HomeMy WebLinkAbout22B - POLICE MOTORCYCLE POREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 21, 2018
TITLE:
AWARD PURCHASE ORDER TO IRV
SEAVER MOTORCYCLES FOR THE
PURCHASE OF POLICE MOTORCYCLES
(SPECIFICATION NO. 18-054)
{STRATEGIC PLAN NO. 6,2)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Iry Seaver Motorcycles for the
purchase of thirteen police motorcycles in the amount of $348,232; and a $25,000 contract for
motorcycle repairs for a total amount not to exceed $373,232, subject to non -substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance and Central Stores
Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles,
trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides guidelines
and criteria for determining when vehicles need replacement. This criteria includes vehicle age,
mileage, maintenance costs, and safety history. As a result of reviewing the City's replacement
criteria, twelve police motorcycles purchased in 2007 with an average mileage of 69,667 miles
have been identified for replacement. These older motorcycles with high mileage are more time
consuming and expensive to repair which result in more downtime of the vehicle for the police
officers. Additionally, one police motorcycle recently inoperable due to a traffic accident, needs
to be replaced.
The initial notice inviting bids was advertised on June 11, 2018, on the City's online bid
management and publication system. Due to additional funds being available in the new fiscal
year, a second solicitation was advertised on July 23, 2018. A summary of the bid invitations and
bids received is as follows:
Description
June 11, 2018
July 23, 2018
Vendors notified
11
10
Vendors downloaded bid packet
6
6
Bids received
2
2
Bids from Sana Ana vendors
0
0
2213-1
Award Purchase Order for Police Motorcycles
August 21, 2018
Page 2
The bids were opened on July 11, 2018 and July 30, 2018 and evaluated. The results are as
follows:
Vendor
Location
June 11, 2018
July 23, 2018
Iry Seaver Motorcycles
Orange
$25,911.02
$25,699.23
Long Beach BMW Motorcycles
Long Beach
$27,497.09
no bid
New Century Motorsports, LLC
Alhambra
no bid
$28,651.73
The bids received from Iry Seaver Motorcycles are responsive to the specifications and meet the
City's requirements. Iry Seaver Motorcycles provides motorcycle repair services to the Fleet
Maintenance Division. The purchase of motorcycles, when added to the vendor's fiscal expenses
for these services, will exceed $25,000 aggregate limit. In order to continue utilizing their
services staff recommends maintaining the current blanket order contract in the amount of
$25,000.
STRATEGIC PLAN ALIGNMENT
Approval of this item assists the City's effort to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds are available in FY 2018-19 Equipment Replacement accounts. $26,991 for the purchase
of one motorcycle in Equipment Replacement account (07510101-66400) and $321,241 for the
purchase of 12 motorcycles Equipment Replacement account (07010100-66400). Funds in the
amount of $25,000 for motorcycle repairs are available in FY 2018-19 Equipment Maintenance -
Garage Operations account (07510100-62322).
Dav' entin I
Chief of Police ,
Santa Ana Police Department
CL/sm/sp
APPR VEDAS TO FUNDS AND ACCOUNTS:
Sergio Vidal 00
Assistant Director
Finance and Management Services Agency
* Pricing for this vendor includes 4% Orange County Small Business preference
22B-2