HomeMy WebLinkAbout25B - AGMT WATER AND SEWER COSTS STUDYREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2018
TITLE:
AWARD AGREEMENT TO STANTEC FOR
A WATER AND SEWER COST OF SERVICE
STUDY (NONGENERAL FUND)
(STRATEGIC PLAN NO. 6, 1 H}
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RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Stantec to
conduct a water and sewer cost of service study for a three-year period beginning July 3, 2018
and expiring July 2, 2021, with provisions for up to two one-year renewal options exercisable by
the City Manager and City Attorney, in an amount not to exceed $158,000, including a $138,912
project fee and a contingency of $19,088 for the term of the agreement, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
DISCUSSION
On February, 17, 2015, at the conclusion of a comprehensive rate study, the City Council
adopted a five fiscal -year rate plan covering FY 14/15 through FY 18/19 for the City's water and
sewer services. The final rate adjustment of the current five fiscal -year plan is scheduled to take
effect on July 1, 2018. To comply with California Proposition 218 requirements, as well as to
ensure the continued success and financial stability of the water and sewer enterprises, it is
necessary to perform a new cost of service study for the next five years.
Since the adoption of the current rate plan, staff has completed detailed infrastructure master
plan documents that clearly define the capital infrastructure needs for the water and sewer
systems. The recommendations of these infrastructure master plans, along with water and sewer
enterprise financial statements, reserve policies, and projected community consumption demands
and needs, will be studied by the consultant. The consultant will be tasked with establishing a
cost recovery, financing, and rate plan for the next five years that is prudent, affordable, and
equitable. By completing these efforts, the City will be able to accomplish water and sewer
infrastructure investment objectives and ensure the continued provision of award-winning drinking
water and reliable sewer collection services for years to come.
Staff prepared a Request for Proposals (RFP) which was advertised on the City's Planet Bids
website, as well as the City website. Eight proposals were received and evaluated by a selection
2513-1
Award Agreement to Stantec for a Water
and Sewer Cost of Service Study
July 3, 2018
Page 2
committee based on criteria as outlined in the RFP. Listed below are the responding firms and
their respective scores:
FIRM
Location Preliminary
Lechowicz + Tseng Municipal Consultants Oakland 60.3
The top three scoring firms were invited to interview with staff and provide a presentation on their
firm, proposal, and approach for meeting the City's needs. At the conclusion of the presentations
and interviews, staff ranked the firms as follows:
Rank FIRM Location
1 Stantec Walnut Creek
2 Black & Veatch Kansas City
3 Raftelis Los Angeles
In accordance with the RFP, staff recommends awarding a contract to Stantec (Exhibit 1). Their
proposal and presentation demonstrated a high technical competency and experience performing
similar services. The proposal contained a clear path toward achieving City goals and objectives
as required by the RFP.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy H (complete water/waste water rate study to ensure adequate resources to
capture critical long-term capital needs).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
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Score
Black & Veatch
Kansas City
89.5
Raftelis
Los Angeles
83.8
Stantec
Walnut Creek
82.6
Robert D. Niehause, Inc.
Santa Barbara
77.9
NBS
Temecula
75.5
FG Solutions
New York City
73.5
Municipal and Financial Services Group
Annapolis
71.6
Lechowicz + Tseng Municipal Consultants Oakland 60.3
The top three scoring firms were invited to interview with staff and provide a presentation on their
firm, proposal, and approach for meeting the City's needs. At the conclusion of the presentations
and interviews, staff ranked the firms as follows:
Rank FIRM Location
1 Stantec Walnut Creek
2 Black & Veatch Kansas City
3 Raftelis Los Angeles
In accordance with the RFP, staff recommends awarding a contract to Stantec (Exhibit 1). Their
proposal and presentation demonstrated a high technical competency and experience performing
similar services. The proposal contained a clear path toward achieving City goals and objectives
as required by the RFP.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy H (complete water/waste water rate study to ensure adequate resources to
capture critical long-term capital needs).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
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Award Agreement to Stantec for a Water
and Sewer Cost of Service Study
July 3, 2018
Page 3
FISCAL IMPACT
Funds are budgeted and will be available in the Water Administration and Engineering Account
(No. 06017645-62300). Funds are estimated to be spent as follows:
Fiscal Year
Amount
FY 2018/19
$113,912
FY 2019/20
$15,000
FY 2020/21
$10,000
TOTAL $138,912
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad iss, Francisco Gutierrez
Executi a Director Executive Director
Public or
ks Agency Finance & Management Services Agency
Exhibit: 1. Agreement
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AGREEMENT TO PERFORM COST OF SERVICE STUDY
FOR WATER AND SEWER ENTERPRISES
THIS AGREEMENT is made and entered into this 3rd -day of July, 2018 by and between Stantec
("Corisultant'), and the City of Santa Ana, a charter city and municipal corporation organized and existing.
under the Constitution and laws of the State of California (" City's.
RECITALS
A. On December 21, 2017, the City issued Request for Proposal No. 17-142, by which it sought
a consultant to perform a cost of service study for the City's water and sewer enterprises.
B: Consultant submitted a responsive proposal that was selected by the City. Consultant
represents that it is able and willing to provide the services described in the scope of work that
was included in RFP No. 17-142 and addendum thereto.
C. In undertaking the performance of this Agreement,. Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this Agreement
will be performed in compliance with such standards as may reasonably be expected from a
professional contracting fain in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and
conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work that was included in
RFP No. 17-142 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A
and incorporated in full.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this
Agreement, the rates and charges identified in Exhibit B. The total sum to be expended under
the term of this Agreement, including any extension periods, shall not exceed $158,000. This
sum is comprised of (1) the base amount of $138,912 and (2) a contingency in the amount of
$19,088 for additional services at the City's sole discretion.
b. Payment by City shall be made within forty-five (45) days following receipt ofproperinvoice
evidencing work performed, subject to City accounting procedures. Payment need not be
made for work which fails to meet the standards of performance set forth in the Recitals and
Scope of Work, which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on July 2, 2021, unless
terminated earlier in accordance with Section 17, below. The tern of this Agreement may be extended for
up to two 1 -year periods upon awriting executed by the City Manager and City Attorney.
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4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et
seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws'),
which require the payment of prevailing wage rates and the performance of other requirements on "public
works" and "maintenance" projects. If the services being performed are part of an applicable "public works"
or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or
more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend,
indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any
claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRATOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create
an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or
control over the professional manner in which Consultant performs the services which are the subject matter
of this Agreement; however, the services to be provided by Consultant shall be provided in a manner
consistent with all applicable standards and regulations governing such services. Consultant shall pay all
salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications,
studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on
computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement
("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a
non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data
which were provided to Consultant by the City. City shall not be limited in any way in its use of the
Documents and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
7 INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall
require its subconsultants, if any, to obtain and maintain insurance as described below:
a, Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection
against claims arising from bodily and personal injury, including death resulting therefrom
and damage to property, resulting from any act or occurrence arising out of Consultant's
operations in the performance of this Agreement, including, without limitation, acts
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involving vehicles. The amounts of insurance shall be not less than the following: single
limit coverage applying to bodily and personal injury, including death resulting therefrom,
and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in
the aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with respect to
insurance or self-insurance programs maintained by the City; and (c) contain standard
separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit of
not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned,
hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Consultant, if Consultant has any employees, is required to be insured against liability for
worker's compensation or to undertake self-insurance. Prior to commencing the performance
of the work under this Agreement, Consultant agrees to obtain and maintain any employer's
liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a Iicensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant pursuant to
this section:
(i) Consultant shall maintain all insurance required above in full force and effect for the
entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled or reduced
in coverage or changed in any other material aspect, by consultant, without thirty (30)
days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this section or
fails or refuses to furnish the City with required proof that insurance has been procured and is
in force and paid for, the City shall have the right, at the City's election, to forthwith terminate
this Agreement. Such termination shall not affect Consultant's right to be paid for its time and
materials expended prior to notification of termination. Consultant waives the right to receive
compensation and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages,
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just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including
death, and claims for property damage, which may arise from the negligent operations of the Consultant or
its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services
described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from
this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of
the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement.
The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City,
including fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation,
restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its representation
in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to
Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of
the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees, for
infringement of any United States' letters patent, traiemark, or copyright contained in the work product or
documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs
incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a
minimum period of three (3) years, or for any longer period required by law, from the date of final payment
to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant
shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and
any other documents created pursuant to this Agreement during regular business hours. Consultant shall
allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a
period of three (3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose
such information except in the performance of this Agreement, and further agrees to exercise the same degree
of care it uses to protect its own information of like importance, but in no event less than reasonable care.
"Confidential Information" shall include all nonpublic information. Confidential information includes not
only written information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant
disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation
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of confidentiality, (d) is required to be disclosed by operation of law, or (e) is independently developed by
the Consultant without reference to information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct or indirect,
which would conflict in any manner with performance of services specified under this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in
writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified
mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this
Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Sox 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
To Consultant: Stantec
1340 Treat Ave. Suite 300
Walnut Creek, CA 94597
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United States
mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax,
communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth
on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For
purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written,
between the parties. In the event of a conflict between the terms of this Agreement and any attachments
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hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the
terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement
acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been
made by any party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant
may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the
City and any such assignment, transfer, delegation or subcontract without the City's prior written consent
shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to
have any of the services which are the subject to this Agreement performed by City personnel or by other
consultants retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party
waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be
deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver
constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination, subject
to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to
the City all work product completed as of such date, and in such case such work product shall
be the property of the City unless prohibited by law, and Consultant consents to the City's use
thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified
in the Recitals of this Agreement.
18. NON -]DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual
orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the
recruitment, selection, training, utilization, promotion, termination or other employment related activities or
in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity
employer and shall comply with all applicable federal, state and local laws and regulations.
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19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and
governed by the laws of the State of California. Both parties further agree that Orange County, California,
shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by
reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and
required by the laws and regulations of the United States, the State of California, the City of Santa Ana and
all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability
to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause
for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held by
the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in
the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:
n M. Funk
Assistant City Attorney
CITY OF SANTA ANA
RAUL GODINEZ II
City Manager
:K�7►Fylf�ftl7cl� Y
Name:
Title:
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25B-11
FOR APPROVAL
Edwin "William" Galvez, P.E.
Acting Executive Director
Public Works Agency
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EXHIBIT A
PROJECT PROPOSAL
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a
PTI -
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A. Cover Letter.....................................................................1
B. Agreement Statement..................................................... 2
C. Firm & Team Experience ................................................ 3
OurTeam.............................................................................. 4
D. Understanding of Need .................................................. 6
Project Understanding...........................................................6
Scope.................................................................................... 7
Task I. Water, Recycled Water and Sanitary Sewer
System Evaluation.............................................................7
Task ll. Cost of Service Rate Model and Scenario
Development...................................................................... 8
Task III. Cost of Service Report ......................................11
Task IV. Public Meetings and Presentations .................. 11
Task V. Contract Kickoff Meeting....................................12
Task VI. Project Management & Coordination................12
Task VII. Midterm Review...............................................12
Task VIII. Value -Added Related Services ....................... 12
E. Relevant Project Experience ........................................ 13
F. Schedule.........................................................................19
G. References..................................................................... 20
Appendix: Resumes..........................................................21
25B-15
A. Cover Letter
® Stantec
City of Santa Ana
Attn: Cesar Barrera
Public Works Agency, City Corporation Yard
215 South Center Avenue, Building A
Santa Ana CA 92703
Re: RFP No. 17-142 — Water and Sewer Enterprise Cost of Service Study
Dear Mr. Barrera and Members of the Selection Committee:
January 23, 2018
We are pleased to present this proposal to conduct a water and sewer cost of service study for the City of Santa Ana
(City). Our team understands that the success of your utility is often Judged on how well you avoid financial
turmoil and legal challenges while you continue to invest in your assets and deliver great services. A
financial plan and rate analysis from Stantec helps you identify difficulties in advance, analyze your options and plot
the course for a safe arrival at your future.
Our project team is uniquely qualified to assist the City in this Important study. Our Project Manager, Mark
Hildebrand, has 16 years of utility rate consulting experience in California. He is also an expert in the legal landscape
for water rate -setting in California and has had articles published on the implications of Proposition 218 on utility rate
making. He will serve as your main point of contact during proposal evaluation as well as during the project. Our
Regional Advisor, John Moynier, is based in our Irvine office, and has a long history of working as a trusted advisor to
local public utilities, including a number of Orange County water and wastewater agencies.
We have teamed with CV Strategies (a frequent partner to Stantec on similar projects) to provide translation services
and potentially provide public outreach (as a value-added service if requested by the City).
Mr. Hildebrand and a number of his colleagues are currently serving on the AWWA Rates and Charges Committee
where they are actively involved In developing the industry standards for rate setting, as published in AW WA's
Manual Mt — Principles of Water Rates, Fees and Charges. This experience means we bring industry best practices
to our approach to the City in the form of financial forecasting, cost of service, and rate making.
Stantec Consulting Services Inc. (Stantec) is a publicly traded corporation, and Mr. Hildebrand has the authority to
make legally binding commitments for Stantec.
If you have any questions, please do not hesitate to contact us.
Sincerely,
ark Rildebrand
Project Manager & Contracting Authority
Mark.Hildebrand@Stantec.com
1340 Treat Ave. Suite 300 Walnut Creek, CA 94597
(510) 316-0621
City of Santa Ana California I water and Sewer Enterprise Cost of Sw&e Study
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B. Agreement Statement
We have reviewed the Standard Agreement Included In the RFP and accept the terms and conditions
as written.
r'
Csy at Saha Ana, CalUmMa I Weta end Sewer Erdaprlse Cost otSmIce Study
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stem s
C. Firm & Team Experience
At Stantec we're financial and management consultants, designers, engineers, scientists, and project
managers, innovating together at the intersection of community, creativity, and client relationships.
Balancing these priorities results in projects that advance the quality of life in communities across the
globe.
For the City of Santa Ana, members of our Financial Services Practice will complete all work for the
study. We have completed well over 1,000 financial and rate related studies for clients around the
country.
Our group includes 34 professionals with a range of experience In the municipal financial
sector, totaling over 300 years of experience. We have seven consultants with over 20 years of
Industry experience. The combination of our diverse backgrounds and experience has made us who
we are today— a trusted source of independent and objective financial management consulting to local
governments and utilities throughout the country.
City of Santa Ana, cathode I Water and Sewer Enterprise Cost or Service Study
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It is this deep bench of experience that brings value to your project. As a group, we work together and
learn from each other's experiences. This sharing of knowledge and expertise will be brought to your
project as well. You can be assured that our team will develop a comprehensive and balanced solution
to this study.
Our Team
We are pleased to present the City with a complete and well-rounded project team, including experts
in the field of water, sewer and recycled rate design, cost of service and the requirements of
Proposition 218. Our carefully selected team has a depth of experience in each service requested by
the City. We have structured our project team with members who are particularly strong in:
• Multi -Year Financial Management Plans. Our financial planning platform was designed
for systems of similar size operated by local government agencies, including capital and
operations & maintenance expense budgeting, grant funding, and financial best practices
relative to reserve policies, capital funding (debt levels), and rate adjustments.
• Cost -based Rates. We develop rates that clearly allocate costs to customers based on
real design criteria and usage characteristics. Our approach will yield fair and equitable
rates for each class of customer.
• Robust and Defensible Rate Design. We lead the Industry in rate structure concepts that
address specific local policy objectives (such as conservation, affordability, and fixed cost
recovery/revenue stability) while conforming to accepted industry practice and legal
precedent. This is something that we've been doing since well before the infamous San
Juan Capistrano decision (Prop 218 court case).
• Rate Structures that Promote Conservation while maintaining financial stability, and are
founded in the strength of multiple years of your entire billing database, notjust a
"representative sample" as often used in less diligent approaches.
• The clarity of our communications are second to none. In addition, we are prepared to
team with CV Strategies, which is a well-established strategic communications firm that is
known for their compelling public outreach campaigns on water and wastewater issues.
They possess the skills on how to captivate target audiences in creative and engaging
ways with otherwise complex information.
Our Financial Services practice has over 30 professional consultants qualified to provide the requested
services to the City in the rare situation that a substitute team member be required. Moreover, we have
team members who will dedicate a significant portion of their time to quality assurance and quality
control reviews in order to provide internal auditing of the work products we prepare for the City.
The organization chart and corresponding table outline the key members of our team and their role in
providing the requested services. Resumes are presented in the appendix.
Cdy d Sada Ana. California I water and Sewer Enterprise Cost of Service Study
25B-22
Sanac a
City of Dixon
Regional Advisor Ir Project Manager
John Moynier I Mark Hildebrand Public Outreach
Erin Gilhuly
Quality Advisor cv strategies
Andrew Burnham
Sr. Project Consultant
Benjamin Stewart
Financial Analyst
Katie Morrissey
Team Member
Role in.ProjpctDevoted
to
CityysStudy
Responsibilitfies
Main point of contact for the City and
Mark Hildebrand
Project Manager
50 %p
all contract -related matters; lead
cortsalt'aml at alf meetirs@Vftufto
presentations.
John Moynier
Regional Advisor
10%
Client services relationship and local
knowledge.
Quality control reviews with team for -
orAndrew
An. drewBurnham
Quality Advisor.
10%
data and models; quality assurance
reviews of the, methodologies
utilized. Backup Project Manager.
Lead modeler and working at the
Benjamin Stewart
Sr. Project Consultant
60%
direction of the Project Manager to
prepare deliverables.
Working at the direction of the Sr.
Katie Morrissey
Financial Analyst
60%
Consultant to assist with data entry
and other modeling tasks.
Public Outreach
As -needed public engagement,
Erin Gilhuly
Subconsuitant
30%
community relations and Image
enhancement services.
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stantec 5
C,
D. Understanding of Need
This section presents our understanding of the requested study, an outline of our anticipated approach
including tasks that will be completed, and suggestions for value -add services that our team can
provide.
Projecf Understanding
The City of Santa Ana was incorporated in 1886 and has a population of approximately 334,000. The
City's Water and Sewer Enterprises are operated through the Department of Public Works. The Water
Enterprise serves potable and reclaimed water to residential, commercial, industrial, institutional and
irrigation customers. The majority of the City's water supply comes from local groundwater (as
managed by OCWD) while about 30 — 35% is imported water that Is purchased from the Metropolitan
Water District of Southern California (MWD). The City purchases (then sells) recycled water from
OCWD, whose costs are billed both annually and regularly. The Sewer Enterprise collects and
transports all sanitary flow to the Orange County Sanitation District (OCSD), which bills customers
separately for treatment services on the property tax roll.
The last Water, Sewer and Recycled water rate study was completed in 2014 and included a
comprehensive analysis of the systems' rehabilitation and replacement needs. The current study (to be
completed by September 2018) will independently review the cost -of -service basis of the current rates
and implement a new 5 -year rate schedule by July 2019. This current cost -of -service review will focus
on the balance of fixed versus variable revenue and compliance with applicable (and evolving) law.
Similar to other utilities in Orange County, as well as the rest of the State, the water demand in Santa
Ana has declined for a myriad of reasons. Regardless of the cause of those declines, Stantec
understands that the City desires a financial plan and rate structure that protects the City from the
revenue swings that can accompany changes in water demand. The City's current water rates collect
less than 20% of revenue through a fixed source, which is relatively low compared to the rest of the
industry. As part of this study, and at no additional cost, Stantec will examine the benefits of adopting
drought rates as a hedge against unknown future water demands (see Task II.c).
Stantec will recommend any adjustments that are necessary to financially and legally protect the City
and its ratepayers. The rate plan will equitably provide for all utility costs while minimizing financial
Impacts to customers. As a nationally -recognized water and wastewater engineering firm, Stantec is
uniquely positioned to help the City to frame the value of proposed water system improvements and
replacements and how those costs will benefit customers.
As part of this study, Stantec will evaluate existing O&M costs and project future costs based on current
levels as well as any changes in service levels. We will work with City staff to determine if existing
O&M costs are aligned with the levels of service to customers. Again, Stantec is uniquely positioned to
evaluate the City's service levels and costs through our proprietary benchmarking database (see
Task Il.e).
This study will also take a close look at the City's water rate structure within the context of California
law, especially In light of the San Juan Capistrano court case which has "raised the bar" on the level of
CityofSanleAna. Cardomla I Weler end Sewer Enterprba Castor Service Study
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Slan&C 6
explanation required from rate reports. For example, in reviewing the Citys 2014 water rate study
report (1) there doesn't appear to be a justification for the per-unit charge for multifamily residences, (2)
the OCWD "pass-through" formula isn't explained, and (3) the recycled water rates (which are lower
than potable water rates) are not fully explained. While it is possible that all of these elements have an
equitable basis, there is insufficient documentation. And Insufficient documentation is the root cause of
most successful Proposition 218 lawsuits. At Stantec, we are proud to say that we have been providing
thorough and defensible deliverables (ultimately the "administrative record" in court) since before the
San Juan Capistrano case made it the "new standard".
Finally, because we recognized that this engagement includes a mid-term review (Task VII), we will be
particularly attentive to developing financial models that can be efficiently populated with updated O&M
and capital spending data (as is part of the standard added value that we provide to our clients).
Scope
Based on our understanding of the City and the requested services, we propose to complete the
following tasks. The schedule in Section F and the Fee in Section H correspond with these tasks.
Task I. Water, Recycled Water and Sanitary Sewer System Evaluation
To initialize the study we will submit a data request to the City. Shortly thereafter, we will conduct a
Project Kickoff Meeting with staff to:
✓ Discuss key issues, roles and responsibilities
✓ Confirm study objectives and further explore project drivers such as revenue stability
✓ Confirm data requirements and discuss the data already received
✓ Finalize the project schedule, including key milestone dates and deliverables
Once all data has been received, we will review it in detail. This will include a review of master plan
documents, historical performance, financial data, prior studies, capital plans, budgets and service
agreements. Follow-up calls with staff will be made to ensure full understanding of all data received.
We will perform a detailed review of the data pertaining to the water, recycled water and sewer
enterprises. Based on our review of all applicable data, Stantec shall Identify any cost of service gaps
or discrepancies between the existing rate structures, the projected maintenance, operations and
capital spending plans and the effects of drought and associated reduced water consumption demands.
This summary will also identify the strategy that Stantec proposes to use to address any cost of service
gaps identified.
Meetings Kickoff Meeting
Deliverables Existing Cost of Service Summary Technical Memo (print and
electronic)
City of Santa Ma, Califomia I Water and Sewer Enterprise Coll of Service Study
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Stantec 7
Task II. Cost of Service Rate Model and Scenario Development
Task II will be the bulk of our financial analysis, during which we will identify revenue requirements,
analyze cost of service, and develop rate design alternatives for the water, recycled water, and sewer
systems, as well as evaluate the City's miscellaneous fees, assess service levels, and conduct
benchmarking/surveying.
Task Il.a - Revenue Requirements
We use our revenue sufficiency and financial planning module to develop a 10 -year financial
management plan for both enterprise funds, including projected annual revenue requirements and rate
adjustments. This module allows examination of historical operating expenses, growth and
consumption trends, alternative capital improvement spending levels, debt service coverage ratios,
levels of operating and capital reserves, and other financial policies/goals that affect the revenue
requirements of the funds.
Demand Projections. In addition to evaluating financial goals and objectives, we will also evaluate
alternative demand projections, cost escalation factors, changes in usage patterns, elasticity of
customer demand in response to rate increases, and other variables that could affect the financial
performance of the enterprises, including separately identifying portions of the utility system revenues
that fund utility system operating costs.
One item of particular importance is the projection of volumetric sales. Water use patterns are
influenced by price signals, and change in customer behavior can also be affected by other non -price
factors, such as rainfall (as evidenced by the recent drought), conservation programs (as evidenced by
reactions to the Governor's drought declaration in 2015), and economic conditions (as evidenced by the
recent recession). We will analyze probable ranges of demand changes in response to different
degrees of rate increases, weather patterns, rate structure changes, etc.
Capital Spending Scenarios. Our tools are
particularly adept and showing the rate
impact of comparative capital spending
scenarios. Our team is equally adept at
examining the age and condition of your
system to understand whether the currently
level of capital spending is sufficient to keep
pace with the depreciation of the system's
assets. We will work with staff to develop a
series of comparative capital spending
scenarios that can be presented to
stakeholders for consideration.
Funding Plan. For all scenarios reviewed, the financial planning module will develop a funding plan,
including the identification of the amount, timing, and type of borrowing required as may be necessary
(debt scenarios). We will examine each enterprise fund's use of debt financing for capital improvements
and assess the impact of current levels of debt financing, as well as building a financing scenario to
support the City in maintaining a proper balance for debt coverage and rate stabilization overthe study
period.
Ofty d Santa Ana, Calil mia I Water and Sewer Enterprise Cost of Service Study
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StaNec 8
Reserves. Closely related to this analysis is an examination of adequacy of reserves for operating and
capital projects. Adequate reserves are fundamental to achieving financial stability, and can help some
systems to avoid sudden or disruptive rate adjustments in the face of unanticipated operating or capital
needs. We will examine each enterprises' fund balances and incorporate these balances and
alternative reserve policies into the interactive planning process and the conversations we will have
regarding financial sustainability.
Stantec will work interactively with City staff to validate our financial planning findings during a
Financial Planning Validation Workshop.
Task Il.b - Cost of Service
We Identify the most appropriate Prop 218 -compliant cost -of -service allocation methodologies and rate
structures based upon available data, legal requirements, system configuration, service agreements,
resources, customer base, demand and usage characteristics, local practice, and public policy
objectives. We then customize the cost allocation module to employ the identified methodologies and
concepts best suited for each utility system. We will evaluate the behavior of various customer classes
and discuss option, as appropriate, of adding a customer class or combining existing customer classes.
At the conclusion of the cost allocation portion of the analysis, we compare the resulting allocation of
revenue requirements to the revenue generated by the current rates for each customer class. To the
extent current revenue recovery levels are not in line with the results of the cost of service allocation
analysis, we evaluate alternative levels of revenue recovery by class of customer within the rate
structure analysis that would better comport with the identified cost of service allocations.
Stantec will work interactively with City staff to validate our cost of service findings during a Cost of
Service Workshop.
Task Il.c - Rate Design
We will review of the City's current rate structures and collaborate with City staff to understand the
options of alternative rate structures. The rate structure will be evaluated (including a review and
analysis of current block sizes and seasonal rate differentials) to determine if they may better serve the
City's fiscal stability and/or public policy objectives relating to fixed cost recovery, economic
development, and affordability, while ensuring a fair and equitable distribution of costs, and
conformance to accepted industry practice, legal precedent, and terms of any service agreements. As
part of this effort, we will be evaluating the distribution of costs between the fixed and variable
components of the rate structure, and will make recommendations that are consistentwith your cost
recovery objectives.
In addition to standard rates, Stantec proposes to develop a drought rate schedule for the City.
Drought rates are alternative rate schedules that are adopted and then implemented in the event of a
drought (as declared by City Council). Drought rates are a powerful tool against revenue shortfalls
during droughts. Interestingly, drought rates don't always involve a change in the unit rate for water,
but rather sometimes the adjustment is to the allocation of water for various tiered rates.
City of Santa Ana, California I Wale mil Sewer Enterprise Cort of Service Smdy
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Sweec 9
A critical element to evaluating a rate design option is understanding the sensitivity of rate revenue to
changes in key variables such as water consumption, the cost of supply water, regulatory requirements,
and economic conditions. Stantec's rate design models are adept at running sensitivity analysis
because we use comprehensive billing data which allows us to incorporate features such as price
elasticity of demand.
By combining the concepts of
conservation -based tiered rates with
affordability concepts, Stantec has
been able to lower the monthly bill
for low water user, even In the face
of general rate revenue increases.
Stantec's review of the City rate design will also include
an assessment of the current formula that Is utilized to
pass-through costs from water purveyors. Stantec will
make adjustments as necessary and capture the formula
in a "Pass-through adjustment calculator" in MS Excel.
Affordability—The City has also requested strategies to
provide rates that reduce the economic impact of utility
costs on elderly or low-income customers. Stantec leads
the industry in our focus on the affordability challenge that
is facing water utilities. Stantec has found innovative and legal approaches to rate design that will
fiscally reward consumers for conserving water while collecting revenue for the City's conservation
program from those who are wasteful. We have also developed a unique approach to evaluating the
affordability of your rates — WARlTm for weighted average residential index. This approach allows our
clients to examine concerns at micro levels throughout their service area and tailor programs to meet
the needs of their low-income residents.
Stantec will work with City staff to finalize rate structure decisions during a Rate Design Workshop.
Task Il.d - Evaluate Miscellaneous Fees
During this portion of the study, we will review the City's existing fees and utility operations to determine
if the fees are appropriate and whether any additional fees or charges are warranted to compensate the
enterprises for services rendered, based upon our knowledge of accepted national and local practices.
Task Il.e - Survey and Benchmarking
Stantec will conduct a survey that provides a clear comparison of the existing and proposed rates to the
rates being charged by all other utilities within Orange County. In our experience, we have found that
such surveys are invaluable for communicating with City Council and the public.
As a value -add (and for no additional cost), we propose to conduct a benchmarking analysis that
compares key operations metrics to similar utilities in the area based on published and proprietary
Industry metrics and researched performance data. Stantec has developed the largest reliable
database of utility financial metrics in the United States from over 500 agencies. Called UtilitiWise, we
use this data to benchmark our clients' financial performance to industry averages or their peers. These
data give our clients perspective on what 'good" looks like in our unique municipal water sector.
Utilitiwise also allows us to prepare a comparison of current utility system costs relative to service
levels. Benchmarking can be used to assess performance objectively; expose potential areas for
improvement; identify effective processes or management strategies, with a view to their adoption; and
test whether tactics have been successful.
C ty of Soma Ana Cardorma I Water and Sewer Enterprise Cost or Service Study
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Swim 10
Financial Planning Workshop
Cost of Service Workshop
Rate Design Workshop
Preliminary results as presented in Workshop handouts
Pass-through adjustment calculator in MS Excel
Utility Survey (to be documented in final report)
Benchmarking Results (to be documented in final report
Task III. Cost of Service Report
Stantec produces detailed and transparent documentation of our analysis. And the reason that we
spend extra time on our reports Isn't just for our clients; we also do it for our own peace of mind. The
final report to a rate study becomes a tremendously Important legal document that will play a pivotal
role in the outcome of any legal challenges that may be levied against the City (which is an increasingly
common occurrence these days).
We will first prepare a draft for your review, and once comments are received, we will incorporate them
Into a final report. The report provides a simplified and straightforward synopsis of the analysis, and
includes appendices that contain a series of graphs, charts, and tables that provide the supporting
details of the study described in the body of the report. The report will include a stand-alone Executive
Summary for distribution, which often serves as an effective communication tool with stakeholders.
As previously mentioned, our Report will include results from the utility survey, as well as relevant
benchmarking results.
In addition to the report, we will also prepare a Proposition 218 Notification (in English, Spanish and
Vietnamese).
N/A
Defiverables Draft Report
Final Report
Proposition 218 Compliant Notices (3 languages)
Task IV. Public Meetings and Presentations
Public support for rate changes depends on whether or not the public perceives the rates as fair. This
perception depends, amongst other things, on the clarity of presentations and discussions at public
hearings. Minor misunderstandings of the underlying rationale for a selected approach can cause
disproportionate dissatisfaction with the proposed rates. By engaging the Council at the beginning of
the project and then again in the finalization of the rate design will give these community leaders an
advance understanding of the rates and make subsequent public discourse less confused
Prop 218 Process. Stantec will assist the City with the rate approval process, Including presentations
to Council, preparing testimonies for rate hearings, and presenting at those rate hearings. The
presentations are critical not just to comply with Prop 218 noticing requirements, but also to generate
acceptance of the study recommendations.
City of Sarda Ana Cal'don la I Water and sexy Enterprise Cost of Sero Study
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CV Strategies will assist staff in the preparation of the Prop 218 Notification letter, including having the
notification prepared in English, Spanish and Vietnamese.
Participation in
and general pu
Copies of press
Task V. Contract Kickoff Meeting
to six (6) meetings with staff, Mayor, Council
As requested by the RFP, Stantec will attend one (1) Contract Kickoff meeting at the City's Corporate
Yard, at which City staff will share contact information, safety and security protocols.
Contract Kick -Off Meeting with City Staff
Final Protect Schedule
Task VI. Project Management & Coordination
Mark Hildebrand will manage our project team, including scheduling, invoicing, and all meetings and
deliverables. We will invoice the City on a monthly basis and will include a summary of the tasks,
results and progress as part of each invoice.
Task VII. Midterm Review
Following the initial study completed In the tasks above, we will perform a midterm review in either year
2 or 3 of the implemented 5 -year rate plan. This will include an update to the revenue requirements and
a review of the cost of service and rate design elements to evaluate the performance at that point in
time. Should adjustments be required, we will provide the necessary documentation, including
Proposition 218 notices. The review will Include an addendum to the initial report.
Stantec's financial models will be highly tailored to the City's financial reports, therefore updating the
models with new financial data during the midterm review will be efficient and repeatable.
Task VIII. Value -Added Related Services
Stantec offers a variety of rate -related services that are included in our basic price proposal and
described in the text above. This includes utilization of our Utilitiwise database (see Task II.e) and
development of drought rates (see Task Il.c).
Our proposed team includes CV Strategies to provide translation services for the Proposition 218
Notification. In addition, CV Strategies Is available to provide additional customer education or to
develop an outreach program. These services would be in addition to Stantec's standard (top quality)
engagement of Council over the course of the project.
Cly d sate Arq Calimda I water aid Sewer ENerprise Cost of Service study
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Stmuec 12
E. Relevant Project Experience
The following pages provide descriptions of key projects completed for public agencies in California
within the past five years. Presented thereafter is a table that present a selection of similar experience
with rate studies and revenue programs for clients in California and throughout the county.
Dates of Service: 2015 — Present
Project Team: Mark Hildebrand, Matt
Freiberg, Ben Stewart
Client Contact: Joone Lopez, General
Manager;jlopez@mnwd.com; (949)
448-4071; 27500 La Paz Rd. Laguna
Niguel, CA 9287
Moulton Nigel, CA
Comprehensive Water, Sewer and Recycled Water Rate Study
The Moulton Niguel Water District is a retail water, wastewater and recycled water purveyor located in
Orange County, CA. The district indirectly purchases wholesale water that originates from Colorado
River California Aqueduct. In 2014, the state of California issued drought state of emergency
declarations in response to record -low water levels in California's rivers and reservoirs, thereby
Impacting the cost of imported water and the availability of water supplies.
Our team worked with the district to develop budget based water rates, recycled water rates, and
wastewater rates that would enable the district to (1) recover projected operating cost increases; (2)
continue to repair and replace the district's aging infrastructure; (3) maintain the financial stability of the
utilities; (4) avoid the depletion of reserves; and (5) comply with regulatory and legal requirements.
Moulton Niguel's water rates are budget -based rates. Residential customers are given an indoor and an
outdoor water budget for the first two tiers, respectively, and then three additional tiers which are used
to fund the conservation program and peaking costs. Commercial customers' water budgets are
calculated based on a three-year rolling average of monthly water use. Irrigation and recycled water
customers' water budgets are calculated in the same manners as residential outdoor water budgets.
Stantec calculated a monthly fire protection charge for properties with private fire suppression systems.
In response to the drought, Stantec helped the district shape water shortage rates that complement the
district's water shortage contingency plan, which adjusts customers' assigned water budgets during
specified stages. During Stages 2-5, any customer who uses water In excess of their calculated water
budget is required to pay a unit -based administrative penalty in addition to the standard volumetric
charge. The wastewater rates were structured to recover the costs to operate and maintain the
wastewater collection system and to pay wholesale costs for treating and disposing of its wastewater.
City of Santa Ana. Catifonda I Water and Sewer Enterprise Cwt of Service Study
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Stantec 13
Dates of Service: 2014 — Present
Project Team: Mark Hildebrand, Matt
Freiberg, Ben Stewart, Efin Gilhuly (CV
Strategies)
Client Contact: Kay Godbey, Director
of Finance; kgodbey@cvwd.org; (760)
398-2661 ext. 2240; 75515 Hovley
Lane, East Palm Desert, CA 92260
Coachella Valley Water District, CA
Potable Water, Recycled Water, Canal Water, Sewer, and Replenishment
Program Rate Study
Coachella Valley Water District (CVWD) is a large and complex utility that services 1,000 square miles
of California land and providing a myriad of utility services, including the delivery of Irrigation and
domestic (potable) water, collecting and recycling wastewater, managing stormwater, and importing
water to replenish its groundwater basin.
Stantec been working collaboratively with CVWD staff and the District's Board for over 3 years to
develop a series of recommendations that have overhauled the manner in which the District charges its
customers for services. A comprehensive was needed to address the historical complexities of the
(then) existing rates, which were based on decades of undocumented Board policy decisions,
interdepartmental agreements for cost sharing, legal intricacies tied to water rights, service area
acquisitions, the sharing of mitigation costs among utilities due to past legal action, and aquifers that
have a poorly understood hydraulic relationship. Recommendations included the elimination
(simplification) of different service areas rates, the merging of three separate replenishment programs
into a single program and fund, strengthening the cost -of -service foundation for all rates, and the use of
more transparent rate charge methodologies for capacity charges.
Armed with robust rates, Coachella Valley Water District can now focus its attention on providing
outstanding service to its customers and delivering its ambitious capital program.
When our work first began, the District's primary goal was to fund their long-term needs. With the value
brought by Stantec, the District how has the peace of mind of equitable and transparent rates, robust
rate revenue, fair allocation of costs among its various utilities, and improved relations with its customer
base.
City of Santa Ana, Cardania I Water and Sever Enterprise Cost of Service Study
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Stantec 14
City of Bakersfield, CA
Water Rate Study
Dates of Service: 2017
Project Team: Mark Hildebrand, Matt
Freiberg, Ben Stewart
Client Contact: Mr. Nelson Smith,
Finance Director;
nsmith@bakersfieldcity.us; (661) 326-
3740; 1600 Truxtun Ave. Bakersfield,
CA 93301
The City of Bakersfield (City) engaged Stantec Consulting to study the finances of the City's Domestic
Water Fund and develop recommendations for updating the Domestic Water Rates. The study was
primarily a long-range financial plan with recommended rate revenue adjustments in response to
changes in drinking water regulations (see below), and also Included recommendations regarding cost
of service, rate design, and financial policies for the Domestic Water Fund.
In early March 2017, the State Water Resources Control Board Division of Drinking Water (DDW)
issued a Notice of Proposed Rulemaking for a new maximum contaminant level for the synthetic
organic chemical 1,2,3-trichloropropane (TCP). The City was expected to begin treatment of TCP at 41
wells for a capital cost of approximately $55 million (the majority of which would be financed with two
Water Revenue Bonds) and an estimated additional $5 million in annual operating costs.
In order to evaluate the long-term financial sustainability of the Domestic Water Fund, Stantec
evaluated the utilitys revenues and expenses in a five-year financial plan. In addition to accounting for
operating costs, capital spending, and projected debt service, the financial plan also accounts for non -
rate revenue, reserve targets, and financial performance metrics (specifically, the debt service
coverage ratio).
Notably, this project was completed in 3 weeks. This means that Stantec created a financial model that
mirrored the entire Domestic Water Fund, met with city staff on several occasions, developed
recommendations, and wrote a report in 15 business days. This project is a testament to the efficiency
of our finance team, the effectiveness of our tools, and our willingness to be responsive to our clients'
needs.
My of Santa Ana Calitomia I Water and Sever Enterprise Cost of Service Study
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Stamm IS
--� Dates of Service: 206 - 2017
S Project Team: Mark Hildebrand, Dave
Hyder
Client Contact: Mr. Chad Blais, Public
Works Director, cblais@ci.norco.ca.us;
a4? (951) 270-5678 2870 Clark Avenue
Norco, CA 92860
City of Norco, CA
Water and Sewer Rate Analysis
The City of Norco provides water and sewer service to a population of approximately 25,000 in
Riverside County. In addition to retail potable water services, the City also provides wholesale water
services to the Santa Ana River Water Company and uses a regional approach as a cost effective way
to treat wastewater.
Stantec completed a rate study and subsequent updates that addresses the revenue volatility
experienced by the City during the recent drought. The City's goal was to ensure stable revenue for Its
fixed costs.
Our team conduct a rate study, including rates designed to fund the utility's long-term projected cost of
providing services.while also providing a reasonable and prudent balance of revenue stability, and
complying with the substantive requirements of California Constitution Article XIII D, Section 6 (Prop
218). It was determined that Norco would implement a relatively high fixed charge and uniform rates in
order to ensure stable revenue.
Cry of Santa Ana CaUfomia I Water aM Sewer Enterprise Cost of Service Study
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Stanteo 16
Dates of Service: 2016 - Present
Project Team: Mark Hildebrand,
Matt Freiberg, Ben Stewart, Edn
Gilhuly (CV Strategies)
Client Contact: Mr. Steve
Wickstrum, General Manager,
swickstrum@casitaswater.com,
(805) 649-2251, 1055 Ventura
Avenue Oak View, CA 93022
Casitas Municipal Water District, California
Water Rate Study
We recently completed a comprehensive water rate study for the District, inclusive of a multi-year
financial plan, cost of service allocation, and rate structure analysis. Using the financial module of our
Interactive modeling system, we developed several alternative multi-year financial management plans
and corresponding water rate revenue adjustment plans which we reviewed in interactive work sessions
with District staff.
Aside from the detailed financial planning, cost of service and rate design analysis, Stantec remained
focused on the District concern that the previous rate failed to communicate the underlying reasoning for
the rate recommendations. Our team was proactive in directly engaging the Board to develop the basis
for the financial planning assumption and the rate design policies. Credibility was achieved through the
clarity of our recommendations and the transparency of our process.
Finally, we reviewed the District's existing rate structure and developed modifications to ensure that the
District rate structure conformed to the requirements of Proposition 218. Stantec was able to meet this
standard while also while achieving the District's policy objectives.
As part of this study we teamed with a communications firm that held special outreach meetings with
stakeholders and customers of concern.
Ultimately the rate recommendations were adopted unanimously by the Board, with the consensus being
that the presentation of the information and the project report was the best that the Board had seen for a
rate study.
City of Santa Ana, Calftnia I Water and Sewer Entegnise Cast of Service Study Stm@c 17
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CA
Casitas Mmicipal Water District
O
O
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•
•
0
•
•
•
O
0
•
CA
Cityof Alameda
0
•
•
0
0
•
•
•
•
•
•
•
CA
Cilyof Bakersfield
•
0
O
•
0
•
O
•
CA
Cilyof Coachella
0
0
0
•
0 O
O
O
•
•
•
•
•
0
•
CA
City of Corona
0
0
•
•
O
0
•
•
•
O
O
•
CA
Fugerton
•
•
•
•
O
•
•
•
0
0
CA
City of Greenfield
o
•
•
•
o
•
0
•
0
0
CA
City of Huntington Beach
0
•
•
•
0
0
•
•
•
o
CA
Cilyof Merced
•
•
•
•
0
O
0
•
O
0
CA
Cilyof Newport Beach
0
•
•
•
O
0
•
•
•
CA
Cilyof Norco
•
0
0
0
0
•
0
•
•
•
•
0
CA
City of Pomona
•
0
•
0
0
0
0
•
•
•
0
0
•
CA
Cityof Richmond
•
•
•
0
0
0
•
•
0
0
CA
CityofRidgecrest
0
•
•
0
O
o
•
•
o
•
CA
City of San Diego
•
•
0
0
0
O
o
•
•
CA
City of Ville
0
0
•
O
0
•
0
•
0
0
•
•
CA
Coachella Valley Water District
•
0
•
•
0
0
O
•
•
0
0
•
0
CA
Eastern Municipal Water District
•
•
0
0
0
0
0
•
O
CA
Indian Wells Valley Water District
0
0
0
0
••
0
e
0
a
CA
Indio Water Authority
0
0
0
0
0.
0
0•••
0
0
0•
CA
Moulton Mquel Water District
0
0
•
•
•
•
0
•
0
•
0
•
CA
Ross Valley Sanilalion District
•
•
0
•
•
CA
Soquel Creek Water District
•
0
0
0
0
0
•
•
•
0
0
0
CA
West Valley SanBation District
0
•
0
0
0
0
0
CA
Western Municipal Water District
O
0
0
•
0
O
OR
Cilyof MIwaukie
•
0
0
0
AZ
City of Peoria
0
0
0
0
0
0
0
AZ
City of Tempe
0.
0
0••
0
0
0
0
0
AZ
Town of Gilbert
0
0
0
O
0
0
0
0
0
0
NM
Albuquerque-BemalOo Co. Water Auth.
0
0
0
0
0
0
0
0
0
0
0
0
NM
City of Las Cruces
0
0.
0
0
0
0
0
0
0
City of Santa Ana. California I Water and Sewer Enterprise Cost of Service Study staalec 18
25B-38
F. Schedule
Based on the scope of services and tasks identified herein, we have prepared the following project
schedule. We have the capacity and available resources to complete this study within this timeframe.
We have dedicated the necessary personnel to make the City and this study a top priority.
The schedule below presents a slightly more accelerated timeline than the City has stated in
Addendum #1 to the RFP. Please note that the cost of service report will be completed before the City's
September 2018 deadline. This will allow ample time for the Proposition 218 Hearing process before
the rate implementation date of July 1, 2019. As part of our Contract Kickoff Meeting in early March, we
will collaborate with City staff and management to develop a final project schedule.
The Midterm Review (Task VII) will be conducted in either Year 2 or 3 of the rate structure plan. Any
additional services identified as part of Task VIII will be conducted following the completed of the
services identified above.
Gly of Santa Ana, califomia I Water and Sewer Er ferprlse Cosl of Servce Study
25B-40
Suntee 19
w
G. References
This section includes references for 3 public entities for which our team has performed similar work
within the past five (5) years.
Ms. Joone Lopez
General Manager, Moulton Niguel Water District
ilooez(a)mnwd.com
(949) 448-4071
27500 La Paz Rd.
Laguna Niguel, CA 9267
Ms. Kay God bey
Director of Finance, Coachella Valley Water District
kgodbey(@cvwd.org
(760) 398-2661 ext. 2240
75515 Hovley Lane
East Palm Desert, CA 92260
Mr. Nelson Smith
Finance Director, City of Bakersfield, CA
nsmith(o)bakersfieldcitv.us
(661) 326-3740
1600 Truxtun Ave.
Bakersfield, CA 93301
City of Santa Ma, Cawonva I Waley and Sever Enterprise Cost W Sere Study
25B-42
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Appendix: Resumes
Resumes for all project team members identified in Section C are presented on the following pages.
City d Santa Ana, Caldomla I Wale and Seater Enterprise Cost of Service Study
25B-44
Stanlac 21
Education
MESM, University of California Santa
Barbara
BS, University of California Berkeley
Qualifications S Memberships
American Water Works Association
(AW WA)
Water Environment Federation (WEF)
Cal -Nevada Section of the AW WA and
WEF
Change Management Certification
Mark Hildebrand
Project Manager
Mark is a finance and rate consultant who bridges the disciplines of
financial analysis, business strategy, and organizational
optimization. He has performed scores of water, wastewater, and
recycled water rate studies for both large and small utilities. Mr.
Hildebrand is an expert In Proposition 218 and California's legal
requirements regarding utility rate-setfing. He has been published
by the AW WA Journal for articles addressing the challenges of
conservation pricing in California. Other specialties include utility
privatization, strategic business planning, alternative project
delivery (APD), organizational assessments, and change
management.
Mr. Hildebrand is currently involved in projects for the City of
Ridgecrest, the City of Bakersfield and several projects in area of
Riverside County.
Publications b Presentations
AW WA's Annual Conference and Exhibit. Can Conservation Rates
be Tied to the Cost to Serve?, 2017.
AWWA CA— NEV Spring Symposium. Altemative Experiences:
Lessons learned from alternative project delivery (APD) in
California, 2012.
Utility Management Conference. Cost -of -Service Based
Conservation Rates — Evolving from Art to Science, 2017.
AW WA Annual Conference and Exposition. Removing the
shackles from Rate Design: Lessons learned from CTA v. City of
San Juan Capistrano, 2015.
Utility Management Conference. Do the Right Thing: Selecting the
Right Project Delivery Method, 2018.
Proceedings, Annual Conference of the California Stormwater
Quality Association (CASQA). Stornwater Program Funding
Options and Restrictions, 2010.
Journal of the American Water Works Association, Vol. 101, No. 4
(Lead Author). Conservation Rates Made Legal: Water Budgets
and California Law, 2009.
cry of Saha Ana Califmia I Water end Sewer Enterprise Cost of Servte Study
25B-45
Project Experience
Moulton Niguel Water District, California
Project Manager in delivering a water, sewer and recycled water
financial plan, cost -of -service analysis, and water budget based
rate design project Work Included conforming large volumes of
billing data for water budget -based rates, developing financial
models, revenue sufficiency evaluation, debt and bond Issuance
evaluation (financial strategy), long term financial forecasting,
drought rale policies.
Coachella Valley Water District, California
Mark Is currently Project Manager for a water, sewer, recycled
water, canal (rogation) water, and replenishment program rate
study. The scope of work includes a 10 -year financial plan, cost -of -
service analysis, and water budget rate design. Analysis
specifically targets the District's debt strategy, a drought surcharge
policy, and restructuring historical Irrigation water rates. All work
are respecting the requirements of Prop 218.
Client: Cashes Municipal Water District
Project Manager In delivering a comprehensive waterfinancial
plan, cost -of -service analysis and rale design project for this mixed
agricultural community. One of the project challenges was the
California drought that ended In 2017 for most of the state but
persisted in this small community due to its microciimate and
hydraulic isolation. The scope Included a number of Board meeting
and working sessions, as well as signlficantpublicoutreach.
City of Ridgecrest, California
Project Manager for a historic sewer rates study which has
positioned the City to be able to debt -finance a new wastewater
treatment facility to replace an aging treatment plant The study
included the development of Capacity Charges, which will support
the funding of extra capacity being Included in the new treatment
facility. Mr. Hildebrand is currently advising the city h matters
regarding the terms of the lease contract held with the Navy for the
property under the WWTP, and assisting with a business case
evaluation of relocating the plant to a new location and the
potential development of reclaimed water.
City of Bakersfield, California
Project Manager in delivering a highly expedited water rate study
in response to the financial demands of meeting regulatory
requirements associated with trichloropropane In drinking water.
This rate study was completed in about 3 weeks, which Included
financial modeling and a comprehensive financial planning report
City of Santa Ana, Callrom%I water mid sewer Enterprise Cwt of Service Study
City of Coachella, California
Project Manager in delivering a comprehensivewater and sewer
financial planning, cost -of -service analysis and rate design project
for this desert community. One of the project challenges was the
change In regulations for Chromium VI in drinking water, which
threatened the affordability of the utility's water services.
City of Alameda, California
Mark was the Project Manager fora Sewer Service rate study
which dynamically Incorporated the uncertain costs of a future
Sanitary Sewer Improvement Plan. Based on capital spending
projections, Red Oak calculated legally defensible and financially
sustainable sewer fees. The long-range finance plan optimized the
use of available revenues while meeting reserve targets. Council
members unanimously approved the recommended rates.
SoqueI Creek Water District, California
Project Manager in delivering a comprehensive water cost -of -
service analysis and rate design project to address significant
reductions In water sales. Examined a variety of scenarios to
provide a cost -basis for listed rates, consistent with the
requirements of Prop 218,
Eastern Municipal Water District, California
Eastern Municipal Water District retained Red Oak to develop and
help implement a water budget rate structure.
City of San Diego, California
Project Manager to develop a budget -based rate structure for the
Citys irrigation customers.
Western Municipal Water District, California
Advised the district on the feasibility of water budget -based water
rates for the District Topics Included case studies from other water
districts, political feasibility, data management, legal
considerations such as Prop. 218, and customer equity.
City of Greenfield, California
Lead consultant for this comprehensive water and wastewater
uttlfty rates including a survey, financial models and rate
recommendations based on best and defensible practices.
City of Norco, California
Proposition 218 expert for a comprehensive water, sewer and
recycled water rate study for the City.
Casitas Municipal Water District, California
Project Manager for a comprehensive water utility rate study,
25B-46
stwec 73
Education
Bachelors of Business Administration, Lake
Superior State University, Sault Ste. Marie,
Michigan, 2000
Memberships
Rales and Charges Committee, American
Water Works Association
Financial Accounting & Management
Controls Committee, American Water
Works Association
Management Committee, Water
Environment Federation
Government Finance Officers
Association, Florida Section
Utility Resource Management
Committee, National Association of
Clean Water Agencies
Andrew Burnham
Quality Advisor
Mr. Burnham is the Vice President and Global Practice Leader of
Financial Services at Stantec. Andy has extensive experience in
personally conducting as well as overseeing cost of service
allocations, long-term financial planning analyses, and
development of alternative rate structures for a variety of utility
systems, Including water, wastewater, reclaimed water,
stormwater, solid waste, recycling, electric, and natural gas. He
has been recognized as an industry expert as part of providing
testimony in utility rate -related regulatory proceedings in multiple
states and territories (including Florida, Michigan, Arizona, and the
United States Virgin Islands), as well as before the Federal Energy
Regulatory Commission. He has led over 500 studies for 150+
local governments, and has supported our clients in the issuance
of $1 billion of bonds for projects in the past 5 years.
Mr. Burnham is currently serving on multiple AWWA and WEF
Committees, and was actively involved in the recent update to
AWWA Manual M1 — Principles of Water Rates, Fees and
Charges, notably in regards to outside -city retail rates, wholesale
rates, and reuse rates.
Project Experience
City of Galveston, Texas (Project Manager)
Mr. Burnham served as the Project Manager for the Cdy for a comprehensive
water and sewer rate study. He developed alternative multi-year financial
management plans and notably also assisted the City in making substantial rate
structure changes designed to promote affordability for low volume users,
conservation for higher volume users, and enhance conformance with accepted
industry practices.
City of Tempe, Arizona (Project Manager)
Mr. Burnham served as the Project Manager on a recent Water and Sewer Rate
Study for the City. The study Included the development of several alternative
multi-year financial plans and corresponding plans of annual rate adjustments.
We also completed a detailed cost of service allocation analysis and rate design
study, which resulted In recommendations for adjustments to enhance specific
linkages to cost of service, and consider reasonable Irrigation for larger lots sizes
while continuing to provide affordability and conservation pricing for excessive
use. Finally, we participated in multiple special-purpose stakeholder meetings to
educate the community on the process and the new rate structure.
City d Sada Ana, Cell mda t Wale and Sewn Edwpr'se Con of Sevice Study
25B-47
stance N
Orange Water & Sewer Authority, North Carolina (Project
Manager)
Mr. Burnham has served as Project Manager for OWASA for
water, wastewater, and reclaimed water financial consulting
services for nearly ten years. He has conducted several studies
including several long-term financial plans, detailed cost
allocation to support rate design, evaluation of affordability for
low-income users, and bond feasibility studies.
City of Manistee • Cost of Service Rate Study, Michigan
(Project Manager)
Mr. Burnham served as project manager for a comprehensive
water and sewer cost of service rate study for the City (which
had no record of having ever conducted a formal rale study). A
detailed cost of service allocation to determine the proper
allocation of costs between 1) the water and sewersystems,
and 2) the users of each system located within and outside of
the City (which ultimately reflected the use of the utility basis of
ratemaking for outside city users) was conducted. Multiple
presentations were made to various customer groups (notably
outside City users).
Union County, North Carolina (Project Manager)
Mr. Burnham has served as Project Manager for the County's
water & sewer financial planning model and bond feasibility
study. He developed the financial planning model to simulate
the utility system's particular financial dynamics over a 10 -year
planning horizon, including the specific financlal structure and
flow of funds associated with the Bond Feasibility Study.
Pinellas County, Florida (Project Manager)
Mr. Burnham has served as the Project Manager for the County
for nearly ten years, Including a comprehensive Water,
Wastewater and Solid Waste Rate Study and several annual
updates. During these studies, Mr. Burnham has used our
FAMS•XL model to develop ten year financial plans for each of
the separate water, sewer and solid waste enterprise funds. He
has also conducted a benchmarking analysis of selected cost
categories, asslsted County staff in evaluating the underlying
cost of operations, and conducted detailed cost allocation and
overhead studies for the Utilities Department
Town of Gilbert, Arizona (Project Manager)
Mr. Burnham served as the Project Manager for a
comprehensive Water, Sewer, Redaimed Water, Environmental
Services (Sanitation), and Stormwater hate Study (Study) for
the Town. As pad of the study, for each utility system, we
performed a revenue sufllclencyanalysis, detailed cost of
service allocation, and rate structure analysis. We developed
several modifications to the Town's existing rate structures,
notably Including a new inclining block water rate structura.
City of Santa Ana, CaOfo-nla I water and SewerEnlerprlseCasr of SmIce Study
r
Publications & Presentations
Paying for Stormwater - Engaging the Community.
American Public Works Association Annual
Conference (PWX), Orlando, FL, 2017.
Can Conservation Rates be Tied to the Cost to
Serve?. American Water Works Association Annual
Conference & Exposition, Philadelphia, PA, 2017.
Reclaimed Water Expansion: An Approach that
Makes Sense. American Water Works Association
Annual Conference & Exposition, Philadelphia, PA,
2017.
Cc -Author, Long -Term Financial Modeling and
SustainabllityAnalysis. Florida Governmental
Finance Officers Association School of Government,
Sarasota, FL, 2013.
Features of Successful Inclining Block Water
Conservation Rate Structures. Texas Water
Conservation Association Annual Meeting, Austin,
TX, 2015.
Tackling Utility Rates the Right Way. Michigan
Municipal League Annual Convention, Marquette,
MI, 2014.
Reclaimed Water Cost of Service Studies, an
Advanced Example. Water Reuse Symposium,
Seattle, WA, 2015.
High Level Rate Making. Florida Water Environment
Association Chapter Luncheon, Sarasota, FL, 2014.
Water & Sewer Rate Studies. Michigan
Governmental Finance Officers Association,
Lansing, MI, 2015.
Cost -of Service Based Conservation Rates, Evolving
from Art to Science. Utility Management Conference,
Tampa, FL, 2017.
Rate and Fee Panel Discussion, a National Financial
Perspective. AWWA Michigan Sector, Northville, MI,
2017.
Utility Ratemaking & Management. North Carolina
Government Finance Officers Association Summer
Conference, Wrightsville Beach, NC, 2010.
slanlac 25
Education
Master of Arts, Computer Assisted
Cartography (GIS), University of California,
Los Angeles, 1983
Bachelor of Arts, Conservation and
Analysis of Ecosystems, University of
California, Los Angeles, California, 1981
Certifications & Training
Land Use and Environmental Planning,
University of California, Davis, CA, 2000
Business Administration, UC Davis, Davis,
CA, 2004
Registrations
Certified Floodplain Manager #08-03663,
'Association of State Floodplain Managers
Certified Environmental Specialist
#1404143, The Academy of Board Certified
Environmental Professionals
Memberships
Water Resources Chair, National
Association of Environmental Professionals
Member, Association of State Floodplain
Managers
Member, American Water Resources
Association
Water/Flood Committees, Water Resources
Chair, Sacramento Metropolitan Chamber
of Commerce
Member, Environmental & Water
Resources Institute
Member, Association of California Water
Agencies
Member, Society of American Military
Engineers (National)
Member, Groundwater Resources
Association of California
John Moynier
Regional Advisor
John has over 30 years of experience In the water infrastructure,
environmental, emergency management and water resources
planning fields. John has split his career between the public and
private sectors, and currently plays a key role in expanding our
North American wide capabilities, providing leadership for water
resource planning, environmental analysis, and floodplain
management programs. John Is a recognized expert In analyses
conducted under the California Environmental Quality Act (CEQA)
and the National Environmental Policy Act (NEPA), as well the
integration of floodplain management, water infrastructure and
water resource planning.
John has a strong background in local water/ wastewater agency
operations and management, as well as stakeholder outreach and
public involvement activities, and is a Certified Floodplain Manager
(CFM), as well as a Certified Environmental Planner (CEP). John
is a nationally -recognized expert in emergency planning, including
risk assessment and mitigation planning. Prior to entering the
private sector, John had a lengthy career in operations and
management with a local water/ wastewater utility.
John currently serves on the Board of Directors for the Floodplain
Management Association (FMA), representing California, Nevada,
and Hawaii, and is serves as the Water Resources Chair for the
National Association of Environmental Professionals (NAEP). He is
also active with the Association of California Water Agencies, the
Environmental Water Resources Institute, American Water
Resources Association, and Mountain Counties Water Resources
Association, and is an experienced public speaker.
CAy of Santa Ana, Cafdomia I Water and Sewer Enteryfse Cost of Sevice Study
25B-49
sw&n 26
Project Experience
Annexation EIR, Orange County Water District, (Technical
Lead)
John served as Technical Lead for an EIR prepared for the
Orange County Water District's (OCWD) efforts to annex
additional sections of Irvine Ranch Water District, the City of
Anaheim and Yorba Linda Water District Into the District's
boundaries.
Integrated Regional Water Management Plan, San Timoteo
Watershed Management Authority (STWMA)`, Banning,
California (Project Manager)
John served as Project Manager for the San Timoteo
Watershed Management Authority (STWMA)'s Integrated
Regional Water Management Plan (IRWMP).
San Vicente Dam Raise EIRIEIS, San Diego County Water
Authority", San Diego, (Project Director)
John served as Project Director for an EIR/EIS prepared for
the San Diego County Water Authority (SDCWA)'s San
Vicente Dam Raise and Carry-over Storage Project When
completed, this project will double the height of the existing
dam and add 150,000 acre-feet of additional carryover storage
capacity.
Long Term Facilities Plan Programmatic EIR, Orange
County Water District', (Project Manager)
John served as Project Manager for a Program EIR prepared
for the Orange County Water District's (OCWD) Long Term
Facilities Plan (LTFP). The purpose of the LTFP was to
propose innovative long-term alternatives to maximize the
beneficial use of all sources of water available to the
Groundwater Basin.
On -Call Services Related to Water, Wastewater and
Stormwater Services, City of Pasadena, Pasadena,
California (Principal)
John is serving as PIC for an on-call contract to provide water,
wastewater and stormwaler engineering and planning services
for the City of Pasadena Department of Public Works, Water &
Power division.
Integrated Regional Water Management Plan (IRWMP), Los
Angeles County", Los Angeles, California (Project
Director)
John served as Project Director for development of the LA
County Integrated Regional WaterManagement Pian.
On -Call Services Related to Hydrogeological Services,
Sonoma County Water Agency, Sonoma County,
California (Principal -In -Charge)
City of S%Me Ana. Ceraomia I Water end Sewer Enterprise Cost d Servlco Study
John is serving as PIC for an on-call contract to provide
hydrogeological services for the SCWA.
Chorro Reservoir Dredging Feasibility Plan and Dam
Emergency Action Plan, California Department of
Corrections and Rehabilitation, San Luis Obispo County,
California (Principal -in -Charge)
John Is serving as PIC fa project to consider the feasibility of
dredging sediment from the existing Chorro Reservoir to
restore the original storage capacity. The project also Includes
the preparation of a Dam Emergency Action Plan (EAP) per
the requirements of the State Division of Safety of Dams
(DSOD)
Agricultural Irrigation Conservation Program, South San
Juaquln Irrigation District, Manteca, California (Principal)
John is PIC for a comprehensive program fo Implement an
advance water conservation program for the District that
Includes converting the existing irrigation delivery system to a
pressurized, micro -spray and drip delivery system.
On -Call Services Related to Water, Wastewater and
Stormwater Services, City of Pasadena, Pasadena,
California (Principal -in -Charge)
John is serving as PIC for an on-call contract to provide water,
wastewater and stormwater engineering and planning services
for the City of Pasadena Department of Public Works.
Toxicity Reduction Evaluation (TRE), California
Department of Corrections and Rehabilitation, Tracy,
California (Task Manager)
John served as Task Manager for the preparation of a Toxicity
Reduction Evaluation (TRE) for the Deuel Vocational Institution
WWfP.
Upper San Joaquin River Watershed Management Plan,
Southern California Edison, Fresno County, California
(Project Manager)
John served as Project Manager for watershed planning
program utilizing real time simulation (RTS) modeling to
optimize operation of a large hydro -electric project
San Joaquin Facilities Program, SFPUC, Central Valley,
California (Environmental Compliance Manager)
John served as the Environmental Compliance Manager for
the SFPUC's San Joaquin Facilities Program, which included
Installation of a fourth pipeline, as well as Improvements to
existing facilities in the lower San Joaquin Valley.
25B-50
Stantec v
Education
MS— Mineral .& Energy Economics,
Colorado School of Mines, 2015
MS — Environmental Engineering,
University of Nebraska —Lincoln, 2011
BS — Civil Engineering, University of
Nebraska — Lincoln, 2009
Qualifications & Memberships
Graduate ResearchfTeaching
Assistant, Colorado School of Mines,
2013-2015
Graduate Research Assistant,
University of Nebraska -Lincoln, 2009-
2011
Member — American Water Works
Association (AW WA), 2015
Project Performance Excellence Award,
Tetra Tech, 2012
Benjamin Stewart
Senior Project Consultant
Benjamin works as a consultant in the Financial Services group of
Stantec. Benjamin has over seven years of experience assisting
clients in developing long term financial plans, assessing
affordability impacts to rale payers, and evaluating capital
investment alternatives in various business case evaluations and
feasibility studies.
Additionally, Benjamin has worked with clients developing system
development fees, and conducting cost allocation plans and
miscellaneous fees studies. Benjamin's diverse background in
engineering and economics provides a well-rounded
understanding of utility operations and capital planning combined
with economic evaluations and financial planning.
Specializations
Cash flow modelling
Infrastructure and construction cost estimating
Data management and analysis
Project evaluation and due diligence
Stochastic simulation models
Project management
Project Experience
City of Merced, California
Consultant responsible for researching and summarizing viable methods of
apportioning special benefits to individual parcels in the development of a special
assessment district As the City plans for continued development, a Special
Assessment District is to be formed to fund capital projects required to provide
sewer service to the new parcels, Our guidance was provided tooulinethe
procedure for forming the District Benefit apportionment methods compliant with
CA Proposition 218 were identified and proposed to assist in the formation of the
new District
City of Sema Ma, California I Water aW Sewer Enterprise Cost of Ser ce Study
25B-51
stalft za
Project Experience, Continued.
City of Coachella, Califomia
Consultant responsible for development of cost allocation plans
for the City-wide budget and for the Water Authority and
Sanitary District budgets. The City's cost allocation plans were
conducted to be compliant with OMB Circulars A-87 and A-122.
Outcomes of the City-wide and departmental cost allocation
plans were incorporated into the Miscellaneous Fees Study in
determination of a fully -burdened multiplierfor hourly costs. The
City's miscellaneous fees schedule was then reviewed and
modified per discussions with City staff In an effort to fully
recovered costs associated with providing services to
customers,
Northeast Ohio Regional Sewer District, Ohio
Consultant responsible for developing and updating financial
planning models. Financial planning models were developed to
evaluate multiple capital, operating, and financing scenarios
within the District's CSO program to determine the impact on
debt financing and necessary rale increases. Also responsible
for review of Cost of Service model and rate development.
Findings were summarized in technical reports and multiple
presentations to Inform the District stag and board of the
findings of the study. Recommended rate Increases were
ultimately adopted by the District
City of Akron, Ohio
Consultant responsible for modeling and analyzing financial
impacts of multiple capital plans and alternative financing
scenarios for the City's CSO program and related capital costs.
By working closely with engineering staff and City finance staff,
scenados were modeled to vary project timing and loan
financing terms to balance the needs for timely completion of
the program, environmental Impact, and economic efficiency.
Modeling efforts focused on identifying and measuring Impacts
on the utility, and rate payers from changes to capital plans and
loan terms.
Southgate Water & Sanitation District, Colorado
Consultant responsible for updating financial planning models
with audited actual numbers, updated budgets, and revised
projections. Bond Issues and rate projections were then revised
based on updates to financial plans. Results of the update were
summarized In a presentation to the district board of directors.
Upper Blackstone Water Pollution Abatement District,
Massachusetts
Consultant responsible for updating financial planning models
and summarizing findings in technical memorandum as part of a
City of Santa Ana. California I W afar and Sev arErterprlseCost or Sake Study
Financial Capability Assessment and Integrated Planning
project to assess capital spending requirements and potential
rate increases for the local water and sewer ut1des.
City of Aurora, Colorado
Consultant responsible for developing a business case
evaluation model to evaluate economic feasibility of eight
different alternative means to deriver non -potable reuse water to
litigation customers. The model was developed in close
collaboration with engineering staff to incorporate capital and
operational costs Into the cash flow based on phases of
development projected in the area. Benefits were simulated as
direct benefits consisting of revenue from the sale of reuse
water, and Indirect benefits monetizing reduced supply from
freshwater sources, and reduced treatment costs by avoiding
supply of potable water to irrigation customers. The model was
developed to allow for efficient presentation and modification of
Inputs and results to allow for discussions and Iterations of
changes to the underlying assumptions. Results of the business
case evaluation were ultimately presented to the client in a
technical memo and summary presentation.
City of Omaha, Nebraska
Consultant responsible for developing, updating, and
customizing financial planning models. Financial plans were
developed to evaluate multiple capital, operating, and financing
scenarios within the City's CSO program to assess the Impact
on debt financing and necessary rate increases. The financial
planning model was ultimately customized to the City's
purposes and was licensed to the City following a
comprehensive training workshop conducted with City Public
Works and Finance Departnentstaff.
Responsibilities also Included development of a financial
capability assessment (FCA) prepared N accordance with
USEPA FCA guidance. A WARI'm affordability analysis was
developed in conjunction with the FCA to analyze affordability
impacts to rate payers at the census tract level.
25B-52
stmtN 29
Education
Master of Science in Finance, 2017,
Florida State University, Tallahassee,
FL
Bachelor of Science in Finance, 2016,
Florida State University, Tallahassee,
FL
Specializations
Long -Term Financial Plan Development
Rate Studies
System Valuation & Feasibility Analysis
Utility Implementation
Reserve Fund Balance Projections
Customer, Demand, and Revenue
Forecasts
Katie Morrissey
Financial Analyst
Ms. Morrissey is a financial analyst for Stantec with experience in
populating and customizing the long-term financial planning modules
of our FAMS-XL modeling system. She has superior financial,
business and analytical skills and has provided our clients with
exemplary financial analysis based on application of sound financial
and economic concepts.
Project Experience
Collier County, FL
Ms. Morrissey serves as the Project Analyst for the implementation of a
Slonnwaler utility in Collier County. Using our financial model, she is
developing several multi-year financial management plans corresponding
to the level of stonnwaler management the County needs, which we are
reviewing in interactive work sessions with County staff.
Pasco County, FL — FGUA Lindrick System
Ms. Morrissey serves as the Project Analyst for the valuation of FGUA
Lindrick Utility system that Pasco County is Intending to acquire. This
Includes the development of a model with three different methods of
valuation analysis and several acquisition funding options that are being
reviewed during interactive work sessions with County staff.
City of Burlington, NC
Ms. Morrissey has served as the Project Analyst for the City during which
she conducted a revenue sufficiency analysts for the water and sewer
system. Using our financial model, she developed several multi-year
financial management plans through the construction of a scenario cost
analysis related to the funding of the City's capital Improvement program
and corresponding water and sewer rate adjustment plans. She also
participated In interactive work sessions to review the analyses with City
staff.
Prince William County Service Authority, VA
Ms. Morrissey has served as the Project Analyst for a fund balance study
for the Authority, in which she developed a multi-year target reserve fund
balance range model. This includes a detailed analysis of the Authorilys
water and sewer fixed assets and associated cost characteristics, which
have been reviewed with Authority staff.
City of Salve Ana, California I Waler and Sewer Enteryrue Cost of Service Study
25B-53
Stankc 30
CVSTR CIES
Education
Bachelor of Arts Degree in Broadcast
Journalism, University of Southern
California — Los Angles
Awards b Appointments
Pacific Southwest Chapter Emmy, Best
Newscast Winner— June 2004
Pacific Southwest Chapter Emmy
Nominee— Best Newscast June 2005
Communicator Award Winner for
Breaking News — January 2006
Bill Stout Memorial Award of
Excellence Winner— March 2006
Best Spot News Coverage Winner—
March 2006
Mark Twain Associated Press Award
Nominee, Best Newscast— March 2006
Pacific Southwest Chapter Emmy
Nominee — Best Newscast April 2006
Erin Gilhuly
CV Strategies - Public Outreach Subconsultant
An Emmy award winning journalist with nearly 25 years in the
communications industry, Erin Gilhuly is the President and Founder
of CV Strategies, a strategic communications and public
engagement fine based In Southern California, serving corporate,
government and non-profit clients across the U.S. Erin is
responsible for managing all day -today operations and serving as
the lead communications strategist for all clients. As an active
member of the CA -NV Section of the American Water Works
Association, Erin maintains a pulse on the water Industry and its
communication challenges and opportunities.
Erin has lead the communications and public affairs support team
for myriad of water districts, municipalities and nonprofit
organizations across the state for more than eight years. Erin is a
master trainer and talented mediator. She has provided strategic
guidance to numerous water purveyors through the Proposition 218
process leading workshops and providing key messaging strategies
to gain positive public perception. Her insights into the minds of
reporters and editors are often one step ahead of the story of the
day, offering a highly valuable service that is difficult to match.
Specializations
• Responsible for developing lead messaging strategy and execution
methodology for clients.
• Specialist in all forms of communication campaigns including
conventional publicity efforts, whisper strategies and crisis
communications.
• Skilled at multiple audience management using public relations,
community relations and government relations as well as guerilla
tactics.
' Skilled at presenting balanced combination of media to clients
Including television, print, online and social media.
Responsible for oversight and direction for all client messaging
organization.
City of Santa An% Califomia I Water and Sewer Enterprise Coal of Service Study
25B-54
Vlr?�A
Design with
community in mind
25B-55
EXHIBrr B
FEESCHEDULE PROPOSAL
25B-56
H. FEE
This section includes the fee -related elements requested by the RFP.
I. Water, Recycled Water, and Sanitary Sewer System Evaluation
0
13
0
17
4
2
36
$ 6.801
It. Cost of Service Rate Model and Scenario Development
3
68
0
121
155
2
349
$ 57.398
111. Reports -
1:
28
0"
12
34
1
76
$13,538
I V. Public Meetings & Presentations
0
23
40
4
4
0
71
$ 13.491
V. Kickoff Meeting ..
0
2 .
0.
0
0.
0
2,
$ 498
VI. Project Management 8 Coordination
included in tasks
above
Total for Cost of Service Report Tasks:
4
134
40
154
197
5
534
$ 91,726
_
Estimaled Urect Expenses'
$ 4,500
Fee for Cost of Service Report $96,226
VII. Midterm Review 0 -. 13 0 16 24 - 0 ' 53
Includes a 10%mark-up
Fee for Additional Services (Item VIII)
Additional services requested outside the scope of services outlined herein will be charged at the hourly
rates presented below, plus expenses. This includes the value-added services outlined in the proposal.
Hourly Rates
The following table presents Stantec's current billing rates. All expenses will be charged at cost plus a
10% markup.
� _j ,K•
Director
$317
Principal
$249
Managing Consultant
$195
Senior Consultant
$170
Consultant
$156
$135
Senior Analyst
Analyst —-----_- --- —
$121 _--
Administrative
Public Outreach
$95
$165
City of Santa Ma, Calilannia I Water and Sewer Enterprise Curl of Serve Study Stm 2
25B-57
City of Santa Ana
CV ST R A T E G I E S
PRECISION � PERCEPTIONS Rates Outreach Cost Menu - June 2018
INITIATIVE -COST
OU REACFI"f?LANrK .'! �.. .3 b ra ° 10_,. .l 656
® Awre—tg,tneati'ri'g5 witt3 manaagemeab, finance, and customer service Staff
D Assessment of resources
0 Media landscape. evaluation
❑ Develop working ;outreach plan
D Create public meeting,schedule and timeline
A Finalize outreach budget
W6
eaw.u,.- z yr ,.-_
MEDIA RE'ATION9 PORT,n��� � '� e-, -g'
D Develop public meeting presentation
Work with media asneeded.before hearing
❑ Press release and media toolkit
TARGETED'STAKEHOLDERfOUTREA KI, ri ;10 f$1'r650 g`";
❑ Identify stakeholder concerns _ -�-
0 Build targeted outreach materials for large users and other Impacted groups
Conductlargo [�sart tuAcp_geeseptatipn
WEB SUFP_ORT 125
I, -❑ Create bill estimator web tool
_ ❑ Create web page to host bill estimator, press release, presentations
%nncn raccici:noRnc_ ,'sn; 't '`. enlocnv'
❑ Facilitate, film and log footage for video
❑ Write script incorporating message plan, footage and staff input
_ ❑_Produce series of videos reflecting key messages arid encouraging raffia ear education,
SOCIAL=MEDIA M%iNAG'E
- — — _---------
❑ Provide social media supportas needed
❑ Determine social media action plan
❑ Develop social media tools
GOl LATERAL DEVELOPMENT .'
❑ Build Frequently Asked Questions list
p Develop outreach collateral
25B-58
City of Santa Ana
CV ST R A T E G I E S
PRECISION . PERCEPTION` Rates Outreach Cost Menu - June 2018
-o
Create timelinefor pdnting and mailing of notice
❑
Develop Prop 218 notice incoordination with staff
1
Develop Prop 218 messaging and talking points
�
t----D -- -Draft talkingpoints for staff and board -on Prop 218 notice
-- - --.__.____-----
COM
UNITY MEETING FACILITATION'' 25$4-1`25
``
�0
Develop public presentation materials- . — —
0;Develop
community meeting presentation, advertisements
❑
Hold 2-3 community meetings
WM�,iWs UPFORT'
El
Create board cards.
i
'Produce board update
j ❑
Prepare public hearing material presentation
i ❑
Hearing preparation for board and staff
i „-0,
Produce rate'hearing
POST IMPLEMENTATION OUTRM-C. — 20
$3306
--
I ❑
Update.press --
relea--sean— --d.fa---ct----sheet---- -- — ----- ---- --
Draft messaging for customer service after hearing
0
Work with staff on shadow billing or new billguide
j ❑
Determine appropriate on-bill/insert messaging
❑
Continue outreach an rate change
i
❑
Message department conservation resources to customers-
-___ 0_
Help prepare customer service representatives on new billingyquestions
TOTAL
=
$33.825
25B-59
25B-60