The URL can be used to link to this page

Home My WebLink About55B - RESO HAZARD MITIGATION GRANTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 21, 2018 TITLE: APPROVE A RESOLUTION AUTHORIZING AN APPLICATION FOR HAZARD MITIGATION GRANT PROGRAM (HMGP) FUNDING FOR DEVELOPMENT OF A HAZARD MITIGATION PLAN (STRATEGIC PLAN NOS. 1.2D AND 6.1C) CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on Is' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO _ FILE NUMBER C MANAGER RECOMMENDED ACTION Adopt a resolution authorizing the City Manager and the Chief of Police or his designee, on terms acceptable to the City Attorney, to complete and submit the requisite subapplications to compete for Hazard Mitigation Grant Program (HMGP) funds for the purpose of obtaining up to $105,000 in federal HMPG funds related to hazard mitigation, provided by the US Federal Emergency Management Agency (FEMA) and sub -granted through the State of California. DISCUSSION As a result of wildfire disasters occurring in California in October 2017 (DR -4344) and wildfire and debris flow disasters occurring in California in December 2017 (DR -4353), the Federal Emergency Management Agency (FEMA) made several hundred million dollars available to the State of California under the Hazard Mitigation Grant Program (HMGP). The State is making this funding available to individual jurisdictions for the purpose of developing Local Hazard Mitigation Plans and mitigation projects. The HMGP Program is a competitive grant designed to mitigate or reduce the impacts of natural disasters before they occur. A Local Hazard Mitigation Plan identifies the primary natural hazards that may impact a jurisdiction, for example, earthquakes, floods or drought. In addition, the Plan estimates the losses that can be anticipated if the hazard event occurs, such as injuries and casualties, property damage and/or economic losses. It also identifies and prioritizes projects that can be performed before the hazard event occurs to mitigate the anticipated losses. These could include seismic retrofitting of buildings, improvements to storm drain or flood control infrastructure, strengthening other critical infrastructure, or improvements to building codes or other regulatory protections. 5513-1 Hazard Mitigation Grant Program Resolution August 21, 2018 Page 2 Once a Local Hazard Mitigation Plan has been written, reviewed and approved by the State and by FEMA, and formally adopted by the jurisdiction, the jurisdiction is then eligible to apply for additional hazard mitigation funding to complete the mitigation projects detailed in the Plan. Therefore, with a FEMA -approved Local Hazard Mitigation Plan, the City can become eligible for millions of dollars to retrofit City buildings, improve City flood control facilities, strengthen water/wastewater system infrastructure, and protect other City facilities and systems. These projects require a 25% local match. The City match for these projects will be identified after the plan is approved by FEMA and the State, and we begin the process of planning for and funding these mitigation projects. For a Local Hazard Mitigation Plan to receive State and FEMA approvals, it requires detailed analysis and review of the natural hazard events that the City is vulnerable to, along with cost estimates and loss projections for each of the included hazard events. The plan also requires scopes of work, cost estimates and prioritized timelines for each proposed project, cost -benefit analyses demonstrating that each project is more cost-effective than allowing the loss to occur, and significant, documented outreach to other jurisdictions and stakeholders, and public review and comment. It would be very difficult for the City to accomplish the necessary research, plan drafting and development, and public and stakeholder communication and outreach using currently available City staff time. FEMA recognizes this burden and allows HMGP funding to be utilized to hire a consultant/contractor to perform the bulk of this effort, at a 75% grant / 25% City match. The City can fulfill its match requirement with the cost of City staff time devoted to the planning effort, and is not required to provide a cash match. In researching other local cities that have recently hired consultants to develop Hazard Mitigation Plans, consultant costs have fallen between $50,000 and $100,000. As a large City with more population and more infrastructure to include in the Plan, it can be estimated that our cost will fall toward the higher end of this range. Primary City staff who will need to contribute to this Plan include the Police Department Emergency Operations Coordinator, Senior Planner(s) from the Planning and Building Agency, Civil Engineer(s) from the Public Works Agency, and Facilities Manager from Finance and Management Services. An estimate of the hours and hourly rates that these employees would contribute is approximately $35,000. A City match of $35,000 -would equate to a federal grant portion (75/25 split) of $105,000, which meets the estimate for consultant costs. Should the subapplication be accepted, and grant funds are awarded to the City, the resolution authorizes the City Manager and Chief of Police, or their designee, on terms acceptable to the City Attorney, to engage a contractor based on the awarded grant funds. Should any additional City monies be required to engage the contractor, the Police Department will seek City Council approval. 55B-2 Hazard Mitigation Grant Program Resolution August 21, 2018 Page 2 STRATEGIC PLAN ALIGNMENT Approval of these items assists the City in meeting Goal #1 Community Safety, Objective #2 (Broaden communications, information sharing and community awareness of. public safety activities), Strategy D (Expand Community awareness of Public Safety activities, programs and services that focus on risk reduction (smoke alarms, water safety, pedestrian safety, fire safety/prevention); and Goal #6 Community Facilities and Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy C (Invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). FISCAL IMPACT There is no fiscal impact associated with this item. Should the Police Department be successful in receiving a HMPG grant from the State, the Police Department will return to Council to recognize and appropriate the program funding. alentin Chief of Police Santa Ana Police Department Exhibit: 1. Resolution 55B-3 55B-4 Exhibit 1 TB 8/21/18 RESOLUTION NO. 2018-xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER, AND THE CHIEF OF POLICE OR HIS DESIGNEE TO APPLY FOR A GRANT UNDER THE HAZARD MITIGATION GRANT PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. As the result of the declaration of a major federal disaster, the State of California is eligible for Hazard Mitigation Grant Program ("HMGP") funding. Hazard mitigation activities are aimed at reducing or eliminating future damages. Activities include hazard mitigation plans approvable by the Federal Emergency Management Agency (FEMA). B. HMGP is successful in meeting FEMA requirements to qualify as an Enhanced State Hazard Mitigation Plan (ESHMP) state. ESHMP accreditation has resulted in additional millions of dollars available for local agencies' hazard mitigation plan and project funding. In order to maintain ESHMP status, further information is requested by FEMA as a means of assessing the pro -activity of a community or agency applying for HMGP funding. This process includes the filing of an HMGP subapplication to qualify for grant funding. C. Federal funding is provided under the authority of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) through FEMA and the California Governor's Office of Emergency Services (Cal OES). Cal OES is responsible for identifying program priorities, reviewing subapplications and forwarding recommendations for funding to FEMA. FEMA has final approval for activity eligibility and funding. D. The State has established priorities to accept subapplications from subapplicants statewide, including state agencies, tribal governments, local governments, and private non -profits. E. In 2017, the State issued five (5) emergency declarations due to storms, wildfires and debris flows from areas affected by the wildfires. Two (2) of Resolution No. 2018-xxx Page 1 of 3 55B-5 those emergency declarations included damage to areas in Orange County. F. The City of Santa Ana intends to apply for HMGP funding made available due to these disaster declarations. The City intends to use the grant funds to hire a contractor to draft a Hazard Mitigation Plan for the City. Section 2. The City Council of the City of Santa Ana hereby authorizes the City Manager and Chief of Police, or their designee, on terms acceptable to the City Attorney, to complete and submit the requisite subapplications to compete for HMGP funds. Should the subapplication be accepted, and grant funds are awarded to the City, the Council hereby authorizes the City Manager and Chief of Police, or their designee, on terms acceptable to the City Attorney, to engage a contractor based on the awarded grant funds. Should any additional City monies be required to engage a contractor, the agreement shall be subject to approval by the City Council Section 3. This Resolution shall take effect immediately upon its adoption by the City Council and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 21 st day of August, 2018. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Ta ra osia Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: 55B-6 Miguel A. Pulido Mayor Resolution No. 2018-xxx Page 2 of 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018-xxx to be the original resolution adopted by the City Council of the City of Santa Ana on August 21, 2018. Date: Clerk of the Council City of Santa Ana 55B-7 Resolution No. 2018-xxx Page 3 of 3 55B-8