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HomeMy WebLinkAboutDELHI CENTER (4)INSURANCE NOT REQUIRED A-2018-178-15 WORK MAY PROCEED CLERK OF COUNCIL (?ATI`, AUG o 6 ?TTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT BETWEEN D ALP) THE CITY OF SANTA ANA AND DELHI CENTER Cil ad it ccC tc. („A"`d Myr This Artist Grant Agreement ("Agreement") is made and entered this 17th day of July, 2018, by and between the City of Santa Ana, a charter City and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"), and Delhi Center ("Grantee") for the purpose of providing grant funding pursuant to the Investing in the Arts Grant Program. City and Grantee may herein individually be referred to as a "Party" and collectively be referred to as the "Parties" to the Agreement. A. On July 2, 2018, the Arts and Culture Commission reviewed all applicants and recommended that Grantee be awarded an artist grant based on its Application for its artwork ("Project"). A true and correct copy of Grantee's Application is attached hereto as Exhibit A and incorporated herein by reference. B. On July 17, 2018, the City Council approved the grant funding for Grantee and authorized the execution of this Agreement. C. In undertaking the performance pursuant to this Agreement, Grantee represents that it is skilled and knowledgeable in the arts and culture arena and that the Project created or performed hereunder will be created or performed in compliance with such standards as may reasonably be expected from an artist. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. Term, This Agreement shall be effective upon signature by both Parties and shall expire one year from the date first written above, unless terminated earlier in accordance with this Agreement. 2. Funding. 2.1. Subject to Grantee's performance of all required actions under this Agreement, City shall provide funding, in two disbursements, as detailed below, of an amount not to exceed Five Thousand, Five Hundred, Ninety Dollars ($5,590.00) ("Grant Amount" or "Grant"). 2.2. Grantee will be paid in two (2) installments. First payment will be one-half of the funding amount provided above or $2,795.00 and will be provided within thirty (30) days of the full execution of the Agreement by the parties. The second and final payment will include the remaining amount of $2,795.00 and will be issued within thirty (30) days after the Grantee submits to the City all the proper receipts, invoices and final report for the Project. 2.3. Appropriate performance of the Grantee will be determined by City in its sole discretion. City reserves the right to cease funding after the first disbursement detailed above, and to be reimbursed the initial payment, if Grantee's performance is determined to be insufficient or unacceptable in the City's sole discretion. 2.4. City represents that there is no correlation or connection between its selection of institutions or organizations for grant awards and an institution or organization's business relationship or potential business relationship with City. 1 3. Grant Activities. Grantee agrees 3.1. To perform the activities described in the Grant Application and Timeline submitted to City for consideration dated May 3, 2018, a copy of which is attached as Exhibit A and incorporated into this Agreement as if set out in full. 3.2. To submit all reports (each, a "Report"), which shall include, at a minimum, the items set forth as required by the Application. No personally identifiable information shall be included in any of the Reports, except where specifically requested. The Reports shall be in a format that is reasonably acceptable to City. City may request additional information as City, in its sole discretion, determines is necessary to monitor performance of this Agreement. City shall have the right to use any Reports submitted by Grantee, or any portion thereof, for any reason. 3.3. Grantee shall maintain all pertinent financial and accounting records pertaining to this Agreement in accordance with generally accepted accounting principles and other procedures reasonably specified by City. Upon termination or expiration of this Agreement or request by City, Grantee shall provide, at its expense, copies of all financial and accounting records produced by it arising out of this Agreement. 3.4. Grantee shall allow audits, compliance or special reviews and inspections, including on-site inspection, with or without prior notice, of Grantee's facilities by City or by third parties designated by City, or their authorized representatives. Grantee shall provide its full cooperation for any such audit, review or inspection, including providing timely access, for examination and copying of records (including computerized records) pertinent books, documents, papers, computer programs and records and reasonable access to its personnel. 3.5. Grantee shall ensure that any areas utilized for the Project are maintained and restored to a well-maintained, safe, sanitary, and clean condition, and kept free of any hazardous waste at all times. All equipment associated with the installation of the artwork, trash and debris shall be removed and cleaned up on a daily basis. Grantee shall place a drop cloth or similar barrier on the ground below the artwork while installation is underway, which barrier shall be removed each day upon completion of an installation session. 3.6. The Project may not contain advertising, religious art, sexual content, negative or violent imagery, convey political partisanship or include any hidden, subliminal or camouflaged messages or statements of any kind or nature. Appropriateness of the content of the Project will be determined by City in its sole discretion. 3.7. The Project may not include any breach of intellectual property, trademarks, brands, or images of illegal activity, and the Grantee must be the copyright holder for the Project. 4. Termination. 4.1. City may immediately terminate this Agreement upon one or more of the following: 4.1.1. Grantee's violation of any federal, state or local law or regulation. 4.1.2. Grantee's breach of any of the terms or conditions of this Agreement, including the Application and Timeline, or any unapproved deviation from said documents that has not been cured within 30 days of written notice of such breach. 7 4.2. In the event the Agreement is terminated under Section 4.1, City reserves the right to require Grantee to refund any or all grant funds awarded to Grantee under this Agreement, and Grantee agrees to refund to City any or all grant funds awarded under this Agreement. 5. Limitation of Liability. 5.1. IN NO EVENT SHALL CITY BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR EXPENSES FOR ANY NEGLIGENCE, BREACH OF CONTRACT OR ANY OTHER ACT ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE ACTIVITIES COVERED HEREUNDER. 5.2. Section 5 and Section 6 do not limit Grantee's rights, including its ability to seek recovery, against anyone other than City, its directors, officers, employees, agents, successors and assigns. 6. Indemnification 6.1. Grantee shall defend, indemnify, protect and hold harmless the City, and its elected and appointed officers, employees, members or agents from and against all claims for damages, liability, cost and expense (including without limitation attorney's fees) arising out of or alleged by third parties to be the result of the negligent acts, errors or omissions or the willful misconduct of the Grantee, and Grantee's employees, subcontractors or other persons, agencies or firms for whom Grantee is legally responsible in connection with the execution of the work covered by this Agreement. Grantee shall have no duty to indemnify or hold harmless the City if claims, damages, liability, costs, expenses (including without limitation, attorney's fees) arise from the sole negligence or sole willful misconduct of the City subsequent to declaration by the Grantee. Grantee's obligations shall survive the termination of this Agreement. 6.2. Grantee agrees to hereby fully release and forever discharge the City from any and all claims, demands, damages, losses, and liabilities (hereinafter collectively referred to as "claims"), which are or may be related to or in any way connected with the negligence or willful misconduct of its officers, officials, employees, or agents in connection with the creation, painting, performance or installation of the Project hereunder. 6.3. Grantee further agrees that City may in good faith and on reasonable terms settle any such claims and that City's right to indemnification shall extend to any such settlement, provided City has given notice of such claim and its intent to settle. City's right to indemnification is in addition to, and may be exercised independently of, any remedy held by City under this Agreement, at law or in equity. The indemnity provision set forth in this Agreement shall survive the termination or expiration of this Agreement indefinitely. 7. General Provisions. 7.1. Grantee shall acquire prior written permission from City for any use of the City name or logo in association with its Project. 7.2. If any parts of this Agreement are held to be invalid or unenforceable, the remaining parts of the Agreement shall continue to be valid and enforceable. 7.3. Grantee shall comply with all governmental requirements that may now or in the future become applicable to its activities under this Agreement. 7.4. This Agreement, including Exhibit A, Application, and any amendments or schedules hereto, contain the full understanding and agreement of the Parties with respect to its subject matter, and no waiver, alteration or modification of any of the provisions to this Agreement shall be binding unless in writing and signed by an authorized officer of both Parties. 7.5. No waiver by either Party or any breach, default, or series of breaches or defaults, and no failure, refusal, or neglect of either Party to exercise any right, power, or option given to it under this Agreement or to insist upon strict compliance with the terms of this Agreement shall constitute a waiver of these provisions with respect to any subsequent breach or waiver by either Party or its right at any time thereafter to require exact and strict compliance with provisions of this Agreement. 7.6. Any notice or other communication required or permitted to be made or given by either Party pursuant to this Agreement will be in writing and will be deemed to have been duly given: (i) five (5) business days after the date of mailing if sent by registered or certified U.S. mail, postage prepaid, with return receipt requested; (ii) when transmitted if sent by facsimile, provided a confirmation of transmission is produced by the sending machine; or (iii) when delivered if delivered personally or sent by express courier service. All notices to City shall include a reference to the Project title. All notices will be sent to the other Party at its address as set forth below or at such other address as such Party will have specified in a notice given in accordance with this section: Grantee: Delhi Center 505 E. Central Avenue Santa Ana, CA 92707 City: City of Santa Ana Clerk of the Council (M-30) 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 92702 FAX (714) 647-6956 7.7. This Agreement is subject to all applicable local, State and Federal laws. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 7.8. Grantee agrees to comply with all applicable equal opportunity and affirmative action laws as appropriate, Grantee shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Grantee affirms that it is an equal opportunity employer (if applicable) and shall comply with all applicable federal, state and local laws and regulations. 7.9. Any funds provided under this Agreement that are not expended, obligated or otherwise committed by the termination or expiration of this Agreement shall be immediately returned to City. 7.10. Grantee grants to City a non-exclusive, irrevocable, transferable, royalty free, worldwide license to use, reproduce, display, distribute, and prepare derivative works, in any form or media at the discretion of the City for the Project conceived, performed or created as a result of this Agreement. 7.11. Grantee and any of the Grantee's agents, employees or representatives are, for all purposes under this Agreement, an independent contractor and shall not be deemed to be an employee of the City, and none of them shall be entitled to any benefits to which City employees are entitled including but not limited to, overtime, retirement benefits, work's compensation benefits, injury leave or other leave benefits. 7.12. Neither Party shall assign any rights or obligations under this Agreement. 7.13. Each Party covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 7.14. Each Party warrants that they have executed this Agreement knowingly, freely and voluntarily and with full knowledge of its legal consequences. All parties involved warrant and represent that, prior to executing this Agreement, each Party has had the opportunity to review and consider this matter with legal counsel, and that the terms of this Agreement, and its consequences, are fully understood by each Party. 7.15. This Agreement represents the entire agreement and understanding between the parties, and supersedes any and all prior agreements and understandings between the parties, whether oral or written. 7.16. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. {Signatures on following page} IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency CITY OF SANTA ANA Raul Godinez II City Manager GRANTEE: EXHIBIT A INVESTING IN THE ARTS GRANT PROGRAM APPLICATION Name of Applicant: Award Amount: Category: Average Score: Delhi Center $5,590 Organization 81.2 — 91" Organization's Description of Project: The Delhi Center Cultural History Project will present the history of the Delhi neighborhood through a permanent artistic display that will be installed in the center's lobby. The display will capture the history of the neighborhood since the late 1860's when James McFadden purchased 4,000 acres of the Rancho de Santiago land grant and named the property "Delhi". The rich cultural history will be presented through storytelling by seniors who have lived in the neighborhood for over 80 years, poetry, art, and photography, created by artists through a community engagement process. Organization is based in Santa Ana and proposes to use grant funds to provide arts and culture programming in Ward 1. Organization's proposed use of funds: In -Kind Administrative Support The Delhi Center Cultural History Project is a priority for the Delhi Center and for the residents. Resident engagement will be a significant element of the project, which will require support from administrative staff as well as the Community Engagement Program Coordinator. The cost for this work totals approximately $15,319 and will be provided in-kind to ensure that the project goes smoothly from planning to implementation. Artist Fees Artist fees will cover the cost of producing the art work that will be displayed in the lobby of Delhi Center that will depict the cultural history of the center and the neighborhood through a mixed media approach. A total of $3,210 has been allocated to this cost and the actual fee per artist will be determined based on the size and scope of each artists' work. There are a total of six wall panels in the lobby of approximately 42 square feet each. The panels are about nine feet wide and may range from four to eight feet high. Each artist will be assigned at least one panel and may be assigned up to three panels as deemed appropriate by the selection committee. A total of approximately 140 square feet will be produced. The artist recruitment process will take into account the talents of each artist and their capacity to complete one or more panels. Artists will also be hired based on their ability to work together as a team as well as to incorporate resident engagement in the artistic process. Video A video will be produced by Delhi Center staff at no cost to capture activities such as resident engagement, artistwork in progress, display development and construction, etc. Staff will produce an eight to ten-minute video that will be used to promote the work that was done as well as to encourage the general public to come to the Delhi Center to view the display. Delhi Center Page 1 of 4 Art Supplies Art supplies will include paint, brushes, canvasses, and other supplies to help support the artists' work in order to ensure the quality production of the final display pieces that will be installed. Art supplies may also be used as part of the resident engagement activities to give residents an opportunity to explore art and to contribute to the display that will be installed. A total of $700 has been allocated to art supplies, however if the total costs exceed that amount, Delhi Center is prepared to cover the excess cost. The actual cost will depend on the level of resident engagement and the number of original art pieces that will be produced. Display Materials Display materials will be needed to create a beautiful presentation of the cultural history of the Delhi neighborhood and center in a creative and artistic format using enlarged photos, original art pieces, short stories, poetry, and other work created by local artists using a community engagement process. The displays will be designed and created through a teamwork approach with the artists, Delhi Center staff and board members, and residents, including seniors, children, and teens who regularly participate in Delhi Center programs and services. The materials may include photo enlargement into poster size pieces, frames to highlight short stories and poetry, display boxes to showcase historic artifacts from the neighborhood, and lighting to create an artistic ambiance. A total of $1,680 in grant funding has been allocated to this cost for approximately 140 square feet, however if the total costs exceed that amount, Delhi Center is prepared to cover the excess cost. Installation Hardware An estimated cost of $840 in mounting hardware will be covered in-kind by Delhi Center. These items include hardware to ensure that the walls can withstand the weight of the display pieces and that they are protected from damage. Answers to Supplemental Questions: Question 1: Please describe any additional City of Santa Ana resources required for your project (permits, public space, licenses etc.) that you are required to obtain? The proposed project will not require any additional City of Santa Ana resources as the displays will all be housed inside Delhi Center and will not require any permits for installation. Support from the City of Santa Ana and from the Arts Commission will be appreciated in helping to promote the recruitment of Santa Ana artists who will be contracted to do the work and to help spread the word about the project before, during, and after its completion. Question 2: Is this a new or existing program/project? This is a new project that stems from an idea that grew out of a recent Delhi Center Open House where attendees were asked to vote on different programs and services as well as different design concepts that were presented as part of the center's facility improvements. One of the design concepts was to display art and historical photos in the center's lobby. Residents were excited about this idea because there were several attendees who have lived in the neighborhood all their lives. One woman still lived in the house her father built over 100 years ago and another woman has lived in the neighborhood all of her 83 years. Delhi Center Page 2 of 4 As part of the Open House program, residents were informed that the center would start the planning for its 50th Anniversary to be celebrated in 2019 and volunteers for the planning committee were being recruited. Residents thought it would be a great idea to tell the story of the Delhi neighborhood through photos, stories, and art, which would complement the design concept that received the most votes for the lobby. The decision was made to apply for the Arts Grant, which could provide the resources necessary to make the project a reality. Residents eagerly agreed to contribute photos and to tell their stories because their families are a part of the rich history of one of the oldest neighborhoods that has made Santa Ana the great city it is today. Question 3: How will the proposed project be presented or shared with the public? Will the art display, event or performance be free and accessible to the public? Delhi Center's Cultural History Project will be installed and displayed in the Delhi Center lobby, which is the first thing guests see when they enter the center. Delhi Center is open approximately 80 hours per week with regular weekly programming and through its social enterprise program, including facility rentals for events, such as business meetings, employee training and celebrations, conferences, resource fairs, community events, high school graduations, wedding receptions, quinceaneras, and many others. Approximately 34,500 people walk through our doors each year. We serve almost 2,000 individuals each month and sometimes we see over 400 people come through our doors in a single day. About 90% of our guests and program participants are Santa Ana residents and about 55% of those are from the area immediately surrounding the center, from the 92707 zip code. All of our guests will have the benefit of viewing the display when they come to the center. We will also make every effort to promote the display to ensure increased opportunities for the general public to visit Delhi Center to view the display at no cost. Question 4: How will this project enrich the quality of life for Santa Ana residents? The proposed project has incorporated community engagement since its conceptualization and will continue to do so through the completion of the project, giving residents a sense of belonging and fulfillment. The project started at a recent Open House at Delhi Center where residents gave their input on programs and services they would like to see at the center and voted on different design concepts that were being proposed throughout the center. The most popular design concept was for the lobby to house art and historic photos of the Delhi neighborhood. This became the idea that led to the proposed project. The project will give Delhi residents an opportunity to have their stories captured and developed into an artistic display for all to experience. Everyone in Santa Ana will be able to learn about the rich cultural history of the Delhi neighborhood, stemming back to the late 1800's when the area was first developed and they will be able to enjoy the artistic expression of that history here at Delhi Center. The project will enrich not only Delhi residents but all of Santa Ana by acknowledging and showcasing in a creative way the independence, perseverance, and community involvement that has been the driving force of Santa Ana throughout its history. Question 5: Describe how your project will stimulate economic development for the City of Santa Ana. The project will create work for local artists who will take on the work of producing the cultural history display at Delhi Center. The work will provide valuable experience and will help the artists Delhi Center Page 3 of 4 to develop skills not only in creative expression but also in teamwork and community engagement, which will help develop transferable skills. The work itself will be well documented, which will help the artists to develop or add to their portfolios for use in future artistic job searches. The project will have a side effect of generating increased visibility for Delhi Center, which may result in more people wanting to rent the facility for their events, such as business meetings, employee trainings, conferences, community forums, school events, and private events. By increasing revenue, Delhi Center will be in a better position to increase employment opportunities for Santa Ana residents. When revenue is increased, programs and services are increased, which results in more jobs being created to help the city's economy. This strategy is part of the center's long-term plan of increasing revenue in order to provide more programs and services for the community and for hiring more Santa Ana residents to fill jobs that are created. Delhi Center Page 4 of 4 Delhi Center Board Members and Ivey Staff BOARD ROSTER Rigoberto Rodriguez, Ph.D., Board President Associate Professor, California State University, Long Beach Juanita Preciado-Hernandez, Board Vice—President Leasing Chief, Orange County Housing Authority Jessica Gutierrez, Assistant Director, Board Treasurer MAS Program/School of Social Ecology, University of California, Irvine Jose Perez, Retired, Board Secretary City of Santa Ana, Parks, Recreation, and Community Services Agency Robert Silva, Retired, Board Member Santa Ana Unified School District Yvette Gutierrez, Esq., Board Member Partner, Alvarez & Gutierrez, LLP The Delhi Center Board of Directors and staff are highly reflective of the community we serve. They are immigrants or children of immigrants, they grew up in low income households with large families, several come from single -parent families, and some staff are dealing with their DACA status with fear and uncertainty under the current political climate. They understand first- hand the issues and obstacles the center's clients face. Board President, Dr. Rigo Rodriguez is a Governing Board Member of the Santa Ana Unified School District, the seventh largest school district in California. He is an Associate Professor of Latina/o Public Policy at California State University, Long Beach, and a nationally recognized expert in community planning and grassroots leadership development. He has a PhD in geography with an emphasis on urban governance, social policy, immigration, and community development. He has a Masters in Urban & Regional Planning with an emphasis in comprehensive neighborhood development in inner cities and inclusive community planning with immigrant populations and communities of color. Dr. Rodriguez is an active board member of High School, Inc., a nonprofit that helps high school students develop career technical skills in global finance and business, health and dental, culinary arts and hospitality, construction management, and automotive. CEO, Jenny Rios has over 30 years of experience in the development and management of programs and services for underserved communities using research -based best practices. Ms. Rios has managed, with full compliance, millions of dollars of grant funded programs in the areas of gang prevention, financial stability, senior services, community engagement, education, health and fitness, family resource centers, and others. She has also managed several large recreation and community centers and has played a major role in capital improvement projects. Ms. Rios has a BA in Psychology and a Juris Doctorate degree and serves as a board member for the Santa Ana Federal Credit Union, a not-for-profit financial institution that serves the Santa Ana community with low-cost banking services. Chief Operations Officer, Alicia Rodriguez has a BA in International Studies/Political Science and an MS in Global Health Sciences. She has been with Delhi Center for over 3 years and is currently the business manager who oversees financial management and organizational accountability of the center. She has expertise in budgeting, program evaluation, community engagement, and compliance with government regulations. Ms. Rodriguez is also experienced in staff supervision and evaluation, developing and managing goals and objectives, documenting and tracking outcomes, and human resource management. Board President, Dr. Rigo Rodriguez was the youngest of thirteen children in a Mexican farmworker family. He experienced many struggles in his journey to become the college professor he is today. Other board members have similar backgrounds. Jose Perez grew up in a family of eight with first generation immigrant parents of humble means. He retired from the City of Santa Ana Parks and Recreation where he worked for 36 years and is now retired but continues to volunteer in Santa Ana. Juanita Hernandez has been a Santa Ana resident since 1998 and was very involved as a parent leader at her children's schools for many years. Jessica Gutierrez grew up in Santa Ana and has worked with under -represented, low income communities and has been a mentor and volunteer for many years. Yvette Gutierrez was born and raised in Santa Ana and has a law firm in Santa Ana that serves primarily monolingual Spanish speakers with their immigration needs. Bob Silva served the Santa Ana community for over 40 years as a teacher, principal and volunteer. He was instrumental in working with resident leaders and city officials to fund and build Delhi Center at its current location. Delhi Center staff includes nine female and four male employees, all of which are Hispanic and bilingual in English and Spanish. Staff ages range from early twenties to over sixty and offer a wide range of experiences, skills, and talents. The younger staff are more tech savvy and the more mature staff have extensive experience that is used to guide and mentor the younger staff. The CEO recognizes the talents of each staff member and assigns tasks based on those strengths and helps build skills around weaker areas. Some staff started as interns and volunteers when they were teens or in college and some were actually clients and/or program participants and received services at Delhi Center before becoming involved as volunteers and then being hired on a part-time basis and then promoting up to full time. May 1, 2018 City of Santa Ana Investing in the Artist Grant Administration Community Development Agency M-25 20 Civic Center Plaza, 6`h Floor Santa Ana, CA 92701 To Whom It May Concern: I am writing on behalf of the 8,100 residents represented by the Delhi Neighborhood Association in support of Delhi Center's application for the Cultural History Project. This project is an opportunity to showcase the historical heritage of the Delhi Neighborhood. The Cultural History Project is a treasure waiting to be uncovered, it will require the help and teamwork of the entire neighborhood and we are ready to showcase the beautiful history of where we live today. My own ancestry can be traced back to the Delhi Neighborhood as early as 1929 as both my mother and father were born and raised in this remarkable neighborhood. There are many other longtime residents whose lineage can be traced to this historic neighborhood in Santa Ana as well. Delhi residents support the Cultural History Project as this is the perfect opportunity to preserve the rich and cultural history of the Delhi 'Neighborhood once known as Gloryetta. I am very excited Delhi Center has chosen to spearhead this project. Delhi Center is a staple within our community. Since 1969, Delhi Center has been an organization embedded within our community, They provide a space for all the residents to meet and make Delhi residents a priority. Delhi Center is the perfect venue to place a permanent display of Delhi Neighborhood's cultural history as it can reach not only the local Delhi residents but residents from all across Santa Ana. As the President of the Delhi Neighborhood Association and longtime resident, I hope you take into consideration the application for Delhi Center's Cultural History Project. It would be an honor for the Delhi Neighborhood to be recognized by receiving the grant to highlight the rich cultural history of the City of Santa Ana. Sincerel Vivian Martinez, President Delhi Neighborhood Association April 30, 2018 City of Santa Ana Investing in the Artist Grant Administration Community Development Agency M-25 20 Civic Center Plaza, 61" Floor Santa Ana, CA 92701 To Whom It May Concern: We are writing on behalf of the seniors who volunteer and participate in programs and services at Delhi Center and who have lived in the Delhi neighborhood for many years, some of us for over 80 years. Since 1969, Delhi Center has provided valuable services in the southeastern most section of Santa Ana, an area that would be neglected and service poor but for the Delhi Center. The Delhi Center Cultural History Project will offer an opportunity for long-term residents to finally get the recognition they deserve for being pillars of the community. We are the pioneers of Santa Ana who stayed on while others moved out of the area during hard times. When gang activity was rampant in the neighborhood, we stayed and worked together to resolve the problems and to improve the quality of life in our community. Delhi neighborhood seniors are very excited about this project and support it wholeheartedly. We recently took part in Delhi Center's Open House design concept and program review and voted for a cultural history project to be developed for our center, and this grant would help us reach our goal. We look forward to having our history and culture on display for all Santa Ana residents to learn about our contributions to this great city. Thank you for your consideration of our request. We look forward to many great things happening in the Delhi neighborhood. Sincerely, Delhi Seniors Program t� opt r # "ievo April 30, 2018 City of Santa Ana Investing in the Artist Grant Administration Community Development Agency M-25 20 Civic Center Plaza, 6°i Floor Santa Ana, CA 92701 To Whom It May Concern: We are writing on behalf of Delhi Neighborhood's Community Building Initiative (CBI), a group of Delhi residents whose mission is to improve safety within the Delhi Neighborhood. Most of us have lived in the Delhi Neighborhood for over 40 years. Delhi Center has supported us by providing us their staff support and meeting space as needed. Delhi Center provides valuable services and resources to the community. We are a group of residents that have been active within the Delhi Neighborhood for many years. Many of us were active in collaborating, attending, and advocating for the new building during the planning stages in the late 1990s. We are proud to have been a part of the planning committees that lead to the beautiful building nestled in the Delhi Neighborhood. Delhi Center is a second home for most of the residents. We want to preserve the culture and historical history as there are many stories waiting to be uncovered and told. The Delhi Center Cultural History Project will offer an opportunity for long-term residents to get the recognition they deserve for being pillars of their community. As longtime residents of the Delhi Neighborhood, we also want to bring to light the historical significance of the Delhi Neighborhood. There is so much more to the Delhi Neighborhood that what you can see today. For example, many do not know that many residents still live in the homes their parents built. Many residents within the Delhi Neighborhood still remain active participants within their community. ',The Delhi Neighborhood is unique in that we have always worked together to help one another and advocate for others within their community. We would like the new generations living in the neighborhood to have as much pride in their local neighborhood as much as we do. Thank you for your consideration of our request. We look forward to many great things happening in the Delhi neighborhood. Sincerely, Delhi Neighborhood CBI INVESTING IN THE ARTIST Delhi Center Cultural History Project Proposed Timeline - Revised DATE ACTION OUTCOME July through Planning • Identify Santa Ana resident artists through out - September, reach to the schools, Artists Village, etc. 2018 • Recruit, Hire/Contract, Train Artists to understand the community engagement nature of the project. • Define the general concept and plan for the display and the work details required September, Compilation of materials for the • Collect historical photos from residents 2018 through display and video • Conduct resident interviews to document cultural January, 2019 and historical stories • Take photos of original homes in the neighborhood and family members across generations • Solicit through resident engagement and/or create poetry, short stories, and original art work that re- flect the history and the significance of the Delhi neighborhood within the City of Santa Ana • Document the entire process through video and photos February and Selection of final materials for Convene a panel of center and resident leaders to re - March, 2019 display view all the materials collected and select those items that best represent the culture and history of the Delhi neighborhood and that can be accommodated in the display. March Video Creation and Display In- Prepare the items for installation (enlarging, framing, through May, stallation display hardware, etc.) and install on the lobby walls of 2019 the center. Complete the video to depict the process and the outcomes. June, 2019 Unveiling Conduct an Open House to unveil the display and to present a video of the process. Post the video on social media outlets to help spread the word and to invite the community to visit Delhi Center to view the dis- play. City of Santa Ana, Community Development Agency 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360 PROPOSED GRANT FUNDED PROGRAMMING SERVICES ... #.... Description of Personnel (contracted instructors, lecturer honorarium, artist stipend, etc.) Total Compensation _ Grant Funds Requested Administrative and Program Staff 15,319 0 Artist Fees 3,210 3,210 Videographer 500 0 $12 per sf 1,680 1,680 •l r Item (equipment, materials, supplies) Quantity Unit Cost Total Cost Grant FundsRequested Art Supplies (paint, brushes, etc.) Misc 700 700 Display materials (photo enlargements, frames, canvasses, display boxes, lighting, etc.) 140 sf $12 per sf 1,680 1,680 Installation Hardware Materials 140 sf $6 per sf 840 0 SPECIAL EVENTS Description (permits, fees, facility rental for project, marketing) Total Cost Grant Funds Requested NA City of Santa Ana, Community Development Agency 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360 INVESTING IN THE ARTIST LINE ITEM BUDGET PROPOSED PROGRAM BUDGET PROPOSAL Enter budget categories and ornipetpd PunPnditiirat fnr tha nrnnncar4 nrnmro m. PROGRAM REVENUE LIST ALL OTHER PROGRAM RESOURCES "Funding Source" total must equal "Total Program Budget" listed above, FUNDING SOURCE AMOUNT Santa Ana Artist Grant 5,590 Delhi Center In -Kind Contribution 16,159 TOTAL PROGRAM BUDGET 21,749 City of Santa Ana, Community Development Agency 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360 2 Expenditures Total Expenditures Funded By Total Program gram Organization Category Funded By Other Sources Budget g Santa Ana Grant (including in - Budget kind) Administrative Staff Salaries and 15,319 15,319 199,881 Benefits 230,182 Program Staff Salaries and Benefits Contractual/Professional 31210 3,210 144,137 Services/Stipends Equipment, Material, Supplies 2,380 840 3,220 219,373 Special Events Production Marketing TOTAL 5,59016,15921,749 793,573 PROGRAM REVENUE LIST ALL OTHER PROGRAM RESOURCES "Funding Source" total must equal "Total Program Budget" listed above, FUNDING SOURCE AMOUNT Santa Ana Artist Grant 5,590 Delhi Center In -Kind Contribution 16,159 TOTAL PROGRAM BUDGET 21,749 City of Santa Ana, Community Development Agency 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360 2 A� " CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 06/26/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Certificate Issuance Team NAME: Comprehensive Insurance Services p DNW (949) 709-8800 aC (949) 709-1668 Ex : Nq: 26429 Rancho Parkway South E-MAIL info@thecomprehensivelnsurance.com EACH OCCURRENCE $ 1,000,000 ADDRESS: INSURERS AFFORDING COVERAGE NAIC N Suite 120 INSURER A: Nonprofits Insurance Alliance of California 11845 Lake Forest CA 92630 INSURED INSURER B: CompWest Insurance Company 12177 Delhi Center INSURER C: 505 E. Central Ave. INSURER D: INSURER E: 1 INSURER F: Santa Ana CA 92707 COVERAGES CERTIFICATE NUMBER: CL17103103057 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUoK INSD WVD POLICY NUMBER POLICY EFF MM/DDIYYYY) POLICY EXP (MM1DDNYYYL LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE ® OCCUR PREMISES Ea occurrence $ 5001000 MED EXP (Any one person) $ 20,000 PERSONAL &ADV INJURY $ 1,000,000 A Y 2017 -01376 -NPO 11/01/2017 11/01/2018 GEN'LAGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 3,000,000 X POLICY ❑ JECT F—] LOC PRODUCTS - COMP/OP AGG $ 3,000,000 $0 Deductible $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea ac Irani BODILY INJURY (Per person) $ ANYAUTO A OWNED SCHEDULED AUTOS ONLY AUTOS 2017 -01376 -NPO 11/01/2017 11/01/2018 BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ Per accident X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY $0 Deductible $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY y/N ANY PROPRIETOR/PARTNER/EXECUTIVEE.L. OFFICER/MEMBER EXCLUDED? (Mandatory In NH) NIA WCV590042002 11/01/2017 11/01/2018 X STATUTE ETPER H EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS Win.E.L. DISEASE -POLICY LIMIT $ 1,000,000 A Social Service Professional Liability Improper Sexual Conduct Liability 2017 -01376 -NPO 11/01/2017 11/01/2018 $3,000,000/1,000,000 Aggregate/Occurr. $1,000,000/1,000,000 Aggregate/Occur. $0 Deductible DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe akached If more space Is required) The City of Santa Ana its officers, employees, agents and volunteers are included as Additional Insured automatically per written contractor agreement per attached endorsement CG2026. 30 day notice of cancellation with 10 day notice of cancellation for non-payment of premium per policy provision. This insurance is Primary and Non-contributory per attached endorsement NIAC E61. CERTIFICATE HOLDER CANCELLATION ©1988.2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS. 20 Civic Center Plaza AUTHORIZED REPRESENTATIVE Santa Ana CA 92702 yarw.�j ©1988.2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 2017 -01376 -NPO COMMERCIAL GENERAL LIABILITY CG 20 26 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Any person or organization that you are required to add as an additional insured on this Policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II —Who Is An Insured additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 26 0413 B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. © ISO Properties, Inc., 2012 Page 1 of 1 NONPROFITS INSURANCE ALLIANCE or CALIFORNIA A Mead 1v Insurance. A heart for Nonprofit$, POLICY NUMBER: 2017 -01376 -NPO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY INDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently in effect or becoming effective during the term of this policy, in consideration of food contribution or client referrals you receive from them. (Information required to complete this Schedule, if not shown above, will be shown in the Declarations.) A. Section II —Who Is An Insured is amended to include any public entity as an additional insured for whom you are performing operations, who may be named in the schedule above, when you have agreed in a written contract or written agreement that such public entity be added as an additional insured(s) on your policy, but only with respect to liability for "bodily injury", "property damage' or '.personal and advertising injury" caused, in whole or in part, by: 1. Your negligent acts or omissions; or 2. The negligent acts or omissions of those acting on your behalf; in the performance of your ongoing operations. No such public entity is an additional insured for liability arising out of the "products -completed operations hazard" or for liability arising out of the sole negligence of that public entity. B. With respect to the insurance afforded to these additional insured(s), the following additional exclusions apply. This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or C. The following is added to SECTION III — LIMITS OF INSURANCE: The limits of insurance applicable to the additional insured(s) are those specified in the written contract between you and the additional insured(s), or the limits available under this policy, whichever are less. These limits are part of and not in addition to the limits of insurance under this policy. NIAC-611117 Page 1 NONPROFITS INSURANCE ALLIANCE Or CALIFORNIA A Heod for Insurance. A Heart for Nonproffts. POLICY NUMBER: 2017 -01376 -NPO D. A. With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Other Insurance a. Primary Insurance This insurance is primary if you have agreed in a written contract or written agreement: (1) That this insurance be primary. If other insurance is also primary, we will share with all that other insurance as described in c. below; or (2) The coverage afforded by this insurance is primary and non-contributory with the additional insured(s)' own insurance. Paragraphs (1) and (2) do not apply to other insurance to which the additional insured(s) has been added as an additional insured or to other insurance described in paragraph b. below. b. Excess Insurance This insurance is excess over: 1. Any of the other insurance, whether primary, excess, contingent or on any other basis: (a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for "your work"; (b) That is fire, lightning, or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises temporarily occupied by you with permission of the owner; or (d) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION I — COVERAGE A— BODILY INJURY AND PROPERTY DAMAGE. (e) Any other insurance available to an additional insured(s) under this Endorsement covering liability for damages which are subject to this endorsement and for which the additional insured(s) has been added as an additional insured by that other insurance. (1) When this insurance is excess, we will have no duty under Coverages A or B to defend the additional insured(s) against any "suit" if any other insurer has a duty to defend the additional insured(s) against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured(s)' rights against all those other insurers. (2) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) (a) The total of all deductible and self-insured amounts under all that other insurance. (3) We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. b. Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any other the other insurance available to the additional insured(s) does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. NIAC-611117 Page 2 •C 1I�� �. p1 :, Workers Cor ration and Employers Liability Insurance Pon_, I/ii9 'IWC Policy Number Policy Period 3 HUTTON CENTRE DRIVE STE 550 Fro To --_..» SANTA ANA, CA 92707-8724 _ NCV 5900420 11/01/201711/01/2018 _ 12:Ot A.M. SWntlard Time at the tlascribetl location � Eit Transaction INFORMATION PAGE Named Insured and Address }�ivNUAL STATE: California Agent DELHI COMMUNITY CENTER 505 E CENTRAL AVE R -T SPECIALTY LLC DBA R -T SPEC SANTA ANA CA 92707 99,840 IALTY INS SVCS LLC 839 CLERICAL OFFICE EMPLOYEES 500 S GRAND AVE SUITE 2100 350,420 0.66000 LOS ANGELES CA 90071 MARGARITAS^DELHI CENTER. ORO 8868 Telephone: 888-782-9887 7..62000 5032699 SCHEDULE OF CLASSIFICATIONS! t f � yq yy �rSHTSTI�+iSTCp d Y WOW 1ATTIO � Eit }�ivNUAL STATE: California SALESPERSONS -OUTSIDE 8742 99,840 0.84000 839 CLERICAL OFFICE EMPLOYEES 8810 350,420 0.66000 2,313 SCHOOLS AND INSTRUCTIONAL PROGRAMS - PRIVATE - BOO 8868 7..62000 SCHOOLS AND INSTRUCTIONAL PROGRAMS - PRIVATE - HOC 9101 37,232 9.55000 3,556 Subtotal State Premium $ 6,708 EXPENSE CONSTANT 0900 WAIVER OF OUR RIGHT TO RECOVER 0930 300 TERRORISM 9740 487,492 1.00000 0.02000 100 CATASTROPHE (OTHER THAN CERTIFIED ACTS OF TERRORIS 9741 487,492 0.02000 97 SCHEDULE DEBIT 9889 6,808 1.37000 97 2,519 CALIFORNIA WORKERS COMPENSATION FRAUD ASSESSMENT F CA AST 9,485 1.00167 CA LABOR ENFORCEMENT & COMPLIANCE FUND CA LEC 9,485 1.00191 16 CALIFORNIA OCCUPATIONAL SAFETY & HEALTH FUND CA OSH 9,485 1.00230 18 CALIFORNIA SUBSEQUENT INJURIES BENEFITS TRUST FUND CA SIH 9,485 1.00133 22 CALIFORNIA USER FUNDING SURCHARGE CA SRG 9,485 1.00312 13 CALIFORNIA UNINSURED EMPLOYERS BENEFIT TRUST FUND CA UEE 9,485 30 CALIFORNIA INSURANCE GUARANTEE ASSOCIATION SURCHAR CIGAS 9,485 1.00072 1.02000 7 COMMISSION ADJUSTMENT MODIFIER SAAJC 9,327 0.96400 190 Total State Premium - 336 $ 9 781 Total Fetimatari Pr.mix.m INSURED COPY WC000007A 0588 Printed on 11/02/2017 Page 2 of 4