Loading...
HomeMy WebLinkAbout25B - AGMT CITY PARK UPGRADESREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 21, 2018 TITLE: APPROVE AGREEMENT WITH IDS GROUP, INC. FOR LIGHTING AND ELECTRICAL DESIGN OF VARIOUS CITY PARK UPGRADES (PROJECT NOS. 18-7524,18-7533, & 18-2688) (STRATEGIC PLAN NO. 6, 1G} CI ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with IDS Group to provide Electrical Lighting Design Services for three-year term beginning August 21, 2018, through August 20, 2021, in the total amount of $92,690, which includes a design contingency in the amount of $8,427, with an optional one-year extension exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney. Each year numerous City Parks receive lighting upgrades to energy efficient Light Emitting Diode (LED) fixtures to improve safety and usability of city parks. This project is part of a continuing effort to provide security lights to all City Parks and Bike Trails. Presently the Pacific Electric Bike Trail, Saddleback View Park, and Morrison Park do not have any lighting on park grounds. The project scope involves professional electrical engineering design services to prepare plans, specifications, and estimates leading to bidding out contract documents to install new lighting systems and light fixtures along the walkway and bike trail. On May 7, 2018, the Public Works Agency released a Request for Proposals (RFP) on the City's website and the PlanetBids eProcurement portal inviting qualified firms to submit proposals for professional electrical engineering services. The Notice Inviting Proposals was also published in the Orange County Register on May 11, 2018. On June 5, 2018, four proposals were received and subsequently evaluated for content and responsiveness to the RFP by a committee comprised of staff from both the Public Works and Parks & Recreation agencies. Each Proposal was rated according to their firm/team experience, understanding of need, relevant project experience, projected schedule, and client references. 25B-1 Agreement with IDS Group - Electrical and Lighting Design Services August 21, 2018 Page 2 The table below is the list of firms with their respective evaluation scores: NAME OF FIRM RATING IDS Group, Inc. 91 tk1sc 86 Michael Baker International 79 EDM Services, Inc. 73 Based on these ratings, staff recommends that the top ranked firm, IDS Group, Inc. be retained to provide the electrical and lighting design for various park locations for a fee in an amount not to exceed $92,690, which includes a 10 percent design services contingency of $8,427 based on the schedule of rates and fees received with the IDS Group's proposal (Exhibit 1). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (Establish and Maintain a Community Investment plan for All City Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in Coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available in the Community Development Block Grant Programs fund (Account No. 13518783) and the Residential Development District 2, Park Acquisition & Development fund (Account No. 31213260). Subsequently annual funding distribution will be subject to and budgeted according to their fund availability. The estimated spending plan for FY 2018-19 and subsequent fiscal years are identified in the table below. PROJECT PROJECT# ACCOUNT Pacific Electric Bike Trail Security Lighting 13518783-66220 $59,862 Pro"ect No. 18-7524 Saddleback View Park Security Lighting 13518783-66220 $13,007 Project No. 18-7533 Morrison Park Security Lighting 31213260-66220 $19,821 Project No. 18-2688 TOTAL PROJECT FUNDING: $92,690 25B-2 Agreement with IDS Group - Electrical and Lighting Design Services August 21, 2018 Page 3 n Fuad S. 3weiss, PE, PLS Sergio Vidal y�B Executiv N Director Assistant Director Public VAorks Agency Finance & Management Services Agency FSS/EWG/ARC/KN/ML Agency Exhibit: 1. Agreement with IDS Group 25B-3 25B-4 EXHIBIT 1 AGREEMENT TO PROVIDE ELECTRICAL LIGHTING DESIGN SERVICES FOR VARIOUS PARK LOCATIONS THIS AGREEMENT is made and entered into this 21" day of August, -2018 by and between IDS Group, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing, under the Constitution and laws of the State of California ("City"). RECITALS A. On May 7, 2018, the City issued Request for Proposal No. 18-031, by which it sought a professional engineering firm to provide complete plans, specifications, and cost estimates for new electrical and security lighting systems at Pacific Electric Bike Trail (Phase 1), Saddleback View Park, and Morrison Park. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 18-031. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services that were described in the scope of work that was included in RFP No. 18-031 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit B. The total sum to be expended under the term of this Agreement, including any extension periods, shall not exceed $92,690. This sum is comprised of (1) the base amount of $84,263 and (2) an approximate 10% contingency in the amount of $8,427 for additional services at the City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on -August 20,`2021, unless terminated earlier in accordance with Section 17, below. The term of this Agreement maybe extended Page 1 of 8 25B-5 for one 1 -year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq,, ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRATOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7 INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's Page 2 of 8 r operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self- insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. Page 3 of 8 25B-7 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Page 4 of 8 Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: IDS Group, Inc. 1 Peters Canyon Road, Suite 130 Irvine, CA 92606 A party may change its address by giving notice in writing to the other party. Thereafter, any commumication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. Page 5 of 8 25B-9 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any parry, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement maybe terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or Page 6 of 8 25B-10 in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. SPECIAL FUNDING REQUIREMENTS The services under this Agreement for Pacific Electric Bike Trail and Saddleback View Park are being funded through the United States Department of Housing and Urban Development, Community Development Block Grant Program. As such, in the provision of those services, Consultant agrees to comply with the requirements, representations, and certifications described in Exhibit C. Consultant shall notify the City immediately and in writing of its inability to do so. Said inability shall be cause for termination of this Agreement. 22. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR Clerk of the Council RAUL GODINEZ II City Manager Page 7 of 8 25B-11 APPROVF,A AS TO FORM CONSULTANT SONIA R. CARVALHO City Attorney By: w lti, -15,49 J&n M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Fuad S. Sweiss, PE, PLS Executive Director Public Works Agency Name: Title: Page 8 of 8 25B-12 RFP NO.: 18-031 June 5, 2098 , I PROPOSAL Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 Table of Contents Cover Letter Section 1: Statement of Qualifications ................................ b. Contract Agreement Statement ................................... c. Firm and Team Experience ......................................... IDS' Project Manager .................................................. IDS' Project Team .......................................... 3 .......................................... 3 .......................................... 3 ............. :............................ 5 .................................................................... Subconsultants......................................................................... Key Personnel Resumes.......................................................... Staff Availability......................................................................... Organization Chart .................................................................... d. Understanding of Need.............................................................. e. Relevant Project Experience..................................................... LReferences................................................................................. Section 2: Scope of Services and Schedule ..................................... Section 3: Fee Proposal.................................................................... Section 4: Certifications.................................................................... Attachment A: Key Personnel Resumes ............................................ Attachment B: References................................................................. ............................. I.... 6 .................................. 7 .................................. 7 .................................. 7 .................................. 8 .................................. 9 ................................10 ................................14 ................................15 ................................19 ................................ 20 ................................ 25 ................................ 29 +► IDS GRouP Page I 25B-14 ®A IDS GROuP June 5, 2018 City of Santa Ana, Public Works Agency 20 Civic Center Plaza; Ross Annex, 3rd Floor Reception Santa Ana, CA 92701 Attn: Mr. Kenny Nguyen, Project Manager SUBJECT: a. Cover Letter Proposal to Provide Electrical Lighting Design Services, RFP No. 18-031 Dear Mr. Nguyen and Members of the Selection Committee: IDS Group (IDS) understand the City of Santa Ana (City) is seeking proposals from qualified engineering firms to prepare plans, specifications, cost estimates, and related construction documents for work necessary to construct/replace lighting for various park locations. The individual charged with the responsibility of implementing and integrating the critical aspects of this project will be Mr. Michael Reed, IDS' Project Manager. Mr. Reed's expertise and experience in electrical engineering is ideally suited for this project. He has a broad and very successful background in planning, organizing, and coordinating the work of others as well as handling cost, scope, and schedule control on major projects. We briefly.outlined IDS' key qualifications below: ■ Since our incorporation, IDS Group has completed numerous engineering projects involving: parks, walking/biking trails, libraries, fire stations, court facilities, baseball fields, roads, parking lots, gymnasiums, and other public use facilities; a testament to the quality of our customer service is represented by the fact that approximately 80% of our clientele is repeat business. • Each member of our team has considerable experience with the design and construction of recreation facilities. We are familiar with the procedures, standards, codes, and processes from first-hand experience both as prime design professionals and as sub consultants. • Our in-house infrastructure allows us to remain flexible when scheduling staff resources in the areas of civil and electrical engineering; and cost estimating to offer timely, efficient, and effective solutions to project challenges. We look forward to speaking with you further regarding our services, expertise and experience, and how we can best assist the City. IDS Group hereby acknowledges that we have reviewed and understand all elements of the Standard Agreement (Attachment 2) and take no exceptions. Mr. Robin O'Neil, PE, MEP Principal, hereby acknowledges that he will be the contract administrator for this project and will negotiate and contractually bind the firm regarding matters pertaining to this proposal. Our Project Manager, Mr. Michael Reed, will be City's point -of -contact. Please do not hesitate to call Michael at 949.387-8500 ext. 328 should you have any questions. Sincerely, Group, Inc. Vin(Rob)O'Neil, PE 1 Peters Canyon Road, Suite 130, Irvine California 92606 ♦ T: 949.387.8600 ♦ F: 949.387.0800 ♦ www.idsgi.com 25B-15 Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 Section 1: Statement of Qualifications b. Contract Agreement Statement IDS Group hereby acknowledges that we have reviewed and take no exception to the terms and conditions, including Insurance coverage, as set forth In RFP No. 18-031 1 Electrical Lighting Design Services for Various Park Locations I Attachment 2. c. Firm and Team Experience Frim Profile IDS Group, Inc. (IDS) is a multidisciplinary engineering and architectural consulting firm with roots spanning over 50 years. Our integrated design team provides added value through our specialized divisions — electrical, civil, and structural engineering and cost estimating. Our corporate infrastructure creates optimum utilization of resources for our staff of 100 professionals, maximizing service efficiency. IDS is committed to project excellence, providing turnkey design solutions to the building and infrastructure industries. IDS incorporates sustainable, energy-efficient, and environmentally conscious designs as a significant component of each project. We are recognized for our use of water -efficient plant materials, recycled materials, and water -efficient irrigation systems. IDS is a member of the Green Building Council, on design teams for LEED-certified building projects, and employs numerous full-time LEED Accredited Professionals. Electrical Engineering: The electrical engineering division of IDS (formerly DGM & Associates) was first established in 1992. Our electrical engineering division has extensive experience in a wide variety of projects and in the preparation of engineering studies and analyses, reviewing plans, drawings, and specifications for new construction projects for electrical code compliance, conducting electrical power consumption studies and field investigations, and providing construction cost estimates, concept studies and reports, and post -construction support for electrical engineering projects. IDS has completed numerous electrical engineering projects involving park and street lighting, institutes of higher learning, transportation, housing and redevelopment, hospitals, libraries, fire stations, gymnasiums, and other government and public use facilities. A testament to the quality of our customer service is represented by the fact approximately 80% of our clientele is repeat business. AA IDS GROUP Page 3 25B-16 Electrical Our core competencies include: Knowledge of Applicable Codes and Regulations. IDS and our team members have a proven working knowledge of relevant and applicable state codes through their work in the design, review, retrofit, and plan check of buildings and facilities, hospitals and school projects: ■ We strive do remain current on all applicable codes, regulations and ordinances, including updating codes when reprints or addenda are available. We have a library of all major codes. And we keep up with current research and proposed code changes. Design Services for Various Park Locations RFP No. 18-031 ■ Our staff and team members have a working knowledge of California Electrical Code, National Electrical Code, NFPA, Cal -Green Standards, Uniform Building Code and all state revisions resulting in California Building Standards Code Title 24. The Civil Engineering division of IDS was first established in 1961 in Irvine, California. Through a series of acquisitions and mergers, the company expanded to include all of the disciplines needed for engineering design services. IDS Group provides a wide array of expertise and experience in civil engineering, specializing in providing civil engineering design, planning and entitlement, surveying and mapping, construction survey, LEED, sustainable design, construction administration, and traffic engineering services to public agencies, owners, and developers of retail, commercial, office, industrial, institutional, and residential projects throughout the United States. Structural Engineering: Our structural engineering division is a recognized leader in the design, assessment, review, and retrofit of buildings. The depth of our work includes the design of new buildings utilizing steel, concrete, and masonry, the assessment and retrofit of numerous buildings of all sizes, the evaluation and repair of distressed structures, peer and plan review, constructability review, and forensic engineering. Our team has been honored by the Structural Engineers Association of Southern California (SEAOSC) with over 20 "Excellence in Structural Engineering" awards for innovative and outstanding design. Cost Estimating: IDS' services comprise of cost estimating and management, project management, and project controls. Core cost management services include budgeting, milestone estimating, cost peer review, value analysis for design options, and construction change order evaluation. AA IDS GRoup Page 4 25B-17 Electrical Design and Production Ability (CAD j BIM): IDS Group is at the forefront of computer aided design and data management, Including Building Information Modeling (BIM). The scale and magnitude of many of our projects requires that we outfit our staff with state-of-the-art computer hardware and the best available software for performing the most advanced analysis and design. Our computer software library includes, but not limited to, the latest versions of architectural, structural, mechanical/plumbing, and electrical analysis and design programs. Dedication to Sustainable Engineering: IDS Group values the opportunity to remain at the forefront of "green technology." We combine sustainable, energy-efficient, and environmentally conscious designs as a significant component of each project. Our mission Is to integrate energy-saving systems and equipment that will improve the building performance while ensuring occupancy comfort to reduce the consumption natural resources and reduce environmental degradation. IDS has been recognized by Energy Users News for excellence and Innovation in energy and building management. IDS' Project Manager IDS' Project Manager, Michael Reed has extensive experience in a wide variety of projects with a specialty niche in recreation lighting. His experience includes the preparation of engineering studies, analyses, plan reviews, preparation of drawings and specifications for new construction projects; construction cost estimates; field investigations; concept studies; reports and post -construction support for electrical engineering projects incorporating sustainable building concepts. Below is a partial list of Michael's relevant projects: Arlington Heights Sports Complex, Riverside, CA: Provided electrical design for a 35 -acre sports park that features 3 lighted ballfields (including two baseball fields and one softball field) with overlay soccer/football fields; four lighted multipurpose soccer/football fields; two lighted basketball courts and 300 onsite parking spaces, a neighborhood park Within the sports park that incorporates picnic areas, playgrounds and a waterplay area. Also one concession building, one restroom building, and six picnic shelters. AA IDS GROUP 25B-18 i Services for Various Park Locations RFP No. 18-031 Page 5 Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 Audle Murphy -Ranch Sports Complex and Skate Park, Menifee, CA: Provided electrical design fora 11 -acre park that features a lighted skate park, baseball and soccer fields, basketball court, tot lot and playground. Also features two restroom buildings and security cameras throughout the park site. George Bellis Park, Bolsseranc Park and San Antonio Parks Sports Lighting Replacement, Buena Park, CA: Provided electrical engineering design services for the upgrade of 43 existing sports lighting poles with 188 new sports lights. In additional, added eight (8) new sports poles with 40 new lights, added new automated lighting controls for all Ilghts and replaced three (3) existing electrical services and switchgear across three park sites. Menifee Town Center Central Park, Menifee, CA: Provided electrical design for 5 -acre park with lighted parking lot, rest room building, multiple lighted picnic shelters with lockable electrical outlets, splash pad water feature, landscape lighting, lighted walking paths, security cameras, amphitheater with both 100 -amps and 200 -amp outdoor lockable event panels containing multiple sized electrical outlets for live performances. IDS' Project Team Our Project Team consists of a Project Manager, a Principal -in -Charge and a Quality Assurance Manager as well as team members for civil and cost estimating. IDS' Project Manager, Mr. Michael Reed will be the primary point -of -contact for the City and has over 27 years of electrical engineering experience in park/recreation, community center, municipal, street lighting, and commercial projects. Michael can be reached at 949.387.8500 Ext. 328 or via emall Michael.reed@idsgi.com. Mr. Reed will be responsible for the technical adequacy and design. Additionally, he will ensure the project stays on schedule and within budget by managing staffing hours and expenses, comparing these expenditures with the proposed budget and approved work scope- project engineers and architects will report directly to Michael. This chain -of -command allows IDS to maximize effectiveness and efficiency and ensure that assignments are completed on time, within budget, and are of defensible quality. Our organizational chart shows the project team, including key and support staff, their project roles and how all members will work through Mr. Reed to communicate with the City. Resumes for Michael and other staff members are included within this section. As Project Manager, Mr. Reed will establish project responsibilities, organizational structure and clear lines of reporting within the consulting team. Based on our experience in similar projects, we have developed a clear and efficient management procedure for our services. Michael will: • Develop the project schedule and monitor the progress of the project through standing team meetings, and monitor the review budget at various stages. Provide progress reports and facilitate the review of the work. Monitor the technical performance of the project team, ensure quality and consistency (QC), and ensure detection and resolution of project performance issues before they become problems. AA IDS GROUP 25B-19 Page 6 Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 • Ensure that the City is clearly informed of the progress and status of the project. • Enhance working relationships of team members and the City. Subconsultants All services can be performed in-house; therefore, IDS does not anticipated utilizing any subconsultants for this contract. Key Personnel Resumes Full resumes of key personnel proposed to work on this project are provided Attachment A of this proposal. Staff Availability The following is an estimate of the availability of our key personnel during the duration of this project. The percentages of key staff availability shown are projected based on anticipated workload. These percentages represent the average time available for a team member. Actual time may vary depending on the project specifics. Robin (Rob) O'Neil, PE 45% Hassan (Hank) M. Bagheri, PhD, PE, LEED AP 30% Michael Reed Peter Gambino, PE, PLS, QSD 40% 45% AAIDS GROUP Page 7 25B-20 Electrical Lighting Design Services for Various Park Locations RFP No. 1 15-031 Organization Chart IDS hereby acknowledges that the Personnel Identified herein will be available to the extent proposed for the duration of the project, and no Personnel assigned to the project shall be removed or replaced without the prior written concurrence of the City. 4D Robin (Rob) O'Neil, PE (Hank) M. Bagheri, PhD, PE, LEED AP 0 Michael Reed Anmar Hiassat Ramin Hiassat Bob N. Kramer 111 Jesus Soriano Peter Gambino, PE, PLS, QSD I I Christine Kaskara, PE, QSD, QSP, Tejal M. Gandhi, PE, QSD/QSP Sam Wheeler, EIT is =Key Personnel AAIDS GROUP 25B-21 Jaime Rosenbach, PE, SE David Pomedeau, MS, SE SP I I Faisal Dakhil, BSCE, MSCE Page e Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 d. Understanding of Need The City of Santa Ana desires to continue Its efforts in installing security lighting systems by using the same hardware and fixtures as those recently installed at: Fisher Park, Santiago Park, Heritage Park, Santa Anita Park, Windsor Park, Madison Park, Lillie King Park, Bomo Koral Park. Parks that require lighting upgrades are as follows: Pacific Electric Bike Trail — Phase 1 currently does not have electrical or lighting systems. Irrigation controllers with electrical connection points are on site. Lighting shall be designed for the entire length of the trail from McFadden Avenue to Occidental Street. Saddleback View Park currently does not have electrical or lighting systems, An irrigation controller with electrical connection point is on site. Lighting shall be designed for the meandering walkway in the park. Morrison Park currently has lighting for the basketball and tennis courts only. Additional lighting, including additional power supply equipment and facilities, shall be designed for the interior meandering walkway and the parking lot. The electrical system shall be centralized and serve all lights in the park. AAIDS GROUP Page 9 25B-22 Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 e. Relevant Project Experience IDS and ourteam of professional engineers provide value added multidisciplinary, 'one -stop -shop' design and consulting services for recreational I park facilities. Our project team brings an established track record of providing engineering and architectural design services for various recreation projects including: Design Services for Town Square Park Phase 1, 2, and 3 Murrieta, CA IDS provided design services to complete the improvements for the construction of three prefabricated buildings (storage, performers changing rooms, and restrooms) along with utility service connections to Town Square Park. The goal of the project was to provide the City with a comprehensive set of plans and specifications to facilitate the construction. This included: • Utility research and locating within the project area and identifying potential conflicts • Coordinating the relocation and service connections with utility purveyors • Preparing plans and specifications for stage lighting, sound systems, and technology • Preparing site utility plans to establish service connections for the prefabricated buildings • Preparing electrical engineering lighting plans and specifications for lights around the park • Conducting quantity take offs and preparing cost estimates • Prepare exhibits and attend meetings to support the community outreach effort AA, IDS GROUP 25B-23 Page 10 Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 City of Irvine San Diego Creek Bike Trail Lighting Improvements: San Diego Creek to Culver, CIP 341302, Spectrum to 1.405 CIP 34150,11-405 to Culver CIP 322920, and Peters Canyon CIP 341303 Irvine, CA The City of Irvine has contracted with IDS on multiple occasions to provide engineering design services for various pedestrian trail projects that meander throughout the city. IDS was the preferred consultant for these projects since they required close coordination between disciplines that only a multi -disciplined firm can provide. IDS designed and prepared electrical plans for the trail lighting as envisioned by the City. The plan shows the proposed fixtures, photometric lighting study, fixture counts and cut sheets, meter, pedestal, and distribution circuitry. In preparing these plans, IDS conducted calculations of electrical loads, load shedding, short circuit calculations, voltage drop and the structural design of light fixture foundation. In addition, IDS prepared a demolition plan showing the removals of the items that are in conflict with the proposed lighting, hardscape, and irrigation improvements such as hardscape, landscape, trees, conduit, and piping. IDS coordinated with the utility companies which maintain facilities in the affected area and develop a utility relocation plan for the utilities impacted by this project, The plans and specifications under this task identified the time frames to complete the utility work. AAIDS GROUP Page 11 25B-24 Electrical Lighting Design Services for Various Park Locations San Diego River Project, Discovery Center at Grant Park San Diego, CA IDS Group was selected to provide Electrical Engineering and sustainable design services for The San Diego River Discovery Center at Grant Park. The project will be designed to be Southern California's premiere river interpretive center within a nature - based passive park. It will promote a greater appreciation and enjoyment of the river, transformative for the community and a destination for residents and visitors. Project duration: 2017 - Current RFP No. 18-031 Contact Information: Mr. Rick Espana, AICP, Senior Associate, Roesling Nakamura Terada Architects, Inc., 619.233.1023 Douglas Park Long Beach, CA Electrical design for a 2 -acre park with electronic gate locks, walkway lighting, large picnic shelter lighting and parking lot lighting. Project duration: 2017 - Built early 2018. Contact information: Clark and Green Associates, Landscape Architects, 714.434.9803 Arbor Vista Park Temecula, CA IDS provided electrical design for this 1 -acre park with walkway lighting, splash pad fountain power and parking lot lighting. Project duration: 2017 Contact Information: BMLA, Inc., Landscape Architects, 951.737,1124 Larwln Park Buena Park, CA Electrical design for an existing 5.9 -Acre park with existing basketball lighting rehabilitated to include new walkway lighting, play area lighting, parking lot lighting, large lighted picnic shelter and rest room building power. Project duration: 2017, Est. building completion mid -208. Contact information: BMLA, Inc., Landscape Architects, 951.737.1124 AA IDS GRouP Page 12 25B-25 Electrical Mackay Park Meter Pedestal Location Change, Cypress, CA: IDS provided electrical design services for Mackay Park. Scope of work included coordinating the SCE and the City for the meter pedestal location. IDS updated the electrical plans moving the pedestal to the south side of the park as well as recruit, resize and recalculate the voltage drop conditions for all branch feeders based on the new meter pedestal location. Project duration: 03/2016 - 2017 Contact information: Mr. Pat Hirsch, Principal, Hirsch and Associates, 714.776.4340 Caltech Ballfield Lighting Photometric Data Review, Pasadena, CA: IDS provided peer review services for the Musco Lighting's proposed sports field lighting photometric data provided for the new balifield lighting at Caltech's campus. Project duration: 10/2016 Contact information: Eric Jennings, Sr., Byrom -Davey, Inc., 858.829.4076 Biola University Women's Softball Field Lighting Modernizations, La Mirada, CA: IDS provided electrical design services for the addition of sports lighting and poles to existing softball field as well as design for the electrical connections for a new distribution board near existing field. )esign Services for Various Park Locations RFP No. 18-031 Project duration: 10/2016 - 2017 Contact information: Mr. Ray Drexler, Vice President, Electro Construction Corp., 323.660.4141 Riverview Park, San Jose, CA: Riverview park was designed to become a recreational destination for the community. Four primary but overlapping zones establish the organizational framework for the park and provide the structural for different recreational activities that will serve a variety of ages and recreational interests. IDS provided coordination and electrical metering for the park to be on a standalone service with Pasadena Water and Power, electrical design for the restroom facility and illumination for the common walkways, kids playground and recreational lighting for ball courts Project duration: 03/2015 - 2016 Contact Information: Mr. Nicholas Leone, AIA, Thompson Dorfman Partners, LLC, 415.381.3001 AA IDS GROUP 25B-26 Page 13 Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 f. References Biola University Women's Softball Field Lightina Modernizations, La Mirada, CA: Project duration: 10/2016 - 2017 Mr. Ray Drexler, Vice President Electro Construction Corp., 323.660.4141 Douglas Park 3865 McGowen Street, Long Beach Electrical design completed May 2017, Built early 2018. Clark and Green Associates, Landscape Architects 150 Paularino Ave # 160, Costa Mesa, CA 92626 714.434.9803 Arbor Vista Park Tract 36479, Temecula, CA Electrical design completed December, 2017. Est. building completion unknown. BMLA, Inc., Landscape Architects 310 N Joy St, Corona, CA 92879 951. 737.1124 Larwin Park 6150 Ball Rd, Buena Park, CA Electrical design completed June 2017, Est. building completion mid -208. BMLA, Inc., Landscape Architects 310 N Joy St, Corona, CA 92879 951. 737.1124 Mackay Park 8732 Walker St, Cypress, CA Electrical design completed January 2017, Built November 2017 Hirsch and Associates, Inc., Landscape Architects 2221 East Winston Road, Suite A, Anaheim, CA 714.776.4340 SIDS GROUP 25B-27 Page 14 Electrical Lighting Design Services for Various Perk Locations RFPNo. f8 -03f Section 2: Scope of Services and Schedule The project scope involves the preparation of Construction Documents suitable for bidding and plan check approval to include new electrical and security lighting systems for the following parks: Pacific Electric Bike Trall — (Phase 1) ■ Saddleback View Park ■ Morrison Park. Task 1: Preliminary Engineering: Preliminary Engineering shall include one Kick-off meeting with City Staff to discuss scope of work, project required tasks and objectives, potential elements and Issues, and schedule. Preliminary Engineering will also Include field work and subsequent meetings with City staff as required for preparation of site plans. Engineering and Design required tasks Include, but may not be limited to: Identify the locations where all of the above ground equipment and light standards will be installed. City shall provide topography maps. Identify where all the underground utilities are located to eliminate field conflicts. Utilize in-house Civil Engineering Coordinate with Southern California Edison from application filing through construction and until the installation is complete and system is energized from SCE. Proposal assumes electrical service upgrade at Morrison Park. Task 2: Design Development (30% plans) Design development will involve the development of electrical system Improvements for security lighting as outlined in the preliminary engineering phase to address project required tasks and shall include preliminary electrical engineering plans and cost estimate. Should project scope exceed available budget, project plans/specs icaflons will be value engineered or phased as appropriate. Engineering and design required tasks shall include, but may not be limited to: ■ Title Sheet (City provide template) • Electrical & Lighting plans ■ Photometrics • Panel schedules ■ Single line diagrams • Details and notes ■ Structural Calculations and details for lighting pole base foundations as required • Preliminary Cost Estimation Task 3: Construction Documents (65% and 100% plans) Construction Documents shall include finalizing Design Development plans, obtaining plan check approvals and securing permitting. This includes the provision of detailed engineering and construction AAIDS GROUP Page 15 25B-28 Electrical Design Services for Various Park Locations RFP No. 18-031 drawings that will serve as the basis for both bid advertisement and construction. IDS will also provide updated cost estimate which shall reflect finalized plans, materials, systems, details of construction, and known or anticipated changes in the bidding market relative to the project. Engineering and design required tasks shall include, but may not be limited to: ■ Plans and Specifications (Contract Documents) shall be reviewed (with the City staff) at 85% and 100%. ■ Updated Cost Estimates shall be provided. Project phasing may need to be considered and Contract Documents may need to be structured accordingly pending available construction funding. • Review sets shall be provided in PDF format. ■ Final plans shall be provided in Micro Station V8i format and .pdf format. Technical Specifications shall be written using Microsoft Word. The City will provide the specification boller plate to IDS. Quantity calculations shall be provided for items that are applicable to this project, and prepare and provide cost estimates at milestone stages. ■ A list of contract pay items with the descriptions and estimated quantities shall be provided for inclusion in Bid Proposal and Definition of Bid Items of City Boiler Plate. • All plan sheets and the title sheet of the specifications, calculations and reports shall be signed and stamped, including license number and expiration date, by the Consultant's State of Califomia Registered Professional Engineer in the field of Electrical Engineering responsible for the project. ■ Coordinate plan check with the City of Santa Ana and other agencies including but not limited to City of Santa Ana Public Works Design and Parks Recreation & Community Services Division. Task 4: Bid Advertisement, Construction Administration, Record Drawings: If requested, IDS will provide support during bid advertisement and construction, and provide record drawings as described below. Bid Advertisement: If requested, IDS will: ■ Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days. • Review addenda. ■ Attend pre-bid meeting. Construction Support: All construction support work shall be at the request of and coordinated by the City of Santa Ana. As requested, Consultant shall: ■ Attend the pre -construction meeting. Review and approve submittals, as requested. If requested, IDS will complete submittal reviews within one (1) weeks of receipt. AA IDS GROUP Page 16 25B-29 Electrical Lighting Design Services for Various Park RFP No. 18-031 Provide periodic field reviews and bring to the attention of the City of Santa Ana any defects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall have no authority to issue instruction on behalf of the City of Santa Ana, or to deputize another to do so. Be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe. Consultant shall have no authority to Issue instruction on behalf of the City, or to deputize another to do so. Furnish, at the consultant's sole cost and expense, all necessary drawings for corrections and change orders required by errors and omissions of the Consultant. Electronic files for the change orders shall be submitted to the city for duplication and distribution. Record Drawings /As -Built Plans: Upon completion of construction, the record drawings kept by the General Contractor shall be turned over to IDS for preparation of "as -built" plans. IDS shall incorporate all changes to the plans electronically with all necessary revision notations. Once plans have been updated, an electronic file shall be submitted to the City in Microstation V81 CADD and pdf formats of the final as -built drawings via CD, e-mail, or through an FTP site. City Responsibilities The City will be responsible for the following items: ■ Providing electronic topographic site plans as shown in Appendix, Attachment 5. ■ Furnishing electronic design file with City title block and title sheet (24" x 36") • Providing standard City boilerplate specification. ■ Processing plans for governmental agency approvals having jurisdiction over the project. • Providing support with the application process with Southern California Edison. ■ Acting as a liaison with the appropriate decision making bodies, as necessary. ■ Providing standard invoice template. Special Requirements: Morrison Park is funded with local funds; however, Pacific Electric Bike Trail and Saddleback View Park are funded through the U.S. Department of Housing and Urban Development, Community Development Block Grant Program (CDBG) and as such is subject to the conditions of the Funding Requirements. Proposer shall comply with all requirements as the projects pertain to the use of these funds. Refer to Attachment 4, included in the Appendix of this RFP. The Contract agreement for the two CDBG projects may be separated from the non-CDBG project. AA IDS GROUP Page 17 25B-30 n Servloes for Verlous Park LocaUons RFP No. 18-031 AAkIDSGFMUP 25B-31 Page IS M -L F T #10J90AWAND Idv �8,7139 JOVAA 0 [2 Isom I Hry4artlwYH;CE .. ..l0d� i9d.0 i 'Tm ijitil Wad a- is WMINU 7m pwit Wad . 9A2/14 71 lonfiff F.- Lown adm mw/sltv�!ljlififia IS is VdM.W .. �fftk4-, 1 40 dni Y2' 44 mdl9 moumk ady, Mon l]/11/IB.Fr11�13/34' 0 4Uw4ibn Fdw Do. vR}e�1o3iL550Uty45avi Sett . .......... . F.pU wdl,iwY wtd..* wo.* P4.1 AAkIDSGFMUP 25B-31 Page IS Electrical Lighting Design Services for Various Park Locations Section 3: Fee Proposal Per the RFP instructions, our Fee Proposal Is included in a separate sealed envelope. A-AIDSGROUP 25B-32 RFP No. 18.031 Page 19 Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 Section 4: Certifications The following forms are Included in this submittal following this cover sheet: • Attachment 3-1: Non -Collusion Affidavit • Attachment 3-2: Non -Lobbying Certification • Attachment 3-3: Non-Dlscrimination Certificatlon AA IDS GROUP Page 20 25B-33 Appendix ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid Is genuine and not collusive or sham; that the BIDDER has not directly or Indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or Indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to pun in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not In any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of Orange Subscribed and swam to (or affirmed) before me on this: /'f day df 9" , 20� by ed /fir/fh u proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature ryPubros�l cam0mis�sWnAIIBT My Camra. Eap:rer c u 5.2021 Notary Public Seal City of Santa Ana RFP 18.031 Page A3-1 25B-34 Appendix ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION CERIUICATIONS The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any finds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm IDS Group, Inc. Signed and Printed Name: Title President Date June 5, 2018 City of Santa Ane RFP 18-031 Page A3-2 25B-35 Appendix ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shalt include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin, 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4, The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Oovernment contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (I) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP 18.031 Page AM 25B-36 by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed fora violation ofthe Chapter. Signed: Title: President Firm: IDS Group, Inc. Date: June 6, 2018 of Santa Ana RFP 18-031 Page A3A 25B-37 i Appendix A: Key Personnel Resumes Electrical Lighting Design Services for Various Park Locations RFP No. 18.031 Attachment A: Key Personnel Resumes Michael Reed Electrical Project Manager Mr. Reed has 28 years of electrical engineering experience in municipal, street lighting, parktrecreation, community centers, and commercial projects. He is versed in all California Title 24 lighting design requirements. Mr. Reed has provided electrical engineering services encompassing both design and field work forthousands of projects of which hundreds were directly for munlcipalitles. Education ■ Bachelor of Arts -Computer Science —Baltimore, MD • Cad Design — Fullerton, CA Professional Affiliations • International Dark -Sky Association (IDA) ■ Illuminating Engineering Society of North America (IESNA) Selected Project Experience • Arlington Heights Sports Complex, Riverside, CA • Audie Murphy -Ranch Sports Complex and Skate Park, Menifee, CA ■ Spirit Park, Menifee ■ Bellis, Boisseranc and San Antonio Parks Sports Lighting Replacement, Buena Park ■ Imperial Highway Greenbelt Improvements, Brea ■ Garvey Park Lighting Addition • Clara Park Expansions, Cudahy ■ Heroes Park at Spencer's Crossing, Murrieta ■ Mackay Park, Cypress ■ City of Irvine San Diego Creek Bike Trail Lighting Improvements: San Diego Creek to Culver, CIP 341302, Spectrum to 1-405 CIP 34160,1-405 to Culver CIP 322920, and Peters Canyon CIP 341303 ■ PE Greenbelt Trail, Long Beach • Douglas Park, Long Beach • Arbor Vista Park, Temecula, CA ■ Larwin Park, Buena Park, CA AAJDS GROUP Page 25 25B-38 Appendix A: Key Personnel Resumes Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 Robin O'Neil, PE Principal Electrical Engineer Mr. O'Neil has over 30 years of Electrical Engineering experience in commercial, municipal lighting and utility infrastructure projects. His expertise encompasses conceptual planning through final design. He has managed design projects throughout California, Arizona, Nevada, Texas and the Province of Ontario, Canada. His responsibilities have included the supervision of technical staff and management of the production of construction plans, specifications, cost estimates, schedules and bid contracts for Commercial, Industrial and Municipal Roadway illumination projects. His experience in PV design includes a 500kW PV system for Toyota's Corporate Headquarters In Torrance, CA. One of the largest privately funded LEED gold projects in the United States. Education ■ Bachelor of Science, Electrical Engineering, Rockville University, MD Professional Credentials ■ Professional Electrical Engineer, California (E18557) Selected Project Experience ■ Audis Murphy -Ranch Sports Complex and Skate Park, Menifee, CA ■ Clara Park Expansions, Cudahy • Mackay Park, Cypress • City of Irvine San Diego Creek Bike Trail Lighting Improvements: San Diego Creek to Culver, CIP 341302, Spectrum to 1-405 CIP 34150,1-405 to Culver CIP 322920, and Peters Canyon CIP 341303 • PE Greenbelt Trail, Long Beach ■ Douglas Park, Long Beach ■ Arbor Vista Park, Temecula, CA • Larwin Park, Buena Park, CA AA IQStROUP Page 26 25B-39 Appendix A: Key Personnel Resumes Electrical Lighting Design Services for Vadous Park Locations RFP No. 18-031 Peter Gambino, PE, PLS, QSD Associate, Civil Engineer Mr. Gambino has a broad background in Civil Engineering, Land Surveying, and Public Works and site development and is responsible for managing the design and production of Civil Improvement Plans. Mr. Gambino provides technical guidance and mentoring to production staff to better provide clientele with civil engineering solutions that are Innovative, cost effective, timely, and consistent with the client's project schedule and budgets. Mr. Gambino is experienced in all phases of the design process and leads an experienced team of designers and consultants to ensure that design solutions effectively meet the clients and users' needs while adhering to schedules and budget constraints. Peter has extensive experience working with governmental agencies including projects for community centers, parks and recreation, civic/public buildings and educational facilities. Education ■ Bachelor of Science, Civil Engineering, California State University, Long Beach, CA Professional Credentials • Professional Civil Engineer: CA (#055577) • Professional Land Surveyor: CA (PLS #7687) • Qualified SWPPP Developer (QSD) Selected Project Experience • City of Irvine San Diego Creek Bike Trail Lighting Improvements: San Diego Creek to Culver, CIP 341302, Spectrum to 1-405 CIP 34150, 1-405 to Culver CIP 322920, and Peters Canyon CIP 341303 ■ City-wide Park Assessments, Rialto, CA ■ County of Los Angeles, Castaic Sports Complex & Skate Park, Castaic, CA ■ County of Los Angeles, Civil Design of George Lane Skate Park, Quartz Hill, CA • Town Square Park Amphitheater, City of Murrieta, CA • Prefabricated Restroom and Community Room Building at Finkbiner Park, Glendora, CA: • Lower Shadow Oak Park Prefabricated Restroom and Parking Lot Facilities, West Covina, C • Renovation and Modernization of Restroom #9 Building at Irvine Regional Park, Orange, CA AA IDS GRouF Page 27 25B-40 Appendix B: References Electrical lighting Design Services for Various Park locations �Qr RFP No. 18-031 Hassan (Hank) M. Bagherl, PhD, PE, LEED AP q Quality Assurance Hank has near 30 years of experience in conducting studies and design, teaching, and research in the mechanical engineering field with an emphasis In thermal and fluid sciences. Quality Assurance Manager responsible for quality assurance for the design and construction of different type facilities including parks, office and classroom buildings. His experience included reviewing consultants' calculations, designs, specifications, construction documents; submittals and shop drawings; provided technical expertise to administrative staff, project managers, and construction inspectors; coordinated university's requirements with design consultants and contractors, and oversee commissioning of new systems. Education ■ PhD, Engineering, Kansas State University ■ MS, Mechanical Engineering, Kansas State University Professional Credentials - Professional Mechanical Engineer, (CA) # M 26572 Selected Project Experience ■ City-wide Park Assessments, Rialto, CA ■ Town Square Park Amphitheater, City of Murrieta, CA ■ Prefabricated Restroom and Community Room Building at Finkbiner Park, Glendora, CA: "IDS GROUP Page 2e 25B-41 Appendix B: References Electrical Lighting Design Services for Various Park Locations RFP No. 18-031 Attachment B: References Design Services for Town Square Park Phase 1, 2, and 3 Murrieta, CA City of Murrieta Bob Kest, Project Manager 951.461.6115 City of Irvine San Diego Creek Bike Trail Lighting Improvements: San Diego Creek to Culver, CIP 341302, Spectrum to 1.405 CIP 34150,1-405 to Culver CIP 322920, and Peters Canyon CIP 341303 Irvine, CA City of Irvine, Public Works Reza Jafari, Senior Project Manager 949.724.7545 San Diego River Project, Discovery Center at Grant Park San Diego, CA Mr. Rick Espana, AICP, Senior Associate Roesling Nakamura Terada Architects, Inc. 619.233.1023 Douglas Park Long Beach, CA Clark and Green Associates, Landscape Architects 150 Paularino Ave # 160, Costa Mesa, CA 92626 714.434.9803 Arbor Vista Park Temecula, CA BMLA, Inc., Landscape Architects 310 N Joy St, Corona, CA 92879 951. 737.1124 Larwin Park Buena Park, CA BMLA, Inc., Landscape Architects 310 N Joy St, Corona, CA 92879 951. 737.1124 A& IDS GROUP Page 29 25B-42 C EXHIBIT B eo IDS GROUP City of Santa Ana Electrical Lighting Upgrades Price Pacific Electric Bike Trail Saddleback View Park Morrison Park Total $54,420 $11,824 $18,019 Electrical Civil Structural Cost Est. $44,762 $5,300 $292 $1,666 $8,007 $649 $292 $476 $13,791 $1,060 $292 $476 $66,560 $7,009 $876 $2,618 $77,063 $1,800 $1,800 $1,800 $1,800 $7,200 $68,360 $8,809 $2,676 $4,418 $84,263 Peters Canyon Road, Suite 130, Irvine California 92606 ♦ T. 949.387.8500 ♦ F: 949.387.0800 www.idsgi.com 25B-44 IGS Group "Detailed tabor and Fee Smakgoym Citycr Santa Ana Electrical Lighting Design for Pacific Electric Bike Trill FEE PROPOSAL - IDS GROUP PRWECT FEE BY TASK BY PERSONN EL F=TG "bias ElMnal "ry "�. i..t acm S.•]._' _ ;j — ,• _ " noaainunaY'i. ,19$'. i-` •_ :. 5...'q.! 131M Kim EH N �• � __®®tee®�� �®®®_��� � .. t��®D�I��R@86£®PYL�IrC�tBiffi&IZII1�1ggSSLi®tffiYA�HtH&8tffi�I�:i®�,�� anmw.m.. male: eWio. eM+a. mv..n..+e nr.a:. eu.m...as.. emw mnw. mq.¢.m m was n., . da.. i.s. 25B-45 IGS Group -Detailed Labor and Fee Breakdown C4 of Sank Ana Electrical Lighting Design for Seddleback View Pad, FEE PROPOSAL AA I DS GROUP ?"Isselen;nfi +: -'.••Y'• oscl:+l --- ' -.-. oil I loll 'ItaT.Cf(I�, m.131iR'YTtEb .,.,�� '"' ��^ '.,�u'.Y.." vSt__ it3."-"-c✓`• - *M1.i:2..„Tti 4c�. •-1 :� r.. .. OiLlliilll ^uq�am u' -. • ••• ��ma000�o©mmmmmm�mmmmmmmm� ��mmoos�mmmmmmmm�mmmmmmmm� ��mo©mo�mmmmmmmm�mmmmmmmm� ��mommm�mmmmmmmm�ommmmmmm� .. e..... X• . ���000�o�mmmmmmmm�mmmmmmmm� .:ex. .., - _..i sh ...i^,r-�-a..'+s-f?kms'"' aw:z'^m.'e'�'.'-^-rce,�n-'`tt�..-.w�s�a.aua�"i,rw� ��mo©mm�mmmmmmmm�mmmm mmmm� ��m000m�mmmmmmmm�©mmmmmmm� ��_.:�m©mmm�mmmm�mmm�mmmmmmmm� ��_,�m©mmm�mmmmmmmm�mmmmmmmm� ��.'momoo�mmmm mmmm�mmmmm mmm� ��mmmmm�mmmmmmmm�mmmmmmmm� t- , • ��®®�IDgi°ffi��YHI�iH@��®®iffi„^f�B��L��®E�GHIDg®�®83 P hWrtatlulmltla: dwA%>:bIKMMery.eMnfnGuan 6lrehe�uMnpnhnYYW.nheL�'�wll d WI.OYIMIa9:M1ItlW rtln 25B-46 IDS croup • Detailed Labor and Foe Breakdown City of sant, M, Electrical Llghdng Design for Morrison Park FEE PROPOSAL AAA I DS GRouF - >P."+ + "losch7i,.L.rit oil P3 sn jff4 i.^. ®t•� osoi�'.g'°h+:• t•ti ra .•-E£d8�d18F!®®�mr�r®rzea®�gm��s®��s>�e�ar�t�rsuD�cetsxr��gmmzu ®tom®®®PSII.�®®C��l®6�♦ffi��2�De ®�FEL�H'.II➢t�ig�®®fiII:m PaMeuue'eehaea WM0.fb�19.hYery.eitl�eP�am Fa{weeavAnTr4 m4ge.W>ee.rY e. eYYtleluu i69tlnmrEnw 25B-47 EXHIBIT C Appendix ATTACHMENT 4 FUNDING REQUIREMENTS COMMUNITY DEVELOPMENT BLOCK GRANT SECTION 3 A. No Conflict. To the best of Consultant's knowledge, Consultant's execution, delivery and performance of its obligations under this Agreement will not constitute a default or a breach under any contract, agreement or order to which Consultant is a party or by which it is bound. B. No Bankruptcy. Consultant is not the subject of any current or threatened bankruptcy proceeding. C. No Pending Legal Proceedings/Debarment. Consultant is not the subject of a current or threatened litigation that would or may materially affect Consultant's performance under this Agreement. Consultant further acknowledges that it is not on the list of debarred Consultants. D. No Pending Investigation. Consultant is not aware that it is the subject of any current or threatened criminal or civil action investigation by any public agency, including without limitation a police agency or prosecuting authority that would relate to affect performance of the Agreement or provision of services hereunder. E. Licensing. Consultant agrees to obtain and maintain all required licenses, registrations, accreditation and inspections from all agencies governing its operations. Consultant shall ensure that its staff shall also obtain and maintain all required licenses, registrations, accreditation and inspections from all agencies governing Consultant's operations hereunder. F. Audit Report Requirements. Consultant's activities and performance, to books, documents and papers, and the right to examine Consultant agrees that if Consultant expends Five Hundred Thousand Dollars ($500,000.00) or more in federal funds, Consultant shall have an annual audit conducted by a certified public accountant in accordance with the standards as set forth and published by the United States Office of Management and Budget. Consultant shall provide City with a copy of said audit by October 1 of the year following the program year in which this Agreement is executed, if applicable. G. Record Keeping/Reporting. Consultant shall keep and maintain complete and adequate records and reports to assist City in meeting and maintaining its record keeping responsibilities under Title 24, Part 570 of Code of Federal Regulations 24 CFR 570.000, etseg. H. Access to Records. City and the United State Government and/or their representatives shall have access for purposes of monitoring, auditing, and examining records of Consultant's subcontractors, bookkeepers and accountants, employees and participants in regard to said program. City and the United States Government and/or their representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants in said program and entering any premises or any site in which any of the services or activities funded hereunder are conducted or in which any of the records of Consultant are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. City of Santa Ana RFP 18-031 Page A4-1 r 1. Location of RecorosiRequired Lengiu of Record Beeping. Ail accounting records, repons, and evidence pertaining to all costs, expenses and the funds received by Consultant and all documents related to this Agreement shall be maintained and kept available at Consultant's office or place of business for the duration of the Agreement and thereafter for five (5) years after completion of the Project in conformity with the CDBG Reg's. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which City or any other governmental agency takes exception, shal be retained beyond the five (5) years until complete resolution or disposition of such appeals, litigation claims, or exceptions. In the event Consultant does not make the above- referenced documents available within the city of Santa Ana, California, Consultant agrees to pay all necessary and reasonable expenses incurred by City in conducting any audit at the location where said records and books of account are maintained. J. Lobbying. Consultant certifies that it will comply with federal law (31 U.S.C. 1352) and regulations found at 24 CFR Part 87, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, Member of Congress, or an officer or employee of a Member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. Consultant shall submit a signed certification to City prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of City to pay any sums to Consultant under the terms and conditions of this Agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit a "Disclosure Form to Report Lobbying," in accordance with its instructions. K Financial Interest. Consultant agrees that except for the use of funds to pay salaries and other related administrative or personnel costs, no persons who exercise or have exercised any function with respect to activities assisted under the terms of this Agreement, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a City -assisted activity of Consultant, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. This prohibition applies to any person who is an employee, agent, consultant, officer, or elected or appointed official of City, or of any designated public agencies, or the Consultant. L. Drug Free Workplace. Consultant certifies that it has established the following drug-free workplace policy. The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace for any employee involved in a federally funded program. City of Santa Ana RFP 18-031 Page A4-2 25B-49 i. As an employee working in conjunction wish a leaerally lunded program, ore employees of Consultant will be required to: 1. Abide by the terms above in statement 1. 2. Notify appropriate officials of Consultant and City officials of any criminal drug statute conviction for a violation occurring in the workplace not later than five days after such conviction. 3. The City and the United State Department of Housing and Urban Development will be notified within ten days after receiving notice of any such violation, 4. Within 30 days of receiving such notice, appropriate personnel action will be taken against such employee, up to and including termination. Each such employee shall be required to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement, or other appropriate agency. M. Nondiscrimination. Consultant agrees that no person on the ground of race, age, color, disability, national origin, religion or sex will be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds received pursuant to this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. N. Conflict of Interest. The Parties shall ensure compliance with all applicable conflict of interest laws including, without limitation, the Fair Political Practices Act and Government Code section 1090, et seq. Any conflict or potential conflict of interest of any officer of Consultant shall be fully disclosed in writing prior to the execution of this Agreement and said writing shall be attached and deemed fully incorporated as a part hereof. Notice shall be sent by Consultant to City regarding any changes or modifications to its board of directors and list of officers. O. Prohibition of Nepotism. Consultant agrees not to hire or permit the hiring of any person to fill a position funded through this Agreement if a member of that person's immediate family is employed in an administrative capacity by Consultant. For the purposes of this section, the term "immediate family" means spouse, child, mother, father, brother, sister, brother-in-law, sister-in-law, father-in-law, mother-in-law, son-in-law, daughter-in-law, aunt, uncle, niece, nephew, stepparent and stepchild. The term "administrative capacity" means having selection, hiring, supervisor or management responsibilities. City of Santa Ana RFP 18-031 Page A4-3 25B-50