HomeMy WebLinkAbout AGENDA_2018-08-21_CC-HA-SA
City Council Meeting
Agenda
August 21, 2018
CLOSED SESSION MEETING
CITY COUNCIL CHAMBER
22 Civic Center Plaza
Santa Ana, California
5:00 PM
REGULAR OPEN MEETING
CITY COUNCIL CHAMBER
22 Civic Center Plaza
5:45 PM
(Immediately following the Closed Session Meeting)
Miguel A. Pulido
Mayor
MPulido@santa-ana.org
Vicente SarmientoMichele Martinez
Councilmember – Ward 1 Mayor Pro Tem - Ward 2
VSarmiento@santa-ana.org MiMartinez@santa-ana.org
Jose SolorioP. David Benavides
Councilmember - Ward 3 Councilmember - Ward 4
JSolorio@santa-ana.org DBenavides@santa-ana.org
Juan Villegas Sal Tinajero
Councilmember - Ward 5Councilmember - Ward 6
JVillegas@santa-ana.org STinajero@santa-ana.org
Mayor and Council telephone: 714-647-6900
Agenda item inquiries: 714-647-6520
Sonia R. Carvalho Raul Godinez II Maria D. Huizar
City Attorney City Manager Clerk of the Council
NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City
ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough
time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title
II, 28 CFR 35.102\]
BASIC CITY COUNCIL MEETING INFORMATION
Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four
categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent
Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of
the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional
information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at:
http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf.The Council is not limited in any way by the
“Recommended Action” and may take any action which the council deems to be appropriate on an agenda item.
Except as otherwise
All staff reports and any non-confidential writings or
provided by law, no action shall be taken on any item not listed on the agenda.
documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in
the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at:
http://www.santa-ana.org/coc/granicus.asp
Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any
other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City.
The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the
Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the
City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be
considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and
before Public Comments begin. Speaker forms will be available at the meeting.
REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION
OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on
the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting
as set forth in Section 2-104(c) of the Santa Ana Municipal Code.
Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to
eComment@santa-ana.org. Please submit by 3 p.m. on City Council meeting day to allow sufficient time to upload to the website and
circulate to the City Council for their consideration. Emails received after 3 p.m. will be uploaded to the City’s website the day after the
meeting.
Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided
through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council
at the podium.
La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por
medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee
dirigirse al concilio municipal en el podio.
Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in
the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be
cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at
1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and
shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main
Library the day after a meeting.
CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding
Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the
challenges of today and tomorrow, as follow:
Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community •
Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic
environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Five-Year Strategic Plan - Goals/Objectives/Strategies:
Full report available at: http://www.santa-ana.org/strategic-planning/
Goal 1 - Community Safety
Goal 2 - Youth, Education, Recreation
Goal 3 - Economic Development
Goal 4 - City Financial Stability
Goal 5 - Community Health, Livability, Engagement & Sustainability
Goal 6 - Community Facilities & Infrastructure
Goal 7 - Team Santa Ana
Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City
Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and
committees to assure public confidence. The following are the core values expressed:
Integrity · Honesty · Responsibility ·
• • ••
Fairness · Accountability · Respect · Efficiency
• • •
CITY COUNCIL AGENDA 2 AUGUST 21, 2018
REGULAR OPEN MEETING
REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session
Meeting)
CALL TO ORDER MAYOR PULIDO
COUNCILMEMBERS BENAVIDES, MARTINEZ,
SARMIENTO, SOLORIO, TINAJERO AND VILLEGAS
PLEDGE OF ALLEGIANCE MAYOR PULIDO
INVOCATION DOUG HARDIN, POLICE CHAPLAIN
CEREMONIAL PRESENTATIONS
PROCLAMATION presented by MAYOR PRO TEM MARTINEZ naming August 7, 2018 as
Purple Heart Day.
CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES to
Santa Ana Community Artists Coalition for contributions to the community.
CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER SOLORIO to
Habitat for Humanity Orange County recognizing their 30th Anniversary and for contributions to the
community.
CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER TINAJERO to
Advanced Learning Academy for contributions to the community.
CLOSED SESSION REPORT
The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed
Session meeting.
PUBLIC COMMENTS
Pursuant to Government Code Sec. 54954.3, members of the public may address either the City
Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or
other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be
made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other
related entities.
At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may
be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and
CITY COUNCIL AGENDA 3 AUGUST 21, 2018
all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of
public interest within the jurisdiction of the City. For public hearings, members of the public shall be
given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking
public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the
beginning of the meeting and before Public Comments begin. Speaker forms will be available at the
meeting.
REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT
SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons
addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker
form. The presiding officer shall have the power and responsibility to enforce decorum and order of
the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent
Calendar items: Items 10A through 29A.
ADMINISTRATIVE MATTERS
MINUTES
10A. MINUTES FROM THE SPECIAL CLOSED SESSION AND THE REGULAR
CLOSED SESSION AND REGULAR MEETING OF JULY 17, 2018 {STRATEGIC
PLAN NO. 5, 1} – Clerk of the Council Office
RECOMMENDED ACTION: Approve Minutes.
BOARDS / COMMISSIONS / COMMITTEES
13A. BOARDS AND COMMISSIONS BIANNUAL ATTENDANCE REPORT JANUARY
THROUGH JUNE 2018 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office
RECOMMENDED ACTION: Receive and file.
13B. AGENDA AND MINUTES OF THE MEETING OF YOUTH, EDUCATION AND
COMMUNITY SERVICES CITY COUNCIL COMMITTEE HELD APRIL 23, 2018
{STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office
RECOMMENDED ACTION: Receive and file.
CITY COUNCIL AGENDA 4 AUGUST 21, 2018
13C. REAPPOINT BRENT BEASELY, ROBERT RUIZ, STACEY SANCHEZ AND ANDY
WADHERA TO THE WORKFORCE DEVELOPMENT BOARD FOR A FOUR
YEAR TERM EXPIRING MAY 31, 2022 {STRATEGIC PLAN 5,1} – Community
Development Agency
Workforce Development Board, Executive Committee approved the recommended action
at its special meeting of August 8, 2018, by a vote of 4:0 (Alegre and Perez absent).
RECOMMENDED ACTION: Reappoint Brent Beasley, Robert Ruiz, Stacey
Sanchez, and Andy Wadhera to the Santa Ana Workforce Development Board for a
four-year term expiring May 31, 2022.
MISCELLANEOUS ADMINISTRATION
19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office
19B. EXCUSED ABSENCES – Clerk of the Council Office
19C. PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY CAPITAL
IMPROVEMENT PROGRAM EXECUTIVE REPORT FOR JULY 2018 {STRATEGIC
PLAN NO. 5, 1} – Public Works Agency
The CIP Executive Summary Schedule is available on the City’s website at
http://www.santa-ana.org/pwa/documents/ExecutiveMonthlyCIPJuly2018.pdf
RECOMMENDED ACTION: Receive and file.
19D. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL FOR EMERGENCY
AMBULANCE TRANSPORTATION AND RELATED SERVICES {STRATEGIC
PLAN NO. 1, 5} – Finance and Management Services Agency
RECOMMENDED ACTION: Authorize staff to issue a Request for Proposal for
Emergency Ambulance Transportation and Related Services.
19E. QUARTERLY REPORTS OF CONTRACTS VALUED AT $25,000 OR LESS
ENTERED INTO BY THE CITY MANAGER AS PERMITTED BY CHARTER
SECTION 421 {STRATEGIC PLAN NO. 4, 1} – Finance and Management Services
Agency
RECOMMENDED ACTION: Receive and file.
CITY COUNCIL AGENDA 5 AUGUST 21, 2018
19F. QUARTERLY REPORT OF INVESTMENTS AS OF JUNE 30, 2018 {STRATEGIC
PLAN NO. 4, 1D} – Finance and Management Services Agency
RECOMMENDED ACTION: Receive and file.
19G. STRATEGIC PLAN MONTHLY REPORT FOR JULY 2018 {STRATEGIC PLAN NO.
5, 1} - City Manager's Office
The Strategic Plan Monthly Reports are available on the City’s website at:
http://www.santa-ana.org/strategic-planning/.
RECOMMENDED ACTION: Receive and file.
19H. QUARTERLY REPORT FOR HOUSING DIVISION PROJECTS AND ACTIVITIES
APRIL 2018 – JUNE 2018 {STRATEGIC PLAN NO. 5, 3} – Community Development
Agency
Community Redevelopment and Housing Commission approved the recommended action
on July 25, 2018 by a vote of 7-0 (Cano absent).
RECOMMENDED ACTION: Receive and file.
19I. HOMELESS SERVICES QUARTERLY REPORT FOR APRIL 2018 THROUGH
JUNE 2018 {STRATEGIC PLAN NOS. 1,6; 5,4; 5,6} – Community Development Agency
and City Manager’s Office
RECOMMENDED ACTION: Receive and file.
19J. NEW BUILDING INSTITUTE RESEARCH PROJECT BENEFITING THE CITY OF
SANTA ANA REPORT FUNDED BY THE CALIFORNIA ENERGY COMMISSION
{STRATEGIC PLAN NO. 6, 2} – Public Works Agency
RECOMMENDED ACTION: Receive and file the California Energy Commission
Research Project overview.
19K. APPROVE DESTRUCTION OF OBSOLETE CITY RECORDS {STRATEGIC PLAN
NO. 5, 1} – Clerk of the Council Office
RECOMMENDED ACTION: Approve the requests for the destruction of
obsolete records from various City departments in accordance with the retention
schedule outlined in City Council Resolution 2013-014. The Citywide Records
Retention Schedule has specific retention periods for many City documents. The
Schedule is modeled after the California Secretary of State’s sample for local
government and incorporates other statutory periods applicable to Santa Ana.
CITY COUNCIL AGENDA 6 AUGUST 21, 2018
These are minimum retention periods. Each department makes discretionary
decisions on whether to retain records past the minimum requirements.
BUDGETARY MATTERS
APPROPRIATION ADJUSTMENTS
20A. APPROVE AN AMENDMENT TO AGREEMENT WITH ELISA STIPKOVICH FOR
CONSULTANT SERVICES RELATED TO THIRD AND BROADWAY PROJECT
AND AN APPROPRIATION ADJUSTMENT {STRATEGIC PLAN NO. 3, 5A} –
Community Development Agency
RECOMMENDED ACTIONS:
1.Authorize the City Manager and the Clerk of the Council to execute an
amendment to the agreement with Elisa Stipkovich for consultant services
related to the Third and Broadway development project to increase the
compensation by an additional $25,000 for a total contract amount not to exceed
$50,000, subject to non-substantive changes approved by the City Manager and
City Attorney. (AGMT. No. 2018-XXX).
2.Approve an appropriation adjustment. (Requires five affirmative votes).
APPROPRIATION ADJUSTMENT NO. 2019–10 - Recognizing $53,561.37 in
Miscellaneous Revenue Expense Reimbursement account and appropriate the same
amount to the Community Development Agency’s Economic Development Contract
Services expenditure account for the reimbursement agreement with Caribou Industries.
20B. APPROVE APPRORIATION ADJUSTMENT ACCEPTING ADDITIONAL FISCAL
YEAR 2017 HOMELAND SECURITY GRANT PROGRAM FUNDING
{STRATEGIC PLAN NO. 1.2, 6} - Police Department
RECOMMENDED ACTION: Approve an appropriation adjustment. (Requires
five affirmative votes).
APPROPRIATION ADJUSTMENT NO. 2019–11 - Recognizing $415,000 in the FY 2017
Urban Areas Security Initiative revenue account and appropriate same to expenditures
accounts.
SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES
22A. AWARD PURCHASE ORDER TO LOS ANGELES TRUCK CENTERS, LLC, FOR A
VOLUMETRIC CEMENT BATCH TRUCK - SPEC. NO. 18-048 {STRATEGIC PLAN
NO. 6, 2} - Finance and Management Services Agency; and Public Works Agency
CITY COUNCIL AGENDA 7 AUGUST 21, 2018
RECOMMENDED ACTION: Authorize a one-time purchase and payment of
purchase order to Los Angeles Truck Centers, LLC, for the procurement of one
volumetric cement batch truck in the amount of $311,285, plus a $10,000
contingency, for a total amount not to exceed $321,285, subject to non-substantive
changes approved by the City Manager and City Attorney.
22B. AWARD PURCHASE ORDER TO IRV SEAVER MOTORCYCLES FOR THE
PURCHASE OF POLICE MOTORCYCLES - SPEC. NO. 18-054 {STRATEGIC PLAN
NO. 6, 2} - Finance and Management Services Agency; and Police Department
RECOMMENDED ACTION: Authorize a one-time purchase and payment of
purchase order to Irv Seaver Motorcycles for the purchase of thirteen police
motorcycles in the amount of $348,232; and a $25,000 contract for motorcycle repairs
for a total amount not to exceed $373,232, subject to non-substantive changes
approved by the City Manager and City Attorney.
22C. AWARD PURCHASE ORDER TO REYNOLDS BUICK/GMC INC. FOR MID-SIZE
CREW CAB TRUCKS - SPEC. NO. 18-055 {STRATEGIC PLAN NO. 6, 2} - Finance
and Management Services Agency; and Public Works Agency
RECOMMENDED ACTION: Authorize a one-time purchase and payment of
purchase order to Reynolds Buick/GMC Inc., for the purchase of five GMC Canyon
Crew Cab trucks in the amount of $171,229, subject to non-substantive changes
approved by the City Manager and City Attorney.
22D. AWARD PURCHASE ORDER TO RT CONTRACTOR CORP. FOR A PORTLAND
LOO RESTROOM AT BIRCH PARK - SPEC. NO. 18-022 {STRATEGIC PLAN NO.
5, 4} - Finance and Management Services Agency; and Parks, Recreation and Community
Services Agency
RECOMMENDED ACTIONS:
1. Cancel the one-time purchase order awarded to P&P Develop, Inc. May 1,
2018 for installation of a Portland Loo restroom. Vendor is closing its
business.
2. Award a one-time purchase and payment of purchase order to RT Contractor
Corp. for purchase and installation of a Portland Loo restroom in an amount
not to exceed $190,000 plus a $10,000 contingency, for a total amount not to
exceed $200,000, subject to non-substantive changes approved by the City
Manager and City Attorney.
22E. AWARD PURCHASE ORDER TO THEODORE ROBINS INC. FOR THREE FORD
TRANSIT VANS - SPEC. NO. 18-050 {STRATEGIC PLAN NO. 6, 2} - Finance and
Management Services Agency; and Public Works Agency
CITY COUNCIL AGENDA 8 AUGUST 21, 2018
RECOMMENDED ACTION: Authorize a one-time purchase and payment of
purchase order to Theodore Robins Inc., for the procurement of three Ford transit
cargo vans in the amount of $143,055, plus a $6,000 contingency, for a total amount
not to exceed $149,055, subject to non-substantive changes approved by the City
Manager and City Attorney.
22F. AWARD PURCHASE ORDER TO HYPERTEC USA INC. FOR A THREE YEAR
ARUBA CARE MAINTENANCE CONTRACT TO SUPPORT WIRELESS
MAINTENANCE - SPEC. NO. 18-062 {STRATEGIC PLAN NO. 6, 1} - Finance and
Management Services Agency; and Information Technology Department
RECOMMENDED ACTION: Authorize a one-time purchase and payment of
purchase order to Hypertec USA, Inc. for the purchase of a three year Aruba Care
wireless maintenance contract expiring July 31, 2021, in the amount of $100,807,
subject to non-substantive changes approved by the City Manager and City
Attorney.
AGREEMENTS
25A. AGREEMENTS FOR WEED, RUBBISH ABATEMENT AND BOARD-UP
SERVICES WITH MARIPOSA LANDSCAPES; INC., REAL ESTATE CONSULTING
& SERVICES, INC., AND SLS PROPERTY SOLUTIONS, INC. {STRATEGIC PLAN
NO. 5, 4} - Planning and Building Agency
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute agreements for weed, rubbish abatement and board-up services
in an aggregate amount not to exceed $45,000 for a period of three years (effective
August 21, 2018 to June 30, 2021), subject to non-substantive changes approved by
the City Manager and City Attorney.
1.Mariposa Landscapes, Inc. (AGMT. No. 2018-XXX),
2.With Real Estate Consulting & Services, Inc. (AGMT. No. 2018-XXX) and
3.With SLS Property Solutions, Inc. (AGMT. No. 2018-XXX)
25B. APPROVE AGREEMENT WITH IDS GROUP, INC. FOR LIGHTING AND
ELECTRICAL DESIGN OF VARIOUS CITY PARK UPGRADES (PROJECT NOS.
18-7524, 18-7533, & 18-2688) {STRATEGIC PLAN NO. 6, 1G} – Public Works Agency;
and Parks, Recreation and Community Services Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute an agreement with IDS Group to provide Electrical Lighting
Design Services for three-year term beginning August 21, 2018, through August 20,
2021, in the total amount of $92,690, which includes a design contingency in the
amount of $8,427, with an optional one-year extension exercisable by the City
CITY COUNCIL AGENDA 9 AUGUST 21, 2018
Manager and City Attorney, subject to non-substantive changes approved by the
City Manager and City Attorney (AGMT. No. 2018-XXX).
25C. APPROVE LEGAL SERVICES AGREEMENT WITH ATKINSON, ANDELSON,
LOYA, RUUD & ROMO, APLC, RELATED TO ADMINISTRATIVE AND
LITIGATION MATTERS FOR PERSONNEL, POLICE, AND GENERAL
LIABILITY {STRATEGIC PLAN NO. 1, 3, 4, 5} – City Attorney’s Office and Human
Resources Department
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute on-call legal services agreement with the law firm of Atkinson,
Andelson, Loya, Ruud & Romo, APLC, (“AALRR”) related to administrative and
litigation matters concerning general liability, personnel and police for a three (3)
year term ending on August 20, 2021, with an option to extend the term for up to one
(1) year, in an amount not to exceed $500,000, including any extension period,
subject to non-substantive changes approved by the City Manager and the City
Attorney (AGMT. No. 2018-XXX).
25D. APPROVE AN AGREEMENT AMENDMENT WITH VALLEY MAINTENANCE
CORPORATION FOR EXPANDED CUSTODIAL SERVICES AT PARK
RESTROOMS AND INCLUDE THE ROOSEVELT/WALKER COMMUNITY
CENTER {STRATEGIC PLAN NO. 6, 1B} – Parks, Recreation and Community Services
Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute an amendment to the agreement with Valley Maintenance
Corporation to provide expanded custodial services at park restrooms and include
the Roosevelt/Walker Community Center into the base agreement by increasing the
annual agreement amount by $186,200 (prorated at $139,650 for the remaining
portion of current term), which includes a 10% contingency, from September 1, 2018
through May 31, 2019, with two, one-year renewal options, for a total cost (original
and amendments) of $1,653,536 over the term of the contract, including renewals,
subject to non-substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018-XXX).
25E. APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE UNITED
STATES GEOLOGICAL SURVEY WESTERN ECOLOGICAL RESOURCE
CENTER TO COLLABORATE ON RESEARCH, EDUCATION, AND OUTREACH
PROGRAMS AT THE SANTA ANA ZOO {STRATEGIC PLAN NO. 2, 2E} – Parks,
Recreation and Community Services Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute a memorandum of understanding with the United States
Geological Survey Western Ecological Resource Center to collaborate on research,
education and outreach programs in the field of resource conservation and
environmental science at the Santa Ana Zoo for a five-year period from October 22,
CITY COUNCIL AGENDA 10 AUGUST 21, 2018
2018 through October 21, 2023, subject to non-substantive changes approved by the
City Manager and City Attorney (AGMT. No. 2018-XXX).
25F. APPROVE ON-CALL AGREEMENTS TO NINYO & MOORE AND KMEA FOR
ENVIRONMENTAL SITE ASSESSMENT AND TO NINYO & MOORE AND
TERRACON FOR HAZARDOUS MATERIALS SURVEYS AND REPORTING
(NON-GENERAL FUND) {STRATEGIC PLAN NO. 6, 1G} – Public Works Agency
RECOMMENDED ACTION:
Authorize the City Manager and Clerk of the Council to execute four on-call
environmental service agreements with the firms listed below to perform the
activities listed for three-year terms beginning August 21, 2018, and expiring August
20, 2021, with provisions for two one-year extensions exercisable by the City
Manager and the City Attorney, for a total not-to-exceed amount of $149,850 listed
for each firm over the entire life of the agreement, which includes an 11 percent
contingency in the amount of $14,850, subject to non-substantive changes approved
by the City Manager and the City Attorney:
Service / Firm Total Contract
Amount
Environmental Site Assessment
1. Ninyo & Moore Geotechnical & Environmental $149,850
Sciences Consultants (Ninyo & Moore) $149,850
(AGMT. No.
2018-XXX)
2.KMEA
(AGMT. No. 2018-XXX)
Hazardous Materials Surveys and Reporting
3. Ninyo & Moore Geotechnical & Environmental $149,850
Sciences Consultants (AGMT. No. 2018-XXX) $149,850
4.Terracon Consultants, Inc. (Terracon) (AGMT. No.
2018-XXX)
Total Aggregate Amount: $599,400
25G. APPROVE FIRST AMENDMENT TO AGREEMENT WITH MGT OF AMERICA
CONSULTING, LLC FOR STATE MANDATED COST REIMBURSEMENT
SERVICES {STRATEGIC PLAN NO. 4, 1} – Finance and Management Services Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute a first amendment to agreement with MGT of America
Consulting, LLC to amend the scope of services and increase the compensation by
$11,400 to provide for SB90 State mandated cost reimbursement claim services,
subject to non-substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018-XXX).
CITY COUNCIL AGENDA 11 AUGUST 21, 2018
25H. APPROVE AN AMENDMENT TO CONSULTANT AGREEMENT WITH
REDISTRICTING PARTNERS FOR ADDITIONAL SERVICES AND
COMPENSATION RELATED TO REVIEW OF ELECTIONS SYSTEM
REGARDING CONVERSION TO BY-DISTRICT ELECTIONS AND
COMPLIANCE WITH CALIFORNIA VOTING RIGHTS ACT {STRATEGIC PLAN
NO. 5} – Clerk of the Council Office
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute an amendment to a consultant agreement with Redistricting
Partners, (“Consultant”) related to the potential need to convert to a by-district
election system. The current agreement is for a one (1) year term ending on April
10, 2019 for an amount not to exceed $25,000 subject to non-substantive changes
approved by the City Manager and City Attorney. The amendment would allow for
Consultant to provide additional services at public hearings and community
outreach meetings to comply with the California Voting Rights Act. Additional
compensation for services rendered would be increased by $10,500, resulting in a
total not-to-exceed amount of $35,500. No other terms or conditions of the
Agreement will be amended (AGMT. No. 2018-XXX).
25I. APPROVE PURCHASE AGREEMENT FOR REAL PROPERTY ACQUISITION
LOCATED AT 2243 SOUTH MAPLE STREET (APN 403-144-11) FOR WARNER
AVENUE IMPROVEMENTS PHASE 1 (PROJECT NO. 14-6802) (NON-GENERAL
FUND) {STRATEGIC PLAN NOS. 6, 1G; 3, 2C} – Public Works Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute a Purchase Agreement for the real property partial acquisition
located at 2243 South Maple Street (APN 403-144-11) and goodwill (if any) in the
amount of $49,500 with Quirino Vargas, subject to nonsubstantive changes
approved by the City Manager and City Attorney (AGMT. No. 2018-XXX).
25J. APPROVE AMENDMENT TO LOAN AGREEMENT FOR THE SANTA ANA ARTS
COLLECTIVE, GRANT FUNDED {STRATEGIC PLAN NOS. 5, 3A; 5, 3C} –
Community Development Agency
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute an Amendment to the Loan Agreement with Santa Ana Arts
Collective, L.P. for an additional $407,871 in HOME Investment Partnerships
Program funds for a total loan amount not to exceed $2,627,631, subject to non-
substantive changes approved by the City Manager and City Attorney (AGMT. No.
2018-XXX).
25K. APPROVE A COOPERATIVE AGREEMENT WITH THE COUNTY OF ORANGE
AND VARIOUS AGENCIES TO FUND TOTAL MAXIMUM DAILY LOAD
PROGRAMS AND RELATED ACTIVITIES IN THE NEWPORT BAY
WATERSHED {STRATEGIC PLAN NO. 5, 2} – Public Works Agency
CITY COUNCIL AGENDA 12 AUGUST 21, 2018
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute cooperative Agreement No. MA-080-18011416 with the County of
Orange and other Newport Bay watershed dischargers to fund Total Maximum
Daily Load programs and related activities in the Newport Bay Watershed for a five-
year term beginning upon approval and execution by all parties and expiring June
30, 2023, and establishing the initial Fiscal Year 2018-19 estimated budget of
$1,322,597, of which the City of Santa Ana’s share of $119,934, subject to non-
substantive changes by the City Manager and City Attorney (AGMT. No. 2018-
XXX).
25L. APPROVE LOAN AGREEMENT WITH JAMBOREE HOUSING CORPORATION
FOR THE SANTA ANA VETERANS VILLAGE PROJECT GRANT FUNDED
{STRATEGIC PLAN NO 5, 3} – Community Development Agency
RECOMMENDED ACTIONS:
1. Authorize the City Manager and the Clerk of the Council to execute a Loan
Agreement with Santa Ana Village LP (c/o Jamboree Housing Corporation) for
$352,962.90 in HOME Investment Partnerships Program funds to create 75 units
of permanent supportive housing at 3312 West 1st Street in Santa Ana, subject to
non-substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018-XXX).
2. Authorize the City Manager and Clerk of the Council to execute a Subordination
Agreement with Union Bank, for the Loan Agreement with Jamboree Housing
Corporation, subject to non-substantive changes approved by the City Manager
and City Attorney (AGMT. No. 2018-XXX).
25M. APPROVE AGREEMENT WITH WILLDAN HOMELAND SOLUTIONS FOR
GRANT PROJECT AND FISCAL COORDINATOR SERVICES {STRATEGIC PLAN
GOAL NO. 1, 3B} – Police Department
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council to execute a one-year professional services agreement with Willdan
Homeland Solutions, an operating division of Willdan Group, Inc. for on-site
project and fiscal grant management services, for the period beginning September 1,
2018 and ending August 31, 2019, in an annual amount not to exceed $144,840,
subject to non-substantive changes approved by the City Manager and City Attorney
(AGMT. No. 2018-XXX).
25N. APPROVE AGREEMENT WITH GENSLER FOR THE GRANT-FUNDED SANTA
ANA REGIONAL TRANSPORTATION CENTER BIKE STATION
ARCHITECTURAL DESIGN (PROJECT NO. 18-6912) {STRATEGIC PLAN NO. 6,
1G} – Public Works Agency
CITY COUNCIL AGENDA 13 AUGUST 21, 2018
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute an agreement with Gensler for a three-year term beginning
August 21, 2018, and expiring on August 20, 2021, with the option for the City to
grant up to two one-year renewal options exercisable by the City Manager and the
City Attorney, to provide architectural design services for the Santa Ana Regional
Transportation Center Bike Station, in the total amount not to exceed $149,000,
which includes a 2.8 percent contingency in the amount of $4,076, subject to non-
substantive changes approved by the City Manager and City Attorney (AGMT. No.
2018-XXX).
25O. APPROVE AGREEMENT WITH DAVID EVANS AND ASSOCIATES FOR
LANDSCAPE ARCHITECTURAL DESIGN OF 6TH AND LACY PARK (PROJECT
NO. 18-2692) {STRATEGIC PLAN NO. 6, 1G} – Public Works Agency; and Parks,
Recreation and Community Services Agency
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute an agreement with David Evans and Associates for a two-year
term beginning August 21, 2018, and expiring on August 20, 2020, with the option
for the City to grant up to two one-year renewal options exercisable by the City
Manager and the City Attorney, to provide consulting landscape architectural
design services for the new 6th and Lacy Park, in the total amount not to exceed
$132,561, including a 10 percent contingency in the amount of $12,051, subject to
non-substantive changes approved by the City Manager and City Attorney (AGMT.
No. 2018-XXX).
MISCELLANEOUS - BUDGET
29A. APPROVE DONATION AGREEMENT WITH VARIOUS ORGANIZATIONS TO
SUPPORT COMMUNITY EVENTS AND PROGRAMS {STRATEGIC PLAN NO. 5,
4} – City Council
RECOMMENDED ACTION: Authorize the City Manager and Clerk of the
Council to execute agreements with various organizations in support of their
community events and programs, subject to nonsubstantive changes approved by
the City Manager and the City Attorney, as follows:
a. Charitable Ventures of Orange County for the Wilshire Square Neighborhood
Association’s annual picnic event that occurred July 28, 2018, in a one-time
donation amount of $500 (Mayor Pulido);
b. Charitable Ventures of Orange County for the Wilshire Square Neighborhood
Association’s annual picnic event that occurred July 28, 2018, in a one-time
donation amount of $500 (Mayor Pro Tem Martinez);
c. Charitable Ventures of Orange County for the Eastside Neighborhood
Association’s community resource fair and clean-up event that occurred on
CITY COUNCIL AGENDA 14 AUGUST 21, 2018
August 18, 2018, in a one-time donation amount of $500 (Mayor Pro Tem
Martinez);
d. Charitable Ventures of Orange County as fiscal sponsor for the Downtown
Neighborhood Association for the Annual International Older Adults Health
Fair that will occur October 1, 2018, in a one-time donation amount of $500
(Mayor Pro Tem Martinez);
e. Orange County Communities Organized For A Responsible Development for
the Citizenship Fair at the Salgado Community Center that occurred August 18,
2018, in a one-time donation amount of $1,000 (Councilmember Sarmiento);
f. Neutral Ground for the Summer Night Lights program at El Salvador Park for
program services during the months of July and August 2018, in a one-time
donation amount of $250 (Councilmember Villegas);
g. Santa Ana Historical Preservation Society in support of the Santa Ana Fire
Museum that displays the history of fire fighting equipment, in a one-time
donation amount of $500 (Councilmember Villegas);
h. Neutral Ground for the Summer Night Lights program at El Salvador Park for
program services during the months of July and August 2018, in a one-time
donation amount of $1,000 (Councilmember Tinajero);
i. Rainmaker Effect Inc. in support of on-going services during July 2018 for the
Rainmaker Effect Leadership program at Saddleback High School that teaches
students about leadership and character building skills, in a one-time donation
amount of $1,500 (Councilmember Tinajero);
j. Roadrunner Football Boosters in support of the Saddleback High School Varsity
Football Team through July 2018 to promote health, fitness, and academics to
students, in a one-time donation amount of $1,500 (Councilmember Tinajero).
BUSINESS CALENDAR
ORDINANCES/FIRST READING
50A. ORDINANCE REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE X
OF CHAPTER 33 OF THE SANTA ANA MUNICIPAL CODE REGARDING
TELECOMMUNICATIONS FACILITIES IN THE PUBLIC RIGHT-OF-WAY
{STRATEGIC PLAN NOS. 6, 1G; 3, 2C} - Public Works Agency
CITY COUNCIL AGENDA 15 AUGUST 21, 2018
RECOMMENDED ACTION: Place ordinance on first reading and authorize
publication of title.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE X OF CHAPTER
33 OF THE SANTA ANA MUNICIPAL CODE REGARDING
TELECOMMUNICATIONS FACILITIES IN THE PUBLIC RIGHT-OF-WAY
RESOLUTIONS
55A. ADOPT RESOLUTION AND APPROVE APPROPRIATION ADJUSTMENT
ACCEPTING ADDITIONAL FISCAL YEAR 2016 HOMELAND SECURITY GRANT
PROGRAM FUNDS {STRATEGIC PLAN NO.1, 2 AND 6} – Police Department
RECOMMENDED ACTIONS:
1.Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
ACCEPTING ADDITIONAL FY2016 URBAN AREA SECURITY INITIATIVE
SUB-RECIPIENT FUNDING AND APPROPRIATION ADJUSTMENT
2. Approve an appropriation adjustment. (Requires five affirmative votes).
APPROPRIATION ADJUSTMENT NO. 2019–12 -Approve an Appropriation
Adjustment recognizing additional FY 2016 Urban Areas Security Initiative in the
amount of $247,470 in revenue account and appropriate same in the Fiscal Year 2016
Urban Areas Security Initiative Program Grant expenditure accounts.
55B. ADOPT RESOLUTION AUTHORIZING AN APPLICATION FOR HAZARD
MITIGATION GRANT PROGRAM (HMGP) FUNDING FOR DEVELOPMENT OF
A HAZARD MITIGATION PLAN {STRATEGIC PLAN NOS. 1.2D AND 6.1C} –
Police Department
RECOMMENDED ACTION: Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
AUTHORIZING THE CITY MANAGER, AND THE CHIEF OF POLICE OR HIS
DESIGNEE TO APPLY FOR A GRANT UNDER THE HAZARD MITIGATION
GRANT PROGRAM
55C. ADOPT RESOLUTION DECLARING A SHELTER CRISIS TO BE ELIGIBLE FOR
STATE ONE-TIME HOMELESS EMERGENCY AID PROGRAM GRANT FUNDS
{STRATEGIC PLAN NOS. 1, 6; 5, 4; 5, 6} – Community Development Agency
RECOMMENDED ACTION: Adopt a resolution.
CITY COUNCIL AGENDA 16 AUGUST 21, 2018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
DECLARING A SHELTER CRISIS RELATED TO HOMELESSNESS IN THE CITY
OF SANTA ANA
55D. ADOPT A RESOLUTION FOR CONTINUATION OF PARTIALLY PAID
TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES
CALLED TO ACTIVE DUTY WITH THE ARMED FORCES AND
CONTINUATION OF BENEFITS FOR EMPLOYEES AND THEIR ELIGIBLE
DEPENDENTS {STRATEGIC PLAN NO. 7} – Human Resources Department
RECOMMENDED ACTION: Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
PROVIDING FOR CONTINUATION OF PARTIALLY PAID TEMPORARY
MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES CALLED TO ACTIVE
DUTY WITH THE ARMED FORCES AND CONTINUATION OF BENEFITS FOR
EMPLOYEE AND THEIR ELIGIBLE DEPENDENTS
PUBLIC HEARINGS
75A. PUBLIC HEARING: ORDINANCE IMPLEMENTING EXPEDITED
STREAMLINED ELECTRIC VEHICLE CHARGING STATIONS PERMITTING
PROCESS {STRATEGIC PLAN NO. 3, 3; 5, 2} - Planning and Building Agency
Legal Notice published in the Orange County Reporter August 10, 2018.
RECOMMENDED ACTION: Place ordinance on first reading and authorize
publication of title.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA,
CALIFORNIA, ADDING A NEW ARTICLE XVII TO CHAPTER 8 OF THE SANTA
ANA MUNICIPAL CODE TO PROVIDE AN EXPEDITED, STREAMLINED
PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS
75B. PUBLIC HEARING: SUBSEQUENT ENVIRONMENTAL IMPACT REPORT NO.
2018-15 (SCH NO. 2006031041), GENERAL PLAN AMENDMENT NO. 2018-03,
AMENDMENT APPLICATION NO. 2018-06, AND ZONING ORDINANCE
AMENDMENT NO. 2018-03 TO EXPAND AND AMEND THE METRO EAST
MIXED USE OVERLAY ZONE - CITY OF SANTA ANA, APPLICANT
{STRATEGIC PLAN NOS. 3, 2; 5, 3; 5, 4} - Planning and Building Agency
Legal Notice published in the Orange County Reporter August 10, 2018 and notices mailed
on August 9, 2018.
CITY COUNCIL AGENDA 17 AUGUST 21, 2018
Planning Commission approved recommended action on July 23, 2018 by a vote of 4-0
(Alderete, Contreras-Leo and Verino absent).
RECOMMENDED ACTIONS:
1.Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
CERTIFYING FINAL SUBSEQUENT ENVIRONMENTAL IMPACT REPORT
NO. 2018-15 (SCH NO. 2006031041) AND THE MITIGATION MONITORING
AND REPORTING PROGRAM; MAKING CEQA FINDINGS OF FACT;
ADOPTING THE STATEMENT OF OVERRIDING CONSIDERATIONS; AND
ADOPTING GENERAL PLAN AMENDMENT NO. 2018-03 FOR THE
PROPOSED METRO EAST MIXED USE OVERLAY ZONE EXPANSION AND
AMENDMENTS PROJECT AND THE ELAN DEVELOPMENT PROJECT
LOCATED AT 1660 EAST FIRST STREET
2.Place ordinance on first reading and authorize publication of title.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
APPROVING AMENDMENT APPLICATION NO. 2018-06 REZONING
VARIOUS PROPERTIES LOCATED ALONG THE FIRST STREET CORRIDOR
AND ZONING ORDINANCE AMENDMENT NO. 2018-03 AMENDING THE
METRO EAST MIXED USE OVERLAY ZONE (OZ-1)
75C. PUBLIC HEARING: RESOLUTION TO AUTHORIZE NEGOTIATION FOR THE
SALE OF PORTIONS OF CITY-OWNED REAL PROPERTY AT 1301 AND 1305
WEST 12TH STREET (NONGENERAL FUND) {STRATEGIC PLAN NOS. 6, 1G; 3,
2C} - Public Works Agency
Legal Notice published in the Orange County Reporter August 10, 2018.
RECOMMENDED ACTION: Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
AUTHORIZING DIRECT NEGOTIATIONS FOR THE SALE OF PORTIONS OF
CITY-OWNED REAL PROPERTY AT 1301 WEST 12TH STREET AND 1305 WEST
12TH STREET
JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY
80A. CITY COUNCIL AND HOUSING AUTHORITY JOINT ACTION: APPROVE AN
AGREEMENT WITH KEYSER MARSTON ASSOCIATES FOR AFFORDABLE
HOUSING FINANCIAL, ANALYTICAL AND ADVISORY SERVICES
{STRATEGIC PLAN NO. 5, 4} – Community Development Agency
CITY COUNCIL AGENDA 18 AUGUST 21, 2018
RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the
Council, and the Executive Director of the Housing Authority to execute the on-call
consultant agreement between the City of Santa Ana and the Housing Authority
with Keyser Marston Associates for affordable housing financial, analytical and
advisory services for a three-year term beginning on August 21, 2018 through August
20, 2021, in the amount not to exceed $200,000, subject to non-substantive changes
approved by the City Manager and City Attorney, and Executive Director and
Authority Counsel (AGMT. No. 2018-XXX).
COUNCIL AGENDA ITEMS
Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on
the City Council Agenda to be considered by the City Council.
85A. DISCUSS AND DIRECT STAFF TO PREPARE AN EMERGENCY ORDINANCE
ON PERMANENT SUPPORTIVE HOUSING AND IDENTIFY POTENTIAL SITES;
AND AN EMERGENCY ORDINANCE AND IDENTIFY KEY SITES FOR MOTEL
CONVERSION (Mayor Pro Tem Martinez)
Continued from the June 5, 2018 City Council Meeting by a 6-0 vote (Martinez absent);
from the June 19, 2018 City Council Meeting by a 4-0 vote (Martinez, Sarmiento and
Tinajero absent) and from the July 3, 2018 City Council Meeting by a 5-0 vote (Martinez
and Villegas absent).
HOUSING AUTHORITY MEETING (Blue Agenda)
SUCCESSOR AGENCY MEETING (Salmon Agenda)
WORK STUDY SESSION
WS. REDESIGNED CITY WEBSITE PREVIEW
COMMENTS
PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City
Council Meeting Information page for details).
90A. CITY MANAGER’S COMMENTS
90B. CITY COUNCILMEMBER COMMENTS
CITY COUNCIL AGENDA 19 AUGUST 21, 2018
1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a
brief oral report on any conference, meeting or travel paid for by the City. If more than
one Councilmember attended the same event, the Mayor may designate one attendee to
give the report.
2.ORAL REPORTS – COUNCIL COMMITTEES AND REGIONAL BOARDS
Name Chair Meeting Date
1. Youth, Education, and Community Villegas 7/23/2018
Services Committee
2.. Legislative Affairs, Ethics and Sarmiento 8/15/2018
Transparency Committee
ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, September 4, 2018
at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular
Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza,
Santa Ana, California.
ADJOURN MEETING IN MEMORY OF
MANNY MORENO
FUTURE AGENDA ITEMS
•Policy on Use of General Reserve and Enterprise Funds
•Jail Reuse Study
CITY COUNCIL AGENDA 20 AUGUST 21, 2018