HomeMy WebLinkAbout22F - WIRELESS MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 21, 2018
TITLE:
AWARD PURCHASE ORDER TO
HYPERTEC USA INC. FOR A THREE
YEAR ARUBA CARE MAINTENANCE
CONTRACT TO SUPPORT WIRELESS
MAINTENANCE
(SPECIFICATION NO. 18-062)
(STRATEGIC PLAN NO. 6,1)
k MR 101 1111
i
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1slReading
❑ Ordinance on 2n°Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Hypertec USA, Inc. for the
purchase of a three year Aruba Care wireless maintenance contract expiring July 31, 2021, in the
amount of $100,807, subject to non -substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The City's existing integrated Aruba -HP wireless and wired infrastructure provides mobility for
City staff and citizens to City owned public and private wireless access services. The locations
served include City Hall and 27 remote City facilities including park and recreation centers, the
libraries, Council Chambers, Police Department and community centers. To ensure maximum
value, maintenance is bid out and purchased through Value Added Resellers (VARs). The
request for three-year maintenance and support provides a multi-year discount and allows the
necessary hardware, software, updates, and support required to continue; thus, ensuring the
successful operation of the wireless infrastructure and making it flexible enough to support future
needs as they arise.
The notice inviting bids was advertised on July 16, 2018, on the City's online bid management
publication system. A summary of the bids and offers received is as follows:
337 Vendors were notified
24 Vendors downloaded the bid packet
0 Bids received from a Santa Ana vendor
6 Bids received
22F-1
Contract Award for Aruba Care
Wireless Maintenance Renewal
August 21, 2018
Page 2
Bids were received and opened on July 30, 2018. The bid received from Hypertec USA, Inc. for a
three-year contract pricing is responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of these item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets).
FISCAL IMPACT
Funds are available in the following account for the specified years:
Account Unit FY 18/19 FY 19/20 FY 20/21
Information Technology Data Center Hardware $33,603 $33,603 $33,603
Maintenance & Support (no. 10920147-62307)
APPRO D AS TO FUNDS AND ACCOUNTS
W4
Jaciulla Sergio Vidal �p
Chilf Technology Innovations Officer Assistant Director
Information Technology Department Finance and Management Services Agency
EG
Exhibit: 1. Abstract of Bids
22F-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR ARUBA CARE WIRELESS MAINTENTANCE RENEWAL (18-062)
Vendor Aruba Wireless Renewal Offer
Iypertec USA Inc 1 Year $36,895.47
TI empe, AZ 3 Year $93,556.37
Kambrian Corp.
1 Year
$37,987.55
West Covina, CA
3 Year
$96,325.58
Golden Star Technology
1 Year
$38,143.65
Cerritos, CA
3 Year
$96,370.53
Charity IT
1 Year
$37,500.00
Long Beach, CA
3 Year
$97,200.00
OzNet Systems, Inc.
1 Year
$36,369.94
Tempe, AZ
3 Year
$109,109.82
Old American Inc.
1 Year
$32,178.10
Newport Beach, CA
3 Year
"No Bid
EXHIBIT 1
22F-3
22F-4