HomeMy WebLinkAbout23D - SAFE ROUTES TO SCHOOLREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2018
TITLE:
APPROVE REVISED COST ANALYSIS
FOR GRANT -FUNDED SAFE ROUTES TO
SCHOOL ENHANCEMENTS AT
WASHINGTON ELEMENTARY
[PROJECT NO. 16-6872, ATPL-5063 (161)]
(STRATEGIC PLAN NOS. 6, 1B & 1G)
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CIT ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve a revised cost analysis for the grant -funded project, Safe Routes to School
Enhancements at Washington Elementary, to utilize additional project grant funding available for
traffic safety enhancements, resulting in a net increase of $146,000 in the project contingency
budget.
On July 8, 2016, the California Transportation Commission (CTC) granted State funds in the
amount of up to $723,000 for Active Transportation Program (ATP) enhancements to install traffic
safety improvements on City streets adjacent to Washington Elementary (Exhibit 1). The project
consists of traffic signal improvements and bulb -outs designed to improve safety and mobility of
pedestrians in the area by narrowing the roadway which shortens the distance for school children
and pedestrians to cross the street, and which slows down vehicles.
On December 6, 2016, the City Council awarded a construction contract to California
Professional Engineering, Inc., in the amount of $457,712. The total project delivery cost of
$572,141 included $457,712 for the construction contract; $68,657 for administration, inspection,
and testing; and a construction contingency of $45,772.
The project includes bulb -outs near Garnsey Street at Anahurst Street to make crossing Anahurst
Street safer for pedestrians. During construction of the bulb -outs, staff is recommending
improving the entire intersection, which was not foreseen. These improvements will not only
repair needed sidewalk and pavement, but will also produce improved quality and drivability of
the roadway. In addition, staff is also recommending installation of bio-swales, to reduce area
flooding. If the additional funding is authorized, staff will coordinate the additional improvement
before the contractor demobilizes. The cost of the recommended additional work would be
completed within the project budget in the amount not to exceed $146,000.
2313-1
Revise Cost Analysis for Safe Routes to School
Enhancements for Washington Elementary
July 3, 2018
Page 2
Staff is recommending Council approval of a revised Project Cost Analysis that increases the
construction contingency by $146,000, for a total project delivery not to exceed $718,141. The
actual costs of the additional work will be approved as needed by staff authorization of change
orders. Any approval for cost extras will be to allow for constructing the additional work as
described above within the existing project grant funds. The following table summarizes the
available funds and the revised requested authorization:
AVAILABLE GRANT FUNDS (CTC) $723,000
AUTHORIZED FUNDS TO DELIVER PROJECT
$572,141
Construction Contract
$457,712
Administration, Inspection, Testing
$68,657
Construction Contingency
$45,772
I
I
Added Contract Contingency for Change Order Work
$146,000
REVISED TOTAL
I
$718,141
As shown in the table above and in the revised Project Cost Analysis (Exhibit 2), there are
sufficient funds available for the added request and any unexpended grant funds will remain
available for future projects within the CTC.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy B (equitably maintain existing streets and associated assets in a state of good
repair so they are clean, safe and aesthetically pleasing for all users) and Strategy G (develop
and implement the City's Capital Improvement Program in coordination with the Community
Investment and Deferred Maintenance Plans.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are
exempt from further review. Categorical Exemption Environmental Review No. 2014-116 was
filed for this project.
23D-2
Revise Cost Analysis for Safe Routes to School
Enhancements for Washington Elementary
July 3, 2018
Page 3
FISCAL IMPACT
As indicated in the revised Cost Analysis (Exhibit 2), the estimated total construction delivery cost
of this project is now $718,141, which includes construction, contract administration, inspection,
testing, and an increased authorized contingency of $191,772. Funding is available in the Active
Transportation Program Fund (Account No. 14817613-66220, Project 166872) for expenditure in
Fiscal Year 2018-19.
I I APPROVED AS TO FUNDS & ACCOUNTS:
F
Fuadweiss, PE, PLS ez
Francisco Gutierrez
Execut ve Director Executive Director 149
Public orks Agency Finance & Management Services Agency
Exhibits: 1. Location Map
2. Revised Cost Analysis
23D-3
SWAW City Council
i�1 Agenda Date Project No. 16-6872.1 Safe Routesto School
PWA Enhancement for
�J EXHIBIT Washington Momonlary
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23D-4
COST ANALYSIS
CONSTRUCTION OF THE PROJECT NO. 16-6872: SAFE ROUTES TO SCHOOL
ENHANCEMENTS AT WASHINGTON ELEMENTARY
Approved by Council on December 6, 2016
Construction Contract
$
457,711.75
Contract Administration
$
28,398.00
Inspection and Testing
$
40,259.25
40,259.25
Contingencies
$
Contingencies
$
45,772.00
146,000.00
TOTAL ESTIMATED CONSTRUCTION COSTS
$
572,141.00
Revised Cost Analysis
Construction Contract
$
457,711.75
Contract Administration
$
28,398.00
Inspection and Testing
$
40,259.25
Contingencies
$
45,772.00
Additional contingencies this Action
$
146,000.00
TOTAL ESTIMATED CONSTRUCTION COSTS
$
718,141.00
EXHIBIT 2
2301-5
23D-6