HomeMy WebLinkAbout22A - CEMENT TRUCK PURCHASEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 21, 2018
TITLE:
AWARD PURCHASE ORDER TO LOS
ANGELES TRUCK CENTERS, LLC, FOR A
VOLUMETRIC CEMENT BATCH TRUCK
(SPECIFICATION NO. 18-048)
(STRATEGIC PLAN NO. 6, 2)
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RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Los Angeles Truck Centers,
LLC, for the procurement of one volumetric cement batch truck in the amount of $311,285, plus a
$10,000 contingency, for a total amount not to exceed $321,285, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The Public Works Water Resources Division staff
mixes and pours concrete as part of its maintenance and repair work of the City's public water
system. Concrete is used to make repairs to street pavement and sidewalks and to construct
water system thrust blocks on a daily basis. The cement truck currently in use for these jobs was
purchased in 1992 and, due to the extensive use and age, it has been proven to be unreliable
and very expensive to repair. Additionally, the current truck will fail to meet Clean Air Resources
Board requirements next year and will require extensive upgrades to remain in service.
Furthermore, the current truck relies on intensive manual labor for concrete mixing, which
increases the risk of injury to personnel. The mixing of concrete on site via the use of a cement
batch mix truck is more cost effective and efficient than purchasing loads of ready -mix concrete
delivered to the job -site due to its versatility and ease of use. The Water Resources Division
estimates that utilizing the proposed batch mix truck compared to buying ready -mix concrete will
result in savings of $31,000 annually. The new proposed Zimmerman Industries ZM406-N1, 6 -
yard rear discharge concrete mixer is Compressed Natural Gas (CNG) powered and utilizes a
new 2019 Freightliner chassis (Exhibit 1). The unit is fully automated and can deliver from less
than a yard to 6 yards of concrete on demand as required by the job, which will allow the Water
Resources Division to operate in a more efficient and safe manner.
22A-1
Award Purchase Order for Volumetric Cement Truck
August 21, 2018
Page 2
The Notice Inviting Bids was advertised on May 30, 2018, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
69 Vendors notified
7 Vendors downloaded bid packet
1 Bid received
0 Bid received from Santa Ana vendors
The bid was opened on June 27, 2018, and evaluated. The bid received from Los Angeles Truck
Centers, LLC, is responsive to the specifications and meets the City requirements. Pricing of raw
materials required to manufacture a volumetric cement trucks are highly volatile. As such, a
$10,000 contingency has been included in the award amount to allow for unanticipated
commodity surcharges in the metal market between now and the time the vendor begins
production.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $321,285 are available for expenditure in the FY 2018-19 Water System
Maintenance account (No. 06017641-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
7
Fuad Sweiss, PE,PLS Sergio Vidal #bv
Execute a Director Assistant Director
Public Works Agency Finance and Management Services Agency
FSS/FG/CL/sm/sp
Exhibit 1: Mixer Truck Diagram and Specifications
22A-2
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