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Home My WebLink About2018-01-29 JOINT SAUSDCity of Santa Ana 20 Civic Center Plaza Santa Ana, California 92701 MINUTES Santa Ana Unified School District/ City of Santa Ana Council Joint Policy Meeting The meeting was called to order at 5:43 p.m, by City of Santa Ana (CITY) City Council Member Juan CITY staff members present were: Raul Godinez 11, City Manager; Robert Cortez, Assistant City Manager; Gerardo K4ouet,PR[GAExecutive Director; Jeannie Jurado,Community Services Manager; Ron Ono, Administrative Services Manager; Enrique Marban, Community Services Supervisor; Jorge Garcia, Assistant to the City Manager; Nabil Saba, PWA Water Resources Manager, Chris Dalton, CDA; and Hiram Uhbe,Graphic Designer. 54USD Board Members present were: Valerie Amezcua, Board President and John Palacio, Board member. SAU5Dstaff members present were Dr. Stefanie Phillips, Superintendent ofSchools; Dr. Edmond Heatley, Deputy Superintendent mfAdministrative Services; Mr. K8an 'Rmychmwdhuqy,AssistanL Superintendent ofBusiness Services; Mr. Orin Williams, Assistant Superintendent ofFacilities and Governmental Relations; Dr. A|6mnzVJimenez, Assistant Superintendent ofEducational Services - Teaching andLearn|ngandAnastasiaSmith,ChiefofSchoo|PoUce. Maria Gonzales indicated she was a representative of Friends of Santa Ana Unified School District (SAUSD). Indicated education is for everyone. She provided the committee and staff a red scarf indicating the red shows support mf SAUSDEducation. Indicated vvewill soon beopening Roosevelt Community Center and wanted to know what we are doing to protect or children from the undesirable elements. Board President Valerie AmeZCUa introduced SAUSD staff, 1.0 Approval of Minutes of the May 22, 2017 District/City Minutes Motion by Benavides, Second byAmezcua toapprove the minutes. Minutes approved unanimously. 2.0 Approval of the October 20, 2017 District/City Minutes Motion bvBenamides, Second bvAmezcuabzapprove the minutes. Minutes approved unanimously. 3.0 Update nnPartnership Initiatives 3.1 Roosevelt Community Center and Walker Field Project Orin Williams indicated 92% of the project is completed. City Council approved an amendment adding an additional $400,000 to the project. Amendment will be March and a ribbon cutting in April 2018. Gerardo Mouet indicated a typo on the agenda. The posted agenda indicated Willard Field and it should read Walker Field. Heako provided a chronological update from the City's perspective mnthe Roosevelt Project that is part of the agenda packet. David Benavides indicated we need to look into security measures for the Roosevelt project. Gerardo Mouet indicated similar to Garfield Community Center security cameras will be installed on Roosevelt Community Center. Dr. Phillips indicated during program hours someone will beatthe site. |fanincident occurs it will be a joint responsibility. Mr, Palacio asked about the Park Rangers and Mr. Mouet indicated the City is currently recruiting to fill positions. The city currently has one park ranger working city-wide. 3,2 SAUSD Use of City Stadium Gerardo K4oustindicated hemet with Dr. Heatley onthe use mfthe Stadium. Explained the handout inthe agenda packet onindicating the current football users, rental cost per game and that all are treated the same. indicated inNovember 2O17 staff reminded the schools that they are allowed to sell food and merchandise, Staff will follow up with ��1�'Y1-~, 0wr1J',v�c- x ', / 2 1 2��11 Mr, Palacio indicated only SA High School uses the Stadium, the other high schools uses Valley, Segerstrom and Century Fields, Councilman Tinajero arrived at 6:00pm. Mr. Benavides indicated staff to send a memo to the high schools indicating they are allowed tosell food and merchandise atthe stadium. Valerie Arnezcua stated schools should be allowed to select their own vendors to sell food. Mr. Tlm jerV indicated other options for Booster clubs hn sell, provided they are able tupull apermit from the Health Department. A question of tailgate parties was asked and staff indicated tailgate parties were done in the superb|mckallowed bythe county. Mr. Tln 'erVindicatedGAUSDshou|dbea||ovved tmdmthe same. Among high schools, only Mater Dei has been selling food, merchandise and having tailgate parties. Aquestion on cost to use the facilities came up. Mr. Mwuet indicate the cost to use the Stadium isidentified inthe miscellaneous fee schedule approved bythe City Council. k4r. Benav|dex indicated we should be partners to use facilities at reduced rate, but there will be cases where certain cost needs to be recovered. Similar wil/ SAUSD allow the city to use Valley Fields at a reduced rate? Mr. Palacio indicated in order to be partners we also need to have shared maintenance, shared capital investment, shared capital replacernent and shared revenue. Mr, VlUegasindicated mtthe last Youth, Education and Community Services Council committee there was discussion mnworking together tohelp each other. 3.3 SAUSD Use of Godinez Joint Use Facilities Gerardo Mouet showed a map of school and park and explained the joint -use areas of the Godinez High School Campus. Indicated SAUSD is not charged for use of its own facilities. VVedocharge for use ofDan Young Soccer Complex which includes fields #5 and #6,which are part ofthe park, and not part ofthe joint -use areas. Dr. Phillips and Valerie Amezcua stated the district is being charged to use its own Mr. Benavidez explained the joint use arrangement and the deed conditions whereby the academic buildings are on district property and the recreational improvements are on city property. The city took a bold action for partnership so children will have facilities to use after hours. After hours itisapark and during school hours i1isoschool facility. Mr, Palacio shared that the District spent millions qf dollars Vnneeded Centennial Park capital improvements ranging from a MUlti-story parking garage, sports/recreational facilities, community meeting rooms to a multi-purpose theatre which SAUSD students/staff,the City and the general Public have access to, The Heritage Museum which is available to SAUSD students, the City and the general public, is adjacent to Godinez and located on District property also benefited with needed extensive capital improvements and operational support that the District funded. The city charges the district to use district fields after school, weekends and during summer months. The city also charges the district tuuse city fields/open park spaces during school hours, after school hours, weekends and summer months. Mr. U noandMcpaladoind|cate6thatthenewenenuanyhurd|esonbothsides10 overcome and get the school constructed. Mr. Mmuetindicated hewill work with the City Manager toclarify and provide clarification on this matter. Ms, Amezcua requested a report be provided in 30 days. Mr. Palacio requested clarification on the city use of one ortwo rooms inGodinezHigh School that the city has sole access to, free ofcharge. 3A Update on Water Tower Initiative Jorge Garcia indicated City and District exchanged ideas and options. Both prepared appraisals for the sites and one appraisal was over a $1 million difference. Will need to re-evaluate the site area. Discussion ofCounter offer and district unde/u@izahonofthe site was discussed. The City owned water tower which was built in 1928 has been housed free ofcharge onDistrict property, Dr. Phillips indicated weneed 10come upjf anexchange where both sides win. Mr. Tin ' ro indicated the tower identifies the city and added improvernents to lights on the tower helps show pride ofthe community. 4.0 Update on City's Youth Services Supervisor GerardoMmuet provided anupdate onthe positionthe City Council approved. The city received 331 applicants and are currently going through a selection process. Mr, Benavides indicated this position is to work on partnership with SAUSD to serve Our students. Ms. Amezcua introduced Dr, Suzi Lopez to work with city staff on programs for the children. Requested Dr. Lopez beonthe next agenda toexplain the program, Dr. Lopez indicated she already met with the Superintendent on items the district will be working on. 5O Summer Night Lights Program Chris Dalton indicated the program was request from Mayor Pro -Tem Martinez. In order for the program to work the non-profit organizations need the superintendent's permission to allow them to offer the program. CDA set aside $100,000 of CDBG funds for non -profits to rent m facilities from the district. The application for funding will end on February 5 . In corporation with PRCSA and the SAUSD the non -profits would operate a center from July 1 -September 30 k*s.Amezcua indicated because this is late evening program ochmoUdf« police needs to be present atthe site. Mr. K8Vuet indicated Jerome and Madison Park are in the California Endowment area and might provide additional funding for this pilot. El Salvador Center can also beused asapilot program. Ms. Annezcuaraised concern that 3 areas may hedifficult Lo manage. Mr. Tin 'ero agreed, and indicated Madison should beone ofthe sites. There was gconcern that one week left nnthe application deadline istoo short. Mr. Godinez indicated CDBG funding has its own cycle and the deadline is the beginning to assess the proposed CD0G. 6.0 Update on SAUSID Youth Restorative Justice Initiative Dr. Sonia Llamas, Assistant Superintendent, indicated it is important that students and staff build a meaningful relationship. Last year SAUSDwas able to obtain a $3 million grant for this program, The program wants the students to network with focus on mutual -respect. 700 students were trained and 9,O0Qstudents had individual meetings. Requested City Council look aLthe on-line video. Mr. Benavidez indicated he heard of the intervention to support the students and appreciated the information so city can help with partnership in the program and requested the city manager tnlook e1variety wfways tohelp. 7,0 Introduction of the New Chief of School Police Chief Anastasia Smith was introduced and she outlined her years of service in law enforcement, Indicated she was pleased to be selected and has already contacted the Chiefs ofother Law Enforcement Agencies to get familiar with the issues in Santa Ana and Orange County. Chief Anastasia Smith indicated she is working hard behind the scenes with Chief Valentine on setting upexercise onthe second week inJune. Her experience inorganizing the security and safety ufl3,8OO law enforcement personnel at a conference will be great help. 9.0 Discuss Agenda for Special Joint City Council/SAUSD Board of Education meeting Mr. Palacio indicated it Would be easier if the Superintendent, City Manager, Councilman Villegas and Board President Arnezcua met to discuss items to address. ket up so it can be reported at the April meeting. (0.0 Next meeting scheduled quarterly meeting — Monday April 30, 2018 at 5:30 p.rn. — Santa Ani Unified School District 1" Floor Training Room, 1601 E. Chestnut, Santa Aria, Calif. ADJOURNMENT There being no further business to come before the District and City, the Joint Policy meeting was adjourned at 7:45 p.m. ATTEST: Ron Ono, Recording Secretary , " , -" ') ' I ; ) r � % � — � ', ' !e 2 :� : ',