congestion and enhance easthaks along the corddor. Mark provided landscape archifectural services, Including Inventory of existihil pladng and Irrigation within ad i4ment to the projed to determine Improvements to be maintained and salvaged, Detailed coordination was required to maintain eAsting landscape and connect now landsoapo Improvements to adjacent privately ovined 'and maintained landscaping 25E-812 State College BoulavardlBall Road Intersection Improvement Anaheim, CA (LandscapeArchilect) Mark provided landscape architecture services for this Improvement project Improvements included the plarignii design and Irrigation design to provide Parkway planting and Irrigation and martian plarillng and Irrigation. He provided trial landscape Improvement designs as pad of the construction document& Sorrento Hills/Torrey Hills*, Son Diego, CA (Landscape-Archlbact) Mark prepared the construction documents and provided construction management services for this S%iicro, fted-used development project He was responsible for the greenbelts, project monuments, slopm a %acre community park, open space, brush management, and trail systems. KA prepared the construeflon documents for the parkway, mBdlans, and adjacent greenbelts for approximately 20 miles of streotscape located within the project. Due to the stye, location (coastal z"), and production schedule, his construction services Included the management of contract growing of the plant material. El Camino Real/Carmel Mountain Road at Torrey Hills, Son Diego, CA (Landscape Architect) Mark prDpared the landscape construction documents for complete streatscape Improvements, Including 3 miles of streetscape within the right of way along El Camino Real from Carmel Valley Road and Carmal Mountain Road and the adjacent slope Improvements (roughly 40 acres of constructed slopes), that would ultirrealy be maintained by the Sorrento Hills Landscape Maintenance District. The straetsciipa design Included access driveways and Intersedons for commercial, muNarrilly residential, right Industrial egress. Through design and conaftuctlim, these egress points were relocated, Mark helped coordinate the ongoing plan modifications with the adjacent land owners and their contractors to make the necessary modifications to accommodate for tivese charges, At the west end of the Carmel Mountain Road Improvements, it was necessary to prepare for a future on ramp at The Improvements were designed and processed In accordance with the Coltrane standards, Throughout the project, Mark coordinated closely with Coltrane mid the local neighborhood representatives. He ft provided construction management services from the time of preliminary construction through project buy -off from the maintenance district and/or Caltrans. * Danufm PrOJOGIS complefed WN1 o1bw fts Bfthkrd Redevelopment Project Edmonton, AD (Landscape Architect) Mark was the engineering consultant for Step I of the Statchford Redevelopment Projea Asthe engineering consultant, we designed and engineered Stop 1, which Included an estimated developnint area of four to six hectares. The scope included multi-ismilly or mixed use parcels as well as the design and construction of sbirriwater management flivallities and the offske Improvement that far outside the boundaries of Stage I � The prqeot explored and exploited now technologies and sustainable Initiatives that WIN cova the design and Implementation of urban planning, water, wastewater and stormwater management transportation, iandsoape archilectire, sustainabilry Implementation, ekichiciii and energy systems, ITcommunioutons, gaireftbal engineering, geomalks, and solid waste. Stage i was the first of many stages that will ultimately achieve the Cry of Edmonton's vision for the Blatchford Redevelopment Project, which Is inianded to redevelop 217 He of ka wiffiln the CIVs centra, Into a vibrant and world4seding sustainable cominuft Vista Sorrento Parkway at Torrey Hills, San DIaM CA (Landscape Architect) Mark prepared the landscape construction docurrients for complete streehicape Improvements, Including 2 miles of streetsoape Within the right of way along Vista Sorrento Parkway, Some of the streetacepe, and rmich of the adjacent slopes, fell within the Callrans fl& of way at the 1-805 and 1-5 Interchange, Many of M landsW improvements also fal within the coastal region so it was necessary to coordinate and plan for special re -vegetation requirements and planting methods. Specleftyseed mixes were designed for coastal permit approvals and custom planting techniques were implemented to aid in the establishmentof the planted landscape. Mark aided In construction management services from the thme of preliminary construction through project buy -off from the maintenance district and/or Calftens. The Improvements within the Caltrans right of way wars designed to their standards and ultimately accepted to be maintained by Caltrans. The remaining treated areas were accepted by the City of San Diego and have been turned war to the Sorrento Hills Maintenance District 25E-813 n, Ell r L r L r L r Steve Cook Uniftspe Architecture and Irrigation Education 8S.Agdoultural Business Management Registrations/Certilloations - Landscape Architect #4053, CA - Landscape trigallonAuditor#82148, IrrigationAssociatkin Landscape Cohtractor#C27-528894, CA Why select - Expert In mmmunity-ciislomized landscape designs - Rmppy. delivered award -winning landscape project for an Orange County apnoy - Expert In now and efficient Irrigation delivery systems 00119108 Projoots POMPlatod WO Othor firins SteWs 25 years olcumbined experience as A registered landscape archileA a licensed landscape contractor, a cedifled wateraudilor, and a member of the Environmental Protection AgeWa (EPA) W*mense Partnership Program, provide him a broact base of valuable knowisdile. His experience as a landscape architect and a carliflod landscape water auditor provide him the knowledge necessary to design the most current environmentally friendly and afficlent kritiallon delivery systems, As an EPA W*rsenso Partner, he stays abreast of the regional, as well as local pokles—enablIng him the ability to foresee technological and societal heads, and allowing him the advanteoeof Incorporating relevant now ftatkni elements or design tectinki ues Into current project designs acootdingly. Pan Diego C" Ch-ambil Mike Trail Relocation, Irvine, CA (Landscape Architect) Steve managed the landscape Improvement services for restoring a 11.2-mile segment of the Son Diego Creek Channel, which Is curienfly owned and maintained by the City of Irvine, A Class I bicycle and hddng trail borders the channel. The Landscaped areas that were to be affected were managed by vaifous property owners/ dkW*. ftWs eady coordination eflods with these stakeholders allowed for a consensus on scope. As a result the first Mration of this project gained acceptance and approval. Redondo Beach Cycle Track, Redondo Beach, CA (Landscape Archlbict Task Manager) Steve developed plans for the bicycle friendly facilities along two Important roadways within Redondo Beach's Marine district, as wag as a welcome part at Redondo Beachs northem gateway at Hermosa Beach, His team also provided the coloned graphics used at the stakeholder outreach meetings at which he presented the projeeft landscape elements. Stave�s experience with plants that tolerate and even thrive In the coastal environments was of vital Importance as this pmjeot Is located within some of the harshest coastal Influence. His Input on the pavement materials and alto furnishings, as wolf as the Inter -nodal connection points for pedestdantoyollsts was essential for providing a safe and enjoyable experience for the vailous: users. 25E-814 Laguna Beach Pathway Projectst Laguna Beach,.CA (LandscapaArchlbect) Steve managed the landscape architecture portion of the PS&E preparal6n for the Top of the World (TOM Pedestrian Pathway which connects the TOW neighborhood to this Orange County regional trall system , and new pathway adjacent to Laguild Canyon Road, from the College of Ad and Design to the Cly's Act V Parking Lot Both trails bisected natural coastal sage scrub so .dolormining the lowest Impact design while meeting the goals of the project fell within his leads scope. His experience In designing with natural maiarlals, as well as his In-depth knowledge of this regloWs California native plant %milles, werlil keys to the success of these projwAs. Golden Valley Road, Santa Clarks, CA (Landscape Architect) Steve prepared the landscape concept plan for preliminary approvals and later the landscape construction documents. This project was a street widening and renovation project was adjacent to and spanned the Caltrans right 6f way at SR-14. He worked closely with the City's staff to Incorporate the new landscape Rams Into the existing. Eylsting points of connections were used where possible and now ones were Installed where necessary. One particular challenge discovered during design was the lack ofAn o4irling power source for an area of new landscape. Steve's knowledge of cutting edge products within his Indus", which Is a result of maintaining his Cartified IrrIgatilmAudliloriand EPAWaterSense, Partner credentials, allowed film to suggest to the City the use of a newly released solar powered cmtrollqr that would meet the most current water saving requImments. Avoiding the need to Install a new electrical supply saved the City design arid construction costs. Miralbma Str6atileapet Anaheim, CA (Landscape Architect) Steve prepared the landscape concept plan for preliminary approvals and War the landscape construction documents, While the prqect was mainly a property conversion from commercial use to a ground water recharge basin, the strissiscape was considered an Important element for community acceptance, Working closely with the staff of the Orange County Water DIsIrIc4 Steve's past experlonce as a landscape contractor gave him the ability to accurately daterallne tho oxisting planting and haniscaps elements that could be selvaged to not only save money, but provide a more mature look to the finished product. * Dollar" prolwis aonwtatod With Other firms His knowledge of Colibmis native plant material arid the most current Irrigation methods &W materials resuled In reduced cost relative to conshoollon, water savings, and lower maintenance requirements, Macce $trade Revitalhadion - Economic Development Agency, Riverside, CA (Landscape Architect) Steve prepared the landscape conceptual ftwings and construction documents for this 2013 APWA merit awar"oft rieNhborhood1community redevelopment project He worked closely with representatives of the County of Riversides Economic Dev&pmentAgency and Is Transportation Department to provide landscape architectural services that met the deal= and needs of both, Steve% coordination with other disciplines was a key element of the preliminary design. The conceptual drawingti ft his tDam prepared were used to communicate ft Intent The drawings were also used In the securing of develDpmant funds, Sbsve�s learn took the project from conceptual through oonstmotion documentation. El Camino Real/Carmel Mountain Road of Torrey Hills, San Diego, CA (LandscapeArchitect) Steve prepared the landscape construction documents for complete streetscape Improvements, Including 3 miles of streetscape within the righl-d-way along El Camino Real from Carmel Malley Road arid Carmal Mountain Road and the adjacent a" improvements (roughly 40 acres of constmoted slopes), that would ultimately be maintained by the Sorrento Hills Landscape Maintenance District, The Metscape design Included access driveways and Intersections for commercial, mult],family residential, light Industrial egress. Through design and construction, these egress points were relocated. Steve helped coordinate the ongoing plan modifications with the adjacent land owners and their contractors to make the necessary modifications to accommodate for those changes. At the west and of the Carmel Mountain Road Improvements, I was necessary to prepare for a future onmmp at 1-5. The improvements within this area were designed and processed In accordance with the Caltiens standards. Throughout the project, Steve coordinated closely With Caltrans and the local nelgiborhood representatives. He also provided construction management services from preliminary oonstructim through project bay -off from the maintenance district and/or Calbrans. 14 L I L -61 LJ 6 J 1 Mu 25E-815 Roger Chung PE, QGPIQSD Water Roger has more than 16 years of clAl engineering experience 'AM expertise In hydrology, hydraulic, and structural analysis for drainage studies and master plans; and the preparation of design plans, specifications, and cost estimates for water supply and flood control facilitles. He has provided hydraulic analysis and designed numerous vmterrechage and food control projects In Orange County. Education - 88, Civil and Environmente Engineering Registrations • Professional Engineer #065388, CA • Qualified Stormwater Pollution Prevention Plan PractitionedDeveloper, Calthmla Stormwatar Qu"AssDolation Relevant Experience • SR-91 Corridor Improvement ProW, Riverside County, CA (Task Leadar) • Jamboree Road and 1-6 Interchange Wklenkillw, Irvine and Tustin, CA (Task Leader) • Fullerton Road Grade Separation*, Induft CA (task Manager) • Tustin Avenue and Rose Drive Grade Seperaflon Pr4ear, Orange County, CA (Drainage Task Manager) • RowransAvenue Grade Separation*, Santa Fe Springs, CA (Task Manager) ' DOOM$ projkts OoMploted with otherffims Dan vililines PE Water Dan has 24 years of professional civil engineering experience In the technical field of water resource& His experience Includes hydraulic and structural analyses for the preparation of design plans, spec"ons mid coat estimates for retaining walls, iload wells, devirs, detention basins, water supply, wadsAiater, and flood control facilles. Education - BS, Civil Engineering Registrations , Professional Engineer#55210, CA Relevant Experience • CV Link, Coachella Valley, CA (Drainage/Hydrology) • Tustin Avenue and Rose Drive Grade.saparation Projeot, Orange County, CA (Drainage Task Manager) • City of Burbank On -Call Plan Cheok.ServrIoat*, Burbank, CA • San Diego Creek Invert Repair Project Irvine, CA (Project Manager) - Cactus Avenue Widening, Rialto, CA Pralriagaffter Quality Task Manager) - Glen Helen Parkway Bridge Over Cajon Wash, Son Bernardino, CA (Task Manager) Perimar Lane Drainage Impmvements*, Pomona, CA (Projed Manager) • Rosecrans Avenue Grade Separation, Santa Fe Springs, CA (Task Manager) • rulledon Road Grade Separation, Industry, CA - (Task Manager) 25E-816 q Michael Weber # Environmental and RegulafforuilComptlance With more then 18 years offirogressive environmental consulting experience, Michaers expertise involves land uses subject to discretionary agency. approvals and public environmental review. He provides erivirormssfital MAWS and leaft mufti-disciminstry teffins through oil project PhOSes. Michael has experience with aerospace, commercial, education, Industrial, oil and gas, power, wAstion, renoweble energy, residential, transportation. water, and wastewater land uses, Education - BS, Environmental Studies Relevant Experience - Laguna Canyon Road Pedestrian PAWaY. Laguna Beach, CA (Environmental Task Manager) - Top of the World Pedestrian Pathway, Laguna sesch, CA (Environmental Test Manager) - Copper Cove Guardrail and shoulder Installation, Caleveras County, CA (senior Environmental Plarmer) - Murphys Grade Road Guardrail ImProvemenk Calaveras County, CA (senior Environmental Planner) - Transit Center Project, Vallejo, CA (Senior Environmental Planner) I Denotes projects completed With other Mm Kevin Kohan Environmental and RegulationsCompliance Kevin coordinates Major land development projects through the administrative mview proom at local, state, and federal levels for both public agency and private sector clla*� He manages Intv- disciplinary teams of regulatory compliance expeft plannersi landscape architects, blologilsts, wellands -speolallsts,end mitigation monitors. Kevin has consulted on numerous endangered species Sootion 7 assignments —Including coordinating a tearn of water engineers on implementing reclaimed water usagle in Castalo, Caldomfo. His clear understancling of state water Issues and associated environmental policies has resulted in successfully working with the RiversideCounty Habitat Conservadon-Agoncy- Endangered Species. Additionally, Kevin has prepared and processed resource permits Umqb #is USACE, USFWS, CDFW, and RWQCB, Education - MA and BA, Urban Planning Relevant Experience • Main Street Downtown Corona*, Corona, CA (Environmental Task Manager) • Nftls Road Bridge*, Lake Elsinore, CA (Urban Planner) • Alberhill Villages Specific Plae, Lake Elsinore, CA (Project Manager) • Bridal Creek Speollk; Plae, County of Riverside, CA (Urban Planner) E 25E-817 FJS Jared Varonin Environmental and Regulations/Complianpe Jared manages our biological services program in Southern California. He Is an astabrished thought leader on issues retailing to stream and wetlands restoration, ffsh migration, rare plants, and endangered species, Over the post 17 years, Jared has earned a reputation for persevering In the face of challenges and getting things done, applying hfs scieFftexpertise and experience to overcome - complex environmental challenges, develop creative mitigation strategies, and analyze Impacts, Education - BS, Ecology and Systemalk; Biology Relevant Experience r Westlake Tralls Profect*, Wastlake Village, CA (Lead BlologIsQ SP9681 Stalbs/PreCDnstruction Surveys and Biological Monhodre, Simi Valley, CA (Project Manager/Lead Blologisti Virginia Colony Biological Assessment and Constraints Analysia*, Moorpark, CA (Lead Biologist) USAGE Santa Ana River Marsh Habitat Restoration and Bkd Surveys-' ge County, CA (Pr*ot Managed= Biologist) • USAGE Santa Ana River Mainstern Projece, Riverside/Orange Counties, CA (Project Manager/Lead Biologist) • Calleguss Greek at Upland Road Landscape Installation Project% Camarillo, CA (Project Manager/Lead Biologist) *DonofesproJoas complotad wf& aMertArms Greg Sebounn PLS Survey; Mapping, and Legal Greg has mom than 17 yews of professional expertenca In numerous aspects of land surveying and mapping, His expertise Includes business development pr*ct management, client management, and surveying, 01813PIP11 arid map dwAng services. Greg works with pubic and Pdvala an* clients throughout Southorn California supporting morronent preservation offorts, and design topographlo,,and constructlon survey$ for pavement, seiver. and right-of-way Improvement If. - AS, Survey Registrations - Professional Land Surveyor#B395, CA Relevant EKpedence - Lakewood Boulevard Improvements, Project Phase 3B and 3G, Downey and Pico RMra*, Downey and Pico Rivers, CA (Project Surveyorl • 080 Parkway Roadway Widening Improvemente, M 1 salon V*, CA (Praia ot 8 u rve yor) • On -Call Services, City of Anaheim Santa Ana Canyon Road Rehabilitation and Realignmen?, Anaheim, CA (SurvoyManager) • C00ftiversity Intersection Widening', Irvine, CA (Survey and Mapping Task Leader) • RosecramAvenue/MarquardtAvenue Grade Separation, Santa Fe Springs survey, RIght-of-way Engineering, Drainage, and Water Quality', San Bernardino, CA (Project Surveyor) • Bake Parkway/Lake Forest Ddve Udge, Channel and SUW*, Irvine, CA (Project Surveyor) - Jeffrey/Ahn Intersection Improvernente, Irvine, CA (Survey and Mapping Task Leader) 25E-818 Jason Shockley PLS Survey, Ma.pping, and Legal Jason has more fhan 25 yen of surveying experience as a certified party chief in land and boundaM t0p0gr*k) Surveys, Wet UHIRY Infrastructure Nhymy design. and construction surveys. He Is prolicient In uUng coordinate geometry computer programs, total stations with data collecturs, digital Weis, and global positioning system equlpmK JasoWs areas otexportise Include supporUng large capital pro", geodetic and global positioning system survey% state plane coordinate systems calculations and high precision vertical levels, survey field crew safety and training, and all aspects of the Caltrans Survey Monuall and Staking Standards. Registrations - Professional Land Surveyor #9105, CA Relevant Experience • Orangetho" Grade Separation, PIwenUa, CA (survey Party C" • Residential Street RohaV. Manhattan Beach, CA (Parity Ch!eQ • SR-91 Modificallon, Harbor Boulevard to SR -Sr, Orange County, CA (Party ChI9Q • SR-7318an Joaquin Hills Transportation Conidor*, Orange County, CA (Chainman) • Orange County Sanitation District On -Call Surveying Services, Orange County, CA (FlaM Mansgar) . • County of LosAngeles Department of Public Works As -Needed Uvey Services, Los Angeles County, CA (Flald Mwqer) *Denotes prolads conyoleted with other firins Jonathan Delgado Ilk-] Grant Writing Jonathan has authored various grants for Soomn California transportation clients, Including Metro and Orange County Public Works. He is proficient In the Microsoft Office-Sulte, Google Earth GIS, Microsoft Project, EPANK EPASWMM, HEC-HMIS, AutoCAD, MicroStailon, TruTraffia, and Synchro & Education , 89, Civil Engineering Registrations - Engineer-ki-Training#152733,0A Relevant Experience Orange County Publio Works Orarrs (Federal Lands Access Program [FLAP], Active Transportation Plan lATP], Hward ftation Grant Program PMOPL Environmental Cleanup Program JECPD, Orange County, CA (Consultant) Metro ATP Grants (ATP and Transit and Intercity Rail Capital Program rrlRCPI), Los Angeles, CA (Engineering Assistant) Burbank Channel Blkaway Proj4 Burbank, CA (Support) Orange County Bicycle Loop, Orange County, CA (Engineering Assistant) Campus Drive/Bristol Street Intersection Improvement Project, Orange County, CA(Intern) Hiritage Community Park Improvements, IrAne, CA (TransportatUon Intern) 25E-819 B. 9 0 4 I Jaret Fischer PE GeotachnIcall and Hazmat Jaret has specialized In geotechnical and en*onmental engineering for more than 15 Years. His responsibilities Include managing geotechnical and environmental portfolios and projects for several major oil company dienta, solar energy clients, and supporUng the geotechniod needs of other regional offices. Jeret conducts and manages subsurface Investigations, Installs and monitors gootechnical Instrumentation, communicates with clients, numages prulect budgets, prepares project scopes, analyzes laboratory data and Potential F01000 hazards, prepares geolarimiod reports, and researches and writes Phase I and Phase 11 ES& Education � BS, Environmental Resources Engineering Registration$ - Professional Engineer#8D363, CA Relevant Experience • Roadway EVanslon Project, Anaheim, CA (Senk)r Englnoar) • John Wayne Airport Campus DM Widening Project, Newport Beach, CA (Senior Engineer) • GuIvedUnIvardly Intarenotion improvement Project, IrvIna, CA (Senior Englneer)i • Environmental Site Assessments, Various LoGations, CA (Projeat Engineer) • Gootachn[Gal Oversight, Vadous Locations, CA (Project Engineer) * Denotos projwts complNed w4h other Arals F11-771 Kevin Mskin PE Geotechnical and Hazmat Kevin brings 20 years of experience in the envIronmentaf and geotechniod angineering lrulustr� His strong background In environmental engineering, civil engineering, and construction management has provided the expertise and experience to manage all aspects of soll and groundwater assessment and remadongon projects In accordance vyfth Incal, state, and Federal regulations. Kevin has managed complex, large-sode sell and groundwater remediation projects; maintained major national aocounts, provided technical support to ft legal commurilty; and performed environmental due dolgence and risk evaluallonR for corporate mergers, as woo as commercial and Industrial facollas and portfolios, Education - MS and BS, Civil Engineering Registrations - Professional Engineer #48468, CA Relevant Experience (prqfect manager for all) Rkerside Flood Control District, Riverside, CA Various Geolechnical Invest1gallons, CA California Aqueduct Lucerne Valley, Lucerne Valley, CA Galiffornla Aqueduct, Hesperia, ftperfal, CA ' Santa Ana Watershed Authority, SantaArta, CA • Bridge Geotoolmloal Investigation, Lake Elsinore, CA • CMa Center Gootechnioal Investigation', Mbrano Valley, CA • Cattrans AOL Investigation, Hinkley, CA • Caltrans Bridge Expansion and Retrofits, County of Riverskle and San Bernardino, CA • Caltrans Initial Site Assessment and Naturally Occurring Asbestos Survey, WrIghtwood, CA 25E-820 EXHIBIT B SCIiEDULE OF WILLING PATES —2018 filling Hourly Description tervel Role Junior Level Position 3 $90 0 Independently center out assignments of limited scope using standard procedures, metheas and 4 $100 techniques 0 Assists senlor slattin cassykV out mom advanced procedures 5 $110 U ComMeted work Is rewWwad for fea*A* and soundness ofludgment 0 Oraduate from an appropriate post-secandary program or equIvolent 0 Genodiv, eM 19 three M'expedence Fullir Clualiffird Prollesdonal Position 6 $116 0 Cc" out assignmieft requiring general fornitarilly within a broad field of the respective profession 7 $120 0 MOM% doCISIOM by Using a combloollon of standard methods and techniques 0 Actively parlidpoles In planning to ensure the achievement of objectives a $13D 0 Works Independently to Interpret Information and resolve difficulties 13 Graduate from an appropriate post-SeConclary program, with credentials or equivalent U GenardV. three to six yooW experience First level Supervisor or fire coteplefe, Level of spectakation 9 $135 r, Provides applied professional knoWedgle and Wilartive In planning and coordisnaling work program 10 $140 0 Adopts estabished VAJelloas as necessary to address unusual Wes 0 Decisions accepted as technically accurate, however may on occasion be reviewed for soundnessotiudgmeni 0 Graduate frons an appropriate post -secondary progrorn, with credentials; or equivalent U -Gemeroly. be to nine years' gili_Wome Highly Speclafted Teclusical Professional or Supervisor of groups of profe"lonals 12 $160 a Provides mulfiLdIscliallne, knowledge to deliver Innovative solutions in related field of expertise 0 Participates In " and IoM range planning to ensure the achievement of objectives 13 $170 0 Makes respw" decisions on 09 matters, Inciuding policy recommendations, work methods, and financial controls associated with large expenclHures; 14 VOU LI Reviews and evaluates technical work 0 Graduate from ark appropriate post -secondary program, with credentials or equivalent 0 Generally, ten to Ween ytml a nee with extensive, broad experience Senior Level Consultant or Management 0 Recognized as an authority In a specift gold with qualifications of significant value 15 $190 Q Provide$ mulli,discipthe kriowledge to deliver lnn6�otive solutions In related field of expertise 0 Independently, conceives programs and problems for Investigation 16 $212 0 Participates in d1scusslom to emre the achievement of program and/or project objecums 17 $215 ri Makes responsible decisions on expenditures, Including large sums or implementation at major programs ondAX Projects LI Graduate from an appropriate post-econdary program, with credentials or equivalent Q Generally, mom than twelve yews' experience with extensive experience Sentor level Management under review by Vice President or higher U Recognized as an authority In a specific #aid with qualfications of significant value 18 $225 Q Responsible for " range planning within a specific area of practice or region 19 $235 0 Makes decisions which am for reaching and limited only by objectives and policies of the organwafion 20 $245 (3 Plans/opproves priojects requiring sIgnillcont human resources orcapital Investment 21 $260 0 Graduate from an appropriate pog-secondcuy program, with credentials; or equivalent u Generally, fifteen years' experience with extensive professional and manaCrement experience Survey crew fte, Regular Rate Overtime Rate Crows I -Person $180 $215 2-Person $260 $36() 3-Person _____J360 25E-821 25E-822 REQUEST FOR PROPOSALS (RFP) FOR RFP NO.: 17-083 CITY OF, SANTA ANA Santa Ana Public Works� Agency 20 Civic Center Plaza Santa Ana, CA 92701 Armando Fernandez Project Manager (714) 647-5629 Office aferuan�ez �santa-:aua.or )roved for Release: KEY RFP DATES (Sublect to change at discretion of Cily): Issue Date: Letter of Intent: Deadline for Requests for Information: Proposal Due Date: Projected Award Date: Thursday FeNuary 22,2018 Thursday March 1, 2018 Tuesday March 13, 2018 Tuesday March 20, 2018; 3:00pm. Tuesday June 5, 2018 Civil Engineer Works Agency EXHIBIT 15 25E-823 NOTICE INLJTING ER-090—SALS NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms for On -Call Engineering Services. Responses to this Request for Proposals WP) will be accepted until Tuesday, March 20, 2018 at 3.00 p.m. Proposals received after this date/time will not be considered. It is the responsibility of the proposer to ensure that any proposals submitted have sufficient thne to be received by the City of Santa Ana prior to this proposal due date and time. Proposals shall be enclosed in a scaled envelope and marked clearly with following information, formatted as follows: "SEALED PROPOSAL FOR ON -CALL ENGINEF]RING SERVICES RFP NO. 17-083 IN THE CITY OF SANTA ANA DO NOT OPEN WITH REGULAR MAIL." City of Santa Ana Arm.: Armando Fernandez Public Works Agency; 20 Civic Center Plaza; 3rd Floor Reception, Ross Annex Santa Ana, CA 92701 Proposals shall be mailed, hand delivered, or sent by courier service. Proposals shall NOT be sent via telegraphic, electronic or facsimile. All notifications, updates and addenda will be posted on the City's RFP Bid page at www.santa- ana,mg/bids-rfM, Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation, Failure to respond to required updates may result in a determination of a nonresponsive proposal. LETTER OF INTENT - Interested firms shall submit a Letter of Intent of their pending proposal to the noted Project Manager by the required date as shown on the cover page of this RFP. Letters shall be forwarded via certified mail or email and shall include the following information: 1. Use formal company letterhead, 2. Indication of company interest in the RFP. 3. Acknowledgement of candidate's responsibility to monitor the City's website for any amendments or modifications to the RFP. 4. Provision of correct, complete contact information. city R 8anta Ana RFP 17-083 Page ii 25E-824 TABLE OF CONTENTS 1. INTRODUCTION I PROJECT DESCRIPTION 11. INSTRUCTIONS TO PROPOSERS A. CITY RESPONSIBILITIES B. PROPOSER RESPONSIBILITIES C. REQUESTFOR INFORMATION OR CLARIFICATION D. ADDENDA E. LICENSES & PERMITS F. INSURANCE Q INFORMATION PACKET 14. PRE -PROPOSAL MEETING 1. CITY RIGHTTO REJECT J. BID PROTESTS 111. SUBMITTALREQUIREMENTS A. GENERAL B. PROPOSAL CONTENTS 1. STATEMENT OF QUALIFICATIONS 2. SCOPE OF SERVICES AND SCHEDULE 3. FEE PROPOSAL 4. CERTIFICATIONS IV� PROPOSAL REVIEW (CONSULTANT SELECTION A. EVALUATION AND RATING B. SELECTION V. CONTRACT AWARD A. REQUEST FOR COUNCIL ACTION B. EXECUTION OF AGREEMENT VI. IMPLEMENTATION A. KICK-OFF MEETING IL NOTICE TO PROCEED VIL PUBLIC RECORDS VIII, APPENDIX ATTACHMENT 1: SCOPE OF WORK ATTACHMENT 2: AGREEMENT ATTACHMENT 3: CrWrIFICATIONS City of Santa Ana RFP 17-083 Page ill 25E-825 1. INTROP _M LJr-TION/LROJECTUSCRI I�N_ Nature of Work: The City of Santa Ana is seeking on -call engineering services. A detailed Scope of Work is included in the Appendix of this RFP as Attachment 1. Number of Proposals gnd Signature: Five (5) hard copies and one (1) digital file on labeled USB Flash Drive (or equivalent). One of the hard copies shall be marked as "ORIGINAL" and shall be signed by a company official with the power to bind the company and submitted to the City of Santa Ana, One (1) copy of your Fee Proposal shall be submitted. The Statement of Qualifications shall be limited to a maximum of (10) double -sided pages (excluding front and back covers, section dividers and attachments such as resumes, forms). Font size shall be minimum I I -point Arial, Proposal exhibits shall be maximum I I " x 17". Proposal Evaluatiog and Ratin : The criteria for evaluating the proposals submitted wilt take the following items into consideration: • Firm/Teain Experience 25% • Understanding of Need 35% • Relevant Project Experience 25% • Schedule 10% • References 5% '17he City has established a proposal review committee to evaluate proposers based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the proposers. City of Santa Ana RFP 17-083 Page I 25E-826 kmk�l� runding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. Special conditions may apply. Refer to Attachment I (Scope of Work) in the Appendix of this RFP. Prevailin Wages: Z-- -- In accordance with the California State Labor Code, prevailing wage rates apply. Copies of the prevailing rate of per them wages am on file with the Public Works Agency and shall be made available to any interested party on request. T_pEm of Co LitLaPA Alawment: The City desires to enter into a contract with the selected firm foran initial three (3) year term with a City option for one (1), two (2) year extension. This term is outlined in the Standard Consultant Agreement, as contained in the Appendix ofthis RFP as Attachment 2. City of Santa Ana RFP 17-083 Pago 2 25E-827 11. LNSTLIUCTIONS JQ.�PQSF�RS A. CITY RESPONSIBILITIES The City will provide information in its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation specifically referred to herein. B. PROPOSER RESPONSIBILITIES Point of Co : The selected proposer will assume responsibilities for all services in its proposal. The selected proposer shall identify a sole point of contact with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreemea Evidence of Financial Ca"a iLy Proposer rary be requested to submit its most recent audited financial statentent, evidencing proposer's financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a ninety (90) day period. If said financial statement does run reflect full ninety (90) day operationaloapecity, proposer may include a letter of credit as evidence of supplemental capacity. C. REQUEST FOR INFORMATION OR CLARIFICATION All questions or requested clarifications shall be made in writing via e-mail to the Project Manager (contact information as noted on the cover page to this RFP) no fewer than five (5) calendar days prior to the date and time set for opening of proposals. No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. D.ADDENDA Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City's website, santa-ana.org/bids-fts as set forth in the Notice Inviting Proposals. Addenda shall become part of the agreement documents. E. LICENSES& PEP MITS The selected proposer shall he required to obtain a City of Santa Ana Business license within ten (10) business days of selection and must provide a copy to the City projects manager or designee prior to commencing any work in Santa Ana. Additionally, Proposer will be responsible for obtaining any licenses/pennits required by the Scope of Work, F. INSURANCE The Selected Proposer shall provide the required evidence of insurance coverage as set forth in the Scope of Work within ten (10) business days after receipt of notice that the contract has been awarded. Failure to provide the required insurance certificates shall be cause for the annulment of the award and the forfeiture of the proposal guaranty. City of Santa Ana RFP Page 3 25E-828 G. PAYMENT INFORMATION PACKET The selected proposer shall return a completed payment Information packet within ten (10) business days after the successful proposer has received notice that the contract has been awarded. The packet is available on the City's wobsite: santa-ana.org&ids-rfps, H. PRE -PROPOSAL MEETING Should a pro -proposal be scheduled, the date, time and location is identified on the cover page of this RFP, The meeting will include discussion of the pritiject scope and a question- and-answor session. It is highly recommended that the Proposer's key team members attend this meeting. Significant interpretations or clarifications will be addressed via addenda to this RFP, as described above in "Section D: Addenda." 1. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RF-P or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. The City reserves the right to reject, replace and approve any and all subcontractors, All subcontractor(s) shall be identified in the response to the RFP. Subcontractors shall be the responsibility of the successful proposer and the City shall assume no liability of such subcontractors. J. BID PROTESTS Proposers with concerns or rebuttal of any staff determination of non -responsiveness or non - responsibility may submit, in writing within five (5) business days, to the Project Manager, any concerns regarding the RFP process or staff determination. Stich writing shall be considered by the City Manager or his designated representative, and may be acted upon within five (5) business days. If no action is taken within such time, there shall be no change to the staff detertnination. The exercise by Proposer of its right to submit written concerns shall be a condition precedent to seeking judicial review of any award of a contract hereunder. City of Santa Ana RFP Page 4 25E-829 M. SUBMITTAL REQUIREMENIS— A. GENERAL 1. T4 y nuM_ber of Proposal Copies and signature is specified In; RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION. 11, Deadline: Proposals are due to the City of Santa Ana at the date, time, and location specified In the Notice Inviting Proposals, B, PROPOSAL CONTENTS Thefiroposal format and page limitation, if any, is specified in: RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION. 1. STAMMENT Of QUALIFICATIONS a. Cover Lette — Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. b. ContWQt Agmement Statement: Proposal shall include a statement outlining your concurrence or concerns with any and all provisions as contained in the Agreement attached herein as Attachment 2 in the Appendix. c. Firm and Team Experience: Proposal shall include a profile of the firm's experience. Include. resumes of project team/sub-consultants that will be providing services which outline their technical and design experience. At a minimum, this should include the project manager/principal agent, associates in charge when project manager/principal agent is unavailable, key personnel, finn size, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual's time devoted to this project. The project manager/principal agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview. d. Understanding of Need: Proposal shall include an outline which demonstrates the firm's understanding of the work. This outline should include anticipated approach, tasks necessary for successful completion, doliverables, and suggestions or special concerns that the City should be made irivare of. Identify any assumptions and/or exclusions used in preparation of the scope of work and associated fee estimate. c. Relevant Prqiect F—,xpericnce: Proposal shall include a list of projects which your firm or personnel have completed within.the last 5 years, including significant work with public agencies, Project information should include project description, year completed, client name, along with a person to contact and their telephone number. City of Santa Ana RFP Page 6 25E-830 0 f. Referenges: Proposal shall include a listing of relevant projects with references for three public entities for which Proposer has performed similar work within the past five (5) years. 2. SCOPE OF SERVICES AND SCHEQULE- Proposal shall include a Scope of Services and Schedule which details the work phases to be completed, the tasks to be accomplished, the deliverables to be provided, and the schedule / timeline to complete the project, based upon the requested Scope of Work detailed in Attachment I of this RFP. 3. EELER9MML The fee proposal shall be submitted concurrently with the technical proposal, but in a separately seated envelope, clearly labeled as 'Tee Proposal." This shall include the firm's Standard Hourly Fee Schedule, a table outlining the tasks and team hourly effort fbr each of the major tasks, and a Project Fee Schedule as outlined in the Scope of Work, The fee proposal will not be opened until the proposals have been evaluated by the proposal selection committee. The City will select the consultant based on qualifications, and then negotiate a contract price based on available funding. 4. CERfIFICATIONS: The following forms shall be signed and included as part of the proposal submittal package: • Attachment 3-1: Non -Collusion Affidavit • Attachment 3-2: Non -Lobbying Certification • Attachinent J-3: Non -Discrimination Certification M E49PQ�AL RE, VIEW T (CONSUL —ANT S"L C11QN) A. EVALUATION AND RATING The criteria for evaluating the proposals are specified in: RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION. B. SELECTION The committee may interview the top ranking proposers. The City will recommend award of the contract to the proposer who will provide the best value to the City. City reserves the right to begin negotiations and enter into a contract without interview or further discussions. V. CONTRACT AWARD A. REQUEST FOR COUNCIL ACTION City of Santa Ana RFP Page 6 25E-831 kv Following evaluation and rating by the proposal review committee, the Project Manager will recommend award of a contract to the proposer providing the best value to the City. B. EXECUTION OF AGREEMENT The Scope of Services, Schedule, and Fees submitted in the proposal will be the basis of any negotiation of final terms which will lead to a completed agreement ready for execution based on the standard, Agreement attached herein as Attachment 2 in the Appendix. V1. IMPLEMENILATION A, KICK-OFF MEETING A kick-off meeting will be held after award of contract. Consultant and its team will meet with City of Santa Ana staff to conduct introductions, discuss scope of services, and implementation process. B. NOTICE TO PROCEED Following the kick-off meeting, a format Notice to Proceed (NTP) may be issued after the agreement is fully executed, and all required bonds, insurance documents and contents of the Information Packet have been received and approved. For "On -Call" contracts, Consultant will be notified by individual City Project Managers on a case -by -case basis to request project/task specific proposals. Written NTPs will be then issued accordingly. VIL PUAJJC DS ..-- REC2R- All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. Proposals will become public record after ivivard of contract, Proposer information identified as proprietary information shall be maintained confidential, to the eXtent allowed under the California Public Records Act. City of Santa Ana RFP Page 7 25E-832 CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ON -CALL ENGINE BRING SERVICES RFP NO.: 17-083 Introduction / Aackarougd The City of Santa Axis intends to retain Civil Engineering Consultants on an as -needed or "on - call" basis. The City's Public Works Agency is issuing this.Request for Proposal (RFP) for all selected firms from the RFQ Process. A Professional Services Agreement will be entered into with several of the qualified firms Civil Engineering consultant(s) to provide professional services for a variety of projects on an on -WI basis. On an on -call, as -needed basis, the selected firm(s) may later be asked to provide professional engineering services proposals on specific, project -by -project basis, based on an agreed -upon specific scope of services and fees. In general, work consists of generaf engineering design projects. Funding sources for each project may vary for each project/task order assignment shall comply with the funding agency's requirements. The projects may include water andsewer infrastructure design and rehabilitation improvements, storm drain improvements; sidewalks, bike paths, curb and gutter replacement; slurry seat of residential street%; repair and overlay of asphalt concrete and/or PCC streets; signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and irrigation systems; park and recreational design, grant application writing, and other related projects as required. On occasion, environmental and planning support services may also be requested. The City may need consultant services for mapping and legal description preparation, construction management staking and inspection. Occasionally the City may also need gootechnical, electrical, mechanical, structural, and other specific infrastructure related services. The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in-house staff and/or sub -consultants to complete the assignments to meet the City standards, For specialized work for which the prime consultant shall require a sub -consultant, the prime consultant shall serve as an administrative liaison between the City and the sub -consultant Prime consultant mark-ups for sub -consultant work &ill not _beallowed. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. Scope of Servic J The work consists of general engineering design and cost estimating for civil works projects, City facilities, Parks and other related projects as required. The work in general, consists of work in the following areas mid not limited to: City of Santa Ana RFP 17-083 PageAl-1 25E-833 • Civil- Design • Transportation/Traffic • Structural • Geotechnical • Land Surveying • Architectural • Landscape Architectural and Irrigation • Environmental • Electrical • Mechanical • Instrumentation and Control Systems • Fire Protection • Land Surveying • Financial and Economic Consulting Engineering in addition to general engineering design projects Consultants may be asked to perform the following task$: • Hydraulic modeling of the water distribution, stonn water, and sewer collection systems • Evaluations, studies and recommendations related to water wells, reservoirs, water treatment systems, disinfection systems, pressure control systems, and sewage lift stations, • Electrical and industrial control systems evaluations, studies, drawings� documentation and recommendations • Mapping Set -vices • Legal Description Preparations • Grant writing- Services • Environmontal/Planning Support • Construction Management Support • Pavement Management • Special Engineering Studies/Reports/Compliance and Investigations • Regulatory Compliance with Federal and State and Local Agencies • Financial/cash flow analysis- public works programs • Assessment and District Formation Services • Sustainable Infrastructure Services • Right of Way Studies If there are any cxcepWns to the core of requested services, proposers shall list said exceptions in their proposal (matrix form). For specialized work for which the prime consultant shall require a sub -consultant, the prime consultant shall serve as an administrative liaison between the City and the sub -consultant The selected consultants must have the expertise, experience, and demonstrated resources available to perform the work described in this RFP. City'd Santa Ana RFP 17-083 Page Al -2 25E-834 Scene of Services TasLs Water Lesourees- O_ption A The City is currently seeking proposals for the design and construction support services for the Santa Ana Water Project: This Project includes the rehabilitation of an existing water well approximately 30 yea" old, and the design of 1500 ft. of 12" PVC water main and the construction of 600 ft, of 15" sewer main on an arterial street. The City would like for tho consultant to provide feedback regarding the material of choice for the sewer main improvements. Also, the City would like to connect this well to the water system, as right now it does connect to an existing onsite reservoir. This well is a sand producer, and currently the capacity has dropped by approximately 35% of its maximum yield of 2000 GPM. The depth of the well is approximately 1100 fL, it has a, vertical turbine pump with a 250hp motor. In addition, the screens are made of mild steel. No video or any other preventive maintenance has been done in the past 15 years. Please list the options for rehabilitation and potential benefits between your proposed mathod/s of rehabilitation, It is the City's desire to complete this project in a timely fashion manner. Please submit your proposals PS&E, design, working days and valued added engineering and all other documentation listed in this request for proposal. Indicate if your proposal is for Option A or Option B and or (A and B). General Enginecring other than Water Resources- Ontion B The City is currently seeking proposals for the design and construction support services for the Mile One Street Project: This shall be a complete street concept project It is approximately 1,000 ft. long from intersection to intersection. Both of the existing intersections have been modified and are part of the complete street project previous phase. This project include street rehabilitation, construction of bicycle lane and sidewalk replacement, and parkway construction wide. The sidewalks are 6ft. wide and the parkway is 4 ft, wide too. This also involves the widening of the east side of Wle One Street to accommodate a new bicycle lane. All property right of way has been acquired the street is approximately 120ft. wide (property line to property line), it has three traffic lanes (12', 10' and I F) wide on each direction, the existing median is 14' wide. This median will not be modified but� it was designed with the complete street concept in mind on a previous phase, the vehicle buffer between the bicycle lane and the nearest trdffic lane shall be 4ft. wide. The traffic index for this street is 55. It is the City's desire to complete this project in a timely fashion manner. Please submit your proposals PS&E, design, working days and valued added engineering and all other documentation listed in this request for proposal. Indicate if your proposal is for Option A or Option B and or (A and B). "MEW City of 8anta M RFP 17-083 Page A1-3 25E-835 General RequiMm_ents agd Proiect Defiverahk The Consultant's services for plans specifications and estimating (PS&E) for engineering project preparation and special studies/investigations shall include and in be in conformance with the latest editions of the following; Title 24 of the California Code of Regulations (California Building Standards Code). American Water Works Association, California Department of Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and or federal, state and local guidelines established in the project. As part of the preparation of the PS&H, the consultant shall prepare the special provisions pertaining to the items of work. included hi the plans that are not addressed on the latest editions of the applicable standards. The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans pitpared. The plans mill be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically corrw� chocked, and dated and having the maker and checker identifia The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agroement. This task shall include the following: Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all mile -stones and task, breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed Deliverables Quality Control/Quality Assurance (QA/QC) Plan Project Schedule/Invoicing Project Correspondence In case of conflict ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification. no Consultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates 'TS&E") for various projects on an as -needed basis. However, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultant shall, provide a Work Plan which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed CWT?s") will be provided for preject(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement. The fall9ning serviced/ tems shall bigurle, but arepot be limited Lo: NEUMNSWE"Nowe City of Santa Ana RFP 17-083 PageA1.4 25E-836 1. Research existing records of utility companies and agencies and coordinate the proposed improvements with existing field conditions. 2. Conduct an environmental assessment for each project and prepare all documentation required to comply with California Environmental Quality Act (CEQA), and or National Environmental Protection Act (NEPA), (if required) 3. Provide all field survey and topographic work necessary to complete the design effort. Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in Microstation V8i Computer Aided Design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datura shall be NAVD 89. Alt survey field notes shall be on forms provided by the City, shall be neatly completed in pencil, and shall become property of the City Won completion of the project Informal field investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects. 4. Complete ft design of projects including plans, specifications, and engincer's construction cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the engineer's estimate prior to submitting to the City. Specifications shall be prepared in hficrosoft Word and an electronic copy of the final version "It be furnished to the City, The City will provide the specification boiler plate to the Consultant, 5. If requested, all preliminary and bid sets of plans shall be plotted on bond or veluin paper using Microstation V8i CADD software program. All drawings shall be completed per the City of Santa Ana CADD Standards and any special provisions thereof. For interim submittals, The City may opt to receive only PDF versions of the plans for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly. 6. All original plan sheets, the tide sheet of the specifications, calculations, and reports shall be signed mid stamped by the Consultant's licensed professional engineer responsible/in-oharge of the project 7. if a part of the on -call project scope, the Consultant shall provide support services during the bidding and construction phases of the project, including, but not limited to: a. Respond to bidder inquiries during the bidding process, including preparation of any addenda. Following award of the construction contract, the Consultant shall attend the pro -construction meeting. b. Review and approve all submittals and shop plan drawings required supporting the construction contract The Consultant shall complete shop drawings reviews within two (2) weeks of receipt Contract Change Order reviews shall be completed within two (2) working days of receipt. c. Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days. d. Provide periodic field reviews and bring to the attention of the City of Santa Ana any defects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall have no authority to issue instruction Oil behalf of the City of Santa Ana, or to deputize another to do so, Cifyof Santa Ana RFP 1-1-083 PageAl-5 25E-837 8. If included in the on -call fircject scope, upon completion of construction, the Consultant shall prepare as -built plans and submit them to the City. The Consultant shall incorporate all changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of as -built plans shall be submitted to the City with an electronic copy (in Microstation V8i CADD and pdf forinats) of the final as -built drawings via CD or e- mail. 9. The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub -consultants. Incomplete (not meeting targeted completion) or poor quality work will not be accepted. The Consultant shall revise the documents widthr a revised schedule set by the City, which way require overtime. No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required rcivisiow. It is the responsibility of the Consultant to produce a professional -level quality of work product 10. If included in the on -call project scope, attend meetings with die City staff as required. 11. If included in the on -call project scope, the Consultant shall coordinate plan check, design topics, pennits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of die City, the Consultant shall be the liaison with affected agencies, 12. If included in the on -call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications to plans and specifloations. All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City, A more detailed scope of work will be provided whonrif a specific project or Task Order proposal is requested of a consultimL All tasks orders shall include the staff title, hours, hourly rate and totals as related to the project. Construction Plans. Standard Svecifications and E stimate (PS&F, Preliminary Design- Attend project scope meeting with City Staff to review project details. Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary Design Report (PDR) or alternatives, preliminary cost estimate and preferred alternative as requested by the project manager. A (PS&E) package shall be submitted to review at 300/0 design for independent City review. A (PS&E) package shall be submitted to review at 60% design for independent City review. A (PS&E) package shall be submitted to review at for FINAL independent design review. 1he City will review and comment on the PS&E, packages with a turnaround goal of (2) weeks. One (1) copy of the documents with commentswill be returned to the consultant. Unless, several agencies are involved in the review process multiple documents with comments will be provided to the consultant. After the final design comments have been incorporated the consultant shall provide the City Cfty of Sarda Ana RFP 17-083 Page Al .6 25E-838 with final (PS&E) package ready for bid. See Section - General Requirements and PrqJect Deliverables Section. Proicet Schedule and Proaress: Progress review meetings shall be hold at intervals deemed appropriate by the City. The Consultant shall flunish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements and project schedule progress. CLJI Resygnsi �bfflties: The City will provide information in its possession relevant to the preparation of the required information in the XFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for the assigned project • All plan check coordination within the City Advertise, award, and administer of construction contract Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) Blectronic files for title sheets and sheet borders Facilitate meeting space and coordination and City facilities EM&M-05ah In addition to Section IV.B.3 (Submittal Requirements. Fee Proposal) fee schedule shall be structured as follows; The foe proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. Other Terms and Conditions: I . The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals� or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed foe proposals which will be returned to all proposers after award of contract to the selected Team. City of Santa'Ana RFP 17-083 "EMMOMMOMMEMM PageAl-7 25E-839 5. All products used or developed in the execution of any contract resulting from Otis request will remain in the public domain at the completion of this project. 6. Iho City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non-Discrimbuttion by Contractors" for each turn on their team. Z Fty R Fanta Ana UP 17-083 PageAI-8 25E-840 CONSULTANT AGREEMENT CITY OF SANTA ANA THIS AGREEMENT is made and entoW into this — day of � 2018 by and between C'Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California Ccity"). A, The City desires to retain a consultant having special skill mid knowledge in the field of: The City of Santa Ana Is seelting on -call engineering services. B. Consultant represents that Consultant is able and willing to provide such services to the City C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW TEIEREFORE, in consideration of the mutual and respective prom -ises, and subject to tile terms and conditions hereinafter set forth, the parties agree as follows. 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the ta,-&s and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - E xhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended under this Agreement shall not exceed $xxxxxx during the term of this Agreement, including any extension periods exercised tinder Section 3. City of Santa Ana RFP Page A2-1 25E-841 b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of perfbrmance ad forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a number (#) Le_ar W_m with the option for the City to grant up to a gumberIft-Xegir renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, ot seq., and 1770, ot seq., as well as California Code of Regulations, Title 8, Section 16000, ct seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works"and "maintenance�'projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City� its elected officials, officers, employees and agents free and harmless from any clahn or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an ornployer-employce relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent -with all applicable standards and regulations governing such services, Consultant shall pay all salaries and wages, employees social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERL&LS . This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any taiigible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement CDocuments & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement, Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by flie City. City shall not City of Santa Ana RFP Page A2-2 25E-842 be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below. a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance timing the City, its officers, employees, agents, volunteers and representatives as additional hisaired(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, Including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the Ci% its officers� employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance program maintained by the City, and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combinedaing c limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles, 0. Worker's Compensation Insurance. In accordance with the. provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or ongineer. Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate, 0. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: I. Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. Hi Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Consultant shall supply City with a fully executed additional insured endorsement. City of Santa Ana RFP Page A2-3 25E-843 f. N Consultant fails or reftises to produce or maintain the insurance required by this section or fails or refuses to lumish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City, 8. INDEMNMCATION Consultant agrees to defend, and shall indemnify and hold harmless die City, its officers, agents, employees, contractors, special counsel, and representatives from liability. (1) for personal injury, damages, just compensation, restitution, Judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise fiom the negligent operations of the Consultant� Its subcontractors, agents, employees, or other persons acting on its behalf which relates to the. services described in section I of this Agreement, and (2) from any claim that personal ftijury� damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising ficaa this Agreement This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant harther agracs to indemnif�G hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement or asserting that personal 'injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to Its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out ok pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. MELLECTUAL PROPERTY Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of throo (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. City of Santa Ana RFP Page A2-4 25E-844 Consultant shall allow Inspection of all work data, documents, proceedings, and activities related to this Agreement for a period of three (3) years froun the date of final payment to Consultant tinder this Agreement. 11. CONFIDENTL&LITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietaM Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but In no event less than reasonable care. "Confidential liformation" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means, Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (C) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law, or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of am -vices. Conflict may be further specified in Certifications - Exhibit C, attached hereto and incorporated in this Agreement by reference. 13. DISCREMNATION Consultant shall not discriminate because of race, color, creed, religion, sex� marital status, sexual orientation, age, national oright, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment selection, training, utilization, promotion, termination or other employment related activities. Consultant affintis that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations and as further specified in Certifications - Exhibit C, attached hereto and incorporated in this Agreement by reference. 14. EXCLUSIVITY AND AWNDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties, In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other Iristrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or City of Santa Ana RF Page A2-5 25E-845 otherwise, have been made by any party, or anyone acting on behalf of any patty, which is not embodied heroin. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to Matt the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TMOMATION Ibis Agreement may be terminated by the City upon thirty (30) days written notice of termination, In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the pro" of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVE, R No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy, No waiver of any breach, failure or dot, or remedy shall be deemed a -waiver of any other breach, failure, right. or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the, writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and die validity, interpretation, perfbruiance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of Califomia. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. City of Santa Ana RFP Page A2-6 25E-846 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws mid regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MSCELLANEOUS PROVISIONS a, Additional provisions, if any, are identified as Additional Provisions, Exhibit D, attached hereto and incorporated into this Agreement by reference. No Exhibit D is attached in the absence of additional provisions. b. Eachundersigned represents and wan -ants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set fortb in the body of this Agreement. 21. NOTICE, Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: City OFSenta -Ana RFP Page A2-7 25E-847 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. BOX 1998 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With COUrtay Copies to: Jason Gabriel Sonia R. Carvalho Principal Civil Eagirreer, PWA City of Santa Ana 20 Civic Center Plaza (M-36) City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 _j P.O. Box 1988 Santa Ana, California 92M I!art: 714- 647�65 15 To Consultant: First & Last Name Title Consultant Firm Name Address City, State, Zip Fax: A party may change its address by giving notice in -writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication -hall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purpose% of calculating these time t1tarnes, weekends, federal, state, County or City holidays shall be excluded. City of Santa Ana RFP Page A2-8 25E-848 IN WUNESS WIIEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. fluizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By-. John Funk Assistant City Attorney RECOMMENDED FOR APPROVAL: Executive Director Public Works Agency Rev. 9-20-2017 CITY OF SANTA ANA Raul Godinez H City Manager CONSULTANT: (name) (title) Tax ID# City of Santa Ana'RFP Page A2-9 25 E-849 Cit of SaiTta Ang RFP PageA2-10 25E-850 COWENSATION Fee Proposal including hourly rates (from Consultant Proposal) The total compensation may include a line item for the cost from the Fee Proposal, followed by a line item for any contingency, followed by a grand total not to exceed (NTE) Amount. This is what may be transferred to the front page of the contract. city of Fanta Ana RFP Page A2-111 25E-851 CEWFIFICAMNS mm�T � City of Santa Ana RFP Page A2-12 25E-852 ADDITIONAL PROVISIONS caltoms Forms City of Santa Ana RFP Page A2-13 25E-853 NUK�QLOHAEE CntloV United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARIMENT OF PUBLIC WORKS In accordance with Title 23 United States Cc& Section 112 and Public Contract Code 7106 the BIDDER declares that the bid Is not made in the interest of, or on bobalf o& any undisclosed porson, partnership, company, assockifim organization, or corporation, that the bid is genuine and not collusive or sham, that the 131I)DER has not directly or indirectly Induced or solicited any other BIDDER. to put in a fidse or sham bid, and has not directly or indirectly Minded, conspired, connived or agreed with any BIDDER or anyone also to put in a sham bid, or that anyone shall reftin frorn bidding; that the BIDDER has not in any mariner, directly or IndireWy, sought by agreement, communication, or conference vhth anyone to fix the bid price of the BIDDER or any BIDDER, or to fix afty overhead, profit, or cost element of the bid Price, or of that of any other BIDDER, or to secure any advantage against the public body awardhig the contract of anyone Interested in the proposed contract; that all statements contained in the bid are true; and, f4rther, that the BIDDER has not, directly or iudirectly, submitted his or her bid price or any breakdown theroof� or the contents thereof or divulged information or data relative thereto, or paid, and will " pay, any fee to any corporation, partnership, company moclafiou6 organization, bid deposlbory� or to any member or agcot thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signatura of this Non -collusion Affidavit. 13IDDERS are cautioned that inaft a false certification may subject the certifier to criminal prosecution, Signed State of California County of Subscribed and sworn to (or affirmed) before me on this __ day of . 20� by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature 17-M '-2-4 - Notary Public Said City of Santa Ana RFP Page A3-1 25E-854 The Prospective Participant certifies, by along and submitting this bid or proposal, to the beat of his or her knowledge and belief, that: I . No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person, for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal omttmc� The maldrig of any federal grant, the mW&g of any federal loan, the entering into of any cooperative agreement, and the atenslon, continuation, renewA amendment, or modification of any federal contmc4 star#, loan, or cooperative agreement. 2. If any flands other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Meraber of Congress in connection with this federal contract, grant loan, loan or cooperative agroemenI4 the undersigned shall complete and submit a "Disclosure of Lobbying ActividW. ibis certification is a material representation of that upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for malring or entering into this transaction imposed by Section 1352, Title 3 1, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penally ofnot less than $ 10,000 and not more than $100,000 for each such failure. 'the prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this, certification be included in all lower tier subcontracts, which exceed $ 100,000 and that all such sub recipients shall cortify and disclose accordingly. Firm Signed and Printed Name: Date City of Santa Ana RFP Page A3-2 25E-855 The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants am employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following- employment, upgrading, demotion, or transfer; recruitment or reentitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7he Consultant agrees to post in conspicuous places, available to employees mid applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, or national origin, 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. Ihe Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to hiAcr books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorizeirl in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP Page A3-3 25E-856 by rules, regulations, or orders of the Secretary of Labor issued.pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions Vill be binding upon each subcontract or purchase order as the adininistering agency may direct as messis of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub -consultant or vendor as a resmIt of such direction by the admimistering agency, the Consultant may Wiest that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided In Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date; City of Santa Ana RFP Page A34 25E-857 25E-858 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: AUTHORIZE FIRST AMENDED AGREEMENT FOR SALES AND USE TAX REVENUE AUDITING AND CONSULTING SERVICES WITH MUNISERVICES, LLC {STRATEGIC PLAN NO. 4,2) Cl±PANAGER V RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: M. -a - : �091 [I As Recommended El As Amended El Ordinance on 1 5t Reading El Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a First Amended Agreement ("Amended Agreement") with MuniServices, LLC ("M u n !Services") for Sales and Use Tax Revenue Auditing and Consulting Services for a period of two and one-half (21/2) years. Amended Agreement to become effective July 1, 2018 through December 31, 2020 for a stated amount not to exceed $12,000 annually (prorated to $6,000 for the final six month period) covering the web based Sales Tax Analysis Reporting System (STARS) and Geographic Revenue Information Application system (GRIA) reporting systems, inclusive of an annual CPI adjustment not less than two percent (2%) or greater than four percent (4%), annually; plus 15% of recovered sales tax of revenues over the life of the Amended Agreement, with a contingency of up to $100,000 to cover other consulting services subject to non -substantive changes approved by the City Manager and the City Attorney. BACKGROUND The Sales and Use Tax represents approximately 18.4% of the City's total General Fund revenue. Sales tax is levied upon the retailers who sell tangible property in the State of California. The sales tax is measured by gross receipts from retail sales. For the City of Santa Ana the effective sales tax rate is 7.75%. The distribution of the sales tax rate is as follows: State of California (6.00% Combined), County of Orange (0.25%), Measure M (0.50%), and City of Santa Ana (1.0%). A Use Tax complements the sales tax and is imposed on the storage, use, or other consumption of tangible personal property purchased from any out-of-state retailer. The Use tax is measured by the sales price of the property and the rate is the same for both the Sales Tax and the Use Tax. DISCUSSION Currently, MuniServices provides the City with Sales & Use Tax revenue auditing and consulting services and the STARS and GRIA software applications; however, the current agreement will lapse at the end of this fiscal year. In February 2016, a Request for Proposals (RFP No. 16-022) was issued 25F-1 Agreements with MuniServices For Sales And Use Tax & Utility Users' Tax Compliance, Auditing And Consulting Services June 19, 2018 Page 2 which included Revenue Auditing, Recovery, Reporting, Analysis, and Legislative/State Agency Liaison and Implementation Monitoring services for Sales and Use Tax, as well as Municipal Utility Users'Tax, Property Tax, Hotel Visitors'Tax, and Medical Marijuana. To realize the most competitive bidding across the board, these items are scheduled to be rebid together and new agreements entered into prior to December 31, 2020. The 21/2year term of this Amended Agreement is intended to facilitate that future RFP process and represents an elapse of four years since the last comprehensive RFP. With respect to the Sales & Use Tax component of the 2016 RFP, the proposal submitted by MuniServices for the Sales & Use Tax component was found to be most responsive to the City's needs, offered the best value, and was most appropriate for the services requested. As part of the submitted Sales and Use Tax proposal and agreed terms for the auditing services, MuniServices provides the following services: 1. Audit and recovery services of unreported, underreported and misallocation of Sales and Use Tax as well as correction of reporting errors and corrections through the appeals process. 2. Comprehensive reporting and analytics including economic dashboards, ad hoc reporting and increased data mining and integration. 3. Monitoring and analysis of the California Department of Tax and Fee Administration's (formerly, State Board of Equalization's) quarterly distribution reports. 4. Legislative services and analysis regarding pertinent Sales and Use Tax legislation and regulations and state agency liaison and implementation monitoring. 5. Sales and Use Tax web -based software application (STARS), enabling staff to access the City's Sales and Use Tax data to extract, analyze, and utilize the available data for budgetary and community/economic development purposes as well as a web -based geographic revenue information application (GRIA) to aggregate a variety of general fund revenue data geographically (including but not limited to: Sales Tax, Property Tax, Property Transfer Tax, Hotel Visitors'Tax, and Business License Tax revenues) enabling staff to extract, analyze, and utilize the available data also for budgetary and community/economic development purposes. 6. Assist in the development of a multi -year Sales and Use Tax revenue forecast model. 7. Ongoing consultation on all aspects of the auditing, compliance and consulting services. The reports, analysis and information derived from the sales and use tax revenue auditing and consulting program are used for budget planning, revenue forecasting, trend analysis, community/ 25F-2 Agreements with MuniServices For Sales And Use Tax & Utility Users' Tax Compliance, Auditing And Consulting Services June 19, 2018 Page 3 economic development analysis and other projects requiring Sales and Use Tax revenue statistics and/or geographic general fund revenue statistics to assist in analyzing the City's economic base. Moreover, the services that MuniServices render ensure compliance with tax regulations, provide early indications of trends in the economy, as well as ensure that the revenues generated within city boundaries are properly allocated, assigned and remitted to the City of Santa Ana. The Amended Agreement continues all of these services for an extended 2% year term. Additionally, the Amended Agreement provides a streamlined Change Order process and expands the scope of consulting services which the City may request from MuniServices to include: potential transaction & use taxes, potential new/revised business license taxes and/or potential medical marijuana and/or cannabis taxes, or cannabis related operating agreement fees (as applicable) and may also include selection processes for adult -use retail cannabis business permitting, cannabis testing business permitting, commercial cannabis business (cultivation, manufacture, distribution) permitting as may be set forth in any Change Orders mutually agreed to by the parties. Prior to the expiration of this Amended Agreement, staff will fully assess the extended functionality and usefulness of the Revenue Auditing, Recovery, Reporting, Analysis, and Legislative/State Agency Liaison and Implementation Monitoring services program for Sales and Use Tax and related revenues prior to issuing an RFP for future services. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #4 City Financial Stability, Objective #2 (maintain a stable, efficient and transparent financial environment). FISCAL IMPACT The fees for the services that MuniServices will render are available in the General Fund Sales Tax account (01102002-50020). The fees will not exceed $12,000 annually for the STARS and GRIA reporting systems, inclusive of an annual CPI adjustment of not less than two percent (2%) or greater than four percent (4%), for each of the first two years of the Amended Agreement's 2Y2year term (FY 2018-19 and FY 2019-20), and shall be prorated to not to exceed $6,000 for the final six months of that term (July 1, 2020 to December 31, 2020) inclusive of CPI adjustment. Fees paid for recovered sales tax and other revenues shall not exceed 15% of the amount recovered. Payments made to MuniServices for recovered revenues will be recognized when the fees related to MuniServices auditing and reporting activities are incurred. A contingency of $60,000 shall be available for the first year of the Amended Agreement's 2Y2year term (FY 2018-19) with a further contingency of $25,000 available for the second year (FY 2019-20), and a final contingency of $16,000 available for the final six months of that term (July 1, 2020 to December 31, 2020). 25F-3 Agreements with MuniServices For Sales And Use Tax & Utility Users'Tax Compliance, Auditing And Consulting Services June 19, 2018 Page 4 APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency Exhibit: 1. First Amendment to Consultant Services Agreement WH 25F-4 EXHIBIT 1 FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT THIS FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT, made and entered into this 191h day of June, 2018, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("City"), and MuniServices, LLC, a Delaware limited liability company ("CONSULTANT"), or. collectively "&fe Parties". RECITALS A. On October 4, 2016, the City and CONSULTANT entered into that certain agreement entitled "Consultant Services Agreement" (Agreement #A-2016-290) hereinafter referred to as "said Agreement", for Sales and Use Tax Recovery, Reporting, Analysis, and Legislative/State Agency Liaison and Implementation Monitoring Services. B. The Parties hereto now desire to amend said Agreement to add some terms and set forth the renewal Term of said Agreement. WHEREFORE. in consideration of the mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions of said Agreement as hereby amended, the Parties hereto do hereby agree as follows: 1. Section 1. — Scope of Services is amended to read as follows: a. CONSULTANT, or CONSULTANT'S subcontractor(s), will provide CITY with the consulting services described in EXHIBIT A and C which are attached hereto and incorporated by reference. CONSULTANT, or CONSULTANT'S Subcontractor, shall provide said services at the time, place, and in the manner specified in EXHIBITS A and C. b. CONSULTANT, or CONSULTANT'S subcontractor(s), may provide CITY with additional consulting services described in EXHIBIT D which is attached hereto and incorporated by reference. Such additional consulting services include, but are not be limited to: potential transaction and use taxes, potential business license taxes and/or potential medical marijuana and/or cannabis taxes, or cannabis related operating agreement fees (as applicable) and may also include selection processes (to include selection process administrative guidelines/policy manuals and professional moderator services) for adult - use retail cannabis business permitting, cannabis testing business permitting, commercial cannabis business (cultivation, manufacture, distribution) permitting as may be set forth in any Change Order(s) mutually agreed to by and between the Parties pursuant to Section 3., subsection 3-22., of said Agreement. c. CONSULTANT, orCONSULTANT'S subcontractor(s), shall furnish at its own expense all labor, materials, equipment and other items necessary to carry out the terms of this Agreement. 2. Section 3. -General Provisions, subsection 3-1., Term of the A_qreement is amended to read as follows: 25F-5 3-1. - Term of the Agreement: The amended renewal term for the provision of consultant services under said Agreement shall be for a period of two and one-half (2 1/2) years, effective July 1, 2018 through December 31, 2020. 3. Section 3. — General Provisions, subsection 3-22., Change Order Contincien is amended to read as follows: 3-22. — Change Order Contingenc : From request optional services of CONSULTANT, mutually agreed upon scope and fees. Change Orde time -to -time, at CITY's option, CITY may or CONSULTANT'S subcontractor(s), at A. No extra work maybe undertaken unless a written "Change Order' is first given by the Contract Officer or his/her designee, to CONSULTANT, incorporating therein any material adjustment in the contract and/or the time to perform this Agreement, which said adjustments are subject to the written approval of CONSULTANT. B. Representative or designees, CITY will appoint a primary designated representative and alternate designated representative who will be in charge of administering the maintenance contract for CONSULTANT and have authority to enter into Change Orders pursuant to this Agreement. All notices regarding consulting services or requested changes in said agreement shall be sent to the representatives listed below: CITY'S Primary Designated Representative/Contract Officer shall be: Name Willard Holt Title Treasury and Customer Services Manager Address 20 Civic Center Plaza, Room 1105, Santa Ana, CA 92701 Phone # (714) 647-5456 Email wholt@santa-ana.org CITY'S Alternate Designated Representative/Contract Officer Designee shall be: Name Waldo Barela Title Budget Supervisor Address 20 Civic Center Plaza, Room 334, Santa Ana, CA 92701 Phone# (714) 647-5428 Email wbarela@santa-ana.org 4. Section 2. — Compensation is amended to read as follows: (a) Upon execution of this Agreement, CITY will pay CONSULTANT as outlined in EXHIBITS B and D, incorporated and included herein. In addition, a contract contingency amount shall be available over the two and one-half (2V2) years Term of this First Amended Agreement to cover payment of additional consultant services as set forth above under Section 1. — Scope of Services. Contingency monies will be available as follows: a contingency of $60,000 shall be available for the first year of the Amended Agreement's 21/2 year term (FY 2018-19) with a further contingency of 25F-6 $25,000 available for the second year (FY 2019-20), and a final contingency of $15,000 available for the final six months of that term (July 1, 2020 to December 31, 2020). (b) Fees paid for recovered sales tax and/or other associated recovered revenues shall not exceed 15% of the amount recovered. Such fees are not chargeable against contingency monies but are revenues directly payable from recovered sales tax. Payments made to MuniServices for recovered revenues will be recognized when the fees related to MuniServices auditing and reporting activities are incurred. (c) CITY will pay CONSULTANT as outlined in any Change Order(s) mutually agreed to by and between the Parties pursuant to Section 3, subsection 3-22., of said Agreement. Payments related to Change Orders affecting fees paid for recovered sales taxes and/or other associated revenues shall be directly payable from recovered sales tax and/or other associated recovered revenues. Stated fees for Sales/Use Tax Analysis & Reporting Service (STARS) which includes the Geographic Revenue Information Application system (GRIA) together with CPI adjustments to said stated fees as set forth in Exhibit D shall be directly payable from recovered sales tax monies. (d) Payment by CITY shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures and proof of insurance as set forth in section 3-9. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by CITY. 5. The effective date for the application of amendments to said Agreement relating to "Scope of Services", "Change Order Contingency", and "Compensation" shall be the date of City Council approval of this Amendment. The effective date for the application of the amendment of the "Term" of said Agreement shall be July, 1, 2018. 6. Where applicable, in accordance with state Equalization ("BOE") within said Agreement incorporated by reference shall now refer to Administration ("CDTFA"). law, relevant references to the State Board of including all exhibits attached hereto and the California Department of Tax and Fee 7. Where applicable, with respect to all processes engaged in by CONSULTANT, or CONSULTANT'S subcontractor(s), in connection with CDTFA and performed on behalf of CITY, or in connection with all services and products (electronic or otherwise) provided to CITY by CONSULTANT, or CONSULTANT'S subcontractor(s), involving CDTFA information or data received by CITY, CONSULTANT, or CONSULTANT'S subcontractor(s), shall be incorporated and conformed to all current and future changes promulgated by CDTFA. This requirement comprises all changes to sales and use tax permitization, including but not limited to: permit issuance, permit content, permit ID (numbering sequence), permit registration, permit registration reporting (AS 990) permit sales and use tax allocation, permit reporting (together with all respective permit classification and program coding including indicators or signifiers). 8. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and In full effect. 25F-7 IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM CITY ATTORNEY Sonia R. Carvalho �-� C- ( / - � ""—� Lisa E. Storck Assistant City Attorney RECOMMENDED FOR APPROVAL: Francisco Gutierrez, Executive Director Finance and Management Services Agency CITY OF SANTA ANA - Raul Godinez, 11 City Manager CONSULTANT Doug Jensen SVP Client Services MuniServices, LLC Tax ID # 25F-8 EXHIBIT A SCOPE OF WORK Sales, Transactions And Use Tax Audit Services (SUTA) Services In performing the sales, transactions and use tax audit program MuniServices shall: 1 . Identify and correct the sales/transactions/use tax reporting errors of businesses that, based on the nexus of their activities, are not properly registered with the City. 2. Identify and correct the reporting of businesses that are improperly reporting tax to state and county pools (i.e. classifying sales tax as use tax) and thereby depriving the City of sales tax revenue. 3. Detect, document and correct sales/transactions/use tax reporting errors/omissions and thereby generate new, previously unrealized revenue for the City. 4. Ensure through comprehensive audit measures that the revenue information used for ongoing economic analysis includes all sales/transactions/use tax generators. 5. Assist the City with strategies to preserve and even enhance sales and use tax revenue generated by existing businesses within the City. MuniServices' proposed sales/transactions/use tax allocation audit services for the City includes five distinct types of audits: o Taxable Nexus Field audits o Permitization audits • Deficiency assessment audits • Accounts payable audits • Quarterly Distribution Report audits Taxable Nexus Field Audits MuniServices' initial and periodic taxable nexus field audits include a physical canvassing and evaluation of sales/transactions/use tax generating businesses located in the City. In the absence of this undertaking, significant misallocations will remain undetected. MuniServices' field audits focus on those businesses located in the City from which the City has not been receiving sales/transactionsluse tax revenue. Permitization Audits Wholesalers, contractors, processors, manufacturers and other non -retail businesses will frequently not have a sales tax permit properly registered to the City in which they are located because their business operations do not include a point -of -sale qualifying activity. However, these companies will often generate local sales/transactions/use tax from the State Board of Equalization (BOE) audit deficiency assessments, occasional sales (i.e., mergers and acquisitions), and self -accrual of use tax on purchases. MuniServices' field audits facilitate the identification and correction of improperly registered permits for companies having point -of -sale operations in the City. Deficiency Assessment Audits When the California BOE audits taxpayers for sales/transactions/use tax compliance, it is not uncommon for the taxpayer to receive a substantial deficiency assessment due to underpayments and/or under -collections. In many cases, the local allocation portion of the deficiency assessment is distributed in error to the State pool, county pools, or other jurisdictions. Accordingly, MuniServices has developed proprietary criteria and techniques to detect and correct BOE deficiency assessment misallocations and thus expand the benefits produced by MuniServices'allocafion audit service. 25F-9 Accounts Payable Audits When California taxpayers purchase tangible personal property for which title passes out-of-state, the transactions are subject to use tax (rather than sales tax) which is collected by the vendor who in turn remits it to the BOE, with the local allocation typically distributed statewide or countywide through the pools. Under certain conditions, the seller may allocate the local tax by situs or the City may elect to self -accrue the use tax and remit it directly to the BOE, in which case the local portion will come back to the City in the same manner as sales tax. MuniServices' accounts payable audit will include a review of the City's purchases to identify opportunities for the City to capture the 1% local allocation on purchases subject to use tax and the local district tax where applicable. In this regard, MuniServices will prepare the documentation to facilitate the election, including assistance in preparing and filing the tax returns. Quarterly Distribution Report Audits Every three months, the City and MuniServices receive a Quarterly Distribution Report (QDR) from the BOE with the local allocation amount reflected by permit number. MuniServices' QDR audits detect and correct taxpayer-reporfing errors and thereby generate new, previously unrealized sales/transactionsluse tax revenue for the City. MuniServices'QDR audits focus on those accounts where MuniServices observes a substantial decline in the sales/transactions/use tax revenue allocation for a particular business entity in a given quarter. In most cases, accounts showing zero balances have either relocated or simply reported late, in which case the payments will not be reflected until the next quarter's QDR. Therefore, six months must lapse before the QDRs indicate whether a zero balance account can be attributed to a late payment or a misallocation. Cities and counties may only recover misallocated Bradley -Burns sales tax revenue for three quarters prior to the BOE being notified of the reporting error and misallocated District tax revenues for between three quarters and three years. Therefore ODR audits must be conducted in a timely manner in order to preserve the opportunity for the City to recover misallocated revenue. MuniServices shall conduct the QDR audit each and every quarter to minimize the potential of lost revenue to the City. Confidentiality Provisions MuniServices is authorized by this Agreement to examine transaction tax, sales tax, and use tax records of the BOE provided to City pursuant to contract under the Bradley -Burns Uniform Sales and Use Tax Law and California Revenue & Taxation Code applicable to transactions and use taxes. If the City adopts a new transaction tax or taxes after the effective date of this Agreement the Parties intend for the work under this agreement to include that tax or taxes. MuniServices is required to disclose information contained in, or derived from, those sales, transaction, and use tax records only to an officer or employee of the City who is authorized by resolution to examine the information. MuniServices is prohibited from performing consulting services for a retailer during the Term of this Agreement. MuniServices is prohibited from retaining the information contained in, or derived from, those sales, transaction, and use tax records, after this Agreement has expired. This Agreement, and MuniServices' and City's obligations with respect to confidentiality of taxpayer data pursuant to the Bradley Bums Revenue and Taxation Code, shall continue until final payment for all services rendered hereunder. 25F-1 0 Deliverables SUTA Detection and Documentation MuniServices shall represent the City for purposes of examining BOE records pertaining to sales and use tax.to identify errors and omissions. MuniServices' procedures for detecting and documenting misallocations are as follows: 1 . Review applicable provisions of the City's municipal code and ordinance adopted by the City to determine applicability. 2. Procure a computer tape of sales/transactions/use tax permit records from the BOE. 3. Analyze sales tax distribution reports provided by the BOE for five or more of the most recent consecutive quarters. 4. Clean-up, standardize and computerize data from City's quarterly sales tax distribution reports provided by BOE for previous quarters, current quarter and each future quarter service is provided. 5. Prepare an aggregated list of business entities on electronic media; this list is derived from multiple private and public sources (hard copy and electronic), including specialized business listings and directories, the City's sales and use tax payment files, and an electronic copy of the City's Business License Tax registry, updated no less than twice per year. 6. Clean, standardize and integrate, in address -order, each entity's business name, address and payment file information, to eliminate redundancies, using MuniServices' proprietary software. 7. Physically canvas commercial/industrial area within the City's borders. 8. Develop a target list of potential point of sale/use reporting errors/omissions based on: a. An electronic comparison of MuniServices' comprehensive inventory against the BOE's quarterly distributions for the City, and b. An analysis of each potentially misallocated account based on proprietary guidelines established by MuniServices. 9. Meet with designated City official(s) to review service objectives and scope, MunlServices workplan schedule, public relations and logistical matters. 10. Contact personnel in sales, operations and/or tax accounting at each target business to determine whether a point-of-salefuse reporting error exists. (Note: this is accomplished with the highest regard to discretion and professional conduct. MuniServices' allocation audits are predicated on a non- controversial, constructive public relations approach which emphasizes the importance of each business to the City and the mutual benefits of correcting reporting errors.) 11. Provide to the City and BIDE reports addressing each taxpayer reporting error individually, including the business name, address, telephone number, California sales tax permit number, individuals contacted, date(s) of contact, nature of business, reason(s) for error, recommended corrective procedure and, if available, estimated sales/transactions/use tax revenue which should be forthcoming to the City. 12. MuniServices may also provide suggested language for letters to be sent to the taxpayers and/or BOE from the City (or from MuniServices on behalf of the City) urging cooperation in promptly correcting the distribution error. 13. Respond to negative findings by BOE with timely reconfirmation documentation in order to preserve the City's odginal dates of knowledge. 14. Receive and process registration control record information monthly. 15. Receive and process sales tax distribution reports quarterly. 16. Coordinate with the taxpayer and BOE to make the necessary corrections and collect eligible back quarter's amounts. 17. Monitor and analyze the quarterly distribution reports with an audit focus on the following: a. Accounts with previously reported point-of-sale/use distribution errors to ensure that the corrections are made for current quarters and all eligible back quarters. b. Major accounts comprising 90% or more of the City's total sales tax revenue to identify any irregularities or unusual deviations from the normal pattern (e.g. negative fund transfers, significant decreases, unusual increases, etc.) and ensure that the City is not receiving less revenue than it is entitled to. 25F-1 1 c. Those accounts receiving deficiency assessments to ensure that the City receives its local allocation 18. Identify opportunities for the City to recover local allocation on purchase transactions subject to use tax. Prepare the necessary documentation to facilitate recovery, including assistance in preparing and filing the returns. SUTA Detection Timing Considerations For each misallocated account detected, MunlServices will coordinate with the business and BOE to make the necessary corrections plus retroactive adjustments for eligible amounts of sales/transactions/use tax improperly distributed in prior quarters. MuniServices coordinates and communicates between typically four parties; sales/operations personnel at the taxpayer's local operation, tax personnel at the company's corporate headquarters, and BOE personnel and the in-state/out-of-state district offices. Correction of the account is considered to have been made once the payments on identified taxpayer accounts are being properly allocated by the taxpayer to the City in the period in which the payment was made. As needed, MuniServices will represent the City before state officials, boards, commissions and committees for the purpose of correcting sales tax distribution errors that have deprived the City of revenue to which it is entitled. 25F-1 2 EXHIBIT B COMPENSATION Sales, Transactions and Use Tax Audit Services (SUTA) Services What the City will pay MuniServices During the Term of this Agreement and any optional extension thereof or any amendment thereto MuniServices' compensation for the Sales and Use Tax Audit Service shall be a 15% contingency fee. This fee applies to revenue received for six quarters beginning with the quarter in which the Date of Correction falls and all eligible prior quarters back to and including the three quarters prior to the Date of Knowledge quarter for Bradley -Burns sales tax revenues and all eligible prior quarters back to and including all corrected quarters prior to the Date of Knowledge quarter for district tax revenues. As used herein, the Date of Knowledge is the quarter during which MuniServices notifies the BOE of the existence of a misallocation. As used herein, the Date of Correction refers to the quarter in which the taxpayer has correctly reported the local tax and the BOE distributes the local tax properly to City based on the taxpayer's reporting. For QDR Misallocations detected and corrected, MunlServices'compensarion shall only include the quarters for which the misallocation actually occurred. For clarification and to encourage communication and collaboration between MuniServices and the City, MuniServices shall be entitled to full payment of all compensation as provided herein even if any one or more of City, its personnel, agents, or representatives, or anythird-partyor parties provide(s) information to MuniServices that assists or is used by MuniServices in the identification, detection, and correction of point -of -sale distribution errors or the reporting and/or misallocation of revenue. In the event that the City identifies, documents, and notifies the BOE of a point -of -sale distribution error, reporting error or misallocation as those terms are used herein. the City will notify MuniServices of the City's discovery no later than ten days after the Date of Knowledge as defined in Title 18 of the California Code of Regulations, Regulation 1807 (uDate of Knowledge"). The City also agrees to notify MuniServices promptly if it is working on a local tax misallocation issue independently of MuniServices and to maintain and promptly make available to MuniServiices on request contemporaneous documentation of such work and its timing so work is not duplicated. Invoicing/Billing MuniServices will invoice City quarterly based on past and/or prospective compliance secured on behalf of City. Invoices are due and payable within forty-five (45) days upon receipt. All expenses incurred by MuniServices in providing the Sales Tax service are the sole and exclusive responsibility of MuniServices, except those expenses that receive prior written approval by City. Additional Consulting Services City may request via the Change Order process that MuniServices, and/or MuniServices' subcontractor(s), provide additional optional consulting services within the scope of the Agreement any time during the term of the Agreement including any renewal term. If MuniServices and City agree on the scope of the additional consulting services requested, then MuniServices, or MuniServices'subcontractor(s), shall provide the additional consulting services on a Time and Materials basis. Standard Hourly Rates: Depending on the personnel assigned to perform the work, MuniServices' standard hourly rates range from $75 per hour to $200 per hour. The following are sample hourly rates based on the job classification: • Principal: $200 per hour • Client Services: $175 per hour • Information Technology (IT) support: $150 per hour • Operational Support: o Director or Manager: $175 per hour 25F-1 3 o Senior Analyst: $125 per hour o Analyst: $100 per hour o Administrative: $75 per hour These additional consulting services will be invoiced at least monthly based on actual time and expenses incurred. All reimbursable expenses shall receive prior written approval from the City and shall be reimbursed at cost to MuniServices. Completion of Services Notwithstanding any other provision of this Agreement, because Consultant's services performed hereunder result in corrections of misallocations and other revenue after cessation of services by Consultant for City, City agrees that with regards to misallocations identified to the BOE whose Date of Knowledge occurred during Consultant's performance of services for City or for other revenue resulting from Consultant's actions taken during the Term of this Agreement, that City's obligation to pay Consultant in accordance with the compensation language of this Agreement shall survive expiration or termination of this Agreement for any reason. Additionally, notwithstanding any other provision of this Agreement, if this Agreement is terminated or expires, Consultant shall continue to pursue corrections of accounts identified during the Term of this Agreement that have not been corrected by the BOE as of the effective date of termination or expiration. The period after termination during which Consultant is pursuing correction of accounts identified before termination is referred to as the "completion period." City shall compensate Consultant in accordance with the compensation language of this Agreement for corrected misallocations that result from Consultant's efforts during the completion period. City will also take ail necessary steps to allow Consultant to continue to receive the required information from the BOE during this completion period. 10 25F-14 EXHIBIT C SCOPE OF WORK SALES/USE TAX ANALYSIS & REPORTING SERVICE (STARS) GEOGRAPHIC REVENUE INFORMATION APPLICATION (GRIA) Stars Reports. Within thirty (30) days of receipt of monthly and/or quarterly sales tax data from the applicable governmental authorities, Consultant shall provide City with electronic access to updated STARS Reports. 1.1 General Reporting Contents. The STARS Reports are dependent on availability of data received from applicable governmental authorities. The online STARS Reports allow City's staff to interact with sales tax data from the permit level to citywide level; on a cash or economic basis; by quarter or year; and by classification grouping include economic category and segment. The STARS Reports provide City with access to sales and use tax data online and via mobile devices. In addition, reports can be exported to Microsoft Excel or Adobe PDF formats. The reports available may include: • A Cash Dashboard. • An Economic Dashboard. • An Economic Change Report. • A business look -up report. • A Taxpayer Ranking Report. • Geo-Areas. 1.2 Sales Tax Forecast. Consultant also provides a Sales Tax Forecast that identifies historical sales tax and projected sales tax for pessimistic, most likely and optimistic scenarios including Transaction and Use Taxes (as applicable). 1.3 GRIA Application, Consultant will include the Geographic Revenue Information Application (GRIA), as part of the STARS and forecasting service and at the same cost. The GRIA will provide and separately present combined geographically based (GEO/GIS) revenue information to include: • Sales and Use Tax • Transaction and Use Tax (as applicable) • Secured and Unsecured Property Tax • Hotel Visitors'Tax • Documentary Stamp Tax (Property Transfer Tax) • Business License Tax (including Business Improvement District Assessments/Charges) • Medical Marijuana Tax • Adult -Use Cannabis Retail Business Operating Agreement Fees; • Testing / Laboratory Facilities Business Operating Agreement Fees; and • Commercial Cannabis Business Operating Agreement Fees (to include, but not limited to: Cultivation, Manufacture, and Distribution businesses). Consultant and City agree that the GRIA data will not be fully available until January 1, 2019 and is subject to MuniServices receiving certain City data matching: a. City Hotel Visitors' Tax data to City Business License Tax accounts; and b. City Business License Tax account data to State Board of Equalization Sales and Use Tax Permits. c. City Adult -Use Cannabis Retail Business Operating Agreement account data. d. City Commercial Cannabis Operating Agreement account data (to include, but not limited to: Cultivation, Manufacture, Distribution, and Testing). 25F-1 5 To be included in the GRIA, City data must be received in a mutually agreeable format at least thirty (30) calendar days prior. MuniServices and City shall update (GEO/GIS) revenue information data on a quarterly basis (or more often as may be mutually agreeable). 1.4 Accuracy. The STARS Reports rely on information provided by applicable governmental authorities and third -parties. Consultant will endeavor to verify, remove redundancies, or otherwise clean or standardize the information provided by governmental authorities or any third -parties. 1.6 Timing. Consultant's obligation to provide the STARS Reports is conditioned on City's delivery of required, signed documentation to Consultant to access the proper data from the applicable governmental authorities. 1.6 Paper reports. Some of the reports may be delivered in paper -based or excel formats while our online report platform continues to be expanded. For example, Geo Area reports are currently still being provided in paper format. As we expand the online portal, additional reports will become available on your home page. Assistance 1. Confidentiality. The information provided to the City in the STARS Reports is confidential. It is not open to public inspection. A City may use the information only for lawfully permitted purposes. City shall not distribute the STARS Reports to any person unless that person is legally entitled to access the information in the STARS Reports, or except as may otherwise be required by law or court order. Consultant is authorized by this Agreement to examine transaction tax, sales tax, and use tax records of the State Board of Equalization (BOE), including, but not limited to, any transaction and use tax that may become effective and be collected for City. Consultant is required to disclose information contained in, or derived from, those transaction, sales, and use tax records only to an officer or employee of the City who is authorized by resolution to examine the information. Consultant is prohibited from performing consulting services for a retailer during the Term of this Agreement. Consultant is prohibited from retaining the information contained in, or derived from, those transaction, sales, and use tax records, after this Agreement has expired. 2. Data. In order for Consultant to provide the STARS Reports, the City will need to deliver to Consultant the signed documents/authorizations required to access the proper data from the applicable governmental authorities as may be required by law. 3. Additional Terms. a. License. Consultant grants to City a license for each of City's designated users to access the New STARS reports service for so long as this Agreement is in effect. Each of City's designated users must be submitted in writing to Consultant. Consultant will provide the user with the necessary log -in information. Any passwords issued for this service may only be used by the person to whom the password is issued; sharing of passwords is STRICTLY PROHIBITED. City has the obligation to protect those passwords. b. Limitations of Liability. Consultant is not responsible for any breach of data resulting from City's failure to protect passwords or systems used to access the Service. Consultant does not warrant that the service is error free. CONSULTANT DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE SOFTWARE, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NOW INFRINGEMENT OF THIRD PARTY RIGHTS. Some jurisdictions do not allow the exclusion of implied warranties or limitations of how long an implied warranty may last, or the exclusion of limitation of incidental damages, so the above limitations or exclusions may not apply to City. In no event shall 25F-1 6 Consultant or its licensors, suppliers, or licensees be liable to City for any consequential, special, incidental, or indirect damages of any kind arising out of the performance or use of the service, even if Consultant has been advised of the possibility of such damages. c. Non -disclosure. City's use of the New STARS services is conditioned on City's agreement not to make the service or any of output of the system available to Consultant's competitors. Nothing in this provision prohibits the City from exporting data and formatting it for its own use or from making documents marked as 'public' known to the public. 25F-1 7 EXHIBIT D COMPENSATION Sales/Use Tax Analysis & Reporting Service (STARS) 1. Base Package Annual fee. During the Term of this Agreement and any optional extension thereof or any amendment thereto City shall pay Consultant an annual fee of Ten Thousand Dollars ($10,000) ("annual fee") payable in four equal quarterly payments as shown below, proratable on a quarterly basis for any contractual period less than twelve months. This includes a mutually agreeable number of Geo Areas. Consultant will invoice -the City on a quarterly basis. Invoices are due and payable within forty-five (45) days of receipt. If this Agreement is terminated prior to its agreed to Term for any reason, the City remains obligated to pay Consultant the quarterly payments of the annual fee for the quarters before the effective date of termination. 2. Adjustments. The Annual Fee shall be adjusted at the beginning of each calendar year by the percentage change in the Consumer Price Index — Los Angeles -Riverside -Orange County (CPI-U) as reported by the Bureau of Labor Statistics. The initial Consumer Price Index used for the first CPI adjustment will be the Consumer Price Index — Los Angeles -Riverside -Orange County for the month in which the agreement is fully signed with the first adjustment to occur at the beginning of the Calendar year following the first full calendar year of service. For instance, if the initial agreement is signed in April, year 1, (reference initial Agreement (#A-2016-290 signed October 4, 2016) the adjustment would not occur until January of year 3. The adjustments thereafter will be based on the CPI-WU from December of the prior calendar year. Each Annual Fee adjustment shall not be less than two percent (2%) or greater than four percent (4%). The net annual fee including CPI adjustments shall not exceed Twelve Thousand Dollars ($12,000) annually, or Six Thousand Dollars ($6,000) on a sixth month basis. 3. Additional Paper Copies. Consultant shall provide City additional paper, bound copies of the STARS Reports upon City's request at the rate of $200 annually per additional copy, payable by City in quarterly installments of $50 per additional copy. 4. Additional Consulting. City may request via the Change Order process that MuniServices, and/or MuniServices' subcontractor(s), provide additional optional consulting services within the scope of the Agreement any time during the Term of the Agreement including any renewal term. If MuniServices and City agree on the scope of the additional consulting services requested, then MunlServices, or MuniServices' subcontractor(s), shall provide the additional consulting services on a Time and Materials basis. Standard Hourly Rates: Depending on the personnel assigned to perform the work, Consultant's standard hourly rates range from $75 per hour to $200 per hour. The following are sample hourly rates based on the job classification: • Principal: $200 per hour • Client Services: $175 per hour • Information Technology (IT) support: $150 per hour • Operational Support: • Director or Manager: $175 per hour • Senior Analyst: $125 per hour • Analyst: $100 per hour • Administrative: $75 per hour These additional consulting services will be invoiced at least monthly based on actual time and expenses incurred. 25F-1 8 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: APPROVE PURCHASE AGREEMENT FOR REAL PROPERTY ACQUISITION FOR BRISTOL STREET IMPROVEMENTS PHASE 4 (PROJECT NO. 116741, NON -GENERAL FUND) {STRATEGIC PLAN NO. 6, 1G; 3,2C) r�4wz/RE CIT� ��NAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED 0 As Recommended El As Amended El Ordinance on 151 Reading [I Ordinance on 2n' Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute Purchase Agreement for the real property acquisition, temporary construction easement, and goodwill (if any) with the property owner listed below, subject to nonsubstantive changes approved by the City Manager and City Attorney: No. Property Owner Property commonly Acquisition Amount known as / location Type Qwan Capital 1241 West Saint Anne Place Partial $20,500 (APN 015-215-10) DISCUSSION Bristol Street is a north -south transportation facility which is designated as a major arterial highway in the City's Circulation Element of the General Plan. Improving the 3.9-mile Bristol Street segment from Warner Avenue to Memory Lane has been a long-term priority project that is being constructed in several phases. Improvements include widening the street from two to three lanes in each direction, raised landscape medians, and adding bike lanes. The City is acquiring properties for the development of Phase 4, bounded by Warner Avenue and Saint Andrew Place. Property acquisitions for this phase are expected to be completed by spring 2018, and construction is anticipated to begin in summer 2018. The partial acquisition is necessary to accommodate the improvements and widening for Phase 4 (Exhibit 1) of this project. The purchase offer was determined based on appraised values prepared by a California State licensed appraiser, and were accepted by the property owners. The total compensation includes $16,365 for the partial land acquisition and $4,135 for a 25G-1 Purchase Agreement for Real Property Acquisition Bristol Street Improvements Phase 4 June 19, 2018 Page 2 temporary construction easement, totaling to the amount listed above and shown in the attached agreement (Exhibit 2). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). Approval of this item also supports the City's efforts to meet Goal #3 — Economic Development, Objective #2 (create new opportunities for business/job growth and encourage private development through new General Plan and Zoning Ordinance policies), Strategy C (support business development and job growth along transit corridors through the completion of critical transit plans/projects). ENVIRONMENTAL IMPACT In 1990, City Council approved the Bristol Street Final Environmental Impact Statement/Environmental Impact Report (FEIS/EIR No. 89-01). Due to several minor design modifications in Phase 4, which lies between Warner Avenue and St. Andrew Place, an Addendum to the FEIS/EIR was prepared and adopted pursuant to the California Environmental Quality Act by City Council on April 7, 2015. FISCAL IMPACT Funds are available in the Bristol Street Improvements Project (No, 116741) for expenditure in FY 2017-2018 in the Measure M2 Street Construction Fund (Account No. 03217663-66100), subject to nonsubstantive changes. I Edwin "William" GaIv , P.E. Interim Executive Director Public Works Agency FM/EWG/JG/ST Exhibits: 1. Location Map 2. Agreement for APN 015-216-10 APPROVED AS TO FUNDS & ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency 25G-2 �,"= Y_ 4=fflPlp;cFl 408-33G-17 ST GERTRLDE PL 1408-471-01: n ru w fs co —1 0 co a: m WARNER AVENUE r.. . .... -SUBJECT PROPERTY -�CCUIRED PROPERTIES SANTA ANA P Wvv A "111111L IIIIIIIII's I -"r,,r,,r --- rwt ST ANDREW PL CAFLTON FL ru w fs 0 cl) Er m L� I 4- MATICHLINE SEE TM LEFr PURCHASE AGREEMENTS FOR BRIS'M STREET &MOVEMENTS PHASE 4 02ROJECT NO. IW41 NONOENERAL FUND) Omte& Mm No. 4 % Q WA A 2. C) PAGE I OF I 25G-3 25G-4 PURCHASE AND SALE AGREEMENT FOR ACQUISITION OF REAL PROPERTY AND BILATERAL ESCROW INSTRUCTIONS THIS AGREEMENT (hereinafter "PSA"), entered into on 1 2018, between the CITY OF SANTA ANA, a charter city and municipal corporation duly organized under the Constitution and laws of the State of California (hereinafter "City' or "Buyer"), and QWAN -- CAPITAL, a California corporation (hereinafter "Seller"), regardless of number or gender; THEREFORE, for and in consideration of their mutual promises, covenants and agreements, and subject to the terms, conditions and provisions of this PSA, Seller agrees to sell to City, and City agrees to purchase from Seller, that certain real property (hereinafter "Said Real Property") legally described as follows: SEE EXHIBIT "A!'— Legal Description ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF (Commonly known as 1241 W. Saint Anne PI., Santa Ana, CA 92707) (APN#: 015-215-10) Said purchase and sale of Said Real Property shall be in accordance with and subject to all of the following terms, conditions, promises, covenants, agreements and provisions, to wit: 1 . Conveyance by Selle . Seller agrees to convey said real property to City, by Grant Deed, at the office of First American Title Insurance Company, 2 First American Way, Santa Ana, California, i within sixty (60) days from and after the date on which the City has approved this Agreement. 2. Title to be ConveVed. Seller agrees that, except as may he�einafter be otherwise expressly provided, said real property shall be conveyed by Seller to City, as aforesaid, free and clear of any and all conditions, restrictions, reservations, exceptions, easements, assessments, profits, limitations, encumbrances (whether monetary or non -monetary, general or specific, including any and all leasehold interests), liens, clouds or defects In title except those exceptions shown in Paragraph 14 below. Seller hereby warrants that the title to said real property to be conveyed by Seller to City shall be free and clear as provided above. Seller further agrees that acceptance by City of any deed to said real property, with or without knowledge of any condition, restriction, reservation, exception, easement, assessment, profit, limitation, encumbrance (whether monetary or non -monetary, general or specific, and including any and all leasehold interests), lien, cloud or defect in title, shall not constitute a waiver by City of its right to the full and clear title hereinabove agreed to be conveyed by Seller to City, nor of any right which might accrue to City because of the failure of Seller to convey title as hereinabove provided. 3. Title Insurance. Seller agrees to deliver to City, concurrently with the conveyance of said real property to City, within the time and at the place hereinabove specified for said conveyance of said real property, a policy of title insurance to be issued by the above mentioned title company, with the City therein named as the insured, in the amount of Sixteen Thousand Three Hundred Sixty -Five and no/1 00 Dollars ($16,365.00) insuring the title of the City to said real property is free and clear of any and all conditions, restrictions, reservations, exceptions, easements, assessments, profits, limitations, encumbrances (whether monetary or non -monetary, general or specific, and including any and all leasehold interests), liens, clouds or defects in title, excepting such specific ones as city may hereinafter expressly agree to take subject to. Acceptance by City of any such policy of insurance, whether such insurance complies with the requirements of this paragraph or not, shall not constitute a waiver by City of its right to such insurance as is herein required of Seller, nor a waiver by the City of any rights of action for damages or any other rights which may accrue to City by reason of the failure of Seller to convey title or to provide title insurance as required in this Agreement. &BE 4. Escrow. City agrees to open an escrow at the office of First American Title Insurance Company, 2 First American Way, Santa Ana, California, (the Escrow Agent) within five (5) days from and after the date on which the City has approved this Agreement. This Agreement constitutes the joint escrow instructions of the City and the Seller and a duplicate original of this Agreement shall be delivered to the Escrow Agent upon the opening of the escrow. Escrow to close Within sixty (60) days of the City's execution of this Agreement. If escrow is not in a condition to close by the Close of Escrow, and failure to close is due to unforeseen conditions of title or interest of third parties in the Property that cannot be resolved in Escrow, then buyer may, at its option, request cancellation of escrow and this Agreement and return of any funds it has deposited into escrow. Thereupon, all obligations and liabilities of the Parties under this Agreement shall cease and terminate. If no such request is made, Escrow shall be closed as soon as possible thereafter. Buyer shall be entitled to possession of the Property Immediately upon close of Escrow. The Escrow Agent hereby is empowered to act under this Agreement, and upon indicating its acceptance of this Section 4 and of the General Provisions described in Exhibit "B" attached hereto and incorporated herein by this reference, in writing, delivered to the City and to the Seller Vithin five (5) days after delivery of this Agreement, shall carry out its duties as Escrow Agent hereunder. City agrees to bear and Escrow Agent is hereby authorized to charge to the City the cost of any transfer taxes, recording fees, cost of title insurance, re -conveyance fees, document preparation fees, escrow fees and any other closing costs incidental to the conveying of said real property to City. Penalties for prepayment of bona fide obligations secured by any existing deed of trust or mortgage shall be waived pursuant to Civil Code Procedures Section 1265.240. The liability to the Escrow Agent under this Agreement is limited to performance of the obligations imposed upon it under Section 4, Section 6 and Exhibit "B" of the General Provisions of this Agreement. 5. . Property Taxes. Such real property taxes, if any, on said real property for the fiscal year within which said real property is c66veyed to City as are un0aid at the time of said conveyance shall be cleared and paid in accordance vVith the provisions of Section 4986 of the Revenue and Taxation Code of the State of California. Seller shall be eligible for a refund under Section 5096.7 of the Revenue and Taxation Code of the State of California for that portion of property taxes on said real property for said fiscal year which have been paid prior to the date the deed conveying said real property to City is recorded which is allocable to that portion of the fiscal year which begins on the date the deed conveying said real property to City is recorded and made uncollectible if unpaid by reason of Section 5086 of the Revenue and Taxation Code of the State of California. To the extent that Seller has prepaid any taxes or assessments attributable to the Property; Seller shall be solely responsible for obtaining any refund due thereon from the taxing authority. Upon written request, Buyer shall assist Seller, at Seller's sole cost, in obtaining said refund, if any; however, in no case shall Buyer credit or otherwise pay Seller for that refund, if any, through or outside of Escrow. All unpaid taxes on said real property for any and all years prior to the fiscal year within which said conveyance is made shall be paid by Seller before conveyance of said real property to City. 6. Payment of Purchase Price. City agrees to pay to Seller, and Seller agrees to accept from City, as and for the full purchase price for said real property and temporary occupancy, for the total sum of Twenty Thousand, Five Hundred and no/100 Dollars ($20,500.00). The sum of Sixteen Thousand, Three Hundred Sixty -Five and no/100 Dollars ($16,365.00), is compensation for the certain real property and improvements as shown in Exhibit "A". The sum of Four Thousand, One Hundred Thirty -Five and no/100 Dollars ($4,135.00), is compensation for the temporary occupancy of the property, which shall have a duration of Eighteen (18) months and is described and shown as 25G-6 attachments (Exhibits "C" and "D") to the Temporary Construction Easement deed. City and Seller agree that if construction of the project for which this PSA is being entered into does not begin within 24 months after close of escrow, the seller has an option to request additional compensation for the TCE based on the updated appraised value of the TCE as obtained by the City. City agrees to deposit said purchase price in escrow with the Escrow Agent within THIRTY (30) days from and after the date on which the City has approved this Agreement, and the Escrow Agent is hereby authorized to pay the same to Seller upon and after: (a) Conveyance of said real property by Seller to City as hereinabove provided; (b) Acceptance by City of a Grant Deed conveying said real property to City; (c) Delivery to City of the policy of title insurance as hereinabove provided; (d) Recordation of the Deed conveying said real property to City. 7. Possession. Seller agrees to deliver to City, on the date the Deed conveying said real property to City is recorded, quiet and peaceful possession of said real property, which shall be made free by Seller of all personal property. Seller hereby warrants that the rental statement referred to shall include the terms of all rental agreements, tenancies, and leases (written, unwritten, recorded, or unrecorded) and Seller agrees to hold City harmless from all liability from any such leases or agreements. Seller also warrants that there are no oral or written leases on all or any portion of the subject property exceeding a period of one month. 8. Waivers. The waiver by City of any breach of any covenant or agreement herein contained on the part of the Seller shall not be deemed or held to be a waiver of any subsequent or ot , her breach of said covenant or agreement nor a waiver of any breach of any other covenants or agreements contained herein. 9. Heirs, Assigns, Successors -in -Interest ' This PSA, and all the terms, covenants and conditions hereof, shall apply to and bind the heirs, executors, administrators, successors and assigns of the respective Parties hereto. 10. Time is of the Essence. In all matters and things hereunder to be done and in all payments hereunder to be made, time is and shall be of the essence. 11. Just Compensation. Seller acknowledges and agrees that said purchase 'price i's just compensation at fair market value for said real property. U. Acknowledgment of Full Benefits and Release. A. By execution of IN ' s Agreement, Seller, on behalf of himself, his heirs, executors, administrators, successors and assigns, hereby acknowledges that this Agreement provides full payment for the acquisition of the Property by Buyer,,and Seller hereby expressly and unconditionally waives any claim for compensation for injury to the remainder ("severance damages"); precondemnation damages: claims for inverse condemnation; loss or impairment of any "bonus value" attributable to any lease; damage to or loss of improvements pertaining 25G-7 to the realty; any right to repurchase, leaseback from Seller, or receive any financial gain from, the sale of any portion of the Property , or challenge Buyer's adoption of a resolution of necessity, pursuant to Code of Civil Procedure sections 1245.245; any right to receive any notices pursuant to Code of Civil Procedure section 1245.245; any right to enforce any other obligation placed upon Seller pursuant to Code of Civil Procedure sections 1245.245, 1263.025 and 1263.615; any other rights conferred upon Defendants pursuant to Code of Civil Procedure sections 1245.245 and 1263,615 and 1263.025; and attorney's fees and costs. It being understood that this is a complete and full settlement of all acquisition claims, liabilities, or benefits of any type or nature whatsoever relating to or in connection with the acquisition of the Property by Buyer. This release shall survive the Close of Escrow. B. This Agreement arose out of Buyer's efforts to acquire the Property through its municipal authority. Seller, on behalf of himself, his heirs, executors, administrators, successors and assigns, hereby fully releases Buyer, its successors, agents, representatives (including attorneys), and assigns, and all other persons and associations, known or unknown, from all claims and causes of action by reason of any damage which has been sustained by Seller, or may be sustained by Seller, as a result of Buyers efforts to acquire the Property or to construct the works of improvement thereon, or any preliminary steps thereto. This Agreement does not, and shall not be construed to, require Seller to indemnify Buyer for damages which may arise as a result of Buyer's efforts to construct improvements on the Property. 13. Notices. The mailing address of the City of Santa Ana is 20 Civic Center Plaza, M-36, P.O. Box 1988, in the City of Santa Ana 92701, County of Orange, State of California. The mailing address of the Seller is 27 Cerrito Irvine , CA 92612. 14. Exceptions. City agrees to accept title to said real property subject to the following: NONE. 15. Entire Agreement. It is mutually agreed that the Parties hereto have herein set forth the whole of their Agreement. Performance of this PSA by City shall lay at rest, each, every, and all issue(s) that were raised or could have been raised in connection with the acquisition of Said Real Property by City. 16. Hazardous Waste. Neither Seller nor, to the best of Seller's knowledge, any previous owner, tenant, occupant, or user of the Property used, generated, released, discharged, stored, or disposed of any hazardous waste, toxic substances, or related materials ("Hazardous Materials") on, under, in, or about the Property, or transported any Hazardous Materials to or from the Property. Seller shall not cause or permit the presence, use, generation, release, discharge, storage, or disposal of any Hazardous Materials on, under, in, or about, or the transportation of any Hazard ' ous Materials to or from, the Property. The term "Hazardous Material" shall mean any substance, material, or waste which is or becomes regulated by any local governmental authority, the State of California, or the United States Government, Including, but not limited to, any material or substance which is (1) defined as a "hazardous waste", "extremely hazardous waste", or "restricted hazardous waste" under Section 25115, 25117 or 25122.7, or listed pursuant to Section 25140 of the California Health and Safety Code, Division 20, Chapter 6.5 (Hazardous Waste Control Law), (fl) defined as "hazardous substance" under Section 25316 of the California Health and Safety Code, Division 20, Chapter 6.8 (Carpenter -Presley -Tanner Hazardous Substance Account Act), (iii) defined as a "hazardous material", "hazardous substance", or "hazardous waste" under Section 25501 of the Califomia Health and Safety Code, Division 20, Chapter 6.95 (Hazardous Materials Release Response Plans and Inventory), (iv) deflned as a "hazardous substance" under Section 25281 of the California Health and Safety Code, Division 20, Chapter 6.7 (Underground Storage of Hazardous Substances), (v) petroleum, (vi) asbestos, (vii) polychlorinated biphenyls, (viii) listed under Article 9 or defined -as "hazardous" or "extremely hazardous" pursuant to Article 11 of Title 22 of the California 25G-8 Administrative Code, Division 4, Chapter 20, (ix) designated as a "hazardous substances" pursuant to Section 311 of the Clean Water Act, (33 U.S.C. S1317), (x) defined as a "hazardous waste" pursuant to Section 1004 of the Resource Conservation and Recovery Act, 42 U.S.C. S6901 at seci. (42 U.S.C. S6903) or (xi) defined as a "hazardous substances" pursuant to Section 101 of the Comprehensive Environmental Response, Compensation, as amended by Liability Act, 42. U.S.C. S9601 et seq. (42 U.S.C. S9601). 17. Compliance With Environmental Laws. To the best of Sellers knowledge the Property complies with all applicable laws and governmental regulations including, without limitation, all applicable federal, state, and local laws pertaining to air and water quality, hazardous waste, waste disposal, and other environmental matters, including, but not limited to, the Clean Water, Clean Air, Federal Water Pollution Control, Solid Waste Disposal, Resource Conservation Recovery and Comprehensive Environmental Response Compensation and Liability Acts, and the California Environment Quality Act, and the rules, regulations, and ordinances of the city within which the subject property is located, the California Department of Health Services, the Regional Water Quality Control Board, the State Water Resources Control Board, the Environmental Protection Agency, and all applicable federal, state, and local agencies and bureaus. 18. lindemnitV. Seller agrees to indemnify, defend and hold the City harmless from and against any claim, action, suit, proceeding, loss, cost, damage, liability, deficiency, fine, penalty, punitive damage, or expense (including, without limitation, attorneys' fees), resulting from, arising out of, or based upon (i) the presence, release, use, generation, discharge. storage, or disposal of any Hazardous Material on, under, in or about, or the transportation of any such materials to or from, the Property, or (11) the violation, or alleged violation, of any statute, ordinance, order, rule, regulation, permit, judgment, or license relating to the use, generation, release, discharge, storage, disposal, or transportation of Hazardous Materials on, under, in, or about, to or from, the Property. This indemnity shall include, without limitation, any damage, liability, fine, penalty, punitive damage, cost, or expense arising from or out of any claim, action, suit or proceeding for personal injury (including sickness, disease, or death, tangible or lintangible property damage, compensation for lost wages, business income, profits or other economic loss, damage to the natural resource or the environment, nuisance, pollution, co-ntaminatibn, leak, spill, release, or other adNidrse effect on the environment). This indemnity extends only to liability created prior to or up to the date this escrow shall close. Seller shall not be responsible for acts or omissions to act post close of this escrow. 19. Contingency It is understood and agreed between the parties hereto that the completion of this transaction, and the escrow created hereby, is contingent upon the specific acceptance and approval of the City herein. The execution of these documents and the delivery of same to Escrow Agent constitute said acceptance and approval. 20. Modification and Amendment. This PSA may not be modified or amended except in writing signed by the Seller and City. 21. Partial Invalidity. Any provision of this PSA that is unenforceable or invalid or the conclusion of which would adversely affect the validity, legality, or enforcement of this PSA shall have no effect, but all the remaining provisions of this PSA shall remain in full force. 22. Captions. Captions and headings in this PSA, including the title of this PSA, are for convenience only and are not to be considered in construing this PSA. 23. Governina Law. This PSA shall be governed by and construed in accordance with the laws of the State of California. 25G-9 24. No Reliance By One PartV On The Other. Each party has received independent legal advice from its attorneys with respect to the advisabili� of executing this PSA and the meaning of the provisions hereof. The provisions of this PSA shall be construed as to their fair meaning, and not for or against any party based upon any attribution to such party as the source of the language in question. 25. No Third Party Beneficiary. This PSA is intended to benefit only the Parties hereto and no other person or entity has or shall acquire any rights hereunder. 26. Duty To Cooperate Further. Each party hereby agrees that it shall, upon request of the other, execute and deliver such further documents (in form and substance reasonably acceptable to the party to be charged) and do such other acts and things as are reasonably necessary and appropriate to effectuate the terms and conditions of this PSA, without cost. 27. Applicability of Agreement To Assignees. This PSA shall be binding upon and shall inure to the benefit of the successors and assigns of the Parties to this PSA. 28. Authority to Execute Agreement. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this PSA, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 29. Incorporation of Exhibits. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this PSA. 25G-10 IN WITNESS WHEREOF, the Parties hereto have executed this Purchase and Sale Agreement on the date and year first written above. SELLER: QWAN CAPITAL, a Cal orni corporation - / &5 Date: s: M Its: Date: CITYIBUYER: CITY OF SANTA ANA, a California charter city and municipal corporation Raul Godinez 11 City Manager ATTEST: Maria D. Hulzar City Clerk APPROVED AS TO FORM: ao� 7A/ JgVn M. Funk AWsistant City Attorney RECOMMENDED FOR APPROVAL: Edwin "William" Galvez Acting Executive Director Public Works Agency Date: Date: Date: '�-2,pt— IV Date: EXHIBIT "A" 25G-1 1 EXHIBIT "A" LEGAL DESCRIPTION IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, BEING A PORTION OF LOT 21 OF TRACT NO. 1383, PER MAP RECORDED IN BOOK 41, PAGE 47 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, SAID PORTION LYING SOUTHWESTERLY AND WESTERLY OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE INTERSECTION OF THE CENTERLINES OF BRISTOL STREET AND SAINT ANNE PLACE, AS SAID IS SHOWN ON SAID MAP; THENCE, ALONG SAID CENTERLINE OF SAINT ANNE PLACE, SOUTH 88010'21-EAST, 55.22 FEET; THENCE, PERPENDICULAR TO SAID CENTERLINE, NORTH 1049-39- EAST, 30.00 FEET TO A POINT IN THE NORTH LINE OF SAID SAINT ANNE PLACE, SAID POINT BEING THE TRUE POINT OF BEGINNING; THENCE NORTH 44050'53"WEST, 16.50 FEET; THENCE, NORTH 0006'22" EAST, 112.33 FEET TO THE WEST LINE OF SAID LOT. CONTAINING AN AREA OF 266 SQUARE FEET, MORE OR LESS. ALL AS SHOWN ON EXHIBIT'A-l', ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. SUBJECT TO COVENANTS, CONDITIONS, RESTRICTIONS, RESERVATIONS, EASEMENTS OF RECORD, AND RIGHTS OF WAY, IF ANY. 25G-12 EXHIBIT "B" (First American) GENERAL ESCROW PROVISIONS All disbursements shall be made by Escrows check. All funds received in this escrow shall be deposited in one or more of your general escrow accounts with any bank doing business in the State of California and may be transferred to any other general escrow account or accounts. - The expression "close of escrow" means the date on which instruments referred to herein are filed for record. All adjustments are to be made on the basis of a 30-day month. Recordation of any instruments delivered through this escrow, if necessary or proper In the issuance of a policy of title insurance called for, is hereby authorized. There shall be no proration of any existing insurance policies In this escrow. You are to furnish a copy of these instructions, amendments thereto, closing statements and/or any other documents deposited In this escrow to the lender or lenders, the real estate broker or brokers and/or the attorney or attorneys involved in this transaction upon request of such lenders, brokers or attorneys. Should you before or after close of escrow receive or become aware of any conflicting demands or claims with respect to this escrow or the rights of any of the parties hereto, or any money or property deposited herein affected hereby, you shall have the right to discontinue any or all further acts on your part until such conflict is resolved to your satisfaction, and you shall have the further right to commence or defend any action or proceedings for the determination of such conflict. The parries hereto jointly and severally agree to pay all costs, damages, judgments and expenses, including reasonable attorney's fees, suffered or incurred by you in connection With, or arising out of this escrow, including, but without limiting the generality of the foregoing, a suit in interpleader brought by you. In the event you file a suit in interpleader, you shall ipso facto be fully released and discharged from all obligations imposed upon you in this escrow. If for any reason funds are retained or remain in escrow, you are to deduct therefrom a reasonable monthly charge as custodian thereof of not less than $10.00 per month. Time is declared to be the essence of these instructions. If you are unable to comply within the time specified herein and such additional time as is required to make an examination of the official records, you will return all documents, money or property to the party entitled thereto upon satisfactory written demand and authorization. Any amendment of and/or supplement to any instructions must be in writing. The seller agrees to sell and the buyer agrees to buy the property herein described upon the terms hereof. These escrow Instructions, and amendments hereto, may be executed in one or more counterparts, each of which independ ' ently shall have the same effect as if it were the original, and all of which taken together shall constitute one and the same instruction. 25G-13 When recorded, please mail this instrument and tax statements to: Clerk of the Council City of Santa Ana 20 Civic Center Plaza, M-30 Santa Ann, California 92701 Free recording requested by IRE CITY OF SANTA ANAPER GOVERNMENT CODE sEcuoN 6 103. SPACE ABOVE THIS LINE FOR RECORDEWS USE CANCEL TAXES x =M I �YM Ar'YTO AT . ny DWCTOR I ay I ""Cp"Mn" CHECKED.0� XP. NUMBER.'015-215-10 MVh[AP NtMrR IROJECr DRAIDER 1241 W. Saint Anne Place, Santa Ana, CA 92707 GRANT,DEED FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, QWAN CAPITAL, a California corporation Does Hereby Grant to the CITY OF SANTA ANA, a charter City and municipal; corporation duly organized under the Constitution and laws of the State of California, for public roadway purposes, all that real property in the City of Santa Ana, Orange County, State of California, located at 1241 W. Saint Anne Place, Santa Ana, CA 92707 described as follows: SEE EXHIBITS "A-I"AND "A-2"ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF; Dated : Dated : Its: 25G-14 EXHIBIT'A-I' LEGAL DESCRIPTION FOR RIGHT OF WAY PURPOSES — AP No. 015-215-10 IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, BEING A PORTION OF LOT 21 OF TRACT NO. 1383, PER MAP RECORDED IN BOOK 41, PAGE 47 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, SAID PORTION LYING SOUTHWESTERLY AND WESTERLY OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE INTERSECTION OF THE CENTERLINES OF BRISTOL STREET AND SAINT ANNE PLACE, AS SAID IS SHOWN ON SAID MAP; THENCE, ALONG SAID CENTERLINE OF SAINT ANNE PLACE, SOUTH 88010'21"EAST, �5.22 FEET; THENCE, PERPENDICULAR TO SAID CENTERLINE, NORTH 1049'39" EAST, 30.00 FEET TO A POINT IN THE NORTH LINE OF SAID SAINT ANNE PLACE, SAID POINT BEING THE TRUE POINT OF BEGINNING; THENCE NORTH 44050'53" WEST, 16.50 FEET; THENCE, NORTH 0006'22" EAST, 112.33 FEET TO THE WEST LINE OF SAID LOT. CONTAINING AN AREA OF 266 SQUARE FEET, MORE OR LESS. ALL AS SHOWN ON EXHIBIT'B', ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. SUBJECT TO COVENANTS, CONDITIONS, RESTRICTIONS, RESERVATIONS, EASEMENTS OF RECORD, AND RIGHTS OF WAY, IF ANY. THIS DESCRIPTION HAS BEEN PREPARED BY ME ON SEPTEMBER 22,2015 (rkho.� Cuomo ANTHONY C. CUOMO, PLS 6042 2 25G-1 5 EXHIBIT'A-2' 26.17'—� 40' L+j >- W > (� 6 NO. 6042 L) "u, ru cu OT LOT 19 < z r( 0 < C�) 0 TRACT 1383 1 cr, z 0 z 0 -r' M.M. 41/47 U') ZN I . cu %D 0 . . m GO - —i 0 GO -N 0 0 ON 0 ZY F— C4 0 m -� I TO . �J LOT 21 LOT 22 mm c m Ll N88* 10'21'W 4 ru 42. 95' t- 7 L2 5. 26" 0 L3 Nl* 49'39' E CQ 30. 00' 02 < r- w 1110 1513 %0 13' TRELB, 0 ri cu 0 A=89'56' 35"'W cu p R=10. 00 L2 0 0 L=15.70' Li OD N88010'21'W -j 55. 22' .20. 26' ' ��D I 1 8 ST ANNE PL BRISTOL STREET IMPROVEMENTS - 1" -- 30' PHASE IV WARNER AVENUE TO SAINT ANDREW PLACE PROJECT No. 11-6741 JOHNSON-FRANK & ASSOC.. INC. LAND SURVEYING - MAPPING AP No. 015-214-10 5150 E. HUNTER AVENUE SKETCH TO ACCOMPANY LEGAL DESCRIPTION ANAHEIM, CAUFORNIA 92807-2049 DATE 09-21-2015 SHEET 1 OF 1 (714) 777-8877 Z�X (714) 777-1641 — — 2010142-020 25G-16 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of _ On before me, (insert name and title of the officer) personally appeared Name of Signer (1) Name of Signer (2) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/lier/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my,hand and official seal. Signature of Notary Public (Seal) 25G-17 When recorded, please mail this instrument and tax statements to: Clerk of the Council City of Santa Ana 20 Civic Center Plaza, M-30 Santa Ana, California 92701 Free recording requested by THE CITY OF SANTA ANA PER GOVERNMENT CODE sEcnoN 6103. SPACE ABOVE TIRS CAN'M T� X "FROVEDASM FOMMAM. �VEDHY DMCrOR I DOCRMNOIN 1�.' BY DUCRAMON' clwc�x &P. NUMBER: 015-215-10 RAYNEAP MGM I PROJEcr hMMER I 1241 W. Saint Anne Place, Santa Ana, CA 92707 7,=7,m — -- TEMPORARY CONSTRUCTION EASEMENT FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, QWAN CAPITAL, a California corporation ("GRANTOR"), Does hereby Grant to the CITY OF SANTA ANA, a charter City and municipal; corporation duly organized under the Constitution and laws of the State of California, (the GRANTEE, hereinafter referred to as 1he CITY1, its successors and assigns, the exclusive right, on a temporary basis, to enter and utilize certain real property in the City of Santa Ana, County of Orange, State of California, which is described on Exhibit 'C' (legal description) and depicted on Exhibit 'D' (plat to accompany legal description), which are attached hereto and made a part hereof (the "Property"), upon the terms set forth below. 1 . Purpose. This TEMPORARY CONSTRUCTION EASEMENT ("TCE") is for the purpose of constructing the Phase 4 of the Bristol Street Improvement Project between Warner Avenue and Saint Andrew Place ("PROJECT), a public project, and gives the CITY, its successors and assigns, the power to perform all activities necessary for the construction and completion of the Project, inclusive of ingress and egress, and necessary appurtenances thereto, on, over, and under GRANTOR's Property. 2. Term. GRANTOR agrees that the term of the TCE shall be for a period of Eighteen (18) months, and shall commence when the CITY issues a notice of commencement of construction to GRANTOR. Upon filing of the Notice of Completion of the PROJECT, the rights granted by this instrument shall automatically terminate and be of no further force and effect. 3. Release. For valuable consideration, as set forth in the Purchase and Sale Agreement for Acquisition of Real Property and Bilateral Escrow Instructions signed concurrently herewith, GRANTOR, and its successors, transferees and assigns, and each of them, hereby forever release and fully discharge the CITY and each of its predecessors and successors, and all of their officers, directors, members, employees, agents, contractors, assignees, and representatives, from any and all claims, demands, damages, causes of action, costs, and expenses (including, without limitation, experts' and attorneys' fees), that GRANTOR now, or in the future may have, of whatsoever kind or nature, whether known or unknown, suspected or unsuspected, present or potential, foreseen or unforeseen, fixed or contingent, arising from or in any way connected with the construction or use of the PROJECT (uClaim"), including, without limitation, any Claim suffered by reason of the theories of impairment of access, inverse condemnation, property damages, loss of income and/or goodwill, and relocation assistance pursuant to Federal and/or State law and implementing regulations or otherwise. GRANTOR understands and agrees that the release 25G-18 contained herein shall not be deemed or construed as an admission by the CITY of any liability of any Wind to GRANTOR. 5. Miscellaneous. It is mutually stipulated and agreed by and between GRANTOR and the CITY hereto that this TCE contains the whole agreement between them as of this date and that any amendments or modifications thereto must be in writing and signed by the parties. The proVisions of this TCE shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto. Executed this _ day of .20 QWAN CAPITAL, a California corporation 92 Its: M Its: 25G-19 EXHIBIT'C' LEGAL DE SCRIPTION FOR RIGHT OF NVAY PURPOSES — AP No. 015-215-10 BEING A 5.00 FOOT STRIP, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, SAID STRIP BEING A PORTION OF LOT 21 OF TRACT NO. 1383, PER MAP RECORDED IN BOOK 41, PAGE 47 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, THE WE STERLY LINE OF SAID STRIP BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE CENTERLINES OF BRISTOL STREET AND SAINT ANNE PLACE, AS SAID IS SHOWN ON SAID MAP; THENCE, ALONG SAID CENTERLINE OF SAINT ANNE PLACE, SOUTH 88010'21"EAST, 55.22 FEET; THENCE, PERPENDICULAR TO SAID CENTERLINE, NORTH 1'49'39" EAST, 30.00 FEET TO A POINT IN THE NORTH LINE OF SAID SAINT ANNE PLACE, SAID POINT BEING THE TRUE POINT OF BEGINNING; THENCE NORTH 44050'53" WEST, 16.50 FEET; THENCE, NORT14 0006'22" EAST, 112.33 FEET TO THE WEST LINE OF SAID LOT. THE EASTERLY LINE OF SAID STRIP SHALL BE LENGTHENED OR SHORTENED TO TERMINATE SOUTHERLY IN THE SOUTH LINE OF SAID LOT 21 AND NORTHERLY IN THE NORTH LINE OF SAID LOT 21. CONTAINING AN AREA OF 650 SQUARE FEET, MORE OR LESS. ALL AS SHOWN ON EXHIBIT'B', ATTACHED HERETO AND BY TIES REFERENCE MADE A PART HEREOF. SUBJECT TO COVENANTS, CONDITIONS, RESTRICTIONS, RESERVATIONS, EASEMENTS OF RECORD, AND RIGHTS OF WAY, IF ANY. j THIS DESCRIPTION HAS BEEN PREPARED BY ME ON SEPTEMBER 22,2015 -ialol- CLIOMO ANTHONY C. CUOMO, PLS 6042 yj 25G-20 26,17'—� 11 c 41' NO. 6042 OF cp"- Li > LOT 20 LOT 19 EL z z 0 PF 5'� Z. TRACT 1383 z Z 0 4, 0 M.M. 41/47 C) %JO C3 co US m 0 z 1.— 0 %� I co . — ru '4 LOT 21 LOT 22 j, �j MON m v- 0 PEI L 1 N88*10'21'W 42. 95' 'D v- w L2 5. 26" R) 0 L3 NI 0 49' 39'E ru z 02 \� 30. 00' �5' < OF 1 110 ro 5MR[I.B. ro 0 0 W I A=89*56'35'W cu 0 31 . ru p R=1'0.00 L2 0 L=15.70' Li 00 0 CD N88010'21'W 5!L 22'. .20. 26" �� L) ST ANNE PL BRISTOL STREET WIDENING — PHASE IV WARNER AVENUE TO'SAINT ANDREW I- = 30' PLACE PROJECT No. 11-6741 TEMPORARY CONSTRUCTION EASEMENT 2010142-020 25G-21 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validitv of that document. State of California County of _ On before me, personally (Inseri name and title of the officer) Name of Signer (1) Name of Signer (2) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/slie/they executed the same in his/her/their authorized capacity(ics), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public (Seal) 25G-22 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: RECOMMEND AWARDING YOUTH PROVIDER AGREEMENTS TO THE ORANGE COUNTY CHILDREN'S THERAPUTIC ARTS CENTER, THE ORANGE COUNTY CONSERVATION CORPS, AND THE SANTA ANA PUBLIC LIBRARY FOR PROGRAM YEAR 2018-2019 (STRATEGIC PLAN NO. 2,4) CIT ==,* MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: [:] As Recommended El As Amended 0 Ordinance on V Reading El Ordinance on 2nd Reading 171 Implementing Resolution [] Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of Council to execute contracts and memorandum of understanding for a total amount of $484,445 with the following Youth Service Providers for a one-year term beginning July 1, 2018 through June 30, 2019 subject to final funding notification for Grant Year 2018 from the United States Department of Labor and the California Employment Development Department and allow non -substantive changes approved by the City Manager and City Attorney: a. Orange County Children's Therapeutic Arts Center - $184,000 To provide occupational skills training in the areas of office administration, mental health paraprofessional, and childcare worker certification, job preparation, paid work experience, tutoring, mentoring, counseling, and supportive services, for 22 youth; b. Orange County Conservation Corps - $180,000 To provide alternative secondary education that leads to a high school diploma, credential training in forklift operator, safe food handling, customer service, computer software, job preparation, paid work experience, post -secondary education resources, and support services for 22 youth; c. Santa Ana Public Library - $120,445 To provide post -secondary occupational skills training in the areas of digital technology, computer maintenance and repair, paid work experience, leadership development, tutoring, and mentoring for 15 youth. 251-1-1 Recommend Awarding Youth Provider Agreements For PY 2018-2019 June 19, 2018 Page 2 WORKFORCE DEVELOPMENT BOARD ACTION At its regular meeting on May 17, 2018, by a vote of 13:0 (Lewis, Luviano, Perez, Ruiz, Sanchez absent) the Workforce Development Executive Committee approved the recommended action. DISCUSSION Under the authority of the Workforce Innovation & Opportunity Act (WIOA), the Santa Ana Workforce Development Board (WDB) and its Youth Council are required to procure and fund Youth Service Providers to provide WIOA services to local eligible at -risk youth. Under the new legislation of WIOA there are six Performance Indicators, a requirement that at least 75% of the funds are spent on Out -of -School Youth, that 20% of youth funds are used for work experience activities, ensure youth services incorporate the mandated 14 WIOA Elements, and that at least 80% of the WIOA youth funds are obligated annually. January of 2015 a Request for Proposal (RFP) was released seeking organizations to provide WIOA youth services. This RFP and selection process is valid for a four-year period and available to the WDB to recommend contracts thru June 2019. For the past three years the WDB has funded youth services thru the Orange County Therapeutic Arts Center, Orange County Conservation Corps, City of Santa Ana, Library, and the Orange County Labor Federation. Last year the Orange County Labor Federation withdrew as a Youth Provider and was not funded this current program year. At the April 12, 2018 Youth Council meeting, an amended motion was approved to fund the same three agencies and increasing the award amounts equally between the Orange County Conservation Corps and Orange County Children's Therapeutic Arts Center by $20,000 due to the Santa Ana Public Library's request to reduce their award to serve 15 youth instead of 22 youth. The Santa Ana Public Library cited staff capacity to continue to serve 22 youth and meet the rigors of the WIOA grant requirements as the reason for not pursuing the program moving forward, At this time, funding for WIOA has been approved by Congress however, the Department of Labor has yet to announce and release the youth grant allocations for PY 2018-19. Because the new fiscal year is near, staff is recommending to proceed with the recommended action. Should funding be less than last year's, staff would reduce each provider equally by the same reduction percentage. Currently all three providers are fulfilling their contractual obligations. As we transitioned from the Workforce Investment Act (WIA) to WIOA there are no youth performance measures to report for the PY 2016-17. Staff anticipate being able to report performance outcomes next year as some of the performance measures take a full two years to complete. 25H-2 Recommend Awarding Youth Provider Agreements For PY 2018-2019 June 19, 2018 Page 3 Below is a graph of the socio-demographic barriers and activities of the youth enrolled in the PY 2017-18 WIOA grant: Participant Characteristics PY 2017-18 (As of 5/31/18) 60 53 50 0 40 35 30 28 20 10 12 14 10 M 0 1 1 1 1 1 1 0\1 011 + 1��- 0, 0 AIV J� A\ dY M Strategic Plan Alignmen Approval of this item supports the City's effort to meet: Goal #2 Youth, Education, Recreation (Objective #4 Partner with groups and organizations to promote education, senior services, job training and development for all Santa Ana residents). 25H-3 Recommend Awarding Youth Provider Agreements For PY 2018-2019 June 19, 2018 Page 4 FISCAL IMPACT Funds for these agreements and memorandum of understanding is anticipated to be available in the WIOA Youth account (no. 12318750-69135) upon City Council's adoption of the fiscal year 2018-2019 budget. APPROVED AS TO FUNDS AND ACCOUNTS: I -ffn—bcl� \4 (\q\su I �L� , k Steven A. M6ndoza Francisco Gutierrez Executive Director Executive Director Community Development Agency Finance and Management Services Agency Exhibits: 1. Agreement with Orange County Children's Therapeutic Art Center 2. Agreement with Orange County Conservation Corps 3. Agreement with Santa Ana Public Library 25H-4 EXHIBIT 1 Workforce Innovation & Opportunity Act Youth Program Provider Orange County Children's Therapeutic Art Center' 2018-2019 EXHIBIT A 25H-5 *W1 1 .01 Iff AGREEM1 NT UNDER THE WORI&ORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this l't day of July, 2018, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and-DmagLCounty Therapeutic Arts Cent a non-profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number 014317940 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated under the Workforce Innovation and Opportunity Catalog of Federal Domestic Assistance (CFDA) Number (FAIN) AA253421455A6. a Local Workforce Development Area (L)ArDA) Act of 2014, Public Law 1-113-128 ("the Act"), Number 17.259 and Federal Award Identification B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment� retention and earnings of Participants, and increase occupational skills attairunent by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D. SUBRECIPIENT is experienced in operating workforce development program for at -risk youth that provide preparation for secondary and post -secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: 1. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENTS Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.33 l(a)(l)(ix), and in the Performance Indicators contained in 'M xhibit B", per 2 CFR §200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPTENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. 25H-6 Page 1 of 17 EXHIBIT 1 B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures foriesolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Ac� regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of1his award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 199 1; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. 1. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1 . SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require, regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 25H-7 Page 2 of 17 EXHIBIT 1 2. SUBRECIPIENT agrees to forward to the Santa Ana Work Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Bnrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunit� Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 20 days following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana Work Center Administration. 3. CrI`Y, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, and records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers and accountants, and employees and Participants related to this Agreement, Such agencies or representatives shall also schedule on - site monitoring in their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above -referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and �ooks of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. Ic SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement 25H-8 Page 3 of 17 EXHIBIT 1 contract. Accounting records must be supported by such source documentation as invoices, bills, statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB Administrative Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California, 92701, by the tenth (I Orth) day of the month following the month in which SUBRECIPIENTS services are performed. Should SUBRECIPIENT fail to deliver said documents to CrrY within thirty (30) days of said deadline, CITY shall provide SUBRBCIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, C= shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CnY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENTS own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act 2 CFR 200,500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPMNT fail to comply with these requirements, CnY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds, N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. 0. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CrrY prior to perforining any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit E" attached hereto and incorporated herein by this reference. 25H-9 Page 4 of 17 EXHIBIT 1 R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the eamings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A —Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment C'Exhibit F"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECTIENT may accompany it with the following statement, "Me (Program Name) is a proud partner of the America's Job Center networle'. SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity, II. CITY'S OBLIGATIONS A. On b�*,.Pen* . :g' the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of r fiscal year 2018-2019. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal Rmds are received under the provisions of the Act a sum not to exceed MEW."06 for SUBRECIPIENTS performance in accordance with the Budget attached hereto as "Exhibit G" and incorporated herein by reference, during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. 25H-10 Page 5 of 17 EXHIBIT I B. Pursuant to 2 CPR §200.331(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on -site monitoring reviews of said program operation at least annually. In addition, monthly desk -top reviews of pertinent information will be conducted. E. CITY has the right to de -obligate the funds hereunder, and take such funding back ftom SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. M. TERM OF AGREEMENT A. This Agreement shall commence on July 1, 2018, and all duties arising under this Agreement shall have been performed by June 30, 2019. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBREC]PIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: I . SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refiand any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A-129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 200.329; and, 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. 25H-1 1 Page 6 of 17 EXHIBIT 1 IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, ajoint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes, V. WORIKER'S COMTENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. V1. APPLICABLE C- A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to'the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1 . SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 211 quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4' quarter after exit; (c) the median earnings of Participants in unsubsidized employment dining the 2n' quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma dining participation or within I year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, 25H-12 Page 7 of 17 MA SM I 1 -.11 a I State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SU13RECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WlB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Ll xhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity� the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIFIENT by the CITY and/or purchased by the SUBFECIPIENT with funds pursuant to this 25H-13 Page 8 of 17 EXHIBIT I Agreement, will be limited to use within the activities outlined in this agreement arid will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY, 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVJ, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13, PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SU13RECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. IN-VENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright - able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. 25H-14 Page 9 of 17 IMA MM 11-4 Is C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA!) regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will betaken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Emvlo=nt of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. o. Conductina Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close personal Friends and Associates. Executives and employees of SUBRECIPIENT will b�. particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or 25H-1 5 Page 10 of 17 EXHIBIT 1 a voting or non -voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non -voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPrENT or Cn`Y. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f. Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 7013. V11. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harniless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CrFY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employ= or subcontractors. VIII. INSURANCE 1. Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force during the term of this Agreement a policy of comprehensive commercial general liability insurance insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000,00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees, and volimteers, and the State of California, its officers, employ=, and volunteers as Additional Insured; and state that such coverage is primary to any other coverage or self-insurance of the State of California and CITY (in substantially the form as 25H-16 Page 11 of 17 EXHIBIT 1 Exhibit I, Additional Insured Endorsement, attached hereto). Governmental entities may substitute a certificate of self-insurance. 2. Automobile Liability Coverage. SUBRECIPJENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, Participants or other agents to utilize their own automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants, or agents as self -certification of automobile insurance coverage, Governmental entities may substitute a certificate of self-insurance. 3. Workers' Comnensation. If SUBRECIPIENT is an "employer", as set forth in California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to CaliforniaLabor Code Section 3350, et seq. 4. Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the fall replacement value thereof, providing protection. against the classification. of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self-insurance. 5. Youth Protection. To maintain a safe environment, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held responsible for conducting a background clearance (live -scan) for staff that have direct interactionwith youth Participants that are under the age of 18. 6. Proof of Insurance. Certificates and endorsements must be submitted and approved by CITY prior to any work under this Agreement. SUBRECIPJENT understands that CITY mill make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATESTATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. 25H-17 Page 12 of 17 EXHIBIT I X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. X1. LAWS GOVERNING TBIS AGREEMENT in its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654 2. AD applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement� if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreernents between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. 25H-18 Page 13 of 17 EXHIBIT 1 I - -, WHO SUBRECIPIENT shall inimediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUDRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant. B. In the event SUBRECIPIENT defaults by fAing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cared before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of fluther liability or responsibility under this Agreement� or as a result ' of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SLTBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. 25H-19 Page 14 of 17 EXHIBIT 1 XVIII. BRE ACH - SANCTIONS If, through any cause, SUBRECIPIENT violates my of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPlENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or ornissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVM herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: cny: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERIC: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: Orange County Therapeutic Art Center 2215 N. Broadway, Santa Ana, CA 92706 Phone: (714) 547-5468 Fax: (714) 564-6990 M. NIERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. 25H-20 Page 15 of 17 I OVA: I I-.] I a X�L VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XM. MISCELLANEOUS PROVISIONS a. Each undersigned represents and wan -ants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 25H-21 Page 16 of 17 EXHIBIT I IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above -written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Pjan O��odge Assistant City Attorney RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency (Ow 11CITY11 M Raul Godinez H, City Manager &1YJ_0HWQ12=W1 Name: Dr. Ana Jimenez-Hami Title: Executive Director Tax ID#: 33-0930891 25H-22 Page 17 of 17 EXHIBIT I 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICIA Proposal 1. Experience/Qualif !cations: A. Agency description - The Orange County Children's Therapeutic Arts Center (OCCTAC) is recognized as one of Santa Ana's leading community builders for children, youth and families. We prioritize on serving at -risk youth, foster youth, and youth with disabilities, including: learning disabilities, health impairments, developmental disabilities, and others. Our programs integrate youth with and without disabilities In a nurturing, community -based environment that teaches respect, disability awareness, and full inclusion. Ust the facility address and address of headquarters if different location. Please Include major cross streets. OCCTAC is located at 2215 N Broadway, Santa Ana, CA, 92706. Our major cross streets are North Broadway and Buffalo. C. Indicate hours of operation for facility ME Ts-111 W@ff�@@Ie, 10 ffiAWAMM, 5M ,a - Hours 8:30a.m.-18:30a.m.-18:30a.m.- 8:00P.M. 18:00 p.m. 18:00 p.m. 8:30a.m.- 8:30a.m. 18:00p.m. 17:30p. 13:30a.m.- 14:00p.m. D. Briefly Indicate what makes your facility youth friendly and suitable for the proposed program. OCCTAC has been providing great programs for Santa Ana youth during the past 15 years! We prioritize on a wide variety of programs that motivate and engage youth In a stimulating and friendly environment. Also, we are strategically located close to bus terminals for the convenience of the youth; and our facility Is compliant with all ADA guidelines and regulations, in summary, our facility, hours of operations, location, and wide variety of programs make our services very accessible, a facility youth friendly and suitable for the proposed WIOA program. E. Provide brief Information on the following elements: 1. Average annual operating budget and sources of revenue - The average annual operating budget for the OCCTAC is approximately $750,000. OCCTAC's sources of revenue come from a variety of sources, including: county contracts, grants, fee for service, private donations, public donations, and fundralsing. 2. Brief description of staff - OCCTAC is staffed by highly qualified bilingual staff, Including: credentialed teachers, artists, therapists, counselors certified to provide services to youth with and without disabilities. There are 7 Full-time staff and 40-Part-time employees who are employed in various classes and programs at our agency. a. Executive Director —Dr. Ana Jimenez -Ham! is the Founder and Executive Director of OCCTAC. She earned a doctoral degree in the fields of Educational Psychology and Special Education, She is also an Adjunct Faculty at Chapman University in the School of Education. Dr. Jimenez will be responsible for supervising the WIOA staff and ensure the success of the program, as well as monitoring the budget and overall program goals. Time allocationfor this program is 20% - this is not a W10A funded position, 25H-23 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICA Proposal b. Accounting Clerk - Veronica Maldonado has been working at CCCTAC for seven years. Prior to working at CCCTAC, she worked at Digital Spectrum Solutions for 9 years as an accounting clerk and 3 years at Towne Inc. Her 12 years of experience in Accounting Include: Accounts Receivable, Accounts Payable, and $12.OM Accounts reconciliations, Mass Merchant experience: price protection, marketing and co-op program monies, RTV deduction, research analysis & problem solving payment data issues, MAS90, ED], and QuickBooks accounting software experience. Time allocation for this program is 23% - see b u dget n a rrative. c. INIOA-Program Coordinator— Will hold a Bachelor's degree In Social Sciences or related field. They will have 3 years of experience working with transitional age youth (16-24) and minimum one year of experience working with youth with disabilities. Coordinator will work closely with the Case Manager in order to evaluate the youth for needs and allocate supportive services. Coordinator will assure that WIOA staff are meeting goals with youth, plan program year according to the 14 program elements in W10A Directive. Time allocation for this program is 83% - see budget narrative. d. INIOA-Case ManagerlJob Developer— Will hold a Bachelor's degree in Social Sciences or related field. They will have 3 years of experience working with transitional age youth (16- 24) and minimum one year of experience working with youth with disabilities. Case Manager will work closely with the youth In order to plan a program around their needs and assist them in achieving their goals. Time allocation for this program Is 75% - see budget narrative. e. Career Counselor— Will hold a Bachelor's degree In Social Sciences or related field. They will have 3 years of experience working with transitional age youth (16-24) and minimum one year of experience working with youth with disabilities. The career counselor must also have experience working with the different academic levels of 91h grade to 2nd year of college. The career counselor will assist youth with career exploration and provide academic support in order to help achieve performance goals. Time allocation for this program is 63%- see budget narrative. f. ArtslTechnology Mentor— Arts and technology mentor will teach and mentor youth that are exploring their interests in the fields of art and technology. They are required to have some college education and have a job in the field of arts and technology. Time allocation forthis program is 25 % - see budget narrative. g. The LiteracylMath Tutor/Coach —The Ilteracy/math tutor will provide one-on-one tutoring sessions in the area of Literacy and/or Math. The main role of the tutor will be to facilitate learning through effective guidance and coaching in order to aid the student in becoming a successful, independent learner in the subject matter. The purpose of tutoring sessions will be to increase and enhance masterV of grade -level reading comprehension 25H-24 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICIA Proposal skills, writing abilities and math. Time allocation for this program is 30% for the literacy coach and 30% for the math coach - see budget narrative. 3. Past experience with W10A programs or other youth programs - OCCTAC has been serving Santa Ana youth since the year 2000. For the past 17 years, OCCTAC has provided a wide variety of programs to the community, and served students of all ages, including young children and older youth (with and without disabilities). OCCTAC has operated WIA/W10A programs for almost 10 years, since the year 20051 Every year our program grows and demonstrates success with our W10A participants. We are very proud and excited to see the successes and great outcomes of our W10A youth, year after year. 4. What kind of impact has your organization made on the youth community - OCCTAC has had a tremendous Impact on the Santa Ana youth communityl We are very proud of our accomplishments throughout the years, and especially our success stories with our "WIOA Youth"I As stated before, OCCTAC is committed to empoweringyouth with disabilities, foster youth and high school drop -out students, so they can reach their fullest potential in life. Through our innovative approach, which combinesthe arts, education, health and technology programs, participants are motivated, engaged and Involved in a variety of programs at OCCTAC. In 2015-16 our W10A participants attained employment/entered education at a rate of 70% attained a credential at a rate of 100% and attained Literacy and Numeracy gains a rate of 100%1 These outcomes demonstrate the commitment and dedication of our wonderful W10A program staff. 2. Proposed Program: A. Provide an overview of the program's main objectives. - The W10A program is an extension of our current educational services provided to older youth (with and without disabilities); it empowers and educates youth, and provides life -changing opportunities. OCCTAC has been working with WIOA participants since 2005. The WIOA program at OCCTAC will provide all 14 W10A elements, including: educational services, job training, paid work experience, adult mentorIng, literacy & math tutoring, career & educational counselin& alternative secondary school services, occupational skills training and education, supportive services, certificate programs, leadership opportunities, comprehensive counseling, financial literacy, entrepreneurial skills training, labor market Information, activitiesto help youth preparefor post- secondary education and follow-up services. The basic program will take place primarily at our community -based center In Santa Ana. Participants will engage in a variety of educational and job training activities, including classroom and workshop instruction. Participants will be required to meet individually with key staff, participate in daily and weekly educational trainings, and weekly workshops. Also, W10A participants will also engage in weekly "hands-on" work experience and job training opportunities at our agency and other offsIte job trainings in the community. Please see below Table I for an overview of the program timeline forthe entire year. 3 25H-25 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WlOA Proposal TABLE I —Program Timeline from July 2017— June 30,2018 t: _.:2,1 �, i;,WN Ilyritids.& T_r_aft1Uhg �`%Wll& * :, , ., 'I � 3 Ravi Month I - 2 a Orientation of program and services with Case Manager Oblectives: 0 Employablllty/Job Skills assessment with Case manager Program Overview, 0 Basic Skills/Academic levels assessment with Literacy and Numeracy tutor Assessments, 0 Career Interest assessment and survey with Career Counselor Participant Goals 0 Determine Employment and Academic goals * Initiate bi-monthly meetings with Case Manager to discuss goals and service needs of participants Months 3-8 0 Initiate paid work experience Obiectives: a Initiate weekly Leadership/Job/Life skills workshops Educational Guidance, 0 Initiate weekly tutoring of Literacy and/or Numeracy skills Tutoring, Vocationa 1 0 Continue bl-monthly meetings with Case Manager to discuss progress Training, Job Training, a Continue monthly meetings with Career Counselor for academic guidance Workshops & 0 Continue monthly support group with other WIOA participants and staff Work Experience Month 9-3.2 Continue bi-monthly meetings with case manager to discuss program goals, Oblectives: and for intense employability skills a nd job search training EmployabilitV/Job Skills Continue tutoring, if necessary & Job Search Continue monthly life skills training Continue weekly workshops with WIOA participants and staff B. Please see below in sections III-XVa full description of the program. 3. Population: A. Describe the total number of youth that will be served by this grant. -The WIOA program at OCCTAC will serve a total of 20 WIOA participants. The program will serve 16 out of school youth (ages 16 — 24) and 4 in -school youth (ages 16 — 24) for a total of 20 youth. B. Describe the age range of the youth that will be served —The W10A program will serve in - school and out of school youth 16 — 24 years of age. C. Describe any minimum requirements that youth need to have In order to be enrolled Into your program (aside from the WICA Youth eligibility requirements). Aside from the basic WICA requirements of being a Santa Ana Resident (16— 24 yrs.), and having a right to work documentation, our participants have to complete the following: 1) complete a background check, 2) obtain a negative TB test, and 3) attend a mandatory orientation session before completing the eligibility documentation. D. Special consideration for organizations that can serve the following youth populations: (75% of Out -of -School youth (required); 10% of youth with disabilities; 10% of foster/emancipated youth; 10% youth that have dropped out of high school and 10% of youth on probation). See below Table 2 for past Enrollment Numbers. W 25H-26 EXHIBIT I 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICIA Proposal Table 2- Percentages of Youth Population served at OCCTAC MEN- �_ffivl pnzw gwg%; MMIAMMU11-110M 75% 1� I - I 75% 80% out of School Youth Youth with Disabilities 25% 25% 50% Foster Youth i-5—Y.— 15% 5% High School Dropouts 15% 30% 20% Youth on Probation 5% 0% 0% Homeless Youth 5% 5% 10% As seen on Table 2, OCCTAC has exceeded the minimum percentage required by this grant in most youth population categories, except for youth on probation and youth that are homeless. Therefore, this year we will focus more on enrolling the "youth on probation" and expand our network and community partnerships to ensure the minimum of 10% for these target populations. We will continue to strengthen our community partnerships with the Santa Ana Unified School District, Community Day High School, as well as expand with others, such as, the Santa Ana Police Department, etc. E. Specify how the targeted youth populations (out -of -school, youth with d1sabil Nies, foster/emancipated, probation, dropouts) will be recruited - OCCTAC has excellent community partners that will help us fulfill our enrollment goals through referrals, and help us provide an excellent program for all our youth. 1. Target group - Youth with Disabilities: OCCTAC has had a strong partnership with the Santa Ana Unified School District, Special Education, and Transition Partnership Program (TPP) during the past 11 years, In order to serve youth with disabilities exiting high school. This year we will expand this partnership by also serving the In -school youth population with disabilities. In partnership with the SAUSD TPP program staff, we will ensure that our enrollment goals will be met by the first quarter. The Case manager will work closely with the SAUSD, TPP staff for referrals of youth with disabilities, and to make sure that our participants will be successfully attain all their goals! 2. Target grouo — Foster Youth/ Emanch3ated: OCCTAC has partnered with the County of Orange, Social Services, Children and Families Services Division, Olive Crest and Orangewood to continue to serve more emancipated foster youth. OCCTAC has been a partner with the County since 2007, We are looking forward to continue to grow and strengthen our partnership with the County, Social Services to continue to provide and expand work experience placements, vocational training, academic /employment services and mentoring to foster youth in Orange County. 3. Target group— Probation Youth: In partnership with the City of Santa Ana and the Santa Ana Unified School District, OCCTAC has started a partnership with counselors and probation officers that work with this population. 25H-27 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICA Proposal 4. Target group — Hiah School Dropout Youth: In partnership with the Santa Ana Unified School District and Pupil Support Services/School Climate Department, CCCTAC will target and serve the high school dropout youth in Santa Ana. Also, in partnership with College and Career Preparatory Academy we obtain referrals from Janet Gamache which refers youth that have dropped out and are Interested in our service. We are looking forward to creating and growing our partnership with the Santa Ana Unified School District to continue to provide and expand work experience placements, vocational training, academic/employment services and mentoring to youth who have dropped out yet want to achieve their high school diploma. Lastly, OCCTAC will continue to conduct community outreach and special community events throughout the year to promote our programs and inform the youth In the Santa Ana community about this wonderful WICA program. Some of these community events include Expos, Health Fairs, Summer Family Festivals, etc. These events aid in the promotion of our services and recruitment of youth. These events are staffed by employees and volunteers at OCCTAC, as well as youthl WICIA participants are also encouraged to paiticipate in these events as a wayto gain leadership skills, work experience, and practice with public speaking. F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment C. G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by the 2n, quarter of the program (December 31, 2015) — Please see Table 3 below. Table 3 — Recruitment Plan to ensure 100% enrollment of youth by 2nd quarter i-04 ""I" �, -,.m �,Z i une�q .1 ", . ""I ��N, I 1W , j � ...R I � 1�1 "I I & � A t &--M - , -� Orientation Last Friday of Last Friday of the Last Friday of the Last Friday of the Last Friday of What Is the month month Month Month the Month WIOA? Presentations All High School All Youth In classes with orangewood children with and Olive Crest disabilities In Meetings the Santa Ana School District Outreach Summer Summer Attend all back to Provide Community Fairs Community Fairs school community Information and Events — and Events events — attend at noche de Provide Flyers to transitional alters event all community partnership agencies In Santa community event Ana Referrals inform Set appointments Set appointments Set appointments Set community with all youth with all youth with a I] youth appointments partners that we referred to referred to referred to program with all youth will start taking program program referred to referra Is staring program July I't Contact Youth contact all Set appointments Set appointments 25H-28 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal youth that with youth with with youth with where prior Interest prior Interest Interested In WIOA 2016 - 2017 year after full enrollment. 4. Assessment: A. Youth Service Providers are required to use the Test for Adult Basic Education (TABE) assessment too[, but may use other assessment tools upon approval. — Yes, of course. TABE testing will be used to asses all WJOA Youth[ B. Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. — At Intake, all participants will be given a TABE test to determine the participant's Educational Functional Level in literacy/Numeracy. The TABE test will determine the needs of the participants in both academic areas. Additionally, theywill aid in the facilitation of the weeklytutoring sessions. Youth will be assessed after 3 months of tutoring to see their progress In each academic/subject area being tested. If the youth goes up by 2 grade levels or more, the youth can take the final Post Test assessment. All participants will continue with the tutoring sessions if they score under 9.1 level. C. Describe knowledge of the barriers that youth encounter - OCCTAC's primary focus will be youth with disabilities, foster youth, high school dropouts and Homeless youth. OCCTAC realized that there is a desperate need in serving youth who are HS dropouts in addition to foster youth. This data is reflective on the youth we are currently serving during the 2016 — 2017 program year. Out of the 20 youth served, 5 had a disability, 6 were HS dropouts, 3 foster youth, and I homeless youth. D. Specify how your organization will address the barriers that youth encounter - OCCTAC WICA staff is very dedicated (and has been for the past 11 years[) to this amazing program for our Santa Ana youth. We are committed to ensure that all participants overcome the barriers they face in a variety of ways. All youth will be assigned to a TEAM of dedicated staff and passionate individuals who will mentor and assist youth duringthe entire program year. First, a Case manager will be assigned to all youth to provide mentorship, while also assisting In the attainment of employment goals, such as writing a resume and preparing for an interview. In addition, the participants will also be required to attend monthly job skills/life skills workshops focusing anywhere from employment attain ment/retention, to howto improve and change their own personal lives, and the community In which they live! Furthermore, to aid in academic barriers that youth experience, they will be assigned to an Educational counselor who will provide direction and coaching on any academic aspect,. such as scholarship writing and enrollment Into an institution of their interest. This service 7 25H-29 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal is crucial for all youth participating in the program because It will allow them to learn about various academic paths, including vocational training, HS recovery programs and 4-year institutions, while narrowing down a career of interest and actually committing to a program. In addition, all participants will be provided with tutoring, psychological counseling (if needed), and other Important support services. OCCT9s environment is very nurturing, fun and supportive, and provides youth opportunities to maintain a high level of involvement in our programs. WIOA youth are supported emotionally throughout the entire year at OCCTAC, and are provided with a positive and welcoming environment that also encourages youth to partake an various leadership roles within the various programs and activities at our agency. These additional activities provide youth with an opportunity to gain self-confidence, self-esteem and leadership skills, and also experience a safe haven at our center. Our goal Is to empower youth and provide a life changing opportunity through this WIOA programl 5. Paid & Unpaid Work Experience: A. Describe in detail the paid and unpald work experience opportunities that will be offered to the youth such as, Summer employment, Pre -apprenticeship programs, Internships or job shadowing, and On -the -Job training opportunities. Youth will engage in weekly 'hands-on" work experience and job training opportunities at our agency and other community sites. The following tables (Tables 4, 5 & 6), demonstrate the variety of programs that we offer at OCCTAC and at offsite work experience locations, WIOA participants can choose from any of these programs/fields to fulfill their career goals and work experience. Please see below Table 4 for an overview of the various "hands-on" job -training programs, mentoring and work experience opportunities at OCCTAC. TABLE 4: Mentoring & Job Training Programs at OCCTAC gre PlateM6 AF&W3,83 �-`F "I E uc 16fil-T In, fllgl� kffxperl L,.Trainint Uld Health Case Manager Intern OCCTAC, MECCA and SAC Curriculum & Case Community Sites *State Certificate Program Management Child Care Child Care Worker Early Start Program at SAC Curriculum OCCTAC and Wilson *State Certificate Program Elementary School Office/Reception Executive/Administrative OCCTAC office SAC curriculum Customer Service Assistant & Community sites *State Certificate Program Computers Education Tutor or LearningAcademy at OCCTAC & Host Curriculum Instructional Assistant OCCTAC & community sites I-] 25H-30 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal Education Teaching Assistant Early Intervention/ Early Start Program at OCCTAC First Five Early Childhood curriculum, High Scope & "Hands on Training" Arts Education TeachIng Assistant After -School Arts Program CA Performing Arts Standards at OCCTAC and Engage Curriculum and "Hands-on" Arts 360 at various SAUSD Training schools Technology Technology Assistant Computers/Medla LAB at SAC, Digital Media Center Graphic Artist OCCTAC & Santa Ana OCCTAC curriculums & Audio Engineer Intern Business Owners 'Hands-on" Photoshop & Film Production Intern St. Andrews Church Illustrator, & graphic design Rytmo & other Recording training, Recording Technology studios Training Softwares, Pro -Tools & Sybellius Furthermore, WI0A youth will be encouraged to participate in additional programs that we have at our agency to give youth more opportunities and "hands-on' experience on a variety of fields (health, education, arts and technology), so they can gain as much work experience as possible. TABLE 5: Additional Job Training Programs for W10A Youth mentored by NON-W10A staff Early Start Program The Early Start program Is and early intervention program Mondays & Tuesdays that Integrates very young children (6 months to 3 years of 8:30 am —11:30 am age) with and without special in a natural community Fridays environment with their parents. It aims at enhancing 8:30 am — 10:30 am students' cognitive, language, motor and social development. Pre -Kinder Arts The Pre -Kinder Arts program Is a bilingual school readiness Wednesdays & Program program that serves children ages 3- 4 years old. The Thursdays parents and children work together in a creative and 8:30 am — 11:30 am nurturing environment by engaging In music, art, literacy, Fridays and parenting classes to prepare children for school. 10:30 — 12:30 pm After School Arts The ASA for Life program provides artistic training in the Monday — Friday Program fields of Music, Visual Arts, Dance, Musical Theatre, and 3:30 pm — 8:00 pm Technology training to at -risk youth, and children with and Saturdays disabilities In the community. 9:00 am — 4:00 pm Therapeutic Arts This program serves children and youth with disabilities of Monday —Friday Program all ages and special needs, including: learning disability, 3:30 pm — 8:00 pm health impairments, physical disability, developmental Saturdays disabilities and others. 9:00 am — 4:00 pm Learning Academy & This program provides homework support and tutoring to Monday — Friday Tutoring Program students (ages 5 — 16 yrs) In Language Arts (reading and 4:00 — 8:00 pm writing), math, and other academic subjects. Saturdays 9:00 am — 5:00 pm OCCTAC This program provides outreach, prevention, referrals and Monday — Friday Family Wellness engagement with individuals at -risk of mental health 8:30 am — 8:30 pm Program problems. Other support services Include parenting, and weekends counsellng,andsuppo groups. 25H--31 EXHIBIT I 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal B. Special consideration will be given to organizations that can prepare youth for targeted in - demand industries as Identified In the SAWIB's five-year plan: (Manufacturing/Advanced Manufacturing, Healthcare and associated social services, Hospitality/entertalinment and Green/clean/environment). OCCTAC's Youth employment program targets 3 of the in - demand industries stated above 1) Healthcare 2) Social services and 3) Entertainment/Arts. C. Special Consideration for organizations that offer job training/preparation In the Industries of: Science, Technology, Engineering, the Arts and Math. OCCTAC offers job training/prepa ration In three of the Industries mentioned above: 1) Technology, 2) the Arts and 3) Education/Math. D. List some of the employers that will assist in the paid and unpaid work experience opportunities. Please see below Table 6 for offsIte job trainings for our youth, TABLE 6: Mentoring & Job Training Programs OFF SITE go X�;�; D W Genesis Bridal Administrative Assistant/Customer Service Asslstant/Social Monday -Sunday Boutique Media & Outreach: Intern is responsible for making calls to previous and Interested clients, conducting outreach events such 10:00am-6:00pm as creating and distributing flyers and business cards. Intern is also responsible for speaking with clients by showing them the boutique and answering questions about boutique merchandise. Intern will help with computer programs, such as translation State Farm Administrative Assistant/Customer Service: Monday -Friday Insurance Intern is responsible for answering phone calls and directing them to their designated department. Intern is also responsible for 8:00@m-5:00pm printing, organizing, and filing documents. Intern will be responsible for assisting clients with questions on Insurance and providing an overview. Teresa's Jewelers Administrative Assistant/Customer Service: Intern Is responsible Monday -Saturday for making calls to previous and Interested clients and Inform on merchandise. Intern is also responsible for answering phone calls 9:00pm-6:00pm and providing assistance to clients and directing them to the necessary department. Intern will also work with clients In person and assist with any questions about jewelry merchandise. Chick-Fil-A Team Member: Guest service job duties include greeting Monday -Saturday customers, taking customer orders, and completing transactions on the cash register. Food preparation duties consist of cooking 6:30am-10:00pm food and assembling sandwiches. Additional team member duties include operating the drive-thru window, unloading deliveries, and maintaining a clean store environment. Youth on the Move Administrative Assistant/ Social Media Intern: Monday -Friday Education Intern Is responsible for computer literacy, updating social media, International making phone calls to participants to update contact Information, 8:00am-6:00pm and some fundraising. Intern Is also responsible for clerical duties such as filing documents, answering phone calls and scrapbooking. 10 25H-32 I M I M IS 1 A 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal Shakespeare Graphic Arts Intern/Marketing Intern/AdmirilstratIve Assistant: Monday- Saurday Orange County Intern Is responsible for assisting In the creation of logos and flyers for marketing. Intern Is also responsIble for updating social 9:00am-6:00pm media and some administrative duties such a fIlIng, organIzIng, and data entry. E. Include Letters of Commitment from employers as Attachment D. Please see attached letters of commitment to OCCTAC from various community partners/ employers for our youth. Attachments include letters of Commitment from: Ulla Cerpas (Genesis Bridal Boutique), Eddie Quillares Jr. (State Farm), Teresa Saldivar (Teresa's Jewelers), Heather Sanders (Chick-Fil-A), Dr. Patricia Adelekan, DTM (Youth on the Move Education International), John Walcutt (Shakespeare Orange County). F. Include a copy of the Work Experience policy as Attachment E. Please see attached OCCTACs Work Experience Policy. 6. Alternative Secondary School Services: A. Describe In detail the alternative secondary school services or dropout recovery services that will be made available for youth. Youth will meet with the Educational Counselor at least once a month to receive assistance as they decide to pursue their education. Youth and Counselor will meet and create monthly goals, which will lead to youth obtaining their diploma/GED. Counselor will provide youth with the various options available to them and will provide guidance along the way. Counselor and youth will write down the path youth decides to take. Counselorwill check in with youth periodicallyto ensurethat youth is fulfilling all requirements. Prior to meeting with youth, the Educational Counselor will research the alternative secondary school services available near the youth. Counselor will gather information in terms of: requirements, costs, rules, schedules, entrance exams, etc. After conducting research, the Counselor will meet with each youth to obtain a better understanding of the participants' needs. Duringthis meeting, the Counselorwill gather more information relevant to the youth's needs. Together, Counselor and youth will conduct further research and ultimately find the program that best suits the participant. Then, they will call and set up an appointment to meet with the representative of the program. The Counselor will attend the meeting to advocate for the participant's best option, After this meeting, the participant and the counselor will strategize on how to further proceed. During that period of time, the Counselor will provide youth with additional services such as tutoring, time management lessons, and study skills. Also, the counselor will provide youth some examples of alternative secondary school services located in Santa Ana, provided below in T. B. Table 7 —Alternative Secondary Schools located in Santa Ana g?j? Mq� �A. IN R I I I " lCollege and Career 1699 E. Wilshire Ave., 714) 796-8795 http://www.ocde.us/CCP N/A reparatorV Ste. 605 A/Pages/default.aspx lAcademV Santa Ana, 92705 lCommun[ty Day High 804 N Fairview St. 714) 796-9000 httli://www.sausd.us/Page/i NIA 2603 chool Santa Ana CA 92703 11 25H-33 EXHIBIT I 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal Independent Study Program 333 E. Walnut St. Santa Ana, CA 92701 714) 565-5400 htt ://www.sausd.us//site/`D N/A PEX (online Classes) efault.aspx?Pafzel D=16692 Hill view High School 154000 Lansdowne Rd. Tustin, CA 92782 714) 730-7356 http://www.tustin.kl2.ca.us N/A Continuation School (Credit Recovery) hiliviewhl Santa Ana College — School of Continuing Education 2900 W. Edinger Ave, Santa Ana, California 92704 714) 241-5720 https:/Jwww.sac.edu/Contln N/A Adult High School Diploma Program ngEducatlon/Programs/Pag I "u cat' 0 Pro HI 11 '00 .8' x ns — entermlal Locatio C! C u E catlo C t r8, rdn en e Santa na Coll ege C. Describe In detail the activities that will lead youth to attainment of secondary school diploma or equivalent. All Youth will be encouraged to continue their education, since this Is such an Importantfactor In their overall Improvement and success in life. Youth will work closely with the Educational Counselor on a one-on-one basis where they will receive encouragement and guidance. Youth will be encouraged to attend field trips throughoutthe year, and be exposed to different college campuses, as well as a wide variety of majors. By visiting a variety of colleges, youth will better understand the application process as well as all requirements needed. The Counselor will also assist and provide youth with outside tutoring as needed. Also, the Counselor will work with the Volunteer Coordinator to locate a tutor who can meet with youth on a weekly basis and help with classes. The Counselor will keep in communication with the tutor, and ensure that youth is receiving the assistance needed to pass classes. Aside from tutoring, the Counselor will meet with youth during bl-weekly meetings and support youth in developing all the skills necessary to succeed. The meetings will focus on: time management, test -taking strategies, and study skills. Furthermore, the counselor will also map out a plan that will help youth work towards their goals. Youth and Counselor will also set goals and will work to achieve goals. During every meeting, Counselor will inquire about youth's progression. Counselor will also work closely with Case Manger to ensure that youth is receiving assistance needed from two different parties. D. Special consideration for organizations that offer dropout prevention or dropout recovery services. As mentioned previously, CCCTAC has partnered this year with the Santa Ana Unified School District, Pupil Support Services/School Climate Department. In partnership with Dr. Sonia Roclarte Llamas and Counselor Patrick Yrarrazaval-Correa, we will target and serve the high school dropout youth in Santa Ana, and off er dropout prevention or recovery services. 7. Preparation for Postsecondary Education and Training: A. Note: WIOA only accepts certIficates that are accredited by a State recognized educational entity or are recognized by employers. CCCTAC provides State recognized Certificate programs In partnership with the Santa Ana College. Therefore, any employer should recognize these certificate programs. We are extremely grateful for this wonderful partnership with the Santa Ana College. 12 25H-34 EXHIBIT I 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal B. Special consideration for organizations that offer preparation for postsecondary education and training In high -demand Industries. Because of the certificate programs provided at OCCTA, youth apply to the following positions and receive above minimum wage. a Global Cash card $11.00+ Benefits • Lowes - $11.45 • Micro Center $12.00 + Benefits • Dalkin AC $12.00 • Providence Speech $13.00 + Benefits • United Verification $11.00 + Benefits • Real Time Staffing $11.00 • Optimum Employer Solutions $11.00 • Non profit work $11.00 • Omni Print $11.00 + Partial Benefits • Budget Mobile $11.00 C. Identify and/or develop a pathway for youth that can lead them from high school to career or college. Please elaborate an the specific pathway(s). Yesl This is a high priority for us at OCCTAC to inspire and motivate our WlOA youth to continue to enhance their educational goals, so they can be more successful in life. Please see below a pathway that we have created at our agency to assist and lead our WICA participants from high school to college. Pathway for Post Secondary Education Participants will; 1. Meet educational counselor and identify interest and possible careers. 2. Research Necessary education and courses to reach a particular career. 3. Visit different campuses and apply to the ones they feel the most comfortable. 4. Talce placement exams after being accepted to his or her school. 5. Research major and minor re 1' uirements for achievement 6. Apply to programs that will provide additional services that youth will need while in post secondary education (FAFSA, BOG, DSPS, EOPS ect.) 7. Create educational plan and registration to courses. 13 25H-35 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICA Proposal D. Describe in detail how the program will prepare youth for postsecondary education and training. The WIOA case manager and career counselor meet regularly with each WICA youth to discuss job leads, employment opportunities and post -secondary education. The case manager helps youth with employment, and the career counselor helps youth with entering post -secondary education. The Educational Counselor will assess all youth using ONET to learn about their career preference, interests and skills, and then match them with carriers of their choice. Youth will then be able to obtain assistance In researching different majors, vocational training and certificate programs that will allow them to enter into post secondary education in their field of Interest and succeedl The Educational Counselor will also provide assistance In completing all necessary financial aid or dream act applications, such as scholarships to minimize any stress and anxiety on financial burdens. E. How will your organization expose youth to the various post -secondary educational Institutions (colleges, universities, vocational training schools, apprenticeships, etc.). All year round, the WICA. youth attend field trips to the various colleges and universities so they can get motivated and encouraged to enroll in any of these institutions with the help of the case manager and the career/educational counselor at OCCTAC. All certificate programs are taught at our facility. Currently we offer WIOA participants 2 state certificate programs at our agency: Child Care Worker Certificate and the Office Clerk/Executive Administrative Certificate Programs. Please see below (Table 8) for a brief description of these certificate programs In partnership with the Santa Ana College. Furthermore, we are in the process of incorporating a new Health Certificate program at OCCTAC, in partnership with the California School of Health Sciences, an Institute owned by one of our new Board of Directors. OCCTAC is always looking for new and exciting opportunities to expand the level of education and job opportunities for our WIOA participantsl Table 8 - State Certificate Programs at OCCTAC in partnership with the Santa Ana College �?ROGRA IM; A D lf� WSC A A Q-ti riiii Office Clerk State Certificate This program prepares students for In-depth training In Monday and Program executive secretary/admInIstratIve assistant positions. Wednesday The open-entry/open exIt, competency -based format promotes success In a high employment occupational 4:30 — 7:30 pm field. The program develops skills In research, report and correspondence preparation, advanced computer software applications, database management, Interactive presentations, customer service and telephone techniques, and other advanced office procedures. Child Care Worker Certificate Students learn about health information required for M, T, W, Th, Fr Program licensing and skills necessary for successful operation of a childcare business. Also, students learn soft skills for 8:00 am — 12:00 those who would prefer to be employed by a childcare pm business. 14 25H-36 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal F. Include data and research that supports the Industries or pathways listed above. According to 0 Net Online the following position and many other administration positions considered those with a bright outlook and rising opening. 43-4171.00 Receptionist and information clerks 43-6013.00 Medical Secretaries 43-3021.00 Billing and Positing Clerks According to 0 Net online the following position and many other in child worker are considered those with bright outlook and rising opening as well. 39-9011.00 Child care worker 25- 2011.00 Preschool Teachers, except special education. G. Include Letters of Intent from training agencies as Attachment F. Please see attachments from our community partners. 8. Tutoring: H. Note: Youth Service Providers are required to use the Test for Adult Basic Education (TABE) an ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient" whom should receive tutoring or remedial training to Improve their literacy and numeracy skills. OCCTAC currently uses and will continue to use TABE test and TABE testing materials with our WICA participants. Describe In detail the tutoring resources that will be provided to youth. OCCTAC has demonstrated commitment in helping WIOA youth with and without disabilities improve their literacy and nu meracy skills as evidenced every year with our participants I Pleasesee Outcomes table in last year's outcomes (95%)l In summary, our WIOA Literacy and Numeracy tutors will meet with each participant at least once a week upon the completion of the initial TABE assessment. Our agency's goal Is that each youth increases by at least two Educational Functional Levels at time of post-test. By providing effective and Individualized tutoring sessions we can ensure that our youth are able to increase their basic skills. Inthepast, OCCTAC has been very successful in the attainment of these goals, and thus Is committed in continuing to assist participants with and without disabilities. As stated above, OCCTAC has demonstrated commitment in helping WIOA youth with and without disabilities improve their literacy and numeracy skills as evidenced in last year's outcomes. 9. Mentoring: J. Specify how your organization will provide mentoring to youth. Our agency has some amazing staff that is dedicated and committed to empowering and supporting our WIOA youth. Not only will our WIOA youth be able to gain mentoring from the WIOA Staff, but also from all the staff working at other OCCTAC programs, such as (After School Arts, Therapeutic Arts, Early Start & Pre -Kinder Arts, Learning Academy, Wraparound Program, Family Wellness Program, etc.) Youth have the opportunity to obtain Interviews, get all their questions answered, and shadow many magnificent professionals in the fields such as Music, Art, Technology, Marketing, 15 25H-37 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal Psychology, Social Ecology, Education, and many more, These youth will not only be able to gain hands on work experience in these fields as well, but also have the opportunity to gain insight from these professionals on the do's and don'ts of these fields and the many different paths they can take one day, and pave the paths to their very own careers. K. Specify what types of support your organization will offer youth who are facing challenging obstacles such as: family dysfunctions, mental health Issues, low self-esteem, probation, gang Issues, parenting Issues, etc. CCCTAC has entered two new partnerships this year with the following institutions: Pepperdine University, Graduate School of Education and Psychology, and USC, School of Social Work. (Please see letters of support in attachments section). Both Institutions will assign their interns to OCCTAC and provide Mental Health Counseling to all our WICA youth, if needed. Participants can enroll In individual counseling, as well as group counseling and support groups. Also, all Youth will be able to take workshops and training on where to obtain additional information and resources on some of these subjects. Case Mangers will also be able to refer youth to additional specialists, if needed. Finally youth will also be able to participate In any of the support groups and classes provided by the FAMILY WELNESS programs at OCCTAC, to help them with low self-esteem, parenting Issues, etc. and gain assistance in working through all of these challenges. L. Will your organization offer mental health services or referrals to mental health agencies, describe. YESI As stated above, CCCTAC has entered two new partnerships this year with the following institutions: Pepperdine University, Graduate School of Education and Psychology, and USC, School of Social Work. (Please see letters of support in attachments section). Both institutions will assign their Interns to CCCTAC and provide Mental Health Counseling to all our W10A youth, if needed. Thus, our staff can now make direct referrals to provide free mental health services and onsite counseling on a weekly basis for our W10A youthl M. Describe how your organization will provide or refer youth to comprehensive guidance and counseling for drug and alcohol, etc. In partnership with the community services program, we are be able to provide youth with a workshop on drugs and alcohol, and also provide them information recourses, and referrals for counseling, if needed. IO.Workshops: 0. Provide information about the following workshops and how or when the workshops will be provided to youth In the program: - All participants will be required to attend Life Skills and Job Skills training that will encompass all of the following components. Youth will be asked to attend 3 workshop series that will assist them in their overall achievement in this program, as well as their personal lives. Workshops will be weekly. Starting In September 2017 and ending In June 2018. OCCTAC Training Series: Financial Literacy: This workshop series will allow WIOA participants to understand the Importance of budgeting their money and savings. They will gain an insight on how to become finically stable now in order to further assist them with their career and 25H-38 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal educational goals. See attachments section for a sample. * Job Skills: This workshop series will allow youth to learn and create materials needed for employment purposes, with the ultimate goal of when completed, they are able to assemble an employment portfolio that can be presented at any job fair, interview, and new potential employer. See attachments section for a sample. s Life Skills: This workshop series will help our youth with day to day life skills Information to assist them in making healthy and reasonable choices In their lives. See attachments section for a sample. 1. Financial Literacy/ Budget Management — These are one of the most basic and important workshop series that we offer at OCCTAC for several years] As mentioned above, WIOA participant will earn about financial literacy and budgeting, and these workshops will allow our youth to think not only about the present, but of their future. They will learn the basic of opening -a checking and savings account, and how to plan for retirement and future expenses. 2. Entrepreneur Skills Training — This workshop will be the perfect opportunity for innovative young adults in Orange County to learn what It takes to be successful when launching their entrepreneurial ventures. They will learn how to do this via three key strategies: Business plan competition, Networking and collaboration, 3. Labor Market Information —This workshop will provide youth with valuable information for today's labor market, so that you can make an educated decision on which career path is best suited to your skills and abilities. 4. Family Planning — Planned Parenthood and Human Options will provide our WIOA youth with information on healthy relationship and birth control. These workshops are intended to help assist youth with their future and current family stabilities. S. Worker's Rights/Labor Laws — Participants will be able to learn and understand their rights as an employee in California from things like mandatory break times and benefits. Participant will also be able to learn and understand how to ask and receive accommodations that must be provided to those who have same type of learning or physical disability. As well as questions that may not be asked in an interview or after becoming an employee. 6. Analytical Skills at the Workplace — All WICA youth will be provided with a task analysis and literacy analysis, skills assessments, job profiling, and pre -employment work skills. Each of these sills can provide a path to improve the participant's ability to per -form basic job skills in the field or job they have or may have in the future. 7. Health Resources — Participants will be given resources from our community partners, including Planned Parenthood on howto be healthy and safe, and how to obtain medical services. Additionally, our MECCA coalition, Pepperdine University, USC, School of Social Work, and the County of Orange, Health Agency will provide WIOA participants with other health resources and mental health specialists, If needed. 17 25H-39 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal S. Public Speaking Skills — All Youth will be asked to take a training that will allow them to learn the necessary skills for public speaking, including how to speakto employers and/or new offsIte work placements and new potential employers. Also, youth will learn how to create and give oral presentations, as well as how to speak to people when networking for future connections, II.Civic Engagement and/or Leadership Development A. Can your organization offer a civic engagement opportunity or leadership development opportunity for WICIA youth and other youth In the community, if so, please describe. — All WICIA youth will be asked to participate in the youth council meetings. They will be asked to contribute ideas/information on how to better serve the youth In Santa Ana. Youth will also be asked to assist MECCA collaborative, by engaging with our partner agencies, and creating and presenting employment workshops to other transitional age youth and adults at those sites, In order to contribute to a better future for our OC communityl B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity — All W10A youth will he asked to engage in leadership development opportunities at OCCTAC and the community, through civic engagement activities that will help their community be a better place to live In I C. Special consideration for organizations that can leverage funds to provide services to non-WIOA youth participants — Yes, but this would require more discussion and coordination with ALL WICIA Agencies Involved, so the responsibility is equally divided between all partner agencies. n. Supportive Services: A. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc. If so, please describe. — Yes. All youth will be provided with supportive services during all phases of the WICA program. Supportive services are available to those youth approved for the program that show limited resources to meet basic needs, and have expressed to our case manager or educational counselor the need for additional support services. W10A Youth enrolled at OCCTAC are efigiblefor thefollowing (as long asJunds are available): 1. 30 day bus passes: Every month as long as they provide proof of a steady attendance to all WICA activities and or accomplish employment or educational goals 2. ACCESS Coupon Books: Every other week as long as they provide proof of a steady attendance to all W10A activities and or accomplish employment or educational goals 3. Gas Cards; Every month as long as they provide proof of a steady attendance to all W10A activities and or need to accomplish employment or educational goals. As well as proof of their license. 4. Academic Supplies: All WICA participants are eligible for academic supplies, such as: planners, USB drives and backpacks. For students who have entered post -secondary education we are able to purchase some, if not all, of their college course books. For those who have entered a credential program some If not all fees can be paid off. 18 25H-40 X A :110-INE 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 5. Work Related: All participants are eligible for work related material when needed, to help obtain or keep employment such as portfolios, clothing etc. B. Include the Supportive Service Policy as Attachment G. Please see attached OCCTAC Support Service Policy for more specific details. 13. Incentives: A. Will your organization provide Incentives to youth for accomplishing program benchmarks or personal goals, If so, please describe. — Yes W10A staff will be providing youth with incentives that will encourage them to accomplish their goals, and obtain the necessary skills to move forward in employment and education. Please see Incentive Policy as attachment H. Some of Examples of incentives are as follows: • Stipends: participants are eligible to obtain $600 during their completion of their first 80 hours. • Attendance: Youth In secondary education will receive a $50 incentive for one month of perfect attendance. • High School Dropout students: participants are eligible to obtain $50 for every two courses they are able to complete during the first year of the program. • Employment Services: participants are eligible for gift cards or check incentives after they set up Interviews; obtain employment, or are employed for 3 consecutive months. • Post -Secondary Education: participants are eligible to obtain a $100 gift card or check incentive after obtaining credentials, or registering for upcoming classes and applying for FASFA/Dream Act Applications. B. Include the Incentive Policy as Attachment H. Please see attached OCCTAC Incentive Policy for more specific details. 14.Follow-Up Services (3 pages max) A. Youth Service Providers are required to provide follow-up services to youth participants 12 months after exit. Follow-up documentation will be required 30 days after exit, 60 days after exit, and Ist, 2nd, 3rd, and 4th quarter after exit. Yes, OCCTAC staff will comply with all WIOA required regulations and program requirements. Please see below Table 9 that delineates all follow-up services. B. Elaborate on the types of services that will be provided to youth during each quarter during the 12 month follow-up period. The following table describes the services that can be obtained and provided to youth during any part of their 12 month follow up period. Please see below Table 9 for follow-up services. 19 25H-41 LWAMM110-Alliffil 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICIA Proposal TABLE 9 — Follow Ulo Services 11's 30 day 60 day V Quarter 2k Quarter 3r, Quarter 41h Quarter Case Monthly and Monthly and monthly and Quarterly and Quarterly Quarterly and Management (Updates as needed as needed asneeded asneeded and as As needed and Meetings) needed Educational Counseling Monthly and Monthly and Monthly and Asneeded As needed Asneeded (Updates and Meetings) as needed asneeded asneeded Employment Services As Needed As Needed As Needed As Needed As Needed As Needed (job Development (Meetings) Credential Services As Needed As Needed As Needed As Needed As Needed As Needed (Registration) Supportive Service As funds Allow Asfunds Asfunds As funds Allow As funds As funds Allow (Transportation) Allow Allow Allow Supportive Services As funds Allow As funds Asfunds As funds Allow Asfunds As funds Allow (School Materials) Allow Allow Allow Referrals (Housing, As Needed As As Needed As Needed As Needed As Needed Mental Health, Food Needed Distributions, Health, Counseling, other C. Describe If your organization will provide case management, job retention services, mentoring, and ensure the participants attain their goals. — All participants are asked to meet with the case managers and the educational counselor at least once a month during the first quarter after exit, in order to ensure that youth accomplish and continue meeting their goals. Youth have the option of meeting with the job developer and case manager to gain additional skills and training needed; and to obtain employment and retain employment after exit. Participants are also contacted via phone or/and e-mail during 2nd, 3rd, and 4th quarter to get updates from youth on post secondary education and employment, Youth have the option of coming in person to meet with the W10A staff to meetings, tutoring, training, and or any other services at OCCTAC, and to ensure that youth keep a good GPA in school, and continue to move forward in their employment. D. Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. —The following table 10 Indicates how often the W10A staff will contact youth, and set up meetings/appointments to provide them with additional assistance, and support their goals to retain employment and stay in post secondary education. 20 25H-42 107A OM I 1 0.11 a I 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WlOA Proposal T A T11T.F. In _VrPnnP.nr.v nf Fnllnw lin Services 30 day 60 day 111 Quarter 2�d Quarter 3,d Quarter 41h I I Quarter Follow Up Case Manager Monthly and Monthly and Monthly and As Needed As Needed As Needed Meetings asneeded as needed asneeded Follow Up Calls/Emalls Monthly and Monthlyand Monthly and Quarterly and Quarterly Quarterly asneeded asneeded as needed asneeded and as and as needed needed Follow Up Job Developer As As Needed As Needed As Needed As Needed As Needed Meeting Needed Follow Up Educational Monthly and Monthly and Monthly and As Needed As Needed As Needed Counselor Meetings asneecled as needed as needed Job development tralnlngs As Needed As Needed As Needed As Needed As Needed As Needed (Resume, cover letter, applications, follow calls, Interview assistance etc.) Post Secondary Trainings No service at No service at No service at As Needed As Needed As Needed (Study Skil 1" ' this time this time this time t1:1A registrati n, sferrIng etc.) I I E. Describe if your organization will provide youth with incentives or supportive services during follow-up to assist youth retention. Yes! This year we will be providing youth with both supportive services and incentives while in the process of completing their goals, and after accomplishing an important benchmark. The following table 11 explains when they are eligible to obtain supportive services and/or Incentives. Please see Incentives Policy for details on how many incentives participants can earn for each category. - TAIRL117, 11 — qiinnart Slervice-ffneentives for W10A narticinants Post Secondary Earning Accredited Job Search Obtaining Retaining Education credential Employment employment 7ServIce 30 day Buss pass, 30 day Buss 4 Supportive ACCESS Coupons, pass or Gas Gas card —Academic card Supplies $25 for registering to $25 for obtaining Education fall or spring classes Post -secondary credential. $50 for obtaining secondary school credential. $25 for $50 for $50 for every Employment scheduling and obtaining quarter they are attending employment. employed as Interview. Work related funds allow Portfolios, clothing and professional tools attire. 21 25H-43 EXHIBIT I 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICA Proposal F. How often will the youth be engaged or receive service during the follow-up period. — All Youth will be asked to keep In contact and meet regularly with the case managers and the educational counselor every month for the 11t quarter. After that, they are asked to contact and speak with the case manager on a quarterly basis. However, youth are encouraged to engage as frequently as possible with the WICA staff I Depending on the youth's needs, they are able to meet with any WIOA Staff as often as needed. Also, they are given the opportunityto take any credential programs offered at ouragency, Life Skills classes, and any Workshops/trainings offered during any of their follow up periods. This will provide our youth the opportunity to continue to be engaged In our center. on a weekly basis. 15.WIOA Performance Indicators A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance indicators: 1. How OCCTAC will meet the% of participants who are in education or training or unsubsidized emolov,ment durIn2 the 2nd nuarter after exit. w6ot"i6go I May Mock Interview Session — Start Research classes to register for Job Search Summer —Meet With Educational Counselor June Start Appling to different Register for summer classes — Meet positions — Meet with case With Educational Counselor manager July Apply to different positions and Research classes to register for Fall follow up calls — Meet with Case Session —Meet With Educational Manager Counselor August Set up Interviews and continue to Register for Fall Classes — Meet With send out Applications — Meet with Educational Counselor - Incentives Case Manager —provide provided to youth who register for Incentives to those who set up classes interviews September Practice interview Skills and meet Register for 8 week courses — Meet with Case Manager —Incentives With Educational Counselor - provided to those who obtain incentives provided to youth who employment register for classes October Continue to meet with Case Classes in session Manager & job Developer as needed November Continue to meet with Case Research classes to register for Manager & job Developer as Intersession — Meet with educational 1 needed counselor as needed December Provide Incentives to those who Research classes to register for have 3 consecutive months on the Spring— Meet with educational job counselor as needed 22 25H-44 EXHIBIT I 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICA Proposal 2. How OCCTAC will meet the% of participants who are in education or training or unsubsidized employment during the 41h quarter after exit. January Set appointments with Case Assist Youth in Registering to Spring Manager and Job Developer as Classes- Incentive provided to youth Needed who register for classes T—ebruary Set appointments with Case Assist youth in registering to 8 week Manager and Job Developer as courses - incentive provided to youth Needed who register for classes March Provide youth Incentives for Classes in Session having been employed for 3 consecutive months April Set appointments with Case Classes In Session Manager and Job Developer as Needed May Set appointments with Case Assist youth in researching possible Manager and Job Developer as summer registrations Needed June Provide youth Incentives for Assist youth in registering for having been employed for 3 summer classes consecutive months 3. Document the median earnings of participants In unsubsidized employment during the 2nd quarter after exit. During the second quarter after exit, all youth will be asked to fill out a follow-up form which contains information on wages, location of hire, and length of employment. The information on wages will be extracted from all currently employed youth to determine the median earnings of participants during the second quarter. 4. Percent of participants who obtain recognized postsecondary credential or secondary diploma during participation or within I year after exit. At the beginning of the program, the Educational Counselor and the Case Manager will enroll all of the participants in a recognized credential program. Every month, the Educational Counselor will check on the students' progress. Moreover, the Counselor will build a relationship with the Postsecondary credential Instructors, and receive a monthly progress report. The Counselor will then schedule a meeting with those students who have not advanced. For those students who did not complete a credential during the 11t year of the program, the Counselor will meet with the participants, and re -enroll in a credential program during the Ist quarter follow-up. The Counselorwill once again check on the participant's progress, and encourage and support participants to complete credentials. When participants complete their credential, they receive an Incentive during the 2nd quarter of the follow up. During the 3rd quarter follow up, the Counselor will once again check on the participant's progress, The Counselor will meet with the participants bl-weekly, and make any scheduled changes to best fit the participant. If participant completes a credential, they will receive an incentive during 4th quarter follow up. 25H-45 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 5. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Participants will meet with the educational counselor every month to discuss their educational goals. They will take an ONET assessment that will guide them in figuring out their strengths and weaknesses, as well as potential careers that fall in that category, Furthermore, meetings will be tailored to research majors and schools that contain the adequate resources to be successful. All participants will be enrolled in a credential program at the beginning of the program. The Counselor will meet with participants to receive monthly updates, and verify the participant's progress with the teacher. 6. Effectiveness In serving employers. WICA Participants are eligible to continue to meet with the Case Manager and Job developer though out the year, and as necessary, to continue to gain employment trainingto improve their work ethics, and job skills to keep moving forward and improving at their current work sites. 16. Prior Outcomes A. If your organization was previously awarded a WICIA contract through the Santa Ana Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce Investment Board please disclose your organization's past performance outcomes for the past 1-2 years from each WIB If applicable: OCCTAC has been providing the WIOA program to Santa Ana youth for the past 9 years! Please see bellow our outcomes for the last 3 years. PERFORMANCE OUTCOMES (Santa Ana WIB) Orn on Measures 2 0 1 AV 'T Increased Llteracy/N u me racy Skills 17/23=74% 19/20= 95% 20/20= 100% 16/18= 89% Entered Employment or 20/21=95% 11/15= 73% 13/18 = 72% 16/20= 80% Post -Secondary Attained Credential/ Diploma/ /28 = 93 Certificate 17.Fiscal Competency A. Describe the process used to capture and report fiscal data. All invoices or vendor statements will be initialed by the Executive Director prior to signing the check to pay that bill or Invoice. After checks are printed and signed, the accountant shall mark "Paid" with the date of payment and check number utilized for payment. All disbursements shall be reviewed and approved by the Executive Director. A monthly review of all disbursements shall be conducted by the Accounting clerk and reviewed by the Executive Director and the Finance Committee for 24 25H-46 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal verification of accuracy, documentation and appropriate approval. The Executive Director shall be authorized to expend funds as approved by the Board of Directors under the organization's annual operating budget. B. Attach a copy of the organization's procurement policies and procedures as Attachment 1. Please see attached OCCTAC's Procurement Policies and procedures. C. What systems are used to ensure fiscal accountability, appropriate expenditures, and planned costs. All requests for reimbursement shall be reviewed and approved by the Executive Director and Finance Committee. All reimbursements are subject to budgetary limitations as established in the organization's approved operating budget. No reimbursements are made without appropriate backup documentation. Please see details below of the accounting system used at OCCTAC: • Accounting'Method: OCCTAC utilizes a modified accrual -based account methodology. • Cost Allocation Method: Costs are allocated using the Direct Cost Allocation Method [OBM Circular A-122). OCCTAC classifies each item to a specific program, department, site, grant or contact that it directly relates to. indirect expenses like general administration and general expenses are allocated based on the allowable budgeted portion of each program with the remaining portion to the center's administrative category, OCCTAC shall produce financial reporting for each of the Center's program functions. In consolidation, these programs shall make up the overall financial position of OCCTAC. Ail transactions (Payments and cash receipts) that occur at the center shall be classified under identified categories and programs. When program funding is split between two or more sources, the cost allocation for this program shall conform to the budget allocations established in the program. • Budgets: Under the guidance of the Finance Committee and prior to the beginning of each fiscal year, the Executive Director prepares an Operational Budget, including Program Budgets, Tuition fees, Service fee rates, etc., shall be approved bythe Board. Any gifts (monetary or otherwise) resulting from fund-raising activities, solicitations and acceptance of gifts or contributions that are presented with restrictions of use shall be approved by the Board of Directors and submitted to the finance committee to verify the appropriate method of accounting and reporting. • Receivables: Receivables shall be aged monthly and delinquent accounts shall be followed up for collection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer and significant amounts shall be reported to the Board of Directors. All write-offs shall require approval from the Finance Committee prior to Implementation. The Board shall review all write-offs from uncollectIble accounts receivables. • Deposits and Receipt of Monies Deposit of monies are made on a weekly basis, or whenever more than one thousand dollars (in either cash or check) has been received and recorded bythe OCCTAC office, All items to be deposited are and shall be stamped "For Deposit Only" to the Account of OCCTAC with the appropriate bank account number, A deposit form for established OCCTAC accounts shall be completed with deposit slip details for cash or multiple checks. A copy of the deposit form, slip and all items to be deposited shall be made for accounting purposes and upon completion of the deposit attached to the 25 25H-47 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICA Proposal deposit slip and turned into the accounting revenue in -box. To ensure appropriate financial controls, the individual making deposits shall not be the same person reconciling the OCCTAC account. All funds received shall be recorded in the accounting system and filed In the locked accounting file cabinet. • Disbursements: All disbursements are and shall be made by checks drawn on the established operating checking account for the OCCTAC. All disbursements shall utilize pre -numbered checks used in sequence. Any and all "voided" checks are and shall be mutilated and notes on the voided check stub. At no time shall disbursements be made to "bearer" orto "cash". All banking materials, records, blank checks, and deposit books are and shall be maintained in secure cabinets in the OCCTAC office under the supervision of the Executive Director and Accounting clerk. Only those individuals authorized to handle check stock as their part of their accounting duties for OCCTAC account shall have access to these banking materials. Disbursements are prepared from original Invoices. Each disbursement shall require submission of a purchase request form and appropriate backup documentation. Invoices shall be date stamped upon receipt and marked "approved for payment," • Reconciliation of Accounts: All OCCTAC bank accounts are reconciled monthly. A monthly review of all accounts and financial reports are prepared by the Board Treasurer or designated Finance Committee Member. Files and Records: OCCTAC shall maintain hard copy files for all operational and business transactions that occur. Files shall be separated into the following categories: a) Accounting records, b) Grant documentation, c) Tax filings; Donors, d) Legal/insurance/License /Permits, e) OCCTAC Programs, f) Personnel documents and files, g) Vendor and Client contracts and other documents. OCCTAC maintains electronic and hardcopy records of all accounting transactions and financial reporting. All electronic records are be copied and stored in a secure, off site location or in a web based file storage system, which is the server. All financial and accounting hardcopy files are stored in secure-dockable file cabinets. Requests for financial documentation get processed through the accounting staff i.e. copy of original document. Original financial documentation remains In the file/s cabinet at all times. D. Describe invoicing process and list qualifications of staff assigned to task. OCCTAC accounting clerk creates monthly WIOA invoices to submit to the City based on expenses incurred during the month. After the Coordinator and the Executive Director review and approve the program expenses, the Accounting clerk enters the data from the participants' stipends and/or time sheets, program staff as well as related expenses into the accounting system to generate an invoice. The invoice will be on the appropriate form provided by the WIOA Contract and submitted for reimbursement. E. Describe how your organization's financial stability Is not dependent on WIOA funds. The Orange County Children's Therapeutic Arts Center has a variety of funding sources: (1) contracts, (2) grants, (3) donations, (4) fee for service, and (5) fundraising. OCCTAC continues to maintain current contracts, as well as enter into new contracts with key community partners. Three years ago, OCCTAC started a new contract with MECCA and the County of Orange, Health Care Agency to provide prevention and family wellness programs. We anticipate a steady revenue Increase, as we continue to grow each year with our MECCA and 26 25H-48 EXHIBIT 1 2018-19 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal county partners. In addition, and as part of the OCCTACs long-term sustainability plan, the Executive Director and our board of directors have agreed to continue to diversify OCCTACs funding sources by focusing some more on (1) donor solicitation, and (2) fundraising, and (3) social enterprise ventures. F. Identify the percentage of budget that will go directly to youth (i.e.: work experience payments, direct training, supportive services, Incentives, etc.) versus the percentage of overhead and administrative costs. (ex: 50% of budget will be directly spent on youth In the form of work experience and training, etc.). 50% of budget will be directly spent allocated for OCCTAC will go directly to youth in the form of work experience, payments, direct training, support services, incentives, etc. for the year 2015-2016. For 2016-2017 fiscal year, 52% of budget will be directly spent on youth in the form of work experience, payments, direct training, support services, incentives, etc. G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S). Please see 990s for 2012- 13 and 2013-14 fiscal years. 18. Additional Attachments A. You may Include additional documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W. Please see additional attachments Included. Attachments Include WIOA Youth Brochures (Spanish and English) and other Youth Employment Program forms. P*A 25H-49 519/2018 1 SchoolsFirst FCU -Checking& SanIngs EXHIBIT 1 SCHOOMFIRST FEDERAL C RE DIT U11 [ON RO. Box 11647 Sarta Ana, Calfcrn�a - 92711-1547 SOOASZ8328 - 714.258.4000 - �.ShoalsFirstfou.org ANA IDAENEZ-HAW 17 VETPdNA IRVINE, CA 92606 Account Nuenber: XXXXXXX760 From 04/01/2018 To 04/30/2018 ID 70 - FREE CHECKING JOINT OWNER: ANOOSHIRAVAN HANH Date Description Category Amount Balance 0413012016 Withdrawal Dmft 220 . . ..... . .... . .. . .. . .. . .............. =�� ...... . .. ($160.00) $1,815.18 04P2812018 Online Tfansfer From Sham 20 $1,000.00 $1.985.18 0412512018 Transfer To Loan 81 ($700.00) $965.18 04WA018 Online Transfer From Share 01 $200.00 $1,665.18 04M/2018 Check Deposit $7DO.00 $1,465.18 0411612018 KNOTT'S BERRY FARM ONL 714-220-5220 CA 803 ($104.99) $765.18 04/1712018 Withdrawal Draft 219 ($4,01)0.150) $870.17 04/1712018 Withdrawal Droft 217 ($50.00) S4,870.17 04/170018 Withdrawal Draft 2W ($40.00) $4.920.17 04114/2018 MIND EDG E. I N C 7812501805 IVA 271 WAVERLEY 0 ($79.00) $4,980.17 04114/2018 COFFEE BEAN STORE SANTA ANA CA 2763 N MAIN (58.71) $5,039.17 04114120111 Withdrawal Cash ($100.00) $5,045.88 04/14/2018 Withdrawal CC PAYMETIN ($500.00) $5,145.88 0411412018 Check Deposit $5,CS3.07 $5.645.88 04113/2016 AMERICASPRINTER.COM 07145211100 CA 6910 AR ($144.39) $592.81 04107/2018 SUBWAY 00999912 MIAMI Fi. 9200 8 DADELAND 8 ($58,50) $737.20 04/3712018 POS COSTCO WHSE #09 WESTMINSTER CA COSTCOO ($74.04) $795.70 04100018 POS COSTCO WHSE 404 FULLERTON CA COSTCO WO ($114.71) $869.74 04105/2018 POS USPS PO 0 2201 N GRAND SANTA ANA CA UO ($11.30) $984.45 04105/2018 SU BWAY 00999912 MIAMI Fl. 9200 S DAD ELAND B ($58.5(;) $996.75 04104/2018 POS STAPLES 0055 ORANGE CA STAPLES 0055 0 ($35.53) $1.0,94.25 04103/2018 ATM SCHOOLSFIRST SANTA ANA CA 1 >01/2115 NY ($100.00) $1,089.78 0410312018 POS USPS PO 0 2201 N GRAND SANTA ANA CA UO ($100.00) $1,169.78 04102J2018 POS OFFICE MA 13728 JAMBOR IRVINE CA OFFIO ($43.07) $1.289.78 Lj r hitps:/A�.scboulsfirsifeu.orgANps/myportaUlut/pial/fZDBDo[wD]afnlsz5fR-LMQLOGEXAwQGBtiyDYhv7zQehd7afn—tkAgDTLkUOtz1bih7z45cR-Ha]eTSxE EXHIBIT I Learning Group Session: a one or two hour session with a single group of students. Examples: You are meeting with one learning group for 2 hours = I Survey You are meeting with learning groupsl hour each = 2 surveys 2. 3. 4. Date of Session (mo/day/year): Name of Teaching Artist; ArtForm: Visual Art/ Photography/ Video I Digital How many students were in this group today? a. Were there any significant changes In the learning group population today? students were absent due to transportationtweather/iliness). Why? Yes No (e.g., 5. Site Support Staff a. How many teachers/volunteers/interns were in the class? 1. Did the volunteers/intems participate and support the students/session? Yes No 1I. If you answered "yes" to 5.a.1, how did they support the students/ session Session Learning Objectives The learning objective for today's session was: 2. Today's lesson ... (please circle) a. Exceeded the session's learning objective b. Met the session's learning objective C. Required modification of the learning objective d. Did not meet the learning objective Please comment on your choice: Learning Session Progress 1. As of today's session, the learning group is: (Please check one) Frustrating - I am concerned that we will not be able to meet any leaming goals Challenging - Objectives are being met at a slower pace than expected, but students are making progress Encouraging - Students are making progress On Target - Learning goals are being met consistently Exceptional - Students have met prescribed learning goals and have exceeded expectations Please comment on your choice 25H-51 EXHIBIT I co N cu U) G E m LU ol t cr, cr, cc 0 E .0 co a) m r T: 0 a) — a 5; q- 1- 0 "a 0 v E W Z a 0 -a RE 0 E w 0 z tu a. 4 25H-52 EXHIBIT I' OC CHILDREWS TH'ER-APEUTY1-.C.A--Pz.,-1rS 2216 N Broadway - Scinta Ana, CA 92706 - 714.547.5468 - Fax 714.564.9690 - www.occtac.org 501 (c)3 Federal Tax lD# 33-0930891 Supportive Services Policies and Procedures WIOA Program 2018— 2019 Purpose: To establish guidelines for the issuance of supportive services to participants who are identified in need of such services. Goal is to aid tl-iis youth with their successful completion of OCCTAC's WIOA program. Procedures: Eligibility: Supportive services are available to those identified as approved Wl OA participants; have limited resources to meet basic needs; and have expressed the need of additional support to the Case Manager. Supportive services will be made available to participants while they are enrolled in all phases of the WIOA program. These services are contingent upon approval by the Case Manager and OCCTAC Director. Provision of supportive service is not an entitlement. Availability of Funds and Assessment of Need: The fiscal advisor or the accounting clerk and the Executive Director will verify the availability of funds and notify the case manager. Suppo:rtivc� services are delivered contingent upon availability of funds, the need of the participant and given on a first come, first serve basis. Initial assessment on need will be determined by the case manager and will be reviewed regularly. Logs of services will be kept on a regular basis and service(s) will also be case noted for documentation purposes. - Transportation Assistance Guidelines: After identifying the need to transportation assistance and eliminating other resources, the case manager and the participant will develop a service plan and update progress in the case notes. . . I Transportation assistance is defined as the provision of a gas voucher; bus pass or ACCESS coupon book. No replacement bus pass, gas card or ACCESS coupon book will be issued in the event the 'participant loses his/her bus pass, gas card or ACCESS coupon book. Rm 12.07.17 25H-51 EXHIBIT 1 OC* CHILDREN I S THERAPEUrric jkp�xs 2215 N Broadway - Santa Ana, CA 92706 - 714.547.5468 - Fax 714.564.9690 - www.occlac.org 501 (c)3 Federal Tax )D# 33-0930891 Fingerprinting —Live Scan and TB Test: Participants who work with children and are placed in an educational setting will be required to undergo Fingerprinting—LiVe Scan thro, ugh the Department of Justice and show a cleared TB Test. This supportive service will be available for participants on a case -by -case basis and determined by the case manager. Books and/or Uniforms —Work Related Equipment A participant may need to purchase books, skill building tools or work related equipment to fully participate in returning to school and or a new job opportunity. All Funding will be allocated for specific needs on a case -by -case basis, i.e. Working Wardrobe —Interview outfit. Portfolios -Resume -Business Cards Related items for Job Search Tools Participants may put together a professional portfolio of work demonstrating their skills in the area of marketing, graphic arts and design related to Job -Search. Child/Dependent Care After identifying the need for assistance and eliminating other resources, the case manager and the participant will develop a service plan and update progress in the case notes.. Childeare assistance is defined as the provision of $50 payment to institat.ion/dayeare/childeare provider upon receiving an invoice. Participants may receive assistance with chil4care or dependent care, which will enable them to participate in activities. Childcare will be limited to a maximum of $50.00 per month per child/dependent. Supportive service available to all youth that enrolled in the program as pregnant or parenting youth. Other: Any other miscellaneous type expenses not mentioned above may be considered with proper authorization. The request must be fully documented and all receipts in proper order. Rev. 12.07:17 25H-54 221� N Broodwcy - Sonta Ana, CA 92706 - 714.547.5468 - Fox 714.564.9690 - www.occtac.org .501 (c)3 Federal Tax ID# 33-C930891 Incentive Policy and Procedures WIOA Program 2018 — 2019 Purpose: To establish guidelines forth e incentives top a rticipantswho'successfullycomm it and complete goals establish during program participation. Goal is to aid . -enrolled youth with their successful completion of OCCTAC's WIOA program. Procedures: All incentives are -based on availability of funding. Summary of incentives: Current Every two Secohdary School $50 Subjects Completed Secondary School Perfect $50 Attendance Credential: $3.00 Current Enrolled Youth Post -Secondary: Current $100 Enrolled Youth Basic Skills Deficient: Increase $25 in EFL Employment: Current Enroll - ed $50 Youth Follow-up Secondary School Credential: $50. Post -Secondary $25 Employment: Job Search $25 Employment: Obtaining Employment $50 Rev:5/8/2018 25H-55 2215 N Broadway - Santa Ana, CA 92706 - 714.547,5468 - Fox 714.56,4.9690 - www.occtoc.org 501 (c)3 Federal Tax ID# 33-0930891 Incentive descriptions: HS Dropouts: Individuals who* are HS dropouts at time of enrollment will be encouraged to attain a HS diploma or GED. Those who enroll into an institution yielding to a HS diploma or GED will be eligible to receive a $50.00 Gift Card for every two (2) subjects they complete while enrolled in all phases of the WICA program. Doing so will encouragethese WICA participants to commit to their educational goal and thus attain a secondary credential within a reasonable amount of time. Case Manager, educational counselor and school representatives will communicate regularly to insure that students enrolled into their institution commit to their schedule to complete missing credits on a timely manner. Youth in SeconclarV Education: Obtaining Credential: Any youth in secondary education that obtains their High School Diploma or GED during current year or follow up will receive a Gift Card incentive. This is to encourage youth for completing their educational goal of obtaining a credential for finishing their secoriclary education in a timely manner. Because this is a high demand credential by employers we wantto use this incentive -as a way to also help them achieve For Current -youth: Gift Card incentive will be $100 For Follow-up youth: Gift Card incentive will be $50. Must complete before 0 quarter after Exit. Attencla ' nce: Youth in secondary education will receive a $50 Gift Card incentive for every month of perfect attendance. This is to encourage attendance so that youth may achieve their educational goals. Basic Skills Deficient (BSID) Youth: WIOA participants that are basic skills deficient will receive weekly tutoring in Math and/or Literacy (see Work Based Learning Policy). This will aid in literacy, numeracy gain of each client. Youth will receive a $25 gift card per subject when they increase at least one EFL (Educational Functioning Level). Rev:5/8/2018 25H-56 25,UC CHILDRrg'S 4111 '5 E-- UTIC IT A, HFRARE &KTS 2215 N Broadway - Santa Ana, CA 92706 - 714.547.5468 - Fox 714.564.9690 - www.occtac.ofg � 501(c)3 Federal Tax ID# 33.430891 Employ ent for Currently Enrolled Youth: To motivate youth to complete their employment goals participants will receive a $50 Gift Card incentive when they meet at least one of the following goals and provide supporting documentation of completion: 0 Turn in application for a job and get an interview 0 Obtain employment 0 Employed for 3 consecutive months Employment for Youth in FolloW-Up: Turn in application for a job and get an interview: $25 Gift Card incentive Obtain employment: $50 Gift Card incentive For each quarter employed: $50 Gift Card incentive Post -Secondary Education for Currently Enrolled Youth: Participants are encouraged to complete their goals toward post-sbconclary education so that they may advance in their careers and increase their chances of earning higher hourly wages. Participants will be eligible for a $100 Gift Card incentive if they have achieved one of the following goals toward post -secondary education and provide supporting documentation of completion. • Obtaining a Credential suc ' h as: Associates Degree or Certificate • Registering for classes for spring or fall semester and �AFSA/Dream Act Application Post -Secondary Education for youth in Follow up: 0 Obtaining a Credential: $25 Gift Card incentive e Registering for Fall or Spring classes: $25 Gift Card incentive Rev:5/g/2018 25H-57 EXHIBIT 1, OC CHILDREN 7S T T "*r T I-' H E P� A P E U1 _t k'_j A r-..j s, 2215 N Broadway - Santa Ana, CA 92706 - 714.547.5468 - Fox 714.564,9690 - www.occtoc.org 501 (c)3 Federal Tax ID# 3M930891 Purpose: Work Experience Policy W10A Program 2018 — 2019 To establish guidelines for the WEX youth's paid work experience placements while enrolled in OCCTAC's Youth Employment Program funded through Workforce Innovation and Opportunities Act (WICA). Eligibility & Customer Profile: WEX youth participating in work experience must have unexpired right to work documents and qualify for the youth employment program by meeting the requirements as outlined in the Youth Program Eligibility and Application Policy. WEX youth will make a -plan with case manager. in order to assess the developmental needs and place youth in worksite that best fits the WEX youth's experience and interests. Depending on the program thatthey work for, WEX youth will be working with children age 6 months to adults 65+ if their worksite is Od Children's Therapeutic Artis Center. Customer profile will vary if WEX youth are placed off -site. General Information: Lunch and Breaks: WEXyouth musttake a Y2 hour unpaid break after no more than 5 hours of work. They are also entitled to a paid 10- minute rest period every 4 hours. W-2: To be available for all youths that participated in WEX by January 31 for the hours completed the year before. Youths are responsible to update OCCTAC staff on addresses so that their W-2 gets mailed out to the correct address. I Revised: 5.8.2018 25H-58 EXHIBIT 1 OC CHILDREN 'MEP--APE-.UT.Tc A.mrs 2215 N Broadway - Santa Ano, CA 92706 - 714.547.5468 - Fox 714.564.9690 - www.occtac.org 501 (c)3 Federal Tax ID# 33-0930M Worker's Compensation: WEX Youth are all covered under OCCTAC's insurance.. If they are ever to become injured or hurt on the job they will call the insurance company and go to the provider covered by the insurance. Work Hours: On average WEX youth will work between 10-20 hours a week: Below are the maximum hours*the WEX youth may complete. These numbers are more conservative than California labor laws for youth 17 and under because we do not authorize overtime for any WEX youth. I I ARes 14-15 1 Aaes 16-17 1 Aaes 18+ 1 Maximum hours when school in session 18 hours a week but not over: -3 hours a day on school days -8 hours a day Saturday- Sundayand holidays 40 hours a week, but not over: -4 hours a day Monday - Thursday -8 hours a day Friclay�Sunclay and holiclays 40 hours 2 Revised: 5.8.2018 25H-59 EXHIBIT 1 R E N'S 0 C C H.1 L D A T I A rrt�: r S T uE PEUTI( 2215 N Broadway - Santa Ana, CA 92706 - 714,547.5468 - Fox 714.564.9690 T.www.occtac.org 501 (c)3 FedLral Tax 1D# 33-0930891 Timecards and Sign in Sheets: Worksite will have a binder on -site where WEX youth will sign in and out. in order for the timesheets to be valid, youth must have the supervisor initial every shift. Youth will then complete timesheets to the best of their knowledge and sign them.. At the end of every month, youth must turn in sign -in sheets and signed timesheets to coordinator. If WEX youth is unable to collect sign in sheets, OCCTAC staff may retrieve the sign in sheets from worksite. (Attachment A) Paycheck Information: WEX youth will be paid on the 15ti' of every month. Duration and Length of WEX Activity: Based on the availability and needs of WEX youth work experience should be a minimum of 6 weeks and not exceed 45 weeks or 900 hours unless approved by Program Manager. Staff of Santa Ana Workforce Development Board may approve WEX waiver� of the 900-hour limitation policy. Waiver requests must be submitted in writing. Youth may not exceed the 900-hour limit prior to the date of waiver approval. Rate of. Pay and Payment: During Stipend WEX youth will receive $150.00 for every 20 hours completed for the first 80 hours of work experience. Immediately after that, youth will be compensated at minimum the California ryfinimum wage for every hour worked. 3 Revised: 5.8.2018 25H-60 EXHIBIT 1 OC CHILDREN ?s T Tt-Ti'PL.R.AP1T.UTKC ARTE S 2215 N Broadway - Santa Ana, CA 92706 - 714.547,5468 - Fox 714.564.9690 - www.occtoc.org 501 (c)3 Federal Tax D# 33-0930891 Time Frame . California Minimum Wage January 1- December 31, 2017 $10.50/ Hour January I- December 31, 2018 $11.00/ Hour Worksite Review: Worksite review will occur three times during the irWEXtraining. Worksite Will be. monitored for compliance of worksite agreement and safety standards. The purpose will be to ensure that WEX youth is receiving quality training while working in a safe and comfortable environment. (Attachment 13) OCCTAC staff member is to visit the worksite before trainin� begins to meet with the WEX youth's supervisor and monitor the worksite. Staff is to do a minimum of one visit halfway through trainin anda final visit a week before training ends. If corrective action is required, worksite supervisor will be informed by CCCTAC staff of any inconsistencies in the worksites operations. A follow-up visit will be rnade within three to five working days after the findings have been identified, to review corrective action taken by worksite. Allowable Expenditures: VVEX funds may be used to pay participant's wages and related benefits for work experience in the public, private, for -profit or non- profit sectors when the participant's objective assessmentand individual service strategy indicate that work experience is appropriate. Allowable expenditures beyond- Wages may include the following: Classroom training or the required academic education component directly related to the work experience. Revised: S.S.2018 25H-61 EXHIBIT 1 OC CHILDREN'S THERAPEUTic Ar�,T. s 2215 N Broadway - Santa Ana, CA 92706 - 714.54�.5468 - Fox 714.564.9690 - www.occtoc.org 50.1 (c)3 Federal Tax 1D# 3M930891 Professional development training related to work experience Orientation sessions for WEX youth and employers Tutoring with OCCTAC tutor in order to improve skills or meet ISS Goals Meeting with supervisors or employers outside of scheduled work hours for planning, training, or evaluating progress Worksite approval Procedures: Worksite approval procedures ensure that the worksite fits the WEX youth's developmental needs, is a safe environment for them to work in, and provides valuable training. OCCTAC staff will visit the worksite, and fill out a worksite safety report (Attachment C) depending on the youth's age. They should also present the worksite supervisor with the worksite agreement and contract outlining the training/ learning objectives for WEX youth (Attachment D-1 and D-2). 1. The worksite location must be safe, appropriate to the WEX youth's age, ADA compliant and EEO compliant. (Attachment E) 2. The on -site supervisor must agree to abide by the rules indicated in the worksite agreement (Attachment D-2) 3. The on -site supervisor must outline training objectives that coincide with the WEX youth's development and capabilities on the Training Plan. OCCTAC staff will evaluate the proposed . Training Plan and suggest appropriate learning objectives when necessary. On -site supervisor must agree to any, edits suggested by OCCTAC Staff. (Attachment F) 4. Approved: Once the worksite complies by the three conditions stated above the worksite will be approved for paid WEX. S. Not Approved: If the worksite or the on -site supervisor do not comply to the following: safety, ADA and EEO compliance, 5 Revised: 5.8.2018 25H-62 10AMM110.11116 0 C.'C H I L D R E N'S Tr,, A p7q .,r 1A TTI.`,� IFITt RI A P E 2215 N Broadway - Santa Ana, CA 92706 - 714.547.5468 - Fax 714.564.9690 - www.occtoc.org 501 (c)3 Federai Tax ID# 33-0930891 worksite agreement and appropriate objectives; the worksite will not be approved �or paid WEX. Agency Worksite Agreement Procedures: The worksite agreement procedures ensures -that all worksites are evaluated equally and follow the same procedure. Once Staff deems the worksite safe the staff will meet with the supervisor to explain the different parts of the worksite agreement and complete the documents before the WEX youth's first day of training. Worksite training agreement includes: a) Letter from executive director introducing the objective of our Youth Employment Program funded by WICA (Attachment D-1) b) Worksite training agreement (Attachment D-2) c) WEX youth responsibilities (Attachment G) d) Training plan (Attachment F) and worksite schedule (Attachment H). Staff Roles and Responsibilities: A. Complete Attachment C, Worksite safety report to. best of knowledge and ensure that worksite is ADA and EEO compliant. B. Complete Agency Wo.rksite Agreement with worksite supervisor. See Agency Worksite Agreement Procedures on page 6. C. Complete all parts of Worksite Approval Procedures to ensure that the worksite is the best fit for WEX youth (Refer to pg. 5). D. Complete a minimum of three worksite reviews as outlined in Worksite review. (Refer to pg. 4). E. Provide age appropriate work sites. Revised: 5.3.2018 25H-63 EXHIBIT 1 -.00 CHILDREN'S M- T, 17 1 TTIC A R 7�,q -THERAI --- ---- - LZ 2215 N Broadway - Santa Ana, CA 92706 - 714.547.5468 - Fax 714.564.9690 - www.occtac.org 501 (c)3 Federal Tax to# 33-0930891 F. Meet with worksite supervisors to evaluate WEX youth's work performance and distribute evaluations (Attachment 1) G. Meet with WEX youth to evaluate the worksite and make plan for developing job skills when necessary H. Assist with job placement at conclusion of WEX training. 1. Educate WEX youth on health and safety an d make safety plan in case of injury. WEX Youth Roles and Responsibilities: A. Be willing to commit to learning and working hard B. Be willing to follow work hours, instructions, work policies and rules C. Keep accurate timesheets and submit timesheet to the OCCTAC Youth Employment Program office at the end of each month. (Attachment A) D. Immediately report any work related incidents to both the worksite supervisor and the OCCTAC staff E. Communicate any inappropriate behavior of work related issues to OCCTAC staff F..The WEX youth agrees to call the worksite supervisor. a minimum of two hours before his/her shift begins if unable to. report to work. G. The WEX youth is required to stay in his/her assigned placement for a period of 2-3 months. After a period of three months, if the WEX youth chooses to continue at the worksite he/she may do so with the approval of the work site supervisor and OCCTAC staff. If participation is extended additional duties and opportunities to acquire new skills should be included, in order, to -further enrich the WEX youth's experience at worksite. H. Abide by responsibilities outlined in the worksite training agreement (Refer to attachment D-2). 7 Revised: 5.8.2018 25H-64 EXHIBIT 1 OC CHILDREN'S T H Eld IR A P E. u i" T.. c A P,,,Ti s 2215 N Broadway - Santa Ana, CA 92706 - 714.547.5468 - Fax 714.564.9690 - www.occtac.org 501 (c)3 Federal Tax 1D# 33-0930891 Worksite Supervisor Roles and Responsibilities: A. Be willing to train and mentor the WEX youth B. Be willing to complete monthly evaluations of WEX youth performance. (Refer to attachment 1) C. The worksite supervisor understands this to be an entry level position and the responsibilities assigned shall be entry level. D. Be willing to provide to OCCTAC staff and to the WEX youth a Job Description indicating WEX youth job responsibilities at worksite. E. Give WEX youth appropriate safety training for the worksite F. Give WEX youth timely breaks when appropriate as outlined in the worksite training agreement. G. Abide by the work hours and responsibilities outlined by the worksite training agreement. If any changes are made first they must be approved by OCCTAC staff and stay within the hours outlined above in "general information" section. (Refer to attachment D-2) H. Be ADA compliant. 1. Adhere to the Equal Opportunity Grievance Procedures J. Observe California State and Federal Child Labor Laws R Revised: 5.8.2018 25H-65 EXHIBIT I YSPN MEMBER PERFORMANCE PLAN 2018-2019 Orange County Children's TherapeutIcArt Center WICIA YOUTH POPULATION ..:Youth Pcip6lation Ageg of Youth to be Served 16-18 4 Out*6fSchpql'(1SY6mInImurhj 26-24 18 22 PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 100% OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31, 2018) If En'�allQnt' Vafrter Estimated Eip6n4itur 11 $23,002 'Uddyoffi follm4rit Riquirid) 22 $53,666 22 $53,656 22 $53,666 22 $184,000 14 WOA ELEMENTS PERFORMANCE MEASURES mark a "x" next to the elements provided In your July 1, 2018-June 30,2019 program (Projected Benchmarks subject to change) X 1. Tutorin& study skills training, dropout prevention 1. % of Participants who are in educatlon/training, strategies or in unsubsidized employment during the 2nd quarter after exit X 2. Alternative secondary school services or dropout recovery Benchmark: 66% X 3. Paid & unpaid work experience that have 2. % of Participants who are in educatiow—training, academic and occupational components, which may or in unsubsidized employment during the 0 Include: summer employment, pre -apprenticeship, quarter after exit Internships & job -shadowing, or On -the -Job training Benchmark: 68% (20% of funds must be used for this element) X 4. Occupational skills tralning—priorltV for 3. The median earnings of Participants in recognized credentials alIgned with sectors in- unsubsidized employment during the 2 W quarter demand after exit Benchmark. Pending" *Pending furtherState and Federal guidance. X S. Education offered concurrently with w rce 4. % of participants who, during the program, are preparation activities in education or training that leads to a recognized postsecondary credential or employment AND X 6. Leadership development -community service & peer centered activities who are achieving measurable skill gains Benchmark: PendIng* *Pending further State and Federal guidance. X 7. Supportive Services X 8. Adult mentoring X 9. Follow-up services for not lessthan 12 months S. % of Particlpants who obtain a recognized after exit (required) postsecondary credential or secondary diploma during participation OR within I year after exit X 10. Comprehensive guidance & counseling drug & alcohol, etc. Benchmark: A_8% X_ 11. Financial literacy 6. Effectiveness in serving employers Benchmark: Pending* X 12. Entrepreneurial skills training X 13. Labor marker information -career awareness and exploration "Pending further State and Federal guidance. X 14. Activities to help youth prepare for and I transition to postsecondary education EXHIBIT B 25H-66 1 *174: 11 -.11 a COMPLAINT HANDLING UNDERTHE WORKFORCE DEVLEOPMENT ACT SANTA ANA WIOA Santa Ana Local Workforce Development Area Revised April 25, 2018 25H-67 EXHIBIT 1 Table of Contents Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy 2. Civil Rig 1H 3. Nondiscrimination laws under WICA 4 4. How to File Your Complaint 5 B. Criminal Compl 11. General Procedures for Handling Non -Criminal Violations of the Act 6 111. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 2 EXHIBIT C 25H-68 EXHIBIT 1 Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-d iscrimi nation, as provided in State and Federal equal opportunity and non-d iscriml nation laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 604 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discdmination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. MIT C -69 EXHIBIT 1 Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disablity, national origin, sex, age, political affiliation, or beliefs. This means that — for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You m ust-be-provided-an-eq ual-cha rice-tcruse-all-faci lities-avai lable-i n- the program, • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons age 40-70. The Rehabilitation Act of 1973 MIT C -70 EXHIBIT 1 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination In any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title V11 of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11376 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emer-gency Employment Act of 1071 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ... Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: IMM 1:71R, 40VI EXHIBIT 1 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 1000 E. Santa Ana Blvd., Ste 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." General Procedures for Handling Non -Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the Mll�� EXHIBIT 1 receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non -criminal complaints arising from the operation of the Santa Ana LWIDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WICA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWIDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: 1. All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private -for -profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. IT C 19-73 WRIM-11111110 A "participant', within the meaning of these procedures, is an individual who receives employment -training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of emploVment of any emploVee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust ILWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the ILWIDA grant recipient's procedures are not in compliance with the State's procedures. Ill. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWIDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWIDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; EXHIBIT C 25H-74 EXHIBIT 1 d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 EXHIBIT 1 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWIDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. 10 EXHIBIT C 25H-76 EXHIBIT 1 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at anytime prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1 . The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 M17'7 EXHIBIT 1 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private -for -profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employees grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employers grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employees decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.'600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 EXHIBIT C 25H-78 WN M 1 0.115 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 13 ,;YMIT F 40 Fill -7 9 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral andlor written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Directors office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 EXHIBIT C 25H-80 EXHIBIT 1 Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana ILWDA's procedure under Section 11 (A). is MT C -81 EXHIBIT I "CE�"E No later than 180 days of alleged discrimination Handling of complaints filed at LWIA level arising in connection with WIA programs operated by LINDAs Informal Resolution Process LU IR Unsatisfactory Decision or LWDA Decision not issued within 60 days Within 10 days of receipt of unsatisfactory decision or 10 Raquest for State Review LU days from date Q LWIA decision should have been Issued. Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 EXHIBIT C 25H-82 EXHIBIT I 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 Vi. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1 . Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will -be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 EXHIBIT C 25H-83 EXHIBIT 1 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governo* r), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. is EXHIBIT C 25H-84 EXHIBIT 1 M M No later than 180 days of alleged discrim1notlon Filed within 30 days of LWDA/State Decision or 90 days from date of Initial filing of complaints Filing of complaint on the basis Of Disability with LWDA infor mal Resolution o If no resolution reached Request for Hearing I F- Notice of Hearing Hearing Conducted I F- LWDA Decision Unsatisfactory Decision or No Decision State Review I Governor's Decision Appeal to Assistant Secretary Department of L 19 EXHIBIT C 25H-85 Day I Day 145 Day 60 Days EXHIBIT I GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subreciplent or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP). COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX Individual "joint complaints" are normally investigated by EEOC 20 EXHIBIT C 25H-86 EXHIBIT 1 unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. JURISDICTION — Authority to investigate and resolve complaints against an Institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post -termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 EXHIBIT C 25H-87 EXHIBIT 1 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification.of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $1 1,0b0 and not more than $110,000 for each such failure. oe- Signature anization I " � DI ICIE r-4 p- Name of Certifying Official Signature EXHIBIT D OCC-TAe- Yb k+ k -e4--F A VA Program �Title 25H-88 EXHIBIT 1 DIVISION OF EMPLOYMENT SERVICES' PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Name: Orange County Therapeutic Arts Center WIOA Program Name of Contractor: Orange County Therapeutic Arts Center Contractor Number: - A-2017- Date: July 1, 2018 - June 30, 2019 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 2215 N. Broadway, Santa Ana, CA 92705 Address EXHIBIT E 25H-89 EXHIBIT 1 Certification Regarding Drug -Free Workplace Requirements The certification get out below is a. material representation upon which reliance is placed by the U.S. Department of. Housing'and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacturb, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d� Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e) Notifying the U.S. Department of Housing and Urban Development within* ten days after receiving notice under subparagraph (d)(2) from an EXHIBIT E 25H-90 EXHIBIT 1 employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - 1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a,drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (9) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) Ahe contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. Date Program Operator Signature EXHIBIT E 25H-91 AIT4011--liffil Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages ' 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency, b. Have not within athree-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certily to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Orange County Therapeutic Arts Center Grantee/Contractor Organization Name and Title of Official AVhorized VoCertify On Behalf of the Grantee Date 25H-92 EXHIBIT 1 INSTRUCTION FOR CERTIFICATION By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in: this clause is a material representation of fact upon which reliance was placed when this transaction was entered into, If it is later determined that the prospective recipient - of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarment", "suspended", "ineligible", "lower tier covered transaction", "participant", "per son", "primary covered transaction", "principle", "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the.Definitions and 'Coverage sections of rules implementing Executive Order 12549, You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lowertier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction unless it knows that the certification is erroneous. I 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other reme * dies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. . 25H-93 EXHIBIT 1 Asstirances & Certifications Selected providers will 6c icquired to sion ano subont "actual assurances and certificates as required by the City of'Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected. Plecise initial each box. 01'arn authoHzed by my Board of Directors, Trustees, other legally qualified officer, or as the owner of ,,&this agency or business to submit this proposal. IM We are not currently on any Federal, State of California, or local Debarment list. off We will provide records to show that we are fiscally solvent, if needed. A4'We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIA funds will be used as required by law and contract. We have additional fundin- sources and will not be dependent on WIA funds alone. We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to: 9'Records accurately reflect actual performance. 'Maintain record confidentiality, as required. Reporting financial, participant, and perforinan ce data, as required. ---Coniply %�vith State and Federal Tiscal and program activity audits. iComplying with Federal and State non-discrimination provisions. 'Meeting requirements of Section 504 of the Rehabilitation Act of 1973. "Meeting requirements orthe American's with Disabilities Act of 1990. (submit completed sui-vey) Meeting- all applicable labor law, including Child Labor Law standards. Agree to provide a drug free workplace. Agrec to insure the City of Santa Ana through General Liability Insurance and Automobile Liability overage in the amount of $1,000,000.00 policy. A�-rce to provide all participants Nvith Grievance Procedures. CA11 1 ,lee to insure proposel`� eniplo) ce's through Workers Compensation Insurance (including part-time employees) 60'Procurem'ent policies and procedures are in placcand meet federal guidelines. We Nvill not: fi'Flace a youth in a position that will displace a Current employee. 1Jse WIA money to assist, promote, or deter union organizing. lUse funds to employ or train ofpersons in sectarian activities. r—'L'Use funds for youth in the construction, operation, or maintenance of an), part of a facility to be used Ox . for sectarian instruction or religious worship. eUse WIA funds for activities that would interfere with or replace reg-Ular academic requirements for .4,pligible youth who are not dropouts. Use WIA funds to carry out programs funded tinder the School -to -Work Opportunities Act of 1994 imless the program(s) are only for youth eligible to participate under WIA. toUse WIA money under this contract to purchase any equipment. I hereby assure that all of the above are true. Name Title Date EX141BIT H 25H-94 WIMININEW �EXHIBITG] BUDGETFORM 2018-2019 Total WIOA Cost Match/In Kind 1. Program Coordinator.83 FFE 47 weeks $20/hr. 33 h rs. per wk. $31,020.00 $31,020.00 Ext. Director $40,250 2. Job Developer & Case Manager.75 FTE 47 weeks $17/hr. 30 hrs. per wk. $23,970.00 $23,970.00 Acct. Clerk $12,650 3. Career Counselor .63 FrE 43 weeks $171hrs. 25 hrs. perwk. $18,275.00 $18,275.00 Office Mgr. $23,000 4. TechnologV Instructor.13 FrE 32 weeks $17/hr. 5 firs. perwk. $2,720.00 $2,720.00 5. Arts Instructor.13 FTE 32 weeks $17/hr. 5 hrs. per wk. $2.,720.00 $2,720.00 Program Staff $92,000 6. Uteracy Coach .30 IFTE 32 weeks $16/hr. 12 hrs. per wk. $6,144.00 $6,144.00 Exec. Admin/ Computer$69,000 7. Numeracy Coach .30 FrE 32 weeks $16/hr. 12 hrs. per wk. $6,144.00 $6,144.00 Child Dev. Cert1ficate $62,100 1. Program Coordinator $3,877.50 $3,8 .50 4, 31 2. Job Developer & Case Manager $2,996.25 $2,996.25 3. Career Counselor $2,284.38 $2,284.38 2,875 4. Technology Instructor $340.00 $340�00 S. Arts Instructor $340.00 $340.00 11,500 6. Literacy Coach $768.00 $768.00 7,625 7. Numeracy Coach $768.00 $768.00 7,763 Total Personnel Salaries & Benefits $102,367.13 $102,367.13 332,794.00 Rent $96,000 Utilities $12,880 Phones $16,100 InternetFees; See phone Parking Fees $50.00 $50.00 N/A Security N/A Maintenance $4,600 Insurance $7,820 Equipment rental fees N/A Accounting Services $38,606 Vehicle lease $1,000.00 $1,000.00 NIA office expenses (consumables) $2,300.00 $2,300.00 $17,250 Legal Services N/A Auditing Services N/A Staff Training $300.00 $300.00 N/A Staff Conferences $500.00 $500.00 N/A Staff Travel/Mileage $200.00 $200.00 N/A Participant Wages $47,442.97 $47,442.87 N/A Supportive Services $12,020.00 $12,020.00 N/A Participant Incentives $1,650.00 $1,650.00 NIA Youth Conferences $800.00 $800.00 N/A Indirect Cost $11,370.00 $11,370.00 NIA Fo L]OW Up 000.00 14 N/A Total Op�ratlng Expenses R1,632.87 8;000.00 F 632.87 $193,256.00 GRAND TOTAL (Personnel + Operating) $184,000.00 184,000.00 $526,050.00 25H-95 EXHIBIT I WIOA 2018-2019 Grant Personnel S 102,367.13 Coordinator —.83 FTEfor 47 weeks: (Benefits Included) 33 hours a week for 47 weeks @ $20.00 per hour The Coordinator will work 33 hours a week for 47 weeks providing: recruitment & eligibility intake, assessment, documentation & case notes; identify barriers and goals; monitor progress & goals; meet regularly with Individual WIA participants to train on employment and job skills; represent OCCTAC in provider network and youth council meetings; organize and attend OCCTAC —WIA Staff Meetings and document input; organize relative activities. Distribute WEX hours to youth and keep track of all paid hours and supportive service activities. Also, the coordinator will provide assistance to youth during follow-ups, and complete any related documentation. Job DeveloperlCuse Manager—.75 FTEfor47 weeks (Benefits Included) 30 hours a week for 47 weeks @ $17.00 per hour The Job developer is responsible for creating job opportunities for clients by researching, identifying and soliciting commitments from possible sources of employment; and provide clients with soft skills and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability, probation, or parenting youth. The Case manager portion of this position includes providing documentation & case notes, Identify barriers and goals; monitor progress & goals; meeting regularly with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network ad youth council meetings; organize and attend OCCTAC- WIA Staff meetings and document input, organize related activities, such as: workshops, mock interviews etc. Career Counselor—.63FTEfor43 weeks: (Benefits Included) 25 hours a week for 43 weeks @ $17.00 per hour: The respective position will be responsible for providing educational and career training to all WIA participants; mentoring and assisting with related work experience placement, observing and monitoring participants with technical/artistic skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. Technology Instructor —.13 FTEfor 32 weeks: (Benefits Included) 5 Hours a week for 32 weeks @17.00 per hour, The respective position will be responsible for providing educational and career training to all WIA participants as it relates to the technology field; mentoring and assisting participants with related work experience placements; observing and monitoring participants with technical skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular tem meetings. Arts Instructor—.13 FTEfor32 weeks: (Benefits Included) 5 Hours a week for 32 weeks @17.00 per hour: The respective position will be responsible for providing educational and career training in the Arts to all WIA participants; mentoring and assisting participants with related work experience placements; observing and monitoring participants with artistic skills; documentation progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. Literacylinstructor—.30 FrEfor 32 weeks: (Beneflts Included) 12 hours a week for 32 weeks @$16.00 25H-96 EXHIBIT 1 The respective position is responsible for assessing the literacy and basic skills of all WIA participants; teaching WIA participants learning and literacy strategies; monitoring & documenting literacy progress throughout the program; meeting regularly with WIA participants and attending regular team meeting. Numeracy Coachlinstructor —.30 FTEfor 32 weeks, (Benefits Included) 12 hours a week for 32 weeks @$16.00 The respective position will be responsible for assessing the numeric and basic skills of all participants; teaching WIA participant!s learning and mathematical problem solving strategies; monitor & documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. Rent $0.00 Utilities S0.0o Phones S0.00 Internet $0.00 Parking Fees S SO= Funds allocated for parking fees at CWA Conference, Trainings, and Campus visits. Security S0.00 Maintenance S0.00 Insurance $0.00 Eaulament rental Fees so.00 Accounting Services $0.00 Vehicle Lease S 1,000.00 Funds Allocated for the rental of 2 buses for Field trips Bus Rental $500 each Office Expenses S2,300.00 Office Supplies: as needed for I year $960 Office supplies (copy paper, files, folders, pens, highlighters, paper clips etc.) will be purchased as need by WIOA staff members though out the year in order to assist in administration work and resource information or youth. Office Supplies as needed for workshops and meetings and classes for I year $700 Food: as needed for Field Trip and Conference: $640 2 f ield trips: 2 X $170 = $340 2 conference trainings $300 25H-97 EXHIBIT 1 TABE Test Material $300 Purchase necessary TABE Test score sheets to asses' students before and after program session Legal Assistance S0.00 Auditing Services SO.00 Staff Training S300.00 Staff Conferences $500.00 CWA conference registration fee for I or 2 case managers Sta—ff-Tr—av—eMN—rjleaaei-- $200.00 Mileage for WIA Staff as needed for I year $200 Mileage reimbursement will be made for WIA Staff for driving to WIA required events. Such as YSPN meetings, Staff trainings, driving youth to necessary events (flelds trips, Youth council meetings, City Council Meetings, WEX placements, resource or referral appointments) Stipends and Wages for 23 Participants S 47.442.87 Training Stipends (in school — out of school youth) — 23 participants First 20 hours: participants given $150 stipend to participate in program Second 20 hours: participants given $150 stipend to participate in program Third 20 hours: participants given $150 stipend to participate in program Fourth 20 hours: participants given $150 stipend to participate In program After stipends completion Months 3 — 11: participants paid $11.00 per hour for Work based learning (5 -10 hours per week or as funds become available) Supportive Service S12,020.00 Buss Pass/Gas Voucher: As needed for 23- participants $6,475.00 12 bus passes @65.55each for 6 months $4,725.00 4 gas cards @$50. Each month for 9 months $1,750.00 Funds are allocated for youth who are in need of transportation related support Work Related supplies: As needed for 23 participants $1,840.00 Work related and Skills building tools, book, portfolios. Items needed for job Interviews, Employment opportunity, employment enhancement trainings and clothing, supplies. Academic Support: As needed for 23 — participants $1,653.00 Tuition Support for certificates or other related academic programs for 22 participants; books for related course work, tutoring supplies, and college field trips and other academic supplies. Fingerprinting/TB Test, as needed for 23 participants $552.00 22 f ingerprinting @$16 each $352.00 and 10 TB test @$20 each $200.00 Funds allocated for Dept. of Justice Clearance & TB test for employment. Child Care Services $1,500.00 Childcare assistance is defined as the provision of $50 payment to institution/daycare/childcare provider upon receiving an invoice. 3 youth x $50 = $150 x 10 (months) = $1,500.00 25H-98 EXHIBIT 1 Program Incentives $1,650.00 High School Drop Outs $50 incentive forevery two modules or classes completed leadingto a High School Diploma 2 Youth x 6 (12 modules) = 12 x $50 = $ 600.00 Education related Credential $100 Incentive for obtaining a credential. 3 youth x $100 = $300 Basic Skills Deficient $25 incentive per subject when youth increase at least one EPL, 20 youth x $25 (one subject) = $500 Employment $50 incentive when they meet at least one of the following goals and provide supporting documentation of completion: a. Turn in a job application and get and get an interview b. Obtain employment= $250 Youth Conferences $800.00 CWA conference registration fee for 2 currently enrolled youth Follow Up $4,000.00 Indirect Cost $11,370.00 10% de Minimis Program Documents: a. WIA Youth Sign in Sheet: Participants will log and track all activities and hours accumulated on a day by day basis and have supervisor sign to confirm time of arrival and departure to their activities. Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session etc. b. WIA Youth Time Sheet: Participant will turn in a weekly time sheet with all hours accumulated throughout the weeks in activities attended. Youth will he asked to log their task in detail in order to provide proof of activities attended. Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session and any other supplemental hours approved by supervisor. c. WIA Staff 'rime sheet: Staff will turn in a weekly time sheet with hours worked for meetings with WIA youth, WIA administration, teaching a WIA class or Workshop, or Tutoring and preparing for youth appointments, as well as any additional supplemental hours approved by WIA staff supervisor and administrator intended for WIA program purposes only. 45% of budget will be directly spent on youth in the form of paid work experience, stipends, certificates training, college tuition support and othersupport services. 25H-99 EXHIBIT 1 Assurances & Cerdrications Selected providers will be required to sign and submit "actuaP assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected. Please initial each box. I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this agency or business to submit this proposal. We are not currently on any Federal, State of California, or local Debarment list. El We will provide records to show that we are fiscally solvent, if needed. F We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIA funds will be used as required by law and contract. F We have additional funding sources and will not be dependent on WIA funds alone. We do or ivill meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to: n Records accurately reflect actual performance. n Maintain record confidentiality, as required. n Reporting financial, participant, and performance data, as required. El Comply with State and Federal fiscal and program activity audits. Complying with Federal and State non-discrimination provisions. Meeting requirements of Section 504 of the Rehabilitation Act of 1973. Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey) Meeting all applicable labor law, including Child Labor Law standards. El Agree to provide a drug free workplace. n Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability Coverage in the amount of $1,000,000.00 policy. Agree to provide all participants with Grievance Procedures. E] Agree to insure proposer's employees through Workers Compensation Insurance (including part-time employees) Procurement policies and procedures are in place and meet federal guidelines. We will not: . r-1 Place a youth in a position that will displace a current employee. R Use WIA money to assist, promote, or deter union organizing. F Use funds to employ or train of persons in sectarian activities. El Use funds for youth in the construrtion, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. F Use WIA funds for activities that would interfere with or replace regular academic requirements for eligible youth who are not dropouts. r-1 Use WIA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994 unless the program(s) are only for youth eligible to participate under WIA. F1 Use WIA money under this contract to purchase any equipment. I hereby assure that all of the above are true. Name Title Date 25H-100 EXHIBIT 1 ADDITIONAL INSURED ENDORSEMENT Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: 1 . The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702: its officers, employees, agents and volunteers are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or an behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have.as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective , this endorsement form as a part of Policy # Issued to Named Insured Countersigned by Authorized Representative 25H-101 FXHIRIT I CERTIFICATE OF LIABILITY INSURANCE DATE(MWDDIWYY) 1 0510912018 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGA71VELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INS URER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT., If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Ileu of such enclorsementi PRODUCER CONTACT -NAME� Cerifficate, Issuance Team Comprehensive Insurance Services AM NOESS (949) 709-8600 1,F=AX.,,: (949)709-1668 26429 Rancho Parkway South ,A�tl;nfogthecompmhensi�el—nsumnce.com Be Suite 120 INSURERIS) AFFORDING COVERAGE NAICY Lake Forest CA 92630 INSURERA: Nonprofits Insurance Alliance of California 11846 INSURED INSURER B: Orange County Children's Therapeutic Arts Center INSURER C: 2215 N. Broadway INSURER D; INSURER E! Santa Ana CA 92706 1 INSURER F: COVERAGES CERTIFICATE NUMBER: Lm7122203108 RFVIRION NIIPJIPIT:P- THIS ISTO CERTIFYTHATTHE POLICIES OF INSURANCE LISTED SELOWHAVE BEEN ISSUED TOTHE INSURED NAMEDA13OVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPEOFINSURANCE ADDL INSD SUBR POUCY NUMBER POLICY EFF (MMIDDIYYYY) POUCY EXP (MWDDtYYYY) LIMITS X1 COMMERCIAL GENERAL U NLITY CLAIMS -MADE 7X OCCUR EACH OCCURRENCE S 1,000,000 UAMAU� I U ftIN I hU P REMISES (E,M,,nmnsa) 500.000 MEDEXP("ors;seMM) $ 20,000 PERSONAL A ADV INJURY II i'000,000 Y 2017-092D1 12/2V2017 12/21/2018 GEN-LAGG REGATE LIMIT APPLIES PER: FRO- POLICY E JECT FX-1LOC GENERALAGGREGATE s 2,000,000 PRODUCTS -COMPIOPAGG $ 2,COD$000 OTHER: $0 Deductible s AUTOMOBILE LIABILITY —CUM—BINEDSINGLEUMIT les accidert) $ 1,000,DOO BODILY INJURY (Per Person) s ANYAUTO A OWNED SCHEDULED AUTOS ONLY AUTOS 2017-109201 12J21/2017 12/2112018 IX BODILY NQ URY (Per acc!Cent) $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE (Pr.ddnt) a $0 Deductible II UMBRELLA LIAR HCLAIMS-MAD5 OCCUR EACHOCCURRENCE a AGGREGATE $ EXCESS UAS DED I I RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNEIVEXECUTNE OFFICER/MEMBE MIA A EORTH- I SPERTUTE E.L EACH ACCADENT $ E.L. DISEASE � EA EMPLOYEE (Mandatory In NHI If yes, desarib. M�d.r DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 8 A Social SsrviceI Professional Liability Improper Sexual Conduct Liability 2017-09201 12J2112017 12/2112018 $1,000,000/1,000,000 $1.000,000/1,000,000 Aggregate/Occurr AggregatelOccurr t $0 Deductible DESCRIPTION OF OPERATIONS I LOCATIONS I VEMCLES (ACORD 101, AddIff Mral Remarks Schedule, maybe alftChOd It MON OpaCO 10 raquired) The City of Santa Ana, its officers, employees, agents� and representatives are Included asAddidonal Insured per attached endorsement CG2026. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as Is afforded by this policy Is primary and Is not additional to or Contributing with any other insurance Carried by or for the benefit of the additional insureds par attached endorsement NIAC 1161. 30 day notice of Cancellation with 10 day notice of cancellation for non-payment of premium per policy provision. CERTIFICATE HOLDER rAKII'.Pl I ATinhi SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Santa Ana (The) ACCOR13ANCE WITH THE POLICY PROVISIONS. 20 Civic Center Plaza AUTHORIZED REPRESENTATIVE SamaAns CA 92702 I (D 1988-2015 ACORD CORPORATION. All rights reserved. ACCIRD 25 (2016103) The ACORD name a26Hw4O2d marks of ACORD EXHIBIT 1 POLICY NUMBER: 2017-09201 COMMERCIAL GENERAL LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENLRAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Any person or organization that you are reguired to add as an additional Insured on this Policy, under a written contract or agreement currently In effect, or becoming effective during the terim of this policy. The additional insured status will not be afforded With respect to liability arising out of or related to your activities as a real estate manager forthat person or organization. Information required to complete this Schedule, if not shown above, will be shown In the Declarations. A. Section 11 —Who Is An Insured additional Insured the person(s) or organization(s) shown In the Schedule, but only with respect to liability for "bodily Injur/', "property damage" or "personal and advertising injury"caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf., 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However. 1. The insurance afforded to such additional Insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured Is required by a contract or agreement, the insurance afforded to such additional insured will. not be broader than that which you are required by the contractor agreement to provide for such additional insured. B. V�ith respect to the insurance afforded to these additional Insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured Is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement, or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 26 04 113 @ ISO Properties, Inc., 2012 Page I of I 25H-103 NoNpRoFiTs INSURANCE ALUANCE OF CALIFOMIA A Headjor InSurance. A ReattlarNotprolAS. EXHIBIT I POLICY NUMBER: 2017-09201 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIA131LITY COVERAGE PART SCHEDULE Name of Person or Organization; Any person or organization that you are required to add as an additional Insured on this policy, under a written contract or agreement currently in effect or becoming effective during the term of this policy, In consideration of food contribution or client referrals you receive from them. (Information required to complete this Schedule, if not shown above, will be shown in the Declarations.) A. Section 11 —Who Is An Insured is amended to include any public entity as an additional insured for whom you are performing operations, who may be named in the schedule above, when you have agreed in a written contract or written agreement that such public entity be added as an additional Insured(s) on your policy, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in pad, by: 1. Your negligent acts or omissions; or 2. The negligent acts or omissions of those acting on your behalf; in the performance of your ongoing operations. No such public entity is an additional insured for liability arising out of the "produGts-rompleted operations hazard" or for liability arising out of the sole negligence of that public entity. B. VVith respect to the insurance afforded to these additional insured(s), the following additional exclusions apply. This insurance does not apply to "bodily injury" or'property damage" occurring after. 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operabons has been completed; or 2. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or C. The following is added to SECTION HI — LIMITS OF INSURANCE: The limits of insurance applicable to the additional insured(s) are those specified In the written contract between you and the additional insured(s), or the limits available underthis policy, whichever are less. These limits are part of and not in addition to the linnit& of insurance under this policy. NIAC -61 11 17 25H-104 Page 1 NONPROFITS INSURANCE AUIANCE OF CALIFORNIA A H40,1P hm�c� A ReatjorNodprellts, EXHIBIT 1 POLICY NUMBER: 2017-09201 D. A. With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Other Insurance a. Primary Insurance This insurance is primary if you have agreed in a written contract or written agreement: (1) That this insurance be primary. If other insurance is also primary, we will share with all that other insurance as described in c. below; or (2) The coverage afforded by this insurance is primary and non-oontributory with the additional insured(s)'own insurance. Paragraphs (1) and (2) do not apply to other Insurance to which the additional insured(s) has been added as an additional insured or to other insurance described in paragraph b. below. b. Excess Insurance This insurance is excess over: 1. Any of the other insurance, whether primary, excess, contingent or on any other basis: (a) That Is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for"yourwork"; (b) That is fire, lightning, or explosion Insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises temporarily occupied by you with permission of the owner; or (d) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION I — COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE. (a) Any other insurance available to an additional insured(s) under this Endorsement covering liability for damages which are subject to this endorsement and for which the additional insured(s) has been added as an additional insured by that other insurance. (1) When this insurance is excess, we will have no duty under Coverages A or B to defend the additional insured(s) against any 'suit' if any other insurer has a duty to defend the additional insured(s) against that 'suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured(s)' rights against all those other insurers. (2) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) (a) The total of all deductible and self -insured amounts under all that other insurance. (3) We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. b. Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each Insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any other the other insurance available to the additional insured(s) does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. NIAC -61 11 17 25H-105 Page 2 25H-106 EXHIBIT 2 Workforce Innovation & Opportunity Act Youth Program Provider Orange County Conservation Corps 2018-2019 EXHIBIT A 25H-107 EXHIBIT 2 AGREEMENT UNDER THE' WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this 1' day of July, 2018, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Orange Cc Conservation Corvs,'a non-profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number 835566431 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, = is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D. SUBRECIPIENT is experienced in operating workforce development programs for at -risk youth that provide preparation for secondary and post -secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: 1. SUBRECIPIEENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit. A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.33 1 (a)(l)(ix), and in the Performance Indicators contained in "Exhibit B11, per 2 CFR §200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENTS failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. 25H-108 Page I of 17 EXHIBIT 2 B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent marmer. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit C" and incorporated herein as though fally set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of MY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 3 3 and 3 7. The United States, the State of California and CYIY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1 SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENTS services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 25H-109 Page 2 of 17 EXHIBIT 2 2. SUBRECIPIENT agrees to forward to the Santa Ana Work Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 20 days following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana Work Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, and records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers and accountants, and employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on - site monitoring in their discretion.. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities fimded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above -referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay .all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CYIY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amoimt of money already experided by SUBRECIPIENT hereunder, as this is a cash reimbursement 25H-110 Page 3 of 17 EXHIBIT 2 contract, Accounting records must be supported by such source documentation as invoices, bills, statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIBNT agrees to submit the above -stated documents to the WDB Administrative Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which SUBRECIPIENTIS services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CYIY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to dcobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENTS own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallomLfandsDi—quspgnd-additianaI grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. 0. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated fands may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit V attached hereto and incorporated herein by this reference, 25H-1 11 Page 4 of 17 EXHIBIT 2 R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A —Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit F"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the rega lations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg, 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the Ainerica's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds, When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. 11. CITY'S OBLIGATIONS A. On the CITY was awarded a Department of Labor Workforce ,,PpOng Innovation and Opportunity Act youth grant of r fiscal year 2018-2019. CITY agrees to pay to SUBR-ECIPIENT when, if and - to the extent federal funds are received under the provisions of the Act a sum not to exceed AMJ066-66 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit G" and incorporated herein by reference, during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. 25H-1 12 Page 5 of 17 EXHIBIT 2 B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on -site monitoring reviews of said program operation at least annually. In addition, monthly desk -top reviews of pertinent information will be conducted. E. CITY has the right to de -obligate the funds hereunder, and take such fimding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. M. TERM OF AGREEMENT A. This Agreement shall commence on July 1, 2018, and all duties arising under this Agreement shall have been performed by June 30, 2019. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: I . SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRPCIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in otherprojects (See OMB Circular A-129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 200.329; and, 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. 25H-1 13 Page 6 of 17 EXHIBIT 2 IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a j oint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employees social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S CONIPENSATION AND ENTLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII—of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1 . SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2"' quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 41 quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2' quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, 25H-1 14 Page 7 of 17 EXHIBIT 2 State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECEPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRBCIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available -upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with fands pursuant to this 25H-1 15 Page 8 of 17 EXHIBIT 2 Agreement, will be lirnited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRBCIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 197 1, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright PoHey. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright - able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty -free, nonexclusive, and irTevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases ovvmcrsliip with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. 25H-1 16 Page 9 of 17 EXHIBIT 2 C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act ((42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S, EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. GeneralAssuran . Every reasonable course of action will betaken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Emuloyment of Former State or CHY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative byblood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or 25H-1 17 Page 10 of 17 EXHIBIT 2 a voting or non -voting member of the Workforw Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. Noexecutiveoremployeeof SUBRECIPIENT elected official in the area, or voting or non -voting member of a WDB, Will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WD13 will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 7013. VH. HOLD HARAMESS A. SUBRECIPIENT shall indemnify and save harmless CrrY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CrrY, and shall defend, indemnify and save harmless CrrY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors, or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of MY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VM. INSURANCE 1. Commercial General Liability. SLTBRECIPIFNT agrees to obtain and keep in force during the term of this Agreement a policy of comprehensive commercial general liability insurance insuring the State of California, CIW, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Nlillion Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CIW and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California, its officers, employees, and volunteers as Additional Insured; and state that such coverage is priniary to any other coverage or self-insurance of the State of California and CITY (in substantially the form as 25H-1 18 Page I I of 17 EXHIBIT 2 Exhibit I , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a certificate of self-insurance. 2. Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned automobiles used by SUBRECIPIENT employees or Participants in performance of this Agrecment� or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, Participants or other agents to utilize their own. automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants, or agents as self -certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. 3. Workers' Cornimnsation. If SUBRECIPIENT is an "employee', as set forth in California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4. Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self-insurance. 5. Youth Protection. To maintain a safe environment, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held responsible for conducting a background clearance (live -scan) for staff that have direct interaction with youth Participants that are under the age of 18. 6. Proof of Insurance. Certificates and endorsements must be submitted and approved by CITY prior to any work under this Agreement. SUBRBCIPIENT understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATESTATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CrI`Y. 25H-1 19 Page 12 of 17 EXHIBIT 2 X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of C]TY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRECIPIENTS (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. X1. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders appHr-able to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. Crry may thereupon terminate this Agreement, if necessary. 3al. EXCLUSIVrYY AND AME NDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both ClTY and SUBRECIPIENT. 25H-120 Page 13 of 17 EXHIBIT 2 1111IM11111 SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. )GV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise fimited, CITY shall immediately notify SUBRECIPrENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement maybe terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant. B . In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare. a default and tenninatio.n of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than trn (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred fbr services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. 25H-121 Page 14 of 17 EXHIBIT 2 XV11. BREACH - SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation, For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due ClTY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such tennination in accordance the notice provision in Paragraph XVII1 herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: *City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-3 0) P.O. Box 1988 Santa Ana, CA 92702-1988 TeIefacsimile (714) 647-6956 SUBRECIPIENT: Orange County Conservation Corps 1853 N. Raymond Avenue, Anaheim, CA 92801 Phone: -(714) 956-6222 Fax: (714) 956-1944 XIM MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. 25H-122 Page 15 of 17 EXHIBIT 2 XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XM. AUSCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify C]TY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not� in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 25H-123 Page 16 of 17 EXHIBIT 2 IN WrFNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above -written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: rtAn 0.4lodge Assistant City Attorney RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency WN "CITY11 By: Raul Godinez 11, City Manager "SUBRECIPIENT" Name: Katharyn 0. Muniz Title: Executive Director Tax ID #: 33-0563781 25H-124 Page 17 of 17 EXHIBIT 2 ORANGE COUNTY CONSERVATION CORPS SANTA ANA YOUTH WORKFORCE INVESTMENT ACT PROPOSAL 2018-2019 i. Experience/Qualifications A. Briefly describe your agency. The Orange County Conservation Corps (OCCC) is a nonprofit, certified local conservation corps, one of 14 certified local conservation corps in California. As a certified local conservation corps, the OCCC operates under the California Public Resources Code which mandates several program components, including paid work experience, job training, education, life skills and pre -employment training. B. List the facility address and address of headquarters If different location. Please Include major cross streets. Orange County —The Education Corps Cross streets: Walnut and South Acacia In Fullerton 1548 E. Walnut Fullerton, CA 92831 (714) 956-6222 Administrative Headquarters Cross Streets: Raymond and Kimberly in Anaheim 1853 Raymond Ave. Anaheim, CA 92801 (714) 956-6222 C. Indicate hours of operation for facility. OCCC offices are open Monday —Thursday from 7:00 am to 5:00 prn and Friday from 8:00 am to 12:00pm. Additional week -end and evening hours to be arranged depending on individual participant needs, scheduled events, and activities. D. Briefly Indicate what makes your facility youth friendly and suitable for the proposed program. The facility is designed in a regular classroom setting with a certificated teacher assigned to each classroom. All classrooms are equipped with computers and internet access for Corpsmember use. Pictures of Corpsmember accomplishments and success boards are displayed throughout the facility. A resource area is designated for Corpsmembers to access medical, health, community information, and job leads as well there are two computer labs, in which tutoring sessions, online courses, workshops, career exploration assessments, and many other activities take place. The Corps -to -Career Specialist has a private office equipped with two computers in order to provide individual guidance, mock interviews, resume development assistance, and career exploration tools. There are spaces available in which case managers work with Corpsmembers; one-on-one to provide needed support services. A feedback box is available for Corpsmembers to provide suggestions or request additional services. The facility is close to public transportation, and the OCCC provides transportation assistance in the form of bus passes, gas cards, and company vehicles. online classes are also available for students for whom transportation or childcare is difficult. EXHIBIT A 25H-125 EXHIBIT 2 E. Provide brief information on the following elements: 1. Average annual operating budget and sources of revenue The Fiscal Year 2018 annual operating budget for the Orange County Conservation Corps is: $4,340,500 Workforce Investment IFee Source CalRecvcle Board For Ser Others Amount - 597,10( 1,300,000 794,400 2. Brief description of staff: OCCC has 35 staff members committed to helping Corpsmembers achieve their goals. There is a dedicated full-time case manager for the Santa Ana region, who has many years of experience with the OCCC and the youth we serve. OCCC also has support staff that help guide and mentor Corpsmembers. Beyond the Santa Ana WICA case managers, we have other case managers who can assist Corpsmembers with supportive services and provide mentorship. The Corps -to -Career Specialist and assistant job developer helps Corpsmembers discern their career and education goals, helps them create their resumes, coordinates externships and on-the-job training, and provides job leads. The Charter School has five certificated teachers who provide direct instruction in classrooms with state-of-the-art technology. A fulltime guidance counselor provides one-on-one suppo rt, including: planning their career paths, tracking credits and graduation requirements, facilitating workshops on anger management, substance abuse, vocational education, and post-sieconclary education. OCCC management team has over 66 years of experience working directly with the business aspects associated with the OCCC. The Chief Executive Officer brings over 21 years of leadership and executive management. 3. Past experience with WIOA programs or other youth programs: OCCC has incorporated a variety of best practices from various state and national models for youth and workforce development to serve this population. OCCC's basic program design has been in place since 1995 and has expanded and enhanced its WIOA program services since the inception of WICIA funding in 1998. OCCC's program design provides comprehensive and coordinated activities for at -risk youth to r;eet and exceed planned expected outcomes in literacy and numeracy gains, attainment of a degree or certificate and placement in employment or post -secondary education. 4. What kind of impact your agency has made on the youth community: According to a 2012 study conducted by New York University and Columbia University on the Economic Value of Opportunity (at -risk) Youth, disconnected youth (unemployed and under educated) ages 16 to 24 cost the taxpayer an average of $37,450 per year. EXHIBIT A 25H-126 EXHIBIT 2 Every year OCCC produces up to 100 high school diploma graduates, provides paid employment and on the job training to nearly 300 at risk- youth and reduces taxpayer burden for these youth to the savings of $5,617,500 annually (estimate 150 youth X $37,450). OCCC enrolls the neediest at -risk youth as designated by the Santa Ana Youth Council, those who need to learn how to work and go to school. The OCCC is a six to twelve month comprehensive program with various components and strategies designed to guide and support youth into being employable, trainable, self-sufficient adults. The program's support services and paid work experience help the youth to stabilize their lives and help them deal with the many issues they face on a daily basis so they can first maintain their employment and education program. Once the youth become stable and are able to maintain employment and education, they continue to be assisted in furthering their education, improving their work skills, and seeking better employment post -corps, leading to a life of self-sufficiency. 2. Proposed Program A. Provide an overvlew of the program's main objectives. It is the philosophy of OCCC to engage at risk youth in ways that both support educational attainment and job training while recognizing their need to simultaneously earn a living to support themselves and possibly their family as well. Ve are able ta do this by integrating and supporting education and employment as mutually exclusive goals. We integrate the concept of community service into our services to attract young people and to benefit the community. Furthermore OCCC recognizes the value of young adults as contributing to our economy and society and those at risk young adults that need the support in order to build future generations of contributors. WICIA Corpsmembers will be provided or will obtain services necessary to ensure that youth achieve the ultimate goal of employment. Services include, but are not limited to: a support services; referrals for legal, medical, substance abuse, health, housing, family/personal guidance and counseling; help with tools, books, clothing, other items needed for interviews, job requirements, advanced training, transportation, etc. • OCCC staff members serve as adult mentors and tutors • Access to the OCCC computer lab, fax, voice mail, and printer for resumes, applications, financial aid, job search, job retention, on-line services * Transition assistance such as: job placement / vocational certification / education opportunities / career guidance The OCCC program is a transitional work/school program that combines work and school daily in a structured, supervised program, inclusive of the following program components: EXHIBIT A 25H-127 EXHIBIT 2 e Provide jobs for foster/emancipated youth, youth with disabilities and youth on probation and who are Older and/or Out -of -School WICA eligible youth and are Santa Ana residents * Meet/exceed the WIOA outcomes for entered employment or education, credential attainment, and skill gains as outlined by the Santa Ana Youth Council; e Youth who are unemployed and out of school will be enrolled Into the Orange County Education Corps Charter School to earn their high school diploma - Provide "soft' and "hard" occupational skills training needed to complete Orange County Conservation Corps work projects (i.e. evasive species removal, reforestation, irrigation, construction, recycling); * Provide paid work experience, trainings, and certificates to develop and/or improve their resumes for future employment; e Develop and maintain a portfolio that highlights their work/school/credential accomplishments to use in seeking employment post -program a Improve basic skills and improve at least two grade levels on a standardized tests (i.e., STAR, TAB E); • Earn scholarships for post -secondary instruction; • Develop leadership skills through various crew based and individual trainings; • Transition successfully from the OCCC program Into employment and/or post -secondary Continuing education; a Complete work projects that benefit our local communities and instill a sense of community service and pride in their communities. As a part of theirtraining, Corpsmembers are placed in on-the-job training, and they are paid for the work they do. These paid work experience placements have been developed by the OCCC to assist local cities, county agencies, and other nonprofit agencies with their conservation and land management needs. OCCC work projects are environ m enta Ily-d riven and benefit the community. 3. Population A. Describe the total number of youth that will be served by this grant This grant will allow 22 of Santa Ana's youth to participate in the OCCC program. B. Describe the age range of the youth that will be served. The OCCC serves youth/young adults ages 18 to 24. C. Describe any minimum requirements that youth need to have in order to be enrolled into your program. The OCCC has no minimum requirements In addition to the WIOA Youth eligibility requirements. EXHIBIT A 25H-128 EXHIBIT 2 D. Special considerations for youth services OCCC intends to serve at least 80% of out -of -school youth. At least 10% of youth with disabilities, at least 10% of foster/emancipated youth, at least 10% of youth that has dropped out of high school and 10% of youth on probation. Historically, OCCC has met or exceeded these expectations and is evident within our annual program audits from our WIB contractors. E. Specify how the targeted youth populations will be recruited. The outreach and recruitment plan for this program will target youth most in need and will be recruited through the following: • Local school districts and alternative schools • County alternative schools • Probation officers • Youth and Family Resource Center • Word-of-mouth • Job fairs/presentations In addition to the normal recruitment strategies of job fairs, partner networks, and presentations to and referrals from local groups and organizations, the OCCC will employ "street outreach" to recruit the WIOA participants. Street outreach entails handing out flyers with the OCCC's toll - free telephone number (888.641.2677) and website address (www.hireyouth.org); and interacting with youth where youth "hang out" in parks, malls,food courts, week -end community events, and even walking local neighborhoods. Historically the OCCC's most effective recruitment strategy has been referrals from former and current Corpsmembers, theirfamily, and friends, as well as through Craigsllst and advertisements in other media such as Facebook. See attached recruitment flyer in Attachment W. F. Include letters of Support from organizations that have agreed to refer youth to your program. See Attachment C. See letters from Young Invincibles, YWCA, Western Youth, Community Services, CCCOE/CDCR Probation, and the OC Department of Education Accountability Commitment Program. G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by the 2nd quarter of the program (December 31, 2018). We have been successful at recruitment and enrolling youth in the program in the past and do not expect any difficulty enrolling youth by December 31, 2018. Our partners rely on our services and regularly refer their clients to us. The full-time case manager and the recruitment team will provide needed resources to complete full enrollment by December 31, 2018. 4. Assessment A. Youth Services are required to use the Test for Adult Basic Education assessment too]. EXHIBIT A 25H-129 EXHIBIT 2 OCCC intends on continuing to use the TABE and should another assessment tool be warranted we will seek approval prior to implementation. B. Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. Youth will be enrolled in the OCCC program for academic and vocational assessment and orientation to the OCCC. The timellne of services, as per the attached customer flow chart, will consist of up to 12 month direct services. This entails enrollment, assessments, and service provision with target outcomes for each participant. Each participant will also be eligible for 12 months post exit follow up services, The CCCC's Program Specialist, in conjunction with the WIOA participant, will develop the youth's Individual Service Plan (ISP) inclusive of assessment results, work readiness evaluation, and counseling and guidance for personal needs. Case Managers will review IEP's if needed, ONET Profiler and conduct work readiness pre and post tests. C. Describe knowledge of the barriers that the youth encounter. Currently we serve participants with the following known barriers, have not completed high school at the time of entry (under educated), are or have been court -involved, including on p robation/pa role, are single parents, are or have been in foster care, are or have been gang - affiliated, had incarcerated parents during childhood years, are at two years below ninth grade literacy fluency, are below ninth grade level, qualify for the Free/Reduced Lunch Program (low income), have limited or no means of transportation. D. Specify how your agency will address the barriers that youth encounter. These disenfranchised youth need to work —often they need to work to make a living for themselves and in many cases, their families, Too many programs serving youth don't offer a paid work experience component —this negates the acquisition of basic skills for many youth because they don't see the relevancy of instruction. They need training that will lead to a career, and they need education that is relevant to theirjobs and makes sense to them. The OCCC can help them understand how earning a high school diploma will benefit their employability and help them achieve their goals. Many Corpsmembers come to the program with very specific needs based on their barriers. For instance, our agency provides services to both young mothers and parenting fathers, connecting them to needed resources. OCCC plans to be a part of the collaborative to connect services available to pregnant and parenting youth. Homeless youth also have very specific needs, often having a history of abuse, financial hardships, drug addiction, lack of self-esteem, lack of employment skills, etc. They face great dangers staying on the streets and are always flagged in our enrollment protocols to receive most immediate services. The OCCC will also refer youth to other agencies, based on need. The OCCC strongly believes in the All Youth, One System concept. This belief is demonstrated bythe way the OCCC networks with many outside entities, EXHIBIT A 25H-130 EXHIBIT 2 helping to ensure that all participants are linked to appropriate and necessary support services in the community. Equally important we have onsite individual and group counseling, provide nutritious meals and transportation services at specified pick-up point locations. 5. Paid & Unpaid Work Experience A. Describe in detail the paid and unpaid work experience opportunities that will be offered. Corpsmembers may remain at the OCCC for up to two years to earn ... learn... and serve. This gives Corpsmembers the time necessary to develop the skills to enter the workforce and become self- sufficient. The OCCC program provides an opportunity for Corpsmdmbers to earn a livingthrough paid work experience, learn job skills and further their education, while they serve their community by completing work projects. Summer employment — Employment opportunities are available all year round but for those attending full time school or unable to work year round, summer employment will be available. Pre -apprenticeship programs - Because a big part of our mission Involves getting our participants prepared to enter the workforce and become self-sufficient, we have been expanding our work experience program to Include summer or seasonal service. OCCC program participants who are selected to participate are 18-25 years old and receive paid work experience with our partner companies, like Goodwill Industries, Smart & Final, CVS Pharmacy, Party City, Marshails, Costco, and many others. They are allowed to work a maximum of 29 hours per week, nights and weekends If needed, for up to 90 days while they earn their diploma. Internships orjob shadowing -Job shadowing is available for new trainees to observe their peers as working Corpsmembers and also to experience different positions in the labor market. Ride- alongs on work crew projects give new participants the opportunity to see firsthand the duties and expectations of Corpsmembers on conservation projects. Also many of ourjob development placements have job shadowing as part of a new hire training period. On-the-job training provides Corpsmembers the opportunity to earn while they learn, with business, leadership, and teamwork skills. They train with professionals in a variety of fields, gain confidence in their own abilities, and pursue their career goals. Corpsmembers' time at the OCCC Is largely spent serving their communities. OCCC projects and on-the-job training opportunities cover Orange County: aiding recycling efforts, restoring its native habitats, protecting water supplies, and working on fee for service projects throughout Orange County. Corpsmembers leave, worker's compensation and liability insurance is paid through OCCC's grant funding, along with any uniforms the partner business requires. Assistance with transportation and other supportive services are also provided. Under the mentorship of the partner's employees, our participants learn valuable job skills that enhance their knowledge and ability. B. Special Consideration for targeted in demand industries as Identified in the SAWIB's five year plan. EXHIBIT A 25H-131 EXHIBIT 2 The OCCC strives to help Corpsmembers enter the workforce successfully. The following career pathways have been listed as Orange County's top industries: Man ufact uring/Adva nced Manufacturing- OCCC intends to identify manufacturing resources within Orange County and develop opportunities for our participants to gain the exposure, training and apprenticeships necessary to be prepared for such employment. Also, Corpsmembers have the opportunity to obtain certifications in forklift operation and truck driving through the OCCC or its partners. OCCC has a partnership with Prominent Staffing that place work ready participants in manufacturing jobs within Orange County. Healthcare and social services — Many Corpsmembers have obtained externships with CVS and Walgreens Pharmacies, exposing them to the field of healthcare. Other Corpsmembers have gone on to further their education in healthcare fields. One former Corpsmember graduated from American Career College as a dental assistant after having worked with an orthodontist while attending classes. The OCCC will continue to expose Corpsmembers to healthcare agencies through trips to local businesses, educational opportunities, and speakers and workshops at OCCC facilities. The OCCC will strive to expose Corpsmembers to the medical field and connect them with career certifications. OCCC has a rich history and strong partnerships with other Orange County non -profits such as Goodwill Industries, Habitatfor Humanity, Boys and Girls Club of Santa Ana, Working Wardrobes and many others. All of which are open to providing social service training experiences for our participants. Additionally, these agencies seek out OCCC for participant referrals for their open positions. Hospitality/Entertainment — Corpsmembers have a variety of opportunities in this field, Corpsmembers have the opportunity to receive food handler's licenses and National Retail Federation certifications in Customer service. Externships, on-the-job training, and job shadowing opportunities through partners like Goodwill Industries, CVS and Walgreens Pharmacies, Costco, Dollar Tree, Smart & Final, and others provide hands-on customer service experience. A Corpsmember recently started an externship at a local hotel and spa. Corpsmembers have participated in a partnership with the Fullerton Arboretum and local social enterprise Monkey Business Cafe', which benefits foster youth, called "Farm to Table." Corpsmembers work both on the arboretum's farm and at the caf6, developing a strong connection between where food grows and the process involved in delivering it to the table. OCCC also has a partnership with Contract Services Group that exclusively providejob placement forour participants within Orange County entertainment venues and hotels and Anaheim Resort Transportation providing hotel to amusement park transportation, Green/clean/environment — Corpsmembers will participate in a large way in the expansion of the OCCC's waste management and recycling program to include oil, e-waste, bottle and Can and tire recycling. They get real -world experience by planning and executing OCCC projects around the county. Some specific labor markets include green building operations, solar panel EXHIBIT A 25H-132 EXHIBIT 2 Installation, and water treatment, aiding bottle and can recycling efforts, restoring native habitats, protecting water supplies, and working on fee for service projects throughout Orange County. OCCC also has a rick experience in working with the National Park systems, Department of Fish and Game, National Forestry Service, Laguna Canyon Foundation and the newly formed Santa Ana Conservancy. The WIOA Participants' paid work experience, certifications, and career training will be focused on our partnerships with those that can further provide experience in relevant and growing Industries including information technology, manufacturing, healthcare, hospitality and entertainment, and environmental. The OCCC strives to create career pathways for Corpsmembers in these fields. All training will be designed to address those occupations which are in demand to help assure the successful employment of the WIOA youth. C. Special Consideration for organizations that offer job training/prepa ration In the industries of science, technology, engineering, the arts and math. It is the intent of OCCC to provide the appropriate exposure and necessary training to our participants in the fields of science, technology, engineering, the arts and math through extensive education and promoting secondary education opportunities in those fields. D. List some of the employers that will assist In the paid and unpaid work experience opportunities. 211 Orange County — Santa Ana A Live Scan Center — Anaheim Anaheim Resort Transportation - Anaheim Bella Dia Salon — La Habra Anaheim Public Library — Haskett Branch Boys & Girls Club — Garden Grove Boys & Girls Club — Santa Ana Boys & Girls Club - Cypress Costco — La Habra City of Yorba Linda City of Allso Viejo CVS Pharmacy —All cities Dollar Tree — Buena Park' Goodwill of Orange County —All stores La Palma Public Library Habitat for Humanity - Santa Ana EXHIBIT A 25H-133 EXHIBIT 2 Mesa Cold Storage - Fullerton Monkey Business Caf6 — Fullerton Orange County Child Abuse Prevention — Santa Ana Orange County Public Works Orange County Therapeutic Arts — Santa Ana Orangethorpe Elementary School — Fullerton Santa Ana Public Library Santa Ana Work Center Smart & Final Extra — All Orange County stores Starbucks - Fullerton Terra Pacific Waste Management — Anaheim The Friendly Center — Orange The Elegant Touch — Orange Custom Hair —Buena Park Walgreens — All Orange County locations ..E. Include Letters of Commitment from employers as Attachment D. See attached letters from Laguna Canyon Foundation, City of Garden Grove, City of Irvine, Prominence Staffing, and Audubon California. F. Include a copy of the Work Experience policy as Attachment E. 6. Alternative Secondary School Services A. Describe In detail the alternative secondary school services or dropout recovery services that will be made available for youth. The OCCC's organizational purpose is to empower youth and young adults to become self- sufficient contributing members of their community. The OCCC accomplishes this by providing WICA Corpsmembers opportunities to complete their high school education through our WASC accredited Charter School, professional, and personal development through our employment services classes and workshops and providing paid employment on conservation crews that make a difference to our community and environment, thus creating the necessary skills to develop and maintain a positive work ethic while building self-sufficiency. The intent of exposure to various post -secondary educational institutions is to provide a lasting foundation to enable youth to enter the workforce and be successful, productive, members of society. B. Describe In detail the activities that will lead youth to attainment of secondary school diploma or equivalent. EXHIBIT A 25H-134 EXHIBIT 2 WICA Corpsmembers will obtain services necessary to ensure that youth will enter post- secondary education. Services include, but not limited to: * Support services; referrals for legal, medical, substance abuse, health, housing, family/personal guidance and counseling; help with books, clothing, other items needed for post -secondary education, advanced training, etc. • OCCC staff members serve as adults mentors • Access to the OCCCs computer lab, fax, voice mail, and printer for college applications, financial aid, on-line services Transition assistance such as: vocational certification / education opportunities school enrollment assistance C. Special Consideration for organizations that offer dropout prevention or dropout recovery services. OCCC offers a unique opportunity for those individuals who have dropped out of school by offering our Charter School educational services. Thus reducing the dropout statistics and recovering those individuals who would have otherwise been part of our County's dropout rate. Our Charter School provides them with a high school diploma, not a GED. Studies have found GED recipients have a lifetime earnings rate that Is close to dropout rates than those with high school diplomas. A 2012 study Opportunity Road indicates that the long-term effects of youth not having a high school diploma and employment lead to higher rates of poverty, continued unemployment throughout adulthood and the likelihood of incarceration. The study shows that the taxpayer burden could be reduced by $707 billion if at risk youth received education, economic and social supports to fully integrate them in to either the education system or labor market. Forout-of-school youth, a high school education is stronglytied to securing employment. With high unemployment and high competition for jobs, youth without a high school diploma do not stand a chance to compete in today's job market. The 2012 study also revealed that high school dropouts earn on average $18,900 per year and those with high school diplomas earn on average $25,900. The OCCC also provides a multitude of services, workshops, and resources for its Corpsmembers. Obtaining a high school diploma through the Education Corps is a huge step towards self- sufficiency for high school dropouts. Paid work experience, job shadowing, on-the-job training, and externship opportunities provide valuable experience for Corpsmembers to put on their resume. The OCCC provides workshops on job retention, resume writing, filling out applications, mock interviews, career exploration, and many other topics. Corpsmembers can also receive certifications in customer service, forklift and chainsaw operation, safe food handling, and computer software. No other organizations in Orange County provide as many hours of work experience —up to 29 hours a week. Corpsmembers participate in on-the-job training in a variety of industries throughout the county, They do not simply visit companies and businesses in various industries; they work there. Corpsmembers have done externships in many industries, including the hospitality/tourism industry at local hotels, spas, and restaurants. They have also participated in EXHIBIT A 25H-135 EXHIBIT 2 a partnership with the Fullerton Arboretum on the campus of California State University Fu I lerton and local social enterprise Monkey Business Caf6, which benefits foster youth, called "Farm to Table," Corpsmembers work both on the arboretum's farm and at the caf6, developing a strong connection between where food grows and the process involved in delivering It to the table. OCCC crews provide recycling services to many companies and businesses, Including Downtown Disney. We have Corpsmembers working at a number of CVS Pharmacies throughout Orange County, giving them experience in the field of healthcare. Corpsmembers have also worked at the Santa Ana One Stop Center, exposing them to a variety of career opportunities. Additionally, we have partnered with Vital Linkservices that provide hands-on career exploration experiences for youth, helping them carve out their own unique career path. Trips and tours to local businesses help youth sort through their interests, get excited, and "try on" a career for a day. Corpsmembers and students have many opportunities to hear from employers, to attend job fairs and participate in career exploration workshops. Corpsmembers participating in on-the-job training receive feedback and evaluations from their employers and supervisors regularly. 7. Preparation for Post -secondary Education and Training A. WIOA only accepts certifications that areaccredireol by a State recognized educational entity or are recognized by employers. The Education Corps is a fully accredited c h a r t e r school recognized by the State of California. This collaborative allows the Target Population, for In -School Youth and Out -of -School Youth in need of educational services, to earn high school credits that count toward a high school diploma, build skills to pass the California High School Exit Exam, and increase Literacy/Numeracy Skills. B. Special consideration for organizations that offer preparation for postsecondary education and training in high -demand Industries. WIOA Corpsmembers research jobs on O*NET to obtain expected job growth, wages and educational requirements. Subsequently, depending on the training that is needed, Corpsmembers are referred to ROP, Community Colleges, Apprenticeship Programs and Technical Schools. Additionally, presenters are scheduled from a variety of high -demand Industries including green jobs, medical careers, etc. C. Identify and/or develop a pathway for youth that can lead them from high school to career or college. Please elaborate on specific pathways. Training and education will assist youth in obtaining employment because the youth will learn how to work and go the school. As a result of the OCCC's six to twelve month comprehensive EXHIBIT A 25H-136 EXHIBIT 2 program, support services and paid work experience, youth are able to stabilize their lives and lean how to deal with the many Issues they face on a daily basis. The Corps-2-Career Specialist works one on one with WIOA participants to develop personalized goals (post -secondary education, job placement and career development) that lead to self-sufficiency. Once the youth become stable and are able to maintain employment and education, they will continue to be assisted in furthering their education, improving their work skills, and seeking better employment post -corps, leading to a life of self-sufficiency. The ultimate path for out participants is building a bridge from education to work, with multiple steps along the way to develop the infrastructures necessary for retention. OCCC bridges the participant with employers, while creating a myriad of support services to ensure individual goals are met. D. Describe in detail how the program will prepare youth for postsecondary education and training. The needs of these disconnected youth are immense, whether they are pregnant/parenting, children of incarcerated parents, homeless, high school dropouts, offenders, foster/emancl pate d, or have a poor work history. They are facing financial hardships, drug addiction, lack of self-esteem; lack of basic skills, no employment, no skills, etc. With such a myriad of needs, a coordinated, articulated program, rich with varied approaches and learning opportunities needs to be provided. We will address the following needs: "soft" and "hard" occupational skills training; completion of high school credits to earn a high school diploma; increase math/literacy rates; improve basic skills; develop leadership skills; develop a sense of community service. They will leave the OCCC program with a high school diploma, work t experience, certifications and training, supportive services, and mentorship, which will allow them to enroll in higher education, obtain employment on a career path in a growing industry, and become self-sufficient. E. How will your organization expose youth to the various post -secondary educational institutions? OCCC plans to coordinate and schedule field trips to the local college campuses such as Cal State Fullerton, Cypress Community College, Rancho Santiago Community College and Fullerton Community College, OCCC has developed extensive relationship with these secondary education facilities and will also Invite representative to provide workshops onsite at OCCC for our participants. F. Describe the certificates that youth be able to earn while in your program or within a year after exit. Youth are able to earn various state recognized credentials through our partners, ITA accounts and on-the-job earned certifications which include forklift operator, safe food handling, national retail federation, and computer software. Corpsmembers can receive vouchers to reduce the EXHIBIT A 25H-137 EXHIBIT 2 cost of getting their driver's license, and some of our partners can help them get their truck driving license. In addition to its classroom -based classes, the Education Corps Charter School provides online courses through a special partnership to enable a flexible schedule and tailor its program to the individual needs and interests of its students. FlipSwitch is the result of more than ten years of research and development in the online learning industry. Founded in 2001 as American Virtual Academy (AVA) by visionary Damian Creamer, the company started as the exclusive technology and curriculum partner for a young, upstart institution in Arizona named Primavera Online High School. FlipSwitch has the following certifications: UC Certified (3 year process, complete 2012), A-G Certified (Complete High School Diploma), and NCAA Certified Courses (98% courses certified by NCAA). Flip Switch offers over 200 courses in language arts, social studies, mathematics, science, world languages, fine arts & vocational, health & physical education, and electives. The Education Corps Charter School will provide high school diploma instruction; vocational and occupational skills training; life skills, pre -employment skills, etc.; specialized trainings (CPR/First Aid, Forklift, Chainsaw certification, etc.); safety demonstrations, leadership development, support services and educational topics (health, substance abuse, financial literacy, etc.); and instill the participants with a sense of community service and pride. The OCCC will provide the WIOA Corpsmembers with hard skills (on the job training, certifications, etc.) and soft skills (responsibility, discipline, punctuality, uniform standards, etc.) which lead to job retention. The WICA Corpsmembers will be exposed to presentations, workshops, and fieldtripsto assist them in developing career paths. The Corps-2-Career Specialist will work individually with the WIOA Corpsmembers to develop personalized goals (post- secondary eclucation,job placement, and career develop mentythat lead them to self-sufficiency. Through their Corps-2-Career classroom training, the participants will learn that the fields of environment and conservation, green jobs, green technologies, healthcare and manufacturing are the jobs of the future and that they offer non-traditional opportunities for both male and female. WICA participants will learn about food production, manufacturing, introduction to technology and computer software. G. include data and research that supports the industries or pathways listed above. According to the Economic Value of Opportunity Youth study of 2012 by the University of New York and Columbia University, "youth who receive constructive engagement of services to build pathways that offersupport to navigate the labormarket andguln education necessary to sustain self-sufficiency are successful in reducing the social and taxpayer burden then those who do not receive services." The same study also went on to say that organizations that offer education coupled with paid work services are highly successful and preferred by opportunity youth and stating that 69% of opportunity youth surveyed stated they are looking for work but feel that they need support in the form of education and employment services. H. Include Letters of Intent from the training agencies, as Attachment F. EXHIBIT A 25H-138 EXHIBIT 2 See letters from OC Re -Entry Partnership, Working Wardrobes, Women Helping Women, ProSafe, and Contract Services Group, Inc. 8. Tutoring A. Describe in detail the tutoring resources that will be provided to youth The Education Corps Charter School credentialed teachers will interact with WICA Corpsmembers on a daily basis as they attend class five days a week, Monday -Friday, and provide additional one on one tutoring as needed. Week -end work/school activities will be scheduled as needed and appropriate, The WICA Program Specialist (case manager) will meet at least monthly to monitorthe participant's progress in meeting their Individual Service Strategy goals, and other work/school/personal issues that may arise. Other organizations such as social services, counseling centers, probation/parole, etc., may be providing outside support services as in -kind support for this proposal. Many WIOA participants may come to the Corps already involved is such services while others may be referred. The Corps strongly believes in the All Youth, One System Concept which promotes networking with many outside entities to ensure all WICA Corpsmembers are linked to a variety of support services in the community. 9. Mentoring A. Specify how your organization will p rovide mentoring to youth OCCC staff members will meet daily with WIOA Corpsmembers to deliver program components. Corpsmembers will be assigned to work in a crew which is supervised by one of the OCCC's Crew Supervisors. The Crew Supervisor will work Monday -Thursday with WICIA Corpsmembers to complete assigned work projects. Other OCCC staff or Interns meet with WIOA Corpsmembers as needed for specialized tralnings, workshops, or individualized follow up regarding work/school/personal issues that may arise. B. Specify what types of support your organization will offer youth who are facing challenging obstacles such as: family dysfunctions, mental health issues, substance abuse, low self- esteem, probation, gang issues, parenting issues, etc. WIOA Corpsmembers will be provided with supportive services such as referrals for legal, medical, substance abuse, health, housing, family/personal guidance and counseling. It is important to note that the OCCC has added a key position to our programs and service with the addition of a Guidance Counselor we are able to hold group sessions and individual counseling sessions on the issues and challenges that face our participants. C. Will your organization offer mental health services or referrals? Please describe. EXHIBIT A 25H-139 EXHIBIT 2 The OCCC has an onsite counselor with a Master's degree in Guidance and Counseling and a counselor who is has a degree in Marriage and Family Therapy, both will be able to assess and refer the participant to the appropriate facilities for mental health assistance and provide individual and group counseling as needed. D. Describe how your organization will provide or refer youth to comprehensive guidance and counseling for drug and alcohol, etc. When necessary case managers refer participants to local Alcohol Anonymous or Narcotics Anonymous agencies, but it is equally important to note that one of our case managers is a certified drug and alcohol counselor and we also have a Marriage and Family Therapist on staff as well, 10. Workshops A. Provide information about the following workshops and how or when the workshops will be provided to youth In the program. The OCCC provides weekly workshops such as practice interviews, career exploration, personal finance, smoking cessation, parenting skills, customer service, job retention, resume preparation, communication skills, and many othertopics. Of most importance, in close proximityto the OCCC administrative offices, the Education Corps site houses all program services, (education, case management, transition services, follow up, etc.) are delivered. Having all services at one site and in close proximity to the administrative headquarters enhances the coordination of the program and eliminates duplication and redundancy. All instruction will be classroom based; field based, on-line, individual, small/large group, crew based, demonstrations, lectures, packets, guest sp eakers, and individual research. Financial Literacy/ Budget Management - The Education Corps Charter School provides an entire course on financial literacy. They discuss how to set up a checking and a savings account, how to create a budget, what an IRA is and how to set one up, the math behind compound interest, how to read the fine print on a credit card, how to establish and/or fix one's credit, car loans, and how to file income taxes. Entrepreneur Skills Training- Workshops will be held to identify fundamentals In creating your own business or being an independent contractor. Financial skills, marketing strategies, customer service techniques and basic business organization will be taught, Labor Market Information- A job board is maintained in participant areas and contains current job postings throughout Orange County. Participants also receive a workshop on how to access jobs opportunities online and within newspapers. Family Planning- Planned Parenthood has offered workshops at the OCCC, discussing things like sexual health, birth control, pregnancy, and relationships. Parent -to -Parent has done parenting workshops at the OCCC, complete with childcare for participants' convenience. They discuss how to relate to your child, boundaries and discipline, and nurturing relationships with both children EXHIBIT A 25H-140 10YAMM110-111111MA andpartners. Parenting classes are also offered at our Charter School as an elective and are open to WIOA participants. Worker's Rights/Labor Laws- OCCC organizes visits to local labor unions to educate Corpsmembers about how labor unions operate. CalOptlma recently presented a workshop on Covered California, providing information and supportto both Corpsmembers and students. Also, all Department of Labor and California Labor Codes are posted as well as worker's compensation and employee grievance policies as required for our staff and will be reviewed with our participants. Analytical Skills at the Workplace - The OCCC provides many work readiness and career exploration workshops. Our Corps -to -Career Specialist and other staff provide workshops about job retention, resume writing, filling out applications, mock interviews, career exploration, and many others. During their OCCC orientation, Corpsmembers take the O*NET assessment to help them discover how their strengths and interests can connect to a career path. Health Resources - Besides family planning and parentIng workshops, the OCCC provides workshops on health resources. The OCCC has provided workshops on smoking cessation and smoking's effect on the environment, tattoo removal services, substance abuse workshops, self- esteem and body image workshops, and many others. The OCCC would like to host a free flu shot clinic in the future, Corpsmembers and students also receive referrals to other organizations for healthcare needs and information. Public Speaking Skills - The OCCC has sponsored public speaking workshops in the past and will continue to do so. For the annual OCCC graduation ceremony, students have the opportunity to audition to present a speech. OCCC and Education Corps staff provides private and group coaching and the selected students present their speeches at the graduation ceremony in front of several hundred people. 11. Civic Engagement or Leadership Development A. Can your organization offer a civic engagement opportunity or leadership development opportunity for WIOA youth in the community, please describe. OCCC students and Corpsmembers also have the opportunity to participate in field trips and educational outings. Last year students took a field trip to the Museum of Tolerance in Los Angeles, connecting them to history and fostering compassion for all people. The OCCC brings Corpsmembers to the California Workforce Association's annual Youth Conference, where they meet local and state leaders in workforce development, take part in career exploration, participate in workshops and peer mentoring, and network with a wide variety of professionals and leaders. The OCCC will continue to offer civic education opportunities like this for WIOA and non-WIOA youth in order to develop community engagement. The OCCC already promotes civic engagement in its Corpsmembers through participation in community events. This year some of our youth assisted in hosting the Children's Water Education Festival held at the University of California, Irvine. The OCCC Corpsmembers operated EXHIBIT A 25H-141 EXHIBIT 2 the recycling stations throughout the festival, teaching children what to recycle and compost. They were able to empower other youth in our community to be environmentally conscious and learned important hands-on leadership skills. Through OCCC projects, Corpsmembers have a large community impact. Recently, through the Adopt -a -Channel project in association with Disneyland Resort, they have met important community leaders and contributed to removing over 5,000 pounds of debris and abatement of over 15,000 square feet of graffiti. Through the Sheriffs Department, Corpsmembers take pictures of the graffiti before its removal to help the Sheriff's Department record graffiti marks. This highly important project is environmentally beneficial In protecting our ocean and keeping our beaches clean. The OCCC will also be supporting Santa Ana River Conservancy, which will involve the restoration of the Santa Ana River, providing needed recreational opportunities, water quality protection, and land restoration to the Santa Ana community. The OCCC also has a partnership with local social enterprise Monkey Business Cafd as well as the Fullerton Arboretum in their "Farm to Table" program. Corpsmembers obtain externships through this partnership, in which they alternate growing produce on the arboretum's farm and cooking the harvest in the kitchen of the Monkey Business Caf6. This enriches the community and brings a stronger connection to the Earth for Corpsmembers and caf6 patrons alike. Every year, three or four Corpsmembers, the CEO, and the Program Manager go to Sacramento for the California Association of Local Conservation Corps (CALCC) and California Conservation Crops, Government Education Day. They meet with senators and assembly members, tour the Capitol, participated in educational activities like develop a mock state budget, and learned about California's government. They have the opportunity to engage with Corpsmembers from other conservation corps around the state and observed our state government at work. OCCC has for the last three elections served as a polling place at our Charter School site and utilized Corpsmembers as volunteers which provided experience and education concerning the voting process. OCCC also offers assistance to participants in enrollment in selective service and voter registration. Oftentimes our participants are called for jury duty but have no idea of what to do, we assist them in the process, OCCC has a strong commitment to civic service. "Serve" is a foundation concept in OCCC's mission. P a rticipants'time at the OCCC is largely spent serving the! rcommunities. OCCC projects and on-the-job training opportunities cover Orange County: aiding recycling efforts, restoring its native habitats, protecting water supplies, and working on fee for service projects throughout the county, Corpsmembers and students leave the OCCC program with an understanding of our natural resources and why we must preserve them. B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity. These opportunities will be open to all OCCC students and Corpsmembers. In addition, the OCCC will collaborate with other Santa Ana Youth Service Provider Network organizations to engage additional youth. EXHIBIT A 25H-142 EXHIBIT 2 C. Special consideration for organizations that can leverage funds to provide services to non- WIOA youth participants. All services are open to 18 to 25 year old regardless of WICIA participation. 12. Supportive Services A. Will your organization provide supportive services to youth such as gas cards, bus passes, childcare assistance, etc., please describe WIOA participants receive monthly transportation assistance in the form of bus passes or gas cards to help them get to interviews and jobs. When transportation is not possible by bus then it will be provided by OCCC to assist the participant in maintaining employment. CCCC also provides interview attire, work uniforms, advanced training and certificates. Participants can receive many of these services even after they complete the OCCC program. WIOA Corpsmembers will also have access to a full time Placement Specialist who will assist with the placement of WICA Corpsmembers after their work experience is completed. OCCC is now approved to provide a free daily lunch program for participants starting in the fall of 2015. Childcare is provided by onsite volunteers during school or workshop trainings. B. Include Supportive Service Policy Attachment G See attached Supportive Service Policy 13. Incentives A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals? if so, please describe Yes, CCCC provides incentives to youth in the program from the onset of completing orientation throughout program service and at completion of service. Please see attachment H for a complete list of Incentives B. Include the Incentive Policy as Attachment H. See attached Incentive Policy Attachment H. 14 Follow -Up Services A. Elaborate on the type of services that will be provided to youth during each quarter during the 12 month follow-up period. Case Managers continue to provide referrals, bridge community resources as needed and all of our other support services. Case Managers will continue to assess exited participant success and Identify barriers that may require assistance in order to maintain retention of employment or continued education. EXHIBIT A 25H-143 EXHIBIT 2 B. Describe if your organization will provide case management, job retention services, mentoring and ensure the participants attains their goals. Case management will continue to be provided to ensure challenges are identified and services implemented forjob retention. Mentoring and tutoringwill also be provided as needed to ensure goals are achieved. C. Describe how your organization will ensure that youth meet the performance indicators during the follow-up period. Case managers keep contact logs on exited participants and file monthly reports and quarter reports on status, barriers identified and individual progress, Case Managers also during the follow-up period are sources of encouragement for the participant to seek higher education or develop new attainable goals for continued success. Documentation to provide evidence of performance includes but is not limited to: pay stubs, direct contact with employers, participant probation or employment reviews. Communication is a key component to the follow-up services and consistent reminders that OCCC support services will continue to be available to assist with needs. D. Describe If your organization will provide youth with incentives or supportive services during follow-up to assist youth retention. Santa Ana WJOA participants will receive follow-up services for twelve months after they finish the program. Their case manager will contact them once a month or more, as needed. They can receive monthly transportation services: a bus pass or gas card. They will receive job leads from both their case manager and the Corps -to -Career Specialist, as well as resume help and other work readiness assistance. They are eligible for help with interview outfits and/or work uniforms. In addition OCCC will also refer those who qualify to the Americorps scholarship program. The OCCC will also refer them to other organizations for additional services. E. How often will the youth be engaged or receive services during the follow-up period. At a minimum our case managers make contact monthly but are available on an as needed basis. 15. WIOA Performance Indicators A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance indicators: See the attached flow chart immediately following the narrative to the questions below. 1. Percent of participants who are in education or training or unsubsidized employment during the 211 quarter after exit. EXHIBIT A 25H-144 EXHIBIT 2 Participants will complete objective assessments in work readiness, skill assessments and career exploration in the beginning of the program. Work readiness workshops that will cover topics such as work ethic, job retention, conflict resolution, and college success will be offered to participants throughout the program. 2. Percent of participants who are in education or training or unsubsidized employment during the 4th quarter after exit. In addition to the objectives assessments and workshops offered throughout the program, follow up services will include transportation assistance in the form of bus passes and gas cards in order to have reliable transportation to work and or school. These services will help ensure that participants are entering into empl oym ent/ed u cation and are able to remain employed and stay in school. 3. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. Paycheck stubs are collected from the participants in order to have an accurate record of participants' earnings. 4. Percent of participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit. Participants will obtain credentials that lead to employment that is in demand. Examples of credentials that will be offered are high school diplomas, forklift license, food handler's license, security guard card and customer service. Participants will be connected to institutions that offer these credentials. 5. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Participants will be enrolled in training programs for credentials that lead to in demand jobs. Skills will be assessed during program participation by the WEX supervisor and case manager. 6. Effectiveness in serving employers Participants placed with employers for WEX will be prescreened based on employers' standards and expectations. All participants will also have participated in work readiness workshops prior to WEX placement. Follow up with employers will take place regularly in order to assist the employer with any additional training or skills needed for the participant to be successful during the program. 16. Prior Outcomes EXHIBIT A 25H-145 EXHIBIT 2 A. If your organization was previously awarded a WIOA contract through the Santa Ana Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce Investment Board please disclose your organization's past performance outcomes forthe past I- 2 years from each WIB if applicable: Ekia Increased Literacy/Numeracy 21 22 = 95 % Skills 23 24 = 96 % Entered Employment or Post- 9 22 = 41 % Secondary D 6 + 14 = 43 Yc Attained Credential/Diploma/Certificate 18 + 20 13 - 20 = e Oft'n e Increased Lite racy/N umeracy 64 97 66 % Skills 64 + 106 60 % Entered Employment or Post- 115 � 154 75 % Secondary 104 154 68 % Attained Credential/Diploma/Certificate jol + 133 76 % 97 123 79 % e Increased Literacy/Numeracy 25 28 = 89 % Skills 21 22 m 95 % Entered Employment or Post- 4 11 = 36 % Secondary 9 16 = 56 % Attained CredentiaVDiploma/Cer-tificate 3 3 = 100 % 12 + 13 = 92 % 17. Fiscal Competency EXHIBIT A 25H-146 EXHIBIT 2 A. Describe the process used to capture and report fiscal data. The OCCC is regularly monitored and audited by all funding agencies to assure compliance with grant budgetary and expenditure requirements, as well as having an annual independent audit by an outside CPA firm. Over the past five years, the OCCC has consistently received unqualified opinions on all of our annual audits conducted by an independent CPA firm. With multiple revenue streams (federal, state, and local), the OCCC utilizes fund accounting to allocate, capture, and report fiscal data. Fund accounting allows expenses to be tracked and allocated to individual funding sources using a specific fund account and project code(s) for that fund account. The Santa Ana WIOA contract will be assigned a specific fund number and a specific project code. All allowable expenses will be tracked using the assigned project code(s). Direct program costs such as staff time, WICIA participants' salary, employer taxes, and other expenses will be tracked using the appropriate fund and project code(s) on time sheets. We have dedicated accounting software MIP500, timekeeping software NovaTime 3000, and payroll system M3 to manage our fiscal responsibility. We also have several customized program/grant-specific databases (such as the Virtual One Stop system), ClientTrack on-line database, Internally developed forms and custom databases to track a wide variety of program and grant outcomes, are utilized. OCCC reports fiscal data to the OCCC's Board of Directors on a monthly basis and invoices contracts on a monthly basis. The OCCC ensures accountability and that expenditures are appropriate and planned. In order for staff to submit a purchase request, it must first be determined that the purchase Is within budget and which appropriate fund will be charged for the purchase. All budgets and line item accounts are tracked and maintained on a monthly basis for all OCCC contracts/grants/clepartments. All purchase requests are reviewed by the Chief Financial Officer before payment is made. Any Purchase Request that appears to be over budget or not planned will be flagged by the Chief Financial Officer and reviewed by the Chief Executive Officer for final disposition. The Chief Financial Officer reviews monthly financials with the entire management team and with the Board of Directors. OCCC invoices between the 20th and the 30th of each month forservices provided in the previous month. Invoices are prepared by the Chief Financial Officer and approved by the Chief Executive Officer. All invoices are accompanied with proper supporting documentation. once all costs for the month have been entered, an invoice is prepared along with all supporting documentation. B. Attach a copy of the organization's procurement policies and procedures, Attachment 1. See attachment procurement policies and procedures. C. What systems are used to ensure fiscal accountability, appropriate expenditures, and planned costs? EXHIBIT A 25H-147 EXHIBIT 2 The OCCC uses MIP500 accounting software to track all our expenditure and planned Costs. This grant will be assigned a unique fund number to track all financially related information. In addition to the accounting software, the OCCC also uses an Excel spreadsheet to track and present information to appropriate party. Also built into our operation is the multi -layered approval process for any expenditure incurred. Financial reports are reviewed monthlyto ensure we stay in expenditure compliance and within planned costs. D. Describe invoicing process and list qualifications of staff assigned to task. Invoices are prepared on a monthly basis bythe Chief Financial Officer and approved bythe Chief Executive Officer. Financial reports are generated out of MIP500 and then translated onto an Excel spreadsheet and formatted as required for the invoice. Supporting documentation is then gathered to support the invoice. The CFO has a Bachelor of Science degree in Business Administration; option in Accounting and minored in Economics, a Master of Business Administration emphasis in Finance and over 16 years of managing non-profit grants. The CFO has direct experience with the SAWICIA grant for the past 7 years. E. Describe how your organization's financial stability is not dependent on WIOA funds. The OCCC is well diversified in our funding base. The OCCC has an operating budget of more than $4.3 mil and more than 8 different sources of funding to ensure the overall operation will not suffer should we lose any single funding source or dependent of WIOA funding. TheOCCChas and continues to work with our existing funders while continuing to explore funding opportunities, as we see an urgent need for our services. F. Identify the percentage of budget that will go directly to youth (i.e.: work experience payments, direct training, supportive services, Incentives, etc.) versus the percentage of overhead and administrative costs. (ex: 50% of budget will be directly spent on youth In the form of work experience and training, etc.). A total of 93% will go directly to the youth in the form of wages, taxes, and benefits, supportive services, incentives, training, and project transportation. Specifically, 40% of the budget will go to participant wages, taxes, and benefits, 53% will be directed toward their training and case management with a remaining 7% as budgeted overhead. G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S). See attached financial statements 18. Additional Attachments You may include additional documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W. EXHIBIT A 25H-148 EXHIBIT 2 See attached agency brochures, organization chart, Board of Directors list, recruitment flyer and participant email. EXHIBIT A 25H-149 LORANGE COUNTY oll CONSERVATION CORPS '%!r Earn ... Learn ... Serve... Tools to Green the Futurel WIOA Incentive Policy EXHIBIT 2 toll free: (888) 641 -CORP (2677) www.hireyouth.org Purpose: Reward youth for attainment of WICIA performance indicators and/or key benchmarks toward those outcomes (including but not limited to attainment of employment skills and goals, mastering competency levels, participating in unpaid career exploration activities, etc.). Encourage youth to participate in activities throughout program duration, including the 12-month post -exit follow up period. Procedures: An incentive is a payment to a WIOA youth participant for the successful achievement of established and measureable goals as a result of WICIA program participation. The incentive must be linked to an achievement and must be tied to training and education, work readiness skills, and/or occupational skills attainment goal as Identified in the Individual Service Plan (ISP). Such achievements must be documented in the participant's file as the basis for an incentive payment. All incentives are awarded in the form of a gift card. Incentives may be awarded for, but are not limited to, the folloWing goal accomplishments as a result of WIOA program participation: . Achievement of measureable skills gains • Attainment of degree or recognized certificate • Placement in employment or education OCCC Youth Incentive plan ensures the following: a. All incentive payments must be relevant to the results of the objective assessment of each participant's ISP. b. All incentive details must be specified In the participant's WIOA Incentives Log, including the amount that was provided, the funding source used and the participant's acknowledgement of receipt. c. Participant records (ISP/Case Notes/incentive Log) and financial records pertaining to Incentive payments must be made available for review by local, state, and federal monitors and must meet financial management standards in WIOA including tracking of actual expenditures against budgeted amounts and support for accounting records to ensure proper charging of costs. EXHIBIT A 25H-1 50 EXHIBIT 2 "ORANGE COUNTY MA CONSERVATION CORPS Incentive Services Processina Proarann Specialist is responsible for: a. Informing participant of incentive services policy and the required documentation needed to justify services. b. Assessing and recording incentive documentation. C. Keeping a log of all incentives services received by each participant with a running total value, d. Filing copies of proof of attainments of goals for incentive services (when applicable) in the participants' files. e. Collecting and reviewing all documentation for accuracy. f. Submitting the Incentive Request Form for review and approvals. 2. Participant is responsible for: a. Securing proof of goal attainment to receive an incentive. 3. Proaram Manacle Is responsible for: a. Ensuring a strategic process of establishing incentive plans for the youth participants to support best utilization of incentives based on budget constraints. b. Reviewing and approving all Incentive Requests before submittal to the finance department. 4. Fiscal Officer is responsible for: a. Verifying the availability of funds and notifying the Program Specialist and the Program Manager. b. Processing payment. Other: All incentives are optional and are not required. All incentives will be provided at the discretion of the Program Manager and/or other Executive Staff. EXHIBIT A 25H-1 51 EXHIBIT 2 ORANGE COUNTY to[[ free: (888) 641 -CORP (2677) CONSERVATION CORPS WIN lk�r Earn ... Learn ... Serve... www.bireyouth.org Tools to Green the Future! WIA Supportive Services Policy and Procedures Purpose:: To establish guidelines for the issuance of supportive services to youth enrolled in a WIA funded program and are actively engaged In WIA Title I activities and/or post-exIt follow up services. Reference: WIA section 101(46) and Federal Register 20 CFR section 664.440. Procedures: ELI(jI ILITY: I . To request and receive support services, a participant must be actively enrolled In one (1) or more of the ten (10) required program elements, including during follow-up services, 2. Supportive services will be approved upon verification of enrollment and participation in required program elements, when It is necessary for youth to participate in required program elements, and when the youth is unable to obtain supportive services though any other program or agency. 3. Provision of support services is not an entitlement and it will be determined what supportive services are reasonably required for youth based on Individual need, assessment results, and the Individual Service Plan (ISP). AVAILABILITY OF FUNDS AND ASSESSMENT OF NEED: I . All Support Services not offered through OCCC are processed on a reimbursement basis. 2. Support services are delivered contingent upon availability of funds. 3. Initial assessment of need will be determined by the Program Specialist. The need for services will be recorded on the Individual Service Plan (ISP) and through on -going assessment. 4. Program Specialist is responsible for determining If transportation Is a significant barrier to participation in required program elements, and whether or not the youth were unable to obtain services through another program or agency, 5. Supportive services may be provided while a participant Is enrolled in 1 or more of the 10 elements, Including when a participant has exited the program and is eligible for follow up services. Supportive services must be determined based upon the individual and must include a review/assessment of the parricipanifs need for supportive services to meet goals and clearly documented in the case file. Supportive service .J 25H-1 52 EXHIBIT 2 ORANGE COUNTY CONSERVATION CORPS obligations and expenditures are to be tracked separately and are subject to the additional policies below. SUPPORTSERVICES PROCESSING 1. 'PrOgrarn Spedillia Is responsible for: a. Assessing and recording needed services on the ISP form. b. Informing participant of support service policy and the required documentation needed to justify services. c. Referring participant to other supportive services offered outside of OCCO's program, Describe the method for documenting need and the absence of such services through non-WIA resources. d. Reviewing and approving most reasonable estimates. a. Keeping a log of all supportive services received by each participant with a running total value. f. Filing copies of receipts for supportive services (when applicable) In the participants'flles. g. Collecting and reviewing all Invoices/statements for accuracy. h. Submitting the Supportive Services Request From for review and approvals. 1. All value cards shall be tracked with a Master Log. 1. Partjgl�an� is responsible for: a. Obtaining services that are referred by Program Specialist but not provided through OCCC. b. Turn in appropriate documentation. If a participant falls to turn In appropriate documentation, no supportive services will be provided. c. Any losttstolen/destroyed prepaid value cards requests need to be submitted with an affidavit from the participant. 2. Progtglt� Mdftef*is�r s responsible for: q i a. Revievkring all Supportive Service Receipts before submittal to the finance department and ensures that no deduction is submitted for an initial issuance to a grant funded participant. b. Program Manager will appoint a custodian who will keep the value cards In a secured storage place and keep a Master Log of all value cards. c. Program Manager will perform inventory of value cards at least on quarterly basis and/or make corrective actions to ensure the policy is followed. 3. Chief Executive Officer is responsible for (when necessary and applicable): a. Reviewing and approving Invoices/statements for payment. 4. Fiscal Offic6r-Is responsible for. a. Verifying the availability of funds and notifying the Program Specialist 25H-1 53 EXHIBIT 2 ORANGE COUNTY CONSERVATION CORPS and the Program Manager. b. Processing payment and use approved contractor policies. Suftortiv& Services: TRANSPORTATION SERVICES: 1. Bus Passes a. One 30-day bus pass will be issued per month. b. In the event the participant loses a bus pass, the participant will be charged forthe cost of the replacement, except at the discretion of the Case Manager and approval from the Program Manager. c. Program Staff are responsible for Issuing the bus pass and completing the Information necessary on the bus pass log, the bus pass receipt form, and the voluntary deduction agreement form, If applicable. d. Copies of the bus pass receipt and Supportive Services Request Form(and voluntary deduction agreement, if applicable) will be kept in the participant file. 2. Gas Cards a. To receive a gas vouchers, the following conditions must be met: The participant must have a current California State Drivers License, have valid Insurance, and have the legal right to operate a vehicle involved. Copies will be placed In the participant file. b. Program Staff are responsible for informing the Program Manager the participant is eligible to receive gas cards. A gas card request form must be submitted with copies of California State Drivers License, insurance card, and vehicle registration for initial gas card issuance. c. One gas card will be issued per month. In the event the participant loses the gas card, the participant will not receive a replacement. Exceptions will be made at the discretion of the Program Manager. d. Participants must agree to provide receipts from the gas station as proof the gas card was utlized to pump gas. The receipts submitted must be dated the same month the gas card was provided and must total the exact amount of the gas card issued. e. Program Staff are responsible for issuing the gas card, making copies of the receipts to place in grant files and for completing the information necessary on the gas card log and the gas card receipt. f. Copies of the gas card receipt and Supportive Services Request Form will be kept in the participant file, All supportive services under the WIA OCWIB/County of Orange Supportive Services Matrix will be provided at the discretion of the Programs Manager and/or other Executive Staff. Other supportive services in additional to the ones mentioned above will follow the same procedures when applicable. 25H-1 54 EXHIBIT 2 M IPIA ORANGECOUNTY toll free., (888) 641. -CORP C2677) CONSERVATION CORPS "kk,f Eam ... Learn ... Serve... www.bireyoath.org Tools to Cireen the Future! Orange County Conservation Corps Paid Work Experience Policy Purpose: To establish guidelines for the paid youth work experience of any grant program governed by WIOA regulations and to provide youth with meaningful work experience in order to assure the successful completion of our program. Eligibility. • An individual must be WIOA eligible and enroll with Orange County Conservation Corps (OCCC) • An individual must have legal right to work in the United States and be able to furnish proof upon enrollment In the program • As it is with all WIOA services, provision of services Is not an entitlement. Placements: • All participants will start at a minimum of $10.00/hr and will be provided with paid sick leave. • All participants will work up to 29 hours per week. • All participant will have the opportunity to work a maximum of 600 hours. • All placements will be made based on the individual interest and plans developed with Case Manager to support the youth in the career exploration and achievement of their goals. Placements will be available on OCCC crews and worksite partner organizations. Roles and Responsibilities: Case Manager is responsible for: • Assessing and keeping record of youth's work experience needs and placements. • Inform participant of the OCCC policies and formal procedures. • In collaboration with the Placement and Recruitment Specialist and other staff, refer youth to placements. • Providing counseling and guidance. • Monitoring worksite compliance of labor laws and compliance with job description duties. Participant is responsible for: • Providing necessary documentation to asses eligibility and maintain legal right to work throughout duration of the program involvement. • Follow OCCC;s procedures and protocols 25H-1 55 EXHIBIT 2 ORANGE COUNTY CONSERVATION CORPS • Respect and cooperate with supervisor and fellow co-workers. • Perform the very best of his/her abilities. • Report and incidents or accidents to the supervisor and/or Case manager. Placement and Recruitment Specialist is responsible for: • Managing relationships with worksite representatives. • Ensure all proper MOUs and in place and all policies are followed. • Monitor activates of youth atworksites. 25H-1 56 EXHIBIT 2 YSPN MEMBER PERFORMANCE PLAN 2018-2019 Orange County Conservation Corps WICIA YOUTH POPULATION Youth gap "#dfY6uthtolb6Servdc1:,1. "...In -School 16-18 0ut-dF-SchoG*I(75%mInIrnuffi) 16-24 22 ToTA,L2NUMBEROFYOUTHTO.Bt5ERVECi- 22 PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 100% OF YOUTH MUST BE ENROLLED BY 2'D QUAR-rER-DECEMBER 31,2m) arter ff * ' , - #of Enro mentg :4- � - ... �': : - - .. . 1 . EstimitedExpendltur6soeta6brt6t. per uartir.' 10 $35,000 %20 FnL�Ilnent Required) . ..... * 12 $45,000 3' $50,000 4u' $50,000 TOTAL $180,000 14WIOAEUEMENTS PERFORMANCE MEASURES mark a "x" next to the elements provided In your program July 1, 2018-June 30, 2019 (Projected Benchmarks subject to change) X 1. Tutoring, study skills training, dropout prevention 1. % of Participants who are In educationArainlng, strategies or In unsubsIdIzed employment during the 2 d quarter after exit X 2. Alternative secondary school services or dropout recovery Benchmark: L6% X 3. Paid & unpaid work experience that have academic 2. % of Participants who are in education/training, and occupational components, which may Include: or In unsubsiclized employment during the 4'h summer employment, pre -apprenticeship, Internships quarter after exit &Job -shadowing, or On -the -Job training (20% of Benchmark: 68% funds must be used for this element) X 4. Occupational skills training —priority for recognized 3. The median earnings of Participants in credentials aligned with sectors in -demand unsubsiclized employment during the 2nd quarter after exit Benchmark. Pending *Pendingfurther State andFederal guidance. X S. Education offered concurrently with workforce 4. % of participants who, during the program, are In education or training that leads to a recognized postsecondary credential or employment AND who X 6. Leadership clevelopment-community service & peer centered activities are achieving measurable skill gains Benchmark: Pending* Vendingfurther State and Federal guldonce. X 7. Supportive Services X S. Adult mentoring X 9. Follow-up services for not less than 12 months after S. % of Participants who obtain a recognized exit (required) postsecondary credential or secondary diploma during participation OR within 1 year after exit X 1D. Comprehensive guidance & counseling drug & . alcohol, etc. Renchmark:S8% X 11. Financial literacy 6. Effectiveness in serving employers 'Benchmark:.Pendina* X 12. Entrepreneurial skills training X 13. Labor marker informatlon-career awareness and exploration Vendingfurther State and Federal guidance. X 14. Activities to help youth prepare for and transition I to postsecondary education EXHIBIT B 25H-1 57 EXHIBIT 2 COMPLAINT HANDLING UNDERTHE WORKFORCE DEVLEOPMENT ACT SANTA ANA F1 E07A =1 Santa Ana Local Workforce Development Area Revised April 25, 2018 1A.11-1101941 251-1-1158 EXHIBIT 2 Table of Contents Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statern 2. Civil 3. Nondiscrimination laws under Is 9 4. How to File Your Complaint 5 B, Criminal Complaints 6 ]I. General Procedures for Handling Non -Criminal Violations of the Act 6 Ill. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedure& -for He dling-Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 2 PUM 20FM99 EXHIBIT 2 Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title V1 of the Civil Rights Act of 1964 • Title Vil of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. MI'l c6 0 EXHIBIT 2 Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WlOA) programs may be discriminated against because of race, color, creed, disablity, national origin, sex, age, political affiliation, or beliefs. This means that — for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions. training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1976 Prohibits arbitrary discrimination against persons age 40-70. The Rehabilitation Act of 1973 PUBLT.C. 20H-161 EXHIBIT 2 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ... Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: J'�Xj U11T C � -162 EXHIBIT 2 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 1000 E. Santa Ana Blvd., Ste 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." General Procedures for Handling Non -Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the M EXHIBIT 2 receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non -criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWIDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to infon-nally resolve the complaint prior to the scheduled hearing. Complainants have the fight to withdraw their complaints (in writing) at any time prior to the headng. A complainant may amend his/her complaint to correct technical deficiencies but not to add Issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private -for -profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames goverining review of complaints are met. IMI'l 16 4 EXHIBIT 2 A "participant', within the meaning of these procedures, is an individual who receives employment -training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant reciplent/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. III, Procedures for Handling Complaints at the LWIDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWIDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Off lcer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant: b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; 20MVT65 EXHIBIT 2 d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 1XV IT C 5 -166 EXHIBIT 2 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance maybe obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. 13. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. .10 EWIT C 25 -167 EXHIBIT 2 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at anytime prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following Information: 1 . The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 EXHIBIT C 25H-168 EXHIBIT 2 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWIDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State, Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included In the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private -for -profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: 1 . Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employees grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employees grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employees decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 2 PUB OFM69 EXHIBIT 2 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Work -force Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 13 EXHIBIT C 25H-170 EXHIBIT 2 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for headrig. 3. Evidentlary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanicaliy or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 PUB 2..-qfl EXHIBIT 2 Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WICA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence, 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Off icer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section 11 (A). 1.5 EXHIBIT C 25H-172 EXHIBIT 2 No later than 180 days of alleged discrimination O;ws Handling of complaintsfiled at LIVIA level arising in connection with WIA programs operated by LWDAs Informal Resolution Process Unsatisfactory Decision or LWDA Decision not issued w1ithin 60 days Within 10 days of receipt of unsatisfactory o decision or 10 Request for State Review days frorn date LWIA decision should have been issued. Governor's Decision issued by State Review Panel If no decision issued bV State Review Panel Appeal to DOL i 16 EXHIBIT C 25H-173 EXHIBIT 2 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 V1. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 604 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1 . Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the eight to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 EXHIBIT C 25H-174 EXHIBIT 2 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 EXHIBIT C 25H-175 J EXHIBIT 2 No later than 180 days of alleged d1scrimination Filed within 30 days of LWDA/State Decision or 90 days from date of Initfal filing of complaints - I Filing of complaint on the basis Of Disability with LWDA k Day I I Informal Resolution I If no resolution reached Request for Hearing Notice of Hearing Hearing Conducted I I Day145 Day LWDA Decision D Unsatisfactory Decision or No Decision State Review I Governor's Decision I I Appeal to Assistant Secretary Department of Labor I 19 EXHIBIT C 25H-176 60 Days EXHIBIT 2 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1976 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subreciplent or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, Including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX Individual "joint complaints" are normally investigated by EEOC 20 EXHIBIT C 25H-177 EXHIBIT 2 unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined and (2) Who is receiving subsidized employment, training services) funded under the Act, following intake, except for an and/or intake and assessment services. 21 EXHIBIT C 25H-178 eligible for participation upon intake; or services (except post -termination individual who receives only outreach EXHIBIT 2 CERTIFICATION REGARDING L9BBYING CERTIFICATION FOR.CONTRACTS. GRANTS, LOAN and -COOPERATIVE AGREEMENTS The undersigned certlfies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to Influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement, 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." In accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who falls to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $110,000 for each such failure. Santa Ana WIOA Program Title KatWyn Muniz Name of Certifying Official Signature EXHIBIT D 25H-179 EXHIBIT 2 Certification -Regard ing Drug-FreeWorkt)lace.Recuirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the U.S, Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. ,CERTIFICATION A. The contractor certifies that it will provide a drug -free workplace by� (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an EXHIBIT E 25H-180 EXHIBIT 2 employee or otherwise receiving actual notice of such conviction; Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - 1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (a) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carded out with the grant funds (including street address, city, county, state, and zip code) Ahe contractor further certifies that, If it is subsequently determined that additional sites will be used for the performance of work under the contract, It shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by Submitting a revised "Place of Performance" form. �/7 jg, Date, i ram orator a ture EXHIBIT E 25H-181 EXHIBIT 2 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION: REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Name: KathaQ�n Muniz Name of Contractor: Orange County.Conbervatloh Corbs Contractor Number: A-2017- Date: July 1. 2017 - June 30, 2018, The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site); ,1855R.'Raymo6d Me. Affahelm, CA'028.01 Address EXHIBIT E 25H-182 EXHIBIT 2 Certification Regardin Deb4rm6it, Su��eii�lojii�inbligibilltv;ihdV61O)itat.v-�-EXciLitIb LowerTler Covered Transactions This certification Is req ulred by the regulations Implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responslbll [ties. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211). (Before completing certification, read Instructions which are an Integral part of certification) 1, The prospective primary participant, (i.e. grantee) certifies to the best of Its knowledge and belief, that It and Its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense In connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently Indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state or loca 1) terminated for cause or default. 2, Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. �OranLe tddnt__� V,Cbhs&i(btIont,0lrVS. Grantee/Contractor Organization Katharyn Munlz Name and Title of Official Authorized to Certify On Behalf of the Grantee Date 25H-183 EXHIBIT 2 Santa Ana Workforce Investmet Board Youth Council Workforce Innovation & Opportunity Act Program Year 2018/2019 udget Form Orange County Conservation Corps Administrative Program Total WIOA I , I !�g Mo 61 ft Salaries (List aties; and FTFS)' 10,9801 75,801 86,781 Benefits' 1,364 17,040 18,04 Total Personnel 12,3" 92,841 — ID5,185 Rent - Occupancy Related* Utilities Phones Internet fees Parking fees security MaIntenance Insurance Equipment rental fase Vehlcle lease charges (veh[cles may not be purchased) Office expenses (consumables) AccountIng Services Project Expenses AdmInstrative Services Indirect costs (attach Ind1rect cost rate plan*) Professional SmIcas Markeffng/Membershlp Finance Charges Staff traInIng —�t—aff— IUD TO-0 travel/mileage Participant Wages & Benefits* 53,657 63,657 Support servicee �11,200 13,200 Profit (for profits only) Other (Ilst)* incentives 3,300 3,3UO Project Transportartfon 4,668 — 4,558 Charter School To—ta[ Operating Expenses 74,815 74,815 GRAND TOTAL (role[ Personnel + Total Operating Expenses) $ 12,344 $ 167,656 $ 180,000 I Follow-up Services (Zo x $4001 (staff time + fol up svcs) n a lGrand Total with Follow-up Services $ 12,3", $ 167,6561 $ 180,000, EXHIBIT G 25H-184 EXHIBIT 2 Santa Ana Worldorce Investmet Board Youth Counaff OCCO Workforce Innoveflon & OppodunllyAct Direct Program F�pomsw Program Year.201=019 W10A OCCCstaffwageslSoladw Amount AdmInIstatNe Chief Execulive Officer 3.156 Chief Financial Officer 2,930 Exacuflva Assistant 2,103 Payroll Specialist 2,792 Subtata(Admin Staff $ 10,960 EmployerTaxes 840 Workers Compensation 110 Benefits $ 414 SubtofaAdm1n SNIFTWunslBeneffto 1,364 Total Admlnlstmtive Personnel $ 12,344 E�WOM Ste Programs MaragwrSpeclallst two 2,835 WIOA Program Specialist 37,228 CMDelopmentspeclaust $ 1,550 Director of Operations $ 3,233 Project Manager 2,855 CrowSuperviscr 13,950 CrewSupervi3or $ 12,800 SubtotalPrognma Staff $ 75,801 EmployerTaxes $ 51889 Workers Compenserjon $ 3.177 Benefits 7,974 Subtotal Program StsITTAKewBenefits 17,040 Tatelprogiampersonaer $ 92,841 Program Expemms Proect Transportation (veNde, Insurance, fuel, repair & mint) $ 4,558 $ 4,558 StaffTmlnlng $ 100 $ 100 O=pancy Related (rental, utilities, repair& mint) $ - Corpsmember(CAI) Expenses Average Tofalhraf W10A CMStpends forclids HavdyR&fo CM Amount CMs (up to 29 hrlwk) 22 $11.00 to $12 2019 4,356 $ 45,607 Carry-overs CMs Total Hours/Pald Work Experience 4,356 EmployerTaxw $ 3,490 Workers Compensation $ 4,360 CM Wages andkiwerds Total 22 $ 63,657 $ 53,657 SupporUve Services/Untforms1bus passes/ps urds/booksituldonlothers 22 600 $ 13,200 13,200 CM Incentives 22 150 $ 3,300 31300 Subtotal Cats Expenses li 74,816 Total WN $ 180,050 OCCC Staff Salaries & Wages Twos & Benefits OCCC Match � Participant Wages & Ben efilts OCCC Charter School OCCC Expenses $ 45,388 8,357 26,828 12'alia 18,791 E)ufl3rrG 25H-185 EXHIBIT 2 ap 0 B 0 s 00 N 1.2 96 12 m 19 8 Is . . . . . . . . A 8 888 .6 4 cs ';4 )o 'E I 0 0 so 3. 0 MPH 'a 5 OC P-g 12 F9 R 889 25H-186 EXHIBIT 2 Assurances & Certifications Selected providers will be required to sign and submit "actual" assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected, Please initial each box I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this agency or business to submit this proposal. We are not currently on any Federal, State of California, or local Debarment list. We will provide records to show that we are fiscally solvent, if needed. We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIA funds will be used as required by law and contract. We have additional funding sources and will not be dependent on WIA funds alone, We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to; Records accurately reflect actual performance. Maintain record confidentiality, as required. Reporting financial, participant and performance data, as required. Comply with State and Federal fiscal and program activity audits. Complying with Federal and State ncii-discrimination provisions. Meeting requirements of Section 504 of the Rehabilitation Act of 1973. Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey) Meeting all applicable labor law, including Child Labor Law standards. Agree to provide a drug free workplace. Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability Coverage in the amount of $1,000,000.00 policy. *Agree to provide all participants with Grievance Procedures. Agree to insure proposer's employees through Workers Compensation Insurance (including part-time employees) Procurement policies and procedures are in ptacearid. meet federal guidelines. We will not: Place a youth in a position that will displace a current employee. Use WIA money to assist, promote, or dater union organizing. Use funds to employ or train of persons in sectarian activities. Rr Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. FA Use WIA funds fbt activities that would interfere with or replace regular academic requirements for . eligible youth who are not dropouts. Use VvqA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994 unless the prograim(s) are only for youth eligible to participate under WIA. Use WIA money under this contract to purchase any equipment. thatalljor the above are true. 4��d cl_J� EXHIBIT H 25H-187 EXHIBIT 2 ADDITIONAL INSURED ENDOgSEmENT FOR CONWERCIAL GENERAL LIABILITY POLICy Insurance Company GYfV-+ ftylvAmn p6owi T�gy'myje-c This endorsement medifies such insurance as is afforded by the provisions of Policy # P-Ac S154tkD 13 relating to the following: 1 . The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as additional insureds ( 11additional inmreds!') with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured sball not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this mSUrance shall not be cancelled, or materially reduced in coverage or Iminits except afle r thirty (30) days wiittea notic6-has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective �Q P.D I this endorsement form as a part of Policy # BKe 51194WD a Issued to C9f-GnqL I Named Insured Conatersigned by 25H-188 EXHIBIT 2 CERTIFICATE OF LIABILITY INSURANCE DATE (l.1M1ODJYYYY) I 9/30f2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIG14TS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED. the policy(los) must have ADDITIONAL INSURED provisions or be andomed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement an this certificate does not confer rights to the certificate holder In lieu of a ch ondorsement(s). PRODUCER Arthur J. Gallagher & Co. Insurance Brokers of CA. Inc. LIC # 0726293 505 N Brand Blvd, Suite 600 CAOMNT� CT Annie Lee FN I�WE. F, A 1 , . 818-539-2300 818-539-2301 —TIFA C AE4paAgl�',a. Anniq_Lee@ajg.com INSURERIS) AFFORDING COVERAGE NAJC4 Glendale CA 91203 INSURERA;Great American Alliance Insurance Cc 26832 INSURED INSURER B:Great American Insurance Company of NY 22136 Orange County Conservation Corps INSURER C!Navigators Insurance Company 42307 1853 N. Raymond Ave. Anaheim, CA 92801 INSURERD: 8 !MR N:�U:�'R F: COVERAGES CERTIFICATE NUMBER: 438147840 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR WAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INER LTR TYPE OF INSURANCE Man MO POLICY NUMBER POLIO (MMIDOW1 POLICY EXP IMMIDDIY11111 LIMITS * Y PAC516468013 101112017 10/1/2018 FACHOCCURRENCE $1.000,000 TCOMMERCIALOENERMLLMILITY CLAIMS -MADE Fx1 OCCUR PREMISES Go oppo"noal $IOO'OOG MED EXP (Anywo Perm) $5.00D PERSONAL & ADV INJURY $1,000,000 GERL AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $3.000,000 POLICY E IRCOT F-1 LOC PROOLCTS-COMP/OPAGG $3,000,000 $ OTHER * AUTOMOBILE LIABILITY CAP 0991249 04 101112017 iom2ots COMBINED SINULE LIMIT (a acciden) $i'000'GOO X BODILY INJURY (Per person) $ ANYAUTO 7 OMDONLY EDULED A ACUTOS HIRED X NOL WNED AUTTOG ONLY AUTOS ONLY Hall BODILY INJURY (Per accIdent) $ X Comp $100 $500 A UMBRELLA LIAM X CCCUR UMB 6603705 13 101112017 10/1/2018 EACH OCCURRENCE $4.X0,DO0 AGGREGATE $4,OD0,DCC EXCESS LI&B WE DIED I x I RETENTIONS 10,000 $ WORKERS COMPENSATION LIABILITY AND EMPLOYERS YIN ANY PROPRIETOR(PARTNERIEXECUTIVE OFFICEIMMEMBER E>ICLUDED1 NIA PER STATUTE I I ME E.L. EACHACCIDENr $ EJ- DISEASE - EA EMPLOYEE S (MandabwyInNH) if stdeumcowd.r ar RIPrION OFOPERATIONS bel. E.L. DISEASE- POLICY LIMIT $ C 0 Directors & officers Directora&Officers NY17DOLVO318INV NY17DOLVO318INV JW112017 101112017 10/l/2016 10/112018 Per Claim: $2,000.000 Aggregate: $2,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (ACORD 101, AddlUwaT Remarks Schedule, maybe attached If more space Is rNulmd] Policy: Abuse and molestation Coverage Policy Ill: PAC 6154680 13 Carder:Great American Alliance Insurance Cc NAIC: 26832 Term: 10/0112017 -1 O/OM01 8 Each Occ : 1,000,000 Aggregate: 3,000,000 See Attached... City of Santa Ana, Workforce Investment Board 1000 E. Santa Ana Blvd., Ste. 200 Santa Ana CA 92701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ACORD 25 (2016103) The ACORD name and logo am registered marks of ACORD 25H-189 EXHIBIT 2 AGENCY CUSTOMER ID: LOC V: 1-k t�L.Ivl ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMEDINSURED Arthur J. Gallagher& Co. Orange County Conservation Corps POLICY NUNIBER 1853 N. Raymond Ave. Anaheim, CA 92801 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 1-5 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Policy: Professional Liability Policy #: PAC 5 154680 13 Carrier:Great American Alliance Insurance Cc NAIC: 26832 Term: 10/01 /2017 -10/01/2018 Each Occ 1.000,000 A Tgreefate 3,000,000 ty of Santa Ana, its officers, agents, employees and volunteers, and the State of California, Its officers, emplo ees, and volunteers are named additional insured/Funding Source with respect to the operations of the named Insured per the allached CG N26 endorsement. Such Insurance is Primary and Non-ContrIbutory. Workers Compensation coverage excluded, evidence only. ACORD 101 (2008101) @ 2008 ACORD CORPORATION. All rights rvsei�e—d I he ACORD name and logo are registered marks of ACORD 25H-190 Named Insured : Orange County Conservation Corps EXHIBIT 2 Polley No: PAC 516468D 13 Effective Dale: 101112D17 CG 20 26 (Ed. 04 13) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Schedule Name of Additional Insured Person(s) or Organization (a): The City of Santa Ana, Its officers, agents, employees and volunteers, and (he State of California, Its officers, employees, and volunteers IInformation required to complete this Schedule, If not shown above, will be shown In the Declarations. I A. SECTION 11 - WHO IS AN INSURED Is amended to Include as Fin additional Insured the person(s) or organlzation(s) shown In the Schedule, but only with respect to liability for 'bodily Injury," "property damage* or "personal and advertising Injuryo caused, In whole or In part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your promises owned by or rented to you. However: 1. the Insurance afforded to such additional Insured only applies to the extent permitted by law; and 2. If coverage provided to the Additional Insured is required by a contract or agreement, the Insurance afforded to such additional Insured will not be broader than that which you are required by the contract or agreement to provide for such additional Insured. B. With respect to the Insurance afforded to these Additional Insureds, the following Is added to SECTION III - LIMITS OF INSURANCE: If coverage provided to the Additional Insured Is required by a contract or agreement, the most we will pay on behalf of the Additional Insured Is the amount of Insurance: 1, required by the contract or agreement; or Copyright, ISO Properties, Inc., 2012 CG 20 26 (Ed. 04/13) 2110all"n 1 491 EXHIBIT 2 2. available under the applicable Limits of Insurance shown In the Declarations; whichever Is less. This endorsement shall not Increase the applicable Limits of Insurance shown In the Declarations. Copyright, 180 Properties, Inc., 2012 CG 20 26 (Ed. 04113) M. ZSH -192 EXHIBIT 3 Workforce Innovation & Opportunity Act Youth Program Provider Santa Ana Public Library 2018-2019 EXHIBIT A 25H-193 EXHIBIT 3 MEMORANDUM OF UNDERSTANDING UNDER THE WORIKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this I' day of July, 2018, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and the City of Santa Ana/Santa Ana Public Library, identified by the assigned Data Universal Numbering System (DUNS) Number 08-3153247 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LV%TDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. D. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a resalt, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said progranf') D. SUBRECIPIENT is experienced in operating workforce development programs for at -risk youth that provide preparation for secondary and post -secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: 1. SUBRECIEPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.33 1 (a)(I)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR §200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. 25H-194 Page I of 17 EXHIBIT 3 B. SU13RECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits Participants in accordance with the standards and requirements of the Act, including Scotion 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 665 8-Al 1. SUBRECIPlENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CnYs procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIFIENT from CITY, SUBRECIPIENT assures, With respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fally with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 199 1; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. 1. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1 SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBREClPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 25H-195 Page 2 of 17 EXHIBIT 3 2. SUBRECIPIENT agrees to forward to the Santa Ana Work Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 20 days following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana Work Center Administration. 3. CrI`Y, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, and records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers and accountants, and employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on - site monitoring in their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above -referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions, J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECrPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, 25H-196 Page 3 of 17 EXHIBIT 3 statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents(2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB Administrative Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California, 92701, by the tenth (1 Oth) day of the month following the month in which SUBRECIPIENTS services are performed. Should SUBRECIPIENT fail to deliver said documents to Cr1Y within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency, If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIFNT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENTS own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit one original of each required audit report to CrrY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CnY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant fatids. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. 0. SUBRECIPIENT shall comply with the provisions of Circular A-1 02 of the U.S. Office of Management and Budget (OMB) and the related "Common Rule" entitled "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Government", Subpart C, paragraphs 37 and 42, Circular A-128, and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIFNT shall sign a Certification Regarding Lobbying to that effect in a forni as set forth in "Exhibit D," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit E" attached hereto and incorporated herein by this reference. 25H-197 Page 4 of 17 EXHIBIT 3 R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the Now Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A --Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment �'Exhiblt F11), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CPR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Centee'. To achieve the goals of this grant, it is important that the public has a quick and easy method to Identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECTIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statemcnt� "The (Program Name) is a proud partner of the America's Job Center network". SUBRBCIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. 11. CITY'S OBLIGATIONS A. On 'P,JWm'ike CnY was awarded 0-6`4'airr funds under the Act for . .... .. � I - I _ _g:-;;l youth fiscal year 2018-2019 from the Department of Labor, Employment and Training Administration. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sirra not to exceed $�, �4, - ,4�,, SUBRECIPIENTS performance in accordance with the Budget attached hereto as "Exhibit G" and incorporated herein by reference, during the period of this Agreement. Said sum shall be paid after ClTY receives invoices submitted by SUBRECIPIENT as provided hereinabove. 25H-198 Page 5 of 17 EXHIBIT 3 B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on -site monitoring reviews of said program operation at least annually. In addition, monthly desk -top reviews of pertinent information will be conducted. E. CITY has the right to de -obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. M. TERM OF AGREEMINT A. This Agreement shall commence on July 1, 2018, and all duties arising under this Agreement shall have been performed by June 30, 2019. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the. Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: I . SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SU13RECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A- 129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 200.329; and, 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. 25H-199 Page 6 of 17 EXHIBIT 3 IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate fimds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECITIENT maintains itself as an Equal Opportunity employer. V1. APPLICABLE C A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1 . SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2d quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4th quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2' quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, 25H-200 Page 7 of 17 EXHIBIT 3 State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRFCIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U,S, Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly afficted by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment famished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this 25H-201 Page 8 of 17 EXHIBIT 3 Agreement, will be linrited to use within the activities outlined in Us agreement and will remain the property of the United States Government and/or CITY. Upon termination of Us Agreement, SUBRECIPlENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBREClPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreemen4 within seventy four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIFIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to -the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsin the invention or discoveM including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement� when copyright - able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted materi a]. 2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. 25H-202 Page 9 of 17 WHIMININ C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement, 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 15) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will betaken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Emoloyment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives, No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with • friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or • voting or non -voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. 25H-203 Page 10 of 17 EXHIBIT 3 c. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non -voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRBCIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f. Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 7013. VII. HOLD HARMLESS A. SUBRECIPIFNT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CrI`Y, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or ornission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIH. INSURANCE 1. Commercial General Liability, SUBRECIPIENT agrees to obtain and keep in force during the term of this Agreement a policy of comprehensive commercial general liability insurance insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, w-nployees, and volunteers, and the State of California, its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to any other coverage or self-insurance of the State of California and CITY (in substantially the form as 25H-204 Page 11 of 17 EXHIBIT 3 Exhibit I , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a certificate of self-insurance. 2. Automobile Liability Coverage. SUBRECIFIENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, Participants or other agents to utilize their own automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants, or agents as self -certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. 3. Workers' Compensation. If SUBRECIPIENT is an "employee', as set forth in California Labor Code Section 3300 et scq., or utilizes Participants as "employees," as set forth in California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4. Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the fall replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self-insurance. 5. Youth Protection. To maintain a safe environment, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held responsible for conducting a background clearance (Live -scan) for staff that have direct interaction with youth Participants that are under the age of 18. 6. Proof of Insurance. Certificates and endorsements mustbe submitted and approved by CrIY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATESTATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. 25H-205 Page 12 of 17 EXHIBIT 3 ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of ClTY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRFCIPIENTs (2 CFR §200.317). No subcontractor assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. X1. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: I . The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use. permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify ClTY after enactment or modification that it cannot so comply. C1TY may thereupon terminate this Agreement, if necessary. X11. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. XII1. 25H-206 Page 13 of 17 EXHIBIT 3 FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. VV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CrIY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less'than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement� or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITYreceives from SUBRECIPIENT writtenrequest to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. XVIL 25H-207 Page 14 of 17 EXHIBIT 3 BRFACII - SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIFNT of such termination in accordance the notice provision in Paragraph XVIH herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: km CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA. 92702 CLERK: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: City of Santa Ana / Santa Ana Public Library 26 Civic Center Plaza, Santa Ana, CA 92702 Phone: (714) 647-5288 Fax: (714) 647-6913 MERGER This Agreement, together with the attachments hereto, expresses the total understanding 25H-208 Page 15 of 17 EXHIBIT 3 of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. XX VALEDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. x3a. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CrIY fiffly, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn, b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 25H-209 Page 16 of 17 EXHIBIT 3 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above -written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attorney BY: RWn O.k2odge Assistant City Attorney RECOMMENDED FOR APPROVAL: Steven Mendoza Executive Director Community Development Agency 11CITY11 In Cynthia J. Kurtz Interim City Manager "SUBRECIPIENT" BY: Name: Gerardo Mouet Title: Executive -Director Tax ID #: 95-6000785 I 25H-210 Page 17 of 17 EXHIBIT 3 1. Experiences and Oualificatio The Seeds to Trees Academy apprenticeship program will be operated by the Santa Ana Public Library in partnership with Santa Ana College. The experience and qualifications of both agencies will be described in this section. The Santa Ana Public library (SAPL) is a division of the City of Santa Ana's Parks and Recreation Department (PRCSA). SAPL's purpose is to respond to our community's informational, educational, and personal interest needs using books, materials, technology, and professional expertise. The library is subdivided into 4 primary departments: young adult services, adult services, youth services and technology and support services. B. & C. List the facility address and address of headquarters if different location. Please include maior cross streets. Indicate hours of oi)eration for facility. • The Santa Ana Public Library Main Branch located at 26 Civic Center Plaza, at the cross - streets of Civic Center and Ross in Santa Ana will be headquarters for the program. Hours: 10 am-9 pm Monday -Thursday and 10 am — 6 pm Friday and Saturday. Computer labs and classroom space available to students are located in the TeenSpace, the basement of the Main Library, and the Mezzanine. All three areas are wired for data transmission using the City's public access Internet. • The Digital Media lab and Teen Center at Garfield Joint Use Community Center located at 850 Brown St. at the cross -streets of 41" Street and Lacy. Hours: 3:00 p.m. -6:00 p.m. Monday -Friday. Facility is equipped with a digital media production studio and a classroom - structured computer lab utilizing state of the art Mae computers. • The TeenSpace at Jerome Recreation Center located at 726 S. Center Street, at the cross - streets of Center and McFadden. Hours: 3:00 pm — 8:00 pm Monday -Thursday and 3:00 pm - 6:00 pm Friday. • Roosevelt E-library: Scheduled to be completed February 2018 D. Briefly indicate what makes -your facility youth friendly and suitable for the proposed program. All three locations offer young adults a designated, specially designed space for them to train, learn, work, relax, do homework and meet friends, and are ADA compliant. E. Provide brief information on the following elements: 1. Average annual operating budget and sources of revenue — The Library's allocation of City General Fund monies for 2014-15 was $3,194,170. Other sources of revenue include. a CDBG block grant of $250,000 to support Homework Help Centers. We were awarded a $495,000 INES grant for history related programing. 2. Brief description of staff - Tile library employs 10 full-time librarians, 8 full-time paraprofessionals and 8 full-time clerical personnel. We currently employ 70 part time clerks and tutors in children's, teen and adult programs. Some of our part-timers are paid through the General Fund and others through various grants. Please refer to attachment W-2 for brief biographies of all TeenSpace staff who will participate in the Seeds to Trees Academy Program. 25H-211 EXHIBIT 3 3. Past experience with WIOA programs or other youth programs - The trained staff contributing to this project will be: Young Adult Principal Librarian, Technology and Support Principal Librarian, Lead Case Manager, Out of School Youth Assistant Caseworker, and an In - School Youth Assistant Caseworker, WIOA Program Clerk, lead Out -of -School Youth Sr. Tutor and lead In -School Youth Tutor, Assistant Librarian, Youth Services Technician and Library Operations Manager. The Young Adult Principal Librarian has been the project director for the past 4 iterations of the Seeds to Trees WIA program and will devote approximately half of her work time to guiding and overseeing the program. The Technology arid Support Principal Librarian is in charge of CTV-3 programming for the city and has been and will continue to be responsible for effective cooperation with Santa Ana College and its School of Continuing Education to insure that class schedules and locations, content and student monitoring are implemented and problems solved promptly. She also has had and will continue to have oversight of the work experience of the youth participants focused on CTV3 programming, coordinating filming, editing, and web content design through the efforts of her staff. Assistant Librarian Saidy Valdez will serve as Lead Caseworker overseeing the entire program. This will be her second year overseeing the program. An Out -Of -School Youth Assistant Caseworker, an In -School Youth Assistant Caseworker and a WIOA Program Clerk will be recruited and hired fortheproject. It is anticipated that priority hiring will be given to staff that have previous experience working with the Seeds to Trees WIA program at the library. Lead in -School Tutor and lead out -of -school Sr. Tutors will be drawn from current pool of staff. Additional current staff will have roles as tutors and project mentors. 4. What tdnd of impact has your organization made on the youth community? The library has maintained a high raunber of ongoing apprenticeship programs for teens, including a very intensive Summer Volunteer Institute (SVI) that encourages teens to fmd self- worth and civic engagement though giving back to their community. In 2013-2014 the Young Adult department hosted 825 teen programs in which 3988 teens participated. That same year, the Young Adult department hosted 449 Buddy Programs in which both school -aged children and their teen mentors participated. The buddy programs had a total of 3,294 participants. The library's 350 volunteers completed 8,710 hours of volunteer work, and a majority of the hours were completed through the Young Adult department. At present, teens continue to volunteer through the school year in math, reading, fitness and art "Buddy" programs aimed at young children. There are daily activities for teens at both library branches and the Jerome Recreation Center. Half of our part time staff are involved exclusively in assisting with these projects, and are experienced and committed to the growth and development of the young people they work with. The majority of teens hired through our grant programs have begun their contact with the library through the volunteer program. Our volunteers are mentored by staff and older teens and transition age young adults (18-24), and encouraged to develop personal and academic goals and an understanding of the importance of their work to themselves and others. The library has also been unusually effective in working with probation youth volunteers. Annually, forty to fifty probation youth complete their community service at the library. Ten to fifteen of those continue volunteering at the library when their community service responsibilities are concluded. The TeenSpace program Circle of Mentoring is advised by the Teen Library Club. As a group, these teens have contributed many thousands of hours of community service to the library and to 25H-212 EXHIBIT 3 various civic engagement projects around the city. Ninety-eight percent have graduated from high school and 90 percent have gone on to higher education. These are teens that do not represent the top 10-20 percent of their high school class. They are not involved in student government or school activities. They are the quiet at -risk youth whom no one notices. But at our TeenSpace, they are noticed, nunared and appreciated. In all of our youth -centered programs, two guiding principles have been primary: The Circle of Mentoring concept and its successor, the Seeds to Trees concept. The first emphasizes the value to both mentor and mentee of a close and lasting supportive relationship, and the second the value of providing long-term mentoring, teaching and financial support for developing youth. These principles are the basis of our success with WIA youth in our previous programs. All full- time employees at the library are involved in mentoring the students we employ under WIA. I In collaboration, the efforts of staff members have produced notable successes, especially with WIA-mandated goals. The program has achieved full enrollment very early in the cycle for the previous and current WIA programs. In recent years, a total of sixty participants completed the first phase of the training successfully, and were awarded certificates from Rancho Santiago Community College District WCCD) testifying to their mastery of digital media preproduction skills. 29 (90%) of youth participants of the 2014-2015 program have successfully attained their Microsoft Office certifications and the remaining youth are currently working with their tutors to complete their certifications. 4 (100%) of our 2014-2015 out -of -school participants have been enrolled in Santa Ana College and are currently receiving training in Business and Digital Media. Participants have been able to take part in the RSCCD Young EntrepTeneurs Program, which exposes youth to mechanisms and methods of increasing the marketability of their products and skills. In November of 2014 the TeenSpace * Circle of Mentoring Program was recognized with an award from the President's Committee on the Arts and the Humanities (PCAH) which was presented by First Lady Michelle Obama at a ceremony at the White House. The award recognizes the country's best creative youth development programs for using engagement in the arts and the humanities to increase academic achievement graduation rates, and college enrollment. The awardees—chosen from a pool of more than 350 nominations —are chosen for their impact on the youth of their community. Santa Ana College (SAC) has had a long history of serving Santa Ana youth. Santa Ana College was founded in 1915 as a department within Santa Ana High School. As such, the campus has focused on serving the youth of Santa Ana from its very inception. In 1947 Santa Ana College moved to a permanent campus at 17th and Bristol. It was the second junior college founded in Orange County and the fourth oldest in all of California. The college has evolved into one of the most energetic and fastest -growing comprehensive community colleges in the nation, currently serving 29,318 credit and,non-credit students per semester. Santa Ana College provides a dynamic leaming environment that prepares students for transfer to four-year institutions, careers and lifelong intellectual pursuits in a global community. The Middle College High School program provides college level instruction to high -school -aged youth. 25H-213 EXHIBIT 3 The Centennial Education Center operated by Santa Ana College is the only major Adult Education provider in the City of Santa Ana. Tle programs offered at Centennial Education Center are award winning, receiving 4 major awards in 2013 from agencies which include the California Department of Education. All programs and services offered at the Centennial Education Center are Tuition Free. SAC also provides access to the (DMC) Digital Media Center, a 28,000-square-foot, innovative, state-of-the-art that features a business incubator for start-up companies, instructional space for SAC's digital media arts, TV/video production and digital music programs. The facility also houses a collection of business seminars related to the digital media and business industries. B. & C. List the facility address and address of headquarters if different location. Please include maior cross streets. Indicate hours of operation for facility� 1. Centennial Education Center - 2900 W Edinger Ave, Santa Ana, CA 9270, Cross Street Edinger and Fairview — Hours: Monday — Thursday 8:00 AM— 6:45 PM; Friday 8:OOAM — 4:30PM 2. Santa Ana College Main Campus - 1530 W 17th St, Santa Ana, CA 92706, Cross Street 17th and Bristol — Hours: Monday — Thursday 8:00 AM— 6:45 PM; Friday 8:OOAM — 4:30PM 3. Digital Media Center - 13 00 S. Bristol Santa Ana, CA 92704 Cross Street Edinger and Bristol — Hours: Monday — Thursday 8:00 AM- 6:45 PM; Friday 8:OOAM — 4:30PM D. Briefly indicate what makes Your facility youth friendly and suitable for the pr000se program. In 2002, voters approved a $337 million general obligation bond to renovate existing campus buildings and construct new classrooms for the RSCCD that provided improved facilities for SAC. In November of 2012, additional fonds were provided to improve facilities at Santa Ana College. These improved and expanded facilities are now available to provide the best possible educational setting for the next generation of Santa Ana Youth. E. Provide brief information on the following elements; 1. Average annual operating budget and sources of revenue - A majority of the classes will be undertaken the (CEC) Centennial Education Center. Their annual budget is $13,662,882. These funds come from various state, county, and local sources and are managed by Santa Ana College and the Ranch Santiago Community College District. 2. Brief description of staff - The Centennial Education Center has 5 administrators, I I Full- time Faculty and Counselors, 297 part time faculty and counselors, along with 103 support staff. The management team is made up of Interim Vice President Jim Kennedy, Dean Nilo Lipiz, Dean Dr. Sergio Sotelo, Associate Dean Christine K-osko, and Associate Registrar Phuong Nguyen. 3. Past experience with WIOA programs or other youth programs - The Adult Education center has had a long history of serving nontraditional high school students of all ages. Their GED and high school diploma programs have been utilized by many members of the Santa Ana community. The faculty and staff are very experienced in helping nontraditional students reenroll into productive educational courses. The Adult Education Center will also have access to the resources that are typically made available to other incoming community college students. 4. What kind of impact your organization has made on the youth community? According to the US Census, 48% of adults over the age of 25 in Santa Ana (over 89,000 residents) do not 25H-214 EXHIBIT 3 have a High School Diploma or GED equivalent. Over 20% of households in the city do not have a member in the household over the age of 14 that can speak English fluently. The Continuing Education Center has answered these needs for the last 33 years by providing a place where students lacking a high school diploma could take the steps needed to complete their secondary education. Last year a total of 13,072 courses were completed by all students in the program. The Center served a total of 24,259 students enrolled in various programs. Of these, 4,558 were full-time equivalent students working towards a degree or credential. In addition, Centennial Education Center students earned over 1,400 state approved certificates in English as a second language and career and technical education programs. 2. Proposed Prwram A. Provide an overview of the program's main objectives The "Seeds to Trees Academy: Digital Media Technology Institute" program developed by the Santa Ana Public Library in partnership with Santa Ana College (SAC) is a free comprehensive apprenticeship program comprised of paid training and work -experience consisting of student internships and extemships for 15 youth ages 14-24 leading to certifications and college credit in the fields of digital media, business, and computer information technology. Of these 15 WIOA eligible student interns, 12 youth (80%) will be "Out -Of -School Youth"(ages 16-24) and 3 youth (25%) will be "In -School Youth" (ages 14-21). At least 3 (20%) will be foster or probation youth, youth with learning disabilities and/or youth who have dropped out of high school. In addition to the youth populations mentioned above, the program will be recruiting returning veterans who are out —of -school youth (18-24). The program is an evolutionary outgrowth of the library's previously successful WU funded "Seeds to Trees Digital Media Technology" program that the library implemented successfully for 3 years in partnership with the Rancho Santiago Community College District's (RSCCD) Corporate Training Institute (CTI). This program was revamped for 2014-2015 by modifying the Seeds to Trees approach to include additional elements considered beneficial to the participants of the program. These additional elements are: 1) enrolling all participants in Santa Ana College and paid training leading to transferable college credit; 2) increased focus on work - experience internships and externships at local businesses and city departments leading to potential employment and; 3) a program element that introduces participants to post -secondary Massive Online Open Courses (MOOCs) in a structured staff/tutor led classroom setting. We will continue to focus on providing youth participants with these three, additional elements for 2017-2018. (Please refer to attachment W3 for a further explanation of MOOC'S) The program will provide participants with WIOA Elements 1-14. 1) The program will offer students tutoring, study skills training, and instruction leading to the completion of a high school diploma and post -secondary education readiness. 2) Students who are high school dropouts will have the opportunity to complete their high school diploma or attain their GED via programs provided by the SAC School of Continuing Education. 3) Students will have access to occupational skill training in clerical office skills, as well as media technology through Santa Ana College and its Continuing Education Center Program. 4 &5) Students will have work experience and on -the job training opportunities at the library creating design/content for various agency and affiliate web sites, producing videos for the city's CTV-3 25H-215 EXHIBIT 3 channel, and work experience at extemship sites at local businesses and city departments. 6) During their work experience, the youth will operate in teams, where the need for teamwork will help them to develop an understanding of the importance of responsible behavior and an opportunity to display leadership. They will also participate in a Teen Community Leadership Institute program that will be coordinated by library's Youth Civic Engagement internship program. 7) Students will be provided with the educational materials and equipment required to successfully complete the program, as well as transportation to and from program sites from the library. 8) During the entire learning and working period, youth will be mentored and supported by adults and responsible young adults from the library and the College. 9) Follow-up services for a minimum of 12 months after program completion will be provided for youth to support educational and/or employment endeavors. 10) A Masters in Counseling intern and Doctor of Psychology skilled in a variety of fields, including addiction and family counseling, will be available to students as needed to provide counseling and referral services. 11) All youth participants will be provided workshops that will train them in financial literacy, 12) in entrepreneurial skills training and, 13) in labor market information leading to career awareness and exploration. 14) Fieldtrips to post -secondary education institutions, enrollment in SAC study skills, business and/or digital media classes, one-on-one college counseling sessions and workshops, as well as Padres Promotores workshops for youth and parents of in -school youth will serve to help youth prepare for and transition to postsecondary education. Upon eligibility deterraination, all 15 participants will be streamed into 2 program tracks. Track 1: Out —of -School Youth: Microsoft Office Applications certifications and Intro Digital Media Appnewiticeships (12 participants; 450 hours ): Digital Media Arts 100 Course (3 Units). 56 hours, Video Production: 40 hours, One-on-one Educational Counseling: 3 hours, MOOC's based certification trainings: 28 hours, Workshops, Field Trips, Traiiiings: 93 hours , Civic Engagement/Volunteer projects: 30 hours Work -Experience Internship/ Externships: 200 hours, Track 2: In -School Youth: Microsoft Office Applications cer ffmcations andBeginner Dwta Media Apprenticeships Q j2artic�pants; 200 hours ): Digital Media Arts 100 Course (3 Units): 56 hours, Video Production: 16 hours, MOOC's based certification trainings: 28 hours, Workshops, Field Trips, Trainings: 3 0 hours, Civic Engagement/Volunteer projects: 20 hours, Work Experience Internship/ Extemships: 50 hours The duration of the Seeds to Trees program is approximately one year (44 weeks), from August 2018 to June 2019. In. order for a youth apprentice to receive the maximum benefits of the program, we require that he/she must commit to between 5-12 hours a week of participation. These hours per week include instruction and work experience in addition to workshops to enhance participant skills. There will be 2 Part-time (I full-time equivalent) lead Case Manager that will be assigned to oversee this program. There will be one Assistant Case Manager for Out —of —School Youth. Case managers will be assisted by part-time Clerk, Sr. Tutor and Tutor staff assigned to the project. Students have the opportunity of interacting with their respective Case Manager at each class, work experience or workshop. On average students and Case Managers win interact 4-5 times a week. For more intensive needs of the students, the Case Manager and/ or additional support staff will be available. 25H-216 00 MM I 1 -.111 K 3. Population to Trees Academy program will serve 15 B. Describe the age range of the youth that will be served. Of the 15 youth, 12 will be "out -of -school youth" (ages 16-24) and 3 will be "in -school youth" (ages 14-21). C. Describe any minimum reguirements that youth need to have in order to be enrolled into your program (aside from the WlOA Youth eligibility requirements). In addition to WIDA Youth eligibility requirements, priority enrollment will be provided to WIOA eligible returning military veterans who are out -of -school youth (refer to letter of support from SAC Veteran Upward Bound program). Additional priority enrollment will be provided to WIOA eligible youth who have completed a minimum of 3 0 hours of volunteer service in Santa Ana Public Library and/or Parks and Recreation programs. D. Special consideration for organizations that can serve the following youth Populations: 1. At least 80% of Out -of -School youth (required): Yes we will serve 90% this population 2. At least 10% of youth with disabilities: Yes 10% will be this population 3. At least 10% of foster/emancipated youth: Yes 10% will be this population 4. At least 10% youth that have dropped out of high school: Yes 10% will be this population 5. At least 10% of youth on probation: Yes 10% will be this population Out -of -School and dropout youth will be recruited via referrals from SAC Continuing Education Program, SAUSD (refer C2),Access California services (refer to letter of intent 179) and at outreach events. We will also post flyers and recruit for the program among library patrons (refer to attachment W4). Youth with Disabilities: The library has had a successful association with serving as a work experience site for the Santa Ana Unified School District's Special Education Program Youth. The Transition Center has agreed to continue to refer youth with disabilities to the Seeds to Trees Academy (please refer to Letter C4 from SAUSD Transition Center). Youth with physical disabilities will be welcome in the program, as will youth with mild leaming disorders. We have had tremendous success working with youth who are autistic, and have started a partnership with Easter Seals Autistic Services program. They have agreed to refer youth to our program as well (please refer to letter C5 from Easter Seals Autistic services). Youth with severe cognitive disabilities will find the educational components of the program too demanding. With space in the program limited, it is necessary to offer the training only to those who can benefit from it, Foster Youth: The library has developed a successful association with Orangewood Children's Foundation which serves foster youth in Orange County, and they have agreed to refer emancipated foster youth for participation in the program (refer to Letter C7 from Orangewood Children's Foundation), Further, the Project Director has been attending 25H-217 EXHIBIT 3 meetings of the Foster Youth Breakthrough Collaborative since 2009 and the Orange County Social Services Agency has agreed to refer foster youth to the program (refer to Letter C6 from the Orange County Social Services Agency). Since several project employees are former emancipated foster youth from Orange County, we will have staff on hand uniquely qualified to assist foster youth interns. rrobation Youth: The "Seeds to Trees Academy"prograin plans to recruit youth who are on probation through our partnership with the Orange County Probation Department who have agreed to refer probation youth for participation in the program (refer to Letter C8 from Orange County Department of Probation). We have had great success with probation youth community service volunteers. Forty to fifty probation youth volunteer at the library annually, and ten to fifteen of those remain as volunteers after their service hours are completed. We are currently piloting a program specifically aimed at probation youth that includes workshops on adolescent behavior and attitudes and how they resonate in a student's life, as well as classes in needed academic subjects. F. IncIude a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment C. Refer to Attachment C for letters of support. Recruitment and outreach for the program will occur at the start of the grant cycle 7/1/2018. Prior to the start of the program, the library TeenSpace staff will promote the upcoming "Seeds To Trees" program during its Summer Volunteer Institute program which annually recruits over 120 summer volunteers, many of which are WIOA eligible, and it's Probation Youth Community Service program which has an average annual participation of 40- 50 youth on probation. In addition, staff will -make presentations at Orange County FYO (Foster Youth Outcomes) meetings, CASA (Court Appointed Social Advocates) meetings and at local Santa Ana High Schools, to recruit candidates for this program. In addition to Foster Youth, Probation and Youth with disability referrals, Access program OC, and the Veteran's Upward Bound program have agreed to provide referrals of interested participants to our program as well. We will begin accepting notices of interest in the "Seeds To Trees Academy: Digital Media Technology Institute" in May 2018 (refer to attachment W4 for recruitment flyer), and distributing and accepting applications, including gathering all documents required by the Service Navigator to deterniine youth WIOA eligibility, in July 2018. Once youth eligibility is confirmed, youth will be hired as Work Experience employees (WEX). It is anticipated that all this will occur in the month of August, 2018 in anticipation of the certificate and courses which simulate a college semester. The goal at this point is to have recruited and enrolled at least 12 (80%) of total 15 youth participants planned in the program. 4. Assessment A. Youth Service Providers are required to use the Test for Adult Basic Education UAW assessment tool, but may use other assessment tools upon approval. Yes we will utilize the TABE test as an assessment tool. 25H-218 AN MS I 1 0.111 R on the type of assessment tools or surveys that will be used. During the initial recruitment and eligibility determination phase, all student participants will take a TABIE assessment test to determine their basic skill level. C. Describe knowledge of the barriers that youth encounter. • Basic Skills Deficiency: Among the youth served by the Santa Ana Public Library, there are a number of barriers associated with poverty preventing the achievement of short and/or long term goals. The most common barrier as revealed by the TABE test is basic skills deficiency. A majority of students tested are performing at or below an equivalency of 8.9 grade level. These students often have difficulties in the completion of their education, are likely to fall behind in semester credits and in turn eventually drop out of high school. • Poor Work History: Students with poor work history are defined as at least 19 years of age and have never had a full-time job. As students continue to search for opportunities in a competitive job market, their limited education and work experience limit their opportunities. Many of the youth do not have reliable transportation to and from school or to the place of employment. As a result it causes an attendance and/or punctuality issue. Many do not have professional clothing readily available for employment interviews or professional events. These barriers are often setbacks for students. • High School Drop -Outs/ Lack of High School Diploma/GED: A significant number of youth in our community come from economically disadvantaged families. Low socio- economic status often leads to a number of impediments to student success such as educational underachievement, higher likelihood of dropping out of school, offender status, teen parenthood, and welfare dependency. Latino students comprise a majority of the student population in the Santa Ana Unified School District. Nearly seventy-two percent of these are reported as dropping out. Statistically, high school dropouts earn lower wages, are more likely to commit crimes, and are considered less healthy both physically and emotionally than students that graduate. Many jobs in the market require a high school diploma, so that youth who do not graduate contribute to increasing unemployment rates among youth, juvenile arrests, gang affiliation and births to teens, perpetuating the poverty cycle. • Lack of post -secondary education/ training: Many our students graduating high school do not enroll in post -secondary institutions and enter the workforce to assist their families financially. But with limited education, training, and/or experience it is difficult to find employment with sustainable earnings. As a result many youth become frustrated and resort to substance abuse for escape. Additionally, our students who do enroll in post- secondary education are often first generation students and have difficulties adjusting to the role of college student. Students are often unaware of the resources on campus available to assist them with the completion of their degree. Therefore, many students perform poorly and eventually drop out of college. D. Specif-V how your organization will address the barriers that youth encounter The "Seeds to Trees" program plans to recruit youth with barriers to employment, educational advancement, and a successful future. The Seeds to Trees program will supports students by providing resources, knowledge and/or informational tools to find personal connections for 25H-219 EXHIBIT 3 educational and local workforce opportunities. Students will partake in various activities to enhance their educational, employment and life skills. Youth who are TABE tested and determined basic skills deficient will be provided with one-on- one tutoring in order to assist them to improve those skills. All youth participants will be provided with valuable work experience via internship and extemship opportunities offered by the Seeds to Trees Institute. Youth participants who are drop -outs or in danger of dropping out will be enrolled in the SAC School of Continuing Education high school diploma or GED completion program and will be provided with one-on-one tutoring to assist them with classes. All youth participants will be provided work training leading to state recognized certificates in computer maintenance and repair or general clerical as well as industry recognized certificates in customer service and digital media disciplines. To address the barriers to post -secondary education, all youth will be enrolled into Santa Ana College, and will be provided specialized college course training leading to college credits upon completion. Given the dramatic 13% decline in the employment prospects of American teens recently reported by the Brookings Institution, it is vital that training programs offer flexible education models that can adapt to changing needs of employers. The Brookings report found that many of teens would face permanent effects of being locked out of the job market. Per the research findings in the report, we believe that our MOOC pilot program cohorts can help to link high school students to post -secondary educational credentials. Furthermore these courses will help to strengthen career and technical education opportunities in industry specific areas. An additional benefit of these courses is that they are highly adaptable to local job market conditions and can be tailored to the regional labor market as the Brookings institution suggests. 5. Paid& Unpaid Work Experience A. Describe in detail the paid and Unpaid work experience opportunities that will be offered to the youth such as: 1. Summer Employment: 5-8 youth participants of 2018-2019 Seeds to Trees Academy program will be hired on as library page interns in the summer of 2019. 2. Pre -apprenticeship programs; 3. Internships or job -shadowing; 4. On -the -Job training opportunities: The entire format of the "S cods to Trees" program focuses on work -based learning opportunities via an apprenticeship approach. All 22 WIA eligible youth are hired as apprentice Work Experience employees (WEX) and paid an hourly wage to receive a complete in -class and on-the-job training work experience that they can use to propel them into higher education, employment and/or self-employment as a freelance entrepreneur. As part of their work experience, all apprentices will be provided opportunities to obtain internships onsite working on various digital media productions for CTV3, as well extemships at sites that have committed to hosting interns from our program. Job shadowing and work based learning will be a part of this program. B. Special consideration will be given to organizations that can prepare youth for targeted in -demand industries as identified in the SAWIB's five year plan: This WIOA program will have a variety of supportive partnerships to guide youth into in - demand career fields. Youth interns interested in pursuing careers in manufacturing will have the 10 25H-220 EXHIBIT 3 opportunity to work with artisan manufacturers at the People's Soap Company or to pursue a career in a variety of construction related careers though referrals to the OC Labor Federation. Those interested in healthcare and social services fields will work closely with the OC Chapter of the National Association of Flispanic Nurses to identify employers that can utilize the intern's digital media training. These interns will also have the opportunity to intern at the LGBT Center to help them provide social services to their populations. As a result of the proximity to several downtown hospitality and entertainment businesses the interns will have a number of nearby options to pursue after their training. Marcas Gallery, and MC Gallery have agreed to host and train interns from this program in the requirements needed to run art related businesses. Additional entertainment options include positions at Downtown Inc. and the online ticketing/event company EventFire. Interns aged 21 and over will also have the option to intern with event coordinators at the Copper Door as part of their social media team. Environmentally interested interns will be able to work with the Santa Ana Zoo and Heritage house on promoting and implementing sustainability programs at each site. As part of their training, youth will be trained to provide digital media support and promotion for all the above industries. Additionally, youth will be trained to work in the government sector that has many of the components of the above industries, such as recreation centers, library, and public works. All youth will have opportunity to work part of their externship hours at the newly built Roosevelt E-Library (projected to be built 6/2018) assisting with implementing now programs at the center. C. Special Consideration for organizations that offer iob trainine/preparation in the industries of: 1. Science, 2.Technolowy, 3. Engineering, 4. The Arts, 5. Math The Digital Media Institute will prepare interns to enter a wide range of STEAM -related industries by providing therft a solid foundation in how to capture, edit, and distribute media content for their employer. This training will introduce the interns to real world applications for digital media technology within a flexible framework that can be applied across different industries. This built-in flexibility emphasizes the need for each intern to approach their future careers by merging science and technology with an understanding of artistic considerations across industry barriers. D. List soine of the emplovers that will assist in the paid and unpaid work experience opportunities. The Santa Ana Public Library has agreed to hire youth apprentices who have interned/externed at the agency contingent upon youth work performance and availability of resources. Additional potential employers who have committed to hosting interns, and may hire youth apprentices who have interned in their sites are: the Frida Cinema, the Bower's ICidseum, Heritage Museum of Orange County, Batch co-op space,, Marcas Gallery, the LGBT Center OC, Downtown Inc., Left of the Dial Records, and the Suaverito. Additionally, OC Animal Care confirmed that they will give youth apprentices the information and workshops intended to advance a career in animal care. (Refer to attachment F12) 11 25H-221 EXHIBIT 3 Staff will continue to pursue additional employer partnerships during the course of the program to ensure that youth get a wide variety of employment options. SAPL staff members are working closely with the following City departments to identify additional positions: Treasury Department of the Finance and Management Services Agency, the Planning and Building Agency, the City Attorney's Office, and the Santa Ana Zoo. E. Include Letters of Commitment from employers as Attachment D, (Attached) F. Include a copy of the Work Experience policy as Attachment E. (Attached) 6. Alternative Secondary School Services A. Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. The program will be partnering with Santa Ana College's Adult Continuing Education program to provide additional dropout recovery education support programs to out -of -school youth participating in the program (Please refer to Letter F2 from Sac Continuing Ed program�.. B. Describe in detail the activities that will lead youth to attainment of secondary schoo diploma or equivalent. The following classes will be provided at no cost to out -of -school participants at the designated Parks and Recreation -Library "Seeds To Trees" program training sites: • Adult High School Diploma Program • High School Exit Exam Preparation (GED, HSET, etc.) for participants requiring the services • Adult Basic Education (0 to 8th grade level) for participants needing additional assistance in improving their basic literacy/numeracy skills. These classes will aid greatly in dropout prevention and dropout recovery for youth participants who are struggling with high school completion. Additionally, youth who have dropped out or are in danger of dropping out will have additional hours assigned to their designated dropout prevention/ recovery mentor. They will meet weekly with their mentor and receive one-on-one help with their completion programs. 7. Preparation for Postsecondary Education and Train A. Note: WIOA onIV accepts certificates that are accredited by a State recognized educational entity or are recognized by employers. Certificates and college credit courses will be provided by Santa Ana College and/or SAC Continuing Ed program. Students will be receiving certificates of completion for Microsoft Office basics from industry recognized MOOC providers, as well as Digital Media Certificates from CTV3. B. Special consideration for organizations that offer preparation for postsecondar education and training in high -demand industries. Students will receive training in Digital Media arts and business, both high demand industries. 12 25H-222 EXHIBIT 3 C. Identif . for y V and/or develop a pathway - outh that can lead them from high school to career or college. Please elaborate on the specific pathway(s). The program will seek to work with small and large businesses to identify current and evolving job opportunities and to learn what employers look for in candidates. The apprenticeship will give students the chance to earn college credit in career related fields. 2013-2014 job shortages included positions in marketing, computer programing, computer science marketing, and systems analysis. We will continue to expand our program's focus on providing the skills necessary for our participants to engage high value jobs in the region's emerging industries. The training provided in our work plan provides the participants with the first steps they will need to take in order to begin the process of obtaining the education needed to begin a career in these high demand fields. The use of MOOCs is a tool with which the students are introduced and guided through college level course work. The introduction to college via classes in business and intermediate digital media arts will reinforce this as well. It is our belief that this early introduction to a college education.will enco Lirage them to pursue a degree after the program is completed. Additionally, the high level of computer programming and technology to which the digital media technology courses and MOOC's will expose our youth will help them transition into other computer -programming -related fields, D. Describe in detail how the program will prepare youth for postsecondary education and training. 1. The Seeds to Trees Academy program utilizes a blended program approach that combines traditional post -secondary education, in -person training and educational methods with cutting edge online post -secondary training and educational methods via MOOC's. 2. All youth participants in the Seeds to Trees Academy will be enrolled in Santa Ana College, and will be able to obtain at least 3 college credits via the completion of an Intro Digital Media Basics course 3. All youth will receive one-on-one and group higher education counseling hours and workshops from Santa Ana College. They will work with their counselor to develop a higher Education plan. 4. In -school youth and their parents will participate in youth higher education preparation workshops put on by Padres Promotores for Higher Education from Santa Ana College. 5. Youth in follow-up year will also have access to one-on-one college counseling sessions and workshops. 6. All youth will attend College Scholarship workshops that will provide them the opportunity to apply for college scholarships (please refer to attachment W-5). E. How will your organization expose youth to the various Post -secondary educational institutions (colleges, universities, vocational training schools, apprenticeships, etc.). 1. Out -of -School youth will be enrolled in college level SAC courses in the field of digital media. This will insure that our program will enroll each one of our participants in a center for higher education by the end of the first quarter. 2. Participants will be introduced to post -secondary education via MOOC's that will provide access to courses from some of the most elite universities in the US and the world. 3. Interns will attend workshops on college searches, college applications, scholarships and financial aid, as part of their on-the-job training. Intems will also be taken on field trips to local 13 25H-223 EXHIBIT 3 colleges such as Santa Ana College, Cal State Fullerton, Chapman University, the Art institute in Santa Ana, Cal State Long Beach and UC Irvine. 4. The Santa Ana Public Library works closely with the Adelante program at Santa Ana College, an initiative advocating for a college degree in every home in the city. High school students may enroll in the Adelante program and upon completion of general education requirements are guaranteed admission to either University of California Irvine or California State University Fullerton. 5. Santa Ana College and Santa Ana Public Library have recently partnered to create a Higher Education Center (HEQ at the Santa Ana Central Library. Youth will be provided access to all services/programs planned at the HEC (Please refer to attachment W-5 for list of HEC services/programs) F. Describe the certificates that vouth will be able to earn while in your program or withi I year after exit. 1. Santa Ana College Course Credits 0 3 College Credits: Art 195: Intro to Digital Media Arts (15-25 Youth) 2. Santa Ana College School of Continuing Education • Adult High School Diploma Program • High School Exit Exam Preparation (GED, HSET, etc.) for participants requiring the services • Vocational courses leading to the attainment of state -approved certificates in areas of entry-level high employment potential. This will be provided in follow-up year. 3. Massive Open Online Course (MOOC) Pilot Program Certificates: • ALISON — Advanced Learning Interactive Systems Online (Alison. com), Provides industry recognized free certified training in a variety of subjects, Currently used by ELnploy Florida and Virginia Workforce Connection to train job seekers requiring additional skills and certifications. • Microsoft Digital Literacy- IT Basics, Internet & Productivity Programs Diploma (35 youth) - Diploma is verified by Microsoft and is industry recognized. (Completed during program year) • Google Applications Certifications — courses and certificates developed and verified by Google and are industry recognized. (Offered during Follow-up year) • Google Webmaster Certificate • Google Fundamentals of Marketing Youth Business Online Certificate • Fundamentals Google Docs Certificate • Exploring Google Apps Certificate • Google Applications for Business certificate • Fundamentals of Google Android Development Certificate • Google AdSense Certificate • Google Analytics Certificate • Google SketchUp for 3D Modeling certificate • EdX- "is a not -for -profit offering the highest quality education, both online and in the classroom. Founded by the Massachusetts Institute of Technology (MIT) and Harvard University, EdX offers online learning to on -campus students and to millions of people around the world. EdX is building an open -source online learning platform and hosts a web portal at www.edx.or for online education". In addition to providing courses 14 25H-224 EXHIBIT 3 leading to certificates of completion from Harvard and MIT, EdX also provides access to courses and certificates of completion from a host of highly accredited Universities throughout the U.S and the world. Will be offered in follow-up year. Youth Participants will be able to participate in tutor assisted online courses leading to "Honor Code Certificates of Achievemene' from the university that administers the course. We will focus on tutor assisted courses focused on Digital Media, Information Technology, and/or Business application topics, depending on the availability of these courses on the EdX platform. Caring mentors and teachers are only a part of the overall program designed to ensure that participants are able to find gainful employment upon exiting the program. More importantly the "Seeds to Trees Academy: Digital Media and Information Technology Institute" enables youth to undertake apprenticeship training in technologically advanced fields. An examination of the California Occupational Employment Projections for 2010-2020 suggests that computer technology -related skills is such a field. According to this study the top 50 fastest growing occupations include software related fields that will grow at the projected rates of 31.9 with a median annual wage of more than $100,000. Other growing fields requiring a bachelor's degree include Marketing Specialists (24,600 jobs), Database Administrators (3,600 jobs), and.Software Developers (24,100 jobs). There will also be 31,200 jobs for Computer Support Specialists that will not require a college degree. These positions will be filled with individuals with the technical training needed to meet that positions industry recognized requirements. Advances in information technology have inundated the lives of millions with a vast amount of media. User generated content has fast become a source of news, entertainment, and artistic expression for an entire generation of web savvy individuals. As e-cornmerce continues to grow at faster rates than the rest of the economy, the ability to express one's insights with multimedia presentations has become an increasingly marketable skill. Those individuals with the proper training and knowledge of software tools will be in a prime position to excel in a 21't century economy. Many of our local youth are already naturally web savvy and are open to the idea that they could one day follow a car= in software creation. in this way, the academy taps into a youth's desire for self-expression and teaches valuable work skills in the process. In addition, the training from this program will open up to students the possibility of working in one of the industry clusters that the WIB board identified in their 5 year strategic plan. These clusters include established fields of hospitality, government positions, and clerical positions in finance, insurance, and real estate clusters. Opportunities for job growth also exist within the emerging clusters of advanced manufacturing, information technology, and other scientific services. In the longer term, the Bureau of Labor Statistics' latest Occupational Outlook (btti)://www.bls.gov/oco/ocosO9O.htm) suggests that video and web design -related employment will grow between 8 and 24 percent in the next ten years (Please refer to attachment W-6 for more detailed breakdown). H. Include Letters of Intent from traininIZ agencies as Attachment F. 15 25H-225 EXHIBIT 3 Please refer to attachment Fl and F2 for letters of intent from Santa Ana College, The School of Continuing Education and the Youth Entrepreneurship Programs. 8. Tutorin 1. & J. Note: Youth Service Providers are reguired to use the Test for Adult Basic Education (TABE) on ALL youth to assess their literacy and numeracy s1dus. Youth who score 8.9 and below are considered "basic skills deficient" who should receive tutoring o remedial traiDing to improve their literacy and numerac s y kills. Describe in detail the tutoring resources that will be provided to youth. The Santa Ana Public Library currently operates an after -school tutoring program in its Central Library and Newhope Learning Centers as well as in its Jerome and Garfield TeenSpace programs. All student interns will have access to these tutoring services. Prior to acceptance into the program, all WIOA enrolled youth will take a TABE test to assess their levels of basic skills. All enrolled youth who are basic skills deficient will be assigned a TeenSpace Sr. Tutor or Tutor mentor who will schedule time to tutor them on a daily or weekly one-on-one basis to increase their basic skills to the 9th grade level. Students who are not basic skills deficient will also have access to one-on-one hands-on tutoring, primarily in English (as this is what is most needed in the production field) with the goal of increasing the grade levels of their English abilities. Tutoring help will be provided to in -school youth who are in 12ffi grade to complete their high school diploma. Out of school youth who do not possess a high school diploma must enroll in the SAC Continuing Education High School Diploma or GED completion program. These youth will be assigned a Tutor mentor to assist them with their diploma or GED test preparation. Sr. Tutor and Tutor mentors will utilize TeenSpace math and English computer software applications and MOOC courses as a creative strategy to assist all their students to increase their literacy and numeracy gains. 9. Mentorin Mentorship has always been a cornerstone of the Santa Ana Public Library's Teen (12-18) and Young Adult (18-24) programming, and it will be a cornerstone of the "Seeds to Trees Academy" program as well. All program participants will be assigned a Tutor Mentor, who they will meet with individually on a weekly basis for 30 minutes as part of their on -the job training. They will discuss the progress of their vocational and on -the job training as well as any additional educational tutoring and support service needs that they may have. Tutor Mentors will provide the necessary resources to meet their mentees' needs. Tutor Mentors will also schedule their mentees' tutoring time at this meeting. In addition to mentoring from their assigned Tutor Mentors, interns will also receive mentorship on their particular production projects from project mentors. These Project Mentors will be responsible for helping interns develop and produce content for programming on specific topics. They will also receive mentoring from the Case Managers who will meet with them on a bi-monthly basis to track their progress and needs. Interns will also receive additional mentoring from their in -class vocational training instructors and externship employers, 16 25H-226 WA mo I H-- 101 L. Specify what types of support your or2anization rAII offer youth who are facing challenging obstacles such as: fandly dysfunctions, mental health issues, low self-esteem probation, gang issues, parenting issues, etc. Dr. Lawrence Singer, who has a Doctorate in Psychology, will be on -staff to provide guidance with life skills workshops, and referrals to counseling services to help youth in successful development (Refer to Attachment W-7). Counselors will compile a resource binder for use in referring youth to (Please refer to attachment W-7 for resumes of both counseling staff members). M. Will your organization offer mental health services or referrals to mental health agencies, describe. Ycs, we will offer counseling per previous answer and will provide referral service to local service providers. N. Describe how your organization will provide or refer youth to comnrehensive guidane and counseling for drug and alcohol, etc. The program provides referrals for youth to comprehensive guidance and counseling for drug and alcohol. We will get support for these referrals from our counselors on staff and from our health agency partners. Additionally we will be providing "The Truth about Drugs" drug education program workshops in partnership with drugfreeworld.org. These workshops will also serve as a referral point. (Please refer to attachment W8 for a referral list of drug and alcohol counseling providers and for a description of the drngfreeworld.org program.) 10. Worksh 0. Provide information about the following workshops and how or when the workshops will be provided to youth in the program: 1. Financial Literacy/ Budget Management A Workplace Financial Education Program will be presented by Orange County Credit Union (refer to Letter of intent F3) 2. Entrepreneur Skills Training Rancho Santiago Community College District's Youth Entrepreneurship Program (YEP) will provide a 5 week series of two hour workshops that will teach youth the basics of entrepreneurship (refer to Letter of Intent F4) 3. Labor Market Information WHW (WomenHeIpingWomen/Men2Work) will provide workshops on labor market information, as well as employment readiness (Refer to Letter of Intent 175). Additionally, staff will provide workshops on navigating the O-Net https://www.onetonline.or onlinetoolfor career exploration and job analysis. 4. Family Planning The Cal State University Fullerton Community Nursing program will provide a series of workshops on pregnancy prevention and sexual health (refer to Letter of Intent 176) 5. Worker's Rights/Labor Laws 17 25H-227 EXHIBIT 3 The Orange County Labor Federation will provide workshops on Labor Laws and Worker Rights (refer to Letter of Intent F7). Additionally, the Library's former SEIU Union representative (1/2010-1/2015) Zulma Zepeda will provide trainingtworkshops on Santa Ana employee Worker's Rights/ Labor Laws. 6. Analytical Skills at the Workplace HR Consultant Quinn Hedrick will provide workshops on Workplace Analytical Skills (Refer to letter of Intent F8 and attachment W-9 for a brief biography of Aft. Hedrick), Additionally, Access California Services will provide employment preparation workshops (Letter of Intent 179). 7. Health Resources The Orange County Chapter of the National Association of Hispanic Nurses (OCNAHN) will provide several health education workshops on a variety of health topics, as well as workshops on health careers (Refer to Letter of Intent F 10) 8. Public Speaking Skills Latin Leaders Toastmasters organization will provide workshops on communication and leadership. Interns will be assigned to attend these workshops during the course of their work - experience (Refer to Letter of Intent F1 1). 1L Civic Entrarement or Leadership Development A. Can Your organization offer a civic engagement opportunity or leadership developmen opportunity for W10A youth and other youth in the community, if so, please describe. In response to the priorities set in the five year strategic plan, the City of Santa Ana has began to implement a youth civic engagement program designed to encourage youth to become actively involved in the Santa Ana community. These efforts have resulted in the creation of the Youth Civic Engagement (YCE) internship program. The youth selected for the YCE program have a mandate to identify and implement strategies designed to increase civic participation among youth in Santa Ana. In 2015 & 2016 the YCE interns will organize a 6 week long Summer Youth Leadership Institute (refer to attachment W-10 for a tentative proposal for this program). This program will begin with a Summer Youth Volunteer Fair. The event will assemble fifteen or more local organizations at an outdoor venue where they will have the opportunity to meet and recruit youth in Santa Ana to become civically engaged via summer volunteer opportunities (refer to attachment W-1 I for a proposal of this fair), This is an opportunity for youth to build their resumes, learn about the breadth of volunteer opportunities available in their community, and develop civic awareness and leadership skills. In addition, the Civic Engagement Interns will have the opportunity to participate in the Teen Library Club volunteer program, and join in the many community and library volunteer service projects the Club undertakes, including the Santiago Creek Clean-ups, OC Marathon Clean-ups, Heritage House Gala Fundraisers, Autism Walk, Library Halloween Haunted House, Santa's Comer, and Library Book Sales. Opportunities added to the program this year include the organization and promotion of photo scanning events to preserve and share local history. Additionally, all student interns will spend a portion of their on-the-job work time assisting TeenSpace staff in one of our "Buddy" programs. As part of the "Buddy" program, student interns will learn to mentor and serve as role models to younger children (4-11) in a variety of 18 25H-228 EXHIBIT 3 ongoing "Buddy" programs such as "Reading Buddy", 'Math Buddy", "Art Buddy", "Sports Buddy", "Healthy Buddy", "Garden Buddy", "Acting Buddy" and "Science Buddy". Access California Services (Letter of Intent F9) and Latin Leaders (Letter of Intent F 11) will provide several leadership workshops to youth interns as well. B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity. The Summer Youth Leadership Institute program will target Santa Ana youth between the ages of 14 and 24 years. Youth will be recruited through a combination of planned entertainment, free food and beverages, and partnerships with the represented agencies. Given previous experience working with organizing community fairs, our department estimates that we win have roughly 200 youth in attendance at the fair. The YCE will organize a curriculum for up to 80 youth to participate in the 6 week leadership program following the volunteer fair. These youth will be drawn from interns from other WIOA programs as well as from the general young adult (14-24) population of Santa Ana. These 80 youth will be given an overview of the basics of civic participation including but not limited to lessons on the organizational structure of the City of Santa Ana, the various locally elected positions, and differences between City, SAUSD, and County government. The participants will then be divided into smaller cohorts to work on specialized civic projects of their own choosing. All 15 WIOA youth will be part of these civic engagement projects. The attendance at the individual events ranges from 5-60 people depending on the size of the event. Most of the sessions will take place in groups of less than 20. C. Special consideration for organizations that can Ievera2e funds to provide services to non-WIOA youth participants. We are able to leverage our funding to include the WIOA youth participants in a host of civic engagement events throughout the programing calendar. The active engagement of Santa Ana youth in civic affairs is part of the core ruission of the SAPL TeenSpace program. The Youth Leadership Institute program will leverage funds from the general fund allocation to Civic Engagement to meet the strategic, goals of both WIOA and the YCE programs. Youth from WIOA will be given a priority in applying for this institute, although the program will be open to all Santa Ana youth age 14-24. 12. Supportive Services P. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc. If so, please deserfbe. geeds to Trees Academy program will provide supportive services, in the form of transportation to and from training sites, professional clothing assistance, college course books, portfolios and background checks/live-scans. Additionally, youth WIOA participants will be able to participate in the City of Santa Ana Employee Blue Skies program and receive incentives for using an alternate mode of transportation to commute to and from work each day (please refer to letter of intent F1 3 and attachment W-12 for benefits of the Blue Skies program) 19 25H-229 EXHIBIT 3 0. Include the Supportive Service Policy as Attachment G.: Attached 13. Incentives A. Will Your organization Provide incentives to youth for accomplishing progra benchmarks or Personal goals, if so, Please describe. No, we do not provide incentives as our focus is in providing a paid work experience and training. We do however have a scholarship program that has been established by one of our previous WIA Seeds to Trees youth interns; "The Seeds to Trees" Scholarship which provides an annual scholarship of $300 to a WIOA youth. Incentives are provided 'Via the Blue Skies supportive service program that all WIOA youth will be enrolled in. The youth will be eligible for the following incentives from the Blue Sky program: Carpooling $20-$60 a month, Bus users: $45 a month; Biking and walking $20-$45 B. Include the Incentive Polley as attachment H - Not Applicable 14. Follow -Up Services A. Youth Service Providers are reguired to provide follow-up services to youth participants 12 m2uth, after 'I Fo ow -up documentation will be required 30 days after exit, 60 days a 1, "� t afterexit nd t 2 ftand 41 quarter after exit. The Seeds to Trees program will provide-fol-lovi-up-smices-for-these - time-penods B. Elaborate on the types of services that will be vrovided to youth during each quarter during the'12 month follow-up period. Youth will be provided the following services and activities during the 12 month follow up period: 1. College Counseling (Provided by Santa Ana College): Santa Ana College will continue to provide up to 2 hours of one-on-one College Counseling to youth after exit, to help them keep on track in the post -secondary educational pursuits. 2. 2019 Summer Youth Leadership Institute: Youth Interns will continue internships in the summer months at the Summer Youth Leadership Institute Program. 3. Digital Media Apprenticeships: 8- 10 interns from 2017-2018 will be hired as library pages in July of 2017, and will serve as digital media apprentices and peer mentors for the 2018-2019 incoming WIOA youth. C. Describe if your organization will vrovide case management, job retention services, mentorine, and ensure the participants attains their goals, We will continue to provide one-on-one mentoring, tutoring and case -management services. Additionally, we will provide skills development workshops as well as advanced MOOC workshops to reinforce what they have learned. D. Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. PEO 25H-230 EXHIBIT 3 Interns will attend career skills on -site instructor -based and MOOC-based workshops on resume and cover letter creation, interviewing techniques and "Dressing for Succe&' as part of their on- the-job training. Towards the completion of their program, interns Will also attend workshops on job searches, submit applications, and post their resumes on several sites. The youth are brought into contact with potential employers and taught to present themselves effectively in the job market. Students have access to an employment binder where a number ofjob postings are included weekly. In addition the Case Manager sends several job leads to each participant's email weekly. After exit, students will continue to have access to the employment binder and also receive emails from Case Manager in regards to possible job leads E. Describe if your organization will provide youth with incentives or supportive services during follow-up to assist youth retention. Youth will continue to receive college counseling, referrals, and access to all services that library provides for free. We will not provide incentives, other than inviting youth to celebration events, and providing food and entertainment. At minimum, youth will be contacted on a monthly basis and will be encouraged to continue meeting with their mentors on a monthly basis. Additionally, youth will be part of a mailing list with invites to all library/TeenSpace events, special programs and workshops. 15. 970A PerAmance Indicators A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance Indicators: (Please see attachment for Performance indicators) 16. Ptior Outcomes A. If your organization was previouslv awarded a WIA contract throup-h the Santa Ana Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce Investment Board please disclose yonr organization's past verformance outcomes for the 1past 1-2 years from each W11B if applicable: t.. . .. . ... c a (Ex Increased Literacy/Nu�eracy Skills 7 8 = 88 % 16 + 18 = 89 % Entered Employment or Post -Secondary 1 + 1 = 100 % - 5 = 40 % Attained Credential/Diploma/Certificate 20 + 2 0 = 100 % —2 21 - 21 = 100 % 21 25H-231 EXHIBIT 3 I Z Fiscal Coinpetene A. Describe the process used to capture and report fiscal data. The City of Santa Ana uses the Lawson Financial Management System to capture, report, and monitor revenues and expenditures. Grants are provided a unique accounting unit and activities are used to track grant program expenditures and grant matching funds. Every expenditure requires an accounting unit and activity number. Lawson is capable of generating reports at the accounting unit or activity number level. B. Attach a copy of the organization's Drocurement policies and procedures as Attachment 1. (Attached) C. What systems are used to ensure fiscal accountability, appropriate expenditures, an planned costs. The management of the City of Santa Ana has established a comprehensive internal control framework that is designed both to protect the government's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City's financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the City of Santa Ana!s comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As the City, we assert that, to the best of our knowledge and belief, the financial information is complete and reliable in all material respects. Additionally, the City is also required to undergo an annual "Single Audit"in conformity with the provisions of the Single Audit Act of 1996 and U.S. Office of Management and Budget (OMB) Circular A- 13 3, Audits of States, Local Governments, and Non -Profit Organizations. The standards governing Single Audit engagements require the independent auditor to report not only on the fair presentation of the financial statements, but also on the audited goveniment's internal controls and compliance with legal requirements, with special emphasis on internal controls and legal requirements involving the administration of federal awards. The invoicing process will consist of a review of each period's expenditures, identifying eligible expenditures and submitting a periodic report documenting eligible expenditures. Staff assigned to this task has many years of experience in reporting to local, state and federal agencies. Additionally, staff assigned to the task has performed this function during prior grant years. With each WIA report submitted staff continues to gain experience to provide information more efficiently and effectively. The City receives over $400 million in revenue each year. Additionally, Parks, Recreation, and Community Services Agency (PRCSA) is appropriated approximately $17.7 million from the General Fund. The amount requested in WIA funds is approximately $400,000, which 22 25H-232 EXHIBIT 3 represents approximately 2% of the Agency's General Fund appropriation and therefore the Agency's financial stability is not dependent on WIA funding. On the other hand, while the amount of WIA funding is small in comparison to PRCSA General Funds, these funds allow PRCSA to provide very valuable educational opportunities to Santa Ana residents. With such a large City the demand for services often exceeds the available resources. For this reason PRCSA is requesting WIA funding to provide services that otherwise would not be provided by the City due to the limitation of funds. F. Identify the percentage of budget that will go directly to youth (i.e.: work experienc Payments, direct training, supportive services, incentives, etc.) versus the percentage o overhead and administrative costs. 90% of the budget will be directly spent on youth in the form of work experience, training, supervision and mentoring. G. Submit most recent 2 years of audited fmancial statements as Attachment T &.0 with For a complete look at the 2 latest Comprehensive Annual Financial Reports for the City of Santa Ana please visit: http://www.santa-ana.org/finance/cafr/default.asp H. Please include I budget form and I budget narrative for PY 2015-2016 and one budge form (but not a narrative) for 2016-2017. (Attached) 18. Addidonal Attachments A. You mav include additional documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W. Please see following page for list of additional attachments. W-# Example: WICIA Youth Brochure W-1 Letter of Support from Congresswoman Loretta Sanchez W-2 TeenSpace Staff Biographies W-3 Description of MOOC's W-4 Recruitment Flyer for Seeds To Trees Academy W-5 SAC Higher Education Center @ SAPL Programming W-6 Occupational Outlook W-7 Resume's for Counseling Staff: Dr. Larry Singer (PsVD) and i(rystal Zavala (MS Counseling) W-8 List of Referrals for Drug and Alcohol Recovery Programs and Description of drugfreeworld.org 23 25H-233 EXHIBIT 3 W-9 Quinn Hedrick — HR Consultant Biography W-10 Summer Youth Leadership Institute Proposal W-11 Summer Youth Volunteer Fair W-12 Blue Skies: Commuter Services Program Brochure ITV-23 List of Planned Field Trips W-14 List of CTV3 Past Videos produced Youth Interns -15 Life -Skills and Self -Esteem Workshop Syllabus W-16 Santa Ana College CASP Program Brochure W-17 TeenSpace Program Schedule and Flyers W-18 Testimonials from Past and Present WIA youth 24 25H-234 EXHIBIT 3 YSPINI MEMBER PERFORMANCE PLAN 2018-201 qnnta Ann Public Library WIOA YOUTH POPULATION of'Y6 uth to be Served. 16-18 3 16-24 12 ...TOTAL F40MBER OFYOUTHTO BE SERVED I is PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 100%OFYOUTH MUSTBE ENROLLEDBY2 ID QUARTER-DECEMBER31, 2018) U a* #of Enrollments Estlriiat�dU�en�iidresp�rQuart�r. 12 $30,000 Yt.- 0 _�nioi i�intRequlred) 3 $30,000 $30,0GO 4. 44 TOTAL 0 4'45 14 VVIOA ELEMENTS PERFORMANCE MEASURES mark a "x" next to the elements provided in your program July 1, 2018-June 30, 2019 (Prolected Benchmarks sub]ect to change) X 1. Tutoring, study skills trainin& dropout 7re7ention 1. % of Participants who are In education/training, strategies or In unsubsidized employment during the 2n' quarter after exit X 2. Alternative secondary school services or dropout recovery Benchmark: A6Yo 3. Paid & unpaid work experience that have academic 2. % of Participants who are in education/training, and occupational components, which may Include: or in unsubsiclized employment during the 4'h summer employment, pre-apprenticeshlp, Internships quarter after exit &job -shadowing, or On -the -Job training (20% of Benchmark: 68YG funds must be used for this element) 4. Occupational skills training—prlority for recognized 3. The median earnings of Participants in credentials aligned with sectors In -demand unsubsiclized employment during the 2nd quarter after exit Benchmark., Pending Vendingfurther State and Federal guidance. X S. Education offered concurrently with workforce 4. % of participants who, during the program, are In preparation activities education or training that leads to a recognized postsecondary credential or employment AND who X 6. Leadership development -community service & peer centered activities are achieving measurable skill gains Benchmark: Pendinft* VendingfurtherState and Federal guidance. 7. Supportive Services S. Adult mentarIng 9. Follow-up services for not less than 12 months after S. % of Participants who obtain a recognized I exit (required) postsecondary credential or secondary diploma during participation OR within I year after exit X 10. Comprehensive guidance & counseling drug & alcohol, etc. Benchmark: 58% 11. Financial literacy 6. Effectiveness In serving employers Benchmark: Pending* X 3.2. Entrepreneurial skills training X 13. Labor marker Information -career awareness and exploration *PendingfurtherState and Federal guidance. 14. Activities to help youth prepare for and transition I to postsecondary education EXHIBIT B 25H-235 EXHIBIT 3 COMPLAINT HANDLING UNDERTHE WORKFORCE DEVLEOPMENT ACT SANTA ANA Santa Ana Local Workforce Development Area Revised April 25, 2018 25H-236 EXHIBIT 3 Table of Contents Information Regarding Complaints— 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. PolicyStatement 3 2. Civil Rlqhts 4 3. Nondiscrimination laws under Eli 4. How to File Your Complaint 5 B. Criminal Complaints 6 11. General Procedures for Handling Non -Criminal Violations of the Act 6 111. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 2 EXHIBIT C 25H-237 EXHIBIT 3 Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and no n-d iscrim !nation laws Including,' but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VI I of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503-of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection With any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. EXHIBIT C 25H-238 EXHIBIT 3 Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disabiity, national origin, sex, age, political affiliation, or beliefs. This means that — for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws underWIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons age 40-70. The Rehabilitation Act of 1973 EXHIBIT C 25H-239 EXHIBIT 3 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ... Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: .5 EXHIBIT C 25H-240 EXHIBIT 3 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of dis * ability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present -the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 1000 E. Santa Ana Blvd., Ste 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." General Procedures for Handling Non -Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the EXHIBIT C 25H-241 EXHIBIT 3 receipt, investigation, headrig, and resolution of complaints by WIOA participants, sub recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non -criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWIDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint. procedures: 1. All complaints must be made In writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private -for -profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. EXHIBIT C 25H-242 EXHIBIT 3 A "participant", within the meaning of these procedures, is an individual who receives employment -training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Govemor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. Ill. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. 1WDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues adsing in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints adsing from actions, such as audit disallowances or the imposition of sanctions taken by the Govemor with respect to audit findings, investigations or monitodng reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; EXHIBIT C 25H-243 EXHIBIT 3 d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; e. Remedy sought by the complainant; and f, If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Infon-nal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 EXHIBIT C 25H-244 EXHIBIT 3 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LW[DA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana ILWIDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. 10 EXHIBIT C 25H-245 EXHIBIT 3 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing off !car obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings Is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: I . The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 EXHIBIT C 25H-246 EXHIBIT 3 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana ILWIDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographers notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private -for -profit employers of participants under the Act Is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employers grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was flied. A copy of employers grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the I grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 EXHIBIT C 25H-247 EXHIBIT 3 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially flied at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level .13 EXHIBIT C 25H-248 EXHIBIT 3 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in wNting and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Directors office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 EXHIBIT C 25H-249 EXHIBIT 3 Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section H (A). 1.5 EXHIBIT C 25H-250 EXHIBIT 3 No later than 180 days of alleged discriminatlon Handling of complaintsfiled at LIWIA level arising in connection with WIA proqrams operated by LWDAs Informal Resolution Process Unsatisfactory Decision or LWDA Decision not issued wifthin 60 days Within 10 days of receipt of unsatisfactory decision or 10 Request for State Review days from date LWIA decision should have been Issued. Governor's Decision Issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 EXHIBIT C 25H-251 EXHIBIT 3 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst —EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 V1. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be flied and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information conceming the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 EXHIBIT C 25H-252 EXHIBIT 3 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days afterthe receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal hIs1her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. is EXHIBIT C 25H-253 EXHIBIT 3 No later than 180 days of alleged discrimination Filed within 30 days of LWDA/State Decision or 90 days from date of Initial filing of Complaints - I Filing of complaint on the basis Of Disability with LWDA I Informal Resolution I If no resolution reached Request for Hearing Notice of Hearing Hearing Conducted LWDA Decision o Unsatisfactory Decision or No Decision State Review I Governor's Decision I I Appeal to Assistant Secretary Department of Labor I 19 EXHIBIT C 25H-254 Day I DayI45 Day 60 Days EXHIBIT 3 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subreciplent or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC 20 EXHIBIT C 25H-255 EXHIBIT 3 unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post -termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 EXHIBIT C 25H-256 EXHIBIT 3 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS and COOPERATIVE AGREEMENT - The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid orwill be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Fed I eral loan, the entering into of any cooperative agreer�ent, and the extension, continuation, renewal, amendment, or modification. of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for Influencing or attempting to Influence. an officer or employee of any agency, a Member of Congreis% an Qff1per Qr-em.ployee-of Congress, or an employee of a member of Congress in connection with this Federal contract, granti loan, or doopeeative agreement, the undersigned . shal - ]complete and subrrilt Standard Form-ILLL, "Disclosure Form to Report Lobbying." in accordance with Its instructions. 3) The uridersigned shall require*thqt the language of this certification be included in the award documents for all subawardsat all tiers (including agreements) and t[iat ail subreciplents shall certify and disclose accordingly. This certificat!Qn.is a material representation of fact upon which reliance was placed when this transaction was made or entered Into. Submission of this certification Is a prerequisite for making or entering 'into this transaction Imposed by3l 0.8.0.1352. Any person who falls to f . 1 . let . he required certificet ion shall be subject to a civil penalty of not less than MAO and not more than $100,000 for each such failure. occurring on or before October 23, 199a, and of not less than $11,.000 and not more than $11 0,000for each -such failure. Santa Ana. Public Library I Seeds to Trees Academy Grantee/Contractor Organization Program Title Signature Gerardo Mouet Name of Certifying, Official Signature EXHIBIT D 25H-257 EXHIBIT 3 Certification Re-gardInA Druci-Free Workplace Requirements The certification set out below Is a material representation upon which reliance Is placed by the U.S. Department of Housing and Urban Development In awarding the grant. If it Is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act, CERTIFICATION A. The contractor certifies that It will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited In the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; .(2) The-6ontractors policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making It a requirement that each employee who will be engaged In the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee In the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring In the workplace no later than five days after such conviction. (a) Notifying the U.S, Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an EXHIBIT E 25H-258 EXHIBIT 3 employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who Is so convicted - 1) Taking appropriate personnel action against such an employee� up to and including termination; or (2) Requiring such employee to participate satisfactorily In a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcernert,.or other appropriate agency; (g) Making a good faithaffort to continue to maintain a ftg4ree workplace through Implementation of paragraphs (a), (b)� (9), (d), *(4) and, (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the jsIte(s) forthe performance of work to be carried out.with the grant funds (including street address, city, county, state, arfd code) Ahe contmotof further certifies that, if it is subsequently deferrnined that additional .Sites will,be used for the performanceof Work under the contract,. It shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submittin g a revised "Place of Performance" form. 4--601 -1 ? Date Gerardo Mouet City of Santa Ana1SAPL EXHIBIT E 25H-259 EXHIBIT 3 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Name: City of Santa Anal Santa Ana Public Library Name of Contractor: City of Santa Anal Santa Ana Public Library Contractor Number: A-2017- Date: July 1, 2017 - June 30, 2018 The Contractor shall insert In the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 26 Civic Center Plaza, Santa Ana, CA 92702 Address EXHIBIT E 25H-260 EXHIBIT 3 Certification Regardin Debarment, Suspension, Ineligibility and Voluntary Exclusion Lowerter Covered Transactions This certification is required by the regulations Implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VU of the May 16, 1988, Federal Register (pages 1916045m). (Before completing certification, read Instructions which are an Integral part of certification) 1. The prospective primary participant, (i.e. grantee) certiflesto the best of Its knowledge and belief, that It and its principals: a, Are not presently debarred, suspended, proposed for debarment, declared, Ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense In connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or . state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, Making false statements, or recelvIng sto [Lin property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with tomMission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not,within a'three-year period preceding this a.ppllcatlonffirc�posal had one or more public transactions (federal, state. or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this qqrtIfication, such prospective participant shall attach an explanation to this proposal. Santa Ana Public LibrarV-Seeds to TrejesAcaclerfiV Grantee/Contractor Organization Gerardo Mouet, Executive( Director 5/812018 Date EXHIBIT F 25H-261 EXHIBIT 3 INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification In this clause Is a material representation of fact upon which reliance was placed when this transaction was entered Into. If It Is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, In addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, Including suspension and/or debarment, 3. The prospective recipient of Federal assistance funds shall provide Immediate written notice to the person to which this proposal Is submitted If at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarment", "suspended", "Ineligiblem, "lower tier covered transaction", "participant', "person", "primary covered transaction", 'principle", 'proposal", and "voluntarily excluded", as used In this cause, have the meanings set out In the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal Is submitted for assistance In obtaining a copy of those regulations. S. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered Into, It shall not knowingly enter Into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation In this covered transaction, unless authorized by the DOL. 6, The prospective reciplentof Federal assistance funds agrees by submitting this proposal, that It will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, orvoluntarily excluded from the covered transaction unless It knows that the certification Is erroneous. 7. Nothing contained In the foregoing shall be construed to require establishment of a system of records In order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these Instructions, if a participant in a covered transaction knowingly enters Into a lowertier covered transaction with a person who Is suspended, debarred, Ineligible, or voluntary excluded from participation in this transaction, In addition to other remedies available to the Federal Government, the DOL may pursue available remedies, Including suspension and/or debarment. EXHIBIT F 25H-262 EXHIBIT 3 BUDGET FORM 2018-2019 organization Name: Santa Ana Public Library: Seeds to Trees Digital Media Technology Academy Administrative Cost (Not to Exceed 10%) Total Program Cost Total WIOACost match/in Kind kr, W� ". 11 .1 - -- -- " . V $36,119 1:1-ead Case Managers (100% FTE) 2 Program Director $9,000 3 Assistant Program Director $17,886 4 Library Operations Manager $15,276 5 Support Staff/Tutor/Mentors — (55% FTE) $7,705.05 $72,957 e,r ol $2,889.52 1:Lead Case Manager (100% FTE) 2 Program Director $2,167.5 3 Assistant Program Director $5,560 4 Library Operations Manager $4,736 5 Support Staff/Tutor/Mentors — (55% FTE) $616.40 $17,634.19 Total Personnel Salaries & Benefits $0.00 $47,329.97 $145,217 x e Ilk 11 51W Rent .Legal Services Auditing Services Indirect Cost $2655.74 $2655.74 Staff Training Staff Conferences Participant Wages $68,659.97 Supportive Serviices $2,500 Participant Training $6,952 Youth Conferences $1,800 Follow -Up Servicesfor2019 $21,000 Total Operating Expenses $2655.74 $73,115.71 --4 $31,742 rGRAND TOTAL (personnel +operating) $2655.74 $120,445 $176,959 25H-263 EXHIBIT 3 BUDGET NARRATIVE Organization: Santa Ana Public Library Instructions: This Budget Narrative provides a detailed description of each line item reflected on the Budget Form (Attachment B). Only need to submit I Budget Narrative for Program Year 2015-2016. However, you will need to fill out two Budget Forms, one for 2015-2016 and one for 2016-2017. Please include the cost allocation of each line item within this budget narrative. Please align the budget narrative with the budget form. Each section of this budget narrative describes the cost allocation, formula, and/or bases forthe costs of the program. The Budget Narrative and Budget Form may be amended and/or modified during the program year to adjust line items, but not to exceed the total grant amount, with the approval of the contractor's Executive Director and City of Santa Ana's approval. Please elaborate on the appropriate line Item budget narrative how the program will fulfill at least 20% of funds will be used for work experience. 1. Personnel Salaries a. List each individual position dedicated to this project. List the staff title, percentage of full time equivalent (FTE) or the amount of time to be charged to this project and indicate cost for each staff b. Briefly describe their role and how the grant will benefit from their role 1.) Lead Case Managers—TBD (3 Ubrary Assistants): 100% FTE for 12 months; $ 36,119 WIOA Funds (75% OSY =$ 27,089.25 WIOA Funds) Responsible for management of all student interns, maintaining WIA compliance, mentoring of several youth, follow up services to previous year WIA youth and management of all employment and library based training components. The Case Manager will dedicate 100% of their time to WICA for 12 months to recruit and enroll youth, provide WICA youth with case management, work readiness preparation, educational resources, coordinate work experience sites, and assist youth in obtaining employment, training, and State recognized certificates. Supervise interns working on e-library.web portal for Youth College and Career preparation. 11.) Program Director — Cheryl A. Eberly (Youth Service Supervisor): 10% FTE for 12 Months: $9,000 In -Kind. Responsible for general oversight and direction of program. Youth Services Supervisor — Cheryl A. Eberly. 10% (200 hrs) of $91,000 (annual salary) = $9,000 In -kind (in -Kind) III.) Assistant Program Director — Lyzbeth Beltran ( Library Assistant): 35% FTE for 12 Months: $17,886 In -kind. Responsible for assisting with general oversight and direction of program and for training case workers. 35% (700 hours) of $51,104 (annual salary) = $17,886 Qn-Kindl =Mrr G 25H-264 EXHIBIT 3 Iv. ) Technology/CTV3 Coordinator — Lynn Nguyen (Principal Librarian) :2S% FTE for 12 Months: $20,535.00 In -kind. Responsible for oversight and management of technology aspects of the grant, website and CTV3 television programming. v.) Library Operations Manager — Heather Folmar (Library operations Manager):15% FTE for 12 Months: $15,276.00 In -Kind. Responsible for supervising library operations in relation to this grant. v.) Support Staff/ Tutor/Mento 1.) Clerical Support Staff — Clerk (TBD): 45% FTE for 22 Months: $7,705.OS WIOA (75% OSY = $5778 WIOA Funds) Assist in document management, recruitment, eligibility determination, payroll of staff, assist with overall operations, and inquiries and information technology courses. 4.) Out -of -School Youth Tutors/Mentors: 85% FTE for 12 Months: $24,429.00 In -Kind. One-on-one mentoring and tutoring of out -of -school youth, and coordination and Instruction of several workshop/ MOOC components. S.) In -School Youth Tutor/Mentors: 40% FTE for 12 Months: $9,688 In -Kind One-on-one mentoring and tutoring of In -school youth, and coordination and instruction of several workshop/ MOOC components. 6.) MOOC's coordinator — SaIdy Valdez (Librarian): 35% FTE for 12 Months: $19,950 In -Kind. Responsible for management of all MOOC based training elements of program, will mentor several out -of -school youth. 7.) Garfield Site Coordinator — David Lopez (Librarian): 30% FTE for 12 Months: $17,100 In -Kind. Responsible for management college credit course based training components located at Garfield and Mcleo production workshops, 8.) Graphic Design/ Website Design Course Coordinator — (Librarian): 15% FTE for 12 Months: $8,550 In -Kind; Responsible for development of intro to graphic design/ website design training components. 2. Personnel Benefits a. List each individual position dedicated to this project and describe the type of benefits and the cost of each benefit for that staff. QLead Case Managers—TBD (3 Library Assistants); 0.08% benefits of $ 36,119 WIOA salary: $ $2,889.52 WIOA Funds for Benefits (75% OSY = $2167.5 W10A Funds) Deferred Comp (-3.75%), Medicare (-1.45%), Worker's Comp (2.96%) ii.) Program Director — Cheryl A. Eberly (Youth Service Supervisor): 31.09% benefits of $9,000 salary: $2,799 In -Kind for Benefits PERS/Social Security (-12.07%), Medicare (-1.45%), Health Insurance (-13.71%), Retiree Health 0.90%), Worker's Comp (2.96%) E=rr G 25H-265 EXHIBIT 3 I!.) Assistant Program Director — Lyzbeth Beltran (Assistant Librarian): 31.09% benefits of $17,886 salary: $ 5,560 In -Kind for Benefits PERS/Social Security (-12.07%), Medicare (-1.45%), Health Insurance (-13.71%), Retiree Health 0.90%), Worker's Comp (2.96%) Ill.) Technology/CTV3 Coordinator — Lynn Nguyen (Principal Librarian) :31.09% benefits of $20,535.00: $6,366 In -kind for Benefits. PERS/Social Security (-12.07%), Medicare (-1.45%), Health Insurance (-13.71%), Retiree Health 0.90%), Worker's Comp (2.96%) Iv.) Library Operations Manager — Heather Folmar (Library Operations Manager): 31.09% benefits of $15,276.00: $4,736 In -Kind for Benefits. PERS/Soclal Security (-12.07%), Medicare (-1.45%), Health Insurance (-13.71%), Retiree Health 0.90%), Worker's Comp (2.96%) v.) Support Staff/ Tutor/Mentors 1.) Clerical Support Staff — Cleric (TBD): 8.16% benefits Of $7,705.05 WIOA: $617 WIOA for Benefits (75% OSY = $462.75 WICA Funds) Deferred Comp (-3.7S%), Medicare (-1.4S%), Worker's Comp (2.96%) 4.) Out -of -School Youth Tutors/Mentors: 8.16% benefits of $24,429.00 in -Kind : $1,994 In - Kind for Benefits Deferred Comp (-3.75%), Medicare (-1.45%), Worker's Comp (2.96%) 5.) In -School Youth Tutor/Mentors: 8.16% benefits of $9,688 In -Kind (CDBG) : $791 In -Kind for Benefits Deferred Comp (-3.75%), Medicare (-1.45%), Worker's Comp (2.96%) 6.) MOOC's coordinator — TBD (Librarian): 31.09% benefits of $19,950 In -Kind: $6,185 In Kind for Benefits PERS/Social Security (-12.07%), Medicare (-1.45%), Health Insurance (-13.71%), Retiree Health (-0.90%), Worker's Comp (2.96%) 7.) Garfield Site Coordinator— David Lopez (Librarian): 31.09% benefits of $17,100 In -Kind: $5,301 In Kind for Benefits PERS/Social Security (-12.07%), Medicare (-1.45%), Health insurance (-13.71%), Retiree Health (-0.90%), Worker's Comp (2.96%) 8.) Graphic Design/ Website Design Course Coordinator— (Librarian): 31.09% of $8,550 in - Kind: $2,651 for Benefits. PERS/Social Security (-12.07%), Medicare (-1.45%), Health Insurance (-13.71%), Retiree Health (-0.90%), Worker's Comp (2.96%) 3. Indirect Cost E.NMITG 25H-266 EXHIBIT 3 a. Indicate the rate for the indirect cost and what The rate of 6.06% was used to calculate Indirect Cost using salary of part-time WIOA funded staff w/out benefits base of $43,824.05 (WIOA funded personnel) $2,655.74 WICA Funds (75% OSY = $1991.80 WIOA Funds) 4. Particioant Work ExDerlence Waaes a. Briefly describe or refer to Work Experience policy, number of youth, and cost. A. PARTICIPANT WAGES: All youth will participate In a 44 week long combination paid Work Experience training and Internship/externship program. $63,48OW10 Funds/ ($ 59,616 OSY ) 1. Track 1: Out —of-School Youth: Microsoft Office Applications certifications and Intermediate Digital Media Apprenticeships (12 participants X 450 hrs X $11.04 hr = $ 59,616): Digital Media Arts 100 Course (3 Units): 56 hours, Video Production : 40 hours, One-on-one Educational Counseling: 3 hours, MCOC's based certification trainings: 28 hours, Workshops, Field Trips, Trainings: 93 hours, Civic Engagement/volunteer projects: 30 hours Work -Experience Internship/ Externships: 200 hours. 2. Track 2: In -School Youth: Microsoft Office Applications certifications and Beginning Digital Media Apprenticeships (3 participants X 200 X $11.04 hr $ 6,624 ($ 3864 WIOA/$ 2760 in -kind): Digital Media Arts 100 Course (3 Units): 56 hours, Video Production : 16 hours, MOOC's based certification trainings: 28 hours, Workshops, Field Trips, Trainings: 30 hours, Civic EngagemRnt/Volunteer projects: 20 hours, Work Experience Internship/ Externships; 50 hours Participant Benefits: Benefits for the Paid Work Experience Training and Internship/ Externship Program are based on a percentage of the participant's wages as follows: Deferred Comp (-3.75%), Medicare (-1.45%), Worker's Comp (2.96%) = 8.16% x $67,100 = $5,179.97 for benefits (OSY $4,459.28) B. Santa Ana College Course Technical Training Partnership: Charge is the contract amount to be charged by Santa Ana College to provide the Counselling, Intermediate Digital Media Courses and Business Courses and Counselling services Year 1 (2016-2017) Santa Ana College Seeds To Trees College Training program $6,951.17 In -Kind Funds .1 �, "AND M", 45 , , , . R DS -T STDY SKILLS 091: 1 unit (LHE) x 18 hra/semester @ $65.73/hour = $1,183.14 $1,242.36 E=rr G 25H-267 EXHIBIT 3 CNSL 100: 2 units (LHE) x 18 hrs/semester @$65.73/hour = $2,366.28 $2,484.72 Total Salary = $3,9Q�.42 __�3_ ,727.08 Benefits, estimated at $13.78% = $490.00 $746.93 Counseling hours = $56/hr x Mrs per youth x 15 youth $2,477.16 TOTAL YEAR 1 (2016-2016) * Budget line items may be adjusted to meet specific program needs but overall total will not be exceeded. $6,951.17 S. Supportive Services = $2,500 In- Kind a. Briefly describe or refer to Supportive Service policy, number of youth that will receive supportive service, maximum dollar amount per youth, and most common types of supportive service. Books for the college courses will be purchased for youth = $2,500 In -Kind Costs 6. Youth Conference = S1,800 a. Identify the type of conference, cost, and number of youth that will attend the conference. CWA Conference cost for 4 youth interns (4x $250)= $1000 and CWA Conference cost for 2 adult mentors (2 x $400) = $800 7. At the end of the narrative please explain the pertinent documents/forms that will be used to track work experience compensation or participant Incentives (i.e.: timecards, sign -in sheets, record logs etc.). Please refer to ff for all pertinent documents/forms that will be used to track work experience and training. 2018-2019 WIOA Funds Allocation for Out -Of -School Youth $ 96,596.58 (80.4%) (Out -of -School WEX allocation = $59,107.28) Note: Audit Requirements States, local governments and non-profit institutions who spend $500,000 or more in federal funds in a fiscal year shall meet the audit requirements of the OMB Circular A-133, "Audits of States, and Local Governments and Non -Profit Institutions." EXMIT G 25H-268 EXHIBIT 3 Assurantes & Certificaftons Selected providers will be re mit ificata as required by Oired to -sign And sub ' "actuaU'assuninces and cord the City of Santa Ana and the Workforce Development Board on 611 contracts. I recognize that I must give assurances for each-itern below. If I cannot, this pfoposal will be automatically rejected. Please initial each box. I am authorized by my Board of Directors, Trustees, other legally qualified officer, or -as the owner of this agency or business to submit this proposal. We are not currently on any Federal, State of California, or local Debarment list. We will provide to cords to show that We are fiscally solvent, if needed, Z We have, or Will have, all.of the fiscal control and accounting procedures needed to ensure that WIA funds will be used as required by law and contract. Z We have additional funding sources and will not be dependent on VvIA funds alone. We do or wil meet the applicable Federal, 9(ate, and.local compliance requirements.'These include, but are not limited to; Records accurately reflect actual performance. Maintain record confidentiality, as required. Z Re�)ortirg financial, participant, and performance data, as required. Z Comply with Stato'imciTederal fiscal. and programactivity audits, Z Complying with Federal and State non-discrimination provisions. Z Meeting r i ents of Section $04 of the Rehabilitation Act of 1071 equirem Meeting requirements: of the.American's with Disabilities Act of 1990. (submit completed survey) Z Meeting all applicable -labor law, including Child Labor Law standards, [K Agree to provide a. drug free workplace. Z Agree to insure the City of SantaAna through General Liability Insurance and.Automobile.Liability Coverage in the amount of s i,000000.0o policy. Z A�rde_to Provide all participants with Grievance Procedures. Agree to insurepropo* sees employees through Workers Compensation Insurance (including part-ti= employees) Z Procurement policie's and procedures are in place and meet federal guidelines. We will not: Z Place a youth �ft a lipsitiori that will displace a current employee. Use WIA money to assist, promote, or deter union organizing. Use funds to employ or train ofpersons in sectarian activities, Use funds for youth in the construction, operation, or maintenance -of any pall of a facility to be used for sectarian instruction or religious worship. Use WIA funds for activities that would interfere with or replao� regular academic requirements for eligible youth who ate not dropouts. Z Use WIA fundsto'qMy out programs funded under the School-to-WorkO o nitiesActofl994 pp.. rtu unless the progruni(s) ate only for youth eligible to participate under WIA. Use WIA money under this contract to purchase any equipment. hereby usure that all of the above 16" 44 Gerardo Mou ExeoutiveDireotor 5/8/1 a line EXHIBIT11 25H-269 EXHIBIT 3 City of Santa Ana Public Library Self -insured EXHIBIT I 25H-270 EXHIBIT 3 ADDITIONAL INSURED ENDORSEMENT Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # - relating to the following: I . The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702; its officers, employees, agents and volunteers are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. --This insurance applies -separately. to each insured against -whom claim is -- made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be canceled, or materially reduced'in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective this endorsement form as a part of Policy # Issued to Named Insured Countersigned by Authorized Ripresentative [Type text] EXHIBTT I [Type text] 25H-271 25H-272 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: APPROVE AN AGREEMENT WITH COMMUNITY SENIORSERV INC. FOR SENIOR MEALS PROGRAMS (STRATEGIC PLAN NO. 5,61E) CITY�PANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED El As Recommended [I As Amended El Ordinance on 151 Reading El Ordinance on 2n' Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO a I 11121 114 LIETA 14 A V Authorize the City Manager and Clerk of the Council to execute an agreement with Community SeniorServ, Inc. for Senior Meals Programs in the amount of $90,290 for the period from the effective date of the agreement through June 30, 2019, subject to non -substantive changes approved by the City Manager and City Attorney. Community SeniorServ, Inc. provides two programs; Meals on Wheels and Senior Lunch. The Meals on Wheels program prepares and delivers three meals daily directly to the homes of homebound, frail, and socially isolated seniors in the City. Approximately 22,000 deliveries are made per year. A registered dietician plans the meals to assure 100% of the U. S. Nutritional Recommended Daily Allowance - consisting of breakfast, a cold lunch, and a frozen dinner. In addition to meals, clients benefit from daily contact with delivery staff as well as the calls and/or visits from case workers who regularly check on their well-being. The Senior Lunch Program will be offered at two sites in Santa Ana (Santa Ana Senior Center and Southwest Senior Center) to help alleviate poor nutrition among the elderly population, especially prevalent among those who live alone and/or on a limited income. Approximately 20,000 lunches are served per year. This nutrition program seeks to enhance the physical and mental well-being of the elderly population by: • Encouraging a sense of dignity; • Providing stimulating activities and volunteer opportunities; and • Augmenting participants' financial resources by providing donation -based meals. 251-1 Agreement with Community SeniorServ, Inc. for Senior Meals Program June 19, 2018 Page 2 The Senior Lunch Program meals are also planned and certified by a dietician to meet one third of each person's daily nutritional needs based on Food and Drug Administration (FDA) guidelines. As part of the fiscal year 2018/2019 budget process, $90,290 in general fund monies was proposed to be included in the Parks, Recreation and Community Services Agency's account to have Community SeniorServ, Inc. provide these programs to Santa Ana residents. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #6 (Focus projects and programs on improving the health and wellness of all residents), Strategy E (Expand Senior Center programming to provide greater enrichment and explore activities in art, culture and health). FISCAL IMPACT Funds will be budgeted in the following account for the specified year: Accountina Unit Jeannie Jurado Acting Executive Director Parks, Recreation and Community Services Agency Exhibit: 1. Agreement FY 18/19 ,290 APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez Executive Director TW Finance and Management Services Agency 251-2 AGREEMENT BETWEEN THE CITY OF SANTA ANA AND COMMUNITY SENIORSERV, INC. FOR THE PROVISION OF HOME DELIVERED MEALS PROGRAM SERVICES THIS AGREEMENT is hereby made and entered into this 19'b day of June, 2018, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing lander the Constitution and laws of the State of California ("City"), and Community SeniorServ, 1=, a California nonprofit corporation C'Provider"). RECITALS A. The City desires to retain Provider to participate in delivering meals to the homes of senior citizens and providing Congregate Meals Program at senior centers in the City. C. In undertaking the performance of this Agreement, Provider represents that it is knowledgeable in its field and that any services performed by Provider under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Provider shall deliver meals to the homes of senior citizens and provide Congregate Meals Program at certain senior centers in the City as set forth in the Exhibit A and incorporated by reference to this Agreement. 2. COMTENSATION a. City agrees to pay, and Provider agrees to accept as total payment for its services, the surn of $90,290.00. The total sum to be expended under this Agreement shall not exceed this amount during the term of this Agreement. b. City will be invoiced by Consultant on a quarterly basis. Payment will be made within forty-five (45) days of the date of the invoice. 3. TERM The term of this Agreement shall commence on the date first written above and tcrininate on June 30, 2019, unless terminated earlier in accordance with Section 13, below. Page 1 of 8 251-3 4. INDEPENDENT CONTRACTOR Provider shall, during the entire term of this Agreement be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, ajoint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Provider performs the services which are the subject matter of this Agreement; however, the services to be provided by Provider shall be provided in a manner consistent with all applicable standards and regulations governing such services. Provider shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to its employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Provider shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Provider shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Provider's negligent operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence and $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributor -insurance y with respect to insurance or self programs maintained by the City; and (c) contain standard separation of insured provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordanrc with California State law, Provider, if Provider has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Provider agrees to obtain and maintain any employer's liability insurance with limits not less than $ 1,000,000 per accident. d. If Provider is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Provider pursuant to this section: Page 2 of 8 251-4 (i) Provider shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. (iv) Provider shall supply City with fully executed additional insured endorsement. f If Provider fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall not affect Provider's right to be paid for its time and materials expended prior to notification of termination. Provider waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIRCATION Provider agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, Providers, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Provider or its contractors, subcontractors, agents, employers, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Provider further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Provider's services are subject to Civil Code §2782.8, the above indemnity shall be limited, to the extent required by Civil Code §2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Provider. Page 3 of 8 251-5 7. RECORDS Provider shall keep records and invoices in connection with the work to be performed under this Agreement. Provider shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Provider under this Agreement. All such records and invoices shall be clearly identifiable. Provider shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Provider shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Provider under this Agreement. 8. CONFIDENTIALITY If Provider received from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietaM Provider agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Provider disclosed in a publicly available source; (c) is in rightful possession of the -Provider and disclosed withoutan obligation of confidentiality; -(d) is required to be disclosed by operation of law; or (e) is independently developed by the Provider without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Provider covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City of Santa Ana Community Development Agency (M-25) 20 Civic Center Plaza P.O. Box 1988 Page 4 of 8 251-6 Santa Ana, California 92702-1988 With copy to: Executive Director of Parks, Recreation and Community Services City of Santa Ana 26 Civic Center Plaza (M-23) P.O. Box 1988 Santa Ana, California 92702 Fax (714) 571-4211 To Provider: Community SeniorServ, Inc. 1200 N. Xnollwood Circle Anaheim, CA 92801 Fax (714) 220-1374 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Provider regarding the subject matter herein, and supersedes anyand all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail and will serve to fully supersede existing Agreement. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Provider. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that terms or conditions hereof, shall not bind or obligate Provider nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any parties which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Provider, Provider may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Providers retained by City. Page 5 of 8 251-7 13. TERMINATION This Agreement may be terminated by the City with thirty (30) days written notice of termination to the Provider. a, As a condition of such payment, the City may require Provider to deliver to the City all the work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Provider consents to the City's use thereof for such purposes as the City deem appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 14. NON DISCRIMINATION Provider shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or any activities under this Agreement. Provider affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Provider shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United Sates, the State of California, the City of Santa Ana and all other governmental agencies. Provider shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. BACKGROUND CHECKS Consultant represents and warrants that it has engaged an independent entity to conduct a background check of all employees, agents, independent contractors, volunteers, or other individuals that provides services to senior citizens in their homes pursuant to this Agreement. The background check shall include at a minimum a state and county criminal history Page 6 of 8 251-8 investigation where such individual resides and a search of the national and California state sex offender registries. Proof of the background check required under this section shall be provided to City upon request. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney BY: LAURA A. ROSSINI Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: Gerardo Mouet Executive Director of Parks, Recreation and Community Services Agency CITY OF SANTA ANA RAUL GODINEZ 11 City Manager COMMUNITY SENIORSERV, INC. By: Name: Title: Page 7 of 8 251-9 -EXHIBIT A Community SeniorSery Inc, 1200 N. Knollwood Circle Anaheim, CA 92801 For Fiscal Year 18-19 To provide meals to Santa Ana older adults through the Meals on Wheels and Congregate Lunch Meals programs. Home Delivered Meal Program: Participants in the Home Delivered Meals program will receive a total of 3 nutritious meals daily for 5 days a week (Monday -Friday) delivered to their home and -case management services. Meals will be delivered by paid and volunteer drivers. Eligibility and case management services will be provided by CSS Case Managers, Participants will also have access to other services at no charge including in -home services, respite services, home safety equipment, and other resources. Last year, the program served an average of 85 seniors per week at a cost of $1.56 per meal. Couregate Lunch Meals Program: Last year, the program provided meals to an average of 78 seniors, Monday -Friday at a cost of $2.02 per meal, Participants in the Congregate Lunch program will be provided with a nutritional lunch five days a week at 2 sites in Santa Ana: Southwest Senior Center Santa Ana Senior Center Consultant will work with City staff in the Parks, Recreation and Community Services Agency to work out the details of the services on a weekly basis. Page 8 of 8 251-10 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED APPROVE AN AGREEMENT WITH 0 As Recommended L1 As Amended MARIPOSA LANDSCAPE, INC. FOR E-] Ordinance on ls� Reading LANDSCAPE SERVICES AT PACIFIC El Ordinance on 201 Reading ELECTRIC PARK AND ROOSEVELT- El Implementing Resolution WALKER COMMUNITY CENTER El Set Public Hearing For (STRATEGIC PLAN NO. 6, 113) CONTINUED TO FILE NUMBER CITY 4NAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute an agreement with Mariposa Landscape, Inc. to provide landscape maintenance services at Pacific Electric Park and Roosevelt -Walker Community Center for an amount not to exceed $17,668, which includes a ten percent contingency, for a term from July 1, 2018 through January 31, 2019, with two, one-year renewal options for amounts not to exceed $32,601 and $34,644, respectively, which include a ten percent contingency, for a total agreement amount of $84,913, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Parks, Recreation and Community Services Agency (PRCSA) maintains the parks within the City. On April 5, 2018, PRCSA issued a Request for Proposal (RFP) for the landscape maintenance of Pacific Electric Park and Roosevelt -Walker Community Center. The Agency received three proposals from interested companies. An evaluation committee consisting of two representatives from PRCSA Park Maintenance and one from PRCSA Civic Center Maintenance reviewed and rated the proposals. The proposals were evaluated according to the criteria listed in the RFP, which includes firm/team experience, relevant project experience, scope understanding, references and fee. The results of the RFP evaluation were as follows Company Score Ranking Mariposa Landscape 228 1 DIMS Facility Services 224 2 Priority Landscape Services 188 3 25J-1 Agreement with Mariposa Landscape, Inc. June 19, 2018 Page 2 The City proposes to enter into a seven -month agreement with Mariposa Landscape, Inc with two, one-year renewal options, for landscape maintenance services. The seven -month period will allow the term to expire on the same cycle as other landscape maintenance agreements. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy B (Equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users). FISCAL IMPACT Funds will be budgeted in the following account for the specified year of the initial term: Unit FY 18/19 no. 01113250-62320) $17,668 Funds will be budgeted in the following account for the specified years of the two, one-year renewal terms: Unit PRCSA-Park Maintenance (no. 01113250-62320) 77' 766 Jurado�� Jeannip Acting Executive Director Parks, Recreation and Community Services Agency Exhibit: 1. Agreement FY 18/19 FY1 9/20 FY20/21 $13,584 $33,452 $20,209 APPROVED AS TO FUNDS AND ACCOUNT: F ancisco Gutierrez 'e Executive Director _ Finance and Management Services Agency 25J-2 AGREEMENT FOR LANDSCAPE MAINTENANCE SERVICES FOR PACIFIC ELECTRIC PARK AND ROOSEVELT WALIKER CENTER THIS AGREEMENT is made and entered into this 19th day of June, 2018 by and between Mariposa Landscape, Inc., a California Corporation (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City). RECITAJI,S A. On April 5, 2018, the City issued Request for Proposal ("RFP') No. 18-030, by which it sought proposals from qualified firms for landscape maintenance services for Pacific Electric Park and Roosevelt Walker Center. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide such services to the City described in the attached scope of work that is attached to this Agreement and identified as Exhibit A. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform the landscape and maintenances services for Pacific Electric Park and Roosevelt Walker Center as set forth in Exhibit A, and incorporated by reference to this Agreement. Contractor's proposal is also incorporated by reference as though fully set forth herein. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit B and incorporated by reference to this Agreement. The total amount to be expended for services during the term of this Agreement, including any extension exercised under Section 3, shall not exceed $84,911.13; For the initial term of the Agreement, as defined in Section 3, the total amount to be expended shall not exceed $17,667.03. The amount for the initial term is $16,060.94 and (2) a 10% contingency of up to $1,606.09 for services as may be performed by Contractor at the sole discretion of City. Page I of 11 25J-3 b. For the first extension period exercised per Section 3 of this Agreement, the total yearly amount to be expended shall not exceed $32,600.70. This amount is comprised of $29,637 and a 10% contingency of up to $2,963.70 for services as may be performed by Contractor at the sole discretion of the City. C. For the second extension period exercised per Section 3 of this Agreement, the total yearly amount to be expended shall not exceed $34,643.40. This amount is comprised of $31,494 and a 10% contingency of up to $3,149.40 for services as may be performed by Contractor at the sole discretion of the City. b. Payment by City shall be made within fbrty�five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. - 3. TERM This Agreement shall commence on July 1, 2018 and terminate on January,31, 2019, unless terminated earlier in accordance with Section 15, below. The term of t1ris Agreement may be extended for two (2) one year extensions upon a writing executed by the City Manager and the City Attorney. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire terra of this Agreement, be construed to be an independent contractor and not an employee of the City, This Agreement is not intended nor shall it be construed to create an employer -employee relationship, ajoint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employees social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data!). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any Page 2 of 11 25J-4 and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain comm rcial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be Ifinited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles, The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $ 1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the CITY, its officers, employees, agents, volunteers and representatives -as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the CITY; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit 9f.not less than $1,00.0,000 per opeurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined sing] e limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement, (H) Certificates of insurance shall be flunished to the City upon execution of Page 3 of 11 25J-5 this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Contractor, without thirty (30) days prior written notice to the City. (iv) Contractor shall supply City with a fully executed additional insured endorsement. f, If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to fumish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to bepaid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the city. 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its Contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' Page 4 of I I 25J-6 letters patent, trademark or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such infonnation except in the performance of this Agreement� and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NOTICE Any notice, tender, demand, delivery, or other communication. pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: Page 5 of 11 25J-7 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-198 8 Fax 714- 647-6956 With courtesy copies to: r"Tal Gerardo Monet Executive Director, Parks, Recreation and Community Services Agency City of Santa Ana 20 Civic Center Plaza (M-23) P.O. Box 1988 Santa Ana, California 92702 Fax 714- 647-4211 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax 714- 647-6515 To Contractor: Mariposa Landscape, Inc. 6232 Santos Diaz Street Irwindale, California 91702 Fax 626-960-8477 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and Page 6 of 11 25J-8 any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that anyterms or conditions of anypurchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. ffmon M-14CWKY "Q Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERAHNATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: EL. As a condition of such paymen� the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement, 16. NON-DISCREVENATION Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement Page 7 of 11 25J-9 shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of Californi a, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions, Said inability shall be cause for termination of this Agreement. 19. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and '�maintenance" projects. Ifthe services beingperformed are part of an applicable "public works" or "maintenance?' project, as defined by the Prevailing Wage Laws, and the total compensation is $ 1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council CITY OF SANTA ANA RAUL GODINEZ, 11. City Manager Page 8 of 11 25J-10 APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By<-?—a—iuLq- A, Laura A. Rossini Senior Assistant City Attorney RECOMAIENDED FOR APPROVAL: Gerardo Monet Executive Director, Parks, Recreation and Community Services Agency MARIPOSA LANDSCAPE, INC. TerryNoriega President Page 9 of 11 25J-1 1 EXHIBIT A SCOPE OF SERVICES 25J-12 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR LANDSCAPE MAINTENANCE SERVICE RFP NO.: 18-030 Description of Work ROUTINE MAINTENANCE Each morning at the start of the workday the Contractor's Supervisor or their designated representative. shall inspect each site and respond immediately to any malfunctions, vandalism, hazardous conditions or otherwise abnormal conditions that are inconsistent with the quality standards specified herein or threaten people and/or property by reporting the condition immediately to the Director's Representative. Failure to inspect each site daily before 9:00am will result in a $300 penalty per site. Routine maintenance shall include but not be limited to the following services performed at the Work Sites listed in Attachment 3-6 and per the City of Santa Ana Park Services Standards (see Attachment 6). 1.0 Turf Care -Shall be differentiated by the two types of turf - "Casual Turf"and "Priority Turf'. The Contractor shall maintain mowers that provide a smooth, even cut without ridges or depressions and without tearing of the leaf blades. Mowing shall be performed at the speed the mowers manufacturer specifies to maximize quality of cut. Mowing shall be performed with straight and flowing patterns approved by the Director's Representative. All visible turf clippings shall be removed from the site the same day turf care occurs pursuant to SAMC Chapter 16. Furthermore, the Contractor shall prevent turf clippings from leaving the site into streets or any other adjacent properties. From time. to time the Director's Representative will direct the Contractor to change mowing patterns to minimize rutting and compaction. 1.1 Casual Turf Mowing -All "casual" turf (non -priority turf) shall be mowed every other week. The Contractor may use rotary mowers to mow casual turf. The City prefers that the Contractor use Kubota L5060 tractors equipped with turf type tires and tractor powered Trimax ProCutS3-237 9 1" rotary mowers for the large turf areas greater than 69" wide and Trimax ProCutS3-178 69"rotary detail mowers for areas between trees and other park amenities. The Director's Representative shall determine height of cut. String trimmers are not allowed for mowing turE 1.2 Edging and Detailing Edging/detailing of the entire site shall be. performed at the same time mowing occurs. The City prefers that all edging shall be performed with the use of a McLane's edger or approved substitute walk -behind or fixed blade stick edger. Contractor shall edge all turf City of Santa Ana RFP 18-030 Page 10 25J-13 adjacent to all improved bard surfaces such as concrete, decomposed granite, asphalted concrete paved areas, pavers, etc. Edging/detailing may occur with string trimmers around park amenities that are not immediately adjacent paved surfaces. Chemical detailing of turf may occur only with the Director's Representatives approval. If chemical detailing is performed, the Contractor shall spray maximum 3" and use the string trumner to remove the treated turf within one (1) week after symptoms of phytotoxicity become recognizable. The Director's Representative may require the Contractor to use string or rope lines to edge straight lines if the Contractor's staff fails to achieve this quality without this method, The Contractor shall detail around trees, along walls/fences and other park amenities first using a sharpened shovel cut to establish a concentric round circle around trees, poles, etc. Once the initial detailed circle is established a string trimmer may be used to maintain the circle, Should the circle begin to deform the Director's Representative shall direct the Contractor to repeat the detail process, Shovel cut detailing shall be repeated a minimum of every 3 months to maintain crisp evenly round lines. The Contractor shall detail turf not greater than I" away from park amenities walls or fences. Detail lines shall be made straight and shall be maintained straight The Contractor shall, at his own cost, supply sandy loam top soil and an approved turf sod to reduce any existing bare soil areas along walls/fences that are greater than I". 2.0 Irrigation 2.1 Contractor shall ensure irrigation systems are continually monitored and repaired in a timely manner and per the Director's Representatives direction. The Contractor shall visually check all sites each morning and physically check each sites systems monthly indicating in writing the: 1) site name; 2) the controllers manufacturer, model and serial number; 3) controller letter/number; 4) run days; 5) start times; 6) station run times; 7) water budget percentage; 8) weekly Et; 9) deficiencies noticed; and, schedule to cure/repair deficiencies. 2.2 When an irrigation system does not adequately provide water to the priority turf area in which it is installed, due to any reason including but not limited to controller failure, valve failure, broken heads, poor system design, etc., the Contractor shall direct their staff to immediately provide supplemental irrigation at no extra cost to the City. The Contractor may use any reasonable means necessary to uniformly irrigate priority turf areas. Contractor may also submit AEWs with engineered drawings to improve these areas of the system. Failure to maintain priority turf in a green and healthy condition will result in deductions from the monthly invoice. 2.3 Irrigation System Maintenance 2.3.1 Inspection and Reporting- The Contractor shall maintain all sprinkler systems using City standard irrigation products and details. All repairs shall be to City of Santa Ana Park Services' specifications and details, Repairs to irrigation heads shall be City of Santa Ana RFP 18-030 Page 11 25J-14 with matching precipitation nozzles. Contractor shall ensure that excessive over spray/runoff into street right-of-ways or other areas not intended to receive irrigation is controlled. The Contractor shall repair at his own expense any irrigation head and lateral line rendered inoperable or malfunctioning due to attrition, vandalism, etc. All other repairs, RCV to meter, shall be repaired and shall be "tagged" using the City of Santa Ana Park Services "tagging" system noting the Company and Irrigation Tech that performed the repair, the date of the repair and the Contractor's and Irrigation Technicians contact information. All repairs shall be warrantied for two years from the date of the approved repair. All head and lateral lines shall be repaired within five days of discovery of malfunctiontrepairs needed. All other irrigation repairs shall be performed immediately following approval of the work. The Director's Representative shall impose penalties for failure to respond and/or hire a Certified Irrigation Technician to remedy the system. All areas receiving marginal coverage shall receive supplemental irrigation by being irrigated by a portable irrigation method. The contractor shall furnish all portable hoses, nozzles, sprinklers, etc,, necessary to accomplish this additional irrigation. Care shall be exercised to prevent a waste of water, erosion, and/or detrimental scepage into existing underground improvements or structures. 2.3.2 Repairs -The Contractor shall be responsible at his own expense for repairs to all irrigation heads, swingjoints and lateral lines as a part of this agreement. The City will be responsible for the cost of materials from , fhe valve to the water meter. The Contractor shall submit proposals to the Director's Representative for extra work to repair/improve the irrigation system from the RCV to the meter. 3.0 Groundcover Care 3.1 The Contractor shall service ground coverlshrub beds on a bi-weekly basis. These areas shall be maintained within their intended bounds and edged and/or detailed to keep the beds looking manicured at all times. Groundcovers shall not be allowed to grow into other groundcover beds, shrubs, vines or on trees. All plant material shall be maintained in an attractive and healthy condition. 3.2 Ground cover shall not encroach into lawns, shrubs, adjacent desirable bare areas, curbs, wall fixtures, furniture, beneath and/or into other plants, etc. All sites shall be cleaned immediately following each edging/detailing, including streets. 4.0 ShrubNine Care 4.1 Shrub All shrubs shall be serviced every other week. Shrubs growing in the work areas shall be pruned such that the plants remain in a healthy growing condition. Plant growth shall be maintained to prevent overgrowth into passageways, walks, streets, view of signs or in any manner deemed objectionable by the Director's Representative. Dead or damaged limbs shall be removed so that no projections or stubs remain. Pruning/trimming shall be done by hand shears or loppers in a manner to permit plants to grow naturally in accordance with their normal growth characteristics. "Box hedging" may be required on some shrubs, as City of Santa Ana RFP 18-030 Page 12 25J-15 set designated by the Director. "Box hedgeOplants will be. required to have all three sides level and straight to the satisfaction of the Director's Representative. In order to achieve straight and level lines of shrubs the Contractor shall run string lines to assure straight pruning. Shear hedging or severe pruning/trimming of plants, unless authorized by the Director's Representative, is not permitted. Topping of plants whose natural growth stems from the base of the plant is not permitted. Should the Contractor top, shear hedge or severely prune plants and disfigure or damage the plants, the Contractor shall be responsible for replacing those plants with like kind and size, subject to approval by the Director's Representative. The Contractor may be requested from time to time to raise the bottom of the shrubs for security reasons. 4.2 Vine Contractor shall plant 250 per year at its own expense 1 gallon Parthenocissus tricuspidata (Boston Ivy) vines at 15' on center along property walls, building walls, and any other park owned walls until the vines mature and cover the walls. Note that the Contractor shall irrigate the vines and fertilize as necessary to promote healthy and vigorous growth. The Contractor will immediately replace any vine at the Contractor's expense that is lost for any reason including but not limited to lack of water, vandalism, accidental post emergent spraying, etc. Contractor shall trim the vine once it reaches the top of the wall or at a specific height on the wall, as determined by the Director's Representative. The Contractor shall also prune the vine back to the wall to reduce the width and weight of the vine one-time per year in May. The Contractor shall keep vines off telephone. poles or other non -wall surfaces at all times. 5.0 Tree Care The Contractor shall perform all tree services per the City of Santa Ana Park Services Tree Services Specifications (PSTSS) up to a height of 15'. 5.1 Tree Service The Contractor shall perform continuous 'Complete' tree pruning service including but not limited to raising tree branches to a safe and functional height for the type of activity beneath or around the tree (see Director's Representative for appropriate heights per activity beneath or around trees). In addition, the Contractor shall remove stubs, damaged, diseased or dead branches from trees. All trees within the scope of work shall be maintained to keep the natural integrity and shapes of the trees. Pruning shall be accomplished in a manner that will ensure that each individual tree is 'Complete' pruned as set forth in the PSTSS (see Attachment 5). In addition, the Director's Representative may require the Contractor to remove or prevent encroachment of trees into the public right of way where the tree blocks vision or is considered undesirable. Low branches overhanging sidewalks shall be trimmed to a height of nine (9) feet above finish grade. Young trees needing pruning/trimming, training, and City of Santa Ana RFP 18-030 Page 13 25J-16 shaping to develop caliper and a strong structural framework may have low branching laterals and or appropriate sucker growth. Contractor shall remove hangers under 15" and fallen limbs 80 lbs. or less. 5.2 Staking, Tying and Guying All trees requiring staking shall be securely staked at all times with stakes and rubber cinch ties approved by the Director. Rubber hoses and wire are not permitted ties. All stakes shall be set perpendicular to prevailing winds unless designated otherwise by the Director. Tree stakes shall also be set a consistent distance away from the trunk of the tree (minimum six (6) inches) to reduce abrasion and cell elongation, The tops of all tree stakes shall be removed approximately three (3) inches above the highest tie to reduce abrasion of main or lateral branches of the tree. 5.3 Hazardous Tree Reporting In the event the Contractor detects any tree displaying roots heaving or girdling (either by roots or a foreign material), leaning, broken or hanging limbs, or if Contractor determines that potential safety hazard may exist Contractor shall dispatch their International Society of Arborist TRAQ Certified Hazardous Tree Professional evaluate the trees and provide a written report listing findings and recommendations. 5.4 Loss of Trees The Contractor shall be responsible for the complete removal and replacement of any and all trees lost due to the Contractor's failure to perform under this agreement. Failure to perform includes but is not limited to, girdling trees with string trimmers or tree ties, improper planting of new trees, improper pruning/trimming techniques which disfigure or destroy the trees natural integrity and shape, or failure to detect and prevent treatable diseases and insect infestations. All trees that exhibit the signs of disease or pests, or any other signs of distress shall be inspected by an International Society of Arborist TRAQ Certified Hazardous Tree Professional approved by the Director's Representative. Contractor shall provide an exact location and separate evaluation/report for each tree in decline. Contractor shall treat any tree in decline at no additional cost to City. Should the TRAQ Certified Hazardous Tree Professional determine that the tree had a terminal disease that the Contractor could not have treated or prevented, the Contractor shall not be responsible to replace the tree. However, should the TRAQ Certified Hazardous Tree Professional determine that the tree's unhealthy condition or death could have been prevented had the Contractor treated the tree then Contractor shall be responsible for the cost of treatment to restore the tree to a healthy condition or replace the tree. The latest American Shade Tree Conference guidelines for value determination will determine the value of the trees lost. By entering into agreement with the a ty the Contractor acknowledges that they accept the condition of each tree and should a tree go into decline or expire, the Contractor agrees to replace the tree with like species and size or agree that the City shall withhold payment equal to the value of the tree. City of Santa Ana RFP 18-030 Page 14 25J-17 6.0 Playground/Tot-Lot and Fitness Areas 6.1 Daily Maintenance - The playground/tot-lots/equipment shall be blown free of debris, sand/wood chips on play equipment, rubberized fall areas and surrounding concrete areas daily. Any sand/wood chips that accumulate on the rubberized surface shall be reused. Sand/wood chips and debris on the playground equipment shall be removed. 6.2 Weekly Maintenance - The Contractor shall loosen compacted sand/wood chip areas, re - grade sand/wood chips areas to level condition (eliminating ruts, depressions, build up areas, etc.), sifting of sand/wood chips to assure that debris and any other foreign objects are removed, removal of weeds, and remove exposed filter fiber and dispose of. The City shall be responsible for all playground equipment and tot -lot area safety inspections. 7.0 Sport Court Maintenance 7.1 All sport courts shall be blown off daily. Courts and fence lines shall be completely free of dirt, debris, etc. 7.2 Contractor shall continuously replace tennis and basketball nets when they become worn or vandalized. The City shall furnish nets. 8.0 General Maintenance and Clean -Up The Contractor shall establish a Trash Crew to blow down all paved areas, pick-up trash/debris and to empty/clean trash receptacles daily. Daily Maintenance 8.1 All trash and debris (twigs, branches, sand, gravel, rock, wood chips, glass, metal, paper, etc.) on the ground or in trash receptacles shall be blown-off/removed from all worksites landscaped and paved areas each day Monday through Sunday before 12:00 p.m. This includes all parking lots, landscape areas, paved areas, street curb gutters, flood control channels, etc, The Contractor shall not blow broken glass or any other potentially hazardous materials into landscape areas. Trash shah consist of all items 80 lbs. or less. All trash receptacles and lids shall be wiped clean with a germicidal product. Picnic shelters, drinking fountains, picnic shelter concrete pads, trash receptacles, concrete or asphalt areas with stains around trash receptacles, park security lights, park benches, walls, ball diamond backstops, ball diamond dugouts, ball diamond and other sport concession areasIpatiosIperimeter areas and ball diamond bleachers and the pavement beneath them and other park amenities shall be washed/cleaned daily. 8.2 The contractor shall rake, hand remove, or vacuum leaves that are not absorbed by planting. This shall be done as often as required to maintain a neat appearance. 8.3 After heavy windstorms or other inclement weather that impacts sites under this agreement, die Contractor shall bring in extra staff to clean all parks areas within two (2) days at no City of Santa Ana RFP 18-030 Page 15 25J-18 cost to the City. Debris (80 lbs. or less), such as but not limited to, litter, fallen branches, trash, limbs, branches, soil erosion, etc., shall be removed from the worksites. 8.4 The Contractor shall keep sidewalks and all other paved areas clean and free of any debris, dirt, glass, weeds, leaves, etc. at all times. 8.5 Drain inlets shall be checked and if necessary cleaned once per day to avoid flooding of areas during inclement weather. 8.6 Non -pedestrian parking lots, top of curbs, gutters, stamped or other enriched hard roadway surface areas, shall be thoroughly cleaned once per week. 8.6.1 The Contractor shall hire a sub -contractor specializing in parking lot cleaning to clean the roadway and parking lots at Centennial Park. The work shall be performed by the sub -contractor in the early morning hours or at a time of day that will not disturb residents, If the work is to be performed during the day, the sub -contractor shall develop a strategy to close off parking lots to prevent people from parking so he/she may clean the entire parking lot. 8.7 Vacuums, blowers, sweepers, shovels or other approved equipment may be used to clean hardscape areas. Debris shall not be blown or swept onto adjacent planters, streets or property. All debris must be thoroughly cleaned and picked tipfremoved from the site. All non-pcdestdan pavement, curb top/bottom, gutters, etc. shall be thoroughly cleaned. Debris and litter that shall be cleaned includes, but is not limited to, leaves, twigs, branches, loose rock, sand, soil and trash. The City shall approve any equipment that is to be used for cleaning parking lots. Large trash items in excess of five inches length or width, a muddle of smaller items, spills, and any material (including tree/plant material) that creates a safety hazard shall be picked up daily. 8.8 Daily Site Amenity Blowing & Clearring — Contractor shall maintain site amenities, patios, pool decks, playground equipment, and pedestrian paved areas free of debris. Slap tags, tape, string, nails, push pins, wire, etc. shall be removed from, but not limited to, picnic tables, park benches, skate. park, walls, planters, pool decks, raised curbing, railing, exterior of buildings, light standards, overhead shelters, etc. 8.8.1 All barbecues shall have ashes, charcoal or any other materials removed once a week. Contractor shall paint the exterior of the BBQ's and the post with heat and rust resistant flat black paint whenever rust appears. 8.9 All parks with flagpoles shall have an American flag displayed at all times. The Contractor shall visually inspect the flag every day to assure it is in good condition. Should, in the opinion of the Director's Representative, the flag is not be in good condition (faded, discolored, tam and/or having holes) the Contractor shall immediately request from the Director's Representative a new flag. Contractor shall raise the new flag immediately upon receipt from the Director's Representative. 8.10 Drinking fountains shall be cleaned, sanitized and unplugged on a continuous basis, The Contractor shall use approved germicidal cleaner and products to assure that drinking fountains are clean and polished. The Contractor shall remove all mineral build up, algae, stains, etc. using any method deemed expedient. The Contractor shall achieve this level of quality using a combination of cleansers, pressure washer, metal polish product, hand City of Santa Ana RFP 1 B-030 Page 16 25J-19 and/or power tools. Should the drinking fountain be so plugged that dismantling the fountain is required the Contractor shall notify the Director immediately so City staff can make the repair. 9.0 Other Requirements 9.1 Weed Control Application Agricultural post control services shall be supervised by a state licensed/certified agricultural pest control employee or approved sub -contractor. The Contractor shall notify the OC Agricultural Commissioner's Office and the Director's Representative via email a minimum of 48 hours in advance of any pesticide applications. The required information shall be the name of the company performing the application, the proposed pesticides to be applied listing the manufacturer/name, of the pesticide, the rate(s) of application, the reentry period and the method of application. Furthermore, the Contractor shall copy the email to the Agricultural Conunissioner's Office, thereby, notifying their Inspectors of your sub -contractor's or QAUQAC intent to apply pesticides. Furthermore, Contractor's sub -contractor or QAIJQAC shall post on A -frame barricades plastic sealed 18"x24" at minimum 300' intervals (where applicable) public notification posters listing the company performing the application, the proposed pesticides to be. applied listing the manufacturer/name of the pesticide, the rate(s) of application, the reentry period and the method of application. 9.1.1 Weed Control All hardscapeand landscape planting areas (excluding turf areas) shall be kept free of weeds at all times. Weeds shall be removed by hand and/or approved mechanical or cheirdeal. methods. The Director's Representative may dispatch City staff or other contractor's to remove/eradicate weeds that reach two (2) inches or greater or when weeds exist in turf areas and are not removed/eradicated immediately. In such instance, the cost will be deducted from the Contractor's monthly invoice. 9.2 Work Not Scheduled The Director's Representative may delete a portion of or the entire work site from contractual maintenance during a construction period or any period where the Director determines that work cannot be scheduled. The deletion of this portion of work will be reflected as a reduction in the monthly payment to the Contractor. The amount of reduction will be based on the percentage of area involved and will be determined by the City. 10.0 City Inspection The Director's Representative shall regularly inspect the parks, playgrounds, fields and all other City property sub�ject to this Agreement. If said inspection results in discovery of work that is not performed in the manner, and to the professional degree set forth in the Specifications, The Contractor agrees that the City shall; 1) withhold from Contractor's next monthly payment, the City's actual or estimated cost of performing the work; or, 2) hire a contractor or City staff to perform the work not performed and then withhold from the Contractor's next monthly payment the City's actual cost for performing the. work to bring the property into conformance with the specifications. Additionally, City shall impose liquidated damages of up to $300.00 perinspection, City of Santa Ana RFP 18-030 Page 17 25J-20 per park, per item specified herein not performed, per day not meeting the specifications during any such inspection. Furthermore, it is not the Director's Representatives responsibility to inform the Contractor when work specified in the specifications was not performed or that deficiencies exist. It is the Director's Representatives responsibility to inspect the properties to verify that work was performed to the specified level of quality and time frame followed by reporting that the work was performed satisfactorily or not, It is the Contractor's responsibility to provide adequate supervision and staffing to perform all aspects specified in this agreement. Should the Director's Representative create Power Point punch lists, essentially performing the Contractor's Supervisor's responsibilities/duties of determine what work needs to be performed in accordance with the agreement specificaitons, the City shall deduct $300 per Power Point punch list from the Contractor's monthly invoice. City of Santa Ana RFP 18-030 Page 18 25J-21 Consultant Responsibilities: 1.0 GENERAL CONDITIONS 1.1 Definitions- 1.1.1 "Director's Representative" shall mean the Executive Director of Parks, Recreation and Community Services designated representative. 1.1.2 "SAPRF' shall mean Santa Ana Park and Recreation Facilities. 1.1.3 "Pruning" shall mean the practice of removing lateral shrub or tree branches and may also he referred to as "trimming." 1.1.4 "Weed" shall mean any undesirable or misplaced plant. 1.1.5 "Hardscape" shall mean any resilient surface other than turf or planting beds, such as but not limited to curbs, gutters, sidewalks, decomposed pathways, asphalt pavement, mowstrips, etc. 1.2 Scheduling of Work -The Contractor shall provide landscape/grounds maintenance between the hours of 6:00 a.m. and 6:00 p.m., Monday through Sunday. Theschedulemay be modified only with the Director's Representative consent. Landscape/grounds maintenance that generates excess noise cannot begin before 8:00 a.m. The Contractor shall establish schedules of "routine work" to be followed in the performance of this contract. In addition to the Contractor submitting the Monthly Park Maintenance Inspector's Inspection Schedule and other required monthly reports, the Contractor shall submit weekly schedules listing the work tasks, crew performing the task, and the projected hours to complete the task. The schedules shall be emailed to Director's Representative by Thursday at 4:00pm for the upcoming week. Any changes in scheduling shall be reported in writing 48 hours before the proposed change and must be approved by the Director's Representative. The schedule shall include days of the week and what person/crew will be performing specific work in accordance with the specification. 1.3 Local Office -The Contractor shall maintain a physical office within the 714 area code (local office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m. with a company representative present at all times. Answering services or mobile telephones will not be considered a local office. 1.4 Outside the Scope of Work -Damage or malfunction to plant material or irrigation system equipment (from valve to water meter), with the exception of irrigation heads and lateral lines, by any of the following may be considered outside the scope of this Agreement: -Acts of God -Civil Disorder -Vehicle Collision (excluding Contractor and its employees and subs) -Excavation or re -surfacing of the street -Power failures -Underground wiring damage Contractor will not be considered responsible for replacement. Contractor must prove to the satisfaction of Director that one of the above occurred in order to be excused from performing under the Agreement. City of Santa Ana RFP 18-030 Page 19 25J-22 2.0 UNIFORMS AND VE141CLES IDENTIFICATION 2.1 The Contractor shall provide to all field personnel a standard uniform including but not limited to uniform company hats, collared work shirts, pants, jackets, cold weather vests and ANSI approved safety shoes. All uniforms will be marked by patch, silk screen or embroidery with the company name and logo or other form of identification. 2.2 All equipment shall be clearly identified on both sides and rear of the vehicles as belonging to the Contractor, well maintained, in excellent working condition, be clean in appearance and without extensive visible damage, dirt graffiti etc. In addition, all vehicles shall have the company's name, contractor's license number and contact information clearly identified on both sides and the rear of the vehicle. 2.3 The Director's Representative reserves the right to direct the Contractor to remove an employee or piece of equipment for not meeting high maintenance and appearance standards. 3,0 SAFETY REQUIREMENTS 3.1 All work performed under this contract shall be completed with maximum safety as the priority above all other requirements. The Contractor shall be incompliance with hisIber companies City approved Illness and Injury Prevention Program. 3.2 All work performed under this contract shall be performed in strict compliance with all federal, state and local safety laws, regulations or other authoritative mandates that protect workers and the general public, including but not limited to, excavation/trenching/shoring, blood borne pathogens, hazardous waste identification and transport and pesticide use and reporting. 3.3 In the event unsafe work is observed by City staff or otherwise reported, the Director's Representative may at his discretion order the Contractor to stop performing and pay all costs and or damages resulting from the delay. 3.4 In addition, the Contractor shall submit to the Director's Representative each year upon renewal of the agreement his/her updated Illness and Injury Prevention Plan and update OSHA safety training records and employee safety training certificates. 4,0 SAFETY NOTIFICATION 4.1 If Contractor identifies a potential safety issue, Contractor shall: 4.1.1 Notify the public that potentially unsafe conditions exist by installing yellow "Caution Tape" and 'W' frame barricades or equal substitute around the condition. 4.1.2 Notify the Director's Representative of the condition first by phone and then in writing (e-mail is acceptable) including digital photographs of the potential safety concern. Once the Contractor has notified the City and the public of the condition, as specified above, Contractor shall have Do further responsibility regarding the condition. 5.0 UNDERGROUND ALERT SYSTEMS City of Santa Ana RFP 18-030 Page 20 25J-23 5.1 Underground Alert Systems (telephone number 1-800-422-4133) must be notified 48- hours in advance prior to any excavation work. 6.0 PROPERTY DAMAGE 6.1 Any damage to private property caused by Contractor shall be immediately reported to the property owner. Contractors shall pay for any damage caused to private property in performing this agreement. 7.0 ACCESS TO PRIVATE PROPERTY 7.1 Prior to any work involving private property, the Contractor shall notify the City of the proposed work and obtain all necessary permits and/or consent required from City and/or property owner 8.0 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS 8.1 The Contractor shall protect City and/or private property adjacent to work areas including sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work, fences, walls, sidewalks, street paving, etc., located on either public or private property. Contractor shall, at its expense, replace any property that is removed or damaged, other than property pre - approved for removal. Contractor shall abide by the City's "Policy for Driving on Park Property' (See Attachment 4). 9.0 TRAFFIC CONTROL 9.1 The Contractor will not interrupt traffic flow on City streets without obtaining a no -fee perinit from the City. Prior to performing maintenance activities where Contractor employees work immediately adjacent City vehicular lanes or any other situation covered under the California MUTCD, the Contractor shall implement no -fee permitted City approved traffic safety plans to protect the health and welfare of its employees and the general public prior to commencement of the agreement. 10.0 MONTHLYREPORTS 10.1 Prior to the first of each month the Contractor shall submit to the Director's Representative for approval: 1) the Excel Park Maintenance Inspector's Inspection Schedule including a detailed annual, monthly, weekly and daily work schedules consistent with task frequencies in Exhibit A; 2) certified payroll of employees assigned to the contract areas; 3) organizational chart or equal listing the names, titles, schedules and assignments of all persons working on the project; 4) invoices and packing slips of name, type and quantities of commodities purchased; 5) annuallmonthly pesticide use report completed on the City's Excel form; 6) irrigation report including, but not liniited to, name of park/facility, location in park/facility, controller letter, station numbers and their description (priority turf, casual turf, groundcover, shrub, annual color) days of week on/off, run times, start times, water budget percent, weekly ET, percent of ET programmed, a detailed description of system deficiencies and schedule of repairs; and, 7) "green was&' recycling report. City of Santa Ana RFP 18-030 Page 21 25J-24 The information contained in the above referenced documents shall be updated with any new information as changes occur. The Director's Representative shall be immediately notified of any changes to the above information. Failure to submit a report by the first of each month shall result in a fine of $100.00 per day for each report submitted late. 11.0 WATER CONSERVATION & PROGRANDAING OF CONTROLLERS 11.1 The City shall be responsible for programming irrigation controllers and conserving water. The Contractor shall be responsible for all repairs and perforriiing the weekly visible irrigation checks and the providing a monthly written irrigation test report by park/controller/station. 12.0 SPECIFICATIONS INTERPRETATION 12.1 The intent of these specifications is known by the City of Santa Ana and SAPRF. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. The Contractor agrees that interpretations of this contract after the start of work are at the sole, discretion of the Director's Representative, and the Contractor shall abide by all such interpretations 13.0 PROTECTION OF EXISTING FACILITIES AND STRUCTURES 13.1 The Contractor shall exercise due care in protecting from damage all existing facilities, structures, and utilities, both above surface and underground on the City's property. Any damage to City, Santa Ana Park and Recreation Facilities (SAPRF), or private property caused by the Contractor's neglect shall be corrected and paid for -by the Contractor at no cost to the City of Santa Ana or SAPRF. The City of Santa Ana and/or Director's Representative shall make the determination of fault. The Director's Representative reserves the right to issue a Stop Work Notice if the Contractor does not promptly repair any damage, within twenty-four (24) hours of the damage incurred. 13.2 If the Directors Representative requests or directs the Contractor to perform work in a given area, it will be the Contractor's responsibility to verify and locate. any underground systems (i.e. utility lines) and take responsibility for taking reasonable precaution when working in these areas. 13.3 Contractor shall call Underground Alert (800) 422-4133) at least two working days 'Prior to digging for line. locations. Any damage or problems shall be reported immediately to the Director's Representative and the City of Santa Ana. If the Contractor discovers something unexpected or a unique problem occurs, he should stop work and immediately contact an authorized Director's Representative for a timely resolution of the problem. 14.0 SUBSTITUTIONS 14.1 Whenever a specific type of material is specified, no substitutions shall be allowed without written consent of the SAPRF representative. City of Santa Ana RFP 18-030 Page 22 25J-25 15.0 CERTIFICATION & APPLICATION OF MATERIALS 15.1 All materials shall be delivered on the site in original containers. Materials shall be subject to inspection by the Director's Representative. The Director's Representative will not approve materials not meeting the SAPRF standards, and Contractor shall return any such non -satisfactory items at his/her cost. 15.2 No materials shall be applied prior to the Director's Representative verifying the specified quantities of materials. Furthermore, should the Contractor apply materials before the Director's Representative verifies correct materials and quantities, the Contractor shall not receive credit for the applied materials. The Contractor shall then reorder and deliver the materials, thereby not receiving credit for the applied materials. 16.0 CONTRACTOR NEGLECT 16.1 Any damage to the City of Santa Ana, SAPRF, or private property, which has been determined to be due to the Contractor's neglect, shall be corrected at no additional cost to the City of Santa Ana or the SAPRF. 17.0 CONSTRUCTION EQUIPMENT 17.1 The Contractor shall take all necessary precautions for safe operation of his equipment and the protection of the public from injury and damage from such equipment. 18.0 SOUND CONTROL REQUIREMENTS 18.1 The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances that apply to any work performed pursuaiit to the Contract. Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the project without said muffler. Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. Sounds, such as loud music, that are not related to the project, shall be kept at levels so as to not disturb the general public. 19.0 INQUIRIES AND COMPLAINTS 19.1 The Contractor shall maintain an office at some fixed place and shall maintain a telephone thereat, listed in the telephone directory in his own name or in the firm name by which he is most commonly known. Furthermore, the Contractor shall, at all times, have some responsible person(s), employed by the Contractor, to take the necessary action regarding all inquiries and complaints that may be received from the City of Santa Ana, Director's Representative, and/or private citizens during normal working hours. Whenever immediate action is required to prevent impending injury, death or property damage to the facilities being maintained, the Director's Representative may, after reasonable attempt to notify the Contractor cause such action to be taken by the SAPRF work force. All costs of any such action shall be charged against the Contractor, or the City of Santa Ana RFP 18-030 Page 23 25J-26 Director's Representative may deduct such cost from any amount due to Contractor. All complaints shall be abated as soon as possible after notification, to the satisfaction of the City of Santa Ana and/or Director's Representative. If any complaint is not abated within a reasonable time, the Director's Representative shall be notified immediately of the reason for not abating the complaint followed by a written report to the Director's Representative within five (5) days. If the complaints are not abated within the time specified or to the satisfaction of the Director's Representative, the Director's Representative may correct the specific complaint and the total cost incurred by the SAPRF will be deducted and forfeit from the payments owing to the Contractor from the SAPRF. Such cost shall include all SAPRF staff time required to resolve the problem and appropriate overhead charges 20.0 NOTIFICATION OF LOCATIONS OF WORK 20.1 The Contractor shall notify the Director's Representative when the contractor's crews will be working within the SAPRF.- Said notifications will be made on a daily basis by telephone, cell phone, fax, or by weekly written schedules which specify the entire weeks work locations. 21.0 WORKFORCE 21.1 The Director's Representative may evaluate each of the Contractor's staff and if he/she finds that a Contractors employee or sub -contractor's employee is not performing to the satisfaction of the Director's Representative, the Director's Representative shall require the Contractor to remove the employee from work sites at his or her discretion within 24 hours of written notice. 22.0 MATERIALS 22.1 The Director's Representative shall approve or reject all materials delivered to the work site. In. addition, the Contractor shall not apply any materials until the Director's Representative inspects the materials to confirm they are correct per specifications. Note that the Director's Representative may stay at the work site to confirm that all materials are applied correctly and in the quantities specified. Materials applied by the Contractor prior to the Director's Representative inspecting the materials shall be considered not applied. Therefore, the Contractor shall not be given credit towards the quantity of the specified material required to be applied by the specification. The Contractor shall then be required to deliver the specified quantity of material to the work site and, following the Director's Representatives approval, apply the materials in the presence of the Director's Representative: Prior to the application or use of any materials the Contractor shall submit to the Director's Representative a minimum 48 hours before delivery to the work site a list of all materials and/or chemicals that may be used pursuant to the terms of this Agreement. The list shall include the name of the product, the products specifications, and the quantity of materials, prescribed method of use/application, Material Safety Data Sheets and chemical analysis where applicable, recommended usage and any other manufacturer's data that may be City of Santa Ana RFP 18-030 Page24 25J-27 pertinent. The, list must be submitted before any materials/chemicals are used pursuant to this Agreement. 22.1.1 The materials and chemicals utilized in furtherance of this Agreement shall comply with the following standards: All fertilizers shall be complete, fumishing the required percentage of nitrogen, 0 phosphoric acid and potash to keep turf, trees, shrubs and other plants in a healthy and vigorous growing condition. Pesticides including but not limited to: Insecticides, fungicides, herbicides, algaecides, aviacides, and rodenticides shall be of the best quality obtainable and available on the market, properly labeled with guaranteed analysis, and brought to thejob site in the manufacturer's original container. Materials shall as specified herein, matching those existing at the work site, or as specified by the Director's Representative. 22.1.2 All materials delivered to the site shall be accompanied by a packing slip or other form from the vendor indicating the specific commodity delivered and the quantity. 23.0 TRASH DISPOSAL AND RECYCLING All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be disposed of pursuant to the requirements of the Santa Ana Municipal Code (SAMC) Chapter 16. Organic waste cannot be taken to a landfill. Every month, the Contractor shall submit receipts from licensed composters/green waste recycling facilities, to the Director listing the tons of organic waste recycled and the names and addresses of the composting or processing companies. As an alternative, the City may allow Contractor to dispose of green waste and trash in bins provided by the City. The City will determine the amount of green waste and trash allowed to be dumped in these bins based on historical amounts. Any additional disposal fees must be paid by Contractor. At no time will the contractor be allowed to dispose of trash or green waste that was not collected as part of this contract. If the City finds that the contractor is disposing of trash from other contracts, the City will discontinue this service. for the contractor and the contractor will be required to pay for their own trash service.\ City ResponsibUities 1.0 CITY -DIRECTOR'S AUTHORITY The Director's Representative is the only person authorized to direct changes in any of the requirements under the Agreement and, not withstanding any provisions contained elsewhere in the Agreement, and said authority remains solely in the Director's Representative. In the event that the Contractor effects any such changes at the direction of any person other than the Director's Representative, the changes will be considered to have been made without authority and solely at the risk of the Contractor. In addition, the Director's Representative shall have the authority to accept/reject materials, workmanship and to make changes in work or schedule, when the City determines that no extra costs are involved. The Director's Representativc shall also have. the authority to suspend portions of the specifications and withhold the cost of the suspended portion City of Santa Ana RFP 18-030 Page 25 25J-28 of the agreement at his/her discretion. The intent of these specifications is known by the City of Santa Ana. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. When the performance of the work or completion per schedule is determined to be sub -standard or not on schedule, the Director's Representative may recommend that all or a portion of payment be withheld. In addition, the Director's Representative shall have the option to hire another qualified contractor to perform any portion of the work specified and withhold payment in the amount of the cost to hire the qualified contractor. Payment to be withheld shall be deducted from the next or subsequent monthly payment due, or if the amount is insufficient to cover payment, the Contractor shall be liable for said deficiency and will be billed accordingly. 1he Director's Representative shall decide all questions, which may arise as to the interpretation of the quality of work, manner of performance, completion per schedule, acceptable fulfillment of the Agreement by the Contractor, interpretation of the specifications, and compensation, including completion of work by alternate sources. Sixeial Requirements sec4TTACHMIENT 4: ADDITIONAL PROVISIONS City of Santa Ana RFP 18-030 Page 26 25J-29 I ATTACHMENT 4: ADDITIONAL PROVISIONS ___1 1. TERM This Agreement is expected to commence on July 1, 2018 through January 31, 2019 with the option for the City to grant up to two one-year renewal options, at the same fee structure identified in Attachment 3-6 Fee Schedule, exercisable by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 2. ADDITIONAL SERVICES The City reserves the right to request additional services associated landscape maintenance. Prior to performance of any work the City will negotiate scope/pricing and the contractor must provide a quotation for the requested work that is to be approved in writing by the City. City written approval may be in the form of an "Authorization for Extra Work" form. 5. POLICY FOR DRIVING ON PARK PROPERTY Driving on park turf is allowed only when necessary to perform an official City maintenance or business function, and under the following circumstances: A. When delivering over 30 lbs. of equipment or supplies to a job site B. When there is no improved surface within 40 yards of the worksite C. When emergency personnel are responding to an emergency, or performing other City business When driving on park turf, employees and contractors must, to the best of their ability, avoid damage to sprinkler heads, valve boxes, other irrigation systems components, twos, ground cover and other park amenities, D. Vehicles weighing in excess of 8,000 lbs. are not allowed on park turf without prior approval of the Park Services Supervisor. If approved, the Park Services Supervisor or his designee will meet with the employee or contractor and designate the path in and out of the park that will be the least likely to cause damage. E. Employees and contractors must avoid driving on turf any time damage is likely, This includes periods after rain and heavy watering. F. Driving on designated DG pathways and other improved pathways is acceptable when performing visual inspection of park, park projects, and amenities. Driving on turf is not acceptable in these situations. City of Santa Ana RFP 1 B-030 Page 42 25J-30 I ATTACHMENT 5: MAPS I City of Santa Ana RFP 18-030 Page 43 25J-31 z iq I < Co IL LL w Co L) V Co LL LI (A L ju z IL 4 17 2 3nN3AV inNIS3H:) ISV3 Attachment 5 z 5 z 0 0 ui w u D u I- = z Co 0 CL LU w V) 0 0 I= 25J-33 I ATTACHMENT 6: QUALITY STANDARDS City of Santa Ana RFP 18-030 Page 44 25J-34 a) C) < C) (D M CD 0� 2 E Cf) 0 LL CL -l- Mv prp-" iKI m, lgrOl- llon MIX -:.0 ell i Al- 41 N "IA V, z 41 n,=V \31 IF ve ,V 44 "1" -5* Yw!v 41 R Ab, IN UN ILI "w. 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K, . � " FEE SCHEDULE (OR) RATES AND CHARGES 25J-64 I 4t5 IL 25J-65 I ATTACHMENT 3-4.- AGREEMENT STATEMENT CITY OF SANTA ANA REQUESTFORPROPOSALS FOR RFP NO.; 18-030 Proposer understands that the Proposer will enter Into an Agreement similar to that as shown in Attachment 2, in the Appendix of this RFP. If a Proposer Is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City reserves the right 'to select the next most qualified Proposer or call for new Proposals, whichever the City deems most appropriate, Proposer concurs to the statements in. the sample agreement, with the exception of the following: Firm Signed and Printed Name; Title Date 012018 City of Santa Ana. RFP 1 "30 Page 39 25J-66 i I Al rL co .4l -4 co F *9 - 0 T . WPU J�s oil ri P- 25J-67 ;0- a, co t4 t Al ej v 2 ll� M. � L sa fill ;4 6' % 11 0 A". 9 LL CD 9 C, 09 (0 w CL alu C11 co (o C'4 t9 0 z d 25J-68 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: APPROVE AN AGREEMENT WITH SUPERIOR PROPERTY SERVICES, INC. FOR HARDSCAPE PAVEMENT CLEANING AND INFECTIOUS WASTE REMOVAL SERVICES IN THE SANTA ANA CIVIC CENTER (STRATEGIC PLAN NO. 6, 1 B) CITYVAANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: El As Recommended 0 As Amended El Ordinance on 1 s' Reading El Ordinance on 2n' Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Superior Property Services, Inc. to provide hardscape pavement cleaning and infectious waste removal services for an annual amount not to exceed $274,656, which includes a 20% contingency, for a term from July 1, 2018 through June 30, 2020, with two, one-year renewal options, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Parks, Recreation and Community Services Agency (PRCSA) maintains the Santa Ana Civic Center as part of the Civic Center Joint Powers Authority with the County of Orange. On February 28, 2018, PRCSA issued a Request for Proposal (RFP) for the hardscape pavement cleaning and infectious waste removal services. The RFP was posted on PlanetBids, where 96 vendors were notified, eight vendors downloaded the RFP and one vendor submitted a proposal. The proposal that was submitted is from the existing vendor that currently provides service in the Civic Center. An evaluation committee consisting of representatives from PRCSA reviewed the proposal and gave it a score of 257 out of a possible 300. Due to the experience of the vendor in working in the area as well as professional working relationship with the City, the evaluation committee made a recommendation to continue with Superior Property Services, Inc. for a new two-year agreement with an option to extend the agreement for two additional one-year terms. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy B (Equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users). 25K-1 Agreement with Mariposa Landscape, Inc. June 19, 2018 Page 2 FISCAL IMPACT Funds will be budgeted in the following account for the specified years of the initial term: Accounting Unit FY 18/19 FY 19/20 PRCSA-Civic Center Maintenance (no. 07413250-62320) $274,656 Funds will be budgeted in the following account for the specified years of the two, one-year renewal terms: Accounting Unit PRCSA-Civic Center Maintenance (no. 07413260-62320) Jeannie Jurado Acting Executive Director Parks, Recreation and Community Services Agency Exhibit: 1. Agreement FY 20/21 FY21/22 4,656 $274,656 APPROVED AS TO FUNDS AND ACCOUNT: Francisco -G—utierrez Executive Director Finance and Management Services Agency 25K-2 AGREEMENT WITH SUPERIOR PROPERTY SERVICES TO PROVIDE HARDSCAPE PAVEMENT CLEANING AND INFECTIOUS WASTE REMOVAL SERVICES IN THE SANTA ANA CIVIC CENTER THIS AGREEMENT is made and entered into this 19'h day of June, 2018 by and between Superior Property Services, Inc., a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On February 28, 2018, the City issued a Request for Proposal ("RFP") No. 18-021 seeking a contractor to provide hardscape pavement cleaning and infectious waste removal services in the Santa Ana Civic Center which is bordered to the North by Civic Center Drive, to the South by Santa Ana Blvd, to the East by Sycamore Street, and to the West by Shelton Street. B. On March 30, 2018, Contractor submitted a proposal which was selected by the City. Contractor's proposal is incorporated by reference to this Agreement as though full set forth herein. Contractor represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafier set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment and incidental customary work required to fully and adequately complete the services described and set forth Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in revised annual cost sheet attached hereto as Exhibit B. The total amount to be expended during the term of this Agreement, including any optional extension periods, shall not exceed $274,656. The surn of this amount is comprised of the base cost of $228,880 plus a 20% contingency of.$45,776 for services to be performed by the Contractor at the sole discretion of the City, Page I of 9 25K-3 b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work perforrued, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 0 0 D) IR0 This Agreement shall commence on July 1, 2018 and continue for a two (2) year term with the option for the City to grant up to two (2) one (I) -year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILINGWAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., CTrevailing Wage Laws"), which require the payment of prevailing wage rates and the, performance of other requirements on "public works" and "maintenance" projects. Iftheservices being performed are part of an applicable "public works" or"maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor gliall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHI[P OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement CDocuments & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Page 2 of 9 25K-4 Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insuraace or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b . Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance, In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing -the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: i. Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be flunished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty Page 3 of 9 25K-5 (30) days prior written notice to the City. iv. Where the amounts or coverage provided by the certificates of insurance provides coverage greater than those listed by this Agreement, the amounts provided by the certificates of insurance shall be incorporated by reference into the Agreement. V. Contractor shall supply City with a fully executed additional insured endorsement. f. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the city. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor fiirther agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent� trademark, or copyright inflingement, including costs, contained in the workproduct or documents provided by Contractor to the City pursuant to this Agreement. Page 4 of 9 25K-6 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and farther agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care, "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement, The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault-afilie Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor -without an obligation of confidentiality, (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the city. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. DISCREMNATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. Page 5 of 9 25K-7 14. EXCLUSTMY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultan� and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMEENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TERNUNATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt' of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAlIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies, Page 6 of 9 25K-8 18. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement, 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NUSCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-198 8 Fax: 714- 647-6956 Page 7 of 9 25K-9 With courtesy copies to: Executive Director, Parks, Recreation and Sonia R. Carvalho Community Services Agency City of Santa Ana 20 Civic Center Plaza (M-23) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-571-4221 To Consultant: Superior Property Services, Inc. Attn: Ronald L. Bruneck, President 9129 Perkins St. Pico Rivera, CA 90660 Fax: 562-801-9230 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-6515 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Maria D. Huizar Raul Godinez Il Clerk of the Council City Manager [signatures continued on next page] Page 8 of 9 25K-1 0 APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: dauft A, cca Laura A. Rossini Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: Jeannie Jurardo Acting Executive Director Parks, Recreation and Community Services Agency By: (title) Tax I] Page 9 of 9 25K-1 1 �v W SCOPE OF SBRVICES 25K-1 2 Exhibit A Appendix ATTACEINWNT 1 SCOPEOF CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR RARDSCAPE PAVEMENT CLEANING AND INFECTIOUS WASTE REMOVAL SERVICES IN THE SANTA ANA CIVIC CENTER. RFP NO.; 18-021 Description of Work 1. General: The Civic Center Campus boundaries are North -Civic Center Drive, South -Santa Ana Blvd, East - Sycamore Street, West -Shelton Street. The Contractor shall furnish all labor, vehicles, chemicals, tools, materials, equipment, transportation and supervision, except as specified herein, to manage and perform pavement cleaning, infectious waste and potential infectious waste removal services as set forth herein. The contractor will inspect and assess the areas. Depending on the circumstances of the each area the contractor use the appropriate method and follow the steps and procedures needed to properly and safely clean the area per OSHA, Federal, State, County and Locals laws and regulations. 1.1 All hardscape areas shall be cleaned (which shall include high pressure hot water washing), including but not limited to sidewalks, walkways, patios, boardwalks, quads, esplanades, concrete parking lots beneath the Plaza of the Flags and Fountains, terrazzo reflection pool north of the Orange County Courthouse, concrete drive entrance to the Main I ibrary, Plaza of the Sun, Plaza of the Flags, Plaza of the Fountains, City Hall Buildings #20, #22, and #26, Orange County Buildings #10, #11, #12, #14, #30, #36 and 038, east and west mall areas, Orange County Historical Courthouse, and Sasscer Park. 1.2 Hardscape areas shall be cleaned of dirt, stains, gum, oil, tar, and residue to present a high quality appearance following each scheduled visit. 1.3 Accumulated water remaining after the cleaning shall be removed completely so no puddling exists and shall be collected and disposed of in accordance with all Federal, State, County and local laws and regulations. 1.4 Until dry, the areas, where practical, shall be barricaded, locked or otherwise isolated. 1.5 The Contractor shall clean all areas up to the entrance doors of each building. This includes, but is not limited to, steps, handicap ramps, side entrances, etc. 1.6 The Contractor shall also meet the criteria for cleaning as specified below. Contaminated Water: City of Santa Ana RFP 18-021 Page 11 25K-1 3 2.1 Only uncontaminated potable water may flow into surface drains. No cleaning agents or water contaminated from petroleum waste or any other hazardous waste or sewage related waste may be allowed to flow into the surface drains. Contractor shall comply with all NPDES requirements regarding the containment of discharge into the storm drain system. Frequency of Service: 3.1 All paved areas covered by this contract shall be thoroughly cleaned at frequencies per the specifications. Please refer to Attachment 3-6: Fee Schedule for locations and frequencies. 3.2 The Contractor shall have minimum two (2) employees continuously inspect all areas within the Civic Center for infectious waste and sharps (hypodermic needles) between the hours of 6:30am and 3:00pni Monday through Friday. Any infectious waste (feces, urine, blood, vomit, or other bodily fluids) and/or sharps (hypodermic needles) discovered shall immediately be removed and disposed of per federal, state, county and local laws and regulations. 3.2.1 All Contractor employees involved in the inspection, removal and disposal of infectious waste and sharps will have met all OSHA training requirements, such as but not limited: to annual Bloodbome Pathogens (BBP); annual Aerosol Transmissible Diseases (ATD); annual Respiratory Protection with the mandated annual fit -testing and medical clearance; general HE training such as hand, head, eye body and foot protection; and proper waste disposal including the use of bio-waste bags, labeling requirements, transportation and disposal, and their training shall be up to date. 3.2.2 All Contractor employees involved in die inspection, removal and disposal of infectious waste and sharps shall wear at all times Personal Protection Equipment (PPE's). 3.2.3 All infectious waste and sharps shall be properly removed and legally disposed. 4 Operating Criteria 4.1 All trash, debris, tar, freestanding oil, grease, liquids, "green waste," food, cigarette, butts, stains, liquids, graffiti, blood, bird defecation, feces, vomit, broken glass, and other materials, substances, and contaminants shall be removed from hardscapes (i.e. sidewalks, walkways, patios, boardwalks, quads, esplanades) prior to cleaning operations. If non-blo waste is contaminated with or potentially contaminated with bio-waste then the matter will be treated , contained, removed and disposed of as infectious waste. 4.2 The removal of materials, substances, and contaminants prior to cleaning operations may require the use of tools or utensils that will not spread germs, All cleaning agents or residuals thereof, used in this process must be, completely removed prior to beginning cleaning operations and disposed of with infectious waste 4.3 During regular cleaning operations, the contractor shall use high pressure, low -volume washers, and steam cleaners as necessary to thoroughly clean surfaces. Contractor is not expected to steam clean all surfaces during regular cleaning operations, but shall use a steam cleaner to clean sections of hardscapes when pressure washers are not sufficient to thoroughly wash surfaces. The contractor will inspect and assess the areas. Depending on the circumstances of the each area the contractor use the: appropriate method and follow the steps and procedures needed to properly and safely clean the area per OSHA, Federal, State, County and Locals laws and regulations. City of Santa Ana RFP 18-021 Page 12 25K-14 4.4 Hardscapes shall receive a thorough cleaning according to approved Contractor's schedule. 4.5 At the beginning of cleaning operations, the Contractor shall strategically place approved signage and/or yellow caution tape at appropriate locations to identify to patrons that cleaning is taking place and that the walkways may be slippery and/or temporarily inaccessible. At all times Contractor shall safe guard the public from conditions made unsafe by the Contractor's operations. 4.6 During cleaning operations should the Contractor notice. a hazardous condition they shall make the area safe by barricading the area and notifying the Executive Director's representative immediately. It shall be the City's responsibility to remedy the unsafe condition unless the Contractor created the condition. 4.7 In the event of hazards originating after or between cleaning frequencies, the Contractor may be requested to respond to the site and remove the hazard. Such requests shall be paid under Additional Work. 4.8 The nozzle pressure of equipment shall not be so great so as to dislodge tile/paver grout or cause damage to hardscapes, Water pressure will be used when appropriate for the circumstances of the area. The contractor will use the method of cleaning appropriate for the circumstance. 4.9 If the nozzle pressure of equipment used to loosen and clean hardscapes is insufficient to thoroughly wash the surface, scrub brushes and cleaners may be required to remove the materials and produce a thoroughly clean surface. Water pressure will be used when appropriate for the circumstances of the area. The contractor will use the method of cleaning appropriate for the circumstance. 4.10 All cleaned surfaces shall be rinsed clean and no fine grit or grime shall be allowed to remain. 4.11 Glass surfaces, which may get wet as a result of cleaning operations, shall be hiaid-dried immediately after the conclusion of the operation in the immediate area. 4.12 Immediately following the cleaning of the hardscape areas, all materials generated by the operation shall be collected and placed in Contractor's trash containers or otherwise removed from the site. 4.13 All areas barricaded while drying shall be opened by Contractor and made available for use when the area(s) are completely dry. Special Considerations: 5.1 The Plazas of the Flags and Fountains have tar bubbling through the seams in the pavement. The Contractor shall remove the tar in these two areas and clean up any residue that the tar leaves, leaving the pavement clean and unblemished. 5.2 The North Orange County Courthouse reflection pool has a terrazzo finish, In addition to cleaning this pool one (1) time per week the Contractor shall buff the surface to a lustrous shine one (1) time per month using cleaning and buffing products approved by the Director's Representative. City of Santa Ana RFP 18-021 Page 13 25K-1 5 Personnel 6.1 Project Foreman. Unless the Contractor is available as required herein, the Contractor shall provide a Project Foreman to be available during the normal hours of operation to act with full authority for the Contractor. Ibis individual shall be responsible for the supervision, overall administration, and coordination of all required services. The Contractor shall provide the name(s) and telephone number(s) of the Project Foreman(s) within two weeks after contract award date. The Contractor shall provide written notice to the Director in advance of any change of the Project Foreman. The Project Foreman shall be able to understand, speak, read, and write the English language as is necessary for the fulfillment of the terms of the Agreement, The Project Foreman shall return all calls from the Director's Representative within two hours. 6.2 Alternate Project Foreman. The Contractor shall designate at least one Alternate Project Foreman to act for the Project Foreman with the same authority during absences of the Project Foreman (e.g., vacation and sick leave). The Contractor shall provide. the name(s) and telephone number(s) of the Alternate Project Foreman(s) within two weeks after contract award date. The Contractor shall provide written notice to the Director's Representative in advance of any change of Alternate Project Foreman. The Alternate Project Foreman shall be able to understand, speak, read, and write the English language as is necessary for the fulfillment of the terms of the Agreement. 6.3 Other Personnel Requirements 6.3.1 All pavement cleaning crews will have a minimum of two (2) employees per crew. One (lst) using the pavement cleaning equipment and the second (2nd) employee. to Serve as a spotter to alert the operator of any safety concern that may be approaching or encroaching into the operators work space. 6.3.2 Legal Residents. The Contractor shall provide only those personnel who are legally entitled to work in the United State to accomplish work and services specified herein. 6.3.3 English Comprehension. All Contractor personnel working on the project shall read and understand the English language to the extent necessary to read and understand operation, safety, health, and security regulations relating to the performance of this Agreement, including the following: 6.3.3.1 Any necessary instructions concerning equipment to the extent that performing the employee's duties requires the employee to operate, maintain, repair, or in some way interact with the equipment. 6.3.3.2 Any regulations, directives, or policies that he must know in order to accomplish the work an the project as a Contractor employee. 6.4 Contractor Employee Skills Required, The Contractor's employees performing the services required by this Agreement shall have specialized training, prior work experience, or the demonstrated technical skills to fulfill the specific requirements of these Specifications and the Agreement. 6.5 Employee Physical Capabilities. There shall be no discrimination against employees on the basis of handicap or other physically disabling conditions. Contractor shall obey all State and Federal laws concerning the disabled. City of Santa Ana RFP 18-021 Page 14 25K-1 6 6.6 Standards of Conduct for Contractor Personnel. The Contractor shall be responsible for maintaining satisfactory standards of employee competency and conduct and for taking disciplinary action against his employees as necessary. No Contractor employee under the influence of alcohol, drugs, or any other incapacitating agent shall be allowed on the jobsite. The removal frona the job site of a Contractor employee shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the work specified in the contract. 6.7 Uniforms. All Contractor personnel shall wear uniforms that are clean and neat and free of wrinkles, tears, holes, frayed edges, spots, stains, body odor, and logos or graphics other than company identification patches. All uniforms should identify the name of the Contractor. Uniforms shall be clearly distinguishable from City employee uniforms. 7 Director's Authority 7.1 The Director is the only person authorized to direct changes in any of the requirements under the Agreement and, not withstanding any provisions contained elsewhere in the Agreement, and said authority remains solely in the Director. In the event that the Contractor effects any such changes at the direction of any person other than the Director, the changes will be considered -to have been made without authority and solely at the risk of the Contractor. In addition, the Director shall have the authority to accepdreject materials, workmanship and to make minor changes in work or schedule, not involving extra cost. When the performance of the work or completion per schedule is determined to be sub -standard, be may (1) recommend that all or a portion of payment be withheld, and/or forfeiture for delay in assessed; and/or (2) direct the work be accomplished by either City forces or separate contractor, in order to complete the necessary work as close to schedule as possible, and withhold the resulting costs. Payment to be withheld shall be deducted from the next monthly payment due the Contractor, or if the amount is insufficient to cover payment, the Contractor shall be liable for said deficiency and will be billed accordingly. The Director, or his authorized representative shall decide all questions, which may arise as to the manner of performance and completion per schedule, acceptable fulfillment of the Agreement by the Contractor, interpretation of the specifications, and compensation, including completion of work by alternate sources. 7.2 The Director may delete a portion of or the entire work site from contractual maintenance during a construction period or any period where the Director determines that work cannot be scheduled. The deletion of this portion of work will be reflected as a reduction in the monthly payment to the Contractor, The amount of reduction will be based on the percentage of area involved and will be determined by the City. 7.3 The Director or his designated representative shall regularly inspect the parks, playgrounds, fields and all other City property subject to this Agreement. If said inspection results in discovery of work that is not performed in the manner, and to the professional degree set forth in the Specifications, Contractor agrees that the City shall deduct from Contractor's next monthly payment, the City's actual or estimated cost of performing the work to bring the property into conformance with the specifications. Additionally, City shall impose liquidated damages of up to $300.00 per inspection, per park, per day not meeting the specifications during any such inspection. 8 Other Requirements City of Santa Ana RFP 18-021 Page 15 25K-1 7 8.1 Extra work will not be initiated without written authorization. In emergency situations, a not to exceed price may be submitted by contractor via e-mail for review/approval by City. All labor shall be quoted on a "not to exceed" basis and City will only pay for labor actually incurred. 8.2 The Contractor shall establish schedules of "routine work" to be followed in the performance of this contract. A copy of these schedules shall be provided to the Director prior the performance, and any changes in scheduling shall be reported in writing and subject to the approval of the Director. The schedule shall include areas to be cleaned, days of the week, times and what person/crew will be performing specific work in accordance with the specification. Once the initial schedule of "routine work!' is completed the Contractor shall notify the Director in writing before any changes are made. 8.3 Vehicle Passes, The Contractor and Contractor personnel shall obtain vehicle passes from The County of Orange Parking Administrator, Public Facilities & Resources Department. 8.4 Security of Contractor Owned Property. The Contractor shall be responsible for the security of Contractor Owned Property. Contractor Responsibilities: 1.0 GENERAL CONDITIONS 1.1 Definitions- 1.1.1 "Director's Representative!' shall mean the Executive Director of Parks, Recreation arid Community Services designated representative. 1.1.2 "SAPRF" shall mean Santa Ana Park and Recreation Facilities. 1.1.3 "Pavement Cleaning" shall mean the practice of removing foreign materials from paved and/or other hard surfaces. 1.1.4 "Infectious materials" shall mean any fluid and/or instrument used to inject or withdraw bodily fluids. 1.1.5 "Hardscape" shall mean any resilient surface other than turf or planting beds, such as but not limited to curbs, gutters, sidewalks, decomposed pathways, asphalt pavement, mow strips, etc. 1.2 Scheduling of Work -The Contractor shall provide specific pavement cleaning and infectious waste removal/disposal maintenance between the hours of 6:30 a.m. and 3:00 p.m., Monday through Friday. The Contractor shall provide other pavement cleaning maintenance during hours approved by the Director's Representative. The schedule may be modified only with the Director's Representative consent. Maintenance operations that generate excess noise cannot begin before 8:00 a.m. The Contractor shall establish schedules of "routine worle' to be followed in the performance of this contract. In addition to the Contractor submitting the Monthly Park Services Inspector's Inspection Schedule and other required monthly reports, the Contractor shall submit weekly schedules listing the work tasks, crew performing the task, and the projected hours to complete the task. The schedules shall be emailed to Director's Representative by Thursday at 4:00pm for the upcoming week. Any changes in scheduling shall be reported in writing 48 hours before the proposed change and must be approved by the Director's Representative. The schedule shall include days of the week and what person/crew will be performing specific work in accordance with the specification. City of Santa Ana RFP 18-021 Page 16 25K-1 8 1.3 Local Office - Ile Contractor shall maintain a physical office within the 714 area code (local office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m, with a company representative present at all times. Answering services or mobile telephones will not be considered a local office, 1.4 Outside the Scope of Work - Damage or malfunction to property, including but not limited to, physical property, equipment, and materials, by any of the following may be considered outside the scope of this Agreement: -Acts of God -Civil Disorder -Vehicle Collision (excluding Contractor and its employees and subs) -Excavation or re -surfacing of the street -Power failures -Underground wiring damage Contractor will not be considered responsible for replacement. Contractor must prove to the satisfaction of the Director's Representative that one of the above occurred in order to be excused from performing under the Agreement 1.5 Extra Work — Work that is requested from the Director's Representative that is outside of the scope of work shall be considered "extra." Upon request, the Contractor shall submit an Authorization for Extra Work (AEW) proposal (on the City's form) for consideration. Following the Director's review and written approval on the AEW form, the Contractor shall be approved for work to commence. The City shall not be liable to pay for work performed by the Contractor without written approval by the Director's Representative. All materials used during the performance of extra work by the Contractor shall be charged to the City at a rate of 10% above the Contractors resale (contractor's price). 2.0 UNIFORMS AND VEHICLES IDENTIFICATION 2.1 The Contractor shall provide to all field personnel a standard uniform including but not limited to uniform company hats, collared work shirts, pants, jackets, cold weather vests and ANSI approved safety shoes. All uniforms will be marked by patch, silk screen or embroidery with the company name and logo or other form of identification. 2.2 All equipment shall be clearly identified on both sides and rear of the vehicles as belonging to the Contractor, well maintained, in excellent working condition, be clean in appearance and without extensive visible damage, dirt graffiti etc. In addition, all vehicles shall have the company's name, contractor's license number and contact information clearly identified on both sides and the rear of the vehicle. 2.3 The Director's Representative reserves the right to direct the Contractor to remove an employee or piece of equipment for not meeting high maintenance and appearance standards. 3.0 SAFETY REQUIREMENTS CIty of Santa Ana RFP 18-021 Page 17 25K-1 9 3.1 All work performed under this contract shall be completed with maximum safety as the priority above all other requirements. The Contractor shall be incompliance with 1-ds/her companies City approved Illness and Injury Prevention Program. 3.2 All work performed under this contract shall be performed in strict compliance with all federal, state and local safety laws, regulations or other authoritative mandates that protect workers and the general public, including but not limited to, excavation/trenching/shoring, blood home pathogens, hazardous waste identification and transport and pesticide use and reporting. 3.3 In the event unsafe work is observed by City staff or otherwise reported, the Director's Representative may at his discretion order the Contractor to stop performing and pay all costs and or damages resulting from the delay. 3.4 In addition, the Contractor shall submit to the Director's Representative each year upon renewal of the agreement his/her updated Illness and Injury Prevention Plan and update OSHA safety training records and employee safety training certificates. 4.0 SAFETY REQUIREMENTS 4.1 All work performed tinder this contract shall be completed with maximum safety as the priority above all other requirements. The Contractor shall be incompliance with his/her companies City approved Illness and Injury Prevention Program. 4.2 All work performed under this contract shall be performed in strict compliance with all federal, state and local safety laws, regulations or other authoritative mandates that protect workers and the general public, including but not limited to, California MUTCD safety mandates on traffic closure, excavation/trenching/shoring, ccrifined space, blood home pathogens, hazardous waste identification and transport and pesticide use and reporting. 4.3 In the event unsafe work is observed by City staff or otherwise reported, the Director's Representative may at his discretion order the Contractor to stop performing and pay all costs and or damages resulting from die delay. 4.4 In addition, the Contractor shall submit to the Director's Representative each year upon renewal of the agreement his/her updated Illness and Injury Prevention Plan. 5.0 SAFETY NOTIFICATION 5.1 If Contractor identifies a potential safety issue, Contractor shall: 5.1.1 Notify the public that potentially unsafe conditions exist by installing yellow "Caution Tape" and "A" frame barricades or equal substitute around the condition. 5.1.2 Notify the Director's Representative of the condition first by phone and then in writing (e-mail is acceptable) including digital photographs of the potential safety concern. Once the Contractor has notified the City and the public of the condition, as specified above, Contractor shall have no further responsibility regarding the condition. City of Santa Ana RFP 18-021 Page 18 25K-20 6.0 UNDERGROUND ALERT SYSTEMS 6.1 Underground Alert Systems (telephone number 1-800-422-4133) must be notified 48 hours in advance prior to any excavation work. 7.0 PROPERTY DAMAGE 7.1 Any damage to private property caused by Contractor shall be immediately reported to the property owner. Contractors shall pay for any damage caused to private property in performing this agreement. 8.0 ACCESS TO PRIVATE PROPERTY 8J Prior to any work involving private property, the Contractor shall notify the City of the proposed work and obtain all necessary permits and/or consent required from City and/or property owner 9.0 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS 9.1 The Contractor shall protect City and/or private property adjacent to work areas including sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work, fences, walls, sidewalks, street paving, etc., located on either public or private property. Contractor shall, at its expense, replace any property that is removed or damaged, other than property pre -approved for removal. Contractor shall abide by the City's "Policy for Driving on Park Property" (See Attachment 4). 10.0 TRAFFIC CONTROL 10.1 The Contractor will not interrupt traffic flow on City streets without obtaining a no -fee permit from the City. Prior to performing maintenance activities where Contractor employees work immediately adjacent City vehicular lanes or any other situation covered under the California MUTCD, the Contractor shall implement no -fee permitted City approved traffic safety plans to protect the health and welfare of its employees and the general public prior to commencement of the agreement. 11.0 MONTHLY REPORTS 11.1 Prior to the first of each month the Contractor shall submit to the Director's Representative for approval: 1) the Excel Park Maintenance Inspector's Inspection Schedule including a detailed annual, monthly, weekly and daily work schedules consistent with task frequencies in Exhibit A; 2) certified payroll of employees assigned to the contract areas; 3) organizational chart or equal listing the names, titics, schedules and assignments of all persons working on the project; 4) invoices and packing slips of name, type and quantities of commodities purchased; 5) a detailed description of area deficiencies; and, 6) a record of legal disposal of infectious waste materials. The information contained in the above referenced documents shall be updated with any new information as changes occur. The Director's Representative shall be immediately notified of any changes to the above information. City of Santa Ana RFP 18-021 Page 19 25K-21 Failure to submit a report by the first of each month shall result in a fine of $100.00 per day for each report submitted late, 12.0 WATER CONSERVATION & PROGRAMMING OF CONTROLLERS 12.1 The City shall be responsible for providing water for the Contractor to perform pavement cleaning and infectious waste removal/disposal services. The Contractor shall be responsible for conserving water when and wherever possible. 13.0 SPECIFICATIONS INTERPRETATION 13.1 The intent of these specifications is known by the City of Santa Ana and SAPRF. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. The Contractor agrees that interpretations of this contract after the start of work are at the sole discretion of the Director's Representative, and the Contractor shall abide by all such interpretations. 14.0 PROTECTION OF EXISTING FACILITIES AND STRUCTURES 14.1 The Contractor shall exercise due. care in protecting from damage all existing facilities, structures, and utilities, both above surface and underground on the City's property. Any damage to Civic Center facilities, or private property caused by the Contractor's neglect shall be corrected and paid for by the Contractor at no cost to the City of Santa Ana. The City of Santa Ana and/or Director's Representative shall make the determination of fault. The Director's Representative reserves the right to issue a Stop Work Notice if the Contractor does not promptly repair any* damage, within twenty-four (24) hours of the damage incurred. 14.2 If the Directors Representative requests or directs the Contractor to perform work in a given area, it will be the Contractor's responsibility to verify and locate any underground systems (i.e. utility lines) and take responsibility for taking reasonable precaution when working in these areas. 14.3 Contractor shall call Underground Alert (800) 422-4133) at least two working days prior to digging for line locations, Any damage or problems shall be reported immediately to the Director's Representative and the City of Santa Ana. If the Contractor discovers something unexpected or a unique problem occurs, he should stop work and immediately contact an authorized Director's Representative for a timely resolution of the problem. 15.0 SUBST=ONS 15.1 Whenever a specific type of material is specified, no substitutions shall be allowed without written consent of the SAPRF representative. 16.0 CERTIFICATION & APPLICATION OF MATERIALS 16.1 All materials shall be delivered on the site in original containers. Materials shall be subject to inspection by the Director's Representative. The Director's Representative City of Santa Ana RFP 18-021 Page 20 25K-22 will not approve materials not meeting the SAPRF standards, and Contractor shall return any such non -satisfactory items at his/her cost. 16.2 No materials shall be applied prior to the Director's Representative verifying the specified quantifies of materials. Furthermore, should the Contractor apply materials before the Director's Representative verifies correct materials and quantities, the Contractor shall not receive credit for the applied materials. The Contractor shall then reorder and deliver the materials, thereby not receiving credit for the applied materials, 17.0 CONTRACTOR NEGLECT 17.1 Any damage to the City of Santa Ana, SAPRF, or private property, which has been determined to be due to the Contractor's neglect, shall be corrected at no additional cost to the City of Santa Ana or the SAPRIT. 18.0 CONSTRUCTION EQUIPMENT 18.1 The Contractor shall take all necessary precautions for safe operation of his equipment and the protection of the public from injury and damage from such equipment. 19.0 SOUND CONTROL REQUIREMENTS 19.1 The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances that apply to any work performed pursuant to the Contract. Each internal combustion engine used for any purpose on the job or related to the, job shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the project without said muffler. Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. Sounds, such as loud music, that are not related to the project, shall be kept at levels so as to not disturb the general public. 20.0 INQUIRIES AND COMPLAINTS 20.1 The Contractor shall maintain an office at some fixed place and shall maintain a telephone thereat, listed in the telephone directory in his own name or in the firm name by which he is most cornmonly known. Furthermore, the Contractor shall, at all times, have some responsible person(s), employed by the Contractor, to take the necessary action regarding all inquiries and complaints that may be received from the. City of Santa Ana, Director's Representative, and/or private citizens during normal working hours. Whenever immediate action is required to prevent impending injury, death or property damage to the facilities being maintained, the Director's Representative may, after reasonable attempt to notify the Contractor cause such action to be taken by the SAPRF work force. All costs of any such action shall be charged against die Contractor, or the Director's Representative may deduct such cost from any amount due to Contractor. All complaints shall be abated as soon as possible after notification, to the satisfaction of City of Santa Ana RFP 18-021 Page 21 25K-23 the City of Santa Ana and/or Director's Representative. If any complaint is not abated within a reasonable time, the Director's Representative shall be notified immediately of the reason for not abating the complaint followed by a written report to the Director's Representative within five (5) days. If the complaints are not abated within the time specified or to the satisfaction of the Director's Representative, the Director's Representative may correct the specific complaint and the total cost incurred by the SAPRF will be deducted and forfeit from the payments owing to the Contractor from the SAPRF. Such cost shall include all SAPRF staff time required to resolve the problem and appropriate overhead charges. 21.0 NOTIFICATION OF LOCATIONS OF WORK 21.1 The Contractor shall notify the Director's Representative when the contractor's crews will be working within the SAPRF. Said notifications will be made on a daily basis by telephone, cell phone, fax, or by weekly written schedules which specify the entire weeks work locations. 22.0 WORKFORCE 22.1 The Director's Representative may evaluate each of the Contractor's staff and if he/she finds that a Contractors employee or sub -contractor's employee is not performing to the satisfaction of the Director's Representative, the Director's Representative shall require the Contractor to remove the employee from work sites at his or her discretion within 24 hours of written notice. 23.0 MATERIALS 23.1 The Director's Representative shall approve or reject all materials delivered to the work site. In addition, the Contractor shall not apply any materials unti ' I the Director's Representative inspects the materials to confirm they are correct per specifications. Note that the Director's Representative may stay at the work site to confirm that all materials are applied correctly and in the quantities specified. Materials applied by the Contractor prior to the Director's Representative inspecting the materials shall be considered not applied. Therefore, the Contractor shall not be given credit towards the quantity of the specified material required to be applied by the specification. The Contractor shall then be required to deliver the specified quantity of material to the work site and, following the Director's Representatives approval, apply the materials in the presence of the Director's Representative. Prior to the application or use of any materials the Contractor shall submit to the Director's Representative a minimum 48 hours before delivery to the work site a list of all materials and/or chemicals that may be used pursuant to the terms of this Agreement. The list shall include the name of the product, the products specifications, and the quantity of materials, prescribed method of use/application, Material Safety Data Sheets and chemical analysis where applicable, recommended usage and any other manufacturer's data that may be pertinent. The list must be submitted before any materials/chernicals are used pursuant to this Agreement. 23.1.1 The materials and chemicals utilized in furtherance of this Agreement shall City of Santa Ana RFP 18-021 Page 22 25K-24 comply with the following standards: All chemicals proposed to be used during this agreement shall have the manufacturer's original labels on the containers. Prior to the use of any chemical, the Contractor shall provide the Director's Representative the SDS sheet for their review and written approval. Al chemicals shall be of the best quality obtainable and available on the market, properly labeled with guaranteed analysis, and brought to the job site in the manufacturer's original container. Materials shall as specified herein, matching those existing at the work site, or as specified by the Director's Representative, 23.1.2 All materials delivered to the site shall be accompanied by a packing slip or other form from the vendor indicating die specific commodity delivered and the quantity. 24.0 TRASH DISPOSAL AND RECYCLING All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be disposed of pursuant to the requirements of the Santa Ana Municipal Code (SAMC) Chapter 16. Organic waste cannot be taken to a landfill. Every month, the Contractor shall submit receipts from licensed composters/greon waste recycling facilities, to the Director listing the tons of organic waste recycled and the names and addresses of the composting or processing companies. As an alternative, the City may allow Contractor to dispose of green waste and trash in bins provided by the City. The City will determine the amount of green waste and trash allowed to be dumped in these bins based on historical amounts. Any additional disposal fees must be paid by Contractor. At no time will the contractor be allowed to dispose of trash or green waste that was not collected as part of this contract. If the City finds that the contractor is disposing of trash from other contracts, the City will discontinue this service for the contractor and the contractor will be required to pay for their own trash service. City Responsibilities 1.0 CITY -DIRECTOR'S AUTHORITY The Director's Representative is the only person authorized to direct changes in any of the requirements under the Agreement and, not withstanding any provisions contained else -where in the Agreement, and said authority remains solely in the Director's Representative. In the event that the Contractor effects any such changes at the direction of any person other than the Director's Representative, the changes will be. considered to have been made without authority and solely at the risk of the Contractor. In addition, the Director's Representative shall have the authority to accept/reject materials, workmanship and to make changes in work or schedule, when the City determines that no extra costs are involved. The Director's Representative shall also have the authority to suspend portions of the specifications and withhold the cost of the suspended portion of the agreement at his/her discretion. City of Santa Ana RFP 18-021 Page 23 25K-25 The intent of these specifications is known by the City of Santa Ana. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work, When the performance of the work or completion per schedule is determined to be sub -standard or not on schedule, the Director's Representative may recommend that all or a portion of payment be withheld. In addition, the Director's Representative shall have the option to hire another qualified contractor to perform any portion of the work specified and withhold payment in the amount of the cost to hire the qualified contractor. Payment to be withheld shall be deducted from the next or subsequent monthly payment due, or if the amount is insufficient to cover payment, the Contractor shall be liable for said deficiency and will be billed accordingly. I'lic Director's Representative shall decide all questions, which may arise as to the interpretation of the quality of work, manner of performance, completion per schedule, acceptable fulfalment of the Agreement by the Contractor, interpretation of the specifications, and compensation, including completion of work by alternate sources. Special Requirements See -ATTACHMENT 4: ADDITIONAL PROVISIONS Page 24 25K-26 I ATTACHMENT 4: ADDITIONAL PROVISIONS 1-The Proposer is responsible for providing the appropriate DIR classifications. Based on the scope, the City has identified two classifications although I of the classifications would include 3 groups. Once again, th proposer is responsible for providing the appropriate DIR classification, the classifications below are sgbject to verification by the Proposer. https://www.dir.ca.jzovlopr112017-21PVMIDeterminationsISouthernISC-023-102-2.1]df Laborer -Group 1 (Laborer, General Cleanup) Laborer -Group 4 (Sandblaster (Nozzleman), Water Blasting, Port Sbot-Blast) Laborer -Group 5 (Toxic Waste Removal) and httt)s://www.dir.ca.gov/oi)r]/Xwai)T)wage/wage/17213687.pdf?VarWageld= 17230687 Terrazzo Finisher 3-The following sites should be performed during the day time: Building #10 (Site A) East & West Malls (site Q Santa Ana Library (Site D) City Hall (site E) Plaza of the Sun (site F) Plaza of the Flags (site G) Plaza of the Fountains (site H) The follow sites may be performed during the night time: All other areas 4-A copy of the street sweeping schedule can be found at the following website: 5-A complete listing of areas and square footage is not available. Essentially is it all paved public right of way areas within the Civic Center Boundaries, unless specifically excluded. 25K-27 KIM A 0, Oldrr, CQUIIyW;11� �8 PIjnU, - I rm-% k Viq JEW L' 4 Af Ai 1 4 .t A, 4 vi cmCCARIMUSAP 0 is n A 4 'VI N Li 4T 4L 11 4ty 3D N 25K-33 a 25K-34 a 25K-35 I 25K-36 Includes sidewalk an west and mouth db of bomdry 25K-37 9 OW tic � 0 A L9 tA, w ISR I I Indudes sidewalk on east gMe of botadry 25K-39 COMPENSATION Fee Proposal including hourly rates if applicable 25K-40 9 9 Ri 8 0 8 C, ci 0 a all kf t5 2 Ep 25K-41 25K-42 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: APPROVE AN AGREEMENT WITH OCCU-MED, LTD. FOR MEDICAL SERVICES FOR CITY EMPLOYEES AND PRE -EMPLOYMENT ASSESSMENTS (STRATEGIC PLAN NO. 7,51E) A CITY M�N�GER V RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED El As Recommended 17� As Amended EI Ordinance on 15t Reading [I Ordinance on 2nd Reading 1771 Implementing Resolution [I Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of Council to execute an agreement with Occu-Med Ltd., subject to non -substantive changes approved by the City Manager and City Attorney, to provide comprehensive medical services to City employees and pre -employment assessments for prospective employees for the period of July 1, 2018 through June 30, 2019, in the amount not to exceed $115,000. DISCUSSION Since June 1, 2015, the City has contracted with Occu-Med Ltd. to provide the following medical services: • Pre -employment medical examinations and screenings • Post -exposure medical examinations and screenings • Fitness for duty examinations • Department of Motor Vehicle (DMV) Driver's License physical examinations • Certain Department of Transportation (DOT) related drug and alcohol examinations and screenings; • California OSHA (Occupational Safety and Health Act) occupational testing such as periodic evaluation of respiratory, audio, and chest functions as well as Hepatitis vaccinations and boosters, as needed. The current agreement expires on June 30, 2018. Staff is recommending that the City enter into a one-year agreement with Occu-Med Ltd. to continue comprehensive medical services to City employees and pre -employment employees per the attached agreement. During this time, the City will conduct a Request for Proposal (RFP) for such services. 25L-1 Approve an Agreement with Occu-Med, Ltd. June 19, 2019 Page 2 STRATEGIC PLAN ALIGNMENT Approval of item allows the Cityto meet Goal #7 -Team Santa Ana, Objective #5, (Create a culture of innovation and efficiency within the organization), Strategy E, (identify best practices and opportunities for process improvement and automation across City departments in order to provide effective and efficient delivery of City services to the community.) FISCAL IMPACT Funds are budgeted and available in the various departmental Contractual Services - Professional accounts (no. 62300). The estimated amount of expenditures in FY 2018-2019 is $115,000. Human Resources Department APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez - Executive Director Finance and Management Services Agency Exhibit: 1 . Agreement between the City and Occu-Med Ltd. 25L-2 AGREEMENT WITH OCCU-MED TO PROVIDE MEDICAL SERVICES THIS AGREEMENT is made and entered into this 19' day of June, 2018 by and between Occu-Med, Ltd., a Delaware corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a consultant having special skill special skill, knowledge and expertise in the field of providing a fully comprehensive and legally defensible medical services review program including, but not limited to: pre -employment assessments, drug tests, fitness for duty exams, and medical review officer. B. Consultant represents that Consultant is able and willing to provide such services to the City. Consultant has been providing these services to the City since 2015. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall organize, schedule, manage, and/or evaluate a comprehensive range of medical services and examinations, as set forth in Exhibit A. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B. The total amount to be expended under this Agreement shall not exceed $100,000. a. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on July 1, 2018 for a one (1) year term, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise Page 1 of 7 25L-3 discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. Page 2 of 7 25L-4 d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: i. Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Where die amounts or coverage provided by the certificates of insurance provides coverage greater than those listed by this Agreement, the amounts provided by the certificates of insurance shall be incorporated by reference into the Agreement. V. Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to Rimish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Page 3 of 7 25L-5 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. �� 9 DEV-11 11 Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in apublicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. Consultant shall abide by all appreciable medical privacy laws including, but not limited to, the Health Insurance Portability and Accountability Act ("HIPAAl'). 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. Page 4 of 7 25L-6 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. TERIMNATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection Page 5 of 7 25L-7 with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NIISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Steven Pharn Executive Director, Human Resources City of Santa Ana 20 Civic Center Plaza (M-24) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-6930 To Consultant: Occu-Med Attn: Christopher St. George 2121 West Bullard Avenue Fresno, CA 93711 Fax: 559-435-7200 Sonia R. Carvalho City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-6515 25L-8 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: k" "0' Laura A. Rossini Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: Steven Pham, Executive Director, Human Resource CITY OF SANTA ANA Raul Godinez 11 City Manager CONSULTANT: By: Title: Page 7 of 7 25L-9 EXHIBIT A SCOPE OF SERVICES 25L-1 0 Exhibit A City of Santa Ana Response to Request for Updated Scope of Work Submitted by: 01 OCCU-MED May 31,2018 Corporate HQ - 2121 West Bullard Avenue, Fresno, CA 93711 TAX ID: #522333519 CA Corporate: #C2472806 559.435.7200 - Fax Contact: Chris St. George 559.435.2800 x207 - Telephone cstgeorge@occu-med.com www.occu-med.com 25L-1 1 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 Table of Contents Page Number Company Identification COVERPAGE Organizational and Credentials Qualifications and Experience of Key Personnel Scope of Services (Technical Proposal) Work Plan Billing/Reporting 15 2 1 Occu-Med 25L-1 2 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 1. Organizational and Credentials Occu-Med's founder (now President and CEO of the company) directed a project (which eventually expended more than $2 million in cash and in -kind contributions) funded by the United States Civil Service Commission in 1976 "to develop and implement an improved system of physical and medical standards and procedures for employment." The goals of this project were: a) to ensure workers were able to safely perform the essential function of their jobs, b) reduce the costs associated with worker injuries, and c) protecting the rights of the disabled by developing a medically appropriate and legally defensible methodology for determining what medical conditions, injuries or illnesses allowed for reasonable accommodation. The Director of this project, Jim Johnson, having spent his previous two years at the County Supervisors' Association of California ("CSAC") as, among other assignments, staff to the statewide association of District Personnel Administrators, obtained a secondary grant to expand this project to include the entire state of California and to form an Advisory Group of representatives from more than thirty Counties, several Cities and various state and federal agencies enforcing the newly enacted legislation protecting the employment rights of the handicapped. Based on the original research conducted then, Occu-Med's methodology for managing employment medical evaluations was bom. Occu-Med has gained a thorough understanding of employment laws and regulations over its 35 years of providing these services, and we know the importance of having a complete understanding of the physical and environmental factors that the employee will face in the workplace before a placement recommendation is made. Occu-Med has both legal and medical staff, and, because we thoroughly understand medicine, the law and the requirements of the job in question, we are able to confidently permit placement of applicants and employees who are able to safely perform the essential duties of the job with or without reasonable accommodation and are able to recommend Oust as confidently) the disqualification of individuals who are unable to safely perform the essential duties of the job (again, with or without reasonable accommodation). For example, as part of our services we track, monitor and opine on updates to the Occupational Health and Safety Administration (OSHA) and the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Health Insurance Portability and Accountability Act (HIPAA), the California Fair Employment and Housing Act (FEHA), Peace Officer Standards and Training (POST) Guidelines and National Fire Protection Associated Guidelines (NFPA) 1582 which sometimes go unnoticed by Risk Managers and ESH&S personnel, yet it is the employer who will be left to pay the bill should an applicant be tested inappropriately during a pre -placement medical exam. And just as importantly we ensure the quality of each clinic, provider, and laboratory in our medical network including: Joint Commission, State Medical Board and SAMHSA accreditation. We believe it is 3 1 Occu-Med 25L-1 3 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 incumbent upon Occu-Med to remain an authority in the relevant legal changes within which such employment decisions must be made. We have received numerous testimonies from our clients regarding the quality of our service. Occu-Med is open Monday -Friday 7am-6pni PT. Occu-Med maintains multiple offices throughout the United States including one in Denver, CO, Fort Worth, TX and Washington DC. Between the four (4) offices we maintain an average staff of approximately 60 employees. Correspondence regarding our or updated Scope of Work can be directed to Christopher St. George at either address listed on our cover page or by phone at: 559.435.2800 x207. Qualifications and Experience of Key Personnel/Staffing Occu-Med's Medical Director is Devorma M. Kaji M.D. Dr. Kaji graduated Magna Cum Laude from the University of California, Berkeley and the University of Hawaii, John A. Bums School of Medicine. She received her surgery training at the University of Southern California and is a Board Certified Urologist. She has served as Professor of Urology and Assistant Chief of the Department of Urology at the Children's Hospital of Los Angeles, the University of Southern California and the University of Colorado. Dr. Kaji has served on Occu-Med's Board of Directors and managed its Medical Advisory Board for more than 30 years, and she has been the Company's Medical Director for more than 20 years. She has participated in all of the Company's medical research, having met with the medical specialists and sub -specialists representing 12 separate body systems who initially formulated Occu-Med's Compendium of Medical Standards. She has continued to supervise and participate in every medical research meeting addressing the continued effectiveness and appropriateness of this Compendium of what is now termed Medical Guidelines. Dr. Kaji supervises all medical specialists currently on retainer to Occu-Med. Further, as Medical Director, Dr. Kaji oversees all medical aspects of the Company's EXAMQA program. Occu-Med's internal Team Assigned to the City's account is Team Bailey please find their contact information listed below: earn Bailey x 1.559.435.2800 x341 Iristi-fa Deve?,u =WWIIII OTIM-01 I �1� e.,,— Te?, u Bailev - Ila-i.7per- 4 1 Occu-Med 25L-14 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 11. Scope of Services (Technical Proposal) Occu-Med contracts with multiple medical providers throughout the Orange County area which will allow the City's applicants and employees to always attend an appointment close to his or her current job or home. This service extends beyond the City's immediate geographical area, as Occu-Med has over 5,000 medical providers nationwide, so no matter where the City is recruiting from rest -assured Occu-Med will have a clinic nearby. Currently, Occu-Med's primary network of clinics for the City of Santa Ana will consist of: Gateway Medical Associates Safeway Elevated Health Anaheim, CA Santa Ana, CA Huntington Beach, CA Work Plan A. Pre -Placement Medical Evaluations PREAMBLE QA' is the name given to Occu-Med's end -to -end solution for the scheduling and on -going review of all medical examinations for applicants or employees for jobs with the City. When applicable the same methodology outlined in this section for scheduling, tracking and reporting the results of the medical exam will be applied when scheduling annual, surveillance and fitness -for -duty exams as well. This service includes Occu-Med's review of exams, the further investigation of medical conditions identified during these exams (through the "RDQA" service --see description), the preparation of letters to applicants or employees who are determined to be Medically Disqualified for the job for which they applied or currently work-in, an analysis of Reasonable Accommodation for each individual Medically Disqualified, and the preparation of periodic (daily, when useful) production / performance / status reports. Scheduling Scheduling pre -placement, or periodic medical exams through Occu-Med could not be easier. A City representative contacts Occu-Med's Exam Scheduling Hotline or submits an Occu-Med Exam Requisition Form via e-mail, and the necessary medical exam is scheduled the same day as the referral. Occu-Med within two (2) hours of receipt of your referral will contact your applicant or employee in order to arrange a medical appointment with him or her. Upon completion of scheduling, your representative will immediately receive email confirmation of the appointment time and date, which will 5 1 Occu-Med 25L-1 5 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 be scheduled to occur within 2 business days of the referral (or as directed by the City). Normally, the exam will be scheduled at: one of the local medical providers identified however, with your permission, exams could be scheduled at an alternative nearby clinic if the preferred clinic is booked out beyond acceptable time periods or if the applicant lives closer to an alternative clinic. Upon scheduling the medical exam the applicant is provided in advance all the necessary paperwork in order to complete the exam successfully. This includes a copy of Occu-Med's GINA compliant medical history forms which are used in place of the local medical providers' forms. We do this to ensure no inappropriate medical history questions are solicited as often times, clinic specific forms lack compliance as they are used for various other types of medical evaluations. Having scheduled the medical exam, and with knowledge of the length of time required to obtain results from the medical testing included in the exam (i.e., PPD test for tuberculosis takes 48 to 72 hours for results), Occu-Med contacts the medical provider to request, or "harvest," the exam at the absolute earliest time that it should be ready for review. This service has cut exam turnaround time for our clients in half in almost every case. Thus, eliminating a clinic from "holding" an exam until they have staff that can fax or email the results. Occu-Med commits to submitting a Medical Exam Summary Report to the City on the same day the complete medical exam is received (provided it is received before 4:OOPM PT). EXAMQA When reviewing an exam Occu-Med combines: a) a thorough knowledge of the essential physical and environmental components of the jobs in question; b) the medical expertise to gather all necessary and appropriate medical information upon which to base safe placement, return -to -work and fitness -for -duty recommendations; and, c) extensive knowledge of the legal constraints within which such hiring decisions must be made. This aspect of our services means that Occu-Med and its medical review staff review all completed medical exams and it is Occu-Med's recommendation that is made to the City regarding an applicant or employees safe placement. This process ensures that pertinent aspects regarding a placement decision are considered and not just those in the examining physician's purview. For Conditional Qualifications (CQ), an Employment Agreement accompanies each such report. For Recommended Delayed for Qualification (RDQ), RDQA is initiated with the applicant, and the City is simply notified that the process has begun. This eliminates the possibility of disclosure of protected personal medical information that may be undesirable for the City to have received. For each Disqualification (DQ), an appropriate medical -legal 6 1 Occu-Med 25L-1 6 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 report is submitted documenting the specific justifications for the disqualification and informing the City of the requirement of a consideration of Reasonable Accommodation (a process in which we encourage the City to involve us). Periodic performance reports, addressing both clinic turnaround statistics and EXAMQA results, are available upon request. Details regarding Occu-Med's qualification recommendations are as follows: Occu-Med's Qualification Recommendations and Reports Medically Qualified — Applicant is an immediate safe placement. Conditionally Qualified - Applicant may be placed immediately but has work restrictions or accommodation as outlined on the medical restrictions and/or reasonable accommodations page of the report. The specific restrictions or accommodations are always included as part of the Conditionally Qualified Medical Exam Summary Report. Recommendation Delayed for Qualification — Applicant will be required to submit further information regarding one or more medical conditions before being placed. This process is facilitated by Occu-Med via RDQA. The applicant is contacted on the day that he/she becomes delayed and informed that he or she has 10 business days to complete the request for additional medical information (extensions of the timeframe can be granted at the City's discretion). Medically Disqualified — Applicant has been deemed medically unsuited for this job class and will not be plaged. Occu-Med's report outlining relevant issues will be attached. The City must consider Reasonable Accommodation for this Medical Disqualification and must determine whether such an accommodation is feasible. Recommendation Delayed for Qualification — RDQA The RDQA process is one of the most elegant and sophisticated services associated with the Occu-Med Program. When the Occu-Med recommendation is that a decision be delayed until certain medical information can be further explored (that is, when the applicant is classified as "Recommendation Delayed for Qualification" —or "RDQ" — under Occu-Med terminology), Occu-Med will submit that report as well as an additional report when the requested additional information is received and Occu-Med is able to offer a conclusive placement recommendation. Since the law permits making "further medical inquiry" into medical conditions that could pose a direct threat of injury from the performance of the job's essential 7 1 Occu-Med 25L-1 7 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 duties, it is necessary to notify the applicant of the specific findings as well as the information that will be necessary to submit in order to be cleared for the job. Since City staff may not have the time or the medical expertise to contact each of these applicants to describe in detail the medical findings and to answer their questions about the medical information needed for clearance to be approved, Occu-Med staff communicates directly with these applicants. Further, there is also a growing fear by employers that they may be receiving medical information about job applicants from medical examinations in violation of state and federal laws relating to such information (specifically, when the medical condition being investigated more fully pursuant to an "RDQ" designation is found to be benign in relation to the job's essential duties). For these reasons Occu-Med has developed— and will institute as part of this contract — a service designated as "RDQA." Under RDQA Occu-Med corresponds directly with job applicants to discuss the medical findings, to answer any questions about the medical condition or the process being employed, and to describe any medical records or documentation required for clearance. Applicants will have five (5) days to respond to Occu-Med and ten (10) days to provide further information unless the City dictates the application of different time requirements. The City's staff will simply be notified that such a review has been initiated, and the City will be informed on a periodic basis (as directed) on the status of each RDQ. Then, when the requested information is submitted, Occu-Med will prepare the appropriate clearance report. Occu-Portal At the request of the City results will also be made available via an online web -based portal known as the Occu-Portal. Occu-Med will provide personnel, designated as authorized by the City, with access to the Occu-Med Portal. This web -based tool will permit designated the City's personnel to access real-time statuses of individuals referred to Occu-Med for evaluation. Additional tutorial information regarding utilizing Occu-Med's vendor portal will also be made available online should new users need training on the site. Occu-Med will also provide to the City, at its convenience, a telephonic or face-to-face walk-through of our portal features so that the City can customize which fields it wishes to have appear on the portal. Occu-Med will create vendor logins for six (6) City personnel, and more can be added at the City's convenience. Login access will be emailed by Occu-Med to the designated City representatives. It will be incumbent upon the City to notify Occu-Med should a representative change or no longer require access. Occu-Med's web -based portal utilizes individualized logins for each client contact and protects B I Occu-Med 25L-1 8 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 data transmission by utilizing a 128-bit SSL security certificate. If the City desires to utilize this service a nominal monthly charge per user will be applied (see Exhibit Q. As part of Occu-Med's services Occu-Med serves as the custodian of records for all medical records for our clients. Occu-Med maintains this information in a HIPAA compliant softcopy that is available to the City with a one (l)-business day request. B. DOT MANDATED ALCOHOL AND DRUG TESTING SERVICES Drug screening at many clinics is "hit or miss." Additionally, if a Medical Review Officer (MRO) is ever required, that service is subject to a separate fee. And, finally, many issues that arise are beyond the experience of the clinic to address (i.e., dilute negative tests and shy bladder). Occu-Med has developed a national program that manages all such drug screening issues for its clients, including assisting in the development of drug screening programs and procedures, pursuant to CFR Title 49 Part 40. Further, due to our national purchasing power, we are able to offer attractive pricing with no add -on charges for MRO services. Further, we are readily available to address any issues in this area that arise this service will be substituted for the clinic's typical program, ensuring compliance for the DOT drug screen program. Urine Collections Occu-Med along with selected medical clinics on our network are able to provide the City a comprehensive solution for collecting DOT urine drug screens and BAT in compliance with CFR Title 49, PART 40. Collection sites where the DOT collections can be performed are located in Occu-Med clinic network and available throughout the City and Orange County, and more will be added based on where the City identifies the need to have locations for post -accident and after-hours testing. Only Certified Specimen Collectors having received the CFR Title 49, PART 40.213 Training will be used for these collections. All urine results will be sent to MEDTOX Laboratories for confirmation. Medtox is SAMHSA certified (Federal Register/Vol. 79, No. 27/Monday, February 10, 2014/Notices), and is able to conduct 9 1 Occu-Med 25L-1 9 City of Santa Ana Response to Request for Updated Scope of Work 15/31/18 confirmatory tests using the split -specimen regulations and MRO confirmation. These results are typically available within 48-72 hours, with up to 72 additional hours needed if MRO confirmation is required pursuant to a DOT requirements for a positive finding using GCMS confirmation. When MRO confirmation is required the City will be notified of the delay. Breath Alcohol Collections For BAT coal irination only EBTs on the NHTSA CPL for evidential devices that meet the requirements of CFR Title 49, PART § 40.231 (b) will be used to conduct alcohol confirmation. These results will be immediately available to the City. C. COMERCIAL DRIVER PHYSICAL EXAMINATIONS Pursuant to 49 CFR § 391.41 Department of Transportation Physical Qualifications and Examination of Drivers Motor Carrier Safety Regulations, a DMV medical exam will be administered. A Department of Motor Vehicles Medical Examiners Certificate per 49 CFR 391.41-49 will be prepared by the examining medical provider and will be given to the employee with a copy emailed by Occu-Med to the City's Human Resources Department. Pursuant to the May 19, 2014 revisions to the Federal Motor Carrier Safety Regulations Occu-Med will ensure all medical providers conducting DOT exams are certified on the National Registry. As required, Occu-Med will also schedule ancillary required commercial driver components including but not limited to: DMV DL 51 Medical Examination Report requirements and Audiometric baseline per CCR Title 8 § 5097 (audiograin an to assess hearing between 500hz-6000hz). Information will be recorded in accordance with CCR Title 8 § 5097. D. FITNESS -FOR -DUTY EXAMS Intensive Remm-To-Work Program (IRTW) Occu-Med, through its Fitness -For -Duty (FFD) and Intensive Return -To -Work (IRTW) Programs, focuses on delivering employer -oriented analysis regarding injured or disabled employees. Occu-Med has been an industry leader in employee health solutions for over 36 years, and, through its IRTW division, its medical and legal expertise is concentrated to provide employers with a valuable perspective on evaluating whether or not an employee, as a result of an injury or medical condition, can continue to 10 1 OCCU-Med 25L-20 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 perform the essential functions of a job with or without reasonable accommodation Occu-Med's IRTW Program will provide the City an effective method of managing the possible return to work of employees who require a medical leave of absence due to injury or medical conditions, as well as an Americans With Disabilities (ADA) and Fair Employment and Housing Act (FEHA)-compliant reasonable accommodation forum for engaging such employees. Occu-Med's IRTW Program is currently in use by hundreds of municipalities, water agencies and fire districts. Occu-Med is uniquely positioned to assist the City with human resources matters involving complex medical cases that require a prompt and discerning assessment of the medical factors that may constitute a contraindication to an employee's performing one or more of the essential functions of the his/her job. Occu-Med's expert staff guarantees the quality and timeliness of its reports. Our experts range from physicians, nurses, and physical therapists to legal and human resource professionals. It is through our expert staff that a quality and consistent service is rendered. Occu-Med's staff and consulting physicians as well as other medical providers represent a considerable breadth in various medical fields including: Cardiology, Internal Medicine, Occupational Medicine, Family Practice, Urology, Optometry, Orthopaedic, Rheumatology, Gastroenterology, Neurology, Toxicology, Pathology, Psychiatry and Psychology, as well as a consulting audiologist. Our staff and consulting medical providers ensure that our recommendations are medically appropriate and employer oriented. Additionally, by maintaining legal staff, our clients can be confident that our recommendations are also legally defensible. Occu-Med's IRTW Program is ready to be implemented immediately as a turnkey model to the City. The program is designed to provide the client with the information necessary to make an informed decision regarding any employee's ability to safely perform the essential functions of his or her job by means of a legally defensible recommendation. The IRTW Program strategically applies Occu-Med's medical and legal expertise in order to render medical analysis and recommendations regarding the facts of an evaluation while considering the applicable laws and regulations. Thus, we also render legally defensible recommendations throughout the reasonable accommodation process. The evaluation begins with an assessment of the factors causing the need for the evaluation. This process is formally started by the submission of the requisition form. The requisition form requests the employee's contact information, a job description and other peripheral information pertinent to the employee's situation. The goals are to reduce risk through obtaining specific medical information to determine 111 Occu-Med 25L-21 City of Santa Ana Response to Request for Updated Scope of Work 15/31/18 whether or not a pertinent medical condition, injury, or medication being prescribed will affect the employee's ability to safely perform one or more of the essential functions of the job and to save time by eliminating costly delays. Obtain Medical Information Next, Occu-Med selects the appropriate physician to provide the needed medical information (this can be the treating physician or an independent specialist). Occu-Med contacts the employee by issuing an Individualized AssessmentlReasonable Accommodation Letter. The Individualized Assessment/Reasonable Accommodation Letter will introduce Occu-Med to the employee as the City's healthcare and human resources consultant and will explain that the IRTW Evaluation is an ADA/FEHA compliant reasonable accommodation process. Additionally, the letter will inform the employee of the necessary steps and information required to complete the IRTW Evaluation. The letter, to be made available to the appropriate physician or physicians designated, requests the specific, appropriate medical information that will be necessary to determine whether the employee continues to be an appropriate placement in the job, with or without restrictions. When such medical information is submitted, our medical staff evaluates it in conjunction with the essential functions of the employee's job to determine whether a contraindication to job performance exists. Recommendation Occu-Med delivers a recommendation to the City through verbal communication followed by a legally defensible written report outlining the specific process that occurred and how the recommendation was determined (all while protecting the confidentiality of all medical information that is not job related nor consistent with business necessity). The recommendation specifically advises the client of whether Occu-Med recommends that an employee should be returned to work or not returned to work. Occu-Med's recommendation is outlined in each report and is determined by the evaluation of the medical information submitted in conjunction with the review of the essential functions of the job class. The aforementioned qualifications are explained in each report along with the specifics of the case. For example, sometimes the recommendation is that the employee be retained in or returned to the job with work accommodations or restrictions. In this case, Occu-Med will provide the requested restrictions or accommodations to the client, and the client must then identify the necessary accommodations or restrictions that are reasonable, if any. Thus, the City's obligation to reasonable accommodation of the employee is met. Job assessment is completed and the employee can be returned to work in the same job if the recommended accommodations are indeed reasonable. 12 1 Occu-Med 25L-22 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 In the event that the restrictions or accommodations aren't reasonable, the client must then determine if an alternate job, for which the employee is otherwise qualified (retains the necessary knowledge, skills and abilities), exists and is presently vacant, allowing the employee to return to work with the City under a new job title. If alternative job placement is not available, the client now has legally defensible documentation to justify that the proposed accommodations are unreasonable. Occu-Med's report (Med- Legal Analysis) integrates the functional limitations of the employee and the legal and practical ramifications regarding the agency's ability to accommodate the employee's restrictions or the legally appropriate path for terminating the employee. Occu-Med considers all the relevant factors of the case before rendering a medically appropriate and legally defensible job suitability recommendation. In cases where the employee is unresponsive to Occu-Med's correspondence a report documenting the attempts to contact the employee and the employee's failure to engage in the reasonable accommodation process will be provided to the City. With the City's approval, a Notification of Medical Disqualification (Failure to Engage in the Reasonable Accommodation Process) letter will be sent to explain to the employee that his or her lack of response to the Individualized Assessment/Reasonable Accommodation invitation constitutes his or her failure to engage in the reasonable accommodation process. This letter may also be used in the case that the employee's medical condition is a contraindication to job placement and no reasonable accommodation could be made. Occu-Med's IRTW Report and recommendation will allow the City to make an informed, legally defensible decision as to whether or not an employee should be returned to work. E. Occu-VAX Occu-VAX is the scheduling and coordination, immunization record management and the on -going management of all immunization and chemoprophylaxis treatments for applicants and employees for jobs. This service includes an individualized evaluation of each applicant / employee to assess the appropriateness and necessity for administering the immunization and chemoprophylaxis treatments outlined in the specific Occu-VAX Profile prior to and, when appropriate, during employment. Scheduling and Coordination: Upon completion of the medical evaluation or concurrently by requirement or request from a designated City employee, Occu-Med will promptly contact applicants employees to: a) assess the appropriateness and necessity for receiving immunization and 13 1 Occu-Med 25L-23 City of Santa Ana Response to Request for Updated Scope of Work 15/31/3.8 chentoprophylaxis treatments, and b) schedule and coordinate the administration of those immunization and chemoprophylaxis treatments deemed appropriate and necessary prior to and during employment. Immunization Record Management: Applicants and employees will be given an immunization record (documentation of immunization history) upon completion of. a) initial administration of immunization and chernoprophylaxis treatments; or b) an assessment concluding that no immunization or chemoprophylaxis treatments are necessary. Immunization records for all applicants and employees evaluated will be maintained electronically by Occu-Med. In the event an applicant tor employee declines an immunization Occu-Med will obtain the appropriate declination from the individual. On-Goim! Immunization Management: All immunization and chemoprophylaxis treatments recommended by NFPA, POST or the CDC will be managed by Occu-Med. This service includes tracking to assure compliance with the CDC, in addition to other applicable guidelines; notification of employees and designated supervisory personnel of all periodic follow-ups associated with immunization and chemoprophylaxis treatments; and, upon request, preparation and provision of customized tracking reports documenting any aspect of the immunization and chemoprophylaxis treatment program. Occu- VAX is a dynamic service that any employer can access, from including a Hepatitis B Titer as part of a pre -placement evaluation so that Hepatitis immunity can be immediately documented, or providing on -site flu immunizations during the flu season. Should the City elect to incorporate Occu-VAX a medical records management fee would be applied. OSHA Respirator Medical Evaluation Questionnaire review pursuant to CCR Title 8 § 5144. Occu-Med will administer OSHA Respirator Medical Evaluation Questionnaire pursuant to CCR Title 8 § 5144 to the applicant once the referral is received. Occu-Med can either use the City's form, or the Cal/OSHA form. These forms will be provided to the applicant electronically. Once returned to Occu-Med the OSHA Respirator Medical Evaluation Questionnaire is reviewed by one of our physicians or other licensed health care professional (PLHCP). When necessary, the applicant or employee will undergo a Pulmonary Function Test Occu-Med requires that three (3) blows be taken with the best result becoming the medical record. Additional Annual Physicals Based on coordination with the City Occu-Med is able to provide those physical and associated medical exam components as well. These physicals would be scheduled and coordinated much the same way as described in the Pre -Employment Physical Exam section of the document. Occu-Med and the City would 3.4 1 Occu-Med 25L-24 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 need to coordinate on the appropriate reporting channel for results in order to ensure only information that is job related and is consistent with business necessity will be shared with the City. Occu-Med is prepared to expertly advise the City on the matter. F. BILLING AND REPORTING Occu-Med maintains a database of all exams that we review, and we have done so for the City's evaluations since 2015, Occu-Med has regularly provided the City with an annual report documenting the results of our work. Clinic performance reports documenting accuracy and turnaround times for exams are also available to our clients upon request. Occu-Med will work with the City to establish what specific information the City wishes to receive in each report. As documented in our May 1, 20 18 correspondence to the City Occu-Med is able to maintain our fees at the current rate for the I -year extension to our contract (fee schedule enclosed). EXAMQA Report Fee Our EXAMQA services consists of our customary review fee which includes the following: • Scheduling of each medical exam • Tracking each medical exam for applicant/employee attendance • Harvesting all medical exam results from the clinic • Occu-Med Medical Network allowing City applicants to be seen anywhere in the United States • Review and evaluation of completed medical examinations with results sent to you on the same day that the exam is received • Written reports for each review undertaken for each applicant • Employment Agreements for any employees placed with accommodations • Additional reviews for applicants with medical or physical conditions requiring further testing or submission of additional information • Explanation (by telephone and by letter) to prospective employees of additional medical information necessary for job clearance • Submission of legally defensible hiring recommendations • Assistance with reasonable accommodation recommendations • Consultation relative to pre -placement, retum-to-work, and fitness -for -duty issues • RDQA services 15 1 occu-Med 25L-25 City of Santa Ana Response to Request for Updated Scope of Work 15/31/18 . Assurance of excellent clinic performance issues, as needed . Periodic reports documenting the results of Occu-Med's work QA'fees that the City would pay directly to the medical clinic, but without all the hassle of dealing with "MEDICAL BILLING INVOICES" Occu-Med began its Clinic Bill Review service in 2006 as part of its service to ITT, a company charged with deploying employees to Iraq, Kuwait, Qatar and Afghanistan for various major federal projects in that region. We have evaluated more over 100,000 clinic invoices for pre -placement exams over this span of time and have been absolutely appalled at our findings: a) more than 92% of these clinic invoices were initially submitted with inaccuracies (wrong charges for tests not performed, charges for unnecessary testing performed, duplicate billings); and b) much worse is the fact that nearly all of the incorrect invoices were inaccurate in favor of the clinic. Occu-Med requires the submission of an accurate invoice for payment— at which point we immediately submit payment to the clinic. We submit our invoice to the City as a single fee (as negotiated) for an exam— as the City's request our invoice will also include a list of itemized charges, however, the charges will always add up to the pre -agreed negotiated fee. Clients have informed us that this "bill review" service alone has literally saved days of staff time. Another client, upon learning of this billing trend, audited the previous year's invoices and was able to obtain a refund of more than $3,000 for exams performed. On the first day of each month, Occu-Med will submit an invoice to the City for the prior month's medical services and examinations. Our invoices will be itemized by the date of service, name of person examined, type of physical performed, itemized charges for each type of physical (if applicable), a subtotal for each person examined, and a total of charges for the month being billed. Our knowledge of the precise medical exam components that are of value for each specific job class (eliminating useless, improper and overly expensive medical tests), our ability to negotiate fair and reasonable charges from providers for medical exams, our national buying power for laboratory services (blood chemistry panels and urine drug screens), and our careful auditing of clinic and laboratory charges allow us to offer a vastly expanded array of services to our clients for fees typically charged by their medical provider for just the medical examination and laboratory charges. Occu-Med will in -turn be able to continue to submit clear and straightforward monthly invoices to the City. This stands in contrast to the amorphous and often incorrect invoices typically submitted by clinics. 16 1 Occu-Med 25L-26 City of Santa Ana Response to Request for Updated Scope of Work 1 5/31/18 INSURANCE Occu-Med provided the necessary insurance information to the City in our May 2, 20 18 correspondence (also attached herein). Thank you for the opportunity to provide the City an updated Scope of Work, we look forward to hearing from you. Proposal Respectfully Submitted By: Christopher St. George Business Development Director 17 1 Occu-Med 25L-27 EXHIBIT B COMPENSATION (RATES) 25L-28 2 28 :R 5R . . . > > r E 'g 7S A A > '2.8 > 64 U F) .2 > Ep m m 25L-29 25L-30 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: AUTHORIZE FOURTH AMENDED AGREEMENT FOR MERCHANT PAYMENT SERVICES WITH TSYS MERCHANT SOLUTIONS, LLC (FORMERLY TRANSFIRST, LLC) (STRATEGIC PLAN /N?. 4, 1; 7,5F) P1 /'� 1,4� . J RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: F-11 W W 091TA W91 El As Recommended [I As Amended El Ordinance on 1 5t Reading El Ordinance on 2n' Reading Implementing Resolution Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a one-year amended agreement with TSYS Merchant Solutions, LLC, ("TSYS") effective July 1, 2018 through June 30, 2019, with two, one-year extension options at the election of the City, for an amount not to exceed $165,000 annually subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Treasury & Customer Service Division of the Finance and Management Services Agency ("Treasury") is responsible for maintaining all monetary transactions related to City services. Currently, customers may utilize a credit card to pay City of Santa Ana assessed taxes, permits, fees, fines and other monies due for City services. Acceptance of a credit card as a form of payment involves utilizing a merchant payment services company such as TSYS (formerly known as TransFirst, LLC). TSYS currently presents MasterCard and Visa transactions on behalf of the City for all credit card payments made at City facilities, including but not limited to: City Hall Cashiering Counters, Payment Kiosk, Police Department Traffic and Records Divisions, Santa Ana Zoo, and the City's Smart Parking Meter program. Moratorium on Imposition of Credit Card Processing Fees: On March 12, 2012, City Council authorized a moratorium on the imposition of City credit card processing fees in order to promote electronic payments and attract more on-line payments by customers. Subsequently, Treasury negotiated the reduction of the TSYS' predecessor's PRI's discount fee from 1.5% to 0% resulting in a savings of over $55,000, which assisted in offsetting existing and future City expenditures. Pursuant to TSYS' contract (Agreement #A-2014-071), TSYS; agreed to maintain the reduced rate for the full term of said agreement, and all extensions thereto. Credit Card Processing Costs Reduction Analysis: Thereafter, in lieu of releasing an RFP for continuing merchant payment processing services, City Council authorized a three-year 25M-1 Fourth Amended Agreement for Merchant Payment Services June 19, 2018 Page 2 agreement with Vizant Technologies, LLC, ("Vizant"), for continuous credit card processing costs reduction analysis. This agreement with Vizant was entered into in recognition of the highly commoditized nature of credit card merchant payment processing services in which price, among competent service suppliers, is a primary component of the selection process along with existing systems integrations. The agreement authorized Vizant to lead a City Request For Proposal (RFP) in the event their analysis indicated a potentially realizable long-term savings by re -bidding credit card merchant processing services. During the term of this agreement Vizant's continuous analyses indicated that no long-term net costs savings could be realized when comparing potential competing providers against TSYS's reduced credit card merchant payment processing rate, leaving out Bid costs connected to existing systems integrations & associated replacement costs. Increases in Annual Expenditure Cap: On June 16, 2015, City Council approved a First Amended Agreement with TSYS to extend the term of the existing agreement. The resulting First Amended Agreement (Agreement #A-2015-117) included an increase in the annual expenditure cap to $95,000. However, due to rapid growth in credit card payments made by residents and businesses because of the option to pay online and with the enhancement of the City's Electronic Billing and Payment Presentation, staff anticipated the annual cap to be exceeded by as much as $55,000 at the conclusion of the 2015-16 fiscal year. As such, the annual cap amount was increased to the current $165,000 per year. Beginning November 2016, Treasury commenced a comprehensive phased -upgrade to the City's Municipal Utility Services ("MUS") enQuesta customer service & billing software that supports single sign -on customer access to the enQuesta system, enhanced Electronic Bill Payment & Presentment (EBPP), interactive bilingual voice response (IVR), a mobile app, and real time payment posting. TSYS services directly support and integrate with this upgrade and other key Treasury systems such as the city-wide cashiering system (iNovah) and the walk-up payment kiosk (LD Systems). Additionally, City vendors are in the process of completing a real-time parking citation inquiry system upgrade that will allow cashiers to provide more efficient and expedited service related to the Police Department's new parking citation processor, Data Ticket. In addition, LD Systems, the City's payment kiosk provider is completing a hosting and application upgrade to the City's payment kiosk which will integrate with Data Ticket's inquiry system. Both the Data Ticket inquiry system together with the upgrades to the LD Systems payment kiosk will be concluded in FY 2018-19. Both sets of enhancements are pre -requisites to a future RFP for Payment Card Industry Data Security Standard (PCI DSS) compliant merchant processing services. These services would be in connection with both city-wide walk-in cashiering services and walk-up kiosk payment services. Taken together with the City's existing PCI DSS compliant online payment portal services, addressing PCI DSS compliance with respect to walk-in and walk- up customer payment services will allow the City to attain full PCI DSS compliance across all City payment processing activities. Therefore, staff recommends extending TSYS' contract for one additional year (minimum) with two, one-year renewal options to allow the City time to fully assess the upgraded functionality of the integrated systems and the final completion of the MUS enQuesta program upgrade prior to issuing an RFP for future merchant payment services during the term of this amended agreement. 25M-2 Fourth Amended Agreement for Merchant Payment Services June 19, 2018 Page 3 As an interim option, following the successful completion of the Data Ticket, iNovah, LID Systems payment kiosk systems integration, the City can decide to decouple kiosk credit card payments from TSYS and process these payments through a cloud based system to further advance compliance with Payment Card Industry Data Security Standard (PCI DSS) requirements. STRATEGIC PLAN ALIGNMENT Approval of this item assists the City in meeting Goal #4 City Financial Stability, Objective #1 (maintain a stable, efficient and transparent financial environment) and Goal #7 - Team Santa Ana, Objective #5F (explore opportunities to engage with outside agencies, both private and public, to share information and increase efficiencies). FISCAL IMPACT Funds up to the amount of $165,000 in account no. (various-62300) will be budgeted and available on an allocated basis in various departmental accounts, upon Council approval, for contract term FY 2018-19. During each optional term FY 2019-20 and FY 2020-21, funds up to the amount of $165,000 will likewise be budgeted in account no. (various-62300) and available on an allocated basis in various departmental accounts. APPROVED AS TO FUNDS AND ACCOUNT: t' J7-,) '�. L-0 Francisco Tutierrez �'(. Executive Director 42k Finance and Management Services Agency Exhibit: 1. Fourth Amended Agreement AR:VVH 25M-3 25M-4 EXHIBIT 1 FOURTH AMENDMENT TO AGREEMENT THIS FOURTH AMENDMENT TO AGREEMENT, is entered into on this 19th day of June 2018, by and between TSYS Merchant Solutions, LLC, formerly TransFirst, LLC (hereinafter "Consultanf'), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"), collectively "the Parties". RECITALS: A. The Parties entered into a payment processing services agreement (Agreement #A- 2014-071) dated April 18, 2014 (hereinafter "said Agreemenf') by which Consultant has provided payment processing services to the City. B. The Parties subsequently entered into a First Amendment to that Agreement (A-2015- 117) on June 17, 2015 to increase the Compensation and Term of said Agreement. C. The Parties thereafter entered into a Second Amendment to that Agreement (A-2016- 148) on June 17, 2016 to increase the Compensation of said Agreement. D. The Parties next entered into a Third Amendment to that Agreement (A-2017-135) on June 17, 2017 to extend the Term of said Agreement. E. In accordance with the terms and conditions of said Agreement, the Parties now wish to further amend the Term of said Agreement to provide for a one (1) year extension beginning July 1, 2018 and ending June 30, 2019, with the option exercisable by the City, to renew said Agreement for up to two additional one (1) year periods. The first period covering July 1, 2019 through June 30, 2020, and the second period covering July 1, 2020 through June 30, 2021. Each extension to be exercised by the City separately prior to the expiration of the previous extension period. F. The Parties also now wish to amend and add Compensation for the extended Tenn G. The Parties also now wish to amend the Scope of Services to provide the City with the right to bifurcate said Agreement and de -couple Consultant's payment kiosk related credit card authorization function from the City's iNovah cashiering system to permit merchant processing services to be accomplished by a City authorized Payment Card Industry Data Security Standard (PCI DSS) compliant third party. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in the aforementioned First, Second, and Third Amendments to said Agreement the parties agree as follows: 1. The Parties hereto desire to amend Section 3. of said Agreement (TERM). This Fourth Amendment to Agreement shall commence on July 1, 2018 and terminate on June 30, 2019; unless City exercises its option to extend the Agre&nent for up to two 25M-5 additional one (1) year extension periods. The first period beginning July 1, 2019 and ending June 30, 2020, and the second option period beginning July 1, 2020 and ending June 30, 2021, or unless terminated earlier in accordance with Section 12 of this Agreement. Exercise of City's option to extend the Agreement for either extension period shall be made via a separate and distinct writing to Consultant executed by the City Manager and City Attorney issued prior to the expiration of the previous extension period. 2. The Parties hereto desire to amend Section 2. of said Agreement (COMPENSATION) to extend the increase in annual compensation agreed to by the parties pursuant to tile Second Amendment to Agreement to include the two-year extended term of this Fourth Amendment to Agreement. The total sum to be expended under the amended term of this Agreement in any one (1) year shall not exceed $165,000, and thereafter shall not exceed S 165,000 for any subsequent yearly extension of said Agreement. 3. The Parties hereto desire to amend Section 1. of said Agreement (SCOPE OF SERVICES). The Parties hereto desire to amend Section I of said Agreement to provide City with the right to bifurcate said Agreement and decouple the Consultant's payment kiosk related credit card authorization functions from iNovah and have these services be accomplished by a City authorized Payment Card Industry Data Security Standard _(PCI DSS) compliant third party. During the Tenn of this Agreement and any extension hereto, but beginning not sooner than January 1, 2019, City may upon ninety (90) days prior written notice by the City's Executive Director of Finance and Management Services, terminate Consultant's services in connection with credit card transactions initiated via City's payment kiosk. Whereupon City shall have the right to continue Consultant's services for payment kiosk credit card transactions on a month -to -month basis and fully terminate such services, with no termination penalty or fees by providing fifteen (15) days written notice of its intent to terminate said payment kiosk related services. 4. This Fourth Amendment to said Agreement must be signed below and may be signed in counterpart and delivered by fax, email as a PDF (Portable Document Format) file attachment, or by other means that displays the original or a copy of the signatures. Any subsequent amendments may be signed and delivered in the same manner. w {Signatures on following pagel 25M-6 IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By,�Z,: J� Lisa Storck Assistant City Attorney RECOMMENDED FOR APPROVAL: Francisco Gutierrez, Executive Director Finance & Management Services Agency CITY OF SANTA ANA RAUL GODINEZ II City Manager TSYS Merchant Solutions, LLC Name: Title: Tax ID# 25M-7 25M-8 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: DONATION AGREEMENTS WITH VARIOUS ORGANIZATIONS TO SUPPORT COMMUNITY EVENTS AND PROGRAMS (STRATEGIC PLAN NO. 5,4) CITJ OANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED El As Recommended E3 As Amended 0 Ordinance on 1 sl Reading El Ordinance on 2�d Reading El Implementing Resolution [I Set Public Hearing For CONTINUED TO FILE NUMBER Approve a donation for the Memorial Park Neighborhood Association to support the Day of Good Deeds Community Clean -Up event on June 30, 2018, in the amount of $500 in City services credit (Mayor Pro Tern Martinez). 2. Authorize the City Manager and Clerk of the Council to execute agreements with various organizations in support of their community events and programs, subject to nonsubstantive changes approved by the City Manager and the City Attorney, as follows: 2. Charitable Ventures of Orange County for Memorial Park Neighborhood Association in support of community services and events, free to the community, in a one time donation amount of $1,383.19 (Councilmember Sarmiento); 3. Madison Park Neighborhood Association in support of the 5k walk-a-thon, various community services and events that promote healthier life choices, in a one time donation amount of $883.19 (Councilmember Sarmiento); 4. Orange County Children's Therapeutic Arts Center in support of the Digital Arts Summer Camp that will teach youth technology skills, arts, and leadership, in a one time donation amount of $1,000 (Councilmember Sarmiento); 5. Santa Ana Kiwanis Club Foundation in support of services for youth and youth with disabilities that promote education and self -empowerment throughout the City of Santa Ana, in a one time donation amount of $1,000 (Councilmember Sarmiento); 6. Charitable Ventures of Orange County for Santa Anita Neighborhood Association in support of the event that took place June 15, 2018 at the Santa Anita Center in 29A-1 Donation Agreements with Organizations to Support Community Events and Programs June 19, 2018 Page 2 celebration of the neighborhoods positive progress, in a one time donation amount of $1,000 (Councilmember Solorio); 7. Crime Survivors Inc. in support of the Victims of Violent Crime: Art of Healing Classes, Self -Defense, and additional supportive services, in a one time donation amount of $1,575 (Councilmember Solorio); 8. Natis House dba Neutral Ground in support of the youth intervention and prevention program that provides mediation and supportive services for at -risk youth in Santa Ana, in a one time donation amount of $1,000 (Councilmember Solorio); 9. Natis House dba Neutral Ground in support of the youth intervention and prevention program that provides mediation and supportive services for at -risk youth in Santa Ana, in a one time donation amount of $250 (Councilmember Villegas); 10.Orange County Fire Authority Foundation in support of the OCFA Fire Explorers Program that provide community services, mentoring for youth, and acquire information about human service careers, in a one time donation amount of $750 (Councilmember Villegas); 11. Santa Ana Public Schools Foundation in support of on -going services for the Santa Ana Unified School District Explorers Program that promotes career -oriented programming in the area of law enforcement for youth in Santa Ana, in a one time donation amount of $500 (Councilmember Villegas); 12. Southland Integrated Services, Inc. in support of on -going services for the Senior Citizen Community Center as wel as a free community event held June 16, 2018, in a one-time donation amount of $425 (Councilmember Villegas); 13.Rainmaker Effect, Inc. in support of the Rainmaker Effect Leaders Program that provides high school students with leadership and character building skills as well as mentors, in a one time donation amount of $1,000 (Councilmember Tinajero); 14.KidWorks Community Development Corporation in support of the Building Bridges of Unity Community Resource Fair held May 12, 2018, free to the community, that promoted safety, quality of life, and access to resources, in a one time donation amount of $500 (Councilmember Sarmiento); 15. Community Engagement Inc. in support of Cunao's El Cancion del Inmigrante at the Bowers Museum that occurred May 12, 2018 an event free to the community that promotes arts and culture, in a one time donation amount of $7,500 (Mayor Pulido); 29A-2 Donation Agreements with Organizations to Support Community Events and Programs June 19, 2018 Page 3 16. Madison Park Neighborhood Association in support of the 5k walk-a-thon, various community services and events that promote healthier life choices, in a one time donation amount of $500 (Councilmember Benavides); On August 4, 2015, City Council adopted Resolution 2015-042, establishing a City Special Event Sponsorship Policy and Guidelines for Disbursement of Discretionary Funds. This resolution and policy outlines the eligibility criteria for neighborhood associations and eligible non-profit entities for consideration of City Council sponsorship. In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per fiscal year to support eligible organizations, including neighborhood associations and non-profit organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal Revenue Code are eligible for in -kind funding for City Services. The donation request form for City Service Credit (Exhibit 1) and donation agreements (Exhibits 2-16) listed above are in response to the Donation Requests submitted by various community organizations or neighborhood associations to the specific Councilmembers, seeking sponsorship for community events and/or programs. The Councilmembers, respectively, reviewed and agreed to sponsoring the programs or events through the Special Event Sponsorship funds. Upon approval by City Council, the respective donation agreements will be executed. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). FISCAL IMPACT Funds to support the City Council Sponsorship Policy are available in the Fiscal Year 2017-18 General Non -Departmental account (01105015-62300) as appropriate from each of the following Councilmember's appropriated amounts for Fiscal Year 2017-18: Mayor Pulido $ 7,500.00 Mayor Pro Tern Martinez $ 500.00 Councilmember Sarmiento $ 4,766.38 Councilmember Solorio $ 3,575.00 Councilmember Benavides $ 500.00 Councilmember Villegas $ 1,925.00 Councilmember Tinajero $ 1,000.00 29A-3 Donation Agreements with Organizations to Support Community Events and Programs June 19, 2018 Page 4 APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director 1W Finance and Management Services Agency Exhibits: 1 . Donation Request Form 2-16. Donation Agreements 29A-4 City of Santa Ana City Manager's Office — M-31 20 Civic Center Plaza 0 Donation Request P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 Coritact Inf6rmatibn FNa rn 8. Raul Ramos Fitie. Pres�ident FAddr,,,. 120 Civic Center Plaza Fcit,, s t., zi,. Santa Ana, CA 92701 'Fh or. ',1714-651-6176 i ; IF= Name:- 'I Memorial Park Neighborhood Association- J Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization as defined under Section 501,cX3, ol the Internal Revenue Code? Select One: Yes No ff No, you will only qualify for a credit for City -related costs foryourrequest (i.e. permit fees, Yes staff timo, rental rates forfacilifies or equipment, etc).Gosts for City services very and if Ill I approved, credit may or may not cover full cost ofrequested City services. axi Donation Request - ic Services Credit �Acinty.suhmlR, 50.0 Ft, ,dd D N 6/25/2018 Mayor/Councilmember:' Martinez q uested: D inect Payment Amount [EventDatw. [6/30/18 [Event TImw. �8am-10:30am Requested: Tial Event Location: [M�o Park, Eastside NA, Sandpointe NA, & Lacy NA Address, City, State, Zdp he City of Santa Ana in collaboration with various neighborhoods to conduct community Description of Event/ Purpose: rclean-up efforts and beautification activities on June 30, 2018 from 8am-11 0:30am. Volunteers will be welcomed to assist with the community clean-up. The community will benefit from the event by having clean neighborhoods, beautified parks, and com ty will Community, Benefit, FanoppormtuUnity to er gage with others in the community. The event will promote community pride. 0 1 Applicant Signature: - . - . -_ - �Ww , �r --- : [Date-. JU e5, 2018 F Mail: City Manager's Office — M-31 Email: donationrequest@santa-ana.org 20 Civic Center Plaza Fax: (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 onation Request D Reference # on all mlated DPVs DR - —TCou,,,] Meeting Date: June 19,2019 Eligibility Met: YES / NOYES Approved Amount: $500 City Manager Signature: FDt,. Revised 01/05/2017 29A-6 CITY OF SANTA ANA DONATION AGREEMENT WITH CHARITABLE VENTURES OF ORANGE COUNTY FISCAL SPONSOR FOR MEMORIAL PARK NEIGHBORHOOD ASSOCIATION 1. PARTIES AND DATE This Donation Agreement ("Agreemenf ) is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation ("City) and CHARITABLE VENTURES OF ORANGE COUNTY FISCAL SPONSOR FOR MEMORIAL PARK NEIGHBORHOOD ASSOCIATION a California 501(c)(3) NON-PROFIT ORGANIZATION ("Recipierif'). City and Recipient are sometimes individually referred to as 'Tarty" and collectively as "Parties,, in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding for the SCHEDULING OF FREE EVENTS, ACTIVITIES AND INFORMATIONAL SESSIONS AT MEMORIAL PARK TO BENEFIT THE RESIDENTS AND BUSINESSES OF THE MEMORIAL PARK NEIGHBORHOOD ASSOCIATION TO HELP INFORM, LEARN HOW TO BE ENGAGED WITH THE CITY, AND STRENGTHEN PARTNERSHIPS. ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpos . The City� by recommendation of COUNCILMEMBER .SARMIENTO, believes there is a public purpose in supporting the Community Benefit because it assists the MEMORIAL PARK NEIGHBORHOOD ASSOCIATION TO CONDUCT MULTIPLE COMMUNITY EVENTS AND ACTIVITIES THROUGH JUNE 30, 2018 TO PROMOTE ENGAGEMENT AND COLLABORATION. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERNis AND CONDITIONS 3.1 Use of Fund . The City has chosen to provide Recipient with a one-time payment of ONE THOUSAND THREE HUNDRED EIGHTY-THREE DOLLARS AND NINETEEN CENTS ($1,383.19), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fWly with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term Termination of Apreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. Tle City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forrns, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and hannless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and otl:Ler related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification, This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. EXHIBIT 2 29A-8 3.7 Authority to Enter Agreemen. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to mAe this Agreement bind each respective Party. CITY OF SANTA ANA -By: Raul Godinez 11 City Manager Attest. - En Maria D. Huizar Clerk of the Coundl Approved as to Form: Sonia R. Carvalho City Attorney By: Sa"y' Laura A. Rossini Senior Assistant City Attorney CHARITABLE VENTURES OF ORANGE COUNTY FISCAL SPONSOR FOR MEMORIAL PARK NEIGHBORHOOD ASSOCIATION, a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Name: Ted Kim Title: Chief Operating Officer J§A29 City Manager's Office, — MJI City of Santa Ana 20 Civic Center Plaza Donation Request P.O. Boir 1988 Santa Ana, CA 92702 0 (714) 647-5200 thf6froatioci IName. Raul Ramos 'Fue- _11 FPre -dent �dd �ss- 1�505 E. 17th Street Suite 101 Ity, State, Zip: Santa Ana, CA 92705 FPhole- '1714-651-6176 iEmall: rau- Fframosg�O�@gmail.com Fuc Prg4nizatj0n information, [Name- lCharitable Ventures of Orange County for Memorial Park Neighborhood Msociation, Tax -Exempt Status: Is your organization a non-prolit or public tax-exempt organization as defined under Section 501(c)(3) of the Internal Revenue Code? :F�;9 Z,-- Ej No If No. you nil/ only quaW for a credit for City -related costs foryour request (i.e. permit fees, I staff time, rental rates for tocilities, or equipment, etc.).Costs for City services very and if If Yes, 120-8756660 approved, credit may ormaynot cover full cost of requested Cityservices ax ID M Dpriaitlon'Request �'City Services Credit ate Needed: I ount Requested: Mayoricounclimember. F Sarmlento �blrect Payment Amount E I �,383.1 9, Date: FJune 30, 2018 lEvent Time: ITBD lRequested: Fvent I Event Location: Femorial Park 2102 S. Flower Street, Santa Ana, CA 92707 difiew, City, State, Zip mon Pa M e al Park Neighborhood Association hosts a variety of events, activities, and informational I Description of Event i Purpose: s session for residents and businesses. The Neighborhood will be scheduling several Fentr e v S fo the community through June 30, 2018. The community will -benefit from the various events by becoming informed, leaming how Community Benefit to be civic -ally engaged, enhances community pride, and strengthens relationships. Applicant Signature: I— __ '. - - Raut Sailloo lFn loate: -1 - __'_ - 16/11/18 Mail: City Managees Office — M-31 Email: donationrequei�t@santa�na.org 20 Civic Cefiter Plaza Fax: V14) 647-6964 P.O. Box 1988 Santa Ana, CA 92702 fit-1 * I i Fc� �) � � =�' Donation Request#; Kcfefcnc� h all 4111�1�t�v Dpvs DR - Council Meeting Date: JUNE 19, 2018 EligibilityMet: YES/NO YES Approved Amount: $1,383.19 City. Manager Signature: TD,�t7 Revised 0110512017 CITY OF SANTA ANA DONATION AGREEMENT WITH MADISON PARK NEIGHBORHOOD ASSOCIATION 1. PARTIES AND DATE This Donation Agreement ("Agreement") is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation ("City") and MADISON PARIC NEIGHBORHOOD ASSOCIATION a California 501(c)(3) NON-PROFIT ORGANIZATION C'Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RFciTALs 2.1 Community Benefit ' The City wishes to provide Recipient with firriding for AN EVENT INVITING SPONSORS AND COMWNITY RESOURCES TO PROVIDE SERVICES� ACTIVITIES AND EVENTS CONDUCTED BY THE MADISON PARK NEIGHBORHOOD ASSOCIATION TO EMPOWER RESIDE NTS TO MAKE HEALTHIER LIFE CHOICES. ("Community Berrefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpos . The City, by recommendation of COUNCILMEMMER SARMEENTO, believes there is a public purpose in supporting the Community Benefit to HOLD A 5K WALK AND PROVIDE SECURITY FOR THE ATTENDEES TO SAFELY PARTICIPATE IN THIS EVENT HELD BY THE MADISON PARK NEIGHBORHOOD ASSOCIATION THAT WILL EMPOWER THE YOUTH AND FAMILIES TO BECOME ENGAGED AND ACTIVE. The foregoing is a gen6ral description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERms AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of EIGHT HUNDRED EIGHTY THREE DOLLARS AND NINTE EN CENTS ($883.19), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement, Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term; Termination of Agreement. Tbis Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all Rinds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10 O/o) .EXUlBIT3 29A-1 1 per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers, Insurance or Other Obligations. For purposes of the Citys protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing Oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury, To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any marmer arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole'active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy anyjudgrnent, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipients obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the EXHIBIT 3 29A-1 2 CITY OF SANTA ANA By: Raul Godinez Il City Manager Aftest. By: Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By: hz - yu�' Laura A. Rossini Senior Assistant City Attorney MADISON PARK NEIGHBORHOOD ASSOCIATION, a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Name: Title: 29K-313 City Manager's Office — M-31 City of Santa Ana 20 Civic Center Plaza Donation Request P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 Name: jose J. Rea F9PNATreasurer I Fitle: I �ddress: 1516 E. Occidental- St. I P�l t _y �j —p..: Santa Ana, CA 9 State,; 2707 [phone: 1714-357-6697 madisonparkna@gmaii.com Email: Fax: i Name: fMadison Park Neighborhood Association (MPNA) Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization as defined under Section 501(c)(3) of the Internal Revenue Code7 I Select One: Yes UG IIf No, you Wit only qualify for a credit for City -related costs foryour request (i.e. permit fees, staff time, rental rates torfacilifies or equipment, etc.). Costs for City services very and if If Yes, 180-0201690 , a roved, credit may ormay not coverfull cost of requested Cityservices. jTax 10 M pp _0 City services $ Date Needed: 6/30/18 Mayor/Councilmember. Sarmlento 'Amount Requ=! i )Direct Payment'Amount [7ar�- _1pM 883.19 Event Date: FIL;2018 EventTime: Requested: f$ i lEvent Location: I Addrew, 01y, State, Zip i Madison Park 1528 S Standard Ave, Santa Ana, CA 92707 1 i F T f ii —sy—e a r r a S 1 —de n t s w i I F —co m—p I iatel a5 k - wa I k i -Io _ng t I fe- - t �i ke—t r `aj Ffr—o m— E di _ng e—r fo— Descriptlion of Chestnut Ave. Two police officers are needed at intersections that lack stop signs Event I Purpose: ito ensure the safety of the participants. ,MPNKnv es sponsors and community resources, wfiF provicreser�Fc toour 6-h— ___ -6i— I Fc-mmulity Benefit: 'community to empower residents to make healthier life choices. We anticipate an I !attendance of approximately 1,500, which consist of adults and children. ;Applicant Signature: 'Date: City Manager's Office — M-31 Email: donationmquest@sant�na.org 20 Civic Center Plazo Fax: (714) 647.6954 P.O. Box 1988 Santa Ana, CA 92702 Donation Request#: DR - Roaret'.e 4 Oil all related OpVs Council Meeting Date: June 19, 2018 Eligibility Met: YES I NO YES Approved Aniount; $883.19 City Manager Signature; Date; Revised 0110512017 2 9 '' A '-14 CITY OF SANTA ANA DONATION AGREEMENT WITH ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER PARTIES AND DATE This Donation Agreement ("Agreement") is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation ("City") and ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER a California 501(c)(3) NON-PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. REcITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding for THE OCCTAC DIGITAL ARTS SUMMER CAMP EVENT ON JUNE 15, 2018 THAT WILL TEACH YOUTH TECHNOLOGY SKILLS, ARTS, AND LEADERSHIP TRAINING. ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose. The,, City, by recommendation of COUNCILMEMBER SARMIENTO, believes there is a public purpose in supporting the Community Benefit because it PROVIDES AN EDUCATIONAL OPPORTUNITY FOR SANTA ANA YOUTH TO ACQUIRE NEW SKILLS, EXPLORE DIFFERENT CAREER OPTIONS, AND BECOME ADVOCATES FOR THEIR COMMUNITY. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERINIS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of ONE THOUSAND DOLLARS ($1,000), because the City his determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the temns and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the fight to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Tenn; Termination of Agreement, This Agreement sliall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement sliall survive any expiration or termination of this Agreement. 29XII 5 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if tile City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No OversiO, it by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the perforniance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to tile Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by tile sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, orvolunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expc'nses; and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or tennination of this Agreement. 3.6 Entire Contract/Modification, This Agreement contains the entire agreement of tile Parties with respect to tile subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The ternis and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Aereement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perforni this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. &XW T 2UA 1 -16 CITY OF SANTA ANA By: Raul Godinez City Manager Attest: By: Maria D. Huizar Clerk of the Council Approved as to roi-nv Sonia R. Carvalho City Attorney ��By: b6hn M. Funk Assistant City Attorney ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER, a 501(c)(3) NON-PROFIT ORGANIZATION M Signature Name: Dr. Ana Jimenez Hami Title: Executive Director 29W-1 7 City 1.1anagers Office - Al-31 City of Santa Ana 20 Civic Center Plaza Donation Request P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 Famen. Dr. Ana Jlr�qr�ez-Harnl File, lExeculive Director �Fddrcrss: NF�h Broadway FZ —swozip. ISanta Ana, CA 92706 rp—hn,1714-547-5468 .FMa-1I-1ana@occtac.org Fain 1714-564-9690 F FNdmw. Orange County Children's Therapeutic Arts Center Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization as deflned under Se ction 50 1 (c)(3) of the Internal Revenue Code? Facono-- I Yes No Illfc, you W11 only quaW fore credit for CV-refaled costs foryourrequest ile. permit fees, If Yos, staff time, rental rates farfacitittles or equipment atc.).Costs forCityservices very andif approved, credit may ormay not cover fullcost alrequesled CityservIces. x ID 0: 133-0930891 City Services Credit Rount Dole Needed: Pune 11. 2018 �Iayor/Councllmonnbon ISarmlento Requested: ant Amount lRequo IF, 0 00 "cc'= event D P une 15, 2018 Ivan! at, Tlaim, - 12�-qqprn Location: �.Ve,notg 2215 North Broadway, Santa Ana, CA 92706 City. MON. 7JP OCCTAC I)IgllaIAdsSummerCa;rp%0ll teachyoulb irith and vilthout special needs basic technology skills (graphlodesign, 080 tion FE,,n't'1'Pu,poa,.- video & photography), arts and Inclusive leadership training to youth vilth and %vithout disaliffilles from local Santa Ana middle and high schools. The funds Will be used to provide scholarships to students/fannilles to attend the camp at no charge. Students will learn some Great nov; skills that they con ulilize, for their future careers and education; and also be Inspired 10 ammunityllonisfit: become Infortried advocates and role models In their communily while providing Inshuctlon In occupational graphic design, photography and visual arts skills. Most Importantly, students vAl be proud of their accomplishments and their parents too. JA .1 JUN68' T8 7-T mill Mall: City Manager's Office- M-31 donallonrequest@ssnta-ana.org 20 Civic Center Plaza rEmall; Fax: (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 A.......... .Domi lon Request MR Council Moothilt pato; -�UNE 21� Eligibility Met: ... . .. Approved Amount: $ Ao-'-." to Mana or�!Gnat. i D to Revised 0110512017 2 5111W T UA 1 —18 CITY OF SANTA ANA DONATION AGREEMENT WITH SANTA ANA KIWANIS CLUB FOUNDATION 1. PARTIES ANID DATE This Donation Agreement ("Agreement?) is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation C'City") and SANTA ANA IUWANIS CLUB FOUNDATION a California 501(c)(3) NON-PROFIT ORGANIZATION ("Recipiene). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. REcrrALs 2.1 Communily Benefit. The City wishes to provide Recipient with funding for the IMPROVEMENT AND ENHANCEMENT OPPORTUNITIES FOR YOUTH EDUCATION, RECREATION AND SAFETY OF THE SANTA ANA COMMUNITY C'Community Benefif). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public PMos . The City� by recommendation of COUNCILMEMBER SARMIENTO, believes there is a public purpose in supporting the Community Benefit to HOST VARIOUS EVENTS THROUGH JUNE 30,2018, TO CELEBRATE YOUTH AND YOUTH WITH DISABILITILES TO PROMOTE EDUCATION AND SELF -EMPOWERMENT. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERms AND CONDMONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of ONE THOUSAND DOLLARS ($1,000), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fally with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Ter= Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. F�<FUBIT 5 29A-1 9 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification, Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy anyjudgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officVrs, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification, This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Aszreem . The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. EXHIBIT5 29A-20 CITY OF SANTA ANA 0 Raul Godinez 11 City Manager Attest. By: Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By: JaWta, k . Laura A. Rossini Senior Assistant City Attorney SANTA ANA KIWANIS CLURFOUNDATION, a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Name: Title: "BIT 29A-�l City Manager's Office — M-31 City of Santa Ana 20 Civic Center Plaza Donation Request P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 Narne: jDavid Poole iTreasurer Mdress: 112241 Newport Avenue �Ity. stal INorth Tustin, CA 92705 phone: 1714-558-1921 1 Fmall: F_ idapoole@yahoo.com Fax: -lion information �Namo: Isanta Ana Kiwanis Club Foundation Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization as defined under Section 501 (c)(3) of the Internal Revenue Code? Z Yes El No If No, you MY only qually fore credit for City-mlated costs Foryourrequest (i e. permit fees, Yes, staff fine, rental rates for faOdies or equipment, etc.).Costs for City services vary and if appioved, credit may or may not cover full cost of requested City services. �1'fax I D 95-6060395 Date Needed: NlayorlCouncilmember. Sarmiento ,Direct Payment Amount $:30 PM ,$1000 Date: 1 thru June 2018 Event Time: ,Requested: Event FEvent Location: 1510 E Katella Ave, Orange, CA 92867 Venue location for community event that acra._ .0 Ad&es,% Cly, State, Zia supports the youth involved with Kiwanis. OM nity event to celebrate and engage youth and youth with disabilities, which Description of Event / Purpose: -Mu provides encouragement for youth education and self -empowerment. Improve the community by enhancing the education, recreation and safety of Community Benefit: young people Fp—plicant Signature: loate: jJune 11, 2018 HVIji'llrdoW, =of, M Mail: City Manager's Office — M-31 at", donationrequest@santa-ana.org 20 Civic Center Plaza X.- (714) 647.6954 P.O. Box 1988 Santa Ana, CA 92702 Donation Request #: R�re'."Ce I on all related L)PVs DR. Council Meeting Date: JUNE 19, 2018 Eligibility Met: S1,000 YES YESINO Approve d Amoun I City Manager Signature: Date: Revised 011OW0117 CITY OF SANTA ANA DONATION AGREEMENT WITH CHARITABLE VENTURES OF ORANGE COUNTY FISCAL SPONSOR FOR SANTA ANITA NEIGHBORHOOD ASSOCIATION 1. PARTIES AND DATE This Donation Agreement ("Agreement! ) is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation ("City") and CHARITABLE VENTURES OF ORANGE COUNTY FISCAL SPONSOR FOR SANTA ANITA NEIGHBORHOOD ASSOCIATION a California 501(c)(3) NON-PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as '?arties" in this Agreement. 2. REciTALs 2.1 Community Benefit. The City wishes to provide Recipient with funding for AN EVE, NT HELD AT THE COMMUNITY CENTER THAT WILL BENEFIT THE SANTA ANITA NEIGHBORHOOD ASSOCIATION TO ENGAGE CHILDREN AND FAMILIES AND THROUGH THE USE OF THE COMMUNITY CENTER, PROMOTE COMMUNITY PRIDE AND ENGAGE, WITH THEIR NEIGHORS ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 22- - -Public Purpos . The City, by recommendation of COUNCILMEMBER SOLORIO, believes there is a public purpose in supporting the Community Benefit for the SANTA ANITA NEIGHBORHOOD ASSOCIATION TO HOLD AN EVENT ON JUNE 15, 2018, TO CELEBRATE THE INSTALLATION OF NEW EQUIPMENT FOR THE NEIGHBORHOOD TO ENJOY AT THE COMMUNITY CIENTER. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERms AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of ONE THOUSAND DOLLARS ($1,000), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fally with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term; Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's fall expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds T =0 I: . 0 provided to Recipient pursuant to this Agreement, as well as interest at the rate of ton percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expen�es, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at RecipienVs own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be render * ed against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms a -ad conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreemen. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its EXHIBIT 6 29A-24 business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal -power, right and authority to make this Agreement bind each respective Party. CITY'OF SANTA ANA By: Raul Godinez 11 City Manager A ttest., By: Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By: Laura A. Rossini Senior Assistant City Attorney CHARITABLE VENTURES OF ORANGE COUNTY FISCAL SPONSOR FOR SANTA ANITA NEIGHBORHOOD ASSOCIATION, a 501(c)(3) NON-PROFIT ORGANIZATION 10 Signature Name: Ted Kim Title: Chief Operating Officer 2§X�5 City Managees Office — AT-31 City of Santa Ana 20 Civic CenterPlaza Donation Request P.O. Box 1988 Santa Ana, CA 92702 M4) W-UGO jFelipe Guerrero (�ntle: IlPresident Mail -Donation -Check -to — Address: 1204 N. Susan St. Charitable Ventures of Orange County— ,Fity, Stab, Zip: ISanta Ana, Calif. 92703 1505 E. 17th Street Suite 101 �,Phtmw. 1714-566-5513 E;� godfirianodaOI.Corn - Santa Ana, CA 92705 r9TVaniz&l'&hTnfbrmati6rf I Name-. ISanta Anita Neighborhood Association Fiscal Sponsor is Charitable Ventures of 06 ITax-Exempt Status: is your organization a non-profit or public tax-exempt organization as 5 �Iedonq: a defined under Section 501(c)(3) of the Internal Revenue Code? � 91yes, No IIf No, you will crty quairy for a crecift for C"Isted costs for your request (Le. permit fees, I staff tim, fbirlseNtias tar Cily Yos. rental rates or equipment; aft).Costs services very andif In Iripproved, lcvoc-20-8756660 credit my or may not cover full cod of requested city senrice& I Tax to M Ity Services Credit r ountRequested: 1$ 1 Date Needed: AllaY01100uncilmember I Solorlo Direct Payment Amount 0,000 'Rucluesited: Event Data: June 15, 2018 Eventninw. �12:00prrl-5:00prn I iEvent Location: 300 S. Figueroa st. Santa Ana, Calif. 92703 I jAd&es.% City, Staft Zip The Santa Anita Neighborhood Association will be hosting a small event on June 15th to rcelebrate Description of I the new TV and DVD player that will be installed in the center for the Event I Purpose: community to use. Community will benefit from the event, an opportunity to engage children and families Community Benefit: to use the center more often, promote community pride, and get to know other neighbors. lAppllcantS[gnatum: ----I nato; jJune 6,2018 __j Malk City Marrailer's Office— M-31 Emil: donationmquest@sant�na.org 20 Civic Center Plaza Faxc (714) 647-GM P.O. Box 1988 Santa Aria, CA 92702 r_�onatjon' Request DR- �-I- A I Council Meeting Date: June 19, 2018 Eligibility Met: YES I NO YES Approved Amount: $1000 Cit y Manager signature: Date: Revised 0110512017 EXHIBIT6 29A-26 CITY OF SANTA ANA DONATION AGREEMENT WITH CRIME SURVIVORS INC. 1. PARTEEs AND DATE This Donation Agreement ClAgreement") is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation C'City) and CRIME SURVIVORS INC, a California 501(c)(3) NON-PROFIT ORGANIZATION CIRecipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. REaTALs 2.1 Community Benefit. The City wishes to provide Recipient with fanding for the DIRECT BENEFIT OF VICTIMS OF VIOLENT CREWE AND PROVIDE SERVICES THAT WILL HELP VICTIMS OVERCOME THOSE CHALLENGES IN ORDER TO CONTRIBUTE TO THE COMMUNITY IN A POSITIVE MANNER ClCommunity Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide fimding. 2.2 Public PMose. The City, by recommendation of COUNCILMEMBER SOLORIO, believes there is a public purpose in supporting the Community Benefit because it WILL PROVIDE THE ART OF HEALING CLASSES TO VICTIMS OF VIOLENT CRIME, AS WE LL AS SELF-DEFENSE & SAFETY CLASSES AND AN ARRAY OF SUPPORTIVE SERVICES FOR THE FOUNDER'S BIRTHDAY FUNDRAISING EVENT HELD ON JUNE 28, 2018. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERms AND CONDMONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of ONE THOUSAND FIVE HUNDRED SEVENTY-FIVE DOLLARS. ($1,575), because the City has detemiined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Tenn. Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. ,LXWBIT 29A-�7 3.3 Waivers, Insurance or Other Obligations. For purposes of the Citys protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City, Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willfal misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City� its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. EXHIBIT7 29A-28 CITY OF SANTA ANA By: Raul Godinez Il City Manager Attest: Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By:.Rq-wLa., A. Laura A. Rossini Senior Assistant City Attorney CRIME SURVIVORS INC., a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Name: Patricia Wenskunas Title: Founder CEO MR 01 City of Santa Ana I F-R, WiPi�' Donation Request City Manager's Office — M-31 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 Contact information 0 FNa m W. IPatricia Wenskunas Fti�. 1�ounder CEO FAdd,,,,. 11301 North Tustin Ave., Suite A Fcity, state, zp: I Santa Ana, CA 92705 !FPhone 1(844) 853-HOPE (4673) FEm w I patricia@crimesurvivors.org FFax:. 1(775)245 -4798 Organizatiori Information Name: F6rime Survivors Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization as defined under Section 501(c)(3) of the Internal Revenue Code? I elect One: es No FOY F-1 If No, you will only qualify for a credit for City -related costs for your request (i.e. permit fees, staff time, rental rates for facilities or equipment, etc.). Costs for City services vary and if — full City r-yxes�._--',[ 0-0229425 approved, credit may or may not cover cost of requested services. Donati6n,Request jAity services Credit f51,575 FDat, Needed-. FMayoncttundlrwarnber: I Solorlo I Requested: lmount Direct Payment Amount Ft�75 FE,,nt Date. [June 28. 2018 FE,,ntT!m,. FN 0 Set Time Requested: Event Location: F3�No h Tustin Ave., Suite A Santa Ana, CA 92705 Address, City, State, Zip Description of ounder's Birthday Fundraiser Event for Victim of Crime Programs Event / Purpose: 100. for Victims to have hope, healing, and survival! Direct Program Support for Victims of Violent Crime: Art for Healing Classes, Self Community Benefit: Defense & Safety Classes, PEP Classes, Food, Clothing, Transportation & More lAppl - icant Signature: I GQIJ�D FD.t,. IJun-e 11, 2018 Return completed fbrm via: Mail: City Manager's Office— M-31 Email: donationrequest@santa-ana.org 20 Civic Center Plaza Fax: (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 Win M199 @T&Lvf Donation Request* Reterence N on all related DPVs DR- Council Meeting Date; June 18, 2018 Eligibility Met: YES / NO YES Approved Amount: $1,575 City Manager Signature: FDt,. Revised 01/05/2017 CITY OF SANTA ANA DONATION AGREEMENT WITH NEUTRAL GROUND PARTiEs AND DATE This Donation Agreement ("Agreement") is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation C'City") and NATIS HOUSEdba NEUTRAL GROUND a California 501(c)(3) NON-PROFIT ORGANIZATION CRecipient"). City and Recipient are sometimes individually referred to as 'Tarty" and collectively as 'Tarties" in this Agreement. 2. REcrrALs 2.1 Community Benefit. The City wishes to provide Recipient with funding for ON- GOING SERVICES PROVIDED TO YOUTH AND FAMILIES TO HELP OVERCOME LIFE CHALLENGES, LEARN WOREFORCE SKILLS, AND BECOME AWARE OF EDUCATIONAL OPPORTUNITIES. ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpos . The City, by recommendation of COUNCILMEMBER SOLORIO, believes there is a public purpose in supporting the Community Benefit for NEUTRAL GROUND TO PROVIDE MEDIATION AND INTERVENTION SERVICES TO SANTA ANA YOUTH AND FAMILIES IN NEED THROUGH JUNE 30,2018. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDrrioNs 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of ONE THOUSAND DOLLARS ($1,000) ' because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided fox in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Ter= Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's fall expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the, immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. �,XFUBIT 29A-�l 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and bannless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy anyjudgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreemen. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. EXHIBIT 8 29A-32 -CITYOFSANTAANA im Aftest: Raul Godinez 11 City Manager Maria D. Huizar Clerk of the Council Approved as to Form: .Sonia R. Cmalho City Attorney By: Laura A. Rossini Senior Assistant City Attorney NATIS. HOUSE DBA NEUTRAL GROUND, a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Narne: Title:-. QXHIBIT 29A-�3 City Manager's Office — M-31 City of Santa Ana 20 Civic Center Plaza Donation Request P.O. Box 1988 Santa Ana, CA 92702 0 (714) 647-5200 Contact Information _w. FN. m ,jNati Alvarado F7,ti,_.'jExecutive Director FAddr,ss. 11920 E. 17th Suite 202 FRy, State, �rip. ISanta Ana, Calif. 92705 Phone: "1714-267-7747 FE, , I inati@ngservices.org FFa.. I Name: �INatis House DBA Neutral Ground empt Status: Is your organization a non-profit or public tax-exempt organization as under Section 501(cX3) of the Internal Revenue Code? ou will only qualify for a credit for City -related costs foryourrequest (i.e. permit fees, a, rental rates for facilities or equipment, etc.). Costs for City services vary and if d, credit may or may not cover full cost of requested City services. 1�� — Z Yes No i �%'xcl`D #: 145-4041042 Donation Request City Services Credit 01.1ount Requested: - FDt, Needed-. 6-23-2018 FMyr/C,,n,.Ie-b,,. F �Solorio D tract Payment Amount 1000. Ewnt D.t,. F 00 �Eent Tnn. Requested: Event Location: 1825 Civic Center Dr Santa Ana, Ca. 92706 Address, City, State, Zip t., s House provides mediation and intervention services to Santa Ana youth and' Description of Event I Purpose: FNa am ilies n need. The funds from this sponsorship will go towards on -going r)ro ram cost and services throuqh June 30, 2018. 'rhe community benefits from Natis House services and program by overcoming Community Benefit: ,ifeT hall life challenges, learning workforce skills, completing educational opportunities. lAppi I icant Signatu - re: FDt-- FO6-08-?O 18 Return completed form, vix Mail: City Manager's Office — M-31 mail: donationrequest@santa-ana.org 20 Civic Center Plaza ex.. (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 Donation Request#: Reference 0 on all related DPVs DR- Council Meeting Date: JUNE 19, 2018 Eligibility Met: YES I NO YES Approved Amount: $1,000 City Manager Signature: Data. Revised 01/05/2017 CITY OF SANTA ANA DONATION AGREEMENT WITH NEUTRAL GROUND 1. PARTIES AND DATE This Donation Agreement ("Agreement") is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation ("City") and NATIS HOUSE dba NEUTRAL —GROUND a California 501(c)(3) NON-PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement, 2. REcrrAm 2.1 Community Benefit. The City wishes to provide Recipient with funding for ON- GOING SERVICES PROVIDED TO YOUTH AND FAMILIES TO HELP OVERCOME LIFE CHALLENGES, LEARN WORKFORCE SKILLS, AND BECOME AWARE OF EDUCATIONAL OPPORTUNITIES. ("Community Benefit!'). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose. The City, by recommendation of COUNCIELMEMBER VILLEGAS, believes there is a public purpose in supporting the Community Benefit for NEUTRAL GROUND TO PROVIDE MEDIATION AND INTERVENTION SERVICES TO SANTA ANA YOUTH AND FAMILIES IN NEED THROUGH JUNE 30,2018. The foregoing is a general description of the public purpose, and is not necessarily the only pubhe purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of TWO HUNDRED FIFTY DOLLARS -($250), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate Us Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term; Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. EXHIBIT 9 29A-35 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City, Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the perforniance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willfW misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties, 3.7 Authority to Enter Amem . The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. EXHIBIT 9 29A-36 CITY OF SANTA ANA By: Raul Godinez H City Manager Attest: By: Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By: �' v w,)to, k , w,, Laura A. Rossini Senior Assistant City Attorney NATIS HOUSE DBA NEUTRAL GROUND, a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Name: Title: LXVIT 29A-�7 City of Santa Ana Donation Request CIO Manager's Olfice — M-31 �Ofidc:CenterPlqaza P.O. Box 1 8 Santa Ana, CA 92702 (714) 647-5200 Contact Information IName. INatiAlvarado File. I Executive Director �Address: 11920 E. 17th Suite 202 �Ity, state, MP: fgi50��Iif. 92705 Fhone. [fl-4--267-7747 IEmall: I�a��S.Org FFar. Name: I Natis House DBA Neutral Ground empt btatus: is your organization a non-prord or public tax-exempt organization as under Section 501 (c)(3) of the Internal Revenue Code? ou will only qualify for a credit for Ci"Ialed costs for your request (l. a. permit fees, a, rental rates for facRilles or equipment, etc.). Costs for City services valy and ff d, credit may ormaynot cover full cost of requested Cily service& FVJ Yes F] No ry" 41042 ax 1�11. Donation Request �Ity Services Credit Itunount Requ ateNeeded: 6-23-2018 Fayoricouncilmember lVillegas �Dlrect Payment Amount Requested: Fvont Date- 6-23-2-018 -Fventnme:12:00pm Event Location. 7vic Center Dr Santa Ana, Ca. 92706 Address; M State, zie a use provides mediation and intervention services to Santa Ana youth 'is 9 Description of faml 7and lies in need. The funds from this sponsorship will go towards on -going Event I Purpose: program cost and services through June 30, 2018. The community benefits from Natis House services and program by overcoming Community Benefit- life challenges, learning workforce skills, completing educational opportunities. Applicant Sig natu re: .106 -08-2 01 8 . . I Mail: City Manager's Offlce—M-31 ll: donationrequest@santa-ana.org 20 Civic Center Plaza raxa (714) 647-6964 P.O. Box 1988 Santa Ana, CA92702 D,onation Request#: DR. Council Meeting Date: JUNE 19. 2018 Reference # on all related DPVs ligibllity Met: E I YES I NO YES Approved Amount: $250 City Manager Signature: I Date: 29A-38 Revised 01/0512017 CITY OF SANTA ANA DONATION AGREEMENT WITH ORANGE COUNTY FIRE AUTHORITY FOUNDATION 1. PARTIES AND DATE This Donation Agreement ("Agreement') is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation ("City") and ORANGE COUNTY FIRE AUTHORITY- --FOUNDATION a California 501(c)(3) NON-PROFIT ORGANIZATION C'Recipie&'). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RrCITALS 2.1 Co . t Benefit. The City wishes to provide Recipient with funding for the FIRE EXPLORERS PROGRAM THAT PROVIDES COMMUNITY SERVICES THROUGHOUT THE CITY OF SANTA ANA, ENGAGE WITH THE PUBLIC, AND ACT AS POSITIVE ROLE MODELS FOR YOUNGER YOUTH. ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Pumos . The City, by rerommendation of COUNCILKEMBER VILLEGAS, believes there is a public purpose in supporting the Community Benefit because it PROVIDES ON -GOING TRAINING SERVICES AND FUNDS TO SUPPORT COMMUNITY SERVICE RELATED COSTS (FLYE RS, GIVEAWAYS, POSTERS, ETC.), SUMMER CANT TRAINING, AND COMMUNITY EVENTS FOR YOUTH TO LEARN ABOUT THE FIREFIGHTING CAREER PATH AND PROVIDES EMERGECNY PRE PAREDNESS SKILLS, FUNDS WILL NOT GO TOWARD RIDE-ALONGS. The for igg is a general description of the public purpose,,.and is not necess ly �%.. "ego ari the only public purpose to be gained from the Community Benefit. 3; TERms AND CONDMONS 3.1 Use of Fund . The City has chosen to provide Recipient with a one-time payment of SEVEN HUNDRED FIFTY DOLLARS ($750), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terrainate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term: Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) 2W�9 per annurn. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient, 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all c ' onsequential damages and attorneys fees and other related costs and expenses.. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes ofaction, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligeric 1 6, sole willful misconduct or sole active negligence'of the City. Recipient shall defend, at Recipients own.cost,. expense and.risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith. or in enforcing the indemnity herein provided. Recipient's Obligation to indemnify shall Dot be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or tennination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreeme . The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the EXHIBIT 10 29A-40 individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. CITY OF SANTA ANA M- Raul Godinez 11 City Manager Attest., By: Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho Cit) -0 ORANGE COUNTY FIRE AUTHORITY FOUNDATION, a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Name: Title: 2WK-41 City of Santa Ana Donation Request City Manager's Office — M-31 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 lion . FName.- Samantha Maria Soto Fitio.—I Community Relations Specialist �ddrtiss. 11439 S. Broadway [city7st,ta, 7ip, Santa Ana, CA 92707 FPhonw. 1714 567 3253 samanthasoto@ocfa.org --IEmail: FFax. I Name: 10range County Fire Explorers fiscal sponsor is Orange County Fire Authority Foundation i Status: is your organization a non-profit o Section 501(c)(3) of the Internal Revenue as ISelect One: No, you will only qualify for a credit for Cily-related costs for your request (1. is. permit fees, iff lime, rental rates fix facilities or equipment, otc.).Costs for City services vary and if If Yes, DO: proved, credit may or may not cover full cost of requested City services. rmyols�a- FV71 Yes F] No 27-1064774 d "y to 'a jDato Needed: �rn,',e"tRe0q5,Ce,ted'!. F 1 Payor/Councilmember: Villages I olrec'= entAmount F R,q,o 750.00 vent Date: -1 F vent Time: [on-gOing OCFA Fire Explorer Program Event Location: [120 W. Walnut 0 W �&ess, City, State, Zip S Santa �Ana, CA 0CFA Fire Explorers is a GREAT way for the youth of Santa Ana to see first hand what It is to be a firefighter. Description of These funds will support and continue to grow the program, mentoring the youth of Santa Ana. The Explorers Event I Purpose: learn skills that help them in becoming a Firefighter along with life long skills to use, in any career of their choice. Fite Explorers are present at wirmunity events and programs, engaging the residents and fellmv youth. They support a safe mmmunity and Community Benefit: immuraging Santa Ana Youth to be Involved Applicant signature: DI!, June 8,2018 Return,comp1&tedformv1af;*, Mail: City Managees Office — M-31 all: donationrequest@santa-ana.org 20 Civic Center Pima X. (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 Donation Request#: Rolarence # W all related DPVS DR. I Council Meeting Date: I JUNE 19, 2018 Eligibility Met: YES I NO YES Approved Amount' 50 F$7 City Manager Signature: I Date: Revised 01/0512017 EXHIBIT10 29A-42 CITY OF SANTA ANA DONATION AGREEMENT WITH SANTA ANA PUBLIC SCHOOLS FOUNDATION 1. PARTIES AND DATE This Donation Agreement ("Agreement") is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation ("City") and SANTA ANA PUBLIC SCHOOLS FOUNDATION (FISCAL SPONSOR FOR SAUSD EXPLORERS) a California 501(c)(3) NON- PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding for ON- GOING SERVICE - S THROUGH JUNE 30,2018 FOR THE SANTA ANA UNIFIED SCHOOL DISTRICT EXPLORERS WHO PROVIDE COMMUNITY SERVICE ASSISTANTS THROUGHOUT THE CITY FOR VARIOUS EVENTS AND ORGANIZATIONS. THE SAUSD EXPLOERS PROGRAM ALSO PROMOTES CAREER PATHWAYS IN LAW ENFORCEMENT FOR YOUTH IN SANTA ANA ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose. The City, by recommendation of COUNCILMEMBER VILLEGAS, believes there is a public purpose in supporting the Community Benefit because it PROMOTES CAREER READINESS, ENCOURAGES HIGHER EDUCATION, AND PROVIDES COMMUNITY SAFETY THROUGH THE SERVICE PROVIDEDWITH THE SAUSD EXPLORERS PROGRAM. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERAIS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of FIVE HUNDRED DOLLARS ($500),I�bccausc the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the ternis of this Agreement, City sliall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term-. Termination of AgLeemen . This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it sliall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) 2 WWA�4 3 per annum. Notwithstanding the foregoing, tile indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/rclease forms shall be provided oil forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Bencfit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, emissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the perforniance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, ,my and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for ,my and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement, The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the tHWITIJ. 2 A-44 individuals who have signed this Agreement have the legal power, fight and authority to make this Agreement bind each respective Party. I 14"IWAFAWKWW" By: Raul Godinez City Manager Attest: By: Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney A By: _ " �V- f',A 661in M. Funk Assistant City Attorney SANTA ANA PUBLIC SCHOOLS FOUNDATION (FISCAL SPONSOR FOR SAUSD EXPLORERS), a 501(c)(3) NON-PROFIT ORGANIZATION 0 Signature Name: 29AI45 City rlanage,*s Offica - m-31 City of Santa Ana 20 Civic Cen fer Plaza P.O. Box 1938 Donation Request Santa Ana� CA 92702 C) (711) 647-5200 Name: jJanelle McLoughlin / Santa Ana Public Schools Foundation -Title: CHIEF FINANCIAL OFFICER Address: 160-1 East Chestnut Avenue city, state, z;p; Santa Ana, CA 92701-6322 Phone: 714-349-2T22 Email: !janellemcloughlin@gmail.com Fax: I Name: �SANTA ANA PUBLIC SCHOOLS FOUNDATION Tax.—Exem—pt-stalus: Is your organization a non-profit or public tax-exempt organization as Select One: 'defined under Section 501 (c)(3) of the Internal Revenue Code? If No 11 onh, ual,'A, for a credit for City-rclatcd costs for your request (i o permit fees Yes No you m a If Yes. iTax to '27-3210071 staff time, rental rates for hecJilics of equipment. etc.) Costs for City serlices vary and it 'approved, credit may or my not cover full cost of requested City SeNIC&S. City Services Credit 1 3 Date Needed: Mayor/Councilmember; villecas Amount Requested; I 'rect Payment Amount $500.00 EventDate: On -going [ Event Time: On -Going Requested: I I I Santa Ana School Police - 1601 E. Chestnuit Avenue, Santa Ana, CA 9270.1 lEvent Location: I Add'i,53 CIfy, S14N. ZT various sites throughout the City of Santa Ana jDescription of SANTA ANA UNIFIED SCHOOL DISTRICT EXPLORES PROGRAM Post 490 is 'Event I Purpose: I designed to build character, leadership skills. establish an appreciation for community service and build good citizen habits. The program is a career -oriented piogrannijo-providt young individuals to explore irsillianda career in law enforcement. ,Community Benefit: Youth and community will benefit in this program in a variety of ways with a practical sen and insi to a; nf roement while.providing compiumt 'ice to residents.-- 'Sen y sery - �� XP - !Applicant signature: Date: Mail; City Manager's Office —?4.31 Email: donatfionrequestgsanta-ana.org 20 Civic Center Plaza Fax; (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 OR June 19, 2019 F.10 Es , Nrl YES App,o". $500 city Revised OV05.12017 :9K 11 , -46 CITY OF SANTA ANA DONATION AGREEMENT WITH SOUTHLAND INTEGRATED SERVICES, INC. PARTIES AND DATE This Donation Agreement ("Agreement") is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation ("City") and SOUTHLAND INTEGRATED SERVICES, INC. a California 501(c)(3) NON-PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to is "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding for THE SENIOR CITIZEN PROGRAM EVENT THAT WAS HELD JUNE 16, 2018 OFFERED FREE ACTIVITIES FOR THE COMMUNITY THAT SHOWCASED THE ARTWORK AND ACTIVITIES FROM THE SENIORS ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public PuLpose. The City, by recommendation of COUNCILMEMBER VILLEGAS, believes there is a public purpose in supporting tile Community Benefit because it SUPPORTEIS THE SENIOR CITIZEN EVENT HELD JUNE 16, 2018, PROMOTED HEALTH AND SERVICES FOR SENIORS IN SANTA ANA. Tile foregoing is a general description of the public purpose, and is not necessarily tile only public purpose to be gained from the Community Benefit. 3. TrRmS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of FOUR HUNDRED AND TWENTY-FIVE DOLLARS ($425), because the City has determined that there is a public purpose to be served in supporting fire Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section .3.2 below. 3.2 Term; Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the ftinds. The City has the right to tenninate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 2WK-47 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waivcr/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversij4it by City. Nothing in this Agreement shall be implied or interpreted as City establishing orproviding oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious traunia or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy anyjudgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal procceding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreemen . The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perforni this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. IWII�-* CITY OF SANTA ANA By: Raul Godinez City Manager Attest: By: Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By: 9:IaL _1hv, _f, f� Win M. Funk Assistant City Attorney 'SOUTHLAND INTEGRATED SERVICES, INC., a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Name: Tricia Nguyen Title: Chief Executive Officer RW�o City of Santa Ana Donation Request peffia: Tricia Nguyen ddrass: 1618 West First Street Stato,Zlp: ISanta Ana, CA, 92703 tnguyen@southlandintegrated.org IName; JSouthland Integrated Services, Inc. Tax -Exempt Status: Is your organization a non-proft or PUNIC tax-oumpt wpnirei�-es defined under Sedw 601(cX3) of Die Internal Revenue Code? I Select One: N MO. you Willoth�quaRy AYD Credit for CiWelatedcosis foryourrequest (i.e. permit foes, staff time, fentalrafes lbrkcrOAs or wdpwn4 etc.). Caste for C41Y serhoos varyomfif approved, "0470"By Or mey not ooverfuff cod ofreqU&sIedCVys8Mce& I'D 0. Wly services Credit ata Needed. ayor/Councilmov ount Requested: 1" 166&/2618 1 �,Requested: s425 -I Event Date: -16-/16/-18- ve n t Time: —Irect Payment Amount IE �Event Locatiom" [1 8 West First Street, Santa Ana, CA 92703 of ---------- -- Community Benefit: City Managees Ofte — M-31 20 Civic Center Pina P.O. Boy 1988 Santa Ana, CA 92702 (714) 647-5200 Chief Executive officer 17,1-4,--620-*7007 1714-620-7097 Z Yes No ; I 15-3403526 VILLEGAS N/A - Senior citizen program event will be hosted on June 16th. free to the community at the Southland Integrated Services where activities will be showcased for fri The seniors will display their artwork and activities to the community. Provide senior services and activities to the seniors at Southland Health Center. The objective of the services is to keep our senior community active, engaged, healthy, and happy, which is a benefit to the en -tire community of Santa Ana. J 05/30/2018 Mail: City Manager's Office — M-31 20 Civic Center Pima P.O. Box 1988 Santa Ana, CA 92702 Emall: donationroquesf@�nta-ana.org Fm: (714) 647-6954 Council Meeting Dale: JUNE 19, 2018 Approved Amount: $425 Date: Revised 01105M017 F�XFW T 29A I -tO CITY OF SANTA ANA DONATION AGREEMENT WITH RAINMAXER EFFECT, INC. 1. PARTIES AND DATE This Donation Agreement ("Agreement) is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation ("City") and RAINMAKER: EFFECT, INC. a California 501(c)(3) NON-PROFIT ORGANIZATION ("Recipienf'), City and Recipient are sometimes individually referred to as "Party' and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding for ON- GOING PROGRAM SERVICES WITH THE RAINMAFER EFFECT LEADERSHIP PROGRAM OFFERED AT SADDLEBACK HIGH SCHOOL THAT INCREASES LEADERSHIP SIULLS, BUILDS CHARACTEI� AND PROVIDES MENTORING FOR YOUTH . C'Community Beriefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose. The City, by recommendation of COUNCILMEMBER TINAJERO, believes there is a public purpose in supporting the Community Benefit because it WILL SUPPORT ON -GOING PROGRAM SERVICES THROUGH JUNE 30, 2018 FOR HIGH SCHOOL STUDENTS TO IMPROVE LEADERSHIP STULLS AND CONTRIBUTE POSITIVELY TO THE COMMUNITY. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of ONE THOUSAND DOLLARS ($j ' 000), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Ter= Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. : FC PIRAIWIT 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on fonns, in amounts and with provisions acceptable to City, 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury, To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment� award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipienfs obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement, 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreemen. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. EXHIBIT 13 29A-52 CITV OF SANTA ANA By: Raul Godinez 11 City Manager Afi�sP.- By: Maria D. Huizar Clerk of the Council Approved as to Form, ; Sonia R. Carvalho City Attorney By: � gamou Laura A. Rossini Senior Assistant City Attorney RAINMAKER EFFECT, INC., a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Narne: John Herpy Title: President QHLBIT 12. 29A-53 City Manager's Office — M-31 City of Santa Ana 20 Civic Center Plaza Donation Request P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 �lhformab6n' iName: John Herpy . Title: President ddress: 124 Via Bella, Suite 43 City, State, Zip: [Rancho Mirage, CA 92270 Phone: 562.221.7145 'Email: Ijohn.herpy@RainmakerEffect.Org ax: IF FNa on w. FRainnnaker Effect, Inc. r organization a non-profit or public tax-exempt organization as ` Tax. xe pt S bus: Is you Select One: idefined under Section 501(c)(3) of the Internal Revenue Code? I— F-Z,.. 0 No aIf , ouivillonif quali for a credit for City-relatedcosts foryourrequest (i.e. pernift fees, I If Yes, is ti a, ntalratesficr s or equipment, etc.).Costs for City services vary and if �7-4654535 ve , c oil . a or - ay not cover full cost of requested City services, �ax ID 0: jor. M1. ___$_�7j MayodCounclimember, 'City Services Credit une 30, 2018 'Amount Tinallre, Requested: I I �Diroct Payment Amount I $1000.00 Event Date: Fon-Going FEent Turnet lVarious Requeste d* 1 1 FEvent Loi ation: Ev Saddleback High School, 2802 South Flower St, Santa Ana, CA 92707 Ad ress, C dress, City, of Rainmaker Effect Leadership program (Reaching Outwards for Outrageous lDescription Event I Purpose: Team Results - ROOTS) Community Benefit: Providing program support for fourth consecutive year of high school student Sth through 12th grade) leadership and character building at Saddleback High School. Program continues to foster and gravr mentors both inside the school and outside including on campus staff. outside adult volunteers, and graduated SHS seniors that have participated in the program and have returned to support the ROOTS program. I FApplicant Signature: �Ok_fotol-il _Ae I Date: 06/07/2018 V*W Mail: City Managees Office — M-31 Email: donationrequest@santa-ana.org 20 Civic Center Plaza Fax: (714) 647-6964 P.O. Box 1988 Santa Ana, CA 92702 Donation Reil DR - Council Meeting Date: JUNE 19,2018 Eligibility Met: YES I NO Approved Amount: KOM City Manager Signature: Date: Revised 01/05=17 EXHIBIT 13 29A-54 CITY OF SANTA ANA DONATION AGREEMENT WITH KIDWORKS COMMUNITY DEVELOPMENT CORPORATION 1. PARTIES AND DATE This Donation Agreement C'Agreement") is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation and XIDWORKS COMMUNITY DEVELOPMENT CORPORATION a California 501(c)(3) NON-PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as"Parties" in this Agreement. 2. REcrrALs 2.1 Community Benefit. The City wishes to provide Recipient with funding for the ANNUAL COMMUNITY RESOURCE FAIR PUT ON BY THE TOWNSEND RAITT AND MYRTLE ST. TASK FORCE, A COLLABORATION WITH LOCAL SCHOOLS, CHURCHES, PROPERTY OWNERS, AND NON-PROFIT ORGANIZATIONS THAT PROMOTE SAFETY, QUALITY OF LIFE, AND INCREASED ACCESS TO COMMUNITY RESOURCES. ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose. The City, by recommendaaou of COUNCILMEM[BER SARMIENTO, believes there is a public purpose in supporting the Community Benefit because it HOSTED ITS ANNUAL COMMUNITY RESOURCE FAIR EVENT ON MAY 12, 2018. THE EVENT ENTITLED, "BUILDING BRIDGES OF UNITY", WAS FREE TO THE COMMUNITY AND THE GOALWAS TO� INCREASE AWARENESS AND ACCESS TO HEALTH RELATED SERVICES AND TO STRENGTHEN THE LOCAL COMMUNITY. 7be foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERms AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of FWE HUNDRED DOLLARS ($500), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the ftmds for such purpose or otherwise comply fully -Aith the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Ter= Termination of Aweement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's fall expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) 2 gXT -85 per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and -Aith provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sold willful misconduct or sole active negligence (if the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy anyjudgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City� its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement maybe altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the 2W66 individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. CITY OF SANTA ANA By: Raul Godinez II City Manager Attest: By. Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By: Aaw-,", k - Qwsu,�� Laura A. Rossini Senior Assistant City Attorney KIDWORKS COMMUNITY DEVELOPMENT CORPORATION, a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Name: Title: EXHOT 1A. 29A-57 City Manager's Office — M-31 City of Santa Ana 20 Civic Center Plaza Donation Request P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 ,Name: 117rank Beiarano FAddross. 11902 W. Chestnut Ave. City, State, Zp: ISanta Ana, CA, 92703 1phono: 1 1714-834-9400 I 'Ema1I:jfrank@k1dvvorkSOC.0r9 FFx. 1714-834-9494 FNamw. KldWorks Community Development Corp. xempt Status: Is ur organization a non-profit or public tax-exempt organization as Select One: elln under Section 501(c)(3) of the Internal Revenue Code? FZY,, El No If oyouwwillonlyqu for a credit for CW-relafed costs foryourrequest P.e. permit fees, — �f Ye,, I time, rental rates forlacifilies or equipment, etc.).Costs for City services valy andif [74-3081569 �Pnroved, dif mayormaynot coverfull cost of requested Cityservices. �ax 11) 4: Z%smices Credit ate Needed: Requested: 6ayor/Counclimember Samniento uent Direct Payment Amount Frw-� —� P500 F vont Date: Fmay 12, 2018 ant Time: Flo.-OOAM-2:OOPM Requested: 1 Event Location: Willits St. Santa Ana, CA 92703 Address, CW, State. ZFp Description of Event I Purpose: CornmunityBeneflt: Applicant Signatu Fail. 12. 4vy wo Mail: City Manager's Office — M-31 Email: donationmquest@santa�na.org 20 Civic Center Plaza Fax: (714) 647-6954 P.O. Box 1988 Santa Ann, CA 92702 Donation Request DR- Refar&�.� 9 n .11 related DPV� Council Meeting Date: Eligibility Met: YES NO Approved Amount: City Manager Signature: Date: Revised 01/0512017 29AT-158 CITY OF SANTA ANA DONATION AGREEMENT WITH COMMUNITY ENGAGEMENT INC. 1. PARTiEs AND DATF This Donation Agreement ("Agreement! ) is entered into on JUNE 19, 2018, by and between the City of Santa Ana, a municipal corporation C'City") and COMMUNITY ENGAGEMENT -INC. a California 501(c)(3) NON-PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. Rwrms 2.1 Community Benefit. The City wishes to provide Recipient with funding for THE CUANOIS EL CANCION DEL WMIGRANTE EVENT HOSTED AT THE BOWERS MUSEUM ON MAY 12, 2018. THIS EVENT WAS FREE TO THE COMMUNITY AND PROVIDED CULTURAL ACTIVITES FOR SANTA ANA RESEDENTS. C'Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public P=os . The City, by recommendation of MAYOR PULIDO, believes there is a public purpose in supporting the Community Benefit for THE COAEVIUNITY OF SANTA ANA TO ENHANCE THE APPRECIATION OF ARTS & CULTURE, WHILE HIGHLIGHTING LOCAL ARTISTS, AND ENGAGING THE COMMUNITY. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERms AND CoNxrioNs 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of SEVEN THOUSAND FIVE HUNDRED DOLLARS ($7,500), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term; Termination of Aweement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. UHLBIT I& 29A-59 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free. and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy anyjudgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/ModificatiDn. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authori!ytoBnterAgreernen. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. EXHIBIT 15 29A-60 CITY OF SANTA ANA By: Raul Godinez 11 City Manager Attest: L-fi Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By: Laura A. Rossini Senior Assistant City Attorney COMMUNITY ENGAGEMNT INC., a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Name: Title: 2 HO T 9A 1 -61 City of Santa Ana Donation Request City Manager's Office — M-31 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 Contact.1riformation 'Name: JAI[en Moon Program Director ddress:_ 13920 Birch Street, Suite 103 lFity, State, Zip:: I Newport Beach, CA 92660 'FPhn,. 323-449-4823 �mall: Iaiienscottmoon@gmail.com FF,,. I I Name: IlCommunity Engagement Inc. 1:1 empt Status: Is your organization a non-profit or public tax-exempt organization as underSection 501(cX3) ofthe Internal Revenue Code? ou will only qualify for a credit for City -related costs for your request (i.e. permittees, a, rental rates for facilities or equipment, etc.). Costs for City services vary and if d, credit may or may not cover full cost of requested City services. ,ct One: F/_1 Yes No ts, ID _#: F47-4600334 Donation Request city S e"ices Credit ount Requested: IDate Needed: F ayor/Counclimember:' Pulldo �irect Pa entAmount Event Date: vent Time: 15pm jl,q,est rd: �7,500 F5/ 12/18 Event Location: Fwers Museum 2002 N, Main St., Santa Ana, CA 92706 Address, City, State, Zip S tu On Saturday�,May 12th, Santa Ana Sites presented Culled's El Cancidn del Inmigrante at the Bowers Musueum. Description of co c It as FTOheconcert was free to the public and was produced by Santa Ana Sites, under the fiscal and administrative i Event I Purpose: um a Ila of Commu Ity umbrella of Community Engagement, a non-profit that facilitates cuittural activities within the city of Santa Ana. I s cu Itu and provides an array of community benefits from community pride, to historical information, :cd Community Benefit: lcu pp t10 rappryec is !on ofethe arts, and motivation to the community to express their talents through the arts. Santa Ana has m m any talented artists and the events sponsored through these funds acknowledge and encourage arts & culture. lApplicant Signature: I a& -It itam FDat,. F6/1 3/18 Mail: City Manager's Office — M-31 I Email: donationrequest@santa-ana.org 20 Civic Center Pima Fax: (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 I_-= U01W L _�Woj� Donation Request#: Reference # on all related DPVs DR i Date: June 19, 2018 Eligibility Met: YES / NO YES int: $7,500 City Manager Signature; Date: F Revised 01/05/2017 CITY OF SANTA ANA DONATION AGREEMENT WITH MADISON PARK NEIGHBORHOOD ASSOCIATION 1. PARTIES AND DATE This Donation Agreement C'Agreement") is entered into on JUNE 1% 2018, by and between the City - of. - Santa, Ana, a municipal corporation ("City") and MADISON PARK -NEIGHBORHOOD ASSOCIATION a California 501(c)(3) NON-PROFIT ORGANIZATION 0'Recipient"). City and Recipient are sometimes individually referred to as 'Tarty" and collectively as "Parties" in this Agreement. 2. REaTALs 2.1 Community Benefit. The City wishes to provide Recipient with funding for AN EVENT 114VITING SPONSORS AND COMMUNITY RESOURCES TO PROVIDE SERVICES, ACTIVITIES AND EVENTS CONDUCTED BY THE MADISON PARK NEIGHBORHOOD ASSOCIATION TO EMPOWER RESIDENTS TO MAKE HEALTHIER LIFE CHOICES. ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public PuMose. The City, by recommendation of COUNCILMEMBER BENAVIDES, believes there is a public purpose in supporting the Community Benefit to HOLD A 5K WALK AND PROVIDE SECURITY FOR THE ATTENDEES TO SAFELY PARTICIPATE IN THIS EVENT HELD BY THE MADISON PARK NEIGHBORHOOD ASSOCIATION THAT WILL EMPOWER THE YOUTH AND FAMILIES TO BECOME ENGAGED AND ACTIVE. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERm AND CONDITIONS 3.1 Use of Punds. The City has chosen to provide Recipient with a one-time payment of FIVE, HUNDRED DOLLARS ($500); because the City has determined that there is a public purpose to be served in supporting the Cormnunity Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds'only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term, Terniination of Apleement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 2WK-t3 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amoiants and with provisions acceptable to City. 3.4 No Oversip—ht by City, Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification, Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willM misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Ameem . The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perfonn this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. EXHIBIT 16 29A-64 CITY OF SANTA ANA By: Raul Godinez 11 City Manager Aftest. By: Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By: hz. yz-�' Laura A. Rossini Senior Assistant City Attorney NIADISON PARK NEIGHBORHOOD ASSOCIATION, a 501(c)(3) NON-PROFIT ORGANIZATION By: Signature Name: Title: 2WK-t5 City Manager's Office — M-31 City of Santa Ana 20 Civic Center Plaza Donation Request P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 UritacUnf6rmatLon 'Name: Fjose J. Rea itle: [M-PN-gTreasurer I IT ��__ddrers':'__ 1516 E. OccidentaL St. I !Santa Ana, CA 9 2707 phone: 11714-357-6697 Email: madisonparkna@gmai1.com Fax: I �Name:[Wa_dison Park Neighborhood Association (MPNA) i Tax:-Fxemp�iStatus: Is your organization a non-profit or public tax-exempt —organizabon as —Select One: Yes bLQ defined under Section 501 (c)(3) of the Internal Revenue Code? I i �1 11 IIf No, you%!// only qualify for a credit for City -related costs foryour request (i.e. permit fees, 1-1 staff Ume, rental rates for facilities or equipment, etc.). Costs for City services vary and if If Yes, 180-0201690 ,approved, credit may or may not cover full cost of requested City services. -Tax ID M �ity Services Credit I DateNeeded: 6/30/18 Mayor/Counclimember: Benavides Amount Requested: i Direct Payment Amount ��500 �Event Date: _Jul-e2018 Time: 17am- 1pm )Reques;ted: Event Location: Addresa, Cft),% State, zip Madison Park 1528 S Standard Ave, Santa Ana, CA 92707 iViis year residents will-c-o—mplete a R-w—alki—long th—et: Fike —trail-fFa-m—Edinger —to IDescription of 11 Chestnut Ave. Two police officers are needed at intersections that lack stop signs lEvent I Purpose: �to ensure the safety of the participants. 1 1 i . MPNKi-FVrtes —sponsors and--communl[by —resources, �N(-ffh —pro%iidie Tservices 't6our Community Benefit: !community to empower residents to make healthier life choices. We anticipate an !attendance of approximately 1,500, which consist of adults and children. Applicant Signature Date: Mail: City Manager's Office—M-31 at 1: donationrequest@santa-ana.arg 20 Civic Center Plaza (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 Donation Request#; DR - June 19, 2018 1 Council Meeting Date; R&C'etwe a at? all related 0PVS YES $500 Eligibility Met: YES I NO Approved Amount: __7City Manager Signature: i Date: Revised 01ID512017 2 91AIT P%_626 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: ADOPT A RESOLUTION AUTHORIZING BRISTOL STREET URBAN GREENING GRANT PROGRAM APPLICATION (STRATEGIC PLAN NO. 5, 6F) CITY ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED [I As Recommended El As Amended EI Ordinance on I" Reading 0 Ordinance on 211 Reading 71 Implementing Resolution 0 Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a resolution which authorizes submittal of two grant applications for the Urban Greening Grant Program in the total amount of $4,269,874. DISCUSSION The Urban Greening Grant Program is administered by the State of California Resources Agency, and funds will be provided to preserve, enhance, increase, or establish community green space in California. The total Urban Greening grant funding available for Fiscal Year (FY) 2018-19 is $24.7 million statewide. A resolution from the City Council authorizing Public Works Agency staff to submit the applications for funding consideration is required by the grant application process (Exhibit 1). The resolution is due to the State Resources Agency prior to site visits for selected projects. Grant funds are anticipated to be awarded in November 2018. In April 2018, the Public Works Agency submitted preliminary concept applications under the grant's Call for Projects for Bristol Street Active Transportation and Urban Greening Improvements. The proposed project includes the addition of a 6-foot parkway; installation of bio-swales to percolate any street water runoff; drought -tolerant native planting, drip irrigation, canopy trees for shade and heat reduction and reduction of greenhouse gas emissions; an 8-foot ADA-compliant pedestrian sidewalk; a 6-foot concrete bike lane; and a 4-foot landscaped buffer to separate the bicyclists from motorized vehicles. Other key features include interpretive bikeway signage and pavement markings, which are intended to educate the public on designated conflict zones. The total estimated cost is $4,269,874. Given the importance of greening public lands and structures, and active transportation enhancements to public health and safety, staff recommends that the City Council adopt the resolution to complete eligibility requirements for this grant application. 55A-1 Resolution Authorizing Urban Greening Grant Applications June 19, 2018 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 — Community Health, Livability, Engagement & Sustainability, Objective #6 (focus projects and programs on improving the health and wellness of all residents), Strategy F (incorporate health and wellness into all applicable policies and plans [e.g., General Plan, Comprehensive Economic Development Strategy, Capital Improvement Plan, etc.]). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT No City funding match is required for this grant program. Edwin 1 am" Galvez(ls'E. Acting Executive Director Public Works Agency EWG/JG/HG Exhibit 1: Resolution 55A-2 imf 5114118 RESOLUTION NO. 2018-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING APPLICATIONS FOR GRANT FUNDS FOR CALIFORNIA CLIMATE INVESTMENTS URBAN GREENING PROGRAM WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and WHEREAS, the Calffomla Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require a resolution certifying the approval of application(s) by the Applicanfs governing board before submission of said application(s) to the State; and WHEREAS, the applicant, if selected, will enter Into an agreement with the State of California to carry out the Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows:. . Sectionl. The City Council approves the filing of applications for the Bristol Phase 3A and Bristol Phase 4 Active Transportation and Urban Greening Improvements Projects. Section 2. The City Council certifies that applicant understands the assurances and certification in the application. Section 3. The City Council certifies that applicant or title holder will have sufficient funds to operate and maintain the projects consistent with the land tenure requirements; or will secure the resources to do so. Section 4. The City Council certifies that it will comply with the provisions of Section 1771.5 o the State Labor Code. Section 5. The City Council, If applicable, certifies that the projects will comply with any laws and regulations including, but not limited to, legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable permits will have been obtained. Reseldon No. 2018-= Page I o13 9 4'11.J'VA -0 A Jmf 5/14/18 Section 6. The City Council certifies that applicant will work towards the Governors State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1. Section 7. The City Council appoints the City Manager or the Director of Public Works, or their designee, as agent to conduct all negotiations and execute and submit all documents Including, but not limited to applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned projects. Section8. This Resolution shall take effect immed lately upon Its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _ day of June, 2018. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney 'op jyu� L'=� By: V-61�11 (/John M. Funk Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Miguel A. Pulldo Mayor ResoluUon No. 2018-)OOC Page 2 of 3 55A-4 jmf 5114/18 CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018-)O(X to be the original resolution adopted by the City Council of the City of Santa Ana on 12018. Date: Clerk of the Council City of Santa Ana RmduUon No. 2018-W Page 3 of 3 55A-5 A 'P�PM REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: ADOPT A RESOLUTION TO MAINTAIN MEASURE M2 FUNDING ELIGIBILITY BY APPROVING A PAVEMENT MANAGEMENT PLAN UPDATE (STRATEGIC PLAN NO. 6, 1A, B, F, G) r--A t74*4�- - CITY RANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED E) As Recommended [I As Amended 0 Ordinance on 18' Reading 0 Ordinance on 2n' Reading El Implementing Resolution El Set Public Hearing For_ CONTINUED TO FILE NUMBER Adopt a Resolution confirming the status and update of the Pavement Management Plan (PMP) per Orange County Transportation Authority (OCTA) 2018-19 Measure M2 eligibility requirements. DISCUSSION In November 1990, Orange County voters approved Measure M, a one-half cent sales tax increase for 20 years, to fund transportation projects in Orange County. Sixteen years later, in November 2006, the voters again approved the Renewal of Measure M, referred to as M2 for an additional thirty years. M2 became effective in April 2011, and the net revenues generated by M2 contribute to two (2) types of funding: Local Fair Share (LFS) and Competitive. All Orange County cities are eligible for LFS funding which is distributed on a formula -based allocation determined by population, number of existing Master Plan of Arterial Highways centerline miles, and taxable sales. However, under the competitive component of the M2 funding, Cities must compete and be successful to receive grant monies. Fulfilling M2 eligibility requirements will also allow the City to qualify for other regional competitive M2 grant funding opportunities. The Orange County Transportation Authority (OCTA) determines annual eligibility for M2 funds based upon specific elements that cities must meet prior to June 30 of every year. In order to maintain M2 eligibility for Fiscal Year 2018-19 (FY18-19), the City must update and adopt via Resolution, a Pavement Management Plan (PMP) biennially. The PMP is the City's strategic plan to manage the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance costs, and determining alternative strategies and costs necessary to improve paved roads. A copy of this PMP with a certification must be submitted to OCTA by June 29, 2018. 5513-1 Resolution for Pavement Management Plan Update June 19, 2018 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy A (Develop a complete inventory of all assets to determine the scope of improvements needed to sustain the City's current infrastructure investment); Strategy B (Equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users); Strategy F (Perform periodic measurements to monitor and update each asset's condition and ensure adequate funding for repair and/or replacement costs in future budgets); and Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The recommended actions will continue the City's eligibility to receive Measure M2 funds. Upon meeting OCTA eligibility requirements, the City of Santa Ana is anticipated to receive an estimated $4.8 million in LFS funds and $15.2 million in M2 competitive funds for FY 2018-19. In the past, the City has received an average of $20 million in combined annual revenue from M2 LFS and competitive fund program allocations. Edwin "William" GaIv&-z, P.E. Acting Executive Director Public Works Agency EWG/JG/HG Exhibits: 1. Pavement Management Plan Resolution 2. 2018 Pavement Management Plan 55B-2 jmf 6/17/18 RESOLUTION NO. 2018-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 (M2) PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana Is required to meet eligibility requirements and submit eligibility verification packages to the Orange County Transportation Authority ("OCTA") In order to remain eligible to receive M2 funds. B. The City of Santa Ana is required to adopt and update a Pavement Management Plan ("PMP"), using the required format, regarding the status of road pavement conditions and Implementation of the PMP on a biennial basis. C. The City of Santa Ana Is required to provide a plan that manages the preservation, rehabilitation, and maintenance of paved roads by analyAng pavement life cycles, assessing overall system performance costs, and determining alternative strategies and costs necessary to improve paved roads, Section 2. The City Council hereby declares that the PMP Is In conformance with the PMP Submittal Template provided In the Countywide Pavement Management Plan Guidelines. Section 3. The City of Santa Ana hereby adopts a PMP and has provided an updated PMP report, using the required format, to OCTA. Section 4. The City Council authorizes the Executive Director of the Public Works Agency, the City Engineer, or his or her designee to sign the PMP certification form. Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. Resoluflon No. 2018-)OCX Page 1 of 2 jmf 5/17/18 ADOPTED this _ day of .2018. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney A P By: VIA�' Oohn M. Funk Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify that the attached Resolution No. 201 8-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on _ .2018. Date: Clerk of the Council City of Santa Ana Resolution No. 2018-XXX Page 2 of 2 55B-4 Exhibit 2 A CITY OF SANTAANA 2018 PAVEMENT MANAGEMENT PROGRAM May 2018 55 B-5 Table Of Contents TABLE OF CONTENTS TABLEOF CONTENTS ................................................................................................................ 1 EXECUTIVESUMMARY .......................................................................................................... E-1 1.0 INTRODUCTION ................................................................................................................. 1-1 2.0 METHODOLOGY ................................................................................................................ 2.1 2.1 Inventory ........................................................................................................................ 2-1 2.2 Planning ......................................................................................................................... 2-2 2.3 Data Collection ............................................................................................................... 2-2 2.4 Data Entry ...................................................................................................................... 2-2 2.5 Analysis .......................................................................................................................... 2-3 3.0 PAVEMENT NETWORK ..................................................................................................... 3-1 3.1 Functional Classifications ............................................................................................... 3-2 3.2 Pavement Condition Index ............................................................................................. 3-4 3.3 Existing Pavement Condition ......................................................................................... 3-5 4.0 MAINTENANCE AND REHABILITATION STRATEGIES .................................................. 4-1 4.1 Treatment Types and Associated Costs ........................................................................ 4-1 4.2 Funding .......................................................................................................................... 4-5 4.3 Budget Alternatives ....................................................................................................... 4-6 4.3.1 Existing Funding .................................................................................................... 4-7 4.3.2 Alternative Funding Levels Required To Maintain Existing PCI .......................... 4-10 4.3.3 Alternative Funding Levels Required To Improve PCI ........................................ 4-13 APPENDIX 1: ENTIRE PAVEMENT NETWORK PCI REPORT APPENDIX 11: ARTERIAL STREETS 7-YEAR M&R PLAN APPENDIX III: LOCAL STREETS 7-YEAR M&R PLAN APPENDIX IV: QUALITY ASSURANCE/QUALITY CONTROL PLAN APPENDIX V: PAVEMENT MANAGEMENT PLAN AGENCY SUBMITTAL City of Santa Ana 2018 Pavement Management Program 55B-6 Table Of Contents FIGURES Figure E-1: PC] Distribution for 2014 and 2016 ........................................................................ E-1 Figure 2-1: Sample Pavement Deterioration Curve ................................................................... 2-3 Figure 3-1: Entire Pavement Network Summary ....................................................................... 3-1 Figure3-2: Arterial Street ........................................................................................................... 3-2 Figure3-3: Local Street ............................................................................................................. 3-3 Figure 3-4: Current PCI Distribution (Entire Pavement Network) .............................................. 3-5 Figure 3-5: Current PC[ Distribution (Arterial Network) .............................................................. 3-6 Figure 3-6: Current PC] Distribution (Local Network) ................................................................ 3-7 EXT I W Table E-1: Funding Alternatives Summary ............................................................................... E-4 Table 3-1: Current Entire Pavement Network Summary ............................................................. 3-1 Table 3-2: Pavement Condition Index and Treatment Type ...................................................... 3-4 Table 3-3: PC[ Distribution Comparison (2016 vs. 2018) .......................................................... 3-5 Table3-4: PC] Distribution ......................................................................................................... 3-8 Table 4-1: Cost by Condition (Arterial Network) ........................................................................ 4-3 Table 4-2: Cost by Condition (Local Network) ........................................................................... 4-3 Table 4-3: Existing Funding (Entire Pavement Network) ........................................................... 4-8 Table 4-4: Existing Funding (Arterial Network) .......................................................................... 4-8 Table 4-5: Existing Funding (Local Network) ............................................................................. 4-9 Table 4-6: Alternative Funding Levels Required To Maintain Existing PCI (Entire Pavement Network) .................................................................................... 4-11 Table 4-7: Alternative Funding Levels Required To Maintain Existing PC] (Arterial Network) ................................................................................................... 4-11 Table 4-8: Alternative Funding Levels Required To Maintain Existing PC[ (Local Network) ...................................................................................................... 4-12 Table 4-9: Altemative Funding Levels Required To Improve PCI (Entire Pavement Network) .................................................................................... 4-14 Table 4-10: Alternative Funding Levels Required To Improve PC[ (Arterial Network) ................................................................................................... 4-14 Table 4-11: Alternative Funding Levels Required To Improve PCI (Local Network) ...................................................................................................... 4-15 City of Santa Ana 2018 Pavement Management Program 55B-7 ACRONYMS AC Asphalt Concrete ASTM American Society of Testing Materials AV Avenue BLVD Boulevard CDBG Community Development Block Grant CIP Capital Improvement Program CIR Circle CIR Cold In -Place Recycling city City of Santa Ana Comm Common CT Court CTB Cement Treated Base DR Drive EB East Bound FDR Full Depth Reconstruction FWY Freeway FY Fiscal Year GIS Geographical Information System GN Glen GPCE General Plan Circulation Element HUTA Highway Users Tax Account LN Lane M&R Maintenance and Rehabilitation MPAH Master Plan of Arterial Highways NB North Bound OCTA Orange County Transportation Authority PCC Portland Cement Concrete PCI Pavement Condition Index Pa. Average Area -Weighted Pavement Condition Index PDC Pavement Deterioration Curve PL Place PMP Pavement Management Program RD Road RR Railroad RSRP Residential Street Repair Program SB South Bound SF Square Feet ST Street WB West Bound WY Way Uity ot Santa Ana 2018 Pavement Management Program 55B-8 Executive Summary EXECUTIVE SUMMARY The City of Santa Ana (City) Public Works Agency utilizes StreetSaver and geographical information system (GIS) to develop the Pavement Management Program (PMP) to provide an accurate inventory of the current and projected pavement condition of all public roadways and to implement a seven-year roadway maintenance and rehabilitation (M&R) program to maximize the return from available existing funding for street pavement. The PMP's ultimate goal is to effectively strategize short and long-term usages of current and future limited funding to restore and maintain the entire street pavement network at "Good" condition or better. The City currently manages 422.8 centerline miles of streets for a total of approximately 95.7 million square feet (SF) of paved surfaces. To be consistent with the City General Plan Circulation Element Master Plan of Streets and Highways and the Orange County Transportation Authority (OCTA) Master Plan of Arterial Highways (MPAH), the entire street pavement network is organized into two networks (arterial and local) depending on its functional classifications (i.e. major, primary, secondary, and collector arterial streets; residential and non- residential local streets). There are 106.2 centerline miles (25% of entire pavement network) in the arterial network and 316.6 centerline miles (75% of entire pavement network) in the local network. To assist planning maintenance needs, the streets are also arranged into over 4,300 sections and classified by surface types — Asphalt Concrete (AC) or Portland Cement Concrete (PCC). Figure E-1: PCI Distribution for 2016 and 2018 0 Arterial 2016 0 Arterial 2018 0 Local 2016 0 Local 2018 100% - 90% - 80% - 70% - 60% - 50% - 40% - LR 30% - 20% - 10% - 0% - 0-40 41-59 60-74 75-85 100 86-100 Very Poor Poor Fair Good Very Good ry City of Santa Ana 2018 Pavement Management Program E-1 55B-9 Executive Pavement condition inspections are performed biennially for both the arterial and local networks. Figure E-1 shows a comparison of the Pavement Condition Index (PCI) distribution between the 2016 and the 2018 inspections. The PCI is a numerical value ranging from 0 for deteriorated pavement with virtually no remaining life to 100 for new or recently rehabilitated pavement. Generally, the PCI value is expressed as an area -weighted PCI (PC[,,) to provide a more representative value. A PCI value is computed for each street section based on the pavement distresses found within that section during an inspection. Inspections provide the data utilized in analysis and surface treatment recommendations for each street section; however, the PCI values shall be utilized for planning purposes in determining the surface treatment types and are not intended to replace sound engineering judgment. In general, the City's strategies involve the utilization of surface seals, such as crack sealing or slurry sealing for preventive maintenance and rehabilitation (M&R) of streets in "Good" condition and major M&R plans typically consist of overlays, such as thin overlays, for "Fale' condition streets; resurfacing, such as structural overlays or cold -in -place recycling (CIR), for "Poor" condition streets; and reconstruction, such as cement -treated base (CTB) or full depth reconstruction (FDR), for"Very Poor" condition streets. A fully -integrated PIVIP has had a positive effect on improving the City's entire pavement network by developing efficient M&R strategies and analyzing the effect of various funding alternatives on the pavement conditions. The strategies include forecasting optimal time for M&R needs, providing cost-effective alternatives for halting the deterioration of existing pavement, improving the overall condition of the entire pavement network, and reducing the backlog of M&R work over the next seven years. To carry forward one of the City's main objectives in providing a safe, reliable, efficient, and comfortable driving environment, this PIVIP report analyzes various M&R strategies, the effect of the City's existing Capital Improvement Program (CIP) funding on the street pavement system, and projected funding to both maintain and improve existing M., over a seven-year plan. With existing funding of approximately $59.3 million for the entire pavement network over the seven-year period from Fiscal Year (FY) 2018/19 through FY 2024/25, the entire pavement network existing PCI,, of 78 is projected to decrease by 10 percent to 70 at the end of the seven-year cycle under existing funding levels. Individually, the arterial and local networks are projected to experience a similar decrease in existing PCI.., 15 percent and 10 percent, respectively. Furthermore, the backlog for the entire pavement network is projected to increase by 89 percent from $146.4 million in the first year to $276.4 million in the seventh year. If the existing PCI,, of 78 were to be maintained at the end of the seven-year cycle, a total of $103.2 million in additional funds calculated at about $14.7 million annually would be required; thus providing for a total alternative funding level of just over $162.5 million through FY 2024/25. The additional funding would be applied to both the arterial and local networks at 46.7 percent ($48.2 million) and 53.3 percent ($55 million), respectively. Furthermore, with this additional funding, the backlog for the entire pavement network is projected to diminish by 3 percent from $146.4 million in the first year to $141.8 million in the seventh year. City of Santa Ana 55B-1 0 Executive Summary If the existing PCI,, were to be improved by I point to 79 at the end of the seven-year cycle, a total of $120.6 million in additional funds calculated at about $17.2 million annually would be required; thus providing for a total alternative funding level of over $179.9 million through FY 2024/25. The additional funding would be applied to both the arterial and local networks at 46.4 percent ($55.9 million) and 53.6 percent ($64.7 million), respectively. Furthermore, with this additional funding, the backlog for the entire pavement network is projected to diminish by 18 percent from $146.4 million currently to $119.9 million in the seventh year. Overall, the conclusion drawn from this PMP report is that the backlog for the entire pavement network is evenly distributed across both the arterial and the local network. Additionally, existing funding levels in the City CIP will not keep pace with rehabilitation needs over the next seven years. Since preserving street condition and performance should be a priority to provide motorists with safety assurances, the City's goal over the next seven years is to acquire sufficient pavement M&R funding to sustain the entire street pavement network at "Good" condition or better. By achieving this goal, the City will remain eligible for the reduced local match requirements for the renewed Measure M2 Competitive grant until FY 2024/25. 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LL G)to 0 w LL — m Ea,- m r-- X Im C:j co OLU X& =1 R E 0 0 Lu t U-1 < bb> 0 mo�a IL IL IL 0 01 'R Z ca 0 IL m pt tL C� 6,4: L6 c6 r-: c6 6 IT LU 55B-1 2 1.0 INTRODUCTION Since public streets are utilized for moving people and freight and they are vital to the City of Santa Ana (City) economy, preserving their condition and performance should be a priority. The City Public Works Agency has developed the Pavement Management Program (PMP) to monitor and maintain the City street system over the past ten years utilizing MicroPaver and StreetSaver and geographic information system (GIS). The City's PMP has been developed to assist City personnel generate a solid and reliable Capital Improvement Program (CIP) based on the Pavement Condition Index (PC]) of the streets to sustain a desirable level of pavement performance on a network scale. The PMP's ultimate goal is to effectively strategize short and long-term usages of current and future limited funding to restore and maintain the entire pavement network at "Good" condition or better. Additionally, MicroPaver and StreetSaver have been selected as the pavement management software to be utilized by the Orange County Transportation Authority (OCTA) and all member agencies in Orange County in 2008; therefore, with the City of Santa Ana's continuing effort to maintain its streets and comply with the OCTA's requirements. The City's PMP is in compliance. Prior to this update, the City of Santa Ana migrated its pavement database from MicroPaver to StreetSaver. StreetSaver is a program developed by the Bay and it is the most widely used pavement management system in California. The transition was completed in 2017. The purpose of the PMP is to: • Provide an accurate current inventory and pavement conditions of all public roadways; • Predict future pavement condition with and without work; • Develop a roadway maintenance program; • Prioritize and recommend the most cost-effective roadway repairs; • Implement a 7-year roadway maintenance and rehabilitation (M&R) program; • Maximize the return from available funding for street pavement. Pavement is a dynamic structure where deterioration is constantly occurring. Therefore, as part of the development of the PMP, a survey of the City street pavement condition must be conducted on a regular basis to identify the type of severity and quantity of pavement distresses (refer to Section 2.0 Methodology and Appendix IV: Quality Assurance/Quality Control Plan). The pavement management database needs to be updated frequently to reflect the changes in pavement conditions and pavement maintenance histories. Upon completion of the survey and database updates, StreetSaver generates a new PC] value, which assists in the selection of the most cost-effective roadway M&R strategy. The PCI value, which was developed by US Army Construction Engineering Research Laboratory and adopted as standard procedure by the American Society of Testing Materials (ASTM) and the American Association of State Highway and Transportation Officials, has been utilized by numerous municipalities nationwide. City of Santa Ana 2018 Pavement Management Program 55B-1 3 2.0 METHODOLOGY 2.1 INVENTORY All streets within the City are categorized as either arterial or local streets and are grouped as such into their respective networks; collectively they comprise the entire pavement network. Within each network, the streets are ranked based on their functional classifications (refer to Section 3.0 Pavement Network) and are assigned a letter that corresponds with the rank. In the case of the arterial network, the letter 'B' is assigned to major arterial streets, the letter 'P' is assigned to primary arterial streets, the letter'S' is assigned to secondary arterial streets. These streets are considered "Arterial" functional classification within StreetSaver. The letter 'C' is assigned to collector arterial streets which is considered "Collector" functional classification in StreetSaver. In the case of the local network, the letters 'E' and T are assigned to residential and non-residential streets, respectively, both of which fall within "Residential/Local" functional classification umbrella in StreetSaver. StreetSaver functional classes follow the guideline as shown in the Federal Highway Administration's (FHWA) "Functional Classification Concepts, Criteria and Procedures" 2013 edition. Each street, or branch, is divided into segments, or sections, at intersecting streets and railroads. For example, Main Street from First Street to Second Street and Grand Avenue from Railroad to Chestnut Avenue. Additionally, a section break is introduced where a change in pavement surface is encountered mid -block. For example, if the pavement surface were to change from Asphalt Concrete (AC) to Portland Cement Concrete (PCC) at any point along Main Street from First Street to Second Street, then the resulting sections would be Main Street from First Street to AC-PCC Transition and Main Street from AC-PCC Transition to Second Street; where one section has an AC surface and the other has a PCC surface. In an effort to help identify and sort the streets efficiently, identifying numbers are assigned to each branch and section. A Branch ID is a six digit number assigned to each branch and is numbered increasingly with numbered streets listed first followed by the remainder of the streets listed in alphabetical order. A Section ID is a four digit number assigned to each section and is numbered increasingly based on geography from west to east and from south to north. For example, the westernmost or southernmost section of a branch would have a Section ID with the lowest number and the easternmost or northernmost section of a branch would have a Section ID with the highest number. Furthermore, the four -digit Section ID number may be followed by a letter such as N, S, E, or W that denotes the direction of travel (north, south, east, and west, respectively) along a street. This letter is used to differentiate between the two halves of a street when it is divided as such. For example, Section ID 11 OON and Section ID 11 OOS would denote the northbound and southbound sides of a section, respectively. Additionally, other sort features are available to assist in further grouping segments with similar characteristics. For example, to identify streets within pre -defined geographical areas, each section is labeled with a number that corresponds to either a neighborhood or a non - neighborhood area. A neighborhood area, which is typically comprised of churches, schools, and residential properties, is defined as the boundary established through a collaboration of the City of Santa Ana 2018 Pavement Management Program 2-1 55B-14 2.0 Methodology City's Community Development Agency (CDA) and local residents based on both geographic and social components. Currently, there are 64 neighborhoods established in the City, which meet with CDA staff regularly to develop strategies to shape it for the better and sustain it for the long term. A non -neighborhood area refers to the zone located outside of the established neighborhood boundaries comprising of mostly commercial and industrial uses. 2.2 PLANNING Preparation prior to performing pavement surveys involves three major components: inspector training, survey type selection, and identifying sample units. Inspector Training - In order to be familiar with the inspection guidelines, inspectors are prompted to read the Asphalt & Concrete Distress Manuals (ASTM D6433-16), complete the web -based Pavement Management software training and learn the data input application for the StreetSaver program prior to inspecting. Additionally, the inspection routes are planned in a time -efficient manner to efficiently capture the pavement data. Survey Types - There are two types of surveys allowable: 'Windshield" and "walking" surveys. A windshield survey consists of examining the pavement from a vehicle moving at no more than 10 miles per hour (MPH), while a walking survey allows an inspector to examine from the pavement surface itself. Although, for safety reasons, walking surveys on arterial roadways may be performed from a safe place adjacent to the pavement such as a sidewalk, center median, or shoulder. Sample Units - Random areas, known as sample units, within a street section are inspected as a representative of the whole segment. A sample unit for an asphalt street section contains a total area of 2500 square feet (SF) ±1 000 SF, and a sample unit for a PCC street section contains a total number of 20 slabs ±8 slabs. 2.3 DATA COLLECTION The pavement distresses found within a sample unit are identified by type, classified by severity, measured/counted by square feet, lineal feet or each, and recorded as they are encountered in the field. A number of sample units are randomly selected for re -inspection to assure consistent and accurate results among inspectors. Refer to Appendix IV: Quality Assurance/Quality Control Plan for further details on quality control/quality assurance. 2.4 DATA ENTRY The collected pavement distress data is input into StreetSaver, creating an inspection record for each sample unit. City of Santa Ana 2018 Pavement Management Program 55B-1 5 9E, 2.0 Methodology 2.5 ANALYSIS Based on the latest inspection data and several other factors, including surface type, functional classifications, last construction date, and PCI, pavement deterioration curves (PDCs) or pavement condition prediction models are generated separately for the local and arterial networks. These curves are imperative for a complete PMP to predict future pavement performance and determine maintenance and rehabilitation (M&R) requirements. Figure 2-1 shows a sample PDC with the appropriate M&R. Figure 2-1: Sample Pavement Deterioration Curve 100 Very Good Do Nothing 85 - — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Good Surface Seal 0 75 - 8� — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — C 0 Fair Overlay 60 - — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Poor Resurfacing 40 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — E no I Very Poor Reconstruction Pavement Life (yrs) To develop an accurate PDC, "suspicious" data / anomalies outside of the maximum and minimum envelopes generated from StreetSaver are filtered out. For example, data with PCI increase significantly with age (recording error) or lack of past inspection data must be removed because pavements are load carrying structures, which degrade over time due to the combined action of environmental and traffic. This data filtering processing is critical because pavements with unusual performance would have substantial impact on the PDC behavior and the pavement life cycle consequently. The final PDCs illustrate that the rate of deterioration is fairly slow in the early years of the pavement's design life. During the first 65 percent to 75 percent of a pavement's design life, which varies based on functional classifications and surface type, a pavement deteriorates approximately 40 percent of its quality, i.e. from a PCI of 100 ("Very Good" condition) to a PCI of 60 ("Fair" condition). However, the rate of deterioration starts to increase rapidly with age after a pavement reaches this point in its life cycle. Typically, a pavement can deteriorate 40 percent in its quality (PC] quickly drops from 60 ("Fair' condition) to 20 ("Very Poor' condition)) in the next 15 percent to 25 percent of its design life. Although the local and arterial networks have different design life spans, both PDCs share similar characteristics because the pavement will crack and these cracks will propagate out and become severe with continued traffic loadings and weathering without any M&R treatment. Therefore, a PCI of 60 is assigned as the critical City of Santa Ana 2018 Pavement Management Program 2-3 55B-1 6 2.0 Methodology PC[ for both the arterial and local networks. The critical PC[ is defined as the PCI value after which a pavement section is expected to deteriorate rapidly with age or where the rate of PCI loss increases significantly with time. City of Santa Ana 2018 Pavement Management Program 55B-1 7 2-4 3.0 PAVEMENT NETWORK Currently, the City's entire street pavement network has approximately 422.8 centerline miles consisting of approximately 95.7 million square feet of paved surfaces. To assist planning maintenance needs, the entire pavement network is organized into two networks (arterial and local) depending on their importance in the whole roadway system. The arterial and local networks include 106.2 centerline miles (25 percent) and 316.6 centerline miles (75 percent), respectively. To be consistent with the City General Plan Circulation Element Master Plan of Streets and Highways and the Orange County Transportation Authority (OCTA) Master Plan of Arterial Highways (MPAH), the streets in each network are ranked based on their functional classes; the arterial network is comprised of Major, Primary, Secondary arterial streets and Collector Streets, and the local network is comprised of Residential and Non -Residential streets. Additionally, these streets are classified by surface types —Asphalt Concrete (AC) or Portland Cement Concrete (PCC); and they are divided into more than 4,300 sections (refer to section 2.0 Methodology) for ease of tracking their pavement conditions, pavement history and M&R requirements. Table 3-1 and Figure 3-1 summarize the current City pavement networks information. Table 3-1: Current Entire Pavement Network Summary Network Type Surface Type Area (SF) Centerline Mile Arterial AC 35,929,843 104.0 Arterial PCC 429,453 2.2 Local AC 54,548,033 292.2 Local PCC 4,794,862 24.4 Entire Pavement NetwoFk 95,702,191 422.8 Figure 3-1: Entire Pavement Network Summary Local PCC 4,794,862 5.0% Arterial AC 3!5,929,843 37.5% Local AC 54,548,033'11"11 57.0% Arterial P PCCC C 429,453 0.4% City of Santa Ana 2018 Pavement Management Program 3-1 55B-1 8 3.0 Pavement Network 3.1 FUNCTIONAL CLASSIFICATIONS One of the critical factors affecting the roadbeds and pavement deterioration rate is the quantity and associated vehicle weight of traffic utilizing the streets. The volume and type of vehicular usage for the abovementioned arterial networWs four functional classifications are: • Major Arterial — Generally consists of a six -travel lane, divided roadway connecting various parts within the City of Santa Ana and adjacent cities. A major arterial is designed to accommodate between 30,000 and 50,600 vehicle trips daily. This facility type comprises approximately 58 centerline miles or 55 percent of City arterial network. • Primary Arterial — Generally consists of a four -lane, divided roadway serving as a major access route to regional destinations (such as downtown and similar major focal points within the City). A primary arterial is designed to accommodate between 20,000 and 30,000 vehicle trips daily. This facility type comp0ses approximately 10 centerline miles or 9 percent of City arterial network. • Secondary Arterial — Generally consists of a four -lane, undivided roadway serving intra-city mobility. A secondary arterial is designed to accommodate between 10,000 and 20,000 vehicle trips daily. This facility type comprises approximately 35 centerline miles or 33percent of City arterial network. • Collector Street — Generally consists of a two-lane, undivided roadway. A collector street is designed to accommodate between 7,500 and 10,000 vehicle trips daily. This facility type comprises approximately 3 centerline miles or 3 percent of City arterial network. Figure 3-2: Arterial Street City of Santa Ana 2018 Pavement Management Program 0-4 55B-1 9 3.0 Pavement Network The local network is comprised of two functional classifications as described below: • Non -Residential Street — Generally a low -speed two-lane, undivided roadway with parking allowed on both sides of the street. Businesses are located on both sides of the street. A non-residential street is designed to accommodate less than 6,000 vehicle trips daily. This facility type comprises approximately 32 centerline miles or 10 percent of City local network. • Residential Street — Generally a low -speed and low -volume two-lane, undivided roadway providing access to individual properties in a neighborhood. A residential street is designed to accommodate less than 6,000 vehicle trips daily. This facility type comprises approximately 285 centerline miles or 90 percent of City local network. Figure 3-3: Local Street �ILY WFoania iAna zuitj kjavement Management Program 3-3 55B-20 3.0 Pavement Network 3.3 EXISTING P"EMENT CONDITION Based on the inspections and data processing procedures mentioned in Section 2.0 Methodology, the majority of the local street's pavements (59.3 percent) currently have a PCI of at least 86 or in "Very Good" condition; this indicates that the City's local network continues to demonstrate high conditional values. However, these results show a decrease in the entire network since the City's prior update in 2016 due to a 13.8 percent decline in the local network (refer to Table 3-3 for PCI distribution in 2016 compared to 2018). Table 3-3: PCI Distribution Comparison (2016 vs. 2018) Pavement Quality PCI Entire Network I Arterial Network Local Network N�� 2016 1 2018 2016 1 2018 2016 1 2018 Very Good 86-100 61.0% 46.3% 41.6% 25.1% 73.1% 59.3% Good 75-85 14.8% 19.7% 22.0% 23.6% 10.3% 17.2% Fair 60-74 12.2% 18.4% 27.7% 30.9% 2.7% 10.7% Poor 41-59 4.7% 8.4% 7.8% 12.3% 2.7% 6.0% Very Poor 0-40 7.3% 7.4% 0.9% 8.2% 11.2% 6.8% With the proper maintenance and rehabilitation application of the local and arterial streets, approximately two-thirds of the entire pavement network is currently in "Very Good" or "Good" condition (approximately 66 percent) with a PCI of at least 75, which is similar to the results from the previous update in 2016. Figure 3-4 summarizes the current PCI distribution for the entire pavement network. PCI is Figure 3-4: Current PCI Distribution (Entire Pavement Network) PCI 60-74 n�[ Al rn PCI 86-IOU 46.3% 0-40 .4% • PCI 86-100 • PCI 75-85 • PCI 60-74 Is PCI 41-59 m PCI 0-40 City of Santa Ana 2018 Pavement Management Program 3-5 55B-21 3.0 Pavement Network 3.2 PAVEMENT CONDITION INDEX The City utilizes PCI output from StreetSaver as the rating mechanism to describe the City street pavement condition. This numerical index ranges from PCI of "0" for a failed and/or badly deteriorated pavement with virtually no remaining life to PCI of "100" for a pavement in perfect condition. A street section with proper engineering design and construction begins its life cycle as a new or recently rehabilitated street with a PCI of "100". As the condition of the street surface begins to deteriorate, the PCI decrease reflects the surface deterioration based on the signs of distress noted during the field surveys (refer to Section 2.0 Methodology and Appendix IV: Quality Assurance/Quality Control Plan). Although the surface treatment recommendation for each street section utilizes the PCI value as the basis, the PCI values shall be used for planning purposes only and are not intended to replace sound engineering judgment. An engineering review of the pavement condition shall take place prior to any actual construction work at a particular street section because the review may indicate that a particular pavement section needs attention earlier than the other street sections in its localized area. In general for planning and budgeting purposes, the correlation among the PCI, pavement quality and signs of distresses are summarized in Table 3-2: Table 3-2: Pavement Condition Index and Treatment Type Pavement Quality PCI Pavement Description The pavement is new or almost new with very little or no roughness Very Good 86-100 and surface distress (except utility patches if any), including minimal hairline cracks and/or weathering. The pavement structure is sound and no oxidation occurs. The pavement has minor roughness and little to slight surface Good 75-85 distresses (except utility patches if any), including slight cracking, slight to moderate weathering. The pavement structure is sound and some oxidation may occurs. The pavement may have noticeable roughness and slight to Fair 60-74 moderate distresses are surfacing, including severe weathering, non -load -related cracking, depressions, and material loss. The pavement structure is becoming deficient (minimal base failure). The pavement Tas noticeable roughness (significant surface distortion) and moderate to severe surface distresses, including Poor 41-59 severe weathering, load -related cracking (such as alligator cracking), depressions, and material loss. The pavement structure I is deficient (up to one-third base failure). The pavement has severe surface distresses, including large Very Poor 0_40 quantities of distortion and major and unsafe cracking (alligator cracking). The pavement structure is inadequate (over one-third failure). City of Santa Ana 2018 Pavement Management Program 3-4 55B-22 3.0 Pavement Network As shown in Table 3-3, the majority of arterial streets' pavements are currently either in "Fair" (30.9 percent), "Good" (23.6 percent), or "Very Good" (25.1 percent) conditions. Figure 3-5 shows the current PCI distribution of the arterial network. Figure 3-5: Current PCI Distribution (Arterial Network) PCI 41-59 12.3% PCI 0-40 PCI 60-74 30.9% m PCI 86-100 0 PCI 75-85 0 PCI 60-74 PCI 86-100 25.1% 0 PCI 41-59 111 0 PCI 0-40 PCI 75-85 23.6% City of Santa Ana 2018 Pavement Management Program 3-6 55B-23 3.0 Pavement Network The improvement in the condition of the local pavement network in recent years resulted largely from the Residential Street Repair Program (RSRP), which is a comprehensive residential street improvement plan that commenced in 2008. A dedicated team of staff and experts evaluated the entire local pavement and incorporated a "Best Streets First" approach for the RSRP, whereby the streets needing the least amount of work are repaired first to prevent further deterioration and the streets categorized in "Very Poor" condition will be repaired last. As of December 2015, 206 centerline miles of local asphalt and concrete residential streets have been repaired through the RSRP. The goal going forward will be utilizing available funding to repair residential concrete streets and establishing preventative maintenance program. Figure 3-6 shows the current PCI distribution of the local network. Figure 3-6: Current PCI Distribution (Local Network) PCI 60-74 PCI 41-59 10.7% 6.0% PCI 0-40 PCI 75-85 6.8% 17.2% • PCI 86-100 • PC[ 75-85 • PCI 60-74 0 PCI 41-59 • PCI 0-40 PCI 86-100 59.3% City of Santa Ana 2018 Pavement Management Program 3-7 55B-24 3.0 Pavement Network Table 3-4 shows the breakdown of PC[ distribution of the entire pavement network, and the arterial and local pavement networks individually, based on area and centerline mileage. Table 3-4: PCI Distribution Pavement Quality PCI Entire Network Arterial Network Local Network MILE AREA (SF) MILE AREA (SF) MILE AREA (SF) Very Good 86-100 217.5 44,300,945 25.9 9,122,037 191.6 35,178,908 Good 75-85 78.5 18,800,389 24.3 8,586,822 54.2 10,213,567 Fair 60-74 67.3 17,562,948 33.9 11,221,247 33.4 6,341,701 Poor 41-59 29.0 8,000,870 11.8 4,456,626 17.2 3,544,244 10.3 2,972,564 20.2 4,064,475 iiw;7,037,039 95,702,191 106.2 36,359,296 316.6 59,342,895 The pavement condition is generally measured by a weighted index (typically by area), referred to as Average Area -Weighted Pavement Condition Index (PC[,,), which is determined as follows: Where, 2:','=,(PCIj xAi) PCIaW J;L E-IAI PCIaw = Average area -weighted PC[ PCIi = PC] of pavement section number 1 Ai = Area of section number I n = Total number of pavement sections Based on the formula above, the City's current entire pavement network is in "Good" condition with a PCI., of 78. City of Santa Ana 2018 Pavement Management Program 3-13 55B-25 4.0 MAINTENANCE AND REHABILITATION STRATEGIES With 422.8 centerline miles and 4,300 street sections, the City develops a comprehensive, fully - integrated PMP utilizing the inventory data along with the inspection information, M&R options and their associated costs, and predictions about future pavement condition from StreetSaver to determine optimal time for maintenance and rehabilitation needs. Due to limited available fiscal resources, the City needs to perform cost-effective M&R strategies to maintain the pavement networks. Additionally, pavement preservation, which is an important aspect of the PMP considering the limited funding, will be included in the overall decision -making process. 4.1 TREATMENT TYPES AND ASSOCIATED COSTS The pavement preservation and M&R considerations utilized by the City are categorized into localized, global and major M&R. Localized M&R can be applied as a stop -gap measure or a preventive measure, including routine maintenance such as crack -filling and pothole repairs. Global M&R, which is cost effective when applied as a preventive measure, are methods applied to the entire pavement sections to slow the rate of deterioration and improve current PCI, including applying slurry sea] to the existing pavement surface. Major M&R, which is often economically applicable to deteriorated pavements, pavements deteriorating at a rapid rate, and pavements subjected to a change in traffic loading, refer to methods correcting or improving structural and functional requirements, including cold -milling and overlay, cold -in -place recycling, cement treated base, and/or full depth reconstruction. The City currently utilizes the following M&R treatment methods: • Crack Seal — Crack Seal is applicable for newer pavements with cracks beginning to form. Since water is the most destructive element to a roadway pavement, this treatment utilizes asphalt materials bonding to the crack walls to restrict water penetration into the underlying base and sub -base layers to reduce further pavement deterioration. This preventive M&R treatment, which will extend the pavement life by three to five years, saves money by delaying the expense of major reconstructive pavement work. • Slurry Seal — Slurry Seal, which applies to pavement with minimal surface distress, such as minor cracks, provides a new wearing surface to extend the pavement life. This treatment is a mix blend of high quality crushed aggregates (sand -like), asphalt emulsion, water and mineral fillers, spreading over the entire pavement surface. The layer of slurry sea[ (ranging from 1/8" to 3/8" thick) prevents further oxidization and water from further deteriorating the asphalt concrete surface and subgrade, corrects raveling, and improves skid resistance. • Thin Overlay — Thin Overlay is a maintenance overlay applicable to pavement with moderate cracking where preventive M&R is no longer effective. This treatment involves partially milling or grinding the edge of shoulder (typically 6 feet), sealing the cracks to retard reflective cracking, and placing a thin layer of hot -mixed asphalt concrete (up to two inches for streets in both arterial and local networks) over the existing pavement City of Santa Ana 2018 Pavement Management Program 4-1 55B-26 4.0 Maintenance And Rehabilitation Strategies surface. The thin layer of AC improves the skid resistance and roadway's performance, and corrects the crown and drainage features. • Structural Overlay — Structural Overlays, which applies to moderate to severe pavement cracking with little or no deficiency in the foundation layers, entails cold -milling / grinding the surface to a depth of up to three inches for arterial streets and two inches for local streets, removing localized failed areas, and placing a thick layer of hot -mixed AC (typically four to five inches for arterial streets and three to four inches for local streets). The new AC pavement section smooth the ride performance, improves skid resistance, correct the crown and drainage features, increases pavement structural capacity. • Cold-lin-Place Recycling (CIR) — CIR, which applies to moderate to severe pavement cracking with little or no deficiency in the pavement structure, is a process rehabilitating pavement by recycling it in place. The top layer of pavement is removed with a milling (grinding) machine to a specified depth (typically three to four inches). The removed material is then crushed, sorted and mixed with a specially formulated asphalt emulsion. This emulsion mixes with the milled pavement and acts as a binder to form the new CIR pavement. This new mixture is placed on the roadway by a StreetSaver and compacted as a new and more durable asphalt base course. Finally, a thin overlay of conventional asphalt pavement is placed over the CIR to seaJ it and provide a new wear to improve ride performance and drainage features and increase pavement structural capacity. • Cement -Treated Base (CTB) — CTB is applicable when the distress evidence at the surface indicates failure in the pavement structure or subgrade (the roadway completely failed with crumbling surface pavement), which is not correctable by less extensive construction. Due to its long curing time, this treatment method typically should be applied to low -moderate traffic areas and/or moderate traffic areas with more than one lane per direction with a low volume of large vehicles. CTB involves grinding the existing roadway surface and base into pieces to a prescribed depth (typically 14 to 20 inches for arterial streets and 8 to 11 inches for local streets), which are mixed with cement and water to be used as a base course. A thin overlay of conventional asphalt pavement is then placed over the CTB base to provide a new wear for improving ride performance and drainage features and increase pavement structural capacity. • Full Depth Reconstruction (FDR) — FDR is applicable when the distress evidence at the surface indicates failure in the pavement structure or subgrade (the roadway completely failed with crumbling surface pavement), which is not correctable by less extensive construction. This treatment involves removal of existing layers of asphalt AC, PCC, and/or base to a prescribed depth recommended by geotechnical engineering pavement analysis and placement of conventional flexible pavement section. In general, local residential and non-residential streets are removed to depths of six inches and eight inches, respectively; a depth of 10 inches are removed on secondary arterial and collector streets; a depth of 12 inches are removed on primary arterial streets; and a depth of 16 inches are removed on major arterial streets. The actual depth depends on anticipated traffic loading, soil conditions, and roadway functional classifications. This treatment is by far the most expensive form of M&R strategies to increase pavement structural capacity. City of Santa Ana 2018 Pavement Management Program 4-2 55B-27 4.0 Maintenance And Rehabilitation Strateoies Table 4-1: Cost by Condition (Arterial Network) Condition (PCI) Functional Classification Surface Cost ($/SF) Secondary / Collector 75-85 Primary Major AC $1.45 Secondary / Collector 60-74 Primary AC $3.72 Major Secondary / Colle�-t-or $5.56 Primary mc- $5.78 Major AC $5.78 41-59 Secondary / Collector Primary PCC $3.89 Major Secondary / Collector Nc- $8.89 Primary AC $12.22 Major AC $12.22 0-40 Secondary / Collector Primary PCC $12.22 hAni,r Table 4-2: Cost by Condition (Local Network) Condition (PCI) Functional Classification Surface Cost ($/SF) 75-85 Residential AC $0.83 Non -Residential 60-74 Residential AC $3.00 Non -Residential Residential Non -Residential AC $3.72 41 -59 Residential Non -Residential PCC $2.78 Residential Non -Residential AC $5.00 0-40 Residential Non -Residential $6.00 The costs in Table 4-2 show average unit costs for Arterial, Collector, and Residential. Actual unit costs for each sub category may vary. It is imperative for the City to receive the proper amount and type of funding to perform the M&R strategies as a plan to preserve the roadway pavement system in good condition. The plan is to apply a slurry seal coat to new or recently rehabilitated streets at regular intervals, usually seven to ten years. After a couple slurry seal coats, maintenance (thin) overlay or structural overlay shall be utilized to address structural issues. Every street will fail eventually or reach a point City of Santa Ana 2018 Pavement Management Program 4-3 55B-28 4.0 Maintenance And Rehabilitation Strategies where it is more cost-effective to reconstruct than to repair. The roadway functional classification (refer to Section 3.0 Pavement Network) and the original design life of a particular street section will determine the intervals and treatment types. Additionally, streets with higher speeds, traffic volumes, and/or loads, will demand a larger pavement section. To account for the differences in pavement section across the spectrum of streets within the entire pavement network, the streets are grouped into M&R families according to their functional classification and/or surface type and a cost by condition is applied. The cost by condition for the arterial and local networks is shown in Table 4-1 and Table 4-2, respectively. These unit costs per SF include the soft costs of design, inspection, and construction engineering and are compiled utilizing current projects as a basis for costs. As the pavement ages, the PIMP is designed to predict the roadway pavement's PC[ based on the deterioration curves (refer to Section 2.0 Methodology). Additionally, the PIMP, which is a tool to assist the City in making decisions when planning pavement M&R, involves scheduling pavement maintenance and rehabilitation before pavements deteriorate to a condition where reconstruction is the only solution. Based on Figure 2-1 in Section 2.0 Methodology showing how pavement generally deteriorates and the relative M&R cost (refer to Table 4-1 and Table 4-2) at various times throughout the pavement life, the critical PCI is established at 60. The critical PC[ is defined as the PCI value after which the pavement section is expected to deteriorate rapidly with age, or the rate of PCI loss increases significantly with time, and the unit cost of repair greatly increases; therefore, the threshold for M&R decisions are considered at the critical PCI value since the cost of maintaining the pavement above the critical PC[ value before the deterioration occurs is much less compared to maintaining pavements after substantial deterioration has occurred. Planned M&R strategies, essentially preventing pavements from reaching deteriorated conditions, helps the City stretch and maximize the use of City budgets and prolong the life of the pavements. StreetSaver utilizes the inventory database combined with the inspection information, M&R options along with their associated costs, and the deterioration curves predicting future pavement condition to calculate the chosen budget activity to reflect the best pavement management practices and costs. The City's PIMP goal is to maintain a pavement system network with an optimal PC[ of 75 ("Good" Condition) or better. The City's pavement system currently has 65.9 percent of the pavement sections in "Good" or "Very Good" condition (refer to Section 3.0 Pavement Network). The PMP will recommend priority list of maintenance treatments annually to bring all City streets to at least "Good" condition. The preventive M&R treatments, which are inexpensive treatments to extend pavement life cycle, have minimal costs since they are applied prior to pavement deterioration to "Poor"and "Very Poor" conditions. City of Santa Ana 2018 Pavement Management Program 4-4 55B-29 4.0 Maintenance And Rehabilitation Strategies 4.2 FUNDING The City has estimated total funding amounts of $40 million and $19.3 million for the pavement expenditures — such as maintenance and rehabilitation treatments as well as street widening, etc. - of the arterial and local networks, respectively, for the next seven years (refer to City CIP on a separate document for further details). Generally, the future revenues for City street preventive and major M&R programs are from the following funding sources: • Community Development Block Grant (CDBG) — The Housing and Community Development Act of 1974 returns income tax funds to cities and counties to develop viable urban communities, primarily for the benefit of low and moderate income people. This U.S. Department of Housing and Urban Development program gives priority to activities that help to eliminate blight, with emphasis on residential areas. CDBG projects are carried out by several operating departments with the City and by sub -agents. Public hearings are held to plan projects for each fiscal fear. The selected projects are recommended by citizens, commissioners, and staff. • Gas Tax —.Gas Tax funds are derived from the Motor Vehicle Fuel Tax (or Highway Users Tax Account (HUTA)). Motorists pay a tax for fuel consumption. It is apportioned to cities according to population and can only be utilized in the maintenance and construction of the street system. • Local Street Bond Fund — In 2007, the City issued a $60 million bond as a certificate of participation (COP) against Gas Tax revenue to create the Residential Street Repair Program to repair and rehabilitate neighborhood streets Citywide. • Measure M2 — On November 7, 2006, voters approved the renewal of the Measure M half -cent sales tax (Measure M2), extending the program over a 30-year period beginning in 2011. In addition to the original three program components, this generation of the Measure M Transportation Plan expands the program to include Environmental Cleanup and Taxpayer Safeguards and Audits. To receive revenues from the one -half - cent sales tax, cities and the County of Orange must coordinate their land use and transportation decisions, establish cooperative transportation planning programs with neighboring jurisdictions, develop Growth Management programs, and guarantee that transportation funds are used for transportation purposes only. • Measure M2 — Competitive — The competitive portion of the Measure M2 consists of the following programs: Regional Capacity Program (RCP), Regional Traffic Signal Synchronization Program (TSSP), and several transit programs. • Measure M2 — Fairshare — This local fair share program returns a portion of the Measure M2 Streets and Roads revenues to the cities and the County of Orange once specific program requirements are met. Disbursement amounts are based on a formula that accounts for population, street mileage, and sales tax collected. City of Santa Ana 2018 Pavement Management Program 5 55B-30 4.0 Maintenance And Rehabilitation Strategies 4.3 BUDGET ALTERNATIVES Having determined the needs of the City local and arterial networks and the City fiscal -year budget for the next seven years, the City utilizes StreetSaver to evaluate impacts of various budget alternatives — existing budget in City CIP, budget to maintain the current PC],, over a seven year plan, and budget to improve the current PC[,, by one point or better over a seven- year plan. StreetSaver has the capability of forecasting the effects of different budget alternatives on PCI and deferred maintenance (backlog). By examining the effects of these indicators, these "what -if' analyses clearly identify the advantages and disadvantages of different funding levels and preventive and major M&R strategies. The following guide is provided for interpreting the individual output in Budget Analysis tables below. • PCI w/o Existing Funding — PC] yielded as a result of no preventive or major M&R work during the listed fiscal year. This value is provided for comparison purposes and is intended to be used as the baseline PCI. • PCI w/ Existing Funding — PCI yielded as a result of preventive and major M&R work with existing funding during the listed fiscal year. • PCI w/ Alternative Funding — PCI yielded as a result of preventive and major M&R work with existing plus additional funding during the listed fiscal year. • Preventive M&R Existing Funding — Existing funding for preventive M&R work during the listed fiscal year. • Major M&R Existing Funding — Existing funding for major M&R work during the listed fiscalyear. • Major M&R Additional Funding — Additional funding for major M&R work required to reach the listed goal during the listed fiscal year. • Total Existing Funding — Sum of existing funding during the listed fiscal year. • Total Alternative Funding — Sum of existing funding plus additional funding required to reach the listed goal during the listed fiscal year. • Backlog — Total estimated M&R work left unfunded during the listed fiscal year. City of Santa Ana 2018 Pavement Management Program 4-6 55B-31 4.0 Maintenance And Rehabilitation Strategies 4.3.1 EXISTING FUNDING This alternative represents the impacts of the City's current CIP budget on the entire pavement network, and the arterial and local pavement networks independently, for the next seven years. Currently, there are approximately $40 million and $19.3 million for the pavement expenditures in the arterial and local networks, respectively, for the next seven years. The City's main objective is keeping street sections from falling into the reconstruction category ("Very Poor" condition), at which point typically costs three to four times more per SF than resurfacing. Therefore, the selection of streets for M&R treatments during each fiscal year involves StreetSaver output, engineering judgment and experience, and available budget. With a limited existing budget over the next seven years from FY 2018/19 to FY 2024/25, the entire pavement network will change from "Good" to "Fair" condition by deteriorating from a PCI., of 78 to a PCI�w of 70. Not only does the pavement condition deteriorate, but the entire pavement network's backlog will increase approximately 89 percent by FY 2024/25 as shown in Table 4-3. This information indicates that the City is facing the challenge of securing adequate, sustainable funding for the M&R program to keep up with the increasing rate of deteriorating streets. Although the arterial and local networks, independently, will improve the PCI., by at least one point during each of the next seven FYs with the existing budgeted funding as compared to the baseline alternative (without any funding), the pavement will deteriorate in a similar fashion to the entire pavement network. Furthermore, both the arterial and local networks will change from "Good" to "Fair" condition with the existing funding amount as shown in Table 4-4 and Table 4-5. Additionally, the current level of funding is insufficient to stabilize the backlog since the unfunded deferred M&R projects will increase by 89 percent for the entire pavement network. City of Santa Ana 2018 Pavement Management Program 4-7 55B-32 c 0 4) 4) cc M 0 li 0 z E a. LU LL al C w 4) 0 cq �t 'It q q 00 M C) -'T 00 0 -,r WMNMMMW M CD M 1, tp, VD. 69. a am Ccoj "t m C) M W r, co "t " Lo co -0 - C) co cq cc) - co ' CN r ce) I - in - Lo 04 , M M 0) M A - = ef) U3� 6�1 61L� 69 I t. � ta LU LL ca a. 0) co co 0) C, CD 04 04 0 C:) �t co� c! LO LO M LO C4 C14 (D (0 Cl) co P.- 0 r C) 7 �7 vi CO 6F> WD. 6F> W LU LL IM a "t co r� U) 0 C-4 (LOD 0 > Cl) C0 r- -It a I-- CO co C� C) a 0) 0) U� v C6 cli cli C6 C6 �i cli L6 r 04 615 > U. LU 2 IL :6 0) 1-- Lo "t C4 C) X m IL LU LL 0 0 :6 r- 1-- ?,- t r-- 04 rl- Cl CO CC) CO CD CD to o F- x M LU LL M t U� U to C\l 1 C14 a n cq CD CD cj N a N C) N 0 L 0 z t V U. LU 4 4 0 73 12 IM a E.5 co o q N r,.L w q M 10 C", -: r- , -,t r-- C:, 0 C,� 0 C6 0 N cq M Cq 0 0 Cq co Cq 0) 69 t4 69 U�- Cf) W LL r c (D U) CD 04 LO C'4 CLOD M Cl) 0 t, 00 (5 ,t 6g� 69 6% Lcoo 69. C'4 0 R 3 6�1 69. 69. LU LL Mam a) r C (D Lr. ce) � C\l 0 1, ul co U� m 'o CC) a �5 cc) r� CO , Cq 0 CIF Cl) csi CO Cq . CO r— 6,P). U'> Q'9. 6q, 64 V!.� Z4 — 613, > LU LL Q g= M r ,t I,- co C) I., M cc I, C.0 U� co co CD Ix " CL LU LL 0 -i tM a 0 *—x I, CO co CD 0 -�d- (0 , CO M Ln LEO 3 LU LL CD , 0 CA N C'l U M U) I 00 I 0) 0 04 C14 04 N -t C,4 C) C) 0 C� C) C) N 04 04 I C4 I C,4 C,4 I co 4 co 2 E KM co 0 co 2 co 0 0 C14 w r 0 z U) I 55B-33 0 z 0 U. Mn x LU 6 4 m a s LO I, C� Lo C) U� a LO C) LO 0 m C) Lo LO r� v C'J t, r-- rZ rZ p- FZ N r :3 69 04 V!.� 04 64D. Cj c"I C'j 6r� 69 LU LL a -It a r.- CD C:) Ict CC) 0) co C) CO ce) 0) co co c co 6% - , - - C) - , Lq r� o R 3 EP, FLU LL a 0 C I, Ce) Cl) 'It (0 00 00 C:) N r� U� cn co > = M CD (D LO LO (D (0 En -R Va. v). , 69 -: v) z &D. ': 6F3, -: U3. — 41 w LL c c IL LU LL 0 0 M. c r 'X C) 00 cc) N (o r, rco - rl- r.- = W LL cli co �t w Z! Q cq C\l CN 04 ce) N 4 04 C� C) 0 CD N C'J CA N m 4 0 3- Q) E a) 2 D 55B-34 4.0 Maintenance And Rehabilitation Strategies 4.3.2 ALTERNATIVE FUNDING LEVELS REQUIRED To MAINTAIN EXISTING PCI With existing funding of $59.3 million for the entire pavement network over the seven-year period from FY 2018/19 through FY 2024/25, additional funding is required to maintain the existing PC[. of 78. This alternative provides an available prioritized list of streets with recommended M&R treatment to allow the City to hand select if unforeseen funds become available at some point in the future. As illustrated in Table 4-6, a total of $103.2 million in additional funds calculated at about $14.7 million annually would be needed; thus providing for a total alternative funding level of just over $162.5 million over the seven-year period. Furthermore, with this additional funding, the current backlog of $146.4 million would be reduced by about 3 percent to $141.8 million for FY 2024/25. Demonstrated in Table 4-7 and Table 4-8, 46.7 percent ($48.2 million) of the additional funding ($103.2 million) would be applied to the arterial network and 53.3 percent ($55 million) would be applied to the local network. As a result, the existing PCI�� would be maintained at 78. City of Santa Ana 2018 Pavement Management Program 4-10 55B-35 0 2 C) z r a E a. w a. LU 0 Ix U) 4) S V LL 0 m 0 M 0 W CD CD r� 1�- 6 Cj 69 V> Y> V�, f's C9 U9. > a C) 5 �t CD m "t CD 't 0 C5 C) a w m co 10 w a w (5 r-- co , C) C5 0) "*: cj �7 M r.: N r,: r,: r,: N �7 cq CT N CD Q r CO N 0 -,1- m CO 0 I.- C11 0 r -Il- -It C6 =:a :5 a 0 0) I 6n, 69 6-1 I 69 U-) U!.� LO C:, V LL 69 ca cm a 0) 'It co w q 0) M Cl) 0 CD CIJ N 0 C\l M m C:, r� U) 0) _: Cl LO 1: 0 -� 04 G� CO �z CCL C6 r 0 'R = W W LL Im Cr, 'It CO W CO r'- C) I (0 U� C) 04 0) CD S X -a LU Cl) co CO CY) -It ce) 1�- C6 (D 6 C) -,f m C6 Om - '0 > r C\l S LL CL ca cr r C) M CC) 00 CC) 00 c J, r CC) CC) I, r� r.— r�- r� LL 0 < Lo qt t-- C4 r-_ C) I-- 00 (D (D (0 LO co o *x LU LL 0 w I c U 0) c C) 1 C) C\1 C) cq C) N CD C\1 C) C) N 2 I JX E 0 z t IL w C 0 r LL m r co V) 0 ,I- (D CN Cj ID m r_ 0 I'll — r-: o 6 C'! 1- o 6 cj Ld 7 W cli eq. U5 — 60). U). CC) 69 LL co m r- cD 0 04 L,, t 0 co CN �2 -US C� F 0 �r L6 U-) L6 o rl: (6 c) cli 7 00 r :_ ; 6,3. , �q 05 - U). 6F> 45 M. 't LL IM CF w c m (M cli LO (:! CNI m 0) co Cj 0 a M M LO 6., U5 60) Cj S W LL 69. 21) (0 LO V) 04 CD 1- M CO 0 n 'm' CD r X M r�- CO , C) CO cq 0) > Lu CNT Cq C4 C\r C') (D W U. ca a. m 0 Z C r- U� -,t U) m 1, t� rl a. U. < 20 r r-- co (0 (D CD -It CD co M In CD ILD 0 x = CL LU LL CC) U) M CD 04 E2 E 0 E MI 55B-36 z 0 IL tm C U) .R LU 0 cr a) Q 0 (0 "l, C', c� 1*- 10 LL 'g co r* 'o co -It c 0 00 00 "T 'It cl) m "t o 00 � C� q c6 c6 r,: e r-: o� �2 V 69 60D. V9. 69 603� fj� V!3� LLor) 65 V L I'D a. a qt r— 0) a It co 0) CD a co cr) (M CD 00 CL Lr! 'j'a r So U). , r- 0 .,, 6F> VD. VD. 61). 6F> 6F> LLI LL > CO (D CD r-- co t, C0 It 00 co C� I m (D :a LTC > u 0) ILL. ca 69 cl) co co 00 co co co co IL LL 0 ty) cr, -j c C c) 00 00 r-- (D r-- qt r- Cl) I-. r� C) r, 0 'X 0 LLI LL F— 0) C) cq C" u Cq C'4 (N 00 0) C) CN M 't C ) LCR CD R�N 0 0 C) C� (D N N " N N E 0 (L E ca E (o (L co 0 cq 0 0 L) 0 z U) L) 55B-37 4.0 Maintenance And Rehabilitation Strategies 4.3.3 ALTERNATIVE FUNDING LEVELS REQUIRED To IMPROVE PCI With existing funding of approximately $59.3 million for the entire pavement network over the seven-year period from FY 2018/19 through FY 2024/25, additional funding is required to improve the existing PCI. for FY 2018/19 of 78 by one point or better. As illustrated in Table 4-9, a total of $120.6 million in additional funds calculated at about $17.2 million annually would be needed; thus providing for a total alternative funding level of over $179.9 million over the seven-year period. Furthermore, with this additional funding, the backlog for FY 2018/19 of $146.4 million would decrease about 18 percent to $119.9 million for FY 2024/25. Demonstrated in Table 4-10 and Table 4-11, 46.4 percent ($55.9 million) of the additional funding ($120.6 million) would be applied to the arterial network and 53.6 percent ($64.7 million) would be applied to the local network. As a result, the existing PCI. would be improved to 79. City of Santa Ana 2018 Pavement Management Program 4- 1-3 55B-38 c ca r_ a) t! 0 z a) E cc a. LU IL 0 0 CL E 0 tr a) cm LL 4 .2 t " CD 1,- M 0 M M,�t M M , ,ztmNNM"W 00 J9 6 6cd 6 6 eq. 69 U:y 6,3 VD. ta > 0, r, C) , I-- CD w c w m C) 0 "t ch m 0) o 0 m C3) co co 0 c c C4 CO cd C14 C; " 6 � C6 CN -�i N C6 Cq 0) 3 LL U�- U3, VB� w 6,3, (;;> v) Im C 00 co M 0) Oe 0 0 co m ,t r, r 0, C�,q: CC! q q LQ LO M "t r� M M C) VD. 6-� 6'3, 6-, U). vj� 6-� cq , V LL U) ca 0 a, C'�tc)mm"CDMC) 0) m 0 N CN M a 27,:Bo) tOMNCD(Dr, - 0 r , 0 - r.: vz C6 �, 1, - Ce) R = &:> 66� � 6FD. 6,)� V�- 6,3. U3, Ww LL Im > Im I;t m CO w r-- CD (0 a M Lo A X W m M M M 'It M r,- M CD M CD 'It 0 M 0 Ld > 6F> cq 0 0: LL. Ca 613, IL ,�Z 16.s � C) C) m 0) 0) 0) M 0. LL 0 M I, r-- It 04 CD r.- CO (D (0 (D (D 0 x :: LU LL 0) C) C'4 N cq CO C\l ,t N U-� C'j CD cq CO qzr C) C) N CD CII C) 04 0 C\l CD (N C) Cq CN N 04 Cq " Cq 0 L) z 0) > rr, M �5 N P..: cc� C� N CS w 0 0) 0 LL 6-> t9 V> 6,3, 6�� w IM r- r (D 0 CD c:l r, 4 , N 00 0 CD 00 m ol .0 :5 P-, c:! Lo 4 , r-- 64 cc! r- = 04 � 0 � C6 te, .6 U3. 06 6F> ,j w. Vj 6e, V) m a LL u:> IM tm m 0, "' LO " m Cq .5 .5 � -0 �: C�.,t M 04 ,t C� C,) m Ce) U') 1: AD I-- w 6FJ, 69 M 6% 69 0 0 r x = 69 C%l W LL 60 > M co M u� co N M r- M co LO co cO MR S . . . . . . . co > 0 . 69 . 60 . eq, CII V�- N 69 N 6-� " U!> Cj E w LL IL Z cn C r-- r, (D CD (0 Lo "t IL LL R 0 m a CO CD �t 0) (D S W LL F- CL 0) C) C'j CN Cl) C'j t M CN m (m C N Cl)'t 0 'o N N C\l 04 04 C,:) C� 0 C> CD C) E 2 (L (D E co c co E co CL 00 CN 0 0 z m U) 0 >1 A 55B-39 0 z 0 IL 0 CL E 0 Im a LL 4 M cq a CO r-- , co N m P'-: N M C 0 P,: 6 cd LL 69 69 603,60 r- r 0 CN cn C') CY) (N co C� N N V) N CD :5 (S c- 00 cq 0 Ul) C) I,, r.- c6 Ld (6 (6 c6 c5 L6 4 LL 69 69 613� 69 69 r-- 0) It 0) C) co S C:, , � C) CD CD 0 (M C:) CD CO U) cc) 69 . . . . 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'. z .58 I I I I >OR ��5XMWWH > >> << Z > < < < > < '99W-Wzogz�x 0 RZ W-,< :�><O -- 1 0 13: 1 �zl o I 022HRM5, I I I IN < W10 ... 000000000�a..Oo��000ccoc0000c0000n�o 00.0000 ...... 0 ---- 0 ....... 0 ... 0 ... ---------- NNN.NNN� ---- m ZZ< mz on 1�55nomo vuuuuuuu MMM�rr <M�dw�Ezoxm x zz , ...... EMmxMzmxm<< ME <<<<<< ,M"<< rrr r 3.1 NN�N 00 0 000000.0 ...0000 wwww ..... .... coo. m m m ---- 0 0 0 0 ------- 0 0 . . . . . Nm. M. -m m-. Av. VN 0 0 ....... 00 N N N NN" N NNN N.,P N. N NNN N 00�000� ........ 00 ... 0 APPENDIX IV: QUALITY ASSURANCE/QUALITY CONTROL PLAN City ot Santa Ana 2018 Pavement Management Program 55B-1 26 J1 � !, p City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 The contents of this report is the confidential property of NCE and should not be copied, modified,, retransmitted,, or used for any purpose except with NCE's written authorization. Engineering & Environmental Services 55B-1 28 CityafSantaAna Pavement Management Program 2018 is Quality Control Plan TABLE OF CONTENTS 1. introduction ........................................................................ 1. 1. Objectives .......................................................................... .......... 1 1.2. Structure ...................................................................................... 1 2. Quality Control Plan ............................................................ 2 2.1. Condition Inspection Procedures ....................................................... 2 2.2. Accuracy Required For Data Collection .............................................. 3 2.3. Inspectors' Qualifications and Experience .......................................... 4 3. Safety Procedures ............................................................... 5 Appendix A - Resumes of Field Inspectors Engineering & Environmental Services 55B-1 29 a 1. Introduction Cityof5antoAno Pavement Management Program 2018 Quality Control Plan When performing data collection in any field, the need for quality control is paramount. This need for quality data is essential for accurate planning, analysis and design. NCE's "Quality Assurance Management Plan" (QAMP) affirms that: WCE is dedicated to achieving technical and management excellence and to delivering professional engineering and environmental services that meet or exceed our clients' needs. NCE's Quality AssurancelQuality Control (QAIQC) Program is designed to achieve these goals. This QA Management Plan (QAMP) describes NCE's QA Program, which is based on four principles: client satisfaction, employee participation, problem prevention, and continuous quality improvements." NCE's QAMP establishes minimum quality standards for performance and procedures for assuring that our clients receive quality service. It requires the participation of employees at every level. It encourages Project Managers and technical staff to take pride In their work and responsibility for ensuring that the work is done correctly the first time. The program Is designed to reduce the Incidence of problems related to quality and results In implementation, where necessary, of corrective actions and modification of work procedures to minimize the Incidence of future problems. NCE has also prepared detailed and specific Quality Control Plans for projects, and the most notable example Is for the Long Term Pavement Performance (LTPP) — Western Regional Support Contract for the Federal Highway Administration. This Is a 150 page document that covers data collection on highways, including deflection, profile, pavement distresses, traffic, maintenance and rehabilitation history, materials testing and sampling as well as a document control. 1.1. Objectives This document constitutes a formal Quality Control Plan (QCP) for the City of Santa Ana. The focus is on data collection issues as part of the pavement management update. Specifically, it is intended for the 2017/2018 Pavement Management Update. The focus is on the collection of network -level pavement distress data (defined by NCHRP Synthesis 401 Quality Management of Pavement Data Collection, as "Network -level data collection involves collection of large quantities of pavement condition data, which is often converted to individual condition Indices or aggregated Into composite condition indices.") 1.2. Structure The following components are addressed in this QCP: • Condition inspection procedures used • Accuracy required for data collection • Inspector qualifications and experience • Safety 1 Engineering & Environmental Services 55B-1 30 City of Santa Ana Pavement Management Program 2018 a Quality Control Plan 2. Quality Control Plan 2.1. Condition Inspection Procedures The governing document in performing condition inspections for the City of Santa Ana is ASTM D6433-11 "Standard Practice for Roads and Parking Lots Pavement Condition Index (PCI) Surveys." Both asphalt concrete (AC) and Portland cement concrete (PCC) pavements are included in this protocol. The following distresses are collected for each pavement type. Asphalt Concrete (AC) Pavements 1. Alligator (fatigue) cracking 2. Bleeding 3. Block cracking 4. Bumps and sags 5. Corrugation 6. Depression 7. Edge cracking 8. Joint reflection cracking 9.Lane/Shoulder drop off 10. Longitudinal and transverse cracking 11. Patching and utility cut patching 12. Polished aggregate 13. Potholes 14, Railroad crossing 15. Rutting 16. Shoving 17. Slippage cracking 18. Swell 19. Weathering 20. Raveling Portland Cement Concrete Minted) 1. Blowup/Buckling 2. Corner breaks 3. Divided slab 4. Durability ("D") cracking 5. Faulting 6. Joint seal damage 7. Lane/shoulder drop off 8. Linear cracking 9. Patching (large) and utility cuts 10. Patching (small) 11. Polished aggregate 12. Popouts 13. Pumping 14. Punchout 15. Railroad crossing 16. Scaling, map cracking and crazing 17. Shrinkage cracks 18. Spalling (corner) 19. Spalling (joint) Any exceptions to the above procedures will be discussed with the City before any inspections are performed. These are usually related to distresses or situations that are not covered in the manuals. Examples include slippage cracks, roller check marks or edge cracking on streets with no curbs and gutters. Others include the use of seals or open - graded asphalt concrete mixes. Any modifications will be documented and submitted to the City for approval. All distress or condition inspections are performed as walking inspections, and a minimum 10% sampling rate is utilized. Field crews are typically composed of a one -person crew teaming up when required for higher volume facilities such as arterials. The sample units for this project will be based upon the length and width of the street sections. This data will be collected to match the existing management sections of PAVER. Engineering & Environmental Services 2 55B-1 31 a City ofSanta Ana Pavement Management Program 2018 Quality Control Plan 2.2. Accuracy Required For Data Collection The accuracy required for data collection has two components, both of which are further described in the following paragraphs. • Re -inspections • PCI comparisons with past inspections 2.2.1 Re -Inspection "Check" At least five percent of all inspections are randomly re -inspected by other team members. A different inspector will review these sites and determine the revised pavement distress measurements. If the initial inspection is determined to be inaccurate, the original inspector is given refresher training before being allowed to continue with any further inspections. Should the data be inaccurate for a certain day, all the data for that day will be re -inspected following refresher training to ensure accuracy. Acceptability Criteria At the time of re -inspection, the actual distresses will be re -inspected and verified, and any corrections made, if necessary. Distress types and severities must be the same and re - measured quantities within ±10% of the original measured quantity. If corrections are required on more than 10% of the re -inspected sample units, then an additional 5% will be re -inspected. This will continue until all more than 95% of the re- inspected sections meet the acceptability criteria. 2.2.2 PCI Comparison with Past Inspections As another level of quality control, the new PCIs are compared with the previous PCIs. If they differ by more than ±10 PCI points, these sections are automatically flagged for further investigation. If PCI Increases 10 points: The section is investigated to see if a maintenance and rehabilitation event has occurred since the last inspection, but which has not been recorded. This can only be resolved with feedback from the City. Typically, it may include activities such as: • Crack sealing activities - changes medium or high severity cracking to low severity • Patching activities - alligator cracking that has been removed and patched, so that the resultant PCI is increased. • Surface seals • Overlay 3 Engineering & Environmental Services 55B-1 32 City of Santa Ana Pavement Management Program 2018 Quality Control Plan Therefore, an up-to-date maintenance and rehabilitation history file in the PAVER database is desirable, both for historical accuracy as well as to provide additional quality control. If PCI Decreases 10 1points: The section is checked to see if the average deterioration rate (usually 3 to 4 points per year) is exceeded. If the drop in PCI is within the range of what is acceptable, no further action is required. If the drop is more than the acceptable range, a re -inspection will be performed. The default performance curves in the pavement management software form the basis for what is acceptable. 2.3. Inspectors' Qualifications and Experience All NCE's inspectors are required to attend formal training on condition distress inspections. For example, any of NCE's inspectors working on the LTPP project are required to attend a week-long training workshop every year to maintain their certifications. The Regional Transportation Commission (RTC) of Washoe County requires inspectors to be calibrated prior to performing any work using the ASTM D6433 protocols (also known as the pavement management inspections). For pavement management (or ASTM D6433) inspections, NCE's technicians underwent the OCTA technician certification exercise held in May 2017. Similarly, in agencies that use the Paver system, NCE's inspectors attend the distress training conducted by the Metropolitan Transportation Commission (MTC). After the formal training, they work with an experienced inspector before they are allowed to work on their own. Within the first month of working on their own, up to 20% of their work is checked weekly. Any necessary corrections are made immediately. Finally, NCE conducts a one -day training and calibration workshop for all NCE staff involved with data collection. This is conducted once a year. Resumes of technicians utilized on this project are included. 4 Engineering & Environmental Services 55B-1 33 a 3. Safety Procedures CityofSantaAna Pavement Management Program 2018 Quality Control Plan NCE administers a health and safety program in compliance with the Nevada Occupational Safety and Health Act (Section 618.383) and Cal OSHA Title VIII, Section 3203. The program is documented in NCE's Workplace Safety Program Manuah Generally, the safety procedures include: • Inspectors to wear a Class 2 safety vest at all times; • Flashing beacon on all vehicles utilized for inspections; and • Stopped vehicles to be parked at locations away from moving traffic (e.g. nearby parking, shoulders etc.). On streets where there is a high volume of traffic or high speeds, additional measures may be necessary, such as: • Inspections to occur during off-peak periods or on weekends; • Additional inspector to watch out for traffic; and • Traffic flaggers in extreme cases. In extreme cases where it is not possible to walk on the pavement surface, inspections will be performed from sidewalks or raised medians. However, this is extremely rare for city or county roads/streets; this is most often encountered on state highways, and lane closures are the most likely option at this point. All NCE inspectors are required to annually update their online safety programs as administered by "Click Safety". Class Taken are: • C2 Cal PPE • C2 Workzone Traffic Control • C2 Workzone Traffic Safety Tips • G2 Cal/OSHA Heat Illness 5 Engineering& Environmental Services 55B-1 34 Engineering & Environmental Services 55B-1 35 Collaboration, Cbrinmitment'.-Confidence!" David J. Na, E.LT Staff Engineer For the past several years, Mr. Na has been involved in a variety of projects providing a range of services from civil design and surveying to inspections and plan checks. While completing his undergraduate degree, he gained familiarity with multiple software programs such as HEC-HMS, SWMM, ArcGIS, and AutoCAD to name a few. Prior to joining NCE, Mr. Na was an engineering intern with the City of Costa Mesa. Representative Projects Mr. Na has performed numerous pavement condition inspections throughout California and performs all functions relating to pavement data collection using handcopy forms or tablets. Mr. Na has also completed the OCTA MicroPAVER "Distress Identification" for both Asphalt Concrete and Portland Cement Pavements. Listed below are a collection of agencies for which Mr. Na has performed condition Inspections. Santa Monica Marin County Lake Forest Carson Anaheim Mission Viejo Stanton Humboldt County Pavement Management Citywide Sidewalk Assessment I Staff Engineer City of Carson, California NCE conducted a citywide inspection in City of Carson for tripping hazards in the public right-of-way as well as ADA-compliance of curb ramps at street intersections. Field staff performed walking surveys and took photographs along the entire public sidewalk network. Mr. Na supported the concrete collection effort. Pavement Management System Updates I Staff Engineer Mann County, California NCE is providing the annual pavement management system update for the County. Mr. Na performs all functions relating to data collection using paper forms or a tablet. As part of the quality control process, he performs cross-checks of data in the PMS database. He has performed quality control checks of field collected data and pavement maintenance history to ensure that PMS databases are accurate and up-to-date. During this process, Mr. Na also generates detailed reports, which are needed to help perform his cross-checks of the collected data. Pavement Management System Updates I Staff Engineer City of Santa Monica, California NCE is providing the pavement management system update and GIs integration for the City of Santa Monica. The City's pavement network consists of 155 miles of paved roads of which 148 miles are asphalt concrete and seven miles are portland cement concrete. The City has utilized PAVER since 2003. Engineering & Environmental Services �"7 Education B.S., Civil Engineering, 2015 University of California, Irvine B.S., Mathematics, 2016 Chapman University Registrations and Certifications Engineering Intern - CA (#157537) OCTA MicroPAVER Certification 2017 Affiliations American Society of Civil Engineers Engineers Without Borders Joined INICE 2016 Total Years of Experience 3 years 55B-1 36 David Na 2 1 P a a e Stormwater and Hydrology Hydrology Study & Storm Drain I Project Manager University of California, Irvine Mr. Na worked in conjunction with a consulting firm to conduct a Hydrology Study for Agua Chinon Knolls using the Rational Method and the Unit Hydrograph Method in compliance with the Orange County Hydrology Manual as part of his �senior design project. Stormwater Drainage System I Project Engineer University of California, Irvine Mr. Na designed a stormwater drainage system for a local site plan using EPA SWMM software. Water/Wastewater Groundwater Contaminant Remediation Pump Station Design I Project Engineer University of California, Irvine Mr. Na developed a groundwater extraction/injection pumping system to mitigate contaminant/plume migration into underground aquifers for the El Toro Marine Corps Air Station. Biological Process Design I Project Engineer University of California, Irvine Mr. Na completed a biological process design for full nitrification and denitrification and varied the MCRT during the yearly cycle to meet the monthly permit. Roadway Infrastructure Highway Design I ProjectEngineer University of California, Irvine Mr. Na designed a partial two-lane highway extension connecting the SR-241 Tofl Road and SR-74 Ortega Highway. 55B-1 37 Mv Collaboration. Commitment. Confidence? I Franc Escobedo Engineering Field Technician Mr. Franc Escobedo has over 15 years of experience as a pavement management technician for NCE. He has performed numerous pavement condition inspections throughout California, Idaho, and Washington. He experience includes distress collection across various Pavement Management Systems including the Metropolitan Transportation Commission StreetSaver, MicroPAVER, Cartegraph, and Hansen systems. Additionally, Mr. Escobedo has completed both the OCTA MicroPAVER and MTC "Distress Identification" courses for both Asphalt Concrete and Portland Cement Pavements and now assists with the training of agency staff on both courses. Mr. Escobedo performs all activities relating to pavement data collection using hardcopy forms or tablets. As part of the quality control process, he performs cross-checks of data In the PMS database. He also regularly performs quality control checks of field collected data and pavement maintenance history to ensure that PIVIS databases are accurate and up-to- date, During this process, he also generates detailed reports, which are necessary to perform his cross-checks of the collected data. His field experience and expertise is an added benefit to agencies during field training. Listed below are a collection of agencies for which Mr. Escobedo has performed condition inspections - they total over 6,000 centerline miles of roads and streets. Representative Projects Pavement Management Pavement Management Inspections I Engineering Field Technician 4 1 Ada County, Idaho 411 Hayward 4 - .1 San Diego County IN Agoura Hills i' Hillsborough V San Dimas U Anaheim 0 Humboldt County San Ramon 0 Antioch lif Inyo County 41 Santa Cruz County Pil Bakersfield ji" La Habra M Santa Maria 0 Bell V Lake County 4 ' SealBeach to Buena Park 4' 4 Lake Forest t I Sisklyou County Ul Camarillo 0 Lemon Grove 40 South Lake Tahoe 4 .0 Chula Vista li , .4 Marin County 4i I Stanislaus County 2 commerce 4 - ! Martinez 414 Stanton 0 Corona Mendocino County V Thousand Oaks 0 Cudahy Milpitas 0 Torrance 11 Dana Point Mission Viejo I'M Tulare U Davis 4,11 Mono County V Tuolumne County 4' East Bay Regional Pj Mountain View V Tustin I Park District 4P2 - 1 Newark 4 , ! Umpqua National 48 El Centro 4if Orange County Forest 0 El Cerrito "o Palm Springs 42 - 1 Vallejo Elk Grove ?i Redwood City 44 Vernon 0 Encinitas 4" Rogue River National Q 1 Vista 0 Fairfield Forest 4" Walnut Creek 0 Fremont 0 San Clemente 4" West Coviha� 'i -' Fullerton 44 West Sacramento Engineering & Environmental Services 55B-1 38 Education Computer Operations Program Computer Learning Center, Los Angeles, CA, 1983-84 Network Engineering & Administrative Program Computer Learning Center, Anaheim, CA, 1997 Certified Network Administration Computer Learning Center, Anaheim, CA 1997 Registrations and Certifications OCTA MicroPAVER Certification 2016 MTC StreetSaiver Rater Certification Program (expires September 2017) Total Years of Experience 15 Lwww.ncerret. Franc Escobedo 2 1 P a a e Projects included various forms of inspections for pavement distress data collection, such as walking, windshield, and/or semi -automated. Engineering & Environmental Services 55B-1 39 Collaboration. Commitment. Conficlence?l ��LN, I W 7 Meiling Cal, E.I.T. Staff Engineer For Meiling Cal, the traffic and pavement -related courses she took during her sophomore year in college ended up being illuminating experiences that changed the direction of her education and career. After taking the classes, any time she would drive or go for a walk, Meiling "couldn't stop thinking about how to make the roads or signals better" as she observed pavement conditions, detection loops, and traffic flow. Afterjoining the Institute of Transportation Engineers' Student Chapter and working on some projects, she decided to specialize in transportation, applying her interests and passions to her future career. Meiling joined NICE upon graduation and has since performed pavement condition inspections throughout California and Idaho, as well as sidewalk and curb ramp assessments. Her experience includes distress collection across various pavement management systems. She enjoys the process of continually learning and working to find better solutions. Meilings' clients value her attention to detail, spirit of collaboration, and the fact she truly cares about her work and its impact. Representative Projects Pavement and Asset Management Sidewalk & Curb Ramp Assessment City of Corona, California Field Technician. NICE performed condition assessments of approximately 350 centerline miles of sidewalks and 9,000 curb ramps. In addition, NCE provided prioritization criteria as well as repair recommendations. Pavement Management System and Update City of Whittier, California Field Technician. NCE provided the PMP implementation of 195 centerline miles. NCE performed the following tasks: Conversion of old pavement inventory into the StreetSaverO database; review of inventory data; performed condition inspections; PCI calculation; import of M&R history records; review of M&R strategies and costs; determine the funding needs of the road network; completion of multiple funding scenarios, linkage of the database to GIS, City staff training, and provided technical support. Pavement Management Plan Updates City of La Habra, California Field Technician. NICE is providing a comprehensive pavement condition inspection of the City's streets and alleys in order to prepare the 2015 update report to the Orange County Transportation Authority. Updates include the Pavement Condition Index, treatment, unit costs, and cost of all segments of the City's streets. Pavement Management Plan Updates City of Manhattan Beach, California Field Technician. NICE updated the City's Pavement Management Program including inspection/evaluation of approximately 120 centerline miles of paved streets, review and recommendation of revisions to the current pavement management strategies and costs as well as the preparation of a final Pavement Management Program report. Education B.S., Civil Engineering, 2014 University of California, Irvine Registrations and Certifications Engineer Intern — Civil, CA Joined NCE 2015 Total Years of Experience 2 years Engineering & Environmental Services 55B-140 Meiling Cal 2 1 P a g e Pavement Management Plan Updates City of El Centro, California Field Technician. NCE developed the City's Pavement Management System including detailed inspection and evaluation of the City's streets and recommendations for maintenance methodologies and pavement treatment options. Pavement Condition Inspection and Maintenance City of Davis, California Field Technician. NCE is providing inventory verification, pavement condition inspections, sidewalk assessments, review and evaluation of maintenance and rehabilitation decision strategies, budgetary analyses, GIS integration, and staff training for the University' pavement management program update. Pavement Condition Inspection and Maintenance Ada County Highway District, Idaho Field Technician. NCE performed field pavement condition inspections on all the arterial and collectors (approximately 600 miles) as well as approximately 1,000 miles of residential streets. These were walking inspections as per the StreetSavero protocols. NCE updated the StreetSaverO database with the distress data collected, calculated the pavement condition index, and provided training on the StreetSaverO program as well as a discussion of maintenance and rehabilitation treatments for County staff. Engineering & Environmental Services 55B-141 APPENDIX V: PAVEMENT MANAGEMENT PLAN AGENCY SUBMITTAL City of Santa Ana 2018 Pavement Management Program 55B-142 City of Santa Ana Pavement Management Plan Prepared by: NCE Submitted to OCTA:6-29-2018 55B-143 MPavement Management Plan Agency Submittal OCTA Agency Submittal Table of Contents 1. Pavement Management Plan Certification ..................................................................................................... 2 11. Executive Summary ......................................................................................................................................... 3 Ill. Background (Optional) .................................................................................................................................... 6 IV. Current Pavement Conditions (130) ................................................................................................................ 7 V. Projected Pavement Conditions (PCI) ............................................................................................................. 7 VI. Alternative Funding Levels .............................................................................................................................. 8 Maintain Existing Average Network PCI .............................................................................................................. 8 ImproveAverage Network PC] ............................................................................................................................ 8 VII. Current and Projected Backlog by Year of Pavement Maintenance Needs .................................................... 9 Vill. Centerline Mileage .......................................................................................................................................... 9 IX Percentage of Network in Each of Five Condition Categories Based on Centerline Miles ........................... 10 X. Reduction in M2 Local Match ....................................................................................................................... 11 XI. Appendix A —Seven -Year Road Maintenance and Rehabilitation Plan Based on Current or Expected FundingLevel ........................................................................................................................................................ 12 XII. Appendix B —Complete Street Listing Current Conditions ........................................................................... 13 Xlil. Appendix C— Quality Assurance/Quality Control Plan ................................................................................. 14 Introduction...................................................................................................................................................... 14 XIV. Appendix D — Pavement Management Data Files ......................................................................................... 15 XV. Appendix E —GIS Maps —Current Conditions (Optional) .............................................................................. 15 P a g e 11 55B-144 M OCTA Pavement Management Plan Agency Submittal Pavement Management Plan Certification The City of Santa Ana certifies that it has a Pavement Management Plan in conformance with the criteria stated in the Orange County Transportation Authority Ordinance No. 3. This ordinance requires that a Pavement Management Plan be in place and maintained to qualify for allocation of revenues generated from renewed Measure M (M2). The plan was developed by City of Santa Ana* using StreetSaver, a pavement management system, conforming to American Society of Testing and Materials (ASTM) Standard D6433, and contains, at a minimum, the following elements: • Inventory of MPAH and local routes reviewed and updated biennially. The last update of the inventory was completed on March, 2018 for Arterial (MPAH) streets and March, 2018 for local streets. • Assessment of pavement condition for all routes in the system, updated biennially. The last field review of pavement condition was completed on March, 2018. Percentage of all sections of pavement needing: o Preventative Maintenance:65.9% o Rehabilitation: 26.7% o Reconstruction: 7.4% Budget needs for Preventative Maintenance, Rehabilitation, and/or Reconstruction of deficient sections of pavement for: o Current biennial period $190.7 million c Following biennial period $17.1 million 0 Funds budgeted or available for Preventative Maintenance, Rehabilitation, and/or Reconstruction: o Current biennial period $24.8 million o Following biennial period $10.3 million Backlog by year of unfunded pavement rehabilitation, restoration, and reconstruction needs. The Pavement Management Plan is consistent with countywide pavement condition assessment standards as described in the OCTA Countywide Pavement Management Plan Guidelines adopted by the OCTA Board of Directors. *An electronic copy of the Pavement Management Plan (with Micro Paver or StreetSaver compatible files) has been, or will be, submitted with the certification statement. A copy of this certification is being provided to the Orange County Transportation Authority. Submitted by: Edwin "William" Galvez Name (Print) Signed Acting Executive Public Works Director iiitle City of Santa Ana Jurisdiction Click here to enter a Date P a g e 12 55B-145 M 11. Executive Summary Pavement Management Plan Agency Submittal The City of Santa Ana (City) Public Works Agency utilizes StreetSaver and geographical information system (GIS) to develop the Pavement Management Program [PMP) to provide an accurate inventory of the current and projected pavement condition of all public roadways and to implement a seven-year roadway maintenance and rehabilitation (M&R) program to maximize the return from available existing funding for street pavement. The PMP's ultimate goal is to effectively strategize short and long-term usages of current and future limited funding to restore and maintain the entire street pavement network at "Good" condition or better. The City currently manages 422.8 centerline miles of streets for a total of approximately 95.7 million square feet (SF) of paved surfaces. To be consistent with the City General Plan Circulation Element Master Plan of Streets and Highways and the Orange County Transportation Authority (OCTA) Master Plan of Arterial Highways (MPAH), the entire street pavement network is organized into two networks (arterial and local) depending on its functional classifications (i.e. major, primary, secondary, and collector arterial streets; residential and non-residential local streets). There are 106.2 centerline miles (25% of entire pavement network) in the arterial network and 316.6 centerline miles (75% of entire pavement network) in the local network. To assist planning maintenance needs, the streets are also arranged into over 4,300 sections and classified by surface types — Asphalt Concrete [AC) or Portland Cement Concrete (PCC). Figure E-1: PCI Distribution for 2016 and 2018 100% 0 Arterial 2016 E Arterial 2018 0 Local 2016 8 Local 2018 90% 80% 70% 60% 50% 40% CS 30% 20% 00 .0 10% 0% G-40 41-59 6G-74 75-85 116- 0) 100 Very Poor r Poor Poo Fair 'r Good 8 Very Good y P a g e 13 55B-146 M OCTA Pavement Management Plan Agency Submittal Pavement condition inspections are performed biennially for both the arterial and local networks. Figure E-1 shows a comparison of the Pavement Condition Index (PCI) distribution between the 2016 and the 2018 inspections. The PC] is a numerical value ranging from 0 for deteriorated pavement with virtually no remaining life to 100 for new or recently rehabilitated pavement. Generally, the PC] value is expressed as an area - weighted PCI Kim) to provide a more representative value. A PC[ value is computed for each street section based on the pavement distresses found within that section during an inspection. Inspections provide the data utilized in analysis and surface treatment recommendations for each street section; however, the PCI values shall be utilized for planning purposes in determining the surface treatment types and are not intended to replace sound engineering judgment. In general, the City's strategies involve the utilization of surface seals, such as crack sealing or slurry sealing for preventive maintenance and rehabilitation (M&R) of streets in "Good" condition and major M&R plans typically consist of overlays, such as thin overlays, for "Fair" condition streets; resurfacing, such as structural overlays or cold -in -place recycling (CIR), for "Poor" condition streets, - and reconstruction, such as cement -treated base (CTB) or full depth reconstruction (FDR), for "Very Poor" condition streets. A fully -integrated PIVIP has had a positive effect on improving the City's entire pavement network by developing efficient M&R strategies and analyzing the effect of various funding alternatives on the pavement conditions. The strategies include forecasting optimal time for M&R needs, providing cost-effective alternatives for halting the deterioration of existing pavement, improving the overall condition of the entire pavement network, and reducing the backlog of M&R work over the next seven years. To carry forward one of the City's main objectives in providing a safe, reliable, efficient, and comfortable driving environment, this PIVIP report analyzes various M&R strategies, the effect of the City's existing Capital Improvement Program (CIP) funding on the street pavement system, and projected funding to both maintain and improve existing PCI,, over a seven-year plan. With existing funding of approximately $59.3 million for the entire pavement network over the seven-year period from Fiscal Year (FY) 2018/19 through FY 2024/25, the entire pavement network existing PCIaw of 78 is projected to decrease by 10 percent to 70 at the end of the seven-year cycle under existing funding levels. Individually, the arterial and local networks are projected to experience a similar decrease in existing PCIaw, 15 percent and 10 percent, respectively. Furthermore, the backlog for the entire pavement network is projected to increase by 89 percent from $146.4 million in the first year to $276.4 million in the seventh year. if the existing PCIaw of 78 were to be maintained at the end of the seven-year cycle, a total of $103.2 million in additional funds calculated at about $14.7 million annually would be required; thus providing for a total alternative funding level of just over $162.5 million through FY 2024/25. The additional funding would be applied to both the arterial and local networks at 46.7 percent ($48.2 million) and 53.3 percent ($55 million), respectively. Furthermore, with this additional funding, the backlog for the entire pavement network is projected to diminish by 3 percent from $146.4 million in the first year to $141.8 million in the seventh year. If the existing PCIaw were to be improved by 1 point to 79 at the end of the seven-year cycle, a total of $120.6 million in additional funds calculated at about $17.2 million annually would be required; thus providing for a total alternative funding level of over $179.9 million through FY 2024/25. The additional funding would be applied to both the arterial and local networks at 46.4 percent ($55.9 million) and 53.6 percent ($64.7 million), respectively. Furthermore, with this additional funding, the backlog for the entire pavement network is projected to diminish by 18percent from $146.4 million currently to $119.9 million in the seventh year. P a g e 14 55B-147 M OCTA Pavement Management Plan Agency Submittal overall, the conclusion drawn from this PMP report is that the backlog for the entire pavement network is evenly distributed across both the arterial and the local network. Additionally, existing funding levels in the City CIP will not keep pace with rehabilitation needs over the next seven years. Since preserving street condition and performance should be a priority to provide motorists with safety assurances, the City's goal over the next seven years is to acquire sufficient pavement M&R funding to sustain the entire street pavement network at "Good" condition or better. By achieving this goal, the City will remain eligible for the reduced local match requirements for the renewed Measure M2 Competitive grant until FY 2024/25. P a g e IS 55B-148 M OCTA Ill. Background (Optional) Pavement Management Plan Agency Submittal The City owns and maintains approximately 422.8 centerline miles of street pavements, which includes 106.2 miles of MPAH streets, and 316.6 miles of local streets. The City converts its PAVER pavement management database to StreetSaver in 2017 to better manage its street network. Pavement distress data is collected in compliance with ASTM D6433-11' as outlined by the OCTA in the "Countywide Pavement Management Plan Guidelines", Chapter 2'. 1 ASTM. "ASTM D6433-11." Standard Practice for Roads and Parking Lots Pavement Condition Index Inspections 2 OCTA. "Pavement Management Program Guidelines." Countywide Pavement Management Program Guidelines Manual. P a g e 16 55B-149 M OCTA Pavement Management Plan Agency Submittal IV. Current Pavement Conditions (PCI) )rk PCI 1[___ ..CurrentM.PAHPcl 11 Current Local PCI V. Projected Pavement Conditions (PCI) Should be by projected PC] by year under existing or expected funding levels for next seven fiscal years ("Today" is before June 30). F Utii�e�N;Oo'rk 1! 'P,Cf -it F rvi'PAH. Local Today N/A 78 73 81 20178-19 11.3 79 74 81 2019-20 1375 77 73 79 2020-21 5.0 75 70 78 2021-22 5.3 74 69 77 2022-23 12.9 72 67 76 2023-24 5.7 71 65 75 2024-25 5.6 70 63 73 Page 17 55B-1 50 YRPavement Management Plan Agency Submittal V1. Altemative Funding Levels Maintain Existing Average Network PCI -F i-s c -a I Y-e a-r L Today u— ji-hF F I n N 7e -e � 7d L$Tillibh)_ N/A E-nFir e Networ PCI 78 r�PAH 73 Local I 81 2018-19 31.0 81 77 83 2019-20 27.7 so 77 82 2020-21 17.6 79 75 81 2021-22 17.1 78 74 81 2022-23 27.0 78 75 81 2023-24 21.0 78 74 81 2024-25 21.0 78 73 81 Improve Average Network PCI Fiscal Year Today Finding,Needed ($ million) N/A Entire Network, PC] 78 MPAH 73 Local 81 2018-19 33.0 81 77 83 2019-20 28.5 80 77 82 2020-21 20.4 80 76 82 2021-22 19.9 79 76 81 2022-23 30.0 79 76 81 2023-24 24.0 79 75 82 2024-25 24.0 79 74 83 Page 18 55B-1 51 MPavement Management Plan Agency Submittal OCTA V11. Current and Projected Backlog by Year of Pavement Maintenance Needs W-1910 I . .. . . : . Mini�ialm Current 146.4 146.4 146.4 2018-19 146.4 126.9 124.9 2019-20 163.8 129.5 126.7 2020-21 182.0 134.0 128.3 2021-22 204.0 137.0 128.3 2022-23 229.4 140.7 128.3 2023-24 255.7 145.1 129.2 2024-25 276.4 141.8 119.9 Vill. Centerline Mileage Page 19 Entire Pavement Network MPAH LocalRoads 55B-1 52 MPavement Management Plan Agency Submittal OCTA IX. Percentage of Network in Each of Five Condition Categories Based on Centerline Miles Pe rcent !I A.rea, of .1 q Percent rline, Cente' dit Con g ion PCIRange Cate cry Network Area of Total Pavement :j Pavement i (sf) Centerline Mileage of Network Mileage of Network Very, Gooa 86-100 Local 36.8% 35,178,908 191.6 MPAH 9.0% 8,586,822 24.3 300 75-85 ( Good, 18.6% Local 10.7% 10,213,567 54.2 i MPAH 11.7% 11,221,247 33.9 Fair, 60-74 15.9% Local 1 6.6% 6,341,701 33.4 MPAH 4.7% 4,456,626 11.8 41-59 6.9% Local 3.7% 3,544,244 17.2 MPAH 3.1% 2,972,564 10.3 0-40 7.2% - Local 4.2% 4,064,475 20.2 P a g e 110 55B-1 53 MPavement Management Plan Agency Submittal OCTA X. Reduction in M2 Local Match A local agency match reduction of 10% of the eligible cost for projects submitted for consideration of funding through the M2 Comprehensive Transportation Funding Programs (CTFP) call for projects is available if the local agency either: a. Shows measurable improvement of paved road conditions during the previous reporting period. defined as an overall weighted (by area) average system improvement of one Pavement Condition Index (PCI) point with no reduction in the overall weighted (by area) average PCI in the Master Plan of Arterial Highways (MPAH) or local street categories; or b. Have road pavement conditions during the previous reporting period, within the highest 20% of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3, defined as a PCI of 75 or higher, otherwise defined as in "good condition". If applicable, please use the space below to justify the local agency's eligibility for a reduction in M2 Local Match based on the statement above. The City of Santa Ana has met the criteria above by having an average weighted PCI of 78. This means the City continues to remain eligible for M2 funding. P a g e 111 55B-1 54 Pavement Management Plan Agency Submittal X1. Appendix A — Seven -Year Road Maintenance and Rehabilitation Plan Based on Current or Expected Funding Level The seven-year plan for road maintenance and rehabilitation should be based on current and projected budget. Street sections selected for treatment should be identified here. Specific data to be submitted should follow the format below: MPAH Limits of Work Street Name From TO Length of Segment Width of Segment Pavement Area Type of Treatment Cost of Treatment Yearof Treatment LOCAL Limits of Work Street Name From To Length of Segment Width of Segment Pavement Area Type of Treatment Cost of Treatment Year of Treatment Please attach the seven-year road maintenance and rehabilitation plan, following the above template, after this sheet. The plan should be labeled Appendix A. 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Appendix B — Complete Street Listing Current Conditions A complete street listing of current pavement conditions should be included in this report. Specific data to be submitted should follow the format below: MIPAH Street Name From To Width of Segment Area Current PCI Most Recent Inspection Date LOCAL Street Name From TO Width.of Segment Area Current PCI Most Recent Inspection Date Please attach the complete street listing, following the above template, after this sheet. The pages should be labeled Appendix B. P a g e 113 55B-1 84 E oom�o�000000000�0000000000�.00�00000000 ... �000 0001� ONO.-- r! f! CT�� q r! 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"VON 606C�r�:MO ON m V,6N N N 066,im,66 m V m m w IN N N NNN"NN"N"NOOOW > < 'i > < z z 0 > < > uu z a < < C� 6 t; < < w z z z t; :3 N z < < 0 MC -ezzQzlzl 0:5:; . . . m<<�Wwwww > < > z ZM-0�09MW z 0 w 0 < z . a z z W < z �- Ili RZ z t; �ilt; t;, z z w z < 0 z § �, � M z M 2 czU= z m coca z z z 0 zzzzz nona w nm, 55n5n55n5 mmm m w wmw t; 1-1-M00000000000000000 44 L �2 Rr ir 3: 0000000000000004 3: 3: 31 �: 31 3:: 3: 3: 3: B: B: ?�: 3m: 3:3:3� 3� 3:31 -:t 313:3.13:31 3� 3-a 3:3:3: E can z W z z W < 2no 55B-268 Pavement Management Plan Agency Submittal X111. Appendix C— Quality Assurance/Quality Control Plan Introduction When performing data collection in any field, the need for quality control is paramount as it is essential for accurate planning, analysis and design. This is particularly true for collecting pavement distress data for a pavement management system. The Quality Assurance/Quality Control (QA/QC) Plan establishes minimum quality standards for performance and procedures for updates of the pavement management system. If applicable, utilize the space below to include information on the agency's QA/QC policies: P a g e 114 55B-269 Pavement Management Pmgram Quality Contmi Plan May 2018 Fountain Valley, CA The contents of this report is the confidential property of NCE and should not be copied, modified,, retransmitted,, or used for any purpose except with NCE's written authorization. Engineering & Environmental Services 55B-271 City of Santa Ana Pavement Management Program 2018 Quality Control Plan -TINEMS-TI-A 5C-0T,1LTFfA17L 110 1. Introduction ........................................................................ I 1. 1. Objectives ..................................................................................... 1 1.2. Structure ...................................................................................... 1 2. Quality Control Plan ............................................................ 2 2.1. Condition Inspection Procedures ....................................................... 2 2.2. Accuracy Required For Data Collection .............................................. 3 2.3. Inspectors' Qualifications and Experience .......................................... 4 3. Safety Procedures ............................................................... 5 Appendix A - Resumes of Field Inspectors i Engineering& Environmental Services 55B-272 CityofSantoAno Pavement Management Program 2018 Quality Control Plan 1. Introduction When performing data collection in any field, the need for quality control is paramount. This need for quality data is essential for accurate planning, analysis and design. NCE's "Quality Assurance Management Plan" (QAMP) affirms that: WCE is dedicated to achieving technical and management excellence and to delivering professional engineering and environmental services that meet or exceed our clients' needs. NCE's Quality AssurancelQualitY Control (QAIQC) Program Is designed to achieve these goals. This QA Management Plan (QAMP) describes NCE's QA Program, which is based on four principles: client satisfaction, employee participation, problem prevention, and continuous quality improvements. " NCE's QAMP establishes minimum quality standards for performance and procedures for assuring that our clients receive quality service. It requires the participation of employees at every level. It encourages Project Managers and technical staff to take pride In their work and responsibility for ensuring that the work Is done correctly the first time. The program Is designed to reduce the Incidence of problems related to quality and results In Implementation, where necessary, of corrective actions and modification of work procedures to minimize the Incidence of future problems. NCE has also prepared detailed and specific Quality Control Plans for projects, and the most notable example Is for the Long Term Pavement Performance (LTPP) — Western Regional Support Contract for the Federal Highway Administration. This Is a 150 page document that covers data collection on highways, including deflection, profile, pavement distresses, traffic, maintenance and rehabilitation history, materials testing and sampling as well as a document control. 1.1. Objectives This document constitutes a formal Quality Control Plan (QCP) for the City of Santa Ana. The focus Is on data collection issues as part of the pavement management update. Specifically, it is intended for the 2017/2018 Pavement Management Update. The focus is on the collection of network -level pavement distress data (defined by NCHRP Synthesis 401 Quality Management of Pavement Data Collection, as "Network -level data collection involves collection of large quantities of pavement condition data, which is often converted to individual condition Indices or aggregated into composite condition indices.") 1.2. Structure The following components are addressed in this QCP: • Condition inspection procedures used • Accuracy required for data collection • Inspector qualifications and experience I Safety I Engineering & Environmental Services 55B-273 CityofSantaAna Pavement Management Program 2018 a Quality Control Plan 2. Quality Control Plan 2.1. Condition Inspection Procedures The governing document in performing condition inspections for the City of Santa Ana is ASTM D6433-11 "Standard Practice for Roads and Parking Lots Pavement Condition index (PCI) Surveys." Both asphalt concrete (AC) and Portland cement concrete (PCC) pavements are included in this protocol. The following distresses are collected for each pavement type. Asphalt Concrete (AC) Pavements 1. Alligator (fatigue) cracking 2. Bleeding 3. Block cracking 4. Bumps and sags 5. Corrugation 6. Depression 7. Edge cracking 8. Joint reflection cracking 91ane/Shoulder drop off 10. Longitudinal and transverse cracking 11. Patching and utility cut patching 12. Polished aggregate 13. Potholes 14. Railroad crossing 15. Rutting 16. Shoving 17. Slippage cracking 18. Swell 19. Weathering 20. Raveling Portland Cement Concrete (Jointed) 1. Blowup/Buckling 2. Corner breaks 3. Divided slab 4. Durability ("D") cracking 5. Faulting 6. Joint seal damage 7. Lane/shoulder drop off 8. Linear cracking 9. Patching (large) and utility cuts 10. Patching (small) 11. Polished aggregate 12. Popouts 13. Pumping 14. Punchout 15. Railroad crossing 16. Scaling, map cracking and crazing 17. Shrinkage cracks 18. Spalling (corner) 19. Spalling (joint) Any exceptions to the above procedures will be discussed with the City before any inspections are performed. These are usually related to distresses or situations that are not covered in the manuals. Examples include slippage cracks, roller check marks or edge cracking on streets with no curbs and gutters. Others include the use of seals or open - graded asphalt concrete mixes, Any modifications will be documented and submitted to the City for approval. All distress or condition inspections are performed as walking inspections, and a minimum 10% sampling rate is utilized. Field crews are typically composed of a one -person crew teaming up when required for higher volume facilities such as arterials. The sample units for this project will be based upon the length and width of the street sections. This data will be collected to match the existing management sections of PAVER. Engineering& Environmental Services 2 55B-274 a CityofSantoAna Pavement Management Program 2018 Quality Control Plan 2.2. Accuracy Required For Data Collection The accuracy required for data collection has two components, both of which are further described in the following paragraphs. • Re -inspections • PCI comparisons with past inspections 2.2.1 Re -Inspection "Check" At least five percent of all inspections are randomly re -inspected by other team members. A different inspector will review these sites and determine the revised pavement distress measurements. If the initial inspection is determined to be inaccurate, the original inspector is given refresher training before being allowed to continue with any further inspections. Should the data be inaccurate for a certain day, all the data for that day will be re -inspected following refresher training to ensure accuracy. Accei3tability Criteria At the time of re -inspection, the actual distresses will be re -inspected and verified, and any corrections made, if necessary. Distress types and severities must be the same and re - measured quantities within ±10% of the original measured quantity. If corrections are required on more than 10% of the re -inspected sample units, then an additional 5% will be re -inspected. This will continue until all more than 95% of the re- inspected sections meet the acceptability criteria. 2.2.2 PCX Comparison with Past Inspections As another level of quality control, the new PCIs are compared with the previous PCIs. If they differ by more than ±10 PCI points, these sections are automatically flagged for further investigation. If PCI Increases 10 voints: The section is investigated to see if a maintenance and rehabilitation event has occurred since the last inspection, but which has not been recorded. This can only be resolved with feedback from the City. Typically, it may include activities such as: • Crack sealing activities - changes medium or high severity cracking to low severity • Patching activities - alligator cracking that has been removed and patched, so that the resultant PCI is increased. • Surface seals • Overlay 3 Engineering & Environmental Services 55B-275 City of Santa Ana Pavement Management Program 2018 Quality Control Plan Therefore, an up-to-date maintenance and rehabilitation history file in the PAVER database is desirable, both for historical accuracy as well as to provide additional quality control. If PCX Decreases 10 noints: The section is checked to see if the average deterioration rate (usually 3 to 4 points per year) is exceeded. If the drop in PCI is within the range of what is acceptable, no further action is required. If the drop is more than the acceptable range, a re -Inspection will be performed. The default performance curves In the pavement management software form the basis for what is acceptable. 2.3. Inspectors' Qualifications and Experience All NCE's inspectors are required to attend formal training on condition distress inspections. For example, any of NCE's inspectors working on the LTPP project are required to attend a week-long training workshop every year to maintain their certifications. The Regional Transportation Commission (RTC) of Washoe County requires inspectors to be calibrated prior to performing any work using the ASTM D6433 protocols (also known as the pavement management inspections). For pavement management (or ASTM D6433) inspections, NCE's technicians underwent the OCTA technician certification exercise held in May 2017. Similarly, in agencies that use the Paver system, NCE's inspectors attend the distress training conducted by the Metropolitan Transportation Commission (MTC). After the formal training, they work with an experienced inspector before they are allowed to work on their own. Within the first month of working on their own, up to 20% of their work is checked weekly. Any necessary corrections are made immediately. Finally, NCE conducts a one -day training and calibration workshop for all NCE staff involved with data collection. This is conducted once a year. Resumes of technicians utilized on this project are included. 4 Engineering & Environmental Services 55B-276 a 3. Safety Procedures City of Santa Ana Pavement Management Program 2018 Quality Control Plan NCE administers a health and safety program in compliance with the Nevada Occupational Safety and Health Act (Section 618.383) and Cal OSHA Title VIII, Section 3203. The program is documented in NCE's Workplace Safety Program Manual. Generally, the safety procedures include: • Inspectors to wear a Class 2 safety vest at all times; • Flashing beacon on all vehicles utilized for inspections; and • Stopped vehicles to be parked at locations away from moving traffic (e.g. nearby parking, shoulders etc.). On streets where there is a high volume of traffic or high speeds, additional measures may be necessary, such as: • Inspections to occur during off-peak periods or on weekends; • Additional inspector to watch out for traffic; and • Traffic flaggers in extreme cases. In extreme cases where it is not possible to walk on the pavement surface, inspections will be performed from sidewalks or raised medians. However, this is extremely rare for city or county roads/streets; this is most often encountered on state highways, and lane closures are the most likely option at this point. All NCE inspectors are required to annually update their online safety programs as administered by "Click Safety". Class Taken are: • C2 Cal PPE • C2 Workzone Traffic Control • C2 Workzone Traffic Safety Tips • G2 Cal/OSHA Heat Illness 5 Engineering & Environmental Services 55B-277 Resumes of Neid Inspectors Engineering & Environmental Services 55B-278 Collaboration. Commitment Confidence!' David I Na, E.LT Staff Engineer For the past several years, Mr. Na has been involved In a variety of projects providing a range of services from civil design and surveying to inspections and plan checks. While completing his undergraduate degree, he gained familiarity with multiple software programs such as HEC-HMS, SWMM, ArcGIS, and AutoCAD to name a few. Prior to joining NCE, Mr. Na was an engineering intern with the City of Costa Mesa. Representative Projects Mr. Na has performed numerous pavement condition inspections throughout California and performs all functions relating to pavement data collection using hardcopy forms or tablets. Mr. Na has also completed the OCTA MicroPAVER "Distress Identification" for both Asphalt Concrete and Portland Cement Pavements. Listed below are a collection of agencies for which Mr. Na has performed condition Inspections. Santa Monica Marin County Lake Forest Carson Anaheim Mission Viejo Stanton Humboldt County Pavement Management Citywide Sidewalk Assessment I Staff Engineer City of Carson, California NCE conducted a citywide inspection in City of Carson for tripping hazards in the public right-of-way as well as ADA-compliance of curb ramps at street intersections. Field staff performed walking surveys and took photographs along the entire public sidewalk network. Mr. Na supported the concrete collection effort. Pavement Management System Updates I Staff Engineer Marin County, California NICE is providing the annual pavement management system update for the County. Mr. Na performs all functions relating to data collection using paper forms or a tablet. As part of the quality control process, he performs cross-checks of data in the PIVIS database. He has performed quality control checks of field collected data and pavement maintenance history to ensure that PMS databases are accurate and up-to-date. During this process, Mr. Na also generates detailed reports, which are needed to help perform his cross-checks of the collected data. Pavement Management System Updates I Staff Engineer City of Santa Monica, California NCE is providing the pavement management system update and GIs integration for the City of Santa Monica. The City's pavement network consists of 155 miles of paved roads of which 148 miles are asphalt concrete and seven miles are portland cement concrete. The City has utilized PAVER since 2003. Engineering & Environmental Services Education B.S., Civil Engineering, 2015 University of California, Irvine B.S., Mathematics, 2016 Chapman University Registrations and Certifications Engineering Intern - CA (#157537) OCTA MicroPAVER Certification 2017 Affiliations American Society of Civil Engineers Engineers Without Borders Joined INICE 2016 Total Years of Experience 3 years 55B-279 David Na Stormwater and Hydrology Hydrology Study & Storm Drain I Project Manager University of California, Irvine Mr. Na worked in conjunction with a consulting firm to conduct a Hydrology Study for Agua Chinon Knolls using the Rational Method and the Unit Hydrograph Method in compliance with the Orange County Hydrology Manual as part of his senior design project. Stormwater Drainage System I Project Engineer University of California, Irvine Mr. Na designed a stormwater drainage system for a local site plan using EPA SWMM software Water/Wastewater Groundwater Contaminant Remediation Pump Station Design I Project Engineer University of California, Irvine Mr. Na developed a groundwater extra ction/injectio n pumping system to mitigate contaminant/plume migration into underground aquifers for the El Toro Marine Corps Air Station. Biological Process Design I Project Engineer University of California, Irvine Mr. Na completed a biological process design for full nitrification and denitrification and varied the MCRT during the yearly cycle to meet the monthly permit. Roadway Infrastructure Highway Design I Project Engineer University of California, Irvine Mr. Na designed a partial two-lane highway extension connecting the SR-241 Tod Road and SR-74 Ortega Highway. 55B-280 AIM VIP N C E Franc Escobedo Engineering Field Technician Mr. Franc Escobedo has over 15 years of experience as a pavement management technician for NCE. He has performed numerous pavement condition Inspections throughout California, Idaho, and Washington. He experience includes distress collection across various Pavement Management Systems including the Metropolitan Transportation Commission StreetSaver, MlcroPAVER, Cartegraph, and Hansen systems. Additionally, Mr. Escobedo has completed both the OCTA MicroPAVER and MTC "Distress Identification" courses for both Asphalt Concrete and Portland Cement Pavements and now assists with the training of agency staff on both courses. Mr. Escobedo performs all activities relating to pavement data collection using hardcopy forms or tablets. As part of the quality control process, he performs cross-checks of data in the PMS database. He also regularly performs quality control checks of field collected data and pavement maintenance history to ensure that PIVIS databases are accurate and up-to- date. During this process, he also generates detailed reports, which are necessary to perform his cross-checks of the collected data. His field experience and expertise is an added benefit to agencies during field training. Listed below are a collection of agencies for which Mr. Escobeclo has performed condition inspections — they total over 6,000 centerline miles of roads and streets. Representative Projects Pavement Management Pavement Management Inspections I Engineering Field Technician 4*1 Ada County, Idaho 11 Hayward 41 San Diego County PR Agoura Hills V Hillsborough San Dimas 0' Anaheim 42 Humboldt County San Ramon 0 Antioch V Inyo County Santa Cruz County 0 Bakersfield 41 - 1 La Habra 4 - I Santa Maria 41 Bell 4 .1 Lake County 4% SealBeach 4.4 Buena Park 4" Lake Forest 444 Siskiyou County 02'. 1 Camarillo I - I Lemon Grove 4j - 1 South Lake Tahoe t - Chula Vista t - 1 Marin County 4 - 1 Stanislaus County U Commerce I - ! Martinez 42 Stanton �i Corona 11 Mendocino County 0 Thousand Oaks 1.1 Cudahy 4" Milpitas Torrance 44 Dana Point 10 Mission Viejo Tulare 0' Davis 0 Mono County 4! Tuolumne County 0 East Bay Regional Mountain View 4 1 Tustin Park District v'-! Newark 4"' Umpqua National 1' El Centro 1% ! Orange County Forest 0 El Cerrito 111 Palm Springs 154 Vallejo 4' Elk Grove 43 Redwood City 41 Vernon 41 Encinitas V Rogue River National 1 .1 Vista V Fairfield Forest 44 WalnutCreek 04 Fremont 'i 1 San Clemente 4 ' West Covina "i Fullerton West Sacramento Education Computer Operations Program Computer Learning Center, Los Angeles, CA, 1983-84 Network Engineering & Administrative Program Computer Learning Center, Anaheim, CA, 1997 Certified Network Administration Computer Learning Center, Anaheim, CA 1997 Registrations and Certifications OCTA MicroPAVER Certification 2016 MTC StreetSaver Rater Certification Program (expires September 2017) Total Years of Experience Is Engineering & Environmental Services 55B-281 www.ncene Franc Escobedo 2 1 P a a e Projects included various forms of inspections for pavement distress data collection, such as walking, windshield, and/or semi -automated. Engineering & Environmental Services 55B-282 v F #.NCE Meiling Cai, E.I.T. Staff Engineer For Meiling Cal, the traffic and pavement -related courses she took during her sophomore year in college ended up being illuminating experiences that changed the direction of her education and career. After taking the classes, any time she would drive or go for a walk, Meiling "couldn't stop thinking about how to make the roads or signals better" as she observed pavement conditions, detection loops, and traffic flow. After joining the Institute of Transportation Engineers' Student Chapter and working on some projects, she decided to specialize in transportation, applying her interests and passions to her future career. Meiling joined NCE upon graduation and has since performed pavement condition inspections throughout California and Idaho, as well as sidewalk and curb ramp assessments. Her experience includes distress collection across various pavement management systems. She enjoys the process of continually learning and working to find better solutions. Meilings' clients value her attention to detail, spirit of collaboration, and the fact she truly cares about her work and its impact. Representative Projects Pavement and Asset Management Sidewalk & Curb Ramp Assessment City of Corona, California Field Technician. NCE performed condition assessments of approximately 350 centerline miles of sidewalks and 9,000 curb ramps. In addition, NCE provided prioritization criteria as well as repair recommendations. Pavement Management System and Update City of Whittier, California Field Technician. NCE provided the PMP implementation of 195 centerline miles. NCE performed the following tasks: Conversion of old pavement inventory into the StreetSaverO database; review of inventory data; performed condition inspections; PCI calculation; import of M&R history records; review of M&R strategies and costs; determine the funding needs of the road network; completion of multiple funding scenarios, linkage of the database to GIS, City staff training, and provided technical support. Pavement Management Plan Updates City of La Habra, California Field Technician. NCE is providing a comprehensive pavement condition inspection of the City's streets and alleys in order to prepare the 2015 update report to the Orange County Transportation Authority. Updates include the Pavement Condition Index, treatment, unit costs, and cost of all segments of the City's streets. Pavement Management Plan Updates City of Manhattan Beach, California Field Technician. NCE updated the City's Pavement Management Program including inspection/evaluation of approximately 120 centerline miles of paved streets, review and recommendation of revisions to the current pavement management strategies and costs as well as the preparation of a final Pavement Management Program report. Education B.S., Civil Engineering, 2014 University of California, Irvine Registrations and Certifications Engineer Intern — Civil, CA Joined NCE 2015 Total Years of Experience 2 years Engineering & Environmental Services 55B-283 Meiling Cal 2 1 P a g e Pavement Management Plan Updates City of El Centro, California Field Technician. NCE developed the City's Pavement Management System including detailed inspection and evaluation of the City's streets and recommendations for maintenance methodologies and pavement treatment options. Pavement Condition Inspection and Maintenance City of Davis, California Field Technician. NCE is providing inventory verification, pavement condition inspections, sidewalk assessments, review and evaluation of maintenance and rehabilitation decision strategies, budgetary analyses, GIS integration, and staff training for the University' pavement management program update. Pavement Condition Inspection and Maintenance Ada County Highway District, Idaho Field Technician. NCE performed field pavement condition inspections on all the arterial and collectors (approximately 600 miles) as well as approximately 1,000 miles of residential streets. These were walking inspections as per the StreetSavera protocols. NCE updated the StreetSaverO database with the distress data collected, calculated the pavement condition index, and provided training on the StreetSaverO program as well as a discussion of maintenance and rehabilitation treatments for County staff. Engineering & Environmental Services 55B-284 MPavement Management Plan Agency Submittal XIV. Appendix D — Pavement Management Data Files The Pavement Management data files shall be submitted to OCTA in spreadsheet format. This must include the following information: Street name and limits for all public streets Street identifiers (Branch ID, Section ID) Direction (if applicable) Beginning and ending of each section Length, widths, and true areas Functional Classification (MPAH, Local) Number of travel lanes PG and date of inspection Type of recommended treatment Cost of recommended treatment The Pavement Management data files are attached here as a CD, or included as Appendix D XV. Appendix E — GIS Maps — Current Conditions (Optional) If included, attach and label Appendix E. P a g e 115 55B-285 i -0 0 1 1=- k x .... . ...... -1 11 Owl 2 1 2 . . . . . Iv. —m—. —11 ....... ..... . . 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SON' S� 12� 1� N - R P. . . . . . . .2 51 . . . . . . . . . .1. .1. 0 —Inn. �Zzzzz�M L;M M t; t; tn Qo 888MM888008o �z -oo Cl) C14 Cl) CL m Ll some 10011 m . ONE oil sun"= 1001 OWNS OON ON 00' Zia IIIQIII SOON Sm Wirm N UF Cl) a a 5513-341 55B-342 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19,2018 TITLE: ADOPT A RESOLUTION AUTHORIZING SETTLEMENT OF LIABILITY CLAIMS AND LITIGATED MATTERS FOR UP TO $50,000 AND WORKER'S COMPENSATION CLAIMS FOR UP TO $150,000 AND REPEAL RESOLUTION NO. 2015-041 (STRATEGIC PLAN NO. 4, 1) ff24 CITJ �ANAGER I RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: UTU11061wo, El As Recommended [I As Amended El Ordinance on 181 Reading El Ordinance on 2n' Reading El Implementing Resolution [I Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a Resolution Authorizing settlement of liability claims and litigated matters for up to $50,000 and workers compensation claims for up to $150,000 and repealing Resolution No. 2015-041. DISCUSSION Currently, the City of Santa Ana allows the Executive Director of Human Resources approval for liability, workers compensation claims, and litigated matters in an amount not to exceed $5,000. From $5,001 to $10,000 claims and litigated matters are authorized to be settled by the Executive Director of Human Resources and the City Attorney. Between $10,001 and $25,000, claims and litigated matters can be settled by the Executive Director of Human Resources, City Attorney and City Manager. The Human Resources Department conducted a study of Orange County cities and determined that the City of Santa Ana's settlement authority was on the low end of what other cities authorized for settlement without the need to go to the City Council for approval. In particular, Huntington Beach, Fountain Valley and Anaheim authorize settlement of liability claims up to $35,000. While, Newport Beach, Irvine, and Orange allow settlement of liability claims up to $50,000. For workers compensation claims, Garden Grove and Irvine authorize settlement up to $100,000; Newport Beach authorizes settlement up to $125,000; Huntington Beach up to $150,000; Anaheim up to $175,000 and Orange up to $200,000. 55C-1 Adopt a Resolution Authorizing Settlement of Claims and Litigated Matters June 19, 2018 Page 2 In order to create efficiency and to streamline the claims process, the City Manager is recommending an increase in settlement authority for liability claims and litigated matters from $25,000 to $50,000. In addition, the City Manager is also asking for an increase in settlement authority for workers compensation claims from $25,000 to $150,000. The settlement authority approval would be as follows: LiabilitV Claims and Litigated Matters Settlement Amount Ap_proval Reguired $0-$25,000 Executive Director of Human Resources $25,001 - $50,000 City Manager, Executive Director of Human Resources and City Attorney Workers Compensation Claims Settlement Amount I Approval Reguired $0 - $150,000 City Manager, Executive Director of —Human Resources and City Attorney STRATEGIC PLAN ALIGNMENT Approval of this items allows the City to meet Goal #4 — City Financial Stability, Objective #1 (Maintain a stable, efficient and transparent financial environment). FISCAL IMPACT There is n4 Fiscal Impact associated with this item. Steven V. rXar� Executive birector Human Resources Department 55C-2 LAIR — 06119/18 RESOLUTION NO. 2018-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING CITY STAFF TO SE17LE LIABILITY CLAIMS AND/OR PENDING LITIGATION AGAINST THE CITY UP TO FIFTY THOUSAND DOLLARS AND WORKERS' COMPENSATION CLAIMS FOR UP TO ONE HUNDRED AND FIFTY THOUSAND DOLLARS AND REPEALING RESOLUTION 2015-041 Whereas, California Government Code Section 900 et seq. establishes general provisions regarding the processing of claims filed against cities, and authorizes cities to adopt local procedures not in conflict with state law; Whereas, California Government Code Section 935.4 allows this Council by resolution to authorize an employee of the City to allow, compromise or settle a claim against the City which would otherwise be filed and borne by the City Council; Whereas, California Government Code section 949 allows this Council to delegate its authority to its attorney or employee to compromise any pending action. Whereas, the City of Santa Ana is permissibly self -insured for Workers' Compensation pursuant to the provisions of Sections 3700 at secl. of the California Labor Code; Whereas, consideration by the City Council of every claim or action presented can occupy an inordinate amount of time, preventing the City Council from considering other important matters of City business; and Whereas, a survey was conducted by Human Resources staff and it was discovered that many Orange County cities delegate authority to settle litigation and claims in excess of the twenty-five thousand dollars currently authorized by the City Council. Whereas, increasing the authority to settle claims and litigated matters would increase efficiency and streamline internal processes. NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES HEREBY FIND, DETERMINE, ORDER AND RESOLVE AS FOLLOWS: Section 1. The Executive Director of Human Resources, or his/her designee, is authorized to allow, compromise or settle liability claims and/or pending litigation (i.e. lawsuits) against the City up to twenty-five thousand dollars ($25,000); Resolution No. 2018-XXX 55C-3 Page 1 of 3 Section 2. The Executive Director of Human Resources, City Attorney, and City Manager or their respective designees are authorized to allow, compromise or settle liability claims and/or pending litigation (i.e. lawsuits) against the City for twenty-five thousand and one dollars ($25,001) up to fifty thousand dollars ($50,000); Section 3. The Executive Director of Human Resources or his/her designee is authorized to compromise or settle workers' compensation claims, including stipulated judgments, liens resulting from claims, bills and invoices relating to management of the claim, up to one hundred and fifty thousand dollars ($150,000-00) with the approval of the City Attorney and City Manager or their respective designees. Section 4. All settlements of claims, litigation and workers compensation claims pursuant to this Resolution will be reported to the City Council on a quarterly basis in a similar manner to the contracts for less than twenty-five ($25,000) approved by the City Manager. Section . Resolution No. 2015-041 is hereby repealed. Section 6. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _ day of June, 2018. APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: 14-0-� R,,W,,,;— Laura A. Rossini Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Miguel A. Pulido Mayor Resolution No. 2018-XXX 55C-4 Page 2 of 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana Resolution No. 2018-XXX 55C-5 Page 3 of 3 55C-6 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 6, 2018 TITLE: GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2018; REQUESTING BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE CITY OF SANTA ANA GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION; AND SUBMISSION OF A PROPOSED CHARTER AMENDMENT REGARDING BY WARD ELECTIONS FOR VOTER CONSIDERATION (STRATEGIC PLAN NO. 5, 1) CIDIMANAGER V RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED E] As Recommended El As Amended El Ordinance on 1 � Reading El Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER JUN 19 Z618 1. Adopt a resolution giving notice and requesting the Board of Supervisors of the County of Orange to consolidate the 2018 Statewide General Election on November 6, 2018 with the City of Santa Ana General Municipal Election for certain officers and proposed City Charter Amendment regarding By -Ward Based Elections. 2. Adopt a resolution establishing a charge for candidates' statements to be submitted to the electorate in the November 2018 General Municipal Election. 3. Adopt a resolution to approve title of Charter Amendment and proposed language for consideration by voters, 4. Adopt resolution authorize the filing of Arguments and Rebuttals. 5. Submittal of Impartial Analysis for voter consideration. 6. Direct Clerk of the Council to publish legal notices as required by law. DISCUSSION In order to conduct an election, State law and the City Charter require the City Council to adopt a resolution calling for a general municipal election. The subject resolution establishes November 6, 2018 as the date for the election of the Mayor and Members of Wards 2, 4 and 6 of the City Council. 5513-1 2018 General Municipal Election and Charter Amendment June 5, 2018 Page 2 Pursuant to Section 10403 of the California Elections Code, the City Council is required to formally request consolidation of the City's General Municipal Election with the Statewide Election. The subject resolution fulfills this requirement by requesting that the Board of Supervisors of Orange County consolidate the general elections for the purpose of electing a Mayor and Councilmembers for Wards 2, 4 and 6 and proposed City Charter Amendment on Ward Based Elections to be held on November 6, 2018 and authorizes the Board of Supervisors to canvass the election returns. Also, candidates for Mayor and the City Council may choose to have a candidate's statement mailed to each voter as part of the Voter Information Pamphlet. As an added option, the County of Orange Registrar of Voters Office offers a 200 and 400 word option and further have the option to print or simply post an electronic copy of the statement on their website. Candidate statements are produced at the candidates' option, not mandated, and the election code allows the Council to establish a charge to be levied against candidates in order to recover the cost of printing, handling and mailing these statements. The Orange County Registrar of Voters estimated cost for the Candidate Statement as follow: Print in voters pamphlet and electronic copy of Candidate Statement in Registrar of Voters Office website in English, Spanish, Vietnamese, Korean and Chinese: 200 Words $1,546.00 400 Words $2,775.00 Electronic cop of Candidate Statement in Registrar of Voter's Office website in English, Spanish, Vietnamese, Korean and Chinese: 200 Words $494.55 400 Words $672.55 Additionally, the City Council directed staff to bring forth a Charter Amendment regarding ward - based elections. Said matter has been discussed recently by the City Council on February 20, 2018, and March 6, 2018. In summary, the City of Santa Ana currently utilizes an at -large election system, which allows electors from the entire City to elect each of the six (6) Councilmembers and the Mayor; the councilmembers must be nominated by electors in their respective ward. The proposed Charter Amendment proposes a Ward -Based Election System in which councilmember are both nominated and elected by electors in that Ward. The California Elections Code requires the adoption of the attached resolutions in order to place a ballot measure before the voters at a special municipal election and must be submitted to the Registrar of Voters at least 88 days in advance of the election (refer to Exhibit 1). In addition to calling for the election, a resolution may be approved to permit the filing of written arguments in favor of or against such measure by members of the City Council, any individual voter eligible to vote on the measure, a bona fide association of such citizens or any combination thereof, and establishes deadlines for submission of such arguments to the Clerk of the Council. The Elections Code specifies that members of the Council would be given preference and priority, if authorized by the City Council. The subject resolution would give that authorization to any member of the Council desiring to submit an argument. 55D-2 2018 General June 5, 2018 Page 3 Municipal Election and Charter Amendment The procedures for filing ballot arguments are detailed in the Elections Code. The Election Code procedures, as well as general guidelines for preparing arguments will be provided in a notice prepared by the Clerk of the Council and posted following final adoption of the resolution calling for the election. Also, whenever a City measure qualifies to be on a ballot, the City Council may direct the City Attorney to prepare an impartial analysis of the measure showing the effect of the measure on the existing law and the operation of the measure (Elections Code §9280). The analysis is printed in the Voter Information Pamphlet preceding the arguments for and against the measure. City Attorney had previously prepared the Impartial Analysis and will be submitted for inclusion in the ballot. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #1 (Establish a comprehensive community engagement initiative to expand access to information and create opportunities for stakeholders to play an active role in discussing public policy and setting priorities). FISCAL IMPACT The cost to consolidate the General Municipal Election for candidate and Charter Amendment measure is estimated to be $275,000. Funds for these administrative costs are available in the Clerk of the Council, Contractual Services account no. 01107031 62300, FY 2018-2019. Maria D. Huizar Clerk of the Council APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executiv q-V Finance and Management Services Agency Exhibits: 1. Resolution Calling Election & Consolidating 2. Resolution with proposed Charter Amendment language 3. Resolution Establishing Estimated Candidate Statement Cost 4. Resolution authorizing the filing of Arguments and Rebuttals 55D-3 55D-4 EXHIBIT 1 RESOLUTION NO. 2018-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON NOVEMBER 6, 2018 TO ELECT CERTAIN MUNICIPAL OFFICERS AND FOR SUBMISSION TO THE VOTERS OF THE QUESTION OF WHETHER CITY CHARTER SECTION 400 SHALL BE AMENDED REQUIRING CITY COUNCILMEMBER ELECTION FROM HIS OR HER RESIDENCY WARD AND ONLY BY REGISTERED VOTERS OF THAT WARD, INSTEAD OF CITY COUNCILMEMBER ELECTION BY THE REGISTERED VOTERS OF THE ENTIRE CITY AND REQUESTING THE BOARD OF SUPERVISORS OF ORANGE COUNTY CONSOLIDATE THE CITY'S GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. A general municipal election of the City of Santa Ana will be held on November 6; 2018, for the purposes of electing the Mayor and Councilmembers from Wards 2, 4, and 6. B. The City Council adopted Resolution No. 2018-XXX submitting to the voters the question relating to a proposed amendment to the City Charter regarding changing from at -large election of City Councilmembers to a by -ward election of City Councilmembers. C. There will be a statewide general election held on November 6, 2018. 1). It is desirable that the general municipal election of the City of Santa Ana on November 6, 2018 be consolidated with the statewide general election to be held on the same date and; that within the City of Santa Ana, the precincts, polling places and charter amendment be the same, and that the Board of Supervisors of the County of Orange canvass the returns of both elections, in all respects as If there were only one election. E, The Clerk of Council is authorized, instructed, and directed to give further notice of the election, in time, form and manner as required by law. Resolution 2018-XXX Page 1 of 3 55D-5 Section 2: That pursuant to the requirement of Section 10403 of the Elections Code of the State of California, the Board of Supervisors of the County of Orange is hereby requested to consent to and order consolidation of the November 6, 2018 general municipal election of the City of Santa Ana for the purpose of electing the Mayor and Councilmembers from City Wards 2, 4, and 6 and the proposed Charter amendment with the statewide general election to be held on the same date. The election will be held and conducted in accordance with the provisions of law regulation the statewide election. Section 3: The Board of Supervisors of the County of Orange is hereby authorized to canvass the returns of said special municipal election pursuant to Section 10411 of the Elections Code of the State of California. Section : The City of Santa Ana recognizes the additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County of Orange for any such costs. Section 5: The Clerk of Council is hereby directed to file a certified copy of this Resolution with the Board of Supervisors of the County of Orange and a certified copy of this Resolution with the Registrar of Voters of the County of Orange. Section 6: This Resolution shall take effect immediately upon its adopting by the City Council, and the Clerk of Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _ day of June, 2018. APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney B 4uvt-al k - IRLCI"� Laura A. Rossini Senior Assistant City Attorney Miguel A. Pulido Mayor Resolution 2018-XXX Page 2 of 3 55D-6 AYES: Ccuncilmembers NOES: Counclimembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018- to be the original resolution adopted by the City Council of the City of Santa Ana on ju—ne _, 2018. Date: Resolution 2018-XXX Page 3 of 3 C I wk-ufl he-Cmi-c-1 I — City of Santa Ana 55D-7 55D-8 EXHIBIT 2 RESOLUTION NO. 2018-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SETTING FORTH THE LANGUAGE OF A BALLOT TITLE FOR A CITY CHARTER AMENDMENT REGARDING WHETHER CITY CHARTER SECTION 400 SHALL BE AMENDED REQUIRING CITY COUNCILMEMBER ELECTION FROM HIS OR HER RESIDENCY WARD AND ONLY BY REGISTERED VOTERS OF THAT WARD, INSTEAD OF CITY COUNCILMEMBER ELECTION BY REGISTERED VOTERS OF THE ENTIRE CITY TO BE INCLUDED ON THE BALLOT FOR THE 2018 GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2018 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. Changing from at -large City Councilmember elections to ward -based City Councilmember elections requires a Charter amendment approved by the voters. Section 2. The City Council has considered the issue of changing from at -large City Councilmember elections to by -district City Councilmember elections and has determined that the voters of the City of Santa Ana should decide whether City Councilmembers should be elected using the by -ward voting method rather than the at - large voting method. Section3. There is a general municipal election scheduled for November 6, 2018. Section 4. The California Elections Code directs that the City Council approve the form of the ballot question to be submitted to the voters and the City Council of the City of Santa Ana desires, on its own motion, to submit to the voters of the City a question relating to whether City of Santa Ana Charter section 400 shall be amended requiring City Councilmember election from his or her residency ward and only by registered voters of that ward, instead of City Councilmember elections by registered voters of the entire City, Section 5. Under the provisions of the Charter of the City of Santa Ana and the California Elections Code, at the General Municipal Election to be held on November 6, 2018, the following proposed amendments to the City Charter shall be submitted to the voters: Resolution No. 2018-XXX Page 1 of 3 5501-9 Measure—..... YES Shall City of Santa Ana Charter section 400 be amended requiring City Councilmember election from his or her residency ward and only by registered voters of that ward, instead of City Councilmember elections NO by registered voters of the entire City? Section 3. The text of the Charter amendment to Charter section 400 to be submitted to the voters is attached as Exhibit A and incorporated by reference. Section 4. The vote requirement for the measure to pass is a majority (50% + 1) of the votes cast. Section 5. The City Clerk is hereby directed to transmit a copy of the measure set forth in Section 2 above to the City Attorney, who shall prepare an impartial analysis of the measure in accordance with Section 9280 of the Elections Code. The impartial analysis shall include a statement indicating whether the measure was placed on the ballot by a petition signed by the requisite number of voters or by the City Council. In addition, the Clerk of the Council is directed to fix a deadline for submission of arguments and rebuttals for or against the measure pursuant to Sections 9223 and 9285 of the Elections Code, the provisions of which are hereby adopted by the City Council. Section 6. This Resolution shall take effect immediately upon its adoption by the City Council. and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of June, 2018. APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: iawta� Laura A. Rossini Senior Assistant City Attorney Miguel A. Pulido Mayor Resolution No. 2018-)= 55D-1 0 Page 2 of 3 AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers: Councilmembers: Councilmembers: Councilmembers: CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify that the attached Resolution No. 2018-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on June _, 2018. Date: Maria D. Huizar, Clerk of the Council Resolution No. 2018-XXX Page 3 of 3 55D-1 1 Exhibit A -City of Santa Ana Charter Section 400 (Deleted language is stricken and new language is in red) Sec. 400. - Number, selection and terms of members. The City Council shall consist of seven (7) members elected at the times and in the manner provided in this charter, each of whom, except for the mayor, shall serve a term of four (4) years. The term of each member shall begin at 6:00 p.m. on the second Tuesday of December following certification of election results, and each shall serve except as otherwise provided for in this charter, until his or her successor is elected and qualified. Each office of councilmember shall be a separate office and one (1) of such offices shall be assigned to each of the wards of the City. Counciimembers shall be residents of their respective wards, and nominated and elected only by the voters of their respective wards. The Mayor shall be elected from the City at large. Gandidates 55394t=2\30632997.1 55D-1 2 EXHIBIT 3 RESOLUTION NO. 2018-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A SYSTEM FOR CANDIDATES WHOSE STATEMENTS ARE SUBMITTED TO THE ELECTORATE IN THE 2018 GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2018 TO PAY THE PRO RATA SHARE OF THE COST OF INCLUSION OF THEIR STATEMENT IN VOTER PAMPHLETS AND/OR ELECTRONIC COPY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Section 13307(d) of the Elections Code of the State of California authorizes the governing body of any local agency to require each candidate filing a statement to pay In advance to the local agency his or her estimated. pro rate share as a condition of having his or her statement included in the voter's pamphlet or electronically distributed. B. Prior to the period in which candidate statements may be filed, the Orange County Registrar of Voters Office estimates the total cost of translating, posting electronic copy on the Registrar of Voters website, printing, handling, and/or mailing the candidates' statements and determines the approximate cost of the pro rata share of each candidate filing a statement based upon such estimate, as follow: Print in voter's pamphlet and electronic copy of Candidate Statement in Registrar of Voters Office website in English, Spanish, Vietnamese, Korean and Chinese: 0 200 Words $1,546.00 a 400 Words $2,775.00 Electronic cop of Candidate Statement in Registrar of Voter's Office website in English, Spanish, Vietnamese, Korean and Chinese: 0 200 Words $494.55 9 400 Words $672.55 The payment in advance by each such candidate of his or her prorated share shall be a condition of having his or her statement included in the voter's pamphlet, and/or electronic posting. Resolution No. 2018-XXX Page 1 of 3 55D-1 3 Section 2. The City Council hereby approves the process whereby: A. Prior to the period in which candidates' statements may be filed, the Clerk of the Council shall prepare a written notice distributed to all candidates at the time of issuance of the nomination papers, informing them that payment of the pro rata share amount must be made at the same time as the candidate's nomination papers as prescribed by the California Elections Code. B. The Clerk of the Council's receipt for the payment shall include a written notice that the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the Clerk of the Council shall not be bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the Cler k of the Council may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the Clerk of the Council shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election. Section 3. The Clerk of the Council shall provide each candidate or the candidate's representative a copy of this Resolution at the time when nominating petitions are Issued by the Clerk. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _ day of June, 2018. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: 4, Nx" k- Laura Rossini, Senior Assistant City Attorney Resolution No. 2018-XXX Page 2 of 3 Miguel A. Pulido Mayor 55D-14 AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Counclimembers: NOT PRESENT: Councilmembers: CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify that the attached Resolution No. 2018-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on June _, 2018. Date: Maria D. Huizar, Clerk of the Council Resolutlon No. 2018-XXX Page 3 of 3 55D-1 5 55D-1 6 EXHIBIT 4 RESOLUTION NO. 2018-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING WRITTEN ARGUMENTS FOR PROPOSED AMENDMENT TO THE SANTAANA CHARTER REGARDING WHETHER CITY CHARTER SECTION 400 SHALL BE AMENDED REQUIRING CITY COUNCILMEMBER ELECTION FROM HIS OR HER RESIDENCYWARD AND ONLY BY REGISTERED VOTERS OF THAT WARD, INSTEAD OF CITY COUNCILMEMBER ELECTION BY REGISTERED VOTERS OF THE ENTIRE CITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. A general municipal election of the City of Santa Ana will be held on November 6, 2018, at which there will be submitted to the qualified electors of the City a Charter Amendment measure related to whether the City of Santa Ana Charter section 400 shall be amended requiring City Councilmember election from his or her residency ward and only by registered voters of that ward instead of City Councilmember election by registered voters of the entire City. B. That pursuant to the requirements at Section 9282 of the Elections Code of the State of California, the legislative body may authorize any member(s) of the City Council to write arguments for or against any measure. Section 2: The City Council, as the legislative body of the City of Santa Ana, hereby authorizes the Clerk of the Council to give preference and priority to any member or members of the City Council (up to five members), then to voters as set forth in California Elections Code section 9287, to file a written argument for or against the City measures set forth above, and to change said argument until and including the date fixed by the Clerk of the Council after which no arguments for or against said City measure may be submitted. Resolution 2018-XXX Page I of 2 55D-1 7 Section 3: This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _ day of June, 2018. APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Laura A. Rossini Senior Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: NOT PRESENT: Counclimembers: Councilmembers: Miguel A. Pu I Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do herebyattestto and certifythatthe attached Resolution No. 2018-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on June_, 2018. Date: Maria D. Huizar, Clerk of the Council Resolution 2018-XXX 5501-18 Page 2 of 2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: REVIEW AND APPROVE THE CITY COUNCIL RECOGNITION POLICY (STRATEGIC PLAN NO. 1-7) CITY4NAGER V RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: F_'T1j.jZT*7F:r91 El As Recommended M As Amended E3 Ordinance on 1 s� Reading [I Ordinance on 2n' Reading [I Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER 1. Review and approve the City Council Recognition Policy; or 2. Provide staff direction. DISCUSSION At the June 5, 2018 City Council meeting, staff was provided direction to update the City Council Recognition Policy to accommodate one recognition per Councilmember at each City Council meeting, which has been reflected in the revised policy (Exhibit 1). The City Council also requested that staff prepare an ordinance or resolution expanding on rules of decorum during City Council meetings with the following elements: 1) Closed Session meetings to begin earlier or recessed at a reasonable time in order to consider the general public that attends the Regular Council Meetings, and 2) establish speaking time limits for Councilmembers with the time monitored by the Clerk of the Council. The draft rules of decorum and meeting start time ordinance and resolutions will be presented at the next Legislative Affairs, Ethics, Transparency and Communications Council Committee. Following the committee meeting, the resolution and ordinance will be agendized for Council consideration. The Council Recognition Policy establishes consistent practices as it relates to recognitions at Council meetings or non -City Council meetings/events. Implementing a process will allow the City Council to be consistent in determining the appropriate number of recognitions at each City Council meeting or non -City Council meeting/events, and the level and category of each recognition award. This process will not only ensure consistency among each recognition, it will also make costs of providing recognition more efficient. Currently, Council Members are permitted to recognize any individual, group, or official on behalf of the Mayor and the entire City Council without a formalized limit. To better serve the City Council, staff recommends establishing a policy that will outline recognition procedures . 65A-1 City Council Recognition Policy June 19, 2018 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goals #1-7 — Community Safety; Youth, Education, Recreational; Economic Development; City Financial Stability; Community Health, Livability, Engagement & Sustainability; Community Facilities & Infrastructure; and Team Santa Ana. FISCAL IMPACT There is no Fiscal Impact associated with this item. Exhibit: I . City Council Recognition Policy 65A-2 City of Santa Ana Administrative Policies and Procedures City Council Adoption City Council Recognition Policy Date Revised: June 19, 2018 PURPOSE: Establish guidelines for recognition ofindividuals, groups, and events by issuance of proclamations and certificates of recognition. PROPOSAL: Implement a process that will allow the City Council to be consistent in determining the appropriate number of presentations at each City Council meeting, and the level and category of each presentation award. This process will not only ensure consistency among each presentation but will also decrease the costs of providing recognition. PROCEDURES: It shall be the policy of the City Council that will evaluate a request for recognition. Staff will use the guidelines of this policy as a basis for deciding appropriate recognition. Based upon these guidelines, City Council members may issue recognition as is appropriate to the type of request. This item may then be considered for placement on the agenda for presentation at a City Council meeting, be presented at an outside meeting or event, or be mailed to the recipient. Further, it is the policy of the City Council that the City Managers Office will process all requests for recognition that meet this policy as a matter of routine. The City Manager may, at any time, add to, delete, or modify any section or portion of a section of this policy. BACKGROUND: The City of Santa Ana has not declared a formal policy or consistent procedure that will set guidelines to the appearance of and amount of recognition that may be presented by councilmembers. Currently, councilmembers are permitted to recognize any individual, EXHIBIT I 65A-3 group, or official on behalf of the Mayor and the entire City Council without a limit. To better serve the City Council, staff recommends establishing the following policy. POLICY This policy outlines the process for the issuance of formal recognition at City Council meetings or non -City Council meeting events, in support of a particular event, program or cause, group, or recognition of a particular individual by the City Council. 1. It is the policy of the City of Santa Ana to proclaim certain periods of time and recognize individuals and/or organizations for their outstanding performance in accordance with the criteria set forth below. 2. Each Councilmember will have the opportunity to request a maximum of 1 presentation per City Council meeting. 3. City Councilmembers may request certificates or proclamations for events outside of the City Council meetings, but may not exceed 20 certificates and/or 2 proclamations per event. 4. To ensure recognition requests are received and processed by the City Managers Office on a timely basis, Councilmembers will provide the recipients information as identified below: Name of Recipient(s) Contact Information Date of Presentation (City Council Meeting or Event) Type of Award (Pro clamation/Certificate of Recognition) Brief Background Information Regarding Recipient/Event 5. Email requests for recognition will be copied to all city councilmembers so that there is a record of each request submitted to the City Manager's Office and will further serve as an opportunity for councilmembers to review all requests prior to the recognition. 6. Requests for council meeting recognition from councilmembers must be submitted to the City Manager's Office at least 7 calendar days in advance of the time period for which they seek recognition. Advanced notice is necessary to ensure that requests are processed accurately and to allow the City Manager's Office time to prepare speaking points and to confirm that recipients will be able to attend the City Council meeting. 7. The Clerk of the Council shall add the presentation items to the City Council Agenda as approved by the City Manager. Presentations will be listed on the Agenda as EXHIBIT 1 2 65A-4 individual recipients of the recognition (i.e. name of the business, organization, and/or individual(s) identified) to inform the council and public as to who is recipient of said recognition. In an effort to streamline the presentations, it is recommended that groups larger than 10 be given out as a set and not mentioned individually. GENERAL CRITERIA Candidates for recognition must meet the following minimum requirements: 1. Candidates must have made contributions or achievements directly affecting the lives of Santa Ana citizens, or achievements within the City, but candidates need not be residents of the City and organizations do not need to be located in the City. 2. Service recognized will benefit the community and will be of an outstanding nature. 3. Service will be non-compensable and will show dedication to the City of Santa Ana. 4. Generally, City employees are not eligible for recognition except where their service or achievement1contribution is deemed above and beyond the scope of their normal duties. AREAS OF RECOGNITION. Recognition may be for, but will not be limited to, service in one or more of the following areas: 1. Business — contribution toward the improvement of the industrial/business community in such a way as to benefit the City (e.g., through Rotary, Chamber of Commerce, Grand Opening, etc.) 2. Community — contribution to the positive growth, progress, improved image and/or economic improvement of the City. 3. Education — contribution to the students of Santa Ana or to the educational system, which will directly or indirectly influence the educational awareness and achievement of students. 4. Non -Profit — in recognition of the significant achievement or contribution of a non- profit organization, that organization shall receive a certificate at a City Council meeting. 5. Academic — a certificate may be issued to individuals for exemplary academic achievements. EXHIBIT 1 65A-5 6. Athletic — a certificate may be issued to an individual, or sports team for exceptional performance. 7. Memorial — the Mayor may dedicate a meeting to the memory of an individual at the time of adjournment. At the Mayor's discretion, an In Memoriam certificate may also be prepared and mailed to the descendant's next of kin (in Memoriam certificates are processed by the Clerk of the Council's Office). 8. National DaylWeeklMonth or Dates of Observance — a proclamation may be issued by/to an organization or individual who has a direct correlation with the recognition. 9. Anniversary — A certificate or proclamation of anniversary shall be prepared to commemorate an anniversary for a community service organization located in the City, a company doing business within the City or another public agency. The organization being honored shall be invited to send a representative to a City Council meeting to receive the award. Limitation of requests include: a) A proclamation request will be honored only for major anniversaries (e.g., 26th, 50t�, 100th, etc.) b) For all other anniversaries a certificate of recognition will be provided. I O.Acts of Heroism — A certificate may be issued to an individual who performs heroic acts within the City or representing the City. (military, saving a life, etc.) 11. Retirement — A certificate or proclamation may be issued for the retirement of an influential individual within the City. 12. The Mayor, at his or her discretion, may present an award to an individual or group in addition to the items noted above. RECOGNITION TYPES Acknowledgments are issued based on the following general guidelines Certificates of Recognition — A certificate of recognition is prepared in response to the type of recognition requested. Types of certificates issued include certificates of commendation, recognition, appreciation, accomplishment, and In Memoriam. Certificates are prepared by the City Manager's Office and signed by the City Council. Certificates may be presented at a City Council meeting or at an event or meeting outside of the City Council meeting, or they may be mailed to the recipient. EXHIBIT 1 4 65A-6 a) Certificates of recognition for less than 5 people at City Council Meetings will be placed in blue padded folders with the City Seal. Certificates of recognition for more than 5 persons will be placed in blue paper folders. b) Certificates of recognition for any amount of people for non -City Council meetings will be placed in blue paper folders with the City Seal. Proclamation — Proclamations are issued to designate a day, week, month, or year during/on which an event, individual, organization or cause shall be recognized or observed; and shall have applicability to the Santa Ana community and/or local government entity. Proclamations may also be issued to individuals or organizations in recognition of efforts, actions or accomplishments of an individual or group when those efforts, actions or accomplishments have had a positive effect on this community or relationship to this community. Proclamations are prepared by the City Manager's Office and signed by the City Council. They may be presented at a City Council meeting or at an outside meeting or event. a) Proclamation recognitions for less than 5 people at City Council meetings will be placed in blue padded folders with the City Seal. Proclamation recognitions for more than 5 persons will be placed in blue paper folders. b) Proclamation recognitions for any amount of people for non -City Council meetings will be placed in blue paper folders with the City Seal. EXHIBIT 1 5 65A-7 65A-8 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 5,2018 TITLE: APPROVE SUBMISSION TO THE VOTERS AT THE NOVEMBER 6,2018 MUNICIPAL ELECTION: A SALES TAX MEASURE FOR MUNICIPAL SERVICES (STRATEGIC PLAN NOS. 4.3.) �s e� --, CITY IWANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED 0 As Recommended [I As Amended El Ordinance on 181 Reading [I Ordinance on 2nd Reading El Implementing Resolution [I Set Public Hearing For CONTINUED TO JUN 19 2018 FILE NUMBER Discuss placing on the November 6, 2018 General Municipal Election ballot a measure asking voters to consider the adoption of a sales tax; and 2. Authorize and direct staff to prepare all required documents necessary to proceed with a ballot measure, including, but not limited to, all of the following: a) a resolution giving notice of the City's General Municipal Election to be held in the City of Santa Ana on November 6, 2018 for the submission of questions to the voters relating to a sales tax measure. b) a resolution containing the ballot question and related to the sales tax measure; c) a resolution authorizing Councilmembers to file written arguments for or against the amendments; and d) guidelines for preparation of arguments for/against the proposed amendments; e) all other documents required to proceed with a sales tax measure. DISCUSSION On March 20, 2018, the Mayor and City Council authorized staff to evaluate revenue generation opportunities to meet the city's needs to address the projected deficient for the current fiscal year and for future fiscal years. Staff identified a structural deficit in the City's General Fund budget that would require a combination of cuts, transformational changes, and revenue enhancements, in order to continue to provide service to the community. Staff is recommending that the City Council provide direction to staff to finalize the necessary documentation to propose to the voters of the community a sales tax increase that would generate the requisite funds to maintain and in some cases enhance current services to the 6513-1 Discussion and Direction to Propose a Sales Tax Measure on the November 6, 2018 Ballot June 5, 2018 Page 2 community. At this time, staff is evaluating sales tax rates and will then prepare a staff recommendation for City Council consideration on the rate and the estimated revenue that may be generated by such an initiative if successful. As a general purpose tax measure, it would require a simple majority of the voters (50% plus 1) to implement such a tax. The California Election Code requires the adoption of certain resolutions to call the election and place the proposed question to the City's voters. The Orange County Registrar of Voters requires that these resolutions be submitted generally before the end of July 2018. Staff is seeking Council's authority and direction to prepare the necessary documents which must be presented to the City Council for approval. Staff anticipates presenting the documents for approval in early July 2018. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City's to meet Goal #4- City Financial Stability, Objective #3, (Maintain a structurally balance budget with appropriate reserve levels). FISCAL IMPACT There is no fiscal impact associated with this action 65B-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: COUNCILMEMBER REQUEST TO REVIEW PLANNING COMMISSION ITEM REGARDING SITE PLAN REVIEW NO. 2017-09 AND DENSITY BONUS AGREEMENT NO. 2017-02 TO ALLOW CONSTRUCTION OF AN AFFORDABLE RENTAL RESIDENTIAL COMMUNITY WITHIN THE METRO EAST MIXED USE OVERLAY DISTRICT AT 2110, 2114, AND 2020 EAST FIRST STREET, AMG & ASSOCIATES, APPLICANTS (STRATEGIC PLAN NOS. 3, 2; 5, 3) 004 __: C±yAANAGER RECOMMENDED ACTION Discuss matter and direct staff. BACKGROUND CLERK OF COUNCIL USE ONLY: 0951T.071TS, As Recommended As Amended El Ordinance on 1 s' Reading El Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER The following item was considered by the Planning Commission on June 4, 2018 and approved accordingly: SITE PLAN REVIEW NO. 2017-09 AND DENSITY BONUS AGREEMENT APPLICATION NO. 2017-02 TO ALLOW CONSTRUCTION OF AN AFFORDABLE RENTAL RESIDENTIAL COMMUNITY WITHIN THE METRO EAST MIXED USE OVERLAY DISTRICT AT 2110, 2114, AND 2020 EAST FIRST STREET (WARD 1) WITH THE RECOMMENDATION THAT THE DENSITY BONUS AGREEMENT APPROVED BY CITY COUNCIL REQUIRE A MAP OF THE OFF -SITE PARKING LOT LOCATIONS AND NUMBER OF OFF -SITE PARKING STALLS. AYES: MCLOUGHLIN, MENDOZA, NGUYEN, VERINO (4) NOES: BACERRA(l) ABSTAINED: NONE (0) ABSENT: ALDERETE, CONTRERAS-LEO (2) On June 4, 2018, at a special meeting, the Planning Commission approved Site Plan Review No. 2017-09 and recommended that the City Council approve Density Bonus Agreement No. 2017-02 to allow construction of a mixed -use affordable, family -oriented rental community proposed by AMG and Associates at 2110, 2114, and 2020 East First Street. The project will consist of 552 65C-1 Discussion and Consideration of SPR No. 2017-09 and Density Bonus Agreement No. 2017-02 June 19, 2018 Page 2 affordable residential units and 10,000 square feet of leasable commercial space on property located at 2110 and 2114 East First Street, as well as construction of a portion of the project's required fire lane on property located at 2020 East First Street. The project requires approval of a Density Bonus Agreement to: 1. Secure affordability of the project for a period of at least 55 years, and 2. Allow granting of three concessions and one waiver from the City's development standards in order to facilitate construction of the project as proposed. Pursuant to the State Density Bonus Law (Cal. Gov't. Code Sections 65915 through 65918), the City is required to grant the three concessions and waiver unless technical studies are prepared to show that the project would negatively impact historic resources in the immediate vicinity or the project's design and operations, with the requested in centives/co n cession s and waiver, would be detrimental to public health or safety. City Council ODtions Schedule item for public hearing to consider modification of the Planning Commission action. No further action, in which case the Planning Commission approval stands. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #3 — Economic Development, Objective #2 (Create new opportunities for business/job growth and encourage private development through new General Plan and Zoning Ordinance policies) and Goal #5 — Community Health, Livability, Engagement & Sustainability, Objective #3 (Facilitate diverse housing opportunities and support efforts to preserve and improve the livability of Santa Ana neighborhoods). FISCAL IMPACT There is no fiscal impact from this action. ,KAYh Thai Executive Director Planning and Building Agency AP:rb SRFGAM�19-18\65GSPR 17�09 & DBA 17-02 2110 2114 & 2020 E VtStAMG Exhibits: A. Planning Commission Staff Report B. Planning Commission Excerpt 65C-2 REQUEST FOR Planning Commission Action PLANNING COMMISSION MEETING DATE: JUNE 4,2018 TITLE: PUBLIC HEARING — SITE PLAN REVIEW NO. 2017-09 AND DENSITY BONUS AGREEMENT APPLICATION NO. 2017-02 TO ALLOW CONSTRUCTION OF AN AFFORDABLE RENTAL RESIDENTIAL COMMUNITY WITHIN THE METRO EAST MIXED USE OVERLAY DISTRICT AT 2110, 2114, AND 2020 EAST FIRST STREET, AMG & ASSOCIATES, APPLICANTS (STRATEGIC PLAN NOS. 3,2; 5,3) Prepared by Ali Pezeshkpour Executive Director RECOMMENDED ACTION PLANNING COMMISSION SECRETARY APPROVED 0 As Recommended D As Amended 0 Set Public Hearing For DENIED • Applicanfs Request • Staff Recommendation CONTINUED TO kx� Af PlaaKnagdr 1. Adopt a resolution approving Site Plan Review No. 2017-09 as conditioned. 2. Adopt a resolution approving Density Bonus Agreement Application No. 2017-02 as conditioned. Executive Summa Gene Broussard, representing Affordable Housing Land Consultants, Inc. (uAMG & Associates"), is requesting approval of a site plan review (SPR) and a density bonus agreement (DBA) to allow the construction of an affordable 552-unit rental family -oriented mixed -use commercial and residential community known as First Point. As proposed, the project requires approval of several waivers from the Metro East Mixed Use (MEMU) overlay district's development standards and/or development concessions through the density bonus agreement pursuant to California Government Code sections 65915 through 65918 and Santa Ana Municipal Code (SAMC) Section 41-1600. The project also includes construction of a portion of the project's required fire lane on an adjacent, developed property located at 2020 East First Street. Staff is recommending approval of the applicant's request due to the project's satisfaction of meeting the intent of the MEMU overlay district to promote a pedestrian-orlented environment with a mix of land uses and because the project will provide additional affordable rental housing stock to an underserved segment of the region's population. Table 1: Prolect and Location Information Item Informatl6n Project Address 2110, 2114, and 2020 East First Street Nearest Intersection First Street and Golden Circle Drive General Plan Designation District Center (DC) ATTACHMENT A 65C-3 SPIR No. 2017-Og/DBA No. 2017-02 May 21, 2018 Page 2 Item Information, Zoning Designation General Commercial (C-2) with the Metro East Mixed Use (ME�i_U) -overlay ffiqtrint U17-11 Aptiv Urban sub -district Surrounding Land Uses Commercial (North) Commercial (East) Educational (South) Commercial (West) Site Size 6.89 acres combined Existing Site Development The site contains two commercial buildings Use Permissions Mixed -use projects permitted by the OZ-1 designation; deviations/concessions will address proposed deficiencies Zoning Code Sections Affected Uses I Oz-1, Section No. 4 Development Standards I OZ-1, Section Nos. 4 through 7 Promect Description The project includes demolition of two commercial buildings and construction of an affordable rental family -oriented mixed -use community with 10,000 square feet of leasable commercial space. The project will contain two structures consisting of a ground -level parking area and five levels of residential above. A total of 552 affordable rental units will be provided on the project site. A total of 566 resident and guest parking spaces will be provided in an at -grade parking area beneath the residential levels, as well as 50 parking spaces for the commercial component and 4 spaces for the leasing office and the development's employees. The project will include one -bedroom units (27), two -bedroom units (239), three -bedroom units (146), and four -bedroom units (140) ranging in size from 610 to 1,266 square feet. All units will contain full kitchens, bedrooms, bathrooms, in -unit storage, and open/common (living) areas. Open space will be provided through a publically-accessible plaza fronting First Street, eight private courtyards, and amenity areas. The public plaza with open seating will front First Street and will also contain seating, landscaping, and hardscape areas suitable for programming with temporary kiosks or events. The project's commercial area and leasing office will also front First Street, enhancing the development's street presence. Eight courtyards wifth distinct themes and amenities for children and adults will be located throughout the interior of the site. Interior common rooms such as recreation areas, fitness centers, and laundry rooms will provide additional amenities to residents and visitors. A common open space "view room" on the upper levels will face north toward First Street with views toward the Xerox Tower and the recently - completed Nineteen0l mixed -use development. The project will feature a contemporary architectural style common of many multiple -family or mixed -use residential communities under construction in Santa Ana and the region. Ceramic tile, fiber cement board and siding, smooth stucco finishes, and metal railings will contribute to this theme. These solid materials will ensure that the project ages well for the duration of the building's lifetime. Although not a part of the current entitlement, the applicant intends to submit a tentative parcel map application at a future date to subdivide the project site Into two lots for financing purposes in order to facilitate construction of both buildings. The applicant is currently preparing the 65C-4 SPR No. 2017-09/DBA No. 2017-02 May 21, 2018 Page 3 required tentative parcel map, which will clarify if the proposed subdivision will be for fee -simple lots or for condominium purposes. The tentative parcel map application will require review and action by the City's Zoning Administrator. Table 2: Conformance to Development Standards Standard Required by.'theVEMU Provided Stories Minimum 3, no maximum 6 Minimum Site Area 1 acre 6.89 acres Permitted Frontage Forecourt, shopfront, gallery, or Shopfront, With plaza on First Street arcade EMU Publicly Accessible Open Space 15 percent R total lot area Less than 2 percent — Requires Concession (1 of 3), Cat. Govt Code Sec. 65915 (d)(1) Private/Common Open Space 100 square feet per unit 104 square feet per unit Building Setbacks 0-20 feet (front), 0-10 feet (side), 100 6 (front), 6-40 (side), 45 (rear) — feet (rear) Requires Concession (2 of 3), Cat. Gov't Code Sec. 65915 (d)(1) Residential Parking 2 spaces per unit overall — every unit 1.03 spaces per unit — Requires must be allocated at least 1 space Concession (3 of 3), CaL Govt Code Sec. 65915 (d)(1) Courtyard height-to-%vidth ratios 2 to I (enclosed on four sides), 3 to Complies; various ratios in excess of I (open on one or more sides) 2 to I and 3 to 1 provided Driveway width 24 feet maximum L 38-46 feet — Requires Waiver, Cali Govt Code Sec. 65915 (e)(1) Building Massing A variety of massing, volume, and Complies; the building features a step -backs are required to increase step -back along First Street and building articulation breaks in volume to reduce massing Table 3: Density Bonus Calculation .Density or,'Boirius�� .�i �Allow6d,foe'Projectj_ Providedl. Base Density 620 units (6.89 acres x 90 unitslacre 552 units base density used as a standard for developments in areas designated DC by the General Plan Land Use element) 35-Percent State Density Bonus +217 units (620 x 0.35) 0 35-Percent Bonus Provided by the +217 units (620 x 0.35) 0 Hous!ZFO portunity Ordinance total its 1 1054 units maximum 552 units proposed Although the project is proposing a total number of units (552) that is below the maximum City - prescribed density for the project site based on its acreage, the developer is able to seek up to three density bonus concessions and a waiver because it is a 100-percent affordable project. The City's Housing Opportunity Ordinance (HOO) allows developers to request up to two concessions to facilitate construction of affordable housing. However, none of the concessions listed in the HOO are being requested by the applicant. Instead, the three requested concessions and the waiver are permitted by Section 65915 et al. of the California Government Code (Density Bonuses and Other Incentives). Pursuant to California Government Code sections 65915 (d)(1) and 65915 (e)(11), a local jurisdiction is limited in its ability to deny the requested concessions and waiver and is 65C-5 SPR No. 2017-09/DBA No. 2017-02 May 21, 2018 Page 4 preempted from denying the Density Bonus Agreement application. Although the City has analyzed the project and has identified several areas of concern, the conditions of approval proposed for the project are intended to address any of the project's potential impacts. Back -ground The Metro East Mixed Use overlay district was adopted in 2007 as a result of interest in developing mixed -use residential and commercial projects in its project area. The regulating plan, which establishes land uses and development standards, allows a variety of housing and commercial projects, including mixed -use residential communities, live/work units, hotels, and offices. Since Its adoption, one mixed -use project at 1901 East First Street has been constructed and is occupied. Another affordable rental residential project by the same developer at 2222 East First Street was entitled in September 2017, and a market -rate mixed -use development at 200 North Cabrillo Park Drive is currently entitled. The California Density Bonus law allows developers proposing five or more residential units to seek increases in base density for providing on -site housing units in exchange for providing affordable units on site. To help make constructing on -site affordable units feasible, the law allows developers to seek up to three incentives/concessions and an unlimited number of waivers, which are essentially variances from development standards that would help the project be built without significant burden and without detriment to public health. The first version of the Density Bonus Law was adopted in 1979 and has since been amended at various times. Recent revisions allow affordable housing developers to request incentives/concessions and/or waivers for 100-percent affordable developments, even if they do not require a numerical density bonus. Moreover, in early 2017, the law was amended to restrict the ability of local jurisdictions to require studies to 'justify" the density bonus and requested incentives/waivers and places the onus on local jurisdictions to prove that the incentives/concessions or waivers are not financially warranted. Analysis of the Issues Section 8 of the MEMU regulating plan, Implementation, requires the Planning Commission to review an application for development subject to the provisions of the overlay district. Upon review of the required Site Plan Review (SPR) application, the Planning Commission may take the following actions: approve, approve with conditions, or deny the SPR. The City's Development Review Committee has reviewed the project and finds that it Is incompliance with the majority of development standards contained within the MEMU regulating plan, with the exception of the four development standard deviations requested by the applicant indicated in this report. In addition, Section 41-1607 requires an application for a density bonus agreement containing "deviations" (incentives/concessions and/or waivers) to be approved by the Planning Commission. The following subsections analyze the applicant's request for both the Site Plan Review and the Density Bonus Agreement applications. Table 4: Analysis of the Requested Incentives/Concessions (3) and Waiver (1) Standard I Analysis 65C-6 SPR No. 2017-09/DBA No. 2017-02 May 21, 2018 Page 5 Standard Analysis Publicly Accessible The MEMU regulating plan requires that publicly -accessible open space be provided Open Space along main street -facing fagades. Because the project has frontage on only one street, (incentive/Concession) meeting this requirement would result In the building being pushed back significantly from First Street and would render almost the first 1/4 of the site's depth unusable for building area, resulting In the developer having to construct a parking structure or subterranean parking, significantly increasing building costs. Moreover, in order to maintain the current proposed unit count, the developer would be required to construct additional levels, resulting In a different type of construction (steel-framerrype I versus wood/Type 111), further Increasing development costs. If the publically accessible open space standard were applied as written, the result would be a significant loss of units and parking area. Pushing the building back would also reduce the contribution to creating a more urban, walkable environment. The applicant intends to compensate for this reduction by providing a greater average square footage of private/common open space per unit on the project site. Building Setbacks For a project of this size and construction type, OCFA requires 360-degree circulation (Incentive/Concession) on the project site with minimum 20-foot fire lanes. The addition of landscaping and walkways around the project perimeter results In the project not being able to meet the maximum 10-foot side yard requirement. Further, for a project of this height, the MEMU requires a 100-foot rear yard setback. In order to maintain the current proposed unit count, the developer would be required to construct additional levels, resulting In a different type of construction (steel -frame versus wood), further increasing development costs. Implementing this standard as written would result in the building being set back an additional 55 feet from the rear lot line, resulting In a significant loss of units and parking area. Onsite parking Constructing 2.0 parking spaces per residential unit on the project site would require (incentive/Concession) the developer to construct an additional level of parking either above- or below -grade, resulting in Increased construction costs and/or a loss of an entire level of residential units. Driveway width (Waiver) If the project were designed with narrower driveways, the driveways would not conform to minimum standards established for fire ingresslegress by OCFA and for trash truck ingress/egress established by the Public Works Agency and Waste Management, the current waste collector contracted by the City. As a result, a waiver from the maximum driveway width is required. When analyzed cumulatively, the three requested concessions could be avoided if the project were constructed using a different site plan and building type. If the project were designed with a multi- level parking and/or subterranean parking structure, or if the applicant used different building materials (non-combustible, Type 1) to construct a taller project, additional area on site would become available to provide open space and parking, and to meet the required rear yard setback. However, these changes would increase development costs, resulting in the affordable housing project becoming financially infeasible due to the significantly -increased financial implications of using Type I construction. Additional Issues The City thoroughly reviewed the applicants request to construct the proposed project and identified several additional items for consideration. These items are listed below and analyzed in the following paragraphs. 1. Large Family Housing and Unit Bedroom Mix 65C-7 SPIR No. 2017-09/DBA No. 2017-02 May 21, 2018 Page 6 Nearly half (48 percent) of the projecf s units will contain one or two bedrooms. The original project proposed at the site contained both senior and family -oriented housing in nearly 700 residential units. Following feedback from elected officials and City staff on housing needs identified in the 2014 Housing Element, the applicant revised the project to completely eliminate the senior component; the unit count was reduced to the present 652. In doing so, the applicant increased the number of multi -bedroom units. In 2010, the US Census reported that the average household size in Santa Ana was 4.37 and that the average family size was 4.54. Santa Ana's average household and family sizes are above Orange County's, which has an average household size of 3.99. As a result, the lower bedroom count of the project may serve a different segment of the population not identified in any local demographic (household or family size) figures or In the 2014 Housing Element. This issue may be exacerbated by the community's overall lower -than -average unit square footage of 1,061 square feet, which is below the 1,200-square foot unit average stated as a guideline in the MEMU regulating plan. 2. Housing Opportunity Ordinance (HOO) and the State's Density Bonus Law Under the State's Density Bonus Law, developers of affordable family -oriented housing projects may request a numerical density bonus up to 35 percent from base density. The City's Housing Opportunity Ordinance (HOO), last updated in 2015, augments the density bonus concept by allowing a developer to seek an additional 35 percent density bonus calculated from base density (SAMC Sec. 41-1904.1). Despite this opportunity for a "double density bonus,n staffs interpretation of the intent of both the State law and local ordinance support the concept of mixed -income housing development, with affordable housing units forming a component of such developments. Pursuant to SAMC Sec. 41-1600, the purpose of the City's ordinance Is "to provide Increased residential densities to developers who guarantee that a portion of their residential development will be available to low income, very low-income, or senior (also known as "qualifled") households." Moreover, "The regulations are intended to ... provide a balance of housing opportunities for low income, very low-income, and senior households throughout the city." Mixed -income housing developments provide a "portion" of affordable units in an Integrated, mixed - income development unless it is financially or physically infeasible to do so, in which case a developer may pay an in -lieu fee to facilitate construction of affordable housing developments offsite. The City's Housing Opportunity Ordinance's furthers this goal, stating that is purpose is to '.encourage the development of housing that is affordable to a range of households with varying income levels" (SAMC Sec. 41-1900). It is also important to note the language in SAMC Sec. 41-1600 that encourages development of affordable housing for "households throughout the City' (geographically dispersed). The developer has recently entitled an all -affordable senior project ("Villa Court") on a project site approximately 320 feet to the east at 2222 East First Street that will contain 418 units. If approved, the proposed project would add another 552 all -affordable housing units in nearby, for a combined 970 affordable housing units in close proximity to one another. 65C-8 SPR No. 2017-09/DBA No. 2017-02 May 21, 2018 Page 7 The City is required to revisit the HOO before December 31, 2018 to evaluate any amendments to the ordinance. On May 14, 2018, the Economic Development, Infrastructure, Budget and Technology (EDIBT) Council Committee met. Staff presented a verbal update on the HOO, and the Committee discussed HOO-related topics for discussion, including geographic dispersal of units and incorporating affordable units into mixed -income projects. The HOO Is silent on policies regarding all -affordable housing projects or geographic dispersing of affordable housing. Accordingly, these areas of discussions were not applied to analysis of the project. 3. Project Open Space Although stated as a guideline in the regulating plan, the project's unit sizes are generally well below the 1,200-square-foot average unit size objective. Under such circumstances, a project would typically provide greater onsite open space per unit, either as private open space or as common open space for the residents of the community. The applicant has considered this guideline and proposes to compensate through a greater average privatelcommon open space area of 104 square feet per unit instead of the 100-square-foot minimum, which results in 2,200 additional square feet of open space. However, given the large nature of the project and the reduction in private, common, and publically accessible open space, the extra four (4) square feet per unit may be Insufficient to compensate for the overall open space reduction. In addition, only 12 units of the 552 total will have balconies or terraces. 4. Development Intensity and Requested Deviations The project Is proposing a project density of 80 units per acre, which is below the typical 90 units per acre assumed by the District Center General Plan land use designation that is applied to the project site. However, in reviewing the proposed project, staff drew comparisons against the recently -entitled Madison mixed -use residential and commercial community at 200 North Cabrillo Park Drive, also in the MEMU area. The Madison was entitled With an overall density of 93 units per acre (260 units on 2.79 acres). This project was able to meet all MEMU regulating plan's development standards, including open space and building setbacks, With the exception of required onsite parking and maximum driveway widths, both of which the City Council approved through variance applications. Staff analysis indicates that the Madison was able to meet all MEMU standards due to the project's site plan, which features a multi -level parking structure at the heart of the development. The location and multi -level nature of the parking structure frees additional space on the project site that enables the development to meet MEMU standards, including all forms of open space (publically accessible, common, and private/per unit). 6. Reduction in Required Parking and Proposed Shuttle and Parking Valet Service Staff has analyzed the proposed project and finds that there Is potential that the project and neighborhood may be impacted by the reduced parking. The City has identified the MEMU area for high -intensity, mixed use development in order to reduce demands for parking and traffic impacts. However, the MEMU area is still in transition, and portions including the MEMIJ area have yet to 65C-9 SPR No. 2017-09/DBA No. 2017-02 May 21, 2018 Page 8 redevelop and produce the pedestrian -scale environment envisioned by the plan. To mitigate these Impacts, the applicant prepared a parking study that shows that providing valet service and/or a shuttle to major transit stops will reduce parking demand on the site by 150 parking spaces. The study also Identifies the project and its proximity to transit will generate 105 new transit trips. Based on these factors and comparison against other major parking studies prepared by public agencies (San Diego, 2011 and Los Angeles, 2016), the parking study states that the project will have a peak demand of 349 vehicles for the residential component only and 399 parking spaces, including the commercial component. The report and staff analysis also show that the site lies along an express and a standard bus line that provide service approximately every 10 to 15 minutes during rush hour. These lines connect the project to points west (central Santa Ana, Garden Grove, and Westminster), north (Tustin, Orange, and Placentia), and east (central Tustin). As a result of the parking reduction requested for a family -oriented project, staff coordinated with the applicant to explore alternate options for reducing parking demand on the project site. In response, AMG prepared a parking management plan and draft concept for parking valet service to nearby privately -owned parking lots and to operate a shuttle from the project site to various transit stops nearby. To defer the costs of monitoring the shuttle, AMG and the City will include terms in the Density Bonus Agreement to address operations of the shuttle and/or valet service. The Planning and Building Agency, in coordination with the Public Works Agency and City Attorney's Office, have worked with the developer to refine the deal points. After careful consideration, the City and developer have agreed to the deal points, which will be incorporated into the Density Bonus Agreement and subject to review after one year. These terms are described in the "Density Bonus Agreement Deal Points" section of this staff report. 6. Additional Density Bonus Law Considerations There are no historic resources in the Immediate vicinity that would be impacted by the proposed development. The project's design and operations, with the requested incentives/concessions and waiver, will not be detrimental to public health or safety as the project was reviewed by the City's Development Review Committee, which consists of representatives from Planning, Building Safety, Public Works, Housing, the City Attorney's Office, and the Orange County Fire Authority (OCFA). Should the Density Bonus Agreement application be approved, the agreement will be authorized by the City Council after the Planning Commission considers the application for the project as a whole, including the Site Plan Review and Density Bonus Agreement applications together. Density Bonus Agreement Deal Points The applicant is currently negotiating terms of the Density Bonus Agreement with the City's Community Development Agency (CDA). The terms will include deal points that are intended to provide community benefits and services to the residents of the development and the greater Santa Ana community, and to address operations and the parking shuffle and/or valet service. Community Benefits 65C-1 0 SPR No. 2017-09/DBA No. 2017-02 May 21, 2018 Page 9 • AMG and the City will negotiate ongoing onsite supportive services, programs, and amenities • AMG must ensure routine maintenance, access for inspections, and 24-hour emergency management • The project will incorporate green building features • AMG will engage in local hiring and Santa Ana work/live preference • AMG will support crime -free housing policies • AMG and the City will refine financial reporting requirements Parking Shuttle andlor Valet Service • AMG must identify which parking lots have agreed to rent out parking spaces for the valet service • AMG must identify specific shuttle stop locations and must obtain approval from the Orange County Transportation Authority (OCTA) to utilize its bus stops/pullouts as part of its shuttle service operations • All residents of delving age must disclose any owned, leased, or rented vehicles to be permitted to park on the project site or any properties as part of the valet or shuttle service • Each tenant must agree to terms prohibiting parking of his or her vehicle on any City -owned property • Every such agreement must contain penalties/consequences for Violating the terms of the agreement • Terms shall also be incorporated into the City's housing plan or agreement for the project • The shuttle shall be operated by the developer and be at the developer's expense • The developer and/or management company shall maintain a copy of the shuttle's operating plan, including days, times, and frequency of service, with the City's Planning Division and Public Works Agency • The City can record a lien to collect any unpaid fines or monitoring costs • The City may require the developer and/or management company to include lease provisions that limit the number of vehicles a tenant may possess during the term of occupancy • The developer and/or management company shall work with the City's Planning Division, Public Works Agency, and City Attorney's Office to document and record the agreement Table 5: CEQA. Strategic Plan Alignment and Public Notification & Community Outreach CEQA, Strategic Plan Alignment, and Public Notification & Community Outreach CEQA CEQAType Previously approved environmental document (EIR No. 200&01) Reason(s) In accordance with the California Environmental Quality Act (CEQA), the recommended Exempt or Analysis action has been determined to be adequately evaluated In the previously certified EIR No.. 2006-01 as per Sections 15162 and 16168 of the CEQA guidelines. All mitigation measures In EIR No. 2006-01 and associated Mitigation Monitoring and Reporting Program (MMRP) have been enforced and continue to apply to the proposed project. As required by the MMPR, a traffic impact analysis was performed to analyze any potential 65C-1 1 SPIR No. 2017-09/DBA No. 2017-02 May 21, 2018 Page 10 CEQA, Strategic Plan Alignment, and Public Notification &Community Outreach nges in area traffic as a result of the proposed development. The' study concluded that no additional significant impacts would trigger the requirement for additional al 7environmen review. In addition, a health risk assessment (HRA) was prepared to identify any impacts from developing a residential community near a major freeway. The FIRA finds that no mitigation measures are required for the project due to its distance from the Santa Ana (I- 5) and Costa Mesa (SR-55) freeways. In considering additional analysis, the applicant rl submitted a greenhouse gas study to Indicate that the project will not negatively impact greenhouse gas reduction goals. As outlined in this staff report, the project Is consistent with the City's General Plan and the MEMU regulating plan. Further, it is consistent with the density bonus provisions outlined In the City's Housing Opportunity Ordinance. The project site is located within city limits and is less than five acres in size. It is already in an urbanized setting surrounded by urban uses, and the project has not been identified as habitat for endangered, rare or I threatened species. Strategic Plan Alignment Goal(s) and Policy(s) Approval of this Item supports the City's efforts to meet Goal No. 3 (Economic Development) Objective No. 2 of creating new opportunities for business/job growth and encourage private development through new General Plan and Zoning Ordinance policies. The item also supports Goal 5 (Community Health, Livability, Engagement & Sustainability) Objective No. 3 to facilitate diverse housing opportunities and support efforts to presery and Improve the livability of Santa Ana neighborhoods. Public Notification & Community Outreach Required Measures A public notice was posted on the project site on May 25, 2018. Notification by mail was mailed to all property owners and occupants within -500feet of the er2ject site on May 25, 2018. Newspaper posting was published in the Orange County Reporter on May 25, 2018. The applicant held a Sunshine Ordinance community meeting on September 7, 2016 at the Saint Jeanne de Lestonnac School. Two members of the public attended: a schoolteacher from the facility and a representative from the City of Tustin. Both voiced their support for the project. No additional communications regarding the meeting were received after. The Lyon Stree Neighborhood Association was contacted by phone to identify any areas 3 of concern. At the time this report was printed, no issues of concern were raised regarding __Lthis application. Conclusion Based on the analysis provided within this report, adopt a resolution approving Site Plan Review Application No. 2017-02 as conditioned. ,elKl Ali Pezeshkpour, AlCP Senior Planner staff recommends that the Planning Commission No. 2017-09 and Density Bonus Agreement 65C-1 2 SPR No. 2017-09/DBA No. 2017-02 May 21, 2018 Page 11 AP:sb SAPIanning Cornrnisslon=171SPR17-09 DBA17-02AMG Assoc 2110 and 2114 E FIMLpc Exhibits 1 . Resolution 2. Vicinity Zoning and Aerial Map 3. Site Photo 4. Site Plan 5. Unit Floor Plans 6. Building Elevations 7. Building Perspectives 8. Landscape Plans 9. Air Quality and Greenhouse Gas Technical Report 10. Health Risk Assessment 11. Parking Study and Management Plan 65C-1 3 LS 6.04. 18 RESOLUTION NO. 2018-xx A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF �ANTA ANA APPROVING SITE PLAN REVIEW NO. 2017-09 AS CONDITIONED AND DENSITY BONUS AGREEMENT NO. 2017-02 AS CONDITIONED FOR A NEW MIXED -USE FAMILY AFFORABLE RENTAL RESIDENTIAL AND COMMERCIAL DEVELOPMENT FOR THE PROPERTIES LOCATED AT 2110, 2114, AND 2020 EAST FIRST STREET BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Planning Commission of the City of Santa Ana hereby finds, determines and declares as follows: A. Gene Broussard, representing Affordable Housing Land Consultants, Inc, (AMG & Associates, hereinafter referred to as "Applicant"), is requesting approval of Site Plan Review No. 2017-09, as conditioned, and Density Bonus Agreement No. 2017-02, as conditioned, to allow the construction of a new mixed -use 552-unit family affordable rental residential and commercial development at 2110 and 2114 East First Street. B. The Metro East Mixed Use overlay district was adopted in 2007 as a result of interest in developing mixed -use residential and commercial projects in its project area. The regulating plan, which establishes land uses and development standards, allows a variety of housing and commercial projects, including mixed -use residential communities, live/work units, hotels, and offices. C. The California Density Bonus law allows developers to seek increases in base density for providing on -site housing units in exchange for providing affordable units on site. To help make constructing on -site affordable units feasible, the law allows developers to seek incentives/concessions or waivers that would help the project be built without significant burden and without detriment to public health. D. On June 4, 2018, the Planning Commission of the City of Santa Ana held a duly noticed public hearing and at that time considered all testimony, written and oral. E. Section 41-595.5 of the Santa Ana Municipal Code (SAMC) requires a review by the Planning Commission of all plans within a zoning district classification combined with an OZ suffix where the applicant wants to Resolution No. 2018-xx Page 1 of 11 M, LM�IA apply the overlay zone, to ensure the project is in conformity with the overlay zone plan. F. The zoning designation for the subject property is Metro East Mixed Use (MEMU) Overlay Zone (OZ-1) in the Active Urban land use district. G. The Planning Commission determines that the following findings, which must be established in order to grant this Site Plan Review pursuant to SAMC Section 41-595.5, have been established for Site Plan Review No. 2017-09 to allow construction of the proposed project. I That the proposed development plan is consistent with and will further the objectives outlined in Section 1.2 for the MEMU overlay district. The proposed development project will be compatible with Section 1.2 (Objectives) of the Metro East Overlay zone. The proposed project will contain 552 residential units (including one manager's unit) with a substantial (up to 10,000 square feet) commercial component. In addition, the project has been designed to feature a public plaza at its frontage on First Street, designed for temporary activities or kiosks. Constructing 552 units in the project area will add to the residential population in the area, stimulating demand for community -serving commercial uses such as restaurants, retail stores, dry cleaning services, and other similar uses. Finally, the project meets several General Plan goals and policies, including the Land Use Element's Goal 2 (to encourage diversity of quality housing, affordability levels, and living experiences), Goal 4 (to provide adequate rental and ownership housing and supportive services), and the Housing Element's policies HE-2.3 and 2.4 (to encourage construction of rental housing, facilitate diverse types of housing, prices, and sizing). 2. That the proposed development plan is consistent with the development standards specified in Section 4 of the MEMU overlay district. Although the project complies with the majority of development standards enumerated in the MEMU regulating plan, it does not meet the requirements for publicly - accessible open space, building setbacks, off-street parking, and driveway widths. These standards require approval of incentives/concessions and/or waivers through the Density Bonus Agreement application. Resolution No. 2018-xx Page 2 of 11 65C-1 5 3. That the proposed development plan is designed to be compatible with adjacent development in terms of similarity of scale, height, and site configuration and otherwise achieves the objectives of the Design Principles specified in Section 5 of the MEMU overlay district. The proposed development consists of a six -level project surrounded by multi -level and single -story structures. A single -level school campus abuts the site to the south, and single -story commercial development is to the north across First Street and east abutting the site. A midrise office building abuts the site to the west. The MEMU anticipates developments of this scale or larger in the "Active Urban" land use district, and this development would continue the scale of existing buildings in its immediate vicinity. Moreover, the project contains ground -floor non-residential (commercial and community) spaces at the front of the project, which will activate First Street. These spaces have been designed to feature ground -floor ceiling heights between 12 and 22 feet tall, enhancing the urban, mixed -use atmosphere envisioned by the MEMU overlay district. 4. That the land use uses, site design, and operational considerations in the proposed development plan have been planned in a manner that will result in a compatible and harmonious operation as specified in Section 7 of the MEMU overlay district. The proposed project is consistent with the scale and intensity of projects anticipated in the original MEMU EIR (EIR No. 2006-01) and in the MEMU overlay district regulating plan. No negative impacts from noise, air quality, aesthetics, or traffic are expected except for temporary impacts arising during construction of the project. The site's design is intended to activate its frontage on First Street by providing flexible community areas that can be programmed with activities or temporary uses, and the landscape palette has been carefully selected to complement existing landscape patterns of the surrounding land uses. H. The Planning Commission determines that the following findings, which must be established in order to grant this Density Bonus Agreement pursuant to SAMC Section 41-1607, have been established for Density Bonus Agreement No. 2017-02 to allow construction of the proposed project: 1. That the proposed development will materially assist in accomplishing the goal of providing affordable housing Resolution No. 2018-xx Page 3 of 11 65C-1 6 opportunities in economically balanced communities throughout the city. The proposed development will provide 552 affordable rental family housing units, contributing toward the City's rental housing stock to serve the needs of diverse and underserved populations. The area in which the project is proposed, the Metro East Mixed Use overlay district, currently contains one market -rate mixed use community and another entitled market -rate mixed use community. The construction of this project will contribute toward an economically balanced community by providing housing for different demographic and income levels in an area rich with employment opportunities, commercial development, and market -rate housing. 2. That the development will not be inconsistent with the purpose of the underlying zone or applicable designation in the general plan land use element. The project site is located in an area already identified in both the City's Zoning Code (the Metro East Mixed Use overlay district) and General Plan (the Land Use and Housing elements) for new residential communities. Moreover, the proposed density of 80 units per acre is consistent with the anticipated development intensity of 90 units per acre in the General Plan Land Use element, and is below the density bonus provisions in the California Density Bonus Law for family -oriented projects (35-percent density bonus) and in the City's Housing Opportunity Ordinance (35- percent density bonus). 3. That the deviation is necessary to make it economically feasible for the Applicant to utilize a density bonus authorized for the development pursuant to section 41-1603. The proposed project requires three deviations through incentives/concessions: publicly -accessible open space, building setbacks (side and rear), and offsite parking, as well as one deviation through a waiver in driveway width. The four deviations are described as follows: First, the MEMU regulating plan requires that publicly - accessible open space be provided along main street -facing fagades. Because the project has frontage on only one street, meeting this requirement would result in the building being pushed back significantly from First Street and would Resolution No. 2018-xx Page 4 of 11 65C-1 7 render almost the first 1/4 of the site's depth unusable for building area, resulting in the developer having to construct a parking structure or subterranean parking, significantly increasing building costs. Moreover, in order to maintain the current proposed unit count, the developer would be required to construct additional levels, resulting in a different type of construction (steel-frame/Type I versus wood/Type 111), further increasing development costs. If the publically accessible open space standard were applied as written, the result would be a significant loss of units and parking area. Pushing the building back would also reduce the contribution to creating a more urban, walkable environment. The Applicant intends to compensate for this reduction by providing a greater average square footage of private/common open space per unit on the project site. Second, for a project of this size and construction type, OCFA requires 360-degree circulation on the project site with minimum 20-foot fire lanes. The addition of landscaping and walkways around the project perimeter results in the project not being able to meet the maximum 10-foot side yard requirement. Further, for a project of this height, the MEMU requires a 100-foot rear yard setback. In order to maintain the current proposed unit count, the developer would be required to construct additional levels, resulting in a different type of construction (steel-frame/Type I versus wood/Type 111), further increasing development costs. Implementing this standard as written would result in the building being set back an additional 55 feet from the rear lot line, resulting in a significant loss of units and parking area. Third, constructing 2.0 parking spaces per residential unit on the project site would require the developer to construct an additional level of parking either above- or below -grade, resulting in increased construction costs and/or a loss of an entire level of residential units. Staff has analyzed the proposed project and finds that there is potential that the project and neighborhood may be impacted by the reduced parking. The City has identified the MEMU area for high - intensity, mixed use development in order to reduce demands for parking and traffic impacts. However, the MEMU area is still in transition, and portions including the MEMU area have yet to redevelop and produce the pedestrian -scale environment envisioned by the plan. To mitigate these impacts, the applicant prepared a parking study that shows that providing valet service and/or a shuttle to major transit stops will reduce parking demand on the site Resolution No. 2018-xx Page 5 of 11 65C-1 8 by 150 parking spaces. The study also identifies the project and its proximity to transit will generate 105 new transit trips. Based on these factors and comparison against other major parking studies prepared by public agencies (San Diego, 2011 and Los Angeles, 2016), the parking study states that the project will have a peak demand of 349 vehicles for the residential component only and 399 parking spaces, including the commercial component. The report and staff analysis also show that the site lies along an express and a standard bus line that provide service approximately every 10 to 15 minutes during rush hour. These lines connect the project to points west (central Santa Ana, Garden Grove, and Westminster), north (Tustin, Orange, and Placentia), and east (central Tustin). Finally, the Applicant is proposing valet service to nearby parking lots and a parking shuttle to major transit stops to further reduce the demand for on -site parking. Fourth, if the project was designed with narrower driveways, the driveways would not conform to minimum standards established for fire ingress/egress by OCFA and for trash truck ingress/egress established by the Public Works Agency and Waste Management, the current waste collector contracted by the City. As a result, a waiver from the maximum driveway width is required. The three requested concessions could be avoided if the project were constructed using a different site plan and building type. If the project were designed with a multi -level parking and/or subterranean parking structure, or if the applicant used different building materials (non-combustible, Type 1) to construct a taller project, additional area on site would become available to provide open space and parking, and to meet the required rear yard setback. However, these changes would increase development costs, resulting in the affordable housing project becoming financially infeasible due to the significantly -increased financial implications of using Type I construction. The Applicant agrees to indemnify, hold harmless, and defend the City of Santa Ana, its officials, officers, agents, and employees, from any and all liability, claims, actions or proceedings that may be brought arising out of its approval of this project, and any approvals associated with the project, including, without limitation, any environmental review or approval, except to the extent caused by the sole negligence of the City of Santa Ana. Resolution No. 2018-XX Page 6 of 11 65C-1 9 Section 2. In accordance with the California Environmental Quality Act (CEQA), the recommendation is exempt from further review pursuant to Sections 15162 and 15168 of the CEQA guidelines. In accordance with the California Environmental Quality Act (CEQA), the recommended action has been determined to be adequately evaluated in the previously certified EIR No. 2006-01 as per Sections 15162 and 15168 of the CEQA guidelines. All mitigation measures in EIR No. 2006-01 and associated Mitigation Monitoring and Reporting Program (MMRP) have been enforced and continue to apply to the proposed project. As required by the MMPR, a traffic impact analysis was performed to analyze any potential changes in area traffic as a result of the proposed development. The study concluded that no additional significant impacts would trigger the requirement for additional environmental review. In addition, a health risk assessment (HRA) was prepared to identify any impacts from developing a residential community near a major freeway. The HRA finds that no mitigation measures are required for the project due to its distance from the Santa Ana (1-5) and Costa Mesa (SR-55) freeways. In considering additional analysis, the applicant submitted a greenhouse gas study to indicate that the project will not negatively impact greenhouse gas reduction goals. As outlined in the accompanying staff report, the project is consistent with the City's General Plan and the MEMU regulating plan. Further, it is consistent with the density bonus provisions outlined in the City's Housing Opportunity Ordinance. The project site is located within city limits and is less than five acres in size. It is already in an urbanized setting surrounded by urban uses, and the project has not been identified as habitat for endangered, rare or threatened species. Section 3. The Planning Commission of the City of Santa Ana, after conducting the public hearing, hereby approves Site Plan Review No. 2017-09 and Density Bonus Agreement No. 2017-02 as conditioned in Exhibit A attached hereto and incorporated as though fully set forth herein. This decision is based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Request for Planning Commission Action dated May 14, 2018, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this 4 1h day of June, 2018 by the following vote: AYES: Commissioners: NOES: Commissioners: ABSENT: Commissioners: ABSTENTIONS: Commissioners: Resolution No. 2018-xx Page 7 of 11 65C-20 Mark McLoughlin Chairman APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney Bv: Llsastorck Assistant City Attorney CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, SARAH BERNAL Recording Secretary, do hereby attest to and certify the attached Resolution No. 2018-xx to be the original resolution adopted by the Planning Commission of the City of Santa Ana on June 4, 2018. Date: Recording Secretary City of Santa Ana Resolution No. 2018-xx Page 8 of 11 65C-21 Conditions for Approval for Site Plan Review No. 2017-09 and Density Bonus Anreement No. 2017-02 Site Plan Review No. 2017-09 and Density Bonus Agreement No. 2017-02 are approved subject to compliance, to the reasonable satisfaction of the Planning Manager, with applicable sections of the Santa Ana Municipal Code, the California Administrative Code, the California Building Standards Code, and all other applicable regulations. In addition, it shall meet the following conditions of approval: The Applicant must comply with each and every condition listed below prior to exercising the rights conferred by this site plan review. The Applicant must remain in compliance with all conditions listed below throughout the life of the development project. Failure to comply with each and every condition may result in the revocation of the site plan review. A. Planning Division All proposed site improvements must conform to the Development Project Review approval of DP No. 2016-33. 2. Prior to issuance of building permits for above -ground construction, the Applicant shall record terms into an agreement with the City of Santa Ana detailing operations of the proposed shuttle and/or valet service. The terms and contents of the agreement may be included in any required density bonus and/or inclusionary housing agreement and shall be reviewed and approved by the Planning Division, Public Works Agency, and City Attorney's Office prior to recordation. Upon review and approval, proof of the agreement's recordation shall be submitted to the Planning Division prior to building permit issuance. After 12 months of operation, the Applicant shall prepare a review of the operations detailed in the agreement, including the shuttle and/or valet services, for review and analysis by the City, after which modifications and/or alternate parking reduction strategies will be considered if necessary. Any modifications and/or alternate parking reduction strategies will be reviewed by the Planning Manager, after which a determination will be made if the agreement can be amended by the City Manager or his designee, or if the Planning Commission must review any new proposed conditions of approval. The initial "deal points" are outlined below: • AMG must identify which parking lots have agreed to rent out parking spaces for the valet service • AMG must identify specific shuttle stop locations and must obtain approval from the Orange County Transportation Authority (OCTA) if it wishes to utilize its bus stops/pullouts as part of its shuttle service operations Resolution No. 2018-xx Page 8 of 11 65C-22 • All residents of driving age must disclose any owned, ]eased, or rented vehicles to be permitted to park on the project site or any properties as part of the valet or shuttle service • Each tenant must agree to lease terms prohibiting parking of his or her vehicle on any City -owned property o Every such agreement must contain penalties/consequences for violating the terms of the agreement o Terms shall also be incorporated for the project into the City's housing plan or agreement • The shuttle shall be operated by the developer and at the developers sole expense • The developer and/or management company shall maintain a copy of the shuttle's operating plan, including days, times, and frequency of service, with the City's Planning Division and Public Works Agency • The City can record a lien to collect any unpaid fines or monitoring costs • The developer may require include lease provisions that limit the number of vehicles a tenant may possess during the term of occupancy • The developer and/or management company shall coordinate with the City's Planning Division, Public Works Agency, and City Attorney's Office to document and record the agreement 3. Prior to issuance of building permits for above -ground construction, the Applicant shall provide the City of Santa Ana a copy of a recorded easement for reciprocal access (ingress, egress, and fire access) for any and all proposed shared drive aisle(s) between the project site and the adjacent property to the west. 4. Any amendment to this site plan review, including modifications to approved materials, finishes, architecture, site plan, landscaping, unit count, mix, and square footages must be submitted to the Planning Division for review. At that time, staff will determine if administrative relief is available or if the site plan review must be amended. 5. A residential property manager shall be on site at all times that the project is occupied and the developer and onsite management shall at all times maintain a 24-hour emergency contact and contact information on file with the City. All mechanical equipment shall be screened from view from public and courtyard areas. A final detailed amenity plan must be reviewed and approved prior to issuance of any building permits. The plan shall include details on the hardscape design, lighting concepts and outdoor furniture for amenity, plaza, or courtyard areas as well as an installation plan. The exact specifications for these items are subject to the review and approval by the Planning Division. Resolution No. 2018-xx Page 9 of 11 65C-23 8. Prior to installation of landscaping, the Applicant shall submit photos and specifications of all trees to be installed on the project site for review and approval by the Planning Division. Specifications shall include, at a minimum, the species, box size (24 inches minimum), brown trunk height (10-foot minimum), and name and location of the supplier. 9. After project occupancy, landscaping and hardscape materials must be maintained as shown on the approved landscape plans. 10. A Resident Storage Plan shall be provided for the project prior to occupancy. Storage shall be available at no cost to the residents. 11. Prior to issuance of building permits, the Applicant shall submit a construction schedule and staging plan to the Planning Division for review and approval. The plan shall include construction hours, staging areas, parking and site security/screening during project construction. Resolution No. 2018-xx Page 10 of 11 65C-24 51312018 SPR 2017-09 & DBA 2017-02y-"AMG F rst Poin H I Flit *i Al Santa Ana Boundary Zoning z..I D."Opfl.. C3 IR Com.—I, 1, L3 Ej .in ....... -0 C3 ...... .103 Exhibit 2 - Vicinity Zoning a (D) http://apps.spaflalstmam.mffilproduction/dashboard/8/9/0/CurrentBuil6r3cmumi ,'; 1" 71 55 z ;,mRnI Man Pnfn� AlldnhN��11- 1/1 T4 it, F y� ri mm "V it�� kt�j � - t� LEA XAW 9 g g 19!1 RON 1 19 UH � . 11' W mm r CD z I zw In —W list' Hill 0 LU OH CL C) Z; LU: LU Z 0. < U)R < w co )o V) C, ca 0 CL LU F-- > o CL LU co < (-) Z 0 C) x 0 w 0 U F— w LLJ V) F- LU 6 CN 65C-27 CD Lti U). Z� ZER il pR! 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LIM Z 10 a ja min 0 IL - Fm m E3 i5 n ju t:f tP? -WIQ it Fill Zz ra z VIN�:10=11WS)'VMV V.LNVG Ho GNVIJ 1N3WMAO'a6H1 McIV 1"Icl VHV 'm VaIV WOINMS LMM-US -L9'VIM Too a 11 1 all not ........... fill, i'ol 5E I q1 hill film gill 11 Duo a :2 Ill Mal. a Elea tag. i UIJ �,L, J d L L E 222M L J i L U J J I L I IT Ffl F 1, t t , F, _jIT �17 J1, 511 T -5*L- RIT IT-F-Fly TT TUI ITI 00 L IMI ui d 65C-33 1A VIN�10=111YOVNV VINVI, 123ziis lsz:41=1 D HIE: 1! 0 W11 i,� r E 'e q (a 0 L) '3 7 1 OW IP N7 .41 1 lip k pit 4 d d d jIgg it I W, 41 14 d dd. 14 d d d I z P rotx I if I te Mil I L, ME Exhibit 9: Air Quality and Greenhouse Gas Technical Report is available for review at the following locations: http://santa-ana.org/pba/planning/AMGmixedCommunity.asp Planning and Building Agency Planning Counter, First Floor 20 Civic Center Plaza Santa Ana, CA 92701 65C-36 Exhibit 10: Health Risk Assessment is available for review at the following locations: http://santa-ana.org/pba/planning/AMGMixedCommunity.asp Planning and Building Agency Planning Counter, First Floor 20 Civic Center Plaza Santa Ana, CA 92701 65C-37 Abrams Associates TRAFFIC ENGINEERING, INC. May 2, 2018 Alexis Gevorgian AMG Associates, LLC. 16633 Ventura Boulevard, Suite 1014 Encino, CA 91436 Re: Parking Demand Analysis for the 2114 E. 15t Street Apartments INTRODUCTION This report describes the parking demand characteristics of the proposed mixed -use project located at 2114 E. 1 s' Street in the City of Santa Ana. The purpose of this report is to present the expected parking demand of the proposed project. PROJECT DESCRIPTION The 2114 E. I st Street Apartments is proposed to be a mixed use project with 552 apartment units over ground floor retail and a 620 space parking garage. There will also be 10,000 square feet of ground floor retail space. The project is located on the southeast corner of Ist Street and East 1 st Street in the City of Santa Ana. The site is currently occupied by a used car dealership several other businesses in a single store office building. TRANSPORTATION SETTING Surrounding Land Uses - The project would be located within walking distance of shopping, restaurants, and a number of major employers such as Caltrans, the Social Security Administration, Kaiser Permanante's Offices, the Tustin Rehabilitation Hospital, and the Orange County Global Medical Center. Roadway Network - The primary roadway that would be affected by this project is 1st Street. 16t Street is a six -lane street along the frontage of the project, and changes to have two eastbound lanes just east of the project site. It is an arterial street with traffic signals at all major intersections but no parking is permited in the vicinity of the proposed project. E. 15t Street is a two-lane private dead end road that currently has on -street parking that is designated as being restricted to authorized vehicles only. Please note that E. Ist Street is within the boundary of the project site and would be realigned as part of the proposed project. Transit Service - There is bus transit service provided by Orange County Transportation Authority (OCTA) adjacent to the project. Route 64 operates next to the project site with connections to other bus routes at Larwin Square in Tustin and at the Westminster Mall in EXHIBIT 11 1875 Olympic Boulevard, Suite 210 - Walnut Creek, CA 94596 - 925.945.0201 - Fax: 925.945.7966 65C-38 Page 2 of 8 — 2114 E. 161 Street Parking Demand Analysis Abrams Associates TRAFFIC ENGINEERING, INC. Huntington Beach. Please note the nearest bus stops are less than a block from the site. About two blocks away are bus stops for Routes 71 and Express Route 64X. PARKING DEMAND ANALYSIS This section discusses the estimated parking demand for the project. The proposed project is proposing to provide on on -site parking garage with 620 spaces. The amount of auto use would be less than a typical apartment project as a result of the affordability component of the project and the proximity to transit. As a result, it is expected some auto trips would be replaced by transit trips, pedestrian trips, and bicycle usage. There are a couple factors that the City could consider when reviewing parking demand for this project. These include: Residential Parking Demand for Transit Oriented Developments - There is extensive evidence available that apartment units in transit oriented developments generate less parking demand than market rate units. 2. Affordable Housing Parking Generation Rates - There is also extensive evidence that affordable apartment units generate less parking demand than market rate units. Residential Parking Demand for Transit Oriented Developments - For a location in business district with bus transit access (and located near major employers), the parking demand would be less than the typical parking demand rate in the ITE Parking Generation Manual. The availability of transit, the use of bicycles, and the attractiveness of walking in the mixed -use business district environment would clearly result in reduced vehicle trip generation and an associated reduction in the need for parking. Since it is anticipated that a higher portion of all travel will occur by walking, bicycling, and through the use of public transit, it is expected that some of the apartment residents would not have personal vehicles. According to S.B. 743 a project's parking impacts are no longer be considered significant impacts on the environment if the project is a Transit Oriented Development (TOD). In the State of California a TOD is defined as a project that is 1) residential, mixed -use residential, or an employment center project, and 2) located on an infill site within a transit priority area. A transit priority area is defined as being an area within one-half mile of a major transit stop. A major transit stop is defined as containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, or the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute periods. In the case of the proposed project all of these criteria are met with one minor exception. Less than two blocks away there is a intersection of two major bus routes. While the overall frequency of the bus service at the intersection is 15 minutes one of the lines at the intersection (Route 71) operates on slightly higher service intervals of about 20 minutes. 65C-39 Page 3 of 8 — 2114 E. ls' Street Parking Demand Analysis Abrams Associates TRAFFIC ENGINEERING, INC. The project is also proposing to meet the major transit stop requirement by providing a shuttle service to the Santa Ana Regional Transit Center. The Santa Ana Regional Transportation Center (SARTC) is a major transfer center that provides access to regional Amtrak and Metrolink rail services as well as intercity and interstate bus transportation. The shuttle is planned to include service during the weekday peak commute hours with a maximum headway of 15 minutes using a 20-passenger shuttle bus. Other than the project itself, the shuttle would include the following stops to serve residents: 1 $'Street at Cabrillo Park Drive 18t Street at Lyon Street 1 61 Street at Grand Avenue 1 st Street at Standard Avenue Santa Ana Boulevard at Santiago Boulevard (The Santa Ana Regional Transit Center) Grand Avenue at Santa Ana Boulevard Based on data from MTC's travel survey for projects within 1 mile of a train station, during the peak commute hours the project would be forecast to generate approximately 105 transit trips. However, please note that that it is forecast that approximate three quarters of these trips would be expected to use the planned shuttle service and the other 25% of these transit trips would be made via existing public transit in the area. Again, please note that there are public bus stops located less than a block from the site. With the addition of the shuttle service to the SARTC the project will meet the definition of a transit oriented development (subject to City approval) and, as such, a reduction in the parking demand from the project would be forecast to occur. Based on a detailed analysis of 12 large TOD housing projects the parking demand for the proposed project, when compared to a project without any major transit stops nearby, would be expected to be reduced by a minimum of 23%. Therefore, the addition of the shuttle service is estimated to equate to a minimum reduction in parking demand of approximately 150 parking spaces.' In addition, the detailed surveys of TOD housing projects have found that the peak parking demand recorded at TOD sites has been found to be a minimum of 45% less than the peak parking demand rates for apartments published by the Institute of Transportation Engineers (ITE).2 For the proposed project (ITE Land Use Code 222) the peak parking demand for non-TOD sites is 1.37 vehicles per unit. Therefore, based on surveys of similar TOD apartment projects the parking demand is forecast to be approximately 0.62 vehicles per unit, meaning the parking demand for the residential portion of the project could reduced for transit access by as much as 414 spaces (i.e. the Statewide Transit Oriented Development (TOD) Study Special Report — Parking and TOD: Challenges and Opportunities, Business, Transporation, and Houiing Agency of the Calflornia Department of Sacramento, CA, February, 2002. Parking Generation at Transit -Oriented Developments: Five US Case Studies, Reid Ewing, College of Architecture and Planning, Univerisyt of Utah, Salt Lake City, UT, November 2016. 65C-40 Page 4 of 8 — 2114 E. 161 Street Parking Demand Analysis Abrams Associates TRAFFIC ENGINEERING, INC. maximum potential reduction). Please note these reductions are based on market rate units near major transit stops but do not account for the affordability component of the project. Affordable Housing Parking Demand - There is extensive evidence that trip generation and parking demand at affordable housing projects is substantially less than would occur at a comparably sized market -rate apartment project. The following is a summary of some available data on this subject: City of Los Angeles Affordable Housing Survey - For example, a 2016 survey of affordable housing sites in the City of Los Angeles indicated the daily traffic generated at the sites was approximately 40% less than the ITE rates for market rate housing.3 Please note the City of Los Angeles allows up to a 50% reduction in parking for affordable housing projects. City of San Diego Affordable Housing Parking Study - The City of San Diego conducted an affordable housing parking study in 2011.4 About 2,750 surveys were distributed to 34 affordable housing developments. The survey found that parking demand for affordable projects is about one half of typical rental units in San Diego; almost half the units surveyed had no vehicle. The survey indicated that in urban areas (defined as somewhat conducive to walking with moderate transit access) affordable housing units had an average of 0.5 vehicles per household. Please note that affordable housing in central business district (core) area for very low income households were found to be as low as 0.1 cars per household. Assembly Bill No. 744 Planning and Zoning: Density Bonuses - It is also important to note that A.B. 744 allows developers of low income housing types to request lower parking minimums. Based on A.B. 744 it appears that mixed -income housing within Y2mile of a well -served transit stop and with at least 11 percent of the units set aside for extremely low-income residents or 20 percent set aside for low-income residents theoretically requires only 0.5 parking spaces per bedroom. According to the California Public Resources Code a well -served or "major transit stop" means a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, or the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute periods. In the case of the proposed project there is a intersection with two major bus routes located much less than a 1/2mile from the site (about 700 feet from the site). At the nearby intersection of 1 st Street and N. Tustin Avenue Route 64 and 64X operate with approximately 15 minute headways and Route 71 operates with approximately 20 minute headways. In addition the project is also proposing to provide shuttle service to the Santa Ana Regional Transporation Center with 15 minute headways. This proposed service is decribed in more detail below. It should also be noted that Transportation Impact Study Guidelines, City of Los Angeles, Los Angeles Department of Transportation, CA, December, 2016. 4 Affordable Housing Parking Study, City of San Diego, San Diego, CA, February, 2011. 65C-41 Page 5 of 8 — 2114 E. 1$1 Street Parking Demand Analysis Abrams Associates TRAFFIC ENGINEERING, INC. to meet the requirements of A.B. 744 projects must provide unobstructed access to the transit stop that they are near, meaning that a resident must be able to access the stop without encountering natural or constructed impediments. Based on our review this requirement would be met since there is an existing sidewalk between the project site and the transit stop in question. SUMMARY OF FINDINGS ON PARKING Table I presents a summary of the project's parking requirements and forecast demand based on the City's code, the ITE parking generation rates, the referenced transit oriented development studies, and also the affordable housing surveys. The residential parking provided would be forecast to generate a demand for about 756 spaces based on the unadjusted ITE parking rates.' This publication indicates that market rate apartments (ITE Land Use Code 222) typically generate a maximum peak parking demand of 1.37 vehicles per unit. Table 1 Off -Street Parking Calculations Data Source Land Use Size Parking Ratio Required Spaces City of Santa Ana Municipal Code Apartments 552 units 1.25 690 City of Santa Ana Municipal Code Retail 10,000 sq. ft. 5 50 Municipal Code Parking Requirement 740 ITE Parking Demand Rates Apartments 552 units 1.37 756 ITE Parking Demand Rates Retail 10,000 sq. ft. 2.55 26 ITE Unadjusted Demand Estimate 782 Transit Oriented Development Rates Apartments 552 units 0.62 342 ITE Parking Demand Rates Retail 10,000 sq. ft. 2.55 26 TOD Parking Demand Estimate 368 Affordable Housing Rates Apartments 552 units 0.5 276 ITE Parking Demand Rates Retail 10,000 sq. ft. 2.55 26 Affordable Housing Parking Estimate 302 2010. ' Parking Generation Manual, 411 Edition, Institute of Transportation Engineers, Washington D.C., 65C-42 Page 6 of 8 — 2114 E. ls' Street Parking Demand Analysis Abrams Associates TRAFFIC ENGINEERING, INC. Based on the most recent data available from the City of Los Angeles affordable housing projects generate about 40% less vehicles per day than a typical market rate apartment building. Based on this data the residential portion of the project would have an estimated parking demand of approximatrely 302 vehicles. Therefore, with the proposed shuttle service to meet the transit access requirements the City could consider making the findings that allowing the project to proceed with 0.5 spaces per unit is reasonable and appropriate. This could be based, in part, on the fact that this is an affordable housing project in a location within walking distance of bus transit and major employment centers. If this were approved, the following is a calculation of the potential parking requirements: 552 units times 0.5 spaces per unit equals 276 parking spaces. Including the 50 spaces required for the retail space would increase the net total parking requirement for the project 326 parking spaces. The justification is as follows: Transit Services - There are existing bus stops less than one block from the site that provide direct access other regional bus routes in the area. Route 64 operates next to the project site with connections to other bus routes at Larwin Square in Tustin and at the Westminster Mail in Huntington Beach. About two blocks away are bus stops for Routes 71 and Express Route 64X In addition to these services the project is proposing to provide free on -demand shuttle service to the Santa Ana Regional Transportation Center for residents that would operate on 15 minute headways during the peak commute hours. The Santa Ana Regional Transportation Center (SARTC) provides access to regional Amtrak and Metrolink rail services and also intercity and interstate bus transportation. City of Santa Ana General Plan Policies - The City of Santa Ana has a number of policies that support a reduction in on -site parking. These include policies related to the goals of increasing - the use of public transit, limiting increases in vehicular traffic, improving air quality, limiting fuel consumption, and improving conditions for pedestrians in the area. Each of these factors, goals, and objectives is described in the City's General Plan. These policies could provide additional support for making the findings to approve the project with reduced parking. Assembly Bill No. 744 - The proposed project is within two block of an intersection of two major bus routes, which is clearly much less than the typical 1/2mile requirement for a project to be considered a transit oriented development. At the nearby intersection of I St Street and N. Tustin Avenue Route 64 and 64X operate with approximately 15 minute headways and Route 71 operates with approximately 20 minute headways. However, it is important to note that this project will provide additional demand for bus service in the area and the applicant has said they plan to open a discussion with OCTA about increasing the frequency of service. As mentioned above, the project is also proposing to provide shuttle service to the Santa Ana Regional Transporation Center with 15 minute headways. This would provide a direct and convienient connection to the Santa Ana Regional Transportation Center. The Santa Ana Regional Transportation Center (SARTC) provides extensive access to numerous transit services including Amtrak and Metrolink rail services, multiply OCTA bus routes, airport and taxi services, and also intercity and interstate bus transportation. 65C-43 Page 7 of 8 — 2114 E. 15' Street Parking Demand Analysis Abrams Associates TRAFFIC ENGINEERING, INC. CONCLUSIONS The proposed project qualifies as a transit oriented development due to its close proximity to a major transit stop where two major bus routes intersect. While the applicant is expecting to open discussions with OCTA about increasing the frequency of bus service near the project site, the project will not rely on this to achieve alternative transportation goals. To ensure the project fully qualifies as a transit oriented development the project is also proposing to provide residents with private shuttle service to the Santa Ana Regional Transporation Center with 15 minute headways. If the City were to allow the applicant to provide 0.5 spaces per unit, as specified by A.B. 744, the parking required for the project would theoretically be 326 parking spaces. Please note this includes the 50 spaces required for the retail uses. The parking demand can also be estimated based on the 4th Edition of the ITE Parking Generation Manual. Since the project is two blocks from a major transit stop and will be providing free shuffle service to the SARTC, the proposed project would be expected to have a 23% reduction to the ITE parking demand.' In addition, an additional reduction to the ITE forecasts can be applied due to the fact that the entire project would be restricted to residents making 60% or less of the Area Median Income (AM[). The City of San Diego's 2011 Affordable Housing Parking Study found that parking demand for affordable housing projects is about one half of typical rental units in San Diego and almost half the units surveyed had no vehicle. However a more conservative esimate comes from the 2016 survey of affordable housing sites conducted by the City of Los Angeles. This study determined that the number of vehicles generated by affordable housing projects is about 40% of what is generated by comparably sized market rate projects. Using the assumptions above the residential portion of the project is forecast to have an unadjusted peak parking demand of 349 vehicles. Including the 50 spaces required for the retail space would increase the forecast total peak parking demand for the project to 399 parking spaces. Please note that if it were conservatively assumed that all the affordable housing sites surveyed in the Los Angeles study also had excellent transit access (and the separate reduction for transit access was eliminated from the parking calculations) then the project would have a forecast average peak parking demand of 504 vehicles. Based on the proposal to accommodate this demand with an on -site parking garage with 620 parking spaces our conclusion is that no parking impacts to the surrounding roadways or properties in the area would be anticipated. 65C-44 Page 8 of 8 — 2114 E. 151 Street Parking Demand Analysis Abrams Associates TRAFFIC ENGINEERING, INC. Please don't hesitate to contact me if you have any questions about this information. Sincerely, 5,3�L 4ww�v Stephen C. Abrams President Abrams Associates T.E. License No. 1852 65C-45 161 2 1 m lz m M7 M ff� _J, I m 3 0 lu Al. Cl) *0 Q m 0 am LM m � LL -I--# U) L— 0 C/) -1 .�= 0 LL -�e cu cu 0 cl) CU cu > 0 cu 0— —0 LL 0 0 U) LLJ - C: co 0- 4-4 c (D E a) cm m C: cu K 0 a_ 65C-47 (1) . c mo U) Cl) mo U) (D 0 n CO A. -a C/) AW r H 0 0 4— a) LM L. M� LL LLM 0 U) 0 Jc co (1) CL U3 LU .jl� ca C: co E: 4-1 C: (D F= (D 0) M 4-a c 0 U) iz 65C-48 cu CL 9dm CD E a) CL U) (L (L ai OD (1) IV N elftl I -In U) CO) -4e, on 'NbL is Al "t'r -L,% a)4� KC olvxjvai��— It 'Wt IN ON bbh ve. 4OD"I 717 I In CU tIL IL 4 "I w *iA .1. LO ra -ra M'I U) LLJ U) E a 0 uu c 0 A.-O U) C: 0 C) U) (D .j 0 c 0 A. -a co 0 CL C/) c cu L. -f-j Q. 4- 0 a) C/) Z) U) c 0 U) C/) cn m cm (D 0 Jc: C: co cu C: C: 0 > 0 C: > E cu U). 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Lo 0 o LM U) L- CU -0 :3 C: Lo 0 :3 U) 1 0 C/) a) cm -E a) a) E co c c: CD c (D M a) c co E 0" LP co C: a) 0 0 C) 0 0 0 C) 0 (n LU rAEA ca _il 4-1 E a) C: CD C: 4-1 c 0 a= 4-1 U) U- 65C-55 LM 0 mc AW LM m Lm 0 U) LLJ � I - 1: Wr- 'ool oa -A 4-1 E C: D- 0 LL 65C-56 MINUTES OF THE SPECIAL MEETING OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA, CALIFORNIA EXCERPT JUNE 4, 2018 BUSINESS CALENDAR SITE PLAN REVIEW NO. 2017-09 AND DENSITY BONUS AGREEMENT APPLICATION NO. 2017-02 TO ALLOW CONSTRUCTION OF AN AFFORDABLE RENTAL RESIDENTIAL COMMUNITY WITHIN THE METRO EAST MIXED USE OVERLAY DISTRICT AT 2110,2114, AND 2020 EAST FIRST STREET, AMG & ASSOCIATES, APPLICANTS. Legal notice published in the Orange County Reporter on May 25, 2018 and notices mailed on May 25, 2018. All Commissioners disclosed that they discussed the project with the applicant. Senior Planner Pezeshkpour provided a project overview which included a project description, site description, project analysis and issue analysis. Discussion ensued regarding concessions/incentives, waivers, density bonus law, senior units and parking, valet and shuttle service, location of off -site parking lots, and parking requirements. The applicant spoke in support of the project; answered questions regarding valet and shuttle service, Crime -Free Program, bike storage, off -site parking spaces, parking management plan, and resident support services. Chairperson McLoughlin opened the.public hearing. The following spoke on the matter. Dale Helvig spoke in opposition to the project; expressed concern regarding concessions, off -site parking, and the proposed valet service. Boris Gresely, representative of the Carpenters and Contractors Cooperation Committee, stated that they will be monitoring the project to ensure that it complies with the law. There were no other speakers and the public hearing was closed. Commissioner Bacerra expressed concern with the ambiguous parking management plan and the parking study findings. Commissioner Verino expressed support for the project and moved to approve staffs recommended actions. Commissioner Nguyen introduced a friendly amendment to require a map of the off -site parking lot locations and number of off -site parking stalls. Commissioner Verino accepted the amendment. Chair McLoughlin hopes that staff will work with the developer to address any off -site parking issues. ATTACHMENT B 65C-57 MINUTES OF THE SPECIAL MEETING OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA, CALIFORNIA 1_�XQERPT RECOMMENDED ACTIONS: 1. Adopt a resolution approving Site Plan Review No. 2017-09 as conditioned. 2. Recommend that City Council adopt a resolution approving Density Bonus Agreement No. 2017-02 as conditioned with the recommendation that the Den Bonus agreement approved by City Council require a map of the off -site oarkina lot locations and number of off-siterinrleinq of -nil. 1,.4 if the facility. MOTION: Verino SECOND: Mendoza VOTE: AYES: McLoughlin, Mendoza, Nguyen, Verino (4) NOES: Bacerra (1) ABSTAIN: None (0) ABSENT: Alderte, Contreras -Leo (2) *Vote was taken by roll call. Sarah Bernal Recording Secretary 65C-58 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: REVIEW AND PROVIDE DIRECTION ON PROPOSED CHARTER AMENDMENTS FROM THE COUNCIL AD HOC COMMITTEE (STRATEGIC PLAN NO. 5, 1) 1ral C ANAGER RECOMMENDED ACTION Receive report from the Ad Hoc Committee. CLERK OF COUNCIL USE ONLY: n. jo 20071 we, Ej As Recommended L] As Amended [_] Ordinance on 1 " Reading El Ordinance on 2nd Reading Implementing Resolution Set Public Hearing For CONTINUED TO FILE NUMBER Direct City Attorney and Clerk of the Council to prepare necessary documents to place any of the proposed Charter amendments on the ballot for November 2018 election. DISCUSSION At the June 5, 2018 City Council Meeting, Mayor Pulido was asked to appoint an ad -hoe council committee to review possible Charter amendments based on the 2007 Charter Committee recommendations and additional items that have been raised since that time, The ad -hoc committee ("committee"), consisting of Mayor Pulido, Mayor Pro Tem Martinez and Councilmember Villegas, met and identified nine possible topic amendments, including the following: Mayor's Signature Authority Remove Boards and Commissions from the Charter Campaign and Gift Provisions Stabilization Fund Investigations Qualifications of Finance Director Civil Services Position of Police Chief General Plan to be Updated 2 years after each U.S. Census Code of Ethics to Apply to all Officers and Department Heads 65D-1 Proposed Charter Amendments June 19, 2018 Page 2 The Committee members, City Attorney, City Manager and Clerk of the Council were asked to rank the sections to assist in identifying priorities to present to the full City Council for consideration. The chart below provides rankings received, in addition to reason for amendment and potential impacts for review and consideration by the City Council. X iW 1 Section 413: Provides for mayor pro tem or council member who Mayor's Signature Authority voted for yes to sign in absence of mayor or Mayor Pro on Resolutions and Tern or when they refuse to sign. Ordinances 2. Article IX: Charter lists three boards/commissions and the balance Remove Boards and are in the Municipal Code. Removal from Charter and Commissions from Charter placement in Muni Code creates consistency and flexibility for Council. 3. Section 425 and Section Moving these campaign and gift sections into the 1107: Municipal Code will allow for consistent provisions and Campaign and Gift Provisions flexibility to amend. 4. Section 610: Stabilization Provision was in original 1950's charter and is not Fund relevant. 5. Section 1100: Investigations Current regulations only permit City Manager an Council to initiate investigations so City Attorney must get permission to investigate when he or she has duty to investigate. Proposal is to amend and require check and balance by requiring at least two of three to approve of investigation. 6. Section 704: Finance Director works for City Manager and Qualifications of Finance qualifications should be in job description. Charter does Director not address other directors. 7. Section 1002: All directors work for the City Manager and are at will Civil Service Positions with the exception of the Police Chief. Would add Chief Police Chief to list of at -will employees, but would not impact the status of the current Chief. 8. Article IV. Div. 3: Ad Hoc Suggestion to ensure that City updates the Add Section 426: General Plan every ten years. Mandates General Plan Update with 2 years of each U.S. Census 9. Section 401.05 Council Ethics Committee mentioned desire that fh—e Code of Ethics to Apply to All Ethics Code be signed by all City elected and appointed Officers and Department officials and department heads. Heads 65D-2 Proposed Charter Amendments June 19, 2018 Page 3 Current Charter language: 1. Mayor's Signature Authority on Resolutions and Ordinances Sec. 413. - Adoption (ordinances). All ordinances and written resolutions shall be signed by the mayor or the mayor pro tem and attested by the Clerk of the Council. If the mayor or mayor pro tem are absent or refuse to sign, then a member of the Council who voted to approve the resolution or ordinance may sign, 2. Remove Boards and Commissions from Charter Sec. 900. - Established (a) The City Council shall establish appointive boards and commissions by ordinance and shall specify in such ordinances the powers and duties of each. 3. Campaign and Gift Provisions Sec, 425. - Disqualification due to campaign contributions. A councilmember shall not participate in, nor use his or her official position to influence, a decision of the City Council if it is reasonably foreseeable that the decision will have a material financial effect, apart from its effect on the public generally or a significant portion thereof, on a recent major campaign contributor. As used herein, "recent major campaign contributor" means a person who has made campaign contributions totaling two hundred fifty dollars ($250.00) or more to the councilmember or to any campaign committee controlled by the councilmember in the twelve-month period immediately preceding the date of the decision. The mayor is a councilmember for purposes of this section. Sec. 1107. - Gifts to officers and employees prohibited. It shall be unlawful for any person or organization that is financially interested in any decision pending action by any agency, officer or employee of the City, or in any contract to which the City is a party to make any gifts aggregating in value more than twenty-five dollars ($25.00) in any one calendar month to any officer, or employee of the City. No person or organization shall be deemed to have a financial interest in a decision or contract by reason of any interest which is shared by a significant portion of the general public. No gift is unlawful which is similarly made or offered to a significant portion of the general public. Any person who makes, acts as the agent or intermediary in the making of, or arranges for the making of, any gift which is unlawful hereunder is guilty of a misdemeanor. Any officer or employee who receives any gift which he knows, or reasonably should know, is unlawful hereunder is guilty of a misdemeanor. 4. Stabilization Fund Sec. 610. - Funds —General fund; stabilization fund. All money paid into the City treasury shall be credited to and kept in separate funds in accordance with the provisions of this charter, state law, or ordinance. For the purpose of this charter, the "General Fund" is established as a medium of control and accounting for City activities other than activities authorized or contemplated by special funds. All revenues and receipts which are not by this charter, state law, or ordinance pledged for special purposes shall be credited to the general fund. 65D-3 Proposed Charter Amendments June 19, 2018 Page 4 The City Council shall maintain a revolving fund to be known as the "Stabilization Fund", for the purpose of placing the payment of running expenses of the City during the fiscal year on a cash basis. A reserve shall be built up in this fund from any available sources in an amount which the City Council deems sufficient with which to meet all lawful demands against the City for the first five (5) months, or other necessary period, of the succeeding fiscal year prior to the receipt of ad valorem tax revenues. Transfers may be made by the City Council from such fund to any other fund or funds of such sum or sums as may be required for the purpose of placing such funds, as nearly as possible on a cash basis. All moneys so transferred from the stabilization fund shall be returned thereto before the end of the fiscal year. 5. Investigations Sec. 1100. - Investigations by the city council or city manager.The City Council, the City Manager, or any person or committee authorized by either of them, shall have power to inquire into the conduct of any office, department, agency, or officer of the City and to make investigation as to City affairs, and for that purpose may subpoena witnesses, administer oaths, and compel the production of books, papers, and other evidence. 6. Qualifications of Finance Director Sec. 704. - Director of finance; qualifications, powers and duties. To become eligible for the position of director of finance, the person appointed by the City Manager shall be qualified to administer and direct an integrated department of finance. The director of finance shall have power and be required to: (a) Have charge of the administration of the financial affairs of the City under the direction of the City Manager; (b) Supervise and be responsible for the disbursement of all moneys and have control over all expenditures to insure that budget appropriations are not exceeded; (c) Supervise a system of financial internal control including the auditing of all purchase orders before issuance, the auditing and approving before payment of all invoices, bills, payrolls, claims, demands, or other charges against the City, and, with the advice of the City Attorney, when necessary, determine the regularity, legality, and correctness of such charges; (d) Settle claims, demands, or other charges, including the issuing of warrants therefor; (e) Maintain general and cost accounting systems for the City government and each of its offices, departments, and other agencies; keep separate accounts for the items of appropriation contained in the City budget, each of which accounts shall show the amount of appropriations, the amounts paid therefrom, the unpaid obligations against it, and the unencumbered balance; and require reports of the receipts and disbursements from each receiving and expending agency of the City government; to be made daily or at such intervals as he may deem expedient; (f) Submit to the City Council through the City Manager a monthly statement of all receipts and disbursements and other financial data in sufficient detail to show the exact financial condition of the City, and, as of the end of each fiscal year, submit a complete financial statement and report; (g) Administer the license and business tax program of the City; (h) Direct treasury administration for the City, including the receiving and collecting of revenues and receipts from whatever source; have custody of all public funds belonging to or under the control of the City or any office, department, or other agency of the City government; and deposit all funds coming into his hands in such depository as may be designated by resolution of the City Council, or, if no such resolution be adopted, by the City Manager, in compliance with all of the provisions of the state constitution and laws of the state governing the handling, depositing, and securing of public funds; (i) Direct centralized 65D-4 Proposed Charter Amendments June 19, 2018 Page 5 purchasing and a property control system for the City government under rules and regulations to be prescribed by ordinance. 7. Civil Service Positions Police Chief Sec. 1002. - Civil service and excepted service. The civil service system of the City shall cover all employees of the City not excepted by this section. (a) The excepted service shall comprise the following offices and positions [ADD (16) Chief of Police.] 8. Mandates General Plan Update with 2 years of each U.S. Census Article IV. Div. 3: Add Section 426. — General Plan Update Every Ten Years Within three months after the publication of each federal decennial census, the City shall initiate a review of its General Plan and adopt amendments if necessary. The City may initiate a review or adopt General Plan amendments more frequently as it deems necessary. 9. Code of Ethics to Apply to All Officers and Department Heads Sec. 401.05. - Code of ethics and conduct. The City of Santa Ana shall adopt a Code of Ethics and Conduct for elected officials, officers appointed by the City Council, department heads or agency directors, appointed and members of appointed boards, commissions, and committees to assure public confidence in the integrity of local government elected and appointed officials. The City Council shall adopt the Code of Ethics and Conduct by ordinance or resolution within six months of the effective date of this Charter section. In the event that the Council decides to submit one or more proposed charter amendments to the voters in November, 2018, the Special Election would be consolidated with the General Municipal Election for the offices of Mayor and Councilmember Wards 2, 4, and 6. The Request for the County Registrar of Voters to conduct the elections must be filed with the Board of Supervisors no later than August 10, 2018. To ensure sufficient time to prepare all the necessary documents and provide for a ballot argument process, it is recommended that the Council make the decision relative to submitting ballot measures no later than the first Council meeting in July 2018. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #1 (Establish a comprehensive community engagement initiative to expand access to information and create opportunities for stakeholders to play an active role in discussing public policy and setting priorities). 65D-5 Proposed Charter Amendments June 19, 2018 Page 6 FISCAL IMPACT There is no fiscal impact at this time. An estimate of any additional costs for calling a Special election for the purpose of submitting Charter Amendments to the voters will be requested from the Registrar of Voters once the Council determines how many ballot measures will be placed on the November ballot. h4;;'r'a D. Huizar Clerk of the Council Sonia R. Carvalho City Attorney r L;MM REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: PUBLIC HEARING — FISCAL YEAR 2018-19 CITY BUDGET (STRATEGIC PLAN NO. 4,2A) Ir- CSYMANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED El As Recommended El As Amended El Ordinance on 111 Reading El Ordinance on 2n' Reading 0 Implementing Resolution El Set Public Hearing For CONTINUED TO FILE NUMBER 1. Options for City Council consideration for balancing the proposed General Fund Fiscal Year 2018-19 Budget. City Manager recommends Option A. Option A: Approve the use of unassigned fund balance ("one-time monies") from the General Fund up to $10.2 million. This will result in a General Fund Budget of $264,561,084 for Fiscal Year 2018-19. Passage of the proposed One - Time funding for Fiscal Year 2018-19, will be the second consecutive year if authorization of One -Time monies is utilized. In accordance, with the City Council adopted Budget and Financial Policy (dated June 6, 2017), the policy only allows for use of One -Time funding for two consecutive years. (Requires 5 Votes) Option B: Direct Staff to implement up to $10.2 million in expenditure reductions in the General Fund in accordance with EXHIBIT 1. Action will result in a General Fund Budget of $254,361,084 for Fiscal Year 2018-19. (Requires 4 Votes) Note: Delay in the passage of the City Budget beyond July 31, 2018 (in accordance with the City Charter) will result in limiting Departmental appropriations; by actual expenditures) incurred during the month of June 2018. Staff will determine the available appropriation for Departments prior to July 31, 20 18. 2. Adopt an ordinance appropriating funds for the Fiscal Year commencing July 1, 2018 based on the direction provided in recommended action item number I (EXHIBIT 2). 3. Adopt a Seven -Year Capital Improvement Program (CIP) beginning Fiscal Year 2018-19 through Fiscal Year 2024-25 per Orange County Transportation Authority (OCTA) Measure M2 eligibility requirement. 75A-1 -1 Public Hearing — Fiscal Year 2018-19 City Budget June 19, 2018 Page 2 4. Adopt a resolution to amend and reestablish the City's basic classification and compensation plans (EXHIBIT 3). DISCUSSION On May 1, 2018, the City Council was provided both a Fiscal Year 2017-18 Third Quarter Update and Fiscal Year 2018-19 General Fund Trial Budget presentation. Included within the presentations were a set of governing principles, developed in collaboration with the Executive Management Team, as the basis for the development of the Proposed Fiscal Year 2018-19 budget. These governing principles include: • Be transparent and honest about the problem • Use a comprehensive approach for all funds • Establish a vision, develop a budget that promotes long-term sustainably, implement best practices and utilize a combination of cost reductions and revenue increases • Use a multi -year approach to achieve financial stability • Identify core services and focus on funding core services • Provide clear vision and direction from leadership • Engage in a collaborative approach Utilizing these principles, a historical overview of current revenue and expenditure trends was presented, along with a timeline of major budget changes and a summary of increases to the general fund base budget. As a result, Staff presented a Structural Deficit (Deficit) of $17.1 million for the General Fund for Fiscal Year 2018-19. To address the $17.1 million deficit, a budget plan was presented which included a combination of cost reductions, revenue increases, use of unallocated fund balance and one-time revenues to minimize the impact. On May 15, 2018, the Proposed Fiscal Year 2018-19 Budget was presented at a City Council work study session. The presentation highlighted the following: Staff held seventeen budget outreach meetings to the community, City employees and bargaining unit leadership; identified citywide needs and priorities; revenue opportunities; citywide and general fund budgets; additional workforce changes; miscellaneous fees and the City's Proposed Capital Improvement Program. City staff will continue to operate under the governing principles and budget framework while striving towards a path of long-term fiscal stability and sustainability. FISCAL YEAR 2018-2019 CITY BUDGET On June 5, 2018 the City Council was presented the Fiscal Year 2018-19 Proposed City Budget. The Budget fulfills the City's purpose of providing quality service to enhance the safety, livability and prosperity for our community. In alignment with the seven Strategic Plan goals of Community Safety; Youth, Education and Recreation; Economic Development; City Financial Stability; Community Health, Livability, Engagement & Sustainability; Community Facilities & Infrastructure; and Team Santa Ana. The Proposed General Fund Budget (Exhibit 4) includes funding for the following: continued funding of the City Council approved Strategic Plan, funding to address homeless related 75A-1 -2 Public Hearing — Fiscal Year 2018-19 City Budget June 19, 2018 Page 3 issues, implementation of the Zoo Master Plan, enhanced public safety utilizing, Sanitation Fund Compliance, salary matrix conversion/payroll manager, community policing, youth summer programs, additional funding for the General Plan update, and continued investment in the City' infrastructure through its Capital Improvement Program. The City Council, during its June 5, 2018 meeting, continued the item and directed the City Manager to meet individually with Councilmembers to solicit input on the Budget. Based on City Council comments and recent notification from the Orange County Fire Authority (OCFA) regarding cost adjustments, the following changes were made to the Proposed City Budget subsequent to June 5, 2018: CHANGES TO THE PROPOSED CITY BUDGET 1. The Proposed Budget will recognize a cost adjustment by the Orange County Fire Authority (OCFA) for the upcoming Fiscal Year that includes a revised assessment for prior Fiscal Years in the amount of $1,261,605 (one-time); and for the current Fiscal Year 2018-19 in the amount of $488,230 for a total amount of $1,749,835. The adjustment received from OCFA will be assigned as follows: Will cover removal of the City's Agency Deposits (Fund 098) as a funding source for the Proposed Fiscal Year 2018-19 Budget (approximately $1.0 million). Additionally, Bulk Water Deposits (Fund 092) has also been removed as funding source for the Water Enterprise Fund (approximately $700k). The City Manager's Office has directed Staff to conduct further due diligence efforts related to the existence of depositors. As such, Staff recommends that the OCFA adjustment cover one-time expenses previously listed by the Agency Deposits (as the funding source) which include General Plan Update funding; funding for Election Costs; and Matrix/Time Entry System Upgrade. Restore of Youth Related Programming and continue Library availability on Sunday totaling $270k, which were previously identified as reductions. 0 Additional funding for the Quality of Life Team ($104k) a Adds funding for the Legal Defense Fund ($80k) Provides funding for increased general park maintenance, landscaping and restroom servicing for City Park facilities 2. The Proposed Budget will also recognize the balance appropriation of $5.2 million regarding the projected Commercial Cannabis Program: Cultivation, Distribution, Testing and Manufacturing. The funding will be included as a reserve appropriation for Youth Programming ($2.6 million) and Enforcement ($2.6 million). Upon realization of the additional revenue, a Spending Plan will be presented for future City Council consideration, addressing both Youth Programing and Enforcement related to the Commercial Cannabis Program. 75A-1 -3 Public Hearing — Fiscal Year 2018-19 City Budget June 19, 2018 Page 4 The above -referenced adjustments are included within the proposed Fiscal Year 2018-19 Proposed Budget CITY COUNCIL CONSIDERATION FOR PROPOSED BUDGET BALANCING OPTIONS Staff provides options A and B for City Council consideration for the balancing of Fiscal Year 2018- 19 Proposed Budget. Option A (City Manager Recommendation) Provides for General Budget of $264,561,084 that includes use of One -Time funding up to $10.2 million to current program and service levels. Option B This Option eliminates the use of One -Time funding up to $10.2 million. The removal of the use of One -Time funding will require the City to make cuts in the amount of $10.2 million. Exhibit 1 depicts a scenario with a 5.42% reduction across all General Fund Departments resulting in a $10.2 million cost savings. Implementation of these Departmental reductions will include a combination of service and program impacts, along with the de -funding of positions (Exhibit 1). FISCAL POLICY Per the adopted Budget & Financial Policies (Policy), the "Utilization of one-time monies is allowable upon two-thirds approval by the City Council to be utilized in the event a structural budget deficit exists." If Option A is approved, the Policy states use of one-time funds is allowable for two consecutive years. This will be the second and final year since for Fiscal Year 2017-18, the City Council approved the use of $9.3 million in one-time monies. If Option B is approved, the funding will remain unallocated during Fiscal Year 2018-19, services levels may be impacted. TIMELY ADOPTION OF THE BUDGET City Budgets are typically adopted by the end of June for use beginning July 1st. However, City Charter (Charter) allows for adoption of the City Budget for the upcoming Fiscal Year by the 31 st of July. If the budget is not adopted by the 30th of June, the City Charter (Section 607), restricts monthly expenditures to the amounts of expenditures in the preceding June. WORKFORCE CHANGES Upon selection of Option A noted above, the proposed workforce changes for Fiscal Year 2018-19, there is a net total of five new full-time positions, as well as the reallocation of eighteen positions. In addition, the proposed resolution amends prior resolutions by adding and changing a number of classification titles to reflect the proposed workforce changes (Exhibit 3). For Fiscal Year 2018-19, the total full-time authorized position count will increase to 1,172 which includes 57 unfunded positions. Upon selection of Option B, any proposed changes (deletion/un-funding/augmentation) of positions will be incorporated into the City's Budget at a subsequent public hearing on the City budget. 75A-1 -4 Public Hearing — Fiscal Year 2018-19 City Budget June 19, 2018 Page 5 CAPITAL IMPROVEMENT PROGRAM (CIP) The proposed City's Capital Improvement Program (EXHIBIT 5)for Fiscal Year 2018-19 totals $40.1 million. The program includes the following initiatives: continued planning and development of the OC Streetcar Project; traffic improvements including the addition of protected bike lanes, continuation of Safe Routes to Schools; park improvements for Roosevelt/Walker Center and 61h and Lacy parks; installation of security lighting and cameras for park safety; street improvements for ongoing residential street repair and arterial streets, and funding in public utility improvements such as the street lighting project. The Seven -Year CIP of $94.9 million from Fiscal Year 2018-19 to 2024- 25 includes utilizing various funding sources such as Gas Tax and OCTA Measure M2 funding for street improvements over the next seven years. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #4 - City Financial Stability, Objective #2, (Provide a reliable five-year financial forecast that ensures financial stability in accordance with the strategic plan), Strategy A (Adopt a budget that is in alignment with the financial forecast and strategic plan). FISCAL IMPACT With approval of the proposed Fiscal Year 2018-19 budget, appropriation will be as follows: Option $549,148,058 will be appropriated to the City's various funds, departments, programs and enterprise activities. Of those amounts, $264,561,084 will be appropriated to the various general fund operating departments. Option B $538,948,058 will be appropriated to the City's various funds, departments, programs and enterprise activities. Of those amounts, $254,361,084 will be appropriated to the various general fund operating departments. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency Exhibits: 1. Option B - General Fund expenditure reductions 2. Ordinance (Budget and CIP) 3. Resolution (City's Basic Classification and Compensation Plan) 4. Fiscal Year 2018-19 City Budget hftp://santa-ana.org/finance/budget/default.asp 5. Capital Improvement Program 75A-1 -5 75A-1 -6 Exhibit I General Fund Department(s) Amount Police Department (7,135,569) Fire Department PRCSA (1,115,855) Planning & Building Agency (625,453) Finance & Management Servcies Agency (320,749) Public Works Agency (355,411) Community Dev. Agency (53,082) Civic Center/Capital Outlay (33,150) City Managers Office (140,370) City Attorney's Office (187,928) Human Resources (95,683) Bowers Museum (79,946) Clerk of the Council (56,804) Cannabis Program (10,200,000) % of reduction applied to each Department -5.42% Reduction (%) applied to adjusted base budget 75A-1 -7 75A-1 -8 EXHIBIT I LS 6.5.18 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1,2018 THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. The City Manager has prepared and submitted to the City Council, pursuant to Section 605 of the City Charter, a proposed budget for expenditures for the fiscal year commencing July 1, 2018. B. In accordance with Section 606 of the City Charter, a public hearing has been held upon the proposed budget of expenditures after notice of such public hearing had been published in the manner prescribed in Section 606 of the City Charter. C. The proposed budget of expenditures duly submitted and considered as herein stated, together with any supplemental revisions and amendments thereto, was approved, adopted, and fixed by the City Council as the budget of the City for fiscal year 2018-2019, commencing July 1, 2018, in the amounts and for the funds, purposes, functions, department activities, and programs as therein set forth, including the Seven -Year Capital Improvement Program Plan update per Orange County Transportation Authority Measure M2 eligibility requirement. The adopted budget, including any supplemental revisions and amendments, together with a copy of the appropriation ordinance, shall be placed in the official files of the Clerk of the Council. Section 2. There are hereby appropriated to the several offices, agencies, and departments of the City, being the respective object and purposes specified In that certain document entitled " Fiscal Year 2018-2019 City Budget", a copy of which is on file in the Office of the Clerk of the Council, out of the various funds of the City for fiscal year 2018-2019, the several amounts stated as proposed expenditures from such funds, respectively, in those columns of the Budget that are headed "IFY 18-19". Each aggregate of expenditures so specified in the Budget for the fiscal year for each program shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter, except that as to any office, department, Ordinance No. NS- Page I of 4 75A-1 -9 or agency of the City for which more than one program is designated in Section 2 (General Fund Operating Budget) of the Budget, the aggregate expenditure authorized for all programs in Section 2 of each such office, department, or agency shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter. Section 3. The appropriations hereby made shall constitute the maximum expenditures authorized for the several offices, agencies, and departments opposite which the amounts of such appropriations are shown in the Budget, Section . No warrant shall be issued or indebtedness incurred for any purpose that exceeds the unexpended balance of the appropriations established by this ordinance, unless such appropriation shall have been amended or supplemented by the City Council in the manner set forth in Section 609 of the City Charter. The City Manager is hereby authorized to make revisions between the Items included within any such appropriation if, in his/her opinion, such revisions are necessary and proper. Section 5. In accordance with Governmental Accounting Standards Board Statement 54, the City Manager or his/her designee is hereby authorized, as of the date of this ordinance, to allocate assigned governmental funds' balances to specific programs and activities as deemed necessary and proper. Section 6. The Executive Director of Finance and Management Services Is hereby authorized to transfer monies in accordance with the Interfund Transfers listed in the Budget in such amounts and at such times during the fiscal year as he/she may determine necessary to the competent operation and control of City business, except that no such transfer shall be made in contravention of State law or City ordinance or exceed in total the amount stated herein or as amended by the City Council. Section 7. One certified copy of this appropriation ordinance together with a certified copy of each amendment thereto shall be transmitted by the Clerk of the Council to the Executive Director of Finance and Management Services. Section 8. The City Council of the City of Santa Ana hereby adopts the updated Seven -Year Capital Improvement Program, as set forth in the 2018-2019 City Budget. Section 9. Upon and from the effective date of this ordinance, expenditures of monies appropriated hereby are authorized beginning July 1, 2018. Section 10. The Clerk of the Council shall cause the title of this ordinance to be published as required by law. Section 11. All presently applicable documentation pertaining to the number, titles, qualifications, powers, duties, or compensation of officers or employees of the City, which has been previously approved by resolution or order of the City Council and Ordinance No. NS- Page 2 of 4 75A-1 -10 which is currently on file with the Executive Director of Human Resources, is incorporated herein and is hereby approved. The City Manager is authorized to create, alter, or abolish any position of employment, or the number, title, qualifications, powers, duties, or compensation thereof, when such action is appropriate to promote the efficiency of the City administrative organization; provided, however, that no such action shall be effective unless and until approved by resolution or order of the City Council. ADOPTED this _ day of June, 2018. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Lisa Storck Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Ordinance No. NS- Page 3 of 4 Councilmembers Miguel A. Pulido Mayor 75A-1 -11 CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , 2018, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date Ordinance No. NS- Page 4 of 4 Clerk of the Council City of Santa Ana 75A-1 -12 RESOLUTION NO. 2018-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLANS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On June 16, 2015, the City Council adopted Resolution No. 2015-026 amending and re-establishing the Basic Classification and Compensation Plan for all Full -Time and Part -Time Classifications of Officers and Employees of the City of Santa Ana, C. It is the City's practice to assign job titles that reflect the duties and responsibilities of the classification and are consistent with other classifications within the City's organizational structure as well as comparable job titles in the labor market, while maintaining internal pay equity relationships and attracting and retaining qualified candidates. D. The Human Resources Department has completed a review of the various departmental requests to make changes to the City's organizational structure, classification titles, and staffing which revealed the need to effect certain changes to the City's basic classification and compensation plans. E. The City Council has amended and reestablished the Basic Classification and Compensation Plan on numerous occasions since adoption. F. It is now desired to amend Council Resolution No. 2015-026, as amended, in order to effect these changes, as shown below: Resolution 2018-)(XX Page I of 5 EXHIBIT 3 75A-1 -13 Section 2: The Santa Ana City Council amends Resolution No. 2015-026, Exhibit "A" as follows: A. Changing the title for the full time classification title at the monthly fifteen - step salary rate range indicated: 15-Step Salary Rate Ranqe Effective 09/19/17 TO: Monthly Sala Classification Title SSR Minimum -Maximum Executive Dir of Human Resources (EM) EM-37 $11273-$15926 15-Step Salary Rate Range Effective 09/19/17 FROM. Monthly Sala Classification Title SSR Minimum -Maximum Executive Dir of Personnel Services (EM) EM-37 $11273-$15926 Section 3: The Santa Ana City Council amends Resolution No. 2016-026, Exhibit "E" as follows: A. Changing the title for the full time classification title at the monthly seventeen -step salary rate range indicated: 17-Ster) Salary Rate Rance Effective 09/01/17 TO: Monthly Sala Classification Title SSR Minimum -Maximum Assistant Dir of Human Resources (MM) MM-26 $9821-$14576 17-Step Salary Rate Range Effective 09/01/17 FROM: Monthly Sala Classification Title SSR Minimum -Maximum Assistant Dir of Personnel Services (MM) MM-26 $9821-$14576 B. Changing the salary rate range for the full time classification title at the monthly seventeen -step salary rate range indicated: Classification Title FROM: Risk Manager (MM) 17-Step Salary Rate Range Effective 09/01117 Monthly Sale SSR Mlnlmum-Maximum MM-23 $9118-$13538 TO: Risk Manager (MM) MM-22 $8898-$13207 Resolution 2018-.XXX Page 2 of 5 75A-1-14 Section 4: The Santa Ana City Council amends Resolution No. 2015-026, Exhibit "E" as follows: A. Adding the following full time classification title at the monthly five -step salary rate range indicated: 5-Step Salary Rate Range Effective 09/01 /17 MonthlV Sala Classification Title SSR Minimum -Maximum Payroll Manager (AM) AM-750 $8798-$10696 Section 4: The Santa Ana City Council amends Resolution No. 2015-026, Exhibit "B" as follows: A. Changing the title for the following full time classification titles at the monthly six -step salary rate range indicated: TO: Classification Title Human Resources Analyst (UC) Human Resources Exec Secretary (UC) Human Resources Secretary (UG) Human Resources Receptionist (UC) Human Resources Specialist (UG) Human Resources Technician (UC) Police Human Resources Specialist Sr. Human Resources Analyst (UC) Sr. Human Resources Receptionist (UC) Sr. Human Resources Specialist (UC) Sr. Human Resources Technician (UC) FROM: 6-Step Salary Rate Range Effective 09/01117 Monthly Sala SSR Minimum -Maximum 663 $5755-$7344 610 $4439-$5670 589 $4010-$5118 571 $3669-$4684 581 $3852-$4919 622 $4708-$6013 602 $4186-$5346 707 $7133-$9102 589 $4010-$5118 602 $4270-$5453 642 $6194-$6630 6-Step Salary Rate Range Effective 09/01/17 Monthly Sala Classification Title SSR Minimum -Maximum Personnel Analyst (UC) 663 $5755-$7344 Personnel Exec Secretary (UC) 610 $4439-$5670 Personnel Secretary (UC) 589 $4010-$5118 Personnel Services Receptionist (UC) 571 $3669-$4684 Personnel Services Specialist (UC) 581 $3852-$4919 Personnel Technician (UC) 622 $4708-$6013 Police Personnel Services Specialist (UC) 602 $4.186-$5346 Sr. Personnel Analyst (UC) 707 $7133-$9102 Resolution 2018-XXX Page 3 of 5 75A-1 -15 Sr. Personnel Receptionist (UC) 689 $4010-$5118 Sr. Personnel Services Specialist (UC) 602 $4270-$5463 Sr. Personnel Technician (UC) 642 $5194-$6630 B. Adding the following full time classification title at the monthly six -step salary rate range indicated: 6-Step Salary Rate Range Effective 09/01/17 Monthly Sala Classification Title SSR Minimum -Maximum Human Resources Systems Analyst (UC) 708 $7168-$9147 Section 5: The Santa Ana City Council amends Resolution No. 2015-026, Exhibit "F as follows: A. Adding the following full time classification title at the monthly seven -step salary rate range indicated: 7-Step Salary Rate Range Effective 09/01 /17 Monthly Sala Classification Title SSR Minimum -Maximum Water Systems Electrician 666 $5382-$7211 Section 6: All salary rate range classifications are set forth in the City's "Salary Schedule" as periodically updated. Section 7: That except as amended by this Resolution, all other provisions of Resolution No. 2015-026 shall remain in full force and effect Section 8. This Resolution is operative from and after the date upon which it is adopted. ADOPTED this 5th day of June, 2018. Miguel A. Pulldo Mayor Resolution 2018-XXX Page 4 of 5 75A-1 -16 APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: kaAm, A, R&4't�' Laura A. Rossini Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018- to be the original Resolution adopted by the City Council of the City of Santa Ana on Tu—ne 5, 2018 761-m- Resolution 2018-XXX Page 5 of 5 Clerk of the Council City of Santa Ana 75A-1 -17 75A-1 -18 Exhibit 'i Fiscal Year 2017-18 City we ��,Tfuo, mmmme 75A-1 -19 75A-1 -20 NWMVVZ�� 1% 2018/ 2019 "Ora _- � � ,, a� � >� ; �° ,�, �� ,� . z F z a C) a) >, a) - a �o a L) -a cO o a) -U-) Ep a — 0) = �o = - a) " (M CU c u) a) v w -0 -a -0 0 '$� (L) c a a (D 0 w �=—O�ON cu cy.- 0 1 *�6.N co 9'T < 'f- I E o 0 t :D 0 C"u CAL :G 0 -j :5 1 0).?, C: cu < 2 cc a) w >1 a) w CY 0 (6 LL 6w m " cu a) u) .0 U) ,:.:� 'j-- :3 � R U) c N :3 cr N .0 66J a') "S u—) a.), a) E m -cc .0 -c a) o a) a o = , - U) in 0 en - a) :D (D 0— >0 =0 E -0 CL 0) W -C:! 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DISCUSSION The Miscellaneous Fee Resolution (Exhibit 1) comprises of various charges (Fees) assessed upon individuals seeking services of value from the City, including but not limited to building and enterprise related fees. These Fees are intended to recover the reasonable costs, incurred by the City, which are associated with delivering the corresponding services. Annually, the Fees and services associated with the Miscellaneous Fee Resolution are reviewed by each City Department, to ensure the assessed Fee is adjusted to reflect the costs currently incurred by the City. As a means to ensure the City recovers the necessary costs in providing the service, Staff reviews the Consumers Price Index (CPI) -Urban, All Services Component, for the Los Angeles -Riverside -Orange County area as of December 31, 2017. The analysis disclosed the CPI increased 3.88% for the most recently completed twelve months. The CPI increase is reflected in the proposed Miscellaneous Fee Resolution for the upcoming fiscal year (2018-19). Furthermore, the FY 2018-19 Miscellaneous Fee Schedule (Schedule) identifies all fees assessed as well as proposed new fees and those recommended for adjustment (Exhibit 2 and Exhibit 3). In addition, Staff has engaged a consultant to review the Fees to determine if the assessed amount recovers the cost of providing the service. It is anticipated that the report will be completed during mid to late fiscal year 2018-19. Furthermore, the Resolution includes the continued waiver of the Credit Card Processing fee, establishment of fifteen new fees, modification of eight existing fees and the deletion of nine fees. All proposed fee changes become effective July 1, 2018. 75A-2-1 Fiscal Year 2018-2019 Miscellaneous Fee Resolution June 5, 2018 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #4 - City Financial Stability, Objective #2, (provide a reliable five-year financial forecast that ensures financial stability in accordance with the strategic plan), Strategy A (adopt a budget that is in alignment with the financial forecast and strategic plan). FISCAL IMPACT The proposed fee schedule will generate additional revenue that will be appropriated to the City's various funds, departments, programs and enterprise activities. S�S� &�i A-�L A Francisco Gutierrez Executive Director Finance and Management Services Exhibits: 1. Resolution 2. Miscellaneous Fees Schedule 3. Summary of Proposed New, Modified and Deleted Fees 75A-2-2 EXHIBIT 1 LS 6-5.18 RESOLUTION NO. 2018-xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2018-2019 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby, finds, determines and declares as follows: A. Each year, for the convenience of the public, the City Council gathers in a single document a comprehensive lisfing of fees and service charges imposed by the City upon those persons seeking services of value from the City. B. This document is known as the "Miscellaneous Fee Schedule" for Fiscal Year 2018-2019 and is on file at the Clerk of the Council office, and incorporated by this reference. C. As part of approving the Miscellaneous Fee Schedule for Fiscal Year 2018-2019, the various agencies of the City have analyzed the cost to administer the various programs, activities and applications for which the City imposes fees or service charges. D. In certain circumstances, agencies have determined that the cost to the City to process or undertake the services set forth in the Miscellaneous Fee Schedule has increased over the prior fiscal year by approximately 3.88%, so that certain proposed fees for Fiscal Year 2018-2019 have been increased by this percentage, or by this amount rounded. This percentage reflects the change in the Consumer Price Index -All Urban Consumers Component for the Los Angeles -Riverside -Orange County area (CPI) in a twelve month period ending December 31, 2017. E. The Council finds that the cost of providing the services set forth in the Miscellaneous Fee Schedule has risen by 3.88% and that this reflects the cost of administering certain programs, activities or applications for which the City levies charges, fees or service charges. Such 3.88% increase does not exceed the City's estimated reasonable cost to provide the pertinent service, process the specified application or administer the certain program for which the charge, fee or service charge is imposed. Similarly, in a few limited circumstances, agencies have determined that the fee should be deleted; now charges should be added or modified; or, existing charges raised beyond this 3.88%. Such charges are listed in the 'Proposed New Miscellaneous Fees' and 'Proposal to Modify Existing Resolution No. 2018-XXX 75A-2-3 Page 1 of 3 Ls 6.5.18 Fees', attached to the staff report submitted for this matter and made a part hereof by this reference. F. In order to have a single comprehensive document for Fiscal Year 2018- 2019, the majority of fees which are unchanged have simply been reprinted in the Miscellaneous Fee Schedule. The Council expressly states that it is not its intention to repeal previously adopted fees and adopt new fees of exactly the same amount, but is simply repeating these fees so that the Miscellaneous Fee Schedule can continue to be a comprehensive source of City fees and service charges. G. In each of these cases, the Council finds, determines and declares that such new or increased charges, fees or service charges do not exceed the City's estimated reasonable cost to provide the pertinent service, process the specified application or administer the certain program for which the charge, fee or service charge is imposed. H. Based upon the testimony, reports and other evidence submitted on this matter, this City Council makes the above -specified findings. Section 2: The Miscellaneous Fee Schedule for Fiscal Year 2018-2019 is hereby adopted. Each fee or service charge set forth shall be levied until further resolution of this Council. Section 3: To the extent that any fee or service charge established pursuant to City Resolution No. 2017-025 is inconsistent with the fees or service charges established pursuant to this Resolution, then said Resolution No. 2017-025 is hereby repealed. Section 4: If any charge. fee, service charge, section, subsection, sentence, clause, phrase or word of this Resolution is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed and adopted this Resolution, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid. Section 5: This Resolution shall be operative from and after July 1, 2018. Resolution No. 2018-XXX Page 2 of 3 75A-2-4 LS 6.5.18 ADOPTED this day of June, 2018. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: he'z Lisa Storck Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Miguel A. Pulido Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 201 8-xxx to be the original resolution adopted by the City Council of the City of Santa Ana on ju—ne _, 2018. Date: Clerk of the Council City of Santa Ana Resolution No. 2018-XXX 75A-2-5 Page 3 of 3 75A-2-6 FY 2018-19 PROPOSED MISCELLANEOUS FEES SCHEDULE June5,2018 if you have any questions regarding the fees or rates in this document, please contact the appropriate departmental representative listed below: Section Representative Phone ALL DEPARTMENTS Budget Office 647-5420 CLERK OF THE COUNCIL Maria D. Huizar 647-6520 COMMUNITY DEVELOPMENT AGENCY Susan Gorospe 647-5376 FINANCE & MANAGEMENT SERVICES Will Holt 647-5440 FIRE SERVICES Arturo Rodriguez 647-6953 LIBRARY Silvia Cuevas 647-5254 PARKS, RECREATION & COMMUNITY SERVICES Francisco Arroyo 571-4218 PLANNING & BUILDING AGENCY Mario Espindola 667-2717 POLICE DEPARTMENT Robert Carroll 245-8135 PUBLIC WORKS AGENCY Margaret Mercer 647-5050 If you have any questions regardingthe Miscellaneous Fee Process, please contact the Budget Office at 647-5420. 75A-2-8 TABLE OF CONTENTS Section Department Page I ALL DEPARTMENTS 1 11 CLERK OF THE COUNCIL 6 III COMMUNITY DEVELOPMENT AGENCY 7 IV FINANCE & MANAGEMENT SERVICES 8 V FIRE SERVICES 10 VI LIBRARY 13 VII PARKS, RECREATION & COMMUNITY SERVICES 15 Vill & Ix PLANNING & BUILDING AGENCY 21 X POLICE DEPARTMENT 67 XI PUBLIC WORKS AGENCY 75 Appendix Summary of Proposed New and Modified Fees 80 75A-2-9 This Page Intentionally Left Blank 75A-2-1 0 RESOLUTION 2018-)= 3.88-A PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION I ALL DEPARTMENTS Certification - Any Public Record Each 3.25 3.38 Proof of Residency/Living Certification Each 10.34 10.74 Copy of Public Records (from Paper, Fax, Microfilm, or Other Media) In General (excluding Police Accident Reports) Size up to 8 1/2" x 14" Each Page 0.20 0.21 Oversized (larger than 8 1/2" x 14") Each Page Actual Cost Actual Cost Postage Charges Each Actual Cost Actual Cost DVD or CD with records Each 5.73 5.95 Subpoena Duces Tecurn - same as above generaffees plus thefollowing Special reproduction charges (if any) Each Actual Cost Actual Cost Labor charges per person for locating and preparing documents' Hour 24.00 24.93 Quarter hour or fraction thereof 6.00 6.23 Charges paid to a third person for retrieval and return of records held by that third person Each Actual Cost Actual Cost Witness Fees' Per Day 275.00 285.67 Police/Fire Per Day 275.00 285.67 at tender of Subpoena plusfull cost that city Incurs in terms of salary and traveling expensesfor employee All other Employees 275.00 285.67 at tender of Subpoena plusfull cost that city incurs in terms of salary and traveling expensesfor employee Mileage Fees' (per mile, each way) Each 0.20 0.21 NOTE: Copies of maps, documents, graphs, orspecial work may befurnished upon the payment of the cost of printing and preparation. In cases where a regular establishedprice Is unavailable, the Department Head, in collaboration with the Executive Director of Finance & Management Services, may establish a price consistent with the cost of printing and preparation thereof. The Executive Director of Finance & Management Services shall report such exceptions to the City Manager. It shall be the responsibility of the City Manager to review costs annually and make such recommendations to the City Council as required to keep rates consistent with costs. Government agencies and their official representative(s) shall be exempt from paying these charges for single copies for official use. Preparation of Administrative Records Dep osit to b e a ppled to copy charges of $0.20 per page. Deposit -Flat Rate 122.28 127.02 75A-2-11 1 RESOLUTION 2018-)00( 3.885A PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTNIENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION I ALL DEPARTMENTS Subscriptions - Agendao Mildtes. Gouneil Annual 83.65 Bee d9jea ligsiel 9 Amnual 0.93 -Referto Summary of New, Modified & Deleted Fees Conforms to California Government Code Section 68096.1 and 68097.2 City CouncliAgenda andMinutescon be obtained at no chargefrom the City's Internet website at www.sonta-ana.org Santa Ana Municipal Code (SAMC) and Supplements (order directly by calling Municipal Code Corporation at 1-800-262-2633) Building Rental Fees Santa Ana Regional Transportation Center (SARTC) Facility Rental for Special Events Per Reservation 4,163.03 4,324.56 Group 1 City of Santa Ana sponsored or cosponsored event or program; agencies with a reciprocal facility use and fee schedule; and governmental agencies (serving Santa Ana residents) for business meetings and programs. Group 2 Resident not -for -profit civic, social, and religious organizations. Group 3 Nonresident not -for -profit civic, social, and religious organizations. Group Resident commercial, business, and for -profit organizations. Group 5 Nonresident commercial, business, and for -profit organizations. Facility Group I Group 2 Group 3 Group 4 Group 5 Police Facility Community Room Up to 3 hours N/C 149.71 299.42 207.37 432.50 Proposed 3.88% 155.52 311.03 215.42 449.28 Each additional hour N/C 47.69 96.48 68.76 144.17 Proposed 3.881A 49.54 100.23 71.42 149.76 Cleaning Deposit (may be refundable) 230.66 230.66 230.66 230.66 230.66 Proposed 3.88-A 238.41 239.61 239.61 239.61 239.61 SARTC Lobby Per Hour N/C 186.81 248.36 185.73 309.90 Proposed 3.88% 194.05 257.99 192.93 321.93 Lobby Cleaning Deposit 221.36 221.36 221.36 221.36 221.36 Proposed 3.88-A 228.80 229.95 229.95 229.95 2Z9.95 SARTC Courtyard Per Hour N/C 61.55 91.78 61.55 123.09 Proposed 3,88% 63.94 95.34 63.94 127.87 Courtyard Cleaning Deposit 111.22 111.22 111.22 111.22 111.22 Proposed 3.89% 115.54 115.54 115.54 115.54 115.S4 75A-2-12 RESOLUTION 201840CK 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION I ALL DEPARTMENTS SARTC Meeting Room Up to 3 Hours Proposed 3.88% Each Add. Hour Proposed 3.88% Cleaning Deposit (may be refundable) Proposed 3.88% Facility SARTC -Suite 100 Up to 3 hours Proposed 3.88% Each additional hour Proposed 3.88% Cleaning Deposit (may be refundable) Proposed 3.88% NX 79.91 160.89 111.22 234.32 83.01 167.13 115.54 243.41 NX 18.36 31.31 23.76 48.59 19.07 32.S3 24.68 50.48 230.66 230.66 230.66 230.66 230.66 239.61 239.61 239.61 239.61 239.61 Group I Group 2 Group 3 Group 4 Group 5 NX 560.42 1,120.84 794.59 1,569.18 582.17 1,164.33 815.04 1,630.06 NIC 134.98 269.95 188.97 377.93 140.21 280.43 196.30 392.60 230.66 230.66 230.66 230.66 230.66 239.61 239.61 239.61 239.61 Lawn Bowling Clubhouse NX 58.61 117.22 84.14 174.67 Proposed 3.88% 60.88 121.77 87.40 181.45 Southwest Sr. Cente California Room N/C 104.45 175.26 117.22 210.07 Proposed 3.88% 108.51 182.06 121.77 218.22 Dining Room NX 34.81 55.71 41.79 84.16 Proposed 3.88% 36.16 57.88 43.41 87.42 Kitchen N/C 27.86 41.79 34.81 55.71 Proposed 3.88% 28.94 43.41 36.16 57.88 Conference Room N/C 34.81 55.71 41.79 84.16 Proposed 3.88% 36.16 57.88 43.41 87.42 Santa Ana Sr. Center Main Room N/C 107.27 179.99 120.38 215.74 Proposed 3.88% 111.44 186.98 225.05 224.11 Dining Room N/C 34.81 55.71 41.79 84.16 Proposed 3.88% 36.16 57.88 43.41 87.42 Kitchen N/C 27.86 41.79 34.81 55.71 Proposed 3.911% 28.94 43.41 36.16 57.88 Classroom N/C 19.15 38.30 27.86 55.71 Proposed 3.88% 19.89 39.79 28.94 57.88 75A-2-13 RESOLUTION 2018-)00( 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTIVENT/IVIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION I ALL DEPARTMENTS Salgado Community Cente Meeting Room A N/C 38.30 77.76 55.71 111.99 Proposed 3.88% 39.79 80.78 57.88 116.34 Meeting Room B N/C 19.15 38.29 27.86 55.70 Proposed 3.88% 19.89 39.78 28.94 57.86 Kitchen N/C 14.52 29.01 20.32 41.79 Proposed 3.88% 15.08 30.14 21.10 43.41 Gymnasium N/C 73.12 146.24 104.45 210.07 Proposed 3.88% 75.96 151.91 108.51 218.22 Facility Group 1 Group 2 Group 3 Group 4 Group 5 Garfield Community Cente Multi -Purpose Room N/C 96.73 162.31 108.55 194.54 Proposed 3.88% 100.48 168.61 112.76 202.09 Dance Room N/C 32.24 51.60 38.70 77.94 Pmposed 3.88% 33.49 53.60 40.20 80.96 Jerome Recreation Center Social Hall N/C 19.15 38.30 27.86 55.71 Proposed 3.89% 19.89 39.79 28.94 57.88 Class Room N/C 19.15 38.30 27.86 55.71 Proposed 3.88% 19.89 39.79 28.94 57.88 Kitchen N/C 14.52 29.01 20.32 41.79 Proposed 3.88% 15.08 30.14 21.10 43.41 Gymnasium N/C 70.96 141.97 101.40 203.94 Pmposed 3.88-A 73.74 147.48 105.34 211.85 El Salvador Center Social Hall. N/C 19.15 38.30 27.86 55.71 Proposed 3.88% 19.89 39.79 28.94 57.88 Class Room N/C 19.15 38.30 27.86 55.71 Proposed 3.88% 19.89 39.79 28.94 57.88 Kitchen N/C 14.52 29.01 20.32 41.79 Proposed 3.08% 15.08 30.14 21.10 43.41 Memorial Center Social Hall N/C 19.15 38.30 27.86 55.71 Pnapwed 3.88% 19.89 39.79 28.94 57.88 Class Room N/C 19.15 38.30 27.86 55.71 Proposed 3.10A 19.89 39.79 28.94 57.88 Loa Cabins N/C 9.86 19.15 13.93 20.32 Pmposed 3.88% 10.24 19.89 14.47 21.10 Corbin Center (per room) N/C 19.15 38.30 27.86 55.71 Proposed 3.811% 19.89 39.79 28.94 57.88 75A-2-14 RESOLUTION 2018-)= 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCIELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION I ALL DEPARTMENTS Hector Godinez High Schoo Class Room N/C 33.08 53.40 40.04 80.09 Proposed 3.88% 34.36 55.47 41.60 83.20 Meeting Room N/C 36.56 74.28 53.40 106.77 Proposed 3.88% 37.98 77.16 S5.47 110.91 Performing Arts Facility N/C 99.82 167.12 111.99 200.20 Proposed 3.88% 103.69 173.60 116.34 207.97 Band Room N/C 55.70 111.99 80.09 166.56 Proposed 3.88% 57.86 116.34 93.20 173.02 Gymnasium N/C 70.23 139.85 99.82 200.20 Proposed 3.88% 72.96 145.28 103.69 207.97 See SECTION V1 I for surcharges Santiago Wildlife ond Watershed Center Class Room N/C 46.42 77.53 52.00 92.85 Proposed 3.88% 48.22 80.54 54.02 96.46 Stodiurn Concession Building N/C 58.61 117.22 84.14 174.67 Proposed 3.88% 60.88 121.77 97.40 181.45 75A-2-15 RESOLUTION 2018-)DCX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION 11 CLERK OF THE COUNCIL 57070 Initiative Petition Pursuant to California Elections Code 9202(b) & City of Santa Ana Council Resolution 88-048 Per Filing 200.00 200.00 57070 Maps City Precinct Maps (Refer to the Orange County Voter Registrar's Office) Oversized City and Ward Maps (Actual cost to reproduce by Public Works Agency Actual Cost Actual Cost Geographical Information Systems (GIS) Maps 57070 Notification for New or Increased Taxes Pursuant to Government Code Section 54954.6 (b) (1) Per Request 58.46 58.46 57070 City Charter Over the Counter Per Unit 14.90 14.90 Mailed Requested Per Unit 18.91 18.91 57070 Copies of Council Minutes, Ordinances, Resolutions Paper Copies including Fax Copies Each Page 0.20 0.20 Specially Reproduced Copies (e.g , floppy disks) Each Page Actual Cost Actual Cost 57070 Fair Political Practice Commission (FPPQ Statements Retrieval Fee for Statements 5 years of age or over Per Record 5.00 5.00 Copy Charge for Statements Per Record 0.10 0.10 57070 Tapes of Council Meetings DVD's Per Meeting 5.73 5.73 (order DVOs directly by coiling Parks, Recreation and Comm unity Services at (714) 571-4200) 57070 Hearings Chapter 3 Appea I Hea ring Application Fee Per Request 129.04 134.05 Processing Fee Per Request 43.73 45.42 Labor Charges (Deposit Only) Per Hour 43.73 45.42 ... Appellant will be billed for ACTUAL costs, including Hearing Officer 75A-2-16 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION III COMMUNITY DEVELOPMENT AGENCY Various-57990 Subordination Fee Perl.oan 250.00 259.70 Density Bonus Setup Fee 1/8 of 1% 1/8 of 1% Gross Gross Valuationof Valuationof Construction Construction Charge Charge 53902 Inclusionary Housing Plan Submittal Fee Per Submittal 250.00 259.70 53902 Initial Sale of Ownership Units Per Unit 310.00 322.00 53902 Annual Rental Monitoring Fee Per Unit 100.00 103.85 TEFRA Hearing Fee - Housing Project Per Hearing 0.00 832.40 TEFRA Hearing Fee - Non -Housing Project Per Hearing 0.00 644.40 75A-2-17 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IV FINANCE & MANAGEMENT SERVICES 51002 Dog License Fees County of Orange fees relating to the redemption of dogs adopted by City Council on 01/06/03 (Reso. No 2003-004). Program administered by Police Department County of Orange proposedfees, subject to change pending County approval" CA Food & Agriculture Code Sec. 30804.5 sets the fee for altered dogs at no more than 50% of unaltered dogs. Annual *Aftered (Neutered or Spayed) Each Dog** 27.00 28.05 *Unaltered Each Dog** 100.00 103.88 Replacement ofTag Each" 3.00 3.12 *Senior Citizen (65 or older) Animal must be spayed/neutered. Each-- 13.50 14.02 *Late License Penalty (after 30 days) Each** 35.00 36.36 *Puppy License (12 month license for dogs under 6 months) Each Dog** 27.00 28.05 53902 Bound Copy (Unabridged) Chapter 21 SAMC Business License Code Customer Pickup Each 38.79 40.29 Mailed Each 47.80 49.65 53902 Finance - Record Abstract Certified Each 20.16 20.94 Uncertified Each 12.89 13.39 53902 Abstract of Billing History Fee Per Account 50.10 52.04 50045 Monthly New Business License List Each 20.16 20.94 50045 Inspection/Collection Service Fee Each BLT 56.92 59.13 re-inspection/collection visit Per qualifying BLT audit (underpayments of 50045 Audit Service Fee 10% or greater, but not less than $250) 59.15 61.45 50045 Autoregistration Service Fee Per BLT account autoregistration/assessment 15.62 16.23 50045 Recording Service Fee Per recording of BLT (Business License Tax) lien 58.92 61.20 50045 Transfer Service Fee Per BLT account collection transfer 37.95 39.42 75A-2-18 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANECUS FEE OR SERVICE UNIT FEES FEES 50045 Hearing Service Fee Per BILT administrative hearing 111.61 111.61 53900 Credit Card Processing Fee (fee waived by Council) Per Transaction Waived Waived 57900 Return Payment Service Fee Ist item 25.00 25.97 53901 Stop Payment/Reissue Fee 06017002 Utility Service Set-up 53716 After hours Turn On or Turn Off Fee 53715 Turn On or Turn Off Fee 53715 Field Collection Fee 53709 Registration Fee 53717 Tag Fee (Upon affixing) 53714 Special Investigation/Meter Reread Fee 53714 Meter Read Trip Fee 57000 Copy of Comprehensive Annual Financial Report (CAFR) 57000 Copy of City Annual Budget 53402 Paramedic Subscription Fee City Administered Paramedic Subscription Program Fee each Subsequent item 35.00 36.36 Each 12.00 12.47 Each 148.73 154.50 Each 59.41 61.71 Each 29.15 30.28 Each Each Each Each Each Each Per Household/Business Location Annual 39.06 12.81 12.81 12.81 Actual Cost Actual Cost 55.65 40.59 13.31 13.31 13.31 Actual Cost Actual Cost 57.81 75A-2-19 9 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION V FIRE SERVICES 53505 Fire Incident Reports Per Report (20 pages or less)* per page 0.23 0.24 53505 Fire Incident Report/Photographs on Computer Disc [CD) per page 0.23 0.24 Reports and photographs in a digital format 53505 Fire Incident or Medical Incident Reports (Requiring computer search) *Minimum one (1) hour perpage 0.22 0.23 53505 Fire Inspection Reports per page 0.23 0.24 53505 Fire Code and Fire Code Standard Copies per page 0.23 0.24 51501 Fireworks/Stands and Displays: Permit for Sale (Retail Stand Only) PerStand 434.38 451.24 Cleanup Deposit Bond (Refundable) Per Stand 196.23 203.84 12015002 53700 Fire Facilities Per Sq. Ft. of floor area 0.85 0.88 Pertains to construction built over 2 stories in height. Rate is set by ordinance in accordance with the Engineering News Report. *Other Fire Services related fees that may apply can be found at www.ocfa.org MEDICAL RESPONSE 53509 Basic Life Support (BLS) Treatment Per BLS Treated Patient Each 292.29 303.63 53509 Advanced Life Support (ALS) Treatment Per ALS Treated Patient Each 467.66 485.80 53509 Emergency Medical Assessment N/A 154.74 160.74 Per BLS or ALS assessment where no transport occurs 53509 Administration of Oxygen during Transport Per Patient receiving oxygen Each 81.38 84.54 75A-2-20 10 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION V FIRE SERVICES 53509 Emergency Base Rate/Transportation (in FiFe Belat owned oehWe) * PerTransported Patient Each 654.49 679.89 *Referto Summaryof New, Modified & Deleted Fees 53509 Mileage PerTransport PerTransport Mile Per Transported Patient Each 17.19 17.86 53509 DISPOSIBLE MEDIC4L SUPPLIES Airway Bridge Each 29.80 30.96 Airway - Combitube, holder Each 120.35 125.02 Airway - ET Kit, Slick set, holder, laryngoscope blade, Per Patient 51.58 53.58 eye protection, N-95 mask Airway Nasal Each 35.53 36.91 Airway Oral Each 3.05 3.17 Ambu. Bag, Adult, Pediatric, Infant Each 69.92 72.63 "Cook Kit" (thoracostomy set) Each 186.83 194.08 Mask - Resuscitator Each 21.78 22.62 Mask - Non-rebreather-oxygen Each 4.42 4.60 Nasal cannula Each 3.92 4.07 Nebulizer Each 5.03 5.23 Oxygen Per Patient 83.33 86.56 Suction Kit - Manual or electric V-vac, canister, catheters, yankauer, bulb, feeding tube Per Patient 32.78 34.05 CARDIAC MONITOR/ DEFIBRILLATION Monitor - electrodes Per Patient 31.41 32.62 Defibrillation gel Per Patient 5.04 5.24 Defibrillation pads Per Pair 55.98 58.15 DRESSING/ IMMOBILIZATION Minor trauma kit - Band-Aid, 4x4, 2x2, Kerlix, tape, eye pad Per Patient 6.46 6.71 Major trauma kit - 44's, ABD pads, Kerlix, tape, petroleum dsg Per Patient 9.5129 9.88 Burn pack - Burn sheet, any size burn towel, irrigation saline Per Patient 36.8949 38.32 Cold pack Each 3.28899 3.42 Gloves Per Pair 1.81086 1.88 Hip wrap (disposable hip splint) Each 37.32 38.77 Restraint (limb restraint) Each 3.28899 3.42 Spinal Immobilization - backboard, cervical collar, StaBlock, tape Per Patient 47.8194 49.67 Splint - air or cardboard Each 14.9231 15.50 Vacuum Splint Each 14.9348 15.51 IV ADMINISTRATION Armboard Each 6.46387 6.71 IV Start - IV Start Kit, prep razor, sharpsafe, connectors Each 14.3621 14.92 75A-2-21 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION V FIRE SERVICES IV Solution - 250cc Saline, tubing Each 16.3564 16.99 IV Solution - 1000cc Saline, tubing Each 17.6053 18.29 Needles - disposable Each 1.6157 1.68 Saline lock Each 5.91357 6.14 Syringe Each 3.11114 3.23 MEDICATIONS Adenosine Each 33.12S6 34.41 Albuterol Each 3.09383 3.21 Arniodarone Each 4S.39 47.15 Atropine, Ampule Each 3.66759 3.81 Atropine, Syringe Each 12.1034 12.57 Diphenhydramine Each 3.96513 4.12 Dextrose, Syringe Each 18.1556 18.86 Doparnme, with drip regulator Each 9.87976 10.26 Epinephrine, 1:1000 amp Each 5.08919 5.29 Epinephrine, 1:1000 30cc Via] Each 21.1822 22.00 Epinephrine, 1:10000 syringe Each 47.3267 49.16 Glucagon Each 240.935 250.28 Glucose solution Each 7.06002 7.33 Lidocaine Each 12.1034 12.57 Morphine, amp Each 3.66759 3.81 Narcan, syringe Each 51.2811 53.27 Narcan, vial Each 112.742 117.12 Nitro spray Each 7.67964 7.98 Normal saline 10cc vial Each 1.94844 2.02 Sodium Bicarb Each 2.56699 2.67 Versed Each 7.01416 7.29 MISCELLANEOUS SUPPLIES Linen - Disposable sheet, gurney Each 1.43227 1.49 Blanket KCD Each 19.462 20.22 Blanket, quilted (disposable) Each 24.8891 25.85 Communicable Disease Kit - Personal protection pak, eye protection, vionex wipes Each 11.1979 11.63 Emesis Basin - Convenience bag Each 2.487 2.58 Glucometer Strips Each 6.08634 6.32 Irrigation Saline - 500cc bottle Each 3.34658 3.48 N 95 Mask Each 2.92212 3.04 OB Kit - Disposable OB Kit, eye protection Each 58.7773 61.06 75A-2-22 12 RESOLUTION REVENUE ACCOUNT 2018-XXX DEPARTMENT/MISCEUANEOUS FEE OR SERVICE UNIT FY 17-18 FEES 3.88% PROPOSED FY 18-19 FEES SECTION VI LIBRARY 55200 Compact Discs - Overdue/Loss of Use Fee Per Day 0.25 0.25 Maximum 15.DO 15.00 55200 Audio books - Overdue/Loss of Use Fee Per Day 0.25 0.25 Maximum 15.00 15.00 55200 video Cassettes / DVDs- Overdue/Loss of Use Fee Per Day 1.50 1.50 -Not to exceed $15 Maximum Actual Cost* Actual Cost* 55200 Regular Books & Multi -Media Kits - Overdue/Loss of Use Fee Per Day 0.25 0.25 (includes adult books and children books) Maximum Actual Cost* Actual Cost* *Not to exceed $15 55200 Magazines - Overdue/Loss of Use Fee Per Day 0.25 0.25 Maximum Actual Cost Actual Cost 55200 Paperbacks - Overdue/Loss of Use Fee Per Day 0.25 0.25 ($10 or Actual Cost whichever is less) Maximum 55200 Jetpacks (Hotspots) - Overdue/Loss of Use Fee Per Day 2.00 2.00 ($100 or Actual Cost whichever is less) Maximum 53203 Compact Discs/Rental Per 2 Week 0.50 0.50 Children's Per 2 Week 0.25 0.25 53203 DVD/Video Cassettes / Rental Entertainment Per 2 Weeks 2.00 2.00 Instructional & Non -Fiction Per 2 Weeks No Charge No Charge Children's Entertainment Per 2 Weeks 1.00 1.00 55201 Lost/Damaged Catalogued Materials Process Fee Each 10.00 10.00 Replacement Cost Actual Cost Actual Cost Plus overdue charges if incurred 55201 Lost/Damaged Uncatalogued Materials Process Fee Each 7.00 7.00 Replacement Cost Actual Cost Actual Cost Plus overdue charges if Incurred 55201 Lost/Damaged Jetipacks (Hotspots) Process Fee Each 10.00 10.00 Replacement Cost (Jetipack, USB cord, AC Adapter) Actual Cost Actual Cost Plus overdue charges if incurred 57200 Damaged Bar Code label Per Incident 2.00 2.00 57200 Other Damaged Materials Fabric Bag (Multimedia) Per Incident 6.00 6.00 CD/DVD Pamphlet Per Incident 2.00 2.00 Video cases (Includes Bar Code Replacements) Per Incident 5.00 5.00 Cassette Cases Per Incident 1.00 1.00 CD/DVD Cases (Includes Bar Code Replacements) Per Incident 6.00 6.00 Library Card Replacement Fee Per Incident 3.00 3.00 75A-2-23 13 RESOLUTION 2018-X)O( 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION VI LIBRARY Other Per Incident Actual Cost Actual Cost 57200 Material Recovery Surcharge Per Incident 15.00 15.00 57200 Data Base Access No Charge No Charge 57200 Reserve Postal Card Per Item 1.00 1.00 57200 Reserved/Mall Books Homebound SA Residents 1.00 1.00 OtherSanta Ana Addresses 3.00 3.00 Non -Santa Ana Addresses 4.00 4.00 57200 Newspaper Search Fee Per Search 20.00 20.00 57200 Computer Rental Per Hour 5.00 5.00 63209 NewesideRt �ibi;apt Ga d Fe, PeF GaFd 96.99 45.99 * Refer to Summary of New, Modified & Deleted Fees Nonresident Library Card for Employees of Santa Ana Businesses Per Card/Yea r 0.00 0.00 To be consisten t with Resolution 63-204: Fixed Charge for Nonresidents. One Day Ubrary Pass Per Day 15.00 15.00 Digital Services Photograph Request - Non -Commercial Use jpeg images from online catalog for personal use Per Image Free Free Tiff files/prints from existing scan Per Image 5.00 5.00 Image from previously unscanned material Per Image 15.00 15.00 Image for Commercial Use Per Image 25.00 25.00 Compact Disc Fee Per Disc 1.00 1.00 57200 Interlibrary Loan Fee Per Request 5.00 5.00 75A-2-24 14 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION Vil PARKS, RECREATION & COMMUNITY SERVICES DEFINITION OF RESIDENT For Group activities, those groupsJor which at least.519. of participants eitherfive or work in the City olSonta Ana, the resident rate shall be applied. 53316 LEISURE CLASSES Variable Variable From time to time, privately taught leisure a nd Instru ctlo nal classes will be offered by various agency divisions. The announcement of sa me will be made by printed fliers or in the quarterly program booklet mailed to registered participants. Programs so offered will be conducted in a 4-10 week format. Charges for each class will be established by the Executive Director of Parks, Recreation & Community Services. STAFFFEES S3319 Park Facilities/ReseNation/Supewision (Mandatory) Resident/Non-Resident Per Hour 23.28 24.18 TBD Rate for all other Services, Labor, MaterialJostor Damaged Equipment City's Cost City's Cost ATHLETIC FIELDSAND FACILITIES Multi -Purpose Field Fees 53308 Adult NDn-Resident/ Profit Per Hour 27.27 28.32 Adult Non -Resident/ Non -Profit Per Hour 23.86 24.79 Adult Resident/ Profit Per Hour 17.04 17.70 Adult Resident/ Non -Profit Per Hour 13.63 14.16 53307 Youth Non -Resident/ Profit Per Hour 9.92 10.31 Youth Non-Resident/Non-Profit Per Hour 6.62 6.88 Youth Resident/ Profit Per Hour 3.31 3.44 Youth Resident/ Non -Profit PerHour 1.64 1.70 Multi -Purpose Court Fees 53308 Adult Non -Resident/ Profit Per Hour 13.63 14.16 Adult Non -Resident/ Non -Profit Per Hour 11.93 12.39 Adult Resident/ Profit Per Hour 8.53 8.86 Adult Resident/ Non-Proflt Per Hour 6.82 7.08 53307 Youth Non -Resident/ Profit Per Hour 5.11 5.31 Youth Non-Resident/Non-Profit PerHour 3.42 3.55 Youth Resident/ Profit Per Hour 1.70 1.76 Youth Resident/ Non -Profit Per Hour 0.81 0.85 DYSC Reservation Fee- No Admission 53309 Adult Non -Resident/ Profit Per Hour 73.75 76.61 Adult Non -Resident/ Non -Profit PerHour 64.53 67.04 Adult Resident/ Profit Per Hour 46.09 47.88 Adult Resident/ Non -Profit Per Hour 36.87 38.30 53307 Youth Non -Resident/ Profit Per Hour 26.84 27.88 Youth Non-Resident/Non-Profit Per Hour 17.91 18.60 Youth Resident/ Profit Per Hour 8.95 9.29 Youth Resident/ Non -Profit Per Hour 4.30 4.46 75A-2-25 15 RESOLUTION 2018-XXX 3.88%S PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCIELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTIONVII PARKS, RECREATION & COMMUNITY SERVICES DYSC Reservation Fee- Admission 53308 Adult Non -Resident/ Profit Per Hour 105.38 109.47 Adult Non -Resident/ Non -Profit Per Hour 92.21 95.78 Adult Resident/ Profit Per Hour 65.87 68.42 Adult Resident/ Non -Profit Per Hour 52.68 54.73 53307 Youth Non-Resfdentl Profit Per Hour N/A N/A Youth Non-Resident/Non-Profit PerHour N/A NIA Youth Resident/ Profit Per Hour N/A N/A Youth Resident/ Non -Profit Per Hour N/A N/A DYSC Synthetic Turf Youth Field 13518783-69011 Adult Non -Resident/ Profit PerHour N/A N/A Adult Non -Resident/ Non -Profit PerHour N/A N/A Adult Resident/ Profit Per Hour N/A N/A Adult Resident/ Non -Profit PerHour NIA N/A 13519783-69011 Youth Non -Resident/ Profit Per Hour 26.84 27.88 Youth Non-Resident/Non-Profit PerHour 17.91 18.60 Youth Resident/ Profit Per Hour 8.95 9.29 Youth Resident/ Non -Profit Per Hour 4.30 4.46 S3307 Willard Inermediate Sports Field Non-Resident/Proffi: Per Hour 41.85 43.47 Non-Resident/Non-Profit Per Hour 30.67 31.86 Resident/Profit Per Hour 15.34 15.93 Resldent/Non-Profit PerHour 7.37 7.66 Athletic Facility Lights 53308 Adult Non -Resident/ Profit PerHour 49.11 51.01 Adult Non -Resident/ Non -Profit Per Hour 43.53 45.22 Adult Resident/ Profit Per Hour 32.37 33.62 Adult Resident/ Non -Profit Per Hour 26.79 27.83 53307 Youth Non -Resident/ Profit Per Hour 11�80 12.25 Youth Non-Resident/Non-Profit PerHour 7.86 8.16 Youth Resident/ Profit PerHour 3.93 4.08 Youth Resident/ Non -Profit PerHour 1.89 1.96 53307 & S3308 Hector Godmez Field Lights Per Hour N/A N/A Football Field Per Hour 13.39 13.91 Baseball Field Per Hour 17.86 18.55 Soccer Field Per Hour 13.39 13.91 Classroom Per Hour 2.23 2.32 Gymnasium Per Hour 23.44 24.35 Performing Arts Center PerHour 54.69 56.81 Black Box Per Hour 12.28 12.75 Outdoor Basketball Per Hour 4.46 4.64 57390 Hector Godinez Reservation Surcharge Per Reservation 10.00 10.00 PerJoint Use Agreement with the Santa Ana Unified School District 57390 Hector Godinez Participant Fee Per Participant 1.00 1.00 PerJoInt Use Agreement with the Santa Ana Unified School District 75A-2-26 16 RESOLUTION 2018-300( 3.88Y. PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION Vil PARKS, RECREATION & COMMUNITY SERVICES SAIVTA ANA STADIUM S7362 Stadium Sporting Event (12-14 Hours) Fee Adult Non -Resident/ Profit Per Day 1,510.55 1,569.16 Adult Non -Resident/ Non -Profit Per Day 1,321.72 1,373.00 Adult Resident/ Profit Per Day 944.09 980.72 Adult Resident/ Non -Profit Per Day 755.27 784.S7 Youth Non -Resident/ Profit Per Day 549.91 571.24 Youth Non-Res!dent/Non-Profit PerDay 366.60 380.83 Youth Resident/ Profit Per Day 183.31 190.42 Youth Resident/ Non -Profit Per Day 88.04 91.45 57362 Stadium Sporting Events Fee Adu It Non -Resident/ Profit Per Hour 126.39 131.29 Adult Non-Resldent/ Non -Profit Per Hour 110.58 114.87 Adult Resident/ Profit Per Hour 78.99 82.05 Adult Resident/ Non -Profit Per Hour 63.19 65.64 Youth Non -Resident/ Profit Per Hour 46.01 47.79 Youth Non-Resident/Non-Profit Per Hour 30.67 31.86 Youth Resident/ Profit Per Hour 15.34 15.93 Youth Resident/ Non -Profit Per Hour 7.37 7.65 57362 Local high schools and colleges + Security Flat Fee Per Day 1,561.27 1,621.85 57362 Playoff Games +Security Colleges, Universities, League or Conference Playoff Games for NCAA, ErC. Flat Fee plus security Per Day 1,933.01 2,008.01 Stadium Concession Building (see SECTION 1) 57362 Commercial Events/Admin. 7500 and over Both Grandstands Per Day 12,S95.83 13,094.55 West Grandstand Only Per Day 6,297.91 6,542.27 West Grandstand and Field Level Seating Per Day 9,446.88 9,813.42 Both Grandsta nos a nd Field Level Seating Per Day 18,893.74 19,626.82 57362 Commercial Events/Extra Day Move -in, if available: Flat Fee Per Day 1,241.20 1,289.36 57362 Commercial Events/Non-Spectator One to tvvo days Per Day 1,638.10 1,701.65 Three or more consecutive days Per Day 1,310.48 1,361.32 All-inclusive rental includes basic staffing, lighting, and rental fees 57362 Events/Solicit Donations No admission charge Per Day 4,421.80 4,593.36 57362 Santa Ana Stadium -Television Rights Per Event 1,092.06 1,134.44 57362 Santa Ana Stadium Graphics Operator Per Hour 89.98 93.47 53315 Santa Ana Stadium Advertising Fee (per advertiser) Group I Per Day No charge No charge 75A-2-27 17 RESOLUTION 2018-)OCX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCEULANEOUS FEE OR SERVICE UNIT FEES FEES SECTIONVII PARKS, RECREATION & COMMUNITY SERVICES Group 2 PerDay 47.98 49.84 Group 3 Per Day 59.98 62.31 Group 4 Per Day 71.98 74.78 Group 5 Per Day 95.97 99.70 See SECIFION 1, All Departments, Building Rental Fees, for group descriptions AQUA17CS 53304 General Admin. Adult -Pools Fee 2.00 2.00 53304 General Admin. Child -Pools Fee 1.00 1.00 53304 Pools Rental, to 50 people, includes 2 Lifeguards - Day Rates Resident Per Hour 104.42 108.47 Non -Resident PerHour 126.80 131.71 53304 Pools Rental, 51 or more people, includes 3 Lifeguards - Day Rates Resident PerHour 1S6.63 162.71 Non -Resident Per Hour 179.02 185.96 Note: Minimum 1 lifeguard for each group of up to 25 people E� 51-75 people - 3 lifeguards, 76-100 - 4 lifeguards 53304 Lifeguard per additional 25 people Per Hou r 22.39 23.25 Note. Pool rental charges arefor nonprofit, private and swim teams. OTHER RECREA TION FA CILITIES 53318 Tennis -First & Flower/weekdays 9ann-4prn Per Hour 2.00 2DO 4pm-dusk Per Hour 2.00 2,00 with lights Per Hour 4.00 4.00 53318 Tennis: Non-profit reservations per hour Resident PerHour 1ZO 1.00 Non-Resdent PerHour 2.00 2.00 57361 Santiago Lawn Bowling Greens Per Month 546.03 567.22 57361 Plaza Calle Cuatro From the hours of 8.00om to 10:00pm Non-Resident/Business Per Reservation 191.18 198.60 Non-Resident/Non-Profit Per Reservation 186.05 193.27 Resident/Business Per Reservation 144.70 150.32 Roldent/Non-Profit Per Reservation 124.03 128.84 Event Staffing Fee- Per Event Day 20.67 21.47 -Ifspecial event requires access to electricity 57361 Showmatille and Other Equipment Professional Commercial Rentals Per Day 447.54 464.91 Schools, Non-profit, Government Per Day 223.77 232.45 Supervision Cost (Mandatory) Per Hour 38.79 40.29 Mobile Bleacher * 4 Hour Minimum Per Hour- 38.79 40.29 Mobile Bleacher Additional Hour Per Hour 31.04 32.24 57361 Events Trailer - Tables and Chairs Tables PerTable/Day 11.65 12.10 Chaim Per Chair/Day 1.74 1.81 OTHER RECREATION PROGRAMS 53303 Sports, Youth: Registration for Baseball, T-Ba 11, Basketball, Flag football, Kickba 11, Softball, Soccer, and Volleyball. 75A-2-28 18 RESOLUTION REVENUE ACCOUNT 2018-XXX DEPARTMENT/MISCIELLANEOUS FEE OR SERVICE UNIT FY 17-18 FEES 3.88% PROPOSED FY 18-19 FEES SECTION VII PARKS, RECREATION & COMMUNITY SERVICES Reg. per person/sport (includes T-shirt) Each 34.39 35.72 Shirt -Extra Each 11.59 12.04 Cap -Extra Each 21.59 12.04 Shirt & Cap -Extra Set 21.73 22.58 S3301 Vacation Recreation Program Resident -per week Per Child 87.34 90.73 Resident Second Child- per week Per Child 58.23 60.49 Additional Non -Resident Fee Per Registration 14.91 15.49 Resident -per day (two day minimum) Per Child 17.47 18.15 53301 Family PRIDE Fees Excursion Bus Fees Per Child 2.75 2.86 PerAdult 4.14 4.30 FamilyAnnual Membership Fee Per Family 68.84 71.51 Campout Per Family 34.41 35.74 Halloween Dance Per Child 1.38 1.43 PerAdult 4.14 4.30 Christmas Dinner Per Child 6.88 7.14 PerAdult 9.64 10.01 Parent Dinner Dance Per Person 20.65 21.46 Per Couple 34.41 35.74 Teen Club Annual Membership Per Member 20.65 21.46 Teen Dance Per Person 4.14 4.30 53301 Excursion Bus Fee Per Child 4.14 4.30 PerAdult 6.88 7.14 53301 After School Adventures Program Per Child 20.00 20.78 Additional Child IS.00 IS.58 SANTA ANA ZOO ATPRENTICE PARK sagia iseAd iiissiens (Full del) Weelaia) Adul Eee4 W.G ig.89 GhilEl,tsenia clae44 q_.GG 4.2.7 FFieRdS Sf Z88 feel+ f� f� GPOUP94 Aduk sehee6' seoubs, eiej Eeeh 6`90 8.-R Ghiid4enie EeeN &.49 53312 Zoo Admissions Adult Each 12.00 12.00 Child/Senior Each 9.00 9.00 Friends of Zoo Each Free Free GFe"Pse. Gh ld/senlw Eaek 5-.W &.14 qRRI; gee Admissie is (Half day,, afteF2iGG PM, MOAday FFidBY, F�teeptllelldayS) Add! geel� &.4;9 9-31. Ghilel,Esenie gael, 5_.GG &.19 6391i Zee Admissions 11 !e1f do), afteF 2!90 13144, Satwelee Su As,, 14teept I lelida)s) Adult Eael, W.9 Q439 Ghild/senia E,921, 4:69 4,24 *Refer to Summary of New, Modthed and Deleted Fesas 75A-2-29 19 RESOLUTION 2018.X)OC 3.811% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION VII PARKS, RECREATION &COMMUNITY SERVICES 53310 Zoo Education Programs: Rates to be establishedand advertised by the Executive Director of Recreation & Community Services Agency throughfilers or othermedia. OTHER SPECIAL FEES 57010 Reservation Cancel lationfrransfer Fee Per Reservation 15.00 15.00 57010 Reservation No -Show Fee Per Reservation 25.00 25.00 57010 Reservation Permit Processing Fee Per Annual Permit 25.00 25.00 57010 Portable Restroorn Fee Per Hour 3.08 3.20 05113002-53317 Adult Soccer Reservation Surcharge Per Game 31.45 32.67 OS113002-S3317 Adult Baseball Reservation Surcharge PerGame 20.09 20.87 51301 Filming Permit Fee Per Day 440.49 457.58 Filming Permit Processing Fee -Student Per permit 0.00 75.00 Program administered by Parks, Recreation & Community Services -Refer to Summary of New, Modified & Deleted Fees 53308 Park Facilities/Reservation/Audlo Permits Resident Each 46.SS 48.3S Non -Resident Each 62.07 64.48 53308 Public Space Special Event Fee First Event Day Group I City Sponsored Event Each No charge No charge Group 2 Resident Non -Profit Each 744.72 773.62 Group 3 Non Resident Non -Profit Each 1,117.09 1,160.43 Group 4 Resident Commercial Each 1,303.27 1,353.83 Group 5 Non Resident Commercial Each 1,861.81 1,934.05 Each Additional Day Group I City Sponsored Event Per Day No charge No charge Group 2 Resident Non -Profit Per Day 223.42 232.09 Group 3 Non Resident Non-Proflt PerDay 33S.13 348.14 Group 4 Resident Commercial Per Day 390.99 406.16 Grou p 5 Non Resident Commercial Per Day 558.54 580.21 See SECTION 1, All Departments, Building Rental Fees, for group descriptions 99801001-21662 PRCSA Cleaning Deposit Per Re�servation 100.00 to 103.88 to 500.00 519.40 The appropriate depositfor eachfincility will be determined by the Executive Director ofParks, Recreation and Community Services TBD Other Recreation and Aquatic Programs Rates to be established and advertised by the Executive Director cfPorks, Recreation and CommunityServices Agency throughfliers or other media. 3xx13002-53300 Park Acquisition and Development Fees 5 bedrooms Each 7,062.39 7,336.41 4 bedrooms Each 6,347.81 6,594.10 3 bedrooms Each 5,732.80 5,955.24 2 bedrooms Each 4,272.88 4,438.67 1 or less Each 3,206.86 3,331.28 75A-2-30 20 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION Vill PLANNING & BUILDING AGENCY 57770 Accelerated Records Research Fee Per Hour 68.31 70.96 53606 Adult Entertainment Land Use Permit Fee 1,578.21 1,639.45 57770 Aerial Photos Individual Sheets PerSheet 27.08 28.13 Complete Set PerSet 824.16 856.13 53606 Appeal Applicant Each 4,097.28 4,256.25 Non -Applicant Each 407.59 423.41 53606 Certificate of Compliance Certificate 1,189.03 1,235.16 51605 Certificate of Occupancy (Planning & Inspection) Certificate 446.20 463.51 53606 Amendment Application (A.A.) Change of Zone or District Fee 5,112.91 5,311.29 53613 Change of Site Address Request Fee 1,150.24 1,194.87 53613 Conceptual Review "First Look" Fee Fee 486.90 505.79 53606 Conditional Use Permit Application Fee Fee 5,496.08 5,709.33 53606 Condition Modification Fee 50% App.Fee 50% App. Fee 53606 Conditional Use Permit With a PC&N Determination (ABC License) Fee 4,892.47 5,082.29 53606 Conditional Use Permit Planned Residential Development Application Fee Fee 8,739.12 9,078.20 53606 Conditional Use Permit (CUP) - Coffee House Entertainment CUP Fee 5,136.89 5,336.20 53606 Development Agreement/Review Deposit: (Nonrefundable deposit required initially) Deposit 12,842.05 13,340.32 Plus Reimburse CityforActual Cost 75A-2-31 21 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION Vill PLANNING & BUILDING AGENCY 53606 General Plan Amendment Flat Filing Fee Flat Fee 9,212.02 9,569.44 57770 General Plan Elements (Text) PerSet Actual Cost Actual Cost 57770 General Plan (Complete Text) PerSet Actual Cost Actu a I Cost 57770 General Plan Workbooks PerSet Actual Cost Actual Cost 53613 Land Use Certificate Category 1 Bazaars, Fiestas, Sidewalk Sales, Outdoor Auctions, Per Certificate 391.12 406.29 Child Care (8-14 children), Ancillary Massage 53613 Category 2 Sidewalk Sales, Parking Lot Sale, Outdoor Actions, Mobile Medical and Veterinary units, Outdoor Booths Per Certificate 391.12 406.29 S3613 Category 3 Carnival, Circus, Outdoor Music, Concert, Arcade, Temporary ABC Licenses Flat Fee Per Certificate 701.36 728.58 53613 Category 4 AntennaS/Dishes Flat Fee Per Certificate 728.44 756.70 53613 Category 5 Exterior Telephones (Pay Phones) First Pay Phone Fee 609.12 70.96 Per Additional Pay phone Each 181.32 181.32 53613 Category 6 Small Collection (Recycling) Facilities Fee 1,016.08 1,055.50 53613 Entertainment Permit Category 2 Amplified music, without dancing, Each 391.12 406.29 Entertainment ends by 12:00 a.m. (midnight) Category 3 Amplified music, with dancing, Each 391.12 406.29 Entertainment ends by 12:00 a.m. (midnight) Category 4 Amplified music, dancing, Each 701.36 728.58 Entertainment ends after 12:00 a.m. (midnight) 75A-2-32 22 RESOLUTION 2018-)O(X 3.88% PROPOSED REVENUE FY 17-28 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOLIS FEE OR SERVICE UNIT FEES FEES SECTION Vill PLANNING & BUILDING AGENCY 57770 Land Use Map Per Map Actual Cost Actual Cost 53605 Landscape Plan Review Single Family or Duplex Fee 335.57 348.59 Triplex, Townhouse, or Multiple Family Fee 620.68 644.76 Mixed Use or Non-residential Fee 882.84 917.09 Per Inspection after the 2nd Inspection Fee 503.91 523.46 53606 Lot Line Adjustment Filing Fee Fee 1,308.84 1,359.63 53606 Minor Exception Filing Fee Fee 2,538.89 2,637.40 53613 Home Occupation Permit Fee 276.70 287.43 53613 New Single Family Residence Review Fee 1,423.45 1,478.68 53613 Major Commercial Modification Review Fee 1,423.45 1,478.68 53613 Off -Premise Advertising (Billboard) Permit Application Fee Fee 5,366.48 5,574.70 53606 Parcel Map Extension Fee 20% App. Fee 20% App.Fee Tentative Flat Filing Fee Fee 4,433.84 4,605.88 Plus per Lot Fee Fee 18.87 19.60 5407 Voluntary Lot Merger Application Fee Fee 2,530.19 2,628.36 53606 Residential Relocation Filing Fee Fee 4,040.74 4,197.52 53613 Second Dwelling Unit Review Fee 2,163.68 2,247.63 57770 Sectional Districts Maps Individual Sheets PerMap Actual Cost Actual Cost Complete Set Per Set Actual Cost Actual Cost 53613 Sign Permit Review Fee 490.98 510.03 53613 Planned Sign Program Review Fee 553.34 574.81 75A-2-33 23 RESOLUTION 2018-XXX 3.118% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION Vill PLANNING & BUILDING AGENCY 53606 Regional Planned Sign Program Fee 53613 Sign Program Amendment Fee 53606 Site Plan Review (Public Hearing) Fee 53606 Specific Development Zone Fee (No Additional Dwelling Unit Fee) Fee 53613 Temporary Sign Permit Fee 53613 Temporary Trailer Permit Fee 57770 Subdivision Ordinance Each 53616 Development Project Review (Site Plan Review) S.F. RANGE BASE COST ADDITIONAL SQUARE FOOTAGE 4,678.18 plus [5.55 x sq. footage above I sq. ft.] 1,000 - 1,999 s.f ..... 5,736.15 plus [4.09 x sq. footage above 1,000 sq. ft.] 2,000 - 4,499 s.f ...... 9,966.71 plus [2.32 x sq. footage above 2,000 sq. ft.] 4,500 - 9,999 .......... 15,982.96 plus (1.32 x sq. footage above 4,500 sq. ft.] 10,000 - 19,999 ...... 23,516.86 plus [0.73 x sq. footage above 10,000 sq. ft.] 20,000 - 49,999 ...... 31,052.11 plus [0.27 x sq. footage above 20,000 sq. ft.] 50,000 - 99,999 ...... 39,106.05 plus [0.15 x sq. footage above 50,000 sq. ft.] 100,000+ s.f ........... 46,872.29 plus [0.08 x sq. footage above 100,000 sq. ft.] 53606 Tract Map Tentative Filing Fee Fee Plus Each Lot Fee Plus Each Dwelling Unit Fee 53606 Underground Utilities Waiver Flat Filing Fee Fee 57770 Zoning Ordinance Booklets Per Booklet 53606 Variance Filing Fee Fee Condition Modification Fee 53607 Environmental Impact Report Environmental Impact Report - In -House Fee Environmental Impact Report- With Consultant 10% of Consultant fee 5,496.08 5,709.33 50% App. Fee 50% App. Fee 4,059.96 4,217.49 16,281.53 16,913.25 160.13 166.34 614.12 637.94 City's Cost City's Cost 4,503.45 4,678.18 5,521.90 5,736.15 9,594.44 9,966.71 15,385.98 15,982.96 22,638A9 23,516.86 29,892.29 31,052.11 37,645.41 39,106.05 45,121.57 46,872.29 4,794.28 4,980.30 18.87 19.60 18.87 19.60 498.02 517.34 City's Cost City's Cost 5,331.49 5,538.35 50% App.Fee 50% App. Fee 106,870.21 111,016.77 75A-2-34 24 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE PY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECrION Vill PLANNING & BUILDING AGENCY 53607 Negative Declaration - In -House Fee 69,775.84 72,483.15 Negative Declaration - With Consultant 10% of Consultant fee Negative Declaration - Without Studies Fee 7,663.53 7,960.87 53607 Categorical Exemption / Environmental Determination Each 609.88 633.54 5406 Mobile Vending Fee Each 556.89 578.50 55601 Vendor Merchandise Release Fee Street/pushcart vendors Incident 175.44 182.25 51601 Re -inspection Fees First assessment Each 87.69 91.09 Second assessment Each 129.50 134.53 Third assessment Each 175.44 182.25 51601 Extension Fee (Notice of Violation) Each 260.23 270.33 5579 Dangerous and Abandoned Building Fee Fee 40Y. of board up fee 40% of board up fee or $205, whichever or $205, whichever is greater. is greater. 53613 Nonconforming Status / Zoning Verification Letter Each 571.05 593.21 53613 Zoning Interpretation Letter Each 507.17 526.84 53606 Zoning Ordinance Amendment Each 5,745.38 5,968.30 53418 Code Enforcement and Hearing Examiner Fee Per Hour 129.50 134.53 53418 Monitoring Fee Per Hour 147.78 153.51 Minimum 147.78 153.51 53606 Public Convenience & Necessity Determination Per Application 5,539.54 5,754.47 53618 Accelerated Development Project Review Each City's Cost City's Cost 53612 Mitigation Monitoring Fee due Upon submission ofsite plan review Per Project 453.31 470.90 Fee due upon submission for Plan Check Per Project 959.53 996.76 75A-2-35 25 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION Vill PLANNING & BUILDING AGENCY 53626 Medical Marijuana Registration Application Fee 1,690.00 1,690.00 51613 Adult -Use Retail Cannabis Reg Fee Fee N/A 1,690.00 51614 Adult -use Retail Regulatory Safety Permit Fee N/A 12,086.00 53613 Historic Property Preservation Agreement Each 4,257.40 4,422.59 (Mills Act Application) 5996 Reduelien *RefertoSummary of New, Modified & Deleted Fees 53606 Historic Exterior Modification (HEMA) Each 2,175.81 2,260.23 53060 Self -nomination of properties to the Santa Ana Register of Each 5,597.24 5,814.41 Historical Properties 57770 Sale of Miscellaneous Items City's Cost City's Cost (e.g., Informational Literature) 53614 Shopping Cart Containment Program Annual Fee 691.11 717.93 55402 Commercial Vehicle Violation: Private Property FirstViolation 77.73 80.75 Second Violation 117.74 122.31 Third Violation 147.19 152.91 Pursuant to SAMC Sec 41-6071(h) 55000 Commercial Vehicle Violation: Public Streets First Violation 77.73 80.75 Second Violation 117.74 122.31 Third Violation 147.19 152.91 Pursuant to SAMC Set 41-607(h) Program administered by Police Department 50045 PREP Recording Service Fee Per Recording 58.92 61.20 Pursuant to SAMC Sec 8-1981 (b) SOD45 PREP Rental Housing Annual Inspection Fee Per Unit 23.77 24.70 Pursuant to SAMC Sec 8-1967 50045 PREP Re -inspection Fee Per Unit 15.50 16.11 75A-2-36 26 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOLIS FEE OR SERVICE UNIT FEES FEES SECTION Vill PLANNING & BUILDING AGENCY 55402 Yard Parking Violation First Violation 77.73 80.75 Second Violation 117.74 122.31 Third Violation 147.19 152.91 Pursuant to SAMC Sec 41-6071(e) 55402 Displaying Vehicle For Sale First Violation 77.73 80.75 Second Violation 117.74 122.31 Third Violation 147.19 152.91 Pursuant to SAMC Sec 41-1301(a) 75A-2-37 27 RESOLUTION 2018-)O(X REVENUE ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FY 17-18 FEES 3.88% PROPOSED FY 18-19 FEES SECTION IX PLANNING & BUILDING AGENCY 53600 1) 10,000 s/fw/c, interior improvements - Structural Plan Check sq. ft. 0.96 1.00 0.00 51601 2) 10,000 s/f w/o interior improvements - Structural Plan Inspection sq. ft. 0.26 0.27 51602 3) 10,000 sf w/o Interior improvements - EMP Insp see individual see individual item item schedule schedule 51603 51604 53601 4) 10,000 sf w/o interior Improvements - EMP Plan Check see individual see individual item item schedule schedule 53602 53603 53600 5) 60,D00 sf W/o interior improvements - Structural Plan Check sq. ft. 0.09 0.10 51601 6) 60,000 sf w/o interior im provements - Structu ral Insp sq. ft. 0.09 0.10 51602 7) 60,000 sf w/o interior improvements - EMP Insp see individual see individual item item schedule schedule 51603 51604 53601 8) 60,OGO sf w/o interior improvements - EMP Plan Check see individual see individual item item schedule schedule 53602 53603 53600 9) 100,000 sf w/o interior improvements - Structural Plan Check sq. ft. 0.08 0.08 S1601 10) 100,000 sf w/o interior improvements - Structural Insp sq. ft. 0.14 0.15 51602 11) 100,000 sf w/o Interior improvements - EMP Insp see individual see individual item item schedule schedule 51603 51604 53601 12) 100,000 sf w/o interior Improvements - EMP Plan Check see individual see individual item item schedule schedule 53602 S3603 53600 13) 10,000 sf with interior Improvements - Structural Plan Check sq. ft. 1.32 1.37 51601 14) 10,000 sf with interior Improvements - Structural Insp sq. ft. 0.37 0.39 51602 15) 10,000 sf with interior improvements - EMP Insia see individual see individual item item schedule schedule 51603 51604 53601 16) 10,000 sf with interior improvements - EMP Plan Check see individual see individual item item schedule schedule 53602 53603 53600 17) 60,000 sf with interior Improvements - Structural Plan Check sq. ft. 0.09 0.10 51601 18) 60,000 sf with interior Improvements - Structural Insp sq. ft. 0.15 0.16 75A-2-38 28 RESOLUTION 2018-)OD( 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECrION IX PLANNING & BUILDING AGENCY ee individual see Individual item Stem 51602 19) 60,000 sf with interior Improvements - EMP Insp schedule schedule 51603 51604 see individual see Individual item 53601 20) 60,000 sf with interior Improvements - EMP Plan Check item schedule schedule 53602 53603 53600 21) 100,000 sf with interior improvements - Structural Plan Check sq. ft. 0.13 0.14 51601 22) 100,000 sf with interior improvements - Structural Insp sq. ft. 0.16 0.17 see individual see individual item 51602 23) 100,000 sf with interior improvements - EMP I nsp item schedule schedule 51603 51604 see individual see individual item 53601 24) 100,000 sf with interior improvements - EMP Plan Check item schedule schedule 53602 53603 53600 25) High Rise, 5 Stories or more - Structural Plan Check assumes 50k sq. ft. 0.89 0.93 51601 26) High Rise, 5 Stories or more - Structural Insip assumes 50k sq. ft. 0.26 0.27 see individual see individual item 51602 27) High Rise, 5 Stories or more - EMP Insp item schedule schedule 51603 51604 see individual see individual item 53601 28) High Rise, 5 Stories or more - EMP Plan Check item schedule schedule 53602 53603 53600 29) 2,500 sf Residential 2 story SFD - Structural Plan Check sq. ft. 2.28 2.37 If single story sq. ft. 1.04 1.08 If repeat sq. ft. 0.53 0.55 51601 30) 2,500 sf Residential SFD - Structural Insp sq. ft. 0.60 0.62 see individual see individual item 51602 31) 2,500 sf Residential SFD - EMP Insp item schedule schedule 51603 51604 75A-2-39 29 RESOLUTION 2018-X)OC 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/M ISCELLAN EOUS FEE 0 R SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 53601 32) 2,500 sf Residential SFD - EMP Pla n Check See individual see individual item item schedule schedule 53602 53603 53600 33) Apartment, 10 units - Structural Plan Check assumes 10k sq. ft. 1.04 Y.6� 51601 34) Apartment, 10 units - Structural Insp assumes 10k sq. ft. 0.25 0.26 51602 35) Apartment, 10 units - EMP Insp see individual see individual item item schedule schedule 51603 51604 53601 36) Apartment, 10 units - EMP Plan Check see individual see individual item item schedule schedule 53602 53603 53600 37) Hotel/Motel, 20 units - Structural Plan Check assumes 15k sq. ft. 1.11 1.16 51601 38) Hotel/Motel, 20 units - Structural Imp assumes ISksq. ft. 0.44 0.45 51602 39) Hotel/Motel, 20 units - EMP Insp see individual see individual item item schedule schedule 51603 51604 53601 40) Hotel/Motel, 20 units - EMP Plan Check see Individual see individual item item schedule schedule S3602 53603 53600 41) Misc Resid. Structure: Patio Cover/Garage-Structural Plan Check sq. ft. 0.37 0.39 51601 42) Misc. Resid. Structure: Patio Cover/ Garage - Structural Insp sq. ft. 0.38 0.40 51602 43) Misc. Resid. Structure: Patio Cover/ Garage - EMP Insp see individual see Individual item item schedule schedule 51603 51604 53600 44) Addition: up to 500 sf Resid 1st floor - Structural Plan Check sq. ft. 1.30 1.35 51601 45) Addition: up to 500 sf Resid 1st floor - Structural Insp sq. ft. 1.04 1.08 51602 46) Addition: up to 500 sf Resid Ist floor - EMP Insp see individual see individual item item schedule schedule S1603 51604 53600 47) Addition: up to 1,500 sf Resid Ist floor - Structural Plan Check sq. ft. 1.04 1.08 S1601 48) Addition: up to 1,500 sf Resid 1st floor - Structural Insp sq. ft. 0.88 0.92 75A-2-40 30 RESOLUTION 2018-)= 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOLIS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY See individual see individual item 51602 49) Addition: up to 1,500 sf Resid 1stfloor- EMP Insp Item schedule schedule 51603 51604 See Individual see Individual item 53601 50) Addition: up to 1,500 sf Resid 1st floor - EMP Plan Check item schedule schedule 53602 53603 53600 51) Addition: up to 500 sf Resid 2nd floor - Structural Plan Check sq. ft. 3.56 3.70 51601 52) Addition: up to 500 sf Resid 2nd floor- Structural Insp sq. ft. 1.81 1.88 see individual see individual item 51602 53) Addition: up to 500 sf Resid 2nd floor - EMP Insp item schedule schedule 51603 51604 53600 54) Addition: up to 1,500 sf Resid 2nd floor - Structural Plan Check sq. ft. 2.33 2.42 51601 55) Addition: up to 1,500 sf Resid 2nd floor - Structural Insp sq. ft. 1.02 1.06 see individual see individual item 51602 56) Addition: up to 1,500 sf Resid 2nd floor - EMP Insip Item schedule schedule 51603 51604 see individual see individual item 53601 57) Addition: up to 1,500 sf Resid 2nd floor - EMP Plan Check Item schedule schedule 53602 53603 53600 58) Swilmming Pool, 350 sf - Structural Plan Check sq. ft. 0.53 0.55 51601 59) Swimming Pool, 350 sf - Structural Insp sq. ft. 0.58 0.61 51602 60) Swimming Pool, 350 sf - EMP Insp see Individual see individual item Item schedule schedule 51603 51604 see individual see individual item 53601 61) Swimming Pool, 350 sf - EMP Plan Check item schedule schedule S3602 53603 S3600 62) Fence (wood), 20 If - Structural Plan Check if 0.37 0.39 51601 63) Fence (wood), 20 If - Structural Insp if 0.28 0.29 S3600 64) Retaining Wall, 20 If - Structural Plan Check if 0.38 0.40 51601 65) Retaining Wall, 20 If - Structural Insp If 0.37 0.39 S3600 6G) TI, 4,000 sf - Structural Plan Check sq. ft. 0.34 0.3S 51601 67) T1, 4,000 sf - Structural Insp sq. ft. 0.24 0.25 75A-2-41 31 RESOLUTION 2018.X)D( 3.88%6 PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51602 68) TI, 4,0DO sf - EMP Insp seeindividual see individual item item schedule schedule 51603 S1604 0.00 53601 69) TI, 4,000 sf - EMP Plan Check see individual see Individual item item schedule schedule 53602 53603 53600 70) TI, 8,000 sf - Structural Plan Check sq. ft. 0.28 0.29 51601 71) TI, 8,000 sf - Stru ctu ral I nsp sq. ft. 0.14 0.14 51602 72) TI, 8,000 sf - EMP Insp see individual see individual Item item schedule schedule 51603 51604 53601 73) T1, 8,000 sf - EMP Plan Check see individual see Individual item item schedule schedule 53602 53603 53600 74) TI, 12,000 sf - Structural Plan Check sq. ft. 0.26 0.27 51601 75) TI, 12,000 sf - Structural Insp sq. ft. 0.09 0.09 51602 76) T1, 12,000 sf - EMP Insp see individual see individual item item schedule schedule 51603 51604 S3601 77) TI, 12,000 sf - EMP Plan Check see Individual see individual item Item schedule schedule S3602 53603 53600 78) TI, 20,000 sf - Structural Plan Check sq. ft. 0.19 0.20 51601 79) TI, 20,000 sf - Structural Insp sq. ft. 0.11 0.11 51602 80) TI, 20,000 sf - EMP Insp see Individual see individual item item schedule schedule 51GO3 51604 53601 81) TI, 20,000 sf - EMP Plan Check see individual see Individual item item schedule schedule 53602 53603 53600 82) Resid. Misc (,vinclow, door, etc.) - Structural Plan Check flat 555.01 S76.SS 75A-2-42 32 RESOLUTION 2018-30DI 3.88%. PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/IVIISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51601 83) Resid. Misc (window, door, etc.) - inspection flat 408.95 424.82 53600 84) Comm. Misc (storage rack) - Structural Plan Check flat 1,067.25 1108.66 51601 85) Comm. Misc (storage rack) - Structural Insp flat 574.83 597.13 see individual see individual item 51602 86) Comm. Misc (storage rack) - EMP Insp item schedule schedule 51603 51604 see individual see individual item S3601 87) Comm. Misc (storage rack) - EMP Plan Check item schedule schedule 53602 53603 53600 88) Commercial Sign - Structural Plan Check hourly 213.86 222.16 51601 89) Commercial Sign - Structural Insp hourly 154.26 160.25 see individual see individual item 51602 90) Commercial Sign - EMP Insp item schedule schedule 51603 51604 see individual see individual item S3601 91) Commercial Sion - EMP Plan Check item schedule schedule 53602 53603 53600 92) Residential Re -roof - Structural Plan Check hourly 213.86 222.16 51601 93) Residential Re -roof - Structural Insp hourly 154.26 160.25 53600 94) Commercial Re -roof - Structural Plan Check hourly 213.86 222.16 51601 95) Commercial Re -roof - Structural Insp hourly 154.26 160.25 53600 96) Demolition - Structu ra I Plan Check hourly 213.86 222.16 51601 97) Demolition - Structu ra I Insp hourly 154.26 160.25 see individual see individual item 51602 98) Demolition - EMP Insp item schedule schedule 51603 51604 see individual see individual item 53601 99) Demolition - EMP Plan Check item schedule schedule 53602 53603 S3600 100) 400 sf TI and Seismic Reinforcement - Structural Plan Check sq. ft. 0.53 0.55 75A-2-43 33 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 13-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51601 101) 400 sfTl and Seismic Reinforcement - Structural Insp sq. ft. 0.41 0.43 S3601 202) 400 sf TI and Seismic Reinforcement - EM P P Ian Check see individual see Individual item item schedule schedule 53602 53603 53600 103) Seismic Reinforcement Only sq. ft. same as TI rates same as TI rates 53600 104) Parking Lot- 20 or fewer spaces Restriping - Stroctural Plan Check perspace 2.09 2.17 51601 105) Parking Lot- 20 or fewer spaces Restriping - Inspection perspace 2.09 2.17 53600 106) Parlding Lot - 20 spaces Resurface - Structural Plan Check perspace 2.09 2.17 51601 107) Parking Lot - >20 spaces sf Resurface - Insp perspace 2.09 2.17 S1601 108) Minimum Fee - Inspection flat 154.26 160.2S 51602 S1603 51604 53600 109) Minimum Fee - Plan Check hourly, min 1/2 hr 213.86 222.16 53601 53602 53603 51601 110) Re -inspection hourly 154.26 160.25 S1602 51603 51604 53600 111) Prelim Plan Check Review -per hour hourly 213.86 22i'�6 53601 53602 53603 53600 112) Energy PC - 4,000 sf. sq.ft. 0.10 0.10 53600 113) Energy PC - 8,000 sf sq. ft. 0.10 0.10 53600 114) Accessilbillity PC - 4,000 sf - Structural Plan Check sq. ft. 0.15 0.16 51601 115) Accessibility PC - 4,000 sf - InspeCion sq. ft. 0.05 0.06 53600 116) Accessibility PC - 8,000 sf - Structural Plan Check sq. ft. 0.10 0.10 51601 117) Accessibility PC - 8,000 sf - Inspection sq.ft. 0.04 0.05 53600 118) Cha nge of Use b) deposit 781.43 811.75 53600 119) Code Modification - si mple flat 853.39 886.50 53601 53602 53603 75A-2-44 34 RESOLUTION 2018-300C 3.98% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTIVIENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 53600 120) Code Modification -moderate flat 1,706.80 1,773.02 53601 53602 53603 53600 121) Code Modification -complex flat 3,413.60 3,546.05 53601 53602 53603 53600 122) Notice of Violation -Structural Plan Check New hourly 21186 222.16 51601 123) Permit Issuance Fee - EMP and Misc. Building flat 52.99 55.04 51602 51603 51604 51601 124) Permit Issuance Fee - Residential and Non Residential flat 141.32 146.80 51600 125) Permit issuance Fee - General Plan Update surcharge flat 21.25 22.08 51601 126) Permit Renewal/Extension Fee flat 77.13 80.13 51602 (per permit renewed or extended) 51603 51604 Rimidentiol Reehar Sale, (MAY to 161AYj 51601 127a) Residential Photovoltaic System (1kWto 15kW) flat 500.00 450.00 Plus each additional kW over 1SkW each 15.50 15.00 127b) Residen�al ReOftilp 9818F (I'tW is 191AY) Residential Thermal Systems (lkwth to 10 kwth) flat 500.00 450.00 Plus each additional kWth over lOkWth each 15.50 15.00 127c) Ceffifflffei8l 1488ftep S918F (I'M40 SEWN) Commercial Rooftop Solar (1kW to 501,W) flat 1,033.60 1,000.00 Plus each additional kV/ over 501kW up to 250 kV1 each 7.24 7.00 Plus each additional kW over 2501kW each 5.17 5.00 127d) Commercial Thermal Systems (lkWth up to 30kWth) flat 2,480.64 2,00.00 Plus each additional kWth between 30kWth up to 260kWth each 7.24 7.00 Plus each additional kWth over 260kV1 each 5.17 5.00 *Refer to Summary of Nem, Mochfied and Deleted Fees 75A-2-45 35 RESOLUTION 2018-X)OC 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 53600 128) Solar Panel - Structural Plan Check hourly 213.86 222.16 51601 129) Solar Panel - Inspection Residential flat 315.04 327.26 51601 130) Solar Panel - Inspection Commercial flat 949.37 986.21 51601 131) Field Plan Check - subjectto field Structural Plan Check hourly 154.27 160.26 53600 132) Cell Tower-5tructural Plan Check hourly 213.86 222.16 53600 133) Deferred Submittal -Structural Plan Check hourly 213.86 222.16 53600 134) Rooftop equipment - Structural Plan Check hourly 213.86 222.16 5360D 135) Equipment Changeout -Structural Plan Check hourly, min 1/2 fir 213.86 222.16 53600 136) Dust Collecting - Structural Plan Check hourly 213.86 222.16 53600 137) Above/Below Ground Tank- Structural Plan Check hourly 213.86 222.16 53600 138) Trash Enclosures - Structural Plan Check flat 213.86 222.16 53600 139) Lighting Standards -Structural Plan Check hourly, min 1/2 hr 213.86 222.16 51601 140) Lighting Standards - Inspection hourly 154.26 160.25 53600 141) Pedestrian Protection - Structural Plan Check hourly, min 1/2 hr 213.86 222.16 51601 142) Pedestrian Protection - Inspection hourly, min 2hr 154.26 160.25 53600 143) Security Card Reader- Structural Plan Check hourly, min 1/2 hr 213.86 222.16 53600 144) Fire Damage Repair, Structural - Plan Check hourly 213.86 222.16 51601 145) Certificate of Occupancy Inspection flat 55.17 57.31 51601 146) Temporary Certificate of Occupancy flat 454.22 482.23 53600 147) Revision - Structural Plan Check hourly, min 1/2 hr 213.86 222.16 53601 148) Revision - EMP Plan Check hourly, min 1/2 hr 213.86 222.16 53602 53603 51601 149) Special Inspection hourly 154.26 160.25 51602 51601 150) Relocation Inspections Main building orstructure Each 469.65 487.88 Accessory structure Each 93.17 96.78 Inspection for structures located outside of the City Per Mile 0.92 0.95 Travel time PerHour 93.17 96.78 75A-2-46 36 RESOLUTION 2018-X)OC REVENUE ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE SECTION IX PLANNING & BUILDING AGENCY 53600 151) Misc. Non-resid. Structures: 200 sf Patio Cover - Structural Plan Check 51601 152) Misc. Non Resid. Structures: 200 sf Patio Cover -Structural Insp 51602 153) Misc. Non Resid. Structures: 200 sf Patio Cover - EMP Insp 51603 51604 57600 154) Accelerated Plan Check Fee 51601 155) Appeals The fee for an appeal of a ruling of the Building Official to the Planning Commission (SAMC Section 806.254) shall be payable at the time of filing of the appeal. 51601 156) Cha nge of incorrect a ddress 51601 157) Change of owner or contractor 51601 158) Flood plain constru ction standards varla nces 51601 159) Expedited copy request 51601 160) Pena Ity Fees in addition to investiagation fee and permit fee 51602 51603 51611 51604 51606 51601 161) Violation/investigation Fees 51602 51603 51611 51604 51606 53513 162) OCFA Administrative Processing Fee 51601 163) Microfilm Records 51630 Fireworks Stand Inspections 3.88%. PROPOSED FY 17-18 FY 28-19 UNIT FEES FEES sq. ft. 0.41 0.43 sq. ft. 0.37 0.39 see individual see individual item Item schedule schedule hourly 137.07 142.38 Each 1,303.38 1353.95 Each Project 63.64 66.11 Each Project 63.64 66.11 Each 281.36 292.27 Per Hour 63.64 66.11 flat 234.08 243.16 Per Hour 93.17 96.78 Each 15.00 15.00 Each Sheet 3.62 3.76 Per Booth 29.00 30.12 75A-2-47 37 RESOLUTION 2018.XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 164) Refunds 44.54 46.27 Upon written request from the permittee, refunds of permit fees may be made to the permittee in an amount equal to 80% of the permit fee, exclusive of the plan check and issuance fee; except that no permit fees shall be refunded under any of the following circumstances: (1) 180 days has elapsed from the date of the issuance of the permit (2) inspections have been performed by the Building Safety Division If a permit has been Issued for a project located in an area outside of the jurisdiction of the City, 100% of the permit and plan check fee may be refunded. If a permit has been erroneously issued, 100% of the permit and plan check fee may be refunded. If a plan check fee has been paid and the plan is withdrawn by th e applicant prior to the plan check, refunds of plan check fees may be made to the permittee In an a mount equa I to 10091 of the plan check fee in excess of $46.27 paid. I n no other case may a my plan check fees be refu nded. Waiver of Fee No permit or plan check fees required by this resolution wil I be charged for public improvement projects performed by construction contractors and subcontractors pursuant to contract with the City of Santa Ana or the Community Redevelopment Agency of the City of Santa Ana nor for any work performed by employees of the City in the course of their employment. However, this fee waiver does not exempt any party from obtaining a permit for such work nor exempt such party from conforming to the procedures established by the City nor from compliance with all applicable City and State ordinances regulating such work. Note: The volume for Plan Check activity has been reduced to reflect thefact that contract services and overtime are used to complete a portion of activity. ')Not oil re -roofing activities require plan check. Material and current structure design willbe the decidingfoctor. This service will be charged an initial deposit and then charged by hourly tote. These services were reallocated acrossfee areas as on overhead. Up to 10 rocks. Each additional rack will be charged at $11.91 each. 11.46 11.91 *'Hourly rates will be charged ofter the minimum is met, If required. o This revenue is earmarkedfor the General Plan Update and is not included in new revenue figures. Allplan check services reflect an initialpfus two rechecks. Additional reviews will be charged on on hourly basis. Any unique plan check or inspection that does not match a service category will be charged on on hourly basis. 75A-2-48 38 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECrION IX PLANNING & BUILDING AGENCY Electrical Fees 51603 165) Permit Issuance 52.98 55.04 S1603 166) Minimum Fee (Nonresidential) 70.64 73.38 53601 167) Electrical Plan Check Fee (when required) 65% of Subtotal 65% of Subtotal 51603 168) 125 Volt Receptacle Outlets 1.40 1.45 51603 169) Ught Switches, Occupancy Sensors 1.52 1.58 51603 170) Light Fixtures 1.01 1.05 51603 171) Air Conditioners, Heat Pumps 93.28 96.90 51603 172) Factory -Wired Units (Solid Hook -Ups) 23.87 24.79 51603 173) Dedicated Circuits (15 or 20 AMP Receptacles) 23.87 24.79 51603 174) Time Clock, Photo -Cell, Time Switch 11.65 12.10 51603 175) Track -Light, Cable Tray, Special Raceway, Plugmold, 23.87 24.79 Under-FlaDr Duct, Plug-in Busways, Wiremold, Etc. Each 100 ft. Service Meter, Reset Meter, Subpanel, Switchboard, Motor or fraction thereof Control Center, Transfer Switch, Buscluct, or other Distribution Equipment changes or modifications. 51603 176) Under 400 amperes 51.29 53.28 51603 177) 4DO amperes to 1199 amperes 139.86 145.28 51603 178) 1200 amperes and over 233.03 242.07 Motor, Transformer, Welder, Industrial Equipment, Oven, Rectifier, Generator, Su rge Arrestor, Water Heater, Photovoltaic Panel or other Power Equipment. 51603 179) 0to1HPkWorkVA 3.43 3.56 51603 180) Over1to10HP,kW`orkVA 22.42 23.29 75A-2-49 39 RESOLUTION 20184M 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCIELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51603 181) Over 10 to 50 HP, kW or kVA 44.48 46.21 51603 182) Over 50 to 100 HP, kW or kVA 101.03 104.95 51603 183) Over 100 to 500 HP, kW or kVA 145.16 150.79 51603 184) Over 500 HP, kW or kVA 181.32 188.36 Low Voltage: phone, data outlet, speaker, thermostat, door holder, doorbell, pull station, smoke detector, alarm device, card reader, etc. Commercial: 51603 185) FIRSr 10 devices or outlets 32.61 33.88 51603 186) Additional Devices 3.08 3.20 51603 187) Each control panel, power supply annunciator, switch or auxiliary equipment 15.53 16.14 Residential: 51603 188) Single Dwelling Unit 35.35 36.72 51603 189) Each Additional dwelling unit (2 - 20) 31.10 32.30 51603 190) Each additional Unit (Over 20) 18.98 19.72 Miscellaneous: 51603 191) Light Standard (Pole) with one fixture 23.88 24.80 51603 192) Additional Fixtures - Same Pole 51603 193) Power Pole (Temporary) 99.22 103.07 51603 194) Additional Distribution Poles 23.88 24.80 51603 195) Swimming Pool, Spa, Fountain 116.S7 121.09 51603 196) Above Ground Spa 50.37 52.32 51603 197) Demolition 46.65 48.46 51603 198) Signs & Neom/LED Decorative Lighting 72.33 75.13 (refundable bond) 75A-2-50 40 RESOLUTION 2018-X)DI 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY New orTotal Rewire for Single Family Dwellings: 51603 199) SFD (per square foot) sq. ft. 0.14 0.14 51603 200) Garage (per square foot) sq. ft. 0.14 0.14 51603 201) Temporary Electrical Service, Prior to approval or Each Meter 234.98 244.09 Occupancy (30 Days) At the time of application for temporary power, the owner s hall post a $1,000 cash or cashier's check conforming to the Santa Ana Municipal Code Section 8-1768 for each service meter. This depositshall be released upon request afterthe Certificate of Completion or Certificate of Occupancy is issued. Mechanical Fees 51604 202) Permit Issuance Fee 52.98 55.04 S1604 203) Minimum Fee (Nonresidential) 70.64 73.38 53603 204) Stand Alone Mechanical Plan Check 6591 of Subtotal 65% of Subtotal Furnace including ducts & vents (each) 51604 205) Up to 100,000 BTU 63.14 65.59 51604 206) Over 100,000 BTU 90.08 93.58 51604 207) Furnace/Compressor Combo (Residential) 122.16 126.90 Each Compressor, Boller or Heat Pump (packaged or split system) 51604 208) Up to 5 HP 86.82 90.19 51604 209) Over 5 to 30 HP 103.82 107.85 51604 210) Over 30 to 50 HP 129.79 134.82 51604 211) Over 50 HP 139.86 145.28 51604 212) VAV Box up to 2,000 CFM 42.85 44.51 51604 213) VAV Box Over 2,000 CFM 63.12 65.57 51604 214) Air Handling Unit Up to 2,000 CFM 42.85 44.51 S1604 215) Air Handling Unit Over 2,000 CFM 63.12 65.57 75A-2-51 41 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY Miscellaneous 51604 216) Outdoor Dual Package Heating/Cooling 109.01 113.24 51604 217) Wall Heater 63.12 65.57 51604 218) Unit Heater 62.47 64.90 51604 219) Suspended Heater SS.96 58.23 51604 22D) Decorative Fireplace (Wood or Gas) 55.96 58.13 51604 221) Clotho Dryer (Residential) 38.83 40.34 51604 222) Clotho Dryer (Commercial) 52.46 54.49 51604 223) Any Alteration, Repair or Addition to a Ventilation System (per system unit) 41.99 43.62 51604 224) Vent System (Not part of an HVAC System) 59.10 61.39 51604 225) Type I hood with Duct & Fan 109.01 113.24 51604 226) Type 11 hood with Duct & Fan 63.12 65.57 51604 227) Environmental Air Fan (Residential or Commercial) 33.89 35.21 51604 228) Laundry Fan (Environmental air) 33.54 34.84 51604 229) Bathroom/Restroom Fan 29.38 30.52 51604 230) Range Hood (Residential) 31.10 32.30 51604 231) Commercial Vent Fan 41.99 43.62 51604 232) Fan Coil 54.67 56.80 51604 233 Evaporative Cooler 63.12 65.57 51604 234) Gas Piping (incidental) 21.54 22.38 51604 235) Fire Damper 63.12 65.57 51604 236) Install/Repair/Replace, Appliance Vent 63.12 65.57 51604 237) Product Conveying System (Flammable Vapors, Fumes, Smoke, Heat) 181.32 188.36 51604 238) Dust Collection System 181.32 188.36 51604 239) Appliance Not Listed 63.12 65�57 75A-2-52 42 RESOLUTION 2018-X)D( 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOLIS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51604 240) System Not Listed (Halon, Smoke Evac, Crematory, Etc) 181.32 188.36 Absorption System 51604 241) Up to 1,000,000 BTU 75.35 78.28 51604 242) 1,000,001 to 1,750,ODO BTU 107.14 111.29 51604 243) 1,750,001 and over 181.32 188.36 51604 244) Commercial Looking Equipment (Ovens/Fryers/Etc) 41.23 42.83 51604 24S) Condensate Pump 30.80 31.99 51604 246) Kiln QOcublc feet (includes hood and duct) 63.58 66.05 51604 247) Air Compressor (each includes piping) 63.58 66.05 51604 248) CoolingTower 63.S8 66.05 51604 249) Heat Exchanger 58.28 60.54 51604 250) Electrostatic Precipitator 37.63 39.08 S1604 2S1) Vacuum Cleaner System (Residential) 63.58 66.05 51604 252) Humidifier 37.68 39.14 51604 253) Duct Heater 63.58 66.05 51604 254) Wood Sawdust System 136.61 141.91 51604 255) 1 ncinerator (Residentia 1) 42.38 44.03 51604 256) 1 ncmerator (Co mmencia 1) 181.32 188.36 Plumbing Fees 51602 257) Permit issuance Fee 52.93 55.04 51602 258) Minimum Fee (Nonresidential) 70.64 73.38 53602 259) Stand Alone Plumbing Plan Check Fee 6S% of Subtotal 65% of Subtotal 75A-2-53 43 hLbULU I I UN ZU1H-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/IVISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY Fixtures: 51602 260) WaterCloset 13.69 14.22 51602 261) Urinal 10.47 10.87 51602 262) Tub/Shower 21.42 22.25 51602 263) WhirlpoolTub 21.42 22.25 51602 264) Sinks 12.23 12.70 51602 265) Clothes Washer 13.45 13.97 51602 266) Dishwasher 11.52 11.97 S1602 267) Garbage Disposal 10.26 10.66 51602 268) FloorSink 15.53 16.14 51602 269) Floor Drain 25.53 16.14 51602 270) Drinking Fountain 8.62 8.95 51602 271) Cap Fixture 6.69 6.95 Sewer: 51602 272) New Sewer (First 100 Feet) 62.18 64.60 51602 273) Additional Sewer Connection 21.42 22.25 51602 274) Each Additional 100 Feet of Sewer 21.42 22.25 51602 275) Repair/Alter Sewer 42.85 44.51 51602 276) Private Sewage Disposal System 129.79 134.82 51602 277) Cesspool 63.12 65.57 51602 279) CapSewer 96.18 99.92 Gay. 51602 279) New Gas System (I - 4 outlets) 42.85 44.51 51602 280) Additional Gas Outlet (each) 6.80 7.06 51602 281) Extend/After Gas System 63.12 65.57 75A-2-54 44 RESOLUTION 2018-)CO( 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51602 282) Repair Gas Piping 42.85 44.51 S1602 283) Cap Gas Outlet BAS 8.47 Swimming Pools: 51602 284) PoolTrap 21.42 22.25 51602 285) Pool Heater 69.94 72.65 51602 286) Pool Piping 42.85 44.51 Miscellaneous: 51602 287) Water Heater (Residential up to 50 gallons) 21.42 22.25 51602 288) Water Heater (Commercial up to 50 gallons) 21.42 22.25 51602 289) Water Heater (Res/Comm over 50 gallons) 87.87 91.28 51602 290) Water Heater (Tankless) 63.12 65.57 51602 291) Water Service (each 100 feet) 42.8S 44.51 51602 292) Water Piping (each 100 feet) 42.85 44.51 51602 293) Repipe (Residential - Each 100 Feet) 42.85 44.51 51602 294) Primary/Secondary Roof Drain (per set) 42.85 44.51 51602 295) Deck/Area Drain 9.26 9.62 51602 296) RainwaterSystem 42.8S 44.51 51602 297) Rainwater Piping (buried) 20.85 21.66 51602 298) Storm Drains 27.54 28.61 S1602 299) Water Softener (Residential) 21.42 22.2S 51602 300) Water Softener (Commercial) 42.85 44.51 51602 301) Lawn Sprinkler (Each) 9.78 10.16 51602 302) Backflow Preventer (Less than 2 inches) 21.42 22.25 51602 303) Backflow Preventer (2 in ches and bigger) 42.85 44.51 75A-2-55 45 RESOLUTION 2018-X)O( 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51602 304) Vacuum Breakers (1 to 5) 19.57 20.33 51602 305) Vacuum Breakers (Over 5 — each) 5.59 5.81 51602 306) Hose Bib with Vacuu m Breaker 14.89 15.47 51602 307) Grease/Waste Interceptor 36.15 37.56 51602 308) Dental Unit 31.10 32.30 51602 309) Medical Gas Piping (Fire Department) 42.8S 44.51 51602 310) Alteration to Drain or Vent Piping 42.13S 44.51 51602 311) Appliance not listed 63.12 65.57 51602 312) Sewage Elector 63.12 65.57 S1602 313) Sump Pump 63.12 65.57 S1602 314) Hot Water Storage Tank 29.33 30.47 51602 315) Heat Exchanger 55.49 57.64 51602 316) CoolingTower 63.12 65.57 51602 317) Booster Pumps 34.18 35.51 51602 318) Firellne/Hydrant (Each 100 Feet) 42.85 44.51 75A-2-56 46 RESOLUTION 2018-X)D( 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51602 319) Temporary Gas Meter, Prior to approval Each Meter 234.98 244.09 Or Occpancy (30 Days) Atthetime of application for temporary power, the owner shall post a $1,000 cash or cashier's check conforming to the Santa Ana Municipal Code Section 8-1768 fo r each service meter. This deposit shall be released upon requ est after the Certificate of Completion or Certificate of Occupancy is issued. GENERAL PROVISIONS Unless otherwise provided, payment of fees and charges as established herein shall be made to the Executive Director of the Planning and Building Agency or his/her authorized representative at the time of initial application or request for the permit or service for which a fee Is charged or imposed. No permit shall be issued to any person, firm or corporation unless a 11 fees therefc, re have been paid in fu [I. Exception: Waiver of Fee No permit or plan check fees required by this resolution will be cha riled for public improvement projects performed by construction contractors and subcontractors pursu ant to co ntract with the City of Santa Ana or the Community Redevelopment Agency of the City of Sa ma Ana nor for any work performed by employees of the City in th e course of their employment. However, this fee waiver does not exempt any pa rty from obtaining a permit for such work nor exempt such party from conforming to the procedures established by the City nor from compliance with all applicable City and State ordinances regulating such work. REFUNDS Upon written request from the permittee, refunds of permit fees may be made to the permittee in an amount equal to 80% of the permit fee, exclusive of the plan check and issuance fee; except that no permit fees shall be refunded under any of the following circumstances: (1) 180 days has elapsed from the date of the issuance of the permit (2) inspections have been performed by the Building Safety Division 75A-2-57 47 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 Fy 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY If a permit has been issued for a project located in an area outside of the jurisdiction of the City, 100% of the permit and plan check fee may be refunded. If a permit has been erroneously issued, 100% of the permit and plan check fee may be refunded. If a plan check fee has been paid and the plan Is withdrawn by the applicant prior to the plan check, refunds of plan check fees may be made to the permittee in an amount equal to 100% of the plan check fee in excess of $46.27 paid. In no other case may any plan check fees be refunded. S1601 SPECIAL INVESTIGATION FEE 51602 51603 A special investigation fee shall be charged bythe Building 51611 Official for any investigation of a building structural work, 51604 reports, certification, orany other related work requested by 51606 an owner or his authorized agent. Said fee shall be assessed in an amount sufficlertto reimburse the City forthe costs actually incurred by the City based upon a rate of $96,78 per hour but In no case s hall be less than $96.78. 51601 VIOLATION/INVESTIGATION FEES S1602 51603 When any work for which a permit is required has been 51611 commenced without the authorization of such permit, an 51604 investigation may be required before a permit will be issued 51606 for such work. An Investigation fee shall be assessed in an amount sufficient to reimburse the City for costs actually incurred by the City based on a rate of 96.78-per hour but in no case less than $96.78 shall be collected. 51601 PENALTY FEES 51602 51603 In addition to the investigation fee and regular permit fee, a 51611 penalty in an amount equal to the amount of the total permit 51604 fee shall be required, but in no case less than $243.16. 51606 44.54 46.27 93.17 96.78 93.17 234.08 96.78 243.16 75A-2-58 M RESOLUTION 2018-XXX 3.885% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51601 EXPEDITED COPY REQUEST Per Hour 63.64 66.11 Sises APPR9VA1, PER BUSINESS Eetk 90.6� 9 449 Whene e a BUS! ieSS HEe i5e TOM OPPNE81iSR FeEidifefi- app a - a! of a Busi iess Ge tifieete eF Geempa ie, eaeli applieetie 1 shall be Bees lipaRled h) the pal ffle"k B" is ifefu idable applieet en pi eeessine fee BF $36.88 and aR inspeetlen fee af 697A! %% hieh skall be FeNneled4 e 1 isiseetie 4 Pfe es to be d 4 4eeessapy. -Refer to Summary of New, Modified & Deleted Fees 51601 DEMOLITION PERMIT 93.16 96.78 The fee for a permit to demolish a building or structure shall be based upon the contract price but in no case less than the minimum building permit fee of $96.78. 098001001- When a building Is demolished, the owner sha 11 provide the 24015 City with a cash or su rety bond as described in Section 8-1768 through 8-1771 of the Santa Ana Municipal Code. For the purpose of lot cleanup and capping of the sewer lateral, the value of the bond is to be established by the Building Official but In no case shall the bond be less than $1,000 per building. A single family dwelling and garage shall be considered as one building for bonding purposes. S1601 FLOODPLAIN CONSTRUCTION STANDARDS VARIANCES Each 281.36 292.28 75A-2-59 49 RESOLUTION 2018-)= 3.88Y. PROPOSED REVENUE FY 17-19 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECIION IX PLANNING & BUILDING AGENCY 51601 APPEALS Each 1,303.38 1353.95 The fee for an appeal of a ruling of the Building Off clal to the Planning Commission (SAMC Section 806.254) shall be payable at the time of filing of the appeal. 51601 RELOCATION INSPECrIONS The fee foran inspection on a building orstructure, as required for IN proposed relocation. Main building orstructure Each 469.65 487.88 Accessory structure Each 93.16 96.78 Inspection for structures located outside of the City Per Mile 0.92 0.9S Travel time PerHour 93.16 96.78 53600 APPLICATION PROCESSING AND PLAN CHECKING FEES An application processing fee and plan checking fee shall be paid to the Building Off clal at the time of submitting plans forchecking. Such fee shall be equal to 65% of the building permit fee as set forth in this resolution. For all buildings, such fee shall also include a surcharge for state mandated energy conservation enforcement equal to $22.00 for each 1,000 square feet of building a rea, or fractio n thereof, up to 4,000 square feet, a nd $ 11.00 for each additional 1,000 square feet or fraction thereof. For any plan submitted which is subject: to the disabled accessibility requirements of Title 24, Califomia Code of Regulations, a surcharge of 10% of the basic plan check fee shall be required. 51601 OSHPD CERTIFICATION FEE 53600 Whenever plans are submitted for the construction of specialized medical clinics which require by law certification of compliance with requirements set forth by the Office of Statewide Health Planning and Development (OSHPD-3 certification), a building permit fee will be paid to the Building Official equivalent to 1% of the construction valuation. An additiona I plan check fee equivalent to .65% of the construction valuation will be paid to the Building Official at the time plans are submitted for plan check. This fee does not preclude other applicable fees which are normally assessed by the City. 75A-2-60 50 RESOLUTION 2018-)00( 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANECUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51601 MICROFILM RECORDS Each Sheet 3.61 3.75 Whenever plans are submitted which are required by any law or City procedure to be maintained as a permanent record, the following fees are to be charged for the purpose of creating and maintaining permanent files. 53600 RESEARCH AND PROCESSING FEES (ALTERNATE MATERIALS/MODIFICATIONS) 53602 53601 Whenever the Building Official is requested to approve Each 281.36 292.28 53603 alternate materials or methods of construction in accordance with the Building Code, Plumbing Code, Mechanical Code or the Administrative Code provisions for the Electrical Code. Whenever the Building Off icial is requested to approve a Each 281.36 292.28 modification of code in accordance with the Building Code, Plumbing Code, Mechanical Code or the Administrative Code provisions for the Electrical Code. 53600 STRUCTURAL ENGINEERING PLANCHECK Fees for structural engineering pla n check services for stru courts requiring a dynamic structural analysis in accordance with Chapter 16 of the Building Code, or in accordance with State AB 3249, shall be charged to the applicant. Said charge shall be the actual costs incurred by the City for such service and shall be paid in addition to other applicable fees listed herein. SPECIAL INSPECTOR REGISTRATION FEE Each 93.16 96.78 Inspection The fee for registration of special Inspectors In accordance Specialty with Section 8-100 of the Sa nta Ana Municipal Code. 75A-2-61 51 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 53600 BUILDING PLAN CHECK FEE FOR IDENTICAL, RESIDENTIAL R-3, WITH DETACHED OR ATTACHED GARAGES: Models Only 100% All other identical plans 50% 53602 ELECTRICAL, PLUMBING AND MECHANICAL PLAN 53601 CHECK FEE FOR IDENTICAL, RESIDENnAL R-3, 53603 WITH DETACHED OR ATTACHED GARAGES: Models Only 100% All other identical plans 50% 51601 CHANGE INCORRECT ADDRESS Each Project 63.64 66.11 51601 CHANGE OWNER OR CONTRACTOR Each Project 63.64 66.11 09801001- NOTICE OF VIOLATION AND 24015 NOTICE AND ORDER BONDS Prior to issuance of permits to correct work required by a Notice of Violation or Notice and Order, the Building Official may require a cas h or surety bond as described In Sections 8-1769, 8-1770 and 8-1771 Santa Ana Municipal Code. The amount of the bond shall be established by the Building Official, but shall not be less than $20 for each Notice of Violation or Notice a nd Order. 57600 ACCELERATED PLAN CHECK FEE Per Hou r 137.06 142.38 A ELD PLAN CHECK FEE Minimum Fee Per Hour 93.16 96.78 53600 PRELIMINARY REVIEW OF BUILDING Minimum Fee Per Hour 93.16 96.78 STANDARDS COMPLIANCE 09801001- SIGNS 24015 When a permit is required for an illuminated or non -illuminated sign, the owner shall provide the City a cash or surety bond as described in Section 8-1768 through 8-1771 of the Santa Ana Municipal Code. The amount of the bond shall be established by the Building Official, but shall not be less than $20 per address. 75A-2-62 52 RESOLUTION 2018-XXX 3.88%. PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51601 TEMPORARY CERTIFICATE OF OCCUPANCY Each Projea 464.22 482.23 SPECIFIC CODE FEES AND CHARGES 51601 BUILDINGCODE Any person desiring a permit required by the Building Code Each Permit 44.54 46.27 shall, at the time of filing an application fee of $46.27 The determination of total valuation shall be made by the Building Official. Thevalue to be used shall be the total value of all construction work for which the permit is issued using the build ing va UatIDn data based upon in the most recent edition of Building Safety Journal published by the International Code Council. The value of work performed as a remodel and other valuations not published by the International Code Council shall be determined by the Building Official. 51601 PARKING LOT RESURFACING AND/OR REPAINTING Existing parking lot resurfacing and/or repainting, fee shall be based on the value of the work performed. 51601 UNDERGROUND TANK REMOVAL Underground tank removal and backfill fee shall be based upon valuation. 51601 EXCAVATION Excavation and backfill related to soil contamination fee shall be based upon valuation. 75A-2-63 53 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-28 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY BUILDING PERMIT FEE SCHEDULE (FEES BASED UPON VALUATION OF WORK) TOTAL VALUATION FEE $1.00 TO $50 $25.41 24.46 25.41 $501.00 TO $2,000 $25.41 for the first $50 plus $3.32 24.46 25.41 for each add itional $10 or fraction thereof, to and Including $2,000 $2,001.00 TO $25,000 $84.38 for the first $2,000 plus $10.73 81.23 84.38 - for each additional $1,000 or fraction thereof, to and Including $25,000 $25,001.00 TO $50,000 $376.53 for the fi rst $25,00 plus $7.72 362.47 376.53 for each additional $1,000 or fractio n thereof, to a nd including $50,000 $50,001.00 TO $10,000 $604.87 for the first $50,000 plus 582.28 604.87 $5.52 for each additiona I S 1,000 or fraction thereof, to and including $100,000.00 $100,001.00 TO $500,000 $93 1.51 for the first $ 100,00 plus 896.71 931.51 $4.19 for each additional $1,000 or fraction thereof, to and including $500,000.00 $500,001.00 TO $ 1,000,000 $2,915.49 for the first $SOO,000 plus 2,806.60 2915.49 $3.68 fu r each additional $1,000 or fraction thereof, to and including $1,000,000.00 $1,000,001.00 AND UP $5,093.04 for the first $1,000,000 4,902.81 5093.04 plus $2.25 for each additional $1,000 or fraction thereof. 75A-2-64 54 RESOLUTION 2018-M 3.885% PROPOSED REVENUE FY 17-18 FY 19-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51601 1) Inspections outside of normal business hour (4 hour minimum charge for Holidays, Saturday or Sunday Inspections) Per Hour 93.17 96.78 51601 2) Re -Inspection fee assessed under applicable provisions of the Building Code PerHour 93.17 96.78 51601 3) Inspections forwhich no fee is specifically Indicated (minimum charge- one (1) hour) Per Hour 93.17 96.78 53600 4) Additional plan review required by changes, additions, or revisions to approved plans (minimum charge - one (1) hr.) Per Hour 93.17 96.78 51603 ELECIFRICALCODE Any person desiring a permit required by the Electrical Code Each Permit 44.54 46.27 shall, at the time of filing an application , pay a fee of $46.27. There Is no minimum fee for the issuance of a permit for single family residences and duplexes. The minimum fee for issuance of a permit for all other uses shall be $75.61. 72.79 75.61 FEE SCHEDULE 51603 1) For new construction and relocation on residential single family and duplexes: Six cents ($.06) per square foot per floor plus $38.65 per Per 37.21 38.65 service meter s hall only include receptacle, switch a nd lighting outlets. All other fees shall apply. Six cents ($.06) per square foot for detached or attached garages or cairports shall only include receptacle, switch and lighting outlets. All other fees shall a pply. 51603 2) Receptacles, outlets, light fixtu res and genera I use switches, Each 1.17 1.21 each 51603 3) Each air conditioner Each 49.78 51.71 51603 4) Each self-contained factory wired approved unit, such as Each 12.29 12.76 home applia nces, heaters, vegeta ble cases, drinki ng fountain, heating appliances, multiple outlet assemblies, etc. S1603 5) Busways, specia I ra ceways, under floor du cts, trol ley or Each 100' 12.29 12.76 plug-in busways each one hundred (100) feetorfraction thereof 75A-2-65 55 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51603 6) Fire alarm communications, data control systems, smoke detectors and low voltage system: Commercial (charge by number of devices): 0 - 10 total devices Each 26.20 27.22 10 or mom total devices 2.12 2.20 Each control panel, standby power supply panel, annunciator panel or similar main piece of control equipment for one of the above systems. Each 12.29 12.76 Residential (charge by number of dwelling units): Residential unit (1) 26.79 27.83 Each add'[ residential unit in a multiple -dwelling occupancy Each 16.07 16.69 Each add'l residential unit over 20 in a hotel, motel, boarding house or lodge Each 9.72 10.10 51603 7) Dedicated circuit Each 12.29 12.76 51603 8) Service Meters, Reset Meters, Subpanel, Switchboard, Motor Control Center, or similar equipment changes or additions. 599 volts or less, under 400 amps. Each Meter 37.21 38.65 599 volts or less, 400 amps and less than 1200 amps. Each Meter 93.17 96.78 598 volts or less, 1200 amps and over. Each Meter 187.37 194.64 51603 9) Signs and high -potential gas tube lighting, each Each 37.21 38.65 Note: This shall include all necessary control equipment 51603 10) Swimming pool, fountain, spas, each Each 82.28 85.47 51603 11) 'Above ground spas Each 26.49 27.52 51603 12) Temporary power- construction: For services supplying a temporary power pole, Each 64.69 67.20 pedestal or piggyback For a system of distribution and utilization of poles Each Pole 12.29 12.76 fortemporary construction power, each pole 51603 13) Temporary construction lighting: 500 lamps or less 5.54 5.75 Over 500 lamps 9.66 10.04 75A-2-66 56 RESOLUTION 2018-)OCK 3.88% PROPOSED REVENUE FY 17-18 Fy 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51603 14) Temporary services; At the time of application for temporary power, the owner shall post a $1,000 cash or cashler`5 check conforming to the Santa Ana Municipal Code Section 8-1768 for each service meter. This deposit shall be released upon request after the Certificate of Completion or Certificate of Occupancy is Issued. Temporary Electrical Service, Prior to Approval Each Meter 234.98 244.09 Or Occupancy (30 Days) Temporary work with service, each meter Each Meter 32.72 33.99 51603 15) Lighting standards: With one (1) fixture each Each 12.29 12.76 Each additional fixture on the same standard Each 3.55 3.69 51603 16) rime clock or photo electric cell, each Each 9.66 20.04 51603 17) Radiant ceiling heat per room Per Room 12.29 12.76 51603 18) Power apparatus: generatom,moton,transformem, rectifiers, synchronous converters, capacitors, industrial heating, cooking or baking equipment, and other apparatus as follows: (Ratings - horsepower (HP), kilowatts (KW), and Kilovolt amps (KVA)) Up to and including I HP, KW, KVA each Each 5.01 5.20 Over I and not over 10 HP, KW, KVA each Each 12.93 13.43 Over 10 and not over 50 HP, KW, KVA each Each 26.20 27.22 Over 50 and not over 100 HP, KW, KVA each Each 56.13 59.31 Over 100 and not over 500 HP, KW, KVA each Each 74.77 77.67 Over 500 HP, KW, KVA each Each 93.17 96.78 51603 19) Demolition, per project Per Project 36.28 37.69 51603 20) Inspections outside of normal business hours (four hour Per Hour 93.17 96.78 minimum charge for Holidays, Saturday or Sunday inspections) 75A-2-67 57 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51603 21) Re -inspection fee assessed under applicable provisions PerHour 93.17 96.78 of the Building Code 51603 22) Inspections for which no fee is specifically Per Hour 93.17 96.78 indicated (minimum charge - one (1) hour) 53601 23) Additional plan review required by changes, additions, or Per Hour 93.17 96.78 revisions to approved plans (minimum charge - one (1) hour) ELECTRICAL PLAN CHECK FEES Whenever electrical plans are required by the Building Official, plan check fees shall be 65% of the electrical permit fee and shall be paid at the time of submitting plans. 51604 MECHANICALCODE Any person desiring a permit required by the Mechanical Each Permit 44.54 46.27 Code shall, at the time offiling an application, pay a fee of $46.27. There is no minimum fee for the issuance of a permit forsingle family residences and duplexes The minimum total fee for issuance of a permit for all other uses shall be $75.61. 72.79 75.61 FEE SCHEDULE 51604 1) For the installation or relocation of each forced -air or Each 32.50 33.76 gravltV-type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,ODO BTU/h 51604 2) For the installation or relocation of each forced -air Each 46.41 48.21 or gravity -type furnace or burner, including ducts and vents attached to such appliance over 100,000 BTU/h 51604 3) For the installation or relocation of each boiler, compressor, Each 56.13 58.31 condensing unit or heat pump up to and including five horsepower, or each absorption system to and including 100,ODO BTU/h 51604 4) For the installation or relocation of each boiler, Each 56.13 58.31 compressor, condensing unit or heat pump over five horsepower u p to and including 30 horsepower or for each absorption system over 100,000 BTU/h up to a nd Inclu ding 1,000,000 BTU/h 75A-2-68 58 RESOLUTION 2018-X)OC 3.88Y. PROPOSED REVENUE FY 17-13 FY 18-19 ACCOUNT DEPARTMENTAMISCE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51604 5) Forthe installation, relocation of each boiler, compressor, Each 68.13 70.78 condensing unit or heat pump over 29 horsepower up to and including 50 horsepowerorfor each absorption system over 1,000,000 BTU/h up to and including 1,750,000 BTU/h 51604 6) For the installation or relocation of each boiler, compressor, Each 93.17 96.78 condensing unit or heat pump over49 horsepower, or each absorption system over 1,750,000 BTU/h 51604 7) For each VAV control box or air handling Each 22.06 22.92 unit to and including 2,000 cubic feet per minute, including ducts attached thereto 51604 8) For each VAV or air -handling unit over 2,000 cfm Each 32.50 33.76 Note: This fee s hal I not apply to an air -handling unit which is a portion of a fa ctory assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required else where In this code. 51604 9) Outdoor dual packaged heating and cooling Each 56.13 SB.31 51604 10) For the installation or relocation of each floor Each 32.50 33.76 furnace, including vent 51604 11) Fo r the insta Ration or relocation of each suspended Each 32.50 33.76 heater, recessed wal I heater or floor -mounted unit heater 51604 12) Decorative fireplace Each 32.50 33.76 51604 13) For the repair of, alteration of, or addition to each heating Each 22.06 22.92 appliance, refrigeration unit, cooling unit, absorption unit, or each heating cooling, absorption, or evaporative cooling system, including installation of controls regulated by this code Note: Each HVAC system served by a VAV control box is considered a separate system. 51604 14) For the installation of each Type I commercial Each 56.13 58.31 kitchen hood which is served by mechanical exhaust, including the ducts for each hood 51604 15) For the installation of each TypeR residential or Each 32.50 33.76 commercial kitchen hoods which isserved by mechanical exhaust, including the ducts for each hood 75A-2-69 59 RESOLUTION 2018-XXK 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENTIM15CELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51604 16) For each ventilation fan connected to a single duct Each 22.06 22.92 (environmental air) (a) Bathroom or toilet room exhaust. (b) Laundry room exhaust. (c) Residential range or oven exhaust. (d) Other envifonmental air duct. 51604 17) Fan coil installation Each 37.21 38.65 51604 18) For each evaporative cooler other than portable type Each 32.50 33.76 51604 19) Incidental gas piping Each 22.06 22.92 51604 20) Fire damper installation, each Each 32.50 33.76 51604 21) Vent fan Each 32.50 33.76 51604 22) Approved fire extinguishing system Each 32.50 33.76 51604 23) For each appliance or piece of equipment regulated by this Each 32.50 33.76 code but not classed in other appliance categories, for which no other fee is listed in this code (a) Commercial gas -fired cooking equipment (ranges, ovens, deep fryers, broilers, etc.) (b) Clothes dryer and exha ust duct. (c) Kilns, including hood and exhaust duct. (d) Air compressor and related compressed air piping for manufacturing process. (a) Cooling tower (f) Heat "changer (g) Exhaust fans forType I or 11 Commercial Kitchen Hoods. (h) Electrostatic precipitator. (1) Residential central vacuum cleaner system. 0) Clean -room filter bank (HEPA) (k) Humidifier. (1) Duct heater. (m) Condensate Pumps (n) Etcetera. 51604 24) For the installation, relocation or replacement of each Each 32.50 33.76 appliance "vent" installed and not included In an appliance permit 75A-2-70 60 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51604 25) Each process piping system Each 93.17 96.78 51604 26) Foreach ventilation system which is not a portion of any Each 93.17 96.78 heating or air-conditioning system authorized by permit (a) Halon exhaust system. (b) Wood sawdust collection system or similar collection system (paper, plastic, metal filings, etc.) (c) Smoke evacuation and exhaust system for public buildings, atrium, malls, etc. (d) Crematory furnace and exhaust system. (e) Each other product conveying duct system: (1) Flammable vapors; (2) Fumes (3) Smoke (4) Heat 51604 27) For the installation or relocation of each domestic- Each 22.06 22.92 type incinerator (Shall have permit and approval from S.C.A.0,M.D.) 51604 28) For the installation or relocation of each commercial Each 93.17 96.78 or industrial -type incinerator (Shall have permit and approval from S.C.A.QM.D.) 51604 29) Inspections outside of normal business hours Per Hour 93.17 96.78 (4 hour minimum charge for Holidays, Saturday or Sunday inspections) 51604 30) Re-InspeCtiDn fee assessed under applicable provisions Per Hour 93.17 96.78 of the Building Code 51604 31) Inspections forwhich no fee is specifically Indicated Per Hour 93.17 96.78 (minimum charge - one (1) hour) 51604 32) Additional plan review required by changes, additions Per Hour 93.17 96.78 or revisions to approved plans (minimum charge - one (1) hour) MECHANICAL PLAN CHECK FEES Whenever mechanical plans are required by the Building Official, plan check fees shall be 65% of the mechanical permitfee and shall be paid atthe time of submitting plans. PLUMBINGCODE 51602 Any person desiring a permit required bythe Plumbing Code shall, Each Permit 44.54 46.27 at the time of filing an application, pay a fee of $46.27. There is no minimum fee for the issuance of a permit for single family residences and duplexes. The minimum total fee for Issuance of a permit for all other uses 72.79 75.61 shall be $75.61. 75A-2-71 61 RESOLUTION 2018.)ODC 3.88%. PROPOSED REVENUE FY 17-18 Fy 18-19 ACCOUNT DEPARTIVIENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY FEESCHEDULE 51602 1) For each plumbing fixture or trap or set of fixtures Each 11.00 11.43 on one trap (including water, drainage piping, and backflow protection therefore) 51602 2) For each dental unit Each 22.06 22.92 51602 3) Medical gas piping system per 100' Per 100' 22.06 22.92 51602 4) For each building sewer Each 32.50 33.76 (a) Each additional connection Each 11.00 11.43 (b) Each additional 100 feet orfraction thereof Each 11.00 11.43 (c) Sewer/alteration/repair Each 22.C6 22.92 51602 5) For each private sewage disposal system Each 67.49 7G.10 51602 6) For each cesspool (where permitted) Each 32.50 33.76 51602 7) For each sewer cap Each 93.17 96.78 51602 8) For each fixture cap Each 5.89 6.12 51602 9) For each new gas piping system (includes one to Each 22.06 22.92 four outlets) 51602 10) For each gas outlet of five or more Each 3.50 3.63 51602 11) For the repair/replacement of a gas piping system Each 22.06 22.92 (includes one to four outlets) 51602 12) For th e a Iteration/add ition to an existing gas system Each 32.50 33.76 (includes one to four outlets) 51602 13) For ea ch residential water heater and/o r vent Each 11.00 11.43 51602 14) For each commercial boiler or water heater Each 56.14 58.32 51602 15) For installation, alteration, or repa ir of water Each 22.06 22.92 piping, each 100' 51602 16) Rain water piping (buried), each 100' Each 14.22 14.77 51602 17) Rainwater systems - per drain (inside building) Each 22.06 22.92 51602 18) Roof drain system, per drain Each 22.06 22.92 75A-2-72 62 RESOLUTION 2018-X)D( 3.88Y. PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMIENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY 51602 19) Deck drains, per drain Each 7.75 8.05 51602 20) For each lawn sprinkler system on any one meter, Each 14.22 14.77 Including backflow protection devices therefore (atmospheric type only) 51602 21) For atmospheric -type vacuum breakers not Included in Item 20: 0 to 5 11.00 11.43 Over 5, each 3.50 3.63 51602 22) For each backflow protective device other than atmospheric -type vacuum breakers: 2 inches and smaller 11.00 11.43 Over 2 inches 22.06 22.92 51602 23) Foreachipooltrap Each 11.00 11.43 51602 24) For each pool heater Each 56.13 58.31 51602 25) For each industrial waste pretreatment interceptor Each 18.65 19.37 including in trap and vent, excepting kitchen -type grease interceptors functioning as fixture traps 51602 26) For each residential water conditioner Each 11.00 11.43 51602 27) For each commercial water conditioner Each 22.06 22.92 51602 28) For repair a r a Iteration of drainage or vent piping, Each 22.06 22.92 each fixture 51602 29) For each appliance, fixture or piece of equipment regulated Each 32.50 33.76 by this code but not classed in other categories, for which no other fee Is listed in this code (a) Sewage Ejector (b) SumpPump (c) Hot Water Storage Tank (d) Heat Exchanger (e) CoolingTower (1) House Booster Pumps 51602 30) Temporary Gas Service, Prior to Approval Each Meter 234.98 244.09 Or Occupancy (30 Days) At the time of application for temporary power, the owner shall post a $1,00 cash or casher's check for each service meter. This deposit shall be released upon request after the Certificate of Completion or Certificate of Occupancy is issued. 51602 31) Inspections outside of normal business hours (4 hour Per Hour 93.17 96.78 75A-2-73 63 RESOLUTION 2018.XXX 3.88% PROPOSED REVENUE FY 17-19 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY minimum charge for Holidays, Saturday or Sunday inspections). 51602 32) Re -inspection fee assessed under applicable provisions Per Hour 93.17 96.78 of the Building Code 51602 33) Inspections for which no fee is specifically indicated PerHour 93.17 96.78 (minimum charge - one (1) hour) 51602 34) Additional plan review required by changes, additions or Per Hour 93.17 96.78 revisions to approved plans (minimum charge -one (1) hour) PLUMBING PLAN CHECK FEES Whenever plumbing plans are required by the Building Official, plan check fees shall be 65% of the plumbing permit fee a nd s ha 11 be paid at the time of submitting plans. GRADING PERMITS 51606 Any person desiring a grading permit required by the Building Each Permit 44.54 46.27 Code, shall, at the time of filing an application, pay a fee of $46.27. FEESCHEDULE 51606 1) Grading Permit: Minimum Per Hour 93.17 96.78 a. One and Two S.F.D. 1 Hour b. Multiple Residential including, Residential tracts, 2 Hours Apartments, Condominiums, Hotels, Motels, and Similar Construction c. Non -Residential Site Less Than 2 Acres 3 Hours d. Non -Residential Site 2 Acres and More 5 Hours e. Preliminary Grading Permit, Underground Tank 1 Hour Removal and Excavation forSoil Contamination f. Existing Parking Lot Resurfacing and Repainting 1 Hour 51606 2) In addition to the above noted permit fees, Minimum Sq. Ft. 0.04 0.05 a fee shall be collected for new site improvements, new parking lots, new concrete curb and gutter, and asphalt paving. 51606 3) Inspections outside of normal business hours Per Hour 93.17 96.78 (4 hour minimum charge for Holidays, Saturday or Sunday Inspections). 51606 4) Re -inspection fee assessed under applicable Per Hour 93.17 96.78 75A-2-74 64 RESOLUTION 2018-)00( 3.88%. PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECIJON IX PLANNING & BUILDING AGENCY provisions of the Building Code. 51606 5) Inspections for which no fee is specifically Per Hour 93.17 96.78 indicated (minimum charge - one (1) hour) SOLARENERGYCODE 51611 Any person desiring a permit required by the Solar Energy Each Permit 44.54 46.27 Code shall, atthetime of filing, pay an application, fee of $46.27. There � no minimum fee for the issuance of a permit for single family residences and duplexes. The minimum total fee for issuance of a permit for all other uses shall be $75.61. 72.79 75.61 FEESCHEDULE 51611 1) For collectors (including related piping and regulating devices): Up to 1,000 sq. ft. (93m) 11.00 11.43 Between 1,001 (93.1m) and 2,000 sq. ft. (186m') 18.65 19.37 More than 2,000 sq. ft. (18m) 18.65 19.37 plus per 1,000 sq. ft. (93m') or fi-action 1.95 2.03 thereof over 2,000 sq. ft. (186m) 51611 2) For storage tanks (including related piping and regulating devices): Up to 750 gallons (3m') 9.43 9.80 Between 751 (3ms) and 2,000 gallons 16.95 17.60 More than 2,000 (8m') gallons 16.95 17.60 plus per 1,000 (4m') or fraction thereof 1.95 2.03 over 2,000 gallons (8m') 51611 3) For rock storage: Up to 1,SCO cu. ft. (42m') 11.00 11.43 Between 1,501 (42.1m) and 3,000 cu. ft. (84m') 18.65 19.37 More than 3,000 cu. ft. (84M) 18.6S 19.37 75A-2-75 65 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION IX PLANNING & BUILDING AGENCY plus per 1,000 cu. ft. (28m') or Inaction 1.94 2.02 thereof over 3,000 cu. ft. (84m') 51611 4) Self-contained water heater (residential type) Each 11.00 11.43 51611 5) Water heater (commercial type) Each 56.14 58.32 51611 6) Heat exchanger Each 11.00 11.43 51611 7) Water piping replacement, each 100 feet Each 22.06 22.92 51611 8) Gas piping service, 1-5 outlets Each 22.06 22.92 51611 9) Backhow prevention device Each 11.00 11.43 51611 10) For each appliance or piece of equipment regulated Each 11.00 11.43 by this code for which no fee is listed 51611 11) Inspections outside of normal business hou rs Per Hour 93.17 96.78 (4 hour minimum charge for Holidays, Saturday and Sunday Inspections) S1611 12) Re -inspection fee assessed under provisions of the Per Hour 93.17 96.78 Building Code 51611 13) Inspections for which no fee is specifically indicated Per Hour 93.17 96.78 (minimum charge - one (1) hour) 51611 14) Additional plan review required by changes, Per Hour 93.17 96.78 additions, or revisions to approved plans (minimum charge - one (I)hour) SOLAR PLAN CHECK FEES Whenever solar plans are required by the Building Official, plan check fees shall be 65% of the solar permit fee and shall be paid at the time of submitting plans. 75A-2-76 66 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-28 FY 18-19 ACCOUNT DEPARTMENT/MISCELLAN EOUS FEE OR SERVICE UNIT FEES FEES SECTION X POLICE DEPARTMENT 51001 Bingo License Fee Each 55.80 57.97 51401 Alarm User Permit Commercial & Residential Per Year 33.48 34.78 53413 False Alarm SeNices (Code 459) Burglary Calls Commercial & Residential Per Incident 1st Incident No Charge No Charge 2nd Incident 81.90 85.08 3rd Incident 109.21 113.44 4th Incident 136.51 141.80 5th Incident 163.81 170.17 6th Incident - fee & warning ofnon-response 218.41 226.89 7th Incident 327.62 340.33 Sth Incident - fee & placed on non -response status 436.83 453.77 53413 False Alarms (Code 211) Robbery Calls - Residential Per Incident 1st Incident No Charge No Charge 2nd Incident 81.90 85.08 3rd Incident 136.51 141.80 4th Incident 191.11 198.53 Sth Incident 245.71 255.25 6th Incident - fee & warning ofnon-response 300.32 311.97 7th Incident 436.83 453.77 8th Incident - fee & placed on non -response status 546.03 567.22 53413 FalseAlarms (Code 211) Robbery Calls - Commercial Per Incident Ist Incident 109.21 113.44 2nd Incident 136.51 141.80 3rd Incident 191.11 198.53 4th Incident 245.71 255.25 5th Incident 300.32 311.97 5th Incident -fee & warning of non -response 354.92 368.69 7th Incident 436.83 453.77 8th Incident - fee & placed on non -response status 546.03 567.22 53419 Firearms Examination Service Fee - Outside Agencies Basic Function Exam - per firearm 39.06 40.58 Full Function Exam - per firearm 234.39 24147 Examination & Comparison 357.15 371.01 Examination & Comparison - Major Crime (up to 6 hours) 691.98 718.82 Hourly charge In excess of 6 hours - each additional hour 111.61 115.94 53409 Storage of Weapon Fee - per weapon 100.00 100.00 1-1-05 state low change (AB 2431, PC 12021.3):fee con be charged when anyweapon Is released to an owner or gun dealer 53404 Fingerprint Fee Per Card 25.67 26.67 Cityprocessingfee only Applicants exempted by low shall not pay. 99910002 Fingerprint Fee 57491 State processingfee Actual Cost Actual Cost For oliffingerprinting requiring State procezing, the applicable statefee will be added to the $25.57 Cityfee above. 53407 Citation Sign Off - Non-SAPD Equipment Violators Per Incident 16.74 17.39 75A-2-77 67 RESOLUTION 2018.)OCK 3.98% PROPOSED REVENUE FY 17A8 FY 18-19 ACCOUNT DEPARTIVENT/MISCELLANEOLIS FEE OR SERVICE UNIT FEES FEES SECTION X POLICE DEPARTMENT 53407 Vehicle Citation Sign Off - SAPID Per Citation 5.33 5.54 57470 Copy of Lon Citation Per Citation 2.13 2.22 57000 Driving Under Influence Cost Recovery Actual Cost Actual Cost Persons arrested for driving under the influence Per Incident Up to $12,000 Up to $12,000 Pursuant to Government Code Sec. 53150 et seq. 57000 Pol ice Pu rsuits Cost Recovery Actual Cost Actual Cost Persons apprehended in police pursuits Per Incident Up to $12,000 Up to $12,000 Pursuant to Government Code Sec. 53150 et sec. 57000 Hit & Run Accident Investigation Actual Cost Actual Cost Persons responsible for hit and run accidents Per Incident Up to $12,000 Up to $12,000 Pursuant to Government Code Sec. 53150 et seq. 57000 Disturbing the Peace Police Service Fee Each Actual Cost Actual Cost Pursuant to S.A. Municipal Code Sec. 20-300 et seq. Up to $500 Up to $500 51607 Ice Cream Truck Vendor Permits Includes one Driver/Operator Each 256.70 266.66 Additional Truck Each 40.18 41.74 53419 License to Sell Pistols/Revolvers Per License 161.83 168.11 53416 Administration Citation Fee First Violation 111.61 115.94 Ailows Animal Service Officers the right to cite for State and Second Violation 223.22 231.88 Local Animal Law Violations Third Violation 558.04 579.70 53405 Police Evidence Photos to CD/DVD Per set-up Each 20.00 20.00 53405 Digital Media Reproduction Each 27.90 28.98 53405 Police Evidence Tape (audio or video tape) Each 40.18 41.74 53417 Police Accident Reports Each 20.00 20.00 53403 Search Fee (no case #) Each 10.00 10.00 53417 Police Immigraflon/Clearance Letters Each 20.00 20.00 53417 Police Incident Reports Citizens Request for Information Form Each- 20.00 .20 cents per page 'Reports in excess of 20 pages PerPage 1.00 .20 cents per page 53403 Search fee (no case #) 10.00 10.00 57000 Request to Review Criminal History Per Request 20.00 20.00 57000 Request to Review Incident Information Per Request 20.00 FREE 53411 Jail Pay to Stay Program fee Per Request 110.00 110.00 53420 Jail Booking Fee Per Conviction 239.96 249.27 57401 Police Security Services Commander PerHour 86.51 89.87 Sergeant Per Hour 108.26 112.46 Police Officers PerHour 90.33 93.83 PCO/PSO/Reserve Per Hour 49.39 50,27 75A-2-78 68 RESOLUTION 2018-X)DC 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION X POLICE DEPARTMENT 53410 Impound of Owner Release Animals Per Impound" 115.18 119.65 (includes 2 nights boarding charge) --County of0rongefee, subject to change. 51607 Pushcart Permits Vendor/Operator Permit-1cart Each- 256.70 266.66 -Additional Carts/Operators Each 40.18 41.74 53400 Release of Impounded Vehicles-SAPD/Traffic Vehicle Registration Expired Over 6 Months Each 149.31 155.10 Unlicensed/Suspencled-Revoked Drivers Each 202.63 210.49 53423 Vehicle Storage Fee Each 75.00 77.91 57402 Solicitation Permit Per Permit 40.18 41.74 Vehicle for Hire (Taxi) Fees Driver's Permits Each 39.06 40.58 (Original, Renewal, Replacement or Duplicate) Vehicle for Hire Permit Each 161.83 168.11 Vehide for Permit Transfer Each 6.70 6.96 57402 ReInspection Fee -Plan Checks/Not Completed Minimum- 45.76 47.54 -$45.76m!nimum or hourly employee tote. Fee to be charged when inspection is calledfor work not complete or corrections calledfor are not made. Second Hand Dealer Fee Each 79.24 82.32 53407 Equipment Violation Pursuant to SAMC Sec. 40225 Each 87.04 90.42 Proof of Correction Each 10.00 10.39 51402 Street Closure Permit Per Permit 156.25 162.32 Accelerated Processing Fee Per Permit, Additional 156.25 162.32 57010 Downtown Event Utter Control Deposit Per event, up to 3 blocks 546.03 567.22 53613 Land Use Cenificate Processing Fee for temporary outdoor event Per Permit 34�60 35.94 Accelerated Processing Fee Per Permit 74.78 77.69 50045 Escort Bureau, Introduction Service Establishment, and Escort Fees Program administered by Police Department Escort Bureau Permit Each 806.93 838.24 Introduction Service Permit Each 806.93 838.24 Escort Permit Each 172.99 179.71 75A-2-79 69 RESOLUTION 2018-)O(X 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION X POLICE DEPARTMENT 50045 Massage Establishment/Massage Technician Fees: Program admialsteredby Police Department Massage Establishment Permits Each 806.93 838.24 Massage Technician Permits Each 334.83 347.82 Massage Technician Testing Fee Each 167.41 173.91 Massage Technician TranSfer/DUplicate Each 39.06 40.58 Massage Establishment Sale Transfer Each 806.93 838.24 Massage Establishment Change of Location or Name Each 290.18 301.44 NOTE.- Massage Establishment Permit Applicants who are also Massage Technician Permit Applicants shall only be required to pay the Massage Establishment Permit Fee. 51403 Tobacco License Fee Each 693.46 720.37 50045 Pool/Billiard Permit Fee Each 348.22 361.73 Program administered by Police Department 57402 Police Training Media Reproduction Per Media 51.34 S3.33 55000 Parking Violation: Late fee Violationswith a 'base' (original) 50% of base fine. 509% of base fine. fineof$100 or ess:(Rouncled Total delinquent Total delinquent up to the next whole dollar) fine is 150% fine is 150% of base fine. of base fine. Violations with a'base' (original) 20% of base fine. 20% of base fine. fine of $100 or more:(Rounded Total delinquent Total delinquent up to the nexi:whole dollar) fine is 120% fine is 120% of base fine. of base fine. Additional late charges will be Imposed at the time an unpaid Parking Violation penalty is placed as a vehicle registration "hold" with DMV. The "total" Late Charge assessed will increase to: Violations with ii'base'(original) 90% of base fine. 90% of base fine. fine of $100 or less: (Rounded Total delinquent Total delinquent up to the next whole dollar) fine is 190% fine is 190% of base fine. of base fine. Violations with a'base'(original) 40% of base fine. 40% of base fine. fine of $100 or more: (Rou ruled Total delinquent Total delinquent up to the next whole dollar) fine is 140% fine is 140% apparatus answering a fire alarm Pursuant to SAMC Sec. 36-41(7) Each 56.00 58.00 55000 Permit required Special Parking District Pursuant to SAMC Sec. 36-493 (a) Each 47.00 48.00 55000 Parking in a red zone Pursuant to SAMC Sec. 36-131(l) Each 64.00 66.00 55000 Parking in a yellow zone Pursuant to SAMC Sec. 36-131(2) Each 47.00 48.00 55000 Parking in a white zone Pursuant to SAMC Sec. 36-131(3) Each 47.00 48.00 55000 Parking in a green zone Pursuant to SAMC Sec. 36-131(4) Each 47.00 48.00 70 75A-2-80 RESOLUTION 2018-)O(X 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTIM ENT/M ISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION X POLICE DEPARTMENT 55DOO Parking in a blue (handicapped) zone Pursuant to SAMC Sec. 36-131(5) Each 111.1)) 115.00 55000 Cancellation of citation (Disabled Placards) Each 25.00 25.00 55000 Parking in a "No Parking" zone Pursuant to SAMIC Sec. 36-132 Each 68.00 70.00 55000 No parking -street sweeping Pursuant to SAMC Sec. 36-133 Each 63.00 64.00 55000 Parking In violation of "emergency no parking sign" Pursuant to SAMC Sec. 36-134 Each 68.00 70.00 55000 Parking in alley Pursuant to SAMC Sec. 36-135(a) Each 55.00 57.00 55000 Stopping, standing or parki ng a vehicle w/i n parkway Pursuant to SAMC Sec. 36-135(b) Each 55Z0 57.00 55000 Parking at certain places and for certain purposes Pursuant to SAMC Sec. 36-136 Each 55.00 57.00 55000 For sale; inoperable vehicles; repairing vehicles Pursuant to SAMC Sec. 36-136(a) Each 63.00 65.00 SSDOO Parking over 72 hours Pursuant to SAMC Sec. 36-136(b) Each 63.00 65.00 55GOO Parking on left side of on e-way roadway Pursuant to SAMC Sec. 36-136(d) Each 39.00 40.00 55000 Parking outside of lapping marked parking Pursuant to SAMC Sec. 36-138(a) Each 47.00 48.00 55000 Angle parking prohibited in certain areas Pursuant to SAMC Sec. 36-139 Each 47.00 49.00 55000 Parking in restricted areas. Ti m e limit pard ng Pursua nt to SAMC Sec. 36-142 Each 47.00 48.00 55000 Overnight parking prohibited In certai n areas Pursuant to SAMC Sec. 36-144 Each 39.00 40.00 55000 Parking any commercial vehicle over 10,000 lbs. In a residential district for a period of time longer than two(2) hou rs prohibited Pursuant to SAMC Sec. 36-145 Each 78.00 81.00 55000 Parking on City property Pursuant to SAM C Sec. 36-147 Each 39.00 40.00 55000 Parking on property of Joint Powers Agency -city is member Pursuant to SAMC Sec. 36-147.1 Each 39.00 40.00 75A-2-81 71 RESOLUTION 2018)OCK 3.89% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION X POLICE DEPARTMENT 55000 Parking in metered space time expired or beyond max. time Pursuant to SAMC Sec, 36-402(1) Each 40.00 41.00 55000 Parking outside of painted or marked area of metered space Pursuant to SAMC Sec. 36-402(2) Each 56.00 59.00 55000 Park any vehicle restricting traffic (ingress/egress) Pursuant to SAMC Sec. 36-432(2) Each 56.00 58.00 55000 Pa rk a ny vehicle with trailer, etc., restricting traffic Pursua nt to SAM C Sec. 36-432(4) Each 68.00 70.00 SSDCO Red no parking areas -striped no parking areas Pursuant to SAMC Sec. 36-432(5) Each 56.00 58.00 55000 Parking outside/across designated parking lines Pursuant to SAMC Sec. 36-432(6) Each 47.00 48.00 55000 Parking overtime on public parking lot Pursuant to SAMC Sec. 36-432(9) Each 47.00 48.00 55000 Use metered spaces wh en meter indicates u nlawful park] ng Pu rsua nt to SAM C Sec. 36-432(11) Each 40.00 41.00 55000 Park any truck in excess of 2 tons In parking lot Pursuant to SAMC Sec. 36-432(12) Each 56.00 58.00 55000 Unauthorized parking in "handicapped" zone Pursuant to SAMC Sec. 36-432(15) Each 85.00 88.00 SS000 Continued Time Zone Pursuant to SAMC Sec. 36-143 Each 47.00 48.00 55000 Parking within an intersection Pursuant to CVC Sec. 22500(a) Each 54.00 56.00 55000 Parking within a crosswalk Pursuant to CVC Sec. 22500b) Each 54.00 56.00 55000 Parking adjacent to safety zone Pursuant to CVC Sec. 22500(c) Each 54.00 56.00 55000 Parking within 15 ft. of driveway entrance of fire station Pursuant to CVC Sec. 22500(d) Each 54.00 56.00 55000 Parking on a sidewalk Pursuant to CVC Sec. 22500(o Each 54.00 56.00 75A-2-82 72 RESOLUTION 2018-)OCK 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION X POLICE DEPARTMENT 55000 Obstructing traffic by stopping, standing or parking alongside highway obstruction Pursuant to CVC Sec. 22500(g) Each 54.00 56.00 55000 Double Parking Pursuant to CVC Sec. 22500(h) Each 54.00 56.00 55000 Parking upon a bridge Pursuant to CVC Sec. 22500(k) Each 54.00 56.00 55000 Parked, right hand wheels more than 18" from right hand curb Pursuant to CVC Sec. 22502(a) Each 54.00 56.00 55000 Motorcycle parked, one wheel or fender not touching curb Pursuant to CVC Sec. 22502(e) Each 54.CO 56.00 55000 Parked within 15 feet of fire hydrant Pursuantto CVC Sec. 22514 Each 54.00 56.00 55000 Unattended vehicle, stop motor and set breaks Pursuantto CVC Sec. 22515(a) Each moo 62.00 55000 Parking in a space designated for disabled persons without a distinguishing plate or placard Pursuant to CVC Sec. 22507.8(a) Each 376.00 390.00 55000 Obstruct, block, or otherwise bar access to a parkingspace designated for disabled persons Pursuant to CVC Sec. 22507.8(b) Each 376.00 390.00 55DOO Park or leave standing any vehicle, including one displaying plates or placard, on boundary lines marking a parking space designated for disabled persons Pursuant to CVC Sec. 22507.8(c) Each 376.00 390.00 55000 Entering an Intersection, Rail -crossing or crosswalk Pursuant to CVC Sec. 22526 Each 171.00 177.00 55000 No Year or Month License Plate Tab Pursuant to CVC Sec. 52G4 Each 108.00 112.00 55000 No Vehicle Front/Rear License Plate Pursuant to CVC Sec. 5200 Each 108.00 122.00 55000 Stopping/Parking in a Fire Lane Pursuant to CVC Sec. 22500. 1 Each 119.00 123.00 55000 Parking In Front of a Driveway Pursuant to CVC Sec. 22500 (e) Each 54.00 56.00 55DOO Parking vehiclefor sole - Ist violation See Planning & Building section of Pursuant to 5AMCSec. 41-1301(a) Misc. Fee Schedule 75A-2-83 73 RESOLUTION 2018-)DOK 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION X POLICE DEPARTMENT 55000 Parking vehicleforsole - 2nd conviction wlin year See Planning & Building section of Misc. Fee Schedule Pursuant to SAMC5ec. 41-1301(c) 55000 Parking vehicleforsole - 3rd conviction w1m year See Planning & Building section of Misc Fee Schedule Pursuant to SAMCSec. 41-1301(o) Program administered by Police Department 53319 Park Ranger/Security PerHour 61.16 63.54 55000 Occupied Motor Home Each 35.00 36.00 Pursuant to SAMC Sec. 10.89 55000 Park Hours Each 95.00 98.00 Pursuant to SAMC 31-2.9 55000 Parked on Park Property Each 37.00 38.00 Pursuant to SAMC 31-2.16c 55DOO Exceed Period - Vehicle Storage Each 116.00 120.00 Pursua nt to SAM C 36-434 55000 Improper Display of Permit Each 41.00 42.00 Pursuant to SAMC 36-488 55000 Off Truck Route Each 89.00 92.00 Pursuant to SAMC 36-171 53416 Wild Animal Permit Fee (Nonrefundable) Pursuant to SAMC Sec. 5-8 Each 153.57 159.53 55402 Commercial Vehicle Violation: Public Streets vehicle in excess of 6 ft. in height parked within 100 ft. of posted intersection (SAMC 36-145.5) FirstViolation Per Violation 66.00 68.00 Second Violation (within a 12 month period) Per Violation 100.00 103.00 Third Violation (within a 12 month period) Per Violation 125.00 129.00 55606 Fireworks Administrative Citation Per First Violation and Pursuant to SAMC Sec. 1-21 a ny Subseq uent VI elation 1,000,00 1,000.00 75A-2-84 74 RESOLUTION 2018-X)D( 3.88% PROPOSED REVENUE FY 17-18 FY 28-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION XI PUBLIC WORKS AGENCY 05817002-51701 Transportation Permits/Oversize/Overwelght Annual Permit (Per CALTRANS) SingleTrip Permit (PerCALTRANS) Fax Processing Service (Optional) 01117002-51701 Building Moving Permits Permit Fee (Per CALTRANS) Building Under 1,000 sq. ft. Building 1,0DO sq. ft. or over Legal Weight/Size Load 01117002-57991 Banner and Decorations Application Fee Removal Fee 01117002-51608 Newsbox Permits and Inspection Initial/Renewal Permit Fee Annual Inspection Fee 01117002-53707 Curb Painting 01117002-53707 Street Name Sign 01117002-53707 Miscellaneous Street Signs Stop, Yield, Bus Stop, etc. 06817002-57010 Tree Planting 24" box minimum tree 06817002-57010 EFACTree Appeal Fee 08617002-57770 City Street Map (22"X29") First Map Additional 08617002-57770 WaterSystem Map (62"X78") 08617002-57770 SewerSystem Map (62"X78") 10117002-57006 Geographic Information System (GIS) Consultant(s) Time Staff Time 08617002-SG305 Telecommunications Facility Application 08617002-51704 Telecommunications Facility Inspection Charged in addition to Street Work Permitslinspection Fees 08617002-56305 Accelerated Pla n Check for Pu blic Improvern ents 08617002-56305 TrafficAnalysis/Studles Plan Check 08617002-56305 Improvement Plan Check Per Hour NOTE: Street, Storm Drain, T(offic, Grading, Sewer and Water Plan Check and Storm Drain, Sewer, Water andRelotedStudies. Each 90.00 90.00 Each 16.00 16.00 Per Fiscal Year 41.30 42.90 Each 90.00 90.00 Each 16.CO 16.00 Each 16.00 16.00 Not Required No Charge No Charge PerTransection 163.13 169.46 Per Street Per Pole 163.13 169.46 Per Publication 188.38 195.69 Per Location 48.99 50.89 Per Foot 12.51 12.99 Minimum 226.71 235.51 Each 393.14 408.40 Each 404.16 419.84 Each 789.05 819.66 Each 187.57 194.85 Each 3.97 4.12 Each 3.97 4.12 Each 11.S7 12.01 Each 11.57 12.01 Actual Contract Actual Contract Actual Staff Cost Actual Staff Cost Each 1,069.24 1,110.73 Each 430.93 447.65 Per Hour 248.42 258.06 Per Hour 229.59 238.50 Per Hour 186.03 193.25 75A-2-85 75 RESOLUTION 2018-)= 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION XI PUBLIC WORKS AGENCY 08617002-56305 Surface Drainage Plan Check PerHour 186.03 193.25 08617002-56305 Improvement Standard Plans/Specifications Storm Drains Set 13.48 14.00 Street Improvements Set 17.32 17.99 Sanitary Sewers Set 13.48 14.00 Water Improvements Set 23.10 23.99 Revision within 1 year 01117002-56305 Plans/Specifications Fees (nonrefundable) Reproduction 10Sheets 28BB 30.01 Each additional 1.95 2.02 Mailing Minimum 16.98 17.63 08617002-56305 Tract Map - Final Per Hour 186.03 193.25 08617002-56305 Parcel Map - Final PerHour 186.03 193.2S 086170D2-56305 Lot Line Adjustment/Lot Merger Per Hour 186.03 193.25 08617002-56305 Certificate of Compliance Per Hour 186.03 193.25 08617002-51704 Single Family Residence Repair Fee for: driveways, sidewalks, curb coring Each 275.51 286.20 05917002-53706 Street Work Permits/] nspection Fees Charged in addition to other fees Each 312.01 324.12 08617002-51704 Inspection Fees: Trench Excavation/Back Fill Linear Foot 2.02 2.10 (unless included in otherfees) Minimum 167.19 173.68 08617002-51704 Storm Drains/Culverts, Sewer, Water Mains/Line Channels Linear Foot 9.42 9.79 Minimum 167.19 173.68 08617002-51703 Sewer Laterals/Water Services Each 1,021.96 1,061.61 08617002-51704 Traffic Occupancy or Lane Closure Requiring Signage All Streets Per Day 313.56 325.73 Minor Streets Deposit 991.41 1,029.88 Major Streets Deposit 1,319.99 1,371.21 08617002-51704 Manhole, Vaults, Catch Basins and required signage, striping or barricades Plus Earthwork Each 1,209.16 1,256.08 08617002-51704 Curb, Gutter or Combination including Earthwork Linear Foot 2.30 2.39 Minimum 167.19 173.68 08617002-51704 Curb Return, including Earthwork Each 310.82 322.88 08617002-51704 Sidewalk including Earthwork Sq. Foot 1.51 1.57 75A-2-86 76 RESOLUTION 2018-)OOC 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCIELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTIONXI PUBLIC WORKS AGENCY 08617002-51704 Drive Approach Including Earthwork 08617002-51704 Paving, including Earthwork (0 - 2000 sq. ft.) (Over 2000 sq. ft.) 08617002-51704 Fencing Masonry, Concrete or Block 08617002-57006 StreetTrees By Developer, Inspection Only 08617002-51704 Permanent Street Patch Guarantee Refundable if done in 30 calendar days 08617002-51704 Projects Exceeding $50,000 & <=$100,000 and/or Work items not included here 08617002-51704 Projects Exceeding $100,000 and/or Work items not Included here 09617002-57006 Overtime Rate for Construction Inspectors Construction Inspector overtime rate range. Actual overtime hourly - rate based on Inspector's salary step 08617002-56305 Certificate of Correction 08617002-56305 Covenants, Conditions, & Restrictions; Agreements and Miscellaneous Checking 06817002-53710 Notice of Abatement- Standard Administration Fee 06817002-S3710 Notice of Abatement- Multiple Postings in a 12-month Period 08617002-51704 Survey Monument Check: 1st Monument Check Additional monument 08617002-51704 Uninitiated Street Work Permit 08617002-57790 Abandonment Processing Summary Non -Summary 167.19 173.68 Sq. Foot 1.03 1.07 Minimum 167.19 173.68 Sq. Foot 0.42 0.44 Sq. Foot 0.30 0.31 Minimum 167.19 173.68 Unearl'oot 1.79 1.86 Minimum 150.20 156.03 Each 202.50 210.36 Sq.Foot 37.84 39.30 Percent of estimated construction costs 9.59% 9.59% Percent of estimated construction costs 7.00% 7.00Y Per Hour Actual Of Rate Actual Of Rate Per Hour 186.03 193.25 Per Hour 186.03 193.25 Each 412.08 428.07 Each 68.29 70.94 Each 944.97 981.63 Each 189.55 196.91 Per Permit PerApplication PerApplication Double Street Work Double Street Work Permit Fee Permit Fee 1,861.42 5,584.27 1,933.64 5,800.94 75A-2-87 77 RESOLUTION 2018-XXX 3.88% PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION XI PUBLIC WORKS AGENCY 05817002-51705 Encroachment Processing Each 492.67 511.79 06017002-53720 MeterTest in Field/Shop Each 110.04 114.31 Note: Fee is refunded if the metershows an error ofmore than 2% over the correct reading. 06017002-53720 Replace Meter (Removed for Unpaid Bills) Program administered by Public WorksAgency. &W Eseh" 69.5; 72.24 P, -I, * 99.99 93.48 Eae4 i4s.3i +511,136 Eee4 Q.89 86i.39 Eael, ;6 i.99 Q3.93 5/8" to 2" Each 118.74 3" to 6" Each 1,899.84 After business hours, the charge for replacement Minimum 150.20 156.03 "Referto Summary of New, Modified and Deleted Fees NOT19. Aese chalfies Olt eque; Is File 665i Aggeege6ei3 0 ie t me Raj:s (a me6er is sol 06017002-53720 Install New Water Service Meter 5/81, 116.05 3/4" 142.42 11. 207.00 11/2" 396.82 2" 527.32 3" 2,891.97 4" 4,760.42 Ell 7,963.46 *Refer to Summary of New, Modified and Deleted Fees 06017002-53720 Install New Residential Fire Service Meter"' 3/4" 289.10 ill 346.34 "Refer to Summary of New, Modified and Deleted Fees 06017002-53720 Cut-off Water Service in Street Each 388.75 403.84 06017002-53725 Temporary Construction Meter Deposit Each 1,193.10 1,946.00 "Refer to Summary of New, M odified and Deleted Fees 06017002-53720 Removal of Straight Pipe (administered by PWA) Each 100.68 104.59 06017002-53720 Repair Curb Stop (administered by PWA) Each 148.31 154.06 06017002-53720 Backflo. Device Testing Administrative Fee Each 87.00 90.38 06017002-53720 Backflow Preventer 3rd and Final Notice Fee Each 105.20 109.28 06017002-53720 Fire Flow Test Application Fee Each 24.46 25.41 06017002-53720 Fire Flow Test Witness Fee Each 114.75 119.20 06017OD2-53720 Water Service Applicalton Fee Each 24.46 25.41 06017002-53725 Construction Meter Daily Rental Charge Per Day 2.00 2.08 01117002-51609 Outdoor Dining Fee Application Fee 1,319.83 1,371.04 Annual license fee based on size of dining area SquareFoot 0.86 0.89 75A-2-88 78 RESOLUTION 2018-X)OC 3.885o PROPOSED REVENUE FY 17-18 FY 18-19 ACCOUNT DEPARTMENT/MISCELLANEOUS FEE OR SERVICE UNIT FEES FEES SECTION Xl PUBLIC WORKS AGENCY 08617002-57006 Citywide Bicycle Locker Program Application Processing Per Fiscal Year 8.70 9.04 Security Deposit One-time, Refundable 86.86 90.23 Key Replacement PerKey 26.08 27.09 Lack Replacement PerLock 138.99 144.38 Damage/Repair Fee Each 52.12 54.14 08617002-51704 Directional Baring Fee Per Linear Foot 2.35 2.44 01117002-51402 2nd Street Mail Use Fee Per Event 43.45 45.14 Drainage Assessment Area Fee PerAcre 22117002-50500 Area 1 7,227.39 7,507.81 22217002-50500 Area 2 8,712.83 9,050.89 22317002-50500 Area 3 4,690.86 4,872.87 22417002-50500 Area 4 6,923.36 7,191.99 22517002-50500 Area 5 7,887.59 8,193.63 22617002-50500 Area 6 7,757.30 8,058.28 05517002-53701 Sewer Connection Fee Per Plumbing 103.27 107.28 Fixture Unit 95617992 53992 Sevoef Grease Glee iing Pe yes" 2,338.46 i,429.19 -Referto Summary of New, Modified and Deleted Fees 08617002-57006 Residential Parking Permit Single Family Home -each permit every two years 66.97 69.56 maximum 3 permits Multi -family Home (up to four plex) - each permit every two years 66.97 69.56 maximum 1 permit Trench Cut Fees - Changes based on Engineering News Record Dry Utilities 05817002-53704 Arterial Street Resurfaced between 0 and 5 years 19.74 20.50 Resurfaced between 6 and 10 years 17.48 18.16 Resurfaced between 11 and 15 years 16.44 17.07 Resurfaced between 16 and 20 years 13.14 13.65 05817002-5370S Local Street Resurfaced between 0 and 5 years 13.38 13.90 Resurfaced between 6 and 10 years 11.89 12.35 Resurfaced between 11 and 15 years 11.18 11.61 Resurfaced between 16 and 20 years 10.08 10.47 Resurfaced between 21 and 25 years 8.96 9.31 Wet Utilities 05817002-53704 Arterial Street Resurfaced between 0 and 5 years 30.68 31.87 Resurfaced between 6 and 10years 27.15 28.21 Resurfaced between 11 and 15 years 25.55 26.54 Resurfaced between 16 and 20 yea" 20.44 21.23 05817002-53705 LocalStreet Resurfaced between 0 and 5 years 20.80 21.61 Resurfaced between 6 and 10 years 18.47 19.18 Resurfaced between 11 and 15 years 17.35 18.03 Resurfaced between 16 and 20 years 25.66 16.26 Resurfaced between 21 and 25 years 13.93 14.47 75A-2-89 79 Summary of Proposed New Fees FY 2018-19 75A-2-90 80 Proposed New Miscellaneous Fees FY 2018-19 PUBUC WORKS AGENCY J. Install New 11/2" Meter [page 781 Existing Fee: None Proposed Fee: $396.82 This charge is based on the cost of the meter and staff time spent to install a new meter as part of water service. The projected annual revenue is $11,904.60. 2. Install New I" Residential Fire Meter [page 781 Existing Fee: None Proposed Fee: $346.34 This charge is based on the cost of the meter and staff time spent to install a new meter as part of water service. The projected annual revenue is $10,390.20. 3. Install New:I" Meter &Ve 781 Existing Fee: None Proposed Fee: $207.00 This charge is based on the cost of the meter and staff time spent to install a new meter as part of a water service. The projected annual revenue is $10,350.00. 4. Install New 2" Meter [)We 781 Existing Fee: None Proposed Fee: $527.32 This charge is based on the cost of the meter and staff time spent to install a new meter as part of a water service. The projected annual revenue is $7,909.80. 5. Install New 3" Meter [page 781 Existing Fee: None Proposed Fee: $2,891.97 This charge is based on the cost of the meter and staff time spentto install a new meter as part of water service. The projected annual revenue is $2,891.97. 6. Install New 3/4" Residential Fire Meter [page 78,7 Existing Fee: None Proposed Fee: $289.10 This charge is based on the cost of the meter and staff time spent to install a new meter as part of water service. The projected annual revenue is $14,455.00. 75A-2-91 81 PUBLIC WORKS AGENCY - CONTINUED 7. Install New3/4" Meter[page 781 Existing Fee: None Proposed Fee: $142.42 This charge is based on the cost of the meter and staff time spent to install a new meter as part of a water service. The projected annual revenue is $10,681.50. 8. Install New 4" Meter &Ve 781 Existing Fee: None Proposed Fee: $4,760.42 This charge is based on the cost of the meter and staff time spent to install a new meter as part of a water service. The projected annual revenue is $28,562.40. 9. Install New 5/8" Meter [page 781 Existing Fee: None Proposed Fee: $116.05 This charge is based on the cost of the meter and staff time spent to install a new meter as part of water service. The projected annual revenue is $11,605.00. 10. Install New 6" Meter [page 781 Existing Fee: None Proposed Fee: $7,963.46 This charge is based on the cost of the meter and staff time spent to install a new meter as part of a water service. The projected annual revenue is $23,890.38. 11. Replace Meter from 3" to 6" (Removed for Unoaid Bills) [page 781 Existing Fee: None Proposed Fee: $1,899.84 This fee is forforstaff time spent removing and replacing meters for nonpayment of bill. The projected annual revenue is $11,399.04. 12. Reolace Meter from 5/8"to 2" (Removed for Unpaid Bills) [page 781 Existing Fee: None Proposed Fee: $118.74 This charge is for staff time spent removing and replacing meters for nonpayment of bill. The projected annual revenue is $32,534.76. 75A-2-92 82 COMMUNITY DEVELOPMENT AGENCY 13. TEFRA Hearin5 Fee -Housing Develonment Proiec [page 81 Existing Fee: None Proposed Fee: $832.40 This fee will be charged to developers of housing projects that request the City hold a Tax Equity and Financial Responsibility Act JEFRA) hearing for issuance of bonds whereby the bond issuing agency does not provide a share of the associated issuance fees directly to the City (i.e. CA Statewide Communities Development Authority). For those agencies that shares the fees with the City, this new TEFRA Hearing fee will not be charged to the developers. 14. TEFRA Hearinp Fee- Non -Housing Development Proiect [page 81 Existing Fee: None Proposed Fee: $644.40 This fee will be charged to developers of non -housing projects that request the City hold a Tax Equity and Financial Responsibility Act JEFRA) hearing for issuance of bonds whereby the bond issuing agency does not provide a share of the associated issuance fees directly to the City (i.e. CA Enterprise Development Authority). For those agencies that shares the fees with the City, this new TEFRA Hearing fee will not be charged to the developers. PARKS, RECREATION AND COMMUNITY SERVICES AGENCY 15. Filming Permit Processing Fee-Studen fpage2l] Existing Fee: None Proposed Fee: $75.00 Proposing a new fee for student film permits this will provide a discount rate for students. 75A-2-93 83 Summary of Proposed Modified Fees FY 2018-19 75A-2-94 84 Proposals to Moffy Existing Fees FY 2018-19 PUBLIC WORKS AGENCY 1. Temoorary Construction Meter Deposi [page 781 Existing Fee: $1,193.10 Proposed Fee: $1,946.00 This fee is based on the cost of the equipment. PLANNING AND BUILDING AGENCY 2. Historic Propert Preservation Agreement (Mill's Act Application) [page 227 Existing Fee: $4,257.40 Proposed Fee: $4,422.59 In FY 17-18, Mill's Act 50% reduction expired, sofull amount will now be charged, plus CPl. 3. Existing Name: Residential Rooftop Solar (1kWto 15kW) Proi)osed Name: Residential Photovoltaic System MW to 15kW) [page 361 Existing Fee: $500.00 Proposed Fee: $450.00 Plus each additional kW over 15kW Existing Fee: $15.50 Proposed Fee: $15.00 Per Assembly Bill No. 1414 approved by the Governor on October 15, 2017, existing solarfees adopted with previous 2015 Assembly Bill No. 2188 are to be amended. Solar fees were implemented in 2015 as a mandate with Assembly Bill No. 2188 and are amended by October 15, 2017 Assembly Bill No. J-414. Existing fees shall be amended to the specific requirement of the legislation. 4. Existing Name: Residential Rooftop Solar (:LkW to 15kW) Proposed Name: Residential Thermal Systems (IkWth to 10 kWth) [page361 Existing Fee: $500.00 Proposed Fee: $450.00 Plus each additional klNth over 10 kWth Proposed Fee: $15.00 PerAssembly Bill No. 1414 approved by the Governor on October 15, 2017, existing solar fees adopted with previous 2015 Assembly Bill No. 2188 are to be amended. Solar fees were implemented in 2015 as a mandate with Assembly Bill No. 2188 and are amended by October 15, 2017 Assembly Bill No. 1414. Existing fees shall be amended to the specific requirement of the legislation. 75A-2-95 85 PLANNING AND BUILDING AGENCY- CONTINUED 5. Existing Name: Commercial Rooftop Solar Proi)osed Name: Commercial Rooftoo Solar MW to 5OkW) [page 361 Existing Fee: $1,033.60 Proposed Fee: $1,000.00 Plus each additional kW over 50 kW up to 250 W Existing Fee: $7.24 Proposed Fee: $7.00 Plus each additional kW over 250 kW Existing Fee: $5.17 Proposed Fee: $5.00 Per Assembly Bill No. 1414 approved by the Governor on October 15, 2017, existing solar fees adopted with previous 2015 Assembly Bill No. 2188 are to be amended. Solar fees were implemented in 2015 as a mandate with Assembly Bill No. 2188 and are amended by October 15, 2017 Assembly Bill No. 1414. Existing fees shall be amended to the specific requirement of the legislation. 6. Existing Name: Commercial Rooftop Solar Proposed Name: Commercial Thermal Systems (1 kWth to 30 kWth) [page 361 Existing Fee: None Proposed Fee: $1,000.00 Plus each additional kWth betweem 30 kWth up to 260 kWth Proposed Fee: $7.00 Plus each additional kWth over 260 kWth Proposed Fee: $5.00 Per Assembly Bill No. 1414 approved bythe Governor on October 15, 2017, existing solarfees adopted with previous 2015 Assembly Bill No. 2188 are to be amended. Solar fees were implemented in 2015 as a mandate with Assembly Bill No. 2188 and are amended by October 15, 2017 Assembly Bill No. 1414. Existing fees shall be amended to the specific requirement of the legislation. FIRE 7. Existing Name: Emergency Base Rate/Transportation (in Fire Dept -owned vehicle) Proposed Name: EmergencV Base Rate/Transportation [pagel2l Fees: $679.89 Update to modify name to remove "in Fire Dept -owned vehicle" text that is no longer a valid reference. 75A-2-96 86 PARKS, RECREATION, AND COMMUNITY SERVICES AGENCY 8. Santa Ana Zoo Admissions [page 201 Existing Feels): Proposed Fees: Zoo Admissions Fees (Full -day)- Weekday -Adult $10.00 -Child/Senior $7.00 -Friends of Zoo $ Free -Groups (same for Full -day Weekend) -Adult (w/ schools, scouts, $8.00 etc.) -Child/Senior $5.00 (Half -day, after 2prn, M-F, except Holidays) -Ad u It $8.00 -Child/Senior $5.00 (Hatf-day, after 2prn, SaL-Sun., except Holidays) -Ad u It $10.00 -Child/Senior $7.00 ZooAdmIsslons Fees -Adult $12.00 -Child/Senior $9.00 -Friends of Zoo $ Free Eliminating zoo admissions separate pricing for weekdayfull day (adult, child/senior, Friends of the Zoo, Groups) weekend full day groups, half -day afer 2pm Monday -Friday, except Holidays, and half - day after 2pm Saurclay-Sunday, except Holidays in favor of pricing for zoo admissions for adults, child/senior, and Friends of the Zoo based on the previous prices of zoo admissions full day weekend. 75A-2-97 87 Summary of Proposed Deleted Fees FY 201&19 75A-2-98 88 Proposals to Delete Fees FY 2018-19 PUBUC WORKS AGENCY 1. Sewer Grease Cleanin &age 791 Existing Fee: $2,338.46 Proposed Fee: None This service is no longer offered and will therefore be deleted from the Miscellaneous Fee Schedule. 2. Replace Meter (Removed for Unpaid Bills) 11/2" [page 781 Existing Fee: $347.89 Proposed Fee: None This fee is being removed and replaced by a newset of fees proposed underseparate fee request form. 3. Replace Meter (Removed for Unpaid Bills) 1"[pVe 78] Existing Fee: $148.31 Proposed Fee: None This fee is being removed and replaced by a new set of fees proposed under separate fee request form. 4. Replace Meter (Removed for Unpaid Bills) 2"Lwge78J Existing Fee: $464.99 Proposed Fee: None This fee is being removed and replaced bya new set of fees proposed under separate fee request form. 5. Replace Meter (Removed for Unpaid Bills) 3/4"[We 78] Existing Fee: $89.99 Proposed Fee: None This fee is being removed and replaced by a new set of fees proposed under separate fee request form. 6. Replace Meter (Removed for Unpaid Bills) 5/8" fipage 781 Existing Fee: $69.54 Proposed Fee: None This fee is being removed and replaced by a new set of fees proposed under separate fee request form. 75A-2-99 89 Clark of the Council 7. Subscriptions JAV631 Agenda or Minutes: Council: Existing Fee: $83.85 Proposed Fee: None Boards/CDrnmIsslons: Existing Fee: $41.93 Proposed Fee: None Subscriptions are no longer being mailed because a free email subscription service has replaced it. Proposed effective date is July 1, 2018. Parks, Recreation and Communhy Services Agency 8. Non-resident Library Card Fee jpage.167 Existing Fee: $45.00 Proposed Fee: None In an effort to promote the use of the Library and bring additional people to the City of Santa Ana, Parks, Recreation and Community Services Agency is removing this fee. Planning and Building Agency 9. Business Certificate of Occupanc [page5O1 Existing Fee: $90.67 Proposed Fee: None It is an obsoletefee and does nottruly reflectthe cost we provide forthe service of certificate of occupancy. 75A-2-1 00 90 EXHIBIT 3 Summary of Proposed New Fees FY 201849 75A-2-1 01 EXHIBIT 3 Proposed New Miscellaneous Fees FY 2018-19 PUBUC WORKS AGENCY L Install New 11/2" Meter [page 781 Existing Fee: None Proposed Fee: $396.82 This charge is based on the cost of the meter and staff time spent to install a new meter as part of water service. The projected annual revenue is $11,904.60. 2. Install New I" Residential Fire Meter [page 781 Existing Fee: None Proposed Fee: $346.34 This charge is based on the cost of the meter and staff time spent to install a new meter as part of water service. The projected annual revenue is $10,390.20. 3. Install New I" Meter [page 781 Existing Fee: None Proposed Fee: $207.00 This charge is based on the cost of the meter and staff time spent to install a new meter as part of a water service. The projected annual revenue is $10,350.00. 4. Install New 2" Meter fpage 781 Existing Fee: None Proposed Fee: $527.32 This charge is based on the cost of the meter and staff time spent to install a new meter as part of a water service. The projected annual revenue is $7,909.80. 5. Install New 3" Meter [page 78] Existing Fee: None Proposed Fee: $2,891.97 This charge is based on the cost of the meter and staff time spent to install a new meter as part of water service. The projected annual revenue is $2,891.97. 6. Install New 3/4" Residential Fire Meter [page 781 Existing Fee: None Proposed Fee: $289.10 This charge is based on the cost of the meter and staff time spent to install a new meter as part of water service. The projected annual revenue is $14,455.00. 75A-2-102 EXHIBIT 3 PUBLIC WORKS AGENCY - CONTINUED 7. Install New 3/4" Meter[page 781 Existing Fee: None Proposed Fee: $142.42 This charge is based on the cost of the meter and staff time spentto install a new meter as part of a water service. The projected annual revenue is $10,681.50. 8. Install New 4" Meter [page 781 Existing Fee: None Proposed Fee: $4,760.42 This charge is based on the cost of the meter and staff time spent to install a new meter as part of a water service. The projected annual revenue is $28,562.40. 9. Install New 5/8" Meter [page 781 Existing Fee: None Proposed Fee: $116.05 This charge is based on the cost of the meter and staff time spent to install a new meter as part of water service. The projected annual revenue is $11,605.00. 10. Install New 6" Meter [page 781 Existing Fee: None Proposed Fee: $7,963.46 This charge is based on the cost of the meter and staff time spent to install a new meter as part of a water service. The projected annual revenue is $23,890.38. 11. Replace Meter from 3" to 6" (Removed for Ummid Bills) [page 781 Existing Fee: None Proposed Fee: $1,899.84 This fee is for for staff time spent removing and replacing meters for nonpayment of bill. The projected annual revenue is $11,399.04. 12. Replace Meter from 5/8" to 2" (Removed for Unnaid Bills) [page 781 Existing Fee: None Proposed Fee: $118.74 This charge is for staff time spent removing and replacing meters for nonpayment of bill. The projected annual revenue is $32,534.76. 75A-2-103 EXHIBIT 3 COMMUNITY DEVELOPMENT AGENCY 13.TEFRAHearin�!Fee-HousingDevelot)mentProie [page8l Existing Fee: None Proposed Fee: $832.40 This fee will be charged to developers of housing projects that request the City hold a Tax Equity and Financial Responsibility Act JEFRA) hearing for issuance of bonds wherebythe bond issuing agency does not provide a share of the associated issuance fees directly to the City (i.e. CA Statewide Communities Development Authority). For those agencies that shares the fees with the City, this new TEFRA Hearing fee will not be charged to the developers. 14. TEFRA Hearin�4 Fee- Non -Housing Development Prolect [page 81 Existing Fee: None Proposed Fee: $644.40 This fee will be charged to developers of non -housing projects that request the City hold a Tax Equity and Financial Responsibility Act (TEFRA) hearing for issuance of bonds whereby the bond issuing agency does not provide a share of the associated issuance fees directly to the City (i.e. CA Enterprise Development Authority). For those agencies that shares the fees with the City, this new TEFRA Hearing fee will not be charged to the developers. PARKS, RECREATIONAND COMMUNITY SERVICES AGENCY 15. Filmim� Permit Processing Fee-Studen fpage2l] Existing Fee: None Proposed Fee: $75.00 Proposing a new fee for student film permits this will provide a discount rate for students. 75A-2-104 EXHIBIT 3 Summary of Proposed Modified Fees FY 2018-19 75A-2-105 LWO00111-111M Proposals to Modffy Existing Fees FY 2018-19 PUBILIC WORKS AGENCY 1. Temporary Construction Meter Delposi [page 781 Existing Fee: $1,193.10 Proposed Fee: $1,946.00 This fee is based on the cost of the equipment. PLANNING AND BUILDING AGENCY 2. Historic Property Preservation Agreement (Mill's Act Application) [page 227 Existing Fee: $4,257.40 Proposed Fee: $4,422.59 In FY 17-18, Mill's Act 50% reduction expired, so full amount will now be charged, plus CPI. 3. Existing Name: Residential Rooftop Solar (1kW to 15kW) Proposed Name: Residential Photovoltaic System (IkW to 15kW) [page 361 Existing Fee: $500.00 Proposed Fee: $450.00 Plus each additional kW over 15kW Existing Fee: $15.50 Proposed Fee: $15.00 Per Assembly Bill No. 1414 approved by the Governor on October 15, 2017, existing solar fees adopted with previous 2015 Assembly Bill No. 2188 are to be amended. Solar fees were implemented in 2015 as a mandate with Assembly Bill No. 2188 and are amended by October 15, 2017 Assembly Bill No. 1414. Existing fees shall be amended to the specific requirement of the legislation. 4. Existing Name: Residential Rooftop Solar (1kW to 15kW) Proposed Name: Residential Thermal Systems (IkWth to 10 kWth) [page 361 Existing Fee: $500.00 Proposed Fee: $450.00 Plus each additional kWth over 10 kWth Proposed Fee: $15.00 PerAssembly Bill No. 1414 approved bythe Governor on October 15, 2017, existing solarfees adopted with previous 2015 Assembly Bill No. 2188 are to be amended. Solar fees were implemented in 2015 as a mandate with Assembly Bill No. 2188 and are amended by October 15, 2017 Assembly Bill No. 1414. Existing fees shall be amended to the specific requirement of the legislation. 75A-2-106 *40MINZ IIIII&I PLANNING AND BUILDING AGENCY- CONTINUED 5. Existing Name: Commercial Rooftop Solar Proposed Name: Commercial Rooftoo Solar MW to 50kW) [page361 Existing Fee: $1,033.60 Proposed Fee: $1,000.00 Plus each additional kW over 50 kW up to 250 kW Existing Fee: $7.24 Proposed Fee: $7.00 Plus each additional kW over 250 kW Existing Fee: $5.17 Proposed Fee: $5.00 PerAssembly Bill No. 1414 approved bythe Governor on October 15, 2017, existing solarfees adopted with previous 2015 Assembly Bill No. 2188 are to be amended. Solar fees were implemented in 2015 as a mandate with Assembly Bill No. 2188 and are amended by October 15, 2017 Assembly Bill No. 1414. Existing fees shall be amended to the specific requirement of the legislation. 6. Existing Name: Commercial Rooftop Solar Proi)osed Name: Commercial Thermal Systems (1 kWth to 30 kWth) [page 361 Existing Fee: None Proposed Fee: $1,000.00 Plus each additional kWth betweern 30 kWth up to 260 kWth Proposed Fee: $7.00 Plus each additional kWth over 260 kWth Proposed Fee: $5.00 Per Assembly Bill No. 1414 approved by the Governor on October 15, 2017, existing solar fees adopted with previous 2015 Assembly Bill No. 2188 are to be amended. Solar fees were implemented in 2015 as a mandate with Assembly Bill No. 2188 and are amended by October 15, 2017 Assembly Bill No. 1414. Existing fees shall be amended to the specific requirement of the legislation. FIRE 7. Existing Name: Emergency Base Rate/Transportation (in Fire Dept -owned vehicle) Proposed Name: Emergency Base Rate/Transportation [page 121 Fees: $679.89 Update to modify name to remove "in Fire Dept -owned vehicle" text that is no longer a valid reference. 75A-2-107 EXHIBIT 3 PARKS, RECREATION, AND COMMUNITY SERVICES AGENCY 8. Santa Ana Zoo Admissions [page 201 Existing Feels): Proposed Fees: Zoo Admissions Fees (FulWayyWeekday -Adult $10.00 -Child/Senior $7.00 -Friends of Zoo $ Free -Groups (same for Full -day Weekend) -Adult (w/ schools, scouts, $8.00 etc.) -Child/Senior $5.00 (Half -day, after 2prn, M-F, except Holidays) -Ad u It $8.00 -Child/Senior $5.00 (Hatf-day, afer 2prn, Set - Sun., except Holidays) -Adult $10.00 -Child/Senior $7.00 Zoo Admissions Fees -Adult $12.00 -Child/Senior $9.00 -Friends of Zoo $ Free Eliminating zoo admissions separate pricing for weekday full day (adult, child/senior, Friends of the Zoo, Groups) weekend full day groups, half -day afer 2pm Monday -Friday, except Holidays, and half - day after 2pm Saurday-Sunday, except Holidays in favor of pricing for zoo admissions for adults, child/senior, and Friends of the Zoo based on the previous prices of zoo admissions full day weekend. 75A-2-108 EXHIBIT 3 Summary of Proposed Deleted Fees FY 2018-19 75A-2-109 EXHIBIT 3 Proposals to Delete Fees FY 2018-19 PUBUC WORKS AGENCY 1. Sewer Grease Clean in fpage791 Existing Fee: $2,338.46 Proposed Fee: None This service is no longer offered and will therefore be deleted from the Miscellaneous Fee Schedule. 2. Renlace Meter (Removed for Unoaid Bills) 1 112"[page 781 Existing Fee: $347.89 Proposed Fee: None This fee is being removed and replaced by a new set of fees proposed under separate fee request form. 3. Replace Meter (Removed for Uninaid Bills) 1"[page 781 Existing Fee: $148.31 Proposed Fee: None This fee is being removed and replaced by a new set of fees proposed under separate fee request form. 4. Reolace Meter (Removed for Unpaid Bills) 2" [page 781 Existing Fee: $464.99 Proposed Fee: None This fee is being removed and replaced by a new set of fees proposed under separate fee request form. 5. Reolace Meter (Removed for Unpaid Bills) 3/4" [page 78] Existing Fee: $89.99 Proposed Fee: None This fee is being removed and replaced by a newset of fees proposed under separate fee request form. 6. Reolace Meter (Removed for Unpaid Bills) 5/8" [page 78] Existing Fee: $69.54 Proposed Fee: None This fee is being removed and replaced by a new set of fees proposed under separate fee request form. 75A-2-1 10 EXHIBIT 3 Clerk of the Council 7. Subscriptions [page 31 Apr_enda or Minutes: Council: Existing Fee: $83.85 Proposed Fee: None Boards/CommIssions: Existing Fee: $41.93 Proposed Fee: None Subscriptions are no longer being mailed because a free email subscription service has replaced it. Proposed effective date is July 1, 2018. Parks, Recreation and Commurifty Services Agency 8. Non-resident Library Card Fee ffiage.167 Existing Fee: $45.00 Proposed Fee: None In an effort to promote the use of the Library and bring additional people to the City of Santa Ana, Parks, Recreation and Community Services Agency is removing this fee. Planning and Building Agency 9. Business Certificate of Occupan [page501 Existing Fee: $90.67 Proposed Fee: None It is an obsoletefee and does nottruly reflectthe costwe providefor theservice of certificate of occupancy. 75A-2-1 11 75A-2-112 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 6, 2018 TITLE: APPROVE PRE -PAYMENT FOR THE CITY'S ANNUAL UNFUNDED ACTUARIAL LIABILITY TO CALIFORNIA PUBLIC RETIREMENT SYSTEM — SAFETY PLAN FOR FY 2018-19 (STRATEGIC PLAN NO. 4,2D) Cl"ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED E] As Recommended EI As Amended [] Ordinance on 1 sl Reading El Ordinance on 2nd Reading [I Implementing Resolution E] Set Public Hearing For CONTINUED TO JUN 19 2016 FILE NUMBER Approve the pre -payment for the City's annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) — Safety Plan for fiscal year 2018-19 in the amount of $18,690,264. DISCUSSION Due to rising pension obligations, municipalities are tasked with identifying cost-effective mechanisms in addressing retirement costs. An element identified was pre -paying the City's annual Unfunded Actuarial Liability (UAL) obligations. The UAL amount is traditionally paid on a monthly basis (12 payments) during the fiscal year. After discussion and confirmation between City Staff and its CalPERS Actuary the following UAL amount(s) is owed for FY 2018-19: Unfunded Actuarial Liability Annual Amount* Pre -Payment Amount" Savings FY 2018-19 (Safety Plan)*** $19,367,208 $18,690,264 $676,944 * amount owed by the City if paid over twelve monthly payments "amount is due by 713 1/18 per July 2017 CaIPERS Actuarial Valuation Report (Safety Plan) 'Safety Plan consists of unfunded actuarial obligations related to both the Police and Fire Department CalPERS staff has confirmed if the City submits the pre -payment in the amount of $18,690,264 by July 31, 2018, the UAL obligation for FY 2018-19 will be met and would result in a savings of $676,944. Specifically, the savings will be allocated in the proposed FY 2018-19 budget as follows: • Police Department Retirement Costs - $259,023 • Fire Department Retirement Costs - $240,977 • Investment Income (offset) - $176,944 75A-3-1 Approval to Pre -Pay the City's Safety Plan Unfunded Actuarial Obligations June 5, 2018 Page 2 Funding the Pre-Paymen As noted, CalPERS has afforded the City two alternatives (monthly or pre -payment) in satisfying its UAL obligations related to the Safety Plan for FY 2018-19. As a means in funding the pre- payment initiative, the City maintains sufficient available Cash to satisfy the proposed obligations in addition to the normal and customary expenditures incurred by the City during the fiscal year. However, as a result in making the pre -payment to CalPERS the City is projected to incur a reduction in its Earnings on Investment in the amount of $176,944. The reduction in income is offset by the savings projected to be realized by the City's General Fund in the amount of $500,000. Retirement Strategies On December 2016, the City Council approved the establishment of the City's Pension Stability fund in the amount of $500,000. The Fund was created to offset future increases in retirement obligations. Pre -paying the UAL for the City's Safety Plan is an additional strategy recommended to be implemented as a means to address rising CalPERS costs. STRATEGIC PLAN ALIGNMENT Approval of this item assists the City in meeting Goal #4 — City Financial Stability, Objective #2 (provide a reliable five-year financial forecast that ensures financial stability in accordance with the strategic plan), Strategy D (conduct an assessment of the City's debt and refinancing options to achieve savings). FISCAL IMPACT Pre -payment to CaIPERS: The payment in the amount of $18,690,264 will be made during FY 2018-19 (prior to July 31, 2018) as follows: Accountinq Unit Amount PD-Field Operations (no. 01114420-61100) $9,597,149 FD-Fire Suppression & EMS (no. 01115330-61100) $9,093,115 Promected Savings: Savings in the amount of $676,944 are projected to be incurred and included in the proposed fiscal year 2018-19 budget as follows: Accounting Unit Amount PD-Field Operations (no. 01114420-61100) $240,000 FD-Fire Suppression & EMS (no. 01115330-61100) $260,000 Earnings of Investments (reduction) (01102002-58000) $176,944 APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency SV 75A-3-2 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 19, 2018 TITLE: ADOPT A RESOLUTION ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FY 2018-19, AS REQUIRED BY STATE LAW (STRATEGIC PLAN NO. 4, 1 D) CIT��LANAGER V RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED El As Recommended El As Amended El Ordinance on Is' Reading El Ordinance on 2n' Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO 51`111140=195 T..:F:l Adopt a resolution establishing the appropriation limit for the fiscal year 2018-19, as required by State law. DISCUSSION The State of California Constitution includes various provisions, which impose a limit ("the GANN Limit") on tax proceeds that may be appropriated for expenditures by a local government in any given fiscal year and requires the cities establish this limit by resolution. Adoption of the subject resolution is necessary for compliance with these provisions for the fiscal year ending June 30, 2019. As detailed in the exhibits to the subject resolution, the City's spending limitation from "Proceeds of Taxes" is calculated to be $1,086,968,617 (Exhibit 1) for fiscal year 2018-19. This represents the permitted growth rate factor of 1.0439 times the fiscal year 2017-18 appropriations limit of $1,041,257,416. The funds constrained by the appropriations limit include the General Fund, the Capital Outlay Fund, and Special Revenue Funds. Additionally, Exhibit 1 identifies the factors used to determine the allowable increase from the prior year; Exhibit 2 categorizes FY 2018-19 anticipated revenues from "Proceeds of Taxes" and "Non -Proceeds of Taxes"; and Exhibit 3 computes the fiscal year 2018-2019 appropriations subject to this limitation and also identifies the difference between the limit and the budgeted appropriation. As demonstrated in Exhibit 3, the City's anticipated fiscal year 2018-19 appropriation subject to limitation is $172,728,141, which is $914,240,476 below the Gann Limit (allowable limit). STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal # 4 City Financial Stability, Objective # 1 (maintain a stable, efficient and transparent financial environment), Strategy D (develop a fiscal health analysis tool that informs a department of its financial position in order to assist in its decision making process). 75A-4-1 Resolution Establishing the Appropriation Limit June 19, 2018 Page 2 FISCAL IMPACT There is no fiscal impact associated with this action. Francisco Gutierrez Executive Director Finance and Management Services Agency Exhibits: 1. Computation of Appropriation Limit 2. Schedule to Categorize Anticipated Revenues 3. Appropriation Subject to Limitation 4. Resolution 75A-4-2 EXHIBIT I COMPUTATION OF APPROPRIATION LIMIT FOR FISCAL YEAR ENDING JUNE 30, 2019 Fiscal Year 2017-18 Appropriations Limit California Per Capita Personal Income: Converted into a Factor Population Growth: Converted into a Factor: Calculation of factor for fiscal year 2018-19 (1.0367 x 1.0069): Fiscal Year 2018-19 Appropriations Limit 1,041,257,416 3.670% 1.0367 0.69% 1.0069 1.0439 1,086,968,617 * Source: State of California, Department of Finance, Price and Population Information - FY 2018-19 75A-4-3 75A-4-4 EXHIBIT2 SCHEDULE TO CATEGORIZE ANTICIPATED REVENUES FOR FISCAL YEAR ENDING JUNE 30,2019 REVENUE TAXES: Property Tax Sales Tax Hotel Visitors' Tax Business Tax Documentary Stamp Tax Utility Users'Tax Medical Marijuana Tax Total Taxes FROM STATE: State Motor Vehicle License Homeowner Prop Tax Subvention State Gas Tax SB90 Reimbursements State Grants Total State OTHER GOVERNMENT: Community Development (CDBG) Urban Area Security Initiative Grant Housing (Section 8) Workforce Investment Act Measure M, Street Grants Civic Center and Park Program Income Other Federal Grants Total Other Government PROCEEDS NON -PROCEEDS OF TAXES OF TAXES TOTALS 78,109,701 $ - $ 78,109,701 50,104,702 - 50,104,702 8,500,000 - 8,500,000 12,000,000 - 12,000,000 850,000 - 850,000 25,400,000 - 25,400,000 2,260,000 - 2.260.000 177,224.403 - 177,224,403 153,627 - 153,627 201,205 - 201,205 - 14,338.110 14,338,110 92,000 92,000 1.397,000 1,397,000 354,832 15,827,110 16,181,942. - 6,292,659 6,292,659 - 4,941,936 4,941,936 - 35,871,760 35,871,760 - 2,709,800 2,709,800 - 20,018,984 20,018,984 - 5,914,939 5,914,939 - 300,000 300,000 3,099,023 3,099,023 79,149,101 79,149,101 75A-4-5 Exhibit 2 Continued PROCEEDS NON -PROCEEDS REVENUE OF TAXES OF TAXES TOTALS LOCALLY RAISED: Licenses and Permits - 19,381,829 19,381,829 Franchise Fees - 3,598,000 3,598,000 Fines and Forfeitures - 6,129,570 6,129,570 Charges for Services - 24,897,697 24,897,697 From Use of Property - 17,472,813 17,472,813 Others - 5,099,500 5,099,500 Others - Inter -Agency 4,537,918 4,537,918 Total Locally Raised 81,117.327 81,117.327 OTHER MISCELLANEOUS: Donation - 20,000 20,000 Sale of Property - 2,130,300 2,130,300 Attorney Reimbursements - 979,890 979,890 -Expense Reimbursements - 1,562,654 1,562,654 Indirect Cost Recovery - 2,700.000 2,700,000 From Prior Year Fund Balances - 35,341,428 35,341,428 Refuse Program Savings - 1,352,000 1,352,000 Interfund Transfers - 14,550,479 14,550,479 Total Other Miscellaneous - 58,636,751 58,636,751 FROM USE OF MONEY: Earnings on Investment 516,136 719,525 1,235,661 TOTALREVENUES 178,095,371 235,449,814 $ 413,545.185 75A-4-6 EXHIBIT 3 APPROPRIATION SUBJECT TO LIMITATION FOR FISCAL YEAR ENDING JUNE 30, 2019 Proceeds of taxes Less: Exclusions Appropriation subject to limitation Current year limit Over(under) limit $ 178,095,371 (5,367,230) $ 172,728,141 1,086,968,617 $ _21L240.476) 75A-4-7 75A-4-8 1 *V4 2 1 W I 111E, ROH: 06/19118 RESOLUTION NO. 2018- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FISCAL YEAR 2018-2019 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Article XIIIB of the Constitution of the State of California, adopted by the voters of the State of California in 1979, Imposes upon State and local government the obligation to limit each fiscal years appropriations to those established in fiscal year 1978-79 as adjusted for by inflation and population, together with other specified changes required or permitted. B. In June of 1990, the voters of the State of California approved Proposition 111, which amended Article XIIIB to establish the limit originally calculated for fiscal year 1986-87 as a new adjustment base and to change the definition of the cost of living to be either the percentage change in California per capita personal Income from the preceding year or the percentage change in the local assessment roll from the preceding year for the jurisdiction due to the addition of local non-residential new construction. C. Proposition I I I further modified Article XIIIB requirements by making certain capital outlay, debt service, emergency and court ordered expenditures not subject to the limit and by allowing expenditures In excess of one year's limit to be offset by under expenditures in an immediately following year. D. The City of Santa Ana has opted to use as the inflation adjustment factor, the percentage change in the California per capita personal income from the preceding year. E. The City of Santa Ana has opted to use as the population adjustment factor, the Count)(s percentage change in population from the preceding year. Resolution No. 2018- 75A-4-9 F. Section 7910 of the Government Code of the State of California requires the governing body of each local jurisdiction each year to, by resolution, establish its appropriations limit and make other necessary determinations for the following fiscal year pursuant to Article XIIII3 of the California Constitution at a regularly scheduled meeting or noticed special meeting. Fifteen days prior to the meeting, documentation used in the determination of the appropriations limit and other necessary determinations shall be available to the public. G. This matter came before the City Council at its regularly scheduled meeting of June 19, 2018. H. The Executive Director, Finance and Management Services Agency of the City of Santa Ana, has determined the City's appropriation limit for fiscal year 2018-2019 In accordance with said provisions of the Constitution and laws of the State of California, and the documentation used in the determination has been available to the public since not later than June 4, 2018, in the office of the Executive Director, Finance & Management Services Agency. Section 2. Based upon the above referenced facts and all facts specified in the accompanying Request for Council Action and its attachments, and each of them, the appropriation limit of the City of Santa Ana for fiscal year 2018-2019 is hereby found and determined to be $1,086,968,617. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _ day of 2018. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho Resolution No. 201& 75A-4-1 0 AYES: Councilmembers NOES: Counclimembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, Maria D. Hulzar, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018- to be the original resolution adopted by the City Council of the City of Santa Ana on June 19, 2018. Date: Clerk of the Council City of Santa Ana Resolution No. 2018- 75A-4-11 75A-4-12 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 5, 2018 TITLE: PUBLIC HEARING —APPEAL NO. 2018-02 OF CONDITIONAL USE PERMIT NO. 2018-01 TO APPROVE THE CONDITIONAL USE PERMIT ALLOWING THE OPERATION OF A K-12 SCHOOL FOR CITRUS SPRINGS CHARTER SCHOOL LOCATED AT 2121 NORTH GRAND AVENUE, CITRUS SPRINGS CHARTER SCHOOL — APPLICANT (STRATEGIC PLAN NO. 3, 2) 2�GER RECOMMENDED ACTION Review the following options: CLERK OF COUNCIL USE ONLY: APPROVED I] As Recommended El As Amended El Ordinance on 161 Reading El Ordinance on 2nd Reading El Implementing Resolution El Set Public Hearing For CONTINUED TO JUN 19 2018 FILE NUMBER Approve Appeal No. 2018-02 and adopt a resolution approving Conditional Use Permit No. 2018-01 as conditioned (staff recommendation), or 2. Approve Appeal No. 2018-02 and adopt a resolution approving Conditional Use Permit No. 2018-01 with additional conditions. or 3. Deny Appeal No. 2018-02 and adopt a resolution denying Conditional Use Permit No. 2018-01. PLANNING COMMISSION ACTION At its regular meeting on March 12, 2018, the Planning Commission motion to approve Conditional Use Permit (CUP) No. 2018-01 failed by a vote of 2:4 (Bacerra, McLoughlin, Mendoza and Verino opposed, Alderete absent) thereby denying the application to allow the operation of a K-12 School located at 2121 North Grand Avenue. The Planning Commission made no changes to the recommendation outlined in the attached staff report (Exhibit A) however the Commission referenced an increase in traffic to be detrimental to the health, safety, and welfare of the people residing in the vicinity (Finding #2) as the reason for denial as set forth in the attached resolution, 75B-1 Appeal No. 2018-02 of Conditional Use Permit 2018-01 — Citrus Spring Charter School at 2121 North Grand Avenue June 5, 2018 Page 2 DISCUSSION Dave Black, representing Citrus Springs Charter School, filed an appeal (Exhibit B) pursuant to Santa Ana Municipal Code Section 41-645 and is requesting approval of Conditional Use Permit No. 2018-01 to allow the operation of a K-12 School located at 2121 North Grand Avenue. Citrus Springs Charter School currently operates a K-6 school, which has been an ancillary operation to the church since the original conditional use permit allowed a school component in the 1960s. As part of the services the charter school provides, 7th-12th graders are offered online courses and support through home schooling. The school believes that certain courses are better taught in a classroom setting and is pursuing the CUP to allow the home schooled students to attend on - campus classes. The school does not intend to increase the number of students, but only allow the 7th-12th graders the opportunity to visit the North Grand Campus on alternating schedule$ throughout the week, in order to enhance the learning environment. At the Planning Commission public hearing, staff provided an overview of the applicant's request. During the public comment portion of the public hearing, two members of the public spoke in opposition of the conditional use permit, citing concerns regarding the over concentration of charter schools in the City. Conversely, two members of the public spoke in support of the conditional use permit, stating that students who reach the 7th grade would be able to attend classes on campus with the approval of the CUP. After deliberating on the matter, the Planning Commission denied the applicant's request. The Commission found that an increase in traffic would arise due to the increased number of students attending the campus and by default, that the additional trips generated adversely affect the community and its residents. The appeal in question is based on the fact that the decision made by the Planning Commission was considered unjust, and the official reason for the denial (traffic congestion), was not part of the discussion prior to the decision. The staff recommendation to the Planning Commission was to approve the applicant's request to allow the expansion of the existing K-6 charter school to include grades K-12. The proposed school expansion was reviewed by the City's Design Review Committee prior to the public hearing. The Design Review Committee performed a complete review of the project and analyzed the proposed schedule for attendance of each grade level for the week. This review fully assessed the on -site and off -site traffic impacts that the older student population may cause due to new attendance. According to the schedule provided by the applicant, attendance will not go beyond the total number of students the school currently allows. The 9th-12th graders, some of which will have the ability to drive to school, are only projected to be on -campus twice a week. By granting the approval of the conditional use permit, the City is also promoting a service to the community. Currently, the entitlement for the property only allows K-6 on -site which persuades the 7th-12th graders to commute to other schools outside of Santa Ana. By bringing in students to Santa Ana, those students and parents are also shopping locally, thereby promoting an economic benefit to the community and its retailers. Based on staff's review and analysis of the 75B-2 Appeal No. 2018-02 of Conditional Use Permit 2018-01 — Citrus Spring Charter School at 2121 North Grand Avenue June 5, 2018 Page 3 project, the project's benefit to the community by providing a K-12 education, and the operator's history of compliance with City codes, staff recommends that the City Council overturn the Planning Commission's decision and approve Appeal No. 2018-02 and adopt a resolution approving Conditional Use Permit No. 2018-01 as conditioned. Staff continues to recommend approval of the project pursuant to SAMC 41-645. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #3 - Economic Development, Objective #2 (create new opportunities for business/job growth and encourage private development through new General Plan and Zoning Ordinance policies). FISCAL IMPACT There is no fiscal impact associated with this action MIN 10 Minh Thai Executive Director Planning and Building Agency 10:rb S:RFCN2018\06-05-18\75C—Citrus Springs Charter School -Appeal Exhibits: A. Planning Commission Staff Report B. Appeal Application received March 23, 2018 C. Resolution for Approval of Conditional Use Permit No. 2018-01 D. Resolution for Approval of Conditional Use Permit No. 2018-01 with additional conditions E. Resolution for Denial of Conditional Use Permit No. 2018-01 75B-3 75B-4 REQUESTFOR Planning Commission Action PLANNING COMMISSION MEETING DATE: MARCH12,2018 . TITLE: PUBLIC HEARING — CONDITIONAL USE PERMIT NO. 2018-01 TO ALLOW THE OPERATION OF A K-12 SCHOOL FOR CITRUS SPRINGS CHARTER SCHOOL LOCATED AT 2121 NORTH GRAND AVENUE (STRATEGIC PLAN NO. 3, 2) Prepared by Ivan Orozco Acting Executive Dirbctor. PLANNING COMMISSION SECRETARY APPROVED • As Recommended • As Amended • Set Public Hearing For DENIED 0 Applicanfs Request 0 Staff Recommendation CONTINUED TO 1 0,4, i,/"(;r Actind Planning Manager RECOMMENDED ACTION Adopt a resolution approving Conditional Use Permit No. 2018-01 as conditioned. Executive Summa Dave Black, representing Citrus Springs Charter School, is requesting approval of Conditional Use Permit No. 2018-01 to allow the operation of a K-12 School located at 2121 North Grand Avenue. Staff is recommending approval of the applicant's request due to the community benefits of a K- 12 school, the operators history of compliance with City codes, and regulations that will require the facility to continue to operate as a school. Table 1: Protect and Location information Item Information n Project Add r ss North Grand Avenue Nearest Intersection Grana Avenue and Santa Clara Avenue "e2121 General Plan Designation Low -Density Residential (I-R-7) Zoning Designation Surrounding Land Uses Single-FaRly �Residenfial (R-1) Single -Family Residential North I �p — East .2T�rciaj,and -- - Residential lyw-rdlill y ��Inftitutiona[ South 1 and Single -Family Residential West I Commercial Property Size Existing Site Development 4.21 acres I he subject site is developed with a church facility and accessory buildings, and an existing K-6 rivate charter school. Use Permissions Private school uses require approval or conditional use permit. Zoning Code Sections Affected Uses I SAMC Section 41-232.5 (c) F—Opwarional Standards I SAMC Section EXHIBIT A 75B-5 Conditional Use Permit No. 2018-01 March 12, 2018 Page 2 Prooect Description Citrus Springs Charter School is proposing to modify the grade levels offered to include junior high and high school as part of the school's existing operations. The site has been recently improved with new parking. The classrooms now provide new heating and air conditioning units, and new roofing materials have also been installed as part of the overall site improvements. As part of the review by the City, a new vehicular entrance and exit will be constructed to provide enhanced vehicular circulation, thereby avoiding any potential traffic back-up which may occur driving on and off the property. A portion of the sidewalk will also be reconstructed. At this time, no addition to or physical expansion of the campus or its buildings is proposed. Table 2: Development Standards I'Standarft- '�� Required; by-SAMC. '4;'+ProvWed5, I Parking (Elementary/Junior High) 36 Spaces Complies I Parking (High School) 28 Spaces Complies Proiect Background In 1956, the Santa Ana United Methodist Church was constructed at the subject site. The original variance, which allowed for the church use, identified a number of individual buildings such as the sanctuary building, a chapel, and several administrative buildings. In the 1960s, an elementary school was also constructed on the site. Through the following years, the school required additional classroom space and in 1988 filed a new conditional use permit to include the expansion of classroom space and a new youth center to replace the previous one that was destroyed in a fire. The school and church uses have co -existed and operated successfully on the same site for more than 50 years. Currently, the site layout includes the original church buildings, a fellowship hall, the one-story and two-story school buildings, a playground and field area at the rear, and parking towards the south of the property. School drop-off and pick-up has been designed to flow around the parking area in order to avoid any on -site or off -site congestion. Prolect Analysi Conditional use permit (CUP) requests are governed by Section 41-638 of the SAMC. CUPs may be granted when it can be shown that the proposed project will not adversely impact the community. If these findings can be made, then it is appropriate to grant the conditional use permit. Conversely, the inability to make these findings would result in a denial. Staff has prepared the following analysis, which in turn forms the basis for the recommendation contained in this report. For more than 50 years, the Santa Ana United Methodist Church has operated with an elementary school facility at this location, providing early education opportunities to children attending kindergarten to sixth grade classes. Both activities have co -existed without any major issues, with 75B-6 Conditional Use Permit No. 2018-01 March 12, 2018 Page 3 the church generating the most on -site vehicle and pedestrian traffic on the weekends, while the school activities occur during the weekdays, primarily between the hours of 8:00 a.m. and 3:00 p.m. Staff has reviewed the applicant's request to expand the school use to offer high school level education and is supportive of the request. To avoid potential adverse impacts associated with the services being offered by the charter school, a number of conditions are proposed. It is not anticipated that the expansion in grade levels being offered, in conjunction with the conditions, will adversely affect the surround commercial and residential community. The total number of students attending the school will not change, only the grade levels. Parking for the school use has been accounted for and meets the requirements of the SAMC, with 64 spaces required and a total of 122 spaces currently provided on -site. In addition, upgrades will be made to the site, including a new driveway and approach and the partial repair of the sidewalk and the planting of new City trees. Along with the recent improvements to the site, the site will meet all necessary code requirements. The expansion of grade levels and overall site improvements will provide a long-term social benefit to the community as the facility will offer additional educational opportunities to children in the area and provide a supportive and safe leaming environment. These services will serve to increase the safety and welfare of the children in the area. Additionally, no adverse impacts are anticipated as a result of the project's approval. The site will continue to operate in compliance will all applicable regulations and conditions imposed on a school pursuant to Chapter 41 of the SAMC. The CUP will be consistent with several goals and policies of the General Plan, including Policy 1.8 which encourages the development of nonprofit services and Policy 3.1 supports development which provides a positive contribution to the neighborhood character and identity. Finally, Policy 5.5 of the Land Use Element encourages development that is compatible with and supporting of surrounding land uses. The subject facility is located within similar land uses and the operation of a K-1 2 facility will continue to be compatible with the surrounding land uses. Table 5: CEQA, Strategic Plan Alignment, and Public Notification & Community Outreach !1!:.'.,',7;tCEQk! Strategic Plan!Allgnrifent��'and PUbli&Notifl6Atiod;&.Comriiuriit�.:Outrd6chi� CEQA Type Categorical Exemption — Section 15301 Reason(s) Class I consists of the operation, repair, maintenance, permitting, leasing, licensing, or Exempt or Analysis minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Categorical Exemption Environmental Review No. 2018-21 will be filed for this project. StrategldPlarVAlignrnent,,. x;� Goal(s) and Policy(s) t Approval of this item supports the City's efforts to meet oal No.3 (Economic Development) Objective No. 2 of creating new opportunities for business/job growth and encourage private development through new eneral Plan and Zonin� ',Publlc�Notlficatlon�& CommunityiQutreac-h Requlr�d_Measures Eublic noticed was posted on the project site on March 1, 2018. otification by mail was mailed to all property owners and occupants within 500 feet of the act site on March 1, 2018. 75B-7 Conditional Use Permit No. 2018-01 March 12, 2018 Page 4 CEQA, Strategic Plan Alignment,iand Public Notification & Community Outreach I Newspaper posting was published in the Orange County Reporter on March 1, 2018. Additional Measures The Fairhaven and Portola Park Neighborhood Associations were contacted to identify any areas of concern due to the expansion of grade levels. At the time this report was printed, no issues of concern were raised regarding this application. Conclusion Based on the analysis provide within this report, staff recommends that the Planning Commission approve Conditional Use Permit No. 2018-01 as conditioned. Ivan Oro; Assistant 10: sb SAPIanning Commission12018k3-12-MCUP No. 20lMlZCUPNo.18-Ol.CitmsSprings.StaffReportdo" Exhibits 1. Resolution 2. Vicinity Zoning and Aerial View 3. Site Photo 4. Site Plan 5. Floor Plans 75B-8 RESOLUTION NO. 2018-XX A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA APPROVING CONDITIONAL USE PERMIT NO. 2018-01 AS CONDITIONED TO ALLOW THE OPERATION OF A K-12 SCHOOL FOR CITRUS SPRINGS CHARTER SCHOOL LOCATED AT 2121 NORTH GRAND AVENUE BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Planning Commission of the City of Santa Ana hereby finds, determines and declares as follows: A. Dave Black (Applicant), representing Citrus Springs Charter School is requesting approval of Conditional Use Permit No. 2018�01 to allow the operation of a K-1 2 school for Citrus Springs Charter School for the property located at 2121 North Grand Avenue. B. Santa Ana Municipal Code Section 41-232.5 (c) requires approval of a conditional use permit for private schools and colleges in the Single - Family Residential Zoning District. C. On March 12, 2018, the Planning Commission held a duly noticed public hearing on Conditional Use Permit No. 2018-01. D. The Planning Commission determines that the following findings, which must be established in order to grant this Conditional Use Permit pursuant to Santa Ana Municipal Code (SAMC) Section 41-638, have been established for Conditional Use Permit No. 2018-01 to allow the operation of a K-12 school: That the proposed use will provide a service or facility which will contribute to the general well-being of the neighborhood or community. The proposed K-12 school will provide a service to the community. The school Is a use that will support the adjacent church, residential, and school uses in the vicinity. Citrus Springs has been offering the children of the community the opportunity to attend a K-6 school for more than 50 years. The proposed expansion of grade levels being offered at this campus Will continue to contribute to the general well-being of the neighborhood and its children. EXHIBIT I ResoluUon No. 2018-xx Page I of 5 75B-9 2. That the proposed use will not, under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The proposed K-12 school at this location will not be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity because the use is compatible with the neighborhood and has been a use that has co -existed with the church use for more than 50 years. Additionally, the proposed conditions of approval will ensure that the use will not create any new negative or adverse impacts on the neighborhood or the community. That the proposed use will not adversely affect the present economic stability or future economic development of properties surrounding the area. The proposed use will not adversely affect the economic stability of the area. The proposed expansion of the school grade levels being offered will result in a positive addition to the surrounding area by providing educational opportunities currently not being offered. The existing K-6 school and the Santa Ana United Methodist Church have recently undergone improvements to the site and will continue to provide additional on -site and off -site improvements as part of the project, therefore creating positive economic investment into the community. 4. That the proposed use will comply with the regulations and conditions specified in Chapter 41 for such use. The proposed K-12 school will be in compliance with all applicable regulations and provisions of Chapter 41 of the Santa Ana Municipal Code and all other provisions that are applicable to a private school. No physical expansion of the campus is proposed at this time and on -site improvements have already brought the parking and driveway into compliance with all applicable standards. 5. That the proposed use will not adversely affect the General Plan of the city or any specific plan applicable to the area of the proposed use. The proposed use will not adversely affect the General Plan. The granting of this conditional use permit supports several policies contained in the General Plan. Policy 1.8 encourages the development of nonprofit services, Policy 3.1 supports development which provides a positive contribution to the neighborhood character and Identity, and Resolution No. 2018-xx Page 2 of 5 75B-1 0 Policy 5.5 encourages development that is compatible with and supporting of surrounding land uses. The R-1 zoning district allows private schools subject to a conditional use permit, making the proposed use consistent with the zoning and the Land Use Plan in the Land Use Element. The expansion of the school to offer an education from K-12 will provide additional educational opportunities for the surrounding neighborhoods and its residents. Section 2. In accordance with the California Environmental Quality Act (CEQA) the recommended action is exempt from CEQA per Section 15301. This Class I exemption allows the repair, maintenance and permitting of existing structures that are consistent with the zoning and general plan designations. The proposed project involves occupying an existing building, without any square footage addition or building expansion. Categorical Exemption Environmental Review No. 2018-01 will be filed for this project. Section 3. The Applicant agrees to Indemnify, hold harmless, and defend the City of Santa Ana, its officials, officers, agents, and employees, from any and all liability, claims, actions or proceedings that may be brought arising out of its approval of this project, and any approvals associated with the project, including, without limitation, any environmental review or approval, except to the extent caused by the sole negligence of the City of.Santa Ana. Section 4. The Planning Commission of the City of Santa Ana after conducting the public hearing hereby approves Conditional Use Permit No. 2018-01 as conditioned in Exhibit A attached hereto and incorporated herein. This decision is based upon the evidence submitted at the abovesaid hearing, which includes, but Is not limited to: the Request for Planning Commission Action dated March 12, 2018, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this 12th day of March, 2018. AYES: Commissioners: NOES: Commissioners: ABSENT: Commissioners: ABSTENTIONS: Commissioners: Mark McLoughlin Chairperson Resolution No. 2018-xx Page 3 of 5 75B-1 1 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Lisa Storck Assistant City Attorney CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, SARAH BERNAL, Commission Secretary, do hereby attest to and certify the attached Resolution No. 2018-xx to be the original resolution adopted by the Planning Commission of the City of Santa Ana on March 12, 2018. Date: Commission Secretary City of Santa Ana Resolution No. 2018-xx Page 4 of 5 75B-1 2 EXHIBIT A Conditions of Approval Conditional Use Permit No. 2018-01 is approved subject to compliance, to the reasonable satisfaction of the Planning Manager, with all applicable sections of the Santa Ana Municipal Code, the California Administrative Code, the California Building Standards Code and all other applicable regulations. The Applicant must comply in full with each and every condition listed below prior to exercising the rights conferred by this conditional use permit. The Applicant must remain in compliance with all conditions listed below throughout the life of the conditional use permit. Failure to comply with each and every condition may result in the revocation of the conditional use permit. A. Planning Division 1. All proposed site improvements must conform to the Site Plan Review approval of DP No. 2015-69 and the staff report exhibits. 2. The site shall be maintained free from lifter and graffiti, including the landscaping areas and playground areas. 3. The premises shall be maintained as per approved plans. Any damage to the existing structures, walls, parking areas, or landscaping must be repaired. Resolution No. 2018-xx Page 5 of 5 75B-1 3 311/2018 n ninital �o PmdtwN. All mhl, M�mPrl. http://apps.spaUalstream.com/producHon/dashboanV&a=wenfl3ugdlihtmM ru html 751P4 CUP No. 2018-01 for Citrus Springs Charter School 2121 N. Grand Avenue Exhibit 3 — Site Photo 75B-1 5 CUP No. 2018-01 for Citrus Springs Charter School 2121 N. Grand Avenue fill! I WII 5 if M �7- III 1P IQ I it T T k -T� it Exhibit 4 — Site Plan 75B-1 6 CUP No. 2018-01 for Citrus Springs Charter School 2121 N. Grand Avenue I F�� rj Exhibit 5 — Floor Plans 75B-1 7 75B-1 8 EXHIBIT B 450 4 CITRUS P rings CHARTER SCHOOL March 22, 2018 Mayor & Councilmembers City of Santa Ana 20 Civic Center Plaza P.O. Box 1988, M31 Santa Ana, CA 92701 Re: Citrus Springs Charter School Appeal Application Dear Honorable Mayor Pulido, Citrus Springs Charter School (Citrus Springs) currently operates a K-6 student center at 2121 N. Grand A venue in Santa Ana, serving 167 students locally and throughout the surrounding communities over the last four years. Citrus Springs is authorized by the Orange County Office of Education to serve the students of Santa Ana and is fully accredited by the Western Association of Schools and Colleges. Citrus Springs offers students and their parents a variety of learning programs, including the opportunity to work closely with a California credentialed Education Specialist to choose the right combination of personalized learning programs. Students can work independently and attend meetings with the Education Specialist weekly, while selecting academy classes, online foreign language, internships, and CTE courses. Citrus Springs was created to serve students from kindergarten through 12th grade and provide a number of at home options for 7-12th grades. However, parents and students have expressed the need for 7-12th grade classes to be offered at the student center. This is particularly necessary for our students that are English language learners and who require English language development from a qualified teacher, students with disabilities who require special education services, and those students who are struggling to meet grade level standards. Prohibiting their access to the student center denies them their right to an appropriate, free educational program. On January 4, 2018, Citrus Springs processed an application to the City of Santa Ana to modify its existing K-6 CUP to a K-1 2 CUP. Citrus Springs' staff has worked diligently with City staff to ensure all appropriate steps are taken to successfully serve Santa Ana residents and the surrounding communities in a K-12 capacity. Santa Ana planning department staff recommended approval without reservation. However, on March 12, 2018, the Planning Commission failed to approve the CUP application in a split 2:4:1 vote. On behalf of all Citrus Springs' students, parents, and staff, I respectfully request the Santa Ana City Council accept our Appeal Application to allow our student center to continue educating and preparing Santa Ana students for the future. Thank you for your consideration. Dr. Kathleen Hermsmeyer Superintendent Citrus Springs Charter School EXHIBIT C RESOLUTION NO. 2018-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DENYING APPEAL NO. 2018-02 AND UPHOLDING THE PLANNING COMMISSION'S DENIAL OF CONDITIONAL USE PERMIT NO. 2018-01 TO ALLOW THE OPERATION OF A K-12 SCHOOL FOR CITRUS SPRINGS CHARTER SCHOOL LOCATED AT 2121 NORTH GRAND AVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Dave Black ("Applicant"), representing Citrus Springs Charter School, is requesting approval of Conditional Use Permit No. 2018-01 to allow the operation of a K-12 school for Citrus Springs Charter School at the property located at 2121 North Grand Avenue. It has been operating as a K-6 grade school at the property with a conditional use permit since the 1960's. B. Santa Ana Municipal Code Section 41-232.5 (c) requires approval of a conditional use permit for private schools and colleges in the Single - Family Residential Zoning District. C. On March 12, 2018, the Planning Commission of the City of Santa Ana held a duly noticed public hearing and at that time considered all testimony, written and oral, and adopted a resolution denying Conditional Use Permit No. 2018-01. D. The Planning Commission's decision to deny Conditional Use Permit No. 2018-01 was appealed to the City Council by the Applicant, contending that the project is appropriate at this location (Appeal No. 2018-02). Santa Ana Municipal Code Section 41-645 allows any interested party, individual or group to file an appeal. E. The City Council of the City of Santa Ana agrees with the Planning Commission decision and determines that all of the findings required for granting Conditional Use Permit No. 2018-01 pursuant to Santa Ana Municipal Code (SAMC) Section 41-638, could not be made. Instead, the City Council determines that the following finding has been established for Conditional Use Permit No. 2018-01 regarding the operation of a K-12 school: Resolution No. 2018-xx Page 1 of 3 75B-21 That the proposed use will under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The proposed K-12 school at this location will be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The proposed addition of 7-12 grade levels will be responsible for additional traffic congestion to and from the subject site onto Grand Avenue. Section 2. The Applicant agrees to indemnify, hold harmless, and defend the City of Santa Ana, its officials, officers, agents, and employees, from any and all liability, claims, actions or proceedings that may be brought arising out of its approval of this project, and any approvals associated with the project, including, without limitation, any environmental review or approval, except to the extent caused by the sole negligence of the City of Santa Ana. Section 3. The City Council of the City of Santa Ana after conducting the public hearing hereby denies Appeal No. 2018-02, and denies Conditional Use Permit No. 2018-01. This decision is based upon the evidence submitted at the abovesaid hearing, which includes, but is not limited to: the Request for Council Action, the Request for Planning Commission Action dated March 12, 2018, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this _ day of 2018. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney % A, By: ZESa2�� Lisa -1jtorcK Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: ABSTENTIONS: Councilmembers: Miguel A. Pulido Mayor Resolution No. 2018-xx Page 2 of 3 75B-22 CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018-xx to be the original resolution adopted by the City Council of the City of Santa Ana on 2018. Date: Clerk of the Council City of Santa Ana Resolution No. 2018-xx Page 3 of 3 75B-23 75B-24 EXHIBIT D RESOLUTION NO. 2018-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING APPEAL NO. 2018-02 AND REVERSING THE PLANNING COMMISSION'S DENIAL OF CONDITIONAL USE PERMIT NO. 2018-01 AS CONDITIONED AND ADDING ADDITIONAL CONDITIONS TO ALLOW THE OPERATION OF A K-12 SCHOOL FOR CITRUS SPRINGS CHARTER SCHOOL LOCATED AT 2121 NORTH GRAND AVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Dave Black ("Applicant'), representing Citrus Springs Charter School, is requesting approval of Conditional Use Permit No. 2018-01 to allow the operation of a K-12 school for Citrus Springs Charter School at the property located at 2121 North Grand Avenue. It has been operating as a K-6 grade school at the property with a condibonal use permit since the 1960's. B. Santa Ana Municipal Code Section 41-232.5 (c) requires approval of a conditional use permit ("CUP") for private schools and colleges in the Single -Family Residential Zoning District. C. On March 12, 2018, the Planning Commission of the City of Santa Ana held a duly noticed public hearing and at that time considered all testimony, written and oral, and adopted a resolution denying Conditional Use Permit No. 2018-01. D. The Planning Commission's decision to deny Conditional Use Permit No. 2018-01 was appealed to the City Council by the Applicant, contending that the project is appropriate at this location (Appeal No. 2018-02). Santa Ana Municipal Code Section 41-645 allows any interested party. individual or group to file an appeal. E. The City Council of the City of Santa Ana determines that the following findings, which must be established in order to grant this Conditional Use Permit pursuant to Santa Ana Municipal Code (SAMC) Section 41-638, have been established for Conditional Use Permit No. 2018-01 to allow the operation of a K-12 school: That the proposed use will provide a service or facility which will contribute to the general well-being of the neighborhood or community. Resolution No. 2018-xx Page 1 of 5 75B-25 The proposed K-12 school will provide a service to the community. The school is a use that will support the adjacent church, residential, and other school uses in the vicinity. Citrus Springs has been offering the children of the community the opportunity to attend a K-6 school for more than 50 years. The proposed expansion of grade levels being offered at this campus will continue to contribute to the general well-being of the neighborhood and its children. 2. That the proposed use will not, under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The proposed K-12 school at this location will not be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity because the use is compatible with the neighborhood and has been a use that has co -existed with the church use for more than 50 years. Additionally, the proposed conditions of approval will ensure that the use will not create any new negative or adverse impacts on the neighborhood or the community. 3. That the proposed use will not adversely affect the present economic stability or future economic development of properties surrounding the area. The proposed use will not adversely affect the economic stability of the area. The proposed expansion of the school grade levels being offered will result in a positive addition to the surrounding area by providing educational opportunities currently not being offered. The existing K-6 school and the Santa Ana United Methodist Church have recently undergone improvements to the site and will continue to provide additional on -site and off -site improvements as part of the project, therefore creating positive economic investment into the community. 4. That the proposed use will comply With the regulations and conditions specified in Chapter 41 for such use. The proposed K-12 school will be in compliance with all applicable regulations and provisions of Chapter 41 of the Santa Ana Municipal Code and all other provisions that are applicable to a private school. No physical expansion of the campus is proposed at this time and on -site improvements have already brought the parking and driveway into compliance with all applicable standards. Resolution No. 2018-xx Page 2 of 5 75B-26 5. That the proposed use will not adversely affect the General Plan of the city or any specific plan applicable to the area of the proposed use. The proposed use will not adversely affect the General Plan. The granting of this conditional use permit supports several policies contained in the General Plan. Policy 1.8 encourages the development of nonprofit services, Policy 3.1 supports development which provides a positive contribution to the neighborhood character and identity, and Policy 5.6 encourages development that is compatible with and supporting of surrounding land uses. The R-1 zoning district allows private schools subject to a conditional use permit, making the proposed use consistent with the zoning and the Land Use Plan of the Land Use Element. The expansion of the school to offer an education from K-12 grade will provide additional educational opportunities for the surrounding neighborhoods and residents. Section 2. In accordance with the California Environmental Quality Act (CEQA) the recommended action is exempt from CEQA per Section 15301. This Class 1 exemption allows the repair, maintenance and permitting of existing structures that are consistent with the zoning and general plan designations. The proposed project involves occupying an existing building, without any square footage addition or building expansion. Categorical Exemption Environmental Review No. 2018-21 will be filed for this project. Section 3. The Applicant agrees to indemnify, hold harmless, and defend the City of Santa Ana, its officials, officers, agents, and employees, from any and all liability, claims, actions or proceedings that may be brought arising out of its approval of this project, and any approvals associated with the project, including, without limitation, any environmental review or approval, except to the extent caused by the sole negligence of the City of Santa Ana. Section 4. The City Council of the City of Santa Ana after conducting the public hearing hereby approves Appeal No. 2018-02, and approves Conditional Use Permit No. 2018-01, as conditioned in Exhibit A, which includes additional conditions added by the City Council, attached hereto and incorporated herein. This decision is based upon the evidence submitted at the abovesaid hearing, which includes, but is not limited to: the Request for Council Action, the Request for Planning Commission Action dated March 12, 2018, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this _ day of 2018. Miguel A. Pulido Mayor Resolution No. 2018-XX Page 3 of 5 75B-27 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: RZ, - z4c;-� Lisa Slorck Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: ABSTENTIONS: Councilmembers: CERTIFICATE OF ATTESTATION AND ORIGINALITY 1. MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018-xx to be the original resolution adopted by the City Council of the City of Santa Ana on — .2018. Date: Clerk of the Council City of Santa Ana Resolution No. 2018-xx Page 4 of 5 75B-28 EXHIBIT A Conditions of Approval Conditional Use Permit No. 2018-01 is approved subject to compliance, to the reasonable satisfaction of the Planning Manager, with all applicable sections of the Santa Ana Municipal Code, the California Administrative Code, the California Building Standards Code and all other applicable regulations. The Applicant must comply in full with each and every condition listed below prior to exercising the rights conferred by this conditional use permit. The Applicant must remain in compliance with all conditions listed below throughout the life of the conditional use permit. Failure to comply with each and every condition may result in the revocation of the conditional use permit. A. Plannina Division All proposed site improvements must conform to the Site Plan Review approval of DID No. 2015-69 and the staff report exhibits. 2. The site shall be maintained free from litter and graffiti, including the landscaping areas and playground areas. 3. The premises shall be maintained as per approved plans. Any damage to the existing structures, walls, parking areas, or landscaping must be repaired. ADDITIONAL CONDITIONS ADDED BY CITY COUNCIL: 4. 5. Resolution No. 2018-xx Page 5 of 5 75B-29 75B-30 EXHIBIT E RESOLUTION NO. 2018-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DENYING APPEAL NO. 2018-02 AND UPHOLDING THE PLANNING COMMISSION'S DENIAL OF CONDITIONAL USE PERMIT NO. 2018-01 TO ALLOW THE OPERATION OF A K-12 SCHOOL FOR CITRUS SPRINGS CHARTER SCHOOL LOCATED AT 2121 NORTH GRAND AVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Dave Black ("Applicant'), representing Citrus Springs Charter School, is requesting approval of Conditional Use Permit No. 2018-01 to allow the operation of a K-12 school for Citrus Springs Charter School at the property located at 2121 North Grand Avenue. It has been operating as a K-6 grade school at the property With a conditional use permit since the 1960's. B. Santa Ana Municipal Code Section 41-232.5 (c) requires approval of a conditional use permit for private schools and colleges in the Single - Family Residential Zoning Distdct. C. On March 12, 2018, the Planning Commission of the City of Santa Ana held a duly noticed public hearing and at that time considered all testimony, written and oral, and adopted a resolution denying Conditional Use Permit No. 2018-01. D. The Planning Commission's decision to deny Conditional Use Permit No. 2018-01 was appealed to the City Council by the Applicant, contending that the project is appropriate at this location (Appeal No. 2018-02). Santa Ana Municipal Code Section 41-645 allows any interested party, individual or group to file an appeal. E. The City Council of the City of Santa Ana agrees with the Planning Commission decision and determines that all of the findings required for granting Conditional Use Permit No. 2018-01 pursuant to Santa Ana Municipal Code (SAMC) Section 41-638, could not be made. Instead, the City Council determines that the following finding has been established for Conditional Use Permit No. 2018-01 regarding the operation of a K-12 school: Resolution No. 2018-xx Page 1 of 3 75B-31 That the proposed use will under the circumstances of the particular case, be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The proposed K-12 school at this location will be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity. The proposed addition of 7-12 grade levels will be responsible for additional traffic congestion to and from the subject site onto Grand Avenue. Section 2. The Applicant agrees to indemnify, hold harmless, and defend the City of Santa Ana, its officials, officers, agents, and employees, from any and all liability, claims, actions or proceedings that may be brought arising out of its approval of this project, and any approvals associated with the project, including, without limitation, any environmental review or approval, except to the extent caused by the sole negligence of the City of Santa Ana. Section 3. The City Council of the City of Santa Ana after conducting the public hearing hereby denies Appeal No. 2018-02, and denies Conditional Use Permit No. 2018-01. This decision is based upon the evidence submitted at the abovesaid hearing, which includes, but is not limited to: the Request for Council Action, the Request for Planning Commission Action dated March 12, 2018, and exhibits attached thereto; and the public testimony, written and oral, all of which are incorporated herein by this reference. ADOPTED this _ day of 2018. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Lisa Storck Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: ABSTENTIONS: Councilmembers: Miguel A. Pulido Mayor Resolution No. 2018-xx Page 2 of 3 75B-32 CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018-xx to be the original resolution adopted by the City Council of the City of Santa Ana on 2018. Date: Clerk of the Council City of Santa Ana ResoluVion No. 2018-xx Page 3 of 3 75B-33 75B-34